HomeMy WebLinkAboutAgenda Item: Grant Funding from the California Office of Traffic Safety t-
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"April 24, 2000 9
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AGENDA REPORT
To: Mayor Yost and Members of the City Council
Via: Keith R. Till, City Manager
From: Michael F. Sellers, Chief of Police
Subject: GRANT FUNDING FROM THE CALIFORNIA OFFICE OF
TRAFFIC SAFETY
SUMMARY OF REQUEST
In January 1999, the City of Seal Beach submitted a proposal for multi jurisdictional (Seal
Beach, Los Alamitos and Cypress) grant funding through the Office of Traffic Safety. This grant
was written in order to create a comprehensive traffic program to reduce fatal and injury traffic
collisions in the three cities. The major cause of injury and fatal collisions in the City of Seal
Beach is excessive speed and the secondary cause is impaired driving (alcohol and/or drugs).
The City of Los Alamitos and the City of Cypress experience the same type of primary collision
factors as the leading cause of fatal and injury collisions. This grant has now been approved for
implementation and appropriate funds have been allocated for use by the cities of Seal Beach,
Cypress, and Los Alamitos.
BACKGROUND
The basis of the grant is to provide funding over a two-year period for equipment and personnel.
It includes motorcycles, a radar speed trailer, hand held laser radar devices, a multi-purpose
checkpoint trailer, and 1 (one) Officer for the City of Seal Beach and 1 (one) Officer for the City
of Los Alamitos. Without these grant funds, the budgets of the three applicant cities,
individually or combined, cannot support the efforts to purchase the needed equipment or fund
the personnel necessary to embark on an aggressive educational and enforcement program which
would become self-sustaining in order to reduce fatal and injury traffic collisions in the three
cities.
Research for this grant also revealed that in addition to impaired and speeding drivers another
factor played into the number of accidents occurring in each of the three cities. Drivers with
suspended or revoked licenses are more frequently involved in fatal or injury accidents. State
statistics show unlicensed drivers are involved in four times more fatal collisions and six times
more injury collisions than licensed drivers.
Agenda Item
In 1994, the State of California enacted the Safe Streets Act (AB3148, Chapter 1133). The main
focus of this act is to remove the unlicensed, suspended and revoked license drivers from the
public roadways. The act allows for the impoundment and possible forfeiture of vehicles being
driven by those persons. This act further allows the agency to establish a fund for cost recovery
from the unlicensed, suspended or revoked licensed drivers for the actual costs incurred. This
fund is to be used to continue any established program for removing the habitual offender from
the roadways.
The grant proposal requires all three cities to establish specific funding programs that would
sustain the enforcement and education elements of the grant to reduce fatal and injury traffic
collisions. To offset the ongoing costs of these enforcement and education efforts, revenue
generated by vehicle impound release fees are deposited in an internal Traffic Offender Fund,
which is then used to continue the traffic grant efforts. This Traffic Offender Fund would enable
the cities to continue the programs as established in the grant.
The grant requires that the driver of a vehicle that is stored under the 30 day impound laws
would pay a release fee that will be deposited in the Traffic Offender Fund to allow cost
recovery for the impounding agency. The minimum fee, as mandated by the grant and allowed
by state law, is $100.00. A study was conducted to ascertain the average cost to the City of Seal
Beach for the processing and impounding of a vehicle. The study showed an average cost to the
City of Seal Beach to be $127.00. Attachment B shows how this fee was calculated. Attachment
C is a fee survey of comparable charges in Orange and Los Angeles County.
The Seal Beach Police Department does not currently impound vehicles for the 30-day period
authorized by the California Vehicle Code, section 14602.6(a). The City of Seal Beach currently
uses four tow companies on a rotational basis. Utilization of the 30-day impound law, and the
expiration of the current tow contracts, require the City to review existing guidelines for the
impounding of vehicles for 30 days. The Police Department needs to request formal proposals
from existing as well as other tow companies to meet the requirements for the 30-day impounds.
This will enable the City to closely track and safeguard those vehicles that have been impounded.
The equipment obtained through the grant would become the property of the City of Seal Beach
and would be maintained and utilized for the continuance of the program, through the specific
fund created for that purpose (Traffic Offender Fund). This equipment would be shared with the
three agencies.
The grant as proposed by the Office of Traffic Safety, provides funds in the amount of
$417,684.00, and is to be utilized over a 27-month period of time. The funds provide for the
City of Seal Beach to hire one officer to be utilized as a motorcycle traffic safety officer for the
enforcement and education portions of the grant. The grant will pay 100% of the salary for the
first year and 50% of the salary for the second year. At the end of the grant period there should
be sufficient funding generated through court fees to pay for the continuation of the officer's
salary.
2
Agenda Item
The grant funds will also enable the three cities to conduct 16 DUI/DL checkpoints during the
grant period, and purchase the materials necessary for the success of the program.
To receive these grant funds the Office of Traffic Safety requires the City Council to adopt a
resolution agreeing to support the grant goals in their entirety. This resolution can also establish
the required Traffic Offender Fund including the aforementioned fees.
FISCAL IMPACT
In the first year of the grant period, all expenses for the Officer hired under this proposal will be
paid for by grant funds.
During the second grant year, the city will be responsible for 50% of the Officer's salary. This
would be an approximate $33,000.00 cost to the city. Court fees generated by citations written
for unlicensed, suspended or revoked drivers license violations will offset this cost.
Ongoing equipment replacement and maintenance costs will be offset by the Traffic Offender
Fund.
Additionally with the speed trailer as part of the grant proposal, the Engineering Department will
be able to do comprehensive and accurate traffic studies. Through the grant, the city will receive
$65,000.00 in equipment and the ability to serve the traffic needs of the community in a way that
could not be done without this technology.
SUMMARY
The City of Seal Beach will realize improved traffic safety throughout the community and an
anticipated reduction in fatal and injury collisions. Additionally, we will have the necessary
equipment and funding to continue an educational and enforcement program that will be
beneficial in the years to come.
3
Agenda Item
RECOMMENDATION
It is recommended that the City Council:
• Adopt the attached resolution to approve acceptance of the grant in its entirety for the benefit
of the community and establish a Traffic Offender Fund and related fees to continue the
program at the expiration of the grant;
• Authorize the Police Department to solicit requests for proposals to establish a new tow
rotation, based on the specific needs of the Police Department, from local tow companies.
Michael F. Sellers, Chief of Police
NOTED AND APPROVED
i
•\ /
Keith R. Till, City Manager
Attachments:
A. O.T.S. Grant
B. 30 Impound Fee Calculations
C. Fee survey of tow fees for Orange and L.A. County
D. R.F.P. for tow operations
E. Resolution
4
•
A;coholic Beverage Control Department of Motor Vehicles
Department of Real Estate
Department of Corporations Office of Real Estate Appraisers
Capartnia of FinancialInstitutions Stephen P.Teale Data Center
California Highway Patrol Office of Safety
California Housing Finance Agency Department of Office
of Trafficn Safety
s)
Department of Housing&Community Development
GRAY DAVIS STATE OF CALIFORNIA
Governor .n
MARIA CONTRERAS-SWEET
Secretary `f ^
BUSINESS, TRANSPORTATION AND HOUSING AGENCY
March 23, 2000
Richard P. Ransdell, Sergeant
Seal Beach Traffic Division
City of Seai Beach
911 Seal Beach Boulevard
Seal Beach,CA 90740
RE: Project No. PT0059
(West Cities Traffic Safety Program)
Dear Sergeant Ransdell:
On behalf of Governor Gray Davis. congratulations on receiving final approval of your traffic safety grant as
part of California's Traffic Safety Program.
Traffic safety has long played a vital role in the health and prosperity of our great state. Our safe and livable
communities,our vibrant economy,and our unparalleled natural environment all depend on the safe,unfettered
movement of people, goods and services throughout the state.
We are excited by the innovative and results-driven program you will be implementing in the next year and
assure you that the Business, Transportation and Housing Agency, and its Office of Traffic Safety(OTS),are
committed to helping you achieve success. Your success benefits all Californians.
Governor Davis recognizes that it is, in large measure,through the dedication of traffic safety professionals and
advocates like yourself that we will continue to save lives and reduce injuries on California roads.
Together we will lead California into the 21st Century as an undisputed leader in traffic safety.
Sinc rely,
i r
11/111
MARIA C TRERAS- EET
Secretary
Enclosures
cc: Michael F. Sellers,Chief of Police,City of Seal Beach
Pamela Arends-King, Administrative Services Director,City of Seal Beach
OTS Director's Office
980 9th Street, Suite 2450 Sacramento.95814-2719 (916)323-5400 1-800-924-2842 FAX(916)323-5440
State of California aPROJECT NUMBER
• d's¢; "��-���� Business. Transportation & Housing Agency
" �. PT0059
OFFICE OF TRAFFIC SAFETY
PAGE 1 (To be completed by applicant Agency)
PROJECT TITLE
West Cities Traffic Safety Program
NAME OF APPLICANT AGENCY 4. PROJECT PERIOD
CITY OF SEAL BEACH Month—Day-Year
From: 4/1/00
AGENCY UNIT TO HANDLE PROJECT
Seal Beach Traffic Division To: 6/30102
. PROJECT DESCRIPTION (Summarize the project plan covering the objectives,method of procedures.evaluation,and end product
in approximately 100 words. Space is limited to l 1 lines.
:he Nest Cities Traffic Program is an innovative multi agency, multi faceted program designed to target driving
order the influence, child restraint 1 seat belt violations. unlicensed. suspended or revoked licensed drivers,to
nciude targeted speed enforcement. formuiate a 30 day impound program. provide public awarness,provide
education through the various media venues. The public awareness campaigns will be targeting the local
populace of all three cities. These programs cannot be provided by any one of the three cities due to manpower
Ind budgetary constraints. This program will give all three cities a foundation upon which to build their future
programs and to continue the projects after the grant expires.
6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ $417,297.00
7. APPROVAL SIGNATURES
A. PROJECT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY
(562)799-4100 PHONE (562)799-4100
NAME: Richard P. Ransdell PHONE NAME: Michael F.Sellers
TITLE: Sergeant
FAX: (562)493-0634 TITLE: Chief of Police FAX: (562)7994100
911 Seal Beach Blvd.
ADDREss: 911 Seal Beach Blvd. ADDRESS: Seal Beach,CA 90740
Seal Beach,CA 90740
llotiria• con E-MAIL:
E-MAIL: S�
( ,/ Jai" _ ,vJ GUS `l . gyp -,,, 03-0/ -400 n
_44
(Signature) (Date) (Signature) (D)
C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICIAL AUTHORIZED TO RECEIVE PAYM1Qii'S
NAME: PAMELA ARENDS-KING PHONE (562)431-2527 NAME: Treasurer,City of Seal Beach
Administrative Services
FAX:
TITLE: Director
ADDRESS: 211 8th Street
ADDRESS: 211 8th Street Seal Beach.CA 90740 Beach,CA 90740
E-MAIL:
� a/huh? 44-*—v 3f, /Db
(Signature) (bole)
SCHEDULE A
PROJECT No: PT0059
PROJECT DESCRIPTION PAGE 1
BACKGROUND
A.GENERAL CHARACTERISTICS(so Li
Seal Beacn:
The City of Seal Beach is a small. full-service municipality, 11 square miles in size. The City is located in
the northwest area of Orange County and borders the City of Long Beach. which is in the County of Los
Angeies. The population of Seal Beach is approximately 27.000 (1990 census). The daily service population
brings an additional 15.000 persons. Seal Beach has one elementary school grades K-5. with 850 students.
Los Alamitos:
The City of Los Alamitos is also a full-service municipality of 4.3 square miles in size. located on the
northern border of Seal Beach and bordered on the east by the City of Cypress. The current population is
12.000 (1990 census). The daily service population adds an additional 45.000 persons. due to the industrial
service companies. Los Alamitos General Hospital. as wen as the shopping centers.
Cypress:
Cypress is a full-service municipaiity 11 square miles in size, bordered by the Cities of Buena Park,Los
Alamitos and Garden Grove. The population of Cypress is approximately 48.000. The daily service
population brings an additional 40-45.000 persons. due to the 800 acre business park. The City of Cypress is
also home to the Los Alamitos Race Track (horse racing) which has an annual attendance of 1 million.
B. STREET AND HIGHWAYS(so2(
Seal Beach:
There are 49 miles of roadway through the city, not including the non-dedicated alleys, and the Leisure
World or Surfside Colony which are private gated communities. Both of these communities are serviced by
the Police Department but the roadways are not maintained by the City. There are four main arterial routes
that flow through the city and are heavily travelled. These thoroughfares run parallel to the main freeways
between Orange and Los Angeles counties. These routes are the San Diego Freeway ( I-405), Pacific Coast
Highway (SR-1), Seal Beach Blvd.. and Westminster Avenue. Daily travel through the City is estimated to
be 250.000 vehicles.
Los Alamitos:
There are 28 miles of roadway in the City, not including non dedicated alleys. A 1993 traffic survey revealed
that the four main arterial roadways through Los Alamitos averaged 205,000 vehicles per day.
Cypress:
The City of Cypress has 115 miles of roadway in the city. The city is surrounded by four major freeways
(SR22. 1-405, SR-91 and 1-605 ) there are three major arteries, four primary highways and seven secondary
arterial roadways. When a major traffic collision occurs on any of the freeways the traffic is diverted to the
streets of Cypress as alternate routes. This diversion of traffic during the weekdays is frequent and is a major
problem for the city streets.
Revised: 02/281/00
OTS-38b(Rev 10/99)
•
SCHEDULE A
PROJECT No: PT0059
PROJECT DESCRIPTION PAGE 2
. OPERATING DEPARTMtENTSlso�i
Seal Beach:
The Police Department has an authorized sworn personnel strength of 35. this is down considerably from an
authorized strength of 41 in 1990. The present department consists of: 1 Chief. 2 Captains. 7 Sergeants,4
Detectives . 3 Motor Officers. 1 Drug Education i Crime Prevention Officer. 1 Community Policing
Coordinator, and 16 Patrol Officers. In 1995 the Police Department began a Reserve Corps which has 6
members. The non-sworn personnel consist of 1 Records Supervisor. 2 Records Clerks.1 Secretary to the
Chief. 1 Clerk Typist, 2 Animal Control Officers. 4 full time and one part time Community Service Officers,
one of the Community Service Officers is assigned as a Property Officer. 5 seasonal Crossing Guards and a
Senior Volunteer Organization with 45 members that serve as traffic/ crowd control and man the two
Community Safety Buildings. (one motor officer was added from the traffic revenue fund in July of 1999,
this was after the origional RFP was sent to OTS. Further additions are to the rank of Corporal, of the 16
Patrol Officers. 6 are Corporals.)
Los Alamitos:
The Police Department has an authorized strength of 24 Sworn Officers. The present structure consists of: I
Chief. 1 Captain, 1 Administartive Sergeant. 3 Investigators, 4 shift supervisors and 14 Patrol Officers. Non-
Sworn personnel consist of 1 Secretary to the Chief of Police, 5 seasonal Crossing Guards, 3 Police Aides,
and 2 Police Cadets.The Reserve Officer program has 7 Reserves with an authorized strength of 15.
Cypress:
The Police Department has an authorized strength of 56 sworn personnel.The present sworn personnel
consist of. 1 Chief, 1 Captain. 2 Lieutenants. 8 Patrol Sergeants, 3 Administrative Sergeants, 1 DARE
Officer. 7 Corporals, 6 Investigators. 25 Patrol Officers and 2 Motor Officers. The non-sworn personnel are 1
Secretary to the Chief, 2 Jail/Property Officers. 4 Service Officers. 1 Information Systems Specialist,2
Office Specialists,One Support Supervisor.2 Court Liaison. 2 Records Clerks. 3 Office Assistants, 11 Police
Aides. and 4 Reserve Officers.
D.EXISTING SYSTEMS(so4)
All three applicant cities participate in the SWITRS program.
Seal Beach:
There are 3 Motor Officers and 1 Traffic Officer(assigned to Patrol). The primary duties of these officers is
traffic inforcement and collision investigation. Due to the downsizing of the department these officers are
used to suppliment patrol deployment. The Drug Education/Crime Prevention Officer has a weekly cable
television show that gives public service announcements on driving under the influence, seat belt use,child
seat safety, and bicycle safety. This officer also teaches the S.A.N.E. program for the Los Alamitos School
district, which encompasses the school population of Seal Beach, Los Alamitos and portions of the Rossmoor
Community (a county area). This officer also attends the local service organization meetings and imparts the
safety information to these groups. The Senior Volunteer Program staff assist with traffic and crowd control
at the various city activities.
ryre_igh Mom I WW1 Revised: 02118100
SCHEDULE A
PROJECT NO: PT0059
PROJECT DESCRIPTION PAGE 3
Existing System: t continued 1
Los Alamitos:
The Police Department does not have a dedicated traffic program and all collisions are handeled by the patrol
officers. Traffic supervision duties are ^andeied by the Traffic Sergeant as an ancillary duty to his patrol
supervision. The traffic education program is handeled by the Patrol Officers on a "time available" basis.
Traffic analysis is handeled by the Traffic Sergeant and the statistics are compiled by hand.
Cypress:
The 2 Motorcycle Officers are the primary traffic enforcement and collision investigators. Due to a shortage
of personnel they are utilized on many occasions to supplement the patrol deployment. Traffic analysis is
handled by the Traffic Sergeant that also has an ancillary assignment to the patrol division, as well as Jail
supervision. The City has a radar speed trailer that is regularly deployed as a speed deterrent.
Communications:
The dispatch functions for the three c:ties is handled by a joint powers dispatch center that is housed at the
Seal Beach Police Department. The West Cities Communication Project gives all three applicant cities the
ability to offer immediate aid with depioyment for any major activity such as a fatal collision that would
limit deployment for calls for service.
PROBLEM STATEMENT
All three cities have experienced basically the same primary collision factor for the majority of their traffic
collisions,this being excessive speed. None of the three applicant cities have the proper equipment to conduct
checkpoints (no signs,no trailer or generators for lighting, etc. ) The lack of overtime funding is another
problem that is common in all three cities.
Seal Beach:
A Traffic Safety Evaluation Enforcement and Engineering analysis,completed in March of 1996 by the
University of California,shows that the city street system is antiquated and that the original planning of the
streets took advantage of the natural terrain, creating various acute angled intersections and increased the
potential of vehicular conflict and restricted sight distances, especially for the elderly with reduced neck and
back flexibility (the Leisure World Community has a population of approximately 7,000 seniors over 55 years
of age). Traffic volume is increased by three geometric design multi-lane regional arterials, Seal Beach Blvd.
(35,000 adt),Westminster Ave, (23,000 adt) and SR-1 (Pacific Coast Highway ) carrying through traffe
between Long Beach and Huntington Beach(47,000 adt.). SR-1 is maintained by Cal-Trans and the
responsibility for traffic enforcement and collision investigation is the jurisdiction of the Seal Beach Police
Department. Two freeways SR-22 and 1-405 bisect the northern section of the city east/west and is documented
in the Guinness book of world Records as the most traveled roadway in the world.
Statewide comparisons based on the SWITRS reports the city ranks 79/101 by vehicle miles in group D.The
city ranks 5 8/101 by population ranking and in DUI arrests we rank 3 91/429 ranked cities. The enforcement
index for the past 3 years is an average of 58.62.The ideal average according to the Northwestern Traffic
institute is between 35/40.
The Northwestern Traffic Institute has taught for a number of years that there should be a minimum of 20
hazardous citations per traffic collision to sustain a threshold of an effective traffic safety program.
Revised: 02P2El0o
tyre zit./Dam, x!1/991
SCHEDULE A
PROJECT No: PT0059
PROJECT DESCRIPTION PAGE 4
roblem Statement: (continued)
,tatfing Comparisons:
he National Police Agency average:
;worn officers per 1.000 inhabitants 2.2
Total police employees per 1,000 inhabitants :.1
Che California Municipal Police Agency average excluding Sheriffs offices is 1.7
'acific region by population group:
;worn officers per 1,000 inhabitants
Dyer 250.000 1.9
100.000 to 249.000 1.4
50.000 to 99.999 1.3
25,000 to 49.999 1.4
10,000 to 24,999 1.6
under 10,000 3.1
Average: 1.7
The Seal Beach Police Department has 1.16 (excluding the dedicated traffic officers)officers per 1,000
residents the national ideal is 1.7. The department based on the comparison, should have 47 sworn officers or an
additional 12 positions.
The department was automated in 1995 with the establishment of the West Cities Communications project and
gave us an RMS/CAD system which allows for a more accurate recordation of the statistics.
There has not been an established formai 30 day impound program. and a traffic offender fund has not been
impiemented
The City experiences an average summer population increase of 10,000 persons per day, due to beach use.
The estimated number of licensed drivers in the city is 63%and a great number of these drivers are over 55 due
to the Leisure World Community which has an estimated population of 7,000.
There are 61 alcohol related businesses in the city, equating to one distributor for each 439 residents of the city.
In 1997 unsafe speed contributed to 65%of the injury collisions in the city, 76%of the property damage
collisions were speed related. According to the 1997 SWITRS annual report 26.6%of the fatal and injury
collisions, speed was the primary collision factor. This places Seal Beach at 3 times the state average.Driving
Under the Influence was the primary collision factor in 6.15% of fatal and injury collisions and 14%of the
property damage collisions. In Orange County, Seal Beach was the third highest in alcohol related collisions.
Revised: 02/28!00
(Tc.'3Rh(Rev 10/991
•
SCHEDULE A
PROJECT NO: PT0059
PROJECT DESCRIPTION PAGE 5
-oblem Statement: (continued)
recent survey of the traffic citations indicated that there has been a significant drop in seat belt citations
idicating a higher compliance rate 1996-493 cites. 1997-200 cites. 1998-281 cites. Enforcement efforts and
fficer assignments did not change during this time period. The Citations for drivers license violations were
:latively stable. DUI arrests for the past three years were 1996-311. 1997-140. 1998-178, the 23153 cvc arrests
icreased from 1996-0, 1997-1. 1998-3 arrests.
,os Alamitos:
Jnsafe speed accounted for 50% of the hazardous citations in 1996, 37% in 1997 and 28% in 1998.The
.ecrease in citations is primarily due to an increase of traffic volume makes enforcement in a patrol car more
ifficuit. This is further complicated by not having a dedicated traffic officer, nor a motor officer to go through
he congested streets.
there are seven schools in the city with approximately 6,000 students. If 75% of the students walk or ride a
ricycle that would place 4,500 juveniles on the roadways during peak traffic hours.
Driving under the influence arrests increased 19% in 1998 from the number of arrests in 1996, and 76%from
he number of arrests in 1997. Driving under the influence was the primary collision factor from 1 % in 1996 to
1.5% in 1997 and 2.5% in 1998. The average BAC was .16%.
There are approximately 30 alcohol related businesses in the city of Los Alamitos. This equates to one alcohol
related business for each 400 residents.
There was a 44% increase of reported traffic collisions from 1997 to 1998.
The intersection of Los Alamitos Boulevard and Katella Avenue was rated as the fifth busiest intersection in all
of Orange County according to a study conducted by the Orange County Register.
Approximately 80% of the traffic collisions within the city occur between the hours of 7:00 a.m. and 7:00 p.m.
which coincides with the prime commuter hours through the city.
Based on a non-scientific study the bicycle helmet compliance is 60% for those riders under the age of 18.
Due to the Los Alamitos Horse Race Track located in Cypress.the main thoroughfare from the 605 freeway is
Katella Avenue. This places a large portion of the 1 million yearly visitors to the track on Katella Avenue.It is
estimated that 75%of these track spectators use Katella Avenue to reach Los Alamitos Race Track.
Cypress:
Unsafe speed accounted for more than 50% of the citations issued in 1998. Of the 3204 Hazardous citations
written in 1998-215 were for license violations. The OTS rankings for the City of Cypress is 78/101 by vehicle
miles and 49/101 by population.
In 1996 there were 199 arrests for DUI. 1997-179 arrests and 1998-143 for DUI.This drop can be attributed to
the lack of available manpower to concentrate on the DUI problem.
[cavi 02/28/00
OTS-38b(Rev 10/99)
SCHEDULE A
PROJECT No: PT0059
PROJECT DESCRIPTION PAGE 6
-obietn statement: (continued )
were are 22 alcohol related businesses in Cypress which equates to one for every 2.182 residents.
he Los Alamitos Race Track(horse racing) located within the city, can draw 3.000 spectators per day. Since
cohol is sold at the race track.this is a definite contributory factor to the DUI problem.
he radar speed trailer (not computerized) is placed in various locations within the city but is not monitored,
terefore the effectiveness cannot be measured.
here nas been a drop in hazardous citations issued from 4.278 in 1996 to 3.204 in 1998. This has been
rimariiy due to the motor officers being utilized in patrol deployment.
:he total student population in Cypress is approximately 29.285 including the community college students.If
'5% of the elementary grades(4.776 students) either walks or rides a bike to school. that places 3,582 juveniles
)n the city streets during the peak commuter hours.
the Office of Traffic Safety rankings show the City of Cypress with a composite total in fatal and injury
:ollisions at 76/100 by vehicle miles and 47 100 in their population group.
The department does not have a comprehensive impoundment program and therefore does not have the
statistical data for the 30 day impounds.
Seal Beach: (1998)
OTS Safety Rankings: NCIC 3020 Yr:1998 County: Orange Group:D Pop. (avg) 26.650 DVMT 290,200
By veh. Miles By Population
TOTALS Statewide Pop. Grp. Statewide By Grp.
Fatal and Injury Collision Type:
Total Fatal and Injury 66 397 92/101 333 82/101
' Alcohol Involved 7 343 81/101 299 67/101
Speed Related 30 197 51/101 134 30/101
Night time 6 355 92/101 309 75/101
Hit and Run 3 359 91/101 351 86/101
HBD Driver<21 0 411 93/101 380 101/101
HBD Driver 21-34 3 272 71/101 233 52/101
Composite
324 79/101 250 58/101
DUI Arrest: 229 1.43% 400 93/101
Revised 02128/00
nrc_1nti IR pi/ 1(ll991
SCHEDULE A
PROJECT No: PT0059
PROJECT DESCRIPTION PAGE 7
?robiem Statement: (continued)
Los Alamitos: ( 1998)
OTS Safety Rankings: ?NIC 3013 Y:11998 County: Orange Group: E Pop. (avg.)11.800 DVMT 260,900
By veh. Miles By Population
TOTALS Statewide Pop. Grp. Statewide By Grp.
Fatal and Injury Collision Type:
Total Fatal and Injury 68 381 73/99 74 14/99
Alcohol Involved 7 327 72/99 76 20/99
Speed Related 15 322 60/99 104 19/99
Nighttime 6 342 67/99 120 16/99
Hit and Run 4 331 67/99 173 27/99
HBD Driver <21 1 165 43/99 58 24/99
• HBD Driver 21-34 0 371 79/99 412 99/99
Composite 379 73/99 119 19/99
DUI Arrest: 61 0.86% 314 57/99
Cypress: (1998)
OTS Safety Rankings: NCIC 3005 Y7:1998 County: Orange: Group D Pop.(avg): 47.650 DVMT: 564.300
By veh. Miles By Population
TOTALS Statewide Pop. Grp. Statewide By Grp.
Fatal and Injury Collision Type:
Total Fatal and Injury 172 343 78/101 227 49/101
Alcohol Involved 9 377 92/101 348 84/101
Speed Related 46 252 61/101 171 42/101
Nighttime 10 365 95/101 322 79/101
Hit and Run 13 280 68/101 223 52/101
HBD Driver<21 1 239 65/101 229 66/101
HBD Driver 21-34 3 320 85/101 310 79/101
Composite 348 87/101 264 62/101
DUI Arrest: 178 0.62% 238 54/101
Revise* 02128100
OTS-38b(Rev 10/99)
SCHEDULE A
PROJECT No: PT0059
PROJECT DESCRIPTION PAGE 8
ATTEMPTS TO SOLVE THE PROBLEM
All three of the applicant cities have followed basically the same patterns in an attempt to solve the problem.
In 1998. a tri-city DUI checkpoint was conducted and had favorable results. The overtime budgets and
deployment in the three cities has not allowed any other checkpoints to take place.
The City of Seal Beach had obtained 4 PASS devices from a federal grant in November of 1994 and all field
personnel have been trained in their use and take at least one into the field per shift. The SANE Officer
conducts traffic related discussions on his cable show.
In 1993 the Cities of Seal Beach. Signal Hill and Los Alamitos were part of a very successful grant that was
funded by OTS. At the end of the grant the City of Signal Hill kept the DUI trailer that they had obtained from a
grant in 1991. That trailer by virtue of age and design has outlived its usefulness and is not viable to use for
future checkpoints.
The three Motor Officers for Seal Beach average 8 citations each per day and if dedicated solely to traffic
enforcement would have at least 1.5 it mreateror O-15 ntunbers�f dedicated to traffic ratherns per day. The night� than beingpart of
c car averages
35/40 citations per month and again would have g
the patrol deployment.
The Seal Beach Police Department has purchased three L.T.I. Ultra-Lite laser radar for the motors,and that has
given them greater latitude for their speed enforcement.
The bicycle cite program for Seal Beach.was started two years ago and is on-going. The minor violator is given
a notice to appear with a parent at the Police Department for a training class on bicycle safety, should the minor
fail to attend the citation is forwarded to the court for normal prosecution.
The 33 alive program was presented to the Leisure World Community and was accepted well. In the final
quarter of 1998 the department statistics show that 52%of the drivers involved in collisions in our city were
over 64 years of age.
The Departments have participated in the Lights on For Life, Red Ribbon Week, Operation ABC and other
NHTSA sponsored programs as often as the manpower allowed.
The City of Los Alamitos has participated in one multi-city DUI checkpoint and without a dedicated traffic
officer has a difficult time in curtailing their traffic problem. They have one PASS device which is used as often
as possible.
The City of Cypress has also participated in two DUI checkpoints over the past four years. The DARE Officer
has taken part in several public service announcements via the local cable channel but limited time and budget
have not allowed this to be an ongoing campaign.
Ravine 02128100
(1TS.3Rb Rev( 10/99)
•
•
•
SCHEDULE A
PROJECT No: PT0059
PROJECT DESCRIPTION PAGE 9
tempts to Solve The Problem: t continued)
nth of the Cypress motor officers are certified child safety seat inspectors and belong to the Buckle-up Baby
isk force of Orange County.
he Police Department has worked with the Cypress Engineering Department to identify the high accident
cations but have not had the available manpower to do selective enforcement at those locations.
he City of Cypress speed radar trailer is deployed frequently to peak public awareness of their speed.
.though there has been a shortage of personnel to conduct DUI check points, the City of Seal Beach has had
ne officer awarded the HADD Centurion award three years in a row and has had 5 officers given the lesser
wards at the City Council meetings. DUI enforcement and speed enforcement have been the main focus of the
-affic division to reduce traffic collisions in the city.
3ROJECT GOALS
of
6 to 60
1. To reduce total fatal and injury collisions
61 for the rom the of Los Alamitos,aand from 172 to998 base year t1�55 for the City of
for the City of Seal Beach. fromCity
Cypress by June 30,2002.
2. To reduce speed related fatal and injury collisions i0% from the calendar 1998 base year of 30 to 27 for
the City of Seal Beach, from 15 to 13 for the City of Los Alamitos,and from 46 to 41 for the City of
Cypress by June 30,2002.
3. To reduce alcohol related fatal and injury collisions 10 % from the calendar 1998 base year of 7 to 6 for the
City of Seal Beach. from 7 to 6 for the City of Los Alamitos. and from 9 to 8 for the City of Cypress by
June 30.2002.
4. To reduce hit and run related fatal and injury collisions 25 % from the calendar 1998 base year of 4 to 3 for
the City of Seal Beach,from 3 to 2 for the City of Los Alamitos, and from 13 to 10 for the City of Cypress
by June 30, 2002.
5. To reduce nighttime(2100-0259HRS) fatal and injury collisions 20%from the calendar 1998 base year of
12 to 10 for the City of Seal Beach. from 6 to 5 for the City of Los Alimitos, and from 10 to 8 for the City of
Cypress by June 30,2002.
6. To increase seatbelt compliance 10 percentage points from the calendar 2000 base year rate of 82%to 92%
for the City of Seal Beach, from 78% to 88% for the City of Los Alamitos, and from 77%to 87%for the
City of Cypress by June 30,2002.
7. To increase child safety seat usage 10 percentage points from the calendar 2000 base year usage of 88%to
98% for the City of Seal Beach. from 82 %to 92% for the City of Los Alamitos, and from 76%to 86%by
June 30,2002.
Rabat 020E100
OTS-38b(Rev 10/99)
SCHEDULE A
PROJECT No: PT0059
PROJECT DESCRIPTION PAGE 10
2OJECT OBJECTIVES
nese objectives are the tasks. activities. or strategies undertaken during the project period to make the goals a
aiity.and to move us closer to our overall goals.
I. To fax OTS (916) 262-2960. at least a month
PPublic Officer and our Program Coordinator(Jeff
c safety event
or program. To address the fax to the OTSubli
Hammond)
2. To conduct a press conference or media event by July 1. 2.000 to kick off the West-Cities Traffic Program
and to publicize the scope of our endeavors.
3. To encourage and invite the local media to highly publicize specific enforcement efforts targeting impaired,
unlicensed drivers and speeding drivers and to report these results in the print media and to announce the
efforts and results in the televised media.
4. To develop a program or contest to encourage educators to assign students to write letters to the editors,
letters to the parents, or essays on traffic safety issues. Winners will be eligible for prizes to be determined.
5. To meet with newspaper editorial boards to promote traffic safety.
6. To meet with local businesses and traffic reporters to use traffic safety "tag lines"
7. To utilize specialty DUI enforcement magnetic signs on police vehicles.
8. To initiate in all three cities a police departmenvneighborhood speed alert program.
To monitor the judicial disposition of child safety seat. seat belt. and suspended or revoked licensed driver
violations. To meet with the Judges to support strict enforcement.
10. To conduct at least 7 traffic safety presentations in all three cities impacting the student population of all
three cities by June 30,2001 and an additional 7 by June 30,2002.
. 11. To conduct at least 5 traffic safety presentations in a l three
e cities
people involved in civic and
community groups by June 30. 2001 and an by June 30,2002
12. To issue at least 7 media releases by June 30. 2001 and an additional 7 by June 30,2002.
13. To develop localized promotional materials to be used as incentive items to encourage participation in
contests and educational programs conducted by the grant team.
14. To make 7 roll call training presentations for DUI, occupant restraint programs by June 30.2001 and an
additional 10 roll call training presentations by June 30. 2002.
15. To establish a mandatory tow policy ( no license, no car,no exceptions)
Revised: 02/18!00
OTS-38b(Rev 10/99)
SCHEDULE A
PROJECT No: PT0059
PROJECT DESCRIPTION PAGE 11
To establish an "administrative tow lee. +ot at least S100.00) to ensure the vehicle impound program will
be seif-sustaining after the grant ends. A separate fund will be established to track funds generated from the
administrative towing fees. These funds can only be used to further the programs goals and objectives and
is subject to an OTS financial audit.
. To increase the total number of vehicles impounded for 30 days by 50% from the calendar 1999 base year
of 208 to 312 by June 30,2001 and an additional 20% to 374 by June 30. 2002 for all three cities.
To increase the number of vehicles impounded for 30 days of drivers with a suspended and/or revoked
license 50% from the calendar base year of 1999 total of 208 to 312 and an additional 20% to 374 by June
30,2002 for all three cities.
). To conduct a minimum of 8 DUI Drivers license (DL) checkpoints by June 30.2001 and an additional 8
DUI I DL checkpoints by June 30. 2002. Eight(8) funded by OTS and eight(8) funded by the three cities
as a contribution to the grant.
The following data will be reported auarteriy on the OTS " quarterly Evaluation Data Form. Schedule C"
A. Vehicles passing through the checkpoints
B. Vehicles screened.
C. DUI Arrests
D. Field sobriety tests
E. Vehicles impounded
F. Criminal arrests.
For combination DUI/DL checkpoints. the department will issue press releases that mention the warning
that drivers licenses will be checked at the checkpoints. In accordance with the Attorney Generals
recommendation the warning signs will include the warning " DUI/DL Checkpoint ahead".
20. To increase DUI arrests by 10% from the calendar 1998.base year total of 371 to 408 for the City of Seal
Beach. from 85 to 94 for the City of Los Alamitos. and from 212 to 233 for the City of Cypress by June 30,
2002
21. To increase hazardous citations by 10% from the base calendar year of 1998 total of 4030 to 4433 for the
City of Seal Beach, from 1276 to i404 for the City of Los Alamitos, and 3204 to 3524 for the City of
Cypress by June 30,2002
22. To measure the grants impact on crime by tracking non-traffic related arrests that are initiated from DUI/
DL checkpoints and/or other grant supported activities
secovered,non-traffic misdemeanor me of the statistics obe collected
arrests,felony
include narcotics, confiscated weapons. stolen vehicle
and misdemeanor warrant arrests.
23.To conduct seatbelt surveys during the months of March and September of each grant year.
24.To conduct child safety seat surveys during the months of March and September of each grant year.
25. To add check boxes to all three cities citations for seatbelt and safety seat violations by December 31,2
000
26. To establish a mandatory written seat belt policy for Law Enforcement personnel with sanctions for non-
compliance
oncompliance by December 31,2000.
Revised: 02/28/00OTS-38b(Rev 10/99)
SCHEDULE A
PROJECT No: PT0059
PROJECT DESCRIPTION PAGE 12
7. To conduct seatbelt/child restraint training for ail patrol divisions of the three cities by December 31,2000
8. To increase Seatbelt citations i 5% ana Child Restraint citations by 3% of the total hazardous cites by June
30. 2002.
19. To adopt the OTS three phase speed controi program. This program includes speed assessment,program
publicity, and automated speed awareness and speed enforcement.
30. To deploy the visible radar display trailer at least four times per week by July 1, 2000.
31. To conduct at least six speed enforcement operations in conjunction with the speed trailer by June 30,2001.
The speed enforcement will be conducted after the motoring public has had an opportunity to view the
trailer and slow to the speed limit or less.
32.To begin sharing the radar trailers computer data with the traffic engineers from each city on a quarterly
basis beginning July 1, 2000.
Nothing in this outline of objectives shall be interpreted as a requirement,formal or informal. that a police
officer involved in the program. issue a specified or predetermined number of citations in the pursuance of the
goals or objectives as stated.
METHOD OF PROCEDURE
Phase 1 —Program Preparation Aprii 1. 2000 July 1, 2000)
c Safety
One Sergeant from the Seal Beach Police Department idgas and methods from the OTS stafftand projece of ct personnelfrom
Traffic Services Safety Seminar to gather
other agencies that will assist in making the program a success.
A recruitment will have begun to hire the two motor officers that will be funded by OTS program grant.
A training format will be designed to train all three departments personnel to outline the goals and methods
of operations for the project.
A schedule of project events and a time line will be developed to attain the goals as set forth for the program
to succeed.
We will contact the news media and develop a procedure of notification and a reporting format to advertise
the program events.
Phase 1 (continued)
Revised: 02l28/00
OTS.38b(Rev 10/99)
SCHEDULE A
PROJECT No: PT0059
PROJECT DESCRIPTION PAGE 13
We will define the responsibilities of each program member and other personnel needed to support the
program.
We will contact support organizations and advise them of our program agenda and solicit their support and
request their attendance at the planned activities.
We will procure the equipment and material for the program.
Enforcement techniques and enforcement guidelines will be established.
Necessary computer data needed to track the goals and results of the program will be developed and a traffic
offender fund will be established through the city councils of the three participating cities. This will include a
minimum release fee for the 30 day impounds of$100.00 or more based on the survey of surrounding
agencies as a guideline.
A formal impoundment procedure will be developed for all three cities to keep tracking and enforcement
uniform.
Develop a procedure and uniform policy for all three cities for the distribution of the child safety seats.
Phase 2 —Implementation (July 1. =0001
During this period we will implement the training and guidelines as established in phase I.
We will have the support in place and verified with the patrol officers of all three participating agencies.
Training will be completed with the grant team to and a schedule of activities for the program will ave been
established to ensure a successful program.
Phase 3 —Implementation of the West Cities Traffic Program (July 1, 2000 to December 31,2000)
Implementation of the West Cities Traffic Program dile�setn lace and forth in the propons as osal.Thelc erica/staffwill
as the tracking
systems will be in place to keep the program o
have been trained to keep the records that are necessary for the reporting of the critical data to the Office of
Traffic Safety.
All uniformed personnel from all three cities will have been instructed in the objectives and goalsof the
CitiesTraffic Safety Program and many will have taken part in the programs activities Those
persons
that have not taken an active as set forthainhe swill chedule oe ff
ed to be involved.
All of the policies and proceduresobjectives will be in place.
Raised: 02/72/00
n rc_im,iD.,I fl/Q
SCHEDULE A-1
PROJECT No.: PT0059
DMINISTRATIVE SUPPORT STATEMENT — xoiain wnat type of priority this protect nas in your turisdiction.
Fhe City Councils of all three will enaorse the aoais and objectives of the program by resolution and by
idgeting the necessary funds for the program. The three Chiefs of Police from the three applicant agencies are
.dicated to the reduction of traffic coiiisions and fully intend to meet or exceed the objectives and goals as set
)rtn in this grant.
AGENCY CONTRIBUTION— Explain what services or funds are being contributed by your agency in support of this project.
The Cities of Seal Beach, Los Alamitos and Cypress will provide the necessary support services necessary for
coordination. administration. and evaluation of the program. the two year contribution will be as follows:
The other added equipment that will be utilized for the grant projects are. Vince & Larry costumes,4 LTI ultra
lite laser devices, one portable printer for
�tcen certifiedeld operations,
child safetyy equipped seatinspectorsblack
2 of which are members of the
Vehicles one
with moving radar for saturation patrols.
Orange County Buckle up Baby Task Force.
Contributed Item % FY-1 FY-2 FY-3
Operations Captain 15% $3,291.00 $9,873.00 $13,167.00
Records Supervisor 15% $1,473.00 $4,419.00 $5,888.00
Vehicle Operation & Maint. x2 100% $10,000.00 $10,000.00 $10,000.00
Salary & Benefits ( 50%2nd Year) 50% $16,995.00 $50,985.00
1 non computerized vis. Disp.Trlr.
100% $10,000.00
6 PASS Devices & Printer 100% $3,000.00 $3,000.00 $3,000.00
Power Point Projector& Program 100% $5,000.00
1998 Blazer Tow Vehicle 100% S30,000.00
Total Agency Contribution $62,764.00 $44,287.00 $83,040.00
Rariseci: mama
(1TC_7Rr IRev IO/99)
SCHEDULE B
PAGE 1
DETAILED BUDGET ESTIMATE
PROJECT NO. PT0059
FISCAL YEAR ESTIMATES
;OST CATEGORY
FY-1 FY-2 I FY-3 FY-4 TOTAL COST
411100 I 1011100 1011/01 TO PROJECT
1 PERSON NEL-COSTSarag- •- '
~ 7-71 9'30100 I 9/30/01 I, 6/30/02
,osrQns_And Salane8
'.Motorcycle Officers 33,090.00
1 montns @ 100%@ $5665 $ =3.990.00
$ '.01,970.00 tOtA70.00
3 montns @ 100%@$5665 18.995.003 montns @ 50%@$5665 $ 6,995.00
S 50.985.00 50
3 montns @ 50%@$5665 985•00
Officer OUI/DL Overtime 27.216.00
(8)checxooints.9 officers.9 hours @$42 5.804.00 13.608.00 6.804.00
''Dispatcner DUI/DL Overtime 2,048.00
(8)checxooints.8 hours @$32 512.00 1,024.00 512.00
Sergeant DUI/DL Overtime 12,744.00
(8)Checxoomts.3 sergeants.9hours @$59 3.186.00 6,372.00 3,186.00
1
total:
44.492.00 139.969.00 61.487.00 248•x.00
,I
$ 3.256.00 I $ 46,396.00 $ 19,884.00
- $ 79538'00
Employee Benefits @ 3996
Category Sub-Total 57,748.00 ( $ 186,365.00 1 $ 81,371.00 $ 314184.00
1'fVE£> E19S=. _ 1,000.00 2,000.00 1,000.00 4.000.00
OTS reiatea conferences
s
a.
r
$ 1,000.00 $ 2,000.00 $ 1,000 00 $ $ 4.000 00.
Category Sub-Total
� • — � • ,.
•4r.4rrAca J��a.,.�==.•1 G =-"- a i- ,..:• - ._ ... - . ..,-.., .. .. _...
Cateaory Sub-Total
OTS-38d(Rev.10/97)
SCHEDULE B
PAGE 2
DETAILED BUDGET ESTIMATE
PROJECT NO. PT0059
FISCAL YEAR ESTIMATES
OST CATEGORY FY-1 FY-2I FY-3 FY-4 TOTAL COST
4/1100 10/1/00 10/1/01 TO PROJECT
r"NON-EXPENDAB11R?ROP_ER1 . -:(. 9130100 I, 9130/01 6/30/02
)ne fully equippea DUI trailer .18.500.001 18,500.00
)ne fully 15.000.001
quipped
isible
lisptay 15.000.00
railer
2) fully equipped motorcycles 24,000.00 24.000.00
"ateaory Sub-Total I S 57.500.00 I $ - $ - I S - 1 $ 57500.00
Ery _ � - ,,
pTHER DIREGT>vQ ,'` �,_ _,�_, FY-.4tr._ ,..
30 child safety seats I $1,500.00 1,500.00
PrintiruPromo itemsickpt supplies(clip 11,000.00 11,000.00
Recognition 500.00
awards for
Chiefs and
iCouncil
Members I 50(1`00
2 sets turboflares w/chargers 1,700.00 1,700.00
1patmcorder&1 digital camera 1,600.00 1,600-00
1 laptop computer 1 3,500.00 3,500.00
Magnetic
900.00
signs and
Traffic
cones for
DUI/Displa
900.00
y Trirs.
2 Helmets w/radio headsets 2,000.00 2,000.00
(2) Hand Held Laser Units @$4,000 8,000.00
8,000.00
Category Sub-Total i S 30.200.00 l S - S 500.00 1 $ S 34700.00
► DIR==3ta .:;: ..-,- ..--:-....... ...2.7-...,::.;:Lt... :�._ ' .•: _ . . ...
Category
Sub-Total S - S - S - i S - S ..
PROJECT TOTAL 1 $ 148,448.00 I $ 188.365.00 I $ 82.571.00 I $ - I $ 417,884.00
OTS-38d(Rev.10/97)
SCHEDULE B-1
PROJECT NO. PT0059
BUDGET NARRATIVE Page 1
ERSONNEL COSTS
The City of Seal Beach and The City of Los Alamitos will hire one (1) additional Officer per City. the new
officers will replace officers taken from the present deployment to become the Motor Officers dedicated to
the grant functions. The funds wiii be used to pay 100% of the salaries for the first operational year and 50%
of the salary the second operational year. The salaries are based on the Seal Beach Rate of pay plus the
38.81% established benefit rate consisting of:
30.429% Retirement
1.21% LTD
6.5% Health
0.5% Life Ins.
11% Workers Comp.
1.6% Pre-paid Holiday
To avoid personnel supplanting, the Cities agree to maintain the current compliment of personnel throughout
the grant period. This will mean that the two grant motors will be utilized strictly for grant projects and
functions for the entire grant funded program.
Overtime will be funded to support eight DUI/Driver License Checkpoints. Three Sergeants (one from each
agency), nine officers, and one dispatcher will be funded on an overtime basis.
TRAVEL EXPENSE
The travel funds will be utilized for travel and per diem to attend the annual OTS Summit and Police Traffic
Services Seminar. Funds may be used for other OTS related functions as may be approved by OTS.All
travel will be at the State approved rate.
CONTRACTUAL SERVICES
NON-EXPENDABLE PROPERTY
The Seal Beach Police Department will purchase the approved equipment for use throughout the grant and to
continue the grant programs after the grant period has expired.
1 Fully equipped DUI trailer
I Fully equipped Visible Display Trailer
2 Fully Equipped KZ 1000 Motorcycles
Revisal: 07J28/00
OTS-38 (Rev 10/99)
•
SCHEDULE B-1
PROJECT NO. PT0059
BUDGET NARRATIVE Page 2
OTHER DIRECT COSTS
The below materials will be used exciusiveiy for grant purposes and to continue the program after the grant
expires:
30 child safety seats 1 Digital Camera
Printing of brochures, checkpoint supplies 1 Laptop Computer
Awards for Chiefs and City Council Members Magnetic signs for DUI and Visible Display Trailer
2 Sets of Turbo Flares and Chargers 2 Motorcycle Helmets with radio headsets
1 Palm Corder 2 Hand Held Laser Speed Detection Devices
PROGRAM INCOME
All income derived from the vehicle impoundment program will be piaced in a separate fund and used to
continue the impoundment program after the grant period expires. The fund will be dispersed throughout the
three cities and will be known as the traffic offender fund. The traffic offender fund will be utilized
exclusively for traffic related functions and equipment.
Monies in the traffic offender fund must be accounted for in a special fund and are not available to the
general fund.the appropriation of all monies in the traffic offender fund shall go for the purpose of the traffic
offender program. The traffic offender program shall include the enforcement of, education for, and
prosecution of drivers with a suspended or revoked license and unlicensed drivers.
The administrative tow fee shall be no less than$100.00 and a traffic offender fund ordinance will be
established . The traffic offender funds will be utilized for expenditures limited to, purchase of equipment,
contractual services,materials and supplies. any other technology necessary to prosecute cases involved,and
personnel costs to sustain the program. The balance remaining in the fund at the close of any fiscal year shall
be carried forward. Program income generated after the grant period will follow the same spending
guidelines as set forth during the grant period.
Revised: 02128100
OTS-38f(Rev 10/99)
Page 1 of 2
HATCH ACT
\ll.empioyees of this certifying applicant wnose principal employment is in connection with any Highway Safety Protect financed in whole
or in part by loans or grants under the Highway Safety Act of 1966 have been made aware of the provisions of Section i2(a)of the Hatch
Act(5.U.S.C. 1lSk(a)1.
I. `ON-DUPLICATION OF GRANT FUND EXPENDITURE
The certifying applicant has no ongoing or completed protects under agreement with TOPICS. CCCJ (LEAA). HEW. or other Federal fund
sources. which duplicate or overlap any work contemplated or described in this Traffic Safety Project.
It is further agreed that any pending or proposed request for other Federal grant funds which would duplicate or overlap work under this
Traffic Safety Protect, will be revised to exclude any such duplication of grant fund expenditures.
It is understood that any such duplication of Federal fund expenditures subsequently determined by audit will be subject to recovery by the
Office of Traffic Safety.
;II. LOBBYING RESTRICTIONS
The undersigned certifies, to the best of his or her knowledge and belief, that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress. an officer or employee of Congress.or an
employee of a Member of Congress in connection with the awarding of any Federal contract. the making of any Federal grant.the
making of any Federal loan, the entering into of any cooperative agreement. and the extension. continuation. renewal,amendment,or
modification of any Federal contract. grant. loan, or cooperative agreement.
+b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress. an officer or employee of Congress. or an employee of a
member of Congress in connection with this Federal contract, grant. loan. or cooperative agreement, the undersigned shall complete
and submit Standard Form-LLL. "Disclosure Form to Report Lobbying", in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers
(including subcontracts,sub-grants. and contracts under grants. loans,and cooperative agreements) and that all sub-recipients shall
certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.
Subor entering
trancartion
sed by Section 1352,Title
Any person of this certification hets a requiredgcertifica�on r shall be subject to a into
civilspenaity of not less than$10.000 and not morel thanS100,000
Any person who fails to �I:
for each such
VIM RECYCLING
At intervals designated by the State.contractor shall certify in writing, under penalty of perjury, the minimum. if not exact,percentage of of
recycled content of materials, goods or supplies offered or products used in the performance of the contract,pursuant to the requirements
Public Contract Code Section 10223. Contractor may certify that the product contains zero recycled content. Definitions of recycled
content are contained in Public Contract Code Sections 12161 and 12200.
CERTIFICATION
We, the officials named below, hereby swear that we are duly authorized legally, to bind the contractor or grant recipient to the above described
conditions and certifications. Executed on the date and in the county below, and is made under penalty of perjury under the laws of the State of
California.
PROJECT DIRECTOR'S NAME
Richard P. Ransdell
DATE EXECUTED EXECUTED IN THE COUNTY OF
Orange, California
PROJECT D[RECTO�SIGNATURE �� 12.7)Ziyeze,„
TITLE
Sergeant of Police
AUTHORIZING OFFICIAL'S NAME
Michael F. Sellers
DATE EXECUTED EXECUTED IN THE COUNTY OF
0 3 -01- a 0-ro Il Orange, California
A ORIZIN O IA SSI ATU
J
TITLE
ite or California
RUG-FREE WORKPLACE CERTIFICATION
MD.2I (New i 1-901
OMPANY/ORGANIZATION NAME
Seal Beach Police Department. West Cities Traffic Safety Program (OTS PT00591
The contractor or grant named above hereby certifies compliance with Government Code Section 8355 in
matters relating to providing a drug-free workplace. The above named contractor or grant recipient will:
1. Publish a statement notifying employees that unlawful manufacture. distribution, dispensation,
possession, or use of a controlled substance is prohibited and specifying actions to be taken against
employees for violations, as required by government Code Section 8355(a).
2. Establish a Drug-Free Awareness Program as required by government Code Section 8355(b), to inform
employees about all of the following:
(a) The dangers of drug abuse in the workplace.
(b) Any available counseling, rehabilitation and employee assistance programs. and
(c) Any available counseling, rehabilitation and employee assistance programs. and
(d) Penalties that may be imposed upon employees for drug abuse violations.
3. Provide as required by Government Code Section 8355 (c), that every employee who works on the
proposed contract or grant:
(a) Will receive a copy of the company's drug-free policy statement, and
(b) will agree to abide by the terms of the company's statement as a condition of employment on the
contract or grant.
CERTIFICATION
I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or grant
recipient to the above described certification. I am fully aware that this certification, executed on the date and
in the county below, is made under penalty of perjury under the laws of the State of California.
OFFICIAL'S NAME
Michael F. Sellers
DATE EXECUTED I EXECUTED IN THE COUNTY OF
03 -0 l _ze Ql l Orange, California
CONTRACTOR OR RANT RE IP T SIGNATURE
TITLE
Chief of Police
FEDERAL I.D. NUMBER
95-6000794
•
SCHEDULE A
PROJECT No: PT0059
PROJECT DESCRIPTION PAGE 14
hase 4 — Community Involvement i. 2000 to June 30.2002)
We will provide public information through specially prepared literature and televised cable public service
announcements the importance of traffic safety and how the community can become involved.
We will provide information to the public througn various media. the basic outline of our program and the
partnership of OTS and the three cities.
We will publish the activities of the program that the public can be involved in and invite them to take an
active part in making the program a success.
'hase 5 —Data Gathering & Analysis (Throughout the Project)
We will have the statistical programs and personnel trained to gather and report the information for the
quarterly reports as are mandated by the agreement.
These reports and the statistical data will measure the grants success and impact as has been delineated in
the goals and objectives of the agreement to ensure OTS that we are in line with our proposal.
Close supervision of the activities of the program and the personnel involved in the program will be
conducted by the assigned program administrator to ensure the maximum effectiveness of the program.
Phase 6—Reports (Throughout the Project)
The project coordinator will prepare and submit all project reports in accordance with OTS requirements
specified with the Grant Program Manual Chapter 7.
METHOD OF EVALUATION
Using the data compiled.the project manager will evaluate:.(1) how well the stated project goals(s) and
objectives were accomplished: (2) if all the activities outlined in the Method of procedures were performed in
accordance with the project agreement: and(3) was the project cost effective?
STATEMENT OF INTENT
The three cities administrative personnel have considered the impacts on all three cities and the operational
costs of implementing the program. It is the intent of all three cities to continue the program and to maintain all
of the personnel hired through the program and to maintain a continuing comprehensive vehicle impoundment
program that will be funded by the traffic offender fund as will be established by this program. The three cities
will absorb the costs of maintaining the equipment and other related expenses after the grant has expired.
OTS-38b(Rev 10/991 Remised: 02/28/00
F CALIFORNIA • OFFICE OF TRAFFIC SAFETY
TANCE OF CONDITIONS AND CER 1 II-ICATIONS
Rev 4i981
Page 1 of 2
ANCE OF CONDITIONS
ORGANIZATION NAME
I Beach Police Department. West Cities Traffic Safety Program (OTS PT00591
Awing are included herein and constitute a part or this Agreement:
"S-38 Page 1 Schedule B-1 Budget Narrative
tedule A Project Description Schedule C Quarterly Evaluation Data
tedule A-1 Administrative Support do Contribution OTS-33 Acceptance of Conditions and Certifications
tedule B Detailed Budget Estimate STD. 21 Drug-Free Workplace Certification
MS AND CONDITIONS
understood and agreed by the Project Director and Authorizing Officiai that any grant received as a result of this Agreement is subject
ll federal and state regulations governing grants and to those controls expressed in the California Traffic Grant Program Marn»Is which
ode, but are not limited to:
Quarterly Performance Reports and Reimbursement Claims must be submitted by the Project Director to the Office of Traffic Safety
by January 31. April 30,July 31, and October 31. during each year of project operation:
OTS will withhold or disallow grant payments, reduce or terminate grant funds, and/or deny future grant funding anytime a grantee
fails to comply with any term or condition or the grant contract or program guidelines (Volume II. Chapter 3.9). This may include.
but is not limited to. the following:
• Failure to submit acceptable and timely reimbursement claims:
• Failure to submit acceptable and timely quarterly performance reports: and
• Failure to submit an acceptable and timely Schedule C (Quarterly Evaluation Data(OTS-38g)
If. during the term of the grant award, federal funds become reduced or eliminated. OTS may immediately terminate or reduce the
grant award upon written notice to the project director.
By October 31. "continuing" projects must submit a September 30 claim and a written justification to support carrying forward prior
year unexpended funds. September 30 claims and written justifications, supporting the carrying forward of prior year unexpended
funds, submitted after November 30. will not be processed. The prior claim(i.e.,June 30) will be considered the year-end claim in
order to close out the federal fiscal year ending September 30. In addition, prior year unexpended funds wilt be deobligated and
allocated to new projects.
All documentation required to request a project revision(i.e.. time extensions. bildget catego.—y changes, and etc.) must be submitted to
01'S prior to the effective date of changers). For example: OTS will not consider a request for a grant period time extension unless all
necessary paperwork is submitted prior to the existing grant termination date. Prior approval is required for all project revisions
(Volume H. Chapter 3.8).
alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto,and no oral
:rstanding or agreement not incorporated herein snail be binding on any of the parties hereto.
L CERTIFICATIONS
JAL OPPORTUNITY ASSURANCE
uant to the requirements of Title VI provisions of the Civil Rights Act of 1964, the certifying applicant acting through its chief
inistrative officer, desiring to avail itself of the benefits of Chapter 1. Title 23. United States Code.and as a condition to obtaining the
oval of the Secretary of Transportation and Governor of California of any highway safety projects as provided for in Title 23, United
:s Code. Section 105(a), hereby gives its assurance that all provisions of Equal Opportunity Assurance with regard to the Highway
ty Program will be complied with fully.
IORITY AND WOMEN BUSINESS ENTERPRISE
"Policy. It is the policy of the Office of Traffic Safety and the certifying applicant that minority and women business enterprises as
defined in 49 CFR Part 23 shall have the maximum opportunity to participate in the performance of contracts financed in whole or in
part with Federal funds under this agreement. Consequently, the MWBE requirements of 49 CFR Part 23 apply to this agreement."
"MWBE Obligation. The certifying applicant or its contractor agrees to ensure that minority and women business enterprises as
defined in 49 CFR Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in
whole or in part with Federal funds provided under this agreement. In this regard the certifying applicant and all contractors shall take
all necessary and reasonable steps in accordance with 49 CFR Part 23 to ensure that minority and women business enterprises have the
maximum opportunity to compete for and perform contracts. The certifying applicant and its contractors shall not discriminate on the
basis of race, color, national origin, or sex in the award and performance of DOT assisted contracts."
SECTION 504. REHABILITATION ACT OF 1973
..---.-------
Pursuant to Section 504 of the Rehabilitation Act of 1973, no qualified handicapped person shall, because of a certifying applicant's
facilities are inaccessible to or unusable by, handicapped persons, be denied the benefits of, be excluded from participation in.or
otherwise be subjected to discrimination under any program or activity funded under the Highway Safety Act of 1966(U.S.Code,Title
Section 23, Section 402 et. seq.).
Page 2 of 2
HATCH ACT
All.emptovees of this certifying applicant whose onncinai emoiovment is in connection with any Highway Safety Protect financed in whole
or in part by loans or grants under the Highway Safety Act of 1966 have been made aware of the provisions of Section 12(a) of the Hatch
Act(5.U.S.C. 118k(a)).
NON-DUPLICATION OF GRANT FUND EXPENDITURE
The certifying applicant has no ongoing or completed protects under agreement with TOPICS. CCCJ (LEAA). HEW. or other Federal fund
sources. which duplicate or overlap any work contempiated or described in this Traffic Safety Project.
It is further agreed that any pending or proposed request for other Federal grant funds which would duplicate or overlap work under this
Traffic Safety Project. will be revised to exclude any such duplication of grant fund expenditures.
It is understood that any such duplication of Federal fund expenditures subsequently determined by audit will be subject to recovery by the
Office of Traffic Safety.
II. LOBBYING RESTRICTIONS
The undersigned certifies,to the best of his or her knowledge and belief,that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress. an officer or employee of Congress.or an
employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant.the
making of any Federal loan,the entering into of any cooperative agreement.and the extension, continuation, renewal,amen .or
modification of any Federal contract. grant. loan, or cooperative agreement.
b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress. an officer or employee of Congress. or an employee of a
member of Congress in connection with this Federal contract, grant, loan.or cooperative agreement, the undersigned shall complete
and submit Standard Form-LLL. "Disclosure Form to Report Lobbying", in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers
(including subcontracts. sub-grants. and contracts under grants, loans,and cooperative agreements)and that all sub-recipients shall
certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352.Title 31,U.S.Code.
Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100.000
for each such failure.
VIII.RECYCLING
At intervals designated by the State,contractor shall certify in writing,under penalty of perjury, the minimum, if not exact.percentage of
recycled content of materials, goods or supplies offered or products used in the performance of the contract,pursuant to the requirements of
Public Contract Code Section 10223. Contractor may certify that the product contains zero recycled content. Definitions of recycled
content are contained in Public Contract Code Sections 12161 and 12200.
CERTIFICATION
We,the officials named below, hereby swear that we are duly authorized legally,to bind the contractor or grant recipient to the above described
conditions and certifications. Executed on the date and in the county below,and is made under penalty of perjury under the laws of the State of
California.
PROJECT DIRECTOR'S NAME
Richard P. Ransdell
DATE EXECUTED EXECUTED IN THE COUNTY OF
"7 Orange, California
PROJECT DIRECTOR • SIGNATURE
TITLE
Sergeant of Police
AUTHORIZING OFFICIAL'S NAME
Michael F. Sellers
DATE EXECUTEDI EXECUTED IN THE COUNTY OF
0 3 -01- a aro Orange, California
A ORIZIN 0 IASL'S Sl�jr
4:1—Q
TITLE
e of California
:UG-FREE WORKPLACE CER 111•IC ATI ON
D.21 (New i 1-901
)MPANY/ORGANIZATION NAME
Seal Beach Police Department. West Cities Traffic Safety Program (OTS PT0059)
rhe contractor or grant named above hereby certifies compliance with Government Code Section 8355 in
natters relating to providing a drug-free workplace. The above named contractor or grant recipient will:
1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation,
possession. or use of a controlled substance is prohibited and specifying actions to be taken against
employees for violations, as required by government Code Section 8355(a).
2. Establish a Drug-Free Awareness Program as required by government Code Section 8355(b), to inform
employees about all of the following:
(a) The dangers of drug abuse in the workplace.
(b) Any available counseling, rehabilitation and employee assistance programs, and
(c) Any available counseling, rehabilitation and employee assistance programs, and
(d) Penalties that may be imposed upon employees for drug abuse violations.
3. Provide as required by Government Code Section 8355 (c), that every employee who works on the
proposed contract or grant:
(a) Will receive a copy of the company's drug-free policy statement, and
(b) will agree to abide by the terms of the company's statement as a condition of employment on the
contract or grant.
CERTIFICATION
I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or grant
recipient to the above described certification. I am fully aware that this certification, executed on the date and
in the county below, is made under penalty of perjury under the laws of the State of California.
OFFICIALS NAME
Michael F. Sellers
DATE EXECUTED EXECUTED IN THE COUNTY OF
03 -
3 _O1 - a e oo _ Orange, California
CONTRACTOR OR RANT R T SIGNATURE
TITLE
'�"pA
Chief of Police
FEDERAL I.D. NUMBER
95-6000794
SCHEDULE A
PROJECT No: PT0059
PROJECT DESCRIPTION PAGE 14
hase '.4 — Community Involvement 1. =000 to June 30.20021
We will provide public information tnroueh specially prepared literature and televised cable public service
announcements the importance of traffic safety and how the community can become involved.
We will provide information to the public through various media. the basic outline of our program and the
partnership of OTS and the three cities.
We will publish the activities of the program that the public can be involved in and invite them to take an
active part in making the program a success.
'hase 5 —Data Gathering & Analysis i Throughout the Project)
We will have the statistical programs and personnel trained to gather and report the information for the
quarterly reports as are mandated by the agreement.
These reports and the statistical data will measure the grants success and impact as has been delineated in
the goals and objectives of the agreement to ensure OTS that we are in line with our proposal.
Close supervision of the activities of the program and the personnel involved in the program will be
conducted by the assigned program administrator to ensure the maximum effectiveness of the program.
Phase 6—Renorts (Throughout the Project)
The ,reject coordinator will prepare and submit all project reports in accordance with OTS requirements
specified with the Grant Program Manual Chapter 7.
METHOD OF EVALUATION
Using the data compiled,the project manager will evaluate:.(1) how well the stated project goals(s) and
objectives were accomplished: (2) if all the activities outlined in the Method of procedures were performed in
accordance with the project agreement: and(3) was the project cost effective?
STATEMENT OF INTENT
The three cities administrative personnel have considered the impacts on all three cities and the operational
costs of implementing the program. It is the intent of all three cities to continue the program and to maintain all
of the personnel hired through the program and to maintain a continuing comprehensive vehicle impoundment
program that will be funded by the traffic offender fund as will be established by this program. The three cities
will absorb the costs of maintaining the equipment and other related expenses after the grant has expired.
Revised: 02/231/00
(1TC_�Rh(Rev 10/99)
Suspended Traffic Offender Fund Program Fee for the City of Seal Beach
1. Officer Contact. cite or arrest, vehicle tow 1 Hour $28.00
and stand-by, complete forms
2. Dispatch CLETS reports, call tow, warrant '/2 Hour $11.50
checks.
3. Program Tracking Traffic Officer assigned to track 3/4 Hour $21.00
30-day impounds and keep contact
with tow companies, records div. and
finance for tracking of program funds
4. Records Typing, filing and mailing required 1 Hour $15.70
notices, DMV check prior to release
of vehicle. Prior conviction check.
5. Police Supervisor Approval of paperwork. 1/2 Hour $18.00
6.Tow Hearing Sgt. Conducts hearings on validity of 1/2 Hour $18.00
tows, issues reimbursements if
deemed necessary, issues stipulated
vehicle release agreements.
7. Report fee Established flat fee $15.00
Total: $127.20
Station Vehicle Rel. Fee ' Revenue Sharing i Tow Contract j Comments
Anaheim 10 I 0 No l
Buena Park 55 0 No
Brea 39 0 No
Costa Mesa ( 25 0 No
Cypress 15 0 No
Fountain Valley 75 0 No
Fullerton 50 50(30day only) No
Garden Grove 65/125(30Day,P- 0 Yes
Sect.H-Sect.DUI)
Huntington 50 0 No
Beach
Irvine 30/20PPI 0 Yes
La Habra 40 0 No
La Palma 55 0 Yes
Los Alamitos 0 0 No
Newport Beach 130 10%all tows Yes
Orange 30/20 0 Yes
Placentia 44 0 No
Santa Ana 125/30 day others 0 No
62
Seal Beach 15 0 No
Tustin 25 0 Yes
Westminster 60/110 0 No
Los Angeles
County
Alhambra 30 0 Yes
Arcadia 50 0 Yes
Azusa 50 10% Yes DUI 160
Baldwin Park 45 0 No DUI 250
Bell ' 250 0 Yes DUI 400
Bell Gardens 0 0 No
-
Beverly Hills 40 0 Yes
Burbank 30/40 0 Yes
Claremont 100 0 No City owns
imp.yard
Compton 50 0 No
Covina 35 0 Yes
Culver City 35 0 No
Downey ' 90 20-30% Yes 167.65 DUI
El Monte ' 75 0 Yes
El Segundo 20 10% Yes
_Gardena 84 Annual fee ' Yes
Glendale 35 0 Yes
Glendora 33 0 Yes
Station I Vehicle Rel. Fee Revenue Sharing 1 Tow Contract Comments
Los Angeles
County (cont.)
Hawthorne 60 1 15% Yes
Hermosa Beach 35 0 Yes
Huntington Res.50/non res.75 0 Yes
Park
Inglewood 25 7% Yes
La Verne 75 0 Yes 250 DUI
Long Beach 15-40 0 No City owns tow co.
Manhattan 0 0 No
Beach
Maywood 200 3-5% Yes 350DUI/H&S
Monrovia 50 0 Yes 280 DUI
Montebello 64 %during Chk. Yes
Points
Monterey Park 150 + 0 ' Yes 400 DUI
Palos Verdes 0 0 No
Estates
Pasadena 62 50K per Year Yes 125 DUI/no Lic.
Pomona 100 0 No
Redondo Beach 5 R/O 35 by tow 0 Yes
San Fernando 35 by tow 0 Yes
San Gabriel 35 0 Yes
San Marino 25 0 No
Santa Monica 35/15 Repo 0 Yes
Signal Hill 100 25 per veh Yes
South Pasadena 80 0 Yes
Torrance 72 0 Yes
Vernon 100 0 No 230 DUI
West Covina 90 12K per Year/36K Yes
at time of contract
City of Seal Beach
Seal Beach Police Department
Request for Proposals for Towing and Storage Services
PROPOSAL SUBMITTALS: Responses to the request for proposal (RFP) are to be
submitted to:
Seal Beach Police Department
911 Seal Beach Blvd.
Seal Beach, CA 90740
Last day for submittal of the proposal shall be , 2000. Copies of the proposal
shall be submitted in a sealed envelope and marked" Proposal for Towing and Storage
Services".
Proposals received after the specified date will not be accepted and will be returned
unopened.
I. Introduction:
The City of Seal beach, Police Department, is requesting proposals from qualified
tow operations for towing and storage services in connection with vehicles which
have been determined to be a public nuisance, or are in violation of statutes
relating to parking, traffic, and law enforcement. The city has not determined the
number of tow operations that will or may be accepted.
II. Scope of Work:
Although the City in its RFP has attempted to identify the limits and services
required,this should not constrain the tow operation in the development of a
scope they believe is necessary to meet the city's objectives. The City will be
receptive to innovative or alternative scopes of services.
1
Services to be provided by the tow operation shall include:
The rules and regulations set forth in the rules and regulations as set forth by the
City, the contractor agrees to the following:
1. The contractor shall tow Police and City owned vehicles without charge.
2. The contractor shall forego storage fees on any storage where in the Police
Department erred in ordering the tow.
3. The contractor shall not bill the City a fee in excess of$35.00 for any clean-up
where there is not a tow.
III. Proposal Requirements:
Although no specific format is required. this section is intended to provide
guidelines to the tow operation regarding features that the City will look for and
expect to be included in the proposal.
1. Content and Format:
The city requests that proposals submitted be organized and presented in a
neat and logical format and are relevant to the services to be provided.
Tow operations proposals shall be clear, accurate, and comprehensive.
Excessive or irrelevant material will not be favorably received.
Proposals shall contain no more than 20 (twenty) typed pages using a 10
point font minimum size, including transmittal/offer letter and resumes of
key people. but excluding the index/table of contents,tables, charts, and
graphic exhibits. The purpose of these restrictions is to minimize the costs
of proposal preparation and to ensure that the response to the RFP is fully
relevant to the project.
The proposal should include the following:
• Transmittal/offer letter.
• Page numbering.
• Index/Table of Contents.
• Approach to scope of work.
• Descriptions of similar agreements with other entities.
• Brief resumes of key staff.
• Description of minimum qualifications as described below.
2
2. Scope of Services:
A description of the work program that will be undertaken shall be
included in this section: It should explain the approach, methodology, and
specific tasks and activities that will be performed to address the specific
issues and work items identified in the RFP. It should include a discussion
of constraints, problems, and issues that should be anticipated during the
contract period.
3. Minimum Experience and Qualifications:
A. Previous towing and experience with at least two other entities.
B. A minimum 2 years experience in providing towing and storage
service.
C. Dispatch/Tow operations office located at the same facility as the
main storage yard. Manned 24 hours a day with at least one dispatcher.
Not through an answering service.
D. Maintenance of a tow storage facility/yard of at least 50,000 square
feet including and indoor storage of not less than 1,000 square feet.
E. Maintenance of 4 (four)tow vehicles as the minimum. These tow
vehicles shall include as a minimum 1 flat bed, 2 wheel lift and 1
"super duty"tow vehicle.
F. Demonstrated ability to respond within 20 minutes of a request by the
City.
G. Permits and licenses as required by the State and or City.
H. On the current rotation list with the California Highway Patrol.
I. Member in good standing with the CTTA.
4. Statement of Qualifications:
The information requested in this section should describe the
qualifications of the tow operation in performing services for the last 2
(two) years,that are similar in scope and size to demonstrate competence
to perform these services. The projects listed should be those that the key
staff named for this project was responsible in performing services.
Information shall include:
• Names of key staff that participated in the services provided and their
specific responsibilities.
• The client's name, contact person, addresses, and telephones numbers.
• A brief description of type and extent of services provided.
• Dates service performed.
3
l ♦
There should be included in this section brief resumes of key personnel
who will provide these services demonstrating their qualifications and
experience.
Resumes should highlight education, relevant experience, licenses, and
specific responsibilities for services performed.
IV General requirements
1. Insurance requirements:
The proposal shall include proof of the following minimum insurance
coverage. These minimum levels of insurance coverage are required to be
maintained for the duration of the project:
A. General Liability coverage:
$1,000,000 per occurrence for bodily injury and property damage. I f
commercial General Liability Insurance or other form with a general limit
is used, either the general aggregate limit shall apply separately to this
project/location or the general aggregate limit shall be twice the required
occurrence limit.
B. Workers Compensation Coverage:
State statutory limits
C. Automobile Liability insurance:
One Million Dollars ($1,000,000.00) combined single limit coverage, per
occurrence, covering all vehicles used by tow operation.
D. " On—Hook" Liability Insurance:
Twenty - Five Thousand($25,000)/Fifty—Thousand Dollars ($50,000)/
One - Hundred Thousand Dollars ($100,000.00).
E. Garage Keeper's Liability Insurance:
Two—Hundred Thousand ($200,000) combined single limit coverage.
4
Deductibles, Self-Insurance Retention's, or similar forms of coverage limitations or
modifications, must be declared to and approved by the City of Seal Beach.
The tow operation is encouraged to contact its insurance carriers during the
proposal stage to ensure that the insurance requirements can be met of selected for
negotiation of a contract agreement.
2. Standard form of agreement:
The tow operation will enter into an agreement with the City based upon the
contents of the RFP. The City's standard form of agreement shall be provided
at the time the selection is made.
3. Disclaimer:
The RFP does not commit the City to award a contract,or to pay any costs
incurred in the preparation of the proposal. The City reserves the right to
extend the due date for the proposal,to accept or reject any or all proposals
received as result of this request,to negotiate with any qualified tow
operation, or to cancel this RFP in part or in its entirety. The City may require
the selected tow tc submit such technical, fee, or other revisions of their
proposals as may result from negotiations.
4. Assigned Representatives:
The City will assign a responsible representative to administer the contract,
and to assist the consultant in obtaining information. The tow operation also
shall assign a representative and an alternate, who shall be identified in the
proposal. The tow operations representative will remain in responsible charge
of the tow operations duties. If the tow operations primary representative
should be unable to continue with the project, then the alternate representative
identified in the proposal shell do so. The City in writing shall approve any
substitution of representatives.
5
IV. Evaluation and Selection Process:
The following criteria will be used in evaluating the tow operation's proposal
using a point value system(100 points) based on the weighting indicated below.
1. Grasp of the service requirements including identification of critical elements
and key issues. (10 Points)
2. Technical approach and work plan for the service requirements, including
innovative approaches. (25 points)
3. Qualifications and experience of the service manager and other key
individuals. (30 points)
4. Results of reference check(15 points). Reference checks will only be
conducted for a short list of tow operations or the top rated tow operation.
5. Clarity of proposal. (10 points)
6. Compliance with proposal requirements including the 20 page limitation (10
points)
7. The City will then have representatives inspect the tow operations facilities to
ensure that the location and storage areas meet the standards as indicated in
the RFP.
The City may elect to interview a short list of qualified applicants or to interview
only the top rated applicants based on the proposals submitted.
The City will negotiate a contract with the best qualified tow operations for the
desired services. Should the City be unable to negotiate a satisfactory contract
with the tow operation considered to be most qualified, negotiations with that tow
operation shall terminate. Negotiations will then be undertaken with the next most
qualified tow operation. Failing accord with the next most qualified the city shall
continue the process with the third most qualified or may terminate negotiations
and request a new RFP procedure begin.
6
4
RESOLUTION NUMBER 7 rm •
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SEAL BEACH,CALIFORNIA,AUTHORIZING THE
• ACCEPTANCE OF A TRI-CITY GRANT APPLICATION
WITH THE STATE OF CALIFORNIA FOR A POLICE
TRAFFIC SERVICES PROJECT.
WHEREAS, the City of Seal Beach desires to participate in a Tri-City Grant
Application for a"Police Traffic Services Project"with the State of
I
California Business,Transportation and Housing Agency,Office of
Traffic Safety;and
Whereas, the Police Traffic Services Project is intended to provide for the
development of a Tri-City Traffic Program involving the Seal Beach,
Cypress and Los Alamitos Police Departments to reduce the alcohol and
non-alcohol involved fatal and injury collisions;to remove suspended and
revoked license drivers,as well as unlicensed drivers from the public
roadways;to increase occupant restraint compliance;to heighten public
awareness and education;to establish a Traffic Offender Fund;establish a
30 day impound release fee of$127.00 and to accomplish those other
objectives of the Traffic Services Project as more specifically set forth in
the Grant Application for the Police Traffic Services Project.
NOW,THEREFORE,BE I'T RESOLVED that the Seal Beach City Council hereby
authorizes the City of Seal Beach Police Department to execute a Tri-City Police
Traffic Services Project Grant Application and/or other pertinent documents relating
thereto and submit same to the State of California Business,Transportation and
Housing Agency,Office of Traffic Safety.
PASSED,APPROVED and ADOPTS b eQte City cil of the City of Seal Beach at
a regular meeting thereof held on theAt , day o /1..L,>2000,by the following
vote: / •
AYES: Councilmembe M, A / . /...•%. 'I .•_ /eZ-----
A
NOES: Councilmembe i
ABSENT: Councilmember ,,,,,e i
MAY R
. :;T:
City Clerk
j.,...,....--,0 d`•.y,;
STATE OF CALIFORNIA ) '�'� )�'
COUNTY OF ORANGE )SS '��'0%4,4' 7 N' • 'Or
CITY OF SEAL BEACH ) �'1,.00i).y C-:>
I,Joanne M.Yeo,City Clerk of the City of Seal Beach,California,doh eb crtify that
I
the foregoing resolution is an original copy of the Resolution Number n file in
the office of the City Clerk,Passed,approved,and adopted jy the City cil of the
City of Seal Beach at a meeting thereof held on the day of ' ,2000.
•i . /J4 ....,_ ,
0 lerk