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HomeMy WebLinkAboutItem E August 23, 1999 STAFF REPORT To: Mayor and Members of the City Council Attention: Keith R. Till,City Manager From: Nancy L. Beard, Director Parks, Recreation and Community Services Subject: AWARD PROFESSIONAL SERVICES AGREEMENT - McGaugh Community Pool - development of plans and specifications for renovation GENERAL DESCRIPTION The proposed action will execute a professional services agreement in the amount of $13,750 to retain Jones & Madhavan for the purposes of developing the plans and specifications for renovating the McGaugh Community Pool. DISCUSSION: The Save Our Pool committee spent the last two years fundraising for the upcoming renovation project at the city's only community pool. Together with the city's contribution, the goal for the renovations is complete. This professional services agreement will allow for the design and development of the bid package. The scope of work will entail: Pool plan, sections and details for replacement of pool finishes, signage and equipment, as well as the electrical plan and details for the replacement of the chemical system. Both Doug Jones and Nachi Madhavan have been in business for over 15 years and have performed work for numerous public agencies including: Long Beach, Riverside, Cerritos, Santa Ana and the Long Beach School District. They are well qualified to perform this work. FISCAL IMPACT: Funds in the amount of$13,750 are available within the 99-00 budget in account number 046-20258. 1 AGENDA ITEM E. • ' Award Professional Services Agreement City Council Staff Report RECOMMENDATION: Upon motion of the consent calendar, it is recommended that the City Council authorize the City Manager to execute a professional services agreement with Jones &Madhavan for design,construction specifications and administrative services associated with subject project-not to exceed $13,750 in cost. PREPARED BY: 41. . 0'41► Nanc L. Be. ODirector Parks, Recreation and Community Services NOTED AND APPROVED: a D}-' eith . T. City Manager 2 a Firm Background Jones & Madhavan is a multi-disciplined design firm with capabilities in Architecture and Engineering. Since its formation in 1990, J&M has demonstrated extensive experience in the design of commercial aquatic facilities for private and public entities (municipalities, school districts and universities). This experience includes projects ranging in size from small renovations to large multiple component complexes. Some of the in-house services provided by J&M include: Renovation Analysis Needs Analysis Architecture Engineering Aquatic Facility Design Construction Management J&M believes that client satisfaction is paramount and the only way of ensuring the firm's future success. In order to ensure that every one of J&M's clients needs are satisfied, J&M assigns one of its Principals to be in charge of a project from inception to completion. This ensures there is no loss of information between phases of a project and that all of the firm's talents are applied to each project. The success of this management style is evident by the amount of repeat business the firm has had with past clients. In addition to efficient project management, J&M incorporates proven technical capabilities at each phase of a project to ensure the highest level of quality for their services. Some of these capabilities include: Research and Analysis of Applicable Codes Research and Analysis of Applicable Products and Materials Value Engineering Computer Aided Design Computerized Specifications Computerized Cost Estimating Page 1 4. Resume- Doug R.Jones, PE Mr. Jones is a Principal and founding member of Jones & Madhavan. He brings over 15 years of engineering experience to the firm, with the last 14 years devoted to the design of aquatic facilities. During these years, Mr. Jones gained a wealth of knowledge on different types of filtration, disinfection, circulation and heating systems that are available for aquatic facilities. He has researched the various systems and determined the positive and negative aspects of each with respect to performance, maintenance and system life. Because of this background, he is able to effectively design the most efficient systems for each client based on their budget and maintenance requirements. His qualifications include: Registration: Mechanical Engineer, California#25446 Mechanical Engineer, Nevada#13036 Education: California Polytechnic State University San Luis Obispo Bachelor of Science 1984 Resume - Nachi Madhavan, AIA As a Principal and founding member of Jones& Madhavan, Mr. Madhavan contributes more than 16 years of architectural experience to every project. Mr. Madhavan's experience in aquatic facilities dates back to 1986 and includes design and management of projects with construction costs in excess of$5,000,000. His qualifications include: Registration: Architect, California#C25855 Education: California Polytechnic State University San Luis Obispo Bachelor of Science 1983 In addition to his design and management skills, Mr. Madhavan has considerable experience in facility programming and has developed architectural programs for aquatic facilities throughout the country. In developing facility programs, he determines user needs and develops a program that is capable of meeting those needs within a given budget. Page 2 w Aquatic Experience - Municipal Arlington Park - Riverside Atlantic Park— Los Angeles Bell Street Park- East Palo Alto Big Valley Community Pool- Bieber Blackberry Farm Picnic Grounds - Cupertino Brooks Street Pool - Oceanside Cerritos Olympic Swim Center-Cerritos Challenger Memorial Youth Center- Lancaster City of San Buena Ventura Swim Center-Ventura Culver City Municipal Pool - Culver City El Cariso Park Pool Complex - Sylmar George Lane Park- Quartz Hill Helen Keller Park - Los Angeles Hunt Park - Riverside Islander Park- Riverside Jesse Owens Park - Los Angeles Knollwood Golf Course - Granada Hills La Mirada Park- La Mirada Lennox Park- Lennox Loma Alta Park -Altadena Marshall Street Pool -Oceanside Martin Luther King Jr. Park- Long Beach Memorial Pool - Santa Ana Mona Park - Compton Newhall Park- Newhall. North Oaks Park- Canyon Country Orange Avenue Pool - Paramount Paramount Park Pool - Paramount Reid Park - Riverside Roosevelt Park- Los Angeles Roy Campanella Park- Compton Royce Memorial Pool - Oakdale Santa Clarita Park- Saugus Shamel Park- Riverside Sippy Woodhead Pool - Riverside Stoner Park- Los Angeles Sun Valley Park - Sun Valley Val Verde Park- Saugus Valencia Glen Park -Valencia Valencia Meadows Park -Valencia Van Nuys/Sherman Oaks Park-Van Nuys Villegas Park- Riverside William Love Pool - Compton Page 3 Aquatic Experience -Educational Catalina Island Aquatic Center-Avalon Chino High School -Chino Culver City High School -Culver City Don Lugo High School- Chino Los Angeles Southwest College Physical Education Facility Los Angeles Los Angeles Valley College- Los Angeles Lakewood High School - Lakewood Millikan Senior High School - Long Beach Monache High School - Porterville Oxnard High School -Oxnard Pasadena City College- Pasadena Pendleton Pool-Claremont Porterville High School - Porterville Ridgway Swim Center-Santa Rosa UCLA Conference Center- Lake Arrowhead Vallejo Plunge-Vallejo Warren High School- Downey West Los Angeles College Physical Education Facility -Culver City Wilson High School - Long Beach Aquatic Experience -Private Del Mar Center Aquatic Complex—Sea Ranch Foothill Ranch Community Pool—Foothill Ranch Granville Swimming Pool & Spa—Newport Beach Hilton Suites Spa—Orange Piedmont Swim Center- Piedmont Ski & Sport, Inc. —Fullerton Sports Chalet—Rancho Cucamonga Salesian Boys & Girl=s Club—Los Angeles Page 4 • May 25, 1999 (ONES & M A D H A V A N Ms. Nancy Beard ARCHITECTURE Director E N GINE ERIN G City of Seal Beach 211 Eighth Street Seal Beach, CA 90740 Subject: Seal Beach Aquatic Facility Dear Nancy: It was a pleasure meeting with you last week to discuss Jones & Madhavan's possible role as Architect/Engineer for renovation of your existing aquatic facility. As you requested, the following is our fee proposal for design and construction administration services associated with this pool. Our fee will be $13,000 and include the following: 1. Construction drawings for replacement of pool plaster and tile, addition of a pool deck topping and repair of underwater lights. Drawings will include: ' a. Pool plan, sections and details; for replacement of pool =' finishes, signage and equipment. b. Electrical plan and details for replacement of underwater lights. c. All drawings will be created on AutoCad Release 14. 2. Construction specifications based on CSI format. Specification sections will include: • a. Pool finishes. b. Pool electrical. c. Pool start-up procedures. •• 4 3. Construction cost estimate. 4. Coordinate with City as necessary. 5. Obtain Health Department plan approvals. 6. Review Contractor's submittals and respond to questions and , clarification requests. - s: F 7. Attend 4 construction site visits to verify Contractor's work is in conformance with the approved Construction Documents. c . Ms. Nancy Beard May 25, 1999 Page 2 8. Cost of review fees by regulating agencies and bid document reproduction is not included in our base fee and will be billed as reimbursable costs. As I stated in our meeting, J&M is very interested in working with the City of Seal Beach to renovate this facility. I am confident that our firm has the professional expertise that you need to modernize your facility and make it more usable and attractive. If this proposal is acceptable, please send us an agreement so that we can begin work. Thank you again for considering Jones & Madhavan. Sincerely, ?4 :, JONES & MADHAVAN Nachi Madhavan, AIA Principal ..Q \v II ,. t rs if � l dAlizi .. .. .cps;,`. • HOURLY RATE SCHEDULE Effective January 1, 1999 through December 31, 1999 JONES & MADHAVAN ARCHITECTURE Principal Architect $100.00 per hour. ENGINEERING Principal Mechanical Engineer $100.00 per hour. CAD Draftsperson $60.00 per hour. Secretary $40 00 per hour. Sub-Consultants (Civil, Electrical, Geotechnical, Structural Engineers, etc.) Cost plus 15%. o y-Y lri Overnight and Messenger Delivery Cost plus 15%. 3 Reproduction Cost plus 15%. • Auto Mileage 35¢ per mile. ': Travel Outside Los Angeles, Orange, San Bernardino, Riverside and Ventura44 Counties Cost plus 15%. ;`- Y Plan Approval Fees Cost in advance. • ;.f L ,.x n u.• x , � W A.A.. Q2—