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February 14, 2000
STAFF REPORT
TO: Mayor Yost& Members of the City Council
THRU: Keith R. Till, City Manager
FROM: Nancy L. Beard, Director
Parks, Recreation and Community Services
SUBJECT: APPROVAL OF PLANS AND SPECIFICATIONS FOR THE
CITY WIDE MOWING AND EDGING MAINTENANCE
SERVICES - PROJECT #100 AND AWARD
PROFESSIONAL SERVICES AGREEMENT -
CITY WIDE MOWING/EDGING MAINTENANCE
SERVICES
GENERAL DESCRIPTION:
The proposed City Council action will approve the plans and specifications and
authorize Staff to execute a professional services agreement to the lowest responsible.
bidder,Toyo Landscaping Company, in the amount of$41,388 to perform mowing and
edging of citywide properties.
DISCUSSION:
Through attrition, three full time park's division positions have become available
over the past two years enabling the funding of this contracted service at an overall
annual savings of$34,072 visible in the current fiscal year's budget. It would take
one and one half of those three positions, roughly $65,000, to provide the services by
a city employee, provided in the bid specs. The proposed contracted amount is
$41,388. Along with the salary savings comes a decline in needed equipment and
supplies, thus providing additional savings in the maintenance and operation's
budget. There has been a decline of$54,233 in the Landscape budget over the past 3
fiscal years through a combination of contacting services and an efficient use of the
city's personnel.
The contracting of mowing and edging services will allow the four remaining
crewmembers to spend time on very neglected infrastructure and beautification
projects in all the parks and landscaped areas. The crew's supervisors will
additionally monitor and supervise the new contract. Recently completed projects
1 AGENDA ITEM
• Award Professional Services Agreement
City Council Staff Report
February 14,2000
by the parks division include the landscaping of PCH, the 2nd Street and roundabout
projects on Central Avenue, Seal Beach Blvd project between PCH and Electric, a
newly landscaped entry at the College Park West, newly-installed benches on the
Electric Greenbelt and the occasional saving of a soccer ball stuck up top of one of
the City's facilities.
City staff completed the plans and specifications for this project. The City Clerk
opened bids January 18, 2000. The following is a listing of the bidders:
1. Mariposa Horticultural Ent. Inc. $ 108,732.00
2. John's Landscape Service 96,000.00
3. Tropical Plaza Nursery, Inc. 74,666.46
4. Axteca Landscape 73,455.06
5. Landscape West 61,380.00
6. Artistic Maintenance, Inc. 48,637.80
7. L. Barrios & Associates, Inc. 45,399.65
8. Toyo Landscaping Company 41,388.00
The low bidder, Toyo Landscaping, is properly licensed to do the work and has
appropriate work experience as well as being the lowest responsible bidder for the
job. The contract is for a term of two years and City has right to cancel with 15 day
notice.
FISCAL IMPACT:
Funds in the amount of$41,388 are available within the budget.
RECOMMENDATION:
Staff recommends that the City Council approve the plans and specifications and
authorize the City Manager to execute a professional services agreement with Toyo
Landscaping Company for mowing and edging services-not to exceed $41,388 in cost.
PREPARED BY:
/ 727(A- '6V _
Nancy L. Be 4toirector
Parks, Recre. . . and Community Services
NOTED AND APPROVED:
Keith R. Till, City Manager
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