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HomeMy WebLinkAboutSupplemental - Email from Council Member Moore with questionsRobin Roberts From: Jill Ingram Sent: Monday, June 11, 2018 4:02 PM Cc: Executive Team; Craig A. Steele; Dana Engstrom Subject: RE: budget questions for tomorrow Attachments: budgetQuestions2018 -2019 (3).pdf BCC: CITY COUNCIL Please see questions from Council Member Moore and staff's attached responses. Please call if you have any additional questions. Also, given the amount of items on the agenda tonight, please call me today prior to the meeting if you plan to pull any items. Thank you, Jill Jill R. Ingram, City Manager City of Seal Beach - 211 Eighth Street, Seal Beach, CA 90740 (562) 431 -2527, Ext. 1300 For Information about Seal Beach, please see our city website: http: / /www.sealbeachca.gov NOTICE: This communication may contain privileged or other confidential information. If you are not the intended recipient of this communication, or an employee or agent responsible for delivering this communication to the intended recipient, please advise the sender by reply email and immediately delete the message and any attachments without copying or disclosing the contents. Thank you. From: tjmoore5150Co)amail.com f mailto:tjmoore5150()omail.com] Sent: Sunday, June 10, 2018 9:48 PM To: Jill Ingram Subject: budget questions for tomorrow Here are some questions for tomorrow. Thank you, Tom 2018/2019 Budget Questions Position Allocation 1) Can Aquatics Coordinator be part of Tidelands allocation? The Aquatics Coordinator oversees the Pool at McGaugh which is not in Tidelands. 2) What are the other various Funds mentioned in position allocation? Is there a break -down? It depends on the position. The Position Allocation identifies the funds that are most used for allocating staff. The Other Various column captures allocations to the Waste Management Fund, Asset Seizure Fund, Community Facilities Districts, etc. Revenue Summary 1) Intergovernmental a. What happens to waste disposal revenue (45K) on page 6? This was a one -time payment. b. Fires and Forfeitures: why is 50K projected when estimated at 25K this year? It is anticipated that the Police will focus more resources on Municipal Code compliance. c. Parking Citations: After new system was installed, what is the percent increase year over year? It is too early in the deployment to project the future results. Does thatjustify $300K increase? Part of the increase is a presumed increase in compliance. The larger part of the increase is due to the City passing through the $12.50 Court fees per citation to the individual receiving the citation. 2) Parking -In -Lieu a. Why does it go from $10,200 to 0 in 2018 -2019 This was an oversight, both the Year End Estimate and the Projected Budget will be corrected. 3) Water connection fee a. Why 73K in 2016 -17 and 10K now? The Water Connection Fee is based upon new development connecting to the water system. There was a large project (Main and PCH) in FY 16 -17. The $10,000 is typical for the year. 4) Sewer operations a. Why 2,298,900 transfer in? i. Revenue is derived from fixed and variable charges. ii. Fixed charges are sometimes referred to as capital charges, but are not limited to that purpose. iii. Typically cities collect all revenue in the operations account and make transfers to fund annual capital needs. iv. Historically, Seal Beach has directed fixed charges to the capital account and variable charges to the operating account. Funds may be periodically moved between Capital and Operations accounts to balance cash flow needs. v. A fund transfer from Sewer Capital to Sewer Operations of $2,306,500 (updated from $2,298,900 in the draft budget) is shown in the budget. General Fund Balance 1) Transfer Funds in shown at 82,700. However, transfer out totals $129,700. Are $47,000 of these not going to General Fund? The $82,700 has become $132,700 in the most recent document. Staff is unable to identify the referenced $129,700 in either document. If you can provide a page number we will further research. In any case, there is not a relationship between Transfers In and Transfers Out. Transfers In come from other funds into the General Fund and Transfer Out go from the General Fund to the other funds. The Transfers Out are further identified on Page 37. General Fund Assigned Fund Balance 1) The amount for Assigned for Encumbrances went from 202,000 to 393,092 this year. Why does this double for 17 -18? The Assigned for Encumbrances is based upon the estimated remaining balances on Purchase Orders issued in the current fiscal year that will be rolled over to the new fiscal year. This is only an estimate as the actual Rollover will not occur until the year -end process is completed. Marine Safety: Tidelands 1) The proposed over -time PT is 9K, double the estimated for 17 -18. Why does overtime double here? The Marine Safety Chief provided detail for the expenditure to the Finance staff. The current year was estimated by Finance staff and it was the first year that the Part-time Overtime was broken out in the budgeting process.