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Home My WebLink AboutAgenda Packet_11122019A G E N D A MEETING OF THE CITY COUNCIL Tuesday,November 12,2019 ~7:00 PM City Council Chambers 211 Eighth Street Seal Beach,California THOMAS MOORE MAYOR Second District SCHELLY SUSTARSIC MAYOR PRO TEM Fourth District JOE KALMICK COUNCIL MEMBER First District MIKE VARIPAPA COUNCIL MEMBER Third District SANDRA MASSA-LAVITT COUNCIL MEMBER Fifth District This Agenda contains a brief general description of each item to be considered.No action or discussion shall be taken on any item not appearing on the agenda,except as otherwise provided by law.Supporting documents,including agenda staff reports,and any public writings distributed by the City to at least a majority of the Council Members regarding any item on this agenda are available for review at City Hall in the City Clerk's Office located at 211 Eighth Street,Seal Beach,California,Monday through Friday,between the hours of 8:00 a.m.and 5:00 p.m.or contact the City Clerk, at (562)431-2527. City Council meetings are broadcast live on Seal Beach TV3 and on the City's website www.sealbeachca.gov).Check the SBTV3 schedule for rebroadcast of —meetings are available on-demand on the website (starting 2012).meeting In compliance with the Americans with Disabilities Act of 1990,if you require disability -related modification or accommodation to attend or participate in this meeting,including auxiliary aids or services,please call the City Clerk' s office at (562)431 -2527 at least 48 hours prior to the meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE COUNCIL ROLL CALL APPROVAL OF AGENDA &WAIVER OF FULL READING OF RESOLUTIONS ORDINANCES By motion of the City Council this is the time to notify the public of any changes to the agenda and /or rearrange the order of the agenda. PRESENTATIONS /RECOGNITIONS •Winter Storm Update ORAL COMMUNICATIONS At this time members of the public may address the Council regarding any items within the subject matter jurisdiction of the City Council.Pursuant to the Brown Act,the Council cannot discuss or take action on any items not on the agenda unless authorized by law. Matters not on the agenda may,at the Council's discretion,be referred to the City Manager and placed on a future agenda. Those members of the public wishing to speak are asked to come forward to the microphone and state their name for the record.All speakers will be limited to a period of five (5)minutes.Speakers must address their comments only to the Mayor and entire City Council,and not to any individual,member of the staff or audience.Any documents for review should be presented to the City Clerk for distribution. Oral Communications CITY ATTORNEY REPORT Craig A.Steele,City Attorney CITY MANAGER REPORT Jill R.Ingram,City Manager COUNCIL COMMENTS General Council Member comments and reporting pursuant to AB 1234. COUNCIL ITEMS –None CONSENT CALENDAR Items on the consent calendar are considered to be routine and are enacted by a single motion with the exception of items removed by Council Members. A.Approval of the October 28,2019 City Council Minutes -That the City Council approve the minutes of the Closed Session/Regular City Council meeting held on October 28,2019. B.Demands on City Treasury (Fiscal Year 2020)–November 12,2019 -Ratification. C.Copier/Printer Lease and Maintenance Agreements -That the City Council adopt Resolution 6973:1.Approving an agreement between the City of Seal Beach and De Lage Landen Public Finance,LLC for the lease-purchase of copiers and printers for the City of Seal Beach;and,2.Approving a Service and Maintenance Agreement for the leased copiers and printers including any extensions or amendments thereof and any subsequent contract with De Lage Landen Public Finance,LLC and C3 Office Solutions in relation thereto; and,3.Authorizing the City Manager to execute on behalf of the City of Seal Beach,a contract with De Lage Landen Public Finance,LLC and the agreement with C3 Office Solutions. D.Professional Services Agreement with Griffin Structures,Inc.for Lifeguard Headquarters Needs Assessment -That the City Council adopt Resolution 6974 awarding and authorizing the City Manager or designee,to execute a professional services agreement with Griffin Structures,Inc.,in the amount of $32,500 for the Lifeguard Headquarters Needs Assessment. E.Professional Services Agreement with John L Hunter and Associates,Inc. for NPDES and Water Conservation Services -That the City Council adopt Resolution 6975 awarding and authorizing the City Manager to execute a professional services agreement with John L Hunter and Associates,Inc.in the amount of $499,525,over a five year period,for NPDES and Water Conservation Services. F.Authorizing Reclassification of the Senior Community Services Officer to Management Analyst -That the City Council adopt Resolution 6976 authorizing reclassification of the Senior Community Services Officer -Crime (Detectives) to a Management Analyst. G.Authorize Expenditures with EXP U.S.Services,Inc.for Engineering Services for Annual Local Paving Program Project (CIP ST2002)-That the City Council adopt Resolution 6977 authorizing the City Manager to approve expenditures in the amount of $36,056 to EXP U.S.Services,Inc.for the Annual Local Paving Program Project (CIP ST2002)engineering services pursuant to an On-Call Professional Services Agreement. ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARING H.Public Hearing and Adoption of an Ordinance of the City of Seal Beach City Council Amending the City of Seal Beach Municipal Code by Modifying Title 9 Chapter 9.60 Building Code thereof and Adopting by Reference the 2019 California Residential Code,2019 California Electrical Code,2019 California Mechanical Code,2019 California Plumbing Code,2019 California Fire Code and 2018 International Swimming Pool and Spa Code with Certain Amendments,Additions and Deletions thereto -That the City Council hold the duly-noticed public hearing,receive the staff report and adopt after the second reading the attached ordinance amending the Seal Beach Municipal Code Chapter 9.60 by repealing Section 9.60.020 California Codes Adopted by Reference and Amended and Section 9.60.040 Pool and Spa Code from Chapter 9.60 and substituting with new Section 9.60.020 California Codes Adopted by Reference and Amended and 9.60.040 Pool and Spa Code adopting by reference and amend the California Code of Regulations,Title 24,Part 2 California Building Code,Part 2.5 California Residential Code,Part 3 California Electrical Code,Part 4 California Mechanical Code,Part 5 California Plumbing code and Part 9 California Fire Code and International Pool and Spa Code.The ordinance was introduced at the October 28,2019 City Council meeting. UNFINISHED /CONTINUED BUSINESS –None NEW BUSINESS I.Approval of Professional Service Agreement with Raftelis Financial Consultants,Inc.for the Water and Sewer Utility Rate Study -That the City Council adopt Resolution 6978 authorizing the City Manager to execute a professional services agreement with Raftelis Financial Consultants,Inc.,for professional consulting services to prepare the Water and Sewer Utility Rate Study for a not-to-exceed amount of $95,133. ADJOURNMENT Adjourn the City Council to Monday,December 9,2019 at 5:30 p.m.to meet in closed session,if deemed necessary. Agenda Item: A AGENDA STAFF REPORT DATE:November 12, 2019 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Gloria D. Harper, City Clerk SUBJECT:Approval of the October 28, 2019 City Council Minutes ________________________________________________________________ SUMMARY OF REQUEST: That the City Council approve the minutes of the Closed Session/Regular City Council meeting held on October 28, 2019. BACKGROUND AND ANALYSIS: This section does not apply. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no financial impact for this item. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. 6 2 6 RECOMMENDATION: That the City Council approve the minutes of the Closed Session/Regular City Council meeting held on October 28, 2019. SUBMITTED BY: NOTED AND APPROVED: Gloria Harper Jill R. Ingram Gloria D. Harper, City Clerk Jill R. Ingram, City Manager ATTACHMENTS: A. Minutes - Closed Session B. Minutes - Regular Session Seal Beach, California October 28, 2019 The City Council met in Closed Session at 5:30 p.m. in the City Hall Conference Room. ROLL CALL Present: Mayor Pro Tem Sustarsic Council Members: Varipapa, Kalmick, Massa-Lavitt Absent: Mayor Moore City Staff: Craig A. Steele, City Attorney Patrick Gallegos, Assistant City Manager Victoria L. Beatley, Director of Finance/City Treasurer Gloria D. Harper, City Clerk Mayor Pro Tem Sustarsic announced that Mayor Moore would be absent from today’s meeting. ORAL COMMUNICATIONS Mayor Pro Tem Sustarsic opened oral communications. Speakers: Tom Rowe. Mayor Pro Tem Sustarsic then closed oral communications. CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATOR Government Code §54957.6 City Negotiator(s): City Manager and Assistant City Manager Employee Organization(s): Executive Management Orange County Employees Association Mid-Management and Confidential Employees Seal Beach Marine Safety Management Association Seal Beach Supervisors and Professionals Association B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code §54956.8 Property: 15 First Street, Seal Beach City Negotiator(s): City Attorney Negotiating Party: Bay City, LLP Under Negotiations: Price and terms of payment C. CONFERENCE WITH LEGAL COUNSEL – Significant Exposure to Litigation Government Code §54956.9(d)(2) Liability claim filed by DCOR, Inc. against the City of Seal Beach, filed on or about April 27, 2018, updated on or about April 18, 2019 for alleged damages arising out of the pier fire on or about May 20, 2016 ADJOURNMENT Mayor Moore adjourned the Closed Session meeting at 6:30 p.m. Gloria D. Harper, City Clerk Approved: Schelly Sustarsic, Mayor Pro Tem Attested: Gloria D. Harper, City Clerk 4 5 0 3 Seal Beach, California October 28, 2019 The City Council met in regular session at 7:00 p.m. in the City Council Chambers. SOUTH EAST COUNTY YOUNG MARINES COLOR GUARD PLEDGE OF ALLEGIANCE Southeast County Young Marines Color Guard led the Pledge of Allegiance. ROLL CALL Present: Mayor Pro Tem Sustarsic Council Members: Varipapa, Kalmick, Massa-Lavitt Absent: Mayor Moore City Staff: Craig A. Steele, City Attorney Patrick Gallegos, Assistant City Manager Chief Joe Miller, Seal Beach Police Department Chief Joe Bailey, Marine Safety/Lifeguard Department Victoria L. Beatley, Director of Finance/City Treasurer Steve Myrter, P.E., Director of Public Works Steven Fowler, Interim Director of Community Development Gloria D. Harper, City Clerk APPROVE THE ABSENCE OF MAYOR MOORE Council Member Varipapa moved, second by Council Member Massa-Lavitt to approve the absence of Mayor Moore. AYES: Varipapa, Kalmick, Massa-Lavitt, Sustarsic NOES: None ABSENT: Moore ABSTAIN: None Motion carried Mayor Pro Tem Sustarsic announced that City Manager Ingram would not be in attendance tonight due to an automobile accident she was involved in yesterday. Assistant City Manager Gallegos will act in her capacity until her return. APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS AND ORDINANCES City Clerk Harper read into the record that three (3) communications were received after the posting of the agenda regarding various agenda items that were distributed to City Council and made available to the public. 4 5 0 3 Council Member Kalmick moved, second by Council Member Massa-Lavitt to approve the agenda. AYES: Varipapa, Kalmick, Massa-Lavitt, Sustarsic NOES: None ABSENT: Moore ABSTAIN: None Motion carried PRESENTATIONS / RECOGNITIONS Red Ribbon Week Proclamation – October 23rd-31st ORAL COMMUNICATIONS Mayor Pro Tem Sustarsic opened oral communications. Speakers: Elaine Layne and Joyce Ross-Parque. Mayor Pro Tem Sustarsic closed oral communications. CITY ATTORNEY REPORT City Attorney Steele reported that prior to this meeting the City Council met in closed session to discuss the items posted on the agenda and indicated that Mayor Moore was absent due to illness. He reported that City Council took no reportable action on Items A and B. On Item C, the City Council unanimously ratified a settlement of DCOR liability claim in the amount of $45,000 and directed staff to continue to pursue the issue with the City’s Insurance Authority. CITY MANAGER REPORT Assistant City Manager Patrick Gallegos had nothing to report. COUNCIL COMMENTS Council Member Massa-Lavitt indicated she attended the Orange County Sanitation District State of the District meeting. She indicated that there was no Vector Control Board meeting this month, but informed residents that there was the discovery of more mosquitos affected with the West Nile virus and three (3) or four (4) more newly infected with the virus in Orange County. She also expressed the importance of being careful and to pay attention to their environment. Council Member Varipapa reminded residents to celebrate a safe and happy Halloween. Council Member Kalmick echoed the sentiments of public speaker Elaine Layne regarding the Algalita presentation and encouraged residents to attend the Women’s Club of Seal Beach meeting on Saturday, November 16 at 2pm at the Mary Wilson Library for a presentation and discussion by Algalita regarding floating plastic and more Additionally, he stated that he attended two important meetings hosted by City staff: Surfside Sand Replenishment and the San Gabriel River trash issue. Thanked all the elected representatives for the support in moving these issues forward. Expressed his 4 5 0 3 gratitude that the City of Huntington Beach and Newport Beach has joined the effort to support and assist with both issues. Mayor Pro Tem Sustarsic indicated that she attended the McGaugh Carnival; the ACC- OC Lunch and Learn on Social Media workshop; the Orange County Sanitation District, State of the District meeting; and the Orange County Registrar of Voters meeting with the City Clerk, Deputy City Clerk and Secretary of State Alex Padilla; and provided an update that the County plan is to have identified all of the Vote Centers by December 2019. COUNCIL ITEMS There were no Council items. CONSENT CALENDAR Council Member Varipapa moved, second by Council Member Kalmick, to approve the recommended actions on the consent calendar. A. Approval of the October 14, 2019 City Council Minutes - That the City Council approve the minutes of the Closed Session/Regular City Council meeting held on October 14, 2019. B. Demands on City Treasury (Fiscal Year 2020) – October 28, 2019 - Ratification. C. Monthly Investment Report – September 30, 2019 – Receive and file. D. Acceptance of 2019-2020 State Department of Alcoholic Beverage Control – Office of Traffic Safety Grant Monies - That the City Council adopt Resolution 6966:1. Authorizing the City of Seal Beach, through the Seal Beach Police Department, to enter into a contract between the City of Seal Beach and the State of California Department of Alcoholic Beverage Control; and, 2. Authorizing the Chief of Police to execute on behalf of the City of Seal Beach all contracts and proposals including any extensions or amendments thereof and any subsequent contract with the State in relation thereto. E. Memorandum of Understanding Between the Los Alamitos Unified School District and the City of Seal Beach Police Department to Grant Access to the Surveillance Camera Recording and Live Feed System at McGaugh Elementary School - That the City Council adopt Resolution 6967 approve the agreement with the Los Alamitos Unified School District to grant the Seal Beach Police Department access to the surveillance camera recording and live feed system at McGaugh Elementary School. F. Award and Authorize a Construction Contract to Garland/DBS, Inc. for the Tennis Center Roof Repair Project - That the City Council adopt Resolution 6968: 1. Approve the plans and specifications and contract documents for the 4 5 0 3 Tennis Center Roof Repair Project (‘Project”); and, 2. Approving and awarding the construction contract to Garland/DBS, Inc., in the amount of $361,199 to construct the Tennis Center Roof Repair Project pursuant to the exemption from competitive bidding requirements set forth in Seal Beach Municipal Code Section 3.20.025(D); and, 3. Authorizing the City Manager to execute the agreement for construction services to Garland/DBS, Inc.; and, 4. Authorizing the City Manager to approve additional work requests in connection with the Project in the cumulative not to exceed amount of $20,000; and, 5. Authorizing the City Manager to approve inspection services in connection with the Project in the cumulative not to exceed amount of $5,000; and, 6. Approving Budget Amendment BA 20-04-01 allocating $86,199 to the Tennis Center Roof Repair Project. G. Authorize Expenditures with Anser Advisory, LLC for Engineering Services for Pier Base Evaluations (Project CIP BP2001) - That the City Council adopt Resolution 6969 awarding and authorizing the City Manager to approve expenditures in the amount of $38,244 to Anser Advisory, LLC for Professional Services for the Pier Base Evaluations Project (Project CIP BP2001). H. Authorize Expenditures with TAIT & Associates, Inc., for Engineering Services for Arterial Street Resurfacing Program Project (CIP ST2003) Pursuant to On-Call Professional Services Agreement - That the City Council adopt Resolution 6970 authorizing the City Manager to approve expenditures in the amount of $58,225 to TAIT & Associates, Inc., for the Arterial Road Resurfacing Program Project (Project CIP ST2003) engineering services. I. Authorize Participation in the Prop 68 Per Capita Program - That the City Council adopt Resolution 6971 authorizing the City Manager to submit the approved resolution to the State for participation in the Proposition 68 Per Capita Program. J. Citywide Street Sweeping Services - That the City Council adopt Resolution 6972: 1. Approving and awarding a contract for street sweeping services to CleanStreet, Inc., in the amount of $523,248 for a three-year term; and, 2. Authorizing the City Manager to execute the contract to CleanStreet, Inc.; and, 3. Authorizing the City Manager the option to extend the agreement up to two (2) additional one-year term after its original term; and, 4. Approving Budget Amendment BA 20-04-03 allocating $25,000 in additional funds for street sweeping services. AYES: Varipapa, Kalmick, Massa-Lavitt, Sustarsic NOES: None ABSENT: Moore ABSTAIN: None Motion carried 4 5 0 3 ITEMS REMOVED FROM CONSENT CALENDAR No items were removed from the Consent Calendar. PUBLIC HEARING There were no Public Hearing items. UNFINISHED / CONTINUED BUSINESS There were no Unfinished/Continued Business items. NEW BUSINESS K. Introduction of an Ordinance of the City of Seal Beach City Council amending the City of Seal Beach Municipal Code by modifying Title 9 Chapter 9.60 Building Code - That the City Council receive the staff report and introduce for the first reading the attached ordinance amending the Seal Beach Municipal Code Chapter 9.60 by repealing Section 9.60.020 California Codes Adopted by Reference and Amended and Section 9.60.040 Pool and Spa Code adopting by reference and amend the California Code of Regulations, Title 24, Part 2 California Building Code, Part 2.5 California Residential Code, Part 3 California Electrical Code, Part 4 California Mechanical Code, Part 5 California Plumbing Code and Part 9 California Fire Code and International Pool and Spa Code; and direct staff to schedule a notice of public hearing prior to the second reading and adoption of the same. Assistant City Manager Gallegos introduced Interim Director of Community Development Steve Fowler who gave a brief overview and introduced Building Official Ayla Jefferson to summarize the information provided in the staff report. Staff answered Council Member questions. Council Member Massa-Lavitt moved, second by Council Member Varipapa, to receive the staff report and introduce for the first reading the attached ordinance amending the Seal Beach Municipal Code Chapter 9.60 by repealing Section 9.60.020 California Codes Adopted by Reference and Amended and Section 9.60.040 Pool and Spa Code adopting by reference and amend the California Code of Regulations, Title 24,Part 2 California Building Code, Part 2.5 California Residential Code, Part 3 California Electrical Code, Part 4 California Mechanical Code, Part 5 California Plumbing Code and Part 9 California Fire Code and International Pool and Spa Code; and direct staff to schedule a notice of public hearing prior to the second reading and adoption of the same. AYES: Varipapa, Kalmick, Massa-Lavitt, Sustarsic NOES: None ABSENT: Moore ABSTAIN: None City Attorney Steele read the title of the Ordinance into the record. 4 5 0 3 ADJOURNMENT Mayor Pro Tem Sustarsic adjourned the City Council meeting in memory of Dr. Anthony J. Sotelo at 7:38 p.m. to Tuesday, November 12, 2019 at 5:30 p.m. to meet in closed session, if deemed necessary. ______________________ Gloria D. Harper, City Clerk City of Seal Beach Approved: ___________________________ Schelly Sustarsic, Mayor Pro Tem Attested: ______________________ Gloria D. Harper, City Clerk City of Seal Beach Fiscal Year 2020 Warrant Listing for Council Meeting November 12, 2019 Approve by Minute Order Demands on Treasury: Warrants-A/P: 13057- 13239 475,284.62 Year-to-Date: $ 15,047,585.84 475,284.62 Payroll: Year-to-Date: $ 5,070,128.18 Payroll Direct Deposit 337,338.56 Payroll State&Federal Taxes 94,910.84 Payroll PERS 97,513.78 City of Seal Beach Flex Spending 1,017.68 Total Payroll: 530,780.86 Note: Year-to-date amounts are actual cash disbursements and do not reflect actual expenditures due to year-end accruals. Respectfully submitted by: Victoria L.Beatley Date Director of Finance/City Treasurer City of Seal Beach Accounts Payable Printed: 11/05/2019 08:54 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13057 Check Date: 10/24/2019 Vendor: AFLO1 AFLAC 814523 Services Oct 2019 10/12/2019 2,183.27 Check Total: 2,183.27 Check No: 13058 Check Date: 10/24/2019 Vendor: ATO4 AT&T 3112387650 Services Oct 2019 10/01/2019 358.58 Check Total: 358.58 Check No: 13059 Check Date: 10/24/2019 Vendor: BALDERRA Bruno Balderrama W18423 Reimb.CNOA Membership 10/15/2019 100.00 Check Total: 100.00 Check No: 13060 Check Date: 10/24/2019 Vendor: CA PO2 CAPTAIN'S LOCKER 829574 Oil 08/20/2019 21.80 Check Total: 21.80 Check No: 13061 Check Date: 10/24/2019 Vendor: CIT25 City National Bank 13-030 Lease Agreement 13-030 09/15/2019 35,649.22 13-030 Lease Agreement 13-030 09/15/2019 10,256.23 Check Total: 45,905.45 Check No: 13062 Check Date: 10/24/2019 Vendor: DAVID David Barr W18421 Reimb Restocking of Jail Commissary 10/15/2019 806.64 W18421 Reimb New Microwave 10/15/2019 299.05 Check Total: 1,105.69 Check No: 13063 Check Date: 10/24/2019 Vendor: EISENHAU Aine Eisenhauer W18420 Reimb.Purchase of Variuos Containers 10/08/2019 83.93 Check Total: 83.93 Check No: 13064 Check Date: 10/24/2019 Vendor: FROO2 Frontier Communications 2090946840 Services 10-10 to 11-9-2019 10/10/2019 42.98 Check Total: 42.98 Check No: 13065 Check Date: 10/24/2019 Vendor: HENDER01 Michael Henderson 9.20.2019 Reimb.6th Session of Supervisory Inst. 09/20/2019 369.66 Check Total: 369.66 Check No: 13066 Check Date: 10/24/2019 Vendor: MAR80 Michelle Marquez 10.18.2019 Reimb.CMRTA Conf. 10-16 to 10-18-2019 10/18/2019 521.02 Check Total: 521.02 Check No: 13067 Check Date: 10/24/2019 Vendor: MCDONALD Michael McDonald W18425 Reimb.Safety Shoes 10/15/2019 113.23 Check Total: 113.23 Check No: 13068 Check Date: 10/24/2019 Vendor: MCIO1 MCI Comm Services 7DL26042/1 Services Nov 2019 10/11/2019 37.95 Check Total: 37.95 Check No: 13069 Check Date: 10/24/2019 Vendor: MCKINNEY Brian McKinney W18863 Reimb.Deductible on Vehicle 10/23/2019 250.00 Check Total: 250.00 Check No: 13070 Check Date: 10/24/2019 Vendor: OLD05 Old Ranch Country Club LLC W18647 Deposit-PD Swearing In Ceremony 10/22/2019 500.00 Check Total: 500.00 Check No: 13071 Check Date: 10/24/2019 Vendor: RIC24 Richard C.Slade&Associates 5165 Lampson Well Head Treatment\Lampson We 09/18/2019 3,307.98 Page 1 City of Seal Beach Accounts Payable Printed: 11/05/2019 08:54 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check Total: 3,307.98 Check No: 13072 Check Date: 10/24/2019 Vendor: RUIZO5 Victor Ruiz W18424 Reimb.CNOA Membership 10/15/2019 100.00 Check Total: 100.00 Check No: 13073 Check Date: 10/24/2019 Vendor: SARABIA Dominic Sarabia W18422 Reimb.Safety Shoes 10/15/2019 194.99 Check Total: 194.99 Check No: 13074 Check Date: 10/24/2019 Vendor: SCE01 Southern Calif.Edison 2231367996 Services 9-12 to 10-11-2019 10/16/2019 1,422.80 2418681128 Services 9-13 to 10-15-2019 10/16/2019 11.30 2345128151 Services 9-13 to 10-15-2019 10/16/2019 10.27 2415765056 Services 3-5 to 10-10-2019 10/16/2019 736.19 2024029720 Services 9-13 to 10-15-2019 10/17/2019 1,501.40 2024029720 Services 9-13 to 10-15-2019 10/17/2019 51.03 Check Total: 3,732.99 Check No: 13075 Check Date: 10/24/2019 Vendor: SOC11 So Cal Land Maintenance Inc. 8583 Services Sept 2019-Beach Weeding 10/01/2019 1,560.00 8552 Services Sept 2019 09/30/2019 5,877.02 8552 Services Sept 2019 09/30/2019 1,078.45 8552 Services Sept 2019 09/30/2019 20,065.63 8552 Services Sept 2019 09/30/2019 3,557.29 8552 Services Sept 2019 09/30/2019 628.83 8552 Services Sept 2019 09/30/2019 1,845.68 8552 Services Sept 2019 09/30/2019 3,192.60 8552 Services Sept 2019 09/30/2019 229.34 8552 Services Sept 2019 09/30/2019 1,079.93 Check Total: 39,114.77 Check No: 13076 Check Date: 10/24/2019 Vendor: STA01 Standard Insurance Co.Rb 6430520002 Services Nov 2019 10/15/2019 5.86 Check Total: 5.86 Date Totals: 98,050.15 Check No: 13077 Check Date: 10/25/2019 Vendor: cea City Employees Associates PR Batch 22 10 2019 SBMMA Dues-CEA 10/23/2019 73.84 Check Total: 73.84 Check No: 13078 Check Date: 10/25/2019 Vendor: CIT48 SBSPA PR Batch 22 10 2019 SBSPA Dues(CEA) 10/23/2019 196.18 Check Total: 196.18 Check No: 13079 Check Date: 10/25/2019 Vendor: ICMA Vantagepoint Transfer Agents 302409 PR Batch 22 10 2019 457 Plan Employee Co 10/23/2019 17,893.25 PR Batch 22 10 2019 457 Plan Employee Co 10/23/2019 343.65 PR Batch 22 10 2019 457 City Contributio 10/23/2019 3,149.69 PR Batch 22 10 2019 457 City Contributio 10/23/2019 1,433.85 Check Total: 22,820.44 Check No: 13080 Check Date: 10/25/2019 Vendor: OCE01 O.C.E.A. PR Batch 22 10 2019 OCEA Dues 10/23/2019 265.14 Check Total: 265.14 Check No: 13081 Check Date: 10/25/2019 Vendor: PMA Seal Beach Police Management Association PR Batch 22 10 2019 PMA Dues 10/23/2019 400.00 Check Total: 400.00 Page 2 City of Seal Beach Accounts Payable Printed: 11/05/2019 08:54 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13082 Check Date: 10/25/2019 Vendor: POA01 Seal Beach Police Officers Assoc PR Batch 22 10 2019 POA Dues 10/23/2019 1,400.00 Check Total: 1,400.00 Check No: 13083 Check Date: 10/25/2019 Vendor: SBMSMA SBMSMA PR Batch 22 10 2019 SBMSMA Dues 10/23/2019 34.62 Check Total: 34.62 Check No: 13084 Check Date: 10/25/2019 Vendor: USB US Bank Pars 6746022400 PR Batch 22 10 2019 PARS Employer Portio 10/23/2019 486.41 PR Batch 22 10 2019 PARS Employee Portio 10/23/2019 2,319.71 Check Total: 2,806.12 Date Totals: 27,996.34 Check No: 13085 Check Date: 10/31/2019 Vendor: ABB05 Charles Abbott Associates,Inc 60149 Services Sept 2019 09/30/2019 1,000.00 Check Total: 1,000.00 Check No: 13086 Check Date: 10/31/2019 Vendor: ADA02 Adamson Police Products INV312682 Protech 2120-5 10x12 Multi Curve,shoote 10/11/2019 829.68 Check Total: 829.68 Check No: 13087 Check Date: 10/31/2019 Vendor: AKM01 AKM Consulting Engineers 0010213 6th Street Alley,Water and Sewer Improv 09/26/2019 2,695.00 0010213 6th St Alley Sewer Repair\6th St Alley 09/26/2019 2,695.00 Check Total: 5,390.00 Check No: 13088 Check Date: 10/31/2019 Vendor: ALAMI Alamitos Bay Marine 514492 Boat Fuel 09/11/2019 211.87 514458 Boat Fuel 09/01/2019 137.71 Check Total: 349.58 Check No: 13089 Check Date: 10/31/2019 Vendor: AME01 American Heritage Life 42471/11-1 Services Nov 2019 10/07/2019 13.00 Check Total: 13.00 Check No: 13090 Check Date: 10/31/2019 Vendor: ATH01 A-Throne 0000603914 Services 10-11 to 11-07-2019 10/11/2019 371.48 0000603913 Services 10-11 to 11-07-2019 10/11/2019 336.17 Check Total: 707.65 Check No: 13091 Check Date: 10/31/2019 Vendor: BAY08 Bay Hardware 346551 Box Connector/Metal Staple/Romex Wire 10/08/2019 32.01 346439 Acetone/Masking Tape 09/30/2019 14.94 346450 Paint Tray/Marking Paint/Brushes/Towels 10/01/2019 102.96 346464 Valve/Dust Mask/Blade Set 10/02/2019 39.23 346403 Power T-Handle Hex Key 09/24/2019 5.97 346406 Scres/Nuts/Bolts/Washers 09/27/2019 5.13 346417 Bleach/Cleaner/Plunger 09/28/2019 120.20 346388 Spray Paint 09/26/2019 10.33 346473 PVC Pipe/Slip Cap/Braid Tube 10/02/2019 12.31 346465 SCrews/Nuts/Bolts/Anchors 10/02/2019 7.31 346484 Screws/Nuts/Bolts/Anchors 10/03/2019 12.09 869383 Flour Bat Lantern 10/01/2019 125.28 346470 Cable Tie Mount/Cable Tie 10/02/2019 13.68 346442 Bin Organizer/Hammer Bit/Hex Key 10/01/2019 120.19 346438 Vinyl Connector 09/30/2019 7.33 346535 Metal Grinding/Anchors/Washers 10/07/2019 27.57 346509 Box W/Bracket 10/02/2019 9.23 Page 3 City of Seal Beach Accounts Payable Printed: 11/05/2019 08:54 User:mtran Checks by Date-Detail By Check Date Detail Check Amount 872484 Galv Bushing 10/02/2019 37.00 346407 WD40/Brush 09/27/2019 31.45 346380 Trash Can 09/26/2019 35.89 346558 Entry Lever/Chain/Eye Bolt 10/08/2019 204.04 346559 Carpenter Square/Sanding Sponge/Knife 10/08/2019 88.60 346512 Batteries 10/04/2019 10.54 346496 Work Gloves/Romex Wire 10/03/2019 115.75 346421 Coin Battery 09/28/2019 4.88 346437 Marking Spray 09/30/2019 30.89 346399 White Paint Pen 09/27/2019 5.86 Check Total: 1,230.66 Check No: 13092 Check Date: 10/31/2019 Vendor: BEN11 TASC-Client Invoice 1N1607278 Services Sept 2019 10/08/2019 150.00 Check Total: 150.00 Check No: 13093 Check Date: 10/31/2019 Vendor: BOUO2 Bound Tree Medical,LLC 83369461 Backboard 10/02/2019 380.63 Check Total: 380.63 Check No: 13094 Check Date: 10/31/2019 Vendor: BUS08 BUSINESS CARD 2525/10-19 Council Dinners 10/10/2019 225.57 2525/10-19 Phone Bill 10/10/2019 32.41 2525/10-19 Conference Registration 10/10/2019 400.00 2525/10-19 Phone Bill 10/10/2019 32.40 2525/10-19 Phone Bill 10/10/2019 32.41 2525/10-19 Flights 10/10/2019 3,009.84 2525/10-19 CALPERLA 10/10/2019 1,080.00 2525/10-19 Deposit Bags 10/10/2019 92.72 Check Total: 4,905.35 Check No: 13095 Check Date: 10/31/2019 Vendor: C301 C3 Technology Services INV 108357 Services 9-6 to 10-5-2019 10/07/2019 323.18 INV 108357 Services 9-6 to 10-5-2019 10/07/2019 120.58 Check Total: 443.76 Check No: 130% Check Date: 10/31/2019 Vendor: CAL13 California Live Scan Sept19-009 Services Sept 2019 09/30/2019 30.00 Check Total: 30.00 Check No: 13097 Check Date: 10/31/2019 Vendor: CEAOC City Engineers of Orange Count W18891 Monthly Meeting 11-4-19/Lee 10/22/2019 30.00 Check Total: 30.00 Check No: 13098 Check Date: 10/31/2019 Vendor: CIT27 City Of Brea LAW000139 FY 19/20 Member Fees 10/14/2019 7,843.00 Check Total: 7,843.00 Check No: 13099 Check Date: 10/31/2019 Vendor: CLA22 Clark Pest Control of Stockton 25217829 Lawn/Landscape-Sept 2019 09/11/2019 280.00 Check Total: 280.00 Check No: 13100 Check Date: 10/31/2019 Vendor: COM05 Competitive Aquatic Supply-Ca 194569 Backstroke flags and extra rope for pool 10/04/2019 443.93 Check Total: 443.93 Check No: 13101 Check Date: 10/31/2019 Vendor: COM34 Community Senior Serv.Inc 9.30.2019 Services Sept 2019 09/30/2019 5,000.00 Check Total: 5,000.00 Page 4 City of Seal Beach Accounts Payable Printed: 11/05/2019 08:54 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13102 Check Date: 10/31/2019 Vendor: COM46 Commercial Aquatic Services I19-5201 Chemicals 10-1-2019 10/01/2019 283.42 I19-5366 Chemicals 10-11-2019 10/11/2019 414.58 Check Total: 698.00 Check No: 13103 Check Date: 10/31/2019 Vendor: COR23 CORODATA RS45333I5 Services Sept 2019 09/30/2019 339.89 Check Total: 339.89 Check No: 13104 Check Date: 10/31/2019 Vendor: COU28 County of Orange W18890 Meeting 11-7-19 Colab Session-Lee 11/07/2019 175.00 Check Total: 175.00 Check No: 13105 Check Date: 10/31/2019 Vendor: COU32 County of Orange SH54390 OCATS Services Sept 2019 10/04/2019 1,273.33 Check Total: 1,273.33 Check No: 13106 Check Date: 10/31/2019 Vendor: COU32 County of Orange SH54596 AFIS Services Oct 2019 10/17/2019 1,227.00 Check Total: 1,227.00 Check No: 13107 Check Date: 10/31/2019 Vendor: DCOR DCOR W 18722 Claim Settlement-Pier Fire 10/29/2019 45,000.00 Check Total: 45,000.00 Check No: 13108 Check Date: 10/31/2019 Vendor: DIX Dixon Resources Unlimited 2360 Services Sept 2019 09/30/2019 4,855.54 Check Total: 4,855.54 Check No: 13109 Check Date: 10/31/2019 Vendor: DWW Toyota of Huntington Beach 2020 Sienn Police PI Mini Van Unit.Fleet program p 10/28/2019 38,129.08 Check Total: 38,129.08 Check No: 13110 Check Date: 10/31/2019 Vendor: EMPO9 Empire Safety&Supply 0102689-IN 2 cases each of Microflex MidKnight exam 10/03/2019 639.08 Check Total: 639.08 Check No: 13111 Check Date: 10/31/2019 Vendor: ENE01 Energy Tubulars Inc. W18778 Revenue Agreement Qtr Ending Sept 2019 10/23/2019 3,594.30 Check Total: 3,594.30 Check No: 13112 Check Date: 10/31/2019 Vendor: EZROJ Michael Ezroj 9.21.2019 Reimb.SLI Class 443 Session 1 09/21/2019 376.46 Check Total: 376.46 Check No: 13113 Check Date: 10/31/2019 Vendor: GHD GHD Inc 125168 Additional Eng Plan Check 7-27-2019 08/02/2019 1,116.50 127907 Additional Eng Plan Check 9-21-2019 09/25/2019 422.50 124538 Engineering plan check thru 7-27-2019 08/01/2019 1,304.00 127906 Engineering plan check Thru 9-21-19 09/25/2019 2,433.00 Check Total: 5,276.00 Check No: 13114 Check Date: 10/31/2019 Vendor: GRAY Brian Gray 10.04.2019 Reimb.2019 CAHN Conference 10/04/2019 1,202.96 Check Total: 1,202.96 Check No: 13115 Check Date: 10/31/2019 Vendor: GSWC Golden State Water Company 2311300000 Services 8-21 to 10-19-2019 10/22/2019 590.60 Check Total: 590.60 Page 5 City of Seal Beach Accounts Payable Printed: 11/05/2019 08:54 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13116 Check Date: 10/31/2019 Vendor: HANNA Akemi Hanna 442044-01 Instructor Pay 9-2 to 10-13-2019 10/15/2019 351.00 Check Total: 351.00 Check No: 13117 Check Date: 10/31/2019 Vendor: HENDER01 Michael Henderson 10.19.2019 Reimb.7th Session of SLI 10/19/2019 376.46 Check Total: 376.46 Check No: 13118 Check Date: 10/31/2019 Vendor: HIS01 Hi Standard Automotive LLC 25131 Detective up-fit on new Toyota Sienna va 10/02/2019 2,834.41 Check Total: 2,834.41 Check No: 13119 Check Date: 10/31/2019 Vendor: HOLMA Holman Family Counseling Inc. INV 1024567 Services Nov 2019 11/01/2019 108.78 Check Total: 108.78 Check No: 13120 Check Date: 10/31/2019 Vendor: HOM01 Home Depot Credit Services H0647-1162 Dryer 10/07/2019 867.21 H0647-1164 Trash Bags/Shovel 10/09/2019 298.02 Check Total: 1,165.23 Check No: 13121 Check Date: 10/31/2019 Vendor: HUGO3 Hughes Network Systems,LLC B1-3495258 Services 10-16 to 11-16-2019 10/16/2019 108.06 Check Total: 108.06 Check No: 13122 Check Date: 10/31/2019 Vendor: ICM03 ICMA W18983 Membership Renewal 549028/Ingram 10/16/2019 1,400.00 Check Total: 1,400.00 Check No: 13123 Check Date: 10/31/2019 Vendor: IRVO5 Irvine Valley Air Conditioning 1336368 June 2019 Quarterly Maint. 07/08/2019 5,280.00 Check Total: 5,280.00 Check No: 13124 Check Date: 10/31/2019 Vendor: JOR03 Jorge Gasper Roofing W18663 C&D Deposit 3620 Oleander Rec 535877 07/01/2019 500.00 Check Total: 500.00 Check No: 13125 Check Date: 10/31/2019 Vendor: LIF04 Lifecom Inc. 2087233-IN Calibration/Certification 09/27/2019 65.00 Check Total: 65.00 Check No: 13126 Check Date: 10/31/2019 Vendor: M&M05 M&M Surfing 467061-06 Instructor Pay 9-2 to 10-13-2019 10/15/2019 392.00 Check Total: 392.00 Check No: 13127 Check Date: 10/31/2019 Vendor: MBC MBC Aquatic Sciences Inc. 29020 Bathymetric/Burial depth survey for wate 09/25/2019 10,849.73 Check Total: 10,849.73 Check No: 13128 Check Date: 10/31/2019 Vendor: MCIO1 MCI Comm Services 7N484178/1 Services Nov 2019 10/19/2019 38.29 Check Total: 38.29 Check No: 13129 Check Date: 10/31/2019 Vendor: MEL05 Melkesian Ranch Inc 2019-207 Planted African Tulips 10/21/2019 998.00 2019-182 Pheonix Dactylifera Medjool-Dug,diamo 10/21/2019 9,158.75 Check Total: 10,156.75 Check No: 13130 Check Date: 10/31/2019 Vendor: MONTERRO PHPE Services 2019-117-2 SCADA Improv Upgrade Proj\SCADA Improv 09/30/2019 7,025.00 Page 6 City of Seal Beach Accounts Payable Printed: 11/05/2019 08:54 User:mtran Checks by Date-Detail By Check Date Detail Check Amount 2019-117-2 SCADA Improv Upgrade Proj\SCADA Improv 09/30/2019 3,512.50 2019-117-2 SCADA Improv Upgrade Proj\SCADA Improv 09/30/2019 3,512.50 2019-117-2 SCADA Improv Upgrade Proj\SCADA Improv 09/30/2019 7,025.00 Check Total: 7,025.00 Check No: 13131 Check Date: 10/31/2019 Vendor: mor02 Morrison Tire Inc. 271954 Tires 09/30/2019 741.37 Check Total: 741.37 Check No: 13132 Check Date: 10/31/2019 Vendor: MOR34 Morton Salt,Inc. 5401930647 1,071 each,401b Pure and Natural salt 10/02/2019 4,840.92 Check Total: 4,840.92 Check No: 13133 Check Date: 10/31/2019 Vendor: MUN15 Municipal Maintenance Equipmen 0142503-IN Rebuild Kit 10/14/2019 76.14 Check Total: 76.14 Check No: 13134 Check Date: 10/31/2019 Vendor: NAMO3 Name Your Game,Inc. 1492 Thermal Film in Reflective Silver 10/22/2019 98.55 Check Total: 98.55 Check No: 13135 Check Date: 10/31/2019 Vendor: NIELSENI Morgan Nielsen W18773 Direct Deposit Return PR 10-6 to10-19-19 10/29/2019 61.09 Check Total: 61.09 Check No: 13136 Check Date: 10/31/2019 Vendor: OFF10 OFFICETEAM 54559034 Services Week-Ended 10-18-I9/Bradley 10/23/2019 1,366.10 54477915 Services Week-Ended 10-11-19/V Tegeler 10/14/2019 580.00 54467886 Services Week-Ended 10-4-19/V Tegeler 10/10/2019 348.00 54467886 Services Week-Ended 10-4-19/V Tegeler 10/10/2019 348.00 54477915 Services Week-Ended 10-11-19/V Tegeler 10/14/2019 580.00 Check Total: 3,222.10 Check No: 13137 Check Date: 10/31/2019 Vendor: OFFI1 Office Solutions Business Prod 1-01647881 Binder 09/30/2019 31.27 1-01654844 Water/Soda 10/11/2019 45.10 I-01652844 Plastic Cups 10/09/2019 106.93 1-01648532 3 Pocket File 10/01/2019 99.78 PCR-187424 Return Cups/Inv I-01652342 10/14/2019 106.93 1-01648532 3 Pocket File 10/01/2019 99.78 I-01652342 Chalk/Cups/Tissue/Cleaner/Liners 10/08/2019 485.40 1-01650756 Cups/Sugar/Creamer 10/04/2019 68.59 I-01652322 Coffee/Tissue/Sugar 10/08/2019 148.12 1-01649303 Coffee 10/02/2019 32.04 Check Total: 1,010.08 Check No: 13138 Check Date: 10/31/2019 Vendor: ORVAC Orvac Electronics 454045 Cage Nut Set W/Washers 08/29/2019 20.17 Check Total: 20.17 Check No: 13139 Check Date: 10/31/2019 Vendor: PAL03 Kimberly A.Palmer SBPD 19-03 Transciption Services 10/06/2019 99.00 Check Total: 99.00 Check No: 13140 Check Date: 10/31/2019 Vendor: PCS Property Care Services 39348 Services Oct 2019 10/01/2019 8,675.00 Check Total: 8,675.00 Check No: 13141 Check Date: 10/31/2019 Vendor: PFM PFM Asset Management LLC SMA-M0919- Investment Advisory Services Sept 2019 09/30/2019 2,221.47 Check Total: 2,221.47 Page 7 City of Seal Beach Accounts Payable Printed: 11/05/2019 08:54 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13142 Check Date: 10/31/2019 Vendor: PITT Cheryl Pitt 22 Detention Center Nurse 9-22 to 10-5-2019 10/08/2019 135.00 21 Detention Center Nurse 9-8 to 9-21-2019 10/08/2019 90.00 20 Detention Center Nurse 8-25 to 9-7-2019 10/08/2019 90.00 Check Total: 315.00 Check No: 13143 Check Date: 10/31/2019 Vendor: PSI02 PSI 19583 0 Ring 09/27/2019 2.72 Check Total: 2.72 Check No: 13144 Check Date: 10/31/2019 Vendor: RAA01 Mike Raahauge Shooting Enterprises 1408 Pistol Range-Sept 2019 10/02/2019 44.00 Check Total: 44.00 Check No: 13145 Check Date: 10/31/2019 Vendor: RAK Kreuzer Consulting Group 19-104 Lifeguard Tower Consulting 10/11/2019 1,225.00 Check Total: 1,225.00 Check No: 13146 Check Date: 10/31/2019 Vendor: RFD01 R.F.Dickson Co.,Inc. 2509963 Services Sept 2019 09/30/2019 9,562.90 Check Total: 9,562.90 Check No: 13147 Check Date: 10/31/2019 Vendor: ROS26 Rose City Label 147415 Seal Beach Jr.Police Sticker Badges 09/30/2019 253.00 Check Total: 253.00 Check No: 13148 Check Date: 10/31/2019 Vendor: ROS27 Rossmoor Car Wash Aug 2019 Services Aug 2019 10/09/2019 932.00 Check Total: 932.00 Check No: 13149 Check Date: 10/31/2019 Vendor: ROY04 Royal Truck Body 1019240-IN Service bed for water department truck# 10/09/2019 7,982.56 1019086-IN Remove&install new 12'stakebed with I 10/03/2019 14,851.49 Check Total: 22,834.05 Check No: 13150 Check Date: 10/31/2019 Vendor: RPW RPW Services,Inc. 16836 Services Sept 2019 09/30/2019 2,030.00 Check Total: 2,030.00 Check No: 13151 Check Date: 10/31/2019 Vendor: SAFI0 Safeshred Company,Inc. 310354 Services Sept 2019 09/30/2019 39.00 Check Total: 39.00 Check No: 13152 Check Date: 10/31/2019 Vendor: SAK02 Sakaida Nursery Inc 17598 Ficus Nitida 10/01/2019 991.30 17648 Ann Street Tree Planting Prog\Ann Stre 10/04/2019 281.23 Check Total: 1,272.53 Check No: 13153 Check Date: 10/31/2019 Vendor: SAT02 Satellite Tracking of People L STPINV0006 Services Sept 2019 09/30/2019 760.50 Check Total: 760.50 Check No: 13154 Check Date: 10/31/2019 Vendor: SCE01 Southern Calif.Edison 2278053483 Services 9-18 to 10-18-2019 10/19/2019 10.42 2277171120 Services 9-18 to 10-18-2019 10/19/2019 10.42 2257328971 Services 9-18 to 10-18-2019 10/19/2019 645.24 2024049330 Services 9-18 to 10-18-2019 10/19/2019 13.36 Check Total: 679.44 Page 8 City of Seal Beach Accounts Payable Printed: 11/05/2019 08:54 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13155 Check Date: 10/31/2019 Vendor: SEA33 Seal Beach Sun Newspaper 87984 Wireless Fee SB-1171 10/03/2019 110.00 87864 Ord 1680 SB-1170 10/03/2019 240.00 87863 Public Hearings SB-1169 10/03/2019 90.00 Check Total: 440.00 Check No: 13156 Check Date: 10/31/2019 Vendor: SECO2 Sectran Security,Inc. 19100440 Services Oct 2019 10/01/2019 494.94 Check Total: 494.94 Check No: 13157 Check Date: 10/31/2019 Vendor: SECO6 SecureSite Solutions Inc. 11231 Services Oct 2019 10/01/2019 95.00 Check Total: 95.00 Check No: 13158 Check Date: 10/31/2019 Vendor: SIE09 Siemens Industry,Inc. 5610190100 Repair Traffic Signal 09/25/2019 21,200.00 5620020768 Traffic Signal Calls Out Sept 2019 10/08/2019 1,260.00 5610189042 Traffic Signal Maint.Sept 2019 10/08/2019 1,801.00 Check Total: 24,261.00 Check No: 13159 Check Date: 10/31/2019 Vendor: soc SoCal Auto&Truck Parts Inc. 4126-45777 Prem Hyd Oil Filter 10/03/2019 68.50 4126-45764 Core Deposit/Inv 4126-457550 10/01/2019 71.78 4126-45810 Disc Brake Pad 10/07/2019 135.87 4126-45818 Oil Filters 10/08/2019 24.23 4126-45751 Disc Brake Pad 09/30/2019 104.13 4126-45759 Oil Press Test Kit 10/01/2019 97.86 4126-45755 Bracketed Caliper/Core Deposit 09/30/2019 151.70 4126-45831 Air Filters 10/09/2019 64.90 Check Total: 575.41 Check No: 13160 Check Date: 10/31/2019 Vendor: S0008 So.California Gas Co. 0811316591 Services 9-18 to 10-17-2019 10/21/2019 16.86 0895096603 Services 9-18 to 10-17-2019 10/21/2019 59.10 0895101070 Services 9-18 to 10-17-2019 10/21/2019 33.99 0643098600 Services 9-18 to 10-17-2019 10/21/2019 60.14 0349464457 Services 9-18 to 10-17-2019 10/21/2019 16.86 0811937654 Services 9-17 to 10-16-2019 10/18/2019 15.73 0286095705 Services 9-17 to 10-16-2019 10/18/2019 25.99 0349094500 Services 9-17 to 10-16-2019 10/18/2019 21.55 0391095700 Services 9-17 to 10-16-2019 10/18/2019 38.14 1483098500 Services 9-18 to 10-17-2019 10/21/2019 174.11 1630098500 Services 9-18 to 10-17-2019 10/21/2019 16.37 1672096500 Services 9-18 to 10-17-2019 10/21/2019 19.48 1208091900 Services 9-16 to 10-15-2019 10/17/2019 50.00 Check Total: 548.32 Check No: 13161 Check Date: 10/31/2019 Vendor: SOC12 RLG Enterprises Inc. 42-044761 First Aid Supplies 10/10/2019 120.05 42-044762 First Aid Supplies 10/10/2019 158.09 Check Total: 278.14 Check No: 13162 Check Date: 10/31/2019 Vendor: SOU19 South Coast Supply 95072187-0 Chip Mulch 10/04/2019 156.23 95073324-0 Return-Chip Mulch 10/04/2019 156.23 95072074-0 Mulch for gardens 10/04/2019 367.44 Check Total: 367.44 Check No: 13163 Check Date: 10/31/2019 Vendor: SPRO5 SPRINT 497605869- Services 9-17 to 10-16-2019 10/20/2019 2.16 497605869- Services 9-17 to 10-16-2019 10/20/2019 1.25 Page 9 City of Seal Beach Accounts Payable Printed: 11/05/2019 08:54 User:mtran Checks by Date-Detail By Check Date Detail Check Amount 497605869- Services 9-17 to 10-16-2019 10/20/2019 0.23 Check Total: 3.64 Check No: 13164 Check Date: 10/31/2019 Vendor: STO19 Stop Drowning Now 1881 Sponsorships 08/08/2019 5,000.00 Check Total: 5,000.00 Check No: 13165 Check Date: 10/31/2019 Vendor: SUN26 Sundial Window Tinting Inc. 09961 Tint windows on new police detective uni 10/09/2019 425.00 Check Total: 425.00 Check No: 13166 Check Date: 10/31/2019 Vendor: syn05 SYNOPTEK 1165311 1.Onboarding cost for new SCADA server 09/30/2019 300.00 1165626 1)130 Cisco SWSS UPG Cisco SWSS UPG 2) 10/01/2019 6,624.61 1166133 Help Desk Services Nov 2019 10/01/2019 21,741.92 9103513 SCADA Improv Upgrade Proj\SCADA Improv 09/27/2019 18.43 1165376 Office 365 Sept 2019 09/30/2019 102.00 Check Total: 28,750.10 Check No: 13167 Check Date: 10/31/2019 Vendor: TCTI The Counseling Team Internatio 73483 Services Sept 2019 10/02/2019 1,000.00 Check Total: 1,000.00 Check No: 13168 Check Date: 10/31/2019 Vendor: THO17 Thomson Reuters-West 841060812 Services Sept 2019 10/01/2019 331.00 Check Total: 331.00 Check No: 13169 Check Date: 10/31/2019 Vendor: TIM04 Time Warner Cable LLC 0270666101 Services 10-19 to 11-18-2019 10/19/2019 110.34 0212676102 Services 10-23 to 11-22-2019 10/23/2019 260.95 0010799101 Services 10-18 to 11-17-2019 10/18/2019 108.21 Check Total: 479.50 Check No: 13170 Check Date: 10/31/2019 Vendor: TRU01 ALS-Truesdail Laboratories,I 521904884 Weekly Drinking Water 9-25-2019 09/30/2019 186.25 521904794 Monthly Well Drinking Water Sept 2019 09/27/2019 26.30 521904808 Weekly Drinking Water 9-18-2019 09/30/2019 186.25 Check Total: 398.80 Check No: 13171 Check Date: 10/31/2019 Vendor: UNDO!Underground Sery Alert Sc 18dsbfe535 Services Sept 2019 10/01/2019 103.71 920190648 Services Sept 2019 10/01/2019 142.00 Check Total: 245.71 Check No: 13172 Check Date: 10/31/2019 Vendor: UNI21 United Rentals Northwest,Inc. 162856322- Tread Cleaning Plate 09/26/2019 219.33 Check Total: 219.33 Check No: 13173 Check Date: 10/31/2019 Vendor: UPS01 United Parcel Service 00005T86T6 Shipping 10/05/2019 16.02 Check Total: 16.02 Check No: 13174 Check Date: 10/31/2019 Vendor: VER18 Verizon Wireless 9839212879 Services 9-2 to 10-1-2019 10/01/2019 92.82 9839212879 Services 9-2 to 10-1-2019 10/01/2019 580.64 9839212879 Services 9-2 to 10-1-2019 10/01/2019 106.01 9839212879 Services 9-2 to 10-1-2019 10/01/2019 174.23 9839212879 Services 9-2 to 10-1-2019 10/01/2019 46.42 9839212879 Services 9-2 to 10-1-2019 10/01/2019 105.34 9839212879 Services 9-2 to 10-1-2019 10/01/2019 18.56 9839212879 Services 9-2 to 10-1-2019 10/01/2019 46.41 Page 10 City of Seal Beach Accounts Payable Printed: 11/05/2019 08:54 User:mtran Checks by Date-Detail By Check Date Detail Check Amount 9839212879 Services 9-2 to 10-1-2019 10/01/2019 173.26 9839212879 Services 9-2 to 10-1-2019 10/01/2019 232.86 9839212879 Services 9-2 to 10-1-2019 10/01/2019 92.82 9839212879 Services 9-2 to 10-1-2019 10/01/2019 111.40 Check Total: 1,780.77 Check No: 13175 Check Date: 10/31/2019 Vendor: VOY02 US Bank Voyager Fleet System 8690175099 Services 8-25 to 9-24-2019 09/24/2019 19,821.00 Check Total: 19,821.00 Check No: 13176 Check Date: 10/31/2019 Vendor: WAT17 Water Pigeon Inc 1017 Water Pigeon Pilot Program 09/30/2019 1,500.00 Check Total: 1,500.00 Check No: 13177 Check Date: 10/31/2019 Vendor: WES77 West Marine Products Inc./We 006825 Nozzle-Hose 10/02/2019 24.23 Check Total: 24.23 Check No: 13178 Check Date: 10/31/2019 Vendor: WGZO1 W.G.Zimmerman Engineer. 19-09-865 Traffic Eng Services Sept 2019 10/07/2019 1,379.00 Check Total: 1,379.00 Check No: 13179 Check Date: 10/31/2019 Vendor: wor09 Worthington Ford 113013/1 Quick Service Electric 10/09/2019 100.00 5084963 Switch Assembly 10/01/2019 18.80 5085448 Door Lock-Module 10/09/2019 205.99 Check Total: 324.79 Date Totals: 322,830.36 Check No: 13180 Check Date: 11/04/2019 Vendor: AHU01 Ahumada,Raul WI8864-1 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 420.63 Check Total: 420.63 Check No: 13181 Check Date: 11/04/2019 Vendor: BEN08 Ginger Bennington/Acct 0132966989 W18864-2 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 157.63 Check Total: 157.63 Check No: 13182 Check Date: 11/04/2019 Vendor: Brayton Tom Brayton W18864-3 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 351.00 Check Total: 351.00 Check No: 13183 Check Date: 11/04/2019 Vendor: BUZ01 Gary Buzzard .Acct 0827310962 W18864-4 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 462.74 Check Total: 462.74 Check No: 13184 Check Date: 11/04/2019 Vendor: Chauncey Stephen Chauncey.Acct 10-200036012968 W18864-5 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 617.78 Check Total: 617.78 Check No: 13185 Check Date: 11/04/2019 Vendor: D'A01 Sam D'amico W18864-6 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 653.66 Check Total: 653.66 Check No: 13186 Check Date: 11/04/2019 Vendor: Davi Dan Davis W 18864-8 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 145.63 Check Total: 145.63 Check No: 13187 Check Date: 11/04/2019 Vendor: DOR04 Daniel Dorsey W18864-7 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 498.00 Check Total: 498.00 Page 11 City of Seal Beach Accounts Payable Printed: 11/05/2019 08:54 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13188 Check Date: 11/04/2019 Vendor: ELL05 Jerry Ellison Acct 1-534-6679-7468 W 18864-9 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 54.78 Check Total: 54.78 Check No: 13189 Check Date: 11/04/2019 Vendor: FEE01 Charles Feenstra W18864-10 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 85.53 Check Total: 85.53 Check No: 13190 Check Date: 11/04/2019 Vendor: Follweil Jo Ellen Perry WI8864-11 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 450.43 Check Total: 450.43 Check No: 13191 Check Date: 11/04/2019 Vendor: Frey Randy Frey W18864-12 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 614.78 Check Total: 614.78 Check No: 13192 Check Date: 11/04/2019 Vendor: Fri005 Leonard Frisbie W18864-13 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 106.00 Check Total: 106.00 Check No: 13193 Check Date: 11/04/2019 Vendor: GAR18 Lee Gardner W 18864-27 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree Health 224.41 Check Total: 224.41 Check No: 13194 Check Date: 11/04/2019 Vendor: Gar27 Kenneth Garrett W18864-14 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 639.01 Check Total: 639.01 Check No: 13195 Check Date: 11/04/2019 Vendor: GOR01 Marcia Gordon W18864-15 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 377.00 Check Total: 377.00 Check No: 13196 Check Date: 11/04/2019 Vendor: Gro08 James F.Groos Acct#1354 W18864-16 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 79.00 Check Total: 79.00 Check No: 13197 Check Date: 11/04/2019 Vendor: Guidry Jacqueline Guidry W18864-17 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 163.37 Check Total: 163.37 Check No: 13198 Check Date: 11/04/2019 Vendor: HAGEN01 Don Hagen Acct#2808091165 W18864-18 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 163.37 Check Total: 163.37 Check No: 13199 Check Date: 11/04/2019 Vendor: HAL03 Michele Hall W 18864-19 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 650.29 Check Total: 650.29 Check No: 13200 Check Date: 11/04/2019 Vendor: HAR34 Darrell Hardin Acct#0359341880 W18864-20 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 511.48 Check Total: 511.48 Check No: 13201 Check Date: 11/04/2019 Vendor: HEG01 Cheryl Heggstrom W18864-21 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 47.00 Check Total: 47.00 Check No: 13202 Check Date: 11/04/2019 Vendor: JOH10 James Johnson Acct#5331706886 W18864-22 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 1,076.65 Check Total: 1,076.65 Page 12 City of Seal Beach Accounts Payable Printed: 11/05/2019 08:54 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13203 Check Date: 11/04/2019 Vendor: Kling Helen Kling W18864-23 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 275.71 Check Total: 275.71 Check No: 13204 Check Date: 11/04/2019 Vendor: KROGMAN Gary Krogman W18864-24 Retiree Health Ins Reimb.Nov 2019 11/04/2019 430.62 Check Total: 430.62 Check No: 13205 Check Date: 11/04/2019 Vendor: LaVelle Ronald LaVelle W18864-25 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree Health 1,009.79 Check Total: 1,009.79 Check No: 13206 Check Date: 11/04/2019 Vendor: Law41 Ronald Lawson W18864-26 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 206.00 Check Total: 206.00 Check No: 13207 Check Date: 11/04/2019 Vendor: Lindasu Lindasu McDonald Acct 7987850281 W18864-28 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 854.82 Check Total: 854.82 Check No: 13208 Check Date: 11/04/2019 Vendor: MAI Jill Maiten W18864-29 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 218.99 Check Total: 218.99 Check No: 13209 Check Date: 11/04/2019 Vendor: Masankay Norberto Masangkay W18864-30 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 189.64 Check Total: 189.64 Check No: 13210 Check Date: 11/04/2019 Vendor: MCG01 Kathleen McGlynn W 18864-31 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 301.67 Check Total: 301.67 Check No: 13211 Check Date: 11/04/2019 Vendor: MILLER01 Joseph Miller IV W18864-32 Retiree Health Ins Reimb.Nov 2019 11/04/2019 1,355.48 Check Total: 1,355.48 Check No: 13212 Check Date: 11/04/2019 Vendor: MOU01 Moulton,Kay W18864-33 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 311.97 Check Total: 311.97 Check No: 13213 Check Date: 11/04/2019 Vendor: MUL02 Mullins,Robert W18864-34 Retiree Health Ins Reimb.Nov 2019 11/04/2019 1,076.65 Check Total: 1,076.65 Check No: 13214 Check Date: 11/04/2019 Vendor: NET03 James E.Nettleton W18864-35 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 498.09 Check Total: 498.09 Check No: 13215 Check Date: 11/04/2019 Vendor: Olson Timothy Olson W18864-36 Retiree Health Ins Reimb.Nov 2019 11/04/2019 989.81 Check Total: 989.81 Check No: 13216 Check Date: 11/04/2019 Vendor: PAA01 Rick Paap W18864-37 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 99.63 Check Total: 99.63 Check No: 13217 Check Date: 11/04/2019 Vendor: PAL05 Marcie Palmitier W18864-38 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 224.41 Check Total: 224.41 Page 13 City of Seal Beach Accounts Payable Printed: 11/05/2019 08:54 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13218 Check Date: 11/04/2019 Vendor: PIC06 Stacy Picascia W18864-39 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 258.83 Check Total: 258.83 Check No: 13219 Check Date: 11/04/2019 Vendor: RAN03 Ransdell,Rick W18864-40 Retiree Health Ins Reimb.Nov 2019 11/04/2019 704.90 Check Total: 704.90 Check No: 13220 Check Date: 11/04/2019 Vendor: Risinger Mark Risinger W18864-41 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 1,197.20 Check Total: 1,197.20 Check No: 13221 Check Date: 11/04/2019 Vendor: R0001 Dennis Root Acct#2858968270 W 18864-42 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 653.66 Check Total: 653.66 Check No: 13222 Check Date: 11/04/2019 Vendor: SCOTT03 John Scott WI8864-43 Retiree Health Ins Reimb.Nov 2019 11/04/2019 1,351.92 Check Total: 1,351.92 Check No: 13223 Check Date: 11/04/2019 Vendor: SERNA Serna,Paul W18864-44 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree Health 468.79 Check Total: 468.79 Check No: 13224 Check Date: 11/04/2019 Vendor: SHI01 Vicki Shirley W 18864-45 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 122.78 Check Total: 122.78 Check No: 13225 Check Date: 11/04/2019 Vendor: SIDES Pam Sides W18864-46 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 163.37 Check Total: 163.37 Check No: 13226 Check Date: 11/04/2019 Vendor: STA04 Steve Staley Acct#51699-00-6 W 18864-47 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 258.83 Check Total: 258.83 Check No: 13227 Check Date: 11/04/2019 Vendor: STA57 Robert Stanzione W18864-48 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 240.83 Check Total: 240.83 Check No: 13228 Check Date: 11/04/2019 Vendor: STE04 Michele Stearns W18864-49 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree Health 156.99 Check Total: 156.99 Check No: 13229 Check Date: 11/04/2019 Vendor: STI01 Stephanie Stinson W18864-50 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 95.64 Check Total: 95.64 Check No: 13230 Check Date: 11/04/2019 Vendor: STO05 Steve Stockett W18864-51 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 366.53 Check Total: 366.53 Check No: 13231 Check Date: 11/04/2019 Vendor: SUL07 Patrick Sullivan W18864-52 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 482.84 Check Total: 482.84 Check No: 13232 Check Date: 11/04/2019 Vendor: VAN02 David Van Holt W 18864-53 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 109.78 Check Total: 109.78 Page 14 City of Seal Beach Accounts Payable Printed: 11/05/2019 08:54 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13233 Check Date: 11/04/2019 Vendor: Vilensky Kevin Vilensky W 18864-54 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 163.37 Check Total: 163.37 Check No: 13234 Check Date: 11/04/2019 Vendor: WACO2 John Wachtman W18864-55 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 584.82 Check Total: 584.82 Check No: 13235 Check Date: 11/04/2019 Vendor: WALTON Karen Walton W18864-56 Retiree Health Ins Reimb.Nov 2019 11/04/2019 977.88 Check Total: 977.88 Check No: 13236 Check Date: 11/04/2019 Vendor: Watson02 Jeff Watson W18864-57 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 376.76 Check Total: 376.76 Check No: 13237 Check Date: 11/04/2019 Vendor: WHI16 Lee Whittenberg W 18864-58 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retire 584.82 Check Total: 584.82 Check No: 13238 Check Date: 11/04/2019 Vendor: ZAH03 Michael Zaharas W18864-59 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 158.78 Check Total: 158.78 Check No: 13239 Check Date: 11/04/2019 Vendor: ZANO1 Dean Zanone W18864-60 Retiree Health Ins Reimb.Nov 2019 11/04/2019 Retiree 335.00 Check Total: 335.00 Date Totals: 26,407.77 Report Total: 475,284.62 Page 15 Agenda Item: C AGENDA STAFF REPORT DATE:November 12, 2019 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Patrick Gallegos, Assistant City Manager SUBJECT:Copier/Printer Lease and Maintenance Agreements ________________________________________________________________ SUMMARY OF REQUEST: That the City Council adopt Resolution 6973: 1. Approving an agreement between the City of Seal Beach and De Lage Landen Public Finance, LLC for the lease-purchase of copiers and printers for the City of Seal Beach; and, 2. Approving a Service and Maintenance Agreement with C3 Office Solutions for maintenance services for the leased copiers and printers including any extensions or amendments thereof and any subsequent contract with De Lage Landen Public Finance, LLC and C3 Office Solutions in relation thereto; and, 3. Authorizing the City Manager to execute, on behalf of the City of Seal Beach, a contract with De Lage Landen Public Finance, LLC and the agreement with C3 Office Solutions. BACKGROUND AND ANALYSIS: The City of Seal Beach has previously had a lease agreement through De Lage Landen Public Finance and C3 Office Solutions for lease, service, and maintenance for multiple printers and copiers throughout the city. The City’s current lease agreement expired effective May 15, 2019. Many of the printers throughout the City are currently aged and require frequent service to address down time due to inoperability. City staff has conducted an assessment and inventory of our existing printers, copiers and the needs of current staff. It was determined that some locations required additional copiers to preserve and secure sensitive information. There is also a need to replace numerous existing printers and copiers due to excessive service downtime and inoperability. 6 2 7 C3 Office Solutions has a Customer Care Maintenance Agreement that will provide quick responses to service issues. The Customer Care Maintenance Agreement states that if the machine does not perform to manufacturer’s specifications, and C3 has been given the opportunity to remedy the situation, the City can request a replacement device at no cost. C3 will replace the device with a like product to include the same feature sets and print volume as the unit it is to replace. This contract is based on actual prints, not being billed for prints in advance, regardless of the number of devices. The C3 Office Solutions contract also includes leveraging a negotiated Master Billing Agreement that was made between the Trustees of the California State University and Canon U.S.A. Inc. This agreement has been made available to all local government entities at the city and county levels. The benefit of leveraging this agreement is to use the negotiated lower costs of the agreement. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: The City Attorney has reviewed and approved as to form. FINANCIAL IMPACT: The financial impact to the City will be a monthly lease payment of $3,049.45 with an additional $1,562.28 for service and maintenance due monthly. The total monthly payment is $4,611.73. The FY 2019-2020 Adopted Budget includes sufficient funding to cover the monthly lease costs. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council adopt Resolution 6973: 1. Approving an agreement between the City of Seal Beach and De Lage Landen Public Finance, LLC for the lease-purchase of copiers and printers for the City of Seal Beach; and, 6 2 7 2. Approving a Service and Maintenance Agreement with C3 Office Solutions for maintenance services for the leased copiers and printers including any extensions or amendments thereof and any subsequent contract with De Lage Landen Public Finance, LLC and C3 Office Solutions in relation thereto; and, 3. Authorizing the City Manager to execute, on behalf of the City of Seal Beach, a contract with De Lage Landen Public Finance, LLC and the agreement with C3 Office Solutions. SUBMITTED BY: NOTED AND APPROVED: Patrick Gallegos Jill R. Ingram Patrick Gallegos, Assistant City Manager Jill R. Ingram, City Manager ATTACHMENTS: A. Resolution 6973 B. De Lage Landen Public Finance LLC State and Local Government Lease- Purchase Agreement C. C3 Customer Care Maintenance Agreement THIS PAGE INTENTIONALLY LEFT BLANK RESOLUTION 6973 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING A CONTRACT WITH DE LAGE LANDEN PUBLIC FINANCE LLC FOR COPIER AND PRINTER LEASING- PURCHASING SERVICES AND AN AGREEMENT WITH C3 OFFICE SOLUTIONS FOR COPIER AND PRINTER MAINTENANCE SERVICES THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: Section 1. The City Council hereby authorizes the City of Seal Beach to enter into a contract with De Lage Landen Public Finance LLC for the lease-purchase of copiers and printers. Section 2. The Council hereby authorizes the City of Seal Beach to enter into an agreement with C3 Office Solutions for copier and printer maintenance services subject to the contract referenced in Section 1 of this Resolution. Section 3. Authorize the City Manager to execute, on behalf of the City of Seal Beach, a contract with De Lage Landen Public Finance LLC and the agreement with C3 Office Solutions. PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 12th day of November, 2019 by the following vote: AYES: Council Members: ________________________________________ NOES: Council Members: ________________________________________ ABSENT: Council Members: ________________________________________ ABSTAIN: Council Members: ________________________________________ Thomas Moore, Mayor ATTEST: Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 6973 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 12 day of November, 2019. Gloria D. Harper, City Clerk THIS PAGE INTENTIONALLY LEFT BLANK THIS PAGE INTENTIONALLY LEFT BLANK Agenda Item: D AGENDA STAFF REPORT DATE:November 12, 2019 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Steve Myrter, Director of Public Works SUBJECT:Professional Services Agreement with Griffin Structures, Inc. for Lifeguard Headquarters Needs Assessment ________________________________________________________________ SUMMARY OF REQUEST: That the City Council adopt Resolution 6974 awarding and authorizing the City Manager or designee, to execute a professional services agreement with Griffin Structures, Inc., in the amount of $32,500 for the Lifeguard Headquarters Needs Assessment. BACKGROUND AND ANALYSIS: The Fiscal Year 2019-20 Capital Improvement Program includes the Lifeguard Headquarters Needs Assessment. This study will address operational practices, space usage alternatives, and space needs assessment for the Marine Safety/Lifeguards Department. Griffin Structures, Inc. (Griffin) submitted a proposal to provide program management and needs assessment services for the Project in a not-to-exceed cost of $32,500. The scope-of-work generally includes: Determining the appropriate size to accommodate current and future operational needs by conducting interviews and site verification. Coordinating with the Project’s architect to develop various conceptual plans to be evaluated. Preparing a conceptual budget and schedule that is tailored to the City budget. Griffin offers expertise in strategic services and has provided needs assessment services for numerous high-profile projects including the La Canada Flintridge City Hall, Fullerton Community Center, and the Tustin Water Department Headquarters and Emergency Operations Center. 6 3 0 Given the need to establish a detailed road map identifying the Lifeguard Headquarters’ needs, staff finds Griffin’s proposal and cost to be reasonable and within industry standards. ENVIRONMENTAL IMPACT: This item is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 15061(b)(3) of the state CEQA Guidelines because it can be seen with certainty that approval of a professional services agreement will not have a significant effect on the environment. Environmental impacts related to the project construction will be assessed under a separate effort. LEGAL ANALYSIS: The City Attorney has reviewed and approved the agreement and resolution as to form. FINANCIAL IMPACT: The approved FY 2019-2020 Capital Improvement Program Budget has allocated $60,000 for the Project of which $32,500 will be utilized for Griffin’s program management services. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council adopt Resolution 6974 awarding and authorizing the City Manager or designee, to execute a professional services agreement with Griffin Structures, Inc., in the amount of $32,500 for the Lifeguard Headquarters Needs Assessment. SUBMITTED BY: NOTED AND APPROVED: Steve Myrter Jill R. Ingram Steve Myrter, Director of Public Works Jill R. Ingram, City Manager Prepared by: Iris Lee, Deputy Public Works Director/City Engineer 6 3 0 ATTACHMENTS: A. Resolution 6974 B. Agreement with Griffin Structures, Inc. THIS PAGE INTENTIONALLY LEFT BLANK RESOLUTION 6974 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AWARDING AND AUTHORIZING THE CITY MANAGER, OR HER DESIGNEE, TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH GRIFFIN STRUCTURES, INC. FOR THE LIFEGUARD HEADQUARTERS NEEDS ASSESSMENT WHEREAS, the City has determined that Griffin Structures, Inc. is qualified to provide program management and needs assessment services for the Lifeguard Headquarters Needs Assessment BG2003. NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: SECTION 1. The City Council hereby awards a Professional Services Agreement to Griffin Structures, Inc. for the Lifeguard Headquarters Needs Assessment in a not- to-exceed amount of $32,500. SECTION 2. The City Council hereby authorizes and directs the City Manager, or her designee, to execute the Professional Services Agreement on behalf of the City. PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 12th day of November 2019 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Thomas Moore, Mayor ATTEST: Gloria D. Harper, City Clerk 4 4 9 8 STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 6974 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 12th day of November 2019. Gloria D. Harper, City Clerk PROFESSIONAL SERVICES AGREEMENT for Lifeguard Headquarters Needs Assessment Between City of Seal Beach 211 8th Street Seal Beach, CA 90740 & Griffin Structures, Inc. 2 Technology Drive, Suite 150 Irvine, CA 92618 (949) 497-9000 This Professional Service Agreement (“the Agreement”) is made as of October 14, 2019 (the “Effective Date”), by and between Griffin Structures, Inc. (“Consultant”), a Corporation, and the City of Seal Beach (“City”), a California charter city, (collectively, “the Parties”). 1 of 8 RECITALS A. City desires certain professional program management and needs assessment services. B. Consultant represents that it is qualified and able to provide City with such services. NOW THEREFORE, in consideration of the Parties’ performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows. AGREEMENT 1.0 Scope of Services 1.1. Consultant shall provide those services (“Services”) set forth in the attached Exhibit A, which is hereby incorporated by this reference. To the extent that there is any conflict between Exhibit A and this Agreement, this Agreement shall control. 1.2. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City. 1.3. In performing this Agreement, Consultant shall comply with all applicable provisions of federal, state, and local law. 1.4. Consultant will not be compensated for any work performed not specified in the Scope of Services unless the City authorizes such work in advance and in writing. 2.0 Term This term of this Agreement shall commence as of the Effective Date and shall continue for a term of one (1) year unless previously terminated as provided by this Agreement. 3.0 Consultant’s Compensation City will pay Consultant in accordance with the hourly rates shown on the fee schedule set forth in Exhibit A for Services but in no event will the City pay more than Thirty Two Thousand Five Hundred Dollars ($32,500.00). Any additional work authorized by the City pursuant to Section 1.4 will be compensated in accordance with the fee schedule set forth in Exhibit A. 2 of 8 4.0 Method of Payment 4.1. Consultant shall submit to City monthly invoices for all services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end of the month during which the services were rendered and shall describe in detail the services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the services performed for each day in the period. City will pay Consultant within 30 days of receiving Consultant’s invoice. City will not withhold any applicable federal or state payroll and other required taxes, or other authorized deductions from payments made to Consultant. 4.2. Upon 24-hour notice from City, Consultant shall allow City or City’s agents or representatives to inspect at Consultant’s offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement. City’s rights under this Section 4.2 shall survive for two years following the termination of this Agreement. 5.0 Termination 5.1. This Agreement may be terminated by City, without cause, or by Consultant based on reasonable cause, upon giving the other party written notice thereof not less than 30 days prior to the date of termination. 5.2. This Agreement may be terminated by City upon 10 days’ notice to Consultant if Consultant fails to provide satisfactory evidence of renewal or replacement of comprehensive general liability insurance as required by this Agreement at least 20 days before the expiration date of the previous policy. 6.0 Party Representatives 6.1. The Director of Public Works is the City’s representative for purposes of this Agreement. 6.2. Dustin Alamo is the Consultant’s primary representative for purposes of this Agreement. 7.0 Notices 7.1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses: 3 of 8 To City: City of Seal Beach 211 8th Street Seal Beach, California 90740 Attn: Public Works Director To Consultant: Griffin Structures, Inc. 2 Technology Drive, Suite150 Irvine, CA 92618 Attn: Dustin Alamo 7.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 8.0 Independent Contractor 8.1. Consultant is an independent contractor and not an employee of the City. All services provided pursuant to this Agreement shall be performed by Consultant or under its supervision. Consultant will determine the means, methods, and details of performing the services. Any additional personnel performing services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance. 8.2. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Consultant’s personnel practices. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. 9.0 Subcontractors No portion of this Agreement shall be subcontracted without the prior written approval of the City. Consultant is fully responsible to City for the performance of any and all subcontractors. 4 of 8 10.0 Assignment Consultant shall not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of City. Any purported assignment without such consent shall be void and without effect. 11.0 Insurance 11.1. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that Consultant has secured all insurance required under this Section. Consultant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements shall be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 11.2. Consultant shall, at its expense, procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this Agreement. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in California, and satisfactory to the City. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and, if required by the City, (3) Professional Liability. Consultant shall maintain limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage and if Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) Professional Liability: $1,000,000 per claim/aggregate. 11.3. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to state: (1) coverage shall not be suspended, voided, reduced or canceled except after 30 days prior written notice by mail has been given to the City; (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, (3) coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and 5 of 8 volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage and that any insurance or self- insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it; (4) for general liability insurance, that the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the services or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work; and (5) for automobile liability, that the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible. 11.4. All insurance required by this Section shall contain standard separation of insureds provisions and shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents, and volunteers. 11.5. Any deductibles or self-insured retentions shall be declared to and approved by the City. Consultant agrees that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents, and volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 12.0 Indemnification, Hold Harmless, and Duty to Defend Consultant shall defend, indemnify, and hold the City, its officials, officers, employees, volunteers and agents serving as independent contractors in the role of city officials (collectively “Indemnitees”) free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any acts or omissions of Consultant, its employees, or its agents in connection with the performance of this Agreement, including without limitation the payment of all consequential damages and attorneys’ fees and other related costs and expenses, except for such loss or damage arising from the sole negligence or willful misconduct of the City. With respect to any and all such aforesaid suits, actions, or other legal proceedings of every kind that may be brought or instituted against Indemnitees, Consultant shall defend Indemnitees, at Consultant’s own cost, expense, and risk, and shall pay and satisfy any judgment, award, or decree that may be rendered against Indemnitees. Consultant shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity 6 of 8 herein provided. Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its directors, officials, officers, employees, agents or volunteers. All duties of Consultant under this Section shall survive termination of this Agreement. 13.0 Equal Opportunity Consultant affirmatively represents that it is an equal opportunity employer. Consultant shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, sexual orientation, or age. Such non-discrimination includes, but is not limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination. 14.0 Labor Certification By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 15.0 Entire Agreement This Agreement contains the entire agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both parties. 16.0 Severability The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement. 17.0 Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of California. 18.0 No Third Party Rights No third party shall be deemed to have any rights hereunder against either party as a result of this Agreement. 7 of 8 19.0 Waiver No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise. 20.0 Prohibited Interests; Conflict of Interest 20.1. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant “financially interested” (as provided in California Government Code §§1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained. 20.2. Consultant further represents and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this provision, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift. 20.3. Consultant represents and maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, non- contractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited “conflict of interest” under applicable laws as described in this subsection. 21.0 Exhibits All exhibits referenced in this Agreement are hereby incorporated into the Agreement as if set forth in full herein. In the event of any material discrepancy 8 of 8 between the terms of any exhibit so incorporated and the terms of this Agreement, the terms of this Agreement shall control. 22.0 Corporate Authority The person executing this Agreement on behalf of Consultant warrants that he or she is duly authorized to execute this Agreement on behalf of said Party and that by his or her execution, the Consultant is formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives have executed this Agreement as of the date and year first above written. CITY OF SEAL BEACH By: _________________________ Steve Myrter, Director of Public Works CONSULTANT Griffin Structures, Inc., a California Corporation By: _________________________ Name: _________________________ Its: _________________________ Exhibit A Scope of Services Griffin Structures, Inc. Program and Construction Managers City of Seal Beach: LifeGuard HQ PROPOSAL FOR LIFEQUARD HEADQUARTERS FACILITIES NEEDS ASSESSMENT SEPTEMBER 25, 2019 TABLE OF CONTENTS Section 1: Introduction 1 Section 2: Proposed Scope of Work and Methodology 2 Section 3: Fee Requirement and Estimated Timeline 5 1 SECTION 1: INTRODUCTION We understand that the City is interested in analyzing the needs for a new Lifeguard Headquarters Building, the Police Safety Building, and the adjacent, detached Lifeguard Garage. To address the City’s request, Griffin proposes to assess the space needs for replacing these facilities. This study will be complete and thorough, address operational practices, alternatives of space usage, and the analytics of space needs computation. Griffin will perform the following: 1. Determine the appropriate size of the Lifeguard Headquarters Complex based on current and future operations by conducting interviews with staff and field verification trips. 2. Work with the City-contracted architect to develop conceptual plans for building new in a way that would consider mitigating disruptions to current operations. 3. Prepare a conceptual budget and schedule while being mindful of the City’s budget constraints and considering alternative cost scenario’s for the City’s consideration. Experienced Team of Experts You Can Trust Griffin offers a team of leading experts in construction and real estate. We partner with our clients to provide expert advice and strategic solutions at every phase of the building process, from evaluation through delivery, and including various management assessments, financial assessments, and capital master plans. With a Team that understands construction, from inception through occupancy, Griffin brings a builder’s perspective that sets us apart from our competition. Significantly, a very large percentage of Griffin’s work has been for government organizations. We have managed the assessment, management, and delivery of multiple projects of various size and complexity, from building assessments to renovation of office buildings to ground-up new construction. The breadth of this background is considerable, and affects the quality and outcome of all our projects. Our portfolio includes city administration buildings, commercial buildings, police, fire and public safety facilities, libraries, community/senior centers, corporation yards, parks and trails, parking structures, and related infrastructure improvements. 2 SECTION 2: PROPOSED SCOPE OF WORK AND METHODOLOGY SCOPE OF WORK Griffin proposes to accomplish the following tasks: • Tabulate operating assumptions for the Lifeguard Headquarters facilities’ offices, office support, meeting spaces, storage areas and garages. • Based on the operational assumptions above, we will compute the required space for each of the facility. We will interview representative staff to understand the building usage, emergency response requirements, types of equipment, special storage, and other needs to be accommodated. For example, we will discuss the uses of new technology and their impacts on space needs, desk space needs, assembly areas, locker facilities, and all other space elements associated with the staff and operations of the facilities. • For each facility we will also identify the space needs associated with projected vehicle and rolling stock requirements, and other outdoor elements needed in support of those operations. • For each facility we will identify appropriate allowances for employee parking, visitor parking (as needed), and related areas. • For the Lifeguard Headquarters facilities as a whole, we will identify recommended central support and staff amenity areas, as appropriate for these operations. Amenity areas include central locker facilities, training and break rooms, and others as may be discussed and evaluated during the assessment. • Review up to five (5) concept sketches by the City-contracted architect for the approved building program, to demonstrate facilities can be accommodated on the existing site with consideration to keeping existing operations in tact. These will ater be refined down to two options for costing purposes. • Develop conceptual statement of probable cost based on building program and concept sketches to represent the all inclusive cost for building, designing and outfitting the facilities. DATA COLLECTION At the onset of the project, Griffin’s approach is to review existing plans, area drawings, and city-supplied information as a basis for building evaluations and current site usage. We also will use, as available, City information to evaluate site topography, soil information and environmental requirements. We expect the interviews to include key staff representatives to discuss how the specific department works, which will include questions as to workstations, service requirements, storage requirements, and so on. We generally like to interview from the bottom up so our discussions become more robust as we rise through the management chain. These interviews are essential for obtaining information on projections and space use practices. In addition, a physical survey (inventory of space use) will be used to obtain a baseline view of space in use today, the numbers and dimensions of work areas in use, work flow and operational practices, and other critical information. 3 DATA ANALYSIS Future Staff and Operations Based on our discussions with staff regarding future operational growth, Griffin will examine general projections of City population growth, projected change in economic and demographic factors, and other parameters to assist in our dialogue during the interviews. If and as necessary, and with department approval, we may contact City planners to obtain information about general plan parameters which reflect demands for future service levels. We expect that, in our interviews, we will also discuss effects, if any, of new storage technologies, computerization, communications, security, and other systems. Computing the Space Needs Griffin will employ suitable space standards, based in part on information collected in the City and in part on the best-practices in place in other communities or promoted by various agencies. These will be applied to the projected operations and in order to arrive at space requirements for each area within the aforementioned facilities. An allowance will be made for circulation, building access, mechanical and systems, and special areas to obtain a total space requirement for the facility. Space will be computed for present operations, to compare with what is occupied now, and for projected future operations under the approved scenarios. Conceptual Sketches A key outcome of this project is the assessment of how the site will best accommodate the projected operations. We will work with the City-contracted architect to develop a series of conceptual plans and block layout of the projected operations to best align with the City’s expectations. We understand the PD substation will likely be impacted and will plan accordingly and understand the lifeguard headquarters operation would like to better its access and visibility. In particular, the conceptual block sketches will indicate Griffin and LPA’s best judgment as to the preferred use of the site. The sketches will include considerations of vehicle, personnel movements, safety, and security at the site. The site sketches will also be the basis for our development of a conceptual statement of probable cost. Conceptual Statement of Probable Cost With the quantitative and functional space requirements determined as described above, a high-level conceptual statement of probable cost will be prepared for suitable decision 4 making at this stage of analysis. The costs will be based on unit and major component cost factors, and on high-level design information and assumptions. Griffin’s Team has very current experience with the delivery of facilities with similar functions, and will reflect local construction conditions and the local bid market. The conceptual statement of probable cost will be presented in such a manner so that, once approval to proceed is given and design is taken further, the estimate can be refined. The cost model will include “total project costs” to the degree possible. Site costs will be prepared based on information requested of, and provided by, the City. Griffin will include allowances for pre-development costs, building construction costs, demolition costs, architectural and engineering costs, program and construction management, other fees and permits, consulting costs, insurance costs, entitlement costs (if applicable), FF&E allowance, landscaping, relocation and staging allowances (if applicable), reasonable contingencies, and other appropriate components of total project costs, based on input from the City. Costs will be based on site condition information as available. 5 SECTION 3: FEE REQUIREMENT AND ESTIMATED TIMELINE FEE For this work, Griffin Structures, Inc., proposes a lump-sum Professional Services Fee of $32,000 (thirty-two thousand dollars), plus a $500 allowance for reimbursable expenses. Invoices for work will be presented monthly, based on Griffin’s estimate of percentage of work completed. This fee is based on any and all reasonable costs necessary to provide the scope of services described in this Proposal. TIMELINE For the work proposed, Griffin will complete this project with delivery of all project materials within 4 months from the project start (kick-off). The final report will be submitted at the end of this period, including a presentation to the City if so directed. This timeframe assumes the required availability of staff for interviews, ready availability of plans and other materials which will be requested, access to the existing facility for survey, timely reviews and approvals to proceed at each review point, and a continuous project work plan. Griffin Structures, Inc. Program and Construction Managers 2 Technology Way, Suite 150 Irvine, CA 92618 (949) 497-9000 Agenda Item: E AGENDA STAFF REPORT DATE:November 12, 2019 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Steve Myrter, P.E. , Director of Public Works SUBJECT:Professional Services Agreement with John L Hunter and Associates, Inc. for NPDES and Water Conservation Services ________________________________________________________________ SUMMARY OF REQUEST: That the City Council adopt Resolution 6975 awarding and authorizing the City Manager to execute a professional services agreement with John L Hunter and Associates, Inc. in the amount of $499,525, over a five year period, for NPDES and Water Conservation Services. BACKGROUND AND ANALYSIS: National Pollutant Discharge Elimination System (NPDES) Services Under the California Water Quality Control Board, the NPDES MS4 (Storm Water) Permit regulates municipal storm water discharges and requires co-permittees (including Seal Beach) to develop programs and implement policies to reduce the discharge of pollutants associated with storm water runoff. The purpose of the NPDES MS4 Permit is to protect water quality standards of receiving waters, such as the San Gabriel River and the Pacific Ocean. The City of Seal Beach partners on the program with all of the cities in Orange County and the County itself. This partnership allows for cost savings amongst all of the agencies and gains buy in from all of the agencies. The latest NPDES MS4 Permit for the Santa Ana Region of Orange County was adopted May of 2009 and extends for a term of five years. Even though this permit has been expired for some time, the Regional Board has been operating under terms since its inception. Currently, the Santa Ana Regional Water Quality Control Board is drafting the Fifth Term NPDES MS4 Permit; however; it is still quite uncertain when a new Permit will be adopted. The forthcoming NPDES MS4 Permit is all but contain to additional tasks and requirements outside of those currently being provided. John L. Hunter and Associates, Inc. (JLH) has been working with the City as its NPDES consultant and program coordinator since 2006 and as its water 6 3 2 conservation consultant since 2014. JLH provides overall program management which includes quarterly and yearly reporting to the Regional Board, New program development, Water Quality Management Plan review and inspections, Public Education, training and water quality inspection and enforcement services. JLH is also heavily involved in many regionally specific programs like the Seal Beach Trash Amendments implementation, local watershed TMDL programs and the San Gabriel River Area Trash reduction and coordination. Seal Beach has successfully passed numerous audits of the program by the Regional Water Quality Control Board while other cities have been fined well over $100,000. Additionally, JLH has worked well with the various departments of the City being involved in private development and various enforcement activities. Water Conservation Services Due to water conservation state regulations, and then the recent drought that occurred, Sacramento mandated that all water agencies throughout the state implement water conservation measures, which the City implemented back in 2014. Although many of these emergency measures have since been lifted when the drought was declared over, the City has left numerous water conservation measures in effect with the understanding that future state regulations are forthcoming as California pushes to make water conservation a way of life. At the time of the drought, the City retained JLH to implement our water conservation program and to assist the City in an educational campaign. Public education was primarily performed though a water efficiency inspector, touring the City and making educational visits. Other components of JLHA’s service included: Development of various forms, door hangers, flyers, etc. Press releases to local and regional newspapers SBTV-3 interview Bus bench and shelter advertising City recreation guide article Presentation at City Council meeting Water billing inserts City educational booth at public events Attendance and numerous resident group meetings At the time of the drought, JLH provided weekly water inspection enforcement, record keeping, and educational information outreach. When the drought was lifted by the state, the City reduced the services requested of JLH for water conservation to more of an on-call system that should the City need JLH services, they were available, but not on a weekly, consistent basis. As the State approves and implements permanent water conservation requirements the services that JLH provides the City can be increased, reduced and/or modified to meet the City’s needs. 6 3 2 JLH is very familiar with the City’s NPDES program and Water Conservation Program and provides prices that are very competitive for the market. JLH performs this service for several other cities within Orange County and LA County. Staff has worked with JLH for the past 13 years and they have proven to be competent in their work ability and experts of the work to be performed. Our staff has been satisfied with John L Hunter and Associates, Inc. services. This agreement would be for five years until November of 2024. This agreement is for five years for a total amount of $499,525, at $99,905 per year. Many of the programs and services that are offered with these programs are “as-needed” which means the City can elect not to use any of these services if they are not needed. If the full allotment of services offered is utilized, then the $99,905 would break down as follows: Account Amount 001-043-44000 General Fund Storm Drains account $70,240 001-000-20262 Developer Fees $10,440 017-900-4400 Water Enterprise Fund $19,225 Total $99,905 The contractual price per year, for JLH General Fund related NPDES Services, under the prior agreement was for $62,100 per year. Over the past five years, the City has averaged $52,592 in GF expenditures per year which was under the full contractual amount. The main differences between the prior agreement and the current proposal include additional state requirements, new trash regulations, and local watershed management. ENVIRONMENTAL IMPACT: The approval of Professional Services Agreements is not subject to California Environmental Quality Act (CEQA). LEGAL ANALYSIS: The City Attorney has reviewed and approved the public works agreement and resolution as to form. FINANCIAL IMPACT: Sufficient funds have been allocated in the approved FY 2019-2020 budget under both General Fund Storm Drains 001-043-44000 and Water Enterprise Funds 017- 900-44000 for these services. The City will bring requests for appropriate funding during the budget process for future years under the terms of this agreement. STRATEGIC PLAN: 6 3 2 This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council adopt Resolution 6975 awarding and authorizing the City Manager to execute a professional services agreement with John L Hunter and Associates, Inc. in the not-to-exceed amount of $499,525, over a five year period, for NPDES and Water Conservation Services. SUBMITTED BY: NOTED AND APPROVED: Steve Myrter Jill R. Ingram Steve Myrter, P.E. , Director of Public Works Jill R. Ingram, City Manager Prepared by: David Spitz, P.E., Associate Engineer ATTACHMENTS: A. Resolution 6975 B. Professional Services Agreement with John L. Hunter and Associates, Inc. C. Proposal RESOLUTION 6975 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH JOHN L HUNTER AND ASSOCIATES, INC. FOR NPDES AND WATER CONSERVATION SERVICES WHEREAS, pursuant to the Seal Beach Charter, Seal Beach Municipal Code Chapter 3.20 establishes a central purchasing system including procedures for competitive bidding and exemptions from competitive bidding, and Seal Beach Municipal Code Section 3.20.025(C) provides an exemption from completive bidding requirements for purchases of professional services; and WHEREAS, the City has determined that John L Hunter and Associates, Inc. is qualified to provide professional services for NPDES and Water Conservation Consulting and Program Management Services. NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: SECTION 1.The City Council hereby awards a Professional Services Agreement between the City of Seal Beach and John L Hunter and Associates, Inc. (“JLH”), for NPDES and Water Conservation Services for a total not-to-exceed contract amount of $499,525 for the term of the Agreement. SECTION 2.The City Council hereby authorizes and directs the City Manager to execute the Professional Services Agreement between the City of Seal Beach and JLH, and all related documents, on behalf of the City. PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 12th day of November 2019 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Thomas Moore, Mayor 4 5 0 4 ATTEST: Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 6975 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 12th day of November 2019. Gloria D. Harper, City Clerk Prepared By: John L. Hunter and Associates 6131 Orangethorpe Ave., Ste. 300 Buena Park, CA 90620 Proposal contact: Jillian Brickey jbrickey@jlha.net | (562) 802-7880 ext. 226 Prepared For: Steve Myrter Public Works Director City of Seal Beach 211 Eight St. Seal Beach, CA 90740 October 28, 2019 Proposal for Professional Services to Assist with NPDES MS4 Programs and Water Conservation Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e i Table of Contents I. Qualifications, Relevant Experience and References ....................................................................... 1 A. Relevant Firm Experience .................................................................................................................. 1 1. Municipal NPDES Permit Compliance ................................................................................................ 1 B. Track Record ...................................................................................................................................... 3 C. Staffing Capability and Current Work Load ....................................................................................... 3 D. Relevant Staff Credentials ................................................................................................................. 3 E. Municipal NPDES Personnel .............................................................................................................. 4 F. References ......................................................................................................................................... 5 II. Scope of Work ................................................................................................................................... 6 A. MS4 NPDES Programs Management ................................................................................................. 7 B. Watershed Management Program Assistance .................................................................................. 8 C. TMDL Programs Assistance ............................................................................................................... 9 D. New Development Program ............................................................................................................ 10 E. Construction Program ..................................................................................................................... 11 F. Existing Development (Industrial/Commercial Facilities) Program ................................................. 11 G. Municipal Activities Program........................................................................................................... 12 H. Public Education Program ............................................................................................................... 14 I. Illicit Discharge Detection and Elimination Program ....................................................................... 15 J. Training ............................................................................................................................................ 16 K. Monitoring and Reporting Program ................................................................................................ 17 L. Water Conservation Program .......................................................................................................... 18 III. Rate Schedule, Assumptions, and Estimated Costs ........................................................................ 19 A. 2019 Rate Schedule ......................................................................................................................... 19 B. Assumptions for Cost Estimate........................................................................................................ 20 C. Estimated Not-to-Exceed Fee Proposal ........................................................................................... 20 Appendix A. Resumes ................................................................................................................................. A1 Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e 1 I. Qualifications, Relevant Experience and References John L. Hunter and Associates, Inc. (JLHA) is an environmental consulting corporation established in 1985 that specializes in serving municipal clients. JLHA’s mission is to provide its clients with the expertise necessary to comply with mandated environmental programs, such as NPDES, stormwater and watershed management, industrial waste (IW) and fats, oils and grease (FOG) control, water conservation, and recycling. Services provided under these programs include program management, engineering, inspections, monitoring, grant administration, and public education. A. Relevant Firm Experience Table 1 lists the municipal NPDES services currently or recently provided by JLHA to municipal clients. The following are summaries of JLHA’s experience related to municipal NPDES Permit compliance. 1. Municipal NPDES Permit Compliance JLHA has considerable experience in Municipal NPDES Permit compliance programs, beginning with the inception of the Phase I MS4 Permits in the 1990s. Currently JLHA implements elements of such programs for 45 cities in the Southland. Services include the following: · 30 cities and 4 watershed groups: Program administration and/or technical support, · 34 cities: Field services such as BMP compliance inspections, · 23 cities: Plan review and approval (e.g., SUSMP/LID Plans, WQMPs, and SWPPPs), · 36 cities and 3 watershed groups: Reporting (e.g., annual, TMDL, and/or watershed reports), and · 35 cities and 3 watershed groups: Staff training. Relevant and recent activities include: · Representing cities in MS4 NPDES audits conducted by Regional Water Board staff, · Obtaining and administering grants for stormwater capture and LID projects, · Managing BMP inspection programs that cover in total approximately 10,000 sites, · Developing watershed management programs under the area-wide LA MS4 NPDES Permit. JLHA also served as the lead consultant for the development of the Watershed Management Programs (WMPs) for the Lower Los Angeles River (LLAR), Lower San Gabriel River (LSGR), City of Long Beach, and Peninsula Cities Watershed Groups, and served as a sub-consultant for the development of the WMP for the Los Cerritos Channel (LCC) Watershed Group. As part of WMP development, JLHA also oversaw the development of Coordinated Integrated Monitoring Programs (CIMPs) for the LLAR, LSGR, and Peninsula Cities Watershed Groups. All plans were approved by the Regional Board in 2015 and 2016. Together the member agencies of these Watershed Groups represent 20 MS4 NPDES Permittees. JLHA serves as the consultant team lead for the Nearshore, LLAR, LSGR, and Peninsula Cities Watershed Groups. Services include administering monitoring activities, watershed annual reporting, technical committee meetings, and select implementation efforts such as feasibility studies. In this capacity JLHA also regularly interfaces with city councils and Regional Board staff and members. JLHA also represents twelve municipal clients in watershed management groups for the Upper Los Angeles River, Upper San Gabriel River, Dominguez Channel and Los Cerritos Channel. In Orange County JLHA represents six municipal clients in watershed management group planning activities, covering the Coyote Creek/San Gabriel River, Anaheim Bay/Huntington Harbour, and the Santa Ana River watersheds. Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e 2 Table 1: Summary of Municipal NPDES Services Recently or Currently Provided Client First year of service Years of service MS4 Permit Control Measures Watershed General Services Development Construction Municipal Activities Industrial/ Commercial Illicit Discharge Detection Public Outreach Watershed Plan Development Watershed Plan Implementation Monitoring Studies Reporting Training Grants Program Mgmt. or Support Arcadia 1995 24 - - × × × × × - - - - - - × - - × - - - - Artesia 2014 5 - - × × × × × - - × - - - - × × - - × Burbank 2017 2 - - - - - - - - - - - - - - - - - - × × × - - - - Cerritos 2015 4 - - × - - - - - - - - - - - - - - - - × - - - - - - Covina 2008 11 × × - - × - - - - - - - - - - - - - - × - - - - Diamond Bar 2007 12 × × × × × × - - × - - - - × × - - × Downey 2011 8 × × × × × × - - × - - × × × - - × Fullerton 2017 2 - - - - - - - - - - - - - - - - - - - - × × - - × Glendale 2013 6 - - - - × × - - - - - - - - - - × × × - - × Gateway Water Mgmt. Authority 2012 7 - - - - - - - - - - - - - - - - - - - - - - - - × - - Hawaiian Gardens 2012 7 × × × × × × - - × - - - - × × - - × Hawthorne 2000 19 - - × × × × × - - - - - - - - × × - - × Inglewood 2015 4 - - - - - - × - - × - - - - - - × × × - - × La Habra 2011 8 × × × × × × - - - - - - - - × × × × Lakewood 2014 4 - - - - - - × - - - - - - - - - - - - × - - - - - - Lomita 2015 4 - - × × × × × - - × - - - - × × - - × Long Beach 2014 5 - - - - - - × - - - - × - - - - × × × - - × LCC Watershed Group 2013 6 - - - - - - - - - - - - × × × - - - - × - - × LLAR Watershed Group 2013 6 - - - - - - - - - - - - × × × - - × × - - × LSGR Watershed Group 2013 6 - - - - - - - - - - - - × × × - - × × - - × Lynwood 2014 5 × × × × × × - - × - - × × × - - × Manhattan Beach 2010 9 - - - - × × - - - - - - - - - - - - - - - - - - - - Monterey Park 2005 14 × × × × × × - - × - - × × × × × Norwalk 2010 9 × × × × × × - - × - - - - × × - - × Paramount 2014 5 × × × × × × - - × - - × × × - - × Pasadena 2015 4 × × - - × - - - - - - × - - × × × - - × Peninsula Watershed Group 2013 6 - - - - - - - - - - - - × × × - - × - - - - × Pico Rivera 2016 3 - - - - - - - - - - × - - - - - - × × × - - - - Placentia 2013 6 × × × × × - - - - - - - - - - × × × × Rancho Palos Verdes 1994 25 × × × × × × - - × - - × × × - - × Rolling Hills 2009 10 - - - - - - - - - - - - - - - - - - × × - - - - - - Santa Fe Springs 2016 3 × × - - - - - - - - - - - - - - - - - - - - - - - - San Gabriel 2017 2 - - × × - - - - × - - - - - - - - × × - - × San Marino 2019 1 × × × × × × - - × - - × × × - - × Seal Beach 2005 14 × × × × × × - - - - - - - - × × × × Signal Hill 1985 34 × × × × × × - - × - - × × × - - × South El Monte 2017 2 × × × × × - - × - - × × × - - × South Gate 1991 28 × × × × × × - - × - - × × × × × South Pasadena 2005 14 - - × × × - - × - - × - - × × × - - × Stanton 2007 12 × × × × × × - - - - - - - - × × × × Temple City 2003 16 × × × × × × - - × - - × × × - - × Villa Park 2013 6 × × × × × × - - - - - - - - × × - - × West Covina 2015 4 × × × × × × - - × - - - - × × - - × West Hollywood 1995 24 × × × × × - - - - - - - - × × × - - - - Whittier 2014 5 - - × × × × × - - × - - - - × × - - × TOTALS out of 45 agencies 23 30 29 33 25 27 5 23 4 20 39 38 7 34 Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e 3 B. Track Record JLHA has aided municipalities comply with environmental regulations since its incorporation in 1985. Since that time JLHA has maintained a track record of meeting project schedules and providing project deliverables on-time, on-budget, and to client’s satisfaction. This may be verified by contacting JLHA’s existing and past clients, including those listed in the References Section of this proposal. Another metric for JLHA’s ability to meet project schedules is through its success in representing clients in Regional Water Board NPDES Program audits. These audits included detailed reviews of records for NPDES sub-programs managed and implemented by JLHA Project Teams. Of the many Regional Water Board NPDES Program audits that JLHA personnel participated in, none resulted in enforcement actions. C. Staffing Capability and Current Work Load JLHA consists of 20 full-time staff and 5 part-time staff. This includes 1 principal, 2 directors, 5 project managers, 5 engineers, 5 field inspectors, 4 project analysts, and 3 administrative staff. All staff operate out of JLHA’s office at 6131 Orangethorpe Ave, Suite 300, in Buena Park, California. JLHA subcontracts additional services as-needed such as water quality monitoring and laboratory analysis, outfall screening, construction management, and computational analysis. The Municipal NPDES Personnel listed in the following section will be available to provide any of the services listed on this proposal within the term of services. D. Relevant Staff Credentials Staff credentials include certified professionals in engineering, stormwater quality, BMP (Best Management Practice) inspection, erosion control, SWPPP development and implementation, and environmental assessment. Table 2 lists specialized credentials that are held by JLHA staff. The experience, credentials and education of the key staff members are included in the Resumes Section of this proposal. Table 2: Specialized Credentials held by JLHA Staff Credential Credential Description CPSWQ Certified Professional in Stormwater Quality CESSWI Certified Erosion, Sediment and Stormwater Inspector QSD Qualified SWPPP Developer (Construction) QSP Qualified SWPPP Practitioner (Construction) QISP Qualified Industrial Stormwater Practitioner CGP ToR Trainer of Record for the NPDES Construction General Permit IGP ToR Trainer of Record for the NPDES Industrial General Permit ECI Environmental Compliance Inspector Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e 4 E. Municipal NPDES Personnel Table 3 lists JLHA’s Municipal NPDES personnel and their typical project roles. Detailed qualifications of key personnel are included in the Resume section. Table 3. Municipal NPDES Personnel Roles Program Title Team Member Information Core Team Project Manager Name Jillian Brickey, MS, CPSWQ, QSD/P, CGP ToR Roles Point-of-contact, project oversight and delivery Project Engineer Name Michelle Kim, MSE, CPSWQ, QSD Roles Point-of-contact, plan review Asst. Project Manager Name Hugo Garcia, CPSWQ, CESSWI, QSD/P Roles Project development Extended Team Principal-in-Charge Name John Hunter, PE Roles Project oversight and support Senior Engineer Name Rosalinda Tandoc, PE Roles Plan review and approval Alternate Project Manager Name Cameron McCullough, MS, CPSWQ, QSD/P, IGP ToR Roles Alternate point-of-contact, project oversight and delivery Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e 5 F. References Table 4 is a list of client references. JLHA provides NPDES MS4 services to each of the references listed. Additional references are available at the request of the City. Table 4: References Agency Name Data Field Reference Information JLHA Project Manager Downey Contact/Title Delfino Consunji, Director of Public Works Cameron McCullough, John Hunter Address 11111 Brookshire Ave, Downey, CA 90241 Phone/email (562) 904-7102, dconsunji@downeyca.org Fullerton Contact/Title Yelena Voronel, Principal/Acting City Engineer Jillian Brickey Address 303 W Commonwealth Ave, Fullerton, CA 92832 Phone/email (714) 738-6852, yelenav@ci.fullerton.ca.us Glendale Contact/Title Chris Chew, Principal Civil Engineer Cameron McCullough Address 633 E Broadway, Room 205, Glendale, CA 91206 Phone/email (818) 548.3945, cchew@glendaleca.gov La Habra Contact/Title Cesar Rangel, Principal Engineer Jillian Brickey Address 110 E La Habra Blvd, La Habra, CA 90631 Phone/email (562) 383-4158, crangel@lahabraca.go Long Beach Contact/Title Melissa You, Stormwater Compliance Officer Cameron McCullough, Jillian Brickey Address 333 W Ocean Blvd, Long Beach, CA 90802 Phone/email (562) 570-5524, melissa.you@longbeach.gov Pasadena Contact/Title Sean Singletary, Principal Engineer Jillian Brickey Address 100 N Garfield Ave, Rm N306, Pasadena, CA 91101 Phone/email (626) 744.4273, ssingletary@cityofpasadena.net Placentia Contact/Title Masoud Sepahi, City Engineer Cameron McCullough, Jillian Brickey Address 401 E Chapman Ave, Placentia, CA 92870 Phone/email (714) 993-8148, msepahi@placentia.org Stanton Contact/Title Allan Rigg, Public Works Director/City Engineer Cameron McCullough, Jillian Brickey Address 7800 Katella Ave, Stanton, CA 90680 Phone/email (714) 379-9222, arigg@ci.stanton.ca.us Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e 6 II. Scope of Work JLHA welcomes the opportunity to continue to provide professional MS4 NPDES services to the City of Seal Beach. This section details the approach to complete the Scope of Work (SOW). The timeframe of this proposal is for a period of one year. The services provided may be extended for additional years upon written agreement by the City and JLHA. This proposal is considered valid for a period of ninety (90) days from the date of submittal. The tasks listed in the following tables include “Task Detail” information that describe the approach and methods the Project Team will use to meet the SOW and contractor requirements. The Project Team does not anticipate any significant concerns or problems during the term of this contract. The primary concern is budgeting, as annual variability in workload within the SOW is an unknown, within certain limits. However from past experience, the Project Team expects the not-to-exceed (NTE) annual estimate provided in the proposal to be sufficient for the services provided. Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e 7 A. MS4 NPDES Programs Management Table 5 lists the Municipal NPDES Program Management services provided by JLHA. Table 5. Municipal NPDES Programs Management Task # Task A.1.a Provide program updates and program development Task detail: This includes assessing and reporting on the status of program compliance, holding program update/development meetings, preparing program update/development and summary reports, and corresponding with municipal staff and elected officials regarding program updates. A.1.b Serve as MS4 NPDES Program representative Task detail: This includes representing the City: 1) at relevant area-wide NPDES meetings, 2) in interactions and negotiations with regulating agencies, non-governmental agencies, and the public, 3) in compliance audits, 4) in responding to enforcement actions, and preparing summary reports. A.1.c Update/revise City’s Local Implementation Plan (LIP) (as-needed) Task detail: Update the LIP and its forms, templates, and other documentation as-needed, and also based on annual assessment of LIP effectiveness through the Program Effectiveness Assessment (PEA) process. A.1.d Provide general assistance with NPDES programs implementation Task detail: This includes as-needed assistance for tasks within the project scope but not itemized in this SOW. Examples include providing guidance on compliance strategies, providing assistance with compliance with other NPDES Permits and non-stormwater discharges, and assisting in the development of fees to fund the City’s NPDES programs. A.1.e Assure quality on services provided, including review of prepared documents Task detail: This includes review and revisions by the Project Manager of documents and deliverables prepared under the SOW for content and accuracy. Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e 8 B. Watershed Management Program Assistance The City participates in a cost-share agreement for select MS4 NPDES Permit implementation services with the County of Orange—the Principal Permittee under the MS4 NPDES Permit. These services, which include the development of a watershed management program, are outside the scope of work of this proposal. The development of the watershed management program, however, requires administrative oversight by the affected Permittees, including the City. Also, once complete, the watershed management program will require implementation by each affected Permittee. JLHA will provide this administrative oversight and implementation assistance as it applies to the City. Table 6 lists the scope of work for watershed management program assistance. Table 6. Watershed Management Program Assistance Permit § Task # Task XVIII, XI B.1 General Watershed Management Program Assistance B.1.a Represent City at watershed meetings and prepare meeting update reports B.1.b Prepare watershed management program progress reports and updates B.1.c Develop/update inventory and prioritization of candidate watershed projects Task detail: The Project Team will work with the County’s watershed management program consultant team to develop a prioritized inventory of candidate watershed projects. B.1.d Assist with project selection, development, and implementation (as-needed) Task detail: Should the City decide to develop a concept or design plan, or construct a stormwater management project, or partner on a project with other agencies, the Project Team will be available to assist in project selection, development, and implementation. B.1.e Assist with continued watershed management program development activities Task detail: As the watershed management programs are updated and revised, the Project Team will assess the City’s program requirements and provide recommended changes to the City and County for incorporation. B.1.f Assist with project grant applications (as-needed) Task detail: Project Team members have assisted in the application and management of Prop 1, Prop 84, and OCTA M2 Tier 1 stormwater grants, and can provide similar application and management assistance at the request of the City. B.1.g Assist with other watershed management program-related tasks (as-needed) Reporting and Record Keeping is included in the Monitoring and Reporting SOW section Program Management is included in the Programs Management SOW section Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e 9 C. TMDL Programs Assistance The City is under a Total Maximum Daily Loads (TMDLs) for metals and is also under the provisions of the Statewide Trash Amendments. (Although technically not a TMDL, the Trash Amendments in effect act as a Trash TMDL.) Table 7 lists the scope of work for assistance with compliance planning, implementation and reporting for TMDLs and the Trash Provisions. Table 7. TMDL Programs Assistance Permit § Task # Task XVIII, XI C.1 General TMDL assistance C.1.a Assist with TMDL planning, implementation, and reporting (as-needed) Task detail: Currently the Coyote Creek Metals TMDL is primarily addressed through a monitoring effort led by OC Watersheds. To implement this monitoring, the City participates in a cost-share agreement with other North Orange County agencies draining to the Coyote Creek watershed. Review of monitoring results and participation in any related meetings is addressed through the Program Management SOW section of this proposal. C.1.b Assist with other TMDL-related tasks (as-needed) XVIII, XI C.2 Statewide Trash Provisions implementation C.2.a Assist with Statewide Trash Provisions implementation, including preparing GIS maps, and developing long term compliance and monitoring plans (as-needed) Task detail: The Project Team will prepare any GIS maps or other information required by the Regional Board through the Annual Reporting process. The Project Team will also provide general assistance with the monitoring and control measure planning and implementation required by the provisions. C.3 San Gabriel River Area Trash Efforts and Regional Coordination C.3.a Assist with trash reduction efforts in the San Gabriel River Watershed, including researching legislative and compliance opportunities, provide current implementation information to council and city staff, participate in staff meetings (as-needed). Reporting and Record Keeping is included in the Monitoring and Reporting SOW section Program Management is included in the Programs Management SOW section Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e 10 D. New Development Program Table 8 lists the tasks for the New Development Program, which focuses on the review and approval of Water Quality Management Plans (WQMPs) and conducting WQMP BMP inspections as-needed. Table 8. New Development Program Permit § Task # Task XII.A-P D.1 WQMP Review D.1.a Review WQMPs Task Detail: This includes verifying conformance with the criteria of MS4 Permit section XII.A-XII.P, providing correction sheets to indicate corrections required to achieve conformance, meeting and corresponding with project applicants and engineers, and approving the plans. Standard turn-around time for WQMP review is two weeks. XII.A-P D.2 Conduct BMP verification inspections D.2.d Task Detail: This includes verifying the proper construction and installation of WQMP BMPs. JLHA will be available to conduct these verification inspections upon receiving notice from the city to inspect and availability of records. XII.A-P D.3 Conduct BMP maintenance inspections D.3.e Notify existing WQMP sites of maintenance requirements Task Detail: This includes sending notification letters and corresponding with owners and operators of WQMP BMPs. D.3.f Conduct BMP maintenance inspections Task Detail: This includes verifying the proper operation and maintenance of existing installed WQMP BMPs. JLHA will be available to conduct these maintenance inspections upon receiving notice from the city to inspect. D.3.g Conduct follow-up activities at non-compliant projects Task Detail: This includes follow-up activities related to the detection of BMPs that are improperly constructed, installed, or maintained. This may include follow-up inspections, corresponding with the WQMP BMP owner/operator, and issuing enforcement actions. Staff Training is included in the Training SOW section Reporting and Record Keeping is included in the Monitoring and Reporting SOW section Program Management is included in the Programs Management SOW section Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e 11 E. Construction Program Table 9 lists the tasks for the Construction Program. JLHA understands the City’s Engineering Division implements the Construction Program at all sites. JLHA’s responsibilities are limited to receiving and assembling data for preparations of the Annual Reports. Table 9. Development Construction Program Permit § Task # Task Sites less than one acre: The city will track and inspect sites. VII.A E.1 Inventory state-permitted Construction sites E.1.a Review and update site inventory (as-needed) Task detail: This includes reviewing city and Water Board records and on-site conditions to update the site inventory—including all information field required—and reviewing existing site information and regulatory history prior to inspection. It also includes prioritizing new sites as low, medium, or high based on threat to water quality, and reprioritizing sites based on changing site conditions and inspection results. Staff Training is included in the Training SOW section Reporting and Record Keeping is included in the Monitoring and Reporting SOW section Program Management is included in the Programs Management SOW section F. Existing Development (Industrial/Commercial Facilities) Program Table 10 lists the tasks for the Existing Development (Industrial/Commercial Facilities) Program. JLHA’s responsibilities are limited to tracking, educating, inspecting, and ensuring compliance at industrial/commercial facilities. Table 10. Industrial/Commercial Facilities Program Permit § Task # Task IX/X.A-B F.1 Track and Prioritize Critical Industrial/Commercial Facilities F.1.a Review and update industrial/commercial facility inventory Task detail: This includes reviewing city records and facility records to update the industrial/commercial facility inventory—including all information required—and reviewing existing facility information and regulatory history prior to inspection. It also includes prioritizing new facilities as low, medium, or high based on threat to water quality, and reprioritizing facilities based on changing site conditions and inspection results. IX.B, X.B F.2 Educate Industrial/Commercial Facility Operators F.2.a Notify facility operators of program requirements Task detail: This includes sending a letter to facility operators explaining the inspection program and its requirements, with an enclosed educational brochure. During inspections program requirements are also explained to operators. F.2.b Develop and print educational materials to distribute to facilities IX.B, X.B F.3 Inspect Critical Industrial/Commercial Facilities F.3.a Inspect industrial/commercial facilities for proper BMP implementation Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e 12 Table 10. Industrial/Commercial Facilities Program Permit § Task # Task Task detail: This includes 1) inspecting facility layout to locate the storm drain system and/or stormwater drainage path, storage areas, process, areas, and heavy equipment wash and maintenance areas, and stormwater sampling locations, if applicable, 2) determining the facility’s impact on stormwater quality through proper BMP implementation and illicit discharge elimination, 3) verifying industrial classification, 4) determining the need for corrective actions and setting up a follow-up inspection dates, and 5) completing an inspection form. High, medium and low priority facilities will be inspected on the required annual, biennial, and semi-quinquennial frequencies, respectively. F.3.b Correspond with facility operators Task detail: This includes scheduling inspections as-needed, discussing corrective actions required, and providing program education as-needed. F.3.c Conduct follow-up inspections at non-compliant facilities within 4 weeks XI.B F.4 Enforce at Noncompliant Facilities F.4.a Prepare enforcement notices for non-compliant facilities Task detail: For egregious or repeated cases of non-compliance, enforcement notices will be prepared following city ordinances and the MS4 Permit’s progressive enforcement requirements. If noncompliance persists, the Project Team will work with City enforcement staff to resolve the issue. F.4.b Provide other as-needed enforcement assistance Staff Training is included in the Training SOW section Reporting and Record Keeping is included in the Monitoring and Reporting SOW section Program Management is included in the Programs Management SOW section G. Municipal Activities Program Table 11 lists the tasks for the Municipal Activities Program. Most activities in this program are conducted by in-house city staff, or other city contractors, such as street sweeping, catch basin cleaning, and pesticide and fertilizer application. Table 11. Municipal Activities Program Permit § Task # Task Municipal Construction Activities Municipal Construction is addressed by the Construction Program. See the Construction SOW section. XIV.B, G G.1 Inventory and Prioritize Municipal Facilities and Field Programs G.1.a Update inventory of municipal facilities and re-prioritize VII.B G.2 Inspect Municipal Facilities and Field Programs G.2.a Inspect municipal facilities for proper BMP implementation Inventory Retrofit Opportunities at Municipal Facilities Included in the Watershed Management Program SOW section Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e 13 Table 11. Municipal Activities Program Permit § Task # Task Municipal Activities Management This task is addressed in the Program Management SOW section. It includes as- needed correspondence with City staff and program development as it relates to NPDES requirements for O&M municipal activities conducted by City staff or other contractors, such as water distribution, sanitary sewers, storm drains, parks, grounds, fertilizer and pesticide application (including Integrated Pest Management), and streets. Staff training is included in the Training Scope of Work section. Statewide Trash Provisions implementation assistance is included in the TMDL SOW section Staff Training is included in the Training Scope of Work section Reporting and Record Keeping is included in the Monitoring and Reporting SOW section Program Management is included in the Programs Management SOW section Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e 14 H. Public Education Program Table 12 lists the Public Education Program. Note that the City participates in a cost-share agreement for select MS4 NPDES Permit implementation services with the County of Orange—the Principal Permittee under the MS4 NPDES Permit. These services, which include the development of a countywide Public Education Program, are outside the scope of work of this proposal. The development of the City’s Public Education Program, however, requires administrative oversight by the affected Permittees, including the City, as well as individual city implementation efforts. JLHA will provide this administrative oversight and implementation assistance as it applies to the City. Table 12. Scope of work for the Public Education Program (outside of countywide effort) Permit § Task # Task XIII H.1 General Public Education assistance H.1.a Assist in a City event to promote public involvement in pollution prevention Task detail: The Project Team will discuss with City staff opportunities to participate in at least one City event. JLHA can either 1) provide educational materials to city staff for distribution at these events, or 2) provide JLHA staff for the chosen event(s), which will include educating the public in stormwater pollution through discussion, demonstrations, and material distribution. H.1.b Distribute materials to residents (as-needed) H.1.c Update stormwater website (as-needed) H.1.d Support countywide program initiatives Task detail: The countywide public education program let by the County may require specific actions by the City, such as promoting nearby events and incorporating Areawide messages into City media. JLHA is available to assist in promoting the countywide program in this regard. Attending the Public Education Subcommittee is addressed in the Program Management SOW. Reporting and Record Keeping is included in the Monitoring and Reporting SOW section Program Management is included in the Programs Management SOW section Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e 15 I. Illicit Discharge Detection and Elimination Program Table 13 lists the tasks for the Illicit Discharge Detection and Elimination Program. JLHA understands the City’s Public Works Department and code enforcement implements the Illicit Discharge Detection and Elimination Program. JLHA’s responsibilities are limited to investigating and reporting dry weather monitoring exceedances. JLHA is available to assist with illicit discharge investigations upon receiving notice from the city to investigate. If needed, within normal working hours JLHA staff will be available to respond to complaints promptly.. Table 13. Illicit Discharge Detection and Elimination Program Assistance Permit § Task # Task VII I.1 Investigate Illicit Discharges (as-needed) I.1.a Investigate illicit discharge complaints and prepare investigation reports Task Detail: Complaints received will be investigated within the timeframes provided in the MS4 Permit. Enforcement actions will be undertaken following these procedures. I.1.b Correspond with responsible parties and complainants Task detail: This includes scheduling inspections as-needed, discussing corrective actions required, and providing program education as-needed I.1.c Conduct follow-up investigations to verify elimination of illicit discharges 1.1.d Conduct source investigations (through dry weather outfall monitoring) VII I.2 Enforce cases of noncompliance (as-needed) I.2.a Prepare enforcement notices for non-compliance following city ordinances Task detail: For egregious or repeated cases of non-compliance, enforcement notices will be prepared following city ordinances and the MS4 Permit requirements. Notices will be sent out only after City approval. If noncompliance persists, the Project Team will work with City enforcement staff to resolve the issue. I.2.b Provide other as-needed enforcement assistance Staff Training is included in the Training SOW section Reporting and Record Keeping is included in the Monitoring and Reporting SOW section Program Management is included in the Programs Management SOW section Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e 16 J. Training Table 14 lists the tasks to train applicable City staff and contractors in elements of the New Development Program, Construction Program, Municipal Activities Program, and Illicit Discharge Program. At the request of the City, JLHA can provide additional in-depth staff training (beyond the one-to-two hour standard training scope) on any component of the MS4 NPDES program. Table 14. Training Permit § Task # Task XVI Prepare materials and hold training sessions for targeted city staff positions in: J.1.a WQMP review process and BMP verification and maintenance inspections Task detail: Intended for plan reviewers and permitting staff. Training includes a slide presentation led by members of the Project Team, Q&A with City staff, and key program forms, templates, and documentation from the LIP. All materials are stored for review and download on JLHA’s website for the City. J.1.b Construction BMP standards Task detail: Intended for plan reviewers and permitting staff. Training includes a slide presentation led by members of the Project Team, Q&A with City staff, and key program forms, templates, and documentation from the LIP. All materials are stored for review and download on JLHA’s website for the City. J.1.c Construction BMP standards and SWPPP requirements Task detail: Intended for inspection and enforcement staff. Training includes a slide presentation led by members of the Project Team, Q&A with City staff, and key program forms, templates, and documentation from the LIP. All materials are stored for review and download on JLHA’s website for the City. J.1.d Applicable elements of the Municipal Activities Program Task detail: Intended for O&M staff for public facilities and activities. Training includes a slide presentation led by members of the Project Team, Q&A with City staff, and key program forms, templates, and documentation from the LIP. All materials are stored for review and download on JLHA’s website for the City. J.1.e Illicit discharge detection, elimination, clean-up, reporting, documentation Task detail: Intended for code enforcement and field staff. Training includes a slide presentation led by members of the Project Team, Q&A with City staff, and key program forms, templates, and documentation from the LIP. All materials are stored for review and download on JLHA’s website for the City. J.1.f Other MS4 NPDES training topics as requested by the City Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e 17 K. Monitoring and Reporting Program Table 15 lists the tasks for the Monitoring and Reporting Program. Note that the City participates in a cost- share agreement for select MS4 NPDES Permit implementation services with the County of Orange—the Principal Permittee under the MS4 NPDES Permit. This includes the continued development and implementation of a Monitoring Program, and as such this service is outside the scope of work of this proposal. The Monitoring Program however does require some administrative oversight by the affected Permittees, including the City. JLHA’s assistance with this oversight is incorporated into the Program Management task. In addition, the City is required to conduct a source investigation if the County’s dry weather monitoring indicates an exceedance of tolerance intervals for a given pollutant from an outfall monitored within the City. JLHA’s assistance with these investigations is incorporated into the Illicit Discharge Detection and Elimination Program. The reporting scope of work deadlines are dependent upon timely responses from City staff. Although JLHA will endeavor to prepare reports that comply with the requirements of the Regional Water Quality Control Board, the Board’s assessment of the Report in terms of MS4 NPDES Permit compliance depends on the information provided by the City. Table 15. Monitoring and Reporting Program Permit § Task # Task MRP.III K.1 Reporting K.1.a Prepare the City’s Individual MS4 NPDES Annual Report (PEA) Task detail: JLHA will prepare numeric elements of the Annual Report by the end of September to meet the countywide internal deadline. A draft of the complete Annual Report will be submitted to the City for review one month prior to submittal in mid-November. After incorporating comments and corrections from city staff, the final version of the Annual Report will be submitted to the Regional Board by the mid-November deadline. K.1.b Prepare quarterly reports for Industrial/Construction NPDES Permit facilities Task detail: JLHA will prepare and submit to the Regional Board quarterly reports that summarize inspection and enforcement activities at Industrial/Construction NPDES Permit facilities within the City. K.2 Record Keeping and Database Management K.2.a Update and maintain online GIS database(s) of program records Task detail: This includes records for all programs provided under the scope of work, such as monitoring sites and monitoring results, project and BMP location data, and industrial/commercial facility and construction site inventories, inspection results, investigations, and enforcement actions. The City’s MS4Front NPDES database management system will be used for much of this record keeping, and ArcGIS online will be used as a supplemental tool. The Project Team is familiar with MS4Front and its capabilities—such as the creation of customizable forms—through several years of regular use for a number of clients. The Project Team will also update and maintain a website Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e 18 Table 15. Monitoring and Reporting Program Permit § Task # Task of key program records at sealbeach.jlha.net to facilitate easy access at any time by City staff. MRP.II K.3 Monitoring is not within the scope of this proposal. L. Water Conservation Program Table 16 lists the tasks for the Water Conservation Program. JLHA’s responsibilities are providing support and assistance with implementation of the City’s water conservation program. Tasks will depend on the city’s need and current program. Guidance from the City will be necessary. The State has released Emergency Water Conservation Regulations, requiring a reduction in water use, and the draft MS4 Permit lists landscape irrigation as an illicit discharge. Table 16. Water Conservation Program Task # Task L.1.a Inspect City facilities (as-needed) Task detail: This includes inspecting irrigation use at City facilities (parks, medians, open spaces, etc.) and providing alternatives to improve water use. L.1.b Inspect residential neighborhoods (as-needed) Task detail: This includes conducting mapped inspections of residential neighborhoods and identifying violations in conjunction with the Water Conservation Regulations and draft MS4 Permit. L.1.c Program Management and outreach materials (as-needed) Task detail: This includes developing programmatic elements to implement an effective water conservation program, holding meetings with the public, collecting and assessing water use data, reporting to regulatory agencies. Additionally, developing outreach material to the City for front counter and residential distribution and developing door hangers for residential sites to leave when overwatering observed while in the City. Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e 19 III. Rate Schedule, Assumptions, and Estimated Costs A. 2019 Rate Schedule Principal $195 / hour Director $175 / hour Staff Engineer $175 / hour Project Manager $155 / hour Assistant Project Manager $145 / hour Project Engineer $145 / hour Compliance Specialist II $125 / hour Project Analyst II $125 / hour Industrial/commercial facility inspection $125 / unit Compliance Specialist I $155 / hour Project Analyst I $155 / hour Administrative Assistant, Laborer (OSHA 40hr certified) $75 / hour State Certified Laboratory Analysis Cost + 5% Legal Consultation, Court Appearances/Document review, etc. $250 / hour Subcontracted equipment Cost + 5% This rate schedule is subject to consumer price index (CPI) increases in subsequent years. Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e 20 B. Assumptions for Cost Estimate Table 16 lists the MS4 NPDES program assumptions proposed for one year of services. These assumptions are used to calculate the annual not-to-exceed fee. If through program implementation it is determined that these quantities are underestimates, the City will be informed. In this event additional work will not be conducted without written approval from the City. Tables 16. Annual MS4 NPDES Scope of Work Assumptions Track 148 industrial/commercial facilities Conduct 148 industrial/commercial facilities Conduct 30 follow-ups at industrial/commercial facilities Prepare 15 enforcement actions at industrial/commercial facilities Track/review/approve 2 WQMP Plan projects Hold 2 staff training sessions on five topics C. Estimated Not-to-Exceed Fee Proposal The annual not-to-exceed cost for the MS4 NPDES projects are included in Table 17. Information on the tasks listed are provided under the Scope of Work section of this proposal. Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e 21 Table 17. Estimated Costs for MS4 NPDES Programs Services Task name Team* Rate Hours Cost Totals A. Programs Management $6,425 A.1 Manage programs PM $155 20 $3,100 aPM/PE $145 15 $2,175 PA2 $115 10 $1,150 B. Watershed Management Program Assistance $3,835 B.1 General Watershed Management Program Assistance PM $155 8 $1,240 PA1 $115 15 $1,725 PE $145 6 $870 C. TMDL Programs Assistance $12,605 C.1 General TMDL assistance CS1 $95 8 $760 PM $155 8 $1,240 PA2 $115 5 $575 C.2 Statewide Trash Amendments implementation (as-needed) PM $155 32 $4,960 C.3 San Gabriel River Area Trash Efforts and Regional Coordination (as- needed) P $195 26 $5,070 D. New Development Program $16,240 D.1 WQMP Plan review (as-needed) PE $145 52 $7,540 D.2 WQMP BMP Verification inspections PE $145 20 $2,900 D.2 WQMP BMP Maintenance inspections PE $145 40 $5,800 F. Existing Development Program $10,915 F.1 Track and prioritize critical facilities PA2 $115 15 $1,175 F.2 Educate facility operators PA1 $95 12 $1,140 F.3 Inspect critical facilities CS2 $115 60 $6,900 F.4 Enforce at noncompliant facilities CS2 $115 10 $1,150 G. Municipal Activities Program (most services incorporated into other programs) $7,470 G.1 Inventory and re-prioritize municipal facilities PA1 $95 6 $570 G.2 inspect municipal facilities PA2 $115 60 $6,900 H. Public Education Program $475 H.1 General Public Education assistance CS1 $95 7 $665 I. Illicit Discharge Detection and Elimination Program $3,450 I.1 Investigate illicit discharges (as-needed) CS2 $115 20 $2,300 I.2 Enforce cases of noncompliance (as-needed) CS2 $115 10 $1,150 J. Training Program $4,320 J.1 Staff Training (as-needed) PM $155 16 $2,480 PA2 $115 16 $1,840 K. Monitoring and Reporting Program $14,945 K.1 Reporting PA1 $95 50 $4,750 PM $155 29 $4,495 K.2 Record keeping AA $65 40 $2,600 PM $155 20 $3,100 L. Water Conservation Program $19,225 L.1 Inspections/investigations, on-call enforcement (as-needed) PA1 $95 50 $4,750 L.2 Program Management, Educational Material (as-needed) PM $155 60 $9,300 PA2 $115 45 $5,175 Total $99,905 * AA: Admin. Assistant, aPM: Assistant Project Manager, CS1/2: Compliance Specialist 1/2, PA1/2: Project Analyst 1/2, PE: Project Engineer, PM: Project Manager Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e A 1 Appendix A. Resumes The following section includes the resumes of the Project Team. Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e A 2 Jillian Brickey, MS, CPSWQ, QSD/P, CGP ToR Director Jillian Brickey has thirteen years of experience in environmental management, specializing in stormwater and watershed management and water conservation. Her relevant experiences include implementing and managing NPDES municipal Permit programs for Low Impact Development, Development Construction, and TMDL/watershed management. Tasks include includes plan review and approval, reporting, training municipal staff in program implementation, and representing client interests in interactions with regulators and other stakeholders. Recent Experience and Project Qualifications Municipal NPDES Permit Management: Ms. Brickey serves as a Programs Manager of municipal NPDES Permit programs for multiple cities throughout the Southland. NPDES Permits managed include all elements of the MS4 and CGP Permits, including erosion/sediment control and Low Impact Development (LID) for construction projects, and TMDL implementation for water bodies impaired by trash, metals, toxics, and bacteria. Through these management activities, she has:  Represented cities in MS4 NPDES Permit New Development compliance audits from the Regional Water Quality Control Board. (Seal Beach: 2010, 2015, Stanton: 2010).  Developed TMDL compliance plans for Metals, Toxics, Bacteria, and Trash. (Lower Los Angeles River, Lower San Gabriel River, Long Beach Nearshore Watersheds: 2013-2016.)  Served as primary contact with clients and represented their interests when interacting with regulators. (Covina, La Habra, Seal Beach, South Pasadena, Stanton, Pasadena, West Hollywood).  Developed Stormwater Quality Management Programs (Seal Beach: 2011), LID compliance guideline documents (Gateway cities, 2014), and LID ordinances (2014).  Held CGP QSD/QSP training as a CGP ToR (Pasadena, 2016) and led over one hundred municipal training sessions in MS4 and CGP Permits. (Over 20 municipal clients: 2008-2016).  Reviewed on behalf of municipal clients hundreds of LID Plans, WQMPs, and SWPPPs and verified proper installation and maintenance of hundreds of LID BMPs.  Supervised JLHA plan checking staff. Watershed Management: Ms. Brickey served as a Project Manager for the development of the Watershed Management Programs (WMPs) for the Lower Los Angeles River and Lower San Gabriel River Watershed Groups (2013-2016). The WMPs were developed by MS4 Permittees with shared watershed boundaries, with the objective of achieving surface water quality standards. Tasks included evaluating existing control measures and developing new control measures and compliance schedules to achieve water quality standards. She also oversaw the development and implementation of LID ordinances as required by the WMP development process. This included preparing a LID Ordinance Equivalency Demonstration for the City of Long Beach. She has also lead multi-jurisdictional workshops and technical committees on watershed management program implementation, and engaged with Regional Water Quality Control Board members, staff and non- governmental organizations in support of contested issues regarding the watershed management compliance approach. Through representation of municipal clients’ stakeholder interests, Ms. Brickey has also participated in the development of watershed management programs and monitoring programs for the Upper Los Angeles River, Upper San Gabriel River, and Peninsula Cities Watershed Groups (2013-present). 11 Years of Experience in Water Quality Education M.S., Environmental Science, CSUF B.S., Zoology, Cal State Poly Pomona Certifications CPSWQ, Envirocert (#0845) QSD/QSP, CASQA (#22731) CGP Trainer of Record, CASQA Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e A 3 Cameron McCullough, MS, CPSWQ, QSD/P, IGP ToR Director Cameron McCullough has fifteen years of experience in the environmental compliance field, specializing in surface water quality regulation. His experiences include managing the development and implementation of municipal NPDES, TMDL, and FOG Control programs, assisting and training municipal staff in their in-house NPDES programs, and representing client interests in interactions with regulators and other stakeholders. Recent Experience and Project Qualifications Municipal NPDES Permit Management: Mr. McCullough serves as a Programs Manager of municipal NPDES Permit programs for multiple cities throughout the Southland. Permits managed include the NPDES stormwater permits— MS4, IGP, CGP—as well as non-stormwater permits and related orders such as those for drinking water system releases and sanitary sewer overflows. Permit programs address (1) stormwater quality for construction, industrial, and municipal activities and post-construction BMPs for development activities, (2) non-stormwater discharges to and from the MS4, (3) TMDLs for water bodies impaired by trash, metals, toxics, and bacteria, and (4) surface water quality monitoring. Through his program management activities, he has developed qualifications that meet those required to serve as the Project Manager for this project. Specific examples of these qualifications include:  Serving as a Project Manager for contracted MS4 NPDES Program assistance for local cities. (Lomita, Glendale, Hawthorne, Monterey Park, Placentia, Stanton, Temple City, Villa Park, West Covina, and West Hollywood.) Responsibilities include serving as project point-of-contact, overseeing the Project Team, ensuring successful completion of the project, and representing the client in interactions with regulators and watershed groups.  Through these projects Mr. McCullough has served as Project Lead to all subordinate members of the team for this project. As such the team has developed a track record of working together effectively.  Representing cities in MS4 NPDES Permit compliance audits from the Regional Water Quality Control Board. (Seal Beach 2006, 2010, Stanton 2010, 2014, Big Bear Lake 2007.)  Developing 1) watershed-based compliance plans for wet and dry weather TMDLs for Metals, Toxics, Bacteria, and Trash (Lower Los Angeles River, Lower San Gabriel River, and Long Beach Nearshore Watersheds: 2013- 2016), 2) municipal Stormwater Quality Management Programs (Stanton 2011, Villa Park 2015) and 3) SWPPPs (Downey, Norwalk, Lynwood, Pico Rivera, West Covina: 2011-2016).  Leading hundreds of municipal training sessions in MS4, IGP, CGP, and Drinking Water System NPDES Permits, as well as SSO spill response and FOG control. (26 municipal clients from 2004-2016, covering 3 State Water Board Regions and 5 Phase I MS4 Permits.) Watershed Management: Mr. McCullough served as a Project Manager for the development of the Watershed Management Programs (WMPs) for the Lower Los Angeles River, Lower San Gabriel River, and Long Beach Nearshore Watershed Groups (2013-2016). The WMPs were developed by MS4 Permittees with shared watershed boundaries, with the objective of achieving surface water quality standards. Tasks included identifying water quality priorities, evaluating existing control measures, developing new control measures and compliance schedules, and providing quantitive reasonable assurance to attain water quality standards. He has also lead multi-jurisdictional workshops and technical committees on watershed management program implementation, and engaged with Regional Water Quality Control Board members, staff and non-governmental organizations in support of contested issues regarding the watershed management compliance approach. Through representation of municipal clients’ stakeholder interests, Mr. McCullough has also participated in the development of watershed management programs and monitoring programs for the Los Cerritos Channel, Dominguez Channel, Upper Los Angeles River, and Upper San Gabriel River (2013-present). Education M.S., Applied Mathematics, CSULB B.S., Physics, CSULB Certifications CPSWQ, Envirocert (#0842) QSD/QSP, CASQA (#22706) IGP Trainer of Record, CASQA (#079) Affiliations Phi Beta Kappa Society Society for Industrial & Applied Math Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e A 4 Michelle Kim, MSE, CPSWQ, QSD Project Manager/Project Engineer Michelle Kim has twelve years of experience in the water quality industry, which includes potable water, wastewater, and storm water. Her relevant experiences and tasks include implementing and managing NPDES municipal permit provisions such as watershed management, planning and land development, and TMDL compliance. She is involved in the development and review of Water Quality Management Plans (WQMPs), Low Impact Development (LID) Plans, and Standard Urban Stormwater Mitigation Plans (SUSMPs). Michelle’s past experience includes work with the Orange County Sanitation District involving treatment processes, laboratory analyses, and monitoring of wastewater and source control. Her current responsibilities include providing municipal NPDES plan checking services, conducting BMP verification and maintenance inspections, representing clients in meetings, and assisting in the implementation of Watershed Management Programs. Michelle’s client-specific responsibilities at JLHA include: · Reviewing LID Plans following the standards of the Los Angeles County area-wide MS4 Permit for the cities of Diamond Bar, Downey, Monterey Park, Norwalk, Pasadena, Santa Fe Springs, Signal Hill, and South Gate, and West Hollywood. · Reviewing WQMPs following the standards of the North Orange County area-wide MS4 Permit for the cities of Buena Park, La Habra, Seal Beach, and Stanton. (WQMPs are the Orange County- equivalent of Los Angeles County’s LID Plans.) · Serving as point-of-contact with project engineers for the LID Plan and WQMP review process. · Conducting post-construction BMP inspections for the City of West Hollywood. · Assisting in municipal TMDL compliance activities, including review of Bacteria TMDL monitoring data for Jurisdiction 7 of the Santa Monica Bay, reconsideration of the Machado Lake nutrients TMDL, and preparation of the final compliance report for the Machado Lake Trash TMDL. · Assisting in MS4 Permit Project Management for the Cities of Hawthorne, Lomita, and Rancho Palos Verdes. Tasks include serving as a point-of-contact with City staff, representing city interests at watershed meetings and other NPDES-related meetings and hearings, and preparing the Individual Annual Report. Assisting in Project Management of Watershed Management efforts under the LA County area-wide MS4 Permit. (Palos Verdes Peninsula Watershed Management Group.) Tasks include administering meetings, managing subcontractors, and preparing the Watershed Annual Report. Education M.S., Civil Engineering, Loyola Marymount B.S., Environmental Science, UC Berkeley B.A., Public Health, UC Berkeley Certifications EIT, NCEES (#141554) CPSWQ, Envirocert (#1134) QSD, CASQA (#26504) Grade 3 Laboratory Analyst, CWEA (#130133001) Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e A 5 Hugo Garcia, CPSWQ, CESSWI, QSD/P Senior Project Analyst Hugo Garcia has six years of experience with John L. Hunter & Associates, specializing in NPDES and Industrial Waste/FOG Control regulations. His experiences include implementation of Municipal NPDES Programs for Industrial/Commercial Facilities, Development Construction, Municipal Activities, Planning and Land Development, Public Information and Participation, and Illicit Connections & Illicit Discharge Elimination Programs. In addition, Hugo provides TMDL implementation and reporting, and serves as JLHA’s lead GIS Specialist. Recent Experience and Project Qualifications Mr. Garcia currently serves as both a Senior Project Analyst and Compliance Specialist whose responsibilities include providing assistance with the implementation of several Watershed Management Programs in Los Angeles and Orange County, as well as conducting stormwater compliance inspections (e.g., La Habra, South Gate, and Whittier). Specific examples of recent experience and project qualifications include: · Assisting with the development, implementation, and compliance reporting components of Trash TMDLs for the Cities of Alhambra, Arcadia, Burbank, Downey, Glendale, Inglewood, Long Beach, Lomita, Lynwood, Monterey Park, Paramount, Pasadena, Pico Rivera, Rancho Palos Verdes, Signal Hill, South El Monte, South Gate, South Pasadena, Temple City, and West Hollywood. · Assisting with the development of the Lower Los Angeles River Watershed Management Group Trash Monitoring Reporting Plan (TMRP), Trash Minimum Frequency of Assessment and Collection (MFAC/BMP) Programs for the Cities of Arcadia, Burbank, Downey, Glendale, Long Beach, Pasadena, and Pico Rivera, and Plastic Pellet Management Programs (PMRPs) for the Cities of Arcadia, Burbank, Glendale, Monterey Park, Pasadena, San Gabriel, South El Monte, South Pasadena, and Temple City. · Assisting with Industrial General NPDES Stormwater Permit compliance activities and Stormwater Pollution Prevention Plans (SWPPPs) for municipal facilities located in the Cities of Laguna Beach, La Mirada, San Gabriel, Signal Hill, and West Covina. · Conducting over 3,000 NPDES compliance inspections at industrial/commercial facilities (e.g., food facilities, automotive repair facilities, and facilities subject to the Industrial General Permit) and construction sites. · Developing and maintaining GIS databases of 1) potential sites for low impact development (LID) retrofit projects to comply with various Watershed Management Programs, 2) catch basin retrofit locations to comply with Trash TMDLs and the statewide Trash Provisions, and 3) MS4 outfall and non- stormwater discharges locations to comply with Coordinated Integrated Monitoring Programs (CIMPs). · Reviewing preliminary plumbing plans for new development and tenant improvement projects at Industrial Waste/FOG facilities in the cities of Arcadia, Signal Hill, South El Monte, South Gate, and Stanton. · Assisting with the review of small site Low Impact Development (LID) plans for conformance with city- specific LID standards for the Cities of Signal Hill, South Gate, and West Hollywood. · Developing retrofit opportunity inventories for multi-watershed/multi-jurisdictional grants (i.e. OCTA ECP Tier 1, Prop 84). Education B.S., Environmental Science, UCR Certifications and Training CPSWQ, EnviroCert (#1183) CESSWI, EnviroCert (#4769) QSD/P, CASQA (#27064) Professional Certificate in GIS Basic Inspector Academy, Cal EPA Spanish fluency Proposal for Professional Services to Assist with NPDES MS4 Programs October 28, 2019 P a g e A 6 Rosalinda Tandoc, PE Staff Civil Engineer Overview Ms. Tandoc has over 30 years of experience reviewing and approving structural and architectural plans. Her specialty lies in reviewing and approving such plans for compliance with Permits (including MS4), City ordinances (including LID and Green Streets/Fats, Oils, and Grease/Industrial Waste/Erosion Control), Building Codes, and other State Laws. At JLHA, she has been instrumental in expediting plan review and approval for issuance of permits, interacting with clients to troubleshoot project development problems, and expediently facilitating completion of client projects. She has done this for all of JLHA’s past and current clients, which now includes 23 cities. Education Certifications and Licenses Master of Science in Civil Engineering CA Registered Civil Engineer California State University, Long Beach Related Experience With JLHA (Starting 2006 )  Reviews structural and architectural plans and residential and large and complicated buildings for compliance with the MS4 Permit, City Ordinances and State Law.  Interacts with developers to facilitate completion of their projects  Worked with the Principal in investigating problems presented to them.  Code Consultant Prior Experience:  Los Angeles County Department of Public Works Building and Safety Division (1979 – 2006)  Coordinated with local agencies in expediting the issuance of permits  Assisted Permit Technician in solving problems that he or she may have incurred in the processing of permits and other related problems that need to be resolved at the counter.  Assisted the City in developing ways and methods of expediting the processing of plans for issuance of permits.  Assisted the City in developing plans and methods for effective office organization in the City Building Department in working with the City Planning Department. Personal Advancement Courses Achievements/Volunteer Works Engineering Management Outstanding Woman of 1998, City of Cerritos Communication Greater Long Beach Girl Scout Council Diversity Training Cerritos Senior Center, City of Cerritos Business and English Writings St. Linus Parish, Norwalk, CA Supervisory Management Cathedral of Our Lady of the Angels, Los Angeles THIS PAGE INTENTIONALLY LEFT BLANK Agenda Item: F AGENDA STAFF REPORT DATE:November 12, 2019 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Patrick Gallegos , Assistant City Manager SUBJECT:Authorizing Reclassification of the Senior Community Services Officer to Management Analyst ________________________________________________________________ SUMMARY OF REQUEST: That the City Council adopt Resolution 6976 authorizing reclassification of the Senior Community Services Officer - Crime (Detectives) to a Management Analyst. BACKGROUND AND ANALYSIS: In November 2017, the City Council received and filed the Final Report of the Classification and Compensation Study (“Study”) completed by Koff & Associates (“Koff”). The Study updated the classification plan for the approximately 54 classifications representing 89 full-time and 128 part-time employees by matching labor and benchmark classes most closely representing the City of Seal Beach with 12 other comparable agencies. As part of the Study, Koff examined the classification of Senior Community Services Officer – Crime (Detectives) and recommended that the position be reclassified to a Crime/Technology Analyst. This recommendation was based on the data collected from the Position Description Questionnaire (PDQ) survey, job analysis interview with the incumbent and supervisor, as well as a review of job descriptions and class specifications of comparable positions. The findings concluded that the duties and responsibilities of the incumbent (Kevin Edwards) Senior Community Services Officer – Crime (Detectives) had evolved to a higher level and were not commensurate with the current job title and classification. Almost two years have passed since the Study was completed and since that time the duties of the incumbent have expanded even further and beyond the confines of the police department. The incumbent currently performs duties that are completely outside of a typical Senior Community Services Officer. The incumbent has a myriad of duties, most prominently related to crime data and analysis, but also manages and supports a number of information technology projects outside of the police department including working with the Assistant City Manager to advance citywide technology goals and objectives. Some of these 6 3 3 goals include the upgrade and replacement of outdated City phones, improvements to internet connectivity, security enhancements, implementation of Office 365, installation of citywide license plate readers, and development of an information technology strategic plan, to name a few of the duties outside of his current scope of work. If the Council authorizes the reclassification that is being requested, it is expected that the incumbent’s duties and responsibilities will continue to evolve and he will play a more significant role in information technology citywide. While his main duties will be within the police department, as a Management Analyst the City will be better suited to use his knowledge and experience across City departments. Though the Study endorses a reclassification to Crime/Technology Analyst, the recommendation is only a point-in-time assessment of the position circa 2017. Additionally, the Study is by no means a personnel directive, but rather a resource the City may utilize in combination with its own institutional knowledge of the organization. The incumbent (Kevin Edwards) has been a full-time employee for the City of Seal Beach (within the police department) since October 2005 and has been in his current classification as Senior Community Services Officer since April 2009. Additionally, it should be noted that the Management Analyst classification requires a Bachelor’s Degree which currently the incumbent is a semester away from receiving. However, given the incumbent’s lengthy work history with the City of Seal Beach coupled with his considerable breadth and knowledge of the City’s information technology infrastructure, he holds the skills necessary to excel as a Management Analyst. As a condition of this reclassification, the incumbent will be placed on probation during his tenure as a Management Analyst until the completion of his Bachelor’s Degree which shall be by the end of the 2020 calendar year. Should the incumbent not receive his Bachelor’s Degree by the end of calendar year 2020, he shall retain the classification of Senior Community Services Officer. The Senior Community Services Officer is represented by the Orange County Employees Association (OCEA). The Personnel Officer (City Manager) has complied with the requirements of Article II, Section 7.C of the Employer-Employee Relations Resolution in determining that the Management Analyst classification should be allocated to the Seal Beach Mid-Management Association bargaining unit as a Mid-Manager. OCEA and the Mid-Management Association were officially notified. Based on these factors and the City’s needs, staff recommends authorization of this reclassification. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. 6 3 3 LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: The additional costs in salary and benefits will be approximately $13,500 for the remainder of the fiscal year. It is anticipated that there will be sufficient funding available from various vacant positions to cover the additional cost of the reclassification to Management Analyst. STRATEGIC PLAN: This item is applicable to the Strategic Plan as this staff member is the project manager on the installation of citywide license plate readers and city-wide improvement to IT Services. MEASURE BB: This item is applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure as it enhances the police department’s ability to investigate crimes and improve information technology needs citywide. RECOMMENDATION: That the City Council adopt Resolution 6976 authorizing reclassification of the Senior Community Services Officer - Crime (Detectives) to a Management Analyst. SUBMITTED BY: NOTED AND APPROVED: Patrick Gallegos Jill R. Ingram Patrick Gallegos , Assistant City Manager Jill R. Ingram, City Manager ATTACHMENTS: A. Resolution 6976 B. Senior Community Services Officer Classification Specification C. Management Analyst Classification Specification THIS PAGE INTENTIONALLY LEFT BLANK RESOLUTION 6976 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AUTHORIZING RECLASSIFICATION OF THE SENIOR COMMUNITY SERVICES OFFICER TO MANAGEMENT ANALYST WHEREAS, in November 2017, a classification study was performed on the Senior Community Services Officer – Crime (Detectives) to determine if the current duties and responsibilities were commensurate with the job title; and WHEREAS, the findings of the study concluded that the duties and responsibilities of the Senior Community Services Officer – Crime (Detectives) have increased and are no longer commensurate with the current job title and position and based on the classification study and the current scope of work of the incumbent are now equivalent to a Management Analyst; and WHEREAS, the incumbent, as a condition of the reclassification, must obtain his Bachelor’s Degree by the end of calendar year 2020 and until such time will be on probation as a Management Analyst; and WHEREAS, should the incumbent not complete his Bachelor’s Degree by the end of calendar year 2020, he will retain his classification of Senior Community Services Officer. NOW THEREFORE, the City Council of the City of Seal Beach hereby resolves: Section 1. Approve the reclassification of the Senior Community Services Officer – Crime (Detectives) to Management Analyst. Section 2. The effective date of this Resolution is November 12, 2019. Resolution 6976 PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 12th day of November, 2019 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Thomas Moore, Mayor ATTEST: Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 6976on file in the office of the City Clerk, passed, approved, and adopted by the Seal Beach City Council at a regular meeting held on the 12th day of November, 2019. Gloria D. Harper, City Clerk CITY OF SEAL BEACH COMMUNITY SERVICES OFFICER I & II _____________________________________________________________________ Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To enforce all laws and ordinances pertaining to vehicular parking and traffic regulations; and to perform a variety of tasks relative to assigned area of responsibility. To enforce and ensure safety and well being of prisoners and arrestees until their release. To perform routine and specialized records processing within the Police Department Records Bureau. The Community Service Officer II position may additionally perform routine custodial and clerical duties related to the processing of prisoners housed in the jail and work under general supervision. The CSO II may be assigned to any division or bureau unit within the Police Department. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from assigned Police Sergeant and/or the Chief of Police and/or his designee, Support Services Manager, and assigned Community Service Officer III assisting the Support Services Manager. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS - Essential and other important responsibilities and duties may include, but are not limited to the following: Essential Functions:  Maintain Police Records in accordance with Department Standards and requirements of federal, state statutes and POST standards.  Assist the public at the Police Department Front Counter.  Input and maintain Police Department records data base.  Patrol an assigned area of the City to enforce parking regulations, including street sweeping violations; issue citations to violators; impound vehicles if necessary.  Maintain effective and pleasant relations with merchants and the public to provide equitable and orderly control of vehicular parking.  Monitor parking meters for violations; may collect parking meter monies for deposit through established procedures.  Prepare daily reports and input computer data relative to traffic citations, towing, traffic accidents and other related matters.  Research and retrieve pertinent data relative to multiple parking citation violations; may perform other research and analysis of statistical data.  Enforce miscellaneous municipal codes, including sign violations, abandoned property and vehicle violations.  Respond quickly and safely to emergency calls; provide traffic control as needed during emergencies, special events, and traffic accidents.  Respond to public and employee inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner. Essential Functions (continued)  May conduct investigations of minor incidents/documents necessary for police reports.  May provide assistance in receipt of property and other evidence according to established policies and procedures.  May release court-ordered property and stored vehicles according to established policies and procedures.  May provide front counter assistance and information to the public, including responding to requests for information on regulations, procedures, systems and precedents relating to established policies.  Take custody of prisoners for arresting officers.  Book and process prisoners and receives and maintains the personal property of detainees.  Enters booking records of incoming prisoners using a computer and applicable software.  Rolls fingerprints and submit through Live Scan.  Take photographs of prisoners, checks identifying numbers and issues/checks in clothing.  Conduct pat down searches, strip searches, and visible body cavity searches as determined by law.  Search arrestees/prisoners and identify contraband as possible dangerous items.  Perform breath tests, monitor blood sampling, and take urine specimens.  Physically performs prisoner control as needed.  Ensures prisoner rights are respected.  Ensure prisoner’s health and welfare during period of detainment.  Prepares all citations for release from custody for those arrestees charged only with misdemeanor offenses as described in the Penal Code.  Ensure all requirements are met before processing releases and handling bail money.  Release juveniles to parents or to the Child Welfare Service Bureau for protective custody.  Observes activities of prisoners, transfers prisoners from cells, serves meals and inspects jail facilities for security and maintenance, performs light janitorial work in jail facility.  Maintains a daily log of occurrences to include damage to jail property, sick or injured prisoners and maintenance/repair needs.  Testify in court as required.  Cooperate with other law enforcement agencies as required.  Prepare reports and correspondence and maintain a variety of records.  Enters booking records.  Responds to public inquiries and other requests for information as appropriate.  May be assigned to work in other divisions of the Police Department.  Perform related duties as requested and assigned.  Complies with all Federal, State, City and Police Department rules, regulations, procedures, and general orders. Marginal Functions: Testify in court when necessary. QUALIFICATIONS: Knowledge of: Methods and procedures of parking enforcement and patrol. Principles and practices of traffic control. Pertinent State and local laws, codes and regulations. Modern office procedures, methods and computer equipment. State, Federal, County, and local ordinances regarding the detainment and care of prisoners. Safety precautions and practices necessary when working with prisoners. Physical restraint techniques. Ability to: Enforce applicable parking regulations. Identify violations of parking law. Respond to questions and inquiries from the public in a courteous manner. Respond to emergency calls in a timely fashion. Prepare and analyze data for computer input. Understand and follow oral and written instructions. Communicate effectively orally and in writing. Read and write at the level required for successful job performance. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work including a variety of City and other government officials and the general public. Respond to questions and inquiries from the public in a consistently courteous manner. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain professional, cooperative and harmonious relationships with inmates and staff. Understand and carry out oral and written directions independently. Exercise independent judgment. Operate a computer to accurately enter data. Write reports and correspondence and record and transfer data. Write clear and concise reports. Work in fast paced and volatile jail related situations. Use a camera and take fingerprints. Physically guide/restrain/control prisoners. Effectively and expeditiously search persons and identify contraband as possible dangerous items. Utilize fire related equipment in corrections environment during a crisis. Use both hands, arms and legs; stoop, bend, and lift. Work all assigned shifts, including weekends and holidays. Successfully complete the State of California Detention Officer Training Program within completion of 12 months of service. EXPERIENCE AND TRAINING GUIDELINES Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education: High school graduation or equivalent supplemented by college level coursework in a related field. Experience: One year of police related experience to include some public contact work. Training or experience involving the custody, restraint or detention of prisoners is highly desirable. Training: Equivalent to completion of the twelfth grade. Must successfully complete the State of California Detention Officer Training program and successfully complete the State of California Department of Justice C.O.R.I. and C.L.E.T.S. coursework and testing within 12 months from the date of hire. License: Possession of a valid California driver's license or eligibility thereof, and a current CPR First Aid card. WORKING CONDITIONS Environmental Conditions: Field environment; travel site-to-site, exposure to inclement weather conditions: Traffic Bureau assignment. Standard office environment: Records Bureau assignment. Correctional/detention facility environment; Jail assignment. Physical Conditions: Essential and marginal functions require maintaining physical condition necessary for sitting and standing for prolonged periods of time; operating motorized vehicles; marginal lifting of street cones, barricades; walking for extended periods of time. An incumbent uses a computer, sits, stands, walks, climbs stairs rapidly, kneels, crouches, twists, bends and grasps, lifts and carries items weighing 40 pounds or less. An incumbent may drive a vehicle on City business, physically restrain prisoners and in an emergency push, pull, drag and move prisoners and/or others weighing 150 pounds. An incumbent may also be exposed to prisoner related health hazards to include blood and other bodily fluids/products, communicable diseases and human borne parasites. Incumbents must be able to meet the physical requirements of the positions and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed. Management Analyst Page 1/4 Management Analyst Department/Division: City Manager’s Office Reports To: Assistant to the City Manager Provides Direction To: Not applicable Exemption Status: Exempt Date Prepared: December 28, 2008 Date Adopted by City Council: GENERAL PURPOSE Under general supervision, performs a variety of management analyses, as well as professional, technical, and administrative functions in support of City programs and services; and does related work as required. DISTINGUISHING CHARACTERISTICS The Management Analyst provides analytical support to the Assistant to the City Manager and the City Manager. The Management Analyst is distinguished from division heads and department directors who exercise line supervision over regular exempt staff and who have larger programmatic and functional responsibilities, and budgetary accountabilities. ESSENTIAL FUNCTIONS The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class. 1. Provides general administrative and management-level support in performing analyses of policies, procedures and programs, and preparing data used in agenda reports, surveys, and studies; conducts budget analyses of specific programs and services. 2. Works with management and hiring department representatives in order to establish job assignments and qualifications for new and vacant positions; determines appropriate recruitment, testing, and selection procedures given past human resources practices, City requirements, and current professional standards. 3. Prepares internal postings, job announcements, advertisements, and supplemental applications to identify essential functions and qualifications in recognition of departmental and City needs; conducts applicant screening and organizes and coordinates exams, oral boards, and interview processes, and background checks; may interview and recommend final candidates as part of selection process. Management Analyst Page 2/4 ESSENTIAL FUNCTIONS (continued) 4. Tracks and evaluates the impact of personnel-related laws and regulations, and directs information to the Assistant to the City Manager and appropriate management representatives. 5. Administers classification and compensation plan; prepares and updates class specifications; initiates and participates in employment, compensation, and benefits surveys and studies involving general personnel administration practices; prepares and reviews personnel action change forms for completeness and accuracy and updates information in personnel databases. 6. Coordinates Workers’ Compensation, Unemployment Insurance and Safety functions as part of City’s risk management programs; investigates incidents, accidents, and claims, tracks reserves and tracks cases with third party administrator and the City Attorney; prepares annual EEO and OSHA reports. 7. Analyzes market and industry practices related to proposed changes to collective bargaining agreements and assists management in the calculation and presentation of costs associated with specific plan elements. 8. Administers employee records and develops informational materials related to new employee orientation and benefits enrollment sessions; answers questions from applicants, current employees, and retirees relating to plan eligibility, provider coverage, premium rates, and claim procedures; evaluates employee comments and needs and presents information to management representatives. 9. Conducts preliminary investigations of employee complaints and presents facts and findings to the Assistant to the City Manager; works closely with managers and supervisors to provide guidance on personnel actions; explains and interprets personnel policies, rules, procedures, and contract requirements to City personnel. 10. Acts as liaison for the City Manager’s Office in communications involving collective bargaining process; participates in the cost analysis of proposed changes and the evaluation of market practices. 11. Tabulates, tracks, and summarizes Equal Employment Opportunity and turnover statistics and completes annual reports. 12. Tracks and assures that Personnel, Payroll, and Benefits Information Systems updates are properly executed; administers premium billing and COBRA benefits. 13. Assists in the analysis of contract and franchise agreements. 14. Coordinates employee recognition functions; considers employee and management requests and arranges employee events and activities. Management Analyst Page 3/4 ESSENTIAL FUNCTIONS (continued) 15. Maintains accurate and confidential personnel files. QUALIFICATIONS GUIDELINES Knowledge of: Federal and State Equal Employment Opportunity laws and non-discrimination regulations and local ordinances; Occupational Safety and Health Administration (OSHA) posting and reporting requirements; Public Employees Retirement System (PERS) standards and practices; principles and practices of public human resources administration, including recruitment, testing and selection programs, Workers’ Compensation and Unemployment Insurance administration, training, safety, employee relations, and classification, compensation, and benefit practices, including COBRA requirements; City Personnel ordinances, personnel policies, and labor contract provisions; budgeting practices; research and analysis techniques; confidentiality protections and employee rights; principles and practices of sound business communications. Ability to: Conduct research and analyze laws, regulations, contracts, policies, and standards related to human resources and management programs and services; administer and participate in surveys; draft and present study findings and conclusions; establish and maintain effective working relationships with applicants, staff, management, vendors, consultants, brokers, the City attorney, the general public, and others encountered in the course of the work; organize and prioritize tasks to meet deadlines; exercise tact and diplomacy in dealing with sensitive and complex personnel issues and employee situations; organize and maintain confidential personnel files; operate computer hardware and use word processing, spreadsheet, graphics and other applications software. Education/Training/Experience: Bachelor’s degree from an accredited four-year college or university with a major in Public Administration, Business Administration, Human Resources Management, or a related field is required. Two years of increasingly responsible human resources generalist professional experience, involving recruitment and selection, personnel administration, risk management, benefits administration, employee relations, budgeting administration, and related analytical functions, is required. Management Analyst Page 4/4 Licenses; Certificates; Special Requirements: Valid Class C California State driver’s license, an acceptable driving record, and evidence of insurance is required. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, the employee is frequently required to sit and to walk and stand to access work areas. The employee occasionally lifts and carries records and documents weighing up to 20 pounds. The employee is expected to be able to talk or hear, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms, above and below shoulder level. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret data, information, and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with management, staff, vendors, consultants, brokers, the public, and others encountered in the course of work; occasionally required to deal with applicants and employees in conflict situations. WORK ENVIRONMENT The employee works under typical office conditions, and the noise level is usually quiet at or below 85 decibels. Agenda Item: G AGENDA STAFF REPORT DATE:November 12, 2019 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Steve Myrter, P.E. , Director of Public Works SUBJECT:Authorize Expenditures with EXP U.S. Services, Inc. for Engineering Services for Annual Local Paving Program Project (CIP ST2002) ________________________________________________________________ SUMMARY OF REQUEST: That the City Council adopt Resolution 6977 authorizing the City Manager to approve expenditures in the not-to-exceed amount of $36,056 to EXP U.S. Services, Inc. for the Annual Local Paving Program Project (CIP ST2002) engineering services pursuant to an On-Call Professional Services Agreement. BACKGROUND AND ANALYSIS: On April 9, 2019, the City Council adopted Resolution 6905 approving the project list for improvements that will be funded by Senate Bill 1 (SB1) funds. The streets selected were identified using the City’s 2018 Pavement Management Program report, which will generally include: Daisy Street – Almond Avenue to Birchwood Avenue Violet Street – Elder Avenue to Fir Avenue Oleander Street – Almond Avenue to Fir Avenue Fir Avenue – Rose Street to Heather Street Main Street - Pacific Coast Highway to Central Avenue These streets have been scheduled for rehabilitation which will include grinding and pavement overlay of the existing street surfaces. Additionally, Welcome Lane at 1st Street will be reconstructed as necessary to meet ADA requirements. EXP U.S. Services, Inc. (EXP) has submitted a proposal to provide design services for the subject project, dated November 04, 2019. The scope will generally include surveying, site investigation, design, and construction support services. The recommended expenditure authorization under EXP’s On-Call Professional Services Agreement with the City, dated July 22, 2019, is in a 6 3 4 not-to-exceed amount of $36,056. The costs of services were found to be comparable with the current market for a similar scope of work. ENVIRONMENTAL IMPACT: The approval of a purchase order pursuant to a Professional Services Agreements is not subject to California Environmental Quality Act (CEQA). LEGAL ANALYSIS: The City Attorney has approved the resolution as to form. FINANCIAL IMPACT: Sufficient funds have been allocated in the approved FY 2019-2020 Capital Improvement Program Budget for the Project. Description Amount Design $36,056 Total $36,056 STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council adopt Resolution 6977 authorizing the City Manager to approve expenditures in the not-to-exceed amount of $36,056 to EXP U.S. Services, Inc. for the Annual Local Paving Program Project (CIP ST2002) engineering services pursuant to an On-Call Professional Services Agreement. 6 3 4 SUBMITTED BY: NOTED AND APPROVED: Steve Myrter Jill R. Ingram Steve Myrter, P.E. , Director of Public Works Jill R. Ingram, City Manager Prepared by: Denice Bailey, Assistant Engineer ATTACHMENTS: A. Resolution 6977 B. Proposal THIS PAGE INTENTIONALLY LEFT BLANK RESOLUTION 6977 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AUTHORIZING THE CITY MANAGER TO APPROVE EXPENDITURES TO EXP U.S. SERVICES, INC. FOR ENGINEERING SERVICES FOR THE ANNUAL LOCAL PAVING PROGRAM PROJECT (CIP ST2002) PURSUANT TO ON-CALL PROFESSIONAL SERVICES AGREEMENT WHEREAS, the City of Seal Beach (“City”) has entered into an On-Call Professional Services Agreement with EXP U.S. Services, Inc. on July 22, 2019; and WHEREAS, the City has determined that EXP U.S. Services, Inc. is qualified to provide engineering services for the Annual Local Paving Program Project (CIP ST2002), including surveying, site investigation, design and construction support services. NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: The City Council hereby authorizes the City Manager to approve expenditures to EXP U.S. Services, Inc. for engineering services for the Annual Local Paving Program Project (CIP ST2002) for a not-to-exceed amount of $36,056, pursuant to the July 22, 2019 On-Call Professional Services Agreement between the City and EXP U.S. Services, Inc., and the EXP U.S. Services, Inc. proposal dated November 04, 2019. PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 12th day of November 2019 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Thomas Moore, Mayor ATTEST: Gloria D. Harper, City Clerk 4 5 1 0 STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 6977 file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 12th day of November 2019. Gloria D. Harper, City Clerk 451 E. Vanderbilt Way, Suite 375, San Bernardino, CA 92408 | USA exp.com November 4, 2019 Mrs. Iris Lee, P.E. City of Seal Beach 211 8th Street Seal Beach, CA 90740 SUBJECT: SCOPE OF SERVICES TO PROVIDE CIVIL ENGINEERING SERVICES FOR ANNUAL LOCAL PAVING PROGRAM IN THE CITY OF SEAL BEACH (ST2002) Dear Mrs. Iris Lee: On behalf of EXP US Services, Inc. (EXP), we are pleased to provide the City of Seal Beach with a scope for civil engineering services for the above-mentioned project. We have reviewed the documents provided by the City and together with our field visit understand the intent of the project scope of services. As shown in our submittal of qualifications for the on-call contract, EXP is a full-service professional consulting firm specializing in civil and transportation engineering, grant writing, land development, surveying, traffic engineering, environmental services, geotechnical services, public outreach and construction management. We provide our services to a variety of public agencies and private clients throughout the United States. Our team works closely to ensure that function and form are achieved during the design process; a true benefit which comes from the internal communications between our engineer’s, planners and surveyors. The majority of our projects include all aspects of design including facilitation at community workshops, conceptual and final design, bid assistance, and construction administration. We have an outstanding team of professionals ready to begin your work. We thank you once again for your consideration of our scope of services and we look forward to assisting you with the street improvements for the Annual Local Paving Program. Should you have any questions please call me at (714) 423-8171. Sincerely, EXP US SERVICES, INC. Anh Case, P.E. Project Manager EXP U.S. Services Inc. 2 451 E. Vanderbilt Way, Suite 375, San Bernardino, CA 92408 | USA exp.com PROJECT UNDERSTANDING We have prepared a scope of services based on our understanding of the project after reviewing research provided by the City, meeting with City staff and completing an initial site visit. The proposed projects are located on the various streets: · Main Street - Electric Avenue to Pacific Coast Highway (750-feet) · Daisy Street - Almond Avenue to Birchwood Avenue (400-feet) · Violet Street - Elder Avenue to Fir Avenue (250-feet) · Oleander Street - Almond Avenue to Fir Avenue (1,400-feet) · Fir Avenue - Rose Street to Heather Street (1,600-feet) The City is proposing to replace the AC pavement at the various locations above. Our civil designer and project engineer will perform a field walk to verify all field dimensions. Looking at the existing conditions, size and nature of the project, we feel the design can be completed and approved through the City in 3-months. Because of the time of year, our schedule accounts for the holidays including Thanksgiving, Christmas and New Year’s. Once an NTP is given, we will provide the City with a final schedule. CIVIL ENGINEERING – SCOPE OF BASIC SERVICES Task 1 Kick-Off Meeting, Field Review and Project Coordination EXP project team members will attend an initial kick-off meeting with the City staff to provide a thorough review of the scope of services, objectives, design, construction schedule and budget. This meeting will also permit the EXP design team and City staff to visit the site together to discuss opportunities and constraints throughout the project area. EXP will also attend plan submittal and review meetings with the City to facilitate the completion of the final design. Budgeted hours for this task are shown on the attached fee schedule. Deliverables: Kick-off meeting, field review and project coordination as noted above. Task 2 Paving Improvement Plan EXP will prepare 1”=40’ scale paving improvement plan (5-sheets) for Main Street - Electric Avenue to Pacific Coast Highway, Daisy Street - Almond Avenue to Birchwood Avenue, Violet Street - Elder Avenue to Fir Avenue, Oleander Street - Almond Avenue to Fir Avenue, Fir Avenue - Rose Street to Heather Street. The paving improvement plan will depict assessor’s parcel map right-of-way, control centerline, pavement removal and replacement limits, striping, and typical cross sections. Field measurements, together with City provided documents, and aerial photos will be utilized to develop the base map of existing improvements. The paving improvement plan will be prepared on a City approved title block and will be submitted to the Engineering Department for 60%, 90% and 100% completion. EXP U.S. Services Inc. 3 451 E. Vanderbilt Way, Suite 375, San Bernardino, CA 92408 | USA exp.com Deliverables: 24” X 36” Paving Improvement Plan. Digital files will also be prepared and provided in AutoCAD Civil 3D. Engineer’s Estimate of Probable Construction Cost EXP will prepare engineer’s estimate of probable construction cost for the 60%, 90% and 100% plan completion in a per unit basis. The format will directly match the contractor bid schedule for ease of comparison. The estimates will be in tabular form for each construction item showing quantity, unit, unit price, and total cost. Deliverables: One hard copy and one digital file of the above noted engineer’s estimate of probable construction cost prepared in Microsoft Excel. Project Specifications EXP will prepare technical specifications for civil engineering related construction items. The specifications will be prepared in Greenbook format. EXP will incorporate the technical specifications into the City’s standard boilerplate. Deliverables: One hard copy and one digital file of the above noted specifications prepared in Microsoft Word. EXCLUSIONS • Environmental services and permits • Geotechnical report • Cross sections at an interval • Water and sewer improvement plan • Separate signing and striping plan • Traffic control plan • Storm water pollution prevention plan • Record of survey • Corner records • Property corner monuments • Underground utility detection (potholing) • Utility research • As-builts • Construction observation/management • Any task not listed in the above scope of services. FEES EXP proposes to complete the above scope of services for the amount shown on the attached fee schedule. Plan check and permit fees to government agencies, delivery costs such as Federal Express charges, and the cost of prints/reproductions are also shown on the attached fee schedule. All such costs are "reimbursable" items and will be shown separately on your invoice. EXP U.S. Services Inc. 4 451 E. Vanderbilt Way, Suite 375, San Bernardino, CA 92408 | USA exp.com EXTRAS Any service requested which does not fall within the scope of work task listed herein, or any duplication of work due to changes desired by the City, will be performed on an "Extra Services" basis in accordance with our hourly rates shown on the attached fee schedule. 11/4/2019TASK Project ManagerSenior Project EngineerEngineer I AdministrativeNO.$250 $185 $110 $801 Kick-Off Meeting, Field Review and Project Coordination Kick-Off Meeting, Field Review, Project Coordination 6 6 820$3,490.002 Plans, Specifications & Estimate (60%, 90%, 100%)Paving Improvement Plan 2 8 8090$10,780.00Engineer's Estimate of Probable Construction Cost 2 4814$2,120.00Project Specifications2 24 430$5,260.00TOTAL HOURS : 12 42 96 4 154TOTAL LABOR : $3,000.00 $7,770.00 $10,560.00 $320.00 $21,650.00Labor Subtotal 21,650.00$ ODCs $700.00TOTAL22,350.00$ Total HoursANNUAL LOCAL PAVING PROGRAM (ST2002)CITY OF SEAL BEACHLABOR HOUR and FEE ESTIMATETASK DESCRIPTIONSTASK TOTAL 451 E. Vanderbilt Way, Suite 375, San Bernardino, CA 92408 | USA exp.com November 4, 2019 Mrs. Iris Lee, P.E. City of Seal Beach 211 8th Street Seal Beach, CA 90740 SUBJECT: SCOPE OF SERVICES TO PROVIDE CIVIL ENGINEERING SERVICES FOR THE WELCOME LANE ADA RAMP IMPROVEMENTS IN THE CITY OF SEAL BEACH (ST2002) Dear Mrs. Iris Lee: On behalf of EXP US Services, Inc. (EXP), we are pleased to provide the City of Seal Beach with a scope for civil engineering and survey services for the above-mentioned project. We have reviewed the documents provided by the City and together with our field visit understand the intent of the project scope of services. As shown in our submittal of qualifications for the on-call contract, EXP is a full-service professional consulting firm specializing in civil and transportation engineering, grant writing, land development, surveying, traffic engineering, environmental services, geotechnical services, public outreach and construction management. We provide our services to a variety of public agencies and private clients throughout the United States. Our team works closely to ensure that function and form are achieved during the design process; a true benefit which comes from the internal communications between our engineer’s, planners and surveyors. The majority of our projects include all aspects of design including facilitation at community workshops, conceptual and final design, bid assistance, and construction administration. We have an outstanding team of professionals ready to begin your work. We thank you once again for your consideration of our scope of services and we look forward to assisting you with the Welcome Lane ADA Ramp Improvements. Should you have any questions please call me at (714) 423-8171. Sincerely, EXP US SERVICES, INC. Anh Case, P.E. Project Manager EXP U.S. Services Inc. 2 451 E. Vanderbilt Way, Suite 375, San Bernardino, CA 92408 | USA exp.com PROJECT UNDERSTANDING We have prepared a scope of services based on our understanding of the project after reviewing research provided by the City, meeting with City staff and completing an initial site visit. The proposed project is located at the intersection of Welcome Lane and First Street. The City is proposing to upgrade the ADA ramps on the west side of the Welcome Lane and First Street intersection. Our surveyor will provide survey services to support our design. Looking at the existing conditions, size and nature of the project, we feel the design can be completed and approved through the City in 2-months. Because of the time of year, our schedule accounts for the holidays including Thanksgiving, Christmas and New Year’s. Once an NTP is given, we will provide the City with a final schedule. CIVIL ENGINEERING AND SURVEYING– SCOPE OF BASIC SERVICES Task 1 Field Review EXP will perform a field review to determine the extent of the field survey and identify possible conflicts that will need to be addressed during design. Deliverables: Field review as noted above. Task 2 Design Survey The survey will be developed at 1” = 20’ scale and include the following items. • Sufficient spot elevations and breaklines to accurately develop contours at a 1.0' interval. • Curbs, gutters, curb ramps and sidewalks. • Cross section of Welcome Lane at handicamp ramps • Walls, trees, and above ground evidence of utilities. Additionally, the existing street centerlines will be mapped within the project areas based upon recovered survey monumentation and record document information. Horizontally the survey will be tied to the California State Plane coordinate system (NAD83) and based upon the Orange County Horizontal Control Network. The survey will be tied vertically to the Orange County benchmark network. A survey drawing will be prepared in accordance with standard acceptable surveying practices and in accordance with all applicable and appropriate requirements of the State of California. The final survey drawing will be delivered in AutoCAD version 2018 format that will include an interactive surface model and specific survey point layers. EXP U.S. Services Inc. 3 451 E. Vanderbilt Way, Suite 375, San Bernardino, CA 92408 | USA exp.com Deliverables: Digital file prepared in AutoCAD Civil 3D. Task 3 Conceptual Ramp Geometric Layout Plan EXP will prepare a 1”=20’ scale conceptual ramp layout plan (1 sheet, plan view only) for the two handicamp ramps at the intersection of Welcome Lane and 1st Street. The plan will depict existing right-of-way and proposed handicap ramp geometrics for initial review and approval. Deliverables: 24” X 36 Conceptual Ramp Improvement Plan. Task 4 Ramp Improvement Plan Upon approval of the conceptual plan, EXP will prepare a 1”=20’ scale ramp improvement plan (2 sheets, plan view only) for the two handicamp ramps at the intersection of Welcome Lane and 1st Street. The plan will depict existing right-of-way, removal limits, ramp geometrics, proposed elevations, and details. The ramp improvement plan will be prepared on a City approved title block and will be submitted to the Engineering Department for 60%, 90% and 100% completion.. Deliverables: 24” X 36” Ramp Improvement Plan. Digital files will also be prepared in AutoCAD Civil 3D. Engineer’s Estimate of Probable Construction Cost EXP will prepare engineer’s estimate of probable construction cost for the 60%, 90% and 100% plan completion in a per unit basis. The format will directly match the contractor bid schedule for ease of comparison. The estimates will be in tabular form for each construction item showing quantity, unit, unit price, and total cost. Deliverables: One hard copy and one digital file of the above noted engineer’s estimate of probable construction cost prepared in Microsoft Excel. Project Specifications EXP will prepare technical specifications for civil engineering related construction items. The specifications will be prepared in Greenbook format. EXP will incorporate the technical specifications into the City’s standard boilerplate. Deliverables: One hard copy and one digital file of the above noted specifications prepared in Microsoft Word. EXCLUSIONS • Environmental services and permits • Geotechnical report • Cross sections at an interval • Separate signing and striping plan EXP U.S. Services Inc. 4 451 E. Vanderbilt Way, Suite 375, San Bernardino, CA 92408 | USA exp.com • Traffic control plan • Storm water pollution prevention plan • Landscape Architecture • Record of survey • Corner records • Property corner monuments • Underground utility detection (potholing) • Title reports • Land acquisitions and title reports • Legal descriptions and plats • Utility research • As-builts • Construction observation/management • Any task not listed in the above scope of services. FEES EXP proposes to complete the above scope of services for the amount shown on the attached fee schedule. Plan check and permit fees to government agencies, delivery costs such as Federal Express charges, and the cost of prints/reproductions are also shown on the attached fee schedule. All such costs are "reimbursable" items and will be shown separately on your invoice. EXTRAS Any service requested which does not fall within the scope of work task listed herein, or any duplication of work due to changes desired by the City, will be performed on an "Extra Services" basis in accordance with our hourly rates shown on the attached fee schedule. 11/4/2019TASK Project ManagerSenior Project EngineerEngineer I Administrative Survey Manager Project Surveyor Survey AnalystCertified Party ChiefChainmanNO.$250 $185 $110 $80 $195 $164 $134 $151 $1351 Field ReviewField Review2 46$940.002 Field SurveyField Survey1 2 1 2 5 8 827$3,951.000$0.003 Conceptual DesignConceptual Ramp Geometric Layout Plan1 2 811$1,500.000$0.004 Plans, Specifications & EstimateRamp Improvement Plan1 4 2025$3,190.00Opinion of Probable Construction Cost1 1 68$1,095.00Project Specifications1 12 215$2,630.000$0.00TOTAL HOURS : 7 19 40 2 1 2 5 8 8 92TOTAL LABOR : $1,750.00 $3,515.00 $4,400.00 $160.00 $195.00 $328.00 $670.00 $1,208.00 $1,080.00 $13,306.00Labor Subtotal 13,306.00$ ODCs $400.00TOTAL13,706.00$ Total HoursWELCOME LANE ADA RAMP IMPROVEMENTS (ST2002)CITY OF SEAL BEACHLABOR HOUR and FEE ESTIMATETASK DESCRIPTIONSTASK TOTAL Agenda Item: H AGENDA STAFF REPORT DATE: November 12, 2019 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Steven Fowler, Interim Director of Community Development Ayla Jefferson, Building Official SUBJECT:Public Hearing and Adoption of an Ordinance of the City of Seal Beach City Council Amending the City of Seal Beach Municipal Code by Modifying Title 9 Chapter 9.60 Building Code thereof and Adopting by Reference The 2019 California Residential Code, 2019 California Electrical Code, 2019 California Mechanical Code, 2019 California Plumbing Code, 2019 California Fire Code and 2018 International Swimming Pool and Spa Code with Certain Amendments, Additions and Deletions thereto ________________________________________________________________ SUMMARY OF REQUEST: That the City Council hold the duly-noticed public hearing, receive the staff report and adopt after the second reading the attached ordinance amending the Seal Beach Municipal Code Chapter 9.60 by repealing Section 9.60.020 California Codes Adopted by Reference and Amended and Section 9.60.040 Pool and Spa Code from Chapter 9.60 and substituting with new Section 9.60.020 California Codes Adopted by Reference and Amended and 9.60.040 Pool and Spa Code adopting by reference and amend the California Code of Regulations, Title 24, Part 2 California Building Code, Part 2.5 California Residential Code, Part 3 California Electrical Code, Part 4 California Mechanical Code, Part 5 California Plumbing code and Part 9 California Fire Code and International Pool and Spa Code. The ordinance was introduced at the October 28, 2019 City Council meeting. BACKGROUND AND ANALYSIS: The model codes (or “uniform codes”) the City adopts for Building, Residential, Electrical, Mechanical and Plumbing Codes are periodically published in new and updated editions. The California Building Standards Commission (CBSC) adopts and amends each of these Codes to create the California Building, Residential, Fire, Electrical, Mechanical, and Plumbing Codes. California cities may adopt these model codes as the official building codes for the City. State law sets out the process for adopting these model codes with local amendments, if necessary. 6 2 9 This helps California builders and the public to know that, generally, the rules for construction are relatively stable across the State. The 2019 California Codes were published on July 1, 2019 and will become effective on January 1, 2020. The City must have the codes adopted and in effect by that date. California’s model building codes are published by the following three (3) entities: International Code Council (ICC) publishes Parts 1, 2 (includes 8 and 10), 2.5, 6, 9, 11 and 12 of Title 24, the Administrative, Building with Historical and Existing Buildings, Residential, Energy, Fire, Green and Referenced Standards Codes. International Association of Plumbing and Mechanical Officials (IAPMO) publish Parts 4 and 5 of Title 24, the California Mechanical and Plumbing Codes. BNi Building News publishes Part 3 of Title 24, the California Electrical Code. California Code of Regulations (CCR), Title 24, also known as the California Building Standards Code is a compilation of three (3) types of building criteria from three (3) different origins: Building standards that have been adopted by state agencies without change from building standards contained in national model codes; Building standards that have been adopted and adapted from the national model code standards to meet California conditions; and Building standards, authorized by the California legislature, that constitute extensive additions not covered by the model codes that have been adopted to address particular California concerns. Notwithstanding, the national model code standards adopted into Title 24 apply to all occupancies in California except for modifications adopted by state agencies and local governing bodies. Starting in 1989, CBSC has published triennial editions of Title 24 in their entirety every three years. California Building Standards Law refers to the portion of state law within Health and Safety Code, Division 13, Part 2.5, commencing with Section 18901. The provisions of Part 2.5 govern the work of the California Building Standards Commission and how the building standards are to be adopted and published. It also mandates that California Building Standards Code, in Title 24 of the California Code of Regulations, applies to all building occupancies throughout the state. While state law requires local government to enforce Title 24 of the California Code of Regulations as local standards, the law allows local government to enact local 6 2 9 requirements, often called local amendments to Title 24. These local amendments must be based on specified local climatic, or topographical conditions. When a city, county, or city and county enacts local amendments, a copy of the local amendment along with an express finding that such amendment(s) is reasonably necessary because of local climatic, geological, or topographical conditions, must be filed with the California Building Standards Commission. No local amendment is enforceable unless filed with the California Building Standards Commission but in any case, cannot be enforceable earlier than January 1, 2020. While jurisdictions can establish their own administration of the codes, jurisdictions are only allowed to amend the requirements of the State Codes based on local climatic, topographical, or geological conditions, and only if the requirement is more restrictive than the current State Code. Findings must be made for each amendment to the State Codes, and a copy of these findings must be filed with the Building Standards Commission. 2019 Code Amendments compared to 2016 Code Amendments Certain sections of the Building Code and Residential Code is adopting by reference the same sections of the Fire Code instead of repeating similar items throughout the municipal code in different sections. This way a greater code correlation is achieved and creates a simpler code adoption process as well. Amendments regarding Seismic Requirements remained the same. Certain amendments are not carried over since the California Codes already addressed them at this code cycle. Amendments regarding Fire Sprinkler Requirements are simplified based on the recommendation of OCFA that will create fewer burdens for small additions and alterations. Certain amendments are not carried over since the California Codes already addressed them at this code cycle. The current Swimming Pool and Spa Code is also adopted and the administration of the said code correlated to the Building Code administration. ENVIRONMENTAL IMPACT: Pursuant to the State of California Public Resources Code and State Guidelines for the California Environmental Quality Act (CEQA), the Community Development Department has determined that the proposed project is categorically exempt from environmental review per Section 15060(c)(2) of the State CEQA Guidelines. LEGAL ANALYSIS: 6 2 9 The City Attorney has reviewed the draft ordinance and approved it as to form. FINANCIAL IMPACT: There is no immediate financial impact to the City as a result of this proposed action. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB. RECOMMENDATION: That the City Council hold the duly-noticed public hearing, receive the staff report and adopt after the second reading the attached ordinance amending the Seal Beach Municipal Code Chapter 9.60 by repealing Section 9.60.020 California Codes Adopted by Reference and Amended and Section 9.60.040 Pool and Spa Code from Chapter 9.60 and substituting with new Section 9.60.020 California Codes Adopted by Reference and Amended and 9.60.040 Pool and Spa Code adopting by reference and amend the California Code of Regulations, Title 24, Part 2 California Building Code, Part 2.5 California Residential Code, Part 3 California Electrical Code, Part 4 California Mechanical Code, Part 5 California Plumbing code and Part 9 California Fire Code and International Pool and Spa Code. The ordinance was introduced at the October 28, 2019 City Council meeting. SUBMITTED BY: NOTED AND APPROVED: Steven Fowler Jill R. Ingram Steven Fowler Jill R. Ingram, City Manager Interim Director of Community Development ATTACHMENTS: A. Ordinance 1681 1 ORDINANCE 1681 AN ORDINANCE OF THE CITY OF SEAL BEACH CITY COUNCIL AMENDING THE CITY OF SEAL BEACH MUNICIPAL CODE BY MODIFYING TITLE 9 CHAPTER 9.60 BUILDING CODE THEREOF AND ADOPTING BY REFERENCE THE 2019 CALIFORNIA BUILDING CODE, 2019 CALIFORNIA RESIDENTIAL CODE, 2019 CALIFORNIA ELECTRICAL CODE, 2019 CALIFORNIA MECHANICAL CODE, 2019 CALIFORNIA PLUMBING CODE, 2019 CALIFORNIA FIRE CODE AND 2018 INTERNATIONAL SWIMMING POOL AND SPA CODE WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS THERETO THE SEAL BEACH CITY COUNCIL DOES ORDAIN AS FOLLOWS: Section 1. Findings. A. California law requires that on January 1, 2020, all portions of the 2020 California Code of Regulations Title 24 will be effective within the City: and, B. The City may amend the provisions of the California Code of Regulations Title 24 provided express findings for each amendment, addition or deletion is made based upon climatic, topographical or geological conditions. C. The City shall file the amendments, additions or deletions shall be filed with California Building Standards Commission. D. The City of Seal Beach is located in a densely populated coastal area in the northwest portion of Orange that is more prone to high winds, earthquakes, and fire, more difficult for firefighters to access than many other areas in California. E. The Building Official has recommended modifying certain Parts of California Code of Regulations Title 24 due to local conditions in the City of Seal Beach. F. The findings supporting the necessity for the amendments to building standards herein are contained in Attachment A to this ordinance in accordance with California Health and Safety Code Section 18941.5 and are incorporated by reference herein. G. In accordance with Section 15061(b)(3) of Title 14 of the California Code of Regulations, the adoption of local amendments to the California Building Standards Code, and amending the Seal Beach Municipal Code, are exempt from the provisions of the California Environmental Quality Act. Section 2. The purpose of this ordinance is to adopt by reference and amend the California Code of Regulations, Title 24, Part 2 California Building Code, Part 2.5 California Residential Code, Part 3 California Electrical Code, Part 4 California Mechanical Code, Part 5 California Plumbing code and Part 9 California Fire Code and International Pool and Spa Code. Therefore, the Seal Beach Municipal Code is hereby 2 amended by repealing Section 9.60.020 California Codes Adopted by Reference and Amended and 9.60.040 Pool and Spa Code from Chapter 9.60 and substituting with new Section 9.60.020 California Codes Adopted by Reference and Amended and 9.60.040 Pool and Spa Code all to read as follows: CHAPTER 9.60 BUILDING CODE 9.60.020 CALIFORNIA CODES ADOPTED BY REFERENCE AND AMMENDED 9.60.020.010 BUILDING CODE ADOPTED BY REFERENCE AND AMENDED 9.60.020.010.10 CALIFORNIA BUILDING CODE ADOPTED BY REFERENCE Chapter 1 through 35 and Appendices F, I and J of 2019 California Building Code, Title 24 Part 2 of California Code of Regulations, as published by the California Building Standards Commission are hereby adopted by reference pursuant to the provisions of Sections 50022.1 through 50022.10 of the Government Code of the State of California as though fully set forth herein, and made a part of the Seal Beach Municipal Code with the same force and effect as though set out herein in full, including all of the regulations, revisions, conditions and terms contained therein except that those certain sections thereof which are necessary to meet local conditions as hereinafter set forth in Section 9.60.020.010.20 of this Code are hereby repealed, added or amended to read as set forth therein. The administration of the Building Code shall be as set forth in Section 9.60.010 of this Code. Not less than one copy of said 2019 California Building Code, Title 24 Part 2 of California Code of Regulations together with any and all amendments thereto proposed by the City of Seal Beach, has been and is now filed in the office of the Community Development Department and shall be remain on file with Building Official, and shall collectively be known as the City of Seal Beach Building Code and may be cited as Section 9.60.020.010 of the Seal Beach Municipal Code. 9.60.020.010.20 CALIFORNIA BUILDING CODE AMENDED Chapter 1, 9, and 18 of 2019 California Building Code, Title 24 Part 2 of California Code of Regulations adopted by reference as the Building Code of the City of Seal Beach, are hereby amended, deleted or added as follows: 1- Chapter 1 Division II is deleted in its entirety. 2- Chapter 9 is amended in its entirety to read: Chapter 9 FIRE PROTECTION SYSTEMS. Chapter 9 of Building Code is deleted in its entirety and replaced with Chapter 9 of the California Fire Code 3 as adopted and amended by City of Seal Beach Municipa l Code Section 9.60.020.060 9.60.020.020 RESIDENTIAL CODE ADOPTED BY REFERENCE AND AMENDED 9.60.020.020.10 CALIFORNIA RESIDENTIAL CODE ADOPTED BY REFERENCE Chapters 2 through 10, Chapter 44 and Appendix H, J , Q, R and S of 2019 California Residential Code, Title 24 Part 2.5 of California Code of Regulations, and Appendix J of 2019 California Building Code, Title 24 Part 2 of California Code of Regulations as published by the California Building Standards Commission, are hereby adopted by reference pursuant to the provisions of Sections 50022.1 through 50022.10 of the Government Code of the State of California as though fully set forth herein, and made a part of the Seal Beach Municipal Code with the same force and effect as though set out herein in full, including all of the regulations, revisions, conditions and terms contained therein except that those certain sections thereof which are necessary to meet local conditions as hereinafter set forth in Section 9.60.020.020.20 of this Code are hereby repealed, added or amended to read as set forth therein. The administration of the Residential Code shall be as set forth in Section 9.60.010 of this Code. Not less than one copy of said 2019 California Residential Code, Title 24 Part 2.5 of California Code of Regulations together with any and all amendments thereto proposed by the City of Seal Beach, has been and is now filed in the office of the Community Development Department and shall be remain on file with Building Official, and shall collectively be known as the City of Seal Beach Residential Code and may be cited as Section 9.60.020.020 of the Seal Beach Municipal Code. 9.60.020.020.20 CALIFORNIA RESIDENTIAL CODE AMENDED Chapter 3 of 2019 California Residential Code, Title 24 Part 2.5 of Califo rnia Code of Regulations adopted by reference as the Residential Code of the City of Seal Beach, are hereby amended, deleted or added as follows: 1- Section R301.1.1.3.2 is amended in its entirety to read: R301.1.1.3.2 Wood Frame Structures. The Building Official shall require construction documents to be approved and stamped by a California licensed architect or engineer for all dwellings of wood frame construction more than two stories and basement in height located in Seismic Design Category A, B, or C. Notwithstanding other sections of law, the law establishing these provisions is found in Business and Professions Code Sections 5537 and 6737.1. The Building Official shall require construction documents to be approved and stamped by a California licensed architect or engineer for all dwellings of wood frame construction more than one story in height or with a basement located in Seismic Design Category D0, D1, or D2 or E. 4 2- Section R313 Automatic Fire Sprinkler System is amended in its entirety to read: R313 Automatic Fire Sprinkler System. Section 903 of the Chapter 9 of Seal Beach Fire Code (Title 9 Chapter 9.60 Section 9.60.020.060 Fire Code) is adopted by reference to be the section R313 of the Residential Code. 9.60.020.030 ELECTRICAL CODE ADOPTED BY REFERENCE 9.60.020.030 CALIFORNIA ELECTRICAL CODE ADOPTED BY REFERENCE 89.102 through 89.114 of Article 89, Article 90, Chapters 1 through 9, and Annexes A, B, C,D,E,F,G,H, I and J of 2019 California Electrical Code, Title 24 Part 3 of California Code of Regulations, is hereby adopted by reference pursuant to the provisions of Sections 50022.1 through 50022.10 of the Government Code of the State of California as though fully set forth herein, and made a part of the Seal Beach Municipal Code with the same force and effect as though set out herein in full, including all of the regulations, revisions, conditions and terms contained therein. The administration of the Electrical Code shall be as set forth in Section 9.60.010 of this Code. Not less than one copy of said 2019 California Electrical Code, Title 24 Part 3 of California Code of Regulations together with any and all amendments thereto proposed by the City of Seal Beach, has been and is now filed in the office of the Community Development Department and shall be remain on file with Building Official, and shall collectively be known as the City of Seal Beach Electrical Code and may be cited as Section 9.60.020.030 of the Seal Beach Municipal Code. 9.60.020.040 MECHANICAL CODE ADOPTED BY REFERENCE 9.60.020.040 CALIFORNIA MECHANICAL CODE ADOPTED BY REFERENCE Division I Sections 1.2.0 through 1.14.0 of Chapter 1, Chapters 2 through 17 and Appendices B, C and D of 2019 California Mechanical Code, Title 24 Part 4 of California Code of Regulations, as published by the California Building Standards Commission are hereby adopted by reference pursuant to the provisions of Sections 50022.1 through 50022.10 of the Government Code of the State of California as though fully set forth herein, and made a part of the Seal Beach Municipal Code with the same force and effect as though set out herein in full, including all of the regulations, revisions, conditions and terms contained therein. The administration of the Mechanical Code shall be as set forth in Section 9.60.010 of this Code. Not less than one copy of said 2019 California Mechanical Code, Title 24 Part 4 of California Code of Regulations together with any and all amendments thereto proposed by the City of Seal Beach, has been and is now filed in the office of the Community 5 Development Department and shall be remain on file with Building Official, and shall collectively be known as the City of Seal Beach Mechanical Code and may be cited as Section 9.60.020.040 of the Seal Beach Municipal Code. 9.60.020.050 PLUMBING CODE ADOPTED BY REFERENCE 9.60.020.050 CALIFORNIA PLUMBING CODE ADOPTED BY REFERENCE Division I Sections 1.2.0 through 1.14.0 of Chapter 1, Chapters 2 through 17 and Appendices A, B,D,H,I and J of 2019 California Plumbing Code, Title 24 Part 5 of California Code of Regulations, as published by the California Building Standards Commission are hereby adopted by reference pursuant to the provisions of Sections 50022.1 through 50022.10 of the Government Code of the State of Calif ornia as though fully set forth herein, and made a part of the Seal Beach Municipal Code with the same force and effect as though set out herein in full, including all of the regulations, revisions, conditions and terms contained therein. The administration of the Plumbing Code shall be as set forth in Section 9.60.010 of this Code. Not less than one copy of said 2019 California Plumbing Code, Title 24 Part 5 of California Code of Regulations together with any and all amendments thereto proposed by the City of Seal Beach, has been and is now filed in the office of the Community Development Department and shall be remain on file with Building Official, and shall collectively be known as the City of Seal Beach Plumbing Code and may be cited as Section 9.60.020.050 of the Seal Beach Municipal Code. 9.60.020.060 FIRE CODE ADOPTED BY REFERENCE AND AMENDED 9.60.020.060.10 CALIFORNIA FIRE CODE ADOPTED BY REFERENCE Chapters 1 Division I and Division II, Chapters 2 through 80 and Appendices B, BB, C, and CC of 2019 California Fire Code, Title 24 Part 9 of California Code of Regulations, as published by the California Building Standards Commission are hereby adopted by reference pursuant to the provisions of Sections 50022.1 through 50022.10 of the Government Code of the State of California as though fully set forth herein, and made a part of the Seal Beach Municipal Code with the same force and effect as though set out herein in full, including all of the regulations, revisions, conditions and terms contained therein except that those certain sections thereof which are necessary to meet local conditions as hereinafter set forth in Section 9.60.020.060.20 of this Code are hereby repealed, added or amended to read as set forth therein. Not less than one copy of said 2019 California Fire Code, Title 24 Part 9 of California Code of Regulations together with any and all amendments thereto proposed by the City of Seal Beach, has been and is now filed in the office of the Community Development Department and shall be remain on file with Building Official, and shall collectively be known as the City of Seal Beach Fire Code and may be cited as Section 9.60.020.060 of the Seal Beach Municipal Code. 6 9.60.020.060.20 CALIFORNIA FIRE CODE MODIFIED Chapter 1, 2, 3, 4, 5, 9, 12, 28, 49, 50, 56, 57, 58 and 80 of 2019 California Fire Code, Title 24 Part 9 of California Code of Regulations adopted by reference as the Fire Code of the City of Seal Beach, are hereby amended, deleted or added as follows: 1- Division II Section 101.1 is amended in its entirety to read: 101.1 Title. These regulations shall be knowns the Fire Code of City of Seal Beach hereinafter referred to as “this code” 2- Division II Section 110.4 is amended to read: 110.4 Violation penalties. Persons who shall violate a provision of this code or shall fail to comply with any of the requirements thereof or shall fail to comply with any issued orders or notices or who shall erect, install, alter, repair or do work in violation of the approved construction documents or directive of the fire code official, or of a permit or certificate used under provisions of this code, shall be subject to penalties assessed as prescribed in the OCFA Prevention Field Services adopted fee schedule. Each day that a violation continues after due notice has been served shall be deemed a separate offense. 3- A new Division II Section 110.4.2 is added to read: 110.4.2 Infraction and misdemeanor. Persons operating or maintaining any occupancy, premises or vehicle subject to this code that shall perm it any fire or life safety hazard to exist on premises under their control shall be guilty of an infraction. Persons who fail to take immediate action to abate a fire or life safety hazard when ordered or notified to do so by the chief or a duly authorized representative are guilty of a misdemeanor. 4- Section 202 is amended to add the following definitions; OCFA: Orange County Fire Authority, fire authority having jurisdiction. SPARK ARRESTER. A listed device constructed of noncombustible material specifically for the purpose of meeting one of the following conditions: 1. Removing and retaining carbon and other flammable particles/debris from the exhaust flow of an internal combustion engine in accordance with California Vehicle Code Section 38366. 2. Fireplaces that burn solid fuel in accordance with California Building Code Chapter 28. 5- Section 304.1.2 is amended in its entirety to read as follows: 304.1.2 Vegetation. Weeds, grass, vines or other growth that is capable of being ignited and endangering property, shall be cut down and removed by the owner or occupant of the premises. Vegetation clearance requirement in urban-wildland interface areas shall be in accordance with Chapter 49. Type, amount, arrangement, and maintenance of vegetation in a fuel modification area, interior slope, or similarly hazardous area shall be in accordance with OCFA Guideline 7 C-05 “Vegetation Management Guideline—Technical Design for New Construction, Fuel Modification Plans, and Maintenance Program.” 6- A new Section 305.6 is added to read: 305.6 Hazardous conditions. Outdoor fires burning wood or other solid fuel are not allowed when any of the following conditions applies: 1. when predicted sustained winds exceed 8 MPH and relative humidity is less than 25%, or a red flag condition has been declared 2. when an official sign was caused to be posted by the fire code official, or a public announcement is made No outdoor fires using any fuel type are permitted when predicted sustained winds exceed 20 MPH or when such fires present a hazard as determined by the fire code official. 7- A new Section 305.7 is added to read: 305.7 Disposal of rubbish. Rubbish, trash or combustible waste material shall be burned only within an approved incinerator and in accordance with Section 307.2.1. 8- A new Section 307.6 added to read: 307.6 Outdoor Fireplaces, Fire Pits, Fire Rings, or similar devices used at Group R Occupancies. Outdoor fireplaces, fire pits, fire rings, or similar exterior devices used at Group R shall comply with this section. Exception: Barbeques, grills, and other portable devices intended solely for cooking. 9- A new Section 307.6.1 added to read: 307.6.1 Gas-fueled devices. Outdoor fireplaces, fire pits and similar devices fueled by natural gas or liquefied -petroleum gas are allowed when approved by the Building Department and the device is designed to only burn a gas flame and not wood or other solid fuel. At R-3 occupancies, combustible construction and vegetation shall not be located within three feet of an atmospheric column th at extends vertically from the perimeter of the device. At other R occupancies, the minimum distance shall be ten feet. Where a permanent Building Department approved hood and vent is installed, combustible construction may encroach upon this column between the bottom of the hood and the vent opening. Where chimneys or vents are installed, they shall have a spark arrester as defined in Section 202. 10- A new Section 307.6.2 added to read: 307.6.2 Devices using wood or fuels other than natural gas or liquefied- petroleum gas. Permanent outdoor fireplaces burning wood or other solid fuel shall be constructed in accordance with the California Building Code with clearance from combustible construction and building openings as required 8 therein. Fires in a fireplace shall be contained within a firebox with an attached chimney. The opening in the face of the firebox shall have an installed and maintained method of arresting sparks. The burning of wood or other solid fuel in a device is not allowed within 25 feet of combustible structures unless within an approved permanent fireplace, Conditions which could cause a fire to spread within 25 feet of a structure or to vegetation shall be eliminated prior to ignition. Fires in devices burning wood or solid fuel shall be in accordance with Sections 305, 307, and 308. Exceptions: 1. Portable fireplaces and fire rings/pits equipped with a device to arrest sparks shall be located at least 3’ from combustible construction at R -3 occupancies, 2. Portable fireplaces, and fire pits/rings equipped with a device to arrest sparks, shall be located at least 15 feet from combustible structures at other R occupancies. 11- A new Section 307.6.2.1 added to read: 307.6.2.1 Where prohibited. The burning of wood and other solid fuels shall not be conducted within a fuel modification zone, Wildfire Risk Area (WRA), Wildland -Urban Interface Area (WUI), or in locations where conditions could cause the spread of fire to the WRA or WUI. Exceptions: 1. Permanent fireplaces that are not located in a f uel modification zone 2. Where determined by the Fire Code Official that the location or design of the device should reasonably prevent the start of a wildfire. 12- Section 308.1.6.3 Sky lanterns is hereby amended to read: 308.1.6.3 Sky lanterns. A person shall not ignite, release, or cause to be released a sky lantern. 13- A new Section 321 added to read: 321 Fuel Modification Requirements for New Construction. All new structures and facilities adjoining land containing hazardous combustible vegetation shall be approved and in accordance with the requirements of OCFA Guideline C -05 “Vegetation Management Guideline – Technical Design for New Construction Fuel Modification Plans and Maintenance Program.” 14- A new Section 322 added to read: 322 Clearance of brush or vegetation growth from roadways. The fire code official is authorized to cause areas within 10 feet (3048 mm) on each side of portions of highways and private streets which are improved, designed or ordinarily used for vehicular traffic, to be cleared of flammable vegetation and 9 other combustible growth. Measurement shall be from the flow-line or the end of the improved edge of the roadway surfaces. Exception: Single specimens of trees, ornamental shrubbery or cultivated ground cover such as green grass, ivy, succulents or similar plants used as ground covers, provided that they do not form a means of readily transmitting fire. 15- A new Section 323 added to read: 323 Unusual circumstances. The fire code official may suspend enforcement of the vegetation management requirements and require reasonable alternative measures designed to advance the purpose of this code if determined that in any specific case that any of the following conditions exist: 1. Difficult terrain. 2. Danger of erosion. 3. Presence of plants included in any state and federal resources agencies, California Native Plant Society and county-approved list of wildlife, plants, rare, endangered and/or threatened species. 4. Stands or groves of trees or heritage trees. 5. Other unusual circumstances that make strict compliance with the clearance of vegetation provisions undesirable or impractical. 16- A new Section 324 added to read: 324 Use of equipment. Except as otherwise provided in this section, no person shall use, operate, or cause to be operated in, upon or adjoining any hazardous fire area any internal combustion engine which uses hydrocarbon fuels, unless the engine is equipped with a spark arrester as defined in Section 202 maintained in effective working order, or the engine is constructed, equipp ed and maintained for the prevention of fire. Exceptions: 1. Engines used to provide motor power for trucks, truck tractors, buses, and passenger vehicles, except motorcycles, are not subject to this section if the exhaust system is equipped with a muffler a s defined in the Vehicle Code of the State of California. 2. Turbocharged engines are not subject to this section if all exhausted gases pass through the rotating turbine wheel, there is no exhaust bypass to the atmosphere, and the turbocharger is in good m echanical condition 17- A new Section 324.1 Use of Equipment and Devices Generating Heat, Sparks or Open Flames added to read: 324.1 Equipment and devices generating heat, sparks or open flames. During any time of the year within Wildfire Risk Areas, within or immediately adjacent to any forest- or brush-covered land or non-irrigated grass-covered 10 land, no person shall use or operate any welding equipment, cutting torches, tar pots, grinding devices, or other tools or equipment that may produce a spark, fire , or flame that could result in a wildfire without doing the following: 1. First clearing away all flammable material, including snags, from the area around such operation for a distance of 30 feet or other approved method to reduce fire spread into the wildlands. If 30-foot clearing cannot be achieved, then an alternate method shall be approved by the AHJ prior to work starting. 2. Maintain one serviceable round point shovel with an overall length of not less than forty-six (46) inches and one backpack pump water-type fire extinguisher fully equipped and ready for use at the immediate area during the operation. 3. Stop work when winds are 8 MPH or greater during periods when relative humidity is less than 25%, or a red flag condition has been declared or public announcement is made, when an official sign was caused to be posted by the fire code official, or when such fires present a hazard as determined by the fire code official. 4. Keep a cell phone nearby and call 911 immediate in case of fire. 18- A new Section 324.2 added to read: 324.2 Spark arresters. Spark arresters shall comply with Section 202, and when affixed to the exhaust system of engines or vehicles subject to Section 324 shall not be placed or mounted in such a manner as to allow flames or heat from the exhaust system to ignite any flammable material. 19- Section 407.5 is amended in its entirety to read: 407.5 Hazardous Materials Inventory Statement. Where required by the fire code official, each application for a permit shall include OCFA’s Chemical Classification Packet in accordance with Section 5001.5.2. 20- Section 501.1 is amended in its entirety to read: 501.1 Scope. Fire service features for buildings, structures and premises shall comply with this chapter and, where required by the fire code official, with OCFA Guideline B-09, “Fire Master Plan for Commercial & Residential Development.” Fire service features for buildings, structures and premises located in State Responsibility Areas, and Local Responsibility Areas designated as Very High Hazard Fire Severity Zone shall also comply with OCFA Guideline B-09a, “Fire Safe Development in State Responsibility Areas, and Local Responsibility Areas designated as Very High Hazard Fire Severity Zone”. 21- Section 510.1 is amended in its entirety to read: 510.1 Emergency responder radio coverage in new buildings. All new buildings shall have approved radio coverage for emergency responders within the building based upon the existing coverage levels of the public safety communication systems utilized by the jurisdiction, measured at the exterior of the building. This section shall not require improvement of the existing public 11 safety communication systems. The Emergency Responder Radio Coverage System shall comply with the Orange County Sheriff’s Department, Communications and Technology Division guidelines and specifications and, where the functionality or performance requirements in the California Fire Code are more stringent, this code. Exceptions: 1. In buildings or structures where it is determined by the fire code official that the radio coverage system is not needed, including but not limited to the following: a. Existing buildings or structures, unless required by the Building Official and OCFA for buildings and structures undergoing extensive remodel and/or expansion. b. Elevators. c. Structures that meet all of the following: i. Three stories or less, and ii. Do not have subterranean storage or parking, and iii. Do not exceed 50,000 square feet on any single story. d. Structures that meet all of the following: i. Residential structures four stories or less, and ii. Constructed of wood, and iii. Do not have subterranean storage or parking, and iv. Are not built integral to an above ground multi-story parking structure. Should a structure that is three stories or less and 50,000 square feet or smaller on any single story include subterranean storage or parking, then this ordinance shall apply only to the subterranean areas. 2. In facilities where emergency responder radio coverage is required and such systems, components or equipment required could have a negative impact on the normal operations of the facility, the fire code official shall have the authority to accept an automatically activated emergency radio coverage system. 22- Section 510.2 Emergency responder radio coverage in existing buildings is deleted in its entirety. 23- Section 510.3 Permit required is deleted in its entirety. 24- Section 903.2 is amended in its entirety to read: 903.2 Where required. Approved automatic sprinkler systems in buildings and structures shall be provided when one of the following conditions exists: 1. New buildings: Notwithstanding any applicable provisions of Sections 903.2.1 through 903.2.19, an automatic fire-extinguishing system shall also be installed in all occupancies when the total building area exceeds 5,000 12 square feet as defined in Section 202, regardless of fire areas or allowable area, or is more than two stories in height. Exception: Subject to approval by the Fire Code Official, open parking garages in accordance with Section 406.5 of the California Building Code. 2. Existing Buildings: Notwithstanding any applicable provisions of this code, an automatic sprinkler system shall be provided in an existing building when an addition occurs and one of the following conditions exists: a. When an addition exceeds 2000 square feet and the resulting building area exceeds 5000 square feet. Exception: Existing Group R-3 occupancies shall comply with Section 903.2.8 (2). 25- Section 903.2.8 is amended in its entirety to read: 903.2.8 Group R. An automatic sprinkler system installed in accordance with Section 903.3 shall be provided throughout all buildings with a Group R fire area as follows: 1. New Buildings: An automatic sprinkler system shall be installed throughout all new buildings, including attached garages. 2. Existing R-3 Buildings: An automatic sprinkler system shall be installed throughout when one of the following conditions exists: a. All existing Group R occupancies and U-1 garages when the total area is increased by 750 square feet or more. b. An automatic sprinkler system shall be installed throughout any existing Group R Occupancy building when the floor area of the Alteration or Combination of an Addition and Alteration, is 50% or more of area/value of the existing structure and where the scope of the work exposes building framing and facilitates sprinkler installation and is such that the Building/Fire Code Official determines that the complexity of installing a sprinkler system would be similar as in a new building. c. Any addition to an existing building which has fire sprinklers installed. Exceptions: 1. Existing Group R-3 occupancies converted to Group R-3.1 occupancies not housing bedridden clients, not housing nonambulatory clients above the first floor and not housing clients above the second floor. 2. Existing Group R-3 occupancies converted to Group R-3.1 occupancies housing only one bedridden client and complying with Section 425.8.3.3. 3. Pursuant to Health and Safety Code Section 13113 occupancies housing ambulatory children only, none of whom are mentally ill or mentally retarded, and the buildings or portions thereof in which such children are housed are not more than two stories in height, and buildings or portions thereof housing 13 such children have an automatic fire alarm system activated by approved smoke detectors. 4. Pursuant to Health and Safety Code Section 13143.6 occupancies licensed for protective social care which house ambulatory clients only, none of whom is a child (under the age of 18 years), or who is elderly (65 years of age or over). When not used in accordance with Section 504.2 or 5 06.3 an automatic sprinkler system installed in accordance with Section 903.3.1.2 shall be allowed in Group R-2.1 occupancies. An automatic sprinkler system designed in accordance with Section 903.3.1.3 shall not be utilized in Group R-2.1 or R-4 occupancies. 26- A new Section 903.3.5.3 is added to read: 903.3.5.3 Hydraulically calculated systems. The design of hydraulically calculated fire sprinkler systems shall not exceed 90% of the water supply capacity. Exception: When static pressure exceeds 100 psi, and required by the Fire Code Official, the fire sprinkler system shall not exceed water supply capacity specified by Table 903.3.5.3. 27- Section 1201.1.1 is amended in its entirety to read: 1201.1.1 Other Systems Where required by the fire code official, other systems and operations including but not limited to battery systems assembly, battery reconditioning and storage, research and development of battery storage systems, electric vehicle manufacturing and testing, and battery charging systems for cars and carts inside of buildings or structures, shall comply with this chapter. 28- Section 2801.2 is amended in its entirety to read: 2801.2 Permit. Permits shall be required as set forth in Section 105.6 and 105.6.29. 29- Section 2808.2 is amended in its entirety to read: 2808.2 Storage site. Storage sites shall be level and on solid ground, elevated soil lifts or other all-weather surface. Sites shall be thoroughly cleaned and approval obtained from the fire code official before transferring products to the site. 30- Section 2808.3 is amended in its entirety to read: 2808.3 Size of piles. Piles shall not exceed 15 feet in height, 50 feet in width and 100 feet in length. 14 Exception: The fire code official is authorized to allow the pile size to be increased where a fire protection plan is provided for approval that includes, but is not limited to, the following: 1. Storage yard areas and materials-handling equipment selection, design and arrangement shall be based upon sound fire prevention and protection principles. 2. Factor that lead to spontaneous heating shall be identified in the plan, and control of the various factors shall be identified and implemented, including provisions for monitoring the internal condition of the pile. 3. The plan shall include means for early fire detection and reporting to the public fire department; and facilities needed by the fire department for fire extinguishment including a water supply and fire hydrants. 4. Fire apparatus access roads around the piles and access roads to the top of the piles shall be established, identified and maintained. 5. Regular yard inspections by trained personnel shall be included as part of an effective fire prevention maintenance program. Additional fire protection called for in the plan shall be provided and shall b e installed in accordance with this code. The increase of the pile size shall be based upon the capabilities of the installed fire protection system and features. 31- Section 2808.4 is amended in its entirety to read: 2808.4. Pile separation. Piles shall be separated from adjacent piles by a minimum distance of 20 feet. Additionally, piles shall have a minimum separation of 100 feet from combustible vegetation. 32- Section 2808.7 is amended in its entirety to read: 2808.7 Pile fire protection. Automatic sprinkler protection shall be provided in conveyor tunnels and combustible enclosures that pass under a pile. Combustible conveyor systems and enclosed conveyor systems shall be equipped with an approved automatic sprinkler system. Oscillating sprinklers with a sufficient projectile reach are required to maintain a 40% to 60% moisture content and wet down burning/smoldering areas. 33- Section 2808.9 is amended in its entirety to read: 2808.9 Material-handling equipment. All material-handling equipment operated by an internal combustion engine shall be provided and maintained with an approved spark arrester. Approved material-handling equipment shall be available for moving wood chips, hogged material, wood fines and raw product during fire-fighting operations. 34- A new Section 2808.11 is added to read: 2808.11 Temperature control. The temperature shall be monitored and maintained as specified in Sections 2808.11.1 and 2808.11.2. 15 2808.11.1 Pile temperature control. Piles shall be rotated when internal temperature readings are in excess of 165 degrees Fahrenheit. 2808.11.2 New material temperature control. New loads delivered to the facility shall be inspected and tested at the facility entry prior to taking delivery. Material with temperature exceeding 165 degrees Fahrenheit shall not be accepted on the site. New loads shall comply with the requirements of this chapter and be monitored to verify that the temperature remains stable. 35- A new Section 2808.12 is added to read: 2808.12 Water Availability. Facilities with over 2500 cubic feet shall provide a water supply. The minimum fire flow shall be no less than 500 GPM @ 20 psi for a minimum of 1 hour duration for pile heights up to 6 feet and 2 hour duration for pile heights over 6 feet. If there is no water purveyor, a n alternate water supply with storage tank(s) shall be provided for fire suppression. The water supply tank(s) shall provide a minimum capacity of 2500 gallons per pile (maximum 30,000 gallons) for piles not exceeding 6 feet in height and 5000 gallons per pile (maximum 60,000) for piles exceeding 6 feet in height. Water tank(s) shall not be used for any other purpose unless the required fire flow is left in reserve within the tank at all times. An approved method shall be provided to maintain the required amount of water within the tank(s). 36- A new Section 2808.13 is added to read: 2808.13 Tipping areas shall comply with the following: 1. Tipping areas shall not exceed a maximum area of 50 feet by 50 feet. 2. Material within a tipping area shall not exceed 5 feet in height at any time. 3. Tipping areas shall be separated from all piles by a 20-foot-wide fire access lane. 4. A fire hydrant or approved fire water supply outlet shall be located within 150 feet of all points along the perimeter of the tipping area. 5. All material within a tipping area shall be processed within 5 days of receipt. 37- A new Section 2808.14 is added to read: 2808.14 Emergency Contact. The contact information of a responsible person or persons shall be provided to the Fire Department and shall be poste d at the entrance to the facility for responding units. The responsible party should be available to respond to the business in emergency situation. 38- Section 4906.3 is amended in its entirety to read: 4906.3 Requirements. Hazardous vegetation and fuels around all applicable buildings and structure shall be maintained in accordance with the following laws and regulations: 1. Public Resources Code, Section 4291. 2. California Code of Regulations, Title 14, Division 1.5, Chapter 7, Subchapter 3, Section 1299 (see guidance for implementation “General Guideline to Create Defensible Space”). 16 3. California Government Code, Section 51182. 4. California Code of Regulations, Title 19, Division 1, Chapter 7, Subchapter 1, Section 3.07. 5. OCFA Guideline C-05 “Vegetation Management Guideline – Technical Design for New Construction Fuel Modification Plans and Maintenance Program.” 39- A new Section 4908 is added to read: 4908 Fuel Modification Requirements for New Construction. All new buildings to be built or installed in a Wildfire Risk Area shall comply with the following: 1. Preliminary fuel modification plans shall be submitted to and approved by the fire code official prior to or concurrently with the approval of any tentative map. 2. Final fuel modification plans shall be submitted to and approved by the fire code official prior to the issuance of a grading permit. 3. The fuel modification plans shall meet the criteria set forth in the Fuel Modification Section of OCFA Guideline C-05 “Vegetation Management Guideline – Technical Design for New Construction Fuel Modification Plans and Maintenance Program.” 3.1 The fuel modification plan shall include provisions for the maintenance of the fuel modification in perpetuity. 4. The fuel modification plan may be altered if conditions change. Any alterations to the fuel modification areas shall have prior approval from the fire code official. 5. All elements of the fuel modification plan shall be maintained in accordance with the approved plan and are subject to the enforcement process outlined in the Fire Code. 40- Section 5001.5.2 is amended in its entirety to read: 5001.5.2 Hazardous Materials Inventory Statement (HMIS). Where required by the fire code official, an application for a permit shall include Orange County Fire Authority’s Chemical Classification Packet, which shall be completed and approved prior to approval of plans, and/or the storage, use or handling of chemicals on the premises. The Chemical Classification Packet shall include the following information: 1. Product Name. 2. Component. 3. Chemical Abstract Service (CAS) number. 4. Location where stored or used. 17 5. Container size. 6. Hazard classification. 7. Amount in storage. 8. Amount in use-closed systems. 9. Amount in use-open systems. 41- A new Section 5003.1.1.1 is added to read: 5003.1.1.1 Extremely Hazardous Substances. No person shall use or store any amount of extremely hazardous substances (EHS) in excess of the disclosable amounts (see Health and Safety Code Section 25500 et al) in a residential zoned or any residentially developed property. 42- A new Section 5608.2 is added to read: 5608.2 Firing. All fireworks display, regardless of mortar, device, or shell size, shall be electrically fired. 43- A new Section 5608.3 is added to read: Section 5608.3 Application for Permit. A diagram of the grounds on which the display is to be held showing the point at which the fireworks are to be discharged, the fallout area based on 100 feet per inch of shell size, the location of all buildings, roads, and other means of transportation, the lines behind which the audience will be restrained, the location of all nearby trees, telegraph or telephone line, or other overhead obstructions shall be provided to OCFA. 44- A new Section 5701.1.1 is added to read: Section 5701.1.1 Mobile fueling. On-demand mobile fueling of Class I, II, and III liquids into the fuel tanks of vehicles is prohibited. 45- Section 5801.1 is amended in its entirety to read: Section 5801.1 Scope. The storage and use of flammable gases and flammable cryogenic fluids shall be in accordance with this chapter, NFPA 2 and NFPA 55. Compressed gases shall also comply with Chapter 53 and cryogenic fluids shall also comply with Chapter 55. Flammable cryogenic fluids shall comply with Section 5806. Hydrogen motor fuel-dispensing stations and repair garages and their associated above-ground hydrogen storage systems shall also be designed, constructed and maintained in accordance with Chapter 23. Mobile fueling of hydrogen-fueled vehicles shall comply with Section 5809. Mobile fueling of gaseous and liquid hydrogen, compressed natural gas (CNG), and liquefied natural gas (LNG) into the fuel tanks of vehicles is prohibited. Exceptions: 1. Gases used as refrigerants in refrigeration systems (see Section 605). 2. Liquefied petroleum gases and natural gases regulated by Chapter 61. 3. Fuel-gas systems and appliances regulated under the California Mechanical Code and the California Plumbing Code other than gaseous hydrogen systems and appliances. 18 4. Pyrophoric gases in accordance with Chapter 64. 46- NFPA 13, 2016 Edition, Standard for the Installation of Sprinkler Systems Section 6.7.3 is amended in its entirety to read: 6.7.3 Fire department connections (FDC) shall be of an approved type. The location shall be approved and be no more than 150 feet from a publ ic hydrant. The FDC may be located within 150 feet of a private fire hydrant when approved by the fire code official. The size of piping and the number of 2½” inlets shall be approved by the fire code official. If acceptable to the water authority, it m ay be installed on the backflow assembly. Fire department inlet connections shall be painted OSHA safety red or as approved. When the fire sprinkler density design requires more than 500 gpm (including inside hose stream demand), or a standpipe system is included, four 2½” inlets shall be provided. 47- NFPA 13, 2016 Edition, Standard for the Installation of Sprinkler Systems Section 8.3.3.1 is amended in its entirety to read: 8.3.3.1 When fire sprinkler systems are installed in shell buildings of undetermined use (Spec Buildings) other than warehouses (S occupancies), fire sprinklers of the quick-response type shall be used. Use is considered undetermined if a specific tenant/occupant is not identified at the time the fire sprinkler plan is submitted. Sprinklers in light hazard occupancies shall be one of the following: 1- Quick-response type as defined in 3.6.4.8 2- Residential sprinklers in accordance with the requirements of 8.4.5 3- Quick response CMSA sprinklers 4- ESFR sprinklers 5- Standard-response sprinklers used for modifications or additions to existing light hazard systems equipped with standard-response sprinklers 6- Standard-response sprinklers used where individual standard- response sprinklers are replaced in existing light hazard systems 48- NFPA 13, 2016 Edition, Standard for the Installation of Sprinkler Systems Section 8.15.1.2.7 is amended in its entirety to read: 8.15.1.2.7 Concealed spaces filled with noncombustible insulation shall not require sprinkler protection when approved by fire code official. 49- NFPA 13, 2016 Edition, Standard for the Installation of Sprinkler Systems A new Section 11.1.1.1 is added to read: 11.1.1.1 When fire sprinkler systems are required in buildings of undetermined use other than warehouses, they shall be designed and installed to have a fire sprinkler density of not less than that required for an Ordinary Hazard Group 2 use, with no reduction(s) in density or design area. Warehouse fire sprinkler systems shall be designed to Figure 16.2.1.3.2 (d) curve “G”. Use is considered undetermined if a specific tenant/occupant is not identified at the time the 19 sprinkler plan is submitted. Where a subsequent use or occupancy requires a system with greater capability, it shall be the responsibility of the occupant to upgrade the system to the required density for the new use or occupancy. 50- NFPA 13, 2016 Edition, Standard for the Installation of Sprinkler Systems A new Section 11.2.3.1.1.1 is added to read: 11.2.3.1.1.1 The available water supply for fire sprinkler system design shall be determined by one of the following methods, as approved by the fire code official: 1- Subtract the project site elevation from the low water level for the appropriate pressure zone and multiply the result by 0.433; 2- Use a maximum of 40 psi, if available; 3- Utilize the OCFA water-flow test form/directions to document a flow test conducted by the local water agency or an approved third party licensed in the State of California. 51- NFPA 13D 2016 Edition, Standard for the Installation of Sprinkler Systems in One- and Two-Family Dwellings and Manufactured Homes Section 7.1.2 is amended in its entirety to read: 7.1.2 The sprinkler system piping shall not have separate control valves installed unless supervised by a central station, proprietary, or remote station alarm service. 52- NFPA 14, 2013 Edition, Installation of Standpipe and Hose Systems Section 7.3.1.1 is amended in its entirety to read: 7.3.1.1 Class I and III Standpipe hose connections shall be unobstructed and shall be located not less than 18 inches or more than 24 inches above the finished floor. Class II Standpipe hose connections shall be unobstructed and shall be located not less than 3 feet or more than 5 feet above the finished floor. 53- NFPA 24, 2016 Edition, Standard for the Installation of Private Fire Service Mains and Their Appurtenances a new Section 6.2.8.1 is added to read: 6.2.8.1 All indicating valves controlling fire suppression water supplies shall be painted OSHA red. Exceptions: 1. Brass or bronze valves on sprinkler risers mounted to the exterior of the building may be left unpainted. 2. Where OS&Y valves on the detector check assembly are the only control valves, at least one OS&Y valve shall be painted red. 54- NFPA 24, 2016 Edition, Standard for the Installation of Private Fire Service Mains and Their Appurtenances Section 6.2.9 amended in its entirety to read: Section 6.2.9 All connections to private fire service mains for fire protection systems shall be arranged in accordance with one of the following so that they 20 can be isolated: 1. A post indicator valve installed not less than 40 ft (12 m) from the building (a) For buildings less than 40 ft (12 m) in height, a post indicator valve shall be permitted to be installed closer than 40 ft (12 m) but at least as far from the building as the height of the wall facing the post indicator valve. 2. A wall post indicator valve 3. An indicating valve in a pit, installed in accordance with Section 6.4 4. A backflow preventer with at least one indicating valve not less than 40 ft (12 m) from the building (a) For buildings less than 40 ft (12 m) in height, a backflow preventer with at least one indicating valve shall be permitted to be installed closer than 40 ft (12 m) but at least as far from the building as the height of the wall facing the backflow preventer. 5. Control valves installed in a fire-rated room accessible from the exterior 6. Control valves in a fire-rated stair enclosure accessible from the exterior 55- NFPA 24, 2016 Edition, Standard for the Installation of Private Fire Service Mains and Their Appurtenances A new Section 10.1.5 is added to read: 10.1.5 All ferrous pipe and joints shall be polyethylene encased per AWWA C150, Method A, B, or C. All fittings shall be protected with a loose 8 -mil polyethylene tube or sheet. The ends of the tube or sheet shall extend past the joint by a minimum of 12 inches and be sealed with 2-inch-wide tape approved for underground use. Galvanizing does not meet the requirements of this section. Exception: 304 or 316 Stainless Steel pipe and fittings 56- NFPA 24, 2016 Edition, Standard for the Installation of Private Fire Service Mains and Their Appurtenances Section 10.4.1.1 is amended in its entirety to read: 10.4.1.1 All bolted joint accessories shall be cleaned and thoroughly coated with asphalt or other corrosion-retarding material after installation. Exception: Bolted joint accessories made from 304 or 316 stainless steel. 57- NFPA 24, 2016 Edition, Standard for the Installation of Private Fire Service Mains and Their Appurtenances a new Section 10.4.1.1.1 is added to read: 21 10.4.1.1.1 All bolts used in pipe-joint assembly shall be 316 stainless steel. 58- NFPA 24, 2016 Edition, Standard for the Installation of Private Fire Service Mains and Their Appurtenances Section 10.4.3.2 is amended in its entirety to read: 10.4.3.2 Where fire service mains enter the building adjacent to the foundation, the pipe may run under a building to a maximum of 24 inches, as measured from the interior face of the exterior wall to the center of the vertical pipe. The pipe under the building or building foundation shall be 304 or 316 stainless steel and shall not contain mechanical joints or it shall comply with 10.4.3.2.1 through 10.4.3.2.4. 9.60.020.070 EFFECT OF ADOPTION The adoption of the City Building, Residential, Electrical, Mechanical, Plumbing, Fire Code and the repeal, addition or amendment of ordinances by this code shall not affect the following matters: (A) Actions and proceedings which began the effective date of this code. (B) Prosecution for ordinance violations committed before the effective date of this code. (C) Licenses and penalties due and unpaid at the effective date of this code, and the collection of these licenses and penalties. (D) Bonds and cash deposits required to be posted, filed or deposited pursuant to any ordinance. (E) Matters of record which refer to or are connected with ordinances the substances of which are included in this code; these references shall be construed to apply to the corresponding provisions of the code. 9.60.020.080 PENALTY; VIOLATIONS (A) General penalty; continuing violations. Every act prohibited or declared unlawful and every failure to perform an act required by this code is a misdemeanor or an infraction as set forth in the said respective pertinent sections of this code and any person causing or permitting a violation of any such section of said code shall be subject to the penalties ascribed to each such section as set forth herein. (B) Violations including aiding, abetting, and concealing. Every person who causes, aids, abets or conceals the fact of a violation of this code is guilty of violating this code. (C) Enforcement by civil action. In addition to the penalties provided herein, the said code may be enforced by civil action. Any condition existing in violation of this code is a public nuisance and may be summarily abated by the city. 9.60.040 Pool and Spa Code 22 9.60.040.010 INTERNATIONAL SWIMMING POOL AND SPA CODE ADOPTED BY REFERENCE AND AMENDED. 9.60.040.010.10 INTERNATIONAL SWIMMING POOL AND SPA CODE ADOPTED BY REFERENCE (A) 2018 International Swimming Pool and Spa Code as published by International Code Council, is hereby adopted by reference pursuant to the provisions of Sections 50022.1 through 50022.10 of the Government Code of the State of California as though fully set forth herein, and made a part of the City of Seal Beach Municipal Code with the same force and effect as though set out herein in full, including all of the regulations, revisions, conditions and terms contained therein except that those certain sections thereof which are necessary to meet local conditions as hereinafter set forth in Sectio n 9.60.040.020 of this Code are hereby repealed, added or amended to read as set forth therein. The administration of the International Swimming Pool and Spa Code shall be as set forth in Section 9.60.010 of this Code. (B) Not less than one copy of said 2018 International Swimming Pool and Spa Code together with any and all amendments thereto proposed by the City of Seal Beach, has been and is now filed in the office of the Community Development Department and shall be remain on file with Building Official, and shall collectively be known as the City of Seal Beach Swimming Pool and Spa Code and may be cited as Section 9.60.040.010 of the Seal Beach Municipal Code. 9.60.040.010.20 INTERNATIONAL SWIMMING POOL AND SPA CODE AMENDED 1. Chapter 1 is deleted in its entirety. 2. Chapter 2 the following definitions added to read: In addition to the definitions specified in Chapter 2 Section 202 of this Code, the following certain terms, phrases, words and their derivatives shall be construed as specified in this section. 1. Where the term International Building Code is used it shall be replaced with the term California Building Code. 2. Where the term International Residential Code is used it shall be replaced with the term California Residential Code. 3. Where the term International Plumbing Code is used it shall be replaced with the term California Plumbing Code. 4. Where the term International Energy Conservation Code is used it shall be replaced with the term California Energy Code. 5. Where the term International Fire Code is used it shall be replaced with the term California Fire Code. 23 6. Where the term International Fuel Gas Code is used it shall be replaced with the term California Plumbing Code. 7. Where the term International Mechanical Code is used it shall be replaced with the term California Mechanical Code. 8. Where the term NFPA 70 is used it shall be replaced with the term California Electrical Code. Section 3. Severability. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held out to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this ordinance. The City Council of the City of Seal Beach hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsection, sentence clause, phrases or portions be declared valid or unconstitutionally. Section 4. Continuity. To the extent the provisions of this Ordinance are substantially the same as previous provisions of the Seal Beach Municipal Code, these provisions will be construed as continuations of those provisions and not as amendments of the earlier provisions. Section 5. Intent to Comply with Laws. The City Council intends this Ordinance to supplement, not to duplicate or contradict, applicable state and federal law and this Ordinance will be construed in light of that intent. Section 6. Severability. If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional. Section 7. Publication. The City Clerk is directed to cause this ordinance to be published in the manner required by law. Section 8. Effective Date. This Ordinance will take effect on January 1st, 2020. 24 PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 12th day of November 2019. Thomas Moore, Mayor ATTEST: Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing Ordinance was introduced for first reading at a regular meeting held on the 28th day of October, 2019 and was passed, approved and adopted by the City Council at a regular meeting held on the 12th day of November, 2019 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Gloria D. Harper, City Clerk 25 ATTACHMENT A LOCAL AMENDMENT FINDINGS 26 LOCAL AMENDMENT FINDINGS I. Climatic Conditions A. Orange County is located in a semi-arid Mediterranean type climate. It annually experiences extended periods of high temperatures with little or no precipitation. Hot, dry (Santa Ana) winds, which may reach speeds of 70 M.P.H. or greater, are also common to the area. These climatic conditions cause extreme drying of vegetation and common building materials. Frequent periods of drought and low humidity add to the fire danger. This predisposes the area to large destructive fires (conflagration). In addition to directly damaging or destroying buildings, these fires are also prone to disrupt utility services throughout the County. Obstacles generated by a strong wind, such as fallen trees, street lights and utility poles will greatly impact the response time to reach an incident scene. B. The climate alternates between extended periods of drought and brief flooding conditions. Flood conditions may affect the Orange County fire Authority’s ability to respond to a fire or emergency condition. Floods also disrupt utility services to buildings and facilities within the County. C. Water demand in this densely populated area far exceeds the quantity supplied by natural precipitation; and although the population continues to grow, the already-taxed water supply does not. California is projected to increase in population by nearly 10 million over the next quarter of a century with 50 percent of that growth centered in Southern California. Due to storage capacities and consumption, and a limited amount of rainfall future water allocation is not fully dependable. This necessitates the need for additional and on-site fire protection features. D. These dry climatic conditions and winds contribute to the rapid spread of even small fires originating in high-density housing or vegetation. These fires spread very quickly and create a need for increased levels of fire protection. The added protection of fire sprinkler systems and other fire protection features will supplement normal fire department response by providing immediate protection for the building occupants and by containing and controlling the fire spread to the area of origin. Fire sprinkler systems will also reduce the use of water for firefighting by as much as 50 to 75 percent. II. Topographical conditions A. Natural; slopes of 15 percent or greater generally occur throughout the foothills of Orange County. The elevation change caused by the hills creates the geological foundation on which communities with Orange County is built and will continue to build. With much of the populated 27 flatlands already built upon, future growth will occur on steeper slopes and with greater constraints in terrain. B. Traffic and circulation congestion is an artificially created, obstructive topographical condition, which is common throughout Orange County. C. These topographical conditions combine to create a situation that places fire department response time to fire occurrences at risk and makes it necessary to provide automatic on-site fire-extinguishing systems and other protection measures to protect occupants and property. III. Geological Conditions The Orange County region is a densely populate d area that has buildings constructed over and near a vast and complex network of faults that are believed to be capable of producing future earthquakes similar or greater in size than the 1994 Northridge and the 1971 Sylmar earthquakes. Earthquake faults run along the northeast and southwest boundaries of Orange County. The Newport-Inglewood Fault, located within Orange County was the source of the destructive 1933 Long Beach earthquake (6.3 magnitude) which took 120 lives and damaged buildings in an area from Laguna Beach to Marina Del Rey to Whittier. In December 1989, another earthquake occurred in the jurisdiction of Irvine at an unknown fault line. Regional planning for reoccurrence of earthquakes is recommended by the state of California, Department of Conservation. A. Previous earthquakes have been accompanied by disruption of traffic flow and fires. A severe seismic event has the potential to negatively impact any rescue or fire suppression activities because it is likely to create obstacles similar to those indicated under the high wind section above. The October 17, 1989, Santa Cruz earthquake resulted in one major fire in the Marina District (San Francisco). When combined with the 34 other fires locally and over 500 responses, the department was taxed to its fullest capabilities. The Marina fire was difficult to contain because mains supplying water to the district burst during the earthquake. This situation creates the need for both additional fire protection and automatic on-site fire protection for building occupants. State Department of Conservation noted in their 1988 report (Planning Scenario on a Major Earthquake on the Newport-Inglewood Fault Zone, page 59), “unfortunately, barely meeting the minimum earthquake standards of building codes places a building on the verge of being legally unsafe.” B. Road circulation features located throughout the County also make amendments reasonably necessary. Located through the County are major roadways, highways and flood control channels that creat e barriers and slow response times. Hills, slopes, street and storm drain design, accompanied by occasional heavy rainfall, causes roadway flooding and 28 landslides and at times may make an emergency access route impassable. There are areas in Orange County that naturally have extended emergency response times that exceed the 5 -minute goal. C. Soils throughout the County possess corrosive properties that reduce the expected usable life of water services when metallic pipes are in contact with soils. Due to the topographical conditions of sprawling development separated by waterways and narrow and congested streets and the expected infrastructure damage inherent in seismic zones described above, it is prudent to rely on automatic fire sprinkler systems to mitigate extended fire department response time and keep fires manageable with reduced fire flow (water) resources available for a given structure. Additional fire protection is also justified to match the current resources of firefighting equipment and personnel within the Orange County Fire Authority. 2019 California Building Code Amendment Findings Legend 2019 California Residential Code Amendment Findings Legend 2019 California Fire Code Amendment Findings Legend CODE SECTION TITLE (Clarification) FINDINGS Chapter 1 Division II Administration Administrative Chapter 9 Fire Protection Systems I, II & III CODE SECTION TITLE (Clarification) FINDINGS R301.1.1.3.2 Wood Frame Structures III R313 Automatic Fire Sprinkler System I, II & III CODE SECTION TITLE (Clarification) FINDINGS 110.4 Violation penalties Administrative 110.4.2 Infraction & Misdemeanor Administrative 202 General definitions Administrative 304.1.2 OCFA Vegetation Management I 305.6 Hazardous conditions I & II 305.7 Disposal of rubbish I & II 307.6 Fire Pits, Fire Rings, & Outdoor Fireplaces Administrative 307.6.1 Gas-fueled devices I & II 307.6.2 Devices using wood or fuels other than natural gas or LPG I & II 307.6.2.1 Where prohibited I & II 308.1.6.3 Sky lanterns I & II 29 309.2.1 Indoor charging of electric cars Administrative 321 Fuel modification requirements for new construction I 322 Clearance of brush or vegetation growth from roadways I 323 Unusual circumstances Administrative 324 Use of equipment I 324.1 Use of Equipment and Devices Generating Heat, Sparks or Open Flames I 324.2 Sky Lanterns or similar devices I & II 407.5 Hazardous material inventory statement I & II 501.1 Scope Administrative, I, II & III 510.1 Emergency responder radio coverage Administrative 510.2 Emergency responder radio coverage in existing buildings Administrative 510.3 Permit required Administrative 903.2 Where required (Sprinklers) I, II & III 903.2.8 Group R (Sprinklers) I, II & III 903.3.5.3 Hydraulically calculated systems I & II 1201.1.1 Other Systems Administrative 2801.2 Permit Administrative 2808.2 Storage site Administrative 2808.3 Size of piles I 2808.4 Pile separation I 2808.7 Pile fire protection I 2808.9 Material-handling equipment I 2808.11 Temperature control I 2808.11.1 Pile temperature control I 2808.11.2 New material temperature control I 2808.12 Water availability for piles I 2808.13 Tipping area I 2808.14 Emergency contact Administrative 4906.3 OCFA Vegetation Management Guideline I 4908 Fuel modification requirements for new construction I 5001.5.2 Hazardous materials inventory statement Administrative 5003.1.1.1 Extremely hazardous substances I & III 5608.2 Retail fireworks Administrative 5608.3 Application for permit Administrative 30 5701.1.1 On-Demand Mobile fueling Administrative, II & III Chapter 80 Reference Standards N/A 2016 NFPA 13 (Sprinkler Systems) Administrative, II & III 2016 NFPA 13-D (Single Family Sprinkler Systems) I & II 2013 NFPA 14 (Standpipe Systems) Administrative 2016 NFPA 24 (Underground Water Supply Systems) Administrative & III Agenda Item: I AGENDA STAFF REPORT DATE: November 12, 2019 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Steve Myrter, P.E., Director of Public Works SUBJECT:Approval of Professional Service Agreement with Raftelis Financial Consultants, Inc. for the Water and Sewer Utility Rate Study ________________________________________________________________ SUMMARY OF REQUEST: That the City Council adopt a Resolution 6978 approving and authorizing the City Manager to execute a professional services agreement for the City of Seal Beach Water and Sewer Utility Rate Study with Raftelis Financial Consultants, Inc., in the amount not-to-exceed $95,133. BACKGROUND AND ANALYSIS: The City of Seal Beach Strategic Plan includes a goal of ensuring that water and sewer rates, as well as street sweeping and tree trimming fees, are properly set to provide the appropriate level of revenue and meet cost-of-service requirements. Pursuant to this goal, staff prepared and issued a “Request for Proposals” (RFP) to perform a Water, Sewer, Tree Maintenance, and Street Sweeping Utility Rate Study in June of 2019. Utility Rates and Service Fees Background Street Sweeping and Street Tree Maintenance Fees The City’s tree trimming and street sweeping fees (Fees) were both approved by City Council Resolution 3788 on June 6, 1988 following a Public Hearing. These Fees were established by a majority vote of the City Council prior to the passing of California Proposition 218 in 1996. Each of these fees consists of a property owner fee component and a community benefit fee component paid by the City. The annual cost to provide street sweeping services is approximately $160,000 for FY 2019-2020 and will be approximately $174,000 starting in FY 2020-2021. The revenue collected from street sweeping fees paid by the property owners averages about $54,000 per fiscal year or 31% of the overall cost to provide the service in FY 2020-2021; therefore, the City’s Page 2 6 3 1 annual cost share to provide this service is projected to be $120,000 or 69% in FY 2020-2021. The property owner’s portion of the overall costs has remained unchanged since 1988. The current cost to provide tree maintenance services is approximately $145,000 annually. The revenue earned from the tree maintenance service fee paid by property owners averages about $39,000 or 27% of the overall cost to provide the service; therefore, the City’s annual cost share to provide this service is projected to be $101,000 or 82% in FY 2019-2020. The property owner’s portion of the overall costs has remained unchanged since 1988. To increase the property owner’s portion of the overall costs to provide Street Sweeping services and Tree Maintenance service, a Special Assessment District must be formed to determine property owner benefit vs. community benefit which would be paid by the City in accordance with Proposition 218 requirements. It should be noted that the current property owner fee components to provide these services are considered reasonable relative to maximum property owner benefit that typically can be charged in accordance with Proposition 218 Special Assessment District requirements. Water and Sewer Rates Water and sewer rates must be periodically reviewed to ensure rates are set to provide adequate revenue to fund operations and capital needs, and these costs are properly and fairly distributed based on service user type and demand. These studies are performed in accordance with Proposition 218 requirements. A water rate adjustment was last approved in 2011 which implemented a small residential rate decrease in FY 2010-2012 followed by three 5% annual increases in FY 2011-2012, FY 2012-2013 and FY 2013-2014. Water rates have remained unchanged since FY 2013-2014. A sewer rate adjustment was last approved in 2005 which included establishing a fixed fee component to the sewer rate. This fixed charge fee was increased annually over a 12 year period with the last increase occurring in FY 2016-2017. Sewer rates have remained unchanged since FY 2016-2017. The Water, Sewer, Tree Maintenance, and Street Sweeping Utility Rate Study RFP The City initially commissioned a sewer and water utility rate study in 2015; however in 2018 staff determined that this initial Utility Rate study would have to be substantially revised and reworked to meet the City’s current objectives which include: Page 3 6 3 1 1. Opportunity to restructure sewer rate and water rate design to include the most current interpretations and requirements of proposition 218 law. 2. Opportunity to restructure water rate design as needed to prepare for mandatory water use restrictions due to passage of SB606 and AB1668 in 2018. 3. Development and delivery of dynamic water rate and sewer rate computer models. 4. Creation of special assessment districts to assess fees charged for street sweeping services and tree maintenance services. In addition, the 2015 Utility Rate Study analyses would have needed to be substantially reworked to include the current fiscal year end financial information. As such, staff determined that it would be more cost effective to suspend the 2015 Utility Rate Study and issue a new “Request for Proposal” to perform a Comprehensive Utility Rate Study with a “scope of work” more closely aligned with the City’s current goals and objectives. Staff issued a “Request for Proposal” in June 2019 to conduct the Water, Sewer, Tree Maintenance, and Street Sweeping Utility Rate Study (2019 Rate Study) to five consulting firms that specialize in Utility Rate and Assessment District analysis. Responses were received from three consulting firms by the August 1, 2019 submittal date: NBS Government Financial Services, Temecula, California NewGen Strategies and Solutions, Annapolis Maryland Raftelis Financial Consultants, Inc., Los Angeles, California A selection panel was created comprised of City staff to thoroughly review each consultant team’s proposal, as well as to conduct interviews. Based on the combined proposal evaluation and consultant interview process, the panel ranked the Raftelis Financial Consults (Raftelis) team as the most qualified based on the following: The proposed team’s demonstrated expertise in utility rate setting Direct experience with Orange County Water Agencies Project understanding and approach Quality of their dynamic rate modeling software During contract negotiations, staff determined that it did not appear to be cost effective to move forward with the formation of assessment districts for both the street sweeping and tree maintenance fees; therefore, Raftelis was directed not to include this work in their final contract work plan/scope of services. As such, the Work Plan/Scope of Services was reduced to solely focus on the water rate analysis and sewer rate analysis. Page 4 6 3 1 Raftelis’ attached Utility Rate Study Work Plan provides a detailed description of the process that will be utilized to complete this Water and Sewer Rate Study. Their Study Work Plan (Scope of Work) includes guiding the City through the required Proposition 218 process, as well as conducting community workshops at various locations within the City. Raftelis will perform the Water and Sewer Utility Rate Study for an amount not-to-exceed $95,133. Following City Council approval, the Utility Rate Study is scheduled to commence upon execution of the agreement. The Study’s estimated major milestone dates are as follows: Activity Date City Council approval of Utility Rate Study PSA 11/12/19 Data collection complete 01/20/20 Management Workshop and Scenario development 01/27/20 City Council approval of Report(s) and set Proposition 218 hearing date 03/09/20 Begin community workshops 03/25/20 Conduct Proposition 218 public hearing on proposed new rates 05/11/20 New rates become effective 07/01/20 ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: The City Attorney has reviewed and approved the resolution as to form. FINANCIAL IMPACT: Sufficient funds in the amount of $95,133 have been allocated in the approved FY 2019-2020 budget to fund the preparation of the Water and Sewer Utility Rate Study. A more detailed analysis of the City’s allocated budget and requested fee is provided below. Specific Rate Study Components Requested Fee City Allocated Budget CIP Project No. Water Rate Study $ 54,585 $ 75,000 WT1501 Sewer Rate Study $ 40,548 $100,000 SS1401 Totals:$95,133 $170,000 Page 5 6 3 1 STRATEGIC PLAN: The City of Seal Beach Strategic Plan includes a goal related to ensuring water and sewer rates, as well as street sweeping and tree trimming fees; are properly set to provide the appropriate level of revenue and meet cost-of-service requirements. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council adopt Resolution 6978 approving and authorizing the City Manager to execute a professional services agreement with Raftelis Financial Consultants, Inc. for professional consulting services to prepare the Water and Sewer Utility Rate Study for a not-to-exceed amount of $95,133. SUBMITTED BY: Steve Myrter Steve Myrter, P.E, Director of Public Works NOTED AND APPROVED: Jill R. Ingram Jill R. Ingram, City Manager ATTACHMENTS: A. Rate and Water Study Work Plan B. Resolution 6978 C. Raftelis Agreement THIS PAGE INTENTIONALLY LEFT BLANK RESOLUTION 6978 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH RAFTELIS FINANCIAL CONSULTANTS, INC. FOR PROFESSIONAL CONSULTING SERVICES FOR WATER AND SEWER UTILITY RATE STUDY WHEREAS, pursuant to the Seal Beach City Charter, Seal Beach Municipal Code Chapter 3.20 establishes a central purchasing system including procedures for competitive bidding and exemptions from competitive bidding; and Seal Beach Municipal Code Section 3.20.025(C) provides an exemption from competitive bidding requirements for purchases of professional services including consulting services to establish water rates and charges; and, WHEREAS, the City of Seal Beach (“City”) issued a Request for Proposals (“RFP”) for professional consulting services for a water and sewer utility rate study; and, WHEREAS, the City of Seal Beach received three proposals for consulting services to prepare the water and sewer utility rate study, including a proposal from Raftelis Financial Consultants, Inc.; and, WHEREAS, based upon the City’s detailed review of the proposals, the City has determined that Raftelis Financial Consultants, Inc. is the most qualified to provide professional consulting services to prepare the water and sewer utility rate study for the City. NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: SECTION 1.The City Council hereby approves and awards the Professional Services Agreement to Raftelis Financial Consultants, Inc. for preparation of the Water and Sewer Utility Rate Study for the total not-to-exceed contract amount of $95,133, and rejects all other proposals. SECTION 2.The City Council hereby authorizes and directs the City Manager to execute the Professional Services Agreement between the City of Seal Beach and Raftelis Financial Consultants, Inc., and all related documents, on behalf of the City. 4 5 0 1 PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 12th day of November 2019 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Thomas Moore, Mayor ATTEST: Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 6978 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 12th day of November 2019. Gloria D. Harper, City Clerk