Loading...
HomeMy WebLinkAboutAGMT - AKM Consulting Engineers (6th St Alley Water & Sewer Improvements CIP SS1902)PROFESSIONAL SERVICES AGREEMENT for 6th Street Alley, Water and Sewer Improvements CIP SS1902 Between City of Seal Beach 211 - 8th Street Seal Beach, CA 90740 P. AKM Consulting Group 553 Wald Irvine, CA 92618 Phone # (949) 753-7333 This Professional Service Agreement ("the Agreement") is made as of January 22, 2019 (the "Effective Date"), by and between AKM Consulting Group ("Consultant"), a Corporation, and the City of Seal Beach ("City"), a California charter city, (collectively, "the Parties"). RECITALS A. City desires certain professional services. B. Consultant represents that it is qualified and able to provide City with such services. NOW THEREFORE, in consideration of the Parties' performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows. AGREEMENT 1.0 Scope of Services 1.1. Consultant shall provide those services ("Services") set forth in the attached Exhibit A, which is hereby incorporated by this reference. To the extent that there is any conflict between Exhibit A and this Agreement, this Agreement shall control. 1.2. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City. 1.3. In performing this Agreement, Consultant shall comply with all applicable provisions of federal, state, and local law. 1.4. Consultant will not be compensated for any work performed not specified in the Scope of Services unless the City authorizes such work in advance and in writing. The City Manger may authorize extra work to fund unforeseen conditions up to the amount approved at the time of award by the City Council. Payment for additional work in excess of this amount requires prior City Council authorization. 2.0 Term This term of this Agreement shall commence as of the Effective Date and shall continue for a term of 2 years unless previously terminated as provided by this Agreement. 3.0 Consultant's Compensation City will pay Consultant in accordance with the hourly rates shown on the fee schedule set forth in Exhibit A for Services but in no event will the City pay more than $180,928. Any additional work authorized by the City pursuant to Section 2of10 1.4 will be compensated in accordance with the fee schedule set forth in Exhibit A 4.0 Method of Payment 4.1. Consultant shall submit to City monthly invoices for all services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end of the month during which the services were rendered and shall describe in detail the services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the services performed for each day in the period. City will pay Consultant within 30 days of receiving Consultant's invoice. City will not withhold any applicable federal or state payroll and other required taxes, or other authorized deductions from payments made to Consultant. 4.2. Upon 24-hour notice from City, Consultant shall allow City or City's agents or representatives to inspect at Consultant's offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement. City's rights under this Section 4.2 shall survive for two years following the termination of this Agreement. 5.0 Termination 5.1. This Agreement may be terminated by City, without cause, or by Consultant based on reasonable cause, upon giving the other party written notice thereof not less than 30 days prior to the date of termination. 5.2. This Agreement may be terminated by City upon 10 days' notice to Consultant if Consultant fails to provide satisfactory evidence of renewal or replacement of comprehensive general liability insurance as required by this Agreement at least 20 days before the expiration date of the previous policy. 6.0 Party Representatives 6.1. The City Manager is the City's representative for purposes of this Agreement. 6.2. Zeki Kayiran is the Consultant's primary representative for purposes of this Agreement. 7.0 Notices 7.1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit 3of10 in the United States Mail, first class postage prepaid and addressed to the party at the following addresses: To City: City of Seal Beach 211 -8th Street Seal Beach, California 90740 Attn: City Manager To Consultant: AKM Consulting Group 553 Wald Irvine, CA 92618 Attn: Zeki Kayiran 7.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 8.0 Independent Contractor 8.1. Consultant is an independent contractor and not an employee of the City. All services provided pursuant to this Agreement shall be performed by Consultant or under its supervision. Consultant will determine the means, methods, and details of performing the services. Any additional personnel performing services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 8.2. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Consultant's personnel practices. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section. 9.0 Subcontractors No portion of this Agreement shall be subcontracted without the prior written approval of the City. Consultant is fully responsible to City for the performance of any and all subcontractors. 4 of 10 10.0 Assignment Consultant shall not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of City. Any purported assignment without such consent shall be void and without effect. 11.0 Insurance 11.1. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that Consultant has secured all insurance required under this Section. Consultant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements shall be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 11.2. Consultant shall, at its expense, procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this Agreement. Insurance is to be placed with insurers with a current A.M. Best's rating no less than A:VI11, licensed to do business in California, and satisfactory to the City. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and, if required by the City, (3) Professional Liability. Consultant shall maintain limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage and if Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) Professional Liability: $1,000,000 per claim/aggregate. 11.3. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to state: (1) coverage shall not be suspended, voided, reduced or canceled except after 30 days prior written notice by certified mail, return receipt requested, has been given to the City; (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect 5of10 coverage provided to the City, its directors, officials, officers, (3) coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage and that any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall not be called upon to contribute with it; (4) for general liability insurance, that the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the services or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work; and (5) for automobile liability, that the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible. 11.4. All insurance required by this Section shall contain standard separation of insureds provisions and shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents, and volunteers. 11.5. Any deductibles or self-insured retentions shall be declared to and approved by the City. Consultant guarantees that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents, and volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 12.0 Indemnification, Hold Harmless, and Duty to Defend Consultant shall defend, indemnify, and hold the City, its officials, officers, employees, volunteers and agents serving as independent contractors in the role of city officials (collectively "Indemnitees") free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any acts or omissions of Consultant, its employees, or its agents in connection with the performance of this Agreement, including without limitation the payment of all consequential damages and attorneys' fees and other related costs and expenses, except for such loss or damage arising from the sole negligence or willful misconduct of the City. With respect to any and all such aforesaid suits, actions, or other legal proceedings of every kind that may be brought or instituted against Indemnitees, Consultant shall defend Indemnitees, at Consultant's own cost, expense, and risk, and shall pay and satisfy any judgment, award, or decree that may be rendered against Indemnitees. Consultant shall reimburse City and its directors, officials, officers, 6of10 employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its directors, officials, officers, employees, agents or volunteers. All duties of Consultant under this Section shall survive termination of this Agreement. 13.0 Equal Opportunity Consultant affirmatively represents that it is an equal opportunity employer. Consultant shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, sexual orientation, or age. Such non-discrimination includes, but is not limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination. 14.0 Labor Certification By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 15.0 Entire Agreement This Agreement contains the entire agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both parties. 16.0 Severability The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement. 17.0 Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of California. 18.0 No Third Party Rights No third party shall be deemed to have any rights hereunder against either party as a result of this Agreement. 7of10 19.0 Waiver No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise. 20.0 Prohibited Interests; Conflict of Interest 20.1. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant "financially interested" (as provided in California Government Code §§1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained. 20.2. Consultant further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift. 20.3. Consultant warrants and maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, non - contractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in this subsection. 21.0 Attorneys' Fees If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, E%�if C; the prevailing party in such litigation shall be entitled to have and recover from the losing party all of its attorneys' fees and other costs incurred in connection therewith. 22.0 Exhibits All exhibits referenced in this Agreement are hereby incorporated into the Agreement as if set forth in full herein. In the event of any material discrepancy between the terms of any exhibit so incorporated and the terms of this Agreement, the terms of this Agreement shall control. 23.0 Corporate Authority The person executing this Agreement on behalf of Consultant warrants that he or she is duly authorized to execute this Agreement on behalf of said Party and that by his or her execution, the Consultant is formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives have executed this Agreement as of the date and year first above written. CITY OF SEAL BEACH CONSULTANT By:;4&(;� , Nk By: An�—�— Jill Ingram, City an er Name: NAME Z K Attest::"'=` Its: TITLE t� p(�ATEDb By: --- Dana Engstrom, Deputy City Clerk c e: iYl 2 in M 2+- I4G4 i r C.Approved as to Form: :v-- %-�Aoteele,-Cl% Attomey 9of10 LZV07M AW-0 Air • AKM Consulting Engineers 553 Wald Irvine, CA 92618 Telephone: 949.753.7333 Facsimile: 949.753.7320 www.akmce.com November 12, 2018 City of Seal Beach 2011 Eighth Street Seal Beach, CA 90740 Attn: Mr. David Fait Interim Deputy Director, PW/ Maintenance and Utilities Water Resources Infrastructure Construction Management Subject: Proposal for Engineering Services; SS1902 61h Street Alley, Water, and Sewer Improvements Dear Mr. Fait: AKM Consulting Engineers (AKM) is pleased to submit this proposal to provide engineering services for the SS1902 6th Street Alley Sewer Repair Project. Our understanding of the project, proposed scope of work, corresponding fee proposal, and the schedule are as follows. The City of Seal Beach has a 6 -inch diameter gravity sewer in the 6th Street Alley. The City lined a portion of the pipe in 2012. Approximately 325 feet of the pipe (200 feet south and 125 feet north of the centerline of Central Avenue) could not be lined due to "defects discovered". Two (2) 48 -inch diameter manholes were constructed on this line, one approximately 190 feet south of Central Avenue, and one 410 feet north of Central Avenue. The lining has experienced failures, which results in the City having to clean this sewer frequently. There is a 6 -inch asbestos cement water pipe in the alley. This pipe has reached the end of its useful life, and was identified for replacement in the City's 2012 Water Master Plan Update. Additionally, many of the house service meters in 6th Street Alley are located on private property, and need to be relocated to the public right of way. The project will replace the existing 6 -inch sewer with a new 8 -inch sewer, preferably with steeper slope. This will require a new connection to the 21 -inch diameter sewer on Electric Avenue. The water line will be replaced between Electric Avenue and Ocean Avenue Alley with an 8 -inch pipe, and all services will be located on the public right of way. The alley pavement will be replaced within the public right of way, as well as in areas on private property where the existing water meters are removed. The total length of each improvement is approximately 1,230 feet. Due to the narrow width of the alley and the number of improvements involved, we propose to prepare the plans at a scale of 1"=10'(6 sheets of plans and profiles for water and sewer; 6 sheets of plans for the alley pavement replacement, and 4 sheets of details. We propose to implement the following scope of work: AKM ProposaV 18 -1104 1. Project Management and Meetings We will start the meeting with a kickoff meeting to review and refine the scope of work, establish lines of communication, and discuss the initial schedule. We will submit monthly progress status reports along with our invoices, and meet with City staff to review the progress and obtain additional information/direction. We will conduct weekly in-house quality control review of the project, and address any issues that may be identified. 2. Obtain and review all as -built utility plans We will obtain the water, sewer, and storm drain information from the City, and gas, electric, telephone, and cable facility information from the respective owners. We will maintain a utility coordination log to ascertain that appropriate communication has taken place. We will verify the visible facilities during field walk of the alignment. 3. Review CCTV Inspection Reports and Recordings. We will review the CCTV data to locate the precise location of the sewer house laterals 4. Field Surveying We will utilize the existing topography, and supplement it with field surveys, including cross sections of the alley at approximately 20 -ft intervals. The survey crew will dip all manholes and catch basins, where they exist. S. Geotechnical Investigation We propose to conduct a geotechnical investigation to develop design recommendations for bedding, backfill, shoring, and dewatering required for the project. The field work will include two borings extending to 10 feet below the bottom of the proposed improvements 6. Potholing This task involves potholing to determine precise location and elevation of existing utilities that may interfere with the construction of the proposed water and sewer improvements. It will be invoiced only if used. 7. Prepare Plans, Specifications, and Estimates for Sewer, Water, and Alley Improvements This task will include walking the alignment with City staff to determine the extent of work to be performed on private property where the pavement elevations do not match, where the existing water meters are on private property, and where the existing meter boxes are not of the size required by the current standards. As described under project understanding, we propose to develop the plans at 1"=10' scale. We will review the development of the plans with the City staff at progress review meetings, and submit them at the 70% completion stage, along with technical specifications and construction cost estimate. We will address the City's comments, and finalize the documents. 8. Project Close-out We will prepare as -built drawings based upon the redlines provided by the contractor and the City's inspector. AKM Proposal, 18 -1104 9. Bidding Assistance We will attend a pre-bid meeting. We will respond to requests for information, and issue an addendum, if necessary. 10. Engineering Support During Construction We will attend the pre -construction meeting, review shop drawing submittals, and respond to requests for information during the construction. We propose to complete the scope of work tasks 1 through 7 within 18 weeks of receipt of notice to proceed. We will complete tasks 8 through 10 as required by the progress of the work. To complete scope of work described above, we estimate a budget of $180,928 will be required. The work will be performed on a time and material basis, in accordance with AKM's billing rates. AKM will not exceed the authorized budget without written approval from the City. Breakdown of the fee estimate for the project, including workhours, is attached to our proposal We appreciate the opportunity to submit this proposal, and look forward to being of service to the city of Seal Beach. Should you have any questions regarding our proposal or require additional information, please feel free to contact us at your convenience. Very truly yours, AKM Consulting Engineers rC� Zeki Kayiran, P.E. Principal AKM ProposaL18 •1104 Proposed Fee Estimate Task Description Project Manager Project Engineer Associate Engineer CADD Clerical Total Hours Labor Cost Subconsultant Cost/Expenses Total Cost 1 Project Management and Meetings 8 16 4 28 $5,064 $5,064 2 Research, Utility Coordination 8 40 4 52 $7,448 $7,448 3 Review CCTV Inspection Reports and Recordings 16 16 $2,240 $2,240 4 Field Surveying 4 16 20 40 $4,984 $8,500 $13,484 5 Geotechnical Investigation Services (2 Boring Locations) 2 4 4 10 $1,364 $21,000 $22,364 6 Potholing Services (assuming 10 potholing locations per City approval) 8 4 12 $1,512 $10,500 $12,012 7 Plans, Specifications, and Estimates Sewer Design Plans 8 32 80 120 240 $30,880 $2,000 $32,880 Waterline Design Plans 8 28 60 100 196 $25,336 $1,000 $26,336 Alley Design Plans 8 24 40 80 152 $19,792 $1,000 $20,792 Contract Documents / Specifications 12 40 16 32 100 $14,792 $14,792 Cost Estimates 2 8 8 18 $3,100 $3,100 8 Project Close-out 8 40 48 $5,040 $1,000 $6,040 9 Bidding Assistance 4 4 4 4 4 20 $2,840 $2,840 10 Engineering Support During Construction 12 24 24 60 $10,536 $1,000 $11,536 Total Hours 64 188 324 372 44 992 Hourly Rate $206 $196 $140 $98 $70 TOTALI $13,184 1 $36,848 $45,360 $36,456 $3,080 $134,928 1 $46,000 1 $180,928 AKM Proposat,18 -1104 �. ice■ i i AIV OMMM i AKM Consulting Engineers 553 Wald Irvine, CA 92618 Telephone: 949.753.7333 Facsimile: 949.753.7320 www.akmce.com November 12, 2018 City of Seal Beach 2011 Eighth Street Seal Beach, CA 90740 Attn: Mr. David Fait Interim Deputy Director, PW/ Maintenance and Utilities Water Resources /nfrnsbvcture Construction Management Subject: Proposal for Engineering Services; SS1902 6th Street Alley, Water, and Sewer Improvements Dear Mr. Fait: AKM Consulting Engineers (AKM) is pleased to submit this proposal to provide engineering services for the SS1902 6th Street Alley Sewer Repair Project. Our understanding of the project, proposed scope of work, corresponding fee proposal, and the schedule are as follows. The City of Seal Beach has a 6 -inch diameter gravity sewer in the 6th Street Alley. The City lined a portion of the pipe in 2012. Approximately 325 feet of the pipe (200 feet south and 125 feet north of the centerline of Central Avenue) could not be lined due to "defects discovered". Two (2) 48 -inch diameter manholes were constructed on this line, one approximately 190 feet south of Central Avenue, and one 410 feet north of Central Avenue. The lining has experienced failures, which results in the City having to clean this sewer frequently. There is a 6 -inch asbestos cement water pipe in the alley. This pipe has reached the end of its useful life, and was identified for replacement in the City's 2012 Water Master Plan Update. Additionally, many of the house service meters in 6th Street Alley are located on private property, and need to be relocated to the public right of way. The project will replace the existing 6 -inch sewer with a new 8 -inch sewer, preferably with steeper slope. This will require a new connection to the 21 -inch diameter sewer on Electric Avenue. The water line will be replaced between Electric Avenue and Ocean Avenue Alley with an 8 -inch pipe, and all services will be located on the public right of way. The alley pavement will be replaced within the public right of way, as well as in areas on private property where the existing water meters are removed. The total length of each improvement is approximately 1,230 feet. Due to the narrow width of the alley and the number of improvements involved, we propose to prepare the plans at a scale of 1"=10'(6 sheets of plans and profiles for water and sewer; 6 sheets of plans for the alley pavement replacement, and 4 sheets of details. We propose to implement the following scope of work: AKM Propo3cZ 18 -1104 1. Project Management and Meetings We will start the meeting with a kickoff meeting to review and refine the scope of work, establish lines of communication, and discuss the initial schedule. We will submit monthly progress status reports along with our invoices, and meet with City staff to review the progress and obtain additional information/direction. We will conduct weekly in-house quality control review of the project, and address any issues that may be identified. 2. Obtain and review all as -built utility plans We will obtain the water, sewer, and storm drain information from the City, and gas, electric, telephone, and cable facility information from the respective owners. We will maintain a utility coordination log to ascertain that appropriate communication has taken place. We will verify the visible facilities during field walk of the alignment. 3. Review CCTV Inspection Reports and Recordings. We will review the CCTV data to locate the precise location of the sewer house laterals 4. Field Surveying We will utilize the existing topography, and supplement it with field surveys, including cross sections of the alley at approximately 20 -ft intervals. The survey crew will dip all manholes and catch basins, where they exist. S. Geotechnical Investigation We propose to conduct a geotechnical investigation to develop design recommendations for bedding, backfill, shoring, and dewatering required for the project. The field work will include two borings extending to 10 feet below the bottom of the proposed improvements 6. Potholing This task involves potholing to determine precise location and elevation of existing utilities that may interfere with the construction of the proposed water and sewer improvements. It will be invoiced only if used. 7. Prepare Plans, Specifications, and Estimates for Sewer, Water, and Alley Improvements This task will include walking the alignment with City staff to determine the extent of work to be performed on private property where the pavement elevations do not match, where the existing water meters are on private property, and where the existing meter boxes are not of the size required by the current standards. As described under project understanding, we propose to develop the plans at 1"=10' scale. We will review the development of the plans with the City staff at progress review meetings, and submit them at the 70% completion stage, along with technical specifications and construction cost estimate. We will address the City's comments, and finalize the documents. B. Project Close-out We will prepare as -built drawings based upon the redlines provided by the contractor and the City's inspector. A KM proposa.L 18 -1104 9. Bidding Assistance We will attend a pre-bid meeting. We will respond to requests for information, and issue an addendum, if necessary. 10. Engineering Support During Construction We will attend the pre -construction meeting, review shop drawing submittals, and respond to requests for information during the construction. We propose to complete the scope of work tasks 1 through 7 within 18 weeks of receipt of notice to proceed. We will complete tasks 8 through 10 as required by the progress of the work. To complete scope of work described above, we estimate a budget of $180,928 will be required. The work will be performed on a time and material basis, in accordance with AKM's billing rates. AKM will not exceed the authorized budget without written approval from the City. Breakdown of the fee estimate for the project, including workhours, is attached to our proposal We appreciate the opportunity to submit this proposal, and look forward to being of service to the city of Seal Beach. Should you have any questions regarding our proposal or require additional information, please feel free to contact us at your convenience. Very truly yours, AKM Consulting Engineers Zeki Kayiran, P.E. Principal AKM proposaL 18.1104 Proposed Fee Estimate Task Description Project Manager Project Engineer Associate Engineer CADD Clerical TotalSubconsultant Hours Labor Cost Cost/Expenses Total Cost 1 Project Management and Meetings 8 16 4 28 $5,064 $5,064 2 Research, Utility Coordination 8 40 4 52 $7,448 $7,448 3 Review CCTV Inspection Reports and Recordings 16 16 $2,240 $2,240 4 Field Surveying 4 16 20 40 $4,984 $8,500 $13,484 5 Geotechnical Investigation Services (2 Boring Locations) 2 4 4 10 $1,364 $21,000 $22,364 6 Potholing Services (assuming 10 potholing locations per City approval) B 4 12 $1,512 $10,500 $12,012 7 Plans, Specifications, and Estimates Sewer Design Plans 8 32 80 120 240 $30,880 $2,000 $32,880 Waterline Design Plans 8 28 60 100 196 $25,336 $1,000 $26,336 Alley Design Plans 8 24 40 80 152 $19,792 $1,000 $20,792 Contract Documents / Specifications 12 40 16 32 100 $14,792 $14,792 Cost Estimates 2 8 8 18 $3,100 $3,100 8 Project Close-out 8 40 48 $5,040 $1,000 $6,040 9 Bidding Assistance 4 4 4 4 4 20 $2,840 $2,840 10 Engineering Support During Construction 12 24 24 60 $10,536 $1,000 $11,536 Total Hours 64 188 324 372 44 992 Hourly Rate $206 $196 $140 $98 $70 TOTALI $13,184 1 $36,848 $4S,360 $36,4S6 $3,080 1$134,9281 $46,000 $180,928 AKM Proposa.L 18 -1104 CM rMAIV AKM Consulting Engineers 553 Wald Irvine, CA 92618 Telephone: 949.753.7333 Facsimile: 949.753.7320 www.akmce.com January 31, 2019 City of Seal Beach 2011 Eighth Street Seal Beach, CA 90740 Attn: Mr. Steve Myrter, P.E. Director of Public Works Water Resources Infrastructure Construction Management Subject: Proposal for Engineering Services for Sewer Pump Station 35 Improvements Dear Mr. Myrter: AKM Consulting Engineers (AKM) is pleased to submit this proposal to provide engineering services for upgrades to the City's Pump Station 35. Pump Station 35 was originally constructed in 1973. It was upgraded in two phases in 2006 and 2007. The upgrades included replacing mechanical and electrical equipment, as well as re -ling of the wet well, site improvements, and constructing a bypass pumping connection in a vault on the force main, which allowed bypassing the pump station during the lining of the screen vault and the wet well. The pump station piping has experienced leaks in the dry well. The equipment is nearing the end of its useful life, and needs to be updated. Additionally, while there is a bypass pumping connection, the sewage has to be pumped from the existing manhole just upstream of the pump station wet well. This requires the sewage to back up into the upstream collection system, which is not desirable. A separate bypass pumping wet well deeper than the pump station's influent sewer needs be constructed, which would eliminate the need to back up sewage into the collection system during a bypass pumping operation. The City does not have pump station maintenance manual documenting the proper operation of the pump station, and maintenance of the equipment. The purpose of the project is to • Prepare contract documents for the construction of a bypass pumping system, and replacement of the piping and valves in the dry well • Prepare pump station maintenance manual The scope of work for the project will consist of the following tasks: 1. Project Management and Meetings We will start the meeting with a kickoff meeting to review and refine the scope of work, establish lines of communication, and discuss the initial schedule. AKM Propo3ab19-1025 We will submit monthly progress status reports along with our invoices, and meet with City staff to review the progress and obtain additional information/direction. We will conduct weekly in-house quality control review of the project, and address any issues that may be identified. 2. Obtain and review all as -built utility plans We will obtain the water, sewer, and storm drain information from the City, and gas, electric, telephone, and cable facility information from the respective owners. We will maintain a utility coordination log to ascertain that appropriate communication has taken place. We will verify the visible facilities during field walk of the facility. 3. Geotechnical Investigation We will conduct a geotechnical investigation to develop design recommendations for bedding, backfill, shoring, and dewatering required for the bypass pumping system. The field work will include one boring near the pump station extending to 51 feet below the ground surface. 4. Prepare Plans, Specifications, and Estimates for Bypass Pumping System and Dry Well Mechanical Improvements We will prepare plans for installation of a diversion manhole on the existing 24 -inch diameter sewer with a gate, diversion piping, and bypass pumping wet well. The bypass pumping wet well will be an approximately 10 -ft diameter circular structure constructed of pre -cast reinforced concrete walls and a cast -in-place base. We will review access to the structure during future bypass operations with the City staff, as well as any permanent piping depending upon the pumping equipment the City prefers. We will prepare plans for replacement of the piping, valves, sump pump and its piping, and appurtenances in the dry well. We expect to develop 9 plan sheets for the project, consisting of: 1. Title Sheet 2. General Notes and Construction Notes; Sheet Index 3. Bypass Piping System Plan 4. Bypass Piping System Profile/Sections S. Details -Bypass pumping system 6. Dry Well Demolition Plan and Section 7. Dry Well Mechanical Plan 8. Dry Well Mechanical Sections 9. Details (Dry Well Mechanical) We will review the development of the plans with the City staff at progress review meetings, and submit them at the 70% completion stage, along with technical specifications and construction cost estimate. We will address the City's comments, and finalize the documents. 5. Project Close-out We will prepare as -built drawings based upon the redlines provided by the construction contractor and the City's inspector. AKM PropoiaL19.1025 6. Bidding Assistance We will attend a pre-bid meeting to describe the project and respond to requests for information, and issue an addendum, if necessary. 7. Engineering Support During Construction We will attend the pre -construction meeting, review shop drawing submittals, and respond to requests for information during the construction. 8. Prepare Pump Station Maintenance Manual This task will consist of utilizing the operation and maintenance manuals prepared by the construction contractor and its suppliers, as well as the contract documents, to prepare a manual for the City staff for use in regular maintenance of the pump station mechanical and electrical equipment. The manual will describe the maintenance activities as well as recommended frequencies. We propose to complete tasks 1 through 4 of the above scope of work within 18 weeks from notice to proceed. We will complete tasks 5 through 7 as required by the progress of the work. We will complete Task 8 within 8 weeks of the completion of the construction. To complete the above detailed scope of work, we estimate a budget of $134,279 will be required. The work will be performed on a time and materials basis, in accordance with AKM's billing rates. AKM will not exceed the authorized budget without written approval from the City. Breakdown of the fee estimate for the project, including workhours, is shown in the table below. Proposed Fee Estimate Task Description Project Manager Project Engineer Associate Engineer CADD Grou Clerical Total Hours Labor Cost Subronsultant Cost/ Expenses Total Cost 1 Project Management/Meetings 16 8 24 $4,864 $4,864 2 Research, Utility Coordination 4 8 12 $1,904 $1,904 3 Geotechnicallnvestigation 4 4 4 8 20 $2,952 $18,343 $21,295 4 Plans, Specifications, and Estimates 40 120 144 144 32 480 $68,272 $3,000 $71,272 5 Project Close-out 2 4 16 22 52,520 $2,520 6 Bidding Assistance 4 4 4 4 4 20 $2,840 $2,840 7 Engineering Support During Construction 12 24 24 60 $10,536 $1,000 $11,536 B Prepare Pump Station Maintenance Manual 24 24 40 40 128 $18,048 $1,000 $19,048 Total Hours 76 166 188 172 36 766 Hourly Rate 5106 $196 $140 $98 $70 TOTAL 515,656 $32,536 $26,320 $16,856 $2,520 1 $111,936 $22,343 1 S134,279 AKM Proposal 19 -1025 We appreciate the opportunity to submit this proposal, and look forward to being of service to the city of Seal Beach. Should you have any questions regarding our proposal or require additional information, please do not hesitate to contact the undersigned. Very truly yours, AKM Consulting Engineers AZ6i Kayiran, P.E. Principal AKM Proposa.L 19 -102 5 4 ACOR& CERTIFICATE OF LIABILITY INSURANCE `i DATE(MMIDDIYYY`n 3/20/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Dealey, Renton & Associates License # 0020739 Fertick PHONEE Nancy FAX No. Ern_ 510-465-3090 (AtC_o): 510-452-2193 P. O. Box 12675DAD Oakland CA 94604-2675 aless: nferrick@dealeyrenton.com INSURER($ AFFORDING COVERAGE ( NAIC0 INSURER A: Sentinel insurance Co. LTD 11000 INSURED AKMCONSUL AKM Consulting Engineers, Inc. 553 Wald Street INSURER B : Trumbull Insurance Comfy 27120 INSURER C: Travelers Casualty & Surety Co. America 31194 INSURER D: Irvine CA 92618-4627 INSURER E INSURER F: I COVERAGES CERTIFICATE NUMBER: 1421709369 REVISION Nt1MRFR: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IMSR TYPE OF INSURANCE ADIiSUBRI POLICY NUMBER M LICY EFF POLICY EXP L9alT$ A X I COMMERCIAL GENERAL LIABILITY Y Y 57SBVVLU8719 9120/2018 9120/2019 EACH OCCURRENCE $ 2,000,Q00 CLAIMS -MADE 1K OCCUR �[)AMAGE TO-WRTM PREMISES (Ea occurrence) $ 1,000,000 MED EXP (Any one person) $10,000 PERSONAL 6 AOV INJURY $ 2,000,000 GENL AGGREGATE LIMIT APPLIES PER, POUCY [i] JEICOTT F—] LOC GENERAL AGGREGATE $4,000,000 PROOL)CTS-COMPIOPAGG $4,000,000 $ OTHER. A AUTOMOWLELIABIUTY Y Y 57SBWLUS719 9120!2018 9/202019 I COMBINED SINGLE LIMIT � 52,000,000 Ea acc,dent BODILY INJURY (Per person) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ I X HIRED ONLY I X NON -OWNED AUTOS ONLY PROPERTYDAMAGE $ Per accident $ I 1 A X UMBRELLALIAB X IOCCUR Y Y 57SBVVLUS719 9/20/2018 920/2019 EACH OCCURRENCE $ 1,000,000 AGGREGATE $1,000,000 EXCESS LIAa CLAIMS -MADE I DED RETENTIONS I 5 I B WORKERS COMPENSATION AND EMPLOYERS' LIABILM YIN ANYPROPRIETOR/PARTNER)EXECUTNE ❑ OFFICEWMEMBEREXCLLIC N NIA Y 57WEGZS0250 9202018 912012019 X PER DTH - STATUTE I ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 (Mandatory in NHI It y DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $ 1,000,000 C Professional Liability I 105344511 9/20/2018 9/202019 $2,000.000 per Claim IjEI I $2,000"00C Annual Aggregate DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks ScheduK may be attaehed it mon space is required) Re: All Operations of the Named Insured. City of Seal Beach, its elected and appointed officers, officials, employees, servants, attorneys, agents, designated volunteers and those City agents serving as independent contractors in the role of City officials are named as additional insureds for General and Auto Liability. Insurance is Primary and Non -Contributory per policy form. Severability of Interest applies to the General Liability policy. Waiver of Subrogation applies to the General Liability. Auto Liability and Worker's Compensation. 30 Days Notice of Cancellation. CERTIFICATE HOLDER CANCFI 1 ATIAN sn flaw Nnfi— of Carer- Ilati— (9 1988-2015 AGORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Seat Beach ACCORDANCE WITH THE POLICY PROVISIONS. 211 Eighth Street Seal Beach CA 90740 AUTHORIZED REPRESENTATIVE (9 1988-2015 AGORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Policy Number: 57SBWLUB719 EXCERPTS FROM: Hartford Form SS 00 08 04 05 BUSINESS LIABILITY COVERAGE FORM C. WHO IS AN INSURED 6. Additional Insureds When Required By Written Contract, Written Agreement Or Permit The person(s) or organization(s) identified in Paragraphs a. through f. below are additional insureds when you have agreed, in a written contract, written agreement or because of a permit issued by a state or political subdivision, that such person or organization be added as an additional insured on your policy, provided the injury or damage occurs subsequent to the execution of the contract or agreement, or the issuance of the permit. A person or organization is an additional insured under this provision only for that period of time required by the contract, agreement or permit. f. Any Other Party (1) Any other person or organization who is not an insured under Paragraphs a. through e. above, but only with respect to liability for "bodily injury, "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: (a) In the performance of your ongoing operations; (b) In connection with your premises owned by or rented to you; or (c) In connection with "your work" and included within the "products- completed operations hazard, but only if (i) The written contract or written agreement requires you to provide such coverage to such additional insured; and (ii) This Coverage Part provides coverage for "bodily injury" or "property damage" included within the "products - completed operations hazard. (2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to: "Bodily injury, "property damage" or "personal and advertising injury" arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including: inspection, or engineering E.S. Separation of Insureds Except with respect to the Limits of Insurance, and any rights or duties specifically assigned in this policy to the first Named Insured, this insurance applies: a. As if each Named Insured were the only Named Insured; and b. Separately to each insured against whom a claim is made or "suit" is brought. E.7.b.(7).(b) Primary And Non -Contributory To Other insurance When Required By Contract If you have agreed in a written contract, written agreement or permit that this insurance is primary and non-contributory with the additional insured's own insurance, this insurance is primary and we will not seek contribution from that other insurance. E.8.b. Waiver Of Rights Of Recovery (Waiver Of Subrogation) If the insured has waived any rights of recovery against any person or organization for all or part of any payment, including Supplementary Payments, we have made under this Coverage Part, we also waive that right, provided the insured waived their rights of recovery against such person or organization in a contract, agreement or permit that was executed prior to the injury or damage. EXCERPT FROM Hartford Form SS 04 38 09 09 HIRED AUTO AND NON -OWNED AUTO B. With respect to the operation of a "non -owned auto", WHO IS AN INSURED is replaced by the following: The following are "insureds": d. Anyone liable for the conduct of an "insured", but only to the extent of that liability. Insured: Policy Number: AKM Consulting Engineers, Inc. 57W/EGZS0250 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. The additional premium for this endorsement shall be % of the Califomia workers' compensation premium otherwise due on such remuneration. SCHEDULE Person or Organization Any person or organization from whom you are required by written contract or agreement to obtain this waiver of rights from us Countersigned by Authorized Representative Form WC 04 03 06 (1) Printed in U.S.A. Process Date: Policy Expiration Date: