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AGENDA STAFF REPORT
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DATE: April 23, 2018
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Steve Myrter, P.E., Director of Public Works
SUBJECT: Authorizing an Application For The Environmental Cleanup
Program Tier 1 Fiscal Year 2018 -19 Grant
SUMMARY OF REQUEST:
That the City Council adopt Resolution No. 6816 authorizing an application for
grant funds under the Environmental Cleanup Program Tier 1 Fiscal Year 2018-
19.
BACKGROUND AND ANALYSIS:
On April 7, 2015, the State Water Resources Control Board adopted an
Amendment to the Water Quality Control Plan for Ocean Waters of California
(Ocean Plan) to Control Trash and Part 1 Trash Provision of the Water Quality
Control Plan for Inland Surface Waters, Enclosed Bays, and Estuaries (ISWEBE
Plan). Together, the Ocean Plan and the ISWEBE Plan are collectively referred
to as `the Trash Amendments'.
The new Statewide Trash Amendments requires that cities install, operate, and
maintain Full Capture Systems in catch basins located in Priority Land Uses
including, high - density residential, industrial, commercial, mixed urban, public
transportation, effectively capturing 100% of trash generated. The new Trash
Provisions apply to cities in California not already under a Trash Total Maximum
Daily Load (TMDL). Cities were given the choice of choosing one of two tracks
towards compliance.
In August 2017, the City submitted a letter to the Santa Ana Regional Water
Quality Control Board committing to Track 1, which dictates the City to install,
operate, and maintain Full Capture Systems in the Priority Land Use catch
basins within 10 years from the start date of the program. Furthermore, the City
is required to demonstrate achievement of average load reductions of ten
percent (10 %) per year or other progress to full implementation.
Agenda Item H
Environmental Cleanup Program Tier 1 Grant Call For Projects
On July 24, 2006, the Orange County Transportation Authority's (OCTA)
Environmental Cleanup Program was approved under Ordinance No. 3
(Ordinance). The Ordinance provides 2 percent of gross OC Go (formerly
Measure M) revenue dedicated to protecting Orange County beaches and
waterways from the conveyance of urban runoff associated with transportation -
generated pollution.
On March 12, 2018, the OCTA Board of Directors authorized the issuance of the
Environmental Cleanup Program Tier 1 Fiscal Year 2018 -19 (ECP Tier 1) call for
projects. ECP Tier 1 provides grant funds to local agencies; used to reduce
transportation - related water quality pollution by meeting Clean Water Act
standards for local waterways and beaches. The ECP Tier 1 Grant Program is
designed to mitigate the more visible forms of pollutants, such as litter and
debris, which collect on the roadways, catch basins and storm drains before
being deposited in waterways and the ocean.
A total of $2.8 million is to be allocated to approved projects during the FY 2018-
19 funding period. The maximum funds that a project can receive is $500,000. A
local minimum match of 20% must be provided as cash contributions.
Grant Projects
Projects that support compliance with the 2015 adopted Trash Provisions are
eligible for ECP Tier 1 funding, provided the funds would not replace established
and programmed funds and the funds are not applied to any mandated project
design features or required mitigation measures. Projects eligible for ECP Tier 1
include equipment purchases and installation to existing catch basins and related
best management practices (BMPs) such as screens, filters, inserts, and other
"street scale" low flow diversion devices. The Full Capture Systems dictated in
the Trash Provisions Track 1 includes the installation of screens, filters, and
inserts, specifically Connector Pipe Screens in catch basins.
City's Proposed Project
Based upon the specific criteria, City staff will be submitting an application for a
project that takes a two - pronged approach towards providing Full Capture
Systems in the City's Priority Land Use areas. The proposed project includes two
types of Full- Capture Systems, specifically a Channel Screen, at the West End
Pump Station; and 20 Connector Pipe Screens (CPS) at catch basins along Seal
Beach Boulevard and Westminster Avenue. Each Full Capture System type
addresses the Trash Provision requirements within two Priority Land Uses in the
City: (1) Residential High - Density — Old Town and (2) Commercial /Industrial —
the area bounded by Westminster Avenue, Seal Beach Boulevard, Adolfo Lopez
Drive and the Los Alamitos Retarding Basin.
1.Old Town High Density
A Channel Screen will be installed at the West End Pump Station. CPS
units were not selected for installation in Old Town due to feasibility
challenges given the shallow depth of the storm drain system and catch
Page 2
basins. The West End Pump Station was selected as the location for the
installation of the Channel Screen because it is the point of aggregation
for a significant portion of the storm drain system for Old Town — a
predominantly high - density residential Priority Land Use. The Channel
Screen will be installed at the fore bay of the West End Pump Station,
which will capture litter, debris and other more visible pollutants before
entering local waterways and /or the ocean.
2. Commercial /Industrial Area
CPS will be installed in the catch basins located along the southerly
shoulder of Westminster Avenue from the West City Limit to Seal Beach
Boulevard; and along the northerly shoulder of Seal Beach Boulevard from
Westminster Avenue to Apollo Drive. The various catch basin locations
have been identified as being potential contributors of litter, debris, and
other pollutants which could enter into the City's storm drain system, local
waterways and the ocean. These locations are considered a
commercial /industrial Priority Land Use, which is identified as part of the
Trash Provisions.
History of Successful Grant Applications and Awards
The City was successful in securing grant funds for ECP Tier 1 in 2012, 2013
and 2014 call for projects. From 2012 -2014, the City received grant funding
ranging from $10,700 - $38,000, totaling $63,700 in grant funding. These projects
consisted of installing DrainPacs, which are Partial Capture Automatic
Retractable Screens (ARS). Installed at the openings of catch basins, the ARS
capture some trash, about 86 %; as compared to CPS, which capture nearly
100% of trash size 0.5 millimeters or larger.
ENVIRONMENTAL IMPACT:
This project complies with all requirements of the California Environmental
Quality Act (CEQA) and is categorically exempt under section 15301.
LEGAL ANALYSIS:
No legal analysis is required for this item.
FINANCIAL IMPACT:
The ECP Tier 1 FY 2018 -19 requires a 20% minimum local match. The matching
funds shall be provided as a cash contribution. The project total cost is $200,000;
the proposed grant funding is $166,000 and the City's contribution is $34,000.
Funds are not included within the FY 18 -19 budget. Funding options will be
presented before proceeding with the project, if the City is awarded grant funds
from the ECP Tier 1 FY 2018 -19.
Page 3
RECOMMENDATION:
That the City Council adopt Resolution No. 6816 authorizing an application for
grant funds under the Environmental Cleanup Program Tier 1 Fiscal Year 2018-
19.
SUBMITTED BY:
Steve ✓ ttyAte i
Steve Myrter, P.E., Director of
Public Works
NOTED AND APPROVED:
Jill R. Ingram, City Manager
Prepared by: Patricia Kharazmi, Assistant Engineer
ATTACHMENTS:
A. Resolution No. 6816
B. 2018 OCTA Environmental Cleanup Program Tier 1 Call for Projects
Frequently Asked Questions
C. COANDA Channel Screen Brochure
D. G2 Construction Inc., Brochure
Page 4
Attachment "A"
RESOLUTION NUMBER 6816
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
AUTHORIZING AN APPLICATION FOR FUNDS FOR THE
ENVIRONMENTAL CLEANUP, TIER 1 GRANT PROGRAM
UNDER ORANGE COUNTY LOCAL TRANSPORTATION
ORDINANCE NO. 3 FOR THE 2018 -19 STORM WATER
POLLUTANT CAPTURE PROJECT
WHEREAS, Orange County Local Transportation Ordinance No.3, dated July
24, 2006, and is known and cited as the Renewed Measure M Transportation
Ordinance and Investment Plan makes funds available through the
Environmental Cleanup Program to help protect Orange County beaches and
waterways from transportation - generated pollution (urban runoff) and improve
overall water quality.
WHEREAS, the Environmental Cleanup, Tier 1 Grant Program consists of
funding purchases and installation to catch basins with Best Management
Practices, such as screens, filters, inserts, and other "street- scale" low flow
diversion projects.
WHEREAS, OCTA has established the procedures and criteria for reviewing
proposals; and
WHEREAS, City of Seal Beach possesses authority to nominate water quality
improvement projects that have a transportation pollution nexus to finance and
construct the proposed project; and
WHEREAS, by formal action the City Council authorizes the nomination of the
2018 -19 Storm Water Pollutant Capture Project, including all understanding and
assurances contained therein, and authorizes the person identified as the official
representative of the City of Seal Beach to act in connection with the nomination
and to provide such additional information as may be required; and
WHEREAS, the City of Seal Beach will maintain and operate the equipment
acquired and installed; and
WHEREAS, the City of Seal Beach will give OCTA's representatives access to
and the right to examine all records, books, papers or documents related to the
funded Tier 1 Grant Project; and
WHEREAS, the City of Seal Beach will cause work on the project to be
commenced within a reasonable time after receipt of notification from OCTA and
that the project will be carried to completion with reasonable diligence; and
WHEREAS, the City of Seal Beach will comply where applicable with provisions
of the California Environmental Quality Act, the National Environmental Policy
Act, the American with Disabilities Act, and any other federal, state, and /or local
laws, rules and /or regulations;
WHEREAS, the City of Seal Beach must include all projects funded by Net
Revenues in the seven -year Capital Improvement Program as part of the
Renewed Measure M Ordinance eligibility requirement.
WHEREAS, the City of Seal Beach authorizes a formal amendment to the seven -
year Capital Improvement Program to add projects approved for funding upon
approval from the Orange County Transportation Authority Board of Directors.
NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY
RESOLVE:
Section 1. The City Council hereby authorizes the City Manager as the official
representative of the City of Seal Beach to accept funds for the
Environmental Cleanup, Tier 1 Grant Program for the 2018 -19
Storm Water Pollutant Capture Project; and,
Section 2. The City Council agrees to fund its share of the project costs and
any additional costs over the identified programmed amount.
PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a
regular meeting held on the 23rd day of April 2018 by the following vote:
AYES: Council Members
NOES: Council Me
ABSENT: Council Members
ABSTAIN: Council Members
Mike Varipapa, Mayor
ATTEST:
Robin L. Roberts, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Robin L. Roberts, City Clerk of the City of Seal Beach, do hereby certify that
the foregoing resolution is the original copy of Resolution Number 6816 on file in
the office of the City Clerk, passed, approved, and adopted by the City Council at
a regular meeting held on the 23'd day of April 2018.
Robin L. Roberts, City Clerk
Attachment "B"
M
OCTA
2018 OCTA Environmental Cleanup Program
Tier 1 Call for Projects
Frequently Asked Questions
Introduction
Project X under Measure M2 (M2) is intended to specifically address water pollution originating
from and /or being transported by transportation facilities. It is also meant to provide a new or
additional funding source, and not a substitute for existing funding or to supplant water quality
responsibilities for new freeway, street and transit capital projects. This objective was specified in
the M2 Plan and Ordinance.
1. What does OCTA consider a mandated BMP?
The Environmental Cleanup Program (ECP) is intended to augment, not replace existing
jurisdiction's required water quality expenditures. Per the Tier 1 Call for Projects (call), a
mandated BMP is a requirement that has been specified by a regulatory body. Only projects that
go beyond what is required by regulatory requirements will be considered for funding.
2. Do cities have to commit to a certain frequency of maintenance to be eligible?
Eligible agencies do not have to commit to a certain frequency of maintenance to receive funding,
however; an Operations and Maintenance Plan is required to ensure that the highest efficiency of
the proposed BMP(s) is maintained. There is an expectation that the funding applicant also
commit to maintaining the BMPs.
3. Are projects limited to only major arterial streets or can they include side
streets /residential areas?
The Tier 1 Grant Program includes arterial streets, public roads, and private streets as long as
the storm water drains into a municipal separate storm sewer systems (MS4). All proposed
projects must meet the transportation pollution nexus definition on page 12 -1 of the
Comprehensive Transportation Funding Programs (CTFP) Funding Guidelines, where it states
"transportation- related activities are associated with the operation, construction, and maintenance
of public roads, highways, and other ground transportation systems."
4. When do improvements need to start undergoing construction to qualify?
Funded projects must award a construction contract by June 30, 2019.
i
2018 OCTA Environmental Cleanup Program
Tier 1 FAQs
S. Could M2 funding be awarded in conjunction with a utility project or road
improvement/CIP projects?
M2 funding related to this call can be awarded to a component of a larger project with the
exception of the following: a) if it is eligible under another M2 CTFP grant or b) if the storm water
pollution mitigation measure is part of a regulatory requirement.
6. What types of projects are eligible for funding under the Tier 1 Grant Program?
Funding is available for equipment purchases and installation to existing catch basins and related
best management practices (BMPs) such as screens, filters, inserts, and other "street scale" low
flow diversion devices. Street scale low flow diversion devices is a general category that can
include, but is not limited to; bioretention units, hydrodynamic separators, trash booms, end of the
pipe netting systems, etc. It is recommended that any proposed project that is within the "street
scale" low flow diversion category be further discussed with OCTA staff before completing the
application. Reducing volume of surface flows is a factor of improving water quality.
Projects that have water- saving features (i.e., drip systems) are eligible for funding consideration.
Also eligible are small scale bio retention /detention basins which capture and subsequently
remove pollutants and sedimentation from storm water runoff.
Project X was not intended to deal with drought or water use, except as a byproduct of addressing
water quality. For example, a project to divert or treat polluted transportation runoff may result in
reclaimed water that can be used for irrigation. The project may have a resulting benefit in meeting
water supply needs. Project costs for the diversion or treatment of pollutants could be eligible
under Project X and would be reviewed on a case -by -case basis.
What types of projects are ineligible for funding under the Tier 1 Grant Program?
Projects which do not address water quality improvement are not eligible for funding under this
program. Projects which include only landscaping installation and /or replacement are not eligible
for funding consideration. Projects related to regular, ongoing street maintenance efforts,
including, but not limited to trash receptacles, vacuum trucks and /or equipment, street sweeping
and signage are not eligible for funding.
8. Can Caltrans be a partner with a lead agency?
Caltrans cannot act as the lead agency for a proposed project, however; they can jointly apply
with an Orange County city and /or the County of Orange with the submission of draft resolution
of support and a preliminary agreement. If awarded M2 funding as part of a joint - application, the
lead agency will need to submit the final resolution of support and joint agreement before funding
is disbursed.
9. Is there a minimum funding request for the Tier 1 Grant Program?
There is no minimum funding request required.
2018 OCTA Environmental Cleanup Program
Tier 1 FAQs
10. How much funding will be allocated through 2018 call?
Approximately $2.8 million is available for the FY 2018 -19 call.
11. Is this call similar to other OCTA grant programs when applying for funds?
The Tier 1 Grant Program is part of OCTA's CTFP. A procedures manual, referred to as the
CTFP Guidelines, has been drafted to apply for funding of transportation projects through a
simplified and consistent process. Each program has a specific objective, funding source, and a
set of selection criteria detailed in separate chapters contained within the manual, however if not
specifically stated, share the same reimbursement, reporting, and auditing requirements. The
CTFP Guidelines are included within OCTA's dedicated Tier 1 call webpage
(www.octa.net/ECPcall).
12. How will the funding be allocated if partnering with other cities?
If a joint application among agencies and /or third party entities is submitted, a preliminary
agreement must be provided as part of the application. If awarded M2 funding, joint agreements
are to be signed by all parties prior to issuance of the notice to proceed and release any funds.
OCTA will release M2 funds directly and through the lead agency, where the distribution of the
funds among the agencies will occur as defined by their joint agreement.
13. What type of funding can be used for the local match?
Any discretionary funds including General funds, Local Fair Share (LFS) funds can be used as
matching funds. Minimum match of 20% must be provided as cash contributions. In -kind services
for ongoing operations and maintenance are no longer accepted as match.
14. Does the Tier 1 Grant Program resolution need to be finalized before the proposal
is submitted?
A draft resolution requesting M2 funding for a proposed project is required as part of the
application. A finalized resolution needs to be submitted before the OCTA Board of Directors
approves funding. The eligible agency may choose to have a resolution approved which requests
and accepts funding to expedite the process and avoid going back to the approving body multiple
times. The resolution must be for the current call and multiple year resolutions will not be
accepted.
15. Does an eligible agency need to utilize the exact wording of the resolution?
No. The sample resolution is provided as a sample and as such, an eligible agency can utilize
this sample, parts of the sample resolution, or create their own resolution for requesting M2
funding.
3
2018 OCTA Environmental Cleanup Program
Tier 1 FAQs
16. What level of PS&E is needed to be submitted for the catch basin screens? Will
standard manufacturer details suffice, or are site -by -site plans required?
The Plans, Specifications & Estimates information should be sufficient in details to address the
proposal description, design, engineering, siting, operation, and maintenance. If the proposed
devices do not differ, site -by -site plans are not needed, however; the specific locations where the
devices will be installed need to be shown.
17. With regard to bonus points related to the matching funds (i.e. overmatch), can
operations and maintenance be included?
A minimum local match of twenty (20) percent is required as cash only. Proposals that exceed
the twenty (20) percent minimum funding match will be given an additional 0.5 points for every
five (5) percent over the minimum match (up to 5 bonus points). Matching funds for in -kind
services, such as operation and maintenance, are not eligible for these bonus points. To receive
up to 5 bonus points, only cash contribution and /or funding from outside sources, such as water
quality improvement and /or other grants administered by state and federal agencies, may be
utilized.
2018 OCTA Environmental Cleanup Program
Tier 1 FAQs
Attachment "C"
�, COANDA CHANNEL SCREEN
THE SOLUTION FOR REMOVING DEBRIS FROM LARGE CHANNELS
The COANDA Channel Screen is a storm water BMP employing
stainless steel wedge -wire technology, ideally suited for handling
large quantities of debris -laden water in flowing streams. Each
Coanda Channel Screen is fully engineered for each application
and peak flow rate, designed to operate either on-channel or off -
channel. This BMP meets the Caltrans definition of a Gross Solids
Removal Device (GSRD) and the requirements of a full capture
treatment system defined by the Los Angeles River TMDL for trash.
It meets all California building code standards.
Designed to provide full treatment at peak flow
0 Removes all debris larger than fine sand
Captures nutrients, metals and organic matter with the debris
Instantaneous debris removal - debris dries quickly in the all -
weather debris compartment where it can be readily removed
with hand tools or moving equipment
Maintenance -free 100% stainless steel construction
;b Engineered for each application and easily installed
„c No moving parts
Does not clog and will not fail
Particulate Removal
The COANDA filter
removes everything
larger than fine sand.
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The COANDA Effect
The edge of the COANDA Screen creates a
shearing action as water flows across its surface,
diverting water through the screen while
dewatered debris slides off the face and falls
downward into the debris compartment.
COANDA, Inc.
3943 Irvine Blvd. N 327 • Irvine, CA 92602
(7 141389-2113 • www.COANDA.com
Attachment "D"
3a CPS Modular
(Patent Pending)
FULL - CAPTURE SYSTEMS
G2's CPS -Mod SeriesTM screens are 5mm full- capture systems
$� with a revolutionary modular design for easy installation inside catch
basins. Approved by Water Boards, hACDPW & agencies nationwide,
it prevents trash, pollutants, and debris from entering the water
system through the catch basin outlet pipe.
G2's CPS -Mod SeriesTm
(Patent Pending)
Approved "full- Capture System" by LA a SF Regional water Boards
• 'Quick Release" Removable (optional)
• "Mosquito Abatement" Deflector (optional)
• Modular to easily fit all catch basins types
• 100% stainless steel
• Fabrication - "Made in Califomia, USA"
Recommended with G2's ARS CamLock Series TM
info @g2construction.com www.G2construction.com Santa Ana
714.748.4242 California
GCPS Modular Series r"'
(Patent Pending)
G2's CPS -Modes Full- Capture Connector Pipe Screen Insert
Full- Capture Certified by Los Angeles Regional Water Quality Board
Function:
• Captures all pollutants 5mm and larger that enter the catch basin. Thereby preventing the pollutants
from exiting through the outlet pipe and entering the water systems.
• Pollutants prevented from exiting the catch basin:
➢ Primary: plastics (food containers, bags, bottles); trash (paper, cigarette butts, cans); vegetative
debris (leaves, branches, landscaping); other objects (balls, toys).
➢ Secondary: pollutants absorbed by or attached to the Primary pollutants. Including from vehicles
(hydrocarbons, fluids, copper, cadmium, zinc, tires, etc.), pathogens / bacteria, pesticides, nutrients,
organic compounds, sediment toxicity, etc.
Design, Flexibility, & Approval:
• Custom designed and fabricated for each catch basin; no two CBs are exactly alike.
• Fits any standard catch basin with discharge pipe.
• Approved by Los Angeles County DPW, City of LA, Orange County DPW, OCTA, San Francisco Bay Area
Water Quality Board, Contra Costa County DPW, and Agencies nationally.
Material, Fabrication, & Expected Life:
• 100% stainless steel device (see detailed drawings).
• Fabricated locally in Orange County. "Made in California, USA"
Value:
• G2's CPS in combination with the G2's ARS CL12TM creates the G2 "Full Capture System," and produces
the most effective BMP system and greatest value.
• Low initial capital investment relative to other proven water quality BMPs. Low long -term and total
lifetime cost compared to any water quality BMP or "doing nothing ".
• Requires no replacement filters or parts.
Public Outreach:
• Residents aware of the CPS installed in their local catch basin perceive it to be an environmental benefit
and source of community pride.
Recommended with G2's AIRS CamLockSeriesTM screens, for the most complete full - capture system.
info @g2construction.com www.G2construction.com Santa Ana
714.748.4242 California