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May 22, 2000
STAFF REPORT
To: Mayor and Members of the City Council
Attention: Keith R. Till, City Manager
From: Stephen G. Badum, Director of Public Works/City Engineer
Subject: AUTHORIZE CITY MANAGER TO EXECUTE
ORANGE COUNTY SANITATION DISTRICT
COOPERATIVE PROJECTS PROGRAM CONTRACTS:
CP - 9911, CP - 9912, CP - 9913
GENERAL DESCRIPTION
The proposed action will authorize the City Manager to execute the program contracts with
the Orange County Sanitation District (OCSD) for funding under the Cooperative Projects
Program.
DISCUSSION:
Last year, the District issued a call for projects for its first time Cooperative Projects
Program. This program, offers to co-fund projects sponsored by the Agencies that want to
eliminate or reduce inflow and/or infiltration (UI) of wastewater from local wastewater
collection lines into District facilities. The program also allows for the repair or
replacement of poor performing and aging wastewater collection system infrastructure.
The OCSD funds projects by either contributing up to 50% matching funds against City
funds applied to a project, granting a low interest loan (3%) to fund a portion of the
project, or a combination of contribution and low interest loan. Approximately $5 million
was available to Cities on a competitive basis with other agencies within the District's
service area. Selection was based upon a point system for reduction of flow, funding type
requested, project type, and existing ordinance requirements. Future plans by the District
may include additional monies at $10 million a year for the next ten years.
Staff submitted three projects in accordance with the guidelines. These projects include
the phased replacement of the entire Old Town Sewer system (Phase 1 — Phase 5) to
reduce infiltration, City's Sewer GIS system to more effectively plan and manage the
City's sewer infrastructure, and the Sewer System Master Plan. This program provides the
City an approximate dollar for dollar match of City funds.
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Agenda Item /�
Cooperative Projects Program
City Council Staff Report
May 22,2000
In August 1999, the City received notice from the committee that recommended funding
of $126,900 for Old Town Sewer Replacement, $25,000 for the City's Sewer Master
Plan, and $16,710 for GIS/Electronic Mapping of Sewer Infrastructure which the City will
match with the recent purchase of its digital aerial photo. On April 27, 2000, the Orange
County Sanitation District forwarded approved signed copies of the contract for execution
by the City.
As a part of the contract, OCSD requires that the City agree to adopt a Grease Ordinance
(Uniform Plumbing Code, 1997 including specifically Chapter 10 and Appendix H, as a
waste pretreatment/grease trap regulation). In coordination with the Engineering Division,
the Development Services Department is preparing an ordinance to bring forward to City
Council.
Also, OCSD requires the City to reaffirm the adoption of the Best Management Practices
(BMPs) for Water Conservation. The City has previously adopted Water Conservation
BMPs within the City's Municipal Code (Chapter 26A, Conservation of Public Water
Supply). As a member of Municipal Water District of Orange County (MWDOC), the
City has previously committed to enact various programs in compliance with the Water
Conservation BMPs. The majority of these programs, such as the Public Information,
School Education, Retrofit, and Low Flow Toilet programs, are currently being provided
for by MWDOC as the City's water wholesaler.
FISCAL IMPACT
The City has the matching funds available and budgeted in the Sewer Enterprise Fund for
these projects.
RECOMMENDATION
It is recommended that the City Council:
1. Authorize the City Manager to execute the attached contracts with the Orange County
Sanitation District for funding under the Cooperative Projects Program.
2. Adopt the Best Management Practices for Water Conservation.
P:."PARE I B : REVIEWE
„Air• `.
oug ancs, P. . • ep - G. :adum, P.E., Director
Asst. City Engineer Pu• is Works Department
NOTED PRO D:
Keith R. Till
City Manager
2 Agenda Item
ORANGE COUNTY SANITATION DISTRICT
LETTER OF TRANSMITTAL
Attn: Doug Dancs ' Date: April 27, 2000
Assistant City Engineer
To: City of Seal Beach Re: Contract No. CP-9911 , 12, and 13
211 8th Street
Seal Beach, CA 90740
WE ARE SENDING YOU ❑ attached ❑ under separate cover the following:
❑ shop drawings ❑ prints ❑ samples ❑ specifications
❑ plans ❑ copy of letter ❑ ordinance ❑ other:
COPIES DATE OR NO. DESCRIPTION
2 Contract No. CP-9911, 12 and 13
THESE ARE TRANSMITTED AS CHECKED BELOW:
LI for approval ❑ approved as submitted ❑resubmit ❑ copies for approval
❑ for your use El approved as noted ❑ submit ❑ copies for distribution
El as requested ❑ returned for corrections ❑ return ❑ corrected prints
❑ for review and comment ❑ other:
IF ENCLOSURES ARE NOT AS NOTED, KINDLY NOTIFY US AT ONCE
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