HomeMy WebLinkAboutItem M August 14, 2000
STAFF REPORT
To: Mayor and Members of the City Council
Attention: Dan Dorsey, Acting City Manager
From: Stephen G. Badum, Director of Public Works/City Engineer
Subject: AWARD PROFESSIONAL SERVICES AGREEMENT -
WATER QUALITY MANAGEMENT PLAN
SUMMARY OF REQUEST
The proposed action will execute a professional services agreement in the amount of
$105,000 to retain Tettemer& Associates to prepare a Stormwater and Urban Runoff Water
Quality Plan for the City of Seal Beach.
DISCUSSION:
The City was successful in securing funding within the FY 1999/2000 State budget in
the amount of$450,000 to improve beach and ocean water quality. The City's program
has a three-pronged approach. The first component is additional trash and debris
cleaning on our beaches through the purchase of additional beach cleaning equipment.
Equipment for beach cleaning including a surf rake, beach sand sanitizer, and four wheel
drive dump truck have been purchased and are currently in operation. The second
component is a comprehensive study to look at the San Gabriel River watershed and
develop strategies for combating water pollution at the sources along with a Master Plan
for the City's ongoing water quality improvement program. The final component is the
removal of pollutants, trash and debris before it reaches our beach. Based upon the
outcome of the comprehensive study, the City will implement a capital project program
to improve water quality. These projects may include storm drain diversions to sewer
treatment facilities; trash collection/filtration systems within the existing storm drains;
and other technologies to improve water quality.
The purpose of this contract is to hire a qualified firm to perform professional services to
execute the second component of the City's program which will prepare a Stormwater and
Urban Runoff Water Quality Plan for the City of Seal Beach. Tettemer & Associates has
prepared similar programs for other Southern California cities and has been extensively
involved in ongoing efforts to improve water quality in the Newport Bay watershed. The
Scope of Work is attached for your review.
1 AGENDA ITENN
•
Award Professional Services Agreement
City Council Staff Report
August 14,2000
FISCAL IMPACT:
Funds are available within the City's 2000/01 budget under the Ocean Water Quality
program. No general funds are being used for this agreement.
RECOMMENDATION:
Upon motion of the consent calendar,it is recommended that the City Council:
1. Authorize the City Manager to execute a professional services agreement with Tettemer
&Associates to prepare a Stormwater and Urban Runoff Water Quality Plan for the City
of Seal Beach at a cost not to exceed$105,000.
PREPARED BY:
•
St-p• - . Badum, P.E., Director
P clic Works Department
NOTED AND APPROVED:
411 � 0 4 /
•an D• sey
Acting City Manager 110
2 AGENDA ITEM_
16_ Tettemer & Associates
consulting engineers
June 1, 2000
Mr. Steve Badum
Director of Public Works
City of Seal Beach, City Hall
211 8th Street
Seal Beach, CA 90740
Dear Steve:
r
Thank you for your request that we provide this proposal to assist the City of Seal Beach
(City) develop a Storm Water Quality Management Plan (SWQMP). The SWQMP will
support the City's current National Pollution Discharge Elimination System (NPDES)
program and provide direction, with regard to existing development and new
development, for implementing strategies that will benefit water quality within the City.
An important element in the development of a SWQMP is to include public involvement
in the assessment of current water quality problems, the development of realistic water
quality goals and objectives, prioritization of alternative programs and improvements,
and development of an implementation plan. Our proposal envisions the formation of a
City Council Ad Hoc Committee to oversee development of the SWQMP. Through a
series of 4 meetings, the committee would provide input regarding water quality issues
and problems, participate in selecting and prioritization alternative water quality
programs and improvements, review and comment on draft sections of the SWQMP as it
is being prepared, and present the final draft SWQMP to the City Council for
consideration.
As you know, storm water quality is receiving more and more public attention and
NPDES regulations have been delegating greater responsibility to the cities for the
management of storm water quality within their storm drainage systems. We propose to
develop a dynamic SWQMP that will meet current NPDES regulations and, with
• provisions for ongoing oversight, meet the City's future storm water quality needs.
We understand that the City will provide available information and water quality data
including NPDES, land use, ordinances, existing facilities, and electronic files related to
the City's Storm Drain Master Plan. It is also understood that the City will be
responsible for preparation of any necessary CEQA documentation to implement the
SWQMP.
A arson of
We propose to prepare the SWQMP for an estimated fee of$105,000, which includes The Ke:ti Comp3res
$12,250 to provide "on call" services assisting the City on regional water quality issues
over the next year. The scope of work, resource estimate, estimated schedule, and our
2955 Redhill Avenue
Costa Mesa
California 92626-5923
T:714.434.9080
F:714.434 6120
www.keithco.com
Mr. Steve Badum. P. E.
June 1, 2000
Page 2
standard fee schedule are attached. We propose to bill on a time and materials basis and
will not exceed the estimated costs without your advance approval.
Tettemer and Associates has the resources available to prepare the SWQMP within 6 to 8
months after receiving your Notice to Proceed.
We are pleased to have this opportunity to continue providing service to the City. Alan
Swanson and I are available to meet with you to review this proposal at your
convenience. Please call should you have any questions.
Si cerely,
1Nit
Jo Wolter
Senior Project Manager
JW/cf
Attachments
cc: Max Vahid
Alan Swanson
Contracts
1093.00.011 JWI03LTR
Tettemer and Associates
City of Seal Beach
Storm Water Quality Management Plan
Scope of Work
Estimated
Task Description Fees
1. Obtain watershed information
la. Local information including the following: $2,500
• City of Seal Beach(C.S.B.) Drainage Master Plan—
(end pipe discharge locations)
• C.S.B. Land Use Plan(Residential, commercial and
industrial)
• C.S.B. Natural Habitat Areas (Existing wetland and
riparian areas.
• C.S.B. NPDES Program
• C.S.B. Facilities (Corporate yards, streets, sewer,water
and storm drain)
• Regional Facilities within City(Or County Storm
Drain, Or County Sanitation District and Federal
property/facility)
• C.S.B. coastal/beaches
• C.S.B. water quality information
1 b. Regional information including the following: $7,500
• Regional Watershed tributary to C.S.B.
• Regional Jurisdictions
• Regional Facilities
• Regional programs in place
• Regional Water Quality Data
• Federal Property
• Corps of Engineers
• Orange County Public Facilities and Resources
Department
• Los Angeles County Department of Public
Works
• Orange County Health Department
• Orange County Sanitation District
• NPDES Programs
Estimated
Task Description Fees
1 c. Summarize Findings: $10,000
• Prepare Water Quality Plan depicting information
collected using City Drainage Master
Plan (CDMP) as base map
• Prepare summary letter report
It is assumed that City will provide all available information
and water quality data including NPDES, land use, ordinances,
City problems, water quality data, and an electronic file in
CADD format of City Master Plan of Drainage. The Water
Quality Plan will be prepared as a layer over the CDMP.
2. Clarify Water Quality Problems (Perceived/Actual)
2a. Local Problems within C.S.B. $2,500
• Beaches
• Local Storm Drain System
• Resource Areas
2b. Regional Problems Contributing to C.S.B. $2,500
• San Gabriel River
• Huntington Harbor
• Coastal/Beaches
• Orange County Drainage System
2c. Summarize Findings $2,500
• Prepare summary letter report
We have assumed that existing water quality data can be
obtained from L.A. County, Orange County, and the Corps of
Engineers. If, during preparation of the SWQMP, collection
and testing of water samples becomes desirable, an adjustment
to this Scope of Work will be submitted to the City for review
and approval.
1093.00.011 JW 102SOW
Estimated
Task Description Fees
3. Develop Storm Water Quality Management Plan
3a. Assessment $15,000
• Document/summarize current conditions incorporating
information obtained in Task#1 and#2
• Summarize Resource Areas
• Identify source/cause of Water Quality Problem
• Local
➢ Pollutants of concern
- Sources
- Potential sources
➢ Drainage Impacts/Factors in Watershed
- Significant flow locations
- Drainage system
impacts/modifications
• Regional •
➢ Pollutants of concern
— Sources
— Potential sources
➢ Drainage Impacts/Factors in Watershed
Significant flow locations
- Drainage system
impacts/modifications
• Identify general Water Quality Goals for Resource
Areas (Beaches, Wetlands and Riparian Areas)
• Protection of existing Resource areas through
construction of improvements
• Prevention of degradation of existing Resource
Areas through periodic maintenance and
restoration
• Protection of existing Resource Areas through
conditions of approval for Development and
Redevelopment within the City.
• Prepare Water Quality Management Plan draft text for
Section 1 "Introduction" and Section 2 "Assessment.
1093.00011 JW102SOW
Estimated
Task Description Fees
3b. Planning $15,000
• Prioritize Resource Areas
• List various uses (type and level of use)
• List type and level of pollutant/stressor
• List availability of data
• List size of watershed
• Management goal and objective
• Consider pollutant/stressor effects on:
➢ Water quality
➢ Flow regime
➢ Habitat structure
➢ Function
• Develop specific objectives
➢ Discrete, measurable, and attainable
• Compare original concerns with these
priorities/objectives and modify if desirable
• Formulate alternatives
• Consider existing programs
• Identify partners in watershed
➢ Public and private
➢ Local and regional
• Local alternatives
➢ Short term
➢ Long Term
• Regional alternatives
➢ Short term
➢ Long term
• Select alternatives
• Evaluate alternatives
➢ Feasibility
➢ Funding availability
➢ Stakeholder support
➢ Cost
➢ Project size
• Rank alternatives
• Prepare SWQMP Draft Text for Section 3 "Planning".
1093.00.011 JWI02SOW
Estimated
Task Description Fees
3c. Implementation Plan $7,500
• Prepare alternatives
• Identify Partner Participation
• Roles
• Responsibility
• Budget estimates for alternatives
• Schedule for implementation of alternatives
• Prepare SWQMP Draft Text for Section 4
"Implementation".
3d. Prepare Final Draft SWQMP $2,500
This task provides for incorporating City staff and Ad Hoc
Committee comments into final draft of the SWQMP for
submittal to City.
4. Project Management and Meetings
4a. Project Management and City Staff Status Meeting $7,500
This task will provide for coordination of all tasks for
development of the Storm Water Quality Master Plan. In
addition,this task will provide for monthly meetings with City
staff. Attendance is anticipated as follows:
• Kick off meeting— 1 meeting with City staff
• Monthly status meetings—6 meetings with City staff
• Finalize WQMP— 1 meeting with City staff
Assumed 4 hours per meeting and 4 hours per month for
Project Management.
4b. City Council and Ad Hoc Committee Meetings $7,500
This task will provide for preparation of agendas, presentations
and attendance at the Storm Water Quality Management Plan
Ad Hoc Committee meetings. Attendance is anticipated as
follows:
• Kick off meeting— 1 meeting with Ad Hoc Committee
• WQMP Development meetings—3 meetings with Ad
Hoc Committee
• Final WQMP— 1 meeting with City Council
Assumed 4 hours for attendance and 8 hours of preparation for
each SWQMP Ad Hoc Committee and 4 hours for attendance
and 12 hours of preparation for City Council meeting.
1093.00.01 1 JW IO2SOW
Estimated
Task Description Fees
4c. Preparation of Exhibits $5,000
This task provides for preparation of exhibits for presentation
at Ad Hoc Committee meetings. Exhibits may include
photographs, overheads, maps, etc. We have assumed $1,000
for each Ad Hoc Committee and City Council meeting.
5. "On Call" Assistance to City $12,500
This task provides assistance to City with regard to Water Quality
issues in Orange County and LA County. Represent City and attend
meetings as requested by City, with U.S. Army Corps of Engineers
regarding issues with LA and San Gabriel River planning. Represent
City and attend meetings as requested by City with Orange County
related to County water quality and NPDES Program. Assumes 8
hours per month for Senior Project Manager.
6. Reimbursables $5,000
This task provides for reimbursable expenses such as reproduction,
mileage, etc.
TOTAL $105,000
1093 00011 JWI02SOW
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8
John M. Tettemer & Associates, Inc.
A division of The Keith Companies, Inc.
FEE SCHEDULE - JULY 1, 1999
Compensation of John M. Tettemer and Associates for work performed on time and materials basis will be
computed as follows:
• Hourly Rate
ENGINEERING SERVICES
President, Vice President $132.00
Director 112.00
Sr. Project Manager 110.00
Project Manager, Sr. Project Engineer, Sr. Project Designer 105.00
Project Engineer, Project Designer 98.00
Assistant Project Manager 89.00
Sr. Design Engineer, Sr. Designer 86.00
Research Coordinator 80.00
Design Engineer, Designer 75.00
Design Technician, Sr. CADD Technician 73.00
CADD Technician, Jr. Engineer 70.00
Jr. CADD Technician, Draftsman 55.00
Office Work, Engineering Aide, Project Coordinator 50.00
PLANNING/ENVIRONMENTAL SERVICES
Vice President, Planning $112.00
Director of Planning and Design 108.00
Principal Planner, Sr. Biologist 89.00
Project Planner 85.00
Senior Planner 74.00
Planner 55.00
Graphic Designer, Assistant Planner 50.00
Planning Technician, Project Assistant 44.00
SPECIAL SERVICES
Consultation Re: Litigation $290.00
COMPUTER SERVICES
Director Computer Services $110.00
MISCELLANEOUS FEES
The following services are billed at our cost plus 10%:
• Subcontracted services.
• Map check fees or filing fees advanced by us.
• Transportation, meals and lodging for overnight travel and incidental travel expenses.
• Commercial delivery services, including Federal Express, Express Mail, and Messenger Services.
• Excessive long distance telephone calls, telegrams, and other costs directly applicable to the project.
• Blueprint services and printing (the customer is encouraged to arrange for printing, other than prints
on our blueprint machine, to be contracted directly with an outside blueprint company acceptable to
us).
MILEAGE $.31/mile
0:\911010\doc\jmta-fee-99.doc Issue Date: Ju 1. 1999
TKC
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