The URL can be used to link to this page

Home My WebLink AboutFY2019-20 Capital Improvement Program PowerPoint6/5/2019 FY 2019-20 CAPITAL IMPROVEMENT PROGRAM JUNE 5, 2019 CIP BUDGET WORKSHOP Overview Capital Improvement Program (CIP) Overview FY2018-19 CIP accomplishments FY2019-20 proposed CIP Specific capital projects Proposed Community Pool Complex Proposed Main Street Revitalization - Pier Base Structural Evaluation Unfunded capital projects Fleet Replacement/Addition Capital Improvement Program Sets priorities and appropriates funds Provides a basis for project planning and identify coordination needs Develops, constructs and maintains public improvements Addresses significant maintenance and upgrade needs Responds to changing legislation, conditions and priorities CIP scheduling Capital Project Timeline (8 months to 2 years +) Planning Engineering Construction Develop Project Objectives Review Master Plans) Conduct Field Observations ➢ Environmental Review ➢ Award PSA ➢ Execute PSA ➢ Manage Design Team ➢ Final Design Approval ➢ Advertise/Award Const. Contract Execute Const. Contract Provide Inspection Oversight Render Field Decisions Oversee Construction Documentation Project Acceptance 6/5/2019 2 accomplishments Projects Completed Pier Improvement Project Senior Center Kitchen Renovations FY -18 Concrete Repair Program FY -18 Slurry Seal Program ✓ Ocean Avenue Upgrades ✓ Arterial Paving ✓ Marina — Storm Water Focus Design CPE — Storm Water Focus Design Sewer Manhole Rehabilitation Parking Management Plan "NWIM _ W101"41 Project Costs $8,400,000 $ 28,500 $ 62,000 $ 186,000 $ 214,500 $ 63,000 $ 100,000 $ 100,000 $ 10,000 $ 450,000 Total Expenditures: $ 9,614,000 current capital projects Project Title Project Phase FY16/17/19 Local Street Paving Construction 2018 Environmental Clean -Up Construction 15 151 Street Restaurant Repairs Construction Traffic Signal Battery Back -Up Construction Project Title Project Phase City Monument Sign Design Seal Way Storm Drain Design 6tn St Alley Sewer/Water Replacement Design Sewer Pump Station 35 Upgrades Design Bolsa Chica Well Rehabilitation Design Lampson Well Analysis Design 6/5/2019 3 FY 2018-19 CIP summary As of June 30, 2019: 10 Capital Projects completed or substantially completed at a total value of $9.6 million 4 Capital Projects in the Construction Phase 6 Capital Projects in the Design Phase Inter -agency coordination 1-405 Widening (toll lanes) OCSD Western Regional Sewer Program development Ocean Place Citywide Small -Cell Telecommunication/Fiber Installations 6/5/2019 11 funding sources Unrestricted Funds General Funds Restricted Funds State Gas Tax (transportation funding only) SB -1 Gas Tax (transportation funding only) M2 (transportation funding only) Water Enterprise Sewer Enterprise SB Cable Foundation Park Improvements Tidelands Grants restricted funds - transportation M2 Funding (OC Sales Tax) City's annual allocation is approx. $400,000 which must be expended on transportation -related activities/projects Seal Beach must meet a minimum "Maintenance of Effort" (MOE) annual expenditure of non -restricted funds to access M2 funding MOE annual expenditure requirement for Seal Beach is $ 551,000 SB1 Funding (State Gas Tax) City's annual allocation is approx. $550,000 which must be expended on transportation related activities/projects The MOE annual expenditure requirement for Seal Beach is $1.3 million to access SB1 funding 6/5/2019 61 fy 19-20 project type summary Beach & Pier $526,000 Buildings & Facilities $2,705,000 Parks $170,000 Sewer $2,069,000 Storm Water $1,162,000 Streets & Transportation $3,959,000 Water $2,027,500 TOTAL $12,618,500 Scat e ti U c4[iFOf+MP /i FY 19-20 project type summary $526,000 Beach & Pier $2,027,500 a Buildings & Facilities $2,705,000 ■ Parks a ■ Sewer $3,959,000 $170,000 ■ Storm Water ■ Streets & Transportation Water $1,162,000 6/5/2019 A 6/5/2019 FY 19-20 CIP fund summary General Fund (001) $3,838,300(3o%ofov) Gas Tax (040) $1,020,000 Measure M2 (042) $1,588,000 Sewer Enterprise (044) $1,595,000 Water Enterprise (019) $2,654,500 SB Cable Foundation (050) $30,000 Grants (080) $893,000 Park Improvement (016) $16,700 Tidelands (034) $433,000 SB -1 (039) $550,000 TOTAL $12,618,500 FY 19-20 CIP fund summary $433,000 $16,700 $550,000 $893,000 $30,000 $2,654,5 General Fund Mot/ $3,838,300.. (-30%) ■ SB Cable Foundation (050) Grants (080) Park Improvement $1,020,000 (016) Tidelands (034) $1,595,000 $1,588,000 SB -1 (039) a �/ w General Fund (001) ■ Gas Tax (040) ■ Measure M2 (042) ■ Sewer Enterprise (044) ■ Water Enterprise (019) 6/5/2019 beach & pier Local Coastal Plan Zero Tower Safety Improvements • Pier Mase Structurai Eva/uatiot Beach Yard Perimeter Wall Improvements t 6/5/2019 parks Citywide Court Rehabilitation' Playground Replacement Program Pickleball Court at Marina Park' Shade Structure at Edison Park' Edison Park Improvements' sewer Sewer Rate Study 61h St Alley Water/Sewer Replacement Pump Station 35 Upgrades Manhole Rehabilitation f� streets & transportation Citywide Sign Replacement Westminster/171h Street TSSP Traffic Signal Battery Back -Up Lampson Avenue Bicycle Lane Local Street Resurfacing Slurry Seal Program Arterial Street Resurfacing Concrete Repair Program & Audit Striping Program Traffic Signal Improvement Program Street Tree Planting Program* Main Street Paver Program Main Street Revitalization Program* a 6/5/2019 10 water Beverly Manor Station Rehabilitation Water Rate Study Update Bolsa Chica Well Rehabilitation Navy Reservoir Chlorination System Upgrade Almond Avenue Fire Hydrant Relocation Lampson Well Head Treatment Analysis Citywide Water Meter Replacement Water Valve Replacement Program 61h St Alley Water/Sewer Replacement G' r T SPECIFIC PROJECTS community pool Main Street revitalization pier base structural evaluation 6/5/2019 11 community pool community pool D a a a 0 0 2019-20 2020-21 Seal Beach Blvd. 2022-23 Totals by Phase $150,000 $ 150,000 i +s $ 50,000 $ 900,000 $ 950,000 $ 100,000 $ 500,000 $ 500,000 $ 1,100,000 J J $6,250,000 $6,250,000 $ 12,500,000 $300,000 $1,000,0000 community pool 2019-20 2020-21 2021-22 2022-23 Totals by Phase $150,000 $ 150,000 $100,000 $ 100,000 $ 50,000 $ 900,000 $ 950,000 $ 100,000 $ 500,000 $ 500,000 $ 1,100,000 $6,250,000 $6,250,000 $ 12,500,000 $300,000 $1,000,0000 $6,750,000 $6,750,000 $14,800,000 Estimated Total Project Costs: $14.8 million �V ::u„oeNyv. 6/5/2019 12 community pool 2017-2018 2018-19 2019-20 2020 2021-22 2022-23 Main Street revitalization y4 s M ` M 1 i `10 ik Y SEA(�y J~+ YVA". 6/5/2019 13 Main Street revitalization Phase 2+ - (TBD$) • Pavement rehabilitation (Electric to Ocean) • Landscaping • Parkway concrete rehabilitation/hardscape On -street amenities • Neighborhood ID • Etc... ' I 6/5/2019 14 Main Street revitalization 2019-20 2020-21 2021-22 2022-27. � � -,.. llllllllllllllllll■ &51A pier base structural evaluation Separate from Pier Improvement Projects • Structural evaluation ' Maintain safety and structural integrity $40,000 preliminary study k 10 �I s 6/5/2019 15 unfunded projects Citywide Facilities Improvements City Parks Master Plan Projects Storm Drain Master Plan Projects Westminster Storm Drain & Bike Trail PCH Median Project Citywide Concrete Rehabilitation Citywide Alley Pavement Rehabilitation questions & comments ► is SEa4 e . 6/5/2019 IN FY19-20 FLEET REPLACEMENT/ADDITION 2012 policy guidelines Recommended replacement intervals - Police Patrol Units —4 years/100,000 miles - Medium Duty Trucks —12 years/80,000 miles - Lifeguard — Considered every 5 years 6/5/2019 17 fleet inventory Fleet inventory since FY 2011-2012 FY 2011-2012 fleet inventory was 96 vehicles and specialty equipment Over 63 vehicles replaced since 2012 Total of 28 vehicles added to fleet since 2012 8 Public safety 20 Public Works / Admin / Specialty vehicles Fleet Inventory - FY 2019-2020 Total of 134 vehicles and pieces of equipment to be maintained Total vehicles = 124 Public safety vehicles = 55 (30 "code 3" vehicles) Public Works / Administration vehicles= 31 Specialty equipment (beach tractors, lift truck, etc.) = 38 Total specialty equipment = 10 Average age of the fleet is 4 years 2019-2020 fleet replacement/addition PD new (vehicle addition) Mini -van $36,000 $24,000 $60,000 PD 4110 Ford PI 2011 102,478 Ford PPI $45,000 $15,000 $65,000 PD 4111 Ford PI 2009 111,269 Ford PPI $45,000 $15,000 $65,000 Chevrolet LG 5100 Ford PI 2013 25,710 Tahoe $45,000 $12,000 $57,000 Pkv 59 F550 04 2000 10,57o Dump Truck $65,000 $20,000 $85,000 Pick-up PW 17 F250 2008 93,140 Truck $36,000 $16,000 $52,000 Ford Kia PW 2103 Escape 2007 49066 Sportage $28,000 $2,000 $30,000 Ford Pick-up Rec 2104 Ranger 2005 53,934 Truck $24,000 $1,000 $25,000 Military 4" Storm PW 121 Surplus 1988 N/A Water Pump $35,000 N/A $35,000 Stump PW 131 Doska 1990 N/A Grinder $20,000 N/A $20,000 Proposed Fleet Replacement/Addition Total: $494,000 6/5/2019 M] fleet budget summary Vehicle Replacement Fund $356,000 Water Enterprise Fund $145,000 TOTAL $494,000 city fleet management study A comprehensive City Fleet Management Study performed in 2012 by Management Partners Purpose of the 2012 Study: Review and make recommendations on vehicle replacement practices and funding Evaluate and make recommendations on fleet maintenance practices Key 2012 Study Findings Summary: The size and complexity of the City's fleet is too large to be handled by local repair shops Seal Beach is too far away from the fleet maintenance facilities of other cities to make contracting a viable option Adequately staffing and equipping the existing City's vehicle maintenance facility offers the most efficient approach 6/5/2019 19 city fleet management study Key 2012 Study Summary of Key Findings - Continued Establish fleet management policies Invest in basic shop equipment to improve operational efficiency and effectiveness (estimated cost is $35,000) Implement a more rigorous preventive maintenance program Workload associated with existing fleet requires 1.5 full-time equivalent staff to provide responsive customer service Hire one full-time mechanic and reduce the part-time mechanic to 20 hours per week city fleet recommendation FY 2019-2020 City Fleet staffing recommendation: The 2012 Study Findings concluded the need of 1.5 FTE mechanics to manage and maintain the City's Fleet of 96 vehicles and specialty equipment. For FY 2018-2019 a total of 1.72 FTE mechanics were assigned to maintain and oversee the maintenance of 133 vehicles and specialty equipment The FY 2019-2020 City fleet size will consist of 134 vehicles and specialty equipment. Utilizing the baseline staffing formula established in the 2012 Fleet Management Study, staff recommends that the current staffing of 1.72 FTEs be increased to 2.0 FTEs. 6/5/2019 20 questions & comments �K 00010 f U Z I �C60RMP 6/5/2019 21