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HomeMy WebLinkAboutSupplemental - Council Member Moore Questions CM 11/13/2018 Tom Moore Questions Item C Page 4 Check#8371 Richards Watson & Gershon Can the four items be identified here as to what they relate to? There are multiple lines for various accounts. There is limited space for description, and there are not just four items. Page 5 Check#8378 Synoptek I suggest we limit purchases for IT until we get a new IT contract as part of our strategic planning goal. Expenditures for IT in FY 18/19 were carefully planned prior to the start of the fiscal year. Each item to be purchased throughout FY 18/19 is identified and programmed and we also meet frequently to review operations and expenditures. Additionally, due to a decrease in funding for IT in FY 18/19, staff has been hyper-vigilant in purchasing only necessary hardware and software and had to defer a variety of projects to the future as a result of the funding reduction. As always, staff will continue to be mindful of future purchases in light of the upcoming RFP for IT managed services. Page 11 Check#8455 Richards Watson & Gershon Can you please identify these items(they used to be identified with short descriptions) and maybe change in accounting so Council can easily identify each area and what money was spent where? Please note same response above. Additionally, items potentially subject to Attorney- Client privilege. Check#8457 Satellite Tracking of People L What was this service? This payment is for the monitoring of the "Pay-to-Stay" inmates that are on the work release program. Page 12 Check#8464 Synoptek For Apple iPAD that is$5,525, is this one iPad or many? 15 What are they being used for? The cost is part of phase 4 of the agenda/legislative management implementation which will empower the City to have a paperless agenda management solution as well as electronic voting. The current voting system is obsolete and cannot be repaired. To clarify, the funds for these iPads were derived from the Fund 050 account for audio/visual upgrades to the Council chamber (Capital Improvement Project— BG 1802). These iPads were not purchased with funds from the City's IT account. What is the 1 Cisco UC Upgrade?$13K seems expensive. The Cisco system was upgraded to the latest version to ensure reliability of the phone system at City Hall and the Police Department. This is a patch per se in that staff will be drafting and releasing a phone system RFP in the near term in order to more comprehensively deal with the City's current outdated and unreliable hardware and software. The Cisco upgrade will last for one year and give staff enough time to draft an RFP, recommend a vendor to Council, and implement the new system that is awarded by Council. The last time the phone system was upgraded was well over a decade ago and staff has put together an internal team to develop the aforementioned. Again, I suggest limiting major purchases in IT until we get a new contract in place as is part of the strategic planning goal. Page 13 Check#8473 US Bank Voyager Fleet System What is this $16K used for? This payment is for monthly City-wide fuel purchases. Page 15 Check#8490 City of Long Beach Can this be identified in the accounting so we know what the check is for?What is the$4,494 for? Quarterly payment for support of meters and beach lots. Item H Was the$350K for Ocean Place Development budgeted?After improvements are made is there an estimate how much additional money it will cost the City to maintain this area? Work performed under this agreement is set-up as a deposit account that the Developer pays into. These type of accounts are not included as part of the City's Annual Budget since the Developer is responsible to pay all costs incurred for the inspection of the public infrastructure being constructed as part of this project. The new public facilities being constructed as part of the Development will be incorporated into the City's infrastructure inventories as donated assets. The cost of maintenance for this infrastructure would be managed through dedicated maintenance accounts accordingly. However, the maintenance of the new Park Landscaping will require additional landscape maintenance contract services. At this time Staff does not have an anticipated annual landscape maintenance cost for this park and will be working with various landscape contractors during the FY 2019-20 budget planning process in order to establish an estimated annual maintenance cost for the FY 2019-20 Annual Budget.