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HomeMy WebLinkAboutAGMT - PlaceWorks Inc (Local Hazard Mitigation Plan)PROFESSIONAL SERVICES AGREEMENT Between City of Seal Beach 211 8th Street Seal Beach. CA 90740 0 PlaceWorks, Inc. 3 MacArthur Place, Suite 1100 Santa Ana, CA 92707 (714) 966 -9220 This Professional Service Agreement ( "the Agreement') is made as of March 12, 2018 (the "Effective Date "), by and between PlaceWorks, Inc. ( "Consultant'), a planning, design, and environmental firm, and the City of Seal Beach ( "City "), a California charter city, (collectively, "the Parties "). 57296 - 0001\2156371 v2.doc RECITALS A. City desires certain professional services. B. Consultant represents that it is qualified and able to provide City with such services. NOW THEREFORE, in consideration of the Parties' performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows. AGREEMENT 1.0 Scope of Services 1.1. Consultant shall provide those services ( "Services ") set forth in the attached Exhibit A, which is hereby incorporated by this reference. To the extent that there is any conflict between Exhibit A and this Agreement, this Agreement shall control. 1.2. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City. 1.3. In performing this Agreement, Consultant shall comply with all applicable provisions of federal, state, and local law. 1.4. Consultant will not be compensated for any work performed not specified in the Scope of Services unless the City authorizes such work in advance and in writing. The City Manager may authorize extra work to fund unforeseen conditions up to the amount approved at the time of award by the City Council. Payment for additional work in excess of this amount requires prior City Council authorization. 2.0 Term This term of this Agreement shall commence as of the Effective Date and shall continue until June 30, 2019 unless previously terminated as provided by this Agreement. 3.0 Consultant's Compensation City will pay Consultant in accordance with the hourly rates shown on the fee schedule set forth in Exhibit A for Services but in no event will the City pay more than $71,980. Any additional work authorized by the City pursuant to Section 1.4 will be compensated in accordance with the fee schedule set forth in Exhibit A. 2of10 57296- 0001\2156371v2.doc 4.0 Method of Payment 41. Consultant shall submit to City monthly invoices for all services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end of the month during which the services were rendered and shall describe in detail the services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the services performed for each day in the period. City will pay Consultant within 30 days of receiving Consultant's invoice. City will not withhold any applicable federal or state payroll and other required taxes, or other authorized deductions from payments made to Consultant. 4.2. Upon 24 -hour notice from City, Consultant shall allow City or City's agents or representatives to inspect at Consultant's offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement. City's rights under this Section 4.2 shall survive for two years following the termination of this Agreement. 5.0 Termination 5.1. This Agreement may be terminated by City, without cause, or by Consultant based on reasonable cause, upon giving the other party written notice thereof not less than 30 days prior to the date of termination. 5.2. This Agreement may be terminated by City upon 10 days' notice to Consultant if Consultant fails to provide satisfactory evidence of renewal or replacement of comprehensive general liability insurance as required by this Agreement at least 20 days before the expiration date of the previous policy. 6.0 Party Representatives 6.1. The City Manager is the City's representative for purposes of this Agreement. 6.2. Brian Judd, Principal, is the Consultant's primary representative for purposes of this Agreement. 7.0 Notices 7.1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses: 3of10 S7296-0001 \21 56371Q.doc To City: City of Seal Beach 211 8th Street Seal Beach, California 90740 Attn: City Manager To Consultant: PlaceWorks, Inc. 3 MacArthur Place, Suite 1100 Santa Ana, CA 92707 Attn: Aaron Pfannenstiel 7.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 8.0 Independent Contractor 8.1. Consultant is an independent contractor and not an employee of the City. All services provided pursuant to this Agreement shall be performed by Consultant or under its supervision. Consultant will determine the means, methods, and details of performing the services. Any additional personnel performing services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 8.2. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Consultant's personnel practices. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section. 9.0 Subcontractors No portion of this Agreement shall be subcontracted without the prior written approval of the City. Consultant is fully responsible to City for the performance of any and all subcontractors. 4of10 S7296 -0001 \2156371 v2.doc 10.0 Assignment Consultant shall not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of City. Any purported assignment without such consent shall be void and without effect. 11.0 Insurance 11.1. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that Consultant has secured all insurance required under this Section. Consultant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements shall be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 11.2. Consultant shall, at its expense, procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this Agreement. Insurance is to be placed with insurers with a current A.M. Best's rating no less than A:VIII, licensed to do business in California, and satisfactory to the City. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and, if required by the City, (3) Professional Liability. Consultant shall maintain limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage and if Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) Professional Liability: $1,000,000 per claim /aggregate. 11.3. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to state: (1) coverage shall not be suspended, voided, reduced or canceled except after 30 days prior written notice by certified mail, return receipt requested, has been given to the City; (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, (3) coverage shall be primary insurance as respects the City, its directors, officials, officers, 5of10 57296 -0001 \2156371 v2.doc employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage and that any insurance or self- insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall not be called upon to contribute with it; (4) for general liability insurance, that the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the services or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work; and (5) for automobile liability, that the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible. 11.4. All insurance required by this Section shall contain standard separation of insureds provisions and shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents, and volunteers. 11.5. Any deductibles or self- insured retentions shall be declared to and approved by the City. Consultant guarantees that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self- insured retentions as respects the City, its directors, officials, officers, employees, agents, and volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 12.0 Indemnification, Hold Harmless, and Duty to Defend 12.1 Indemnity for Professional Services. To the fullest extent permitted by law, the Consultant shall, at its sole cost and expense, protect, defend, hold harmless and indemnify the City, its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively "Indemnitees" in this Section 12.0), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys and other professionals, and all costs associated therewith (collectively "Claims "), whether actual, alleged or threatened, to the extent arising out of, pertaining to, or relating to, in whole or in part, the negligence, recklessness or willful misconduct of Consultant, and /or its officers, agents, servants, employees, subcontractors, contractors or their officers, agents, servants or employees (or any entity or individual for that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement. Consultant shall defend the Indemnitees in any action or 6of10 S7296 -0001 \2156371 v2.doc actions filed in connection with any Claims with counsel of the Indemnitees' choice, and shall pay all costs and expenses, including all reasonable attorneys' fees and experts' costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith. Notwithstanding the foregoing and as required by Civil Code § 2782.8(a), in no event shall the cost to defend the Indemnitees that is charged to Consultant exceed Consultant's proportionate percentage of fault. 12.2 Other Indemnities. Other than in the performance of professional services, and to the fullest extent permitted by law, Consultant shall, at its sole cost and expense, protect, defend, hold harmless and indemnify the Indemnitees from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys and other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively "Damages "), in law or equity, whether actual, alleged or threatened, which arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subcontractors, materialmen, suppliers, or contractors, or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees' active or passive negligence, except for Damages arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Damages with counsel of the Indemnitees' choice, and shall pay all costs and expenses, including all reasonable attorneys' fees and experts' costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith. 12.3 Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its directors, officials, officers, employees, agents or volunteers. 12.4 All duties of Consultant under this Section 12.0 shall survive termination of this Agreement. 13.0 Equal Opportunity Consultant affirmatively represents that it is an equal opportunity employer. Consultant shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, sexual orientation, or age. Such non - discrimination includes, but is not limited to, all activities related to initial employment, 7of10 S7296 -0001 \2156371 Q.doc upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination. 14.0 Labor Certification By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Workers' Compensation or to undertake self- insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 15.0 Entire Agreement This Agreement contains the entire agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both parties. 16.0 Severability The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement. 17.0 Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of California. 18.0 No Third Party Rights No third party shall be deemed to have any rights hereunder against either party as a result of this Agreement. 19.0 Waiver No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise. 20.0 Prohibited Interests; Conflict of Interest 20.1. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person 8of10 S7296 -0001 \2156371 v2.doc having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant "financially interested" (as provided in California Government Code § §1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained. 20.2. Consultant further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift. 20.3. Consultant warrants and maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, non - contractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in this subsection. 21.0 Attorneys' Fees If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party all of its attorneys' fees and other costs incurred in connection therewith. 22.0 Exhibits All exhibits referenced in this Agreement are hereby incorporated into the Agreement as if set forth in full herein. In the event of any material discrepancy between the terms of any exhibit so incorporated and the terms of this Agreement, the terms of this Agreement shall control. 23.0 Corporate Authority 9of10 57296 -0001 \2156371 v2.doc The person executing this Agreement on behalf of Consultant warrants that he or she is duly authorized to execute this Agreement on behalf of said Party and that by his or her execution, the Consultant is formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives have executed this Agreement as of the date and year first above written. CITY OF SEAL BEACH Attest: 0 Approved as to Fo 0 winp, WWI 11 CONSULTANT By Name: �j /IIM 1 Its: 1�C1n0- �y: Name: G- Vl?)f1 -c u Its: tV1CA pal 10 of 10 S7296-0001 \2156371 Q.doc Local Hazard Mitigation Plan PROPOSAL TO CITY OF SEAL BEACH POLICE DEPARTMENT I AUGUST 29, 2017 0 PLACEWORKS i Letter of Interest August 29, 2017 Michael Henderson Operations Administrative Sergeant Seal Beach Police Department 911 Seal Beach Blvd_ Seal Beach, CA 90740 Subject: Proposal to prepare City of Seal Beach Local Hazard Mitigation Plan Dear Mr. Henderson Seal Beach has seen its fair share of hazards and disaster events over the years- Flooding and winter storms can damage key structures and otherwise impact this small community, and climate change is anticipated to intensify these challenges. For too many southern California communities, addressing natural hazards is reactionary. However, the City is taking a proactive step by preparing a Local Hazard Mitigation Plan that complies with the Disaster Mitigation Act of 2000 and provides access to grant funding sources like the Pre- disaster Mitigation Grant Program and Hazard Mitigation Grant Program. When cities suffer from limited budgets, reduced staffing, and a lack of resources, it limits their ability to proactively plan, let alone use these potential funding sources to their fullest advantage. PlaceWorks understands many aspects of the City (through our recent and past work) as well as these grant funding sources and the hazard mitigation planning process. With this knowledge and experience, we offer the City of Seal Beach a team that is ready to tackle the challenges ahead with a simple approach. • Engage Early. The community has a lot of stakeholders. Participation from numerous City departments will be critical to success. In addition, residents and businesses, stakeholders that work with the City, and organizations that provide services in the City will be vital resources for input and feedback into the planning process. Without them, this plan may not reflect the City's needs or desires. • Capitalize on Data. Past work by several PlaceWorks team members provides a solid understanding of the City's current capabilities, GIS data sets, protocols, and limitations. With this understanding, the PlaceWorks team will develop new /updated mapping and help create relevant and useful tools and resources for this plan and future implementation. Our goal is to help integrate this effort with other efforts underway in the City, especially those related to emergency management and capital improvements programming. • Build Rapport. FEMA focuses seriously on the process used to create the plan. It takes a multifaceted team of planners to create a process that is meaningful to City staff, residents, and stakeholders. At PlaceWorks we believe in and practice true collaboration —our staff working side by side with City staff, stakeholders, and the public toward a common goal. Successful plan development requires trust, which we have successfully established with the City over the years. Develop Meaningful Content. Our focus will be on developing the right content for the right audience and ensuring that information is shared easily and meaningfully with project participants. This requires gathering information up front to better understand what works for Seal Beach; then we will use our past experience with local hazard mitigation plans and with the City to create content that responds to community needs. Although FEMA guidance identifies the basic requirements of a plan, we know that all communities are different and require a local presence and understanding. . , .- .. _. W PlaceWorks' Brian Judd will serve as principal -in- charge of this project, ensuring adequate staffing and the highest levels of quality control Aaron Pfannenstiel, a hazard mitigation specialist with more than 16 years of experience, will serve as project manager and the City's day -to -day contact. PlaceWorks acknowledges receipt of the City's Addendum dated August 15, 20:L7. This proposal shall remain valid for 90 days. As a Principal with the firm, Brian Judd is authorized to bind the team to the contents of this submittal and to negotiate contracts on behalf of the firm. If you have questions, or if you would like to schedule an interview with our team, please contact Aaron Pfannenstiel at 909.989.4449 x2201 / apfannenstiel @placeworks.com or Brian at 774.966.9220 x2330./ biudci@placeworks.com. Respectfully submitted,' - - - - _- - -- - - PLACEWORKS Brian Judd Aaron Pfannenstiel, AICP, IBED AP Principal Senior, Associate AUGUST 29, 2017 1 PAGE 2 f � . I OI � City of Seal Beach Local Hazard Mitigation Plan AUGUST 29, 2017 SUBMITTED T0: SEAL BEACH POLICE DEPARTMENT Michael Henderson Operations Administrative Sergeant 911 Seal Beach Boulevard Seal Beach CA 90740 inhenderson@sealbeachca.gov SUBMIT-FED BY PLACEWORKS Brian Judd Principal 3 MacArthur Place, Suite 1100 Santa Ana CA 92707 714.966.9220 1 bjudd @placeworks.com Contents LETTER OF INTEREST I PROJECT UNDERSTANDING 3 PlaceWorks Approach 3 PROJECT TEAM 4 Team Organization 4 Key Staff 4 PROJECT EXPERIENCE 5 PlaceWorks 5 Relevant Projects 6 Emergency Management Related Experience 9 PROJECT APPROACH I I Meeting Project Objectives 11 Scope of Work 11 PROJECT SCHEDULE 18 PROJECT COST 19 ACCEPTANCE OF PROFESSIONAL SERVICES AGREEMENT 21 PlaceWorks' Requested Changes to Service Agreement 21 Insurance 21 APPENDIX. STAFF RESUMES A -I PLACEWORKS.COM Project Understanding ED PLACEWORKS Covering approximately 11 square miles, the City of Seal Beach has a unique location within southern California. Located along the coast of California south of the ports of Long Beach and Los Angeles, this quiet coastal community is well situated to larger urban areas of Los Angeles and Orange County. In addition, the City is home to a Naval Weapons station that occupies 73 percent of the City, 2.5 miles of coastline, and 965 acres of protected habitat for sensitive bird and animal species, thus providing critical services to the economy, environment, and safety of our nation. Due to its location and amenities, the City attracts over 1 million visitors per year, which further complicates emergency management and hazard mitigation activities. Unfortunately, the City has suffered from many past events that underline the hazards prevalent in the area —from flooding in low areas due to tropical storms and atmospheric rivers, to earthquakes and tsunamis that affect vulnerable areas and populations within the City. These incidents and conditions have been the impetus for greater focus on emergency management activities and greater coordination with surrounding cities /agencies. With the preparation of its first local hazard mitigation plan (LHMP), the City can proactively leverage previous efforts with current understanding and future advances in best practices and technology to reduce its vulnerabilities and become more resilient. PLACEWORKS APPROACH Over the past three years, PlaceWorks staff has assisted the Seal Beach Police Department with emergency management associated with • Guidance forfuture the City's Emergency Operations Plan (EOP) update. Through this implementation process, our staff has built relationships with City staff that focus • Increased opportunhies on emergency management issues and concerns. Place Works for mitigation funding understands many of the challenges staff face daily, which guides our approach to the project. We see this experience as a great foundation for developing an LHMP that leverages this work, enhances City staff capabilities, and can be igtegrated with many of the City's other daily practices and tasks. Our approach is simple. We are here to make our clients' lives easier, solve difficult and time - consuming problems, and ensure that their communities are safer and more • • - resilient than before —often by creating and strengthening relationships, internally and/ or externally, and by providing greater -Enhanced access to funding and resources that reduce understanding of a community's vulnerabilities. In any project, City Hazards • Identification of our approach is client focused, and our Mitigation Actions passion is to provide the very best guidance and work products. Create opportunities for dialogue with City Departments and [discussions Stakeholders Facilitate difficult LOCAL HAZARD MITIGATION PLAN I PLACEWORKS 3 Proposal Project Team TEAM ORGANIZATION With our staff's deep experience in hazard mitigation and planning and recent experiences working with the City, we have created a project team that is tailored to the needs and expectations of Seal Beach. The organizational chart shows our team structure. The team's resumes— provided in the appendix —list their licenses, registrations, and certifications as well as their prior relevant experience. KAREN GULLEY, ini, Principal Role: Communitv Ou ELI KRISPI Associate Planner KEY STAFF AARON PFAN N EN STIEL, AICp, LEED A, I Role: Senior Associate Role: Project Manager ROBERT KAIN GeoSpatial Services Business Leader - PROJECT PLANNER /DESIGNER Kole Prnding;T'15, -and' Graphic Design BRIAN JUDD Principal Place Works' project team offers the perfect blend of expertise for this-project. Team members specialize in planning, hazard mitigation, GIS, and community outreach to diverse audiences and stakeholders. Their proven capabilities in hazard mitigation planning and emergency management will provide high - quality, experience -based oversight, guidance, and quality control. The Place Works team members in this organizational chart will perform the work outlined in this proposal. If for any reason it becomes necessary to remove or replace a team member, PlaceWorks will request written approval from City staff prior to the change. 4 SEAL BEACH POLICE DEPARTMENT I LOCAL HAZARD MITIGATION PLAN Proposal Project Experience PLACEWORKS PlaceWorks is one of the West's most eminent planning, design, and environmental consulting firms, with approximately 120 employees in five offices throughout California. Formerly known as The Planning Center, PlaceWorks celebrated its 40th anniversary in 2015. For over 42 years, we have provided planning and design services throughout California. PlaceWorks is all about places and how they work geographically, environmentally, functionally, aesthetically, and culturally. We are also passionate about how we work with our clients. We bring together people from diverse practice areas, offering best -of -all- worlds capability and connectivity. Just as each place we work on is distinctly different, so is our thinking about it. We are committed to collaboration across disciplines, workable solutions, and creating better places for people to live, work, plan, and learn. We craft forward - thinking, inventive solutions around long -term consequences. Our talented, multidisciplinary team thrives on tackling complex problems and provides creativity grounded in research and systems - based thinking. 7 � � [ • II 3 �Z • Ii Y > �� L` F � ORANGE COUNTY LOS ANGELES INLAND EMPIRE Corporate Headquarters 700 S. Flower Street 2850 Inland Empire Blvd. 3 MacArthur Place, Suite 1100 Suite 600 Suite B Santa Ana, CA 92707 Los Angeles, CA 90017 Ontario, CA 91764 714.966.9220 213.623.1443 909.989.4449 OVERVIEW OF SERVICES Community Planning • Comprehensive Planning, including General Plans, Specific Plans • Climate Change and Resiliency Planning including Hazard Mitigation Planning • Climate Action Planning • Transit- Oriented Development Planning and Design • Corridor Planning • Infill Planning and Design • Zoning and Form -Based Code • Housing Research and Analysis • Transferable Development Rights • Community Engagement • Municipal Services • Geographic Information Systems • Creative Media Environmental Services SAN DIEGO NORTHERN CALIFORNIA 750 B Street 1625 Shattuck Avenue Suite 1620 Suite 300 San Diego, CA 92101 Berkeley, CA 94709 619.299.2700 510.848.3815 • CEQA /NEPA Documentation • Third -Party Review • Technical Studies, including Air Quality and GHG Emissions Analysis and Inventory; Noise, Vibration and Acoustics; Hazards; Environmental Site Assessment; Traffic and Transportation; and Shade and Shadow Analysis • Site Investigation • Remedial Engineering Design • Health Risk Assessment • Regulatory Compliance Economics • Economic and Market Analysis • Economic Development Planning • Site Selection and Development • Feasibility Studies Design • Transit - Oriented Design • Downtown Planning • Design Standards /Guidelines • Site Planning • Large -Scale Planning and Design • Strategic Plans Landscape Architecture • Streetscape Design • Parks and Trails Planning • Urban Agriculture and Urban Forestry • Storm Water Management Planning • Evidence -Based Design LOCAL HAZARD MITIGATION PLAN I PLACEWORKS 5 Proposal HAZARD MITIGATION AND RESILIENCY SERVICES Our hazard mitigation and resiliency practice integrates our various disciplines and expertise to develop comprehensive, risk - informed planning strategies to address natural and man -made hazards and increase community resiliency. Our team has engaged with cities, counties, and regional planning agencies throughout the western United States to prepare local hazard mitigation plans, climate adaptation plans, and emergency operations plans. Our interdisciplinary practice reflects our collaborative and comprehensive approach to assessing existing and anticipated hazards. We also integrate analysis and recommendations associated with climate change, relying heavily on our experience with climate action planning. Our goal is to develop pragmatic, easy -to- implement \ I ! mitigation plans that are informative and set the course for future actions that reduce community vulnerabilities.;ir`r.� Working for various FEMA regions over the past few years, our team r has been exposed to the- different -ways communities - prepare their - plans, engage their communities (both effectively and - ineffectively), and create plans that are meaningful to the r community and responsive to the region. Key team members have reviewed local hazard mitigation plans from all over the United States and understand the assortment of hazards in RESILIENCY various parts of the country, the types of analyses needed, and the best strategies to address these risks. This experience helped expand our understanding of FEMA's focus when it reviews local hazard mitigation plans for approval. REI EV NIT POn 112yTZ The projects below are representative of current and prior work efforts . 4 ' 2 r A of Place Works staff. The development of local hazard mitigation plans is a new service offered by Place Works as a company, but many of the staff proposed for this work effort have worked with each other assisting communities with such plans for nearly a decade. In addition, the City of Laguna Beach recently selected Place Works to prepare its first LHMP, which is currently underway. *Indicates projects led by (in most instances) or contributed to by PlaceWorks'staff while with another firm. EMERGENCY PLANNING 2012 Huntington Beach Local Hazard Mitigation Plan* Client Contact: Brevyn Mettler I Emergency Services Coordinator 714.374.1565 1 bmettler @surfcity- hb.org Completed: 2013 This update included a review of city plans and policies, identification of facilities necessary to city operation, prioritization of hazards, preparation of hazard profiles that could impact the city, preparation of a risk assessment, and updated mitigation actions to reduce potential vulnerabilities in the future. The process included the facilitation of meetings with city department personnel and various stakeholders, and close coordination with city staff to ensure that the appropriate focus and direction were used to complete the document. In addition, an online public opinion survey was distributed to over 3,000 residents, stakeholders, and interested parties via a press release, direct correspondence, and the city's website. Final review of the plan by Cal OES and FEMA Region IX resulted in zero comments and revisions. Place Works is currently assisting the city with its 2017 update of the local hazard mitigation plan, which has been submitted to Cal OES for review. 6 SEAL BEACH POLICE DEPARTMENT I LOCAL HAZARD MITIGATION PLAN - e Westminster Local Hazard Mitigation Plan* Client Contact: Jim Kingsmill ( Sergeant (Retired) Completed: 2016 This project entailed all aspects of the hazard mitigation planning process, including preparation of the LHMP, coordination of hazard mitigation planning team meetings, assistance with plan outreach and public hearings, and processing and coordination with Cal OES and FEMA as part of the approval process. This approval process required one round of revisions, with minor clarifications and the addition of minor information to reduce confusion and improve plan clarity. FEMA staff approved the plan within a week of receiving the final revisions. Torrance 2016 Local Hazard Mitigation Plan Update* Client Contact: Sgt Darek Wawryk I Emergency Services Coordinator (Acting) 310 - 618 -5670 1 dwawryk @torranceca.gov Completed: 2017 (expected) Proposal Includes facilitation of the hazard mitigation planning process, development of an online survey distributed by the city, and development of the draft plan for Cal OES /FEMA review. Project staff relied on the city's internal GIS mapping resources to conduct mapping and risk assessment functions, which gave city staff greater control of a process that is used by several internal departments —most importantly, by Emergency Services. This project was initiated in January 2016, and the plan is currently being reviewed by Cal OES /FEMA. Place Works is providing ongoing support to this project as a subconsultant to Michael Baker International (MBI). Santa Rosa 2016 Local Hazard Mitigation Update* Client Contact: Erin Morris, AICP I City of Napa Planning Manager (former Project Manager for City of Santa Rosa) 707.257.9530 1 emorris @cityofnapa.org Completed: 2017 Entails all aspects of the hazard mitigation planning process, including preparation of the LHMP, coordination of hazard mitigation planning team meetings, assistance with plan outreach and public hearings, and processing and coordination with Cal DES and FEMA as part of the approval process. An important component of this project was reliance on the resources provided by the Association of Bay Areas Governments to ensure the right information was used at the start of the project. This project was initiated in November 2015 and adopted in January 2017. South Gate Local Hazard Mitigation Plan and Safety Element Updates Client Contact: Alvie Betancourt I Senior Planner 323.563.9526 ) abetancourt @sogate.org Completed: Ongoing �t Place Works (as a subconsultant to MBI) is assisting the city of South Gate with the update to its LHMP and the general plan safety element (to comply with AB 2140). This project includes all aspects of the hazard mitigation planning process, including preparation of the LHMP, coordination of hazard mitigation planning team meetings, assistance with plan outreach and public hearings, and processing and coordination with Cal OES and FEMA. It is anticipated this document will be submitted to Cal OES and FEMA for review upon completion of the CECIA review process. Windsor Local Hazard Mitigation Update" Client Contact: Kim Jordan I Associate Planner 707.838.5331 1 kjordan @townofwindsor.com Completed: Ongoing Place Works (as a subconsultant to MBI) is providing project management services to the town of Windsor to complete the update of its LHMP. This update consists of new GIS mapping and preparation of a risk assessment scaled to the town's needs. The previous plan update was conducted as part of a regional update and was very difficult for local jurisdictions to understand and implement. With this new update, the town is creating a locally focused plan that provides a simple explanation of natural hazards and potential actions necessary to reduce community risk. LOCAL HAZARD MITIGATION PLAN I PLACEWORKS 7 Proposal Inyo County Multi- Jurisdictional Hazard Mitigation Plan` Client Contact: Kelley Williams I Assistant to the County Administrator 760.878.0292 1 kwilliams @inyocounty.us Completed: Ongoing Place Works (as a subconsultant to MBI) is assisting Inyo County in a project that entails all aspects of the hazard mitigation planning process, including preparation of the LHMP, coordination of hazard mitigation planning team meetings, assistance with plan outreach and public hearings, and processing and ' coordination with Cal DES and FEMA. In addition to identifying potential natural hazards based on historical events and the probability of future events, the plan discusses the likely long -term effect of climate change on increasing risks posed by identified natural hazards. This gives the county (and the city of Bishop) enough information to develop effective policy for adapting to future climate conditions as they occur. One - nuance - with -fnyo { ounty -is- the-amount -of land under the control of other agencies. Less than 2 percent of county land is owned by private landowners who are governed by county laws and requirements. The remainder is controlled by federal agencies (National Park, forestland, tribal land), state agencies, and other government agencies (city of Los Angeles) or entities. OTHER RELEVANT LOCAL PLANNING EXPERIENCE Laguna Woods Climate Adaptation Plan* Client Contact: Chris Macon City Manager 949.639.0525) cmacon @lagunawoodscity.org Completed: 2015- Development of this plan involved an extensive stakeholder engagement process — including interviews with 17 residents, business owners, and leaders in the community to better understand the city's issues. Also, two workshops with the city's public safety committee discussed potential vulnerabilities of the population, an unusually large number of whom are older than 65. This was a major component of the vulnerability assessment and guided many of the proposed adaptation measures. Further complicating the analysis, a large part of the city is controlled by the HOA that oversees the large retirement.- community (formerly Leisure World). The .city worked with the project team to apply the California Adaptation Planning Guide to the process. The plan's policy development directly responds to the prioritized list of assets developed during the vulnerability assessment process. Each implementation action includes a metric to track .._ _.. _... ..amplementationstatusandaction _effectiveness. Westminster General Plan Update and EIR Client Contact: Steven Ratkay, AICP I Acting Planning Manager 714.548.3484 1 sratkay @westminster -ca.us Completed: 2016 As part of a comprehensive general plan update, city council and staff directed Place Works to plan and execute a public engagement program that would reach a wide range of constituents— especially those who typically can't or don't provide feedback. In addition to facilitating. the 21- member general plan advisory committee, we launched an information campaign to advertise the general plan update and encourage public participation. PlaceWorks designed a series of bus shelter /bus bench ads in English, Vietnamese, and Spanish that were placed at over two dozen locations throughout the city. We also advertised in local and regional media outlets, distributed 20,000 multilanguage fliers via the City's water bills, and coordinated with local businesses to display ads on billboards and in store windows. While being completed, this project coincided with the preparation of the City's Local Hazard Mitigation Plan and Emergency Operations Plan. As a neighboring jurisdiction to Seal Beach, the update of the general planning guidance, coupled with the improved emergency management understanding from the LHMP and EDP updates provides a better understanding of the issues and tools available to address the City's needs. 8 SEAL BEACH POLICE DEPARTMENT I LOCAL HAZARD MITIGATION PLAN The San Bernardino Countywide Plan Client Contact: Jerry Blum I Countywide Plan Coordinator 909387.4422 1 jerry.blum @lus.sbcounty.gov Completed: 2019 (estimated) Place Works is leading an effort to go farther than any county or city has ever gone with a general plan —a web -based "complete county" plan. This update will go well beyond the usual "rule book" to a comprehensive, countywide plan that complements the countywide vision. It will cover all services provided by county government —not just land -use planning —and consider the unique values and priorities of each community. In fact, it will serve as a guide for all county decision - making, financial planning, and communications. The web -based format makes it possible to provide a wealth of easily accessible data on how the county operates and allow independent research using county data and information. An outreach and community development toolkit will guide users to resources that will help them develop priorities in their quest for a complete community. Proposal A key aspect of this project is the development of a vulnerability analysis focused on climate change and natural hazards throughout the County. This assessment is used to comply with SB 379, which requires integration of the County's General Plan Safety Element and Local Hazard Mitigation Plan. EMERGENCY MANAGEMENT RELATED EXPERIENCE Seal Beach Emergency Operations Plan* Client Contact: Michael Henderson ( Sergeant 562.799.4100 ( mhenderson @sealbeachca.gov Completed: 2017 This update to the Seal Beach Emergency Operations Plan included revisions to ensure consistency with NIMS and SEMS requirements and an updated risk assessment to identify key hazards of concern. An important outcome of this project was the development of a more streamlined document that is easier for staff to use. Westminster Emergency Operations Plan* Client Contact: Jim Kingsmill I Sergeant (Retired) Completed: 2016 This update to the Westminster Emergency Operations Plan included revisions to ensure consistency with NIMS and SEMS requirements and an updated risk assessment to identify key hazards of concern. An important outcome of this project was the development of a more streamlined document that is easier for staff to use and understand. LOCAL HAZARD MITIGATION PLAN I PLACEWORKS 9 Proposal City of Laguna Beach Emergency Management Mapping Client Contact: Kai Bond I Marine Safety Lieutenant, Department of Marine Safety 949.494.6572 Ext. 505 1 kbond @lagunabeachcity.net Scott Drapkin Principal Planner, Community Development Department 949.497.0362 sdrapkin @lagunabeachcity.net Jeff La Tendresse I Fire Chief (retired), Laguna Beach Fire Department 949-497.03811 jlatendresse @lagunabeachcity.net Marine Safety Zone Mapping. Before joining PlaceWorks, Robert Kain provided on -call GIS services to the Laguna Beach Department of Marine Safety. He developed a series of maps and datasets to assist with emergency response. The maps identified key features along the coastline, areas of danger, and emergency access paths. Fire Mitigation Zone Mapping. This series of maps managed fuel modification efforts. A database was developed to document areas of fuel modification activity and high fire danger. Robert Kain worked closely with fire department staff to delineate the area s and extents of fuel modifications areas. Fire Station Response Zones Mapping. This series of maps facilitated response routing in the city. A fire response database was created for use in the city's automated emergency notification system. Emergency Access Improvement Program. A detailed analysis produced a series of maps to support the city's amendment of the Emergency Access Improvement Pilot Program. Maps and exhibits supported the amendment of the parking program in the "alphabet streets' at the south end of the city. 10 SEAL BEACH POLICE DEPARTMENT I LOCAL HAZARD MITIGATION PLAN Proposal Project Approach Since the City of Seal Beach does not have an existing LHMP; therefore, it has the advantage of starting from scratch and developing a plan that is responsive to community needs and desires, addresses current and future conditions of concern, and provides flexibility in how to implement and integrate the plan into daily City activities. MEETING PROJECT OBJECTIVES To meet the project objectives, we have outlined a scope of work that identifies the tasks that will be undertaken to prepare an LHMP that complies with DMA 2000. This scope of work is based on the following assumptions: • City staff will have already organized a Hazard Mitigation Planning Committee (HMPC) that will work closely with PlaceWorks during the planning process. • City staff will reserve meeting locations for all HMPC and public meetings during the planning process. • City staff and HMPC members will provide timely feedback and comments on project deliverables to reduce /minimize potential schedule delays. Some problems are common during hazard mitigation planning. This list of the most common potential problems and their possible solutions reflects our experience with what can happen and what can resolve it. Potential Problems Possible Solutions A local community group is upset about Our proposed Community Engagement Strategy is intended to identify key groups within the the process or appears misinformed. community. If during the planning process, a new group is identified, a possible solution would be direct outreach to the group to ensure their concerns are heard and we understand their misconceptions about the project. This can pave the way for them to become advocates of the process and champions for implementation activities. HMPC members do not actively Contact the members to understand their current workload, concerns, and issues. See if an participate or are not responsive. alternate can take their place or if another method will allow them to effectively engage in the process. State or federal review agencies are PlaceWorks staff has worked for many years with agency reviewers and has built a professional unresponsive. rapport with them. If agencies are unresponsive for long periods, PlaceWorks staff will correspond via email, make telephone calls, and —in some cases — travel to agency offices to check on the progress of the review. By maintaining regular contact with review staff, we can better understand their workloads and the pressing issues that may affect review times. SCOPE OF WORK The following scope of work is based on PlaceWorks' understanding of the desired tasks and level of effort necessary to complete a DMA 2000—compliant LHMP. This scope is our best recommendation based on that understanding, but we are happy to refine it after further discussion with City staff and the HMPC. Our goal is to provide the City with a work program that meets its needs and provide the community with a meaningful document that will inform future decisions. TASK 0. PROJECT INITIATION 0.1 Project Kick -off Meeting PlaceWorks will conduct a project kick -off meeting that will include the City project manager and key team members. This meeting will establish the project schedule and communication protocols, confirm the initial work program that will be shared with the HMPC, and discuss prior community engagement/outreach efforts in the City. It will be important to discuss many topics with key City staff before sharing with the broader team, since some issues /topics may be sensitive. Our goal will be to understand sensitive areas related to the client as well as to the HMPC. This will help us tailor our work program, outreach /engagement process, planning process, and plan preparation to better suit the City's needs. 0.2 Develop Plan Outline Establishing the look and feel of the document will be an important step. Although these plans have a somewhat formulaic outline, PlaceWorks strives to develop plan templates and outlines that are tailored to community preferences. This task also allows the City to establish a new look and feel for their documents that can be used for future planning LOCAL HAZARD MITIGATION PLAN I PLACEWORKS I I Proposal efforts. As part of this task, a MS Word and PDT version of the plan outline will be provided to the HMPC for review and Comment. Our intent for this review is to allow the HMPC to take ownership of how the document will ultimately look. An added benefit is that this will reduce future comments on how the plan looks, allowing the HMPC to focus on content. 0.3 Data Collection As part of the project initiation process, PlaceWorks will begin data collection, starting with existing HMPs for the state and county, the previous general plan safety elements, climate action plan, and other relevant planning documents recently prepared in the City. Data collection will also include review of updated plans (safety elements, LHMPs) for surrounding communities (Long Beach, Huntington Beach, Los Alamitos, Westminster, and Garden Grove). The key component of this task will be the identification of relevant, up -to -date data sources for use in the plan update. As part of this task, a compendium of data sources will be shared with the HMPC, including the various GIS layers we have used for planning and emergency management purposes. This compendium will inform the HMPC about which data sources have been obtained, allowing feedback on any sources they can share to further enhance the plan. TASK 1. LHMP PLANNING /DEVELOPMENT PROCESS Please note that, for each of the meetings listed below, PlaceWorks will provide meeting materials (sign -in sheet, agenda, and PowerPoint presentation), facilitator, and meeting minutes. 1.1 HMPC Team Meetings HMPC will consis agencies (local, state, staff, stakeholder and community partners (nonprofits, residents, businesses, etc.). Facilitation of these meetings will focus on the planning process as outlined in DMA 2000, FEMA's Plan Review Guide, and Local Mitigation Planning Handbook. To conduct this process, PlaceWorks staff will conduct four 2 -hour meetings with the HMPC over the course of four months as part of plan development. These meetings will address the following topics: strategy; verify critical facilities list; confirm hazards of concern; and discuss overall project goals. LHMP Meeting q2. Hazard profiles review, hazards mapping, and risk assessment overview. LHMP Meeting N3. Review loss- estimates analysis and begin mitigation actions development and brainstorming. LHMP Meeting N4. Mitigation actions review and prioritization; monitoring/implementation training For budgeting purposes, two staff members will attend, facilitate, and document each meeting. Meetings will be conducted in person with the HMPC at a location designated by the City Project Manager. A total of 4 hours of staff time per staff member has been assumed for each meeting for preparation, attendance, and travel. If additional meetings or time are necessary, they can be provided under a separate scope and fee, upon request. 1.2 Public Meetings To be responsive to the RFP, PlaceWorks proposes the following public meetings. Hourly assumptions for these meetings include meeting travel, preparation, setup, and attendance. Community Kick -off Meeting. This meeting will be at the beginning of the process to inform attendees about the hazard mitigation planning process, the schedule of upcoming events, and ways to engage with and stay informed about the project process. 12 SEAL BEACH POLICE DEPARTMENT I LOCAL HAZARD MITIGATION PLAN Proposal • Hazard Profiles Open House. This meeting will be conducted after LHMP Meeting N3 and will share data /information approved by the HMPC — especially the hazard profiles from LHMP Meeting (f2. This meeting will be an open house where attendees can come and go as they please, interact with the project team (HMPC members, PlaceWorks staff), and learn about hazards of concern. • Community /Stakeholder Input Meeting. This meeting will take place during the required public review period and will allow all participants to comment on the draft LHMP. The intent of this meeting is to explain the LHMP document (purpose, content, etc.) and the next steps in the planning process, and provide a forum for input and feedback on the plan and outstanding community concerns. 1.3 Community Engagement /Outreach Content A key component of the planning process is ensuring effective involvement of the community during plan preparation. For some communities, this can be as simple as a quick online survey; for others, it may require greater effort. There are many strategies that work for this process, and PlaceWorks has identified the following tasks to ensure the best approach to community engagement for Seat Beach. Community Engagement Strategy Development Upon receipt of the notice to proceed, the PlaceWorks team will prepare a community engagement strategy for review and approval by City staff and eventually the HMPC. This strategy will outline the preferred options for community engagement based on a detailed discussion with City staff (as part of the kick -off meeting in task 0.1) about prior community engagement activities, their successes and challenges, and other concerns from City leaders leading up to this process. After completion of the strategy, PlaceWorks will share the information with the HMPC (during LHMP Meeting #1). This strategy will outline what FEMA requires for community engagement and integrate opportunities for interaction and feedback —both in person (at public meetings in task 1.2) and online. Online Media /Survey Development Online outreach efforts have proven very effective. They include webpages /websites for project information and updates, social media sites, and online surveys through services like Survey Monkey. The following tasks are anticipated to be incorporated into the strategy: Online Media. PlaceWorks staff will develop web content that explains what an LHMP is, why the City is preparing one, what information will be in the plan, and ways that stakeholders can contact the City and stay engaged in the planning process. This content will be provided to the City for upload to the City's website. We assume management of the website for this project will be conducted by City staff throughou[the process. Social Media. PlaceWorks staff will prepare content and graphics for use on social media sites such as Facebook, Twitter, and Nextdoor. The PlaceWorks team will research the types of sites actively used by the City and discuss with City staff their preferences. In addition, many local groups and organizations h Is h k Irma: scomcamants City News —OOY Local Harold Mitigation Plan Seaks Public Commants March 1.20 ,pmladaa02r2 &2011. Tife City of Huntinglon requests your cofanwn6 and feedback on their Local Hazafd Mingatlori Plan (LHIAP). The P•pose of the plan is to allow the CM to pursue grant funding opportunities with the Fedefur Emefgef klanagernent Agency (FEMA) that assist with hazards reduction. A requirement fw these grant opporturui 1s for a City to oevelowent a cyan mat Menthes the Potential risks associated With their natural hazards. • 1� HUNTINGTON BEACH This pan was deveM(ied by me city of Huntington Beach in afmNance v ft FEMA requirements and guidance and Minutes the areas of the City susceptide to different natural hazards and the faUBles at risk to mesa hazards. The City is now seek" input frwn residents and Interested stakeholders duhlp Ne LHMPS W� review period March f to March 20. It you rave any corruni Please suwna men to Brevyn Helier at omenler�surfrAy -M.wy Anacli Huntingtor_Beach_ptMk_revlew prep LHMPPdf wit an on me presence m t e community can e p with engagement activities. Prior to engaging these groups, the PlaceWorks team will work with City staff to understand which organizations and groups are most appropriate to assist with this effort. Online Survey. An online survey is an easy and sometime powerful way of gathering qualitative and quantitative data to inform plan preparation. The PlaceWorks team is prepared to develop an online survey that can be distributed to the community via email and social media. Distribution of the survey should involve residents, businesses, surrounding jurisdictions, and stakeholders involved or interested in hazards and disasters in the community. Prior to distribution, this survey will be distributed to the HMPC during LHMP Meeting #1 for review and feedback. LOCAL HAZARD MITIGATION PLAN I PIACEWORKS 13 Proposal Note: The steps outlined above will become part of the documentation of the planning process required for an LHMP. This documentation is considered an ongoing component of all subsequent tasks. Upon completion of the Administrative Draft LHMP, the HMPC will have an opportunity to review and provide feedback on the ways that the planning process was documented and described. TASK 2. RISK ASSESSMENT (HAZARD IDENTIFICATION, VULNERABILITY ASSESSMENT, AND CAPABILITY ASSESSMENT) Development of the risk assessment for the LHMP will involve hazard identification and profiles, hazard mapping, vulnerability assessment, and capability assessment. 2.1 Hazard Identification and Profiles Place Works will develop profiles for hazards identified by the HMPC during LHMP meeting -#I; These profiles -are anticipated -ta include: • Seismic hazards • Flood- related hazards (sea level rise, tsunami) • Severe weather — related hazards (extreme temperatures, drought, fog, heavy rains/ thunderstorms, wind /lightning, etc.) • Climate change hazards • Man -made hazards (hazardous materials, terrorism) • Other geologic and soil hazards N.�:ee0 *ypc v,onnMYm Mme., 1aW lm:e �� "z lxe p" vrvn..r< waame�r 3r5r.K Hazuas• a t a 0m 71�� ' "tpfi — N16Ne• a a t t 6iW rq;< ....wnaa• ! <. a a taro 0 M Ybw' 3 3 t NnNZ• t 2 3 3 41f cwua w:un• 3 3 2 tam pklN[OtA Mirortm<M 1:. A 2 3 Za Each profile will include a description of the hazard; previous occurrences, locations, and extents (magnitude or strength); and probability of future occurrences. Location -based hazard data will be captured in a GIS database compatible with the City's GIS system. An important consideration in hazard profiles is the impact associated with climate change. Although they do not require it, FEMA and Cal DES are requesting that climate change be integrated into local hazard mitigation planning efforts where possible. Our recommendation is to address potential impacts and vulnerabilities within each hazard profile, because certain hazards can be exacerbated by climate change, and others may not. The discussion is typically qualitative in nature; however, some quantitative analysis can be incorporated based on readily available information and data from the City's Climate Protection Action Plan and Cal- Adapt. 2.2 Hazard Mapping a. Critical Facilities Inventory Place Works will work with the HMPC to develop an inventory of "critical facilities" (key outcome of LHMP Meeting 41) that will be -a key component of the risk. assessment.. This inventory will assist the City in future capital improvements planning and programming, which will be important for monitoring and implementation. Anticipated facilities are public buildings, critical facilities and infrastructure (pump stations, reservoirs, bridges), and other locations of concern. Upon completion and approval by the HMPC, this inventory will be mapped in GIS. b. GIS Mapping and Analysis Place Works will map the hazards of concern identified in the hazard profiles task, above. Place Works will also identify and analyze current and future land use and development trends in the planning area, which can affect the City's potential mitigation strategy. Understanding land use patterns and key hazards conditions will provide an assessment of the vulnerability of certain land uses/locations to given hazard events. An outcome of this analysis will be the abi ity to develop future land use requirements /regulations to further reduce risk and vulnerability, where applicable, which can be a powerful planning tool for the City. 14 SEAL BEACH POLICE DEPARTMENT I LOCAL HAZARD MITIGATION PLAN Proposal 2.3 Vulnerability Assessment a. Hazard Vulnerability Analysis PlaceWorks will use the hazard profiles, critical facilities inventory, GIS mapping and analysis, and capabilities assessment (see task 2.4) to prepare a hazard vulnerability analysis that quantifies and portrays the locations in the planning area that are most at -risk for each hazard. The results of this analysis are typically provided in a table identifying the hazards and critical facilities at risk, where applicable. b. Social Vulnerability Analysis A new component we have begun to incorporate into LHMPs identifies socially vulnerable populations and determines the appropriate indicators of risk and vulnerability for these populations. As part of the vulnerability assessment, this information will be incorporated into a series of tables, which will clarify the socially vulnerable areas /populations in the City. c. Potential Loss Estimation (GIS /HazUS Analysis) The PlaceWorks vulnerability assessment will include a HazUS risk assessment for Flooding and earthquake scenarios that will identify vulnerable structures and potential loss estimates down to a parcel level. The default HazUS inventory of critical facilities and infrastructure does not always capture all existing structures. PlaceWorks will use the critical facilities inventory and other data, such as parcel -level data, to augment the HazUS database, resulting in a superior analysis compared to an "out -of- the -box" HazUS analysis. The LHMP will prioritize essential facilities such as police and fire stations, schools, and medical facilities over residential, commercial, and industrial structures. For hazards other than flooding and earthquakes, our typical approach is to conduct loss estimates using GIS data sets and insured valuation of critical facilities. If insured values are not available, we will work with engineering and risk management departments to come up with estimates for potential losses that can be used in this portion of the plan. 2.4 Capability Assessment A capabilities assessment is a comprehensive review of the mitigation capabilities and tools currently available to the City to implement the mitigation strategy. Using a community capabilities assessment worksheet created by PlaceWorks, we will work with the City to review current mitigation capabilities —e.g., programs, staffing, funding, and other resources — as well as current infrastructure that is potentially vulnerable during a disaster. Also, the capabilities assessment will review and describe the City's NFIP participation, its floodplam management program, and how it complies with NFIP requirements. PlaceWorks will identify, analyze, and prioritize mitigation actions related to continued NFIP compliance and address "repetitive loss properties." The capabilities assessment section will also describe the City's past and current mitigation activities. When the capabilities assessment is complete, PlaceWorks will use the information to further refine potential mitigation strategies that can be implemented to address City needs. TASK 3. HAZARD MITIGATION STRATEGY 3.1 Develop Hazard Mitigation Goals A key outcome of the hazard mitigation planning process is the establishment of hazard mitigation goals. During LHMP Meetings 1 through 3, PlaceWorks will discuss hazard mitigation planning goals with the HMPC and, upon initiation of this task, will confirm these goals prior to development of mitigation actions. Based on the data collection and analysis during the planning process, PlaceWorks will ask the HMPC to verify their answers to the following questions: • Do the goals reflect current state goals? • Do the goals account for current and future hazard concerns in the City? • Do the goals reflect the City's risk assessment? • Do the goals support the City's mitigation priorities and capabilities? Based on the answers to these questions, the project mitigation goals will be finalized, after which the mitigation action plan can be completed. 3.2 Develop, Evaluate, and Prioritize Hazard Mitigation Actions PlaceWorks will work with the HMPC to develop mitigation actions based on the vulnerability and capability assessments. The identified mitigation actions will form the comprehensive mitigation strategy. Working with the HMPC, PlaceWorks will develop a process and criteria to prioritize identified mitigation actions. The identification and prioritization process LOCAL HAZARD MITIGATION PLAN I PLACEWORKS 15 Proposal will ensure that mitigation actions /strategies are realistic and achievable, and reflect long -term priorities. Fundamental to the process are key factors such as life, property, health and safety protection, and the availability of funding for any given project. Once identified, the "STAPLEE" approach promoted by FEMA will be used as a framework for developing additional prioritization criteria. The STAPLEE approach analyzes the social, technical, administrative, political, legal, economic, and environmental feasibility of each proposed mitigation action. To the extent that information and the appropriate data are available, cost estimates will be prepared on a defined, comparative -cost scale to compare and prioritize mitigation actions. Upon completion of the mitigation actions, PlaceWorks will conduct LHMP Meeting N4, which includes a facilitated discussion of the draft mitigation actions to further refine and prioritize the list. 3.3 Mitigation Measures Implementation Plan An implementation strategy for the prioritized mitigation actions will be developed using implementation worksheets. The worksheets will identify, for each prioritized mitigation action, the mitigation action department lead, funding and staffing resources, time frame for completion, and implementation steps. Information from the worksheets will be incorporated - into a.matr"uc. A sample of the implementation plan — including the information listed as well as instructions —will be a key component of the Mitigation Action Workbook prepared in the next task. TASK 4. HAZARD MITIGATION PLAN MAINTENANCE PROCESS 4.1 Monitoring and Implementation Chapter Development PlaceWorks will prepare the Monitoring and Implementation chapter of the LHMP that identifies the plan maintenance and implementation steps over the 5 -year plan period. This chapter will describe the methods and schedule for monitoring, evaluation, and update of the plan; how the mitigation plan elements will be incorporated into other planning mechanisms; and how the public will remain involved throughout the planning process. Completion of this task will also complete the Administrative Draft LHMP. Once complete, the Administrative Draft LHMP will be distributed to the HMPC for review and comment. 4.2 Monitoring and Implementation Workbook In addition to the Monitoring and Implementation chapter, PlaceWorks will prepare an Implementation and Monitoring Workbook for the HMPC and City staff to use over the 5 -year plan period to track and monitor implementation. The workbook will provide a reference guide for staff who participated in the process as well as staff who are unfamiliar with - --the- process ---but -have a- connection - tor hazard- mitigation - activities.. - Imptementa tion and - monitoring- are - typically overlooked after plan adoption, so the goal of this tool is to make it easier for the City to track and monitor efforts toward implementation. As an appendix to the plan, this document would be easy to carry around, identify guidance if specific events occur or opportunities for mitigation activities present themselves, and provide areas for notetaking and documentation when events occur or projects are completed. TASK 5. PLAN COMPILATION 5.1 Public Review Draft Hazard Mitigation Plan Upon receipt of comments from the HMPC on the Administrative Draft LHMP, PlaceWorks will prepare the public review draft of the document for final review and approval by the City (and HMPC, if necessary). Upon approval from the City, the Draft LHMP will be distributed for public review. The City website, social media, and a -mails will identify where the document can be accessed, either electronically or physically. We typically recommend a review period of 30 days; however, this time frame can be modified based on City/HMPC desires. During this period, a public workshop will be conducted (see task 1.2), and additional outreach can be conducted for the public, Planning Commission, and City Council, if desired. PlaceWorks has assumed 8 hours of staff time for this additional outreach as part of the proposed budget. Deliveroble(s): 10 hard copies of Public Review Draft LHMP and electronic PDF version 5.2 Cal OES /FEMA Draft Hazard Mitigation Plan Upon completion of the public review period, PlaceWorks will review comments received and prepare revisions to the LHMP document in preparation for transmittal to Cal OES /FEMA. Completion of this task also includes preparation of the 16 SEAL BEACH POLICE DEPARTMENT I LOCAL HAZARD MITIGATION PLAN Proposal FEMA Plan Review Tool, which will accompany the document when transmitted. For budgeting purposes, this task assumes 20 hours of staff time for completion and revisions requested by Cal DES /FEMA. This budget is based on past experience with similar plans at this stage. If significant comments are received that require substantial work, additional staff time may be required. Deliveroble(s): — 2 hard copies of Cal OES /FEMA Draft LHMP and electronic PDF version 5.3 Final Adoption Hazard Mitigation Plan Upon receipt of an Approved Pending Adoption (APA) letter from FEMA, PlaceWorks will prepare a final version of the LHMP for City Council adoption. As part of this task, PlaceWorks will also assist staff with the content for the Staff Report and Resolution of Adoption. For budgeting purposes, this task assumes 14 hours of staff time, a portion of which has been allocated to final hearing attendance. TASK 6. OPTIONAL TASKS 6.1 General Plan Safety Element Update Adopted in 2003, the City's General Plan Safety Element does not comply with some of the more recent updates of Government Code Section 65302. Since 2006, the California legislature has enacted several new requirements for safety elements, including AB 2140, AB 162, SB 1241, and SB 379. Many of these focus on integrating the safety element and LHMP, and this project is the perfect opportunity to comply with these requirements. This update is intended to focus on updated goals and policies addressing recent hazard events (not captured in the current policy framework), and technical revisions to ensure compliance with these regulations, specifically pertaining to LHMP integration. Updating this element will require CEOA compliance, typically through an Initial Study /Negative Declaration. PlaceWorks can also perform this service and can provide a scope and budget upon request, after further discussion with the planning department on current CEQA practices. 6.2 Emergency Operations Plan Insert With any planning and emergency management project, consistency among documents and plans is critical to reduce confusion and maintain the same message. This is an opportunity to update a portion of the City's EOP to ensure greater consistency. PlaceWorks staff recently assisted the City with its EOP update and, under this optional task, would assist the City with revisions to EOP Section 3, Hazard Analysis, that deals with many of the same topics addressed by the LHMP. In this task, PlaceWorks would update these pages of the EOP to be consistent with the LHMP. This task can also be considered an active representation of how the City is integrating the LHMP into other plans and expanding on their capabilities —two components of implementation that FEMA regards favorably. PROJECT CONTINGENCY The proposed project contingency is intended to be used at the discretion of the City of Seal Beach. If unanticipated project needs are identified during preparation of the LAMP, these needs can be fulfilled using this task. Use of the contingency will require review and approval of an agreed -upon scope and budget by City staff. LOCAL HAZARD MITIGATION PLAN I PLACEWORKS 17 Proposal Project Schedule The proposed project schedule establishes a work program that will result in completion of the planning process and transmittal of the LHMP document to Cal OES /FEMA by May 2018. This work program assumes approximately six months for review and approval by Cal OES, FEMA, and the local jurisdiction, which is based on our experience with these agencies. However, recent conversations with Cal OES staff have indicated that additional resources have been allocated to reduce review time. After the document has been transmitted to Cal OES /FEMA, the schedule for project completion will be subject to these agencies' workloads and priorities. Upon award of contract, a detailed version of this schedule will be provided as part of the Project Initiation task. It will provide more detail on dates and durations of work program tasks and subtasks and will be used to track and monitor project progress. Task loo Nw lor, Ilan IFeb D1 Prgm Kkk-off MeeOµ y,.... 01 Dr ebp Man Outline D3 Data ep .n ! I I 1 12 HMPCT an• Meet n, 12 Pubbc Mee[mgs 13 Wirt.diniFy Enygement /Omreads Content I _ IUi:WFepb NilaVnen4 -d Cayblllry All—r nn 31 Hartind M Urobonind Proillez I l l 33 Ha rclMppg a [ n al FaW t L.. Mary b GIsM pq gd dAn lyns 23 Vrin,za1,JiWA%mnnzrt a H e\ DIiryA s D 5 IV tik1A ly t E: -m [GS /liae'.:�A- r:.anl 2.1 Ca r —1 LNawrd Mitgadan SVartry 310r pHarard Mllga cn Goals l 32 DPVebp EWlUate and PrKKl4ze H }Sato Mib881oC AR:es I tt{$',' 3.2 Nutt'lbn Meawres ImpkmentaUDn Plan 11 Mpmtmmg and ii.,1H,nantan. CAa,ziD —rymrnt 4.3 MDMlorpy aM lmDkanem tlm Wmkbw "MP gevii of Administrative Waft (HMF 51 Frblic Renew Draft Hazard Mti tb Plan Walk 0361P Pabi fl near Permd 52 Cal OESiVEMA Waft K rd k4a Ptizi,. Plan GIOES/s Map Permd Imo, I I-, l; Imr IAap I�p ID„ IN., 5.3 Final Adcpban Hazard la lg ! on Plan I I '%an Mbplipn vNMbasM mGI OF$ /FEMA approval. Timeframez br tM1ii approvalare esfimates baud on past eapariege STdzk IIIII,SUbtask nbin a task 18 SEAL BEACH POLICE DEPARTMENT I LOCAL HAZARD MITIGATION PLAN Proposal Project Cost The project cost estimate in Table 1 is based on our proposed scope of work, identifies proposed staff hours, and calculates estimated costs based on our staff billing rates. In Table 2, we have provided estimates for reimbursable expenses (all incidentals and per diem charges) based on the deliverables assumptions and anticipated meetings. Additional staff time for items outside of the original scope of work will be billed based on our standard billing rates in Table 3. Table 1 Proposed Budget tu4p aa3n %a..tnatn v6at awl tay.ar r4awlrw r«. �aaer enaM rs.+sa+.n.o.f �tlwmte m rr� cease � w,mr4 n4drr rrm aryaa .4arw16e 60 raawr.,aa� i tea n �.,�n�� aaa, nta•w a.e..ra awaa4.. ae,.ua aawwwa emu ^w�5121 $122 SEq $ICO 5380 $105 430 5e5 toner total nVOG[i Task 0. Pfpk" Initiation 0l PrOjett 6 k ff Meeting l 2 2 _ 8 14 $2,120 $2,120 o2R 4>p Plan 6` -- a $3,014. $4010 o 3`0.as Colletalon -._ z % 2� _ 20 11 Sz,560 Teskll Subtotal 2 2 6. 4) 1 261 0 G _ 42 S%690 $5,690 Task 1. LHMP Pbnnint/D Yelopment Process y 1 N'. t 16, 16 54,720 14 :10 1 r.: p 12 _]2 Il. 36 56,240 $6.2a0 8 -� 20 36 $4.880 5<p0 3 k 1 s ht tar; n 14 221 tl 0: ae 0 0 ton 45.840 S15df0 Task 2. Risk Asstnsnent fHaurd Wnff Lion. Vulnerability ASSesmentaMUpabdly 2 1 Ha Il t ..'d 4 _ _ ]6 1 24 52,7901 $2,790 cl W" F.dnieS lnren(Ora 2'- - 4'. t7 4 32 $3,720 $1,220 b GS MQ sis, and 6M lwia l 2 d 8' - 14 $2,380 $2,380 2.3 Vulcerabi6N Aasessment a Hated vowabilitq Analysis _.1 2 4 4 8 _- 2 20 $2,670 $2,620 b. -- SM4al vdneratality AnA is - _ - 2 4 4 8 - 16 52-00 52.500 C. PM.tW LOSS E$tmatwn(GISMatUS t�m'.,as) 2 32 34 $6.140 $6,140 311kaelopHmrd Mhip Gwla I_ - 1 T -_- 2 - 4 -- 8 $1,080 51,060 32.0 kp. EVabme, and! P' "te HaondMtgalren ktions 2• 4 11 18 $2,100 51,300 33 h6f8atlonM .,I p potation %an j ] 4 8 la $1,555 Task S. li,dmaduJil cask 3. SUMSau1 P. 91 6` >01 0'. 24. 0 0 40 55060 Ss 060 Task a. "Pla M in 57-, $],3]01 w '3; i "i Task C Optional Tasks _ r, ,.�. eo B dl Pe I h pe llevrbpinent 1' 4 S. 4 4 21 $].3]01 $2,310 t Y.' 41 �- - -.. is � $22001 $2,200 "Ilk 1, 0 O; 8' 81 0' 101 4 4 39 $4.5]0- $4.5]0 6.2 Eme Rena pa ra6nn Plor mur. -- 2 8 � 8 . -... ..� ,::-, 7 - . -' 5]PUdm Bea Draft HaaadMlOtatwn Pbn 52 Haadano Phn 1 45 2 to 6 _�__ 12 8 .,. 2 ... -.... 1 29 $3,755 $3,255 16 $1,060 53,060 Pion 5.3 Final 0.dopiHSn Haxafd Mll gaOOn Pion Final MopMA Hazard _. ...._ I 2( __ II ,._ -_.. _. - d 1 1 12 $1,555 $1,555 Task S. li,dmaduJil 1 0 81 NJ 0 i4. 3 31 57-, $],3]01 $7,370 Task C Optional Tasks _ 6.1 G4n al Pla Sri 4v'Ei tLP.t P 41.- 8 16. 2 2I 33 $d.l]5� K3]5 6.2 Eme Rena pa ra6nn Plor mur. -- 2 8 � 8 _ -. - 2 2 11 $1,730 $2.730 Task 6. Subtotal 1 0 6 161 0. 24. 4 41 55' $6,905 $@905 le14r lkurs T.t.11 4 18 7S. 88 S2' 218' 11 27 483 Labor Dollars Total $900 1 $4,050 $14,250'.$12,320, $9,360 $22,890 $1,210. $1,445 $$9,520 $59,520 P1areW0fks PPrientnf Tres l.lbnr 0.8% 33% 1S.5%. 18.2% 30.8% 45.1% 2.3% 3.S% 1X0% Total with Conte'IVnt and Optional Tasks $71,980 LOCAL HAZARD MITIGATION PLAN I PLACEWORKS 19 Proposal Table 2. Reimbursable Expenses NOTES:.. Subconsultant costs are billed at cost plus 10%. Reimbursable expenses are billed at our current rates plus 2% of labor for office expenses. Mileage is billed at the current IRS- approved rate. Table 3. PlaceWorks 2017 Standard Fee Schedule Staff Level Hourly Bill Rate Principal $210 -$325 Public $190 -$225 Senior Associate /Senior Scientist $160 -$200 Associate /Scientist Enter Project Planner /Project Scientist Review Cal $85 -$100 Graphics Specialist - $65 -$135 Fixed $ $45 -$160 Draft OES /FEMA Amt. Per Mileage Plan Plan Item Unit Cost: Line Item $0.535 $65.00 $65.00 TOTAL Mileage: Santa Ana to Seal Beach (round trip 35 miles) x 2 staff 700 $ 375 Public Review Draft Documents (10 hard copies) 10 650 Cal OES /FEMA Draft Documents 1 130 Miscellaneous Printing and Reproduction 400 400 REIMBURSABLE EXPENSES TOTAL $1,555 NOTES:.. Subconsultant costs are billed at cost plus 10%. Reimbursable expenses are billed at our current rates plus 2% of labor for office expenses. Mileage is billed at the current IRS- approved rate. Table 3. PlaceWorks 2017 Standard Fee Schedule Staff Level Hourly Bill Rate Principal $210 -$325 Associate Principal $190 -$225 Senior Associate /Senior Scientist $160 -$200 Associate /Scientist $120 -$170 Project Planner /Project Scientist $95 -$125 Planner /Assistant Scientist $85 -$100 Graphics Specialist - $65 -$135 Clerical/Word Processing $45 -$160 Intern -$65-$85 Mileage reimbursement rate is the standard IRS - approved rate. 20 SEAL BEACH POLICE DEPARTMENT I LOCAL HAZARD MITIGATION PLAN Proposal Acceptance of Professional Services Agreement PLACEWORKS' REQUESTED CHANGES TO SERVICE AGREEMENT We have reviewed the City's Standard Consultant Service Agreement. Our proposed changes are as follows 12.0 Indemnification, Hold Harmless, and Duty to Defend Consultant shall defend, indemnify, and hold the City, its officials, officers, employees, volunteers and agents serving as independent contractors in the role of city officials (collectively "Indemnitees ") free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner to the extent arising out of or incident to any negligent acts or omissions of Consultant, its employees, or its agents in connection with the performance of this Agreement, including without limitation the payment of all consequential damages and reasonable attorneys' fees and other related costs and expenses, except for such loss or damage arising from the sole negligence or willful misconduct of the City. With respect to any and all such aforesaid suits, actions, or other legal proceedings of every kind that may be brought or instituted against Indemnitees, Consultant shall defend Indemnitees, at Consultant's own cost, expense, and risk, and shall pay and satisfy any judgment, award, or decree that may be rendered against Indemnitees. Consultant shall reimburse City and its directors, officials, officers, employees, agents and /or volunteers, for any and all reasonable legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its directors, officials, officers, employees, agents or volunteers. All duties of Consultant under this Section shall survive termination of this Agreement. INSURANCE We understand and will adhere to the requirement of maintaining listed insurance throughout the project. LOCAL HAZARD MITIGATION PLAN I PLACEWORKS 21 Proposal Placeworks Insurance Summary for 2017 -2018 Commercial General UaWhy Insurance Amount of Liability Insurance: 45,000,000 Deductible 55,000.00 Name of Insurer/Surety Agent. Crum & Forster Specialty Insurance Co. Policy No. EPK 118128 Expiration Date: 07/01/2018 Professional LiabBiVGontractols' Pollution Insurance _ _ Amount of Liability Insurance: 45,000,000 Deductible 425,00000 Name of IMUW/Sure ty Agent: -Crum &Forster Specialty Irlwrance Co. -- Policy No. EPK 118128 Expiration Date: 07101/2019 Automobile Liability Insurance Amount of Liability Insurance: 41,000,000 Deductible 41,000.00 Name of Insurer/Surety Agent: Travelers Property Casualty Co of America Policy No, RA7E37616717CAG Expiration Date: 07/01/2018 Worker's Compensation /Employer's tiabirty Insurance Amount of Liability Insurance: 41,000,000 Name of Insurer/Surety Agent Travelers Property Casualty Co of America Policy No. UB-71E37616-7 -17 Expiration Date: 07/01/2018 Exec Liability (wiy axhnds to Auto Uabirity and Employee Liability) Amount of liability Insurance: 44,000,000 Name of Insurer/Surety Agent Travelers Property Casualty Co of America Policy No. EX-6J3287561743 - Expiration Date: 7/112018 Excros babirity (ony eXlends to CA, Pt, and E&O) Amount of Liability Insurance: 41,000,000 Name of Insurer/Surety Agent: Crum & Forster Specialty Insurance Company Policy No. EX- 613287561743 Expiration Date: 7/1/2018 Cancellation Oatrse (Lwrarrier and broker will not make changes to the existing standard cancellation statement): Should any of the above described policies be cancelled before the expiration date thereof, notice wall be delivered in accordance with the policy provisions. 22 SEAL BEACH POLICE DEPARTMENT I LOCAL HAZARD MITIGATION PLAN Resumes Proposal Appendix. Staff Resumes Provided on the following pages are one -page resumes for each key staff member. LOCAL HAZARD MITIGATION PLAN I PLACEWORKS A -I tr l Briar pilots an integrated team of practiced policy planners and innovative designers to create resourceful sour.orns for the company's often complex and always challenging projects. In addition to managing the Community Planning & Design Team, Brian continues to manage major long -range planning efforts. Most notably, Brian managed The successful development of The Ontario Plan, an innovative project that incorporated a new general plan into a broader system of governance, including a .ision,-gmT; rrance- manuar -IiTrplemeritattor -prugram,,- -and-- Mem- Gf- trackKrng and feedback. The project was also the first web -based general plan in the State of California, and it is included as a model in the California Planning Roundtable's "Reinventing the General Plan" project. EDUCATION • Master of Urban & Regional Planning, University of California, Irvine • BA, Social Ecology __SlniversityxrU9f -rma,. huine AFFILIATIONS • American Planning. Association Working on such projects as the San Clemente, Anaheim, Highland, and Ontario General Plan Updates, Brian has conceived and implemented creative planning Team member si. ^,ce 1949 solutions to physical, political, and regulatory challenges. Brian also leads PlaceWorks' team preparing the new Countywide Plan for San Bernardino County, a multifaceted project combining the general plan with a regional services plan, community plan continuum, regional issues forum, implementation program, and tracking and feedback system. The system will be a first -of -its -kind database driven website used to link long -term vision, goals and policies with shorter term implementation, priority setting and budgeting. HIGHLIGHTS OF EXPERIENCE COMPREHENSIVE PLANNING • San Clemente General Plan Update, including Coastal Element I San Clemente CA • Sari Bernardino Countywide Web -Based General Plan and EIR I San Bernardino County CA • San Clemente General Plan Update & EIR I San Clemente CA • Ontario General Plan Update & EIR I Ontario CA • San Bernardino County Strategic Visioning Phases I & It I San Bernardino County CA • Anaheim General Plan, Zoning Code Update & EIR ( Anaheim CA • El Monte General Plan, Zoning Code Update & EIR I El Monte CA _ • Highland General Plan Update, Zoning Code Update & EIR I Highland CA • Riverside County Integrated Project General Plan Update, including preparation of 5 Area Plans I Riverside County CA • Palm Springs General Plan: Update, EIR & Downtown Urban Design Guide I Palm Springs CA • Rancho Mirage Comprehensive General Plan update & EIR ! Rancho Mirage CA • SCAG 2% Compass Blueprint Strategy Implementation I Southern California COMMUNITY ENGAGEMENT • San Clemente General Plan .Advisory Committee and Community Workshops, San Clemente Centennial General Plan I San Clemente CA • "Another Step Forward Public Outreach Video on high- density housing and mined use 1 Western Riverside County CA • Strategic Adviser Series and Community Workshops, Ontario General Plan Update I 'Ontario CA 9 PLACEWORKS AARON PFANNENSTIEL, AICP, LEER AP Senior Associate Aaron has 16 years of experience in community planning, focusing on emergency EDUCATION management, hazard mitigation, and community resiliency. Wi-h a background in Inland Empire Section geology, environmental studies, and urban planning, he heips liens understard "Master of and Regional HAZARD MITIGATION AND EMERGENCY MANAGEMENT PLANNING Planning, California Polytechnic hazards, assess vulnerabilities, and develop policies, programs, and mirgaron - University, Pomona nive sit strategies that make communities safer. He has also trained hundreds of students, " BS, Geology, University of California, planners, and other professionals in these topics over the past decade. Santa Barbara As a hazard mitigation planner, Aaron incorporates hazard mitigation into " BA, Environmental Studies, University • Local HMP Update for the Water District I Santa Clara Valley CA of California, Santa Barbara comprehensive planning projects to increase resiliency in communities. He prepares local and multi - jurisdictional hazard mitigation plans, emergency operations plans, Team member since 2017 general plans, and safety elements. He recently assisted clients with developing CERTIFICATIONS innovative planning practices as part of a pilot program that enhances communities' " .American Institute of Certified adaptation to wildfires. Aaron has also prepared environmental documents for Planners CEQA compliance, due diligence and feasibility studies, and conducted community " Leadership in Energy and outreach and education efforts in communities throughout California. Aaron is Environmental Design (LEER "; currently working on the San Bernardino County Climate .Adaptation, Resiliency, and Accredited Professional Environmental Justice project. ), Safety Element Update and Local Hazard M igation P %an Annex I N arcopa CA. AFFILIATIONS PRIOR EXPERIENCE " American Planning Association, Inland Empire Section " California Planning Council Foundation HAZARD MITIGATION AND EMERGENCY MANAGEMENT PLANNING s US Green Building • HM Update &Emergency Operations Plan Assistance I Huntington Beach CA " Natural Hazards Mitigation • Local HMP & Emergency Operations Plan Update Westminster CA Association • Local HMP Updates for the Cities of Torrance, San Luis Obispo, and Santa Rosa CA ,California Emergency Services • Local Hazard Mitigation Plan I Duarte CA Association • Local HMP Update for the Water District I Santa Clara Valley CA • Multi- jurisdictional HMP Updates for the Cities of Culver City and inyo County CA • Emergency Operations Plan I Seal Beach CA Team member since 2017 • Hazard Mitigation Plan I Capitoia CA • Hazard Mitigation Plan Annex Update 1 Needles CA • Community Planning Assistance for Wildfires (CPAW{ I Wenatchee vVA COMPREHENSIVE PLANNING AND SAFETY ELEMENTS • Laguna woods Climate Adaptation Plan 1 Laguna Woods CA • Safety Element Update and Local Hazard Mitigation Plan. I South Gate CA • Health and Safety Element Update I Lynwood CA ), Safety Element Update and Local Hazard M igation P %an Annex I N arcopa CA. " Safety Element Updates for the Cities cf Laguaa'v4'eeds, Glendora, Paim Cesert, Camanilo, Saratoga, Was -o SPEAKING ENGAGEMENTS " 'Are You Hazard Ready' Sa`e, Elements, Climate Adaptation, and the Agencies That Review Them" APA CA Inland Empire Secror, October 2016 I Riverside CA n "Hazard Mitgation P anning: Developing Roo,• for Cermn:: ty Resl lance" 1 APA California Annual Conference I Oakland CA " "Are Ycu Ready for the tied Sig \AJave11 Tsur:ami Preparedness P a ^Wing" I ZGl'_ APA California Annual Conference I Rancho Mirage CA © PLACEWORKS KAREN GULLEY Karen has a talent for strategy and innovative problem solving that has been honed by over 25 years of experience. Her skill with a IT facets Of community pl an. ring and design for private and public sector clients expands the opportunities for cscat.vc solutions. She has developed a solid practice in transit - oriented development (TOD), infill development, and corridor revitalization. She specializes in assist. ng local commun ices with .r valuating the potential for TOD. With extensive experience Jn developing community- partic9psa in -l.6 ram and U61i fang public meetings- and - work -hops, she is adept at establishing a rapport with her audience and communicating complex and often, controversial issues in a clear, accurate manner. She provides expertise in project visioning and implementation, negotiating conditions of approval, responding to political considerations, and handling communication between stakeholders. From vision plans to implementation strategies, each is developed in a collaborative effort with city staff, transit agencies, and the public. HIGHLIGHTS OF EXPERIENCE Karen Gulley has led the public outreach and community engagement portions of the following projects. TRANSIT- ORIENTED DESIGN • North Orange County Cities Go Local Program I Orange County CA • Visioning, planning and design, and strategic. implementation - projects -for- transit - oriented design projects for the cities of Corona, Perris, Riverside, Hemet, San Bernardino, Temecula, . March AFB, Montclair, Fontana, Brea, Fulerton, La _- Habra, Placentia, and /aw- sa- apart -of- SLAG =s- Compass Bluepr +ice: -Dame �stratien Program • CollegeTovrn Visioning, Specific Plan, EIR, and College Connector Study �. Fullerton CA . Harbor Boulevard Specific Flan I Santa Ara CA . Long Beach Boulevard Specific Plan I Long Beach CA. • Corridor revitalization: planning and implementation protects for the cities of Glendora, Covina, Azusa, San Dimas, Irwindale, and Chino as part of SCAG's Compass Blueprint Demonstration Program • Arrow Highway Corridor, Multi - Jurisdictional Planning in Cor rdors I San. Gabriel Valley CA • 'OD Overlay District I San Bernardino CA • Riverside Streetcar Feasibility Study i Riverside CA CORRIDOR PLANNING . Telegraph Corridor: Design, Land Use, & Zoning 1 Santa Fe Springs CA s 1 -5 Freeway Expansion Analysis, 1 -5 Cori idor Phase One, and Freeway Overlay Zone 1 Santa Fe Springs CA . Life on State I Salt Lake County UT . Los Alamitos Corridors Plan j Los Alamitos CA INFILL -& REDEVELOPMENTS - • CollegeTown Visioning and Specific Plan I Fullerton CA. • Southeast Area Specific Plan I Long Beach. CA • Rsbn Legacy Specific Plan Revision 1 Tustin CA • Mixed Use Overlay Zones I Anaheim CA EDUCATION • BA, Economics, University of California, Santa Cruz • Masters Program, Urban & Regional Planning, California State Polytechnic University,- Pomona La II but -th sisl . Certificate in "Planning for Effective Public Participation;' international. Association for Public Participation AFFILIATIONS • American Planning Association • Urban Land Institute Team member since 1991 ® PLACEWORKS T ELI KRISPI Associate Eli Krspi's work emphasizes improving the resiliency of individual communities, EDUCATION regions, and states to natural and human - caused hazards, including the effects » Master of City and Regional of climate change. He is well- versed in identifying hazards and threats, preparing Planning, California Polytechnic Slate social and physical vulnerability assessment, and in developing resiliency measures. University, San Luis Obispo His work includes developing local and regional hazard mitigation plans, climate adaptation plans, and resiliency- focused toolkit for state and local governments. He , Bachelor of Arts, Geography, is a FEMA- certified local mitigation plan reviewer, and has worked on resiliency plans Environmental Studies, University of and project in 17 different states. California, Santa Barbara PRIOR EXPERIENCE CERTIFICATIONS a Certified City Climate Planner, CLIMATE ADAPTATION, RESILIENCY, AND Greenhouse Gas Emissions Inventory HAZARD MITIGATION PLANNING Specialist » Achieving 'dement S4, Technical Guidance for FEMA Region VIII, FEMA * Certified FEMA Plan Reviewer for n Local Government Hazard Resiliency Toolkit for FEMA Region IV, FEMA Local Mitigation Plans (IS- 00328) » Huntington Beach Local Hazard Mitigation Plan, Huntington Beach CA » Inyo County Multijurisdictional Hazard Mitigation Plan, Inyo County CA AFFILIATIONS » Laguna Woods Climate Adaptation Plan, Laguna Woods CA Western Riverside Council of Governments Adaptation and Resiliency Strategy, Riverside County CA n American Planning Association » Santa Clara Valley Water District Local Hazard Mitigation Plan, » SPUR Association Santa Clara County CA » Santa Rosa Local Hazard Mitigation Plan, Santa Rosa CA n Seal Beach Emergency Operations Plan, Seal Beach CA Team member since 2017 » South Gate Local Hazard Mitigation Plan and Safety Element, South Gate CA » Torrance Local Hazard Mitigation Plan, Torrance CA » Town of Windsor Local Hazard Mitigation Plan, Windsor CA CLIMATE ACTION PLANNING AND IMPLEMENTATION • Butte County Climate Action Plan, Butte County CA • Contra Costa County Climate Action Plan, Contra Costa County CA » Lancaster Climate Action Plan, Lancaster CA » Merced Programmatic Climate Action Plan, Merced CA » Moro County Resource Efficiency Plan, Mono County CA » San Bernardino County Renewable Energy Element, San Bernardino County CA » San Gabriel Valley Council of Governments Energy Action Plans, San Gabriel Valley CA » San Luis Obispo County Renewable Energy Streamlining Program, San Luis Obispo County, CA » San Mateo Climate Action Plan, San Mateo CA » Seal Beach Climate Action P ?an, Seal Beach CA. Sunnyvale Climate Action Plan Implementation Monitoring, Sunnyvale CA » Walnut Creek Climate Action Plan Implementation Monitoring and Assessment Reports, Walnut Creek CA COMPREHENSIVE PLANNING » Elk Grove General Plan, Rk Grove CA. Huntington Sea& General Plan, Huntington Beach CA » Par! Morro Bay, Morro Bay CA » San Bernardino County Community Planning Continuum. San Bernardino County CA ® PLACEWORKS Robert has over 15 years of planning experience, including 10 years of municipal EDUCATION planning experience with the Gres of Newport Beach and Dana Point. He is well- versed in advanced and current planning practices in both the public and private D BS, Urban and Regional Planning, sector, and has an excellent understanding of the relationship between data California Polytechnic University, management and its importance in achieving service delivery standards for the work Pomona of community_ development and public works departments. .- ------------ s- AA ,. Architecture, Palomar College, --San Bllarcos,CA"----__---- Before pining PlaceWorks, Robert served as the manager of Community Design and GIS at Hogle- Ireland, where he managed and directed a team of professional urban designers, graphic artists, and GIS analysts in the production of a multitude AFFILIATIONS of planning projects. Projects included the development of specific plans, design American Planning Association guidelines, place making and city identity building, economic development marketing collateral, website development, GIS land use analysis, polity map updates, and x Orange County GIS Users Group database integration. Team member since 2012 HIGHLIGHTS OF EXPERIENCE • Century High School Athletic Field Improvements j Santa Ana CA • Diamond Ranch High School Remodel j Diamond Bar CA • DR Horton Residential Project j Claremont CA • Transit Loop - easibility Study j Fullerton CA • Garey High School. Remodel EIR -1 Pomona CA -. _... _ _... s Clovis General Plan Phases 4 and 5 1 Clovis CA City of Industry General Plan Update j Industry CA -. Wvn3e3peMtum- Strategic -Planing- Irvine CA • Trail Assessment and GIS Mapping Los Angeles County CA • La Habra General Plan Update j La Habra CA • Los Alamitos General Plan and EIR I Los Alamitos CA • Menifee New General Plan and EIR j Menifee CA • Pomona High School Remodel EIR Pomona CA • San Bernardino County Housing Element j San Bernardino County CA • Town of Yucca Valley General Plan Update I. Yucca Valley CS • Upland General Plan j Upland CA • Yucaipa 2035 General Plan Update and E!R I Yucaipa CA AWARDS 2014 SCAG Sustainability Excellence in Green Region I Lynwood Residential Design•, Guidelines PRIOR EXPERIENCE • Zoning Map Update j Rialto CA • City of yorba Linda General P=an Land is- Y, _onin= Map Update j Yorba Linda CA - • City of Hesperia General Plan Land Use & Zoning tv";apUpdate I Hesperia CA n Zoning Map Update j Nye County NV . fire Mitigation Zone Mapping 1 .Aguna Beach CA 0 PLACEWORKS ACORD® CERTIFICATE OF LIABILITY INSURANCE D0312912018 DIVryY1 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Marsh Risk & Insurance Services 17901 Von Kansan Avenue, Suite 1100 CONTACT NAME: ac H Exit ac No): E-MAIL ADDRess: (949) 399 -5800; License #0437153 Irvine, CA 92614 COMMERCIALGENERALLIABILITY Attn: NewportBeach .CeORequest @marsh.mnVF: 212- 948 -4323 INSURERS AFFORDINGDDVERAGE NAICIs INSURER A: Crum& Forster Specialty Insurance Co 44520 980627 -01- 01 -17 -18 INSURED PlaceWodcs, Inc INSURER B: Travelers Pro a Caaua GOm an DI Amedca 25674 INSURER C: DoE: The Planning Center INSURER D Design Community & Enviomment 3 MacArthur Place, Suite 1100 $ 50,000 X Santa Ana, CA 92707 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: LOS - 002212099 -09 REVISION NUMBER: 5 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TR rypE OF INSURANCE ADDL INSD SUBR MD POLICY NUMBER MMIODYIYYYY MMN�Y EXP LIMITS A X COMMERCIALGENERALLIABILITY EPK118128 07101/2017 07/0112018 EACH OCCURRENCE $ 5,000,000 CLAIMS -MADE � OCCUR PREMISES Es occurrence $ 50,000 X MED EXP (Any one person) $ 50W BI & PD Ded. $5,000 PERSONAL B ADV INJURY $ 5,000,000 AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ 5,000,000 GEN'L X POLICY ❑PRO JECT LOG PRODUCTS- COMP /OP AGG $ 5,000,000 Contractors Pollution S 5,000,000 OTHER: B AUTOMOBILE LIABILITY BA7E37616717CAG 07/01/2017 07/0112018 COMBINE SINGLELIMIT Ea accident g 1,000,000 X BODILY INJURY (Per Person) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per aaldent $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY Comp /Coll Deductibles $ $1,000 UMBRELLA LIAR OCCUR EACH OCCURRENCE $ AGGREGATE S EXCESS LIAR CLAIMS -MADE DED I RETENTION$ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANWROPRIETORIPARTNENEXECUTIVE PER OTH- STATUTE ER E L. EACH ACCIDENT $ OFFICERIMEMBE R EXCLU DED? ❑ N/A (Mandatory In NH) E. L. DISEASE EA EMPLOYEE $ E.L. DISEASE- POLICY LIMIT $ If yes, describe under DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS I LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, maybe anachad if more space is mocked) City of Seal Beach, its directors, oRaals, officers , employees, agents and volunteers are included as additional insured where required by wdtten contract. This insurance is primary and non- contnbutory over any existing insurance and limited to liability arising out of the operations of the named insured and where required by whiten contract. CERTIFICATE HOLDER CANCELLATION City of Seal Beach SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 911 Seal Beach Boulevard THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Seal Beach, CA 90740 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE of Marsh Risk & Insurance Services Rosalynda Martinez t>I ©1988 -2016 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD