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Home My WebLink AboutItem I f l S June 28, 1999 ( STAFF REPORT • To: Mayor and Members of the City Council • Attention: Keith R. Till, City Manager From: Stephen G. Badum, Director of Public Works/City Engineer Subject: AWARD BID — HARVARD LANE OVERLAY, PROJECT 673 GENERAL DESCRIPTION The proposed action will award the construction contract to overlay Harvard Lane to the lowest responsible bidder, R.J. Noble Company, in the amount of$173,028.40 and authorize the City Manager to execute same. DISCUSSION: The proposed project will rehabilitate the pavement at Harvard Lane. The work will consist of grinding the edges of pavement adjacent to the curb, applying a leveling course, placing a rubberized chip seal, and then placing a layer of rubberized asphalt. City staff completed the plans and specifications for this project. Five bids were received and opened by the City Clerk on June 23,1999 as listed below: Company Amount 1. RJ Noble $173,028.40 2. Excel Paving Company $181,211.10** 3. EC Construction $186,738.09 4. Sequel Contractors, Inc. $187,958.75 5. All American Asphalt • $198,940.60 --e�- wits act $1$67738709` **corrected for clerical error The low bidder, R.J. Noble Company, is properly licensed to do the work and has appropriate work experience as well as being the lowest responsible bidder for the project. 1 AGENDA ITE 41110 Award Construction Contract City Council Staff Report June 28, 1999 A construction contingency of 15-20% is necessary due to the possibility of poor sub- base,soil and low groundwater. Construction management, administration, and inspection will be at an hourly not to exceed 10% of the project total. Any remaining monies remaining after the project, can be re-programmed into the next street on the City's pavement management plan. FISCAL IMPACT: Funds are currently available in the Annual Pavement Rehabilitation Program 040-49673-044. RECOMMENDATION: Upon motion of the consent calendar, it is recommended that the City Council: 1. Award the construction contract for Harvard Lane Overlay, Project 673 to R.J. Noble Company in the amount of$173,028.40. Authorize the City Manager to execute the contract for same. PRE • ED REVIEWED BY: JO if Doug Dancs .E. -p e ' . Badum, P.E., Director Asst. City Engineer Publ. orks Department NOTED A ND APPROVED: Keith R. Till City Manager 2 AGENDA ITEM_ T O % Vaeu_ 4 toa i 99'l i . 71/t6 ; /0:CC /hit, OPEouhuy `----- 9e.o 2,49-,0e Oprea-y — _____ X20.fc/ ` .7 -- -- / oqi a ei lo,f/x6.9c/O/ers, 4te \ ----i /g 9c58 -9r 42 ee 6,u43.---,e6e,d_776 ,t)ey, ---- 09 /84 7.38, = 3, exesL24-1i/4., ?d ---- /go, ge.3/ (-=-.° 7) 6 d .' 4-4 //mee /m-Al / /n940 - � • �, Jo ��' o, /73 028, 2 PROOF OF PUBLIG"ATION ThisVe ace is for the County (2015.5 C.C.P.) Clerk's Filing Stamp STATE OF CALIFORNIA, County of Orange 1 am a citizen of the United States and a resident of the county afore- said; I am over the age of eighteen Proof of Publication of years, and not a party to or inter- ested in the above-entitled matter. I am the principal clerk of the printer of the SEAL BEACH SUN, a CITY OF SEAL BEACH of Industrial Relations has determined NOTICE INVITING SEALED BIDS the general prevailing rate of wages applicable to the work to be done This newspaper of general circulation, PROJECT NAME: Harvard Lane rate and scale are on file with the Overlay,Project No.673 Director of Public Works and copies printed and published weekly in the BIDS MUST BE RECEIVED BY:Wed- will be made available to any inter- /� nesday.June 23,1999,10:00 am ested party or.request.The contractor City of Seal Beach, County of to whom the contract is awarded and Y BIDS TO BE OPENED BY: Wed- the subcontractors under him must nesday,June 23,1999,10:00 am pay not less than these rates to all ,,Orange and which newspaper has PLACE OF BID RECEIPT:City of workers•employed in the execution of Seal Beach,Office of the City Clerk, this contract. been adjudged a newspaper of First Floor,211 Eighth Street,Seal At the time of the award of the con- Beach,CA 90740 tract,the successful bidder shall pos- eneral circulation b the Su eror sess a valid contractor's license,and g y i p NOTICE IS HEREBY GIVEN that the shall comply with any applicable City City of Seal Beach,County of Orange, requirements concerning contractor Court of the County of Orange, State California, than willhe receive e eivet forth above,tnqualifications.bddcwithoSaubmission subjectsofid by lateof California, under the date of sealed contract bids for the award of bidder to civil penalties pursuant to a contract for labor, materials and Business&Professions Code Section 2/24/75. Case Number A82583 that equipment for the above-named pro- §7028.15.The bidder must possess jest.All bid proposals shall be made a Contractor License A.No contract on the proposal forms furnished by the will be awarded to any bidder who is the notice of which the annexed is a City and placed,together with the not a properly licensed California con- accompanying documents and secu- tractor as required by the California rinted co set int e not smaller rity,in a sealed package addressed to Business and Professions Code. p py ( yp the City Clerk at the above address. WITHHELD CONTRACT FUNDS:As The Contractor shall submit bids in a provided for in section 22300 of the than nonpareil), has been published sealed envelope marked outside, Public Contracts Code,the Contrac- SEAL BEACH,FOR THE CITY N OE tor may substitute securities for any in each regular and entire issue of SEAL HARVARD LANE OVERLAY—DO NOT OPEN WITH monies withheld by the City to ensure performance under the Contract. REGULAR MAIL."All bid proposals said newspaper and not in any must comply with the requirements INSURANCE AND BONDING contained in this Notice and in the REQUIREMENTS:The Contractor supplement thereof on the following specifications and other contractdoc- shall not begin work under the Agree- uments.All bids in apparent compli- ment until it has given the City evi- ance with such requirements shall be dence of ccmprehensive public liabil- d a tes, to-wit: opened and publicly read aloud at the ity insurance and Workers'Compen- above-stated time at the place of bid sation Insurance coverage together receipt identified above. with additional Insured Endorsements. TO)./6--- DESCRIPTION OF WORK:The Con- The successful Contractor shall also tractor shall furnish all necessaryfurnish 2 bonds required by the State Contract Act.Each of the said bonds materials,labor,equipment and other shall be executed in a sum equal to a I I in the year 1 999. incidental and appurtenant work nec- the contract price.One of the said essary for the proper construction of bonds shall guarantee the faithful per- this project,including but not limited formance of the said contract by the to the construction of asphalt overlay, Contractor,and the other said bond grinding and curb and gutter. shall secure the payment of claims for I certif (or declare) under penalty of OBTAINING CONTRACT DOCUlabor and material. Y P y MENTS:Contract documents for the - CITY OF SEAL BEACH RIGHT OF that the foregoing is true and above-referenced project may be REJECTION OR WAIVER:The City perjury obtained at the Office of the Director reserves the right to reject any or all of Public Works,211 Eighth Street, bids or any parts thereof,and to waive correct. Seal Beach,CA,for a non-refundable any irregularities or informalities in any fee of$30.or$40 if mailed.No bid pro- bid or in the bidding,and to make posal will be received unless it is made awards in all or part in the best inter- on the official proposal forms furnished ests of the City. by thee- Dated at Seal Beach, CA, cution Non-CollusionCsolluomn Affidavitd y andn is and is accompanied by cash,a certified or may withdraw his bid for a period of nn cashier's check payable to the City or WITHDRAWAL OF BID:No bidder 60 days this day of (�� , 1 J a satistactory bidder's bond in favor of ing of after the date set for the open- bids. the City executed by the bidder as prin- City of Seal Beach cipal and a satisfactory surety compa- ny as surety,in an amount not less Direc • tor of Public Works AL.— ` May than 10%of the bid amount,as pro- \--....\ J l vided in Public Contract Code section 25,1999 §20170 et.seq.Should the bidder to Published in the Seal Beach Sun Jour- Signature whom the contract is awarded fail to nal,06/03/99. enter into the subject contract,such PUBLICATION PROCESSED BY: bid security shall be forfeited pursuant to Public Contract Code section 20172• THE .SUN NEWSPAPERS except asra totherwiseCde onided in Pub- lic Contract Code section§20174. CDBG,DAVIS BACON ACT: Not 216 Main Street Applicable. COMPLETION OF WORK:All work Seal Beach, CA 90740 shall be completed within 20 working days following the date specified in the w(562) 430-7555 • (949) 759-7726 Pursuant nttoSecton§ice to 1 70etfrom se qCity. Pursuant to Section§1770 et.seq.of the Labor Code of the State of Cali- fornia,the Director of the Department