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AGENDA STAFF REPORT °Z
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DATE: June 11, 2018
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Robin Roberts, City Clerk
SUBJECT: Approval of May 24, 2018 Special City Council Budget
Workshop — Capital Improvement Program Minutes
SUMMARY OF REQUEST:
That the City Council approve the minutes of the Special City Council Budget
Workshop — Capital Improvement Program held on May 24, 2018.
BACKGROUND AND ANALYSIS:
This section does not apply to this item.
ENVIRONMENTAL IMPACT:
There is no environmental impact related to this item.
LEGAL ANALYSIS:
No legal analysis is required for this item.
FINANCIAL IMPACT:
There is no financial impact for this item.
RECOMMENDATION:
That the City Council approve the minutes of the Special City Council Budget
Workshop — Capital Improvement Program held on May 24, 2018.
Agenda Item B
SUBMITTED BY:
Robin Roberts, City Clerk
ATTACHMENTS:
A. Minutes
Page 2
NOTED AND APPROVED:
PU R A94am
Jill R. Ingram, City Manager
Attachment "A"
Seal Beach, California
May 24, 2018
The City Council met in a Special Budget Workshop at 5:34 p.m. in the City Council
Chambers. Mayor Varipapa led the Salute to the Flag.
ROLL CALL
Present: Mayor Varipapa
Council Members: Deaton, Massa- Lavitt, Moore, Sustarsic
Absent: None
City Staff: Jill R. Ingram, City Manager
Patrick Gallegos, Assistant City Manager
Chief Joe Miller, Seal Beach Police Department
Chief Joe Bailey, Marine Safety /Lifeguard
Victoria L. Beatley, Director of Finance /City Treasurer
Crystal Landavazo, Interim Director of Community Development
Steve Myrter, Director of Public Works
Robin L. Roberts, City Clerk
Alayna Hoang, Finance Manager
BUDGET STUDY SESSION — CAPITAL IMPROVEMENT PROGRAM
Director of Public Works Steve Myrter, with assistance from Deputy Director Michael
Ho, Associate Engineer David Spitz and Recreation Manager Tim Kelsey provided
information and clarification on the following during a PowerPoint presentation:
5 Year Capital Improvement Program (CIP); 2017 -18 projects completed; projects in
process; funding sources; Tidelands Fund projects; building and facility improvement
needs; sewer projects; storm drain improvements and analysis; street projects including
street striping, parking management, signage, traffic signal battery backup, asphalt
resurfacing and slurry seal; water systems, wells and reservoir improvements; 2018 -19
Capital Improvement Projects summary, and a list of unfunded CIP projects with
estimated costs.
Director Myrter then provided a PowerPoint titled 2018 -19 Fleet Replacement identifying
two fleet replacement needs.
ORAL COMMUNICATIONS
Mayor Varipapa opened oral communications regarding CIP Projects and fleet
replacement needs. Speakers: Robert Goldberg and Joyce Ross Parque.
Director of Finance/Treasurer Vikki Beatley then provided information summarizing the
Fiscal Year 2018 -19 General Budget Study Session held Wednesday, May 22, 2018,
noting that the estimated deficit is $477,600. The presentation further included follow
up items including the proposed cost savings in the City Manager and Police
Departments, Senior Transportation programs, tree trimming contract, beach grooming
operations, janitorial services. Director Beatley spoke of revenue generation concepts
Page 2 — City Council 5/24/2018
such as increases to street sweeping, tree trimming and Tennis Center fees. The
presentation concluded with discussion of the annual cost to maintain Main Street and
clarification regarding Senate Bill 1 funding.
Council Members received clarification during the presentations and staff received
direction to include the following in the proposed budget: suspend City Council
discretionary spending; retain membership with the League of California Cities, however
not to pursue membership with the ACC -OC; reduce tree trimming, beach cleaning, and
janitorial services; continue to analyze reducing the cost of senior transportation and
consider providing outreach of existing no or low cost County transportation services;
research and provide recommendations on revenue generation including cost recovery,
Proposition 218 related fees, and a tax measure for the November 6, 2018 General
Municipal Election.
ORAL COMMUNICATIONS
Mayor Varipapa opened oral communications. Speakers: Joyce Ross - Parque, Robert
Goldberg and Jim Brady.
ADJOURNMENT
With no objections, Mayor Varipapa adjourned the meeting at 8:58 p.m. to Monday, May
29, 2018 at 5:30 p.m. to meet in closed session if deemed necessary.
Approved:
Attested:
Mike Varipapa, Mayor
Robin L. Roberts, City Clerk
Robin L. Roberts, City Clerk
City of Seal Beach