HomeMy WebLinkAboutAgenda Packet_09232019A G E N D A
MEETING OF THE CITY COUNCIL
Monday,September 23,2019 ~7:00 PM
City Council Chambers
211 Eighth Street
Seal Beach,California
THOMAS MOORE
MAYOR
Second District
SCHELLY SUSTARSIC
MAYOR PRO TEM
Fourth District
JOE KALMICK
COUNCIL MEMBER
First District
MIKE VARIPAPA
COUNCIL MEMBER
Third District
SANDRA MASSA-LAVITT
COUNCIL MEMBER
Fifth District
This Agenda contains a brief general description of each item to be considered.No action or discussion shall be taken on
any item not appearing on the agenda,except as otherwise provided by law.Supporting documents,including agenda
staff reports,and any public writings distributed by the City to at least a majority of the Council Members regarding any
item on this agenda are available for review at City Hall in the City Clerk's Office located at 211 Eighth Street,Seal
Beach,California,Monday through Friday,between the hours of 8:00 a.m.and 5:00 p.m.or contact the City Clerk,
at (562)431-2527.
City Council meetings are broadcast live on Seal Beach TV3 and on the City's website www.sealbeachca.gov).Check
the SBTV3 schedule for rebroadcast of —meetings are available on-demand on the website (starting 2012).meeting
In compliance with the Americans with Disabilities Act of 1990,if you require disability -related modification or
accommodation to attend or participate in this meeting,including auxiliary aids or services,please call the City Clerk'
s office at (562)431 -2527 at least 48 hours prior to the meeting.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
COUNCIL ROLL CALL
APPROVAL OF AGENDA &WAIVER OF FULL READING OF RESOLUTIONS
ORDINANCES
By motion of the City Council this is the time to notify the public of any
changes to the agenda and /or rearrange the order of the agenda.
PRESENTATIONS /RECOGNITIONS
•Interval House 40th Anniversary Recognition
•John Hunter and Associates –San Gabriel River update
ORAL COMMUNICATIONS
At this time members of the public may address the Council regarding any items within
the subject matter jurisdiction of the City Council.Pursuant to the Brown Act,the Council
cannot discuss or take action on any items not on the agenda unless authorized by law.
Matters not on the agenda may,at the Council's discretion,be referred to the City Manager
and placed on a future agenda.
Those members of the public wishing to speak are asked to come forward to the
microphone and state their name for the record.All speakers will be limited to a period
of five (5)minutes.Speakers must address their comments only to the Mayor and entire
City Council,and not to any individual,member of the staff or audience.Any documents
for review should be presented to the City Clerk for distribution.
Oral Communications
CITY ATTORNEY REPORT Craig A.Steele,City Attorney
CITY MANAGER REPORT Jill R.Ingram,City Manager
COUNCIL COMMENTS
General Council Member comments and reporting pursuant to AB 1234.
COUNCIL ITEMS –None
CONSENT CALENDAR
Items on the consent calendar are considered to be routine and are enacted by a single
motion with the exception of items removed by Council Members.
A.Approval of the September 9,2019 City Council Minutes -That the City
Council approve the minutes of the Closed Session/Regular City Council
meeting held on September 9,2019.
B.Demands on City Treasury (Fiscal Year 2019)–September 23,2019
-Ratification.
C.Monthly Investment Report –August 31,2019 -Receive and file.
D.Second Reading and Adoption of Ordinance 1680 -That the City Council
waive further reading and adopt Ordinance 1680 titled "An Ordinance of the Seal
Beach City Council Amending Chapter 8.05 of the Seal Beach Municipal Code,
finding and declaring that the provisions of the California Vehicle Code shall
apply to certain privately-owned streets within Leisure World,authorizing the
Chief of Police to provide traffic enforcement on said streets,and regulating the
use of golf carts on said streets."
E.Fiscal Year 2019-2020 Fleet Replacement -That the City Council adopt
Resolution 6956:1.Authorizing the purchase and up-fitting of ten (10)
replacement City vehicles,equipment and up-fitting for a total cost of
$464,543.05,in accordance with the breakdown set out in this staff report,
pursuant to the purchasing procedures set forth in Seal Beach Municipal Code
Sections 3.20.025(D)and 3.20.030;and,2.Authorizing the City Manager to
approve expenditures for the new vehicles,equipment,up-fitting and payment
of all State taxes and fees required for delivery for vehicles and equipment
purchases;and,3.Authorizing the City Manager to surplus existing vehicles and
equipment.
F.Professional Services Agreement with GHD Inc.,for Reimbursable Plan
Checking Services -That the City Council adopt Resolution 6957:1.
Authorizing the City Manager to execute a Professional Services Agreement with
GHD Inc.in a not-to-exceed amount of $100,000 to provide Reimbursable Plan
Checking Services for a one-year term;and,2.Authorizing the City Manager the
option to execute a Professional Services Agreement amendment to extend the
agreement up to two (2)additional one-year terms after its original term.
G.Professional Services Agreement with Owen Group Limited Partnership
for ADA Self-Evaluation and Transition Plan Services -That the City Council
adopt Resolution 6958:1.Awarding and authorizing the City Manager to execute
a Professional Services Agreement with Owen Group Limited Partnership in a
not-to-exceed amount $165,440 to prepare the City’s ADA Self-Evaluation and
Transition Plan;and,2.Approving Budget Amendment BA 20-03-02 allocating
$65,440 to the ADA Self-Evaluation and Transition Plan.
H.FY 2020/21 –2025/26 Transportation Improvement Program -That the City
Council adopt Resolution 6959 certifying that the City of Seal Beach has the
resources to fund the projects in the FY 2020/21 –2025/26 Transportation
Improvement Program and affirming its commitment to all projects in the
Program.
I.Approval of a Professional Services Agreement with Bob Hall &Associates
for Executive Recruiting Services -That the City Council adopt Resolution
6960:1.Authorizing the City Manager to enter into a Professional Services
Agreement with Bob Hall &Associates for Executive Recruiting Services;and,
2.Authorizing the City Manager to execute the Agreement;and,3.Approving
Budget Amendment 20-03-03 to modify the Fiscal Year 2019-2020 budget in the
amount of $18,500 for the use of a professional recruiter.
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARING –None
UNFINISHED /CONTINUED BUSINESS –None
NEW BUSINESS –None
ADJOURNMENT
Adjourn the City Council to Monday,October 14,2019 at 5:30 p.m.to meet in closed
session,if deemed necessary.
Agenda Item: A
AGENDA STAFF REPORT
DATE:September 23, 2019
TO:Honorable Mayor and City Council
THRU:Jill R. Ingram, City Manager
FROM:Gloria D. Harper, City Clerk
SUBJECT:Approval of the September 9, 2019 City Council Minutes
________________________________________________________________
SUMMARY OF REQUEST:
That the City Council approve the minutes of the Closed Session/Regular City
Council meeting held on September 9, 2019.
BACKGROUND AND ANALYSIS:
This section does not apply.
ENVIRONMENTAL IMPACT:
There is no environmental impact related to this item.
LEGAL ANALYSIS:
No legal analysis is required for this item.
FINANCIAL IMPACT:
There is no financial impact for this item.
STRATEGIC PLAN:
This item is not applicable to the Strategic Plan.
MEASURE BB:
This item is not applicable to Measure BB, the Seal Beach Neighborhood and
Essential Services Protection Measure.
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RECOMMENDATION:
That the City Council approve the minutes of the Closed Session/Regular City
Council meeting held on September 9, 2019.
SUBMITTED BY: NOTED AND APPROVED:
Gloria D. Harper Jill R. Ingram
Gloria D. Harper, City Clerk Jill R. Ingram, City Manager
Prepared by: Dana Engstrom, Deputy City Clerk
ATTACHMENTS:
A. Minutes - Closed Session
B. Minutes - Regular Session
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Seal Beach, California
September 9, 2019
The City Council met in Closed Session at 5:32 p.m. in the City Hall Conference Room.
ROLL CALL
Present: Mayor Moore
Council Members: Varipapa, Kalmick, Massa-Lavitt, Sustarsic
Absent: None
City Staff: Craig A. Steele, City Attorney
Jill R. Ingram, City Manager
Patrick Gallegos, Assistant City Manager
Victoria L. Beatley, Director of Finance/City Treasurer
Gloria D. Harper, City Clerk
ORAL COMMUNICATIONS
Mayor Moore opened oral communications. Speakers: None. Mayor Moore then closed
oral communications.
City Clerk Harper read into the record that one (1) communication was received after
the posting of the agenda that was distributed to City Council and made available to the
public.
CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATOR Government Code §54957.6
City Negotiator(s): City Manager
Employee Organization(s):
Executive Management
Orange County Employees Association
Mid-Management and Confidential Employees
Seal Beach Marine Safety Management Association
Seal Beach Supervisors and Professionals Association
City Negotiator(s): City Attorney
Employee Organization(s): Unrepresented
City Manager
ADJOURNMENT
Mayor Moore adjourned the Closed Session meeting at 6:53 p.m.
Gloria D. Harper, City Clerk
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Approved:
Thomas Moore, Mayor
Attested:
Gloria D. Harper, City Clerk
Seal Beach, California
September 9, 2019
The City Council met in regular session at 7:00 p.m. in the City Council Chambers.
SEAL BEACH POLICE DEPARTMENT HONOR GUARD 9/11
PLEDGE OF ALLEGIANCE
Mayor Pro Tem Sustarsic led the Pledge of Allegiance.
ROLL CALL
Present: Mayor Moore
Council Members: Varipapa, Kalmick, Massa-Lavitt, Sustarsic
Absent: None
City Staff: Craig A. Steele, City Attorney
Jill R. Ingram, City Manager
Patrick Gallegos, Assistant City Manager
Chief Joe Miller, Seal Beach Police Department
Victoria L. Beatley, Director of Finance/City Treasurer
Steve Myrter, P.E., Director of Public Works
Steven Fowler, Interim Director of Community Development
Gloria D. Harper, City Clerk
APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS AND
ORDINANCES
Mayor Pro Tem Sustarsic pulled Items H and I from the Consent Calendar for separate
consideration. City Clerk Gloria Harper read into the record that four (4)
communications were received after the posting of the agenda regarding various
agenda items that were distributed to City Council and made available to the public.
Council Member Varipapa moved, second by Council Member Kalmick to approve the
agenda.
AYES: Varipapa, Kalmick, Massa-Lavitt, Moore, Sustarsic
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried
PRESENTATIONS / RECOGNITIONS
• National Preparedness Month
ORAL COMMUNICATIONS
Mayor Moore opened oral communications. Speakers: Joyce Ross-Parque, Woody
Woodruff, Dawn Caviola, and Seth Eaker. Mayor Moore closed oral communications.
CITY ATTORNEY REPORT
City Attorney Steele stated that prior to this meeting the City Council met in closed
session to discuss the items posted on the agenda. City Council took no reportable
action.
CITY MANAGER REPORT
City Manager Ingram indicated there will be another Beach clean-up in coordination with
the San Diego Navy service men and women, who are volunteering their time to help
clean-up our beach. The Beach clean-up will be held on Wednesday, September 18,
2019 from 8am-12pm and is open to anyone who would like to participate.
City Manager Ingram indicated that the parking permit renewals will begin November 1,
2019. This year will be the first time that residents will not be required to place a
parking permit decal on their vehicle. Additional information will be provided via a Press
Release and the Finance Department is available for questions at (562) 431-2527
extension 1332.
Additionally, City Manager Ingram invited the City Council and the community to the
Orange County Drowning Prevention Task Force Workshop at the Marina Center on
Saturday, September 14, 2019 from 10am-12pm.
COUNCIL COMMENTS
Council Member Massa-Lavitt indicated that she attended the Police Department Badge
Pinning Ceremony and expressed her appreciation for the Seal Beach Police
Department team; the Orange County Water District meeting where the discussion
included the County’s water quality and availability; the Orange County Sanitation
District Operation Sub-Committee meeting. Lastly, she provided information on her
recent Orange County Vector Control meeting as well as an update on mosquitos and
West Nile Virus.
Council Member Varipapa indicated that he attended the Arts and Crafts Fair. He
stated that it was well attended and thanked all the volunteers for a great event.
Council Member Kalmick indicated that he attended the Arts and Crafts Fair and
expressed his appreciation to the Lions Club for a great event with quality artwork.
Additionally, he indicated that he attended the Police Department’s Badge Pinning
Ceremony and expressed how proud he is of the tight-knit family bond of the Police
Department.
Mayor Pro Tem Sustarsic indicated that she attended the Arts and Crafts Fair and the
Police Department’s Badge Pinning Ceremony. Additionally, she indicated she
attended a Public Hearing at the Registrar of Voters Office regarding Vote Center
locations and provided an update.
Mayor Moore indicated he attended an Orange County Fire Authority meeting and
indicated that a grant in the amount of $4.5 million was received to acquire a software
program that will help communities evacuate more efficiently. He expressed his
excitement regarding the upcoming technology improvements at City Hall. Additionally,
he indicated that he received a lot of positive feedback regarding the landscape in town
as well as the Police presence around the City.
COUNCIL ITEMS
There were no Council items.
CONSENT CALENDAR
Council Member Massa-Lavitt moved, second by Mayor Pro Tem Sustarsic, to approve
the recommended actions on the consent calendar with exception of Items H and I that
were removed from the consent calendar for separate consideration.
A. Approval of the August 12, 2019 City Council Minutes - That the City Council
approve the minutes of the Closed Session/Regular City Council meeting held on
August 12, 2019.
B. Demands on City Treasury (Fiscal Year 2019) – September 9, 2019 - Ratification.
C. Monthly Investment Report – July 31, 2019 - Receive and file.
D. Authorize Expenditures with Kreuzer Consulting Group for Engineering
Services for Adolfo Lopez Slope Repair Project (Project CIP BG2004) - That the
City Council adopt Resolution 6949 authorizing the City Manager to approve
expenditures in the amount of $42,260 to Kreuzer Consulting Group for the Adolfo
Lopez Slope Repair Project (Project CIP BG2004) engineering services.
E. Program to Prepare Communities for Complex Coordinated Terrorist Attacks
Training and Exercise Program Grant - That the City Council adopt Resolution 6950
allowing the City of Seal Beach to accept as a sub-grantee, a grant of the
Anaheim/Santa Ana Urban Area Security Initiative (UASI) Program, in the amount of
$1,106, to prepare communities for Complex Coordinated Terrorist Attacks (CCTA), and
fund a Police Sergeant to attend a training course and County-wide exercise; and
designate the City Manager, Chief of Police and/or designee to serve as the City’s
agents to provide all required assurances and agreements pertaining to such training
and exercise.
F. Certification of Assessment for the County of Orange - That the City Council
adopt Resolution 6951: 1. Approving the Certification of Assessment; and, 2.
Authorizing the City Manager to execute the Certification of Assessment; and, 3.
Authorizing the City Manager to execute Certifications of Assessments in future fiscal
years.
G. Authorize an Application for Grant Funds for the California Coastal
Commission Local Coastal Program Planning Grant - That the City Council adopt
Resolution 6952 approving the application for grant funds for the California Coastal
Commission Local Coastal Program (LCP) Planning Grant.
H. Professional Services Agreement with GovInvest Inc., to provide the
Government Accounting Standards Board 75 Reporting Services. - That the City
Council adopt Resolution 6953 approving a Professional Services Agreement with
GovInvest Inc., to provide the Government Accounting Standards Board (GASB) 75
Actuarial Valuations and Actuarially Determined Contribution (ADC) Reports and GASB
75 Roll-forward Valuations.
I. Approval of Janitorial Services Agreement with Golden Touch Cleaning
Solutions, Inc. - That the City Council adopt Resolution 6954: 1.Authorizing the City
Manager to enter into a Professional Services Agreement with Golden Touch Cleaning
Solutions, Inc., (GTS) for Citywide Janitorial Services for up to three(3) years; and, 2.
Authorizing the City Manager to execute up to two (2) additional extensions of the term
for one year each.
J. Notice of Completion for FY 2016/17/19 Local Street Paving Project - That the
City Council adopt Resolution 6955: 1. Accepting the FY 2016/17/19 Local Street
Paving Project by Sialic Contractors Corporation dba Shawnan in the amount of
$498,576.50; and, 2. Directing the City Clerk to file a “Notice of Completion” with the
Orange County Clerk-Recorder within fifteen (15) days from the date of acceptance and
to release retention in 35 days.
AYES: Varipapa, Kalmick, Massa-Lavitt, Moore, Sustarsic
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried
ITEMS REMOVED FROM CONSENT CALENDAR
H. Professional Services Agreement with GovInvest Inc., to provide the
Government Accounting Standards Board 75 Reporting Services. - That the City
Council adopt Resolution 6953 approving a Professional Services Agreement with
GovInvest Inc., to provide the Government Accounting Standards Board (GASB) 75
Actuarial Valuations and Actuarially Determined Contribution (ADC) Reports and GASB
75 Roll-forward Valuations.
In response to Mayor Pro Tem Sustarsic’s inquiry, City Manager Ingram introduced
Director of Finance Beatley, who provided clarification regarding what GovInvest does
for the City; GASB requirements; and, the roll-forward method. At the request of Mayor
Moore, this will be a topic of discussion at the next Budget Study Session.
Mayor Pro Tem Sustarsic moved, second by Council Member Varipapa, to adopt
Resolution 6953 approving a Professional Services Agreement with GovInvest Inc., to
provide the Government Accounting Standards Board (GASB) 75 Actuarial Valuations
and Actuarially Determined Contribution (ADC) Reports and GASB 75 Roll-forward
Valuations.
AYES: Varipapa, Kalmick, Massa-Lavitt, Moore, Sustarsic
NOES: None
ABSENT: None
ABSTAIN: None
I. Approval of Janitorial Services Agreement with Golden Touch Cleaning
Solutions, Inc. - That the City Council adopt Resolution 6954: 1.Authorizing the City
Manager to enter into a Professional Services Agreement with Golden Touch Cleaning
Solutions, Inc., (GTS) for Citywide Janitorial Services for up to three(3) years; and, 2.
Authorizing the City Manager to execute up to two (2) additional extensions of the term
for one year each.
City Manager Ingram introduced Recreation Manager Kelsey, who summarized the
information provided in the staff report and answered Council Member questions.
Council Member Massa-Lavitt moved, second by Council Member Kalmcik, to adopt
Resolution 6954: 1.Authorizing the City Manager to enter into a Professional Services
Agreement with Golden Touch Cleaning Solutions, Inc., (GTS) for Citywide Janitorial
Services for up to three(3) years; and, 2. Authorizing the City Manager to execute up to
two (2) additional extensions of the term for one (1) year each.
AYES: Varipapa, Kalmick, Massa-Lavitt, Moore, Sustarsic
NOES: None
ABSENT: None
ABSTAIN: None
PUBLIC HEARING
K. Leisure World Traffic Enforcement Related Municipal Code Changes - That the
City Council hold a public hearing and introduce, read by title only, and waive further
reading of Ordinance 1680: 1. Approving changes to the City of Seal Beach Municipal
Code, finding and declaring that the provisions of the California Vehicle Code shall
apply to certain privately-owned streets within Leisure World, including the regulation of
golf carts on such streets; and 2. Authorize the Chief of Police to provide traffic
enforcement on the privately-owned streets in Leisure World.
City Manager Ingram introduced Assistant City Manager Patrick Gallegos who
summarized the information provided in the staff report. Staff answered Council
Member questions.
Mayor Moore opened the public hearing. Speakers: Linda Stone, Michael Levitt,
Ronde Winkler, Mr. and Mrs. Phil Singer, Seth Eaker, Dr. Mark Chong all spoke in favor
of the proposed Ordinance. Mayor Moore closed oral communications.
Council Member Massa-Lavitt indicated that there are three (3) million trips through the
gates at Leisure World annually.
Mayor Moore thanked the Golden Rain Foundation for requesting the enforcement in
Leisure World. Additionally, he thanked Police Chief Miller and Commander Gonshak
for researching the Vehicle Codes and working with the City Attorney’s office, and
researching what other cities are doing.
Council Member Massa-Lavitt moved, second by Mayor Moore, to hold a public hearing
and introduce, read by title only, and waive further reading of Ordinance 1680: 1.
Approving changes to the City of Seal Beach Municipal Code, finding and declaring that
the provisions of the California Vehicle Code shall apply to certain privately-owned
streets within Leisure World, including the regulation of golf carts on such streets; and 2.
Authorize the Chief of Police to provide traffic enforcement on the privately-owned
streets in Leisure World.
AYES: Varipapa, Kalmick, Massa-Lavitt, Moore, Sustarsic
NOES: None
ABSENT: None
ABSTAIN: None
City Attorney Steele read into the record the title of Ordinance 1680.
UNFINISHED / CONTINUED BUSINESS
There were no Unfinished/Continued Business items.
NEW BUSINESS
There were no New Business items.
ADJOURNMENT
Mayor Moore adjourned the City Council meeting at 8:25 p.m. in memory of former
Mayor Norma Brandel Gibbs to Monday, September 23, 2019 at 5:00 p.m. to meet in
closed session, if deemed necessary.
______________________
Gloria D. Harper, City Clerk
City of Seal Beach
Approved: ___________________________
Thomas Moore, Mayor
Attested: ______________________
Gloria D. Harper, City Clerk
Agenda Item: D
AGENDA STAFF REPORT
DATE:September 23, 2019
TO:Honorable Mayor and City Council
THRU:Jill R. Ingram, City Manager
FROM:Gloria D. Harper, City Clerk
SUBJECT:Second Reading and Adoption of Ordinance 1680
________________________________________________________________
SUMMARY OF REQUEST:
That the City Council waive further reading and adopt Ordinance 1680 titled "An
Ordinance of the Seal Beach City Council Amending Chapter 8.05 of the Seal
Beach Municipal Code, finding and declaring that the provisions of the California
Vehicle Code shall apply to certain privately-owned streets within Leisure World,
authorizing the Chief of Police to provide traffic enforcement on said streets, and
regulating the use of golf carts on said streets."
BACKGROUND AND ANALYSIS:
At its meeting of September 9, 2019, the City Council approved for introduction
Ordinance 1680 of the City of Seal Beach to amend Chapter 8.05 of the Seal
Beach Municipal Code, finding and declaring that the provisions of the California
Vehicle Code shall apply to certain privately-owned streets within Leisure World,
authorizing the Chief of Police to provide traffic enforcement on said streets, and
regulating the use of golf carts on said streets. This item is to approve the second
reading of and adopt Ordinance 1680 in compliance with State law requiring that
ordinances be adopted at least 5 days after introduction at a regular or adjourned
regular meeting. Upon adoption and pursuant to City Charter Section 414, the
Ordinance will be published within 15 days after adoption.
ENVIRONMENTAL IMPACT:
The proposed Ordinance does not constitute a “project” within the meaning of the
California Environmental Quality Act of 1970 (CEQA) pursuant to CEQA
Guidelines Section 15060(c)(2) because there is no potential that it will result in a
direct or reasonably foreseeable indirect physical change in the environment, and
CEQA Guidelines Section 15378 because it has no potential for either a direct
physical change to the environment, or a reasonably foreseeable indirect physical
change in the environment. Moreover, even if the proposed Ordinance comprises
a project for CEQA analysis, it falls within the “common sense” CEQA exemption
set forth in CEQA Guidelines Section 15061(b)(3), excluding projects where “it can
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be seen with certainty that there is no possibility that the activity in question may
have a significant effect on the environment.”
LEGAL ANALYSIS:
No legal analysis is required for this item.
FINANCIAL IMPACT:
There is no financial impact for this item.
STRATEGIC PLAN:
This effort is related to the Strategic Objective of enhancing public safety.
MEASURE BB:
This effort is related to public safety but will not impact Measure BB revenue.
RECOMMENDATION:
That the City Council waive further reading and adopt Ordinance 1680 titled "An
Ordinance of the Seal Beach City Council Amending Chapter 8.05 of the Seal
Beach Municipal Code, finding and declaring that the provisions of the California
Vehicle Code shall apply to certain privately-owned streets within Leisure World,
authorizing the Chief of Police to provide traffic enforcement on said streets, and
regulating the use of golf carts on said streets."
SUBMITTED BY: NOTED AND APPROVED:
Gloria D. Harper Jill R. Ingram
Gloria D. Harper, City Clerk Jill R. Ingram, City Manager
Prepared by: Dana Engstrom, Deputy City Clerk
ATTACHMENTS:
A. Ordinance 1680
ORDINANCE 1680
AN ORDINANCE OF THE SEAL BEACH CITY COUNCIL
AMENDING CHAPTER 8.05 OF THE SEAL BEACH MUNICIPAL
CODE, FINDING AND DECLARING THAT THE PROVISIONS OF
THE CALIFORNIA VEHICLE CODE SHALL APPLY TO CERTAIN
PRIVATELY-OWNED STREETS WITHIN LEISURE WORLD,
AUTHORIZING THE CHIEF OF POLICE TO PROVIDE TRAFFIC
ENFORCEMENT ON SAID STREETS, AND REGULATING THE
USE OF GOLF CARTS ON SAID STREETS
WHEREAS, the Board of Directors of the Golden Rain Foundation (“GRF”), as the
owner of privately-owned streets in Leisure World, has requested that the Seal
Beach Police Department provide traffic law enforcement on said streets by later
dated July 24, 2019; and,
WHEREAS, the streets in Leisure World are used by the public, including the
residents of Leisure World and invitees, and are connected to public streets in the
City of Seal Beach; and,
WHEREAS, pursuant to the requirements of California Vehicle Code Section
21107.5, the City Council provided written notice of this action to GRF as the owner
of the privately-owned streets and held a public hearing on September 9, 2019
where evidence, both written and oral, was received and considered; and,
WHEREAS, some members of the public use golf carts to travel on the streets in
Leisure World.
NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY
ORDAIN AS FOLLOWS:
Section 1. Pursuant to California Vehicle Code Section 21107.5, the City
Council finds and declares that the privately owned streets in Leisure
World are generally held open for use by the public for vehicular
travel and are so connected with publicly-owned highways that the
public cannot determine that the privately-owned roads are not
highways (as the term is used in the Vehicle Code).
Section 2. Section 8.05.015A of the Seal Beach Municipal Code is hereby
amended to read as follows (text to be added is underlined):
“A. The city council finds and declares that the public interest will best
be served by the application of this title and the Vehicle Code to the
following roads and areas due to their proximity to or connection with
highways and streets: Surfside Avenue; Pacific Avenue; Seal Way;
Phillips Avenue; and each street, road, lane, drive, place, way, and
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parking area within the respective boundaries of Rossmoor Business
Center and Sunset Aquatic Park, and Leisure World.”
Section 3. New Section 8.05.045 is hereby added to the Seal Beach Municipal
Code, to read as follows (with existing Section 8.05.045 to be
renumbered as 8.05.050):
“8.45.045 Golf Carts on Leisure World Streets.
A. The privately-owned streets within Leisure World are streets within
the jurisdiction of the City of Seal Beach and, for the purposes of this
section, shall be collectively referred to herein as the “Leisure World
streets.” The Leisure World Streets are located adjacent to and
provide access to the golf course in Leisure World. Further, the
Leisure World streets are located between the golf course and the
place where golf carts are parked or stored. The Leisure World
streets are all within one mile of the golf course, and are within and
bounded in part by a real estate development offering golf facilities.
The Leisure World streets are designed and constructed so as to
safely permit the use of regular vehicular traffic and also the driving
of golf carts on the Leisure World streets.
B. Pursuant to the authority of Vehicle Code Section 21115 the City
Council hereby designates the Leisure World streets as streets for
the combined use of vehicles and golf carts.
C. Pursuant to the authority of Vehicle Code Section 21115, the
following rules and regulations are hereby enacted for the use of
vehicles and the use of golf carts on the Leisure World streets. It shall
be unlawful for a vehicle or golf cart to be operated in violation of the
following rules and regulations, which shall have the force of law:
1. Golf carts on the Leisure World streets shall not travel faster
than the posted speed limit on any street, and in no event faster than 25
mph.
2. Where feasible and safe to do so, golf carts shall travel at
the far right of every traffic lane.
3. Golf cart crossings shall be located and posted with signs
that meet the approval of the City’s Traffic Engineer.
4. If a golf cart is operated on the Leisure World streets during
darkness, the golf cart shall be subject to the provisions of Vehicle Code
Section 24001.5 regarding equipment.
Section 5. The City Clerk shall certify to the adoption of this ordinance and
publish the same as required by law.
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PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a
regular meeting held on the 23rd day of September 2019.
Thomas Moore, Mayor
ATTEST:
Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing Ordinance was introduced for first reading at a regular meeting held on
the 9th day of September , 2019 and was passed, approved and adopted by the
City Council at a regular meeting held on the 23rd day of September , 2019 by
the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Gloria D. Harper, City Clerk
Agenda Item: E
AGENDA STAFF REPORT
DATE:September 23, 2019
TO:Honorable Mayor and City Council
THRU:Jill R. Ingram, City Manager
FROM:Steve Myrter, P.E., Director of Public Works
SUBJECT:Fiscal Year 2019-2020 Fleet Replacement
________________________________________________________________
SUMMARY OF REQUEST:
That the City Council adopt Resolution 6956:
1. Authorizing the purchase and up-fitting of ten (10) replacement City
vehicles, equipment and up-fitting for a total cost of $464,543.05, in
accordance with the breakdown set out in this staff report, pursuant to the
purchasing procedures set forth in Seal Beach Municipal Code Sections
3.20.025(D) and 3.20.030; and,
2. Authorizing the City Manager to approve expenditures for the new
vehicles, equipment, up-fitting and payment of all State taxes and fees
required for delivery for vehicles and equipment purchases; and,
3. Authorizing the City Manager to surplus existing vehicles and equipment.
BACKGROUND AND ANALYSIS:
On June 11, 2012, the City Council adopted the 2012 Fleet Management
Plan and directed staff to implement the recommendations contained
therein. The Fleet Management Plan established a vehicle and equipment
replacement schedule based on years of service and mileage, which allows
the City to effectively plan and budget for vehicle and equipment
replacements. The overall goal of the Fleet Management Plan is to
maximize efficiency and value.
At the June 5, 2019 Budget Study Session, staff presented the vehicles to
be replaced as part of the 2019-2020 Fleet Replacement Program to the
City Council. Accordingly, staff solicited for replacement vehicle cost
proposals through two procurement processes: (1) cooperative purchasing
contracts, and (2) formal bidding.
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Cooperative Purchase Contracts
The Seal Beach Municipal Code Section 3.20.025(D) provides an
exemption from the City’s competitive bidding requirements for purchases
made in cooperation with the state, the county, or another government entity
for the purpose of obtaining a lower price upon the same terms, conditions
and specifications. Pricing under cooperative purchasing programs are
competitively solicited and generally ensures best pricing by leveraging the
volume of participating members region and/or nationwide.
The following is a list of quotes obtained based on cooperative purchasing
programs:
Description Vendor Cooperative
Purchasing
Contract
Amount
Police Pursuit
Interceptor (2) -
Ford Explorer
National
Fleet Auto
Group
State of
California
$86,006.12
Stump Grinder –
Vermeer SC30TX
RDO
Equipment
National
Joint
Powers
Alliance
$18,177.56
Water & Sewer –
Chevrolet C5500
Lasher
Auto
State Bid
List
$74,979.04
Recreation – Ford
F150
Downtown
Ford
State Bid
List
$25,600.00
TOTAL $204,762.72
Formal Bidding
There are additional vehicles that were not available for purchase under
cooperative purchasing contracts and quotes to purchase these additional vehicles
were solicited using the formal bid procedures pursuant to Seal Beach Municipal
Code Section 3.20.030. The following is a list of vehicle quotes obtained through
this procedure:
Description Vendor Amount
Administration – Kia Sportage Car Pros Kia $24,960.00
Sewer & Storm Water
Dewatering Pump –
PAS100HF250
Sunbelt $43,700.00
Police – Toyota Sienna Toyota of HB $38,129.08
Lifeguard – Chevrolet Tahoe Lasher Auto $44,428.70
Water – Chevrolet C2500 Elk Grove $38,062.55
TOTAL $189,280.33
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Vehicle Up-fitting
Vehicles purchased are delivered up-fit-ready, where customization to meet end-
user’s needs, such as highly-detailed law enforcement and communication
equipment. Given the necessity to provide up-fitting uniformity to standardize
vehicles for maintenance and troubleshooting purpose, it is recommended that City
Council approve the sole-source expenditures in the amount of $70,500 with High
Standard Automotive, LLC., pursuant to Section 1010 of the City of Seal Beach
City Charter and Seal Beach Municipal Code Section 3.20.025(B), which provides
that “purchase of a commodity that can be obtained by only one vendor” is exempt
from the City’s bidding procedures.
Vehicle and Equipment Surplus
After the new vehicles are purchased and up-fitted with necessary equipment and
placed into service, the vehicles that were replaced will be sent to auction. The
sales proceeds from those auctions will be deposited back into the fleet
replacement fund.
ENVIRONMENTAL IMPACT:
This item is not subject to the California Environmental Quality Act (“CEQA”)
pursuant to Section 15061(b)(3) of the state CEQA Guidelines because it can be
seen with certainty that replacement of existing fleet vehicles and equipment will
not have a significant effect on the environment.
LEGAL ANALYSIS:
The City Attorney has reviewed the resolution and approved as to form.
FINANCIAL IMPACT:
Below is a breakdown of the recommended vehicle and equipment purchases:
Amount
Cooperative Purchasing $204,762.72
Formal Bidding $189,280.33
Up-fitting $70,500
TOTAL $464,543.05
The cost for the vehicle purchases through both procurement procedures is
$394,043.05, and cost for vehicle up-fitting $70,500.00. Total cost for the FY 19-
20 Fleet Purchasing is $464,543.05. Any unused funds will be returned back the
original funding source.
STRATEGIC PLAN:
This item is not applicable to the Strategic Plan.
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MEASURE BB:
Passage of Measure BB enabled the City to hire a new Police Detective position.
The purchase of the Toyota Sienna is recommended to be acquisitioned to support
this new position.
RECOMMENDATION:
That the City Council adopt Resolution 6956:
1.Authorizing the purchase and up-fitting of ten (10) replacement City
vehicles and equipment for a total cost of $464,543.05, pursuant to the
purchasing procedures set forth in Seal Beach Municipal Code Sections
3.20.025(B), 3.20.025(D) and 3.20.030 in accordance with the breakdown
outlined above; and,
2.Authorizing the City Manager to approve expenditures for the new
vehicles, equipment and payment of all State taxes and fees required for
delivery for vehicles and equipment purchases; and,
3.Authorizing the City Manager to surplus existing vehicles and equipment.
SUBMITTED BY: NOTED AND APPROVED:
Steve Myrter Jill R. Ingram
Steve Myrter, P.E., Director of
Public Works
Jill R. Ingram, City Manager
Prepared by: Dave E. Fait, Deputy Director of Public Works/Maintenance and
Utilities
ATTACHMENTS:
A. Resolution 6956
RESOLUTION 6956
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING
AND AUTHORIZING THE PURCHASE AND UP-FITTING OF
REPLACEMENT VEHICLES AND EQUIPMENT, AND AUTHORIZING
THE CITY MANAGER TO SURPLUS EXISTING VEHICLES AND
EQUIPMENT FOR FISCAL YEAR 2019-2020
WHEREAS, the City Council adopted the 2012 Fleet Management Plan on June
12, 2012 that established a vehicle and equipment replacement schedule and
scoring methodology to evaluate the condition of vehicles and equipment requiring
replacement;
WHEREAS, the City’s fleet is evaluated on an annual basis and ten (10) existing
vehicles and equipment have been identified for replacement;
WHEREAS, the City Council approved funds for replacement vehicles and new
maintenance equipment in the Fiscal Year 2019-2020 Operating Budget;
WHEREAS, pursuant to the Seal Beach City Charter Section 1010, Seal Beach
Municipal Code Chapter 3.20 establishes a central purchasing system including
procedures for competitive bidding and exemptions from competitive bidding;
WHEREAS, Seal Beach Municipal Code Section 3.20.025(B) provides an
exemption from competitive bidding requirements for purchases of commodity
that can be obtained only from one vendor;
WHEREAS, Seal Beach Municipal Code Section 3.20.025(D) provides an
exemption from competitive bidding requirements for purchases made through a
cooperative purchasing program; and
WHEREAS, Seal Beach Municipal Code Section 3.20.030 provides for
procurement of equipment purchases pursuant a formal bidding process.
NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY
RESOLVE:
Section 1. The City Council hereby approves and authorizes the purchase and up-
fitting of ten (10) replacement vehicles and equipment at a total cost of
$464,543.05, and in accordance with the following breakdown:
Description Vendor Procurement Method Amount
Police Pursuit Interceptor (2) -
Ford Explorer
National Fleet Auto
Group
State of California $86,006.12
Stump Grinder – Vermeer
SC30TX
RDO Equipment National Joint Powers
Alliance
$18,177.56
Water & Sewer – Chevrolet
C5500
Lasher Auto State Bid List $74,979.04
Recreation – Ford F150 Downtown Ford State Bid List $25,600.00
Administration – Kia Sportage Car Pros Kia Formal Bidding $24,960.00
Sewer & Storm Water Sunbelt Formal Bidding $43,700.00
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3
Dewatering Pump –
PAS100HF250
Police – Toyota Sienna Toyota of HB Formal Bidding $38,129.08
Lifeguard – Chevrolet Tahoe Lasher Auto Formal Bidding $44,428.70
Water – Chevrolet C2500 Elk Grove State Bid List $38,062.55
Vehicle Up-fitting High Standard
Automotive
Sole vendor $70,500.00
TOTAL $464,543.05
Section 2. The City Council hereby authorizes the City Manager to approve
expenditures for the new vehicles, equipment and payment of all State taxes and
fees required for delivery for vehicles and equipment purchases.
Section 3. The City Council hereby authorizes the City Manager to surplus
existing vehicles and equipment.
PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a
regular meeting held on the 23rd day of September, 2019 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Thomas Moore, Mayor
ATTEST:
Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution 6956 on file in the office of
the City Clerk, passed, approved, and adopted by the City Council at a regular
meeting held on the 23rd day of September, 2019.
Gloria D. Harper, City Clerk
Agenda Item: F
AGENDA STAFF REPORT
DATE:September 23, 2019
TO:Honorable Mayor and City Council
THRU:Jill R. Ingram, City Manager
FROM:Steve Myrter, P.E., Public Works Director
SUBJECT:Professional Services Agreement with GHD Inc., for
Reimbursable Plan Checking Services
________________________________________________________________
SUMMARY OF REQUEST:
That the City Council adopt Resolution 6957:
1. Authorizing the City Manager to execute a Professional Services
Agreement with GHD Inc., in a not-to-exceed amount of $100,000 to provide
Reimbursable Plan Checking Services for a one-year term; and,
2. Authorizing the City Manager the option to execute a Professional Services
Agreement amendment to extend the agreement up to two (2) additional
one-year terms after its original term.
BACKGROUND AND ANALYSIS:
The City plays an integral role in processing plans and permits for various
residential and commercial development projects. The review process ensures
compliance with Federal, State, and City standards, codes, designs, and
specifications.
In efforts to address applicant needs more expeditiously, the Public Works
Department has historically utilized contract services to provide plan check
services. Based on GHD Inc.’s (GHD) established plan check knowledge that
would provide continued service and a seamless work flow for the community, and
competitive labor and material rate schedule, staff recommends entering into a
professional services agreement with GHD to continue providing plan check
services on an as-needed basis for a not-to-exceed amount of $100,000.
GHD is recognized as one of the world’s top engineering firms recognized by
Engineering News Record, and has provided similar contract services for a number
of local municipalities such as the City of Buena Park, City of Villa Park and County
of Orange.
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The contract term is for one (1) year and the City will have the option to extend the
contract for up to two (2) additional one-year terms. Contract extensions will be at
a not-to-exceed amount of $100,000 per one-year extension. Due to the as-
needed nature and the fluctuation of development services needs, work is not
guaranteed to the consultant.
ENVIRONMENTAL IMPACT:
The approval of professional services agreements is not subject to California
Environmental Quality Act (CEQA).
LEGAL ANALYSIS:
The City Attorney has reviewed the agreement and approved the resolution as to
form.
FINANCIAL IMPACT:
The approval of the proposed agreement does not directly expend funds. Services
performed by GHD under this agreement will be fully reimbursed by the permit
applicant.
STRATEGIC PLAN:
This item is not applicable to the Strategic Plan.
MEASURE BB:
This item is not applicable to Measure BB, the Seal Beach Neighborhood and
Essential Services Protection Measure.
RECOMMENDATION:
That the City Council adopt Resolution 6957:
1. Authorizing the City Manager to execute a Professional Services
Agreement with GHD Inc. in a not-to-exceed amount of $100,000 to provide
Reimbursable Plan Checking Services for a one-year term; and,
2. Authorizing the City Manager the option to execute a Professional Services
Agreement amendment to extend the agreement up to two (2) additional
one-year terms after its original term.
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SUBMITTED BY: NOTED AND APPROVED:
Steve Myrter Jill R. Ingram
Steve Myrter, P.E., Public
Works Director
Jill R. Ingram, City Manager
Prepared by: Denice Bailey, Assistant Engineer
ATTACHMENTS:
A. Resolution 6957
B. GHD Inc. Agreement
RESOLUTION 6957
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING
AND AUTHORIZING THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH GHD INC. FOR
REIMBURSABLE PLAN CHECKING SERVICES
WHEREAS, pursuant to the Seal Beach City Charter, Seal Beach Municipal Code
Chapter 3.20 establishes a central purchasing system, including procedures for
competitive bidding and exemptions from competitive bidding. Seal Beach Municipal
Code Section 3.20.025(C) provides for an exemption from competitive bidding
requirements for purchases of professional services, including engineering services;
and,
WHEREAS, the City desires to continue retaining contract consulting services to
provide plan checking services.
THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
Section 1. The City Council hereby approves the professional services agreement
(Agreement) between the City of Seal Beach and GHD Inc. for
Reimbursable Plan Checking Services in a not-to-exceed amount of
$100,000 for a one-year term.
Section 2. The City Council hereby authorizes and directs the City Manager to
execute the Agreement.
Section 3. The City Council hereby authorizes the City Manager to extend the
Agreement with GHD Inc. for up to two (2) additional one-year terms, at
her discretion, in a not-to-exceed amount of $100,000 per one-year
extension.
PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular
meeting held on the 23rd day of September, 2019 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Thomas Moore, Mayor
ATTEST:
Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution 6957 on file in the office of the
City Clerk, passed, approved, and adopted by the City Council at a regular meeting
held on the 23rd day of September, 2019.
Gloria D. Harper, City Clerk
16 of 19
EXHIBIT A
Consultant’s Proposal
City of Seal Beach
Proposal for Engineering Services for As Needed Development
Services
August 27, 2019
Cover Letter
August 27, 2019
Iris Lee GHD Proposal No. 11200976
Deputy Public Works Director/City Engineer
City of Seal Beach
211 Eighth Street
Seal Beach, CA 90740
Subject: Request for Proposal for Engineering Services for As Needed Development Services
Dear Iris:
GHD is pleased to submit our Proposal to the City of Seal Beach (City) to provide Engineering Services for As
Needed Development Services. GHD is a global firm with a local team that is committed to achieving the City’s
goals and being there for you as an extension of your staff. We see this as exciting opportunity to support the City
on proposed development projects and continue the City’s sustainable growth. Our team in the Irvine and Long
Beach offices are experienced in providing responsive and cost effective development services for residential,
commercial, industrial, mixed-use and public projects and currently provide similar services for the City as well as
number of other agencies and municipalities in Southern California.
Our proposal highlights three major factors that will contribute to the successful completion of this on-going
assignment:
Team Experience. Our proposed team are not only highly qualified in their respective disciplines to meet the
City’s needs, but we also have individuals with a working knowledge of the City’s standards, currently
completing similar services for the City on a temporary basis.
Project Understanding. We have worked with multiple cities in a similar on-call capacity and currently fill
development review role for the City of Buena Park and County of Orange. Through these and previous
similar contracts we have developed a strong understanding of the daily requirements for as needed
Development Review and Related Services for municipalities.
Responsiveness. GHD is a full-service engineering and environmental c onsultant and can provide all of the
professional services required for plan and map checking, relating to civil, traffic, water quality, electrical,
structural, surveying, and geotechnical, as well as any and all additional services that may be needed in the
future. We understand the value of a single point of contact for the City. Because of this, we will utilize Sarmad
Farjo, PE, ENV SP, as Contract Manager, lead reviewer and point of contact. Sarmad has more than 28 years
of experience in civil engineering for site development projects of all types. He also has worked with multiple
local municipalities in Southern California.
GHD is committed to the success of our clients and we will strive to exceed your exceptions in delivering reviews
under this on-call. Should you have any questions regarding this Proposal please contact Sarmad Farjo at (949)
293 8690 or via email at Sarmad.Farjo@ghd.com.
Sincerely,
Sarmad Farjo, PE, ENV SP
Contract Manager
Table of Contents
Section 1 About GHD ........................................................................................... 1
Section 2 Approach ............................................................................................. 2
Section 3 The GHD Team .................................................................................... 3
Section 4 Relevant Experience and References ................................................. 4
Section 5 Fee Schedule ………………………………………………………………..5
Appendix A Key Team Member Resumes
Appendix B GHD Inc. Fee Schedule
City of Seal Beach | As Needed Development Services | GHD 1
Section 1 About GHD
GHD is a leader in infrastructure engineering with more than
10,000 talented professionals and 200 offices worldwide. We
have been a provider of multi-disciplined engineering services
for 90 years, through an internationally recognized network of
engineers, environmental scientists, and other professionals
who together provide high quality environmental and
infrastructure engineering. Backed by over 4,000 staff in North
America, we deliver complex infrastructure projects of all
types including heavy civil infrastructure and site
development. GHD is one of the world’s top engineering firms
and is recognized by ENR as the 10th largest pure design
firms globally, and ranked #25 on ENR’s 2019 Top 500
Design Firms list.
GHD is a full-service engineering and environmental consultant and can provide all of the professional services
required for As Needed Development Services, relating to civil, traffic, water quality, electrical, structural,
surveying, and geotechnical, as well as any and all additional services that may be needed in the future.
GHD firmly believes that corporate quality assurance and quality control (QA/QC) is
essential to delivering the consistent quality service expected by our clientele. GHD
operates under the ISO 9001:2015 International Standard in Consulting, Engineering,
Project Management, Design Services, and Materials Testing. We are also passionate
about improving safety, enhancing mobility, and preparing a healthy environment for the
community at large. GHD has a positive impact on all of the communities in which we live
and work. GHD operates under ISO 14001:2015 for environmental management, is a
chartered member of the Institute of Sustainable Infrastructure, and supports the United
Nations Sustainable Development Goals for 2030. The GHD Sustainability Policy provides
strategic direction for how we integrate social, economic and environmental issues into core
business processes.
Our southern California
offices currently include Irvine, Long Beach,
San Diego, and Moreno Valley. The Irvine and
Long Beach offices, where the work for this
project will be performed, is home to more than
70 professionals who are able to reach out to
more than 400 staff members throughout
California and 4000 staff members across the
US.
City of Seal Beach | As Needed Development Services | GHD 2
Section 2 Approach
GHD will provide professional engineering services relating to the development of residential, commercial,
industrial, mixed-use and public projects. Our professional services may include, but are not limited to, project
management, survey/ parcel-map review, lighting review, civil engineering and calculation review, drainage and
WQMP review, utility plan review, geotechnical report review, traffic report review, erosion control review, and
structural plan review (building permit).
GHD has already developed a review work plan and delivery approach with the City for plan check and related
services under our current temporary role. This includes a File Transfer Protocol (FTP) site created for the City to
share large files/scans of subm ittals as well as review comments and approval letters within a folder structure
accessible by both GHD and the City. The existing approach also utilizes an invoicing system that tracks fees for
each applicant/submitter in an easy to follow format, submitted to the City each month. GHD is also currently working
with the City to establish criteria and checklists that will not only help to maintain continuity at the City during the
review process, but also make it is a more understandable process for the project applicants.
Sample Development Review Work Plan:
Pre-Application Meeting. For larger projects, it may be necessary to meet with City staff to have a clear
understanding and alignment of goals. This would usually occur directly after meeting with the development team
at a pre-application meeting – if required.
First Review. At the commencement of the first review, GHD will scan all submitted material for upload to the
shared FTP site for City records. GHD will review submitted plans, maps or related documents for adherence to
current City standards and requirements. For larger projects, it may be necessary to conduct a field review to
determine if the engineer has adequately addressed design issues at the boundaries and if the engineer has
accurately depicted existing topographic conditions. Initial plan reviews will be accomplished within a reasonable
period, and comments will transmitted back using a via a review letter and redlines for all plan/map checks. During
our review, if we discover an issue or design that might be a fatal flaw, we will immediately stop our plan review and
notify the Cit y.
Meet with Applicant. GHD will be available to meet with the applicant following the first review if deemed required
by the City. Alternatively, we are always available for direct contact via email or telephone for any questions
applicants may have about the review comments provided.
Subsequent Reviews. GHD will commit to completing the first plan review within ten (10) working days of receipt
for the first and second plan reviews, and one week for the third plan review, as the third plan submittal should have
resolved all outstanding comments left over from the second plan review. GHD will review comment responses from
the design engineer and back-check changes to ensure they meet City standards and requirements.
Recommendation for Approval. Once the applicant has satisfactorily addressed all review comments, GHD will
issue a final letter to the City Engineer recommending approval.
City of Seal Beach | As Needed Development Services | GHD 3
Section 3 The GHD Team
The Organizational Chart below outlines our Contract Manager and Key Personnel and the roles and functions
each person will perform. The As Needed Development Services will be managed and performed mostly by our
Irvine and Long Beach office staff, with support from other offices as required.
The resumes highlighting our key project team members’ personal experiences are included in Appendix A.
Organizational Chart
City of Seal Beach | As Needed Development Services | GHD 4
Section 4 Relevant Experience and References
GHD is currently performing as-needed development services on a temporary basis for the City of Seal Beach to
help address immediate needs. We are also reviewing existing grading and Water Quality Management Plan
submittal checklists for updates and were recently selected
on the City’s Professional Engineering Services On-Call list.
The following project descriptions summarize our relevant
work experience completing roles of similar size and scope.
We encourage you to speak to our clients. As a firm, we are
proud of our long tradition of repeat government clients. A full
90 percent of our clients are municipal agencies or
government entities, and approximately 75 percent of our
work comes from repeat clients. This track record illustrates
our in-depth knowledge of municipal engineering, as well as
our willingness to listen and respond to individual client’s
needs. It also speaks to our clients’ confidence in our ability
to deliver a project from planning and implementation,
through to completion.
Client Description of Services Reference
City of Buena Park Plan Checking Services including code compliance reviews,
development plan reviews, on-site and off-site plan reviews,
map and legal description reviews. GHD has provided nearly
23 years of plan checking services for the City to include
“special projects”, namely several major City developments
as well as several commercial restaurant and shopping
developments throughout the City.
Kenneth Kim
Senior Engineer
City of Buena Park
714-562-3688
kkim@buenapark.com
County of Orange GHD has provided review of street, on-site grading,
WQMPs, sewer and storm drain, and review of geotechnical
reports, traffic studies for private development projects on
an on-call basis over the past 12 years. Currently, GHD also
provides the review of planning application reviews for
proposed developments throughout the County plus
building plan checking, code compliance, and grading plan
checking for the County Building Official.
Angela Shim
Supervising Procurement
Contract Specialist
Orange County Public Works
714-667-9643
angela.shim@ocpw.ocgov.com
City of Villa Park Plan Checking Services including building plan check, code
compliance, discretionary permits, water quality,
encroachment permits, development plan reviews, on-site
and off-site plan reviews, map and legal description
reviews.
Jarad Hildenbrand
City Manager
City of Villa Park
714-998-1500
jhildenbrand@villapark.org
City of Moreno
Valley
Responsive and cost effective plan checking services on an
as needed basis. The primary scope of work was the plan
checking of engineering plans to include street
improvement plans, drainage and flood control
improvement plans, geotechnical reports, grading plans and
WQMP’s and Landscape Plans.
Henry Ngo, PE
Project Manager
City of Moreno Valley
951-413-3106
henryn@moval.org
City of Seal Beach | As Needed Development Services | GHD 5
Section 5 Fee Schedule
GHD understands the as-needed services described in this proposal will be performed on a Time and Materials
(T&M) basis not to exceed $100,000 for a period of one (1) year, with a two (2) year extension option. GHD will
perform the services under the fee schedule attached in Appendix B.
Elsinore
www.ghd.com
Appendix A
Key Team Member Resumes
Sarmad Farjo, PE, ENV SP
Contract Manager / Review Lead
Page 1
Qualified: BE in Civil Engineering. 1991, Harvard Business School 2016
Connected: Member of California Board of Professional Engineers. ASCE – American Society
of Civil Engineers. APWA – American Public Works Association. ASEM – American Society of
Engineering Management. MIPENZ – Member Institute of Professional Engineers New Zealand,
Member of ISI. Professional Civil Engineer, California, CA#80769
Professional Summary: Mr. Farjo has 28 years of civil engineering design and project
management experience. He has extensive experience in pavement rehabilitation and design,
roadway design, roadway widening, intersection upgrade and widening projects, traffic control,
traffic signals, signing and striping projects, major infrastructure projects for public utility
companies/agencies, and major site development projects for public clients. Mr. Farjo has
extensive experience dealing with regulatory agencies and Caltrans for permitting and his
extensive project management experience will greatly benefit the City of Newport Beach.
Contract Manager
On-Call Road, Bridge and Traffic
Engineering Services | Orange County
Public Works
Program Manager for on-call Road, Bridge and
Traffic engineering services. Total engineering fees
is $1.5 million over 3 years. Manage and direct the
following projects/task orders:
o Santiago Canyon Highway Safety Project
o O’Neill & Roanoke Intersection Improvement
o Edinger Bridge SWPPP
o Lambert Road WQMP
o Live Oak and Trabuco Canyon Intersection
o Oso Antonio Parkway Intersection
Contract Manager
On-Call Roadway Design Services | City of
Long Beach, CA
Contract Manager for on-call roadway design
services. Total contract fees is $1.5 million over 3
years. Managed and executed the following tasks:
o E. Broadway Complete Street Project
o Orange Ave Roadway Rehabilitation
o Artesia Blvd Roadway Rehabilitation
o Orizaba Staircase Improvement
o 11th Street Staircase Improvements
o Drake Park Soccer Field
Contract Manager
On-Call Transportation Design Services |
City of San Diego, CA
Contract Manager for on-call transportation design
services. Total engineering fees is $3.0 million over 3
years. Manage and direct the following projects/task
orders:
o Callado Road Green Street BMP
o Campus Point Stormwater Replacement
o Streamview Drive Improvement
o Palm Avenue Improvement
o University and Winona Traffic Calming
o Orange Ave & Estrella Traffic Calming
o Hillery Drive Safety Improvement
o Pacific Coast Highway Pedestrian Improvements
o Langmuir Street Storm Drain
Contract Manager
On-Call Civil Engineering Services | City of
Huntington Beach, CA
Contract Manager for the on-call civil engineering
services. Total engineering fees is $1,000,000 over 3
years. Manage and direct the following projects/task
orders:
o WOCWB Feeder # 2 Relocation under I-405
o Well #1 Replacement
Contract Manager
On-Call Engineering Services | UC Irvine
Medical Center
Project Manager for the on-call multidisciplinary
engineering services. Total engineering fees is $4.0
million over 3 years. Manage and direct the following
projects/task orders:
o Master Site Utility Plan
o Campus Wide Central Chiller Plant Program
o Campus Wide Central Energy Plant Program
Sarmad Farjo, PE, ENV SP
Page 2
Principal In Charge
East Broadway Complete Streets | City of Long Beach| City of Long Beach, CA
PIC for a 2 mile roadway rehabilitation/complete
streets project. The proposed design decreases the
number of through lanes from 4 to 2, but adds cycle
tracks and bus stop islands. This project required
significant coordination between the City, transit
agency (Long Beach Transit), and
residents/business owners along the corridor. The
roadway design was challenging due to many
different factors, including a very flat vertical profile
(less than 0.25%), abandoned/buried railroad tracks,
steep existing cross-slopes (more than 8%), and no
additional right-of-way available.
Principal-In-Charge
Kelly Drive & Park Drive Road Diet &
Multiuse Trail Project | City of Carlsbad,
CA
PIC for this Operational Improvement Project that
incorporates “Complete Streets’ concepts and
includes an increase in safety features such as
enhanced crosswalks and traffic calming features
that include curb extensions, a raised table
intersection and roundabouts at the Kelly Dr./Hillside
Dr. and Kelly Dr./Park Dr. intersections. Other project
features include buffered bike lanes, a multiuse trail,
stormdrain enhancements, including BMPs such as
bioretention, infiltration trenches & planter strips,
additional parking and reduction of the overall
impervious surface area. Challenging aspects of the
project include reducing congestion and red zone
parking during school drop-off and pick-up times,
environmental permitting, limiting right-of-way
requirements.
Project Manager
Ball and Sunkist Intersection
Improvements | City of Anaheim, CA
Project Manager for the design of the Ball & Sunkist
intersection near Highway 57 in Anaheim CA. The
objective of the project is to increase the capacity of
the intersection since it is under sized for the current
and projected traffic demands. The project includes
widening the road width to fit additional lanes and
signal modifications. The design is especially
challenging due to the constraints on all sides by
various businesses and residences.
Principal-In-Charge
Systemic Safety Analysis Report (SSAR) | Orange County Public Works (OCPW) | Orange County, CA
PIC for the preparation of a Systemic Safety Analysis
Report (SSAR) for the unincorporated areas of
Orange County. Collision data, exposure data, and
observational information were collected and field
reviews were conducted to identify roadway safety
risk factors throughout the County. All of the data
was analyzed to reveal any safety trends and high
risk locations. Potential safety countermeasures
were selected and viable safety projects were
developed in order to create a prioritized list of high
benefit-cost ratio safety projects that can be
submitted for future Highway Safety Improvement
Program (HSIP) call-for-projects
Principal-In-Charge
Santiago Canyon HSIP Improvements
Orange County Public Works
PIC for the design of safety improvements throughout
the Santiago Canyon Road corridor between Live
Oak Canyon Road and California State Route 241,
approximately 11 miles. This project runs through the
areas of Santiago Canyon, Silverado Canyon, and
Modjeska Canyon of unincorporated Orange County
and through the City of Lake Forest. Safety
improvements include installation of High Friction
Surface Treatment (HFST) and flashing beacons with
warning signs, enhancements to the signing and
striping throughout the corridor including a buffered
bike lane, and replacement of guardrail and end
treatments.
Project Manager
Manhattan Pavement Rehabilitation | City
of Manhattan Beach, CA
Project Manager for a pavement rehabilitation project
for two arterial roads in the beach community of
Manhattan Beach. The objective of the project is to
evaluate pavement and provide alternative
Myung Choo, PE, TE
Traffic Reports/Signal Plans
Page 1
Qualified: BS, Civil and Environmental Engineering, University of California,
Berkeley, 2000.
Connected: Professional Engineer – Civil, California, 2012, C79651. Professional
Engineer – Traffic, California, 2008, TR2451. Institute of Transportation Engineers
(ITE).
Professional Summary: Myung is a licensed civil and traffic engineer with over
19 years of experience on a wide range of transportation and traffic engineering
projects, including street improvements, roundabouts, traffic signals, signing and
striping, temporary traffic control, traffic impact analysis, travel demand modeling, and
safety analysis. He has extensive experience working throughout Southern California
designing and implementing transportation improvements and cost effective safety
measures.
Project Manager
East Broadway Complete Streets | City of Long Beach | Long Beach, CA
Myung was in charge of preparing street
improvement plans, traffic signal modification plans,
and signing & striping plans for a 2 mile roadway
rehabilitation/complete streets project. The proposed
design decreases the number of through lanes from
4 to 2, but adds cycle tracks and bus stop islands.
This project required significant coordination
between the City, transit agency, and
residents/business owners along the corridor.
Project Manager
Kelly and Park Drive Road Diet | City of Carlsbad | Carlsbad, CA
Project Manager for this Operational Improvement
Project that incorporates complete streets concepts
and includes an increase in safety features such as
enhanced crosswalks and traffic calming features
that include curb extensions, a raised intersections
and crosswalks and roundabouts at the Kelly
Dr./Hillside Dr. and Kelly Dr./Park Dr. intersections.
Other project features include two-way cycle tracks,
a multiuse trail, stormdrain enhancements, including
BMPs such as bioretention, infiltration trenches &
planter strips, additional parking and reduction of the
overall impervious surface area. Challenging aspects
of the project include reducing congestion and red
zone parking during school drop-off and pick-up
times, environmental permitting, and limiting right-of-
way requirements.
Project Manager
Santiago Canyon HSIP Improvements | Orange County Public Works (OCPW) | Orange County, CA
Project Manager for the design of safety
improvements throughout the Santiago Canyon
Road corridor between Live Oak Canyon Road and
California State Route 241, approximately 11 miles.
This project runs through the areas of Santiago
Canyon, Silverado Canyon, and Modjeska Canyon of
unincorporated Orange County and through the City
of Lake Forest. Safety improvements include
installation of High Friction Surface Treatment
(HFST) and flashing beacons with warning signs,
enhancements to the signing and striping throughout
the corridor including a buffered bike lane, and
replacement of guardrail and end treatments.
Project Manager
Systemic Safety Analysis Report (SSAR) | Orange County Public Works (OCPW) | Orange County, CA
Myung managed the preparation of a Systemic
Safety Analysis Report (SSAR) for the
unincorporated areas of Orange County. Collision
data, exposure data, and observational information
were collected and field reviews were conducted to
identify roadway safety risk factors throughout the
County. All of the data was analyzed to reveal any
safety trends and high risk locations. Potential safety
countermeasures were selected and viable safety
projects were developed in order to create a
prioritized list of high benefit-cost ratio safety projects
that can be submitted for future Highway Safety
Improvement Program (HSIP) call-for-projects.
Myung Choo, PE, TE
Page 2
Project Manager
Merrimac Way Street, Sidewalk, and Bicycle Facility Project | City of Costa
Mesa | Costa Mesa, CA
Project Manager for the design of a multi-purpose
trail and cycle tracks along a ¾ mile length of
Merrimac Way between Harbor Blvd and Fairview
Rd. The road diet decreased the number of through
lanes from 4 to 2, but included an enhanced mid-
block crossing, street improvements to reconfigure
access to Orange Coast College, and roadway
rehabilitation throughout the corridor. This project
involved significant public outreach and coordination
with Orange Coast College, the City’s Bikeway &
Walkability Committee, and neighboring residents.
Project Manager
O’Neill and Roanoke Traffic Signal Installation | Orange County Public Works | Ladera Ranch, CA
Project Manager for the design of a new traffic signal
at the intersection of O’Neill Drive and Roanoke Drive
in the Ladera Ranch area of unincorporated Orange
County. The objective of this project is to obtain
environmental clearances and to develop plans,
specifications, and estimates suitable for
construction bidding.
Project Engineer
Harley Knox Boulevard and Webster Avenue Roundabout | Industrial Property Trust | Perris, CA
Myung was in charge of designing a 2 lane
roundabout at the intersection of Harley Knox
Boulevard and Webster Avenue in the City of Perris.
This area has a high percentage of heavy trucks due
to the large number of industrial developments
nearby. The design of this roundabout was
challenging due to the city’s requirement of
accommodating two STAA design vehicles side-by-
side through the roundabout while keeping design
speeds at reasonable levels.
Project Manager
Nohl Ranch Bike and Pedestrian Trail | City of Anaheim | Anaheim, CA
Project Manager for the preliminary design of a 1 mile
long Class I bike path and adjacent pedestrian trail
through Anaheim Hills. The objective of this project is
to develop a precise alignment and obtain an
approved environmental document.
Traffic Engineer
West Orange County Water Board Feeder #2 Relocation Project | City of Huntington Beach Public Works Department | Westminster, CA
Myung was in charge of preparing a Transportation
Management Plan (TMP) for the relocation of a water
main across I-405. Also included in this project was
preparation of temporary traffic control during the
construction phase. The project was challenging due
to the close proximity to the freeway ramps, local
businesses, and local residences.
Project Engineer & Traffic Engineer
Traffic Impact Analysis and Off-site Improvements for Goodman Commerce Center Eastvale | Goodman Birtcher | Eastvale, CA
Myung was in charge of preparing a Traffic Impact
Analysis for a 205 acre mixed-use development.
After project entitlement, Myung was in charge of
designing the off-site transportation improvements.
The project included widening 1.5 miles of roadway,
6 traffic signals, signing & striping, and temporary
traffic control.
Traffic Engineer
Highway Safety Improvement Program (HSIP) Cycle 8 Application Assistance | City of Palm Springs | City of Palm Springs, CA
Myung analyzed collision data and existing roadway
conditions to determine effective countermeasures to
utilize throughout the City of Palm Springs and prepared
HSIP applications to be submitted by the city before
Caltrans due date. The City of Palm Springs was
approved for over $3 million of federal funds with no local
contribution required.
Project Engineer
North Palm Canyon Drive at Stevens Road and Via Las Palmas Enhanced Crosswalks
| City of Palm Springs | City of Palm
Springs, CA
Myung prepared street improvement plans, traffic signal
plans, and signing & striping plans for two proposed
enhanced crosswalks at the intersection of North Palm
Canyon Drive with Stevens Road and with Via Las
Palmas. The enhanced features installed at these
locations include bult-outs (curb extensions), high-visibility
markings, advanced yield lines, in-roadway warning lights,
and rectangular rapid flashing beacons (RRFB).
Simon Driml
Senior Transportation Engineer
Page 1
Qualified: Bachelor of Engineering (Civil) - University of Queensland, Australia
Connected: Member of Institute of Engineers Australia (MIEAust), Chartered Professional
Engineer - Australia (CPEng), Registered Professional Engineer of Queensland (RPEQ),
National Engineering Register - Australia (NER)
Professional Summary: Simon has over 11 years of experience working within GHD’s
Transportation Business Group. During this time, he has developed extensive experience in
roadway design, highway upgrades, earthworks, roadway drainage, utility relocations,
intersection and interchange upgrades, signing and striping, temporary traffic management,
and road/rail grade separations.
Simon has design management experience on large multidisciplinary transportation projects as
well as experience in project delivery, site support/inspections and contract administration.
Plan Checking Services
| City of Seal Beach | CA
Simon is currently acting as Project Manager coordinating
grading plan and WQMP reviews for the City.
Developments types reviewed include single unit family
residences and commercial. Simon is also coordinating
the review of existing grading and WQMP submittal
checklists and intake sheets for updates and process
improvements.
Plan Checking Services
| City of Buena Vista | CA
Simon currently performs plan check services on an as
needed basis for grading and street improvements within
the City of Buena Vista.
QA/QC
La Quinta Complete Street/Road Diet Project
| City of La Quinta | CA
Simon performed QA/QC reviews of the Plans,
Specifications and Estimates (PS&E’s) recently issued as
bid document. The project will provide three Complete
Street Coordinators that included five roundabouts, a road
diet which reduced travel lanes to provide bicycle lanes,
and various pedestrian crossing improvements. The
roundabouts will reduce the four-lane facilities to two-
lanes and close gaps in existing bicycle facilities by
providing Class II bicycle lanes and shared use paths
Project Manager
Santa Ana Avenue and University Drive
Drainage and Street Improvements and Pocket
Park Project | Orange County Public Works
(OCPW) | CA
OCPW retained GHD to develop design Plans,
Specifications and Estimates (PS&E’s) and provide public
outreach, bid, and construction support services for the
Santa Ana Avenue and University Drive Drainage and
Street Improvements and Pocket Park Project. The
project uniquely combines the design of a small
neighborhood park with the treatment of stormwater runoff
via bio-retention, pedestrian safety and accessibility
improvements, and roadway pavement reconstruction of
the adjacent street.
Project Manager
Anaheim Street, Artesia Boulevard, and Willow
Street Projects | City of Long Beach | CA
Simon is currently Project Manager delivering three
separate street improvement projects for the City of Long
Beach. Project elements include; street improvements,
pavement rehabilitation and ADA compliance for
sidewalks, curb ramps and driveways.
Senior Engineer
Nohl Ranch Bike and Pedestrian Trail | City of
Anaheim | CA
Simon provided engineering reviews on the design of 10-
foot wide Class I bike path and a 3 to 10-foot wide
pedestrian trail that will begin at the intersection of North
Avenida Bernardo and Imperial Highway and end at the
intersection of Nohl Ranch Road and Anaheim Hills Road.
Senior Engineer
HSIP Cycle 7 Safety Improvements for
Santiago Canyon Road | Orange County Public
Works (OCPW) | CA
Senior Engineer in developing PS&E’s for a safety
improvement project on Santiago Canyon Road from Live
Oak Canyon Road to California State Route 241.
Santiago Canyon Road is a two lane rural highway with a
total roadway length of approximately 11 miles. The
project includes installation of a High Friction Surface
Simon Driml
Page 2
Treatment (HFST), installation of curve warning signs with
advisory speeds and flashing beacons, installation of
delineators at edge of roadway, installation of object
markers on utility poles, replacement of existing guardrail
and end treatments, restriping bike lanes to include buffer
area and enhancement of roadside signage and
delineation.
Senior Engineer
Kelly Drive and Park Drive Road Diet and
Roundabouts | City of Carlsbad | CA
Kelly Drive is located between El Camino Real and Park
Drive and divided by Hillside Drive. This project proposes
a road diet with improvements to all modes of travel and
upgrades to two (2) existing painted roundabouts. The
improvements will create a complete street with bicycle
and pedestrian facilities and provide trail linkage from El
Camino Real to Agua Hedionda Lagoon in coordination
with the City Trails system. Simon is currently providing
project management and design coordination for the
project.
Senior Engineer
East Broadway Complete Street Project | City
of Long Beach | CA
Simon provided engineering support to recently deliver
the final PS&E’s for a 2 mile segment of East Broadway to
create a multi-modal street that will improve overall
mobility and the quality of life for residents in the area.
The project converted a 4-lane roadway to a 2-lane
roadway, in order to provide left-turn lanes at each
signalized intersection, cycle tracks (on-street bicycle
lanes separated from through traffic by parallel parking
and a buffered area), and side boarding island transit
stops (removing transit vehicle/bicycle conflict).
Senior Engineer
Bruce Highway Upgrade (Cooroy to Curra):
Section D | Transport and Main Roads (TMR) |
Gympie, QLD, Australia
The Detailed Design was for 30 km of new divided
four-lane highway with 42 bridges and 3 interchanges.
The design was coordinated across five offices in four
different countries, with Simon leading the Road Design
team situated in the Brisbane office. He was responsible
for road design and documentation as well as estimating,
specifications and preparing contract documentation for
tender. Simon regularly coordinated with other discipline
leads and teams from other GHD offices and operating
centers to deliver the project.
Senior Engineer
Logan Enhancement Project | Transurban |
Brisbane, QLD, Australia
The $512 million market-led proposal from Transurban
Queensland included widening of the Logan Motorway
and Gateway Extension Motorway from four to six lanes
with key upgrades to four interchanges. Simon was a
senior member of the geometric design team, helping to
develop innovative interchange solutions that were pivotal
in CPB Contractors being awarded the contract for
detailed design and construction. Simon also worked
closely with pavement designers and the construction
team to ensure the least possible disruption to road users,
maintaining a safe road environment, improving
construction sequencing and traffic staging, and providing
program certainty.
Simon’s key activities included:
• Optimization of interchange layouts for efficiency,
functionality and constructability
• Application of extended design domain (EDD) and
design exceptions where appropriate to maximize
use to the existing asset
• Development of construction staging and
methodology and integrating this with the alignment
development
• Integration of the alignment and road works design
with other design disciplines, particularly pavements,
drainage, geotechnical and structures
• Documentation of the design
Design Manager
Reference Design (Rail under Road Grade
Separation) | Level Crossing Removal Authority
(LXRA) | Melbourne, VIC, Australia
As part of GHD’s LXRA Interim Technical Advisor role,
Simon was the Design Manager for the Reference Design
and documentation of a grade separation to remove an
existing level crossing in Melbourne’s north. Simon
managed a multidisciplinary team, delivering a Reference
Design to lower the rail alignment in a cutting using
batters and retaining structures while also improving the
vertical geometry of the arterial road over the top, via
works on the approaches to the bridge. Simon also
coordinated constructability reviews and cost estimate
preparations (P50 and P90) with external
Sub-consultants. The design was delivered on schedule,
on budget and to a level of detail commensurate with
release by LXRA for D&C tender. The grade separation
will improve safety, reduce congestion and enable more
frequent train services in line with the goals of the Level
Crossing Removal Project and the Victorian State
Government.
Nathan Towlerton, PE, QISP, QSD/QSP
Drainage/WQ Design Technical Lead
1
Towlerton
WQMP Checking Services
| City of Seal Beach, CA
Nathan is currently providing WQMP reviews for
the City. Developments types reviewed include
single unit family residences and commercial.
Project Manager
Storm Water Quality Management Plan
Review | City of Oceanside, CA
Acted as expert reviewer of Storm Water Quality
Management Plans (SWQMPs) on behalf of the City of
Oceanside Engineering Division for projects subject to
the current San Diego Region NPDES MS4 Permit.
Also developed, in conjunction with the GHD team, the
City’s BMP Design Manual and Storm Water Quality
Management Plan (SWQMP) templates to comply with
the current permit. Additional responsibilities included
City staff permit compliance training and consultation
with CIP staff for evaluation of current/future projects.
Plan Checking Services
| City of Seal Beach, CA
Nathan is currently providing WQMP reviews for
the City. Developments types reviewed include
single unit family residences and commercial.
Project Engineer
La Palma Avenue and Richfield Road
Stormwater Infiltration Project System | City
of Anaheim, CA
Provided hydrologic/hydraulic analysis and design of
grant-funded storm drain improvement/infiltration
project. The project included construction of new storm
drain lines to divert stormwater flows to existing regional
infiltration basins and mitigate local roadway flooding.
Project tasks included hydraulic modeling (PCSWMM),
system design, and construction support.
Project Engineer
Kelly Drive & Park Drive Road Diet | City of
Carlsbad, CA
Provided Green Streets conceptual design and SWQMP
support for multi-modal operational improvement project
in Carlsbad. The project consisted of a complete
streets approach with stormwater BMPs, buffered bike
lanes, enhanced sidewalks, protected trails, and
intersection roundabouts.
Technical Lead
Modjeska Park Regional Stormwater BMP
System | City of Anaheim, CA
Technical Lead responsible for the production of the
Preliminary Design Report which assessed over 20
different underground systems for stormwater capture
and infiltration. The project is funded by Proposition 1
grant, and has state requirements for design, schedule,
and budget. GHD was a sub-consultant to Penco
Engineering, tasked with the design of the storm water
BMP system. GHD produced the PDR and is currently
slated to begin final design.
Project Engineer
Live Oak and Trabuco Canyon WQMP |
Orange County, CA
Developed Water Quality Management Plan for Orange
County Public Works safety improvement project along
rural highway in unincorporated Orange County. Tasks
included specification and design of Green Streets
stormwater BMPs, development of long-term operation
and maintenance specifications, and WQMP document
and appendices.
Project Engineer
Lambert Road WQMP | Orange County, CA
Developed Water Quality Management Plan for Orange
County Public Works bikeway project. Development
included site evaluation, hydrologic analysis, and
specification & design of stormwater BMPs in
accordance with Orange County Model WQMP and
U.S. EPA’s Green Streets Handbook.
and pick-up times, environmental permitting, limiting
right-of-way requirements.
Project Engineer
Anaheim Alley Sewer Improvements |
Anaheim, CA
Designed greenway stormwater BMPs as part of sewer
improvement project for City of Anaheim Department of
Public Works. Project utilized grant funding based on
stormwater volume capture.
Qualified: Licensed Professional Civil Engineer (CA), BSc Chemical Engineering –
Environmental Process, Oregon State University, 2006
Connected: Member American Society of Civil Engineers (ASCE), Member
California Stormwater Quality Association (CASQA)
Relevance Experience. Nathan has over 9 years of experience that includes
water quality, hydrology & hydraulics, water resources, sewer systems, storm drain,
roadway, construction management, constructability review, and LID BMP and GI
design. He has also overseen coordination of technical & regulatory project
requirements and criteria with Federal, State, and Local approval and regulatory
authorities in Water Quality compliance, and MS4 Permits.
Vince Cruz, EIT
Project Engineer
Page 1
Qualified: BS in Civil Engineering. Registered Engineer-In-Training (CA).
Connected: Member of ASCE – American Society of Civil Engineers.
Professional Summary: Mr. Cruz has over 15 years of civil engineering design that includes
formulating full design plans and contract documents for public and private projects, roadway
pavement rehabilitation and design, signing and striping, pavement management plans, water,
sewer, and storm drain designs. Additionally, Mr. Cruz has provided engineering counter services
for the Cities of San Gabriel, and Diamond Bar for numerous periods of assignment with our firm
in processing private development plans, encroachment permits, and plan check processing and
coordination.
Staff Engineer
Plan Check Engineering Services | City of
Buena Park, CA
Plan check services for grading plans, street improvement
plans, storm drain improvement plans, and erosion control
plans of various developments within the City of Buena
Park. (2016-present)
Project Design Engineer
Santiago Canyon Road Safety Improvements |
County of Orange, CA
Design Engineer for the preparation of construction plans,
cost analysis for a HSIP (Federally) funded project, 11.7
miles in length, traversing unincorporated County and City
of Lake Forest. Project utilizes ACAD 2016 Civil 3-D.
(Ongoing Project)
Project Design Engineer
E. Broadway Street Improvements | Long
Beach, CA
Design Engineer for the preparation of construction plans,
cost analysis and specifications for the rehabilitation and
reconstruction of 2 miles of poor condition residential
collector roadway and inclusion of bus islands and
dedicated bicycle lanes and replacement of curb, gutter
and sidewalk to improve overall drainage, and upgrade
curb ramps to comply with ADA. Project challenges
include coordination with Long Beach County Metro of
Bus Island design and location and maximizing street
parking. Project utilizes ACAD 2016 Civil 3-D. (In
Construction 2018.)
Project Design Engineer
Cycle 7 Citywide Pedestrian and Bicycle
Facility Improvements | Moreno Valley, CA
Design Engineer for the preparation of construction plans,
cost analysis and specifications for the rehabilitation and
reconstruction of 1/4 miles of poor condition residential
collector roadway of Perris Avenue, and Brodiaea Road
and the widening of Alessandro Boulevard. The project
challenges included utility relocations and timely
determination of right-of-way needs as well as the
relocation of utility poles preceding the construction start.
Project utilized ACAD 2014 Civil 3-D. (Completed in
2016.)
Project Design Engineer
Cycle 6 ADA Access Ramp Improvements |
Moreno Valley, CA
Design Engineer for the preparation of construction plans,
cost analysis and specifications for the rehabilitation and
reconstruction of 24 curb ramps to meet ADA compliance
and one bus turnout to improve traffic flow and increase
safety for bus riders. Project utilized ACAD 2014 Civil 3-D.
(Completed in 2016.)
Project Design Engineer
Drake/Chavez Soccer Field | Long Beach, CA
Design Engineer for the preparation of construction plans,
cost analysis and specifications for the grading and
development of a new park facility with a concrete trail
including a soccer field, parking lot, restroom facility and
basketball court. Project challenges included coordination
with LA County Sanitation Department and other utility
companies for rerouting existing utilities and connecting
new utilities to service the park. Project utilized ACAD 2011
Civil 3-D. (Completed in 2017.)
Appendix B
GHD Inc. Fee Schedule
Fee Schedule
For services by GHD Inc.
Effective through December 31, 2022
Hourly Rates*
Principal-In-Charge / QC Manager $220 - 295
Senior Project Manager $200 - 270
Project Manager $175 - 250
Senior Engineer $185 - 240
Geologist/Hydrogeologist $130 - 250
Scientist/Technologist/Planner $115 - 250
Project Engineer $155 - 190
Staff Engineer $115 - 160
CADD Designer $ 90 - 185
Drafter $ 75 - 155
Project Assistant $ 70 - 90
Employee time will be billed in accordance with the fees listed above. Standard
computer and technology costs are incorporated into these hourly rates, as well as
direct labor, overhead, and fringe benefits. These rates are subject to change on a
semi-annual basis. Professional employees will not be charged out at premium
charge rates for overtime work.
Expert witness testimony; on any day when an employee is under oath, all
chargeable time will be at double (2.0) the employee’s normal rate as noted on the
current fee schedule and all associated expenses will be invoiced at cost plus 15%.
Expenses and other similar project related costs are billed out at cost plus 15%. The
cost of office consumables is billed on the basis of employee hours dedicated to the
project at a rate of $6.00/hour. Mileage will be billed at $.545 per mile (or current
IRS allowable rate) and parking expenses incurred by office employees are charged
at cost. The services of outside consultants will be charged at cost plus 15%.
(*) These rates do not apply to forensic-related services, or to work for which Prevailing Wage obligations exist.
It is the responsibility of the client to notify GHD Inc. in writing if Prevailing Wage obligations are applicable, in
which case the fees will be adjusted proportionate to the increase in labor costs.
Elsinore
www.ghd.com
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EXHIBIT B
TE RMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS
1. This Agreement calls for services that, in whole or in part, constitute “public works”
as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the
California Labor Code (“Chapter 1”). Further, Consultant acknowledges that this
Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by
the Department of Industrial Relations (“DIR”) implementing such statutes. Therefore, as
to those Services that are “public works”, Consultant shall comply with and be bound by
all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full
herein.
2. California law requires the inclusion of specific Labor Code provisions in certain
contracts. The inclusion of such specific provisions below, whether or not required by
California law, does not alter the meaning or scope of Section 1 above.
3. Consultant shall be registered with the Department of Industrial Relations in
accordance with California Labor Code Section 1725.5, and has provided proof of
registration to City prior to the Effective Date of this Agreement. Consultant shall not
perform work with any subcontractor that is not registered with DIR pursuant to Section
1725.5. Consultant and subcontractors shall maintain their registration with the DIR in
effect throughout the duration of this Agreement. If Consultant or any subcontractor
ceases to be registered with DIR at any time during the duration of the project,
Consultant shall immediately notify City.
4. Pursuant to Labor Code Section 1771.4, Consultant’s Services are subject to
compliance monitoring and enforcement by DIR. Consultant shall post job site notices,
as prescribed by DIR regulations.
5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem
wages for each craft, classification, or type of worker needed to perform the Agreement
are on file at City Hall and will be made available to any interested party on request.
Consultant acknowledges receipt of a copy of the DIR determination of such prevailing
rate of per diem wages, and Consultant shall post such rates at each job site covered by
this Agreement.
6. Consultant shall comply with and be bound by the provisions of Labor Code Sections
1774 and 1775 concerning the payment of prevailing rates of wages to workers and the
penalties for failure to pay prevailing wages. Consultant shall, as a penalty to City, forfeit
$200.00 for each calendar day, or portion thereof, for each worker paid less than the
prevailing rates as determined by the DIR for the work or craft in which the worker is
employed for any public work done pursuant to this Agreement by Consultant or by any
subcontractor.
7. Consultant shall comply with and be bound by the provisions of Labor Code Section
1776, which requires Consultant and each subcontractor to: keep accurate payroll
records and verify such records in writing under penalty of perjury, as specified in
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Section 1776; certify and make such payroll records available for inspection as provided
by Section 1776; and inform City of the location of the records.
8. Consultant shall comply with and be bound by the provisions of Labor Code Sections
1777.5, 1777.6 and 1777.7 and California Code of Regulations, Title 8, Section 200 et
seq. concerning the employment of apprentices on public works projects. Consultant
shall be responsible for compliance with these aforementioned Sections for all
apprenticeable occupations. Prior to commencing work under this Agreement,
Consultant shall provide City with a copy of the information submitted to any applicable
apprenticeship program. Within 60 days after concluding work pursuant to this
Agreement, Consultant and each of its subcontractors shall submit to City a verified
statement of the journeyman and apprentice hours performed under this Agreement.
9. Consultant shall not perform work with any Subcontractor that has been debarred or
suspended pursuant to California Labor Code Section 1777.1 or any other federal or
state law providing for the debarment of contractors from public works. Consultant and
subcontractors shall not be debarred or suspended throughout the duration of this
Contract pursuant to Labor Code Section 1777.1 or any other federal or state law
providing for the debarment of contractors from public works. If Consultant or any
subcontractor becomes debarred or suspended during the duration of the project,
Consultant shall immediately notify City.
10. Consultant acknowledges that eight hours labor constitutes a legal day’s work.
Consultant shall comply with and be bound by Labor Code Section 1810. Consultant
shall comply with and be bound by the provisions of Labor Code Section 1813
concerning penalties for workers who work excess hours. Consultant shall, as a penalty
to City, forfeit $25.00 for each worker employed in the performance of this Agreement by
Consultant or by any subcontractor for each calendar day during which such worker is
required or permitted to work more than eight hours in any one calendar day and 40
hours in any one calendar week in violation of the provisions of Division 2, Part 7,
Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code Section 1815, work
performed by employees of Consultant in excess of eight hours per day, and 40 hours
during any one week shall be permitted upon public work upon compensation for all
hours worked in excess of eight hours per day at not less than one and one-half times
the basic rate of pay.
11. California Labor Code Sections 1860 and 3700 provide that every employer will be
required to secure the payment of compensation to its employees. In accordance with
the provisions of California Labor Code Section 1861, Consultant hereby certifies as
follows:
“I am aware of the provisions of Section 3700 of the Labor Code which
require every employer to be insured against liability for workers’
compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before
commencing the performance of the work of this contract.”
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12. For every subcontractor who will perform work on the project, Consultant shall be
responsible for such subcontractor’s compliance with Chapter 1 and Labor Code
Sections 1860 and 3700, and Consultant shall include in the written contract between it
and each subcontractor a copy of those statutory provisions and a requirement that each
subcontractor shall comply with those statutory provisions. Consultant shall be required
to take all actions necessary to enforce such contractual provisions and ensure
subcontractor’s compliance, including without limitation, conducting a periodic review of
the certified payroll records of the subcontractor and upon becoming aware of the failure
of the subcontractor to pay his or her workers the specified prevailing rate of wages .
Consultant shall diligently take corrective action to halt or rectify any failure.
13. To the maximum extent permitted by law, Consultant shall indemnify, hold harmless
and defend (at Consultant’s expense with counsel reasonably acceptable to City) City, its
officials, officers, employees, agents and independent contractors serving in the role of
City officials, and volunteers from and against any demand or claim for damages,
compensation, fines, penalties or other amounts arising out of or incidental to any acts or
omissions listed above by any person or entity (including Consultant, its subcontractors,
and each of their officials, officers, employees and agents) in connection with any work
undertaken or in connection with the Agreement, including without limitation the payment
of all consequential damages, attorneys’ fees, and other related costs and expenses. All
duties of Consultant under this Section shall survive the termination of the Agreement.
Agenda Item: G
AGENDA STAFF REPORT
DATE:September 23, 2019
TO:Honorable Mayor and City Council
THRU:Jill R. Ingram, City Manager
FROM:Steve Myrter, P.E. , Director of Public Works
SUBJECT:Professional Services Agreement with Owen Group Limited
Partnership for ADA Self-Evaluation and Transition Plan
Services
________________________________________________________________
SUMMARY OF REQUEST:
That the City Council adopt Resolution 6958:
1. Awarding and authorizing the City Manager to execute a Professional
Services Agreement with Owen Group Limited Partnership in a not-to-
exceed amount $165,440 to prepare the City’s ADA Self-Evaluation and
Transition Plan; and,
2. Approving Budget Amendment BA 20-03-02 allocating $65,440 to the ADA
Self-Evaluation and Transition Plan.
BACKGROUND AND ANALYSIS:
Historically, staff has conducted periodic Citywide Concrete Audits (CCA)
identifying uplifted sidewalks, and ponding in curb & gutters with the primary goal
of ensuring that walking facilities throughout the City remain safe and in
compliance with American Disabilities Act (ADA) requirements. Additionally, these
concrete audits were utilized as an important tool to balance high priority ADA
related concrete repairs with available capital funding for any given year. As part
of the fiscal year 2019-20 Capital Improvement Program (CIP), an updated
Citywide CCA was schedule to be completed.
In May 2019, Caltrans under the auspices of the Federal Highway Administration
(FHWA), notified the City of Seal Beach in conjunction with other selected cities
and counties throughout the State that they would be required to complete a
comprehensive ADA Compliance Self-Evaluation and develop an ADA Transition
Plan in accordance with the American with Disabilities Act of 1990 and Section 54
of the California Civic Code. These ADA regulations specify that in addition to all
sidewalks and curbs, City owned buildings and structures must also be audited to
ensure accessibility and usability by persons with disabilities.
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The 2019 CCA update, included as part of the fiscal year 2019-20 CIP, did not
anticipate conducting such an extensive and comprehensive ADA audit as
currently being required by Caltrans and the FHWA in accordance with Federal
and State regulations. Once completed, the ADA Compliance Self-Evaluation and
ADA Transition Plan will provide thorough and systematic recommendations for
removing identified access barriers within the public right-of-way and within City
owned facilities and buildings. In addition completions of these documents are
mandatory to ensure the City continues to remain eligible to receive Federal grant
funding.
On July 3, 2019, staff issued a Request for Proposals (RFP) for a consultant to
prepare an ADA Compliance Self-Evaluation and Transition Plan. On July 26,
2019, staff received two (2) proposals. The evaluation panel, comprised of Public
Works staff, rated the proposals based on overall qualifications, relevant firm
experience, understanding and approach, amongst other factors including
completion similar ADA Transition Plans for cities throughout Orange and Los
Angeles counties. Based on the abovementioned factors, Owen Group Limited
Partnership (Owen) was deemed most qualified. Reference checks for Owen
indicate satisfactory proficiency and experience to provide the requisite services.
The scope-of-work under this agreement will generally include the following tasks:
1. Inventory and Analysis
2. ADA Self-Evaluation
3. Survey and Barrier Assessment
4. ADA Transition Plan
5. Community and Public Participation Outreach
6. Database, Mapping, and Updates
7. Training
8. Funding Sources/Opportunities
Owen’s cost proposal is in a not-to-exceed amount of $165,440. Their labor and
material rate schedule were reviewed and found consistent with industry
standards. The adopted budget allocates $100,000 for the project. Given the
necessity of a self-evaluation and transition plan to comply with ADA, staff
recommends that the City Council approve a budget amendment in the amount of
$65,440 to cover the additional project expenditures.
ENVIRONMENTAL IMPACT:
The recommended action is exempt from the California Environmental Quality Act
(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA
Guidelines.
LEGAL ANALYSIS:
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The City Attorney has reviewed the agreement and approved the resolution as to
form.
FINANCIAL IMPACT:
The professional services agreement with Owen is in a not-to-exceed amount of
$165,440. The adopted budget currently allocates $100,000 for the project.
Budget Amendment BA 20-03-02 in the amount of $65,440 is also recommended
for approval to provide sufficient project funding.
Account Amount
ST2004 $100,000
BA 20-
03-02
$65,440
Total $165,4440
Description Account Revised/Adopted
Budget
Proposed
Budget
Budget (diff)
Amendment
Transfer
Out
001-080-47000 $3,265,000 $3,330,500 $65,500
Transfer In 045-000-31500 $6,994,700 $7,060,200 $65,500
Contract
Professional
045-333-44000 $6,994,700 $7,060,200 $65,500
STRATEGIC PLAN:
This item is not applicable to the Strategic Plan.
MEASURE BB:
This item is not applicable to Measure BB, the Seal Beach Neighborhood and
Essential Services Protection Measure.
RECOMMENDATION:
That the City Council adopt Resolution 6958:
1. Awarding and authorizing the City Manager to execute a Professional
Services Agreement with Owen Group Limited Partnership in a not-to-
exceed amount $165,440 to prepare the City’s ADA Self-Evaluation and
Transition Plan; and,
2. Approving Budget Amendment BA 20-03-02 allocating $65,440 to the ADA
Self-Evaluation and Transition Plan.
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SUBMITTED BY: NOTED AND APPROVED:
Steve Myrter Jill R. Ingram
Steve Myrter, P.E. , Director of
Public Works
Jill R. Ingram, City Manager
Prepared by: Iris Lee, Deputy Public Works Director/City Engineer
ATTACHMENTS:
A. Resolution 6958
B. Agreement – Owen Group Limited Partnership
RESOLUTION 6958
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
APPROVING AND AUTHORIZING THE CITY MANAGER
TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH OWEN GROUP LIMITED
PARTNERSHIP FOR ADA SELF-EVALUATION AND
TRANSITION PLAN SERVICES
WHEREAS, on July 3, 2019, the City issued a Request for Proposals from qualified
professionals to prepare the City’s ADA Self-Evaluation and Transition Plan; and,
WHEREAS, on Jul 26, 2019, the City received two (2) proposals in response to the
Request for Proposals; and,
WHEREAS, the City performed a detail review and evaluation of the proposals and
deemed Owen Group Limited Partnership as the most qualified to provide such
services.
NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
Section 1. The City Council hereby authorizes the following Budget Amendment
BA 20-03-02:
Description Account Revised/Adopted
Budget
Proposed
Budget
Budget (diff)
Amendment
Transfer Out 001-080-47000 $ 3,265,000 $ 3,330,500 $ 65,500
Transfer In 045-000-31500 $ 6,994,700 $ 7,060,200 $ 65,500
Contract Professional 045-333-44000 $ 6,994,700 $ 7,060,200 $ 65,500
Section 2. The City Council hereby awards a Professional Services Agreement to
Owen Group Limited Partnership for ADA Self-Evaluation and Transition Plan
services in a not-to-exceed amount of $165,440, and rejects all other proposals.
Section 3. The City Council hereby authorizes and directs the City Manager to
execute the Professional Services Agreement on behalf of the City.
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PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular
meeting held on the 23rd day of September 2019 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Thomas Moore, Mayor
ATTEST:
Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution 6958 on file in the office of the
City Clerk, passed, approved, and adopted by the City Council at a regular meeting held
on the 23rd day of September 2019.
Gloria D. Harper, City Clerk
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
I
DATE: JULY 26, 2019
REQUEST FOR PROPOSALS (RFP) FOR
ADA SELF-EVALUATION
AND TRANSITION PLAN
CITY OF SEAL BEACH
DEPARTMENT OF PUBLIC WORKS
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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RE: REQUEST FOR PROPOSALS (RFP) FOR AMERICANS WITH DISABILITIES ACT (ADA) SELF-EVALUATION AND
TRANSITION PLAN
Dear Iris Lee,
Owen Group Limited Partnership (Owen), part of the Bureau Veritas Group of Companies, is pleased to submit our proposal
to the City of Seal Beach (City) to provide a Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan for the
City. Owen retains extensive experience in performing physical site assessments as well as programmatic policy and evaluation in
regards to ADA. Owen has performed Self- Evaluations of buildings, supporting facilities, and all areas within the Public Right-of-Way,
including sidewalks, streets, parking lots, intersections, parks and recreation areas, and much more. Owen has reviewed the RFP and
the list of City buildings, parks, and other supporting facilities, and we understand the City has approximately 41.3 centerline
miles of pavement and parkway. Our ADA compliance services involve field investigations and assessments to provide the basis
for identification, prioritizing, budgeting, and implementation of plans, otherwise known as Transition Plans, in order to assist public
agencies in its efforts to comply with accessibility requirements and removal of ADA barriers as required by all current ADA standards,
State of California Accessibility Codes and other applicable governing standards relating to ADA accessibility. Owen will assist the
City in the evaluation of programmatic and physical barriers and provide City staff the necessary tools to remove the barriers per
a comprehensive Transition Plan. Based on the extensive experience, we are confident in our abilities to meet, if not exceed, the
City's needs on every level.
Established in 1981, Owen is an architectural and multidisciplinary (civil, structural, mechanical, electrical, and plumbing)
engineering firm with a division dedicated strictly to compliance. As an industry leader in ADA compliance, we understand the
challenges of access to civic life facing people with disabilities. All professionals designated to this project team are well versed
with ADA Accessibility Guidelines for Buildings and Facilities (ADAAG), the Public Rights of Way Guidelines (PROWAG) from
the Federal Access Board, the Federal Highway Administration’s (FHWA) California Edition of the Manual on Uniform Traffic
Control Devised (CA MUTCD), and California Code of Regulations/Title 24 CBC. We retain in-house Certified Access Compliance
Specialists (CASp), ADA compliance experts, California licensed architects, civil, structural, mechanical, electrical, and plumbing
engineers, as well as other professionals that will provide the City with unparalleled depth of expertise and the requested breadth
of experience, a proven track record of success and client satisfaction, and, most importantly, highly quality work deliverables that
will focus on the City's accessibility objectives.
The depth of experience of Owen and the professionals designated to serve on this City ADA Accessibility Services program is
significant. To date, Owen has completed over 250 ADA accessibility evaluations for public agencies. Owen has been contracted
to perform ADA accessibility compliance-related services for such projects as multiple state owned and operated hospitals and
medical facilities, many local municipalities (Temecula, Irwindale, Commerce, Culver City, South Gate), Los Angeles Unified
School District (LAUSD), Los Angeles Community College District (LACCD), Los Angeles County Department of Public Works
(LADPW), and Internal Services Department (LAISD), Orange County Transportation Authority (OCTA), Orange County
Community Resources (OCCR), Riverside County Transportation Commission (RCTC), Los Angeles County Metropolitan
Transportation Authority (Metro), to name just a few.
City of Seal Beach Department of Public Works
Attention: Iris Lee, Deputy Public Works Director/City Engineer
Capital Projects
211 Eighth Street
Seal Beach, CA 90740
220 Technology Drive, Suite 100,
Irvine, CA 92618
www.owengroup.com
Los Angeles | Irvine | Redlands | San Diego
Phone: (800) 600-OWEN | FAX: (949) 860-4810
COVER LETTER
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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Owen's team for this City accessibility program is comprised of key ADA experts, including Mrs. Sandra Miles, CASp, ADAC,
ICC, as the Lead CASp, Project Manager, and direct point of contact to the City. Sandra presents 27 years of experience in the
architecture, engineering and construction industry, specializing in site accessibility projects and policies over the last 16 years.
Sandra is a Certified Access Specialist (CASp) in California, Accessibility Plans Examiner and Inspector (ICC), and a certified
ADA Coordinator (ADAC). Additional Owen team members include Ms. Fay Lorraine Sueltz, CASp, AIA, as the QA/QC Manager;
Mrs. Mariam Athanasius, PE, Senior ADA Compliance Specialist and Civil Engineer to provide technical support; Mr. David Stuber,
CASp, as one of the CASp for site evaluations; and Mr. Matthew Hansen, Owen's most experienced GIS coordinator. This team has
successfully completed multiple ADA Self-Evaluation and Transition Plans for southern California cities. As a result, there will be no
learning curve for this project team and the technical expertise of this Owen team will bring the City quality work deliverables at
each phase of the project.
We are confident our proposal will effectively communicate Owen’s depth of professional talents, technical resources, successful
project history, and responsiveness, and to clearly demonstrate how our technical skills and experience align strategically to meet
the needs of the City for this important accessibility compliance project.
Thank you for your consideration of our firm. As an authorized representative and the Principal-in-Charge for this City project, I
am able to contractually bind Owen to a contract and negotiate contractual terms. If you should have any questions, please do not
hesitate to contact me at (800) 600-6936, extension 273, or via email at shooper@owengroup.com.
Sincerely,
Steven Hooper, Vice President
Owen Group, Limited Partnership
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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Table of Contents
Cover Letter ....................................................................................................................................................1
Local Staffing List .........................................................................................................................................4
Company Qualifications ..........................................................................................................................14
Company Profile ................................................................................................................................14
Relevant Project Experience .........................................................................................................15
Sample database Program .....................................................................................................................17
Schedule/Hours ...........................................................................................................................................21
Project Understanding/Approach .......................................................................................................23
Knowledge of State and Federal Accessibility Regulations ............................................23
Owen's Ability to Accomplish the Scope of Work .............................................................23
Scope of Work ....................................................................................................................................25
References .....................................................................................................................................................31
Exceptions ......................................................................................................................................................36
Fee Proposal .................................................................................................................................................37
Contract Signatories .................................................................................................................................38
Business Entity .............................................................................................................................................39
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
4
LOCAL STAFFING LIST
The Organization Chart presented on the following page designates our Project Manager, Sandra Miles, CASp, ADAC, ICC, who will
be the supervisor and administrator of our staff. Sandra will also serve as the direct point of contact for the City for the duration
on the project. Sandra has served as the QA/QC and Project Manager for multiple accessibility projects, including overseeing
Owen's current work with Jfor the cities of Industry and Pomina ADA Self-Evaluation and Transition Plan projects involving all
city owned and operated buildings and supporting facilities and all areas within the Public Right-of-Way. As a guiding senior-level
ADA specialist to the Owen project team, Sandra brings 27 years of experience in the industry, with 16 of those years specializing
in accessibility compliance, including serving on multiple advisory boards. Also identified is Steve Hooper, who will serve as the
Principal-in-Charge. Steve has served in this capacity for a multiple public agencies requiring ADA Self-Evaluations and Transition
Plans and has developed an internal QA/QC program to monitor the progress of each project. As a Principal of the firm, Steve
leads Owen's compliance division and is knowledgeable of all areas of technical expertise relating to accessibility compliance,
facility condition assessments, peer and constructability reviews, plan checks, commissioning, and seismic evaluations. Additional
staff include Fay Lorraine Sueltz, CASp, as our QA/QC Manager, David Stuber, CASp, our Senior CASp field evaluator, Mariam
Athanasius, PE, a Senior ADA specialist and Civil Engineer, and Matther Hansen, Owen's most experience GIS Coordinator.
Our organization chart illustrates clear lines of supervision, leadership, and responsibilities. Owen assures the City that all key staff
identified in our proposal will remain in their respective roles for the duration of the project.
City of Seal Beach
Project Manager
Supporting Services
PM / ADA Policies & Procedures Specialist
Sandra Miles, CASp, ADAC, ICC
QA/QC
Fay Sueltz, CASp, AIA
ADA Transition Plan Specialists
Mariam Athanasius
Dave Stuber, CASp
Matt Hansen
Principal-in-Charge
Steve Hooper, AIA, PE
Architectural Civil MEP Structural
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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ADA accessibility compliance is a core service area of Owen, not a
sideline service. We currently have a committed department fully
dedicated to accessibility compliance.
SUPPORTING OFFICES
Orange County
220 Technology Drive
Suite 100
Irvine, CA 92618
T: 949-860-4800
San Bernardino
County
1177 Idaho Street Suite
200
Redlands, CA 94061
T: 909-453-4008
Sacramento County
2260 Douglas Boulevard
Suite 160
Roseville, CA 95661
T: 800-600-6936
Bay Area
1733 Woodside Road
Suite 250
Redwood City, CA 94061
T: 650-366-4988
LEAD CASP/PROJECT MANAGER
YEARS IN BUSINESS
EMPLOYEES
FORM OF ORGANIZATION
Sandra Miles, CASp, ADAC, ICC
27 Years of Experience
smiles@owengroup.com
CORPORATE OFFICE Orange County
220 Technology Drive, Suite 100, Irvine, CA 92618
Toll Free: 800-600-6936
Office: 213-873-4700 | Facsimile: 213-873-4790
FEDERAL TAX IDENTIFICATION #/
CORPORATE ID CORPORATE
51-1146711/
C2502888
AUTHORIZE REPRESENTATIVE Steve Hooper, AIA, PE, Vice President
Owen (1981) | Bureau Veritas (1829)
Owen (65 employees) | Bureau Veritas (75,000 employees)
Partnership
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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Staff Experience Education/Registration/Certifications
Steven Hooper, AIA, PE
Principal-in-Charge 32 years
• BS Architecture, California State Polytechnic University, San Luis Obispo
• CA Registered Electrical Engineer, No. E15584
• CA Registered Architect, No. C14957
Fay Sueltz, CASp, AIA,
CASI, ICC
QA/QC Manager
35 years
• BS Architecture
• Certified Access Specialist (CASp), DSA No. 141
• California Licensed Architect, No. C18796
Sandra Miles, CASp,
ADAC, ICC
Project Manager
27 years
• Certified Access Specialist (CASp), DSA #346
• ICC Certified: Accessibility Inspector/Plans Examiner #8110698
• ADA Coordinator, Great Plains ADA Center #26092456-4617
• Registered Access Specialist, Texas Department of Licensing and
Regulation #1438
• Leadership in Energy and Environmental Design Accredited
Professional, LEED AP, USGBC
Mariam Athanasius, PE
Senior ADA Specialist &
Civil Engineer
12 years
• BS, Civil Engineering
• Dean’s Honor List
• CA Registered Civil Engineer, No. 80564
David Stuber, CASp
Senior Certified Access
Specialist
20 years
• MS, Architecture, Cal Polytechnic San Luis Obispo
• BA, Architecture, Cal Polytechnic San Luis Obispo
• CA Certified Access Specialist, CASp No. 140
Mathew Hansen
Data & Transition Plan
Expert
3 years
• BS Aerospace Engineering (ABET-accredited), Cal State University,
Long Beach
• Filemaker Go/Pro, AutoCAD, SolidWorks, UG NX 7.5
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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STEVEN HOOPER, AIA, PE
PRINCIPAL-IN-CHARGE (AUTHORIZED REPRESENTATIVE ABLE TO NEGOTIATE AND
BIND CONTRACTUAL TERMS)
EDUCATION
BS, Architecture
REGISTRATIONS/CERTIFICATIONS
CA REGISTERED ELECTRICAL ENGINEER, NO.
E15584
CA REGISTERED ARCHITECT, NO. C14957
YEARS OF EXPERIENCE
35 YEARS
AVAILABILITY
55%
Mr. Steve Hooper is a licensed Architect and Electrical Engineer with more than 35 years QA/
QC management, project management, peer review, design, ADA compliance, engineering,
and construction management experience. Steve has broad experience in all aspects of consulting, including client contacts and
project presentation, programming, space planning, architectural design, electrical systems design, inspection, asset assessments,
contracts, construction probable cost estimation, construction drawings and specifications, permit review coordination with local
and state agencies, construction administration, and construction observation. He leads Owen’s Compliance Management Group.
Mr. Hooper has been leading and coordinating ADA and CBC Title 24 site and facilities evaluation services for both public and
private development.
REPRESENTATIVE PROJECT EXPERIENCE
• Orange County Public Works | CASp Site Investigations & Reports. Principal-in-Charge. Owen is confirming
compliance with California and Federal Accessibility Regulations and preparing CASp Inspection Reports documenting the site
inspections. The report complies with CA Civil Code Section 55.53 and includes photographs identifying and describing the
inspected structures and areas of the site.
• City of Temecula | ADA Self-Evaluation & Transition Plan. Principal-in-Charge / QA/QC Manager. Owen provided a ADA
Self-Evaluation and Transition Plan for the City. The assessment included City facilities, parks, Public Right-of-Way. Programs,
Policies, and Procedures assessment includes City services, activities, employment practices, and communications addressed
by ADA regulations. Owen developed a Transition Plan with estimated costs, which includes input of City staff and the public
through public workshops.
• City of Commerce | Citywide ADA Self-Evaluation and Transition Plan | Commerce, CA. Principal-in-Charge / QA/
QC Manager. Owen provided a comprehensive ADA self-evaluation and transition plan for all Public Right-of-Way (sidewalks,
intersections, curb, ramps, etc.) and all City owned buildings and properties.
• City of South Gate | Citywide ADA Self-Evaluation and Transition Plan | South Gate, CA. Principal-in-Charge / QA/QC
Manager. Owen completed a comprehensive ADA self-evaluation and transition plan for all Public Right-of-Way (sidewalks,
intersections, curb, ramps, etc.) and all City owned buildings and properties. Mr. Hooper provided QA/QC oversight for this
project.
• Culver City | Citywide ADA Self-Evaluation and Transition Plan | Culver City, CA. Principal-in-Charge / QA/QC
Manager. Owen was selected by Culver City to perform citywide ADA self-evaluation of all City owned building and properties.
Including all areas of the Public Right-of-Way (intersections, sidewalks, curb, ramps, etc.). Mr. Hooper provided QA/QC
oversight for the self-evaluation and transition plan Owen developed for the City.
• City of Industry | ADA Self-Evaluation & Transition Plan | Los Angeles, CA. Principal-in-Charge / QA/QC Manager.
Owen is currently working on a comprehensive ADA Self-Evaluation and Transition Plan for the City of Industry. The
assessment included City facilities, parks, and Public Right-of-Way. Programs, Policies, and Procedures assessment includes
City services, activities, employment practices, and communications addressed by ADA regulations. Owen will develop the
Transition Plan with estimated costs, and will include the involvement and input of City staff and the public through public
workshops.
• City of Huntington Park | ADA Self-Evaluation and Transition Plan, CA. Principal-in-Charge. Owen completed a full
citywide ADA self-evaluation on all public rights-of-way and city facilities and properties. Mariam led and coordinated onsite
inspections, tracking areas of concern, compiled transition plan, and corresponding with city representatives.
• City of Irwindale | Citywide ADA Self-Evaluation and Transition Plan, CA. Principal-in-Charge. Performed ADA site
surveys of all City owned building and properties.
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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FAY LORRAINE SUELTZ, CASP, AIA
QA/QC MANAGER
EDUCATION
MS, Architecture
BS, Architecture, cum laude
REGISTRATIONS/CERTIFICATIONS
Certified Access Specialist (CASp), DSA No.
141
CA Licensed Architect, No. 18796
NY Licensed Architect
YEARS OF EXPERIENCE
23 Years
AVAILABILITY
65%
Ms. Fay Lorraine Sueltz, AIA, CASp, presents 23 years experience in the architecture and
construction industry, specializing in accessibility compliance for a diverse range of projects since 1991. Fay is a Certified Access
Specialist (CASp) in California and an Accessibility Plans Examiner for the Division of State Architect (DSA). Her responsibilities
include a full range of accessibility compliance including, site inspections and surveys, CASp reports, plan review, presentations,
Title II, Title III, Fair Housing Act, and private and public multi-housing projects. Fay is an accessibility expert and has presented
for the American Institute of Architects with the San Diego chapter, as well as private companies and law offices. She is also a
member of the Certified Access Specialists Institute (CASI).
RELEVANT PROJECT EXPERIENCE
• Multiple Clients | Designated Expert Witness for Accessibility, San Diego, CA., CA. CASp Representative. Designated
expert witness for accessibility case involved truncated domes (detectable warnings).
• California Division of State Architect, Various Locations, CA. Consulting & ADA Architect. Preconstruction access plan
reviews and backchecks for new schools, additions, and school modernizations.
• Pre-Construction Constructability Review & Access Plan Review, Various Locations, CA. CASp Consultant. Scope
on the project consisted of physical site assessment of all existing parks and facilities. Once data was collected, a report was
provided with a summary of the results. Non-compliant items were identified for local, state and federal compliance. Each
item was then categorized for priority and severity of each item.
• Pre-Construction Constructability Review & Access Plan Review, Various Locations, CA. Consulting & ADA Architect.
Pre-construction constructibility reviews and access plan reviews for access compliance for new schools, school additions,
and private commercial across the country and Canada for various construction management companies including Vanir
Construction Management, Inc., C.W. Driver Inc., O'Connor Construction Management, Inc., and Construction Specialty
Services.
• Various Construction Management Companies, Various Locations, CA. Consulting & ADA Architect. Provided plan
review of ADA compliance elements for applications submitted to the County by developments. The first task order included
development of the 790-acre Tonner Hills project in Brea.
• 15 Southern California Hospitals | Accessibility Surveys, El Cerrito, CA. CASp Team Member. Part of a group of
accessibility specialists performing accessibility surveys at various hospitals. Identified non-compliance issues and documents
data. Performed on behalf of GPPA Architects.
• Los Angeles Unified School District (LAUSD), Ten (10) High School Renovation Projects, CA. CASp Consultant.
Provided drawing reviews and ADA site surveys for major renovation projects on behalf of O'Connor Construction
Management.
• Department of General Services | New Main Kitchen, Porterville, CA. ADA Review. Provided construction documents
such as drawings and specifications as well as on-site ADA review and drawing review for Porterville Development Center.
• Various Educational and National Monument Drawing Review, Various Locations, CA. ADA Review. Provided
construction documents such as drawings and specifications as well as on-site ADA review and drawing review for
educational and national monument projects such as Southwest Community College District, Zahid National Museum, six (6)
LAUSD schools, three (3) New York Public Schools for companies including Cumming Corporation, Dansure Incorporated,
Construction Specialty Services and Vanir Construction Management, Inc.
• Construction Speciality Services | Various Locations, NY. ADA Review. Provided drawing review of various NY schools,
including NYCPS 95 in Bronx, NYC New Settlement, NYC Battery Park, and PS8 in Brooklyn.
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SANDRA MILES, CASP, ADAC, ICC, ACCESSIBILITY SPECIALIST
PROJECT MANAGER
REGISTRATIONS/CERTIFICATIONS
Certified Access Specialist (CASp), DSA No. 346
ICC Certified: Accessibility Inspector/Plans Examiner No. 8110698
ADA Coordinator, Great Plains ADA Center No. 26092456-4617
Registered Access Specialist, Texas Department of Licensing and
Regulation, No.1438
Leadership in Energy and Environmental Design Accredited
Professional, LEED AP, USGBC
YEARS OF EXPERIENCE
27 YEARS
AVAILABILITY
70%
Mrs. Sandra Miles has 27 years of experience in the architecture, engineering and construction industry, specializing in site accessibility
projects over the last 16 years. Ms. Miles is a Certified Access Specialist (CASp) in the State of California, Accessibility Plans Examiner
and Inspector (ICC), Texas Access Specialist (TAS), and a certified ADA Coordinator (ADAC). Her responsibilities include a full range
of accessibility compliance including: site inspections, CASp reports, plan review, training, presentations, Title II, Title III, Fair Housing
Act, and private and public multi-housing projects. Ms. Miles is a recognized expert and has been a regular presenter for the American
Institute of Architects San Diego and Orange County Chapters and provides ongoing seminars on accessibility and the Americans with
Disabilities Act (ADA) including the California Building Code, PROWAG, MUTCD, FHWA, and the Fair Housing Act. She previously
served as a member of the City of San Diego Accessibility Advisory Board and the Board of Directors as Secretary for the CASp institute
(CASI).
RELEVANT PROJECT EXPERIENCE
• City of Industry, ADA Self-Evaluation & Transition Plan, CA. QA/QC Manager. Owen is currently working on a
comprehensive ADA Self-Evaluation and Transition Plan for the City of Industry. The assessment included City facilities, parks,
and right-of-way. Programs, Policies, and Procedures assessment includes City services, activities, employment practices, and
communications addressed by ADA regulations. Owen will develop the Transition Plan with estimated costs, and will include
the involvement and input of City staff and the public through public workshops.
• City of Pomona, ADA Self-Evaluation & Transition Plan, CA. QA/QC Manager. The City of Pomona has recently
taken the necessary steps to ensure that residents and others with mobility issues have access to local government, street
intersections, and other public facilities per the federal requirements of the ADA. Owen presents its resources, capabilities,
and experience to be the selected consultant for the City of Pomona’s (City) ADA Self-Evaluation and Right-of-Way Transition
Plan. Owen is conducting a self-evaluation of City public facilities, programs, services, and activities, to include research, field
data collection, and data analysis. This project is nearing completion.
• City of San Diego Accessibility Advisory Board (AAB), CA. CASp Representative. Served two years as a CASp
representative on the nine member City of San Diego Accessibility Advisory Board. The duties on this board are to advise
the Mayor and City Council on policies and issues relating to accessibility. Advised the Mayor and City Council regarding City
compliance with federal, state, and local disability and access codes, rules, regulations and laws. Made recommendations
to the Mayor and City Council for improving communications between the disabled community and City government.
Performed accessibility studies and surveys as requested by the Mayor or City Council. Provided an annual report to the
Mayor and City Council detailing the activities and recommendations of the Board.
• City of San Diego Accessibility Universal Design Subcommittee Advisory Board, CA. CASp Representative. Served on
the Universal Design Sub-Committee for the City of San Diego Accessibility Advisory Board. The duties on this subcommittee are
to present universal design recommendations for City adoption.
• City of Goleta, CA Park Facilities and Playground Master Plan, CA. CASp Consultant. Scope on the project consisted of
physical site assessment of all existing parks and facilities. Once data was collected, a report was provided with a summary of
the results. Non-compliant items were identified for local, state and federal compliance. Each item was then categorized for
priority and severity of each item.
• City of San Diego ADA Accessibility Improvement Group I & II, CA. CASp Consultant. Served as a CASp consultant
as part of a Design/Build team to mitigate existing major barriers to accessibility in the parking area, path of travel, to the
buildings and throughout the buildings. The project includes several locations that are part of the update to the federally
mandated ADA Transition Plan to remove barriers.
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• Orange County Public Works, On-Call Land-Use Planning and Engineering Services, CA. CASp/Plan Checker.
Provided plan review of ADA compliance elements for applications submitted to the County by developments. The first task
order included development of the 790-acre Tonner Hills project in Brea. The second task order included plan check services
for the Ranch in south Orange County consisting of 14,000 residential dwelling units as well as a business park, non-residential
uses, and open spaces. Reviewed submittals for ADA compliance for paths of travel and exterior site elements, multi-family
apartment buildings financed with TCAC tax credits, and Senior Housing Community and commercial properties based on
section 11A and 11B within the current California building codes and County of Orange local codes.
• City of Long Beach On-Call Accessibility Consulting Services, CA. CASp Consultant. Provides consulting scope of work
includes; ADA/Accessibility presentations, coordination of City’s standard details for public works, design in coordination
with City Engineers and planning, consultant support via e-mail/ phone to assist with accessibility questions, plan reviews,
inspections / site investigation for accessibility items, reports for contrast studies on detectable warnings, and Title II support
for Self Evaluation and Transition Plans.
MARIAM ATHANASIUS, PE
SENIOR ACCESSIBILITY SPECIALIST & CIVIL ENGINEER
EDUCATION
BS, Civil Engineering,
Dean’s Honor List
REGISTRATIONS/CERTIFICATIONS
CA Registered Civil Engineer, No. 80564
YEARS OF EXPERIENCE
12 Years
AVAILABILITY
70%
Mariam has led the Owen team of highly skilled professional accessibility compliance specialists on
many other similar ADA Self-Evaluation and Transition Plans. Mariam is a California Licensed Civil Engineer with 12 years of a diverse
range of civil engineering design, including street rehabilitation, curb ramp design, traffic signal design, as well as code compliance
reviews and design upgrades. She brings direct experience in the civil design of ADA and other application improvements to public
sites and facilities for public agencies. She is well versed with codes and standards including ADA CBC Title 24, ADAAG, PROWAG,
MUTCD, FAA, as well as Caltrans Standard Plans and Standard Specs, Highway Design Manual, Standard Plans for Public Works
Construction ‘Greenbook’, bureau of Street Lighting ‘Blue Book,’ FHWA, and FTA. She is an ADA policies and procedures expert
responsible and has educated many clients to improve their own internal accessibility programs. She is also actively engaged in
providing various clients with ADA training opportunities and compliance steps.
RELEVANT PROJECT EXPERIENCE
• City of Pomona, ADA Self-Evaluation & Transition Plan, CA. Project Manager. The City of Pomona has recently
taken the necessary steps to ensure that residents and others with mobility issues have access to local government, street
intersections, and other public facilities per the federal requirements of the ADA. Owen presents its resources, capabilities,
and experience to be the selected consultant for the City of Pomona’s (City) ADA Self-Evaluation and Right-of-Way Transition
Plan. Owen is conducting a self-evaluation of City public facilities, programs, services, and activities, to include research, field
data collection, and data analysis. This project is nearing completion.
• Los Angeles Unified School District (LAUSD), ADA Barrier Removal Services, Installation of Modular Hydraulic
Passenger Elevator and Passenger Loading Zone | La Salle Elementary School | North Hollywood, CA. Project
Manager / ADA Specialist. Ms. Athanasius is leading the efforts from Owen and performing site surveys of existing ADA
barriers and preparing designs for necessary upgrades for ADA accessibility compliance.
• City of Huntington Park, ADA Self-Evaluation and Transition Plan, CA. Project Manager. Owen completed a full
citywide ADA self-evaluation on all public rights-of-way and city facilities and properties. Mariam led and coordinated onsite
inspections, tracking areas of concern, compiled transition plan, and corresponding with city representatives.
• City of Temecula, ADA Self-Evaluation and Transition Plan, CA. Project Manager. The city of Temecula selected Owen
to complete a full citywide ADA self-evaluation on all public rights-of-way and city facilities and properties. Ms. Athanasius was
responsible for completing the site investigations, assessments and compiled data for the transition plan.
• City of Irwindal, Citywide ADA Self-Evaluation and Transition Plan, CA. Senior ADA Specialist. Performed ADA site
surveys of all City owned building and properties.
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• City of Commerce, Citywide ADA Self-Evaluation and Transition Plan, CA. Senior Civil Engineer /ADA Specialist.
Performed ADA site surveys of all City owned building and properties. Included all areas of the Public Right-of-Way
(intersections, sidewalks, curb, ramps, etc.).\
• City of South Gate, Citywide ADA Self-Evaluation and Transition Plan, CA. Project Manager. Performing ADA site
surveys of all City owned building and properties. Included all areas of the Public Right-of-Way (intersections, sidewalks, curb,
ramps, etc.).
• City of Industry, ADA Self-Evaluation & Transition Plan, CA. Project Manager. Owen is currently working on a
comprehensive ADA Self-Evaluation and Transition Plan for the City of Industry. The assessment included City facilities, parks,
and right-of-way. Programs, Policies, and Procedures assessment includes City services, activities, employment practices, and
communications addressed by ADA regulations. Owen will develop the Transition Plan with estimated costs, and will include
the involvement and input of City staff and the public through public workshops.
• Culver City, Citywide ADA Self-Evaluation and Transition Plan, CA. Project Manager. Performed ADA site surveys of all
City owned building and properties. Included all areas of the Public Right-of-Way (intersections, sidewalks, curb, ramps, etc.).
• Orange County Public Works, Accessibility Site Investigations & Reports, Orange, CA. Project Manager. Owen
is confirming compliance with California and Federal Accessibility Regulations and preparing CASp Inspection Reports
documenting the site inspections. The report complies with CA Civil Code Section 55.53 and includes photographs identifying
and describing the inspected structures and areas of the site.
DAVID STUBER, CASP
SENIOR CERTIFIED ACCESS SPECIALIST
EDUCATION
MS, Architecture
BA, Architecture
REGISTRATIONS/CERTIFICATIONS
CA Certified Access Specialist,
CASp No. 140
YEARS OF EXPERIENCE
20 Years
AVAILABILITY
65%
David Stuber, CASp, has over 20 years of experience providing accessibility plan review services on
State of California Buildings, K-12, colleges and universities, public agency projects, and commercial
projects. He has completed assessments for accessibility for persons with disabilities on the CSU Northridge campus’s facilities,
including administrative buildings, art galleries, child care facilities, classroom buildings, dormitories, fitness centers, houses for students,
laboratories, parking structures, restaurants, and retail stores. Dave has also worked for over 12 years with the DSA providing multiple
plan-checks and back-checks for various public schools. Dave is also working on Owen's current project for John Wayne Airport
performing accessibility site investigations and surveys and recommendations for upgrades for accessibility compliance.
RELEVANT PROJECT EXPERIENCE
• City of Pomona, ADA Self-Evaluation & Transition Plan, CA. Lead CASp. The City of Pomona has recently taken
the necessary steps to ensure that residents and others with mobility issues have access to local government, street
intersections, and other public facilities per the federal requirements of the ADA. Owen presents its resources, capabilities,
and experience to be the selected consultant for the City of Pomona’s (City) ADA Self-Evaluation and Right-of-Way Transition
Plan. Owen is conducting a self-evaluation of City public facilities, programs, services, and activities, to include research, field
data collection, and data analysis. This project is nearing completion.
• City of Industry, ADA Self-Evaluation & Transition Plan, CA. Lead CASp. Owen is currently working on a comprehensive
ADA Self-Evaluation and Transition Plan for the City of Industry. The assessment included City facilities, parks, and right-
of-way. Programs, Policies, and Procedures assessment includes City services, activities, employment practices, and
communications addressed by ADA regulations. Owen will develop the Transition Plan with estimated costs, and will include
the involvement and input of City staff and the public through public workshops
• Orange County Public Works, CASp Site Investigations & Reports, Orange, CA. Lead CASp. Owen is confirming
compliance with California and Federal Accessibility Regulations and preparing CASp Inspection Reports documenting the site
inspections. The report complies with CA Civil Code Section 55.53 and includes photographs identifying and describing the
inspected structures and areas of the site.
• City of Huntington Park, ADA Self-Evaluation and Transition Plan, CA. Senior CASp. Owen completed a full citywide
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ADA self-evaluation on all public rights-of-way and city facilities and properties. David led and coordinated onsite inspections,
tracking areas of concern, compiled transition plan, and corresponding with city representatives.
• City of Temecula, ADA Self-Evaluation and Transition Plan, CA. Senior CASp. The city of Temecula selected Owen
to complete a full citywide ADA self-evaluation on all public rights-of-way and city facilities and properties. Performed site
investigations, assessments and compiled data for the transition plan.
• City of Irwindale, Citywide ADA Self-Evaluation and Transition Plan, CA. Senior CASp. Performed ADA site surveys of
all City owned building and properties.
• City of Commerce, Citywide ADA Self-Evaluation and Transition Plan, CA. Senior CASp. Performed ADA site surveys
of all City owned building and properties. Included all areas of the Public Right-of-Way (intersections, sidewalks, curb, ramps,
etc.).
• City of South Gate, Citywide ADA Self-Evaluation and Transition Plan, CA. Senior CASp. Performing ADA site surveys
of all City owned building and properties. Included all areas of the Public Right-of-Way (intersections, sidewalks, curb, ramps,
etc.).
• Orange County Public Works, Transit Tower ADA Accessibility Evaluation & Recommendations for Design
Improvements, CA. Lead CASp. ADA Accessibility Assessment to evaluate the physical accessibility of the transit tower
building and to ensure facilities are in compliance to ADA regulations.
• California Division of the State Architect, ADA Accessibility Compliance Assessments/Surveys for San Diego
Region, CA. Project Manager. Site assessments and surveys to determine ADA non-compliant issues. Develop report
presenting barrier removal requirements.
MATTHEW HANSEN
DATA AND TRANSITION PLAN EXPERT
EDUCATION
BS Aerospace
Engineering
(ABETaccredited)
REGISTRATIONS/CERTIFICATIONS
Filemaker Go/Pro, AutoCAD, SolidWorks,
UG NX 7.5
YEARS OF EXPERIENCE
3 Years
AVAILABILITY
75%
Mr. Hansen is responsible for the development of Owen Group’s Filemaker Go/Pro software used
to collect, assess and catalog data points/areas for improvements during field assessments. Once
Matthew collects the data, he uses that information to filter, sort, clean and compile reports. The reports generated allows the client
to search our assessment by location, priority, code violations, recommended fixes for each problem, and the cost data associated
with fixing the problem. Matthew presents Owen’s findings to the City or Client and provides training for these individuals to utilize
Filemaker Go/Pro as well. He is also a highly experienced Public Rights-of-Way coordinator.
RELEVANT PROJECT EXPERIENCE
• LAUSD | ADA Barrier Removal Services, Installation of Modular Hydraulic Passenger Elevator and Passenger
Loading Zone | La Salle Elementary School | North Hollywood, CA. QA/QC of Data. Coordinating data gathered
during site surveys of existing ADA barriers and preparing reports documenting for necessary upgrades for ADA accessibility
compliance.
• City of Huntington Park | ADA Self-Evaluation and Transition Plan, CA. QA/QC of Data / Transition Plan Coordination.
Owen completed a full citywide ADA self-evaluation on all public rights-of-way and city facilities and properties. Matthew
coordinated onsite data gathered during site surveys, document identified accessibility con-compliance issues, and
coordinated the data for the Transition Plan.
• City of Temecula | ADA Self-Evaluation and Transition Plan, CA. QA/QC of Data / Transition Plan Coordination. Owen to
complete a full citywide ADA self-evaluation on all public rights-of-way and city facilities and properties. Matthew coordinated
onsite data gathered during site surveys, document identified accessibility con-compliance issues, and coordinated the data
for the Transition Plan.
• City of Commerce | Citywide ADA Self-Evaluation and Transition Plan, CA. QA/QC of Data / Transition Plan
Coordination. Owen performed ADA site surveys of all City owned building and properties. Included all areas of the Public
Right-of-Way (intersections, sidewalks, curb, ramps, etc.). Matthew coordinated onsite data gathered during site surveys,
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document identified accessibility con-compliance issues, and coordinated the data for the Transition Plan.
• City of South Gate | Citywide ADA Self-Evaluation and Transition Plan, CA. QA/QC of Data / Transition Plan
Coordination. Owen is performing ADA site surveys of all City owned building and properties. Included all areas of the Public
Right-of-Way (intersections, sidewalks, curb, ramps, etc.). Matthew coordinated onsite data gathered during site surveys,
document identified accessibility con-compliance issues, and coordinated the data for the Transition Plan.
• City of Industry | ADA Self-Evaluation & Transition Plan, CA. QA/QC of Data / Transition Plan Coordination. Owen is
currently working on a comprehensive ADA Self-Evaluation and Transition Plan for the City of Industry. The assessment
included City facilities, parks, and right-of-way. Programs, Policies, and Procedures assessment includes City services,
activities, employment practices, and communications addressed by ADA regulations. Owen will develop the Transition
Plan with estimated costs, and will include the involvement and input of City staff and the public through public workshops.
Matthew coordinated onsite data gathered during site surveys, document identified accessibility con-compliance issues, and
coordinated the data for the Transition Plan.
• Culver City | Citywide ADA Self-Evaluation and Transition Plan, CA. QA/QC of Data / Transition Plan Coordination.
Owen performed ADA site surveys of all City owned building and properties. Included all areas of the Public Right-of-Way
(intersections, sidewalks, curb, ramps, etc.). Matthew coordinated onsite data gathered during site surveys, document
identified accessibility con-compliance issues, and coordinated the data for the Transition Plan.
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COMPANY QUALIFICATIONS
COMPANY PROFILE
Owen Group Limited Partnership (Owen) is an ENR-rated, award-winning professional architectural, multi-disciplinary
engineering, and construction services consulting firm. Over the past 30 years, Owen has been ranked by ENR as a Top 500
Engineering Firm, Top 100 Green Design Firm, and a Top 100 Construction Management Firm. We have provided studies, project
and construction management, project quality management, and design for over 10,000 projects since 1981. Owen has provided
full service ADA assessments/evaluation architectural design, design management, and construction management services to
many public agencies and private sector client, including municipalities throughout the state of California.
Owen is a part of Bureau Veritas Group Company. Bureau Veritas
(BV) is comprised of up to 75,000 employees globally and with
offices across the country, including one in Sacramento, which
has been established for over 20 years. BV has unparalleled
resources to manage projects requiring a broad range of
expertise across vast geographies, including more than 1,400
offices and laboratories in 140 countries. Owen has consistently
exceeded client expectations through our commitment to
each project undertaken, regardless of size or complexity. Our
previous project experience has helped us in understanding that
each project is unique and requires project-specific evaluation
and dedication and has enabled our firm to effectively manage each project—on time and on budget. Our demonstrated expertise
in the provision of and guidance and updates to ADA Self-Evaluation process and Transition Plans for multiple public agencies will
be communicated throughout this proposal.
Owen is comprised of five (5) divisions: architectural design; civil engineering; structural engineering; mechanical, electrical, and
plumbing engineering: and compliance, which encompasses ADA compliance, commissioing, peer and constructability reviews,
facility condition assessments (FCA), and seismic evaluations and analysis. Today, our largest market sector is ADA accessibility c
ompliance, To date, Owen has completed over 250 ADA accessibility evaluations for public agencies. One of our first projects was
with the Los Angeles County Internal Services Department (LAISD) where we provided accessibility evaluations and recommended
upgrades for the Arcadia Community Regional Park. The park included several buildings, multiple freestanding restrooms, barbeque
areas, playgrounds, a golf course, tennis courts, bleachers, swimming pools, and many parking lots. Once Owen identified non-
compliant issues, we prepared a comprehensive reports and then moved forward and assisted in preparing the architectural and
engineering designs for upgrades.
Owen has also worked with multiple municipalities and we are currently working on ADA Self-Evaluation and Transition Plan projects
for other municipalities. The following is a representative list:
• City of Irwindale • City of Temecula
• City of Commerce • City of Huntington Park
• City of Industry • City of South Gate
• Culver City • City of Pomona
• Orange County Public Works (John Wayne Airport)
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INTEGRITY
Owen has assisted numerous public agencies and private sector clients in meeting ADA compliance standards through performing
comprehensive accessibility site investigations and surveys, identifying non-compliant elements, prioritizing specific projects, and
developing and implementing of ADA guidelines and design improvements. Owen views achieving and maintaining ADA compliance
as an ongoing service area as changes in regulations and specifications occur over time. Our professionals have developed new
public agency reports, policies, and programs to facilitate a barrier free environment with all persons with disabilities, as well
coordinated efforts with public staff and stakeholders in updating existing policies and procedures.
OWEN’S UNIQUE INTERNAL PROCEDURES - AN INHERENT DIFFERENCE
In order to carry out the scope of work while maintaining and managing a superb quality control and assurance program,
Owen approaches each project with a fresh set of ideas and a unique, comprehensive team arrangement of highly qualified and
experienced staff members to provide the requisite technical services required for this City accessibility compliance project. Project
scope, budgets, and schedules, including milestone work delivery schedules, are developed through a detailed task/hour work plan
for specific tasks and level of effort to meet individual project requirements. Our work plan will identify the Owen’s technical roles
as required for this City ADA Transition Plan and Self-Evaluation.
MEETING THE MINIMUM REQUIREMENTS
Owen has been performing accessibility compliance services for over 20 years, working with a multitude of public and private
sector clients throughout California and beyond. The depth of our experience performing ADA Self-Evaluations and Transition
Plans exceeds more than five (5) years. Our designated Project Manager is a recognized industry expert having served as the QA/
QC and Project Manager for multiple accessibility projects, including overseeing Owen's work on city-wide projects involving all
city owned and operated buildings and supporting facilities and all areas within the Public Right-of-Way. As a guiding senior-level
ADA specialist to the Owen project team, Sandra brings 27 years of experience in the industry, with 16 of those years specializing
in accessibility compliance, including serving on multiple advisory boards. Sandra has been a regular presenter for the American
Institute of Architects San Diego and Orange County Chapters and provides ongoing seminars on accessibility and the Americans
with Disabilities Act (ADA) including the California Building Code, PROWAG, MUTCD, FHWA, and the Fair Housing Act. She
previously served as a member of the City of San Diego Accessibility Advisory Board and the Board of Directors as Secretary for
the CASp institute (CASI).
Having successfully completed many city-wide ADA Self-
Evaluations and Transition Plans for California cities, we have
a clear understanding of the scope of work and a committed
approach to meeting, if not exceeding, the City's needs and
objectives. Having completed this work, we understand the
challenges facing persons with disabilities and interacting
in civil life. We also understand that this project may be a
learning experience for the City and its staff and we will take
the necessary steps to educate and openly communicate
our progress throughout each phase of the project, ensuring
the City retains a clear understanding of the progress at any
given point of time. We also have exceptional experience in
communicating and education the public and local communities in which the City serves.
Owen has the requisite resourses that extend beyond the staff we have presented in this proposal. If additional staff in required,
we can include additional accessibility specialists to ensure we stay on budget and on schedule. Owen understands that if awarded
this City of Seal Beach ADA Self-Evaluation and Transition Plan project, we will obtain a valid City business license.
RELEVANT PROJECT EXPERIENCE
Project experience is provided in the References section as per the RFP requirements. References are provided on the following page.
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REFERENCE PROJECT CONTACT INFORMATION
Amer Attar, Principal Civil
Engineer
City of Temecula ADA Self-Evaluation
& Transition Plan
41000 Main Street, Temecula, CA 92590
T: (951) 506-5162
Email: amer.attar@temeculaca.gov
Tapas Dutta, Program Manager /
Senior Project Manager
City of Industry ADA Self-Evaluation &
Transition Plan
255 N. Hacienda Boulevard, Suite 222
City of Industry, CA 91744
T: (949) 278-7748
Email: TDutta@cnc-eng.com
Elizabeth Rodriguez, Public Works
Service Manager
City of Irwindale ADA Self-Evaluation
& Transition Plan
1100 North Eastern Avenue, Los Angeles, CA
90063
T: (949) 278-7748
Email: erodriguez@ci.irwindale.ca.us
Gina Nila, Environmental
Services Manager
City of Commerce ADA Self-
Evaluation & Transition Plan
2535 Commerce Way, Commerce, CA 90040
T: (323) 722-4805
Email: ginan@ci.commerce.ca.us
Arturo Cervantes, Public Works
Director
City of South Gate ADA Self-
Evaluation & Transition Plan
8650 California Avenue, South Gate, CA
90280
T: (323) 357-9657
Email: acervantes@sogate.org
Daniel Hernandez, Director of
Public Works
City of Huntington Park ADA Self-
Evaluation & Transition Plan
6900 Bissell Street, Huntington Park, CA
90255
T: (323) 395-1480
Email: dhernandez@hpca.gov
James Carson Lawless, Senior
Architect
Orange County Public Works, Site
Inspections and CASp Reports
3160 Airway Avenue, Costa Mesa, CA 92626
T: (949) 252-5214
Email: jlawless@ocair.com
Kim Kennedy, Director of
Sustainability
Los Angeles Unified School District
ADA Barrier Removal Program
333 S. Beaudry Avenue, 23rd Floor, Los
Angeles, CA 90017
T: (213) 219-7738
Email: Kim.Kennedey@lausd.net
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SAMPLE DATABASE PROGRAM
UTILIZING ANOTHER NON-PROPIETARY AND COST SAVING TOOL - FILE MAKER GO | FIELD AND PRO (DESKTOP)
Owen understands the challenges facing the City for accessibility compliance. Owen has developed a non-proprietary and cost
saving tool that can be translated to interact with any City protocol established for ease of use. Through years of experience
compiled over several ADA assessment projects, Owen has compiled a Standard Comment Database, referred to as Filemaker
Pro, which comes preloaded in our portable devices (tablets, laptop computers). This allows Owen to quickly assess and assign
comments efficiently and consistently through the use of drop-down options. The clear benefits include the following:
• Designed for use on the iPad.
• Application utilizes device’s camera to load images directly from the device into the database.
• Facility, floor and room fields update the database as new items are entered, creating drop down options for re-visiting
locations.
• Priority, category, item description and findings utilize drop down options for consistency and efficiency for our field
assessors.
• Additional manually entered fields are available for noteworthy occurrences, such as uncommon construction restrictions to
ensure Owen can generate the most accurate cost estimates.
• Information gathered on devices in the field is uploaded to Owen’s servers where the rest of the necessary information, such
as codes and price tables, are added to the database.
• Features of the completed database (Filemaker Pro Desktop Solution)
• Perform quick searches based on any field to quickly gather and sort database information.
• Automatically generate printable Barrier Summary Reports, diagram and photo reports and Individual item reports.
• Select items to create custom projects for contractor use.
Graphic samples of Owen's FileMaker Go include the following:
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FACILITIES REPORT GENERATION
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SEARCH QUERY CAPABILITIES
FACILITIES SEARCH PAGE
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CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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SCHEDULE/HOURS
ID Task Name Duration Start Finish
1 City Of Seal Beach ADA Self-Evaluation and Transition Plan 226 days Mon 9/16/19 Mon 7/27/20
2 Project Initiation 6 days Mon 9/16/19 Mon 9/23/19
3 NTP 0 days Mon 9/16/19 Mon 9/16/19
4 Kick-off Meeting 0 days Mon 9/23/19 Mon 9/23/19
5 Task 1: Inventory and Analysis 16 days Thu 9/26/19 Thu 10/17/19
6 Identify and obtain all neccesary documents and materials 5 days Thu 9/26/19 Wed 10/2/19
7 Review all applicable City and regulatory agency policies and procedures 11 days Thu 10/3/19 Thu 10/17/19
8 Task 2: ADA Self-Evaluation 60 days Thu 10/17/19 Wed 1/8/20
9 Develop procedures and forms to conduct Self-Evaluation 6 days Thu 10/17/19 Thu 10/24/19
10 Conduct Interviews / Administer Questionnaire 11 days Fri 10/25/19 Fri 11/8/19
11 Prepare Policies/Procedure Recommendations 21 days Mon 11/11/19 Mon 12/9/19
12 Compile draft self-evaluation report for programs/services 0 days Tue 12/10/19 Tue 12/10/19
13 Staff review of draft self-evaluation report for program/services 11 days Tue 12/10/19 Tue 12/24/19
14 Compile final self-evaluation report for programs/services 0 days Wed 1/8/20 Wed 1/8/20
15 Task 3: Conduct Survey & Barrier Assessment 189 days Tue 10/1/19 Fri 6/19/20
16 Prepare Field Assessment Work Plan 6 days Tue 10/1/19 Tue 10/8/19
17 Conduct surveys of all public facilities per State Title 24 Building Code and the
Federal ADA Accessibility Guidelines (ADAAG)
40 days Wed 10/9/19 Tue 12/3/19
18 Conduct surveys of all right of way per State Title 24 Building Code and the
Federal ADA Accessibility Guidelines (ADAAG)
60 days Wed 1/1/20 Tue 3/24/20
19 Facility Report 23 days Wed 12/4/19 Fri 1/3/20
20 Develop reports for each site and building , identifying items that limit
physical access to individuals with disabilities to public areas where
program, services or activities take place and Perform In-house Data
Processing
20 days Wed 12/4/19 Tue 12/31/19
21 Provide a feasible solution and priority level of the project 6 days Tue 12/17/19 Tue 12/24/19
22 Provide Cost estimates for the removal of each barrier 8 days Wed 12/25/19 Fri 1/3/20
23 Public Right-of-Way 63 days Wed 3/25/20 Fri 6/19/20
24 Perform In-house Data Processing for the Survey of City's inventory of
crosswalk, pathways, sidewalk, curb ramps, and any other path of travel in
the public public right-of-way for ADA compliance
26 days Wed 3/25/20 Wed 4/29/20
25 Provide Cost estimates for Right-of-way barriers 8 days Thu 4/30/20 Mon 5/11/20
26 Perform QA/QC 11 days Wed 5/6/20 Wed 5/20/20
27 Submit Right-of-Way Report 0 days Thu 5/21/20 Thu 5/21/20
28 Staff Review of Right-of-Way Report 11 days Thu 5/21/20 Thu 6/4/20
29 Submit Final Right-of-Way Report 0 days Fri 6/19/20 Fri 6/19/20
30 Facility Diagrams & Inventory 27 days Wed 1/1/20 Thu 2/6/20
31 Produce facility diagrams of the surveyed areas for use in the ADA
Transition Plan noting the location of the barriers
10 days Wed 1/1/20 Tue 1/14/20
32 Perform QA/QC 11 days Tue 1/7/20 Tue 1/21/20
33 Submit Facility Report and Diagrams 0 days Wed 1/22/20 Wed 1/22/20
34 Staff Review of Facility Report 11 days Wed 1/22/20 Wed 2/5/20
35 Submit Final Facility Report and Diagrams 0 days Thu 2/6/20 Thu 2/6/20
36 Task 4: ADA Self-Evaluation and Transition Plan 84 days Wed 3/25/20 Mon 7/20/20
37 Survey and assessment methodology 2 days Wed 3/25/20 Thu 3/26/20
38 Summary and detailed cost breakdown for identified improvements 5 days Fri 3/27/20 Thu 4/2/20
39 Implementation schedule with prioritization 2 days Fri 4/3/20 Mon 4/6/20
40 Procedures and forms for monitoring implementation 2 days Tue 4/7/20 Wed 4/8/20
41 Procedures and forms for performing additional evaluations 2 days Thu 4/9/20 Fri 4/10/20
42 Procedures and forms for filling Request for Accommodation 2 days Mon 4/13/20 Tue 4/14/20
43 Typical/standard drawings for remediation/improvement work 2 days Wed 4/15/20 Thu 4/16/20
44 Executive summary and presentaion of findings 2 days Fri 4/17/20 Mon 4/20/20
45 Develop Draft ADA Self Evaluation and Transition Plan - Preliminary 0 days Fri 6/19/20 Fri 6/19/20
46 Staff Review of Draft ADA Self Evaluation and Transition Plan 11 days Fri 6/19/20 Fri 7/3/20
47 Comprehensive ADA Self-Evaluation and Transition Plan - Final 0 days Mon 7/20/20 Mon 7/20/20
48 Task 5: Community and Public Participation and Outreach 51 days Tue 4/21/20 Tue 6/30/20
49 Conduct any and all community meeting/public outreach 51 days Tue 4/21/20 Tue 6/30/20
50 Task 6: Database, Mapping, and Standard Plans 58 days Thu 4/30/20 Mon 7/20/20
51 Update City's standard plans for ADA compliance 11 days Thu 4/30/20 Thu 5/14/20
52 Setup standard operating procedures for ADA compliance improvements in
maintenance and capital improvement programs
6 days Fri 5/15/20 Fri 5/22/20
53 Provide GIS-compatible data set 0 days Mon 7/20/20 Mon 7/20/20
54 Task 7: Training 90 days Mon 1/13/20 Fri 5/15/20
55 Applicable government code, statutes, and regulations 1 day Mon 1/13/20 Mon 1/13/20
56 Performing field investigations/inspections/evaluations 1 day Mon 1/13/20 Mon 1/13/20
57 Preparing ADA compliance assessment reports/updates 1 day Mon 1/13/20 Mon 1/13/20
58 Using and maintaining the database/project mapping 1 day Fri 5/15/20 Fri 5/15/20
59 Monitoring and updating the ADA Self-Evaluation and Transition Plan 1 day Fri 5/15/20 Fri 5/15/20
60 Task 8: FUNDING 21 days Mon 6/22/20 Mon 7/20/20
61 Identify funding sources/opportunities to augment existing budget to achieve
compliance
21 days Mon 6/22/20 Mon 7/20/20
62 Project Closeout 4 days Mon 7/20/20 Mon 7/27/20
63 Submit Final Plan Executive Summary 0 days Mon 7/20/20 Mon 7/20/20
64 City Council Meeting Presentation 0 days Mon 7/27/20 Mon 7/27/20
9/16
9/23
12/10
1/8
5/21
6/19
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2/6
6/19
7/20
7/20
7/20
7/27
Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug
Qtr 4, 2019 Qtr 1, 2020 Qtr 2, 2020 Qtr 3, 2020
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
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Page 1
Project: City Of Seal Beach ADA Self-Evaluation
and Transition Plan Schedule
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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City Of Seal Beach ADA Self-Evaluation and Transition Plan
Resource Allocation Matrix
Hours
Tasks PrincipalLead CASpProject Manager andADA Policies ReviewerSenior CASpField AssessmentGIS and SoftwareDirectorCost EstimatorProject CoordinatorProject Kickoff and Management
Project Initiation 2 2 4
Kick-off Meeting 4 4 8
Interim Progress Meeting 8
Final Completion Meeting 8
Task 1: Inventory and Analysis
Identify and obtain all neccesary documents and materials 8
Review all applicable City and regulatory agency policies and procedures 8 16
Task 2: ADA Self-Evaluation
Develop procedures and forms to conduct Self-Evaluation 4 2
Conduct Interviews / Administer Questionnaire 16
Prepare Policies/Procedure Recommendations 8 16
Compile draft self-evaluation report for programs/services 8 16
Compile final self-evaluation report programs/services 16
Task 3: Conduct Survey & Barrier Assessment
Prepare Field Assessment Work Plan 2 88 8
Conduct surveys of all public facilities per State Title 24 Building Code and the Federal ADA
Accessibility Guidelines (ADAAG)132 40
Conduct surveys of all right of way per State Title 24 Building Code and the Federal ADA
Accessibility Guidelines (ADAAG)8 16 180
Facility Report
(i)Develop reports for each site and building , identifying items that limit physical access to
individuals with disabilities to public areas where program, services or activities take place and
Perform In-house Data Processing
8 16 30 90
(ii)Provide a feasible solution and priority level of the project 8 16
(iii)Provide Cost estimates for the removal of each barrier 22
Public Right-of-Way - Perform In-house Data Processing for the survey of City's inventory of
crosswalk, pathways, sidewalk, curb ramps, and any other path of travel in the public public
right-of-way for ADA compliance
2 4 8 40 70 70
Provide Cost estimates for Right-of-way barriers 24
Perform QA/QC 24
Submit Right-of-Way Report 8 8
Submit Final Right-of-Way Report 8
Facility Diagrams & Inventory - Produce facility diagrams of the surveyed areas for use in the
ADA Transition Plan noting the location of the barriers.40
Perform QA/QC 24
Submit Facility Report and Diagrams 8 8
Submit Final Right-of-Way Report 8
Task 4: ADA Self-Evaluation and Transition Plan
Survey and assessment methodology 2 4
Summary and detailed cost breakdown for identified improvements 2 4 24
Implementation schedule with prioritization 2 4
Procedures and forms for monitoring implementation 2 4
Procedures and forms for performing additional evaluations 2
Procedures and forms for filling Request for Accommodation 2
Typical/standard drawings for remediation/improvement work 2 4
Executive summary and presentaion of findings 2 4
Develop Draft ADA Self Evaluation and Transition Plan - Preliminary 2 2 16 16 8
Comprehensive ADA Self-Evaluation and Transition Plan - Final 16 16 8
Task 5: Community and Public Participation and Outreach
Conduct any and all community meeting/public outreach 16 2
Task 6: Database, Mapping, and Standard Plans
Update City's standard plans for ADA compliance 8
Setup standard operating procedures for ADA compliance improvements in maintenance and
capital improvement programs 16
Provide GIS-compatible data set 12 104 40
Task 7: Training
Applicable government code, statutes, and regulations 4
Performing field investigations/inspections/evaluations 4
Preparing ADA compliance assessment reports/updates 4 4
Using and maintaining the database/project mapping 4 4 2
Monitoring and updating the ADA Self-Evaluation and Transition Plan 4 4 2
Task 8: Funding
Identify funding sources/opportunities to augment existing budget to achieve compliance 16
Project Closeout
Submit Final Plan Executive Summary 4 8
City Council Meeting Presentation 8
16
88
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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PROJECT UNDERSTANDING/APPROACH
Owen will lead the efforts in assisting the City in the development of the ADA Self-Evaluation scope of work, necessary and
correct procedures that meet all applicable federal and state ADA and other applicable standards and codes, as well as the
preparation of forms required for accurate documentation of data and other information obtained during the Self-Evaluation
process. This is critical for accuracy of material to be included in the update of the Transition Plan. Owen's qualified staff
members will perform the actual Self-Evaluation in conducting field investigations of buildings, supporting facilities, and other
structures, as well as all areas within the Public Right-of-Way as deemed necessary by the City.
KNOWLEDGE OF STATE AND FEDERAL ACCESSIBILITY REGULATIONS
Our Project Manager, Sandra Miles, CASp, ADAC, ICC, is also a certified ADA Coordinator. The ADA Coordinator certification
requirements includes a knowledge base the following items:
• Familiarity with the state or local government’s structure, activities, and employees.
• Knowledge of the ADA and other laws addressing the rights of people with disabilities, including Section 504 of the
Rehabilitation Act, 29 U.S.C. § 794.
• Our team members have first hand knowledge of actual needs due to family members who are disabled, and we are actively
involved disability advocacy groups.
• Knowledge of various alternative formats and alternative technologies that enable people with disabilities to communicate,
participate, and perform tasks.
• Ability to work cooperatively with the local government and people with disabilities.
• Familiarity with local disability advocacy groups or other disability groups.
• Skills and training in negotiation and mediation.
As the Project Manager, Sandra is a well-trained and experienced professional who can effectively handle a variety of
responsibilities including the coordination and development of ongoing efforts for full ADA compliance, as well as serving
in a management and supervisory role. Other tasks required include arranging for and conducting training to City staff on
accessibility regulations; conducting, coordinating and monitoring architectural barrier surveys; developing processes for prompt
fulfillment of requests for alternative formats, and interpreting services and other communication access needs; coordination
in developing the required Transition Plan to remove access barriers; and involvement of the department's Disability Advisory
Committee (DAC) to facilitate policy formation and to review existing policies such as reasonable accommodation.
Sandra is supported by an experience and highly qualified team of accessibility experts, including two additional CASps, Fay
Lorraine Sueltz, CASp, AIA, and David Stuber, Senior CASp, as well as other key accessibility compliance specialists.
OWEN'S ABILITY TO ACCOMPLISH THE SCOPE OF WORK
Owen has built our team with key staff that retain the requisite experience to support the City in a responsive and professional
manner. The scope of work will be conducted in two general phases: 1) Self-Evaluation, which is comprised of site assessment/
evaluation, review, and analysis of facilities (as identified in the RFP) and areas within the Public Right-of-Way (41.3 centerline
miles); and 2) Transition Plan: collaborating with various stakeholders to review the Self-Evaluation results, establish priorities
and schedules for completion , and reach consensus for a finished product.
Owen is confident in our ability to support the City in meeting the needs of a Self-Evaluation and Transition Plan. We have
structured our team to include recognized accessibility experts, including CASp's, ADA compliance specialists, GIS coordinators,
and California licensed architects and multidisciplinary engineers. Owen only assigns staff that are readily available to work
immediately upon a notice to proceed from the City.
As deemed necessary, Owen will lead the efforts in assisting the City in the development of the ADA Self-Evaluation scope of
work, necessary and correct procedures that meet all applicable state and federal ADA, CBC Title 24, and other applicable
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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standards and codes, as well as the preparation or update of forms required for accurate documentation of data and other
information obtained during the Self-Evaluation process. This is critical for accuracy of material to be included in the Transition
Plan. Owen's qualified staff members will perform the actual Self-Evaluation in conducting field investigations of buildings,
supporting facilities, and all areas within the Public Right-of-Way. Further, Owen's staff are also available to work along side City
staff as deemed necessary.
Led by Project Manager Sandra Miles, CASp, ADAC, ICC, Owen is available to review and evaluate the City's current policies,
programs, and practices to clearly identify any issues which may be discriminatory to persons with disabilities. Owen has provided
these services to many public and private sector clients and has developed policy documents which address program eligibility
requirements, participation requirements, staffing, transportation, communication, facilities, and emergency procedures. Owen has
extensive experience and expertise with ADA Accessibility Standards, Public Right-of-Way Accessibility Guidelines, and the California
Building Code. Our assessors and management staff have project experience in multiple states and locales nationwide, and apply the
2010 ADA Standards (ADAS) for Accessible Design, the current federal accessibility standards, and other state and local building
codes as required by laws, statutes and ordinances. When prioritizing barrier removal, we will follow the order of preference advised
by the Department of Justice in Title II requirements, to be modified through the direction of the City and by public outreach results.
Our experience with the application of the program access aligns with the Title II Code of Federal Regulations Section 35.150(b), and
understand that not all individual barriers must be removed, but the overall program must be made accessible.
2. EVALUATE DEPARTMENT/
PROGRAM SPECIFIC POLICIES
4. EVALUATE CITY GIS DATA
OF PHYSICAL BARRIERS
WITHIN THE PUBLIC RIGHT-
OF-WAY (AS APPLICABLE)
THROUGH DOCUMENT
RESEARCH (PROVIDED BY CITY &
SUPPLEMENTAL)
THROUGH STAFF
INTERVIEWS
THROUGH SITE
ASSESSMENT
DATA
SOFTWARE
MAPS
1. EVALUATE THE CITY'S
PROGRAMS
ADA SELF EVALUATION PROCESS3. PROVIDE INSPECTION
CRITERIA & SUPPLEMENTAL
TRAINING TO CITY STAFF
Owen will develop an the City's ADA Self-Evaluation based on the results of
the barrier assessments, our review of policies, and guidance received by City
department staff. Owen will develop methodologies for the self-evaluation
process to be performed by City staff to identify existing barriers to persons
with disabilities. We will assist the City in summarizing the findings on the self-
evaluation of areas within the Public Right-of-Way, policies, programs, and
practices, as well as provide recommendations of mitigating these barriers
to correct deficiencies and a method for prioritizing barrier removals. Simply
stated, the “ADA Self-Evaluation and Transition Plan” is two-fold process:
an evaluation of barriers to accessibility (both physical and non-physical/
programmatic), and a plan to transition each City department to a more
accessible entity. The final Self-Evaluation and Transition Plan will report on
the evaluation of four separate items: 1) Evaluation of programmatic barriers the City policies and procedures (through document
research); 2) Evaluation of programmatic barriers specific to each City Department as assigned (through staff interviews); 3)
Evaluation of City data relating to physical barriers at facilities; and 4) Evaluate existing City data of physical barriers within the Public
Right-of-Way with the Transition Plan providing methods that will be used to make the facilities accessible.
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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COMPONENTS OF THE ADA SELF-EVALUATION AND TRANSITION PLAN
ADA SELF EVALUATION:
Identify the agency's
programs, activities,
services.
ADA SELF EVALUATION:
Review policies and
procedures that govern
these programs.
ADA TRANSITION
PLAN:
Provide recommendations
to meet ADA Title II
requirements.
SCOPE OF WORK
Owen understands this process may be an educational experience for the City staff. Owen will be providing training to City staff in
the following areas:
• Applicable provisions of the ADA and other federal statutes and regulations;
• Performing field investigations and assessments;
• Preparation of ADA Compliance Assessment Reports;
• Using and maintaining the database;
• Using and maintaining the project map; and
• Monitoring and updating the ADA Self-Evaluation and Transition Plan.
Typically, the Cities Owen has worked with use the finalized ADA Transition Plan to serve as a programmatic application tool that
will identify existing and future accessibility needs, document accessibility facility standards, and to provide design criteria for
future facilities development.
TASK 1: INVENTORY AND ANALYSIS
• Owen will identify and obtain all necessary documents and materialsfrom the City and other sources to conduct the Self-
Evaluation.
• Owen will thoroughly review all applicable City and regulatory agency policies and procedures related to accessibility.
TASK 2: ADA SELF-EVALUATION
• Owen will develop procedures and forms to conduct Self-Evaluation.
• Owen will compile draft and final Self-Evaluation report.
TASK 3: CONDUCT SURVEY & BARRIER ASSESSMENT
• Owen will conduct surveys of all public facilities and areas within the Public Right-of-Way that provide programs, services,
activities, and access to the public, per State Title 24 Building Code and the 2010ADA Standards (ADAS) and Federal ADA
Accessibility Guidelines (ADAAG).
»Facility Report – Owen will develop reports for each site and building, identifying items that limit physical access to
individuals with disabilities to public areas where program, services or activities take place. The report will include a
feasible solution, cost estimate for the removal of each barrier, and the priority level of the project. Due to lcack of
public access well sites have been excluded from the scope (List items 19-23).
»Public Right-of-Way – Owen staff will survey the City’s inventory of crosswalk, pathways, sidewalk, curb ramps, and any
other path of travel in the public right-of-way for ADA compliance. Survey and assessment methodology for residential
subdivision interior streets Right-of-Way will utilize simplified survey in accordance with protocol of FHWA sample
Transition Plans. Gated subdivisions are privately maintained and are not included in survey.
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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TASK 5: COMMUNITY AND PUBLIC PARTICIPATION AND OUTREACH
• Owen will conduct any and all community meeting/public outreach to obtain public participation regarding the ADA Self-
Assessment and Transition Plan.
»Owen will propose and lead a process for interested persons, including individuals with disabilities or organizations
representing individuals with disabilities, to participate in the self-evaluation process by submitting comments. The
process may include surveys, workshops, or other outreach methods as proposed by the Consultant. Owen will take all
necessary steps to ensure outreach events are held in locations that are physically accessible to all persons and provide
samples of public meeting notices. Owen will explain the specific methodology used to analyze the feedback provided by
the public during the entire outreach process.
TASK 6: DATABASE, MAPPING, AND STANDARD PLANS
• Owen will update the City’s standard plans for ADA compliance.
• Owen will setup standard operating procedures for ADA compliance improvements in maintenance and capital improvement
programs.
• Owen will provide a GIS-compatible data set in a format compliant with City’s existing system that would allow for future
editing/updating.
»Owen has developed many city-wide reference maps using GIS for curb ramps including associated database with
condition data; ramp type, slope, landing area, sidewalk, on-street parking, traffic signals, warning surface and other
compliance information. Owen has prepared multiple city-wide reference maps using AutoCAD and GIS. These
maps fully showed distinct points for each identified barrier to access.
TASK 7: TRAINING
• At a minimum, Owen will train City staff in the following areas:
»Applicable government code, statutes, and regulations
»Performing field investigation/inspections/evaluations
»Preparing ADA compliance assessment reports/updates
»Using and maintaining the database/project mapping
»Monitoring and updating the ADA Self-Evaluation and Transition Plan
TASK 8: FUNDING
• Owen will identify funding sources/opportunities to augment existing budget to achieve compliance.
»Facility Diagrams & Inventory – Owen will produce facility diagrams of the surveyed areas for use in the ADA Transition
Plan. Diagrams will note the location of the accessibility barriers.
TASK 4: ADA SELF EVALUATION AND TRANSITION PLAN
• Owen will develop a comprehensive ADA Self-Evaluation and Transition Plan based on Task 3. The Transition Plan will include
the following, at a minimum:
»Survey and assessment methodology
»Summary and detailed cost breakdown for identified improvements
»Implementation schedule with prioritization
»Procedures and forms for monitoring implementation
»Procedures and forms for performing additional evaluations
»Procedures and forms for filing Request for Accommodation
»Typical/standard drawings for remediation/improvement work
»Executive summary and presentation of findings
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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CAPABILITY OF GIS TO MEET ADA ACCESSIBILITY REQUIREMENTS
The original ramps cookie-cutter design years ago are not engineered to
meet the specifications that are now required, referring to amendments
that became effective on May 24, 2011. Owen is capable (as an option)
of formulating our initial data collection and process the data, which is
built on Esri’s ArcGIS. Each ramp is color-coded according to its
condition score, which is calculated from physical attributes such as
slope and cross slope at the ramp’s top and bottom landings. The
measurements are determined by visual assessments by Owen field
engineers armed with digital levels and measuring tapes. The
assessments are ongoing and the collected data is regularly uploaded
into our Filemaker database system. An ADA compliant ramp must meet
not only the needs of those that use wheelchairs, but also the needs of
other people, whether or not they have physical disabilities. There are very different considerations for those with visual
impairments, for example, who rely on the curb ramps to help them identify the transition between the sidewalk and the street. In
addition, the location and characteristics of the existing sidewalk and its relationship to the roadway and its borders, including
slope and drainage, affect ramp design and construction. In addition, Owen professionals always consider a City’s unique
geography and existing infrastructure.
As a result, Owen’s Project Manager will analyze each proposed ramp, using the geodatabase in the decision-making process by
creating a prioritization model using the weighted condition score of each ramp in relationship to buffers generated at varying
distances around the intersections near buildings and transportation stops/stations. A buffer is a GIS function that allows the
creation of perimeters at specified distances from a point of interest so that spatial analyses can be performed. Owen has found
that through many of our ADA Self-Evaluation and Transition Plans that GIS is a very useful tool in the prioritization process and
could conceivably provide cost savings.
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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QUALITY CONTROL
Owen’s QA/QC has evolved over the years into a combined system that involves both project leadership and technical
excellence. The role of the Project Manager, Sandra Miles, CASp, ADAC, ICC, is to foster enhanced communication, control, and
coordination. Communication and project leadership is continually being refined and based upon our prior project experience.
We are committed to avoiding rework and utilizing systems that encourage project completion in the first attempt. This requires
a commitment to planning and results, as well as an enhanced project control of cost, schedule, and scope of work. Owen also
adheres to a strict project coordination of interdisciplinary efforts, state, local, and governmental approvals, and communication
with the client, affected stakeholders, and assessment team expectations.
Quality control in a project encompasses not only the completeness of the ADA Self-Evaluation and Transition Plan and
supporting documents, but the programmatic content, work plan, and costs of the work. We pay special attention to the entire
project to ensure that all appropriate measures are taken to provide exceptional quality.
Rigorous quality assurance is provided for all projects. The assurance is monitored by Owen principals and CASp experts, and
is established by two functions: Standards of Practice and Quality Control. Owen’s deliberate application of these functions
minimizes the occurrences of surprises or major change orders during construction. Owen’s top management has a total
commitment to the project and will have internally assigned both “QA/QC” officers and “Independent Check” officers any City
project assigned to Owen. These top personnel all have professional licenses and certifications in their fields.
PROJECT CONTROLS METHODOLOGY AND IMPLEMENTATION
Owen recognizes the importance of conducting the projects within a schedule and budget, as well as ensuring a high quality
product, meeting or exceeding the expectations of the City on all levels. Owen has standard project management, quality
assurance, and production / cost control procedures already in place for the management and performance of its projects. The
assigned project team is prepared to successfully complete the project(s) within the time constraints as established by the City.
As with any project undertaken, Owen performs quality control reviews at strategic phases. Owen implements multiple layers of
quality control throughout the course of a project to ensure we meet time sensitive schedules.
• Schedule Control. Owen utilizes common techniques to keep projects streamlined, organized, and on schedule.
• Timeline Forecast. Determination determination of how long a project will take using available information on labor,
productivity, etc., including possible deviations / escalations.
• Progress Assessment. Measurement of project progress including work estimates, inventories of supplies and materials,
etc.
• Estimation Software. Tracking of planned dates compared to estimated dates, and prediction if changes made to the
schedule will progress project ahead or put it behind.
• Progress Monitoring. Identification of potential problems that can lead to delays. Systems include use of diaries, reports,
meetings, etc. Determination is made as to whether or not delay prevention is cost effective for the project.
• Data Collection. Continual collection of project data to help identify potential problems. Sources include materials vendors,
labor, managers, weather forecasts, etc.
• Schedule Adjustment. Utilization of schedule change control systems that require changes to move through a process and
approval procedure, preventing schedule changes that could delay the project.
Schedules are made available in electronic and paper format in a graphic representation. Graphic schedules display current
project progress and estimated project performance. Graphic schedules aid the project team in identifying project slippages and
taking the steps necessary to correct them.
Scheduling Software. Owen will provide planning and scheduling support for all project phases, from development and per-
design through construction closeout. Our staff can utilize Primavera P6, SureTrak, Expedition, Meridian Prolog, Proliance and
Microsoft Project software for the preparation of schedules.
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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COST CONTROL AND BUDGET METHODOLOGY
Project Controls. Owen recognizes the importance of conducting task order projects within a controlled schedule budget
and quality, as well as ensuring a high quality product, meeting or exceeding the expectations of the City. Owen has standard
project management, quality assurance, and production and cost control procedures already in place for the management and
performance of this City project. The assigned project team is prepared to successfully complete the project(s) within the time
constraints to be established by the City.
Cost Estimating and Cost Control. Our approach to managing and controlling project costs is founded in the identification
and resolution of cost impacts early in the process when we have the most ability to influence the outcome. Potential cost are
immediately identified and analyzed during review of assessment findings, identification of deficiencies and proposed corrections,
then tracked, addressed, and resolved on a continual basis. Owen retains staff specializing in developing project schedules and
cost estimating with capabilities in providing project management. Under the management of Owen’s Principal-in-Charge, our
Project Manager and supporting estimating staff will perform independent audits of cost estimates to ensure accuracy and
completeness.
Analysis and Identification of Cost Alternatives. The Owen team has extensive experience in estimating and managing costs
during field assessment / evaluation through active analysis and identification of design elements and construction alternatives
to effectively realize compliance with the targeted project budget. At each phase of the process, the project is estimated and
the project scope is compared. Differences are highlighted and resolved, and providing alternatives that can optimize proposed
improvements and construction are investigated and implemented, as appropriate, to align the project with the budget.
Throughout the facility survey/field assessment phase, we will be proactive, we establish cost effective parameters, prototypes,
and cost models and define appropriate procurement strategies.
STAFFING AND RESOURCE MANAGEMENT PLAN
The organizational chart presented in Local Staffing List section illustrates clear lines of authority and responsibility. With
Sandra Miles, CASp, ADAC, ICC, and the Project Manager, her responsibility will also include the streamlined delivery of services in
accordance with the established scope of services. As the Project Manager, she has the authority to assign the necessary number
of staff to ensure timely completion of any City department ADA Self-Evaluation and Transition Plan. After a task is assigned,
Sandra will monitor the progress of each project. Sandra will also be the direct point of contact for the City and will be primarily
involved in executing all necessary Self-Evaluation and Transition Plan services as required by specific City department task orders.
As the Principal-in-Charge, Steven Hooper, AIA, PE, is a working Principal who serve as a guiding Principal and assist the Project
Manager in staffing and resource allocations. Ms. Fay Lorraine Sueltz, CASp, AIA, will also assist in the role of Quality Assurance/
Quality Reviewer (QA/QC) throughout the duration of the contract with the City. Further, Owen has also identified additional
CASp's and accessibility specialists that are fully committed to any City department assignment.
Owen’s professional CASp's, ADA/accessibility specialists, architects and engineers, and in-house support staff, are available to
begin work immediately on this City contract and will remain on the project for the contract performance period. Owen has
ongoing project work; however, we are approximately at about 70% of capacity, at this time. Many projects are in construction
and we will complete most of them within two months. In addition, Owen has the experience and added resources to respond in a
timely manner to this important project.
Owen has never been unable to complete a project on time. Schedule management is an on-going and consistent process that
involves all professionals on the project team. We have developed a comprehensive master schedule, which can be modified as
directed by the City, that clearly defines milestones and deliverables.
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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MANAGEMENT APPROACH
One of Owen’s driving forces behind our success has been our belief and commitment to continuity. The following procedures
are established for each project undertaken by our firm.
Project Approach. Project scope, budgets, and schedules, including milestone work delivery schedules, are developed through
a detailed task/hour work plan for specific tasks and level of effort to meet individual project requirements. Our work plan will
identify Owen’s technical roles as required for this important ADA Self-Evaluation and Transition Program.
Project Management Plan. At the start of the project, Owen, in collaboration with the City, will review the Scope of Work (SOW)
with the City’s Project Manager and stakeholders and engage in development of the Project Management Plan (PMP) and the
project’s program. After reviewing and fully understanding the scope of work and the City’s expectations, the Owen Project
Manager prepares the PMP corresponding to the scope complexity and time constraints of the project(s).
The PMP contains descriptions of the project and the “deliverables”, list of the various tasks, schedule, and detailed work plan
for the elements of each task, as well as the project staff members responsible for that element. The plan also includes the task
budgets, anticipated billings, project and client organization procedures for correspondence, filing, approvals, project control,
company standards, State standards, ADA CBC Title 24, ADAAG, PROWAG, MUTCD, and other governing agency standards and
specifications, and the quality control plan.
We follow Project Management Institute (PMI) principals when implementing PMPs. The main topics are:
• Identifying the scope early on by engaging the Stakeholders and ensuring a realistic project budget.
• Planning, initiating and scoping, validation and verification of the program/project.
• Resources - making sure you have appropriate staffing and expertise on the project and adjusting staffing when necessary to
meet the project schedule.
• Communication with the team and stakeholders all of the time using the latest available technology.
• Integration of the entire team with the stakeholders to be part of the overall solution.
• Monitoring and Controlling deliverables and meeting the stakeholders expectations of the project team.
• Cost and Schedule monitoring at all times and in detail at each phase of project delivery.
• Risk – identifying uncertainties early on and figuring their risks into the project.
• Quality - validating deliverables versus accepting deliverables; what is expected by the client, not the design team, for
deliverables and quality of work.
• Process - proactive versus reactive process; project team communication to meet all expectations.
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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CITY OF TEMECULA
ADA SELF-EVALUATION AND TRANSITION PLAN COMPLETION DATE: 2018
Amer Attar, Principal Civil
Engineer
41000 Main St
Temecula, CA 92590
(951) 506-5162
amer.attar@temeculaca.gov
Owen provided a comprehensive ADA Self-Evaluation and Transition Plan for the City of
Temecula. The assessment included City facilities, parks, and right-of-way. Programs,
Policies, and Procedures assessment includes City services, activities, employment practices,
and communications addressed by ADA regulations. Owen developed a Transition Plan with
estimated costs, which includes the involvement and input of City staff and the public
through public workshops.
Staff Assigned: Maraim Athanasiur (Project Manager), Steve Hooper (Principal-in-Charge),
David Stuber (Field CASp Evaluator), Matthew Hansen (Database & Transition Plan Expert)
CITY OF INDUSTRY
ADA SELF-EVALUATION AND TRANSITION PLAN COMPLETION DATE: 2020
Tapas Dutta
255 N. Hacienda Blvd., Suite
222, City of Industry, CA
91744
TDutta@cnc-eng.com (949) 278-7748
Owen is currently working on a comprehensive ADA Self-Evaluation and Transition Plan for
the City of Industry. The assessment included City facilities, parks, and right-of-way.
Programs, Policies, and Procedures assessment includes City services, activities,
employment practices, and communications addressed by ADA regulations. Owen will
develop the Transition Plan with estimated costs, and will include the involvement and
input of City staff and the public through public workshops.
Staff Assigned: Sandra Miles (QA/QC Manager), Maraim Athanasiur (Project Manager),
Steve Hooper (Principal-in-Charge), David Stuber (Field CASp Evaluator), Matthew Hansen
(Database & Transition Plan Expert)
CITY OF HUNTINGTON PARK
ADA SELF-EVALUATION AND TRANSITION PLAN COMPLETION DATE: 2018
Daniel Hernandez, Director
of Public Works
6900 Bissell Street
Huntington Park, CA 90255
(323) 584-6274 or
(323) 395-1480
Owen provided the City of Huntington Park with professional services for an ADA Self-
Evaluation and Transition Plan to ensure public facilities and right-of-way are in compliance
with ADA regulations and other applicable codes. CASp's and ADA specialist performed field
surveys to identify barriers or potential barriers in accordance with applicable Federal and
State accessibility standards and regulations. Owen performed self-evaluations of all City-
owned facilities, parks, parking lots, and areas within the public right-of-way. Owen also
established policies and practices that set City-wide general prohibitions against discrimination
on the basis of disability.
Staff Assigned: Maraim Athanasius (Project Manager), Steve Hooper (Principal-in-Charge), David Stuber (Field CASp
Evaluator), Matthew Hansen (Database & Transition Plan Expert)
REFERENCES
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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CITY OF COMMERCE
ADA SELF-EVALUATION AND TRANSITION PLAN COMPLETION DATE: 2016
Gina Nila, Environmental
Services Manager
2535 Commerce Way
Commerce, CA 90040 ginan@ci.commerce.ca.us (323) 722-4805
Owen provided the City of Commerce with professional services for an ADA Self-Evaluation
and Transition Plan to ensure public facilities and right-of-way are in compliance with ADA
regulations and other applicable codes. Certified Access Specialist (CASp) led the field
survey team to perform the ADA compliance evaluations for 20 City owned and operated
buildings, multiple parks and recreational facilities, reservoirs, water wells, storage facilities,
and transit centers, as well as 70 centerline miles of street sidewalks, curb ramps, and traffic
signals. Owen utilized ArcGIS and prepared maps with geospatial data of all barriers.
Staff Assigned: Maraim Athanasius (Project Manager), Steve Hooper (Principal-in-Charge),
David Stuber (Field CASp Evaluator), Matthew Hansen (Database & Transition Plan Expert)
CITY OF SOUTH GATE
ADA SELF-EVALUATION AND TRANSITION PLAN COMPLETION DATE: 2017
Arturo Cervantes, Public
Works Director
8650 California Avenue
South Gate, CA 90280 acervantes@sogate.org (323) 357-9657
Owen provided the City of South Gate with professional services for an ADA Self-
Evaluation and Transition Plan to ensure public facilities and right-of-way are in compliance
with ADA regulations and other applicable codes. Certified Access Specialist (CASp) led
the field survey team to perform the ADA compliance evaluations for City buildings, parks,
parking lots, streets, intersections, sidewalks, and related public improvements affecting
access by persons with disabilities. Buildings and facilities included over 12 buildings, 9
parks and other recreation areas, sports facilities, City maintenance yards, 3 reservoirs, two
elevated tanks, and 11 water wells. Areas in the public right of way included 125 miles of
streets, curb ramps, sidewalks, pedestrian actuated push buttons at traffic control signals
(83 traffic signals), parking areas, and 34 GATE bus stops and 166 Metro bus stops.
In developing the Transition Plan, Owen collaborated with City staff and stakeholders for the review of the Self Evaluation
results to establish a prioritized list of non-compliant elements, schedules for the mitigation of these non-compliant
elements, as well as cost estimates for all mitigation measures.
Staff Assigned: Maraim Athanasius (Project Manager), Steve Hooper (Principal-in-Charge), David Stuber (Field CASp
Evaluator), Matthew Hansen (Database & Transition Plan Expert)
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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CITY OF IRWINDALE
ADA SELF-EVALUATION AND TRANSITION PLAN COMPLETION DATE: 2015
Elizabeth Rodriguez 1100 North Eastern Ave.,
Los Angeles, CA 90063 erodriguez@ci.irwindale.ca.us (949) 278-7748
Owen provided the City of Irwindale (City) with professional services for an ADA Self
Evaluation and a Transition Plan to ensure public facilities and right-of-way are in
compliance to ADA regulations Title 24, ADAAG, PROWAG, MUTCD, and other applicable
codes. Owen performed compliance audits relating to site and program accessibility. The
results of the audits will provide the basis for identification, prioritizing, budgeting, and
implementing subsequent transition plans. Owen’s scope of services included assisting
City staff in the review and identification of building plans, inspection reports, inventories
of ADA curb ramps and sidewalks, and other associated documentation required to
complete a comprehensive audit. Owen also reviewed and evaluated city policies,
programs, facilities, and activities to determine any issues that may be deemed discriminatory to citizens with disabilities.
Owen provided recommendations of modification in programs, practices, and procedures to ensure a barrier free
environment.
Staff Assigned: Maraim Athanasius (Project Manager), Steve Hooper (Principal-in-Charge), David Stuber (Field CASp
Evaluator), Matthew Hansen (Database & Transition Plan Expert)
METRO BLUE LINE INSPECTIONS, CONDITION ASSESSMENTS, & A&E DESIGN FOR THE REFURBISHMENT AND ADA
IMPROVEMENTS OF 21 STATIONS ALONG THE BLUE LINE, LOS ANGELES, CA
SITE INSPECTIONS AND CASP REPORTS COMPLETION DATE: 2013
Mat Antonelli, Director of
Construction Management
One Gateway Plaza, Los
Angeles, CA 90017 AntonelliM@metro.net (213) 893-7114
Design/Build Team of Amoroso-Owen was contracted by the Los
Angeles County Metropolitan Transportation Authority (Metro) for
the Metro Blue Line project involving inspections, condition
assessments, and architectural and engineering improvements and
upgrades of the entire group of 21 Metro Blue Line stations. The
Metro Blue Line is Metro’s oldest and most heavily used rail line.
Owen, as a design partner to Amoroso, provided full architectural
and engineering (structural, civil, mechanical, electrical) design,
sustainable design, as well as Americans with Disabilities (ADA)
accessibility/compliance and inspections for all the 21 Blue Line
stations and rail platforms.
Staff Assigned: Maraim Athanasius (Project Manager), Steve
Hooper (Principal-in-Charge), David Stuber (Field CASp Evaluator)
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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ORANGE COUNTY PUBLIC WORKS
SITE INSPECTIONS AND CASP REPORTS COMPLETION DATE: 2019
James Carson Lawless,
Senior Architect
3160 Airway Avenue, Costa
Mesa, CA 92626 jlawless@ocair.com (949) 252-5214
Owen was selected by the Orange County Public works to provide Certified Access
Inspections to confirm compliance with California and Federal Accessibility Regulations to
the John Wayne Airport. Owen is also preparing CASp Inspection Reports documenting the
site inspections. The report complies with CA Civil Code Section 55.53 and includes
photographs identifying and describing the inspected structures and areas of the site. The
report also identifies applicable codes and requirements of the governing agencies
providing the Code Citations of all non-compliant features identified. Included in the
inspections are: Terminals A, B, and C; Landside; Existing restroom facilities, ATMS, stairs,
and telephone booths; Parking A1,A2, B2, C and temporary parking; elevators, ticketing/check in counters; Rental Car area;
baggage claim; Information Kiosks; Valet Parking; Electrical Vehicle Charging Stations; walkways; covered bus stops; and
employee work spaces.
Staff Assigned: Staff Assigned: Sandra Miles (QA/QC Manager), Maraim Athanasiur (Project Manager), Steve Hooper
(Principal-in-Charge)
ORANGE COUNTY PUBLIC WORKS
Transit Tower ADA Accessibility Evaluation &
Recommendations for Design Upgrades
COMPLETION DATE: 2015
Michael Smith, Director of Public Works
1143 E. Fruit Street
Santa Ana, CA 92701
T: (714) 667-3289 | mike.smith@ocpw.ocgov.com
Dates: 2015
Owen provided Orange County Public Works with professional consulting
services for an ADA Accessibility Assessment to evaluate the physical
accessibility of the transit tower building and to ensure facilities are in
compliance to ADA regulations. This transit tower ADA evaluation consisted of
an assessment of the physical accessibility of the building and related parking
identifying barriers to accessibility which includes obstacles that prevent or
restrict the entrance or use of the facility. The focus of the assessment was
areas accessed by the public (lobbies, parking, restrooms, elevators, counters,
doors, signage, guard rails, etc.) and gathering areas (conference rooms and
break rooms). The evaluation reviewed facilities in accordance to ADA
Accessibility Guidelines (ADAAG) and the California Code of Regulations, Title
24, Part 2.
Staff Assigned: Steve Hooper (Principal-in-Charge), David Stuber (Field CASp Evaluator),
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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LOS ANGELES UNIFIED SCHOOL DISTRICT (LAUSD)
ADA Barrier Removal Program
Kim Kennedy, Director of
Sustainability
333 S. Beaudry Ave., 23rd
Floor, Los Angeles, CA 90017 Kim.Kennedey@lausd.net (213) 219-7738
For over 20 years, Owen has worked with LAUSD providing the district with
ADA evaluations through the ADA Barrier removal program. Nearly a decade
ago, Owen provided ADA evaluations at 77 different school sites and provided
LAUSD with a technical report identifying barriers for persons with disabilities,
as well as providing recommendations for the removal of these barriers. Today,
Owen continues to work with LAUSD under a newer barrier removal program.
Owen staff are performing site surveys of existing ADA barriers at multiple
school campuses and preparing recommendations and designs for necessary
upgrades for ADA accessibility compliance. Our scope can range from the
design of new ADA compliant ramps, re-design of restroom facilities, to the
design of and the installation of Modular Hydraulic Passenger Elevator and
Passenger Loading Zones.
Staff Assigned: Sandra Miles (QA/QC Manager), Mariam Athanasius (Project Manager), Steve Hooper (Principal-in-Charge)
STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES (DGS)
ADA ACCESSIBILITY FIELD CONDITIONS
ASSESSMENTS COMPLETION DATE: 2014
DGS Ronald Reagan
Roland Alinea, Project
Director, Project
Management and
Development Branch
DGS Mission Valley
Ryan Beck, Project Director
Project Management and
Development Branch
707 3rd Street, West
Sacramento, CA 95605
Roland.Alinea@dgs.ca.gov
Ryan.Beck@dgs.ca.gov
(916) 247-0126
(916) 375-4310
Under Owen's Master Contract for Architectural Retainer Services for Southern California, Owen
performed accessibility evaluations at two DGS locations: Ronald Regan State Building and
Mission Valley State Office Building. Owen provided the comprehensive assessment and
evaluation of the existing building conditions identifying barriers to accessibility which included
obstacles that prevent use of the facility for persons with disabilities. The focus of the
assessment was limited to areas accessed by the public (lobbies and restrooms). Once the
evaluations were completed, Owen developed a list of the physical barriers that limited
accessibility to individuals with disabilities. Our report included detailed diagrams, photographs,
and reference to the ADA code. Owen also provided a detailed outline of the methods to be
used to remove the barriers, and opinion of probable cost to perform the improvements.
• Ronald Reagan State Building | 300 S. Spring Street, 2nd Floor, North Tower Los Angeles, CA
9001: Existing sixteen (16) story building.
• Mission Valley State Office Building | 7575 Metropolitan Drive, San Diego, CA 92108: Existing three (3) storu office
building.
Staff Assigned: Maraim Athanasius (Project Manager), Steve Hooper (Principal-in-Charge), David Stuber (Field CASp
Evaluator)
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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EXCEPTIONS
Upon thorough review, Owen does not wish to take any exceptions to the City's Standard Professional Services Agreement.
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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FEE PROPOSAL
Owen has provided our Fee Proposal is a separate, sealed envelope marked as "Seal Beach ADA Self-Evaluation and Transition
Plan - Fee Proposal."
City Of Seal Beach ADA Self-Evaluation and Transition Plan
Owen Group LP
Fee Proposal 8/27/19
$185.00 $170.00 $125.00 $140.00 $75.00 $100.00 $140.00 $75.00
Project Kickoff and Management
Project Initiation 2 2 4 $1,210
Kick-off Meeting 4 4 8 $2,420
Interim Progress Meeting 8 $1,000
Final Completion Meeting 8 $1,000
SUBTOTAL - HOURS per Position 6 6 28 0 0 0 0 0 40
SUBTOTAL - per Position:$1,110 $1,020 $3,500 $0 $0 $0 $0 $0 $5,630
Task 1: Inventory and Analysis
Identify and obtain all neccesary documents and materials 8 $1,000
Review all applicable City and regulatory agency policies and procedures 8 16 $3,360
SUBTOTAL - HOURS per Position 0 8 24 0 0 0 0 0 32
SUBTOTAL - per Position:$0 $1,360 $3,000 $0 $0 $0 $0 $0 $4,360
Task 2: ADA Self-Evaluation
Develop procedures and forms to conduct Self-Evaluation 4 2 $650
Conduct Interviews / Administer Questionnaire 16 $2,000
Prepare Policies/Procedure Recommendations 8 16 $3,360
Compile draft self-evaluation report for programs/services 8 16 $3,360
Staff Review of Draft Self Evaluation report programs/services $0
Compile final self-evaluation report programs/services 16 $2,000
SUBTOTAL - HOURS per Position 0 16 68 0 0 0 0 2 86
SUBTOTAL - per Position:$0 $2,720 $8,500 $0 $0 $0 $0 $150 $11,370
Task 3: Conduct Survey & Barrier Assessment
Prepare Field Assessment Work Plan 2 8 8 8 $3,530
Conduct assessments of public facilities per State Title 24 Building Code and the
Federal ADA Accessibility Guidelines (ADAAG)16 132 40 $23,480
Conduct assessments of right of way per State Title 24 Building Code and the Federal
ADA Accessibility Guidelines (ADAAG)8 16 180 $16,860
Facility Report
(i)Develop reports for each site and building , identifying items that limit physical
access to individuals with disabilities to public areas where program, services or
activities take place and Perform In-house Data Processing
(ii)Provide a feasible solution and priority level of the project 8 16 $3,240
(iii)Provide Cost estimates for the removal of each barrier 22 $3,080
Public Right-of-Way - Perform In-house Data Processing for the assessment of City's
inventory of crosswalk, pathways, sidewalk, curb ramps, and any other path of travel
in the public public right-of-way for ADA compliance 2 4 8 40 70 70 $19,900
Provide Cost estimates for Right-of-way barriers
Perform QA/QC 24 $4,080
Submit Right-of-Way Report 8 8 $1,600
Staff Review of Right-of-Way Report $0
Submit Final Right-of-Way Report 8 $1,000
Facility Diagrams & Inventory - Produce facility diagrams of the surveyed areas for use
in the ADA Transition Plan noting the location of the barriers.40 $3,000
Perform QA/QC 24 $4,080
Submit Facility Report and Diagrams 8 8 $1,600
Staff Review of Facility Report $0
Submit Final Facility Report and Diagrams 8 $1,000
SUBTOTAL - HOURS per Position 4 68 96 204 220 108 22 216 938
SUBTOTAL - per Position:$740 $11,560 $12,000 $28,560 $16,500 $10,800 $3,080 $16,200 $99,440
Task 4: ADA Self-Evaluation and Transition Plan
Survey and assessment methodology 2 4 $650
Summary and detailed cost breakdown for identified improvements 2 4 22 $3,730
Implementation schedule with prioritization 2 4 $650
Procedures and forms for monitoring implementation 2 4 $650
Procedures and forms for performing additional evaluations 2 $250
Procedures and forms for filling Request for Accommodation 2 $250
Typical/standard drawings for remediation/improvement work 2 4 $650
Executive summary and presentaion of findings 2 4 $650
Develop Draft ADA Self Evaluation and Transition Plan - Preliminary 2 2 16 16 8 $4,910
Staff Review of Draft ADA Self Evaluation and Transition Plan $0
Comprehensive ADA Self-Evaluation and Transition Plan - Final 16 16 8 $4,200
SUBTOTAL - HOURS per Position 2 2 48 0 0 56 22 16 146
SUBTOTAL - per Position:$370 $340 $6,000 $0 $0 $5,600 $3,080 $1,200 $16,590
Task 5: Community and Public Participation and Outreach
Conduct any and all community meeting/public outreach 16 2 $2,150
SUBTOTAL - HOURS per Position 0 0 16 0 0 0 0 2 18
SUBTOTAL - per Position:$0 $0 $2,000 $0 $0 $0 $0 $150 $2,150
Task 6: Database, Mapping, and Standard Plans
Update City's standard plans for ADA compliance 8 $1,000
Setup standard operating procedures for ADA compliance improvements in
maintenance and capital improvement programs 16 $2,000
Provide GIS-compatible data set 12 104 40 $14,900
SUBTOTAL - HOURS per Position 0 0 36 0 0 104 0 40 180
SUBTOTAL - per Position:$0 $0 $4,500 $0 $0 $10,400 $0 $3,000 $17,900
Task 7: Training
Applicable government code, statutes, and regulations 4 $500
Performing field investigations/inspections/evaluations 4 $500
Preparing ADA compliance assessment reports/updates 4 4 $800
Using and maintaining the database/project mapping 4 4 2 $1,050
Monitoring and updating the ADA Self-Evaluation and Transition Plan 4 4 2 $1,050
SUBTOTAL - HOURS per Position 0 0 20 0 0 8 0 8 36
SUBTOTAL - per Position:$0 $0 $2,500 $0 $0 $800 $0 $600 $3,900
Task 8: Funding
Identify funding sources/opportunities to augment existing budget to achieve
compliance 16 $2,000
SUBTOTAL - HOURS per Position 0 0 16 0 0 0 0 0 16
SUBTOTAL - per Position:$0 $0 $2,000 $0 $0 $0 $0 $0 $2,000
Project Closeout
Submit Final Plan Executive Summary 4 8 $1,100
City Council Meeting Presentation 8 $1,000
SUBTOTAL - HOURS per Position 0 0 12 0 0 0 0 8 20
SUBTOTAL - per Position:$0 $0 $1,500 $0 $0 $0 $0 $600 $2,100
TOTAL HOURS 12 100 364 204 220 276 44 292 1,512
TOTAL - HOURS per Position 12 100 364 204 220 276 44 292 1512
TOTAL - per Position:$2,220 $17,000 $45,500 $28,560 $16,500 $27,600 $6,160 $21,900 $165,440PrincipalLead CASpProject Manager and ADA Policies ReviewerSenior CASpField Assessment30 90 $12,990GIS and Software DirectorCost EstimatorProject CoordinatorTotal Direct Labor Costs8 16
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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CONTRACT SIGNATORIES
Owen has provided two binding signatories for the firm, pursuant to California Corporation Code Section 313. Both
representatives are authorized to bind Owen contractualy and to negotiate the terms of a contract.
Michael Chegini, President Steve Hooper, Vice President
CITY OF SEAL BEACH | ADA SELF-EVALUATION & TRANSITION PLANOWEN GROUP - LP | A BUREAU VERITAS GROUP COMPANY
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BUSINESS ENTITY
NAME OF COMPANY:
Owen Group Limited Partnership
CORPORATE/RESPONSIBLE OFFICE:
220 Technology Drive, Suite 100
Irvine, CA 92618
PRIMARY AUTHORIZED CONTACT:
Steve Hooper, AIA, PE, Vice President
PROJECT MANAGER:
Sandra Miles, CASp, ADAC, ICC
TELEPHONE:
(800) 600-OWEN (6936)
EMAILS:
shooper@owengroup.com
smiles@owengroup.com
WEBSITE:
www.owengroup.com
NAME OF COMPANY:
Bureau Veritas
CORPORATE OFFICE:
Paris, France
ADDRESS:
180 Promenade Circle, Suite 150
Sacramento, CA 95834
PRIMARY CONTACT:
Isam Hasenin, PE – COO, Facilities Division
TELEPHONE:
Cell: (858) 436-4159
EMAILS:
isam.hasenin@us.bureauveritas.com
WEBSITE:
www.us.bureauveritas.com
Agenda Item: H
AGENDA STAFF REPORT
DATE:September 23, 2019
TO:Honorable Mayor and City Council
THRU:Jill R. Ingram, City Manager
FROM:Steve Myrter, P.E., Director of Public Works
SUBJECT:FY 2020/21-2025/26 Transportation Improvement Program
________________________________________________________________
SUMMARY OF REQUEST:
That the City Council adopt Resolution 6959 certifying that the City of Seal Beach
has the resources to fund the projects in the FY 2020/21 – 2025/26 Transportation
Improvement Program and affirming its commitment to all projects in the Program.
BACKGROUND AND ANALYSIS:
The Federal Transportation Improvement Program (FTIP) is the primary means of
implementing the Regional Transportation Plan (RTP) though the Orange County
Transportation Authority (OCTA) and includes regionally significant projects
funded with State and Federal funds. The RTP is a long-range transportation plan
that provides a vision for transportation investments throughout the region, and is
updated by the Southern California Association of Governments (SCAG) every two
years.
As part of the 2021 FTIP update, OCTA is requiring local jurisdictions to adopt a
resolution affirming the City’s intent to allocate resources to fund the matching
portion of the adopted projects. The City has one approved project listed as a
Group Project for Bicycle and Pedestrian Facilities for the Lampson Avenue Bike
Lane Gap Closure Project (CIP Project ST1811). Matching funds for this project
is already included in the adopted Capital Improvement Program budget.
Project Grant Fund City Match Total
Lampson Bike Lane
Gap Closure
$637,000 $628,000 $1,265,000
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ENVIRONMENTAL IMPACT:
The recommended action is a continuing administrative activity that is exempt from
the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2)
and 15060(c)(3) of the CEQA Guidelines.
LEGAL ANALYSIS:
The City Attorney has approved the resolution as to form.
FINANCIAL IMPACT:
There are no financial impacts associated with the resolution adoption.
STRATEGIC PLAN:
This item is not applicable to the Strategic Plan.
MEASURE BB:
This item is not applicable to Measure BB, the Seal Beach Neighborhood and
Essential Services Protection Measure.
RECOMMENDATION:
That the City Council adopt Resolution 6959 certifying that the City of Seal Beach
has the resources to fund the projects in the FY 2020/21 – 2025/26 Transportation
Improvement Program and affirming its commitment to all projects in the Program.
SUBMITTED BY: NOTED AND APPROVED:
Steve Myrter Jill R. Ingram
Steve Myrter, P.E., Director of Public Works Jill R. Ingram, City Manager
Prepared by: Iris Lee, Deputy Public Works Director/City Engineer
ATTACHMENTS:
A. Resolution 6959
RESOLUTION 6959
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
WHICH CERTIFIES THAT THE CITY OF SEAL BEACH
HAS THE RESOURCES TO FUND THE PROJECTS IN THE
FY 2020/21 – 2025/26 TRANSPORTATION IMPROVEMENT
PROGRAM AND AFFIRMS ITS COMMITMENT TO
IMPLEMENT ALL PROJECTS IN THE PROGRAM
WHEREAS, the City of Seal Beach (“City”) is located within the metropolitan planning
boundaries of the Southern California Association of Governments; and,
WHEREAS, the City Council has authorized project submittals to Orange County
Transportation Authority’s (OCTA) Federal Transportation Improvement Program
(FTIP); and,
WHEREAS, City is the lead agency for projects and will comply with applicable local,
state, and federal provisions including but not limited to the Federal Transportation
Improvement Program, California Environmental Quality Act, National Environmental
Policy Act, Americans with Disabilities Act, and Buy America; and,
WHEREAS, City agrees to construct Transportation Control Measures projects as
noted in the amendments in a timely manner.
NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
The City Council hereby affirms the City’s commitment to the projects submitted in
the 2021 Federal Transportation Improvement Program.
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PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular
meeting held on the 23rd day of September, 2019 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Thomas Moore, Mayor
ATTEST:
Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution 6959 on file in the office of the
City Clerk, passed, approved, and adopted by the City Council at a regular meeting held
on the 23rd day of September, 2019.
Gloria D. Harper, City Clerk
Agenda Item: I
AGENDA STAFF REPORT
DATE:September 23, 2019
TO:Honorable Mayor and City Council
FROM:Jill R. Ingram, City Manager
SUBJECT:Approval of a Professional Services Agreement with Bob Hall
& Associates for Executive Recruiting Services
________________________________________________________________
SUMMARY OF REQUEST:
That the City Council adopt Resolution 6960:
1. Authorizing the City Manager to enter into a Professional Services Agreement
with Bob Hall & Associates for Executive Recruiting Services; and,
2. Authorizing the City Manager to execute the Agreement; and
3. Approving Budget Amendment 20-03-03 to modify the Fiscal Year 2019-2020
budget in the amount of $18,500 for the use of a professional recruiter.
BACKGROUND AND ANALYSIS:
With forthcoming expected retirements of executive level positions, as well as
recruitments to fill previously unfunded full-time positions, the City’s HR Analyst is
currently facilitating the following recruitment processes:
Account Clerk
Accountant
Director of Community Development
Executive Assistant
Maintenance Services Supervisor
Mechanic
Police Chief
Police Commander
These extremely time consuming and labor intensive recruitment processes result
in the City realizing significant cost savings by having a City employee facilitate
these recruitments and therefore eliminating the need to hire an executive recruiter
for department head level positions. Additionally, the City’s Director of Finance,
Vikki Beatley, after serving the City for the past seven years, has announced her
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retirement effective the end of calendar year 2019. The Finance Director position
obviously is critically important to City operations, and it is imperative that we
actively recruit from a pool of experienced candidates statewide to hire the best
candidate as soon as possible. Therefore, given the number of significant
recruitments ongoing and planned being conducted and managed by the City’s HR
Analyst, in conjunction with the City’s annual open enrollment process for health
care benefits, I believe it is necessary to contract with an executive recruiter to
conduct the Director of Finance recruitment process.
In that regard, I am recommending that the City Council approve the attached
professional services agreement dated September 23, 2019 between the City of
Seal Beach and Bob Hall & Associates, to provide executive recruiting services for
the position of Director of Finance. Bob Hall brings over 30 years of experience in
municipal government and leadership. Most recently, Mr. Hall served as Interim
City Manager for the cities of Laguna Niguel and Stanton. During both of those
interim assignments, Mr. Hall facilitated the executive recruitment for the vacant
City Manager positions in both cities. Prior to serving as Interim City Manager for
the cities of Laguna Niguel and Stanton, Mr. Hall was the City Manager for the City
of Fountain Valley and Assistant City Manager for the City of Huntington Beach.
Attached is Mr. Hall’s proposal, including an outline of the Director of Finance
recruitment process, project costs, and project timeline.
The not-to-exceed agreement amount of $18,500 is well within the City Manager’s
contract authority; however, as discussed during the FY 2019-20 Annual Budget
process, staff supported the elimination of this regular annual human resources
expenditure with the commitment that if the City Manager believed there was a
need to hire an executive recruiter, the agreement and related budget amendment
would be brought forward to the Council for consideration.
ENVIRONMENTAL IMPACT:
There is no environmental impact related to this item.
LEGAL ANALYSIS:
The City Attorney has reviewed the Professional Services Agreement and
Proposal and approved as to form.
FINANCIAL IMPACT:
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If approved the Budget Amendment will modify the authorized expenditures in
account #001-014-44000, Human Resources Contract Professional, from $62,000
to $80,500.
Description Account Revised/Adopted
Budget
Proposed
Budget
Budget (diff)
Amendment
Contract
Professional
001-014-44000 $62,000 $80,500 $18,500
STRATEGIC PLAN:
This item is not applicable to the Strategic Plan.
MEASURE BB:
This item is not applicable to Measure BB.
RECOMMENDATION:
That the City Council adopt Resolution 6960:
1. Authorizing the City Manager to enter into a Professional Services Agreement
with Bob Hall & Associates for Executive Recruiting Services; and,
2. Authorizing the City Manager to execute the Agreement; and
3. Approving Budget Amendment 20-03-03 to modify the Fiscal Year 2019-2020
budget in the amount of $18,500 for the use of a professional recruiter.
SUBMITTED BY: NOTED AND APPROVED:
Jill R. Ingram Jill R. Ingram
Jill R. Ingram, City Manager Jill R. Ingram, City Manager
ATTACHMENTS:
A. Resolution 6960
B. Professional Services Agreement – Bob Hall & Associates
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RESOLUTION 6960
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING
AND AUTHORIZING THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH BOB HALL &
ASSOCIATES TO PROVIDE EXECUTIVE RECRUTIING SERVICES
FOR THE POSITION OF DIRECTOR OF FINANCE
WHEREAS, pursuant to the Seal Beach City Charter, Seal Beach Municipal Code
Chapter 3.20 establishes a central purchasing system including procedures for
competitive bidding and exemptions from competitive bidding; and,
WHEREAS, Seal Beach Municipal Code Section 3.20.025(C) provides for an exemption
from competitive bidding requirements for purchases of professional services, including
without limitation, architectural services; bond services; election services; engineering
services; insurance services; legal services; public relations services; real estate
services; and solid waste disposal services; engineering services.
NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
Section 1. The subject Executive Recruiting Services are professional services exempt
from bidding requirements under Seal Beach Municipal Code Section 3.20.025(C).
Section 2. The City Council hereby approves that professional services agreement
dated September 23, 2019 between the City of Seal Beach and Bob Hall & Associates
to provide Executive Recruiting Services for the position of Director of Finance.
Section 3. The Council hereby authorizes and directs the City Manager to execute the
Agreement.
Section 4. The Council hereby approves Budget Amendment 20-03-03 to modify the
Fiscal Year 2019-2020 budget for the use of a professional recruiter as follows:
Description Account Revised/Adopted
Budget
Proposed
Budget
Budget (diff)
Amendment
Contract
Professional
001-014-44000 $ 62,000 $ 80,500 $ 18,500
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PASSED, APPROVED, AND ADOPTED by the Seal Beach City Council at a regular
meeting held on the 23rd day of September 2019 by the following vote:
AYES: Council Members:
NOES: Council Members: ____________________________________________
ABSENT: Council Members: ____________________________________________
ABSTAIN: Council Members: ____________________________________________
___________________________
Thomas Moore, Mayor
ATTEST:
______________________________
Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution 6960 on file in the office of the
City Clerk, passed, approved, and adopted by the City Council at a regular meeting held
on the 23rd day of September 2019.
Gloria D. Harper, City Clerk
S7296-0001\1236808v1.doc
PROFESSIONAL SERVICES AGREEMENT
Between
City of Seal Beach
211 8th Street
Seal Beach, CA 90740
&
Bob Hall & Associates
21050 Pacific City Circle, Suite 5123
Huntington Beach, CA 92648
This Professional Service Agreement (“the Agreement”) is made as of September 23,
2019 (the “Effective Date”), by and between Bob Hall & Associates (“Consultant”), and
the City of Seal Beach (“City”), a California charter city, (collectively, “the Parties”).
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RECITALS
A. City desires certain professional services.
B. Consultant represents that it is qualified and able to provide City with such
services.
NOW THEREFORE, in consideration of the Parties’ performance of the
promises, covenants, and conditions stated herein, the Parties hereto agree as
follows.
AGREEMENT
1.0 Scope of Services
1.1. Consultant shall provide those services (“Services”) set forth in the
attached Exhibit A, which is hereby incorporated by this reference. To the extent
that there is any conflict between Exhibit A and this Agreement, this Agreement
shall control.
1.2. Consultant shall perform all Services under this Agreement in
accordance with the standard of care generally exercised by like professionals
under similar circumstances and in a manner reasonably satisfactory to City.
1.3. In performing this Agreement, Consultant shall comply with all
applicable provisions of federal, state, and local law.
1.4. Consultant will not be compensated for any work performed not
specified in the Scope of Services unless the City authorizes such work in
advance and in writing. The City Manger may authorize extra work to fund
unforeseen conditions up to the amount approved at the time of award by the
City Council. Payment for additional work in excess of this amount requires prior
City Council authorization.
2.0 Term
This term of this Agreement shall commence as of the Effective Date and shall
continue until the earlier of the date the position is filled or June 30, 2020, unless
previously terminated as provided by this Agreement.
3.0 Consultant’s Compensation
City will pay Consultant in accordance with the hourly rates shown on the fee
schedule set forth in Exhibit A for Services but in no event will the City pay more
than $18,500. Any additional work authorized by the City pursuant to Section 1.4
will be compensated in accordance with the fee schedule set forth in Exhibit A.
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4.0 Method of Payment
4.1. Consultant shall submit to City monthly invoices for all services
rendered pursuant to this Agreement. Such invoices shall be submitted within 15
days of the end of the month during which the services were rendered and shall
describe in detail the services rendered during the period, the days worked,
number of hours worked, the hourly rates charged, and the services performed
for each day in the period. City will pay Consultant within 30 days of receiving
Consultant’s invoice pursuant to the Project Costs set forth in Exhibit A. City will
not withhold any applicable federal or state payroll and other required taxes, or
other authorized deductions from payments made to Consultant.
4.2. Upon 24-hour notice from City, Consultant shall allow City or City’s
agents or representatives to inspect at Consultant’s offices during reasonable
business hours all records, invoices, time cards, cost control sheets and other
records maintained by Consultant in connection with this Agreement. City’s
rights under this Section 4.2 shall survive for two years following the termination
of this Agreement.
5.0 Termination
5.1. This Agreement may be terminated by City, without cause, or by
Consultant based on reasonable cause, upon giving the other party written notice
thereof not less than 30 days prior to the date of termination.
5.2. This Agreement may be terminated by City upon 10 days’ notice to
Consultant if Consultant fails to provide satisfactory evidence of renewal or
replacement of comprehensive general liability insurance as required by this
Agreement at least 20 days before the expiration date of the previous policy.
6.0 Party Representatives
6.1. The City Manager is the City’s representative for purposes of this
Agreement.
6.2. Bob Hall is the Consultant’s primary representative for purposes of
this Agreement.
7.0 Notices
7.1. All notices permitted or required under this Agreement shall be
deemed made when personally delivered or when mailed 48 hours after deposit
in the United States Mail, first class postage prepaid and addressed to the party
at the following addresses:
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To City: City of Seal Beach
211 8th Street
Seal Beach, California 90740
Attn: City Manager
To Consultant: Bob Hall & Associates
21050 Pacific City Circle
Suite 5123
Huntington Beach, California 92648
Attn: Bob Hall
7.2. Actual notice shall be deemed adequate notice on the date actual
notice occurred, regardless of the method of service.
8.0 Independent Contractor
8.1. Consultant is an independent contractor and not an employee of
the City. All services provided pursuant to this Agreement shall be performed by
Consultant or under its supervision. Consultant will determine the means,
methods, and details of performing the services. Any additional personnel
performing services under this Agreement on behalf of Consultant shall also not
be employees of City and shall at all times be under Consultant’s exclusive
direction and control. Consultant shall pay all wages, salaries, and other
amounts due such personnel in connection with their performance of services
under this Agreement and as required by law. Consultant shall be responsible
for all reports and obligations respecting such additional personnel, including, but
not limited to: social security taxes, income tax withholding, unemployment
insurance, disability insurance, and workers’ compensation insurance.
8.2. Consultant shall indemnify and hold harmless City and its elected
officials, officers, employees, servants, designated volunteers, and agents
serving as independent contractors in the role of City officials, from any and all
liability, damages, claims, costs and expenses of any nature to the extent arising
from Consultant’s personnel practices. City shall have the right to offset against
the amount of any fees due to Consultant under this Agreement any amount due
to City from Consultant as a result of Consultant’s failure to promptly pay to City
any reimbursement or indemnification arising under this Section.
9.0 Subcontractors
No portion of this Agreement shall be subcontracted without the prior written
approval of the City. Consultant is fully responsible to City for the performance of
any and all subcontractors.
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10.0 Assignment
Consultant shall not assign or transfer any interest in this Agreement whether by
assignment or novation, without the prior written consent of City. Any purported
assignment without such consent shall be void and without effect.
11.0 Insurance
11.1. Consultant shall not commence work under this Agreement until it
has provided evidence satisfactory to the City that Consultant has secured all
insurance required under this Section. Consultant shall furnish City with original
certificates of insurance and endorsements effecting coverage required by this
Agreement on forms satisfactory to the City. The certificates and endorsements
for each insurance policy shall be signed by a person authorized by that insurer
to bind coverage on its behalf, and shall be on forms provided by the City if
requested. All certificates and endorsements shall be received and approved by
the City before work commences. The City reserves the right to require
complete, certified copies of all required insurance policies, at any time.
11.2. Consultant shall, at its expense, procure and maintain for the
duration of the Agreement, insurance against claims for injuries to persons or
damages to property that may arise from or in connection with the performance
of this Agreement. Insurance is to be placed with insurers with a current A.M.
Best’s rating no less than A:VIII, licensed to do business in California, and
satisfactory to the City. Coverage shall be at least as broad as the latest version
of the following: (1) General Liability: Insurance Services Office Commercial
General Liability coverage (occurrence form CG 0001); and, if required by the
City, (2) Professional Liability. Consultant shall maintain limits no less than:
(1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury
and property damage and if Commercial General Liability Insurance or other form
with a general aggregate limit is used, either the general aggregate limit shall
apply separately to this Agreement/location or the general aggregate limit shall
be twice the required occurrence limit; and (2) Professional Liability: $1,000,000
per claim/aggregate.
11.3. The insurance policies shall contain the following provisions, or
Consultant shall provide endorsements on forms supplied or approved by the
City to state: (1) coverage shall not be suspended, voided, reduced or canceled
except after 30 days prior written notice by certified mail, return receipt
requested, has been given to the City; (2) any failure to comply with reporting or
other provisions of the policies, including breaches of warranties, shall not affect
coverage provided to the City, its directors, officials, officers, (3) coverage shall
be primary insurance as respects the City, its directors, officials, officers,
employees, agents and volunteers, or if excess, shall stand in an unbroken chain
of coverage excess of the Consultant’s scheduled underlying coverage and that
any insurance or self-insurance maintained by the City, its directors, officials,
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officers, employees, agents and volunteers shall be excess of the Consultant’s
insurance and shall not be called upon to contribute with it; (4) for general liability
insurance, that the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the services or
operations performed by or on behalf of the Consultant, including materials, parts
or equipment furnished in connection with such work; and (5) for automobile
liability, that the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the ownership,
operation, maintenance, use, loading or unloading of any auto owned, leased,
hired or borrowed by the Consultant or for which the Consultant is responsible.
11.4. All insurance required by this Section shall contain standard
separation of insureds provisions and shall not contain any special limitations on
the scope of protection afforded to the City, its directors, officials, officers,
employees, agents, and volunteers.
11.5. Any deductibles or self-insured retentions shall be declared to and
approved by the City. Consultant guarantees that, at the option of the City,
either: (1) the insurer shall reduce or eliminate such deductibles or self-insured
retentions as respects the City, its directors, officials, officers, employees,
agents, and volunteers; or (2) the Consultant shall procure a bond guaranteeing
payment of losses and related investigation costs, claims and administrative and
defense expenses.
12.0 Indemnification, Hold Harmless, and Duty to Defend
Consultant shall defend, indemnify, and hold the City, its officials, officers,
employees, volunteers and agents serving as independent contractors in the role
of city officials (collectively “Indemnitees”) free and harmless from any and all
claims, demands, causes of action, costs, expenses, liability, loss, damage or
injury, in law or equity, to property or persons, including wrongful death, in any
manner arising out of or incident to any acts or omissions of Consultant, its
employees, or its agents in connection with the performance of this Agreement,
including without limitation the payment of all consequential damages and
attorneys’ fees and other related costs and expenses, except for such loss or
damage arising from the sole negligence or willful misconduct of the City. With
respect to any and all such aforesaid suits, actions, or other legal proceedings of
every kind that may be brought or instituted against Indemnitees, Consultant
shall defend Indemnitees, at Consultant’s own cost, expense, and risk, and shall
pay and satisfy any judgment, award, or decree that may be rendered against
Indemnitees. Consultant shall reimburse City and its directors, officials, officers,
employees, agents and/or volunteers, for any and all legal expenses and costs
incurred by each of them in connection therewith or in enforcing the indemnity
herein provided. Consultant’s obligation to indemnify shall not be restricted to
insurance proceeds, if any, received by Consultant, the City, its directors,
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officials, officers, employees, agents or volunteers. All duties of Consultant
under this Section shall survive termination of this Agreement.
13.0 Equal Opportunity
Consultant affirmatively represents that it is an equal opportunity employer.
Consultant shall not discriminate against any subcontractor, employee, or
applicant for employment because of race, religion, color, national origin,
handicap, ancestry, sex, sexual orientation, or age. Such non-discrimination
includes, but is not limited to, all activities related to initial employment,
upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or
termination.
14.0 Labor Certification
By its signature hereunder, Consultant certifies that it is aware of the provisions
of Section 3700 of the California Labor Code that require every employer to be
insured against liability for Workers’ Compensation or to undertake self-insurance
in accordance with the provisions of that Code, and agrees to comply with such
provisions before commencing the performance of the Services.
15.0 Entire Agreement
This Agreement contains the entire agreement of the parties with respect to the
subject matter hereof, and supersedes all prior negotiations, understandings, or
agreements. This Agreement may only be modified by a writing signed by both
parties.
16.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall not
void or affect the validity of the other provisions of this Agreement.
17.0 Governing Law
This Agreement shall be governed by and construed in accordance with the laws
of the State of California.
18.0 No Third Party Rights
No third party shall be deemed to have any rights hereunder against either party
as a result of this Agreement.
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19.0 Waiver
No waiver of any default shall constitute a waiver of any other default or breach,
whether of the same or other covenant or condition. No waiver, benefit, privilege,
or service voluntarily given or performed by a party shall give the other party any
contractual rights by custom, estoppel, or otherwise.
20.0 Prohibited Interests; Conflict of Interest
20.1. Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the Services, or
which would conflict in any manner with the performance of the Services.
Consultant further covenants that, in performance of this Agreement, no person
having any such interest shall be employed by it. Furthermore, Consultant shall
avoid the appearance of having any interest, which would conflict in any manner
with the performance of the Services. Consultant shall not accept any
employment or representation during the term of this Agreement which is or may
likely make Consultant “financially interested” (as provided in California
Government Code §§1090 and 87100) in any decision made by City on any
matter in connection with which Consultant has been retained.
20.2. Consultant further warrants and maintains that it has not employed
or retained any person or entity, other than a bona fide employee working
exclusively for Consultant, to solicit or obtain this Agreement. Nor has
Consultant paid or agreed to pay any person or entity, other than a bona fide
employee working exclusively for Consultant, any fee, commission, gift,
percentage, or any other consideration contingent upon the execution of this
Agreement. Upon any breach or violation of this warranty, City shall have the
right, at its sole and absolute discretion, to terminate this Agreement without
further liability, or to deduct from any sums payable to Consultant hereunder the
full amount or value of any such fee, commission, percentage or gift.
20.3. Consultant warrants and maintains that it has no knowledge that
any officer or employee of City has any interest, whether contractual, non-
contractual, financial, proprietary, or otherwise, in this transaction or in the
business of Consultant, and that if any such interest comes to the knowledge of
Consultant at any time during the term of this Agreement, Consultant shall
immediately make a complete, written disclosure of such interest to City, even if
such interest would not be deemed a prohibited “conflict of interest” under
applicable laws as described in this subsection.
21.0 Attorneys’ Fees
If either party commences an action against the other party, either legal,
administrative or otherwise, arising out of or in connection with this Agreement,
the prevailing party in such litigation shall be entitled to have and recover from
Exhibit A
21050 Pacific City Cir Suite 5123
Huntington Beach, CA 92648
(714) 309-9104
September 3, 2019
Dear Ms. Ingram:
Bob Hall & Associates is pleased to submit this proposal to conduct a search for the position
of Director of Finance for the City of Seal Beach.
If selected, Bob Hall will be the point of contact and lead project director for this search. As
former City Manager of Laguna Niguel, Stanton, and Fountain Valley, Bob Hall’s substantial
knowledge and experiences will help the City of Seal Beach find a candidate that fits the
ideal criteria for the position. Recent placements done by Bob Hall include the City of Laguna
Niguel and the City of Stanton.
While not a large firm, Bob Hall & Associates’ network encompasses a strong talent pool and
will add the personal, individualized attention that each search requires. Attached is a
summary of the search process and the services that the Bob Hall & Associates team is
willing and able to offer the City of Seal Beach.
For more information or clarification, do not hesitate to contact Bob Hall at (714) 309-9104.
We appreciate the opportunity to be considered to aid in the Director of Finance position
search. Should you select our team, we are prepared to proceed immediately.
Sincerely,
Bob Hall
Executive Summary
The City of Seal Beach has requested our proposal to assist in the identification and
recruitment for the position of Director of Finance. The Bob Hall & Associates team is well
connected throughout California with a keen knowledge of talent in the Orange County and
is prepared to offer a strong pool of top candidates.
At Bob Hall & Associates, we pride ourselves in adding a personal, individualized touch to
each recruiting search. We begin the process by meeting with organization leaders to obtain
a complete indication of the qualities of the ideal candidate. This emphasizes the
impor tance in establishing a criterion for the position specific to the needs of the
organization. Our focus is putting both the City and the candidate in the best environment
and situation to succeed. Our advertisement, outreach, and overall recruitment strategy will
be tailored to the City’s desires.
Bob Hall brings over 30 years of experience in municipal government and leadership. Most
recently, Hall has served as interim City Manager for Laguna Niguel and Stanton. During
these stints, he ran the recruiting search for the City Manager position in both cities. Prior to
the interim positions, Bob Hall was the City Manager for the City of Fountain Valley where he
oversaw the $80 million budget, 225 employees, and quarterbacked their Fiscal
Sustainability Plan which will provided the necessary funds to cover their long-term financial
needs. He also served as Assistant City Manager for the City of Huntington Beach where he
oversaw the day to day operations of the departments of Human Resources, Finance, IT,
Community Services, Community Development and Public Works. Before assuming a
leadership role, he worked in many departments, including General Services Director for the
City of Riverside.
Bob Hall holds a Bachelor’s degree in Physical Education and a Master’s degree in Public
Administration from California State University, San Bernardino. Hall is a member of ICMA,
former Board Member of Cal ICMA and has been an invited guest lecturer at Cal-State
Northridge, Cal-State Fullerton and Long Beach State University.
References
Bob Hall & Associates is happy to offer references if desired by the City. Below are
testimonials of the efforts of Bob Hall & Associates team in recent City Manager searches.
“Bob is very conscientious and works hard to match the candidates to the desires of the
organization. He kept me well informed throughout the process to ensure a clear
understanding of the process.”– Tamara Letourneau, Laguna Niguel City Manager
“Bob Hall was very professional and did a great job of communicating throughout the
recruitment process. He was able to give me a run down on the needs of the
organization as well as the dynamics of the City Council to ensure I was a proper match
for the organization.”– Jarad Hildenbrand, Stanton City Manager
Recruiting Process
Task #1: Create Position Profile
Bob Hall will meet with the City to discuss the strategy for the search as well as
communication preferences and project timeline. Bob Hall will be in touch with the
City throughout the process keeping them up to date. In the meeting, the search
criteria will be determined to help aid the Bob Hall & Associates team in narrowing
the search to appropriate candidates based on the specific goals and qualities of the
organization.
Task #2: Outreach and Recruiting
Outreach
Outreach begins with the creation of a job announcement that will be advertised for
the public to see on other online platforms Public CEO, California City News,
GovernmentJobs.com and in Western Cities magazine.
Candidate Identification
Following the creation of the job announcement and advertisement of the position,
the Bob Hall & Associates team will actively seek out qualified candidates tapping
into the network of talented prospects both local to Orange County and across the
State of California. Unlike other firms, Bob Hall & Associates focuses on adding a
personal touch to the identification process by tailoring the recruiting process to the
needs and desires of the organization. Both advertisement and active recruiting will
result in a collection of applications and resumes from potential candidates leading
to a deeper evaluation of each individual.
Task #3: Candidate Assessment
Screening
Every application will be carefully examined and those that most closely fit the criteria
indicated by the organization will be subject to a more thorough evaluation. Such
evaluation will focus on aspects such as professional experience, size and complexity
of current organization as compared to the advertised position.
Initial Research and Interviews
Research will be conducted on top candidates in the form of Internet searches and
other public profiles to ensure prospects’ values, experiences, and history match the
criteria established by the organization. Following research, preliminary interviews will
be conducted via phone, video-conferencing, or face-to-face, depending on
candidates’ location.
Task #4: Selection and Presentation of Top Candidates
Bob Hall & Associates will manage the selected finalist candidates. Top candidates will be
presented to the City for consideration to determine which candidates will be interviewed.
City will be provided with detailed description of work history and other important
information about each candidate prior to selection and scheduling of interviews. Bob Hall &
Associates will then schedule interviews with candidates and provide books containing
detailed descriptions of each candidate to each member of the interview panel.
Task #6: Negotiations
The Bob Hall & Associates team is willing and able to support the City in the negotiation
process of the selected candidate’s compensation package.
Task #7: Close Out
After the organization has successfully chosen a candidate, the search will be closed out.
This includes informing finalist candidates of the status of the search via telephone.
Project Costs
The recruitment for a new Director of Finance will be a complete and comprehensive search in an
effort to present the City with the most capable, talented candidates available. The fee to perform
this search will be a fee of $15,500 plus costs, not to exceed $18,500.
These additional costs include advertising, printing, postage and delivery. Top candidates will
subject to education verifications, DMV checks, civil and criminal background check, and credit
check.
Fees will be collected in three installments as follows:
1. Upon execution of the Agreement - $5,000
2. Following Presentation of Candidates - $5,000
3. Upon Acceptance of Offer - $5,500
Project Timeline
A typical search will be conducted in a 90 to 120-day period from start to finish. Following
the final selection, negotiations can take up to two weeks.
Bob Hall & Associates’ Guarantee
The Bob Hall & Associates team guarantees industry-standard services. If within one year following
appointment, selected candidate resigns or is terminated for cause, our team will conduct another
search free of professional services charges. However, the organization is expected to pay for
incurred costs.
Month 1
•Week 1: Bob Hall & Associates Selected as Search Firm
•Week 2: Bob Hall & Associates meets with the City to establish postition criteria
•Week 3 & 4: Active Recruting and Screening
Month 2
•Week 1 & 2: Active Recruting and Screening Continued
•Week 3 & 4: Consultant Interviews, Preliminary Reference Checks, Finalists Selected
and Submitted to City
Month 3
•Week 1: Candidate-City Interviews
•Week 2: Candidate Selected and Negotiations
•Week 3: Selection Made