HomeMy WebLinkAboutSupplemental - Questions from Robert Goldberg Robin Roberts
From: Robert Goldberg <rgoldberg@live.com>
Sent: Saturday,August 11,2018 4:53 PM
To: Sandra Massa-Lavin; Mike Varipapa;Thomas Moore; Ellery A. Deaton; Schelly Sustarsic
Cc: Robin Roberts;Jill Ingram; Steve Myrter
Subject: Questions for Monday night
Attachments: 8.13.18.Questions 4.doc; Forecast by Finacial Consultant.pdf;Slurry Streets.2018 vs 2016
PMP 1.pdf
Dear City Staff and Council,
I have attached my questions and supporting pdf's for the agenda items for Monday's meeting.
I hope you will find these worthy of addressing either before or during your deliberations.
Thank you,
Robert Goldberg
1
Questions & Comments for 8/23/18
Item B: Demands on Treasury
Check 7226 to Anderson Penna Partners for$1515, for the June 2018 Plan Check services. We have a
contract with Anderson for code enforcement services, and another contract with Transtech (on
tonight's agenda)for plan checking.
Why was Anderson used for plan checking?
Item D:Strategic Obiectives
Fiscal Sustainability:#4 Recommend to Council for action a 5-Year Financial Projection. The
"Comments" indicate that staff believes that this objective was completed by the presentation at the
last Council meeting. However, the "Financial Forecast" model that was presented was incomplete. It
had no projections for revenue growth, and the only projections for expenditures were for pensions
and OCFA (provided by CaIPERS and the OCFA). Therefore,what was presented was not an accurate
"5-Year Financial Projection." However,the contract with Fieldman, Rolapp, &Associates that was
signed last October(attached)does include their"determination of growth rates for each revenue and expense"
as a key component in their development of a "Base Financial Forecast Model."
Comment: Until these forecasted growth rates are presented to the public and discussed by
the Council, this objective should not be considered complete.
Item E: Concrete Repair
The "Financial Impact" section states that the project is funded in FY 18-19 through Fund 040 State Gas
Tax. However, pages 172 and 243 of the final FY 18-19 budget shows this project, 5T1802,funded by
042 Measure M2.
What is the correct source of funding—Gas Tax per the staff report or Measure M2 per the
adopted budget?
Item F:Slurry Seal of Ocean Ave ST 1901
The low bid for Ocean Ave came in at $216,941. In looking at Appendix 2 (attached) of the 2018
Pavement Management Plan (PMP)that was just adopted by Council on lune 25`h,the estimated cost
for slurry sealing the full length of Ocean is only$65,009.
Why did the low bid come in at over 3X the new PMP estimate?
Ocean Ave is recommended for slurry sealing in FY 18/19 by both the 2016 and 2018 PMP's. However,
the other slurry recommendations in the 2018 PMP for FY 18/19 through FY 20/21 are very different
from the 2016 PMP. However,the planned streets for 5T1901 that were approved by Council last April
were based on the 2016 PMP.
Will the slurry streets under Project ST 1901 to be done in the summer of 2019 be revised to
be consistent with the 2018 PMP, or will the listing from the 2016 PMP still be used?
Item G: Building Services Contract Renewal with Transtech
The renewed contract proposes to increase Building Official services from one day per week to two
days per week. However,the contract maximum was increased from $156,000 to only$160,000.This
slightly increased maximum does not appear to be sufficient to cover the cost of the proposed
increased work hours:
Hourly Hours per Weeks Cost per
Pay Rate Week per Year Year
Building Official $102 16 50 $81,600
Building Inspector 70 8 25 $14,000
Estimated Plan
Fee per Check Revenue for Cost per
Check FY 18-19 Year
Plan Checks 65% $150,000 I $97,500
Total Estimated Cost $193,100
The estimated cost of$193,100 does not include the cost (as provided in the contract)of having the
contract Building Inspector work extra hours to cover vacation and sick leave of our in-house staff.
How does staff plan to double the work days of the Building Official with only a$4000
increase in the contract maximum?
The vacant Building Official position is proposed as the source of funding for this contract.The vacancy
will yield a maximum savings of$178,867 (Step 5 salary+40% benefits).
if the contract maximum needs to be increased to an amount that exceeds this salary
savings, what will be source of supplemental funding?
132-3q
PROFESSIONAL SERVICES AGREEMENT
Between
•
SEA(B`
,,
c3: •��ACOPPORAle\-y 4
* *;
pi Q•
46' ,: 7 \ .-p\S4
IktrookW
City of Seal Beach
•
211 8th Street
Seal Beach, CA 90740
8
Fieldman, Rolapp & Associates, Inc.
Anna V. Sarabian, Principal
19900 MacArthur Blvd., Suite 1100, Irvine, CA 92612
949-660-7308
This Professional Service Agreement ("the Agreement") is made as of October
20, 2017 (the "Effective Date"), by and between Fieldman, Rolapp & Associates,
Inc. ("Consultant"), a California corporation, and the City of Seal Beach ("City"), a
California charter city, (collectively, "the Parties').
FIELDMAN I ROLAPP
&Mc(X IATES
n'•r u w wiwinnJraymmr.
PROPOSED SCOPE OF WORK
The following scope of work and cost proposal provides our approach to this engagement.
We view the engagement to be accomplished in four phases: (i) developing a base 5-year
financial forecast model that is flexible to manage changes in the CIP, assumptions and
compare alternative funding sources; (ii] scenario analysis that evaluates how different
combinations of scenarios impact the City's financial performance; (iii) preparing a
presentation that summarizes the results describing the model outputs and financial issues
the City will be facing; and (iv) participating in staff and City Council meetings to discuss
the results on the Financial Model.
Base Financial Fnreract Model
•
The City needs a way to forecast revenues and expenses to determine what opportunities
there are to create a sustainable budget under changing economic and operating
environments. FRA will develop a 5-year budget base forecast which will set the basic
assumptions of the City's Financial Model based on the best projections of what will happen
in the future if no action is taken to effectuate change. The inputs to the base model will
include:
• Information related to actual revenues and expenses from past City budgets.
• Identification and determination of growth rates for each revenue and expense, X
focusing on key'budget drivers. Growth rates will drive the forecast and are based
on historical growth, known changes in the near future (e.g., service or labor
agreements), inflation projections, or third-party projections (e.g., CaIPERS, HdL,
etc.).
• Order revenues and expenses to match the City's budget presentation.
• Incorporate all of this information into the Financial Model in order to forecast the •
City's budget assuming no major changes in policy or staffing.
Scenario Analyajg
Once we have created the base forecast model, we will work with City staff to develop
potential changes in the way the City does business that can address projected budget
fluctuations. We will evaluate how different combinations of scenarios impact the City's
financial performance. Specifically,in this phase, we will work with the City to identify and
explore the impact from potential budget scenarios to be added to the Financial Model.
Such scenarios may include but will not be limited to:
• Impact of recession on City revenues/expenses.
• Impact of voter-approved taxes:
o Sales tax
o Parcel tax
4
Sorg ppD WPendl 2 Sorted by Year of Tre,Unenh
NCE1 Senn Yea.000.4 P1. mry5ail 'CmrtntBudget pCEA N A'✓E
MPAH, R,..r6e ,:
1....,1 ID u,oemN.,m, , inem T1orr, to r. INJ Irz) hn lrveo,r¢vwucn T..thry,t T,eagnent
Local 013 5Th ST 036 OCEAN AV MARINA DR 1,000 AO 56,000 Slurry Seal $ 14,000 2018/19
M090 MARINA DR 0151 6TH ST 1ST ST 1,650 50 82,500 Slurry Seal $ 27,735 201&39
MPAH VAX 090 MARINA DR 0304 1ST ST On LIMO 965 50 48,250 Slurry Sag 27730 2015/19
Local 099 OCEAN AV 0306 ELECTRIC PV LITH Si 1,300 51 66,]00 Slurry Seal - 16,5]5 2015/19
Loral 009 OCEAN PV 0307 STH Sr 1ST 5T 1,300 52 66,000 Slurry Seal 16.120 3018/19
Local 099 OCEAN AV 0163 13Th ST MAIN Si 1,265 51 66$13 Slurry 5e& ' 16429 2018/19
Local 099 OCEAN AV 0164 MAIN ST STM ST 1,245 52 64,740 914 Seal 1610 2018/19
ofal 134484
_hurl 1033 ICAXDLEBERRY AV I 054 (FUCHSIA ST (ASTER AV I 11730 I 36 62,200 Slurry Sea 15,570 2019/20 I
Loy 043 COLUMBINE ST 072 ALMOND AV BANYAN AV 210 33 G930 Slurry Sea 1,733 2019/20
Local 052 DAXUA DR ALMOND AV CDS 230 33 7,590 Slurry Sea 2,210 2019/20
Local 056 DOGWOOD AV 069 WISTERIA ST OLEANDER ST 1,710 33 56,430 Slurry Seal 14,100 2019/20
Local 069 FIR AV 0111 GOLDENROD ST IRONWOOD AV 1,460 33 48,180 Slurry Sea 17,045 2019/20
Local 069 FIR AV 0114 WISTERIA ST SUNFLOWER ST 1,220 33 40,260 Sluts Sea 10,367 2019/20
Local 072 FUCHSIA CR 0117 FIR AV CDS 330 33 10,690 Slurry Sea 3,035 2019/20
Local J139 GOLDENROD ST 0120 EIDER AV CDS 610 33 20130 Slurry Sea 5,345 2019/20
Local 0135 HEATHER ST 0139 HAZELNUT AV IAMPSON AV 490 37 18430 Slurry Sea 4,533 2019/30
Loy 0110 ROSSMOOR CENTER WY 0100 SEAL BEACH BL. WEST RD 664 30 25,920 Slurry Sea 6,400 2019/20
Local 0120 STANFORD LN 0199 COLLEGE PARK OR COLLEGE PARK DR 1,860 32 59,520 Slur,5d 14,880 2019/20
Local 0125 TULIP ST 0205 IRONWOOD AV LAMPSON AV 70 36 2,520 Slurry Sea 610 2019/20
Local 0128 WISTERIA ST 0211 DOGWOOD AV CDS 11,040 33 34,320 Slu Sea B 593 20/9/201
Local 019 ALMOND AV 037 ROSE CR OLEANDER ST 705 37 26,085 SImry Sea 6,918 2020/21
Local 029 BIRCHWOOD AV 0313 OLEANDER ST DAISY ST 1,950 33 64,350 Slurry Sea 17,579 2020/31 I
Local 012 CAMEUA ST 053 ALMOND AV BANYAN AV 590 33 19,470 Slurry Sea 5,478 2020/21
Local 033 CANDLEBERRY AV 0303 ASTER ST LAMPSON AV 365 36 13 140 Slurry Sea 3,354 2020/21
Locd 033 CANDLEBERRY AV 055 MARIGOLD ST FUCHSIA ST 1,560 37 57,720 Slurry Sea 15,309 2020/21
l CLOVER CR 069 ALMOND AV CDS 130 33 4,290 Slurry Sea 1,469 2020/21
Local Local 041061 ELDER AV D95 HEATHER ST FUCHSIA ST 520 36 18720 Slurry Sea 4,820 2020/21
Local 061 ELDER AV 096 OLEANDER ST HEATHER ST 1430 36 40,650 Slurry Seal 10.789 2020/21
Local 070 FIR CR 0115 FIR AV CDS 130 60 7,800 Slurry Seal 2,361 2020/21
Local 071 FUCHSIA ST 0116 BIRCHWOOD AV ELDER AV 640 33 21,120 Slurry Seal 5,602 2020/21
Lod 074 GOLDENROD CR 0119 ALMOND AV CDS 230 33 7,590 Slurry Seal 2,345 1020/21
Oral 075 GUAVA AV 0121 IRONWOOD AV CDS 530 33 17,490 Slurry Seal 4,970 2020/21
Local 075 HAZELNUT AV 0126 HEATHER ST ROSE ST1,610 33 53,130 Slurry Seal 14,950 2020/31
Local 079 MEATIER CR 0120 ALMOND AV • CDS 230 33 7 590 9u Seal 2345 2070/21
Local 014 JASMIN CR 0140 (IALMOND AAV A an
CDS 230 33 7.590 G Sou 021345 303031
l Beath,CA
T .o Q �1 Forecasted Malntenance Report-FY 2016-2013
1038-29 1 10TH sr cam AV ELECTRIC AV i 950: 40 3 _ 'S1WryYi1' $15.8 0
2011-19' 11TN IT ..SEAL WY OCEAN AV ' 220 25 $,'250 SlarrySe $2,205
2019-19 12TH ST SEAL We OCEAN AV 210 24 5,040 $101ry Saeal $2117
2018-19 13TNST SEAL WY MEAN AV 210 25 5,250 SMIV Seal $2,305
201819 14TH SF OCEAN AV _ ELECTRIC AV I 660 40 25.700 SIuny Sell. $11,088.
2018-19 RUST OCEAN AV MARINA OR 1,200 K 4LW0 S$UTYSeaI $20,160
2018-19 5TH ST MEAN AV MARINA OR I 1,403 40 56.070 StuSeal"
Seal
,520
2012-19 6TH.ST ISL ELECTRIC AV I MARINA OR 1 195 40 1900 S
} J $2,276
6-_
2019.19 OCEAN Al 13THST .MAIN Si 11.2&5 51 64,515Slurry Seal
1.,. Skew Seal :.$2).191
2018-19 OCEAN AV MAIN ST STH 5Y : 1,24,5 52 64,)40_ SNmLal $27,191':.
2018-19 -OCEAN AV ELECTRIC AV 13711 ST 1 1,100 51' 600300 f . 6NMSMI.... $2),(182.
_ 20]&59 MEAN AV 5TH 5T 1ST ST i 2.14052 63,490 ` Slurry Seal Total $199.789
20140' BR1VAIIAV GRIEWST COLUMBINE ST .. 60 33.ri19 {4 a .$ 710
2019'20 mRnSW090 AV ALEANDDRST BIRCHWOOD
. 17130, 32 F
201420 Ottl09FLL$T ALMOND _._. MRCHWOOO AV OIO --2$-`49-8
]9666 skew Seal $30,300
2019-20 CAMERA ST .ANAOUOAV WNYANAV x590 31 19,'47. $filmy Sail _ $8,567
20i5mYA9NATMN CRJ.._!AIOIWAY .•_ . ids , 230. 33 OARO__ Seal $3,890 --
20820 COLOMBINE ST ALM011f,AV BANYAN AV I 210 33 ENO . $3,049
2029220 DAFFODIL CR ALMOND AV. C0230 33 6240. Deny Seal $3,390
20520 DANIAA DR ALMOND AV COS I 230 33 &836 liett,2M11 $3,990
2019-20 FMN CR ALMOND AV (CDS 230 33 Sao - $9290
201940 GOLDENROOie ALMOND AV 05 230 33 &940wwffea� $3,890
20&20 4R1S CR ALMOND AV.. . -.- CDS . 330 33 &840 62''fl- LY $3,090
201420 :ROSSMQOR CENTER WV SE AL BEACH OL WEST RD 164- 30 a9.20 ring. 311,+05
201520:. AOSSMOOR CENTER We WEST RD MONTECITO RD 364 . 29 20;r
Sum Seal Tobi $996]8 '
2020,21 �OAISY ST Slum
AV DQGW000AV J 210 35 6,930 Many Seal $3,110
2020-21 DOGWOOD AyDALSYST _ IRONWOOD.AV 11,470 33 4& m 910" SIDSeal $21,830
. 20521 DOGWOOD AV MARIGOLD ST I.FUCHSIA ST ! 1,520 33 i 50350 Sum Yat $22,572
2020-21 ELDER AV IOLEANDER ST HEATHER ST ' I 1_,130 36 40,680 Slurry Seal $16,306
_20021 SOLDENRODST EWER AV 'CDS .610 33 21,380 Slum/Yat $9,622
2020-21 HEATHER ST HA2EINDTAV LAMPSON AV I 490 37 13,130 Slulr1Se•I $&159
ICANOtnERRYAV 4006W0220AV : 160 I 33 5,280 9aarY 5a8/ 0,376
2020.21 ALIRIGOLD ST 1
I ___. i Sum Seal Total 28.5,982