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May 22, 2000
STAFF REPORT
To: Mayor and Members of the City Council
Attention: Keith R. Till, City Manager
From: Stephen G. Badum, Director of Public Works/City Engineer
Subject: AWARD PROFESSIONAL SERVICES AGREEMENT-
FEDERAL AID/ADMINISTRATIVE SUPPORT FOR
SEAL BEACH BOULEVARD AHRP PROJECTS
SUMMARY OF REQUEST
The proposed action will execute a professional services agreement in the amount of$9,200 to
retain Project Advisory Services to perform technical and administrative support for the Seal
Beach Boulevard Rehabilitation projects.
DISCUSSION:
The City had competed and won funding for two rehabilitation projects on Seal Beach
Boulevard as part of the Federally Funded Arterial Highway Rehabilitation Program
administered through OCTA. Recently, the City of Seal Beach received written authorization
from the State and the Federal government to begin construction on both the AHRP projects
for Seal Beach Boulevard: Lopez to Westminster, Westminster to Beverly Manor.
Federally funded projects require extensive administrative review and documentation. There is
a time consuming learning curve for the federal process involved. All work must be performed
in accordance with the state's local program manual. Failure to follow all the rigorous
guidelines can result in local agencies losing their funds during a post audit.
The purpose of this contract is to hire a qualified firm to perform professional services to
perform these administrative and engineering functions for this project. This can free up staff
time to focus on more important issues to the community. Project Advisory Services comes
recommended and the City of Tustin has retained them to do the same work for their AHRP
projects. Their project manager has taught courses at ITE on this subject for local agencies.
FISCAL IMPACT:
Funds in the amount of$5,650 are available within the project budget in account number
040-49754-044 and 040-49990-044 for this work. These gas tax funds are part of our
1 AGENDA ITEM Y.
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Award Professional Services Agreement
City Council Staff Report
May22,2X
match for this specific project and can not be used for non-project specific purposes. No
general funds are being used for this agreement.
RECOMMENDATION:
Upon motion of the consent calendar, it is recommended that the City Council:
1. Authorize the City Manager to execute a professional services agreement with Project
Advisory Services to perform administrative and technical services not to exceed $9,200.
PREP•4' D BY;/ REVIEWED BY:
IOW _AL fi ---A:0 1-fr -A 1' .'rDoug Dancs, P.E. - Stephen e' :adum, P.E., Director
Asst. City Engineer Public,- orks Department
NOTED • 6 APPROVED:
/ /
Keit R. Till '
City Manager
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