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Home My WebLink AboutCC Min 2018-06-25 Seal Beach, California June 25, 2018 The City Council met in regular session at 7:02 p.m. in the City Council Chambers. Council Member Moore led the Pledge of Allegiance. ROLL CALL Present: Mayor Pro Tem Deaton Council Members: Massa-Lavitt, Moore, Sustarsic Absent: Council Member: Varipapa Massa-Lavitt moved, second by Sustarsic, to excuse the absence of Mayor Varipapa. AYES: Deaton, Sustarsic, Moore, Massa-Lavitt NOES: None ABSENT: Varipapa ABSTAIN: None Motion Carried City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Chief Joe Miller, Seal Beach Police Department Chief Joe Bailey, Marine Safety/Lifeguard Department Victoria L. Beatley, Director of Finance/City Treasurer Steve Myrter, Director of Public Works/City Engineer Crystal Landavazo, Interim Director of Community Development Robin L. Roberts, City Clerk APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS ORDINANCES All items pertaining to and submitted after the posting of the agenda were made available to the public and received and filed with the City Clerk. Council Member Massa-Lavitt requested that Item I be pulled from the consent calendar for separate consideration. PRESENTATIONS / RECOGNITIONS • Seal Beach Police Department Autism Patch Program • Orange County Fire Authority Stop the Bleed Program ORAL COMMUNICATIONS Mayor Pro Tern Deaton opened oral communications: Speakers: Greg Phillips Run Seal Beach Presentation, Rene Allison, Shelly Bolender, Jonathan Waller, Robert Goldberg, and Joyce Ross-Parque. There being no further requests to speak, Mayor Pro Tern Deaton closed oral communications. C CITY ATTORNEY REPORT City Attorney Steele stated there were no matters to report. CITY MANAGER REPORT City Manager Ingram stated that there were no matters to report. COUNCIL COMMENTS Council Member Moore thanked Recreation Manager Tim Kelsey and staff for an excellent Summer Kick-Off Event at Edison Park. He then stated that at the June 11, 2018 City Council meeting, he abstained from voting on the Oil Revenue Recovery item due to concerns of a conflict of interest related to his employment. Council Member Moore said that he has asked the City Attorney to return the item to a future agenda, modifying the agreement to exclude Crimson Pipeline, which would then avoid any conflict, thereby allowing him to participate on the item. Mayor Pro Tem Deaton suggested that residents reach out to the City Clerk for any clarifying information regarding City agreements or information available on the City's Website. COUNCIL ITEMS A. City of Seal Beach Strategic Plan — Six Month Strategic Objectives Update - That the City Council receive and file the City of Seal Beach Six-Month Strategic Objectives update. City Manager Jill Ingram introduced and summarized the item. The City Council received and filed the Six Month Strategic Objectives Update. CONSENT CALENDAR Items on the consent calendar are considered to be routine and are enacted by a single motion with the exception of items removed by Council Members. Item I was pulled from the consent calendar for separate consideration. B. Approval of June 11, 2018 City Council Minutes - That the City Council approve the minutes of the Regular City Council meeting held on June 11, 2018. C. Demands on City Treasury (Fiscal Year 2018) — June 25, 2018 - Ratification D. Monthly Investment Report - Receive and file. E. Approve Plans and Specifications for 2018 Annual Concrete Repair Program Project CIP ST1802 - That the City Council approve the plans and specifications for the 2018 Annual Concrete Repair Program Project, CIP ST1802 and authorize the solicitation for bids. F. 2018 Pavement Management Plan - That the City Council approve Resolution 6834 adopting the 2018 Pavement Management Plan (PMP) Report. G. Notice of Completion for the City Facilities Roof Repair Project No. BG1801 - That the City Council adopt Resolution 6835: 1. Accepting the City Facilities Roof Repair Project No. BG1801 by Chapman Coast Roof Company, Inc. in the amount of$369,072.03; and, 2. Direct the City Clerk to file a "Notice of Completion" with the Orange County Clerk-Recorder within ten (10) days from the date of acceptance and to release retention in the amount of $18,453.61 35 days following the filing of the Notice of Completion. H. Approve Submittal of FY 18/19 Measure M2 Eligibility Package and its Components - That the City Council approve by minute action the submittal of the City's Measure M2 Eligibility Packages and its components, which include the following: 1. The 7-year Measure M2 Capital Improvement Program (CIP) for fiscal years 2018/19 through 2024/25; 2. A Maintenance of Effort Reporting Form and Supporting Documentation for the City of Seal Beach to OCTA; 3. OCTA Measure M2 Eligibility Checklist and supporting documentation; 4. A Pavement Management Plan update and supporting certification; and 5. Direct the City Engineer to file the adopted CIP and the Measure M2 Eligibility documents with OCTA in compliance with the requirements of OCTA. 1. Application for the Active Transportation Program Crant Cycle 4 for the Westminster Avenue Pedestrian/Bicycle Gap Closure and Oasis Program (ATP) Cycle 4 for the Westminster Avenue Podostrian/Bicycle J. Acceptance of 2018-2019 State Department of Alcoholic Beverage Control Grant Monies - That the City Council adopt Resolution 6837 approving an agreement between the City of Seal Beach and the State of California Department of Alcoholic Beverage Control to provide grant funding for Seal Beach Police Department education and enforcement activities; and authorizing the Chief of Police to execute on behalf of the City of Seal Beach all contracts and proposals including any extensions or amendments thereof and any subsequent contracts with the State in relation thereto. K. Transfer of Funds for Gum Grove Park - That City Council adopt Resolution 6838 approving budget amendment number BA 18-12-01 transferring $87,500 in revenue from the Gum Grove Park tree removal settlement to a revenue account to establish fund balance to be spent on a future project. Massa-Lavitt moved, second by Moore, to approve the recommended actions on the Consent Calendar with the exception of Item I, which were pulled for separate consideration. AYES: Deaton, Sustarsic, Moore, Massa-Lavitt NOES: None ABSENT: Varipapa ABSTAIN: None Motion Carried I ITEMS REMOVED FROM THE CONSENT CALENDAR I. Application for the Active Transportation Program Grant Cycle 4 — for the Westminster Avenue Pedestrian/Bicycle Gap Closure and Oasis Station Project-That the City Council adopt Resolution 6836 authorizing an application for grant funds under the Active Transportation Program (ATP) — Cycle 4 for the Westminster Avenue Pedestrian/Bicycle Gap d■ Closure and Oasis Station Project. Public Works Director Steve Myrter provided a PowerPoint presentation titled Westminster Avenue Pedestrian/Bicycle Gap Closure and Oasis Station Project. There was general discussion regarding the project including matching fund requirements and application process. Massa-Lavitt moved, second by Sustarsic, to adopt Resolution 6836 authorizing an application for grant funds under the Active Transportation Program (ATP) — Cycle 4 for the Westminster Avenue Pedestrian/Bicycle Gap Closure and Oasis Station Project and direct staff to include that the City will provide 10% of matching funds. AYES: Deaton, Sustarsic, Moore, Massa-Lavitt NOES: None ABSENT: Varipapa ABSTAIN: None Motion Carried PUBLIC HEARING There were no scheduled public hearing items. UNFINISHED / CONTINUED BUSINESS L. Award Pier Improvements Project CIP No. BP1002 - That the City Council adopt Resolution 6839: 1. Awarding a construction contract to John S. Meek Company, Inc. in the amount of$7,178,648 and authorizing the City Manager to execute on behalf of the City; and 2. Authorizing the City Manager to approve contract change orders not to exceed a total of $358,933 (5%); and 3. Approving Budget Amendment No. BA 18-12- 02 allocating additional General Funds in the amount of$4,720,000 to the Pier Improvements Project No. BP1002. 4. Receive and file proposed project Public outreach material and provide direction to staff. Deaton moved, seconded by Massa-Lavitt to adopt Resolution 6839, awarding a construction contract to John S. Meek Company, Inc. in the amount of $7,178,648 and authorizing the City Manager to execute on behalf of the City; authorizing the City Manager to approve contract change orders not to exceed a total of $358,933 (5%); approving Budget Amendment No. BA 18-12-02 allocating additional General Funds in the amount of $4,720,000 to the Pier Improvements Project No. BP1002; and directing staff to proceed with public outreach in a fiscally responsible manner. NEW BUSINESS M. Approve the 2018 Sewer System Master Plan Update, Sewer System Management Plan, Emergency Overflow Response Plan, and 2016 Program Audit CIP SS1301- Adopt Resolution 6840 approving the 2018 Sewer Master Plan Update, 2018 Sewer System Management Plan, 2018 Sanitary Sewer Emergency Overflow Response Plan, and 2016 Sewer System Management Plan — Program Audit CIP SS1301. Public Works Director Steve Myrter provided a PowerPoint presentation titled City of Seal Beach 2018 Sewer Master Plan. At the inquiry of Council, Director Myrter provided details regarding the Master Plan. Massa-Lavitt moved, second by Moore, to adopt Resolution 6840 approving the 2018 Sewer Master Plan Update, 2018 Sewer System Management Plan, 2018 Sanitary Sewer Emergency Overflow Response Plan, and 2016 Sewer System Management Plan — Program Audit CIP S51301. AYES: Deaton, Sustarsic, Moore, Massa-Lavitt NOES: None ABSENT: Varipapa ABSTAIN: None Motion Carried N. Call for Election — November 6, 2018 - That the City Council adopt the following: 1) Ordinance 1670 calling and giving notice of the holding of a General Municipal Election to be held on Tuesday November 6, 2018;2) Resolution 6841 requesting that the Board of Supervisors of the County of Orange to consolidate the City's General Municipal Election with the Statewide General Election to be held on Tuesday, November 6, 2018; 3) Resolution 6842 adopting regulations for Candidate's Statements submitted to the voters; and 4) Resolution 6843 providing for the conduct of a Municipal Run-off Election in the event no candidate receives 50% plus 1 votes to be held on Tuesday, January 29, 2019. City Clerk Robin Roberts summarized information provided in the staff report and described the purpose of the Ordinance 1670 and Resolutions 6841, 6842, and 6843. Massa-Lavitt moved, second by Sustarsic, to adopt Ordinance 1670 calling and giving notice of the holding of a General Municipal Election to be held on Tuesday November 6, 2018; Resolution 6841 requesting that the Board of Supervisors of the County of Orange to consolidate the City's General Municipal Election with the Statewide General Election to be held on Tuesday, November 6, 2018; Resolution 6842 adopting regulations for Candidate's Statements submitted to the voters; and, Resolution 6843 providing for the conduct of a Municipal Run-off Election in the event no candidate receives 50% plus 1 votes to be held on Tuesday, January 29, 2019. AYES: Deaton, Sustarsic, Moore, Massa-Lavitt NOES: None ABSENT: Varipapa ABSTAIN: None Motion Carried L ADJOURNMENT Mayor Pro Tern Deaton adjourned the City Council at 8:34 p.m. to Monday, July 23, 2018 at 5:30 p.m. to meet in closed session, if deemed necessary. obin L. Roberts, City Clerk Approved: LYY�A.c// Mike Varipapa, Mayor VHF... Attested:(W : *` •• ° 2 Robin L. Roberts, City Clerk S;of *, 4yn12‘, Q} °ofNiY C\N J I