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Home My WebLink AboutSupplemental - Questions from Thomas MooreDana Engstrom From: Jill Ingram Sent: Monday, March 26, 2018 2:24 PM Cc: Executive Team; CSteele@mglaw.com; Steve Bowles; Dana Engstrom Subject: FW: Questions for 3/26 meeting Attachments: 0539_001.pdf BCC: CITY COUNCIL Please see questions from Council Member Moore and staffs responses below. Please call if you have any additional questions. Thank you, Jill Jill R. Ingram, City Manager City of Seal Beach - 211 Eighth Street, Seal Beach, CA 90740 (562)431-2527, Ext. 1300 For Information about Seal Beach, please see our city website: htto:/hvww.seatbsachca.gov NOTICE: This communication may contain privileged or other confidential information. If you are not the intended recipient of this communication, or an employee or agent responsible for delivering this communication to Me intended recipient, please advise the sender by reply email and immediately delete the message and any attachments Wihout copying or disclosing the contents. Thank you. Begin forwarded message: From: Thomas Moore <timoore5150@email.com> Date: March 25, 2018 at 3:54:11 PM PDT To: Jill Ingram <jingram@sealbeachca.gov> Subject: Questions for 3/26 meeting Hi - Here are my questions for 3/26 meeting. ITEM E: Page 1 Check #5315 Athiva Services $5,000 Please explain This is the return of a deposit for a construction/demolition project at the listed address. ITEM G: Why is a new vehicle needed when 2 have been used in the past? Shouldn't the new parking system that is put in place reduce the need for additional people/vehicles given the automation/new meters that are going in? Unfortunately our parking enforcement team has been underutilized working with the existing fleet of three vehicles. A fourth vehicle should have been added to the fleet several years maximizing efficiency and effectiveness to the existing parking management program. The fourth vehicle is even more critical to our new LPR program. During the week, our parking enforcement team conducts both street sweeping and routine parking enforcement in our beach and municipal parking lots, on Main Street and in Old Town as well as other parking/ traffic issues as needed. When street sweeping is enforced, Page 2 Check If 5330 County of Orange $30,936.83 Please explain This expense is for the City's Annual National Pollutant Discharge Elimination System (NPDES) per agreement with the County. Page 3 Check If 5334 Delta Dental I understand what this is for, but just a question on items that are over $1 K. Are the: Ifor individuals or a set of individuals? For example, $3,186 payment. Each line item listed is the expenditure for an entire department. Page 5 Check #5361 Nicholas Nicholas $5,336.24 What classes / dept is this for? Could we include in this report in the future? There very limited room in the system for the description to be more detailed. This iter is for tuition reimbursement for a Police Sgt. per labor agreement. See attached. Page 12 Check If 5424 Digital Map Products $18,000 Could we see a description of what this provides the City? This expense is for thi City's annual subscription (allocated to Water/Sewer/General Fund) for the citywide GIS system (GovClarity). Page 15 Check # 5457 Richards Watson & Gershon $18,538 These items used to be broken down before Sept by what legal services we were being charged for. Is it possible in the future to break these items by the specific leg items for more clarity? There is very limited room in the system for the descriptio to be more detailed. See attached. ITEM G: Why is a new vehicle needed when 2 have been used in the past? Shouldn't the new parking system that is put in place reduce the need for additional people/vehicles given the automation/new meters that are going in? Unfortunately our parking enforcement team has been underutilized working with the existing fleet of three vehicles. A fourth vehicle should have been added to the fleet several years maximizing efficiency and effectiveness to the existing parking management program. The fourth vehicle is even more critical to our new LPR program. During the week, our parking enforcement team conducts both street sweeping and routine parking enforcement in our beach and municipal parking lots, on Main Street and in Old Town as well as other parking/ traffic issues as needed. When street sweeping is enforced, we will often deploy two parking enforcement units to conduct enforcement leaving one unit in the field. It's important to remember that although we are integrating license plate reader (LPR) technology; street sweeping enforcement will continue using traditional methods. If one of our existing three vehicles is removed from service for maintenance, it may be possible that both remaining parking vehicles are assigned to street sweeping leaving our staff unable to conduct additional parking enforcement thus hampering our ability to properly utilize our parking enforcement staff. Our parking enforcement team has been criticized for deploying two parking enforcement officers in one car when a vehicle is out for service. Although not an efficient use of our resources, there aren't additional parking vehicles available for use. As we move forward with the LPR enforcement technology, it's an imperative we have a minimum of three enforcement vehicles available for deployment at any time. Our Jeeps are out for maintenance more than we would like. I believe there are two reasons for this — the quality of the vehicle and the amount of wear and tear placed on the vehicle being utilized day in and day out. Our staffing model will also be modified when the new parking program rolls out this spring. It's our goal that enforcement will be conducted between 7am and 10pm daily. Our current parking staffing model does not allow for evening enforcement. Adding the fourth vehicle will allow for the proper rotation of parking enforcement vehicles to be driven during the day and the evening and will promote the longevity of the parking fleet as opposed to running the same vehicle daily from 7am until 10pm We are in the background process of three new parking enforcement personnel. We have hired behind the passing of CSO Shannon Allen and have added two additional part time police aides to fill anticipated upcoming vacancies. It's our goal to hire two additional part time police aides to assist in the evening enforcement period. In short, the fourth vehicle is needed to ensure that our parking program and fleet are properly maintained, our staff is effectively deployed, and enforcement remains consistent • Allows for a full deployment during the summer and special events • Allows for a vehicle, if in need of repair, to be temporarily rotated out without loss of efficiency. If a vehicle is out for service or repair, another LPR equipped vehicle is needed to properly conduct enforcement. • Allows for vehicles to "rest" and not be utilized day and night properly managing the longevity of our fleet. (Similar to our police cars that are purposely rotated through shifts to allow for maximum life of the patrol vehicle). Thank you, -Tom lzq Ila CA op LlSo S�d Pe4d MEMORANDUM POLICE DEPARTMENT TO: JILL INGRAM, CITY MANAGER, VIA THE CHAIN OF COMMAND FROM: SERGEANT N. NICHOLAS, #3640, 3E `/ I L9I Ifi DATE: JANUARY 281", 2018 SUBJECT: TUITION REIMBURSEMENT REQUEST — WIN R 2 Pursuant to provisions in the POA MOU, I am seeking reimbursement under the City's Tuition Reimbursement Program. I successfully completed one, three -unit upper division education course during the Winter 2018 semester at Cal State University, Fullerton. This was the final course I needed to complete my degree and will be awarded a Bachelor of Arts in Public Administration. COURSE: GRADE: POSC 300 (Intro to Criminal Justice) Expenses for the course are indicated below: TUITION: $1,158.53 BOOKS: $45.00 GRADUATION FEE: $118.16 PARKING: NONE Total: $1,321.69 1 have attached copies of receipts for tuition, textbooks and parking permits along with a semester transcript for verification. The original memorandum seeking approval to participate in the tuition reimbursement program was submitted via the Chain of Command on August 3, 2013 and authorized by the Chief of Police. Please contact me at your convenience if you have any questions... UI MARK 01 1018 D BY e�P-"o d`rrQ�.9w� up C.IStlj& -t k 0_ ,Seas Seaak ME M OR AN D U Imo' . P CE DEPARTMENT TO: JILL INGRAM, CITY MANAGER, VIA THE CHAIN OF COMMAND FROM: SERGEANT N. NICHOLAS, #3640,+#36`f /� � �I'7Ac DATE: THURSDAY, JANUARY 1r, 2018 U`^' SUBJECT: TUITION REIMBURSEMENT REQUEST —FALL 2017 Pursuant to provisions in the POA MOU, I am seeking reimbursement under the City's Tuition Reimbursement Program. I successfully completed three, three -unit upper division education courses during the Fall 2017 semester at Cal State University, Fullerton. COURSE: GRADE: POSC 321 (Research in Public Management) POSC 404 (Capital Punishment) POSC 407 (Polls, Statistics & Interpretation) Expenses for the courses are indicated below: TUITION: $3,521.03 BOOKS: $257.52 PARKING: $236.00 Total: $4,014.55 I have attached copies of receipts for tuition, textbooks and parking permits along with a semester transcript for verification. The original memorandum seeking approval to participate in the tuition reimbursement program was submitted via the Chain of Command on August 3, 2013 and authorized by the Chief of Police. Please contact me at your convenience if you have any questions. pQ°D MAR 08 "tG18 D oy ORWG January 31, 2018 City of Seal Beach 211 Eighth Street Seal Beach, California 90740-6305 Attention: Jill Ingram, City Manager Craig A. Steele T 213.626.8484 FEES DISBURSEMENTS 355 Sou@ Grana Avenue F 213.626.00]8 5 9016 ibor :Angebs, E oshele@m0aw.wm $ CA 908]1-3101 $ $ 914.02' 89.22X15,071 06 rw8bw.wm SUMMARY OF ACCOUNTS FEES DISBURSEMENTS General services January, 2018 $ 20,000.00 5 .00 Additional Services $ .00 $ $ 914.02' 89.22X15,071 06 vs. Caltrans(405 Widening) $ 12,981.84 $ In Lieu Parking Fees Enforcement $ 1,050.00e $ .00 35.3191 4451 � ( Police Department Matters $ 2,700.OV Water Conservation Advice $ 238.38 ,*< .00 Santa Ana MS4 Permlt/NPDES (3 -City Split) $ 111.44' $ .00 BKK West Covina (14 -City Split) $ 516.54.' $ 1.53 Y 518.61 Successor Agency to the Seal Beach RDA - $ 156.40 $ .00 General SA Successor Agency to the Seal Beach RDA– $ 1,078.00 $ .00 Department of Water & Power Successor Agency to the Seal Beach RDA– $ $—ate ucc Mobile Home Park Refunding 2015 Total: $ 44,009.85 $ 1,040.08 Total Due Fees & Disbursements: $ A191 a 57296-0001\1882532.1 I os Angeles San Francisco Orange County Temecula Central Coast