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HomeMy WebLinkAboutSupplemental - Questions from Council Member Moore Robin Roberts From: Jill Ingram Sent: Monday, September 10, 2018 3:21 PM Cc: Craig A. Steele; Executive Team; Dana Engstrom Subject: RE: Questions for 9/10/2018 meeting Attachments: POs - CC Mbr Moore Request - 9.10.18.pdf; 1758_001.pdf BCC: CITY COUNCIL Please see staffs responses/attachments to Councilman Moore's questions below on the Warrant Register on tonight's agenda (Item B). Jill R. Ingram, City Manager City of Seal Beach - 211 Eighth Street, Seal Beach, CA 90740 (562) 431-2527, Ext. 1300 For Information about Seal Beach, please see our city website: http://www.sealbeachca.gov NOTICE:This communication may contain privileged or other confidential information. If you are not the intended recipient of this communication, or an employee or agent responsible for delivering this communication to the intended recipient, please advise the sender by reply email and immediately delete the message and any attachments without copying or disclosing the contents. Thank you. Original Message From: Thomas Moore Sent: Sunday, September 09, 2018 9:03 PM To:Jill Ingram Subject: Questions for 9/10/2018 meeting These are some questions related to Item B for tomorrow. I'd like to see some more details on the technology items since I have a background in that area. Thank you, -Tom Item B: Page 4 Check# 7431 Fieldman $7,516 When will they present a projected forecast that can be presented to the council and the public? The interactive financial model was presented to the public at the July 23, 2018 Council meeting. A forecast will be prepared by staff to use in conjunction with the Mid-year Budget review. Staff is working with the Financial Advisor to make some enhancements to the model which will make viewing of the model outcomes easier to see in a presentation, in addition to an Executive Summary of the interactive financial model. 1 Page 7 Check#7467 Hadronex $15,604 Does renewing for 2 years provide a discount? Yes there is a discount. For the two year renewal the City received a 7.5% discount. Hadronex/Smartcover is the manhole lids alarms for high water levels used in Sewer and Stormwater. Page 9 Check#7502 Joint Land Use Study $44,596 Is there a copy available to review? If not, is there an estimated time when this will be ready to look at? This is a payment for part of the work associated with development of the Joint Land Use Study.This process is still underway, and the next workshop will be held on September 20th.This was a grant that was received for development of the JLUS with the Navy. Attached is a copy of the invoice itemizing work completed. Page 10 Check#7507 Synoptek DELL EMC SCv3000 Dell EMC SCv3000 $26,137 Datto Service Support Datto Service Could I see the details for this/ Purchase Order? What will this be for? The Dell EMC will replace the current SAN which is out of warranty.The Dell EMC will increase storage to 46TBs. Datto is a cloud-based backup/recovery system. Datto will replace the out of warranty backup solution. With Datto, the data is encrypted both locally and in the cloud by 256 bit AES in transit and at rest. Page 15 Check #7568 Synoptek $5,381 1 Nimble SAN Support What does this include? Nimble SAN support includes base array support maintenance, 2-port adapter kit, 2.4TB cache bundle and 48TB HDD bundle. Page 26 Check 7683 Matrix Consulting $11,600 Is there a draft available for review? At this time, there is no draft available for review, as it is an internal draft working document. Staff is currently working with Matrix on the 100+ page draft internal working document. Check#7690 Richards Watson & Gershon $9,153 Is there a break-down of services for this? Seal Beach Shores-$839.39, General Prosecution - $594, Support Services (postage, etc.) - $291.47, Elections- $510, Personnel Matters -$4,320, Municipal Code (wireless telecommunications) -$2,400, NPDES-$198.73 Check#7690 Synoptek $25,702 HPE Proliant Can I see details PO for this? What will this be used for? 2 The Dell hosts have reached end of life and the HPE Proliant will replace them. The HPE Proliant will also allow us to consolidate servers from four to three. Page 28 Check#7704 JPIA $275,793 Is there a break-down or formula that can be provided to determine the amount owed? This invoice is for the premium for the Property Insurance policy, the components of which are based upon the insured values. For property the insured value is$49,844,836 and the premium is 52,336. For Earthquake and Flood the insured value is$49,719,960 and the premium is $203,355. For Mechanical Breakdown the insured value is$41,973,735 and the premium is$2,141. For Other Vehicles Physical Damage the insured value is$2,541,203 and the premium is$13,195. On behalf of the City, Vikki Beatley was a participant in an Ad Hoc Committee that spent quite a bit of time evaluating the process for pricing and allocating the premiums to all member agencies. 3 IF PURCHASE ORDER No. 00015079 City of Seal Beach VENDOR: SHIP TO: BILL TO: SYNOPTEK City of Seal Beach City of Seal Beach 412 E. Parkcenter Blvd. 211 Eighth 211 Eighth Suite 300 Boise, ID 83706- Seal Beach,CA 90740- Seal Beach,CA 90740 VENDOR NO. VENDOR PHONE NUMBER TERMS DATE REQUIRED DELIVERY DATE SYNO5 (949)241-8600 0 06/27/2018 SHIPPING INSTRUCTIONS (none) ITEM QTY U/M DESCRIPTION/TASK PRD CODE ACCOUNT UNIT PRICE AMOUNT 0.00 Fee 1)1 Dell FMC SCv3000 Dell 001-020-40500 26,081.8800 26,081.88 EMC SCv3000 SCv3000 3Ux16 Drive Storage Array SCv30X0 Dual Controller Components No Mezzanine Card 2 10, 10Gb,iSCSI,4 port,PCI- E,Copper,Full height 12 SC,6113,SAS, I2Gb,7.2K, 3.5"HDD 4 Hard Drive Blank Filler 3.5 Storage Center Core Software Bundle,Base License SSN License Redundant Power Supply, I485W,C14 2 C13 to C14,PDU Style,12 AMP,6.5 Feet(2m)Power Cord,North America Rack rail, 20s,Static SC Bezel Accounts Payable Dell Hardware Limited Warranty ProSupport Plus Mission JUN 2 7 Critical:4-Hour 7x24 On-Sites 1 5 2018 Service with Emergency Re(ret (� Dispatch,3 years Pro Support Plus Mission By Critical:7x24 HW/SW IMPORTANT: OUR ORDER NUMBER MUST APPEAR ON EVERY INVOICE AND PACKAGE This order is given upon the representation and guaranty of the manufacturer or seller that no breach of any State or Federal law or Regulation has occurred in connection with the manufacturing,processing,branding,labeling or transportation of the merchandise herein mentioned. If such breach occurs or is charged by any legally constituted State or Federal authority,the buyer shall be entitled to rescind the order and return the unused merchandise and shall also be held harmless by the manufacturer or seller against any penalty incurred and/or the cost of defense of any proceeding designed to penalize the buyer therefor. Page:2 Purchase Order No. 00015079 ITEM QTY U/M DESCRIPTION/TASK PRD CODE ACCOUNT UNIT PRICE AMOUNT Technical Support and Assistance,3 years 2) 1 PS-ITC Engineering Services-Certified Installation PS-ITC Engineering Services -Certified Installation 3) I F/S Estimate Shipping Estimate 4) I Tax-Estimate Tax -Estimate SUBTOTAL: 26,081.88 TAX: 0.00 SHIPPING: 0.00 TOTAL: 26,081.8 ^n ) , TAXABLE: Yes �,/`\�. CONFIRMING: No ljag,c4 AUUI I .EI)SIGNATURE SPECIAL INSTRUCTIONS: IMPORTANT: OUR ORDER NUMBER MUST APPEAR ON EVERY INVOICE AND PACKAGE This order is given upon the representation and guaranty of the manufacturer or seller that no breach of any State or Federal Law or Regulation has occurred in connection with the manufacturing,processing,branding,labeling or transportation of the merchandise herein mentioned. If such breach occurs or is charged by any legally constituted State or Federal authority,the buyer shall be entitled to rescind the order and return the unused merchandise and shall also be held harmless by the manufacturer or seller against any penalty incurred and/or the cost of defense of any proceeding designed to penalize the buyer therefor c PURCHASE ORDER No. 00015081 City of Seal Beach VENDOR: SHIP TO: BILL TO: SYNOPTEK City of Seal Beach City of Seal Beach 412 E. Parkcenter Blvd. 211 Eighth 211 Eighth Suite 300 Boise,ID 83706- Seal Beach,CA 90740- Seal Beach,CA 90740 VENDOR NO. VENDOR PHONE NUMBER TERMS DATE REQUIRED DELIVERY DATE SYN05 (949)241-8600 0 06/27/2018 SHIPPING INSTRUCTIONS (none) ITEM QTY U/M DESCRIPTION/TASK PRD CODE ACCOUNT UNIT PRICE AMOUNT 1 0.00 Fee 1)1 Datto Service Support 001-020-40500 17,745.3700 17,745.37 Datto Service Support S-3E36000-Month of Datto Cloud Service(auto-recurring) (36 month Contract)6TB 2) I SIRTS 3 Enterprise 36000 SIRIS 3 Enterprise 36000 3) 1 Shipping Estimate Shipping Estimate 4) I Tax Estimate Tax Estimate D Accounts Pay a AUG 1 5 2018 JUN 2 7 2018 By Received IMPORTANT: OUR ORDER NUMBER MUST APPEAR ON EVERY INVOICE AND PACKAGE This order is given upon the representation and guaranty of the manufacturer or seller that no breach of any State or Federal Law or Regulation has occurred in connection with the manufacturing,processing,branding,labeling or transportation of the merchandise herein mentioned. If such breach occurs or is charged by any legally constituted State or Federal authority,the buycr shall be entitled to rescind the order and return the unused merchandise and shall also be held harmless by the manufacturer or seller against any penalty incurred and/or the cost of defense of any proceeding designed to penalize the buyer therefor. Page:2 Purchase Order No. 00015081 ITEM QTY U/M DESCRIPTION/TASK PRD CODE ACCOUNT UNIT PRICE AMOUNT SI IRTOTAL: 17,745.37 TAX: 0.00 SHIPPING: 0.00 �v K '�! 'TOTAL: 17,745. [/" `. Nolli 1p TAXABLE: Nes CONFIRMING: No !/� " . e AU"I %IiD.' (iNATI1RE r SPECIAL INSTRUCTIONS: i Oil IMPORTANT: OUR ORDER NUMBER MUST APPEAR ON EVERY INVOICE ANI)PACKAGE This order is given upon the representation and guaranty of the manufacturer or seller that no breach of any State or Federal Law or Regulation has occurred in connection with the manufacturing,processing,branding,labeling or transportation of the merchandise herein mentioned. If such breach occurs or is charged by any legally constituted State or Federal authority,the buyer shall be entitled to rescind the order and return the unused merchandise and shall also be held harmless by the manufacturer or seller against any penalty incurred and/or the cost of defense of any proceeding designed to penalize the buyer therefor. PURCHASE ORDER No. 00015119 City of Seal Beach VENDOR: SHIP TO: BILL TO: SYNOPTEK City of Seal Beach City of Seal Beach 412 E. Parkcenter Blvd. 211 Eighth 211 Eighth Suite 300 Boise,ID 83706- Seal Beach,CA 90740- Seal Beach,CA 90740 VENDOR NO. VENDOR PHONE NUMBER TERMS DATE REQUIRED DELIVERY DATE . SYNO5 (949)241-8600 0 07/12/2018 SHIPPING INSTRUCTIONS (none) ITEM QTY U/M DESCRIPTION/TASK PRD CODE ACCOUNT UNIT PRICE AMOUNT 1 0.00 Fee I 001-020-44000 5,381.2500 5,381.25 Nimble SAN Support from 07/ 13/2018 to 07/12/2019 -4Hr Parts Delivery,Software Support& InfoSight-I year-License SN AF-124540-includes:Base Ar ray Support Maintenance,2-port Adapter K it, 2.4113 Cache Bundle,48TB H A U I-5n . DD Bundle D AUG 1 6 2018 _Fly_ S!1(}Ti1 : 5,381.25 • AR: 0.00 SHIPPING: 0.00 Accounts Payable TOTAL: 5.381.. JUL 1 3 2018 �� CONFIRMING: No /061) TAXABLE: Yes Received ,��, �,�,� I I1ll I1 .HD gk'N $' l r SPECIAL INSTRUCTIONS: All t .., i IMPORTANT: OUR ORDER NUMBER MUST APPEAR ON EVERY INVOICE AND PACKAGE This order is given upon the representation and guaranty of the manufacturer or seller that no breach of any State or Federal Law or Regulation has occurred in connection with the manufacturing,processing,branding,labeling or transportation of the merchandise herein mentioned. If such breach occurs or is charged by any I legally constituted State or Federal authority,the buyer shall be entitled to rescind the order and return the unused merchandise and shall also be held harmless by the manufacturer or seller against any penalty incurred and/or the cost of defense of any proceeding designed to penalize the buyer therefor. PURCHASE ORDER No. 00015080 City of Seal Beach VENDOR: SHIP TO: BILL TO: SYNOPTEK City of Seal Beach City of Seal Beach 412 E. Parkcenter Blvd. 211 Eighth 211 Eighth Suite 300 Boise, ID 83706- Seal Beach,CA 90740- Seal Beach, CA 90740 VENDOR NO. VENDOR PHONE NUMBER TERMS DATE REQUIRED DELIVERY DATE SYNO5 (949)241-8600 0 06/27/2018 SHIPPING INSTRUCTIONS (none) ITEM QTY U/M DESCRIPTION/TASK PRD CODE ACCOUNT UNIT PRICE AMOUNT I 0.00 Fee 1)2 HPE Smart Buy ProLiant 001-020-40500 23,643.7800 23,643.78 D1,380 GenlO Intel Xcon-S 4110 8-Core (2.10 GIlz I I MI3)16GB(1 x 16GB)PC4-2666V-R DDR4 RDIMM 8 x Hot Plug 2.5in Small Form Factor Smart Carrier Smart Array P408i-a SR No Optical 500W 3yr Next Business Day Warrnaty 875760-SOI 2)2HPE DI.380 Gen10 Intel Xeon-S 4110 8-Core 826846- B21 3)30 HPE 16G13(I x I6GB) Memory Kit 815098-B21 4)2Microsoft Windows Server 2016(16-Core)Standard Accou its Payable P00487-B2I 5)4HPE Ethernet 1 Gb 4-port JUN 2 7 2018 33IT Adapter 647594-B21 6)211PE ILO Advanced(24 x Received 7)3 year E6U64ABE IMPORTANT: OUR ORDER NUMBER MUST APPEAR ON EVERY INVOICE AND PACKAGE This order is given upon the representation and guaranty of the manufacturer or seller that no breach of any State or Federal I , connection with the manufacturing,processing,branding,labeling or transportation of the merchandise herein mentioned. If such rci ch uc•.renv i.char• by i legally constituted State or Federal authority,the buyer shall be entitled to rescind the order and return the unused merchandise An 1 II al. •het burn I is by manufacturer or seller against any penalty incurred and/or the cost of defense of any proceeding designed to penalize the buyer the ' AUG 2 3 2018 Page:2 Purchase Order No. 00015080 ITEM QTY U/M DESCRIPTION/TASK PRD CODE ACCOUNT UNIT PRICE AMOUNT 7)2HPE 3 Year Proactive Care 24 x 7 D1.38x Gen 10 Sscrvice H8000E SUBTOTAL: 23,643.78 TAX: 1,226.61 SHIPPING: 0.00 TOTAL: 24,870.3 TAXABLE: Yes 44/4" CONFIRMING: No AIII'l10 )SIGNATURE 4C)Ij1/4) SPECIAL INS'l'Rl IC'l1ONS• • t + g IMPORTANT: OUR ORDER NUMBER MUST APPEAR ON EVERY INVOICE AND PACKAGE This order is given upon the representation and guaranty of the manufacturer or seller that no breach of any State or Federal Law or Regulation has occurred in connection with the manufacturing,processing,branding,labeling or transportation of the merchandise herein mentioned. If such breach occurs or is charged by any legally constituted State or Federal authority,the buyer shall he entitled to rescind the order and return the unused merchandise and shall also be held harmless by the manufacturer or seller against any penalty incurred and/or the cost of defense of any proceeding designed to penalize the buyer therefor. PURCHASE ORDER No. 00015083 City of Seal Beach VENDOR: SHIP TO: BILL TO: SYNOPTF,K City of Seal Beach City of Seal Beach 412 E. Parkcenter Blvd. 211 Eighth 211 Eighth Suite 300 Boise, ID 83706- Seal Beach,CA 90740- Seal Beach,CA 90740 VENDOR NO. VENDOR PHONE NUMBER TERMS DATE REQUIRED DELIVERY DATE SYN05 (949)241-8600 0 06/28/2018 SHIPPING INSTRUCTIONS (none) ITEM QTY UNI DESCRIPTION/TASK PRD CODE ACCOUNT UNIT PRICE AMOUNT 1 0.00 Fee 1) 1 HPE Smart Buy ProLiant 001-020-40500 11,821.8900 11,821.89 DL380 Gent 0 Server -Intel Xeon-S 4110 8-Core (2.10GHz 11 MB)- 16GB(I x 16GB)PC4-2666V-R DDR4 RDIMM-8 x Hot Plug 2.5in Small Form Factor Smart Carrier Smart Array P408i-a SR-No Optical-500W power -3yr Next Business Day Warranty 875760-SO I 2) 1 HPE DL380 Gen10 Intel Xeon-S 4110 8-Core 826846-B21 3) IS HPE 16GB(1x16GB) `' " r Memory Kit " 815098-B21 '1 UG 2 U 4)1 Microsoft Windows Server 2016(16-Core)Standard By P00487-B21 5)2 IIPE Ethemet 1Gb 4-port Accounts Payable 331'1 Adapter 647594-B21 6) 1 HPE ILO Advanced(24 x Received IMPORTANT: OUR ORDER NUMBER MUST APPEAR ON EVERY INVOICE AND PACKAGE This order is given upon the representation and guaranty of the manufacturer or seller that no breach of any Slate or Federal Law or Regulation has occurred in connection with the manufacturing,processing,branding,labeling or transportation of the merchandise herein mentioned if such breach occurs or is charged by any legally constituted State or Federal authority,the buyer shall be entitled to rescind the order and return the unused merchandise and shall also be held harmless by the manufacturer or seller against any penalty incurred and/or the cost of defense of any proceeding designed to penalize the buyer therefor. • Page:2 Purchase Order No. 00015083 ITEM QTY U/M DESCRIPTION/TASK PRD CODE ACCOUNT UNIT PRICE AMOUNT 7)3 Year E6U64ABE 7) 1 HPE 3 Year Proactive Care 24x7 DL38x Gen 10 Service H8QQOE SUBTOTAL: 11,821.89 TAX: 613.30 SHIPPING: 0.00 TOTAL: 12,435.1'1004" 4) IP TAXABLE: Yes CONFIRMING: No AUTHORIZED SIGNATU E SPECIAL INSTRUCTIONS: ' r AUG 2 3 2018 1f 8 IMPORTANT: OUR ORDER NUMBER MUST APPEAR ON EVERY INVOICE AND PACKAGE This order is given upon the_represontntjgp gps.gumanly of tht%MAlle1t iuter.Of.Selletytilnp hit f myiJatcar1cdGjaLL.aw.or Regulation has aeounad in connection with the manufacturing,processing,branding,labeling or transportation of the merchandise herein mentioned. 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'"'''".'"::-':' "'",'?•=:$4-ifwai,',.??' 4-":-,:, ':'`=.1.;•.:.':''..,= - . . . - = .:,-2.'-,"=" 4-:-.'"7-,Y..':'• .. ... . , 14\1\NI Matrix Ili 243te 300 5 Research Parkway /SiDATE: July 10.2018 DESIGN GROUP I Colorado Springs,CO 80920 INVOICE NUMBER: 29346 PROJECT!TAME: any of Sea limb JLUS PROJECT MANAGER: DavidWiWu 1 PROJECT NUMBER: 17.915.001 OCO JOB TYPE: Lump Sam DOLLAR LIMIT: 3289.371 oo REFERENCE#: CITY OF SEAL BEACH Jill Ingram 211 8th St Seal Beach,CA 90740 DESCRIPTION Contract Amount %Complete Previously TOTAL THIS INVOICE i Billed 1.1 Work Plan Refinement&Project Definition 6,091.00 100% 6,091.00 0.00 1.2 Project Coordination and Administration 19,582.00 80% 15,666.00 0.00 1.3 Stakeholder and Public Involvement 84,482.00 66% 55,758.00 0.00 2.1 Existing Conditions Assessment 48,224.00 75% 24,112.00 12,056.00 2.2 GIS Base Map 12,504.00 100% 12,504.00 0.00 3.0 Compatibility and Development Potential Analysis 39.708. 75% 19,854.00 9,927.00 4.1 Draft JLUS Report ' / 56.534. 80% 22,614.00 22,613.00 litip4.2 Final JLUS Report r .411....4161M11 .•<' 21,246.00 0% 0.00 0.00 APS - 0 B7 POSTED Vo xt, I &q Z--7 AUG 13 2018 Accounts Payable OO 2.30 - 44 iso i 1 11-15 AUG 0 9 2018 ACCT # Received TOTALS $288,371.00 70% $156,599.00 $44,596.0 Total this Invoice $44,596.00 OUTSTANDING INVOICES Accounts Payable Invoice Number Amount 31-60 Days 61-90 Days AUG 1 3 2018 90+Days 1J you have recently sent payment,please disregard this notice.Thank you. Received Remit to:Matrix Design Group,Inc. 2435 Research Parkway, Ste 300, Colorado Springs, CO 80920 Phone: 719.575.0100 Fax: 719.575.0208 A 1-1 AUG 15z`•.11. By