HomeMy WebLinkAboutSupplemental - Question from Robert Goldberg Dana Engstrom
From: Gloria Harper
Sent: Monday, May 13, 2019 8:23 AM
To: Dana Engstrom
Subject: Fwd: Questions for Monday's Meeting
Attachments: 5.13.19.Questions.doc;ATT00001.htm; 1st Restaurant WorkPlan.PRA 18-364.pdf;
ATT00002.htm
Sent from my iPhone
Begin forwarded message:
From: Robert Goldberg <rgoldberg@live,com>
Date: May 13, 2019 at 8:21:50 AM PDT
To: Sandra Massa-Lavitt<SMassaLavitt@sealbeachea,gov>,Joe Kalmick
<jkalmick@sealbeachca.gov>, Thomas Moore <tmoore@sealbeachca,gov>, Schelly Sustarsic
<ssustarsic@sealbeachca,gov>, Mike Varipapa<MVaripapa@sealbeachca.gov>
Cc: Gloria Harper<gharper@sealbeachca,gov>, Jill Ingram <jingram@sealbeachca.gov>,
Community Media Corporation<editor2@sunnews,org>, Steve Myrter
<smyrter@sealbeachca,gov>, Jeannette Andruss <ieannetteandruss@gmai1.com>
Subject: Questions for Monday's Meeting
Dear Council and Staff,
Please see my attached questions for tonight's meeting. Also attached is the 1st St Restaurant
Renovation Plan which are referenced in several of these questions.
As always, your consideration is greatly appreciated, and thank you for your service,
Robert Goldberg
1
Questions for 5/13/19 from Robert Goldberg
Item G: Traffic Signal Maintenance Service Contract
The staff report states that we have 23 traffic signals. However, the proposed Project Cost
Schedule attached to the contract (Exhibit A page 35/40) indicates that proposed $22,032
annual charge for Routine Maintenance includes only 22 traffic signals. Extrapolating from the
cost per traffic signal in the Cost Schedule, the annual cost for covering 23 traffic signals would
be $22,938.
What is the correct number of traffic signals?
The Financial Impact section of the staff report does not compare the proposed contract costs
with what we are currently paying. Check #10819 (see Item D, page 24) indicates that our
currently monthly charge for routine maintenance is $1382. Therefore, the proposed monthly
charge of$1836 (for 22 traffic signals) represents a 33% increase. If we, in fact, have 23 traffic
signals, the proposed monthly charge of$1912 would represent a 38% cost increase.
Does staff know the percentage by which our "apple-to-apple"non-routine repair costs
will be rising?
What has been our annual average non-routine repair costs over the last 2-3 years?
Item J: 1st Street Restaurant Roof Repair
Staff forgo competitive bidding by using a public sector cooperative procurement service
(OMNIA Partners). According to the staff report, OMNIA prices are "guaranteed to be the best."
However, the bid that the City received from Garland/DBS of$73,919 is almost twice the
$40,000 cost that staff estimated in its February 2018 Facility Renovation Work Plan (attached).
Can staff explain the difference in their previous roof estimate with the current bid?
At the Council meeting on 9/10/18, staff stated that a previous bid for the roof repair had been
received in March 2018.
How much was that bid?
The upper table on the second page of the staff report indicates that the estimated cost of the
SCE service connection upgrade is $50,000. However, this is almost twice as much as the
construction bid of$26,900 from Rasic Construction that was approved by Council on 11/13/18.
Why is the estimated total cost of the service connection almost twice the construction
bid?
The February 2018 Facility Renovation Work Plan included $15,500 for a Facility Assessment
(Item 1.4) of the roof, HVA, wood construction, electrical panel, and plumbing. At the Council
meeting on 9/10/18, staff stated that the facility condition assessment had been completed in
March 2018. However, no costs associated with that assessment are listed in the staff report'
table of cost accounting for "project work tasks completed to date."
How much did the March 2018 facility condition assessment cost?
151st City Facility Renovations
FACILITY RENOVATION WORK PLAN
SECTION 1.0- Building Renovation Analysis
Item 1.1: Establish Building Renovation Scope and Budget: Estimated
This facility was originally built in 1976 and converted to a full-service restaurant back in the 1990's. Costs
Many additions that have been made to the original building(s), both constructed of masonry block, over
the years after this conversion. Major additions included enclosing both the outdoor dining area to the N/A
south and area between the two existing masonry buildings. These enclosures consist of an enclosed
patio type construction including a corrugated metal shed roof on wood rafters with heavy timber walls.
Item 1.2: Permit Requirements:
Work under this item includes determining the required permits that must be issued as a result of work
completed under this project.
1.2.1: Coastal Permit: N/A
The purpose of this project is to renovate the existing overall structure. This project does not
propose to expand the overall square footage of the existing facility and thus it may not
require a Coastal Permit.
1.2.2: City Building Permit: N/A
A City building permit will be issued to cover all work performed per this project scope. All
applicable state and local code requirements will be in place and adhered to.
Item 1.3: Perform Environmental Assessment: $2,500
Work under this item shall include testing for presence of asbestos and lead paint. Testing will be
performed throughout the structure and should any be found a licensed contractor will be retained to
mitigate.
Item 1.4: Facility Assessment:
Assessments of the various building systems will be complete by qualified contractors, architects, and
civil engineers.
1.4.1: Existing Tile Roof(s) and Roof(s) Structure Elements Assessments: $2,500
Work under this item shall include evaluation of existing tile roof, as well as a structural
assessment of the underlying components of the tile roof structure. Work shall be performed
by a licensed structural engineer and roofing contractor.
1.4.2: Existing HVAC Assessment: $1,000
Work under this item shall include assessment of the existing HVAC System with a
recommendation regarding repair vs. replacement
1.4.3: Renovation of Wood Construction Portions of the Existing Facility: $9,000
Work under this item shall consist of a complete evaluation of the portion of the overall
structure built between the two split faced core structures. This portion of the structure
consists of an enclosed patio type construction including a corrugated metal shed roof on
wood rafters with heavy timber walls. Analysis will include review of all building permits
issued for the various facility expansions over the past 20 years.
1.4.4: Electrical Service/Panel Analysis: N/A
Work under this item will be to(1)to access overall condition of existing panel and (2) conduct
load test to verify electrical service capacity.
1.4.5: Facility Plumbing Assessment: $3,000
Work under this item will be to assess the current grease interceptor configuration relative to
code requirements. All facility plumbing will be traced in the field.
City of Seal Beach Prepared:: February 13,2018
15 18`Street Facility Renovation Project
Facility Renovation Work Plan
Page 2 of 2
SECTION 2.0— Facility Repair/Renovation Bid Packages
Item 2.1: Method of Project Delivery Estimated
Work under this item shall be to determine the appropriate project delivery method in accordance with h Costs
the findings from the various building system assessments that are to be completed per Section 1.4 of
this project work plan. City purchasing/contracting requirements. Should the project team determine N/A
that each repair (trade) will be a standalone PO contract then additional Council Approval will be
required should the overall project exceed $180,000
Item 2.2: Tile Roof(s) Replacement and Roof Structural Elements Repair: $40,000
Based on findings from the roofing assessment(section 1.4.1) a bid package will be created and
implemented.
Item 2.3: Repair Existing HVAC System: $20,000
Based on findings from the HVAC assessment(section 1.4.2) a bid package will be created and
implemented.
Item 2.4: Renovation of Wood Construction Portions of the Existing Facility: $20,000
Based on the structural assessment findings (section 1.4.3) a bid package will be created and
implemented.
Item 2.5: Replace Electrical Panel $25,000
Based on analysis performed per(section 1.4.4)a bid package will be created and implemented. Also,
Edison will be contacted to verify service capacity.
Item 2.6: Upgrade Facility Grease Interceptor Unit $30,000
Based on analysis performed per(section 1.4.5)a bid package will be created and implemented.
Item 2.7: Termite Fumigation: $10,000
Quotes will be received to perform a termite fumigation
TABLE 1
Summary of Estimated Renovation Costs
Estimated
Work Description Costs
SECTION 1.0 — Building Renovation Analysis $18,000
SECTION 2.0 — Facility Repair / Renovation Bid Packages $145,000
PROJECT CONTINGENCY $17,000
Total Estimated Costs: $180,000
Alt I
City of Seal Beach Prepared:: February 13, 2018