HomeMy WebLinkAboutSupplemental Questions from Robert Goldberg1
Gloria Harper
From:Robert Goldberg <rgoldberg@live.com>
Sent:Saturday, October 26, 2019 7:49 PM
To:Thomas Moore; Schelly Sustarsic; Mike Varipapa; Sandra Massa-Lavitt; Joe Kalmick
Cc:Jill Ingram; Gloria Harper; Steve Myrter
Subject:Questions and Comments for Monday Night's Open Session and Public Hearings
Attachments:10.28.19.Questions & Comments.doc
Dear Council and Staff,
Please find my attached my comments and questions on Consent Calendar Items H and J for Monday's
meeting.
Thank you for your consideration and service,
Robert Goldberg
Questions & Comments for 10/28/19 (Open Session) from Robert Goldberg
Item H: Engineering for Resurfacing of Bolsa Ave (Tait & Associates)
The 2018 Pavement Management Plan (PMP) gave a pavement rating of “poor” to the western
segment of Bolsa Ave that runs a distance of about 1000 feet from its intersection with Balboa
Drive to PCH. My personal inspection of this road shows numerous areas of deep cracking with
many patches of lost surface. While the area closest to PCH (from PCH to Silver Shoals) is
relatively worse, the entire segment was identified as needing resurfacing in the prior 2016
PMP. However, the $58,225 engineering proposal from Tait & Associates (see Project Financial
Summary) appears to be focused primarily on the approximate 200 feet of Bolsa from PCH to
Silver Shoals. For example, this proposal includes topographical survey & mapping, and a
roadway improvement profile for only PCH to Silver Shoals.
Are we planning on rehabbing the 200 feet of Bolsa from PCH to Silver Shoals as a stand-
alone project?
If so, wouldn’t there be quite a cost savings by just rehabbing the entire 1000 foot
segment to Balboa as one project as recommended by the PMP?
Item J: Street Sweeping Contract
The Financial Impact section is deficit for not disclosing the si gnificant cost increase of the
proposed contract. The chart below comparing contract bids shows the increase annual cost to
be over $48,000, or 38%.
Sweeping Service
Expiring
Contract
Proposed
Contract
Cost
Increase
Residential Streets 2300 miles $28.80/mile $41.00/mile 42%
Arterial/Commercial 1894 miles $28.80/mile $39.00/mile 35%
Emergency Response 50 hours $105/hr $125/hr 19%
Total Contract Bid Cost $126,037 $174,416 38%
Yearly Total
Estimated Quantity
Some increase in cost was expected since the expired contract was awarded five years ago and
had no provision for annual cost inflation. From September 2014 through September 2019,
local inflation (CPI) was 13.3%. Therefore, our street sweeping costs have risen at a pace almost
three times inflation.
The Financial Impact section does recommend a Budget Amend ment of $25,000 to cover a
“higher than anticipated contract award amount.” However, there already appears to be an
adequate budget appropriation after taking into consideration the use of money from the
Waste Management Fund (budget pages 74-75). Since FY 17-18, $28,800 from the “Contract
Professional” account in this Fund has been used to partially offset street sweeping costs. Thus
the currently budgeted funds for street sweeping are as follows:
Fund Acct Name & Number
Budget
Pages
Available
$$$
Waste Management Act Contract Professional 005-011-44000 74-75 $28,800
GF- Street Maintenance Street Sweeping 001-044-40801 146-147 $146,000
$174,800
Given two sources of funding for street sweeping, please explain the need for a $25,000
budget amendment?
Finally, in Exhibit A, Scope of Work, Section B.4 states “Pacific Coast Highway …is swept four
times per month.” However, the later map graphic shows sweeping of PCH 6 times per month.
Which is correct?