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Home My WebLink AboutItem L • 1 I December 13, 1999 • STAFF REPORT ) To: Mayor Yost and Members of the City Council Attention: Keith R. Till, City Manager From: Stephen G. Badum, Director of Public Works/City Engineer Subject: AWARD BID FOR THE CONSTRUCTION OF SEAL BEACH BOULEVARD TRAFFIC SIGNAL COORDINATION, PROJECT NO. 751 • SUMMARY OF REQUEST: The proposed action will award the construction contract for the construction of traffic signal controller upgrades for signals on Seal Beach Boulevard to the lowest responsible bidder, Inspection Engineering Construction, in the amount of $119,362 and authorize the City Manager to execute same. DISCUSSION: This proposed project would be the first step to upgrade and coordinate traffic signals on Seal Beach Boulevard from Pacific Coast Highway. This project will replace seven outdated signal controller systems to industry standards. The second step would permit linkage to the State traffic signals at PCH and I-405 through a future project using fiber optic lines in a local network that will enable centralized control, coordination, and networking via a state of the art computer program. This project is fully funded under the competitive Measure M Signal Improvement program. Monies from this program can only be used for these purposes and can be forfeited if the project is not completed in this fiscal year. City staff completed the plans and specifications for this project. Bids were rejected in September and Staff reconfigured the project to meet available funding levels. Four bids were received and opened by the City Clerk on November 11, 1999 as listed below: Alternate A*** Company Amount 1. Inspection Engineering Construction. $119,357 2. CT & F $123,503 1 AGENDA ITEM 4. Award Construction Contract City Council Staff Report December 13, 1999 3. Maverick $139,500 4. Peak Traffic $152,300 *** All the bids Alternate B for additional intersections exceeded the available funding. The low bidder, Inspection Engineering Construction, is properly licensed to do the work and has appropriate work experience as well as being the lowest responsible bidder for the project. FISCAL IMPACT: Measure M funds in the amount of$137,000 are currently available within the City's capital improvement program budget to construct these improvements. RECOMMENDATION: Upon motion of the consent calendar, it is recommended that the City Council: 1. Award the construction contract for the Seal Beach Signal System Upgrade, Project 751 to, Inspection Engineering Construction in the amount of$119,357. Authorize the City Manager to execute the contract for same. PREP 'rI D :Y: REVIE .A' • BY: Aii, .i 1111PrillW— __...mr......-- 6-r Doug Dancs, P.E. Stephen G. Badum, P. ., P irector Asst. City Engineer Public Works Department NOTED APPROVED: 1 ...4--t Keith R. Till City Manager cc: Project Binder 2 AGENDA ITEM_ Vot/E-ACZE4 7/f £ % lG (no Q-A. /9fiv/k 2E4_6 4..drE/4_. ( ( c5/2/9-DE //2"7-ear /C�6P, s/ ey,‹ pc/e /sem o &/,fJ/&tchvoL, Aid , = ��.� 6/o0 102 , °, / /TLAJ , / 60; 5; 3 -= 0234, 7/7 I7/ /c t cL = 137000 = 39 om o Q ea ion ; ivEe ei,V = //9 .ft 02 ee,AIZI2.46C 7704 024S g ' PROOF OF PUBLICATION 1 T. space ib for the County (2015.5 C.C.P.) Clerk's riling Stamp STATE OF CALIFORNIA, County of Orange • °l am a citizen of the United States and a resident of the county afore- said; I am over the age of eighteen Proof of Publication of years, and not a party to or inter- ested in the above-entitled matter. NOTICE NVITNGSEALED OF SEAL ECH BIDS CDBG, DAVID BACON ACT: Not I am the principal clerk of the printer PROJECT NAME:Seal Beach Sig- applicable. nal System Upgrade Project No.751 ... COMPLETION F WORK:All work shaMll bPe ed within 40 working of the SEAL BEACH SUN, a BIDS MUST BE RECEIVED BY: days following the date specified in the Thursday, November 18. 1999. written notice to proceed from the City. ' 10:00 am newspaper of general circulation, f BIDS TO BE OPENED BY:Thursday, ••• the Labor Code Pursuant to �ofton heStat1770 eofCali- 1 November 18,1999,10:00 am fornia,the Director of the Department printed and published weekly in the PLACE OF BID RECEIPT:City of ofIndustrial Relations has determined City of Seal Beach, of Sealt Floor, 1fice htheCite.Clerk, the general prthe kg trbe ofwages County First Floor,211 Eighth Street,Seal applicable to the work to be done.This Beach,CA 90740 rate and scale are on file with the -Orange and which newspaper has Director of Public Works aria copies NOTICE IS HEREBY GIVEN that the tE; will be made available to any inter- City of Seal Beach.County of Orange, , ested party on request.The contractor ;been adjudged a newspaper Of California,will receive up to,but no, 1` to whom the contract is awarded and later than the time set forth above, the subcontractors under him must general circulation by the Superior sealed contract bids for the award of:G1 pay not less than these rates to all a contract for labor,materials and- workers employed in the execution of Court of the County of Orange, State equipmentdpropoor thesals l shall above-named pro- this contract. tett All po proposals s rnil be made he HI:At the time of the award of the con- the proposal forms furnished by the of California, under the date of City and placed,together with the tract,the successful bidder shall pos- accompanying documents and secu- Bess a valid contractor's license,and rity,in a sealed package addressed shall comply with any applicable City ?_/24/75. Case Number A82583; that to the City Clerk at the above address. requirementsConcermngcontractor The Contractor shall submit bids in a qualifications.Submission of a bid by the notice of which the annexed is a sealed envelope marked outside, a bidder without a license subjects the "SEALED BID FOR THE CITY OF bidder to civil penalties pursuant to SEAL BEACH. SIGNAL SYSTEM Business&Professions Code Section printed copy (set in type not smaller UPGRADE—DO NOT OPEN WITH 47028.15.The bidder must possess a REGULAR MAIL."All bid proposals Contractor License A or C-10 No con- than nonpareil), has been published must comply with the requirements tract will be awarded to any bidder who contained in this Notice and in the is not a properly licensed California in each regular a n cl entire specifications and other contract dot- contractor as required by the California t l re issue of doc- uments.All bids in apparent compli- Business and Professions Code. ance with such requirements shall be WITHHELD CONTRACT FUNDS:As said newspaper and not in any opened and publicly read aloud at the provided for in section 22300 of the above-stated time at the place of bid Public Contracts Code,the Contrac- receipt identified above. tor may substitute securities for any supplement thereof on the following monies P DESCRIPTION OF WORK:The Con- by the City to ensure tractor shall furnish all necessary performance under the Contract. dates, to-wit: materials,labor,equipment and other INSURANCE AND BONDING incidental and appurtenant work nec- REQUIREMENTS:The Contractor ^ essary for the proper construction of shall not begin work under the Agree- V -1P this project,including but not limited ment until it has given the City evi- to the removal of existing traffic con- dence of comprehensive public liabil- trollers and cabinets,removal of con- ity insurance and Workers'Compen- crete foundation and the construction sation Insurance coverage together a l l in the year 1999. of new traffic controllers system corn- with additional Insured Endorsements. plete in place with cabinets,conflict The successful Contractor shall also monitors,detectors,pull boxes,con- furnish 2 bonds required by the State trete foundations and conduits with Contract Act.Each of the said bonds these contract documents. shall be executed in a sum equal to I certify (or declare) under penalty Of OBTAINING CONTRACT DOCU- the contract price. One of the said MENTS:Contract documents for the bonds shall guarantee the faithful per- perjury that the foregoing is true and above-referenced project maybe formContractor,of the said the the obtained at the Officof the Dirctor b correct. of Public Works,211 Eighth Street, shall secure the payment of claims for Seal Beach,CA.for a non-refundable labor and material. fee of$30,or$40 if mailed.No bid pro- CITY OF SEAL BEACH RIGHT OF posal will be received unless it is made REJECTION OR WAIVER:The City on the official proposal forms furnished reserves the right to refect any or all Dated at Seal Beach, C A, by the City,is accompanied by an exe- cuted bids or any parts thereof,and to waive Non-Collusion Affidavit and is any irregularities or informalities in any this 7. 4?- day of O 999 accompanied by cash.a certified or bid or in the bidding,and to make , cashier's check payable to the City or awards in all or part in the best inter• a satisfactory bidder's bond in favor of ests of the City. the City executed by the bidder as prin- cipal and a satisfactory surety compa- WITHDRAWAL OF BID: No bidder ny as surety,%ofine amount not less mad days withdraw hisd bidfor etfa period of 10%of he bid amount,as pro- 60 days after the date set for the open- A----- vided in Public Contract Code section ing of bids. Signature §20170 et.seq.Should the bidder to City of Seal Beach whom the contract is awarded fail to enter into the subject contract,such Stephen Badum,P.E. PUBLICATION PROCESSED BY: bid security shall be forfeited pursuant Director of Public Works to Public Contract Code section 20172, October 20,1999 THE SUN NEWSPAPERSexcept as otherwise provided in Pub- Published in the Seal Beach Sun Jour- tic Contract Code section§20174. nal,10/28/99. 216 Main Street Seal Beach, CA 90740 (562) 430-7555 • (949) 759-7726