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AGENDA STAFF REPORT
C4OFOR.
DATE: June 25, 2018
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Steve Myrter , Director of Public Works
SUBJECT: Notice of Completion for the City Facilities Roof Repair
Project BG1801
SUMMARY OF REQUEST:
That the City Council adopt Resolution 6835:
1. Accepting the City Facilities Roof Repair Project No. BG1801 by Chapman
Coast Roof Company, Inc. in the amount of $369,072.78; and,
2. Direct the City Clerk to file a "Notice of Completion" with the Orange
County Clerk- Recorder within fifteen (15) days from the date of
acceptance and to release retention in the amount of $18,453.61 35 days
following the filing of the Notice of Completion.
BACKGROUND AND ANALYSIS:
On December 11, 2017, the City Council awarded a public works agreement to
Chapman Coast Roof Company, Inc. (Contractor) for the City Facilities Roof
Repair Project No. BG1801 (Project) in the amount of $348,045.75 including a
contract contingency amount not to exceed $41,054.25.
The project scope of work included the roof repairs at the following facilities:
1. Mary Wilson Library/Senior Center
2. West End Pump Station
3. Seal Beach Police Station
4. City Hall
5. Public Works Yard
During construction, unforeseen conditions were encountered that required the
issuance of Contract Change Orders (CCOs). These CCOs included mitigating
hazardous material, replacing rotted material, and the installation of additional
Agenda Item G
caulking for the existing roof tiles. The total cost of all CCOs issued on this
contract was $21,027.03.
The Project is now complete to the satisfaction of the Deputy Director of Public
Works /City Engineer. The Project was inspected and it meets all standards and
requirements within the Project specifications. It is requested to formally accept
the Project and file a notice of completion with the Orange County Clerk -
Recorder.
ENVIRONMENTAL IMPACT:
This Project complies with all requirements of the California Environmental
Quality Act (CEQA) and is categorically exempt under section 15301 class 1
subsection (c).
LEGAL ANALYSIS:
The City Attorney has reviewed and approved as to form.
FINANCIAL IMPACT:
With the combination of the approved FY 2017 -2018 Project Budget of $442,700
and Budget Amendment BA18 -06 -01 of $67,400, $510,100 was allocated for this
Project. The table below presents the breakdown of expenses for the Project:
Description
Amount
Construction (Chapman Roof)
$348,045.75
Change Orders
$21,027.03
Materials/Testing
$6,750.00
Materials (Garland)
$115,956.81
Estimated Project Total
$491,779.59
The total amount paid to Chapman Coast Roof Company, Inc. per this
construction contract including all contract change orders is $369,072.78.
RECOMMENDATION:
That the City Council adopt Resolution 6835:
1. Accepting the City Facilities Roof Repair Project No. BG1801 constructed
by Chapman Coast Roof Company, Inc. in the amount of $369,072.78;
and,
2. Direct the City Clerk to file a "Notice of Completion" with the Orange
County Clerk- Recorder within fifteen (15) days from the date of
Page 2
acceptance and to release retention in the amount of $18,453.61 35 days
following the filing of the Notice of Completion.
SUBMITTED BY:
Steve . t ydex
Steve Myrter, Director of Public
Works
NOTED AND APPROVED:
Jill R. Ingram, City Manager
Prepared by: Dave Fait, Maintenance Services Supervisor
ATTACHMENTS:
A. Resolution 6835
B. Notice of Completion
Page 3
Attachment "A"
RESOLUTION 6835
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
ACCEPTING COMPLETION OF THE CITY FACILITIES ROOF
REPAIR PROJECT NO. BG1801 AND DIRECTING THE FILING OF
A NOTICE OF COMPLETION FOR THE PROJECT
THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
Section 1. The City accepts the completion of the City Facilities Roof Repair
Project No. BG1801 (the "Project') by Chapman Coast Roof Company, Inc. in the
amount of $369,072.78 for the work performed.
Section 2. The City Clerk is hereby directed to file a "Notice of Completion" for the
Project with the Orange County Clerk- Recorder within fifteen (15) days of the date of
this resolution, and to release the retention of $18,435.61 35 days following the filing
of the Notice of Completion.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular
meeting held on the 25th day of June , 2018 by the following vote:
AYES:
Council Members:
NOES:
Council Members:
ABSENT:
Council Members:
ABSTAIN:
Council Members:
Mike Varipapa, Mayor
ATTEST:
Robin L. Roberts, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Robin L. Roberts, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution 6835 on file in the office of the
City Clerk, passed, approved, and adopted by the Seal Beach City Council at a
regular meeting held on the 25th day of June 2018.
Robin L. Roberts, City Clerk
Attachment "B"
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF SEAL BEACH
Attn: City Clerk
211 - 8th Street
Seal Beach, CA 90740
Space of above this line for Recorder's use.
"' No Recording Fee Pursuant to Government Code Section 6103, 27383 ""
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated
below in the property hereinafter described:
2. The full name of the owner is: City of Seal Beach.
3. The address of the owner is: 211 8th Street, Seal Beach, CA 90740.
4. The nature of the interest or estate of the owner is: In Fee. The City of Seal Beach.
5. A work of improvement on the property hereinafter is described as substantially completed on
May 1, 2018. The work was City Facilities Roof Repair Project No. BG1801.
6. The name of the contractor(s), if any, for such improvement was: Chapman Coast Roof
Company, Inc. The date of the Contract Award was December 11, 2017.
7. The property on which said work of improvement was completed in the City of Seal Beach,
County of Orange, State of California, and is described as follows: various City Facilities.
Date:
Director of Public Works, City of Seal Beach
Signature of owner or corporate officer of owner
named in paragraph 2 or agent.
VERIFICATION
I, the undersigned, say: the Director of Public Works declarant of the foregoing notice of
completion; have read said notice of completion and know the contents thereof; the same is true
of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2018, at Seal Beach, California.
(Date of Signature)
Director of Public Works, City of Seal Beach