HomeMy WebLinkAboutSupplemental - Questions from Council Member Moore Robin Roberts
From: Jill Ingram
Sent: Monday, September 10, 2018 3:21 PM
Cc: Craig A. Steele; Executive Team; Dana Engstrom
Subject: RE: Questions for 9/10/2018 meeting
Attachments: POs - CC Mbr Moore Request - 9.10.18.pdf; 1758_001.pdf
BCC: CITY COUNCIL
Please see staffs responses/attachments to Councilman Moore's questions below on the Warrant Register on tonight's
agenda (Item B).
Jill R. Ingram, City Manager
City of Seal Beach - 211 Eighth Street, Seal Beach, CA 90740
(562) 431-2527, Ext. 1300
For Information about Seal Beach, please see our city website: http://www.sealbeachca.gov
NOTICE:This communication may contain privileged or other confidential information. If you are not the intended
recipient of this communication, or an employee or agent responsible for delivering this communication to the intended
recipient, please advise the sender by reply email and immediately delete the message and any attachments without
copying or disclosing the contents. Thank you.
Original Message
From: Thomas Moore
Sent: Sunday, September 09, 2018 9:03 PM
To:Jill Ingram
Subject: Questions for 9/10/2018 meeting
These are some questions related to Item B for tomorrow.
I'd like to see some more details on the technology items since I have a background in that area.
Thank you,
-Tom
Item B:
Page 4
Check# 7431 Fieldman $7,516
When will they present a projected forecast that can be presented to the council and the public?
The interactive financial model was presented to the public at the July 23, 2018 Council meeting. A forecast will be
prepared by staff to use in conjunction with the Mid-year Budget review. Staff is working with the Financial Advisor to
make some enhancements to the model which will make viewing of the model outcomes easier to see in a presentation,
in addition to an Executive Summary of the interactive financial model.
1
Page 7
Check#7467 Hadronex $15,604
Does renewing for 2 years provide a discount?
Yes there is a discount. For the two year renewal the City received a 7.5% discount. Hadronex/Smartcover is the
manhole lids alarms for high water levels used in Sewer and Stormwater.
Page 9
Check#7502 Joint Land Use Study $44,596
Is there a copy available to review? If not, is there an estimated time when this will be ready to look at?
This is a payment for part of the work associated with development of the Joint Land Use Study.This process is still
underway, and the next workshop will be held on September 20th.This was a grant that was received for development
of the JLUS with the Navy. Attached is a copy of the invoice itemizing work completed.
Page 10
Check#7507 Synoptek
DELL EMC SCv3000 Dell EMC SCv3000 $26,137
Datto Service Support Datto Service
Could I see the details for this/ Purchase Order? What will this be for?
The Dell EMC will replace the current SAN which is out of warranty.The Dell EMC will increase storage to 46TBs.
Datto is a cloud-based backup/recovery system. Datto will replace the out of warranty backup solution. With Datto,
the data is encrypted both locally and in the cloud by 256 bit AES in transit and at rest.
Page 15
Check #7568 Synoptek $5,381
1 Nimble SAN Support
What does this include?
Nimble SAN support includes base array support maintenance, 2-port adapter kit, 2.4TB cache bundle and 48TB HDD
bundle.
Page 26
Check 7683 Matrix Consulting $11,600
Is there a draft available for review?
At this time, there is no draft available for review, as it is an internal draft working document. Staff is currently working
with Matrix on the 100+ page draft internal working document.
Check#7690 Richards Watson & Gershon $9,153
Is there a break-down of services for this?
Seal Beach Shores-$839.39, General Prosecution - $594, Support Services (postage, etc.) - $291.47, Elections- $510,
Personnel Matters -$4,320, Municipal Code (wireless telecommunications) -$2,400, NPDES-$198.73
Check#7690 Synoptek $25,702
HPE Proliant
Can I see details PO for this? What will this be used for?
2
The Dell hosts have reached end of life and the HPE Proliant will replace them. The HPE Proliant will also allow us to
consolidate servers from four to three.
Page 28
Check#7704 JPIA $275,793
Is there a break-down or formula that can be provided to determine the amount owed?
This invoice is for the premium for the Property Insurance policy, the components of which are based upon the insured
values. For property the insured value is$49,844,836 and the premium is 52,336. For Earthquake and Flood the insured
value is$49,719,960 and the premium is $203,355. For Mechanical Breakdown the insured value is$41,973,735 and the
premium is$2,141. For Other Vehicles Physical Damage the insured value is$2,541,203 and the premium is$13,195.
On behalf of the City, Vikki Beatley was a participant in an Ad Hoc Committee that spent quite a bit of time evaluating
the process for pricing and allocating the premiums to all member agencies.
3
IF
PURCHASE ORDER
No. 00015079
City of Seal Beach
VENDOR: SHIP TO: BILL TO:
SYNOPTEK City of Seal Beach City of Seal Beach
412 E. Parkcenter Blvd. 211 Eighth 211 Eighth
Suite 300
Boise, ID 83706- Seal Beach,CA 90740- Seal Beach,CA 90740
VENDOR NO. VENDOR PHONE NUMBER TERMS DATE REQUIRED DELIVERY DATE
SYNO5 (949)241-8600 0 06/27/2018
SHIPPING INSTRUCTIONS
(none)
ITEM QTY U/M DESCRIPTION/TASK PRD CODE ACCOUNT UNIT PRICE AMOUNT
0.00 Fee 1)1 Dell FMC SCv3000 Dell 001-020-40500 26,081.8800 26,081.88
EMC SCv3000
SCv3000 3Ux16 Drive Storage
Array
SCv30X0 Dual Controller
Components
No Mezzanine Card
2 10, 10Gb,iSCSI,4 port,PCI-
E,Copper,Full height
12 SC,6113,SAS, I2Gb,7.2K,
3.5"HDD
4 Hard Drive Blank Filler 3.5
Storage Center Core Software
Bundle,Base License
SSN License
Redundant Power Supply,
I485W,C14
2 C13 to C14,PDU Style,12
AMP,6.5 Feet(2m)Power
Cord,North America Rack rail,
20s,Static
SC Bezel Accounts Payable
Dell Hardware Limited
Warranty
ProSupport Plus Mission JUN 2 7
Critical:4-Hour 7x24 On-Sites 1 5 2018
Service with Emergency Re(ret (�
Dispatch,3 years
Pro Support Plus Mission By
Critical:7x24 HW/SW
IMPORTANT: OUR ORDER NUMBER MUST APPEAR ON EVERY INVOICE AND PACKAGE
This order is given upon the representation and guaranty of the manufacturer or seller that no breach of any State or Federal law or Regulation has occurred in
connection with the manufacturing,processing,branding,labeling or transportation of the merchandise herein mentioned. If such breach occurs or is charged by any
legally constituted State or Federal authority,the buyer shall be entitled to rescind the order and return the unused merchandise and shall also be held harmless by the
manufacturer or seller against any penalty incurred and/or the cost of defense of any proceeding designed to penalize the buyer therefor.
Page:2 Purchase Order No. 00015079
ITEM QTY U/M DESCRIPTION/TASK PRD CODE ACCOUNT UNIT PRICE AMOUNT
Technical Support and
Assistance,3 years
2) 1 PS-ITC Engineering
Services-Certified Installation
PS-ITC Engineering Services
-Certified Installation
3) I F/S Estimate
Shipping Estimate
4) I Tax-Estimate Tax
-Estimate
SUBTOTAL: 26,081.88
TAX: 0.00
SHIPPING: 0.00
TOTAL: 26,081.8 ^n )
,
TAXABLE: Yes �,/`\�.
CONFIRMING: No ljag,c4
AUUI I .EI)SIGNATURE
SPECIAL INSTRUCTIONS:
IMPORTANT: OUR ORDER NUMBER MUST APPEAR ON EVERY INVOICE AND PACKAGE
This order is given upon the representation and guaranty of the manufacturer or seller that no breach of any State or Federal Law or Regulation has occurred in
connection with the manufacturing,processing,branding,labeling or transportation of the merchandise herein mentioned. If such breach occurs or is charged by any
legally constituted State or Federal authority,the buyer shall be entitled to rescind the order and return the unused merchandise and shall also be held harmless by the
manufacturer or seller against any penalty incurred and/or the cost of defense of any proceeding designed to penalize the buyer therefor
c
PURCHASE ORDER
No. 00015081
City of Seal Beach
VENDOR: SHIP TO: BILL TO:
SYNOPTEK City of Seal Beach City of Seal Beach
412 E. Parkcenter Blvd. 211 Eighth 211 Eighth
Suite 300
Boise,ID 83706- Seal Beach,CA 90740- Seal Beach,CA 90740
VENDOR NO. VENDOR PHONE NUMBER TERMS DATE REQUIRED DELIVERY DATE
SYN05 (949)241-8600 0 06/27/2018
SHIPPING INSTRUCTIONS
(none)
ITEM QTY U/M DESCRIPTION/TASK PRD CODE ACCOUNT UNIT PRICE AMOUNT
1 0.00 Fee 1)1 Datto Service Support 001-020-40500 17,745.3700 17,745.37
Datto
Service Support
S-3E36000-Month of Datto
Cloud Service(auto-recurring)
(36 month Contract)6TB
2) I SIRTS 3 Enterprise 36000
SIRIS 3
Enterprise 36000
3) 1 Shipping Estimate
Shipping Estimate
4) I Tax Estimate
Tax Estimate
D
Accounts Pay a AUG 1 5 2018
JUN 2 7 2018 By
Received
IMPORTANT: OUR ORDER NUMBER MUST APPEAR ON EVERY INVOICE AND PACKAGE
This order is given upon the representation and guaranty of the manufacturer or seller that no breach of any State or Federal Law or Regulation has occurred in
connection with the manufacturing,processing,branding,labeling or transportation of the merchandise herein mentioned. If such breach occurs or is charged by any
legally constituted State or Federal authority,the buycr shall be entitled to rescind the order and return the unused merchandise and shall also be held harmless by the
manufacturer or seller against any penalty incurred and/or the cost of defense of any proceeding designed to penalize the buyer therefor.
Page:2 Purchase Order No. 00015081
ITEM QTY U/M DESCRIPTION/TASK PRD CODE ACCOUNT UNIT PRICE AMOUNT
SI IRTOTAL: 17,745.37
TAX: 0.00
SHIPPING: 0.00
�v K '�!
'TOTAL: 17,745.
[/" `.
Nolli
1p
TAXABLE: Nes
CONFIRMING: No !/� "
. e
AU"I %IiD.' (iNATI1RE
r
SPECIAL INSTRUCTIONS: i Oil
IMPORTANT: OUR ORDER NUMBER MUST APPEAR ON EVERY INVOICE ANI)PACKAGE
This order is given upon the representation and guaranty of the manufacturer or seller that no breach of any State or Federal Law or Regulation has occurred in
connection with the manufacturing,processing,branding,labeling or transportation of the merchandise herein mentioned. If such breach occurs or is charged by any
legally constituted State or Federal authority,the buyer shall be entitled to rescind the order and return the unused merchandise and shall also be held harmless by the
manufacturer or seller against any penalty incurred and/or the cost of defense of any proceeding designed to penalize the buyer therefor.
PURCHASE ORDER
No. 00015119
City of Seal Beach
VENDOR: SHIP TO: BILL TO:
SYNOPTEK City of Seal Beach City of Seal Beach
412 E. Parkcenter Blvd. 211 Eighth 211 Eighth
Suite 300
Boise,ID 83706- Seal Beach,CA 90740- Seal Beach,CA 90740
VENDOR NO. VENDOR PHONE NUMBER TERMS DATE REQUIRED DELIVERY DATE .
SYNO5 (949)241-8600 0 07/12/2018
SHIPPING INSTRUCTIONS
(none)
ITEM QTY U/M DESCRIPTION/TASK PRD CODE ACCOUNT UNIT PRICE AMOUNT
1 0.00 Fee I 001-020-44000 5,381.2500 5,381.25
Nimble SAN Support from 07/
13/2018 to 07/12/2019
-4Hr Parts Delivery,Software
Support&
InfoSight-I year-License SN
AF-124540-includes:Base Ar
ray Support
Maintenance,2-port Adapter K
it,
2.4113 Cache Bundle,48TB H A U I-5n .
DD Bundle D
AUG 1 6 2018
_Fly_ S!1(}Ti1 : 5,381.25 •
AR: 0.00
SHIPPING: 0.00
Accounts Payable TOTAL: 5.381..
JUL 1 3 2018 ��
CONFIRMING: No /061)
TAXABLE: Yes Received ,��, �,�,� I
I1ll I1 .HD gk'N $' l
r
SPECIAL INSTRUCTIONS:
All
t .., i
IMPORTANT: OUR ORDER NUMBER MUST APPEAR ON EVERY INVOICE AND PACKAGE
This order is given upon the representation and guaranty of the manufacturer or seller that no breach of any State or Federal Law or Regulation has occurred in
connection with the manufacturing,processing,branding,labeling or transportation of the merchandise herein mentioned. If such breach occurs or is charged by any I
legally constituted State or Federal authority,the buyer shall be entitled to rescind the order and return the unused merchandise and shall also be held harmless by the
manufacturer or seller against any penalty incurred and/or the cost of defense of any proceeding designed to penalize the buyer therefor.
PURCHASE ORDER
No. 00015080
City of Seal Beach
VENDOR: SHIP TO: BILL TO:
SYNOPTEK City of Seal Beach City of Seal Beach
412 E. Parkcenter Blvd. 211 Eighth 211 Eighth
Suite 300
Boise, ID 83706- Seal Beach,CA 90740- Seal Beach, CA 90740
VENDOR NO. VENDOR PHONE NUMBER TERMS DATE REQUIRED DELIVERY DATE
SYNO5 (949)241-8600 0 06/27/2018
SHIPPING INSTRUCTIONS
(none)
ITEM QTY U/M DESCRIPTION/TASK PRD CODE ACCOUNT UNIT PRICE AMOUNT
I 0.00 Fee 1)2 HPE Smart Buy ProLiant 001-020-40500 23,643.7800 23,643.78
D1,380 GenlO
Intel Xcon-S 4110 8-Core
(2.10 GIlz I I MI3)16GB(1 x
16GB)PC4-2666V-R DDR4
RDIMM 8 x Hot Plug 2.5in
Small Form Factor Smart
Carrier Smart Array P408i-a
SR No Optical 500W
3yr Next Business Day
Warrnaty
875760-SOI
2)2HPE DI.380 Gen10 Intel
Xeon-S 4110 8-Core 826846-
B21
3)30 HPE 16G13(I x I6GB)
Memory Kit 815098-B21
4)2Microsoft Windows Server
2016(16-Core)Standard Accou its Payable
P00487-B2I
5)4HPE Ethernet 1 Gb 4-port JUN 2 7 2018
33IT Adapter 647594-B21
6)211PE ILO Advanced(24 x Received
7)3 year E6U64ABE
IMPORTANT: OUR ORDER NUMBER MUST APPEAR ON EVERY INVOICE AND PACKAGE
This order is given upon the representation and guaranty of the manufacturer or seller that no breach of any State or Federal I ,
connection with the manufacturing,processing,branding,labeling or transportation of the merchandise herein mentioned. If such rci ch uc•.renv i.char• by i
legally constituted State or Federal authority,the buyer shall be entitled to rescind the order and return the unused merchandise An 1 II al. •het burn I is by
manufacturer or seller against any penalty incurred and/or the cost of defense of any proceeding designed to penalize the buyer the '
AUG 2 3 2018
Page:2 Purchase Order No. 00015080
ITEM QTY U/M DESCRIPTION/TASK PRD CODE ACCOUNT UNIT PRICE AMOUNT
7)2HPE 3 Year Proactive Care
24 x 7 D1.38x Gen 10 Sscrvice
H8000E
SUBTOTAL: 23,643.78
TAX: 1,226.61
SHIPPING: 0.00
TOTAL: 24,870.3
TAXABLE: Yes 44/4"
CONFIRMING: No
AIII'l10 )SIGNATURE
4C)Ij1/4)
SPECIAL INS'l'Rl IC'l1ONS• • t +
g
IMPORTANT: OUR ORDER NUMBER MUST APPEAR ON EVERY INVOICE AND PACKAGE
This order is given upon the representation and guaranty of the manufacturer or seller that no breach of any State or Federal Law or Regulation has occurred in
connection with the manufacturing,processing,branding,labeling or transportation of the merchandise herein mentioned. If such breach occurs or is charged by any
legally constituted State or Federal authority,the buyer shall he entitled to rescind the order and return the unused merchandise and shall also be held harmless by the
manufacturer or seller against any penalty incurred and/or the cost of defense of any proceeding designed to penalize the buyer therefor.
PURCHASE ORDER
No. 00015083
City of Seal Beach
VENDOR: SHIP TO: BILL TO:
SYNOPTF,K City of Seal Beach City of Seal Beach
412 E. Parkcenter Blvd. 211 Eighth 211 Eighth
Suite 300
Boise, ID 83706- Seal Beach,CA 90740- Seal Beach,CA 90740
VENDOR NO. VENDOR PHONE NUMBER TERMS DATE REQUIRED DELIVERY DATE
SYN05 (949)241-8600 0 06/28/2018
SHIPPING INSTRUCTIONS
(none)
ITEM QTY UNI DESCRIPTION/TASK PRD CODE ACCOUNT UNIT PRICE AMOUNT
1 0.00 Fee 1) 1 HPE Smart Buy ProLiant 001-020-40500 11,821.8900 11,821.89
DL380 Gent 0 Server
-Intel Xeon-S 4110 8-Core
(2.10GHz 11 MB)- 16GB(I x
16GB)PC4-2666V-R DDR4
RDIMM-8 x Hot Plug 2.5in
Small Form Factor Smart
Carrier Smart Array P408i-a
SR-No Optical-500W power
-3yr Next Business Day
Warranty
875760-SO I
2) 1 HPE DL380 Gen10 Intel
Xeon-S 4110 8-Core
826846-B21
3) IS HPE 16GB(1x16GB) `' " r
Memory Kit "
815098-B21 '1 UG 2 U
4)1 Microsoft Windows Server
2016(16-Core)Standard By
P00487-B21
5)2 IIPE Ethemet 1Gb 4-port Accounts Payable
331'1 Adapter
647594-B21
6) 1 HPE ILO Advanced(24 x Received
IMPORTANT: OUR ORDER NUMBER MUST APPEAR ON EVERY INVOICE AND PACKAGE
This order is given upon the representation and guaranty of the manufacturer or seller that no breach of any Slate or Federal Law or Regulation has occurred in
connection with the manufacturing,processing,branding,labeling or transportation of the merchandise herein mentioned if such breach occurs or is charged by any
legally constituted State or Federal authority,the buyer shall be entitled to rescind the order and return the unused merchandise and shall also be held harmless by the
manufacturer or seller against any penalty incurred and/or the cost of defense of any proceeding designed to penalize the buyer therefor.
•
Page:2 Purchase Order No. 00015083
ITEM QTY U/M DESCRIPTION/TASK PRD CODE ACCOUNT UNIT PRICE AMOUNT
7)3 Year
E6U64ABE
7) 1 HPE 3 Year Proactive
Care 24x7 DL38x Gen 10
Service
H8QQOE
SUBTOTAL: 11,821.89
TAX: 613.30
SHIPPING: 0.00
TOTAL: 12,435.1'1004" 4)
IP
TAXABLE: Yes
CONFIRMING: No
AUTHORIZED SIGNATU E
SPECIAL INSTRUCTIONS: '
r
AUG 2 3 2018 1f
8
IMPORTANT: OUR ORDER NUMBER MUST APPEAR ON EVERY INVOICE AND PACKAGE
This order is given upon the_represontntjgp gps.gumanly of tht%MAlle1t iuter.Of.Selletytilnp hit f myiJatcar1cdGjaLL.aw.or Regulation has aeounad in
connection with the manufacturing,processing,branding,labeling or transportation of the merchandise herein mentioned. If such breach occurs or is charged by any
legally constituted State or Federal authority,the buyer shall be entitled to rescind the order and return the unused merchandise and shall also be held harmless by the
manufacturer or seller against any penalty incurred and/or the cost of defense of any proceeding designed to penalize the buyer therefor.
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14\1\NI
Matrix Ili
243te 300 5 Research Parkway
/SiDATE: July 10.2018
DESIGN GROUP I Colorado Springs,CO 80920 INVOICE NUMBER: 29346
PROJECT!TAME: any of Sea limb JLUS
PROJECT MANAGER: DavidWiWu 1
PROJECT NUMBER: 17.915.001 OCO
JOB TYPE: Lump Sam
DOLLAR LIMIT: 3289.371 oo
REFERENCE#:
CITY OF SEAL BEACH
Jill Ingram
211 8th St
Seal Beach,CA 90740
DESCRIPTION Contract Amount %Complete Previously TOTAL THIS INVOICE i
Billed
1.1 Work Plan Refinement&Project Definition 6,091.00 100% 6,091.00 0.00
1.2 Project Coordination and Administration 19,582.00 80% 15,666.00 0.00
1.3 Stakeholder and Public Involvement 84,482.00 66% 55,758.00 0.00
2.1 Existing Conditions Assessment 48,224.00 75% 24,112.00 12,056.00
2.2 GIS Base Map 12,504.00 100% 12,504.00 0.00
3.0 Compatibility and Development Potential Analysis 39.708. 75% 19,854.00 9,927.00
4.1 Draft JLUS Report ' / 56.534. 80% 22,614.00 22,613.00
litip4.2 Final JLUS Report r .411....4161M11 .•<' 21,246.00 0% 0.00 0.00
APS - 0 B7 POSTED
Vo xt, I &q Z--7 AUG 13 2018 Accounts Payable
OO 2.30 - 44 iso i 1 11-15 AUG 0 9 2018
ACCT # Received
TOTALS $288,371.00 70% $156,599.00 $44,596.0
Total this Invoice $44,596.00
OUTSTANDING INVOICES Accounts Payable
Invoice Number Amount
31-60 Days
61-90 Days AUG 1 3 2018
90+Days
1J you have recently sent payment,please disregard this notice.Thank you. Received
Remit to:Matrix Design Group,Inc. 2435 Research Parkway, Ste 300, Colorado Springs, CO 80920
Phone: 719.575.0100 Fax: 719.575.0208
A 1-1
AUG 15z`•.11.
By