HomeMy WebLinkAboutCC Res 4260 1993-09-27
RESOLUTION NUMBER ~;2~l?
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SEAL BEACH, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN FINANCIAL RECORDS.
THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE:
I
WHEREAS, the city Council adopted Resolution Number 3726 dated
September 21, 1987 setting forth a procedure for the
destruction of certain financial records; and
WHEREAS, the city Attorney has given his written consent for the
destruction of certain financial records on file in the
office of the Director of Administrative Services.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Seal Beach does hereby authorize the destruction of the
following financial records, approved by the City Attorney, on
file in the office of the Director of Administrative Services:
General Ledger accounts dated prior to June 30, 1972;
Miscellaneous records dated prior to June 30, 1985 as
set forth in section I-B of Resolution Number 3726.
NOES:
by the city Council of the Cit~~
meeting thereof held on the 07:_
, 1993 by the following vote:
PASSED,
Seal Be
day of
AYES:
Councilmembe
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ABSENT:
Councilmember
_ ~.AJ'" / ;Z~.A~A.L
Mayor
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I, Joanne M. Yeo, City Clerk of the City of Seal Beach, do hereby
certify that the f~~ing resolution is the original of
Resolution Number Oon file in the office of the city Clerk,
pas ed, approved apd adopted by the city cou~~f the city of
1 ac~t a m ting thereof held on the ~ day of
, It-L , 1993.
STATE OF CALIFORNIA )
COUNTY OF ORANGE )
CITY OF SEAL BEACH )
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Clll.eNNR.WATeON fIIOIII!lIn'C ~
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HAJIIRY L. aeA8toION WILLIAM K. ~
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Resolution Number 7',260
RICHARDS. WATSON & GERSHON
ATTOFINEVS AT LAW
Af .4 ... = .w..co.oMTION
AICHAAD AICIl?AOB
('f.1"~
September 8, 1993
'tHOm'-EICIHTH FUlOA
aaa.ouTH HOPE.-nEET
LD8 ANGEL.2S. CAl..JIIOfWIA 80071-t....
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Tel.S)OPIER C21S) 8Ie-007a
1100688
OUR FILE NUMBEA
S7296-00001
Mr. Jerry Bankston
city Manager
City of Seal Beach
211 Eighth Street
Seal Beach, California 90740
Re: Destruction of certain Financial Records
Dear Jerry:
Pursuant to Government Code section 34090 and
Resolution No. 3726 of the City Council of the City of Seal
Beach, I hereby give my written consent to you to destroy the
following financial records:
I
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
General Ledger Accounts
Employee Timesheets
Purchase Orders
Paid Invoices
Paid Checks
Monthly Revenue Reports
Daily Cash Summaries
Monthly Expenditure
Reports
Water Receipts
Meter Read Books
Water Patron Ledgers
Business License
Applications (after termination
or expiration of license) All
Correspondence Files All
All
All
All
All
All
All
All
prior to June 30, 1972;
prior to June 30, 1985;
prior to June 30, 1985;
prior to June 30, 1985;
prior to June 30, 1985;
prior to June 30, 1985;
prior to June 30, 1985;
All
All
All
All
prior to June 30, 1985;
prior to June 30, 1985;
prior to June 30, 1985;
prior to June 30, 1985;
prior to June 30, 1985;
prior to June 30, 1985.
It is ou~ understanding that the above records shall not
include any records which bear in any way upon a pending claim,
complaint or lawsuit aqainst the Citv. It is our understanding that
the above records shall not include any payroll records which have not
been microfilmed to be retained as a permanent record.
As you
require the City
by resolution.
I
know, Section 34090 and Resolution No. 3726 also
Council to approve the destruction of these records
Very truly yours,
~ t7fJJ.&~
Quinn M. Barrow