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HomeMy WebLinkAboutSupplemental Questions from Schelly SustarsicGloria Harper From: Patrick Gallegos Sent: Tuesday, November 12, 2019 4:07 PM To: Executive Team Cc: Council Members; Craig Steele (csteele@rwglaw.com) Subject: FW: Questions for tonight's meeting BCC: CITY COUNCIL Good evening, Below are Councilmember Sustarsic's questions and staff's response to copier/related questions: Item C. Copier Lease and Maintenance: Would it be cheaper to buy these copiers outright? Are there disadvantages to that? It would be cheaper to pay the full amount up front but that amount varies by the types of machines you purchase, with whom, as well as the maintenance agreements that you acquire. Most cities lease their equipment for a number of different reasons including being able to utilize the highest quality devices with the best maintenance service, but without the high cost of purchasing high quality devices and excellent service agreements outright. Cheaper equipment is not always the most durable equipment and it is possible to find yourself purchasing new devices earlier than expected. There's also the functionality to consider - - that is, all devices are not an apples to apples comparison because different vendors have, not only varying degrees of performance, but also varying degrees of functionality and may not necessarily be the best fit for the city's IT ecosystem. Cities must also consider the time it will take to train all users on different devices and whether purchasing cheaper, lower quality devices will be disruptive to productivity. Taking all of these aspects into consideration, staff recommends the lease to own option. Why go through DeLage for services from C3? DeLage is the finance company that is being utilized for this purchase. Do we own the copiers at end of lease? Yes we own the copiers at the end of the lease. Please let me know if you have any additional questions. Thanks, Patrick Gallegos, Assistant City Manager City of Seal Beach - 211 Eighth Street, Seal Beach, CA 90740 (562) 431-2527 Ext. 1308 IJOL CswoiIIi CIVIL" Civility Principles: 1. Treat everyone courteously; 2. Listen to others respectfully; 3. Exercise self-control; 4. Give open-minded consideration to all viewpoints; 5. Focus on the issues and avoid personalizing debate; and, 6. Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions. For Information about Seal Beach, please see our city website: www.sealbeachca.aov NOTICE: This communication may contain privileged or other confidential information. If you are not the intended recipient of this communication, or an employee or agent responsible for delivering this communication to the intended recipient, please advise the sender by reply email and immediately delete the message and any attachments without copying or disclosing the contents. Thank you. Begin forwarded message: From: Schelly Sustarsic <ssustarsicgsealbeachca.gov> Date: November 12, 2019 at 9:17:38 AM PST To: Jill Ingram <jin ram e,sealbeachca.gov> Subject: Questions for tonight's meeting My questions for tonight's meeting are attached. Thank you. Schelly Questions for 11/12/19 City Council Meeting Sustarsic Warrants: Check # 13129 Melkesian Ranch Inc. $10,156.75 Where will these plants and trees be planted? Trees planted by the Seal Beach Boulevard @ North Gate monument sign (Council discretionary project). Check # 13140 Property Care Services $8,675.00 What is covered by PCS? Monthly pressure washing of the sidewalks on Main Street. Check # 13176 Water Pigeon Inc. $1,500.00 What is the Water Pigeon Pilot Program? Pilot project for advance water metering. Item D. Lifeguard Headquarters, Public Safety Building and Lifeguard Garage: Are we looking at both repair and replacement options? Will there be a cost estimate? Is this contract for needs assessment only? Program management? This effort will first evaluate what is needed to accommodate the current/future Lifeguard/Marine Safety operations, and then determine the approach necessary to meet those needs. A cost estimate and conceptual space planning design will be provided as a deliverable. Item G. Why are these 2 projects being combined? The projects are being combined to save on construction mobilization cost and to take advantage of economies of scale.