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January 10, 2000 O
STAFF REPORT
To: Mayor Yost and Members of the City Council
Attention: Keith R. Till, City Manager
From: Stephen G. Badum, Director of Public Works/City Engineer
Nancy Beard, Director of Parks, Recreation, and Community Services
Subject: REPLACEMENT EQUIPMENT PURCHASE
IMMIN
SUMMARY OF REQUEST:
The proposed City Council action will adopt a resolution and approve the purchase of a
multi-use tractor to replace an existing deteriorated unit.
DISCUSSION:
The proposed purchase of a John Deere model 4600 4WD tractor will replace the City's
existing tractor which has exceeded its useful life. Repair costs and loss of productivity
due to equipment 'down time'justifies this replacement. The tractor will be utilized by
both the Public Works Department and the Parks, Recreation, and Community Services
Department.
It is proposed that the City utilize the State Multiple Award Schedule (CMAS)to
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purchase this equipment. The CMAS allows the City to take advantage of the State's
purchasing power and receive a 26% reduction in cost for this piece of equipment.
FISCAL IMPACT:
Funds to purchase the replacement tractor are available within the City's 1999/2000
budget under the General Fund (#001-49500-044). The cost of the tractor is $25,678 and
will be purchased under a lease purchase plan resulting in payments of$3,565.89 every six
months for four years. The interest rate will be 6.25%. The total cost of the equipment
will be $28,527.12.
1 AGENDA ITEM,0
Equipment Replacement
City Council Staff Report
January 10, 2000
RECOMMENDATION:
Staff recommends that the City Council approve the purchase of a John Deere model 4600
4WD Hydrostatic Tractor from John Deere Co. under the CMAS program, adopt the
proposed resolution, and direct the City Manager Director to execute a lease purchase
with the Municipal Finance Corporation at a total cost not to exceed $28,527.12.
ii ,A7r. ')7'cvyt ./)-}extu6k
-phJJ/7 Badum, Director Nancy Beard, ire tor
Pub/Works Department Parks, Recreatik& Community
Services Department
NOTED APPROVED
()\L:(() 1
Keith R. Till
City Manager
C:\pwd\council\report\1999-2000\Tractor Equipment Purchase.doc
2 AGENDA ITEM
CMAS
CALIFORNIA MULTIPLE AWARD SCHEDULES
JOHN DEERE CO., RALEIGH / AA EQUIPMENT, MONTCLAIR
WORKSHEET
VENDOR: DELIVERING DEALER:
John Deere Co., Raleigh,NC AA Equipment #4460
Lawn& Snow Removal Equipment 10611 Ramona Ave.
Contract#4-96-37-001A Montclair, CA 91763
Contact: Debbie Contact: Doug Jacobs, CMAS Coordinator
800-358-5010/Fax 919-431-2485 800-359-5533 /Fax 909-624-0675
The purpose of this worksheet is for AA Equipment to assist a qualified agency prepare a purchase order for submission
directly to John Deere Company. All purchase orders received by John Deere Company are subject to audit,to verify prices
and availability of those prices to the agency. Prices are subject to change without notice. Please make all purchase orders
out to John Deere Company,Raleigh,with AA Equipment,Montclair as the delivering dealer.
Please contact AA Equipment for assistance in specifying the correct equipment codes,discounts and prices.
Qty. Equip. Code Description List Price Discount CMAS Price
1 1063L 4600 4WD Hydrostatic Tractor 23970.00 26% 17737.80
1 2000 Fixed ROPS in base
1 4560 R4 Industrial Tires 400.00 26% 296.00
1 5001 Dual Selective Control Valve 750.00 26% 555.00
1 LVBM18820 Third Control Valve 200.00 26% 148.00
1 2041W 460 Front Loader 3950.00 26% 2923.00
1 4095 Less Ballast Box in base
1 8095 Less Bucket <-580.00> 26% <429.20>
1 9045 4-In-1 Bucket 1325.00 26% 980.50
1 9049 Hydraulic Lines 300.00 26% 222.00
CMAS Total 22,433.10
You may add up to$5000.00 to your purchase, in non-specific charges. This would be any part or equipment that is related
to your CMAS purchase,but is not under contract with John Deere Company.
Qty Description Agency Price
1 HRL3572 Landpride Hydraulic Box Scraper with Control Valves 3245.00
Non-Specific Total 3245.00
CMAS Total 22433.10
Grand Total $25,678.10
Date: I0Nov99
Presented to: City of Seal Beach
• 'I
• PREPARED BY MUNICIPAL FINANCE CORPCRATION DATE: January 5, 2000
PROPOSED LEASE PURCHASE FOR: City of Seal Beach
RE: One (1) hydraulic tractor including appurtenant items
Purchase Option amount is exclusive of the rental payment due on same date .
Interest rate quote is valid for an acceptance within 3C days and lease
funding within 60 days.
Payments: Semi-annually in ADVANCE 4 years 6.25%
PINT Due Date Rent '�prchase - To To
-
Payment Option Princippal =nterest
1 $3, 565. 89 1 - $3, 565. 69 ' C .00
2 3, 565. 89 1i9, 718 .26 2, 874 . 88 69: .01
3 3, 565. 896, 679. 43 2, 964 .72 601.17
4 3, 565 . 89 13,545 . 62 3, 057. 37 508.52
5 3, 565. 89 .0, 313 . 89 3, 152 . 91 412. 9E
6 3,565. 89 6, 981. 16 3,251 . 44 314 .45
7 3,565.89 3, 544 .29 3, 353 .05 212.84
8 3,565.89 0. 00 3, 457 . 84 108. 05
TCTALS: $28, 527 .12 j $25, 678 . 10 32, 849. 02
Approved and agreed to: jl
`i
City of Seal Beach
By:
Title:
Date:
it
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