HomeMy WebLinkAboutD - Candidate's StatementCandidate's Statement
Guidelines
Formatting Guidelines
Word Count Standard
Candidate's Statement Guidelines 10
The filing of a candidate's statement is optional. This must be filed the same time
that the Declaration of Candidacy is (nomination paper) filed.
Each candidate may prepare a candidate's statement that may include the name,
age, and occupation of the candidate and a brief description, of no more than 200
words, of the candidate's education and qualifications expressed by the candidate
himself/herself. Candidate's Statement is subject to certain rules on format,
word count, confidentiality, cost, submission/withdrawal, and minority language
provisions.
The candidate's statements are published in the voter's sample ballot pamphlet
sent to each registered voter.
The candidate's statements shall not include the party affiliation of the candidate,
nor the membership or activity in any partisan political organizations (EC 513307).
Any candidate's statement shall be limited to a recitation of the candidates own
personal background and qualifications and shall not in any way make reference to
other candidates for that office or to another candidate's qualifications,
character, or activities. The elections official shall not cause to be printed or
circulate any statement that the elections official determines is not so limited or
that includes any reference prohibited (EC 513308).
When the statement is filed, a copy of the signed statement and the signed
deposit agreement will be given to the candidate.
Format:
Candidate's Statement must be submitted in WORD on flash drive (provided) and
will be printed exactly as submitted (grammar and typographical errors will not be
corrected). Candidates are advised to carefully check their statement for errors
in spelling, punctuation, and grammar. See: "Candidate Statement Formatting
Guidelines".
If the text exceeds the 200 -word limit, the candidate must delete or change a
sufficient number of words or sentences to meet the required word limit before
the statement is filed. After the statement is filed, if the text exceeds the word
limit, the City Clerk shall delete a sufficient number of words, or sentences, to put
it within the required limit. Other than formatting requirements, your statement
will be printed as filed.
The scanning equipment used by the Registrar of Voters' office to produce camera
ready copy for Sample Ballot Pamphlet printing has some limitations; therefore,
the style of the Candidate's Statement of Qualifications must conform to the
sample given.
Confidentiality:
The candidate must sign and date the statement before it is filled. All Candidates'
Statements remain confidential until the expiration of the filing deadline. (EC
513311)
Copies of all Candidates' Statements will be available for public inspection in the
City Clerk's Office after the close of nominations. (EC 513313)
Word Count:
See: Word Count Standard for Candidate's Statement of Qualification (§ 9)
Cost:
Each candidate filing a statement is required to pay a deposit in advance an
estimated pro rata share as a condition of having his/her statement included in the
voter's pamphlet. The cost is estimated is as follows:
Printed & Electronic
District 1: $538
District 3: $535
District 5: $543
Electronic Only $494.55
The local agency may estimate the total cost of printing, handling, translating, and
mailing the candidate's statements filed pursuant to this section, including costs
incurred as a result of complying with the federal Voting Rights Act of 1965, as
amended.
In the event of underpayment, the local agency may require the candidate to pay
the balance of the cost incurred. In the event of overpayment, the local agency
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which or the elections official who collected the estimated cost shall prorate the
excess amount among the candidates and refund the excess amount paid within 30
days of the election. Nothing in this section shall be deemed to make any
statement or the authors thereof free or exempt from any civil or criminal action
or penalty because of any false, slanderous, or libelous statements offered for
printing or contained in the voter's pamphlet.
[See City Council Resolution 6842 regulating Candidates' Statements]
Note: R. Submission/Withdrawal
The Candidate's Statement must be signed and dated by the candidate and must
be filed at the time that the nomination paper is filed.
The statement may be withdrawn, but not changed, during the period for filing
nomination papers and until 5:00 p.m. of the next working day after the close
of the nomination period - August 10, 2018.
Minority Language Provisions:
Due to minority language provisions of the Federal Help America Vote Act (HAVA),
Orange County Cities are required to provide election materials in Korean in
addition to English. The materials covered by this Act include Candidates'
Statements.
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comm io:
CanO1°"°1°— Candidate's Statement of Qualifications
a M1
I Izoo I Is00 CITY OF:
aovemtw e,
2018 OFFICE SOUGHT:
WARD/DISTRICT #: (if applicable)
I�/_IuM
OCCUPATION:
INSTRUCTIONS: (Elections Code § 13307)
(City to customize here)
AGE:
(Optional)
Candidate's Signature
SEE BACKSIDE OF THIS PAGE FOR CANDIDATE'S STATEMENT FORMATTING GUIDELINES.
Candidate's Statement.2M.400.CRy 2018
CANDIDATE'S STATEMENT FORMATTING GUIDELINES
The Registrar of Voters office has -a semi -automated system for the Voter Information Guide inputAayout of
Candidate's Statement of Qualifications. Due to the volume of statements and printing deadlines, it is necessary to
have a standardized format for candidates' statements. We have prepared the following guidelines to assist
candidates in the preparation of theirstatements.
1. The following paragraph styles are acceptable with this system.
INDENTED PARAGRAPHS:
XxXxx XxxXx xxxxxxxxXx xxxxx xxxxx. X xxxx xx xxxxxxxxx Xx)gogr = XXXXXX== Xxxx = XXXXX XXX
Xx XXX )Do=. Xxx xxxxx xxxxxxx xxxxx Xx Xx.
XXXX XXXXXXXX Xx X X XXXXXXXKXX X XxxxXXXXX. XXX MMM XXX)= XXXXX Xx XXX XXXXX XXX XXXXXX.
xx
Xx Xxxxx xxx.
BLOCK PARAGRAPHS:
Xxxxx Xxxxxxx xxxxx. Xxxx x Xx xxxx xxxxxxxxxx xxx. Xxxx xxx xxx xxmcxxuyjL Xxxxxxx Xx x xzxx)= xx
xx
Xxxx. X xxx xxxxx xxx x XX Xxxx. Xxx Xxx xxx xXxxxxx X)=X )om
Xxx xxxxxx xxx. Xx xxx xxxxxxx mucoot Xxxxx. X Xxx )00= xxXXXx xxxxx xxx. Xxxxx xxxxxxxxxxxxxxx xx
xx
x xx xxx xxx. XXX )a= xxxxxxxx xxxxx xxx. XXx xxxxx xxxxxx xxKxxx xxxxx.
DO NOT USE ANY PARAGRAPHIFORMAT SME OTHER THAN THOSE LISTED ABOVE.
2. All statements must be submitted on our form or typed or printed by automated equipment. DO NOT PRINT
ANY STATEMENT ON LINED PAPER.
3. NOTE: Name, age, and occupation lines are not included in the word count. Only the text is counted. The
words reflected in the "Occupation" field must follow the ballot designation guidelines.
4. Do not underline or bold WORDS; words may NOT be all CAPITAL letters. §13307
5. Do not use italics or different type styles or type sizes to highlight portions of the statement. §13307
5. A 200 -word statement must fit on one quarter of a voter information guide page. A 400 -word statement must fit
on a half page of the information guide. If your statement exceeds this limitation we will be forced to adjust your
format to fit in the space allowed.
7. Do not use bullet points, stars, asterisks, or numbers that function as bullet points to off -set paragraphs.
Excessive number of paragraphs or block -indentation in a Candidate's Statement may cause the statement
to not fit in the allotted space even though the word count hasn't exceeded the maximum number of words.
If the statement does not fit into the box, you will be asked to edit your statement. Keep this in mind as you
write and format your statement
5. You may block indent a paragraph as long as you do not use bullet points, stars, asterisks or numbers.
9. All statements are printed in the voter information guide with the following titres which are not included in the word
count:
NAME OF CITY
TITLE OF OFFICE
Use these general guidelines to assist you in the preparation of your statement.
CHECK YOUR STATEMENT CAREFULLY FOR ERRORS IN SPELLING. PUNCTUATION, AND GRAMMAR
BEFORE FILING WITH THE EXCEPTION OF THE FORMATTING REQUIREMENTS YOUR STATEMENT WILL
BE PRINTED EXACTLY AS SUBMITTED.
Canftate's St Wment=.a00.Cxy 2018
cuy.f SEAL BEACH PAGE r Required to be given to candidate.
EWNft; N...he 6, 20/8
EXPIRES: O� 8l, 2018
LITERATURE REQUIREMENTS
§ 16, Elections Code
A copy of Section 84305 of the Government Code shall be provided by the elections official to each candidate or his or her agent at
the time of fling the declaration of candidacy and to the proponents of a local initiative or referendum at the time of filing the
petitions.
MASS MAILING REQUIREMENTS
§ 84305, Government Code
(a) (1) Except as provided in subdivision (b) a candidate, candidate controlled committee established for an elective office for
the controlling candidate, or political party committee shall not send a mass mailing unless the name, street address, and city of
the candidate or committee are shown on the outside of each piece of mail in the mass mailing and on at least one of the inserts
included within each piece of mail of the mailing in no less than 6 -point type that is in a color or print that contrasts with the
background so as to be easily legible. A post office box may be stated in lieu of a street address it the candidate's, candidate
controlled committee established for an elective office for the controlling candidate's, or political party committee's address is a
matter of public record with the Secretary of State.
(2) Except as provided in subdivision (b), a committee, other than a candidate controlled committee established for an
elective office for the controlling candidate or a political party committee, shall not send a mass mailing that is not required to
include a disclosure pursuant to Section 84502 unless the name, street address, and city of the committee is shown on the
outside of each piece of mail in the mass mailing and on at least one of the inserts included within each piece of mail of the
mailing in no less than 6 -point type that is in a color or print that contrasts with the background so as to be easily legible. A post
office box may be stated in lieu of a street address if the committee's address is a matter of public record with the Secretary of
State.
(b) If the sender of the mass mailing is a single candidate or committee, the name, street address, and city of the candidate or
committee need only be shown on the outside of each piece of mail.
(c) (1) A candidate, candidate controlled committee established for an elective office for the controlling candidate, or political
party committee shall not send a mass electronic mailing unless the name of the candidate or committee is shown in the electronic
mailing preceded by the words "Paid for by' in at least the same size font as a majority of the text in the electronic mailing.
(2) A committee, other than a candidate controlled committee established for an elective office for the controlling candidate
or a political party committee, shall not send a mass electronic mailing that is not required to include a disclosure pursuant to
Section 84502 or 84504.3 unless the name of the committee is shown in the electronic mailing preceded by the words "Paid for by"
in at least the same size font as a majority of the text in the electronic mailing.
(d) If the sender of a mass mailing is a controlled committee, the name of the person controlling the committee shall be
included in addition to the information required by subdivision (a).
(e) For purposes of this section, the following terms have the following meaning:
(1) "Mass electronic mailing" means sending more than two hundred substantially similar pieces of electronic mail within a
calendar month.
(2) "Sender" means the candidate, candidate controlled committee established for an elective office for the controlling
candidate, or political party committee who pays for the largest portion of expenditures attributable to the designing, printing,
and posting of the mailing which are reportable pursuant to Sections 84200 to 84217, inclusive.
(3) To "pay for a share of the cost of a mass mailing means to make, to promise to make, or to incur an obligation to make,
any payment: (A) to any person for the design, printing, postage, materials, or other costs of the mailing, including salaries, fees, or
commissions, or (B) as a fee or other consideration for an endorsement or, in the rase of a ballot measure, support or opposition, in
the mailing.
(i) This section does not apply to a mass mailing or mass electronic mailing that is paid for by an independent expenditure.
O:FORMSMomxu0w, 0aunreMMdn&ura Repuirem 42018/R .. 1IM17 81C ENctior¢
City or sEALBEACR PAGE 1 z Required to be given to candidate.
EknBon NW: Rov m&r q 1018
EXRIRES: Dww"31,1018
PENAL PROVISIONS -ELECTION CAMPAIGNS
§ 18303, Election Code
Every person who violates Section 84305 of the Government Code relating to mass mailing is subject to the penal provisions set
forth in Chapter 11 (commencing with Section 91000) of Title 9 of the Government Code.
§ 91000, Government Code
(a) Any person who knowingly or willfully violates any provision of this title is guilty of a misdemeanor.
(b) In addition to other penalties provided by law, a fine of up to the greater of ten thousand dollars ($10,000) or three times the
amount the person failed to report property or unlawfully contributed, expended, gave or received may be imposed upon conviction
for each violation.
(c) Prosecution for violation of this title must be commenced within four years after the date on which the violation occurred.
§ 91001, Government Code
(a) The Attorney General is responsible for enforcing the criminal provisions of this title with respect to state agencies, lobbyists and
state elections. The district attorney of any county in which a violation occurs has concurrent powers and responsibilities with the
Attorney General.
(b) The civil prosecutor is primarily responsible for enforcement of the civil penalties and remedies of this title. The civil prosecutor
is the commission with respect to the state or any state agency, except itself. The Attorney General is the civil prosecutor with
respect to the commission. The district attorneys are the civil prosecutors with respect to any other agency. The civil prosecutor
may bring any civil action under this title which could be brought by a voter or resident of the jurisdiction. Upon written authorization
from a district attorney, the commission may bring any civil action under this tide which could be brought by a voter or resident of
the jurisdiction. Under such circumstances, Section 91007 shall not apply to the commission.
(c) Whether or not a violation is inadvertent, negligent or deliberate, and the presence or absence of good faith shall be considered
in applying the remedies and sanctions of this titre.
0 FORMSwanindw OxumeMeNlnraime RKuirennda 101B /Rev. 112017 Mc EbN'm¢
cnyo/ SEAL BEACH PAGE 13 Required to be given to candidate.
EWion Me: Hov mber6, 2018
EXPIBEB: OftlmW 31, 2018
DEFINITION OF MASS MAILING AND SENDER
§ 18435, California Code of Regulations
(a) A "mass mailing" has been made when over two hundred substantially similar pieces of mail have been sent within a calendar
month.
(b) The sender, as used in Government Code Section 84305, is the candidate or committee who pays for the largest porton of
expenditures attributable to the designing, printing, and posting of the mailing which are reportable under Government Code
Sections 84200-84217.
(c) For purposes of this section to "pay for" a share of the cost of a mass mailing means to make, to promise to make, or to incur an
obligation to make, any payment:
(1) To any person for the design, printing, postage, materials or other costs (including salaries, fees, or commissions) of the
mailing; or
(2) As a fee or other consideration for an endorsement or, in the case of a ballot measure, support or opposition, in the
mailing.
(d) The identification required by Section 84305 shall be preceded by the words "Paid for by." These words shall be presented in
the same size and color as the identification required by Section 84305, and shall be immediately adjacent to and above or
immediately adjacent to and in front of the required identification.
(e) The requirements of Section 84305 to identify the name of the candidate or committee sending a mass mailing apply to over
200 substantially similar messages distributed to the public through electronic mail by a candidate or committee within a calendar
month.
Note: Authority cited: Section 83112, Government Code. Reference: Sections 82041.5 and 84305, Government Code.
§ 18435.5, California Code of Regulations
(a) Section 84305.5 requires a slate mailer to identify the slate mailer organization or committee sending the slate mailer, and to
designate by an asterisk (e) each candidate and each ballot measure supported or opposed in a slate mailer for which payment of
$100 or more has been received by the organization or committee (either from the candidate, ballot measure committee, or from
any other person "at the behest" of a candidate or ballot measure committee as defined in Regulation 18225.7).
(b) To ensure that it is easily legible, the Notice to Voters required by Section 84305.5 shall appear with a reasonable degree of
color contrast between the background and the statement and must appear on a plain background, not superimposed over an
illustration or a patterned background. Examples of a reasonable degree of color contrast that would meet the standard required by
Section 84305.5 are when the disclaimer is printed in black text on a white background or a similar degree of color contrast
between the background and the text of the disclaimer.
(c) Slate Mailers in Multiple Languages. The Notice to Voters in a slate mailer shall appear in English. In addition, if all or a
significant portion of the slate mailer appears in a language other than English, the Notice to Voters must also appear in that
language.
(d) in addition to applying to slate mailers sent by traditional mail, the slate mailer identification and disclaimer requirements of
Section 84305.5 apply to slate mailers distributed electronically.
Note: Authority cited: Section 83112, Government Code. Reference: Section 84305.5, Government Code.
OfORMSlkminedm 0udawrfttt hoa Re .0 rmK 2016/Rev 11,1011 AIC E�
WORD COUNT STANDARD FOR CANDIDATE'S STATEMENT OF QUALIFICATIONS
(§9 — entire page)
Each word shall be counted as one word except as specified on this page.
The following are the guidelines for computing the word count:
The title of the office, name, district, age, and occupation lines are not included in the
word count manly the text is counted. For voter -nominated offices, the party preference
line is also not included in the word count.
Punctuation marks are not included in the word count.
Symbols such as'&" (and), and "p" (number/pound) are not considered
punctuation .................................................. each symbol is counted as one word
Dictionary words..................................................................................one word
The words "a', "the", "and', and "an" are counted as individual words.
`Z-- J All proper nouns including geographical names .........................................one word
Examples: County of Orange, Orange County, San Juan Capistrano, City of Brea
Abbreviations - UCLA, U.C.L.A., PTA, P.TA., USMC, U.S.M.0.....................one word
Acronyms...........................................................................................one word
Regularly hyphenated words appearing in any generally available standard reference
dictionary published in the United States within 10 years preceding the election. (Each
part of all other hyphenated words shall be counted as a separate word)......... we word
Dates - all digits(4/8/98)........................................................................one
word
Words and digits (April 8,1998).............................................................two
words
Whole numbers - Digits (1 or 10 or 100, etc.).............................................one
word
Spelled out (one or ten or one hundred)......................each
word counts as one word
Names of persons and things.....................................each word counts as one word
Gus Enright (two words); LA Basketball Team (three words)
Numeric combinations (1973,18 1/2, 1971-73, 5%)....................................one word
Monetary amounts if the dollar sign is used with figures - $1,000)..................one word
Spelled out (one thousand dollars).............................each word counts as one word
Telephone/fax numbers .........................................................................one word
E-mail and website addresses.................................................................one word
If the text exceeds the word limit, the candidate must delete or change a sufficient number
of words, or a sentence, to put the statement within the required word limit before the
statement is filed. The candidate should correct any misspellings before the statement is
filed. Other than formatting requirements, your statement will be printed as flied.
The submitted statement must be typed. No word will be printed in "ALL CAPS",
bolding or underlining. Do not use bullet points, stars, asterisks, or numbers that
function as bullet points to blockindent paragraphs. However, you may block.
indent within the paragraph without using bullets, etc. See "Candidate's Statement
Formatting Guidelines" for more Information. The scanning equipment used by the
Registrar of Voters office to produce camera ready copy for Voter's Pamphlet printing
has some limitations; therefore, the style of a Candidate's Statement of Qualifications
must conform to the sample you are given.
IMPORTANT: The Candidate's Statement of Qualifications may make no reference to
another candidate. The statement may include a description of the candidate's education
and qualifications expressed by the candidate himse8/hersefi. § 13308
THE PRECEDING INFORMATION SHALL NOT APPLY TO COUNTING WORDS FOR BALLOT
DESIGNATIONS UNDER SECTION 13107
The candidate must sign and date the statement before it is filed. All statements are
confidential until the expiration of the filing deadline. The candidate is required to pay
the estimated cast of the statement and sign a Deposit Agreement at the time the
statement is filed. When the statement is filed, a copy of the signed statement and the
signed Deposit Agreement will be given to the candidate. § 13311
The statement must be filed at the same time that the Declaration of Candidacy Is
filed. The statement may be withdrawn, but not changed, during the period forfling
nomination documents and until 5:00 p.m. of the next working day after the close of the
nomination period. § 13307(a)(2)
NOTE.' A nomination period may be extended because an incumbent, eligible to be
elected, failed to file a Declaration of Candidacy. Candidates' Statements of
Qualifications for that particular office filed by either candidate prior to the 88s day before
the election or during the extended period, may be withdrawm, but not changed, until
March 14, 2018, 5:00 p.m. § 8022