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Home My WebLink AboutCC Min 2019-06-10 Special City Council Budget WorkshopSeal Beach, California June 10, 2019 The City Council met in a Special City Council Budget Workshop — General Fund/Capital Improvement Projects (CIP) at 5:33 p.m. in the City Council Chambers. Mayor Pro Tem Sustarsic led the Pledge of Allegiance. ROLL CALL Present: Mayor Moore Council Members: Varipapa, Kalmick, Massa-Lavitt, Sustarsic Absent: None City Staff: Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Chief Joe Miller, Seal Beach Police Department Chief Joe Bailey, Marine Safety/Lifeguard Victoria L. Beatley, Director of Finance/City Treasurer Steve Myrter, P.E., Director of Public Works Steven Fowler, Interim Director of Community Development Gloria D. Harper, City Clerk Alayna Hoang, Finance Manager PUBLIC COMMENTS Mayor Moore opened public comments. Speakers: Jerry Moreland, Matthew Carb, Robert Goldberg, Elizabeth Kane, Jim Brady, Bruce Bennett, Joyce Ross-Parque and Carla Watson. Mayor Moore closed public comments. CITY MANAGER REPORT City Manager Jill Ingram gave an overview of the proceedings for tonight's meeting and called on Public Works Director Steve Myrter to provide the CIP presentation. BUDGET WORKSHOP Director of Public Works Steve Myrter provided the 2019-2020 Capital Improvement Project (CIP) Budget PowerPoint presentation and answered questions. Mayor Moore requested that the discussion focus on City-wide Technology and Main Street Revitalization. Council Members asked questions, offered comments, discussed and received clarification regarding City-wide Technology and Main Street Revitalization. Mayor Pro Tem Sustarsic moved, second by Mayor Moore to accept the condensed version of the Main Street Revitalization Project revising the budget from $1,000,000 to $510,000. Mayor Moore recessed the Budget Workshop at 6:45 pm to reconvene after the Regular City Council meeting at 7:00 pm. Mayor Moore reconvened the Budget Workshop at 8:15 pm. ROLL CALL Present: Mayor Moore Council Members: Varipapa, Kalmick, Massa-Lavitt, Sustarsic Absent: None City Staff: Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Chief Joe Miller, Seal Beach Police Department Chief Joe Bailey, Marine Safety/Lifeguard Victoria L. Beatley, Director of Finance/City Treasurer Steve Myrter, P.E., Director of Public Works Steven Fowler, Interim Director of Community Development Gloria D. Harper, City Clerk Alayna Hoang, Finance Manager Mayor Moore requested that the discussion continue with the City-wide Technology component. Assistant City Manager Patrick Gallegos gave a brief overview of the City-wide Technology project, suggested phasing in the security upgrades and responded to questions. Council Members asked questions, offered comments, discussed and received clarification regarding the City-wide Technology project. Mayor Moore suggested decreasing the $60,000 for Security upgrades to $8,700 and approve $150,000 for an Information Technology (IT) Consultant for a comprehensive assessment for a recommendation on the website. Mayor Moore also suggested the removal of $20,000 for the IT plan as the comprehensive assessment will include an IT plan. Chief Joe Miller provided a brief overview and background on the body cameras, in car video, audio and any redactions associated with the use of the body cameras and the fixed License Plate Readers (LPRs). Assistant City Manager Patrick Gallegos gave a brief overview of the Technology projects for the Police Department and responded to questions. City Attorney Steele reported that state law requires a Privacy Policy for use of LPRs. Mayor Moore requested more information about the Marine Safety Tower Computer Aided Design (CAD) system. Chief Joe Bailey gave a brief overview about the CAD system and Electronic Patient Care Reports (ePCR) and responded to questions. City Manager Jill Ingram gave an overview of the General Fund presentation and called on the Director of Finance/City Treasurer Victoria Beatley to provide an overview. Director of Finance/City Treasurer Victoria Beatley summarized the following: Mayor's recommended reductions; proposed changes based on the Mayor's recommended 10% reductions; and staffs recommendation. City Manager Jill Ingram reassured Council about the level of detail staff have gone through in an effort to fine tune the budget. Additionally, she suggested staggering the hiring of the funded positions at three -fourth of the year to achieve some initial cost savings, with the exception of hiring a Community Development Director and a full-time Mechanic. She maintained the importance of leaving the option to hire an Executive Recruiter as an additional resource in the event there is a vacancy, which would allow the City to recruit and compete for candidates with the expertise needed to fill the vacancy. Council Members asked questions, offered comments, discussed and received clarification regarding the General Fund Summary and Capital Improvement Projects (CIP) Draft Budget. A dialogue ensued between Finance Director/City Treasurer Victoria Beatley, Deputy Public Works Director/Engineer Iris Lee and Recreation Manager Tim Kelsey. Mayor Moore requested that staff review the Supplemental Communication submitted by Elizabeth Kane. City Manager Jill Ingram and Finance Director/City Treasurer Victoria Beatley agreed to review the information and meet with Elizabeth Kane. Finance Director/City Treasurer Victoria Beatley assured Council that additional changes and recommendations can be made at the June 24, 2019 public hearing. City Attorney Craig Steele informed Council that the City can make changes to the budget at the public hearing. Mayor Moore questioned whether the street sweeping schedule for the 100 -block and Ocean Avenue could be adjusted from two times per week to one time per week. City Manager Jill Ingram informed Council that the idea has been evaluated and will be evaluated further and addressed at a latehime. Mayor Pro Tem Sustarsic requested additional information on eliminating the mailing of the quarterly Recreation guide; and questioned the $8,000 Election costs in the City Clerk's budget. A dialogue ensued between Mayor Pro Tem Sustarsic and Finance Director/City Treasurer Victoria Beatley. Finance Director/City Treasurer Victoria Beatley asked clarifying questions regarding adjustments to be made to the budget. A dialogue ensued between Mayor Moore and Finance Director/City Treasurer Victoria Beatley. City Manager Jill Ingram suggested that staff take the directions from tonight's meeting and bring that information back to the Council at the June 24, 2019 public hearing. City Attorney Craig Steele informed Council that changes can be made to the budget at the public hearing. Council Member Varipapa thanked and commended staff for their hard work on the budget; and suggested a new budget schedule for next year as well as an update on current year's budget with expenditures to date as early as April. Council Member Kalmick concurred with Council Member Varipapa's recommendations and suggested adding workshops to include the public involvement. Mayor Pro Tem Sustarsic and Council Member Massa-Lavitt also concurred with Council Member Varipapa and Kalmick's recommendations. Mayor Moore concurred with Council Members recommendations and requested that additional components to be added to next year's budget process. Finance Director/City Treasurer Victoria Beatley presented the model line chart versus bar chart along with the inflators requested by Mayor Moore. PUBLIC COMMENTS Mayor Moore opened public comments. Speakers: Jim Brady, Bruce Bennett and Elizabeth Kane. Mayor Moore closed public comments. ADJOURNMENT Mayor Moore adjourned the meeting at 10:00 p.m. to Monday, June 24, 2019 at 5:30 p.m. to meet in closed session, if deemed necessary. Gloria D.4iarper, City Clerk e!iWWIII-f City of Seal Beach Approved: Thomas Moore, Mayor Attested: oria D. HarW, City Clerk 41