HomeMy WebLinkAboutItem D SEAL
Poe6��s� MEMORANDUM
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DATE: 5 April 2000
TO: Mayor and Council Members COPY TO: City Manager and City Attorney
FROM: Shawn Boyd,Council Member
SUBJECT: City Council Policy Manual
During the course of the last year I have been privileged to witness how other cities throughout
California conduct the business of their City Council meetings and work with their respective staffs.
One Consistent theme with both general law and charter cities that have been successful in
maintaining good public relationships is the formal use of a City Council Policy Manual.
Unlike the Ordinance or Resolution process to create public policy the Council Policy Manual fills the
void between creating public policy and implementation. A void often left to the sole discretion of
the City Manager,who has no public accountability. I have recognized that many of the complaints or
concerns of our constituencies come not from the public policy created by the council,but rather the
implementation thereof. A City Council Policy manual expresses in quite certain term the manner by
which our city is operated, leaving the administration of those policies appropriately in the City
Managers hands.
The Council Policy Manual will:
1. Serve as directives of the City Council and be citywide in scope
2. Provide decision making guidelines and operating parameters for city staff
3. Delineate course of action required for policy implementation
4. Remain limited to one major subject area
Therefor I am suggesting the following:
1. Schedule a study session to define the scope of the policy manual,assemble a sample
product,and review other cities that have made similar efforts.
2. At a subsequent City Council meeting set the item for agenda and adopt the City Council
Policy Manual and related procedures.
The policy manual does not limit or restrict the City Council's authority to act by ordinance,
resolution,agreement,motion or later expression of policy. It does however define how WE run this
city. We as Councilmembers are only as good as the staff we have working for us and interacting
with our customers,the public. I have enclosed two samples of policy manuals; attachment A is our
own policy manual started in the 1991. Attachment B is a selection of policies from the City of
Newport Beach's Council Policy Manual.
Please call me with any questions may have.
/srb AGENDA ITEM D
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A +
CflY OF SEAL BEACH Number tot
Authority: Council
OUNC POLICY Action: Motion
Subject: General
Effective: .10/28/91
POLICY AND PROCEDURE-GENERAL
1. PURPOSE AND INTENT
To express the policies of the Seal Beach City Council and implementation guidelines
(Procedures) by establishing lines of authority and setting forth standards for formats and
content of Policy and Procedures without, in any way, limiting or restricting the Council's
authority to act by ordinance, resolution, agreement, motion or later expression of policy.
2. CRITERIA FOR CONTENT: Policy and Procedures will:
2.1 Be directives of the City Council and be City-wide in scope.
2.2 Provide decision-making guidelines and operating parameters for the City.
2.3 Delineate courses of action required for Policy implementation.
2.4 Be limited to one major subject area.
3. FORMAT
3.1 The Masthead will be that as shown on this page.
3.2 Paragraphs will be headed with appropriate titles such as - purpose, policy.
responsibilities, implementation guidelines, etc.
3.3 Paragraphs will be numbered in the numerical outline sequence as shown in this
Policy and Procedure.
3.4 Policy & Procedures, once approved, will be retained in a Handbook entitled "Policy
& Procedures".
3.5 Policy & Procedures are to be numbered and organized into sections by functional
subject, as follows:
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100 GENERAL
200 ADMINISTRATIVE SERVICES
300 FINANCIAL ADMINISTRATION
400 PERSONNEL ADMINISTRATION
500 MUNICIPAL SERVICES
600 INTERDEPARTMENTAL COORDINATING DIRECTIVES
4. RESPONSIBILITIES
4.1 The City Manager will ensure that all proposed Policy & Procedures have been
coordinated with appropriate departments, commissions, committees, or agencies,
prior to being approved by the City Council.
4.2 Members of the City Council, the City Clerk, all department heads and program
managers will be issued a "Policy & Procedures" Handbook.
4.3 Department heads and program managers will ensure that their employees are
familiarized with the Policy & Procedures to the extent necessary for proper
compliance.
4.4 All Policy & Procedures are binding upon all City employees unless an employee or
class of employees is specifically exempt by the policy, resolution, or ordinance.
4.5 All Personnel Policy & Procedures which are modified, or new which deal with
wages, hours, and other working conditions subject to "Meet & Confer" shall be
reviewed and input gained from affected employees prior to adoption.
4.6 The City Clerk shall maintain the official copy of all Policy & Procedures and shall
upon approval by the City Council, distribute the Policy & Procedure to Handbook
holders and retain all superseded Policy & Procedures.
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OE SEALL BEACNumber: 102
Authority: Council
POLICY Action: Motion
Subject: General
Effective: 10/28/91
ISSUANCE OF ADMINISTRATIVE DIRECTIVES-GENERAL
1. PURPOSE AND INTENT
To establish a policy concerning issuance, distribution and conformance of Administrative
Directives.
2. ISSUANCE
Administrative Directives will be issued by the City Manager under the authority of Section
604 of the Seal Beach City Charter and will set forth and clarify the various administrative
processes and procedures necessary for the efficient management of City affairs and to
achieve consistency and uniformity in the application of Charter provisions, ordinances and
resolutions, and execution of Council Policy & Procedures.
3. CRITERIA FOR CONTENT
3.1 Be directives of the City Manager.
3.2 State management principles, percepts and standards.
3.3 Provide standing answers for questions frequently asked and that anticipate and
provide for staff action.
3.4 Delineate processes; and/or document inter-department agreement and coordination
for recurrent situations.
3.5 Be limited to one major subject area.
4. FORMAT
4.1 The Masthead will be that as shown on this page.
4.2 Paragraphs will be headed with appropriate titles such as - purpose, scope.
responsibilities, implementation guidelines, etc.
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4.3 Paragraphs will be numbered in the numerical outline sequence as shown in this
Policy and Procedure.
4.4 Administrative Directives, once issued, will be retained in the "Policy & Procedures"
Handbook.
4.5 Administrative Directives are to be numbered and organized into sections by
functional subject, as follows:
100 GENERAL
200 ADMINISTRATIVE SERVICES
300 FINANCIAL ADMINISTRATION
400 PERSONNEL ADMINISTRATION
500 MUNICIPAL SERVICES
600 INTERDEPARTMENTAL COORDINATING DIRECTIVES
5. CONFORMANCE BY EMPLOYEES
Administrative Directives will be binding on all City employees unless an employee or class
of employees is specifically exempt by Directive, Policy, Ordinance or Resolution.
Administrative Memoranda and Administrative Policies and Procedures previously issued
and currently in effect will remain in effect unless superseded by an Administrative
Directive. It is intended that Administrative Memoranda and Administrative Polices and
Procedures will be phased out as they are replaced by Directives.
Administrative Directives which deal with wages, hours, and other working conditions
subject to "Meet & Confer" shall be reviewed and input gained by all affected employees
prior to issuance.
6. RESPONSIBILITIES
6.1 Department heads and program managers will ensure that all Administrative
Directives are kept in the "Policy & Procedures" Handbook.
6.2 Department heads and program managers are to ensure that their employees are
familiarized with the Directives to the extent necessary for proper compliance.
6.3 Department Heads will review and recommend revisions periodically to
Administrative Directives relating to their department, with the participation of their
subordinate staff.
6.4 The City Clerk shall maintain, within the "Policy & Procedure" Handbook, the
official copy of all Administrative Directives and retain all superseded Administrative
Directives.
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CITY OF SEAL BEACH 4ber: u3
:;:;:.>::;:::.; Authority:
+COUNCIL POLICY . 'Motion
Subject. Genital
Effe live 4/13/92
SPECIAL EVENT PERMITS - PUBLIC PROPERTY
1. PURPOSE
To define procedures and responsibilities for the conduct and coordination of individuals,
groups or businesses which desire a temporary use of Public Property. It is not the intent
of this policy to contradict any existing ordinance or limit conditions of a discretionary
approval. Where a contradiction exists, the more restrictive shall apply.
2. DEFINITION
A Special Event is any activity as defined by City Code , which requires special
consideration due to: an increase in traffic, noise, vibration, visual impacts, or effects
incidental to the operation of a temporary use; and the effects that such uses may have on
the health, safety, and welfare of the neighborhood or community.
A Special Event Permit means a written consent or license granted by the City Manager
allowing temporary uses of Public Property. In granting a permit, the City Manager may
require certain safeguards and establish certain conditions of approval to protect the health,
safety, and general welfare of the community.
3. PROCEDURE
3.1 All City departments shall refer inquiries regarding Special Events to the
Office of the City Manager. Special Event Application/Permit forms.
information regarding available dates, and any additional licenses or permits
that may be required shall also be available from the Office of the City
Manager.
3.2 The event sponsor shall submit a complete Special Event Application/Permit
form to the Office of the City Manager at least forty-five (45) days prior to
the proposed event.
3.3 The designated representative of the Office of the City Manager, in
consultation with representatives of other City departments and applicable
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agencies will determine the extent of services required, calculate fees and
inform the event sponsor of the total amount due.
3.4 Upon payment of fees and evidence that supplemental licenses, insurance and
permits have been obtained and all conditions have been met or sufficient
assurance given that conditions will be met, the City Manager shall issue to
the event sponsor an approved Special Event Permit. A conditional approval
may be granted pending receipt of licenses, insurance and permits. All
requirements must be satisfied no later than fifteen (15) working days prior
to the event.
3.5 The Office of the City Manager shall route copies of the approved Special
Event Permit and Special Event Worksheet forms to applicable departments
and agencies.
4. RESPONSIBILITIES
4.1 A Master Calendar of Special Events shall be maintained in the Office of the
City Manager.
4.2 The designated representative of the Office of the City Manager is
responsible for distributing and receiving Special Event Application/Permit
forms, calculating fees, verifying collection of fees with the Finance
Department, and issuing approved Special Event Permits.
4.3 The designated representative of the Office of the City Manager shall consult
with representatives of City departments and other appropriate agencies to
determine the scope and extent of City services required or requested.
4.4 Upon receipt of copies of approved Special Event Application/Permit and
Special Event Worksheet forms, the applicable departments or agencies shall
be responsible for the delivery of agreed upon services.
5. GENERAL
5.1 The event sponsor shall agree to indemnify and hold harmless the City, its
officers, agents and employees from and against any and all liability or
expense, including defense costs and legal fees, and claims for damages of any
nature whatsoever, including but not limited to, bodily injury, death, personal
injury, or property damage arising from or connected with the event. The
event sponsor shall further agree that the City will have the right to choose
its counsel in the event of suit.
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5.2 The event sponsor shall provide public liability insurance for the event with
limits of not less than $1,000,000 for personal injury to any one person,
$1,000,000 for injuries arising out of any one occurrence, and $300,000 for
property damages or a combined single limit of $1,000,000. Such insurance
shall indemnify the City from all liability from loss, damage, or injury to
persons or to property arising from negligence by the event sponsor.
Such insurance shall be primary to any other similar insurance and shall name
the City, its officers, agents and employees, as additional insureds. The
insurance policy shall contain a provision that prohibits cancellation,
modification, or lapse without ten (10) days' prior written notice to the City.
Such insurance policy shall include a severability of interests clause
substantially similar to the following: "The insurance afforded by this policy
applies separately to each insured against whom a claim or suit is made or
suit is brought, except with respect to the limit of the insurer's liability."
The insurance certificate evidencing such insurance shall be submitted to the
City for review within thirty (30) days of the effective date hereof and
thereafter the City shall have the right to approve or disapprove any insurance
procured by the event sponsor under the standards of this section.
The event sponsor shall agree that procurement of insurance by the event
sponsor shall not be construed as a limitation of the event sponsor's liability
or as performance of the event sponsor's promises to indemnify, hold
harmless and defend the City, its officers, agents and employees.
5.3 The schedule of fees for the use of City parks, beach or other public property
or facility and City services as may be required shall be set forth in the
Master Fees and Charges resolution.
5.4 The event sponsor shall be responsible for leaving the park, beach or other
facility in a satisfactory condition. A clean-up deposit may be required.
5.5 During the permit approval process, the City shall determine its capabilities
to provide the necessary City services. No group shall conduct any activity
requiring City services in excess of those agreed upon prior to approval of the
Special Event Permit.
6.0 ALCOHOL
6.1 Alcohol will not be sold or distributed at any Special Event except as
permitted in Section 15.1 of the City Municipal Code.
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6.2 When alcohol sale is permitted, the City Manager shall require, at minimum
the following conditions:
a. The insurance certificate must clearly provide for coverage of event with
alcohol.
b. Permitted sale or distribution shall be limited to beer or wine not to include
fortified wines, stout malt liquor or other beverages with alcohol content
greater than that for generally identified beers or wine.
c. When sale or distribution is permitted on the beach or other open air public
park or facility, it shall be limited to a single location which shall be
screened/fenced or otherwise separated from other activities except for
permitted food sales.
d. When sale or distribution is permitted at any community center or other
indoor public facility, it shall be limited to the interior of the facility.
e. No alcohol may be consumed or otherwise removed from the designated area
or facility by any patron.
f. The designated area shall be controlled by occupancy limits and entry/exit
points as determined by the Fire Department, but in no case shall the
screened/fenced designated area for open air events have an occupancy
greater than 250.
g. A security plan shall be submitted with the application form sufficient to be
accepted by the Chief of Police.
7. CONSIDERATION OF APPLICATION
7.1 An application shall be submitted to the Office of the City Manager no later
than forty-five (45) days prior to the date of the event.
7.2 The City Manager, in consideration of an Application, shall approve,
conditionally approve, or deny any Application no later than thirty (30) days
from the date the application is accepted for filing and shall state findings and
reasons for such decision.
7.3 The City Manager shall have the authority to attach conditions which are
deemed reasonable and necessary to protect the public health, safety, and
general welfare and to include hours of the event, times allowed for set-up
and take-down, parking and security arrangements, traffic controls, specific
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locations for booth or other equipment, use of sound systems, and any other
conditions necessary to insure the fulfillment of the purpose and intent of the
City's Municipal Code.
7.4 If a permit is granted subject to conditions, the permit shall become effective
only after the conditions have been fulfilled or after the applicant has
provided sufficient guarantees that the conditions will be met.
8. APPEALS
Any applicant or affected party may appeal any determination of conditions established by
City Manager.
9. REVOCATION
A Special Event Permit may be revoked if the permitted use is conducted in a manner
which is inconsistent with that presented in the Application or is conducted in a manner
which is detrimental to the public health, safety, and welfare of the City, or constitutes a
public nuisance.
When a Special Event Permit has been revoked, no other Special Event Permit shall be
issued under this policy to the same permittee within the remainder of that calendar year
and for the full calendar year following the date of revocation.
10. EXEMPTIONS
The following are specifically exempt from the provisions of this policy:
A. Any use which is subject to any other discretionary approval as set forth in the City
Codes including the Zoning Code shall not be considered under the provisions of this
policy.
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B. Private events conducted on private property which are typical activities ancillary to
land use shall not be subject to the provisions of this policy but shall be governed by any
and all other applicable provisions of the City Code and all other applicable laws.
C. Non-profit organizations and associations which endorse activities, community
events, or fund raisers for non-commercial profit or individual personal gain MAY be
exempt from the established Application fee, but shall submit the remaining application
filing requirements for review and be obligated for all other fees and costs incurred by the
City or associated with the event.
D. Any Minor Event, an event which clearly does not intensify the existing permitted
use and is ancillary or incidental to the approved use, shall be exempt from both the filing
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fee and application requirements. If it is unclear if such an event should be subject to the
requirements of this policy, the City Manager shall determine if a proposed use
necessitates a Special Event Permit.
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D-1 Page 1 of 2
PRESS RELATIONS
A continuing responsibility of City Management is that of informing citizens about the
functions of City government. To ensure that timely City communications reach citizens in
an accurate form, the following procedures shall be adopted by all City personnel, boards,
commissions, and committees.
A. Speaking to the Print and Broadcast Media
1. Department Directors, or designated departmental representatives, may
handle routine requests from the media that are within their area of expertise.
Other employees who may be asked questions should refer the reporter to the
Department Director or designated representative.
2. Department Directors may address questions from the media on sensitive
issues relating to their area of expertise, including topics that may affect City
policy and/or matters that may ultimately result in Council action. Department
Directors are expected to inform and/or consult with the City Manager about
such interaction as appropriate.
3. Reports prepared by City staff for submission to the City Council shall not be
shared with the media or the general public until the agenda packets have been
delivered to the City Council.
4. Press releases shall not contain information, which is confidential pursuant to
provisions of State or Federal statutory or decisional law, or has been received
by the City pursuant to a representation of confidentiality. Documents or
information exempt from disclosure pursuant to provisions of the Government
Public Records Act shall not be contained in any press release without City
Manager approval.
B. Press Releases
1. Press releases shall be prepared and routed to the City Manager for final
review before they are released to the media. Departments, boards,
commissions, or committees may send out releases publicizing specific City
events (date, time, place, etc.) or routine activities without submitting said
releases for review. All other press releases shall be routed for comment to any
department that would be affected by the release prior to final approval by the
City Manager. This requirement will ensure that information is current and
correct.
2. Exception. Fire and Marine, and Police responses to emergencies in the
community may be reported directly to the media by a designated department
spokesperson with the approval of the Fire and Marine Chief, or Police Chief.
Police Department releases concerning traffic advisories, investigations and
routine community relations activities may also be reported directly to the
media.
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D-1 Page 2 of 2
3. City departments, boards, commissions, or committees shall use standard
City of Newport Beach press release stationery to distribute information to the
media.
4. Press releases shall include the name, telephone number and department,
board, commission or committee of the individual who has prepared the release.
5. Press releases shall adhere to a specified City press release format (see
Attachment "A").
6. Press releases containing controversial or sensitive materials and/or matters
relating to public safety shall be distributed to the Mayor and members of the
City Council prior to release to the media.
[Attachment - Not Available Electronically]
Adopted - November 23, 1992
Amended - January 24, 1994
Amended - February 26, 1996
Formerly G-3
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PLACES OF HISTORICAL AND ARCHITECTURAL
SIGNIFICANCE
The City Council may designate as historical property any building or part thereof, object,
structure, monument, or collection thereof having importance to the history or architecture
of the City of Newport Beach in accordance with the criteria set forth below. The City Clerk
shall maintain a register, which shall be known as the City of Newport Beach Register of
Historical Property. The City Council may at any time repeal, revise or modify any such
designation upon reconsideration of the historical or architectural importance of the places
therein described.
A. Criteria for Selection.
1. Property may be designated as historical property if it meets any of the
following standards of architectural significance:
a. Structures or areas that embody distinguishing characteristics of
an architectural style, period, or method of construction, or of
architectural development with the City.
b. Notable works of a master builder, designer, or architect whose
style influenced the City's architectural development, or structures
showing the evolution of an architect's style.
c. Rare structures displaying a building type, design, or indigenous
building form.
d. Structures which embody special architectural and design
features.
e. Outstanding examples of structures displaying original
architectural integrity, structurally or stylistically, or both.
f. Unique structures or places that act as focal or pivotal points
important as a key to the character or visual quality of an area.
2. Property may be designated as historical property if it meets any of the
following standards of historical significance.
a. Sites and structures connected with events significant in the
economic, cultural, political, social, or civic history of the City of
Newport Beach, the County of Orange, the State of California, or the
United States of America.
b. Structures or areas identified with the lives of historical
personages of the City of Newport Beach, the County of Orange, the
State of California, or the United States of America.
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c. Sites and groups of structures representing historical development
patterns, including, but not limited to, urbanization patterns,
railroads, agricultural settlements, and canals.
B. Classification.
Historical property shall be categorized in relation to their significance and
condition in the Newport Beach Register of Historical Property under the
following hierarchical classification system:
Class 1. Major Historic Landmark. A building, structure, object, site, or natural
feature of major historical significance. The property exemplifies
historic/architectural themes of local and statewide importance and serves as a
significant part of the heritage of Newport Beach.
Class 2. Historic Landmark. A building, structure, object, site, or natural feature
of historical significance. The property is representative of historic/architectural
themes of local and statewide importance and serves as a physical link to the
historical past of Newport Beach.
Class 3. Local Historic Site. A building, structure, object, site, or natural feature
of local significance only. The property is representative of historic/architectural
themes of local importance.
Class 4. Structure of Historic Interest. A building, structure, object, site, or
natural feature that has been altered to the extent that the historic/architectural
integrity has been substantially compromised but is still worthy of recognition.
Class 5. Point of Historic Interest. A site of a building, structure, or object that no
longer exists, but is associated with historic events or persons, or architecturally
significant structures.
C. Application of State Historical Building Code.
Any building or structure rated as Class 1, 2, 3 or 4 in the Newport Beach
Register of Historical Property shall be deemed a "qualified historical building or
structure" for purposes of applying the State Historical Building Code, as set
forth in Part 2.7 (commencing with section 189050) of Division 13 of the Health
and Safety Code of the State of California and Part 8 of Title 24 of the California
Administrative Code. The Director of the Building Department may apply the
said State Historical Building Code to any such building or structure, providing,
however, that the highest standards of structural and fire safety are maintained.
Class 5 properties shall be listed in the Newport Beach Register of Historical
Property for recognition purposes only.
D. Procedures.
1. The owner of any structure who desires that such structure be included in the
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Register shall make application to the City Council in form prescribed by the
City Manager stating the characteristics of such structure in terms of the criteria
outlined above. The City Manager shall submit applications to the Parks,
Beaches, and Recreation Commission, the Arts Commission, and the Newport
Beach Historical Society for review and recommendation before submitting such
application to the City Council for consideration. The City Council shall consider
all recommendations before making its determination.
2. The City Council, itself or on the recommendation of the Parks, Beaches and
Recreation Commission, the Arts Commission, or the Newport Beach Historical
Society, may initiate submission of an application for designation of a structure
or site as a historic property. In either case, planning staff shall prepare an
application for the property, seek the consent of the property owner(s), and refer
the application to the City Manager for review and City Council consideration as
described above. If the consent of the property owner(s) can not be obtained,
staff will notify the City Council of the reasons, withdraw the application, and
seek City Council direction on further negotiations, if any.
E. Incentives for Preservation.
The City Council shall consider granting reductions or waivers of applications
fees, permit fees, and/or any liens placed by the City to properties listed in the
Newport Beach Register of Historical Property in exchange for preservation
easements.
Adopted — May 28, 1985
Amended —January 24, 1994
Amended —January 25, 1999
Formerly A-15
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ENCROACHMENTS ON PUBLIC SIDEWALKS
Newport Beach sidewalks are a desirable place to walk, stroll and jog and it is, therefore,
the policy of the City that public sidewalks are to provide unobstructed passage whenever
possible.
Sidewalks shall be reserved for public use and the rights of the public shall not be
diminished by the installation of benches, planters, bicycle racks, etc., by private entities
nor by the installation of facilities by public utilities or other public agencies.
In addition to the provisions of Chapter 5.70 of the Newport Beach Municipal Code dealing
with newspaper racks and in conformance with Council Policy L-6, it is the policy of the City
that encroachments on public sidewalks shall be subject to the following:
A. General.
1. They shall not reduce the sidewalk width available for normal pedestrian
movement.
2. Encroachments may be located in areas between tree wells or other existing
improvements as long as they do not interfere with pedestrian travel.
3. They shall be located at least 18" from the curb face. In areas where vehicles
do not park or otherwise extend over the sidewalk, this setback may be reduced.
4. They shall not be located within 36" of a parking meter or street light, nor
shall they be located where they will interfere with the normal use of other
facilities.
5. Encroachments shall not block access from parked cars.
6. They shall not be located within 10' of a crosswalk, fire hydrant or driveway.
7. Encroachments may not be chained or otherwise anchored to any tree,
streetlight, parking meter or other property.
8. Applicant shall pay all costs for CalTrans permit processing where necessary.
9. Applicant shall pay all costs associated with the installation of encroachments
by the City or private installer.
B. Benches.
1. When applying the above requirements to benches, allowance shall be made
for the space required for a person sitting on the bench.
2. Benches to be installed in an area where there is a theme or bench style shall
conform to that theme or style.
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C. Bicycle Racks.
1. Bicycle racks shall be located to allow bicycles to extend 5' from the center of
the rack and comply with the above requirements.
Adopted - January 11, 1993
Reaffirmed - January 24, 1994
Amended - February 26, 1996
Formerly L-18
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SIDEWALKS, CURBS AND GUTTERS
GENERAL
A. Nothing herein shall relieve the property owner from the burden of initially installing
concrete sidewalks, curbs, and gutters.
B. Nothing herein shall relieve the property owner of his obligation under Section 13.01.100
of the Newport Beach Municipal Code.
C. Nothing herein shall prevent the City from performing any repair work within the public
right-of-way when it is in the best interest of the City to do so.
COST SHARING OF REPAIRING SIDEWALKS, CURBS, AND GUTTERS
A. The City will pay 100% of the cost of repairing concrete curbs and gutters.
B. The City will pay 100% for approaches at alley intersections.
C. The City will pay 100% of the cost of repairing standard concrete sidewalk adjoining
private property where damage is caused by other than the adjacent property owner,
including damage caused by City parkway trees.
D. Property owner shall pay 100% of the cost of repairs to sidewalks where the damage
was caused by trees on private property, and/or where the damage was caused by acts of
omissions of the property owner.
E. Property owner shall pay 100% the cost of repairs to non- standard improvements
installed in the public right-of-way by the property owner or his predecessors in accordance
with the terms of the non- standard improvement agreement, regardless of cause of
damage.
F. Property owner shall pay 100% of the cost of repairs to non-standard improvements
installed without a permit in the public right- of- way by the property owner or his
predecessors, regardless of cause of damage.
G. Where ground cover and sprinkler systems, or standard flatwork installed in accordance
with City policy and pursuant to an approved encroachment permit, are damaged as a
result of City construction work the repairs will be performed by the Contractor and/or by
City forces, as provided for in the contract.
H. The City will not pay for the cost of repairing private concrete driveway approaches,
including the sidewalk areas; except that the City will pay such costs if the damage was
caused by City parkway trees (for standard approaches, only).
I. A list to prioritize the locations where work will be done with annual appropriations based
on need, benefit to the public, and date of application shall be established by the General
Services Department.
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J. Property owners requesting their projects to be advanced to the top of the priority list
shall be requested to contribute 50% of the cost.
K. A sum of money shall be appropriated every year to be applied to the City's share of
repair work.
L. City participation under this policy shall be subject to the availability of funds.
LIDO ISLE
The City will cooperate with the Lido Isle Community Association to replace specially
colored and scored sidewalk in kind, provided that City cost will not exceed that of plain
concrete with standard scoring. LICA color is "Chromix Adobe Tan No. C-21" by the L.M.
Scofield Company.
Adopted - March 22, 1965
Amended - August 30, 1966
Amended - September 25, 1967
Amended - October 12, 1982
Amended - October 27, 1986
Amended - November 28, 1988
Amended - December 14, 1992
Amended -January 24, 1994
Amended - February 26,1996
Amended - February 24, 1997
Corrected -June 9, 1997
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•
ECONOMIC DEVELOPMENT POLICY
The City Council recognizes that the City's ability to deliver quality municipal services is
dependent on adequate tax revenues derived primarily from the property and businesses
located within the City. Healthy, thriving businesses not only increase sales and bed taxes,
but also enhance the value of commercial property and hence property taxes. Residential
property values also increase commensurate with employment opportunities. The City
Council seeks to promote economic activity within the City to increase the revenues
available to provide municipal services. The goal of the City Council is to balance the
needs for Economic Development with other City polices and ordinances relating to health
and safety, environmental protection, and infrastructure maintenance.
Consistent with this goal, the City Manager under the general direction of the City Council
Ad Hoc Economic Development Committee shall insure that appropriate City departments
conduct the following activities.
DATA AND ANALYSIS
Data shall be compiled and analysis conducted to:
A. Identify those businesses and activities which comply with other City plans and policies
and which also generate substantial municipal revenues.
B. Identify, where possible, specific addresses and owners of businesses and economic
activities which generate municipal revenues.
C. Estimate taxes, fees and other municipal revenues from various land use categories
including residential densities.
D. Display geographic distributions of revenue generators within certain areas and retail
centers within the City.
E. Maintain a fiscal impact analysis system to assess the fiscal impact of land use
conversions and development.
F. Estimate the time required to issue various permits, entitlements and licenses within the
City.
G. Assess cost/revenue aspects of tourism within the City.
H. Assess potential of City property and assets to promote those businesses and activities
that generate municipal revenues.
I. Provide, when necessary, assistance to the City Council and City staff to accomplish the
purposes of this Policy.
J. Provide an overview of City revenues and expenditures to enable the public to
critique the City's budget practices.
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REGULATORY AND LAND USE ACTIONS
Based upon the data and analysis referenced above, all major planning, development,
zoning, regulatory and permitting decisions made by the City shall include a review of the
economic implications of such action. Toward that end, the following shall be
accomplished.
A. Major development projects and General Plan amendments shall include an economic
development component.
B. All major zoning, subdivision and development permits considered by the City Council or
Planning Commission shall be accompanied by an economic analysis describing the cost
and revenues to the City associated with the actions. Land use conversions shall be
accompanied by a before and after cost/revenue analysis.
C. Cost estimates of City imposed conditions on development projects that are provided by
project sponsors shall be reviewed by the City Council or Planning Commission at the time
such conditions are considered.
D. All amendments proposed by the City to building, construction and utility
codes/regulations shall be accompanied by an analysis of the costs associated with
compliance with such amendments.
E. Project proposals shall be evaluated as early as possible in the permitting process to
determine their potential to generate substantial municipal revenues and to determine what
measures, if any, may be employed to fast track the proposal.
BUSINESS RELATIONS AND MARKETING
It is the policy of the City Council that developers, businesspersons and other private
individuals shall be consulted on the economic cost of various decisions made by the City.
Further, the City Council desires that efforts be made to attract and retain those businesses
and economic activities, which serve to increase municipal revenues in a manner
consistent with other City plans and policies. To further this policy, the following shall be
accomplished.
A. City representatives shall meet periodically with the various Chambers of Commerce,
business groups and individual business owners to assess the economic impacts of City
regulations, to explore areas of financial mutual interest and to provide, where possible,
City assistance to retain in the City those businesses, which generate municipal revenues.
B. The City shall provide a forum for groups and individuals seeking relief from City
regulatory actions as a means to increase profitability.
C. The City shall consider the appointment of a staff economic development coordinator
who may also serve as a business development facilitator or a project ombudsman.
D. The City shall consider actions to assist priority economic development projects obtain
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approvals from other regulatory agencies.
E. The City shall consider ordinances or other means to provide financial incentives such
as sales tax rebates to attract revenue generating businesses and activities to the City.
F. The City shall consider actions to promote land use conversions and improvements such
as redevelopment, assessment districts, loan programs, etc.
G. The City shall develop a comprehensive marketing and public relations program to
attract and retain revenue generating businesses and activities. The program shall:
1. Create and maintain a comprehensive market-related database (e.g. labor
pool, land/housing cost, community assets, etc.) for distribution to
businesses.
2. Develop and update professional marketing materials including
advertisements, promotional brochures, City exhibits, media kits, videos,
and maps, perhaps incorporating a promotional theme and logo in all
such materials.
3. Develop a prospect response system including reception team, tour and
materials.
4. Consider a public relations plan including advertising and editorial
placement, participation in conferences and trade shows, media campaign,
direct mail and special events.
5. Encourage joint marketing efforts with outside groups such as real estate
brokers, developers, utilities, Visitors and Convention Bureau and other
economic development groups.
6. Increase local and regional business and citizen awareness of economic
development goals and activities.
Adopted - March 22, 1993
Amended - January 24, 1994
Formerly F-28
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