HomeMy WebLinkAboutItem K ime
June 28, 1999
STAFF REPORT
To: Mayor and Members of the City Council
Attention: Keith R. Till, City Manager
From: Stephen G. Badum, Director of Public Works/City Engineer
Subject AWARD BID —ON SITE SODIUM HYPO CHLORITE
GENERATION SYSTEM, PROJECT 819
GENERAL DESCRIPTION
The proposed action will award a contract to install two sodium hypo-chlorite
generation systems to the lowest responsible bidder, Chemical Services Company,
in the amount of$49,645.00 and authorize the City Manager to execute same.
DISCUSSION:
Currently, the City's water department uses the chlorine gas method to
chlorinate the City's water supply that is pumped from the ground. In 1997 the
OCFA notified the City that according to the UFC code that the past method
using chlorine gas was unacceptable in its present form. These facilities are 30 to
40 years old. Additionally, the Federal government has mandated any agency or
business with hazardous substances such as chlorine gas to submit a detailed
Risk Management Program (RMP) for these facilities along with the
requirements of the California Accidental Release Prevention Program (Ca1ARP).
On site generation provides the City the power of chlorine gas without the
danger of storing or handling hazardous materials while providing a safe,
efficient and economical alternative. It operates automatically requiring only
water, salt and electricity. Agencies such as Santa Ana, Westminster, and
Fullerton have already begun the switch over. It also eliminates the preparation
of costly mandated reporting requirements to federal and state agencies.
Additionally, it reduces City personnel hazards due to handling of chemicals
while decreasing the risk to the environment and surrounding population.
Units will be installed at the Navy reservoir station and the Bolsa Chica Station.
Funds have been programmed for next year's budget to complete the stations at
Leisure World and Beverly Manor. In May, Council approved the plans and
1 AGENDA ITEM
1111, t11101
Award Contract
City Council Staff Report
lune 28, 1999
specifications for this project. One bid was received and opened by the City Clerk
on June 21, 1999 as listed below:
Company Amount
1. Chemical Services Company $49,645.00
The low bidder,Chemical Services Company, is properly licensed to do the work
and has appropriate work experience as well as being the lowest responsible bidder
for the project.They recently completed a unit in the City of Westminster last year.
The relatively low bid turn out is due to this being a new method and there are only
a few qualified vendors in the market.
FISCAL IMPACT:
Funds are currently available from within the City's Capital Improvement
program under account 019-49819-062 and from savings from 019-49728-062,
019-49730-062 due to the modification of the system. The actual costs for this
system were lower than anticipated by the Water Department Staff.
RECOMMENDATION:
Upon motion of the consent calendar, it is recommended that the City Council:
1. Award the construction contract for On Site Sodium Hypo Chlorite Generation
System, 819 to Chemical Services Company. Authorize the City Manager to
execute the contract for same.
41)PRE : ED :Y: - REVIEWED BY:
lel '4.....0 0"'''''6.( •...,...--'"...---
Douglas A. Dancs, P.E. tepV'-n G. Badum, P.E., Director
Asst. City Engineer P .lic Works Department
NOTED ••ND APPROVED:
`
...6....&___,
Keith R. Till
City Manager
2 AGENDA ITEM
I
(1,11&.A.La / F9
///te
6/41/t-d- v4P02/7<lzeen-Z-
E,0E/2/9--77o()
/ J1/61-t/g71(_,CDL e-F4
c>2,
PROOF OF PUBLICATION This space is for the County
(2015.5 C.C.P.) Clerk's Filing Stamp
STATE OF CALIFORNIA,
County of Orange
'I am a citizen of the United States
and a resident of the county afore-
said; I am over the age of eighteen Proof of Publication of
years, and not a party to or inter-
ested in the above-entitled matter.
I am the principal clerk of the printer
of the SEAL BEACH SUN, a
newspaper of general circulation,
printed and published weekly in the
City of Seal Beach, County of CITY OF SEAL BEACH $10,or$15 if mailed.No bid propos-
-Oran e and which newspaper has NOTICE INVITING SEALED BIDS al will befreceived unal it is i made
gPROJECT NAME:Supply and Instal- on the official proposal forms furnished
lotion of Hypochlorite Generation by the City,is accompanied by an exe-
cution Non-Collusion Affidavit and is
;been adjudged a newspaper of y I accompanied by cash,a certified or
BIDS MUST BE RECEIVED BY:Mon- cashier's check payable to the City or
general circulation by the Superior day,June 21,1999,2:00 pm a satisfactory bidder's bond in favor
BIDS TO BE OPENED BY:Monday,-of the City executed by the bidder as
Court of the County of Orange, State June 21,1999,2:00 pm principal and a satisfactory surety com-
pang as surety,in an amount not less
pro-
of California, under the date of PLACE OF BID RECEIPT:theCity ok,) than 10% f the Cbid amount,as tion
Seal Beach,Office of the City Clerk, vided in Public Contract Code section
First Floor,211 Eighth Street,Seal §20170 et.seq.Should the bidder to
2/24/75. Case Number A82583; that Beach,CA 90740 whom the contract is awarded fail to ^
enter into the subject contract,such
NOTICE IS HEREBY GIVEN that the bid security shall be forfeited pursuant
the notice of which the annexed is a City of Seal Beach,County of Orange, to Public Contract Code section
California,will receive up to,but no 20172,except as otherwise provided
printed copy (set in type not smaller later than the time set forth above, in Public Contract Code section§
sealed contract bids for the award of 20174.
a contract for labor,materials and COMPLETION OF WORK:All work
than nonpareil), has been published equipment for the above-named pro- 11
ject.All bid proposals shall be made on shall be completed within 20 workingdays following the date specified in
g
in each regular and entire issue of the proposal forms furnished by the Ce written notice to proceed from the
City and placed,together with the
said newspaper and not in any
accompanying documents and secu-
rity, in a sealed package addressed WITHHELD CONTRACT FUNDS:As
to the City Clerk at the above address. provided for in section 22300 of the
supplement thereof o n the following The Contractor shall submit bids in a Public Contracts Code,the Contrac-
sealed envelope marked outside, tor may substitute securities for any
dates, to-wit: -SEALED BID FOR THE CITY OF monies withheld by the City to ensure,
SEAL BEACH,PROJECT NAME— performance under the Contract.
DO NOT OPEN WITH REGULAR CITY OF SEAL BEACH RIGHT OF
MAIL."All bid proposals must comply REJECTION OR WAIVER:The City
t ' with the requirements contained in this reserves the right to reject any or all
V � Notice and in the specifications and bids or any parts thereof,and to waive
other contract documents.All bids in any irregularities or informalities in any
i (1(11 apparent compliance with such bid or in the bidding,and to make
all in the I e year 19 9. requirements shall be opened and awards in all or part in the best inter-
publicly read aloud at the above-stat- ests of the City.
ed time at the place of bid receipt iden-
tified above. WITHDRAWAL OF BID: No bidder
DESCRIPTION OF WORK:The Con- may withdraw his bid for a period of
I certify (or declare) under penalty of tractor shall furnish all necessary �daysafter the date set for the open-
materials,labor,equipment and other ing of bids.
perjury that the foregoing i s true and incidental and appurtenant work two- City of Seal Beach
essary for the proper construction of Stephen Badum,P.E.
this proiect,including but not limited Director of Public Works
correct. to install two hypo-chlorite generation May 29.1999
systems,in accordance with these
contract documents. ' Published in the Seal Beach Sun Jour-
OBTAINING CONTRACT DOCU- nal,06/03/99.
Dated at Seal Beach, CA. MENTS:Contract documents for the
t� � above-referenced project may be
this clay of 'J J `4 r 1999. obtained at the Office of the Director of
Public Works,211 Eighth Street,Seal
Beach,CA,for a non-refundable fee of
Signature
PUBLICATION PROCESSED BY:
THE SUN NEWSPAPERS
216 Main Street
Seal Beach, CA 90740
(562) 430-7555 • (949) 759-7726
a