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Home My WebLink AboutCC Res 4182 1992-10-26 RESOLUTION NUMBER #Ie ~ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA. A CHARTERED CITY AUTHORIZING THE DESTRUCTION OF CERTAIN PERSONNEL RECORDS THE CITY COUNCIL OF THE CITY OF SEAL BEACH HEREBY RESOLVES: WHEREAS, the City Council of the City of Seal Beach adopted Resolution 3377 setting I forth the procedure for destruction of personnel records; and WHEREAS, the City Attorney has given his written consent for the destruction of certain personnel records, the list of which is on file in the office of the City Clerk. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Seal Beach does hereby authorize the destruction of those personnel recruitment records detailed on the list filed in the Office of the City Clerk. PASSED, APPROVED AND ADOPT~jl the City cm of ~ C~ of Seal Beach, at a meeting thereof held on the ~ _ day of ~..J. 1992 by the fOllowing vote: AYES: NOES: Councilmembe tlt ~ Councilmembers ABSENT: Councilmembers -.-dn,Ao 0' ~o1.1"' / , Mayor I STATE OF CALIFORNIA) COUNTY OF ORANGE ) 55 CITY OF SEAL BEACH ) .$l".~"""" ;", 0......... ~....",~ -~ ".C.O"OIl",":.:rC'.'~' (J/~~ , 'o..~ 'So .... to, ... . o~ 00 a ,. ~ :'lJ .0 Q.. ~ ':,~.~ ~.; I ~." . 0" ~.. rr, Q~../Il 27. ,....'" ~~ "o.......c..." .c' ..~Nl'C. ~ '''\~I I, Joanne M. Yeo, City Clerk of the City of Seal Beach, California, do hfjre~t certify that the foregoing Resolution is the original copy of Resolution Number 9/ 9..z. on file in the office of the City Clerk, passed, filpproved and adopted by the C~oun1i1 of Jhe City of Seal Beach at a meeting thereof held on the':;/' t{.{ day of {_fk:fAc~Y- , I 1992. Resolution Number ~1'J1~ -..- QtJIIn'Ie L ClOUMAN ............ION_~ eMGOlII'f III 1CUNPn' AtMNCl4", -..-.oND 800TTWlII8a.a QIIHIet.~.TOIIlIIW8 -..- "ICH~ KA&.~""'" ..oa:IIlTO ~1Il IIIC*I!"'C:. aCCON ~\.AA.~ NiI_"~"" CALClNN. .-vw. KNN" """ND.~ "'MTMQClQ,IIoIt loAU~. waaNlPI DAW) ~ WNn: C'f'NTH1A M WAUCDlI ---- ........ - .....-. -.... 1ICO'n'K.....".ANI AfIlOMA."'~ _0............... oMCK. IIMOLJCOI"P Dt'YID A. .ucHeN . TILDEN KIM ..... D UNCMJI ....-.. L. MONTOOMI!RV DNh'L T 'N8lo41MA RICHARDS, WATSON & GERSHON ATTOANEVS AT ~w Ar .~"'V w.CO..~:ftON 'T>i1RTY.EIOHTH FLOOR 338 SOUTH HOPE ll'T1'IEET LOB ANGELES, CAUFOANIA 80071-'" .,.,. ae 111'1 ,.. ~ C .ER CI'~....-n IIIIClt4AAD AIClH-AD8 (1.""'''') ......NN...WA~ 1II::lIII!"'. HWl"Ly HIoIUW L. ....-.oN DOUCIILM W ...,... _L_ ~....... ........ H. ....... -.. ..... ..........0_ ~D A. .....,... 'fI.IOMoW A. .......... A M,.I.&N.. MNtC'IT _L_ WlLUolML. ~ _L_ ..,.....,....~ - ............- MlTCHeu.a. ~ """"'" L-""" ""JIIT'._~ I o....-W...... · ...........-. -.... ....... IIJCIoIAn "N!QNa ......... ..-u. DAVID L. COMaN ......IM...~ """",..- CN'OL'Vi LVNCt1 .,.......,A.~ ~............ .....H. "'" oIOMNA. ~.. June 27, 1990 MN"""-'=- '~IC" .........,.. I'LOOR t., ~QIlINIA 8TRen aAHpftNl~.'OO. CAI.JIIORNlA ""'-H2' C4"1) ........ ~.. CoI,I) ...-I7a2 QUA"~ NUMB!!!R 57296-001 Ms. G. K. Bennington, Administrative Assistant City of Seal Beach 211 West Eighth Street Seal Beach, California 90740 Re: Destruction of Personnel Records I Dear Ginger: This is in response to your request for an opinion as to when you may seek authorization from the city Council to destroy personnel recruitment files. Under Government Code section 12946, a provlslon of the Fair Employment and Housing Act, an employment application must be preserved for two years after it was received or after action is taken on the application, whichever is later. If the City has notice that a verified complaint has been filed which could make such records necessary, th~ records must be maintained until the proceeding is concluded. In addition Government Code Section 54090 requires that all City records be kept for at least two years. Although records such as these could therefore be destroyed two years after the City made a decision on an application, we nonetheless recommend recruitment files be maintained for four years. The statute of limitations for a suit on the basis of a written contract is four years and if such a suit is filed, the City will need the records to defend itself. We also recommend that recruitment files.~e retained beyond the four year period if they relate to a current employee of the city. Under Government Code gection 34090, records may be destroyed at the time permitted by law upon the written consent of the City Attorney and upon a resolution of the City Council. This oonstitutes my written consent to the destruction of the following recruitment files which were established on the date indicated: 1. Secretary 2/85 2. Beach Leadperson 2/85 I 3. Police Officer 2/85 4. Sergeant 2/85 5. Dispatcher 3/85 6. Parking Control 4/85 7. Typist 6/85 8. Maintenance Worker I 6/85 9. Dispatcher 8/85 10. Captain 8/85 11. Records Supervisor 10/85 12. Officer 10/85. Resolution Number ~J~~ This consent is based on the following information received from the city: (1) employment action was taken on each application within six months of the respective date listed above; (2) that no verified complaint has been filed against the city ~lleging discrimination in any of these personnel decisions; and, (3) material relating to any individual hired by the City has been transferred to that individuals' personnel file. If any of this information is not true as to a particular file, that file should be retained. The remaining documents listed in your request must be retained at least until the dates indicated on the attached list, at which time you must obtain my written consent and city council authorization to destroy the records. You will note that the date I have indicated for each file is four years and six months after it was created. Note also that Government Code Section 34090.5 permits the City to transfer records to microfilm at any time rather than preserving them in their original form. If you have any questions regarding this matter, please call me or Michael Colantuono. Very truly yours, tepan cich .. I I I . Resolution Number J.// b':l 11ECRUITtlENT ~ Atmt01!.lZATION TO DtST1!.OY ~ 1. Secretary 2r'~ ~!f."l v 2. Beach Leadperaon ""ff lee, '" 3. Police Officer 'J/.lJ.ft,.- f.lf.-) . 4. Serge.ant 1}Il\. ~I ,"C. '" 5. Dispatcher I:."" 'i. ,c. of' 6. ParklDg Control ...~'" Ie, fCr, '" 7. 'typist Clerk -'" I'. 11 If''' ... . - 8. Kaintenance WorkerI ~ 171F'1 .' I 9. Dispatcher .. ' 111C1 ... 10. Captain , I ~o 11. Records Supv. ",m 'fiC;" . 12. Officer ~etli . &11'0 /' 13. Dispatcher 12/85 ( ,(;p 14. Secretary 12/85 l.J' ~p 15. Sr. Water Ope 1/86 i:~: 16. Water Meter 'Rdr 2/86 17. Records Supv. 3/86 ".Je,~ 18. Parking Control 3/86 ~'i" 19. Admin. Aide 4/86 , ,\" 20. Police lee. Clerk 6/86 ~m 21. Police Officer 7/86 . 22. Mtn. Worker II 7/86 23. Psrks Leadperson 9/86 , 24. St. Leadperaon 9/86 J25. Sports Coordinator 9/86 1/ C\ I , 26. Dispatcher 9/86 ~/~I . 27. Officer 12/86 1"1' ,-'28. Parldng Control 12/86 (~ I~' V29. Water Utility Op 1/87 ,." , ,",,30. I.ecreation Supv. 1/87 ~/', 31. Water Meter 2/87 e.I'i1 32. Ktn. Worker I 2/87 et-j I 33. Officer 4/87 l':'~~ . I 34. Adm. Aide 4/87 Jt~''', 35. Dispatcher 4/87 lj~', 36. Ktn. Worker 1 5/87 37. Dev. Services Dir 5/87 '''~ J 38. Officer 6/87 11 Ie" I 39. I.ecords Supv. 6/87 l,lJi{ 40. Account Clerk 7/87 41. Animal Control I 42. E~c. Secretary ~~i 43. Ktn. Worker I 44. Dispatcher 45. Parking Control t,~~ 46. Secretary 7 47. Captain l.#/~l 48. Lieutenant u/~':1 49. Officer 'i~~; 50. Sergeant 51. Parka Supv. ~,I~:l 52. Recorda Clerk tl 'J 53. 'arks Leadperson C,/eJ~ 54. Electrician 4 Ir.ln 55. OfUcn 5/88 I de; '1 56. Adm. Aide 5/88 1./ ~l 57. Seasonal Mtn. 6/88 J, 1ft 1. 58. Asalatant to Qigr 6/88 11.1'1 I 59. Secretary 6/88 /1 Ir.2. 60. Mechanic 6/88 11 Iii 1- 61. Ktn Worker 1 6/88 ILIC,t 62. Sr. Water Op 8/88 ~i\ 63. Officer 8/88 64. Dispatcher 8/88 65. Intern 9/88 66. Engineering Aide 9/88 ~In 67. Dispatcher 12/88 ( .It; 1 68. Parking Control 12/88 j. , ~ ] 69. Intern 1/89 ; l'i ~ . 70. Officer 1/89 ") I... ~ 71. Sergeant 1/89 ~;1l11 72. Bulld1ng Inspector 6/89 J'1/'i 1 73. Dev. Services Dir. 6/89 Il./'Il 74. Ktn. Worker I 7/89 I'~'I