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Home My WebLink AboutAgenda Packet_12092019A G E N D A MEETING OF THE CITY COUNCIL Monday,December 9,2019 ~7:00 PM City Council Chambers 211 Eighth Street Seal Beach,California THOMAS MOORE MAYOR Second District SCHELLY SUSTARSIC MAYOR PRO TEM Fourth District JOE KALMICK COUNCIL MEMBER First District MIKE VARIPAPA COUNCIL MEMBER Third District SANDRA MASSA-LAVITT COUNCIL MEMBER Fifth District This Agenda contains a brief general description of each item to be considered.No action or discussion shall be taken on any item not appearing on the agenda,except as otherwise provided by law.Supporting documents,including agenda staff reports,and any public writings distributed by the City to at least a majority of the Council Members regarding any item on this agenda are available for review at City Hall in the City Clerk's Office located at 211 Eighth Street,Seal Beach,California,Monday through Friday,between the hours of 8:00 a.m.and 5:00 p.m.or contact the City Clerk, at (562)431-2527. City Council meetings are broadcast live on Seal Beach TV3 and on the City's website www.sealbeachca.gov).Check the SBTV3 schedule for rebroadcast of —meetings are available on-demand on the website (starting 2012).meeting In compliance with the Americans with Disabilities Act of 1990,if you require disability -related modification or accommodation to attend or participate in this meeting,including auxiliary aids or services,please call the City Clerk' s office at (562)431 -2527 at least 48 hours prior to the meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE COUNCIL ROLL CALL APPROVAL OF AGENDA &WAIVER OF FULL READING OF RESOLUTIONS ORDINANCES By motion of the City Council this is the time to notify the public of any changes to the agenda and /or rearrange the order of the agenda. PRESENTATIONS /RECOGNITIONS •Los Alamitos Choir Christmas Carols •Retirement Recognition for Chief Joe Miller •Retirement Recognition for Finance Director/City Treasurer Victoria Beatley •Retirement Recognition for Accountant Dan Dillon •Retirement Recognition for Building Inspector Brian McKinney •Retirement Recognition by Elected State,County and Local Officials and/or their Representative •Los Cerritos Wetlands Update ORAL COMMUNICATIONS At this time members of the public may address the Council regarding any items within the subject matter jurisdiction of the City Council.Pursuant to the Brown Act,the Council cannot discuss or take action on any items not on the agenda unless authorized by law. Matters not on the agenda may,at the Council's discretion,be referred to the City Manager and placed on a future agenda. Those members of the public wishing to speak are asked to come forward to the microphone and state their name for the record.All speakers will be limited to a period of five (5)minutes.Speakers must address their comments only to the Mayor and entire City Council,and not to any individual,member of the staff or audience.Any documents for review should be presented to the City Clerk for distribution. Oral Communications CITY ATTORNEY REPORT Craig A.Steele,City Attorney CITY MANAGER REPORT Jill R.Ingram,City Manager COUNCIL COMMENTS General Council Member comments and reporting pursuant to AB 1234. COUNCIL ITEMS –None CONSENT CALENDAR Items on the consent calendar are considered to be routine and are enacted by a single motion with the exception of items removed by Council Members. A.Approval of the November 12,2019 City Council Minutes -That the City Council approve the minutes of the Closed Session/Regular City Council meeting held on November 12,2019. B.Demands on City Treasury (Fiscal Year 2020)–December 9,2019 -Ratification. C.Monthly Investment Report –November 30,2019 -Receive and file. D.Agreement with The Pun Group for Annual Auditing Services -That the City Council adopt Resolution 6979:1.Approving the agreement for annual auditing services between The Pun Group and the City of Seal Beach for three consecutive years,beginning with the fiscal year ending June 30,2020;and,2. Authorizing the City Manager to execute the agreement which also allows for two additional one year extensions. E.Professional Services Agreement for the Processing of Fines,Bail,and Forfeiture Thereof,in Connection with the Issuance of Citations for Illegal Parking Pursuant to the Laws of California and Online Permit Application Services -That the City Council adopt Resolution 6980 approving a professional services agreement with Data Ticket,Inc.for the processing of fines,bail,and forfeiture thereof,in connection with the issuance of illegal parking citations pursuant to the laws of California and online permit application services,and authorizing the City Manager to execute the agreement for a term of three years, with two one-year extensions. F.Fiscal Year 2019-2020 Statement of Investment Policy Update and Delegation of Authority -That the City Council adopt Resolution 6981 approving the FY 2019-2020 Statement of Investment Policy and Delegation of Authority to the Director of Finance/City Treasurer. G.Permanent Ballot Drop Box License Agreement –Mary Wilson Library License Area -That the City Council adopt Resolution 6982:1.Approving the License Agreement between the City of Seal Beach and the County of Orange through its Registrar of Voters Office;and,2.Authorizing the Orange County Registrar of Voters Office to install a permanent ballot drop box at the Mary Wilson Library License Area;and,3.Authorizing the City Manager and City Clerk to sign the agreement. H.Cost of Living Adjustment/Contract Amendment for Executive Management Employees -That the City Council consider and adopt Resolution 6983:1.Approving 3%Cost of Living Adjustments for Executive Management employees and equalizing the monthly reimbursement amounts for those employees who decline City-provided health insurance at $350,and 2. Incorporating those changes into existing employment contracts. I.Submittal of Yearly Expenditure Report to Orange County Transportation Authority (OCTA)for Measure M2 Eligibility -That the City Council adopt Resolution 6984:1.Finding that the yearly expenditure report to Orange County Transportation Authority (OCTA)for Measure M2 Eligibility for FY 2018-2019 was prepared in conformance with the M2 Expenditure Report Template provided in the Renewed Measure M Eligibility Guidelines and accounts for Net Revenues including interest earned,expenditures during the fiscal year and balances at the end of fiscal year;and,2.Adopting the M2 Expenditure Report for FY 2018-2019;and,3.Directing the City Manager to submit the M2 Expenditure Report to OCTA no later than December 31,2019. J.Approval of Maintenance Services Agreement with GOTM Enterprises DBA Property Care Services -That the City Council approve Resolution 6985:1. Approving a Maintenance Services Agreement with GOTM Enterprises DBA Property Care Services for pressure washing of Main Street sidewalks for an annual amount of $154,900,or $464,700 for a three-year term;and,2. Authorizing the City Manager to execute the agreement;and,3.Authorizing the City Manager the option to extend the agreement up to two (2)additional one- year terms after its original term;and Approving Budget Amendment BA 20-06-01 in the amount of $26,000. K.Amend Classification Plan and Designate Pay Grade and Status of Mechanic Classification -That the City Council adopt:1.Resolution 6986 approving an amendment to the Classification Plan by adding the classification of Mechanic;and,2.Resolution 6987 designating the pay grade and status of Mechanic classification. L.Authorization to Approve Payment for the Emergency Repairs of the Hellman Ranch Water Transmission Main Breaks and Dispensing with Public Bidding Requirements -That the City Council adopt Resolution 6988 to: 1.Confirm that the emergency repairs of the Hellman Ranch Water Main were of urgent necessity for the immediate preservation of life,health,and property;and, 2.Approve Budget Amendment 20-06-02 in the amount of $80,000 for repairs to Hellman Ranch Water Transmission Main,Project EM2001;and,3.Ratify the emergency contracts with W.A.Rasic Construction Company for the emergency repairs to the Hellman Ranch Water Main,Project EM2001,without advertising for bids in an amount not to exceed $54,415.17,and authorize the City Manager to execute the agreements;and,4.Accept the Hellman Ranch Water Transmission Main Repairs,Project EM2001 by W.A.Rasic Construction Company in the amount of $54,415.17;and,5.Direct the City Clerk to file a “Notice of Completion”with the Orange County Clerk-Recorder within ten (10) days from the date of acceptance and to release retention in the amount of $2,720.75 (35)days following the filing of the Notice of Completion. M.Approve the Memoranda of Understanding (MOU)Between the City and the Seal Beach Mid-Management and Confidential Employees Association, the Orange County Employees Association (OCEA)and the Seal Beach Supervisors &Professionals Association (SBSPA)for the Period of July 1,2019 Through June 30,2022 -That the Council adopt Resolution 6989 approving the Memoranda of Understanding between the City and the Mid- Management and Confidential Employees Association,the Orange County Employees Association (OCEA),and the Seal Beach Supervisors and Professionals Association (SBSPA)for the period of July 1,2019 through June 30,2022. N.Orange County Transportation Authority (OCTA)Grant Application for the Seal Beach Boulevard Traffic Signal Synchronization Project -That the City Council adopt Resolution 6990 approving the submittal of an Orange County Transportation Authority grant application for the Seal Beach Boulevard Traffic Signal Synchronization Project. O.Fourth Amendment to City Manager’s Employment Agreement -That the City Council adopt Resolution 6991 approving Amendment Number 4 to the City Manager’s Employment Agreement and authorize the Mayor to sign it on behalf of the City. ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARING –None UNFINISHED /CONTINUED BUSINESS –None NEW BUSINESS P.City Council Reorganization -That the City Council approve the reorganization of the City Council and selection of Mayor and Mayor Pro Tempore for 2020. ADJOURNMENT Adjourn the City Council to Monday,January 13,2020 at 5:30 p.m.to meet in closed session,if deemed necessary. Agenda Item A AGENDA STAFF REPORT DATE:December 9, 2019 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Gloria Harper, City Clerk SUBJECT:Approval of the November 12, 2019 City Council Minutes ________________________________________________________________ SUMMARY OF REQUEST: That the City Council approve the minutes of the Closed Session/Regular City Council meeting held on November 12, 2019. BACKGROUND AND ANALYSIS: This section does not apply. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no financial impact for this item. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. Page 2 6 3 6 RECOMMENDATION: That the City Council approve the minutes of the Closed Session/Regular City Council meeting held on November 12, 2019. SUBMITTED BY: NOTED AND APPROVED: Gloria D. Harper Jill R. Ingram Gloria D. Harper, City Clerk Jill R. Ingram, City Manager Prepared by: Dana Engstrom, Deputy City Clerk ATTACHMENTS: A. Minutes - Closed Session B. Minutes - Regular Session 4 5 2 2 Seal Beach, California November 12, 2019 The City Council met in Closed Session at 5:35 p.m. in the City Hall Conference Room. ROLL CALL Present: Mayor Moore Council Members: Varipapa, Kalmick, Massa-Lavitt, Sustarsic Absent: None City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Victoria L. Beatley, Director of Finance/City Treasurer Gloria D. Harper, City Clerk ORAL COMMUNICATIONS Mayor Moore opened oral communications. Speakers: None. Mayor Moore then closed oral communications. CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATOR Government Code §54957.6 City Negotiator(s): City Manager and Assistant City Manager Employee Organization(s): Executive Management Orange County Employees Association Mid-Management and Confidential Employees Seal Beach Marine Safety Management Association Seal Beach Supervisors and Professionals Association B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code §54956.8 Property: 15 First Street, Seal Beach City Negotiator(s): City Attorney Negotiating Party: Bay City, LLP Under Negotiations: Price and terms of payment ADJOURNMENT Mayor Moore adjourned the Closed Session meeting at 6:50 p.m. Gloria D. Harper, City Clerk Approved: Thomas Moore, Mayor Attested: Gloria D. Harper, City Clerk Seal Beach, California November 12, 2019 The City Council met in regular session at 7:00 p.m. in the City Council Chambers. Mayor Pro Tem Sustarsic led the Pledge of Allegiance. ROLL CALL Present: Mayor Moore Council Members: Varipapa, Kalmick, Massa-Lavitt, Sustarsic Absent: None City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Chief Joe Miller, Seal Beach Police Department Chief Joe Bailey, Marine Safety/Lifeguard Department Victoria L. Beatley, Director of Finance/City Treasurer Steve Myrter, P.E., Director of Public Works Steven Fowler, Interim Director of Community Development Gloria D. Harper, City Clerk APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS AND ORDINANCES Mayor Pro Tem Sustarsic pulled Items C and D from the Consent Calendar for separate consideration. City Clerk Harper read into the record that six (6) communications were received after the posting of the agenda regarding various agenda items that were distributed to City Council and made available to the public. Council Member Massa-Lavitt moved, second by Mayor Pro Tem Sustarsic to approve the agenda. AYES: Varipapa, Kalmick, Massa-Lavitt, Sustarsic, Moore NOES: None ABSENT: None ABSTAIN: None Motion carried PRESENTATIONS / RECOGNITIONS • Winter Storm Update ORAL COMMUNICATIONS Mayor Moore opened oral communications. Speakers: Joyce Ross-Parque, Robert Goldberg, and Karen Kuns. Mayor Moore closed oral communications. CITY ATTORNEY REPORT City Attorney Steele reported that prior to this meeting the City Council met in closed session to discuss the items posted on the agenda and indicated that City Council took no reportable action on either item. CITY MANAGER REPORT City Manager Ingram had nothing to report. COUNCIL COMMENTS Council Member Varipapa indicated that he attended the Veterans’ Day Ceremony at Eisenhower Park. Additionally, he asked staff for an update on the k-rails located near the Police Department. Council Member Kalmick had nothing to report. Mayor Pro Tem Sustarsic indicated that she attended the Veterans’ Day Ceremony at Eisenhower Park and thanked everyone who attended. She attended a Mayor’s Forum and thanked Director of Public Works Steve Myrter for attending with her. Additionally, she attended the Turtle Trek as part of the Los Cerritos Wetlands Stewardship Program and the Groundbreaking Ceremony of the Groundwater Replenishment System at the Orange County Water District. Council Member Massa-Lavitt had nothing to report but welcomed the high school students in the audience. Mayor Moore thanked Mayor Pro Tem Sustarsic for filling in for him at the last meeting and wished everyone a Happy Thanksgiving. COUNCIL ITEMS There were no Council items. CONSENT CALENDAR Council Member Massa-Lavitt moved, second by Mayor Pro Tem Sustarsic, to approve the recommended actions on the consent calendar with exception of Items C and D pulled for separate consideration. A. Approval of the October 28, 2019 City Council Minutes - That the City Council approve the minutes of the Closed Session/Regular City Council meeting held on October 28, 2019. B. Demands on City Treasury (Fiscal Year 2020) – November 12, 2019 - Ratification. C. Copier/Printer Lease and Maintenance Agreements - That the City Council adopt Resolution 6973: 1. Approving an agreement between the City of Seal Beach and De Lage Landen Public Finance, LLC for the lease-purchase of copiers and printers for the City of Seal Beach; and, 2. Approving a Service and Maintenance Agreement for the leased copiers and printers including any extensions or amendments thereof and any subsequent contract with De Lage Landen Public Finance, LLC and C3 Office Solutions in relation thereto; and, 3. Authorizing the City Manager to execute on behalf of the City of Seal Beach, a contract with De Lage Landen Public Finance, LLC and the agreement with C3 Office Solutions. D. Professional Services Agreement with Griffin Structures, Inc. for Lifeguard Headquarters Needs Assessment - That the City Council adopt Resolution 6974 awarding and authorizing the City Manager or designee, to execute a professional services agreement with Griffin Structures, Inc., in the amount of $32,500 for the Lifeguard Headquarters Needs Assessment. E. Professional Services Agreement with John L Hunter and Associates, Inc. for NPDES and Water Conservation Services - That the City Council adopt Resolution 6975 awarding and authorizing the City Manager to execute a professional services agreement with John L Hunter and Associates, Inc. in the amount of $499,525, over a five year period, for NPDES and Water Conservation Services. F. Authorizing Reclassification of the Senior Community Services Officer to Management Analyst - That the City Council adopt Resolution 6976 authorizing reclassification of the Senior Community Services Officer - Crime (Detectives) to a Management Analyst. G. Authorize Expenditures with EXP U.S. Services, Inc. for Engineering Services for Annual Local Paving Program Project (CIP ST2002) - That the City Council adopt Resolution 6977 authorizing the City Manager to approve expenditures in the amount of $36,056 to EXP U.S. Services, Inc. for the Annual Local Paving Program Project (CIP ST2002) engineering services pursuant to an On-Call Professional Services Agreement. AYES: Varipapa, Kalmick, Massa-Lavitt, Sustarsic, Moore NOES: None ABSENT: None ABSTAIN: None Motion carried ITEMS REMOVED FROM CONSENT CALENDAR C. Copier/Printer Lease and Maintenance Agreements - That the City Council adopt Resolution 6973: 1. Approving an agreement between the City of Seal Beach and De Lage Landen Public Finance, LLC for the lease-purchase of copiers and printers for the City of Seal Beach; and, 2. Approving a Service and Maintenance Agreement for the leased copiers and printers including any extensions or amendments thereof and any subsequent contract with De Lage Landen Public Finance, LLC and C3 Office Solutions in relation thereto; and, 3. Authorizing the City Manager to execute on behalf of the City of Seal Beach, a contract with De Lage Landen Public Finance, LLC and the agreement with C3 Office Solutions. City Manager Ingram introduced Assistant City Manager Patrick Gallegos who provided a brief overview of the staff report and introduced C3 Account Manager Anita Martinez who provided additional information on pricing and responded to Council Member questions. Mayor Pro Tem Sustarsic moved, second by Council Member Kalmick, to adopt Resolution 6973: 1. Approving an agreement between the City of Seal Beach and De Lage Landen Public Finance, LLC for the lease-purchase of copiers and printers for the City of Seal Beach; and, 2. Approving a Service and Maintenance Agreement for the leased copiers and printers including any extensions or amendments thereof and any subsequent contract with De Lage Landen Public Finance, LLC and C3 Office Solutions in relation thereto; and, 3. Authorizing the City Manager to execute on behalf of the City of Seal Beach, a contract with De Lage Landen Public Finance, LLC and the agreement with C3 Office Solutions. AYES: Varipapa, Kalmick, Massa-Lavitt, Sustarsic, Moore NOES: None ABSENT: None ABSTAIN: None D. Professional Services Agreement with Griffin Structures, Inc. for Lifeguard Headquarters Needs Assessment - That the City Council adopt Resolution 6974 awarding and authorizing the City Manager or designee, to execute a professional services agreement with Griffin Structures, Inc., in the amount of $32,500 for the Lifeguard Headquarters Needs Assessment. City Manager Ingram introduced Director of Public Works Steve Myrter who provided a brief overview of the staff report with assistance from Marine Safety Chief Joe Bailey, who provided background information on the project. Council Member questions were addressed. Council Member Massa-Lavitt moved, second by Council Member Varipapa, to adopt Resolution 6974 awarding and authorizing the City Manager or designee, to execute a professional services agreement with Griffin Structures, Inc., in the amount of $32,500 for the Lifeguard Headquarters Needs Assessment. AYES: Varipapa, Kalmick, Massa-Lavitt, Sustarsic, Moore NOES: None ABSENT: None ABSTAIN: None PUBLIC HEARING H. Public Hearing and Adoption of an Ordinance of the City of Seal Beach City Council Amending the City of Seal Beach Municipal Code by Modifying Title 9 Chapter 9.60 Building Code thereof and Adopting by Reference the 2019 California Residential Code, 2019 California Electrical Code, 2019 California Mechanical Code, 2019 California Plumbing Code, 2019 California Fire Code and 2018 International Swimming Pool and Spa Code with Certain Amendments, Additions and Deletions thereto - That the City Council hold the duly-noticed public hearing, receive the staff report and adopt after the second reading the attached ordinance amending the Seal Beach Municipal Code Chapter 9.60 by repealing Section 9.60.020 California Codes Adopted by Reference and Amended and Section 9.60.040 Pool and Spa Code from Chapter 9.60 and substituting with new Section 9.60.020 California Codes Adopted by Reference and Amended and 9.60.040 Pool and Spa Code adopting by reference and amend the California Code of Regulations, Title 24, Part 2 California Building Code, Part 2.5 California Residential Code, Part 3 California Electrical Code, Part 4 California Mechanical Code, Part 5 California Plumbing code and Part 9 California Fire Code and International Pool and Spa Code. The ordinance was introduced at the October 28, 2019 City Council meeting. City Manager Ingram introduced Interim Director of Community Development Steve Fowler who provided a brief overview of the staff report and addressed Council Member questions. Kurt Evens, OCFA Assistant Fire Marshal spoke regarding residential fire sprinklers. Mayor Moore opened the Public Hearing. Speakers: None. Mayor Moore closed oral communications. Council Member Massa-Lavitt moved, second by Mayor Pro Tem Sustarsic, to adopt after the second reading Ordinance 1681 amending the Seal Beach Municipal Code Chapter 9.60 by repealing Section 9.60.020 California Codes Adopted by Reference and Amended and Section 9.60.040 Pool and Spa Code from Chapter 9.60 and substituting with new Section 9.60.020 California Codes Adopted by Reference and Amended and 9.60.040 Pool and Spa Code adopting by reference and amend the California Code of Regulations, Title 24, Part 2 California Building Code, Part 2.5 California Residential Code, Part 3 California Electrical Code, Part 4 California Mechanical Code, Part 5 California Plumbing code and Part 9 California Fire Code and International Pool and Spa Code. The ordinance was introduced at the October 28, 2019 City Council meeting. AYES: Varipapa, Kalmick, Massa-Lavitt, Sustarsic, Moore NOES: None ABSENT: None ABSTAIN: None UNFINISHED / CONTINUED BUSINESS There were no Unfinished/Continued Business items. NEW BUSINESS I. Approval of Professional Service Agreement with Raftelis Financial Consultants, Inc. for the Water and Sewer Utility Rate Study - That the City Council adopt Resolution 6978 authorizing the City Manager to execute a professional services agreement with Raftelis Financial Consultants, Inc., for professional consulting services to prepare the Water and Sewer Utility Rate Study for a not-to-exceed amount of $95,133. City Manager Ingram introduced Director of Community Development Steve Myrter, who provided a comprehensive overview of the staff report and addressed Council Member questions. Mayor Pro Tem Sustarsic moved, second by Council Member Kalmick, to adopt Resolution 6978 authorizing the City Manager to execute a professional services agreement with Raftelis Financial Consultants, Inc., for professional consulting services to prepare the Water and Sewer Utility Rate Study for a not-to-exceed amount of $95,133. AYES: Varipapa, Kalmick, Massa-Lavitt, Sustarsic, Moore NOES: None ABSENT: None ABSTAIN: None City Manager Ingram thanked the City Council and staff for their support. She specifically thanked Assistant City Manager Patrick Gallegos for his support and the leadership he exemplified in her absence, while she continues to recover from injuries sustained in an automobile accident. ADJOURNMENT Mayor Moore adjourned the City Council meeting at 8:32 p.m. to Monday, December 9, 2019 at 5:30 p.m. to meet in closed session, if deemed necessary. ______________________ Gloria D. Harper, City Clerk City of Seal Beach Approved: ___________________________ Thomas Moore, Mayor Attested: ______________________ Gloria D. Harper, City Clerk City of Seal Beach Fiscal Year 2020 Warrant Listing for Council Meeting December 9,2019 Approve by Minute Order Demands on Treasury: Warrants-A/P: 13240- 13584 1,669,740.94 Banc of America Leasing 135,640.00 California Public Employees Retirement $ 107,942.77 1,913,323.71 Year-to-Date: $ 16,960,909.55 Payroll: Payroll Direct Deposit 690,127.15 Payroll State&Federal Taxes 194,083.18 Payroll PERS 202,035.43 City of Seal Beach Flex Spending 2,323.81 1,088,569.57 Year-to-Date: $ 6,158,697.75 Total Payroll: Note: Year-to-date amounts are actual cash disbursements and do not reflect actual expenditures due to year-end accruals. Respectfully submitted by: 11.vara, 11. 1, 0 Victoria L.Bea ey Date Director of Finance/City Treasurer City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13240 Check Date: 11/07/2019 Vendor: 714MOT 714 Motorsports Manufacturing 13569 Spray in bed liner for PW unit#18 10/16/2019 600.00 Check Total: 600.00 Check No: 13241 Check Date: 11/07/2019 Vendor: AME14 American Water Works Assoc. 7001725151 2020 Membership-D Escobedo 09/20/2019 286.00 Check Total: 286.00 Check No: 13242 Check Date: 11/07/2019 Vendor: AME73 American Elevator Services Inc S21173 Services Sept 2019 10/01/2019 90.00 Check Total: 90.00 Check No: 13243 Check Date: 11/07/2019 Vendor: AND23 Anderson Penna Partners,Inc. 7736 Services Ocean Place Through 9/28/19 10/03/2019 13,743.50 Check Total: 13,743.50 Check No: 13244 Check Date: 11/07/2019 Vendor: ARA05 Aramark Uniform Services 534605760 Scraper Mat 10/10/2019 34.07 534605759 Scraper Mat 10/10/2019 44.14 534605759 Scraper Mat 10/10/2019 44.13 534622842 Scraper Mat 10/17/2019 44.13 534622842 Scraper Mat 10/17/2019 44.14 534622843 Scraper Mat 10/17/2019 34.07 534622843 Scraper Mat 10/17/2019 34.07 534588497 Scraper Mat 10/03/2019 44.14 534605760 Scraper Mat 10/10/2019 34.07 534588498 Scraper Mat 10/03/2019 34.07 534588498 Scraper Mat 10/03/2019 34.07 534588497 Scraper Mat 10/03/2019 44.13 Check Total: 469.23 Check No: 13245 Check Date: 11/07/2019 Vendor: BAC03 Backflow Apparatus&Valve Co. 924991 Wilkins 2"Pub&850 XL Ballvalve 10/08/2019 878.69 924831 Backflow test calibration kits and Wilki 10/08/2019 426.70 924992 Wilkins 2"720 Pub&repair kit 10/08/2019 950.36 924993 Wilkins 2"720 PUB&Repair kit 10/08/2019 950.36 Check Total: 3,206.11 Check No: 13246 Check Date: 11/07/2019 Vendor: BATO6 Battery Systems Inc 5138575 Battery 10/16/2019 158.78 Check Total: 158.78 Check No: 13247 Check Date: 11/07/2019 Vendor: BAY08 Bay Hardware 346664 Epoxy Tube 10/15/2019 25.52 346636 Bit Set/Screwdriver/Chisel Set 10/12/2019 204.27 346669 Return Epoxy-Inv 346664 10/15/2019 25.52 874595 Galvanized Bushing 10/14/2019 67.60 346566 Ball Valve/Brass Nipple/Screws 10/09/2019 17.22 346444 Ring Remover 10/01/2019 8.15 346587 Caution Tape 10/10/2019 9.78 346567 Faucet Seat Wrench/Faucet Stem 10/09/2019 18.57 Check Total: 325.59 Check No: 13248 Check Date: 11/07/2019 Vendor: BAY10 Bay Alarm Company 3557670191 Services 11-1-19 to 2-01-2020 10/15/2019 144.00 Check Total: 144.00 Check No: 13249 Check Date: 11/07/2019 Vendor: C301 C3 Technology Services INV108791 Services 9-15 to 11-14-2019 10/17/2019 2,787.87 Check Total: 2,787.87 Page 1 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13250 Check Date: 11/07/2019 Vendor: CAV05 Cal Valve 3833 3"Wilkins 375A OS&Y Assembly Ductile Ir 10/16/2019 2,155.00 Check Total: 2,155.00 Check No: 13251 Check Date: 11/07/2019 Vendor: CIT04 City Of Long Beach 36768 Services Nov 2019 11/01/2019 315.29 Check 7'otal: 315.29 Check No: 13252 Check Date: 11/07/2019 Vendor: CIT26 City Of Huntington Beach 575953 1st Billing for 19/20 WOCWB 10/16/2019 8,866.00 Check Total: 8,866.00 Check No: 13253 Check Date: 11/07/2019 Vendor: CLE22 Clearsource Financial Consulti UFC0919-44 Professional Services Agreement with CIe 10/15/2019 6,900.00 Check Total: 6,900.00 Check No: 13254 Check Date: 11/07/2019 Vendor: CLI05 ClientFirst Consulting Group, 10537 CityWide FIS System\CityWide-Aug 2019 08/31/2019 390.00 10636 CityWide FIS System\CityWide Sept 2019 09/30/2019 390.00 Check Total: 780.00 Check No: 13255 Check Date: 11/07/2019 Vendor: CNH CNN Capital-Productivity Plus TE46440 Finance Charge 09/19/2019 4.54 TE46440 Cabin air filters and fuel filters for b 09/19/2019 323.48 Check Total: 328.02 Check No: 13256 Check Date: 11/07/2019 Vendor: COL36 CMY Oct 2019 Services Oct 2019 10/30/2019 3,708.00 Check Total: 3,708.00 Check No: 13257 Check Date: 11/07/2019 Vendor: COM46 Commercial Aquatic Services I19-5470 Chemicals Delivered 10-18-19 10/18/2019 287.65 119-5419 Services 10-14-19 10/14/2019 385.00 Check Total: 672.65 Check No: 13258 Check Date: 11/07/2019 Vendor: COU32 County of Orange SC11900 Communication Charges- 10-1 to 12-31-19 10/16/2019 12,466.00 Check Total: 12,466.00 Check No: 13259 Check Date: 11/07/2019 Vendor: CPCA02 CPCA 14430 Reg.-GonshakBowles/Fisher/Edwards 10/21/2019 396.00 Check Total: 396.00 Check No: 13260 Check Date: 11/07/2019 Vendor: CPRS02 CPRS W18257 Agency Membership/Individual Members 10/22/2019 800.00 W18257 Agency Membership/Individual Members 10/22/2019 185.00 Check Total: 985.00 Check No: 13261 Check Date: 11/07/2019 Vendor: DAN02 Brenda Danielson 64 Services Oct 2019 11/01/2019 3,600.00 64 Services Oct 2019 11/01/2019 132.00 64 Services Oct 2019 11/01/2019 4,302.48 Check Total: 8,034.48 Check No: 13262 Check Date: 11/07/2019 Vendor: DAVID David Barr 10.11.2019 Reimb 2019 Training Managers Seminar 10/11/2019 967.53 W18427 Reimb Restocking of The Jail Commissary 10/31/2019 897.07 Check Total: 1,864.60 Page 2 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13263 Check Date: 11/07/2019 Vendor: DEK02 Dekra-lite S0058461-1 Christmas Banners 10/12/2019 413.46 Check Total: 413.46 Check No: 13264 Check Date: 11/07/2019 Vendor: DEL01 Delta Elevator 14523 Repair Elevator 09/03/2019 195.00 0919-560 Services Sept 2019 09/30/2019 213.32 Check Total: 408.32 Check No: 13265 Check Date: 11/07/2019 Vendor: DIR09 DIRECTV 3684180564 Services 10-26 to 11-25-2019 10/27/2019 145.98 3684435230 Services 10-27 to 11-26-2019 10/28/2019 223.98 Check Total: 369.96 Check No: 13266 Check Date: 11/07/2019 Vendor: EFF02 Efficient X-Ray,Inc. 332489 Biohazardous Waste 10/15/2019 65.00 Check Total: 65.00 Check No: 13267 Check Date: 11/07/2019 Vendor: EMP11 Empire Carpets California Limi FL3852A-10 Vinyl for CM Conference Room 10/12/2019 2,349.06 L248876-10 Carpet for HR&Assistant CM office 10/11/2019 1,740.69 Check Total: 4,089.75 Check No: 13268 Check Date: 11/07/2019 Vendor: ENOS01 Erin Enos 10.04.2019 Reimb 2019 CAHN Conf. 10/04/2019 1,147.20 Check Total: 1,147.20 Check No: 13269 Check Date: 11/07/2019 Vendor: EZROJ Michael Ezroj 10.19.2019 Reimb.SLI Class 443 10/19/2019 376.46 Check Total: 376.46 Check No: 13270 Check Date: 11/07/2019 Vendor: FAIT David Fait 10.28.2019 Contact Hours Reimbursement 10/28/2019 145.00 Check Total: 145.00 Check No: 13271 Check Date: 11/07/2019 Vendor: FAR8 Farmers&Merchants Bank 67-12501-C Rent Nov 2019 11/01/2019 951.93 Check Total: 951.93 Check No: 13272 Check Date: 11/07/2019 Vendor: FOR09 Robin Forte-Lincke W18775 TV Origination Services Payment#9 11/04/2019 1,453.50 Check Total: 1,453.50 Check No: 13273 Check Date: 11/07/2019 Vendor: FROO2 Frontier Communications 5624316879 Services 10-25 to 11-24-2019 10/25/2019 120.03 5625988560 Services 10-28 to 11-27-2019 10/28/2019 57.15 5625986069 Services 10-25 to 11-24-2019 10/25/2019 120.03 Check Total: 297.21 Check No: 13274 Check Date: 11/07/2019 Vendor: go123 Golden Touch Cleaning Inc. 66665 Janitorial Maintenance-Oct 2019 11/01/2019 5,791.00 66664 Janitorial Maintenance-Oct 2019 11/01/2019 8,486.00 66666 Services Oct 2019-Tag Jobs 11/01/2019 70.00 Check Total: 14,347.00 Check No: 13275 Check Date: 11/07/2019 Vendor: GRA08 Grainger 9310628475 Return-Suction and Discharge Hose 10/02/2019 188.89 9310189254 Female to Thor Coupler 10/01/2019 95.13 9306249351 Vibration Isolator 09/26/2019 8.87 9306136525 Two(2)each,Suction and Discharge Hose 09/26/2019 377.77 Page 3 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount 9311501572 Return-Suction and Discharge Hose 10/02/2019 377.77 9307372897 One(1)each,90lb Air Paving Breaker 09/27/2019 1,733.82 Check Total: 1,648.93 Check No: 13276 Check Date: 11/07/2019 Vendor: GRAY Brian Gray 10.24.2019 Reimb.2019 CESA Conference 10/24/2019 2,197.23 Check Total: 2,197.23 Check No: 13277 Check Date: 11/07/2019 Vendor: HER17 Herc Rentals Inc. 30881318-0 Truck Stkbd 10/01/2019 645.43 30881318-0 Truck Stkbd 10/01/2019 645.43 30881318-0 Truck Stkbd 10/01/2019 645.43 Check Total: 1,936.29 Check No: 13278 Check Date: 11/07/2019 Vendor: HIL11 Hill's Bros.Lock&Safe 68549 Replace PD lobby door locking mechanism 10/10/2019 1,505.21 Check Total: 1,505.21 Check No: 13279 Check Date: 11/07/2019 Vendor: HOANG Alayna Hoang 10.30.2019 2019 CALPERS Education Forum 10/30/2019 1,094.37 10.30.2019 2019 CALPERS Education Forum 10/30/2019 235.88 Check Total: 1,330.25 Check No: 13280 Check Date: 11/07/2019 Vendor: HOM01 Home Depot Credit Services 2010890 Carriage Bolt/Gal Nipple/Rachet 10/08/2019 440.00 6020914 Lumber/Drywall/Auger Set 10/04/2019 522.00 6014401 Gorilla Grip/Cutoff Blade 08/15/2019 67.71 5973717 Adjustable Wrench/Screw Driver/Paint 08/26/2019 398.84 H0647-1156 Paint/Roller Cover/Tray Liner 09/30/2019 164.89 H6646-1581 Lumber/Plywood/Timber 10/08/2019 785.63 Check Total: 2,379.07 Check No: 13281 Check Date: 11/07/2019 Vendor: HUDSONOI Susan Allison Hudson 422090-04 Instructor Pay 10-18 to 10-18-2019 10/29/2019 28.60 Check Total: 28.60 Check No: 13282 Check Date: 11/07/2019 Vendor: INS20 Instant Jungle International 126303 African Tulip Tree for Seal Beach Monume 10/17/2019 1,848.75 Check Total: 1,848.75 Check No: 13283 Check Date: 11/07/2019 Vendor: IRVO5 Irvine Valley Air Conditioning 1337396 HVAC System Maintenance for Citywide fac 10/07/2019 639.88 1337386 Condensate Pump 10/07/2019 663.21 Check Total: 1,303.09 Check No: 13284 Check Date: 11/07/2019 Vendor: JPM02 JPM Creative Business Solution 2946 Service Lifeguard HQ and Towers 08/02/2019 5,790.00 Check Total: 5,790.00 Check No: 13285 Check Date: 11/07/2019 Vendor: KIDZO1 Kidz Love Soccer 423995-01 Instructor Pay 9-17 to 10-22-2019 10/29/2019 891.80 Check Total: 891.80 Check No: 13286 Check Date: 11/07/2019 Vendor: KLIO1 Klimczak Group 411061-01 Instructor Pay 9-13 to 10-25-2019 10/29/2019 845.65 Check Total: 845.65 Check No: 13287 Check Date: 11/07/2019 Vendor: LOS29 Los Angeles County Tax Collect 7242012270 Services 7-1-19 to 6-30-2020 07/01/2019 103.89 Check Total: 103.89 Page 4 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13288 Check Date: 11/07/2019 Vendor: M&M05 M&M Surfing 467061-08 Instructor Pay 10-14 to 10-27-2019 10/29/2019 784.00 Check Total: 784.00 Check No: 13289 Check Date: 11/07/2019 Vendor: MONTERRO PHPE Services 2019-127-2 Computer configuration,testing,install 10/17/2019 1,035.00 Check Total: 1,035.00 Check No: 13290 Check Date: 11/07/2019 Vendor: MUNO2 Municipal Water District of Or 9987 Water Deliveries Sept 2019 10/15/2019 288,905.20 Check Total:288,905.20 Check No: 13291 Check Date: 11/07/2019 Vendor: NEW21 New England Divers,Inc. 2076 Air Fill Labor 10/18/2019 30.00 Check Total: 30.00 Check No: 13292 Check Date: 11/07/2019 Vendor: OFF10 OFFICETEAM 54574047 Services Week-Ended 10-25-19/Tegeler 10/28/2018 580.00 54547390 Services Week-Ended 10-18-19/Tegeler 10/22/2019 464.00 54547390 Services Week-Ended 10-18-19/Tegeler 10/22/2019 464.00 54574047 Services Week-Ended 10-25-19/Tegeler 10/28/2018 580.00 Check Total: 2,088.00 Check No: 13293 Check Date: 11/07/2019 Vendor: OFFII Office Solutions Business Prod I-01650992 Wall Calendar 10/04/2019 25.35 1-01658014 Battery/Water 10/17/2019 30.84 1-01656400 Paper/Towels/Creamer 10/15/2019 146.03 Check Total: 202.22 Check No: 13294 Check Date: 11/07/2019 Vendor: ORA10 County of Orange 199-103-01 FY 2019/20 Property Tax-900 Seal Way 11/05/2019 867.30 217-191-09 FY 2019/20 Property Tax-4197 Ironwood 11/05/2019 339.00 095-010-62 FY 2019/20 Property Tax 11/05/2019 2,551.86 095-010-61 FY 2019/20 Property Tax-1700 Adolfo 11/05/2019 339.00 199-105-03 FY 2019/20 Property Tax- 10 Main St 11/05/2019 1,911.96 199-033-02 FY 2019/20 Property Tax-718 Central 11/05/2019 1,220.04 199-052-28 FY 2019/20 Property Tax-201 8th St 11/05/2019 1,848.84 043-122-37 FY 2019/20 Property Tax-357 12th Street 11/05/2019 418.08 043-291-01 FY 2019/20 Property Tax- 151 Marina Dr 11/05/2019 1,139.72 043-114-03 FY 2019/20 Property Tax-707 Electric 11/05/2019 1,959.76 217-361-03 FY 2019/20 Property Tax-3900 Lampson 11/05/2019 874.10 199-052-29 FY 2019/20 Property Tax-211 8th Street 11/05/2019 2,488.62 043-171-04 FY 2019/20 Property Tax-15 1st Street 11/05/2019 1,017.40 199-051-34 FY 2019/20 Property Tax-247 7th St 11/05/2019 555.96 086-492-16 FY 2019/20 Property Tax-3333 St Cloud 11/05/2019 619.88 Check Total: 18,151.52 Check No: 13295 Check Date: 11/07/2019 Vendor: PAR19 Parkeon Inc. IV 113068 Services Oct 2019 10/21/2019 315.00 Check Total: 315.00 Check No: 13296 Check Date: 11/07/2019 Vendor: PENNYPOC Anne Pennypacker 411032-02 Instructor Pay 9-22 to 10-27-2019 10/29/2019 2,308.18 Check Total: 2,308.18 Check No: 13297 Check Date: 11/07/2019 Vendor: PH002 Phoenix Group 092019100 Services Sept 2019 10/18/2019 575.50 Check Total: 575.50 Page 5 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13298 Check Date: 11/07/2019 Vendor: RAK Kreuzer Consulting Group 19-095 Adolfo Lopez Slope Repair\Adolfo Lopez 10/11/2019 9,810.00 Check Total: 9,810.00 Check No: 13299 Check Date: 11/07/2019 Vendor: RALSTON! Nancy Ralsten 10.30.2019 Reimb.CALPERS Educational 2019 10/30/2019 999.48 Check Total: 999.48 Check No: 13300 Check Date: 11/07/2019 Vendor: REGO3 Regents Of Univ Of Calif 9.24.2019 Team building workshop Complete Meeting 09/24/2019 7,539.75 Check Total: 7,539.75 Check No: 13301 Check Date: 11/07/2019 Vendor: RICO2 Richards Watson&Gershon 224125 Retainer Services Oct 2019 10/28/2019 20,500.00 Check Total: 20,500.00 Check No: 13302 Check Date: 11/07/2019 Vendor: RITO5 Rite-Way Roof Corporation 17383 Bi-Annual Roof Maintenance 10/16/2019 5,500.00 17383 Bi-Annual Roof Maintenance 10/16/2019 8,250.00 Check Total: 13,750.00 Check No: 13303 Check Date: 11/07/2019 Vendor: SCE01 Southern Calif.Edison 2212362826 Services 9-25 to 10-25-2019 10/29/2019 1,000.78 2212362826 Services 9-25 to 10-25-2019 10/29/2019 1,290.33 2212362826 Services 9-25 to 10-25-2019 10/29/2019 5,269.68 2212362826 Services 9-25 to 10-25-2019 10/29/2019 26.35 2212362826 Services 9-25 to 10-25-2019 10/29/2019 171.56 2218943843 Services 10-1 to 10-31-2019 11/01/2019 71.28 2282924729 Services 10-1 to 11-01-2019 11/02/2019 44.44 2024050163 Services 9-30 to 10-30-2019 10/31/2019 63.64 2024047656 Services 10-1 to 11-1-2019 11/02/2019 34.28 2371357815 Services 9-30 to 10-30-2019 11/02/2019 16.63 2294542014 Services 10-2 to 11-1-2019 11/02/2019 199.22 2265022343 Services 10-2 to 11-1-2019 11/02/2019 173.72 2261529358 Services 10-2 to 11-1-2019 11/02/2019 15.32 2354785172 Services 10-1 to 10-31-2019 11/01/2019 36.06 2024025629 Services 9-30 to 10-30-2019 11/01/2019 798.58 2024025629 Services 9-30 to 10-30-2019 11/01/2019 99.59 2024025629 Services 9-30 to 10-30-2019 11/01/2019 44.13 2212362826 Services 9-25 to 10-25-2019 10/29/2019 191.70 2212362826 Services 9-25 to 10-25-2019 10/29/2019 171.78 2212362826 Services 9-25 to 10-25-2019 10/29/2019 353.87 2212362826 Services 9-25 to 10-25-2019 10/29/2019 4,946.61 Check Total: 15,019.55 Check No: 13304 Check Date: 11/07/2019 Vendor: soc SoCal Auto&Truck Parts Inc. 4126-45904 Brake Pads 10/16/2019 104.13 4126-45891 Brake Pads/Rotor 10/15/2019 227.87 4126-45884 Oil Filter/Air Filter 10/15/2019 73.50 4126-45898 Cabin Air Filters 10/16/2019 20.17 Check Total: 425.67 Check No: 13305 Check Date: 11/07/2019 Vendor: SOU09 South Coast A.Q.M.D. 3533302 ICE EM Elect 1776 Adolfo Lopez 10/01/2019 421.02 3534837 Flat Fee Last FY Emissions-3333 Bolsa 10/01/2019 136.40 3533356 ICE EM Elect 3333 Bolsa Chica 10/01/2019 1,507.95 3534667 Flat Fee Last FY Emissions-1776 Adolfo 10/01/2019 136.40 Check Total: 2,201.77 Check No: 13306 Check Date: 11/07/2019 Vendor: SOU19 South Coast Supply 95393344-0 CPW block wall project 10/17/2019 107.11 Page 6 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount 95387218-0 Mulch for 8th&Electric Ave 10/17/2019 169.61 Check Total: 276.72 Check No: 13307 Check Date: 11/07/2019 Vendor: SOU71 Southcoast Shortload 100119930 1/2 Rock 3000 PSI 10/01/2019 581.81 1015191000 1/2 Rock 3000 PSI 10/15/2019 331.69 Check Total: 913.50 Check No: 13308 Check Date: 11/07/2019 Vendor: STA64 Stantec 1575354 Main Line Repl HellRanch Penn\Main Lin 10/16/2019 5,502.95 1575349 Main Line Repl HellRanch Penn\Main Lin 10/16/2019 7,531.63 Check Total: 13,034.58 Check No: 13309 Check Date: 11/07/2019 Vendor: STA65 Statewide Traffic Safety and S 02018884 Six(6)each,"On Sidewalk"signs for Se 08/09/2019 92.98 Check Total: 92.98 Check No: 13310 Check Date: 11/07/2019 Vendor: STE44 Steven Andrews Engineering 27401-03 Water Well Rehab Bolsa Chica\Water Wel 09/30/2019 9,990.00 Check Total: 9,990.00 Check No: 13311 Check Date: 11/07/2019 Vendor: STR23 Streetlight Restoration Specia 10282019-1 Main Street Improvements Progr\Main St 09/10/2019 65,157.00 Check Total: 65,157.00 Check No: 13312 Check Date: 11/07/2019 Vendor: SYNO5 SYNOPTEK 1166600 Rapidldentity MFA Complete&eSSO Maint 10/18/2019 472.75 Check Total: 472.75 Check No: 13313 Check Date: 11/07/2019 Vendor: TEN01 Tennant Sales&Service Co. 916593358 Bracket Wldt/Brush Wrap 09/26/2019 273.13 916639608 Label Set,Brush Indicator&Removal 10/16/2019 50.84 916616905 Idler Door Kit 10/04/2019 311.24 916641192 Switch,Temp,Sealed 10/16/2019 144.09 916631479 Idler Door Kit 10/11/2019 311.24 916628862 Credit-Idler Assembly/Brush Replmt 10/10/2019 1,066.29 Check Total: 24.25 Check No: 13314 Check Date: 11/07/2019 Vendor: TIM04 Time Warner Cable LLC 0021291102 Services 10-26 to 11-25-2019 10/26/2019 195.64 Check Total: 195.64 Check No: 13315 Check Date: 11/07/2019 Vendor: TRUO1 ALS-Truesdail Laboratories,I 521903509 Weekly Drinking Water 6-26-2019 07/01/2019 186.25 521903393 Weekly Drinking Water 5-29-2019 06/27/2019 186.25 521903760 Weekly Drinking Water 7-17-2019 07/22/2019 186.25 521903670 Weekly Drinking Water 7-10-2019 07/15/2019 186.25 521904107 Quarterly Drinking Water 8-7-2019 08/15/2019 681.25 521903580 Monthly Well Drinking Water 7-3-2019 07/08/2019 105.05 521903579 Weekly Drinking Water 7-3-2019 07/08/2019 186.25 521903394 Monthly Well Drinking Water 6-4-2019 06/27/2019 105.05 521903031 Monthly Well Drinking Water 6-7-2019 06/10/2019 88.20 521904111 Quarterly Drinking Water 8-7-2019 08/15/2019 58.35 521904114 Weekly Drinking Water 8-7-2019 08/15/2019 186.25 521904014 Weekly Drinking Water 7-31-2019 08/07/2019 186.25 521903849 Weekly Drinking Water 7-24-2019 07/29/2019 186.25 521903132 Weekly Drinking Water 6-4-2019 06/14/2019 186.25 521903271 Weekly Drinking Water 6-12-2019 06/21/2019 186.25 521903336 Weekly Drinking Water 6-19-2019 06/26/2019 186.25 521905014 Monthly Well Drinking Water 10-2-2019 10/13/2019 39.45 Check Total: 3,126.10 Page 7 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13316 Check Date: 11/07/2019 Vendor: TUR10 Turtle&Hughes,Inc. 3705299-00 Punchdown Tool 10/08/2019 57.25 3773228-00 Mogul Base Corn Lamp 10/08/2019 735.63 3791592-00 Dev Ring/Wallplate/Gang SW Box 10/03/2019 98.28 3790339-00 Concrete Rings 10/10/2019 11.26 3789151-00 Concrete Box/Concrete Lid 10/07/2019 67.37 3791699-00 Concrete Box/Concrete Lid 10/07/2019 67.37 3798611-00 Dev Ring/4 Inch Square 2 Gang 10/08/2019 7.61 Check Total: 1,044.77 Check No: 13317 Check Date: 11/07/2019 Vendor: UNI21 United Rentals Northwest,Inc. 172371720- Plate Lifting Ring 10/02/2019 271.88 175045531 Road Plate 10/15/2019 963.19 Check Total: 1,235.07 Check No: 13318 Check Date: 11/07/2019 Vendor: USA04 USA Bluebook 031633 One(1)each,free amonia chem key 10/08/2019 89.05 031633 One(1)each,Hach monochloramine chemke 10/08/2019 50.55 031633 One(1)each,Hach free chlorine chemkey 10/08/2019 227.44 031633 One(1)each,Hach total chlorine chemke 10/08/2019 227.45 031633 One(1)each,Hach nitrite chemkey 10/08/2019 39.03 031633 One(1)each,(LI)Hach SL1000 Portable 10/08/2019 3,553.19 Check Total: 4,186.71 Check No: 13319 Check Date: 11/07/2019 Vendor: USLA United States Lifesavings Asso 1876 USLA JG membership 08/04/2019 3,220.00 1876 Regional Competition entry fee 08/04/2019 516.00 Check Total: 3,736.00 Check No: 13320 Check Date: 11/07/2019 Vendor: VICO2 Victor Stanley,Inc. SI44031 Custom Bronze 10"x 4"plaque 10/04/2019 432.82 SI44031 Memorial Bench for Sanderson,6'Classic 10/04/2019 2,097.68 Check Total: 2,530.50 Check No: 13321 Check Date: 11/07/2019 Vendor: WES15 West-lite Supply Co Inc 66592C Lights for Police HQ 10/10/2019 213.69 66592C-1 Lights for Police HQ 10/10/2019 57.10 Check Total: 270.79 Check No: 13322 Check Date: 11/07/2019 Vendor: WES52 Western Transit system 2.3082 Services Sept 2019 Route44 Senior Center 10/11/2019 8,280.00 2.3084 Services Sept 2019-Route 46 Shopping 10/11/2019 414.00 2.3083 Services Sept 2019-Route 45 Dial A Ride 10/11/2019 3,726.00 Check Total: 12,420.00 Check No: 13323 Check Date: 11/07/2019 Vendor: WGZO1 W.G.Zimmerman Engineer. 19-09-859 Citywide Traffic Signal Improv-Sept 2019 10/07/2019 5,873.00 19-09-862 On Call Traffic Eng Services Sept 2019 10/07/2019 464.50 19-08-832 On Call Traffic Eng Services Aug 2019 09/09/2019 1,700.00 19-07-813 On Call Traffic Eng Services July 2019 08/07/2019 4,800.00 19-09-864 On Call Traffic Eng Services Sept 2019 10/07/2019 675.00 Check Total: 13,512.50 Check No: 13324 Check Date: 11/07/2019 Vendor: wor09 Worthington Ford 5085866 Radiator Hose 10/15/2019 78.00 Check Total: 78.00 Check No: 13325 Check Date: 11/07/2019 Vendor: Z3P Z3 Plumbing 219 Added Work 09/17/2019 2,159.10 220 Retention Billed 09/17/2019 2,006.00 Page 8 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check Total: 4,165.10 Date Totals:636,259.47 Check No: 13326 Check Date: 11/08/2019 Vendor: cea City Employees Associates PR Batch 23 11 2019 SBMMA Dues-CEA 11/06/2019 73.84 Check Total: 73.84 Check No: 13327 Check Date: 11/08/2019 Vendor: CIT48 SBSPA PR Batch 23 11 2019 SBSPA Dues(CEA) 11/06/2019 184.64 Check Total: 184.64 Check No: 13328 Check Date: 11/08/2019 Vendor: ICMA Vantagepoint Transfer Agents 302409 PR Batch 23 11 2019 457 Plan Employee Co 11/06/2019 343.65 PR Batch 23 11 2019 457 City Contributio 11/06/2019 1,393.85 PR Batch 23 11 2019 457 Plan Employee Co 11/06/2019 17,893.25 PR Batch 23 11 2019 457 City Contributio 11/06/2019 3,150.80 Check Total: 22,781.55 Check No: 13329 Check Date: 11/08/2019 Vendor: OCE01 O.C.E.A. PR Batch 23 11 2019 OCEA Dues 11/06/2019 265.14 Check Total: 265.14 Check No: 13330 Check Date: 11/08/2019 Vendor: PMA Seal Beach Police Management Association PR Batch 23 11 2019 PMA Dues 11/06/2019 400.00 Check Total: 400.00 Check No: 13331 Check Date: 11/08/2019 Vendor: POA01 Seal Beach Police Officers Assoc PR Batch 23 11 2019 POA Dues 11/06/2019 1,400.00 Check Total: 1,400.00 Check No: 13332 Check Date: 11/08/2019 Vendor: SBMSMA SBMSMA PR Batch 23 11 2019 SBMSMA Dues 11/06/2019 34.62 Check Total: 34.62 Check No: 13333 Check Date: 11/08/2019 Vendor: USB US Bank Pars 6746022400 PR Batch 23 11 2019 PARS Employee Portio 11/06/2019 2,536.03 PR Batch 23 11 2019 PARS Employer Portio 11/06/2019 531.72 Check Total: 3,067.75 Date Totals: 28,207.54 Check No: 13334 Check Date: 11/14/2019 Vendor: AKM01 AKM Consulting Engineers 0010235 6th St Alley Sewer Repair\Sept 2019 10/03/2019 8.787.50 0010235 6th St Alley Sewer Repair\Sept 2019 10/03/2019 8,787.50 Check Total: 17,575.00 Check No: 13335 Check Date: 11/14/2019 Vendor: ALAMI Alamitos Bay Marine 514564 Boat Fuel 10/02/2019 140.05 514330 Boat Fuel 10/10/2019 126.79 514537 Boat Fuel 10/05/2019 187.53 514353 Boat Fuel 10/16/2019 218.82 514204 Boat Fuel 10/23/2019 286.30 Check Total: 959.49 Check No: 13336 Check Date: 11/14/2019 Vendor: ALL01 All American Asph./Aggregates 1019968 Tack-Bucket 10/22/2019 35.50 1019969 B 2 PG 64-10 10/22/2019 224.37 Check Total: 259.87 Page 9 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13337 Check Date: 11/14/2019 Vendor: ANTO1 Anthem Blue Cross 000623155D Services 11-1 to 12-01-2019 10/17/2019 77.07 000623155D Services 11-1 to 12-01-2019 10/17/2019 57.80 000623155D Services 11-1 to 12-01-2019 10/17/2019 192.69 000623155D Services 11-1 to 12-01-2019 10/17/2019 1,196.81 000623155D Services 11-1 to 12-01-2019 10/17/2019 578.06 000623155D Services 11-1 to 12-01-2019 10/17/2019 770.74 000623155D Services 11-1 to 12-01-2019 10/17/2019 539.52 000623155D Services 11-1 to 12-01-2019 10/17/2019 96.34 Check Total: 3,509.03 Check No: 13338 Check Date: 11/14/2019 Vendor: ARA01 Aramark Services,Inc. 2006084000 Inmate Meals 6-27 to 7-18-2019 07/24/2019 1,144.28 2006084000 Inmate Meals 7-25 8-15-2019 08/21/2019 1,366.32 2006084000 Inmate Meals 6-15 to 6-20-2019 06/26/2019 542.96 2006084000 Inmate Meals 8-29 to 9-19-2019 09/25/2019 1,632.67 2006084000 Inmate Meals 9-26 to 10-23-2019 10/23/2019 1,805.64 Check Total: 6,491.87 Check No: 13339 Check Date: 11/14/2019 Vendor: BATO6 Battery Systems Inc 5146526 Battery 10/22/2019 87.35 Check Total: 87.35 Check No: 13340 Check Date: 11/14/2019 Vendor: BAY08 Bay Hardware 346714 Valve Key 10/17/2019 5.86 346730 Padlock/Flashlight/Comb Lock 10/18/2019 119.23 345975 Silicone Grease/Wrenchy Set 09/04/2019 41.74 346703 Bristle Brush/Krazy Glue 10/17/2019 42.90 346683 USA Flag 10/16/2019 65.18 346691 Towels/Wood Filler 10/16/2019 23.84 346715 Pig Rings/Hog Ring Fillers 10/17/2019 18.09 346431 Key Cutting/Carabiner Clip 09/30/2019 12.60 346520 Earplugs/Orange Spray 10/05/2019 12.47 346478 Ext Cord/Key Cutting 10/03/2019 155.96 346222 Gloves/Brass Shut-off/Nozzle 09/16/2019 131.95 Check Total: 629.82 Check No: 13341 Check Date: 11/14/2019 Vendor: BEN11 TASC-Client Invoice IN1621596 Services Nov 2019 11/01/2019 228.96 Check Total: 228.96 Check No: 13342 Check Date: 11/14/2019 Vendor: BRIO2 Briggeman Disposal W18776 Refuse Services October 2019 11/12/2019 149,820.55 Check Total:149,820.55 Check No: 13343 Check Date: 11/14/2019 Vendor: CAMOI Campbell Printing,Inc. C19-111 Logs for LGHQ 10/21/2019 311.40 Check Total: 31 1.40 Check No: 13344 Check Date: 11/14/2019 Vendor: CHA34 ChargePoint,Inc IN61431 Commercial Ren 09/24/2019 460.00 IN61431 Commercial Ren 09/24/2019 934.00 Check Total: 1,394.00 Check No: 13345 Check Date: 11/14/2019 Vendor: CHA35 Challenger Sports Corp 423171-01 Instructor Pay 9-13 to 11-01-2019 11/05/2019 324.35 Check Total: 324.35 Check No: 13346 Check Date: 11/14/2019 Vendor: COM46 Commercial Aquatic Services I19-5520 Sensor Probe Replcement 10/22/2019 773.13 I19-5564 Chemicals Delivered 10-24-2019 10/24/2019 226.13 Page 10 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount I19-5613 Emergency Call-Chemical Imbalance 10/14/2019 270.91 Check Total: 1,270.17 Check No: 13347 Check Date: 11/14/2019 Vendor: DIRO9 DIRECTV 3685597099 Services Nov 2019 11/02/2019 169.97 Check Total: 169.97 Check No: 13348 Check Date: 11/14/2019 Vendor: DOMINGUE Chris Dominguez 11.8.19 Reimb.Rescue Boat Course 11/08/2019 194.30 Check Total: 194.30 Check No: 13349 Check Date: 11/14/2019 Vendor: ENE02 ENEROD COMPANY 2019-2417 Safety Interlink Kit 10/23/2019 50.26 Check Total: 50.26 Check No: 13350 Check Date: 11/14/2019 Vendor: EVER02 Eversoft Inc. R1998639 E96 REntal 11/01/2019 147.38 Check Total: 147.38 Check No: 13351 Check Date: 11/14/2019 Vendor: FIE04 Fieldman,Rolapp&Associates 24851 General Financial Advisory-Sept 2019 10/22/2019 2,332.00 Check Total: 2,332.00 Check No: 13352 Check Date: 11/14/2019 Vendor: FROO2 Frontier Communications 5625962778 Services 11-2 to 12-01-2019 11/02/2019 69.70 Check Total: 69.70 Check No: 13353 Check Date: 11/14/2019 Vendor: GAL08 Galls,LLC BC0958339 Outfit new Police Aide Justin Boice 10/21/2019 589.89 BC0958340 Outfit new Police Aide Jarrett Boice 10/21/2019 672.58 Check Total: 1,262.47 Check No: 13354 Check Date: 11/14/2019 Vendor: GTT GTT Communications,Inc. 1NV2779790 Services 10-01 to 11-30-2019 11/01/2019 1,056.82 INV2779843 Services Oct to Nov 2019 11/01/2019 1,138.17 Check Total: 2,194.99 Check No: 13355 Check Date: 11/14/2019 Vendor: HF& HF&H Consultants LLC 9716548 Solid Waste Franchise Agreement/Jul 2019 08/15/2019 4,306.04 Check Total: 4,306.04 Check No: 13356 Check Date: 11/14/2019 Vendor: HOM01 Home Depot Credit Services 3160737 Chain Oil/Chainsaw 09/17/2019 432.15 Check Total: 432.15 Check No: 13357 Check Date: 11/14/2019 Vendor: HRP HR-Plus,LLC 10.28.2019 WorkLife Balance Training 10/28/2019 281.25 Check Total: 281.25 Check No: 13358 Check Date: 11/14/2019 Vendor: 1NT51 Interwest Consulting Group 53788 Permit Review&Plan Check Sept 2019 10/11/2019 2,930.00 Check Total: 2,930.00 Check No: 13359 Check Date: 11/14/2019 Vendor: IPS IPS Group Inc. 45944 Services Jan to Sept 2019 10/25/2019 7,065.03 Check Total: 7,065.03 Check No: 13360 Check Date: 11/14/2019 Vendor: LIB02 Liberty Bell Components Inc. 190829003 TTS Wirepak 10/22/2019 400.00 Check Total: 400.00 Page 11 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13361 Check Date: 11/14/2019 Vendor: MOU06 Camelot Nurseries Inc. SBI-21704 (8)Agave Americana V.Mediopicta&(12) 10/21/2019 2,493.45 Check Total: 2,493.45 Check No: 13362 Check Date: 11/14/2019 Vendor: OFF10 OFFICETEAM 54616167 Services Week-Ended 10-25-19/D Bradley 10/31/2019 1,366.10 Check Total: 1,366.10 Check No: 13363 Check Date: 11/14/2019 Vendor: OFF11 Office Solutions Business Prod I-01659753 Labels/Dividers/Tissue/Pens 10/22/2019 120.07 I-01661193 Post-Its 10/24/2019 14.28 I-01661313 Batteries/Shapies/Folders/Liners 10/24/2019 343.97 1-01659870 Water 10/22/2019 31.78 I-01659752 Soap/Paper/Cups/Forks 10/22/2019 262.61 I-01659754 Coffee 10/22/2019 59.74 Check Total: 832.45 Check No: 13364 Check Date: 11/14/2019 Vendor: ONP05 On Point Exterminating Inc 3359 Services Oct 2019-Edison Park 10/16/2019 150.00 3321 Services Oct 2019-Police Station 10/25/2019 75.00 3323 Services Oct 2019-City Yard 10/25/2019 60.00 3320 Services Oct 2019-Tennis Court 10/25/2019 75.00 3522 Services Oct 2019-Edison Gardens 10/25/2019 100.00 3361 Services Oct 2019-Marina Center 10/25/2019 50.00 3360 Services Oct 2019-Edison Park 10/25/2019 150.00 3362 Services Oct 2019-Lifeguard 10/25/2019 60.00 3322 Services Oct 2019-City Hall 10/25/2019 65.00 3363 Services Oct 2019-Library 10/25/2019 60.00 Check Total: 845.00 Check No: 13365 Check Date: 11/14/2019 Vendor: PIERCE01 Chris Pierce 11.8.2019 Reimb.CA Surf Lifesaving Meeting 11/08/2019 928.16 Check Total: 928.16 Check No: 13366 Check Date: 11/14/2019 Vendor: RIC24 Richard C.Slade&Associates 5216 Lampson Well Head Treatment\Lampson We 10/22/2019 3,415.30 Check Total: 3,415.30 Check No: 13367 Check Date: 11/14/2019 Vendor: ROPER Dyanne Roper W18704 Refund Permits Purchased in Error 11/04/2019 60.00 Check Total: 60.00 Check No: 13368 Check Date: 11/14/2019 Vendor: S&J01 S&J Supply Co S100143733 12 each,6 oz reflective marker epoxy fo 10/22/2019 232.74 Check Total: 232.74 Check No: 13369 Check Date: 11/14/2019 Vendor: SCE01 Southern Calif.Edison 2289382129 Services 10-3 to 11-4-2019 11/06/2019 11.14 Check Total: 11.14 Check No: 13370 Check Date: 11/14/2019 Vendor: SIA01 SIALIC CONTRACTORS CORP DBA SH PP-2 Local Street Resurfacing Prog\Local St 11/06/2019 24,928.82 Check Total: 24,928.82 Check No: 13371 Check Date: 11/14/2019 Vendor: SIM17 Simplus Management Corporation 2851 Pier Deck Utility Upgrade Proj\Pier De 08/31/2019 9,382.50 Check Total: 9,382.50 Check No: 13372 Check Date: 11/14/2019 Vendor: STA10 State of Califonia TF500240 Fees Associated with Use Tax 10/19/2019 6,725.70 Page 12 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check Total: 6,725.70 Check No: 13373 Check Date: 11/14/2019 Vendor: STO02 Jack Stone Drainage Oil Serv. 52214 Used Oil 10/22/2019 35.00 Check Total: 35.00 Check No: 13374 Check Date: 11/14/2019 Vendor: SUR03 Surfside Colony Ltd 10052 Services Sept 2019 10/07/2019 3,324.50 Check Total: 3,324.50 Check No: 13375 Check Date: 11/14/2019 Vendor: syn05 SYNOPTEK 1166726 1 Support renewal from 10/30/2019 to 10/ 10/24/2019 3,084.22 1166700 Datto Service Support Sept 18to Sept 19 10/23/2019 26,307.45 1166701 Datto Support Services Oct 2019 10/23/2019 2,023.65 Check Total: 31,415.32 Check No: 13376 Check Date: 11/14/2019 Vendor: TIM04 Time Warner Cable LLC 0021804110 Services Nov 2019 11/01/2019 218.68 0010765110 Services 11-4 to 12-3-2019 11/04/2019 247.93 Check Total: 466.61 Check No: 13377 Check Date: 11/14/2019 Vendor: TRA29 Transtech Engineers,Inc 20192320 Services Aug 2019 08/31/2019 2,375.00 20192320 Local Street Resurfacing Prog\Local St 08/31/2019 5,375.00 Check Total: 7,750.00 Check No: 13378 Check Date: 11/14/2019 Vendor: TRU01 ALS-Truesdail Laboratories,I 521905238 Weekly Drinking Water 10-16-2019 10/22/2019 186.25 521905033 Weekly Drinking Water 10-9-2019 10/18/2019 186.25 Check Total: 372.50 Check No: 13379 Check Date: 11/14/2019 Vendor: TURIO Turtle&Hughes,Inc. 3829170-00 Deep Outlet Box/Pipe ClampNert CVR 10/24/2019 61.99 3826363-00 24T Recp/LED Flood Light 10/23/2019 61.88 3790427-00 Santoprene Handle 10/18/2019 172.61 3818453-00 Power Outlet Cover/Deep Outlet Box 10/18/2019 74.91 Check Total: 371.39 Check No: 13380 Check Date: 11/14/2019 Vendor: UB*00316 Michelle Brendel Refund check 11/12/2019 6.69 Refund check 11/12/2019 15.07 Check Total: 21.76 Check No: 13381 Check Date: 11/14/2019 Vendor: UN135 University Trophies and Awards 47379 Plaques 08/28/2019 221.36 Check Total: 221.36 Check No: 13382 Check Date: 11/14/2019 Vendor: UTIO4 UtillWorks Consulting LLC 5734 Advanced Water Metering Proj\Advanced 09/30/2019 5,460.00 Check Total: 5,460.00 Check No: 13383 Check Date: 11/14/2019 Vendor: VER18 Verizon Wireless 9840771855 Services 9-24 to 10-23-2019 10/23/2019 180.48 9840771855 Services 9-24 to 10-23-2019 10/23/2019 38.01 9840771855 Services 9-24 to 10-23-2019 10/23/2019 38.01 9840771855 Services 9-24 to 10-23-2019 10/23/2019 76.02 9840771855 Services 9-24 to 10-23-2019 10/23/2019 1,675.18 Check Total: 2,007.70 Check No: 13384 Check Date: 11/14/2019 Vendor: WES38 Westminster Ice Management LLC 413130-05 Instructor Pay 10-8 to 11-3-2019 11/05/2019 109.20 Page 13 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check Total: 109.20 Check No: 13385 Check Date: 11/14/2019 Vendor: WES77 West Marine Products Inc./We 009566 Battery/Battery Core Fee 10/22/2019 134.12 Check Total: 134.12 Check No: 13386 Check Date: 11/14/2019 Vendor: WET03 Wet Okole Hawaii Inc 201928028 3 sets of car seat covers for 3 Chevy Ta 10/22/2019 953.50 Check Total: 953.50 Check No: 13387 Check Date: 11/14/2019 Vendor: WIL43 Willdan Financial Services 010-42821 CFD FY 2019-20 10/25/2019 1,752.60 010-42821 CFD FY 2019-20 10/25/2019 2,256.40 010-42822 Street Lighting Maint.FY 2019-20 10/25/2019 4,750.00 010-42821 CFD FY 2019-20 10/25/2019 2,251.00 Check Total: 11,010.00 Check No: 13388 Check Date: 11/14/2019 Vendor: wor09 Worthington Ford 5086142 Floor Mat 10/21/2019 459.65 Check Total: 459.65 Date Totals: 320,031.37 Check No: 13389 Check Date: 11/21/2019 Vendor: AKM01 AKM Consulting Engineers 0010214 OCTA 405 Widening Coop-Aug 2019 09/26/2019 240.00 Check Total: 240.00 Check No: 13390 Check Date: 11/21/2019 Vendor: AME01 American Heritage Life 42471 Services Dec 2019 11/05/2019 13.00 Check Total: 13.00 Check No: 13391 Check Date: 11/21/2019 Vendor: AME73 American Elevator Services Inc S121300 Services Oct 2019 11/01/2019 90.00 Check Total: 90.00 Check No: 13392 Check Date: 11/21/2019 Vendor: AME79 American Safety Products 2337 Softball Shirts 10/31/2019 609.11 2336 Basketball Jerseys 10/31/2019 487.20 Check Total: 1,096.31 Check No: 13393 Check Date: 11/21/2019 Vendor: AME84 Americas Printer.com 1170194 Business Cards 10/04/2019 78.22 Check Total: 78.22 Check No: 13394 Check Date: 11/21/2019 Vendor: AMR AMR 21419COSB CPR Cards for City Staff/Repl Ck 10002 02/14/2019 360.00 Check Total: 360.00 Check No: 13395 Check Date: 11/21/2019 Vendor: ARA05 Aramark Uniform Services 534640147 Scraper Mat 10/24/2019 44.13 534640147 Scraper Mat 10/24/2019 44.14 534657214 Scraper Mat 10/31/2019 34.07 534657214 Scraper Mat 10/31/2019 34.07 534657213 Scraper Mat 10/31/2019 44.14 534657213 Scraper Mat 10/31/2019 44.13 534640148 Scraper Mat 10/24/2019 34.07 534640148 Scraper Mat 10/24/2019 34.07 Check Total: 312.82 Check No: 13396 Check Date: 11/21/2019 Vendor: ARM08 Jill Armstrong W18258 Refund for Private Swim 11/07/2019 75.00 Page 14 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check Total: 75.00 Check No: 13397 Check Date: 11/21/2019 Vendor: ASSO3 Associated Soils Engineering. 44527 Local Street Resurfacing Prog\Local St 10/21/2019 1,255.00 Check Total: 1,255.00 Check No: 13398 Check Date: 11/21/2019 Vendor: ATO4 AT&T 3113096267 Services 11-1 to 11-30-2019 11/01/2019 358.58 Check Total: 358.58 Check No: 13399 Check Date: 11/21/2019 Vendor: ATH01 A-Throne 0000608471 Services 11-8 to 12-5-2019 11/08/2019 416.17 0000608472 Services 11-8 to 12-5-2019 11/08/2019 371.48 Check Total: 787.65 Check No: 13400 Check Date: 11/21/2019 Vendor: BAR21 Bob Barker Company UT10005139 Basketball/Shampoo/Odor Spray 10/24/2019 476.34 UT10005144 Underbed Storage Boxes 10/25/2019 657.07 Check Total: 1,133.41 Check No: 13401 Check Date: 11/21/2019 Vendor: BATO6 Battery Systems Inc 5158412 Credit/Return Battery 10/30/2019 87.35 5158376 Battery 10/30/2019 181.39 5160387 Battery 10/31/2019 108.38 Check Total: 202.42 Check No: 13402 Check Date: 11/21/2019 Vendor: BAY08 Bay Hardware 346881 Screws/Nuts/Bolts/Anchors 10/28/2019 4.53 346900 Rivet Washer/Alum Rivet 10/29/2019 12.10 346896 Screws/Nuts/Bolts/Anchors 10/29/2019 29.79 346827 Duct Tape/Electrical Tape 10/24/2019 23.66 346775 Screws/Nuts/Bolts/Anchors 10/22/2019 1.61 346815 Bolt Hook/Screws/Nuts/Bolts 10/23/2019 24.97 346836 Pedestal Fan/Satin Spray 10/24/2019 93.21 346781 Bushing/Galvanized Nipple/Adaptor 10/22/2019 17.67 346894 Knee Pads/White Chalk/Grip Gloves 10/29/2019 59.06 346780 Dual Temp Glue Gun/Glue Sticks 10/22/2019 38.62 876805 High Performance Work Gloves 10/24/2019 256.76 346816 Credit-Screws/Orig Inv 346815 10/23/2019 1.16 346690 Spinning Flagpole 10/16/2019 20.12 346800 Bit Set/Yellow Screwdriver 10/22/2019 30.97 Check Total: 611.91 Check No: 13403 Check Date: 11/21/2019 Vendor: BCR BC Rentals,LLC 0044256-IN Anti-graffiti sheating 11/01/2019 46.22 0044253-IN 12 each,Straw wattle 9"x 25'11/01/2019 288.14 0044255-IN No Left Turn Symbol 11/01/2019 102.33 0044256-IN Two(2)each,R3-18 No Left Turn/No U- 11/01/2019 102.33 Check Total: 539.02 Check No: 13404 Check Date: 11/21/2019 Vendor: BLOO1 David Bloom,MD 11.01.2019 Retainer/Services Oct 2019 11/01/2019 1,000.00 Check Total: 1,000.00 Check No: 13405 Check Date: 11/21/2019 Vendor: BOUO2 Bound Tree Medical,LLC 83402456 Fasplint Aluminum Pump 11/01/2019 178.24 83392385 Vacuum splints for Marine Safety Units/H 10/23/2019 1,157.74 Check Total: 1,335.98 Check No: 13406 Check Date: 11/21/2019 Vendor: BOWLES Stephen Bowles 11.01.2019 SB Comprehensive-Parking Conf 2019 11/01/2019 1,114.03 Page 15 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check Total: 1.1 14.03 Check No: 13407 Check Date: 11/21/2019 Vendor: CAMO1 Campbell Printing,Inc. C19-118 2000 EMR forms 11/06/2019 932.04 C19-117 Field Investigation Cards 11/01/2019 213.15 Check Total: 1,145.19 Check No: 13408 Check Date: 11/21/2019 Vendor: CAS23 Jerry Cascarini W18780 Overpayment Collected in Error 11/18/2019 219.00 W18780 Overpayment Collected in Error 11/18/2019 4.00 Check Total: 223.00 Check No: 13409 Check Date: 11/21/2019 Vendor: CFP01 California Forensic Phlebotomy 1168 Services Oct 2019 10/30/2019 1,356.00 Check Total: 1,356.00 Check No: 13410 Check Date: 11/21/2019 Vendor: CIT47 City of Long Beach 10.01.2019 1st Quarter Services Jul-Sept 2019 10/01/2019 42,532.50 10.01.2019 Citation Revenue Jul-Sept 2019 10/01/2019 7,446.00 Check Total: 35,086.50 Check No: 13411 Check Date: 11/21/2019 Vendor: CIT61 City of Long Beach PWD 10.31.2019 FY 2019 4th Qrt July-Sept 2019 10/31/2019 7,431.87 Check Total: 7,431.87 Check No: 13412 Check Date: 11/21/2019 Vendor: CIVO2 Civicstone,Inc. 2019385 CDBG Admin Services Aug 2019 10/04/2019 4,730.00 Check Total: 4,730.00 Check No: 13413 Check Date: 11/21/2019 Vendor: CMRTA CMRTA W18714 4th Qrt Meeting-M Marquez 11/18/2019 30.00 Check Total: 30.00 Check No: 13414 Check Date: 11/21/2019 Vendor: COL34 Colorado Bankers Life 634606 Services 10-8 to 10-22-2019 10/22/2019 20.00 Check Total: 20.00 Check No: 13415 Check Date: 11/21/2019 Vendor: COR23 CORODATA RS4544800 Services Oct 2019 10/31/2019 307.70 Check Total: 307.70 Check No: 13416 Check Date: 11/21/2019 Vendor: COU32 County of Orange SH54654 Services Oct 2019-OCATS 11/01/2019 1,273.33 Check Total: 1,273.33 Check No: 13417 Check Date: 11/21/2019 Vendor: CRE07 Creative Vision Group LLC 19-1004 Winter 2019-20 Shoreline Brochure 10/25/2019 2,459.41 Check Total: 2,459.41 Check No: 13418 Check Date: 11/21/2019 Vendor: CRE11 Creative Home Corporation 867 Ice Skate Rink for Tree Lighting 09/17/2019 3,000.00 867 Ice Skate Rink for Tree Lighting 09/17/2019 2,800.00 Check Total: 5,800.00 Check No: 13419 Check Date: 11/21/2019 Vendor: CSMFO1 CSMFO 394649766 Orange County Chapter Meeting-A Hoang 11/13/2019 30.00 Check Total: 30.00 Check No: 13420 Check Date: 11/21/2019 Vendor: DAP01 Dapeer,Rosenblit&Litvak,LL 16457 Services 9-27 to 9-30-2019 09/30/2019 49.50 Check Total: 49.50 Page 16 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13421 Check Date: 11/21/2019 Vendor: DAVID David Barr W18428 Reimb Restocking of Jail Commissary 11/14/2019 84.90 Check Total: 84.90 Check No: 13422 Check Date: 11/21/2019 Vendor: DEK02 Dekra-lite SO058513 Instal 1ation/RemovallStorage Holiday 10/16/2019 7,726.03 Check Total: 7,726.03 Check No: 13423 Check Date: 11/21/2019 Vendor: DEL01 Delta Elevator 1019-560 Services Oct 2019 10/31/2019 213.32 Check Total: 213.32 Check No: 13424 Check Date: 11/21/2019 Vendor: DEL03 Delta Dental of California BE00362430 Services Nov 2019 11/01/2019 443.78 BE00362430 Services Nov 2019 11/01/2019 33.39 BE00362430 Services Nov 2019 11/01/2019 82.19 BE00362430 Services Nov 2019 11/01/2019 30.82 BE00362430 Services Nov 2019 11/01/2019 153.13 BE00362430 Services Nov 2019 11/01/2019 3,372.27 BE00362430 Services Nov 2019 11/01/2019 51.37 BE00362430 Services Nov 2019 11/01/2019 2,565.06 BE00362430 Services Nov 2019 11/01/2019 341.92 BE00362430 Services Nov 2019 11/01/2019 574.14 BE00362430 Services Nov 2019 11/01/2019 51.37 BE00362430 Services Nov 2019 11/01/2019 119.51 BE00362430 Services Nov 2019 11/01/2019 271.72 BE00362430 Services Nov 2019 11/01/2019 37.32 BE00362430 Services Nov 2019 11/01/2019 79.46 BE00362430 Services Nov 2019 11/01/2019 72.64 BE00362430 Services Nov 2019 11/01/2019 39.42 BE00362430 Services Nov 2019 11/01/2019 72.03 BE00362430 Services Nov 2019 11/01/2019 29.15 BE00362430 Services Nov 2019 11/01/2019 56.75 BE00362430 Services Nov 2019 11/01/2019 91.69 BE00362430 Services Nov 2019 11/01/2019 41.34 BE00362430 Services Nov 2019 11/01/2019 29.15 BE00362430 Services Nov 2019 11/01/2019 416.94 BE00362430 Services Nov 2019 11/01/2019 279.10 BE00362430 Services Nov 2019 11/01/2019 165.28 Check Total: 9,500.94 Check No: 13425 Check Date: 11/21/2019 Vendor: DEL04 Delta Dental Insurance Company BE00362145 Services Nov 2019 11/01/2019 317.76 BE00362145 Services Nov 2019 11/01/2019 260.64 BE00362145 Services Nov 2019 11/01/2019 45.72 BE00362145 Services Nov 2019 11/01/2019 43.44 BE00362145 Services Nov 2019 11/01/2019 26.19 BE00362145 Services Nov 2019 11/01/2019 26.35 BE00362145 Services Nov 2019 11/01/2019 38.70 BE00362145 Services Nov 2019 11/01/2019 47.49 BE00362145 Services Nov 2019 11/01/2019 4.34 BE00362145 Services Nov 2019 11/01/2019 10.86 BE00362145 Services Nov 2019 11/01/2019 79.71 BE00362145 Services Nov 2019 11/01/2019 7.84 Check Total: 909.04 Check No: 13426 Check Date: 11/21/2019 Vendor: DEPART Department of Justice 414620 Services Oct 2019 11/05/2019 96.00 414620 Services Oct 2019 11/05/2019 32.00 Check Total: 128.00 Page 17 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13427 Check Date: 11/21/2019 Vendor: DEVO5 Devices For Life,LLC 2159 Pad-Paks 10/09/2019 504.88 Check Total: 504.88 Check No: 13428 Check Date: 11/21/2019 Vendor: DOGO3 Dog Waste Depot 304617 20 each,Dog Waste Roll Bag 10 roll case 10/17/2019 873.78 304617 4.9%Tariff Mitigation Allowance Fee 10/17/2019 39.19 Check Total: 912.97 Check No: 13429 Check Date: 11/21/2019 Vendor: EDD01 Employment Development Dept. L031320867 Unemployment Insurance 7-1 to 9-30-19 10/29/2019 35.00 L031320867 Unemployment Insurance 7-1 to 9-30-19 10/29/2019 1,008.00 L031320867 Unemployment Insurance 7-1 to 9-30-19 10/29/2019 38.00 Check Total: 1,081.00 Check No: 13430 Check Date: 11/21/2019 Vendor: ELL05 Jerry Ellison W18864-9 Ret Health Ins Reimb Nov 2019/Repl 13188 11/04/2019 54.78 Check Total: 54.78 Check No: 13431 Check Date: 11/21/2019 Vendor: ENE02 ENEROD COMPANY 2019-2431 Auto-gate back-up unit for PD 10/30/2019 428.39 Check Total: 428.39 Check No: 13432 Check Date: 11/21/2019 Vendor: FOR09 Robin Forte-Lincke W18779 TV Origination Services-Pymnt# 10 11/18/2019 1,453.50 Check Total: 1,453.50 Check No: 13433 Check Date: 11/21/2019 Vendor: FRE08 Free-Lance Masonry 2019-302 Concrete pad and Memorial Bench installa 10/29/2019 950.00 Check Total: 950.00 Check No: 13434 Check Date: 11/21/2019 Vendor: FROO2 Frontier Communications 2091885608 Services 11-4 to 12-3-2019 11/04/2019 946.55 2130334822 Services 11-4 to 12-3-2019 11/04/2019 443.59 5625988624 Services 11-10 to 12-9-2019 11/10/2019 221.01 5625984514 Services 11-10 to 12-9-2019 11/10/2019 120.35 2090946840 Services 11-10 to 12-9-2019 11/10/2019 42.98 5621560001 Services 11-8 to 12-7-2019 11/08/2019 56.80 7148911483 Services 11-7 to 12-6-2019 11/07/2019 52.33 2091880920 Services 11-4 to 12-3-2019 11/04/2019 320.81 2091880920 Services 11-4 to 12-3-2019 11/04/2019 890.47 2091880920 Services 11-4 to 12-3-2019 11/04/2019 55.98 2091880920 Services 11-4 to 12-3-2019 11/04/2019 229.86 2091880920 Services 11-4 to 12-3-2019 11/04/2019 45.83 Check Total: 3,426.56 Check No: 13435 Check Date: 11/21/2019 Vendor: GOL11 Gold Coast Awards,Inc. 15322 One(1)each,6"x 10"Memorial Plaque- 10/09/2019 377.13 Check Total: 377.13 Check No: 13436 Check Date: 11/21/2019 Vendor: GRA36 Granite Telecommunications LLC 468818811 Services 11-1 to 11-30-2019 11/01/2019 1,331.28 Check Total: 1,331.28 Check No: 13437 Check Date: 11/21/2019 Vendor: HDLO2 Hdl,Coren&Cone 0027264-IN Property Tax Services Oct-Dec 2019 10/25/2019 1,619.05 Check Total: 1,619.05 Check No: 13438 Check Date: 11/21/2019 Vendor: HF& HF&H Consultants LLC 9716755 Solid Waste Franchise Agreement-Oct 2019 11/08/2019 11,008.40 Page 18 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check Total: 11,008.40 Check No: 13439 Check Date: 11/21/2019 Vendor: HOLMA Holman Family Counseling Inc. INV 1024767 Services Dec 2019 12/01/2019 108.78 Check Total: 108.78 Check No: 13440 Check Date: 11/21/2019 Vendor: HOM01 Home Depot Credit Services 7012875 Toilet Seat/Lumber/Paint 10/23/2019 1,065.29 H0647-1179 Barrier Fence/Cable Ties 10/24/2019 197.28 H0647-1178 Extra Large Trash Bags 10/23/2019 260.51 H0647-1187 Straight Scissors/Barrier Fence 11/01/2019 354.73 Check Total: 1,877.81 Check No: 13441 Check Date: 11/21/2019 Vendor: HOTO2 Hotschedules.com,Inc. 954489 Services Dec 2019 11/01/2019 142.54 Check Total: 142.54 Check No: 13442 Check Date: 11/21/2019 Vendor: HUN11 John L.Hunter&Associates,Inc. SealBeachU Used Oil Recycling Aug 2019 10/29/2019 475.00 Check Total: 475.00 Check No: 13443 Check Date: 11/21/2019 Vendor: INT23 International Code Council 1001105826 2019 Building Code 10/16/2019 724.81 1001105826 2019 Building Code 10/16/2019 700.00 1001105826 2019 Building Code 10/16/2019 284.78 Check Total: 1,709.59 Check No: 13444 Check Date: 11/21/2019 Vendor: IPS IPS Group Inc. 46340 Services Oct 2019 10/31/2019 718.71 Check Total: 718.71 Check No: 13445 Check Date: 11/21/2019 Vendor: KIM10 Robert Kim W18682 C&D Deposit 609 Sea Breeze/Rec542786 11/18/2019 500.00 Check Total: 500.00 Check No: 13446 Check Date: 11/21/2019 Vendor: LON25 Long Beach BMW 195089 Tire 10/29/2019 222.76 Check Total: 222.76 Check No: 13447 Check Date: 11/21/2019 Vendor: LOS02 Los Alamitos Unified School Di 77NI0061 4th Qrt 3-21 to 6-19-19 Gas/Pool 10/29/2019 6,208.50 Check Total: 6,208.50 Check No: 13448 Check Date: 11/21/2019 Vendor: MAL07 Mallory Safety and Supply LLC 4736041 Gas Masks 10/29/2019 1,214.09 Check Total: 1,214.09 Check No: 13449 Check Date: 11/21/2019 Vendor: MCIO1 MCI Comm Services 7DL26042 Services Dec 2019 11/11/2019 37.95 Check Total: 37.95 Check No: 13450 Check Date: 11/21/2019 Vendor: MET13 Metropolitan Telecommnications 0100518281 Services 11-8 to 12-7-2019 11/08/2019 346.30 0100518281 Services 11-8 to 12-7-2019 11/08/2019 698.74 0100518281 Services 11-8 to 12-7-2019 11/08/2019 166.40 0100518281 Services 11-8 to 12-7-2019 11/08/2019 156.12 Check Total: 1,367.56 Check No: 13451 Check Date: 11/21/2019 Vendor: MINO2 Minuteman Press 27514 Letterhead 10/24/2019 78.12 Check Total: 78.12 Page 19 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13452 Check Date: 11/21/2019 Vendor: MRB01 Mr B's Lawnmower&Saw 3662 Carburator/Fuel Hose 10/23/2019 255.31 Check Total: 255.31 Check No: 13453 Check Date: 11/21/2019 Vendor: MYE01 Myers Tire-Los Angeles#14 91419028 Portacool Water Treatment 10/25/2019 71.61 Check Total: 71.61 Check No: 13454 Check Date: 11/21/2019 Vendor: NAF01 NAFCO 44547 Parking Hang Tags 10/24/2019 7,357.75 Check Total: 7,357.75 Check No: 13455 Check Date: 11/21/2019 Vendor: NOR04 Normed Inc. 68222-8014 Bandages/Masks/Gauze 10/30/2019 291.48 Check Total: 291.48 Check No: 13456 Check Date: 11/21/2019 Vendor: OFF05 Office Depot,Inc. 3945219500 Bubble Mailer 10/25/2019 26.40 Check Total: 26.40 Check No: 13457 Check Date: 11/21/2019 Vendor: OFF10 OFFICETEAM 54659661 Services Week-Ended 11-1-19/D Bradley 11/06/2019 1,375.27 Check Total: 1,375.27 Check No: 13458 Check Date: 11/21/2019 Vendor: OFF11 Office Solutions Business Prod I-01663534 Calculator/Stamp/Pocket Folder 10/29/2019 151.16 1-01665357 Batteries/Appt Books/Cleaner 10/31/2019 353.96 I-01664464 Binder Clips/Staples/Pens/Plates 10/30/2019 246.34 I-01662246 Battery/Envelopes/Pens 10/25/2019 328.49 I-01662392 Envelopes 10/25/2019 31.50 I-01662546 Hand Towels 10/28/2019 259.53 Check Total: 1,370.98 Check No: 13459 Check Date: 11/21/2019 Vendor: PER22 Performance Pipeline Technolog 10778 Clean City Yard Pump Station 10-24-19 10/24/2019 1,760.00 Check Total: 1,760.00 Check No: 13460 Check Date: 11/21/2019 Vendor: PLUO1 Plug&Pay Technologies,Inc. 2019110222 Services Oct 2019 11/04/2019 15.00 Check Total: 15.00 Check No: 13461 Check Date: 11/21/2019 Vendor: PLUO2 Plumbers Depot Inc PD-43548 Rear view camera for CCTV Truck camera 10/29/2019 3,956.25 Check Total: 3,956.25 Check No: 13462 Check Date: 11/21/2019 Vendor: PRO37 Pro-Line Industrial Products I 107295 Two(2)each,Off A Plus 11/05/2019 898.80 Check Total: 898.80 Check No: 13463 Check Date: 11/21/2019 Vendor: QUI07 A-Quick Rooter&Plumbing Co. 3015 Services Restrooms 10/29/2019 495.00 Check Total: 495.00 Check No: 13464 Check Date: 11/21/2019 Vendor: QUI09 Quinn Power Systems W037015106 Boeing Station generator roof enclosure 10/30/2019 3,868.22 W037015106 Yard Station generator roof enclosure re 10/30/2019 3,859.43 Check Total: 7,727.65 Check No: 13465 Check Date: 11/21/2019 Vendor: QUI12 Quiksilver,Boxy 9002379504 Response bags for Marine Safety Staff 10/01/2019 472.50 Page 20 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check Total: 472.50 Check No: 13466 Check Date: 11/21/2019 Vendor: RAA01 Mike Raahauge Shooting Enterprises 1417 Pistol Range 10-17-19 11/01/2019 44.00 Check Total: 44.00 Check No: 13467 Check Date: 11/21/2019 Vendor: RICO2 Richards Watson&Gershon 224126 Services Sept 2019-Addition Services 10/28/2019 45.25 224127 Services Sept 2019-AQ of City Prop OCTA 10/28/2019 1,368.09 Check Total: 1,413.34 Check No: 13468 Check Date: 11/21/2019 Vendor: SAF12 Safe Step Walk-In Tub Co W18683 Permit Cancellation /Rec 544907 11/18/2019 155.98 Check Total: 155.98 Check No: 13469 Check Date: 11/21/2019 Vendor: SAT02 Satellite Tracking of People L STPINV0006 Services Oct 2019 10/31/2019 812.50 Check Total: 812.50 Check No: 13470 Check Date: 11/21/2019 Vendor: SCE01 Southern Calif.Edison 2418681128 Services 10-15 to 11-14-2019 11/15/2019 10.59 2332131176 Services 10-11 to 11-13-2019 11/14/2019 3,521.42 2212368641 Services 10-1 to 11-1-2019 11/06/2019 14,796.56 2024028599 Services 10-9 to 11-8-2019 11/09/2019 1,424.36 2353878846 Services 10-10 to 11-12-2019 11/13/2019 108.10 2361696818 Services 10-10 to 11-12-2019 11/13/2019 266.59 2311180533 Services 10-11 to 11-13-2019 11/14/2019 2,261.50 2345128151 Services 10-15 to 11-14-2019 11/15/2019 9.63 2024029720 Services 10-15 to 11-14-2019 11/16/2019 1,435.57 2231367996 Services 10-11 to 11-13-2019 11/15/2019 1,175.94 2024029720 Services 10-15 to 11-14-2019 11/16/2019 51.03 2214337602 Services 10-11 to 11-13-2019 11/14/2019 18.90 Check Total: 25,080.19 Check No: 13471 Check Date: 11/21/2019 Vendor: SEA10 Seal Beach Cable FDN W18781 Transfer of Funds 11/18/2019 10,000.00 Check Total: 10,000.00 Check No: 13472 Check Date: 11/21/2019 Vendor: SECO2 Sectran Security,Inc. 19110437 Services Nov 2019 11/01/2019 494.94 Check Total: 494.94 Check No: 13473 Check Date: 11/21/2019 Vendor: SEC06 SecureSite Solutions Inc. 11279 Services Nov 2019 11/01/2019 95.00 Check Total: 95.00 Check No: 13474 Check Date: 11/21/2019 Vendor: sky04 Skyline Safety and Supply 5155 Two(2)each,Onguard Industries Storm K 10/28/2019 187.05 5155 Two(2)each,Dunlop Goliath PVC Boot 16 10/28/2019 68.34 5155 Three(3)each,Dunlop Goliath PVC Boot 10/28/2019 130.71 Check Total: 386.10 Check No: 13475 Check Date: 11/21/2019 Vendor: soc SoCal Auto&Truck Parts Inc. 4126-46035 Return Fuel Filter-Inv 4126-459960 10/30/2019 11.95 4126-46036 Brake Cylinder Hone 10/30/2019 19.56 4126-46032 Cabin Air Filter 10/30/2019 16.06 4126-46052 Air Filters/Oil Filters 11/01/2019 61.93 4126-46005 Miniature Bulb 10/28/2019 16.20 4126-45996 Oil/Air Filters/Oil Filters 10/26/2019 844.26 4126-46055 Disc Brake Pads 11/01/2019 149.31 Check Total: 1,095.37 Page 21 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13476 Check Date: 11/21/2019 Vendor: SOC11 So Cal Land Maintenance Inc. 8659 Services 10-4 to 10-18-2019 11/01/2019 2,404.67 8659 Services 10-4 to 10-18-2019 11/01/2019 152.11 Check Total: 2,556.78 Check No: 13477 Check Date: 11/21/2019 Vendor: SOMOANO Brian Somoano W18681 Building Permit Overpayment 11/06/2019 45.00 W18681 Building Permit Overpayment 11/06/2019 1.00 W18681 Building Permit Overpayment 11/06/2019 8.22 W18681 Building Permit Overpayment 11/06/2019 60.00 W18681 Building Permit Overpayment 11/06/2019 267.32 W18681 Building Permit Overpayment 11/06/2019 411.25 W 18681 Building Permit Overpayment 11/06/2019 3.90 Check Total: 796.69 Check No: 13478 Check Date: 11/21/2019 Vendor: SOU71 Southcoast Shortload 103119900 1/2 Rock 3000 PSI 10/31/2019 331.69 Check Total: 331.69 Check No: 13479 Check Date: 11/21/2019 Vendor: STA53 Standard Insurance Company 6430520001 Services Nov 2019 11/01/2019 32.97 6430520001 Services Nov 2019 11/01/2019 12.25 6430520001 Services Nov 2019 11/01/2019 14.85 6430520001 Services Nov 2019 11/01/2019 100.39 6430520001 Services Nov 2019 11/01/2019 41.75 6430520001 Services Nov 2019 11/01/2019 18.95 6430520001 Services Nov 2019 11/01/2019 65.52 6430520001 Services Nov 2019 11/01/2019 2.99 6430520001 Services Nov 2019 11/01/2019 2.99 6430520003 Services Nov 2019 11/01/2019 85.12 6430520003 Services Nov 2019 11/01/2019 132.41 6430520003 Services Nov 2019 11/01/2019 32.98 6430520003 Services Nov 2019 11/01/2019 43.61 6430520003 Services Nov 2019 11/01/2019 49.91 6430520003 Services Nov 2019 11/01/2019 70.45 6430520003 Services Nov 2019 11/01/2019 66.85 6430520003 Services Nov 2019 11/01/2019 67.50 6430520003 Services Nov 2019 11/01/2019 563.16 6430520003 Services Nov 2019 11/01/2019 279.99 6430520003 Services Nov 2019 11/01/2019 107.26 6430520003 Services Nov 2019 11/01/2019 379.52 6430520003 Services Nov 2019 11/01/2019 20.06 6430520003 Services Nov 2019 11/01/2019 20.06 6430520003 Services Nov 2019 11/01/2019 56.00 6430520003 Services Nov 2019 11/01/2019 103.71 6430520003 Services Nov 2019 11/01/2019 50.63 6430520003 Services Nov 2019 11/01/2019 261.86 6430520003 Services Nov 2019 11/01/2019 67.50 6430520003 Services Nov 2019 11/01/2019 2,300.48 6430520003 Services Nov 2019 11/01/2019 311.26 6430520003 Services Nov 2019 11/01/2019 350.79 6430520003 Services Nov 2019 11/01/2019 161.39 6430520003 Services Nov 2019 11/01/2019 108.43 6430520003 Services Nov 2019 11/01/2019 171.75 6430520003 Services Nov 2019 11/01/2019 64.55 6430520001 Services Nov 2019 11/01/2019 31.40 6430520001 Services Nov 2019 11/01/2019 71.78 6430520001 Services Nov 2019 11/01/2019 59.38 6430520001 Services Nov 2019 11/01/2019 504.15 6430520001 Services Nov 2019 11/01/2019 14.63 6430520001 Services Nov 2019 11/01/2019 10.38 Page 22 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount 6430520001 Services Nov 2019 11/01/2019 22.90 6430520001 Services Nov 2019 11/01/2019 43.95 6430520001 Services Nov 2019 11/01/2019 7.48 6430520001 Services Nov 2019 11/01/2019 16.27 6430520001 Services Nov 2019 11/01/2019 8.13 6430520001 Services Nov 2019 11/01/2019 11.90 6430520001 Services Nov 2019 11/01/2019 16.93 6430520001 Services Nov 2019 11/01/2019 14.90 6430520001 Services Nov 2019 11/01/2019 4.97 6430520001 Services Nov 2019 11/01/2019 6.98 6430520001 Services Nov 2019 11/01/2019 8.41 Check Total: 7,074.43 Check No: 13480 Check Date: 11/21/2019 Vendor: STU05 Stump Fence Co MS9721-1 Fence and barbed wire for Bolsa Chica We 10/30/2019 2,950.00 Check Total: 2,950.00 Check No: 13481 Check Date: 11/21/2019 Vendor: SYN05 SYNOPTEK 1167467 Video Cable 10/31/2019 52.18 1167365 Datto Service 11-1 to 12-31-2019 11/01/2019 4,047.30 1167364 Services 12-01 to 12-31-2019 11/01/2019 21,741.92 1167294 Office 365 Oct 2019 10/31/2019 102.00 1167373 Wireless Mouse 10/31/2019 16.13 1167377 HDMI Cable 10/31/2019 47.85 1167372 VGA Video Cable 10/31/2019 23.93 1167410 1 Panasonic PT-EZ570U Pro 3LCD WUXGA Pro 10/31/2019 3,813.39 1167493 Phase I 1.Architecture and Planning 2. 10/31/2019 93.75 Check Total: 29,938.45 Check No: 13482 Check Date: 11/21/2019 Vendor: TAS01 Axon Enterprise,Inc. SI-1619730 PPM,Standard Battery Pack,X2/X26P 10/29/2019 706.88 Check Total: 706.88 Check No: 13483 Check Date: 11/21/2019 Vendor: TCTI The Counseling Team Internatio 73674 Services Oct 2019 11/01/2019 1,000.00 Check Total: 1,000.00 Check No: 13484 Check Date: 11/21/2019 Vendor: TIM04 Time Warner Cable LLC 0245858110 Services 11-5 to 12-4-2019 11/05/2019 1,298.10 0213294111 Services 11-10 to 12-9-2019 11/10/2019 629.99 0260410111 Services 11-10 to 12-9-2019 11/10/2019 122.18 0021812110 Services 11-6 to 12-5-2019 11/06/2019 104.95 Check Total: 2,155.22 Check No: 13485 Check Date: 11/21/2019 Vendor: TMO1 T-Mobile USA Inc. 967863726 Services 9-24 to 10-20-2019 10/21/2019 43.96 Check Total: 43.96 Check No: 13486 Check Date: 11/21/2019 Vendor: TRA29 Transtech Engineers,Inc 20192361 Building and Safety Services-Aug 2019 08/31/2019 5,032.00 Check Total: 5,032.00 Check No: 13487 Check Date: 11/21/2019 Vendor: TRU01 ALS-Truesdail Laboratories,I 521905397 Weekly Drinking Water 10-2-2019 10/31/2019 186.25 Check Total: 186.25 Check No: 13488 Check Date: 11/21/2019 Vendor: TUR10 Turtle&Hughes,Inc. 3841926-00 LED Bullet Flood Light 10/31/2019 224.57 3802039-00 One(1)each,MLT-33-98147 DS100 Inlet 10/31/2019 436.03 3802039-00 One(1)each,MLT-715C3N15 Nylon 30 degr 10/31/2019 195.95 3826363-01 Ceiling Sensor 10/31/2019 192.62 3842945-00 Reel 11/01/2019 19.99 Page 23 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount 3840497-00 Ground Locking Conn/Reel 10/31/2019 98.30 Check Total: 1,167.46 Check No: 13489 Check Date: 11/21/2019 Vendor: UB*00317 W.J.Pearl Jr. Refund check 11/18/2019 19.14 Refund check 11/18/2019 31.76 Check Total: 50.90 Check No: 13490 Check Date: 11/21/2019 Vendor: UND01 Underground Sery Alert Sc 1020190648 Services Oct 2019 11/01/2019 153.55 18dsbfe596 Services Oct 2019 11/01/2019 103.71 Check Total: 257.26 Check No: 13491 Check Date: 11/21/2019 Vendor: UNI21 United Rentals Northwest,Inc. 175045531- Road Plates 10/23/2019 1,554.77 162856322- Tread Cleaning Plate 10/24/2019 219.33 Check Total: 1,774.10 Check No: 13492 Check Date: 11/21/2019 Vendor: UPSO1 United Parcel Service 00005T86T6 Shipping 11/02/2019 17.08 Check Total: 17.08 Check No: 13493 Check Date: 11/21/2019 Vendor: USA04 USA Bluebook 055713 One(1)each,Wika s20 0-100 PSI Transmi 11/01/2019 551.07 049371 Hach Total Chlorine Chemkey 10/25/2019 227.29 059706 Return/Chlorine/Inv 031633 11/06/2019 227.29 Check Total: 551.07 Check No: 13494 Check Date: 11/21/2019 Vendor: VSP Vision Service Plan-(CA) 807721165 Services Nov 2019 10/19/2019 534.73 807721165 Services Nov 2019 10/19/2019 11.28 807721165 Services Nov 2019 10/19/2019 8.22 807721165 Services Nov 2019 10/19/2019 7.31 807721165 Services Nov 2019 10/19/2019 55.46 807721165 Services Nov 2019 10/19/2019 16.53 807721165 Services Nov 2019 10/19/2019 82.65 807721165 Services Nov 2019 10/19/2019 5.71 807721165 Services Nov 2019 10/19/2019 5.71 807721165 Services Nov 2019 10/19/2019 10.64 807721165 Services Nov 2019 10/19/2019 6.38 807721165 Services Nov 2019 10/19/2019 8.51 807721165 Services Nov 2019 10/19/2019 77.90 807721165 Services Nov 2019 10/19/2019 6.93 807721165 Services Nov 2019 10/19/2019 23.02 807721165 Services Nov 2019 10/19/2019 53.68 807721165 Services Nov 2019 10/19/2019 18.34 807721165 Services Nov 2019 10/19/2019 15.62 807721165 Services Nov 2019 10/19/2019 8.37 807721173 Services Nov 2019 10/19/2019 10.64 807721169 Services Nov 2019 10/19/2019 394.51 807721165 Services Nov 2019 10/19/2019 15.39 807721165 Services Nov 2019 10/19/2019 40.94 807721165 Services Nov 2019 10/19/2019 7.15 807721165 Services Nov 2019 10/19/2019 91.57 807721165 Services Nov 2019 10/19/2019 38.08 807721165 Services Nov 2019 10/19/2019 65.52 Check Total: 1,620.79 Check No: 13495 Check Date: 11/21/2019 Vendor: WES77 West Marine Products Inc./We 000320 Teak Oil 10/29/2019 17.62 Check Total: 17.62 Page 24 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13496 Check Date: 11/21/2019 Vendor: WGZO1 W.G.Zimmerman Engineer. 19-09-858 OCTA 405 Widening Coop Agrmt-Sept2019 10/07/2019 4,934.38 Check Total: 4,934.38 Check No: 13497 Check Date: 11/21/2019 Vendor: wor09 Worthington Ford 5087004 Bulb And Socket 11/04/2019 9.13 5086745 Return-Bumper Assembly/Inv 5086745 10/29/2019 170.40 5086589 Bumper Assembly/Isolator/Cover 10/25/2019 741.54 Check Total: 580.27 Date Totals:256,312.13 Check No: 13498 Check Date: 11/22/2019 Vendor: cea City Employees Associates PR Batch 24 11 2019 SBMMA Dues-CEA 11/20/2019 73.84 Check Total: 73.84 Check No: 13499 Check Date: 11/22/2019 Vendor: CIT48 SBSPA PR Batch 24 11 2019 SBSPA Dues(CEA) 11/20/2019 184.64 Check Total: 184.64 Check No: 13500 Check Date: 11/22/2019 Vendor: ICMA Vantagepoint Transfer Agents 302409 PR Batch 24 11 2019 457 Plan Employee Co 11/20/2019 17,893.25 PR Batch 24 11 2019 457 Plan Employee Co 11/20/2019 343.65 PR Batch 24 11 2019 457 City Contributio 11/20/2019 3,151.45 PR Batch 24 11 2019 457 City Contributio 11/20/2019 1,393.85 Check Total: 22,782.20 Check No: 13501 Check Date: 11/22/2019 Vendor: OCE01 O.C.E.A. PR Batch 24 11 2019 OCEA Dues 11/20/2019 265.14 Check Total: 265.14 Check No: 13502 Check Date: 11/22/2019 Vendor: PMA Seal Beach Police Management Association PR Batch 24 11 2019 PMA Dues 11/20/2019 400.00 Check Total: 400.00 Check No: 13503 Check Date: 11/22/2019 Vendor: POA01 Seal Beach Police Officers Assoc PR Batch 24 11 2019 POA Dues 11/20/2019 1,400.00 Check Total: 1,400.00 Check No: 13504 Check Date: 11/22/2019 Vendor: SBMSMA SBMSMA PR Batch 24 11 2019 SBMSMA Dues 11/20/2019 34.62 Check Total: 34.62 Check No: 13505 Check Date: 11/22/2019 Vendor: USB US Bank Pars 6746022400 PR Batch 24 11 2019 PARS Employer Portio 11/20/2019 506.74 PR Batch 24 11 2019 PARS Employee Portio 11/20/2019 2,416.53 Check Total: 2,923.27 Date Totals: 28,063.71 Check No: 13506 Check Date: 11/27/2019 Vendor: ABB05 Charles Abbott Associates,Inc 60271 Services Oct 2019 10/31/2019 1,000.00 Check Total: 1,000.00 Check No: 13507 Check Date: 11/27/2019 Vendor: AFLO1 AFLAC 214048 Services November 2019 11/11/2019 2,183.27 Check Total: 2,183.27 Check No: 13508 Check Date: 11/27/2019 Vendor: ALL26 Alliant Insurance Services,In 1217243 Services 12-1-19 to 12-1-2020 11/07/2019 7,226.00 Page 25 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check Total: 7,226.00 Check No: 13509 Check Date: 11/27/2019 Vendor: ANTO1 Anthem Blue Cross 000624588D Services 12-1-19 to 1-1-2020 11/09/2019 61.56 000624588D Services 12-1-19 to 1-1-2020 11/09/2019 82.08 000624588D Services 12-1-19 to 1-1-2020 11/09/2019 102.61 000624588D Services 12-1-19 to 1-1-2020 11/09/2019 574.59 000624588D Services 12-1-19 to 1-1-2020 11/09/2019 360.32 000624588D Services 12-1-19 to 1-1-2020 11/09/2019 615.63 000624588D Services 12-1-19 to 1-1-2020 11/09/2019 1,274.60 000624588D Services 12-1-19 to 1-1-2020 11/09/2019 205.21 Check Total: 2,555.96 Check No: 13510 Check Date: 11/27/2019 Vendor: AWA01 Awards&Trophies 2101 Plates/Plaque 11/19/2019 143.84 Check Total: 143.84 Check No: 13511 Check Date: 11/27/2019 Vendor: BAR21 Bob Barker Company UT10005159 Matresses 11/12/2019 1,017.45 Check Total: 1,017.45 Check No: 13512 Check Date: 11/27/2019 Vendor: BATO6 Battery Systems Inc 5170885 Battery 11/06/2019 375.73 Check Total: 375.73 Check No: 13513 Check Date: 11/27/2019 Vendor: BAY08 Bay Hardware 346937 Detailer Spray/Cable Ties 10/31/2019 46.04 347207 Screws/Nuts/ Bolt/Chrome Roller 11/19/2019 20.28 347120 Grass Seed/Top Soil/Compost Mix 11/13/2019 76.65 347205 Leather Gloves/Grip Gloves 11/19/2019 61.65 347148 Bolt Hook/Screws/Nuts/Bolts 11/14/2019 29.13 346983 Key Cutting/Gloves/Plastic Key Tag 11/04/2019 31.76 347048 Rodent Bait/Mouse Trap 11/08/2019 15.74 347149 Power Strip/Screws/Anchors/Bolts 11/14/2019 55.34 347116 Towels/Car Cleaner/Window Cleaner 11/13/2019 26.72 347107 Flex Couplings/Test Plugs/Pipe 11/12/2019 33.69 347090 Spade Bits 11/11/2019 57.69 347017 Closure Plugs 11/06/2019 5.26 347056 Ferrules&Stops/Anchors/Washers 11/08/2019 10.47 346947 Lumber 10/31/2019 15.70 347209 Silver Strip/Poly Twist Rope 11/19/2019 54.31 347147 Storafe Tote/Duct Tape 11/14/2019 75.52 347030 Batteries/Mini Transmitter 11/07/2019 121.59 347159 Outdoor Cover/EMT Strap 11/15/2019 3.96 347146 Dual Thread Aerator/Leader Hose 11/14/2019 68.74 347095 Elbow/Conduit Couplings/Cement 11/12/2019 9.23 347206 Rolling Tool Box/Duct Tape/Ext Screw 11/19/2019 237.92 346934 Chainsaw Chain 10/31/2019 20.65 346913 Screws/Nuts/Washers/Bolts 10/30/2019 5.39 347143 Flat Black Spray Paint 11/14/2019 5.60 346967 Rearview Mirror Adhesive 11/02/2019 4.88 347020 PVC Ball Valve 11/06/2019 6.84 347012 Work Gloves/File 11/06/2019 157.47 346930 Femail Zinc Hose End 10/31/2019 7.82 Check Total: 1,266.04 Check No: 13514 Check Date: 11/27/2019 Vendor: BEN11 TASC-Client Invoice IN1643241 Services Oct 2019 11/13/2019 150.00 Check Total: 150.00 Check No: 13515 Check Date: 11/27/2019 Vendor: BON08 Bonded Roofing Inc. W18684 C&D Deposit 830 Catalina/Rec545934 11/20/2019 500.00 Page 26 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check Total: 500.00 Check No: 13516 Check Date: 11/27/2019 Vendor: BOUO2 Bound Tree Medical,LLC 83407183 Aluminum Pump 11/06/2019 356.49 83407184 Fasplint Carry Case 11/06/2019 301.46 83411320 Aluminum Pump 11/11/2019 356.49 Check Total: 1,014.44 Check No: 13517 Check Date: 11/27/2019 Vendor: BUS08 BUSINESS CARD 2525/11-19 Interview Panel Lunch 11/10/2019 129.03 2525/11-19 Governmental Membership 11/10/2019 135.00 2525/11-19 Dinner for Council 11/10/2019 278.52 Check Total: 542.55 Check No: 13518 Check Date: 11/27/2019 Vendor: C301 C3 Technology Services INV109992 Services 10-6 to 11-5-2019 11/06/2019 87.06 INV110399 Services 10-15 to 12-14-2019 11/15/2019 2,856.26 INV110354 Services 8-14 to 11-13-2019 11/14/2019 212.51 INV110354 Services 8-14 to 11-13-2019 11/14/2019 285.63 INV109992 Services 10-6 to 11-5-2019 11/06/2019 307.84 Check Total: 3,749.30 Check No: 13519 Check Date: 11/27/2019 Vendor: CALLAWAY Carlton Callaway W18691 C&D Deposit 208 Stanford/Rec539538 11/22/2019 500.00 Check Total: 500.00 Check No: 13520 Check Date: 11/27/2019 Vendor: CAP11 CAPE 08301 Membership-D Sarabia 11/17/2019 50.00 Check Total: 50.00 Check No: 13521 Check Date: 11/27/2019 Vendor: CBE01 C.B.E.Roofing Co. W18685 C&D Deposit 208 Central/Rec 540018 11/20/2019 500.00 Check Total: 500.00 Check No: 13522 Check Date: 11/27/2019 Vendor: CEAOC City Engineers of Orange Count W18893 Meeting 12-2-19/I Lee 11/15/2019 35.00 Check Total: 35.00 Check No: 13523 Check Date: 11/27/2019 Vendor: CITO4 City Of Long Beach 42732 Services Dec 2019 12/01/2019 315.29 Check Total: 315.29 Check No: 13524 Check Date: 11/27/2019 Vendor: COL36 CMY Nov 2019 Services Nov 2019 11/27/2019 1,748.00 Check Total: 1,748.00 Check No: 13525 Check Date: 11/27/2019 Vendor: COM34 Community Senior Serv.Inc 10.31.2019 Services Oct 2019 10/31/2019 5,000.00 Check Total: 5,000.00 Check No: 13526 Check Date: 11/27/2019 Vendor: COM46 Commercial Aquatic Services I19-5990 Chemicals 11-21-19 11/22/2019 57.20 I19-5993 Chemicals 11-21-19 11/21/2019 113.07 I19-5297 Chemicals Delivered 10-10 to 10-31-2019 10/31/2019 342.10 119-5855 Chemicals Delivered 11-12-2019 11/12/2019 310.55 119-5783 Repair Pump 11/06/2019 745.99 Check Total: 1,568.91 Check No: 13527 Check Date: 11/27/2019 Vendor: CON38 Convergint Technologies LLC W811268 Repair Strake Panel at LG Station 10/09/2019 620.00 W727820 Service/Inspect Door at City Hall 04/17/2019 770.00 Page 27 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount W815091 Repair Doort at Police Station 10/30/2019 665.13 Check Total: 2,055.13 Check No: 13528 Check Date: 11/27/2019 Vendor: COU32 County of Orange SH54682 AFIS Services November 2019 11/04/2019 1,227.00 Check Total: 1,227.00 Check No: 13529 Check Date: 11/27/2019 Vendor: DAN02 Brenda Danielson 433043-02 Instructor Pay 10-15 to 11-17-2019 11/19/2019 57.85 Check Total: 57.85 Check No: 13530 Check Date: 11/27/2019 Vendor: DIX Dixon Resources Unlimited 2379 Services October 2019 10/31/2019 2,922.50 Check Total: 2,922.50 Check No: 13531 Check Date: 11/27/2019 Vendor: DMV01 DMV CF 9283RU Registration YAMA3804J516 11/25/2019 36.00 CF 9282RU Registration YAMA3808J516 11/25/2019 36.00 Check Total: 72.00 Check No: 13532 Check Date: 11/27/2019 Vendor: EDWARDSO Kevin Edwards W18429 Reimb.Purchase of Lanyards and Reels 11/18/2019 162.56 Check Total: 162.56 Check No: 13533 Check Date: 11/27/2019 Vendor: EMB05 Emblems Inc 31769 Seal Beach Police shoulder patches Desi 11/12/2019 382.00 Check Total: 382.00 Check No: 13534 Check Date: 11/27/2019 Vendor: ENF Enforcement Technology Group 5122 Direct-Link Bridge Series Crisis Respons 11/22/2019 28,664.80 Check Total: 28,664.80 Check No: 13535 Check Date: 11/27/2019 Vendor: FAT02 Maria Fattal 433060-01 Instructor Pay 9-8 to 11-10-2019 11/19/2019 4,284.00 Check Total: 4,284.00 Check No: 13536 Check Date: 11/27/2019 Vendor: FED01 FedEX 6-833-5986 Shipping 11/08/2019 56.34 Check Total: 56.34 Check No: 13537 Check Date: 11/27/2019 Vendor: GRA08 Grainger 9332528885 Marking Flag 10/23/2019 14.62 9328459731 Solenoid Valve 10/18/2019 115.85 Check Total: 130.47 Check No: 13538 Check Date: 11/27/2019 Vendor: GTT GTT Communications,Inc. INV2769651 Services Dec 2019 11/01/2019 111.89 Check Total: 111.89 Check No: 13539 Check Date: 11/27/2019 Vendor: HOM01 Home Depot Credit Services 4132008 Poinsettias 11/25/2019 43.28 4121168 Poinsettias 11/25/2019 242.64 7566158 Through the Wall AC 10/23/2019 619.85 7926211 Foam Tape 10/23/2019 4.55 7315286 Heavy Duty AC Support 10/23/2019 44.57 Check Total: 954.89 Check No: 13540 Check Date: 11/27/2019 Vendor: HUG03 Hughes Network Systems,LLC B1-3510220 Services 11-16 tgo 12-16-2019 11/16/2019 108.06 Check Total: 108.06 Page 28 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13541 Check Date: 11/27/2019 Vendor: HUN11 John L.Hunter&Associates,Inc. SealBeachU Used Oil Recycling Sept 2019 11/14/2019 95.00 Check Total: 95.00 Check No: 13542 Check Date: 11/27/2019 Vendor: KILLEEN Mike Killeen Quality Roofing C W18686 C&D Deposit 247 5th/Rec 545871 11/20/2019 500.00 Check Total: 500.00 Check No: 13543 Check Date: 11/27/2019 Vendor: LEM01 Brita Lemmon W18895 Encroach Ins Reimb DPW03980/Rec548275 11/18/2019 750.00 Check Total: 750.00 Check No: 13544 Check Date: 11/27/2019 Vendor: LOPEZ12 Hector Lopez W20481 Commissary Refund 10/31/2019 77.34 Check Total: 77.34 Check No: 13545 Check Date: 11/27/2019 Vendor: LOS02 Los Alamitos Unified School Di 77NI0118 Mcgaugh Pool Gas 6-19 to 9-18-2019 11/20/2019 1,663.32 77NI0117 Mcgaugh Electricity 7-2 to 10-1-19 11/20/2019 7,853.46 Check Total: 9,516.78 Check No: 13546 Check Date: 11/27/2019 Vendor: LUNO3 Herbert Lundblad W18690 C&D Deposit 4200 Ironwood/Rec538341 11/20/2019 500.00 Check Total: 500.00 Check No: 13547 Check Date: 11/27/2019 Vendor: MCLARTY Meghan McLarty 442085-01 Instructor Pay 10-7 to 11-11-19 11/19/2019 390.00 Check Total: 390.00 Check No: 13548 Check Date: 11/27/2019 Vendor: mor02 Morrison Tire Inc. 272769 Tires 11/07/2019 515.82 Check Total: 515.82 Check No: 13549 Check Date: 11/27/2019 Vendor: MOU06 Camelot Nurseries Inc. SBI-21881 Ann Street Tree Planting Prog\Ann Stre 11/04/2019 799.84 SBI-21881 Trees for Gum Grove Park 11/04/2019 5,238.48 SBI-21881 Trees for North Gate Road sign 11/04/2019 608.80 Check Total: 6,647.12 Check No: 13550 Check Date: 11/27/2019 Vendor: MYRTER Steve Myrter W18894 Wellness Program Reimbursement 11/18/2019 83.20 WI8894 Wellness Program Reimbursement 11/18/2019 20.80 W18894 Wellness Program Reimbursement 11/18/2019 20.80 W18894 Wellness Program Reimbursement 11/18/2019 20.80 W18894 Wellness Program Reimbursement 11/18/2019 20.80 W18894 Wellness Program Reimbursement 11/18/2019 20.80 W18894 Wellness Program Reimbursement 11/18/2019 83.20 W18894 Wellness Program Reimbursement 11/18/2019 20.80 W18894 Wellness Program Reimbursement 11/18/2019 124.80 Check Total: 416.00 Check No: 13551 Check Date: 11/27/2019 Vendor: NIELSENI Morgan Nielsen W18782 Payroll 11-3to 11-16-19-Direct Dep Ret. 11/25/2019 91.64 Check Total: 91.64 Check No: 13552 Check Date: 11/27/2019 Vendor: NOR04 Normed Inc. 68222-8019 Head Immobilizer 11/07/2019 43.52 Check Total: 43.52 Page 29 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13553 Check Date: 11/27/2019 Vendor: OCSD OCSD W18687 OCSD Remittance July 2019 11/21/2019 4,186.27 W 18688 OCSD Remittance Sept 2019 11/21/2019 7,863.49 W18689 OCSD Remittance Oct 2019 11/21/2019 20,805.95 Check Total: 32,855.71 Check No: 13554 Check Date: 11/27/2019 Vendor: OFF05 Office Depot,Inc. 3966222180 Padlock 10/30/2019 227.29 Check Total: 227.29 Check No: 13555 Check Date: 11/27/2019 Vendor: OFF10 OFFICETEAM 54746455 Services Week-Ended 11-15-19/D Bradley 11/19/2019 1,087.67 54707937 Services Week-ended 11-8-19/D Bradley 11/13/2019 1,384.44 Check Total: 2,472.11 Check No: 13556 Check Date: 11/27/2019 Vendor: OFF11 Office Solutions Business Prod I-01670741 Water 11/12/2019 25.42 I-01668631 Files/Paper/Tissue 11/07/2019 155.14 I-01670740 Paper 11/12/2019 8.18 I-01669564 Storage Files 11/08/2019 29.45 I-01675466 Pens/Cleaner 11/20/2019 166.33 I-01671507 Inkcart/Towels/Cleaner/Coffee 11/13/2019 451.52 I-01676807 Portfolio/Coffee/Cups 11/22/2019 98.40 I-01668111 Towels/Coffee/Detergent 11/06/2019 232.43 PCR-188109 Return-Paper/Orig Inv I-01668631 11/14/2019 35.82 I-01672625 Chair 11/14/2019 399.32 Check Total: 1,530.37 Check No: 13557 Check Date: 11/27/2019 Vendor: PCS Property Care Services 39472 Services Nov 2019 11/01/2019 8,675.00 Check Total: 8,675.00 Check No: 13558 Check Date: 11/27/2019 Vendor: PFM PFM Asset Management LLC SMA-MI019- Investment Advisory Services Oct 2019 10/31/2019 2,299.50 Check Total: 2,299.50 Check No: 13559 Check Date: 11/27/2019 Vendor: P11O02 Phoenix Group 1020191000 Services October 2019 11/15/2019 529.60 Check Total: 529.60 Check No: 13560 Check Date: 11/27/2019 Vendor: PITT Cheryl Pitt 23 Detention Center Nurse 10-6 to 10-19-19 11/08/2019 315.00 24 Detention Center Nurse 10-20 to 11-2-19 11/08/2019 270.00 Check Total: 585.00 Check No: 13561 Check Date: 11/27/2019 Vendor: PRI17 The Printery,Inc. 127008 CAFR 11/11/2019 270.36 Check Total: 270.36 Check No: 13562 Check Date: 11/27/2019 Vendor: RFD01 R.F.Dickson Co.,Inc. 2510008 Services Oct 2019 10/31/2019 9,562.36 Check Total: 9,562.36 Check No: 13563 Check Date: 11/27/2019 Vendor: RICO2 Richards Watson&Gershon 224401 Retainer Nov 2019 11/19/2019 20,500.00 Check Total: 20,500.00 Check No: 13564 Check Date: 11/27/2019 Vendor: SAFIO Safeshred Company,Inc. 311171 Services Oct 2019 10/31/2019 15.00 Check Total: 15.00 Page 30 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check No: 13565 Check Date: 11/27/2019 Vendor: SCE01 Southern Calif.Edison 2415765056 Services 10-10 to 11-12-19 11/15/2019 738.27 2257328971 Services 10-18 to 11-19-19 11/20/2019 611.04 2277171120 Services 10-18 to 11-19-19 11/20/2019 11.14 2278053483 Services 10-18 to 11-19-19 11/20/2019 11.14 2024049330 Services 10-18 to 11-19-19 11/20/2019 13.77 Check Total: 1,385.36 Check No: 13566 Check Date: 11/27/2019 Vendor: SEA33 Seal Beach Sun Newspaper 00089292 Ordinance 1681 11/07/2019 420.00 Check Total: 420.00 Check No: 13567 Check Date: 11/27/2019 Vendor: SIE09 Siemens Industry,Inc. 5610192412 New Traff Sig Battery Back-up\New Traf 10/29/2019 9,340.00 Check Total: 9,340.00 Check No: 13568 Check Date: 11/27/2019 Vendor: SKYHAWKS Skyhawks Sports Academy,Inc. 423180-02 Instructor Pay 9-17 to 11-17-2019 11/19/2019 188.50 Check Total: 188.50 Check No: 13569 Check Date: 11/27/2019 Vendor: soc SoCal Auto&Truck Parts Inc. 4126-46215 Front Brake Pads 11/18/2019 77.87 4126-46123 Air Filters/Oil Filters 11/08/2019 85.77 4126-46182 Air Filters/Oil Filters 11/13/2019 100.71 Check Total: 264.35 Check No: 13570 Check Date: 11/27/2019 Vendor: S0008 So.California Gas Co. 0895096603 Services 10-17 to 11-18-2019 11/20/2019 26.50 0811316591 Services 10-17 to 11-18-2019 11/20/2019 51.67 0391085700 Services 10-16 to 11-15-2019 11/19/2019 66.84 0349094500 Services 10-16 to 11-15-2019 11/19/2019 22.08 0286095705 Services 10-16 to 11-15-2019 11/19/2019 26.58 0811937654 Services 10-16 to 11-15-2019 11/19/2019 16.27 1208091900 Services 10-15 to 11-14-2019 11/18/2019 50.00 0643098600 Services 10-17 to 11-18-2019 11/20/2019 85.67 0895101070 Services 10-17 to 11-18-2019 11/20/2019 41.38 1483098500 Services 10-17 to 11-18-2019 11/20/2019 234.11 1672096500 Services 10-17 to 11-18-2019 11/20/2019 20.97 1630098500 Services 10-17 to 11-18-2019 11/20/2019 41.77 0349464457 Services 10-17 to 11-18-2019 11/20/2019 21.95 Check Total: 705.79 Check No: 13571 Check Date: 11/27/2019 Vendor: SOC11 So Cal Land Maintenance Inc. 8667 Services Oct 2019 10/31/2019 3,573.27 8667 Services Oct 2019 10/31/2019 1,856.65 8667 Services Oct 2019 10/31/2019 20,134.38 8667 Services Oct 2019 10/31/2019 1,090.93 8667 Services Oct 2019 10/31/2019 5,900.59 8668 Beach Detail 10-12 and 10-26-2019 10/31/2019 1,440.00 8584 Extra Work 9-17 to 10-01-2019 10/01/2019 156.13 8584 Extra Work 9-17 to 10-01-2019 10/01/2019 274.47 8584 Extra Work 9-17 to 10-01-2019 10/01/2019 720.00 8584 Extra Work 9-17 to 10-01-2019 10/01/2019 283.93 8667 Services Oct 2019 10/31/2019 3,218.99 8667 Services Oct 2019 10/31/2019 1,088.16 8667 Services Oct 2019 10/31/2019 229.90 8667 Services Oct 2019 10/31/2019 631.32 Check Total: 40,598.72 Check No: 13572 Check Date: 11/27/2019 Vendor: STA01 Standard Insurance Co.Rb 6430520002 Services Dec 2019 11/14/2019 5.86 Page 31 City of Seal Beach Accounts Payable Printed: 11/27/2019 11:31 User:mtran Checks by Date-Detail By Check Date Detail Check Amount Check Total: 5.86 Check No: 13573 Check Date: 11/27/2019 Vendor: STA03 State Wtr Res Cntrl Board 10838-19-8 Contract# 10838-550-0 11/15/2019 48,169.61 10838-19-8 Contract# 10838-550-0 11/15/2019 121,610.55 Check Total:169,780.16 Check No: 13574 Check Date: 11/27/2019 Vendor: SUR03 Surfside Colony Ltd 10111 Services Oct 2019 11/04/2019 3,324.50 Check Total: 3,324.50 Check No: 13575 Check Date: 11/27/2019 Vendor: TIM04 Time Warner Cable LLC 0010799111 Services 11-18 to 12-17-2019 11/18/2019 108.21 0270666111 Services 11-19 to 12-18-2019 11/19/2019 110.34 Check Total: 218.55 Check No: 13576 Check Date: 11/27/2019 Vendor: TRUO1 ALS-Truesdail Laboratories,I 521905481 Weekly Drinking Water 10-30-2019 11/05/2019 186.25 Check Total: 186.25 Check No: 13577 Check Date: 11/27/2019 Vendor: TURIO Turtle&Hughes,Inc. 3852662-00 Conduit/Outlet Box/Galvanized Nipp 11/06/2019 147.85 3845766-00 Electronic Photo Control 11/04/2019 132.40 Check Total: 280.25 Check No: 13578 Check Date: 11/27/2019 Vendor: UB*00318 Michelle Brendel Refund check 11/25/2019 349.17 Check Total: 349.17 Check No: 13579 Check Date: 11/27/2019 Vendor: UB*00319 Scott Goodwin Refund check 11/25/2019 28.84 Refund check 11/25/2019 9.40 Check Total: 38.24 Check No: 13580 Check Date: 11/27/2019 Vendor: UCRO2 Uc Regents 19107 19-02580/10-29-2019 11/05/2019 650.00 Check Total: 650.00 Check No: 13581 Check Date: 11/27/2019 Vendor: VON DER Cheryl Von der Hellen 444010-02 Instructor Pay 10-13 to 11-14-2019 11/19/2019 672.00 Check Total: 672.00 Check No: 13582 Check Date: 11/27/2019 Vendor: WM V&V Manufacturing 48960 Badges 11/08/2019 465.23 Check Total: 465.23 Check No: 13583 Check Date: 11/27/2019 Vendor: WICK01 William Wickwire W18865 Annual Screening for Marine Safety 11/18/2019 150.00 Check Total: 150.00 Check No: 13584 Check Date: 11/27/2019 Vendor: WOODO2 Matthew Wood W18430 Return of Booked Money Rec460693 11/21/2019 147.00 Check Total: 147.00 Date Totals: 400,866.72 Report Total: 1,669,740.94 Page 32 CITY OF SEAL BEACH Preliminary Investment Report 10/31/2019 Investments: Book Value Market Value LAIF City 8,561,971.27 8,561,971.27 LAIF Successor Agency 383.20 383.20 Securities 27,363,675.92 27,864,877.16 Total Investments: 35,926,030.39 36,427,231.63 Cash,Deposits,&Accrued Interest: Bank of the West General Account 2,873,523.64 Bank of the West Successor Agency 3,911.05 Deposit in transit 206,938.01 Less outstanding checks/ACH 430,566.15) Farmers&Merchants Bank(Parking) 21,904.56 Cash with Bank of New York 89,852.33 Total Cash&Deposits:2,765,563.44 Total Investments,Cash,and Deposits: 38,691,593.83 In compliance with the California Government Code Section 53646 and Resolution Number 6038;the City Treasurer of Seal Beach hereby certifies that sufficient investment liquidity and anticipated revenue are available to meet the City's budgeted expenditure requirements for the next six months. Investments in this report meet the requirements of the City of Seal Beach's adopted investment policy. NOTED AND APPROVED: Respectfully submitted, I vat, li i Victoria L.Beatley L 2 ,101 cw Jil :ram Director of Finance/City Treasurer f Ci v ager 3 CITY OF SEAL BEACH Preliminary Investments Detail Report 10/31/2019 Years to Source of Market Issuer Settlement Date Maturity Date Interest Rate Book Value Market Value Maturity Valuation LAIF CITY: N/A N/A 2.190% 8,561,971.27 8,561,971.27 N/A LAIF Statement LAIF RDA: N/A N/A 2.190% 383.20 383.20 N/A LAIF Statement Total LAIF: 8,562,354.47 8,562,354.47 US Treasury Notes 02/03/17 04/30/21 1.375% 176,400.00 179,416.44 1.50 Bank of New York US Treasury Notes 08/03/17 05/31/21 1.375% 148,376.95 149,484.30 1.58 Bank of New York US Treasury Notes 07/07/17 05/31/21 1.375% 373,869.53 378,693.56 1.58 Bank of New York US Treasury Notes 11/23/16 07/31/21 2.250% 270,631.25 268,063.93 1.75 Bank of New York US Treasury Notes 12/05/16 08/31/21 2.000% 762,671.88 765,877.84 1.84 Bank of New York US Treasury Notes 04/05/17 10/31/21 2.000% 503,105.47 504,336.00 2.00 Bank of New York US Treasury Notes 01/05/17 10/31/21 2.000% 526,168.94 529,552.80 2.00 Bank of New York US Treasury Notes 03/05/18 10/31/21 2.000% 580,251.17 595,116.48 2.00 Bank of New York US Treasury Notes 07/11/17 01/31/22 1.875% 274,495.12 276,976.70 2.25 Bank of New York US Treasury Notes 03/17/17 02/28/22 1.750% 240,482.81 246,186.78 2.33 Bank of New York US Treasury Notes 12/05/17 03/31/22 1.875% 346,732.42 352,843.75 2.42 Bank of New York US Treasury Notes 11/20/17 03/31/22 1.875% 372,993.16 378,046.88 2.42 Bank of New York US Treasury Notes 01/04/18 03/31/22 1.875% 493,886.72 504,062.50 2.42 Bank of New York US Treasury Notes 09/06/18 03/31/22 1.875% 718,175.78 746,012.50 2.42 Bank of New York US Treasury Notes 08/03/18 03/31/22 1.875% 967,187.50 1,008,125.00 2.42 Bank of New York US Treasury Notes 08/31/17 07/31/22 2.000% 556,810.55 557,111.50 2.75 Bank of New York US Treasury Notes 10/06/17 09/30/22 1.750% 406,508.59 412,738.80 2.92 Bank of New York US Treasury Notes 06/06/18 09/30/22 1.750% 623,466.80 654,342.00 2.92 Bank of New York US Treasury N/B Notes 05/04/18 10/31/22 2.000% 357,657.03 375,174.08 3.00 Bank of New York US Treasury Notes 10/04/18 01/31/23 1.750% 214,259.77 226,581.98 3.25 Bank of New York US Treasury Notes 07/05/18 02/28/23 1.500% 473,046.88 499,609.50 3.33 Bank of New York US Treasury Notes 02/12/19 03/31/23 1.500% 197,448.63 204,887.87 3.42 Bank of New York US Treasury Notes 03/15/19 06/30/23 1.375% 316,258.59 328,247.04 3.67 Bank of New York US Treasury Notes 02/12/19 07/31/23 1.250% 199,491.80 207,957.33 3.75 Bank of New York US Treasury Notes 03/08/19 11/15/23 2.750% 580,817.38 602,312.50 4.04 Bank of New York US Treasury Notes 01/09/19 11/30/23 2.125% 712,029.30 741,992.55 4.08 Bank of New York US Treasury N/B 01/31/19 12/31/23 2.625% 125,371.09 130,507.75 4.17 Bank of New York US Treasury N/B 06/05/19 04/30/24 2.000% 964,350.00 979,237.44 4.50 Bank of New York US Treasury N/B 07/03/19 06/30/24 2.000% 282,887.50 285,785.92 4.67 Bank of New York US Treasury N/B 09/05/19 08/31/24 1.875% 718,238.28 710,992.10 4.84 Bank of New York US Treasury N/B 10/01/19 09/30/24 2.125% 226,264.84 226,041.42 4.92 Bank of New York US Treasury N/B 10/03/19 09/30/24 2.125% 319,263.67 318,512.91 4.92 Bank of New York CA ST TXBL Go Bonds 10/24/19 10/01/23 2.400% 275,402.70 274,822.20 3.92 Bank of New York FNMA Notes 04/13/18 04/13/21 2.500% 264,605.15 268,537.49 1.45 Bank of New York FNMA Notes 08/19/16 08/17/21 1.125% 189,350.01 188,877.29 1.80 Bank of New York FNMA Notes 09/02/16 08/17/21 1.250% 372,705.00 372,784.13 1.80 Bank of New York FNMA Notes 08/19/16 08/17/21 1.250% 607,529.50 606,395.51 1.80 Bank of New York 1 CITY OF SEAL BEACH Preliminary Investments Detail Report 10/31/2019 Years to Source of Market Issuer Settlement Date Maturity Date Interest Rate Book Value Market Value Maturity Valuation Fannie Mae Notes 06/29/17 01/05/22 2.000% 478,035.25 479,418.45 2.18 Bank of New York Fannie Mae Notes 01/11/19 01/11/22 2.625% 279,798.40 286,358.52 2.20 Bank of New York Fannie Mae Notes 06/29/17 04/05/22 1.875% 489,926.50 493,585.33 2.43 Bank of New York Freddie Mac Notes 01/09/19 06/19/23 2.750% 755,265.00 781,633.50 3.64 Bank of New York Fannie Mae Notes 12/06/18 09/12/23 2.875% 688,606.20 723,698.22 3.87 Bank of New York Federal Home Loan Bank 01/31/19 12/08/23 3.375% 360,315.86 374,811.15 4.11 Bank of New York Fannie Mae Notes 02/08/19 02/05/24 2.500% 273,977.00 285,230.83 4.27 Bank of New York American Express Credit Corp 03/03/17 03/03/20 2.200% 289,698.40 290,160.66 0.34 Bank of New York Wal-Mart Stores Inc 10/20/17 12/15/20 1.900% 199,710.00 200,472.80 1.13 Bank of New York Branch Banking&Trust Corp 10/26/17 02/01/21 2.150% 134,937.90 135,462.38 1.26 Bank of New York Toyota Motor Credit Corp 04/13/18 04/13/21 2.950% 124,950.00 126,960.25 1.45 Bank of New York Pepsico Inc Corp Note 10/10/17 04/15/21 2.000% 319,936.00 321,268.80 1.46 Bank of New York Bank of New York 09/11/17 04/15/21 2.500% 508,860.00 504,571.00 1.46 Bank of New York Bank of America Corp 11/03/17 04/19/21 2.625% 261,947.40 262,780.96 1.47 Bank of New York Goldman Sachs Group Corp 11/07/17 07/27/21 5.250% 257,534.15 247,722.43 1.74 Bank of New York American Honda Finance Corp Notes 09/14/16 09/09/21 1.700% 382,370.45 383,965.89 1.86 Bank of New York Citigroup Inc Corp 11/22/17 12/08/21 2.900% 261,775.80 264,397.38 2.11 Bank of New York American Express Credit Corp 04/05/18 03/03/22 2.700% 195,958.00 203,455.20 2.34 Bank of New York BB&T CORP 04/05/18 04/01/22 2.750% 132,493.05 137,287.71 2.42 Bank of New York National Rural Util Coop Corp 04/05/18 04/25/22 2.400% 243,162.50 253,192.00 2.48 Bank of New York JPMorgan Chase&Co Corp Notes 04/05/18 09/23/22 3.250% 264,189.10 274,195.77 2.90 Bank of New York Caterpillar Fin Services Corp 04/05/18 03/01/23 2.625% 243,572.50 255,769.25 3.33 Bank of New York Home Depot Inc Corp 04/05/18 04/01/23 2.700% 245,250.00 257,176.00 3.42 Bank of New York Toyota Motor Credit Corp 01/31/19 01/08/24 3.350% 166,277.10 173,926.50 4.19 Bank of New York PFIZER Inc 04/04/19 03/15/24 2.950% 202,420.00 208,961.40 4.38 Bank of New York Walt Disney Company 09/06/19 08/30/24 1.750% 273,878.00 272,794.23 4.84 Bank of New York Credit Suisse New York Cert Depos 02/08/18 02/07/20 2.670% 265,000.00 265,756.31 0.27 Bank of New York Canadian IMP BK Comm NY FLT Cert 04/10/18 04/10/20 2.731% 260,000.00 260,416.00 0.44 Bank of New York Bank of Montreal Chicago Cert 08/01/18 08/03/20 3.190% 465,000.00 469,255.22 0.76 Bank of New York WestPac Banking Corp NY CD 08/07/17 08/03/20 2.050% 470,000.00 471,582.49 0.76 Bank of New York Sumitomo Mitsui Bank NY 11/17/17 11/16/20 2.270% 264,639.60 269,314.47 1.05 Bank of New York Swedbank Cert Depos 11/17/17 11/16/20 2.270% 530,000.00 531,452.73 1.05 Bank of New York MUFG Bank LTD/NY Cert 02/28/19 02/26/21 2.970% 265,000.00 269,339.91 1.33 Bank of New York Credit Agricole CIB NY Cert Depos 04/04/19 04/02/21 2.830% 255,000.00 257,743.80 1.42 Bank of New York Nordea Bank ABP New York Cert Depc 08/29/19 08/26/22 1.850% 395,000.00 394,708.89 2.82 Bank of New York Skandinaviska Enskilda Banken 09/03/19 08/26/22 1.860% 420,000.00 419,805.96 2.82 Bank of New York Total Securities 27,363,675.92 27,864,877.16 Total Investments: 35,926,030.39 36,427,231.63 2 pfm CITY OF SEAL BEACH Investment Performance Review For the Quarter Ended September 30, 2019 Client Management Team PFM Asset Management LLC Sarah Meacham, Managing Director 601 South Figueroa, Suite 4500 213 Market Street Richard Babbe, CCM, Senior Managing Consultant Los Angeles, CA 90017 Harrisburg, PA 17101-2141 213-489-4075 717-232-2723 Market Update For the Quarter Ended September 30, 2019 QUARTERLY MARKET SUMMARY Fixed Income Management S UMMARY INTEREST RATES In the third quarter, U.S. economic conditions were characterized by: (1) slowing U.S.Treasury yields across the curve continued their descent,falling for the fourth projected growth; (2)a low unemployment rate with moderating wage gains; (3)two consecutive quarter.The yields on the majority of U.S.Treasury maturities ended the Fed rate cuts; (4) growing risks to the economic outlook, including escalating trade quarter near two-year lows.At quarter-end,the yield on a 3-month Treasury bill was conflicts,further weakening in manufacturing, and deteriorating business confidence 1.81%,the 2-year note was 1.62%,the 10-year note was 1.67%, and the 30-year and investment; (5)worsening conditions abroad, including a messy Brexit and Treasury ended Q3 at 2.11%after briefly falling below 2%for the first time ever. geopolitical conflicts with Iran/Saudi Arabia, Syria/Turkey and Ukraine/Russia, and; (6) The yield curve neared the greatest level of inversion over the past 15 years in late U.S. presidential impeachment proceedings that created a new political wildcard. August, as the spread between the 3-month and 10-year Treasuries reached-50 basis Bond yields fell modestly during the quarter, continuing the year-long trend. For the points(-0.50%), although it finished the quarter at-14 basis points. In response to back- year,yields are down nearly 1% across the intermediate and longer-term portions of to-back rate cuts at the July and September FOMC meetings, short-term yields fell, the yield curve,while shorter-term yields generally tracked the Fed's two rate cuts. which decreased the severity of the inversion by the end of September. Somewhat counterintuitively, despite growing uncertainty on a number of fronts, U.S. • As the long-end of the yield curve declined more significantly than any other key rates equity markets continued to rally.The S&P 500 index returned 1.7%for Q3. during the quarter, longer-duration portfolios benefited the most. For example, the While a recession in the U.S. does not appear imminent,forecasts for economic growth 3-month Treasury bill index generated 0.56%of total return for the quarter,while 10- continue to be pared. The global growth forecast for 2019 from the Organisation for year and 30-year Treasuries returned 3.18%and 9.20%, respectively.As a result of the Economic Co-operation and Development was revised down from 3.2%to 2.9%,which significant decline in rates, 12-month trailing Treasury benchmarks have posted their would mark the slowest pace in over 10 years. strongest total returns in nearly twenty years. The Federal Open Market Committee cut the overnight fed funds target rate twice SECTOR PERFORMANCE during the quarter—in July and again in September—to the new range of 1.75%to • Absolute fixed income returns were strong across the board. Diversification was a 2.00%. The July rate cut marked the first rate reduction since December 2008.While mixed bag for performance. Credit sectors boosted portfolio returns as credit markets both cuts were well-telegraphed and characterized as"mid-cycle policy adjustments," shrugged off weaker growth prospects, resulting in tighter spreads. On the flip side, the committee is divided on future policy action.With that said, the factors supporting municipal debt generally underperformed as lower yields inspired a flurry of new the recent rate cuts remain in place, such as the weaker global growth outlook, Brexit, issuance and refinancing activity that caused spreads to widen in the sector. trade policy tensions, and lower business investment and exports. Federal agency and supranational allocations generated slightly positive excess returns E CONOMIC SNAPSHOT for the quarter even though spreads remained near all-time tights across the curve. U.S. GDP grew 2.0% in Q2, a moderate figure expected by economist estimates, but Continuing the trend over the past several quarters, callable securities underperformed well short of the 3.1%growth in 01. Growth in Q2 was driven by consumer spending, as declining yields drove increased redemption activity. accounting for 3%of the quarterly growth figure,the strongest consumption growth • The investment-grade corporate sector continued to be one of the best performing fixed since 2017. Fixed investment, private inventories, and lower exports all detracted from income sectors for Q3 and YTD. Positive earnings, stable fundamentals, and easier the headline GDP. Forecasts for Q3 are generally in the 1.5%to 2.0% range. monetary policy outweighed trade tensions and geopolitical risks during Q3. Despite The U.S. labor market remained positive, although it may be showing signs of losing one of the highest issuance months on record in September, investor demand remained momentum. For example, average monthly job growth for Q3 was 157,000,well short strong, absorbing the new deals and resulting in spreads grinding back near YTD lows. of the 223,000 average of monthly gains in 2018. Nevertheless,the unemployment rate • AAA-rated asset backed securities were slightly additive to performance, despite ticked lower to 3.5%, marking the lowest jobless figure in over 50 years. modestly wider spreads.The incremental income offset the adverse effect of wider Inflation remains tame, but core measures have gradually drifted higher as of late.Year- spreads and buoyed excess returns. over-year growth in the core Consumer Price Index(CPI) reached 2.4%,while the Fed's • Mortgage-Backed Securities(MBS)generated modest positive excess returns, preferred inflation gauge, the core Personal Consumption Expenditure price index, rose although relative performance belied the volatility during Q3 and was dependent on to 1.8%,just a bit below the Fed's 2%target. collateral term and coupon structure. The decline in longer-term Treasury yields— U.S. manufacturing activity continued to decelerate.The ISM Manufacturing PMI survey which translates to increased refinancings and shorter MBS durations—weighed on fell to 47.8, the lowest level since 2009, an indication that the manufacturing part of the the sector. Higher coupon 30-year MBS were great performers, but 15-year collateral economy may be slipping into recession. Uncertainty caused by the ongoing trade war pools posted negative excess returns.Agency-backed commercial mortgage-backed with China contributed to this slowdown. securities have been a top-of-class performer for much of 2019, as these structures are generally less sensitive to interest rate volatility and ultimately, prepayment risks. PFM Asset Management LLC 1 For the Quarter Ended September 30, 2019 QUARTERLY MARKET SUMMARY Fixed Income Management Economic Snapshot Labor Market Latest Jun'19 Sep'18 Unemployment Rate Sep'19 3.5% 3.7% 3.7% Unemployment Rate(left)vs.Change in NonFarm Payrolls(right) Change In Non-Farm Payrolls Unemployment Rate 6% 450K Change In Non-Farm Payrolls Sep'19 136,000 178,000 108,000 5% I 300K Average Hourly Earnings (YoY)Sep'19 2.9% 3.2% 3.0%4 I 1 I14% SII 1 liii 1I "" 150K Personal Income(YoY)Aug'19 4.6% 4.9% 5.4% I I I I I I I I,IIIIIIII(IIIIIIIIII'IIIc3% 0 Initial Jobless Claims (week) 10/12/19 214,000 222,000 218,000 Sep'16 Mar'17 Sep'17 Mar'18 Sep'18 Mar'19 Sep'19 Growth Real GDP (QoQ SAAR) 2019Q2 2.0% 3.1% 1 3.5% 2 Real GDP (QoQ) 4% 1 2 GDP Personal Consumption(QoQ SAAR) 2019Q2 4.6% 1.1% 4.0% Retail Sales(YoY) Sep'19 4.1% 3.3% 3.9% 2% ISM Manufacturing Survey(month) Sep'19 47.8 51.7 59.5 IIIIIIIIIIIII0% Existing Home Sales SAAR(month) Aug'19 5.49 mil. 5.29 mil. 5.18 mil. Jun'16 Dec'16 Jun'17 Dec'17 Jun'18 Dec'18 Jun'19 Inflation/Prices Personal Consumption Expenditures(YoY) Aug'19 1.4% 1.4% 2.0% Consumer Price Index CPI(YoY) Core CPI(YoY) 4% Consumer Price Index(YoY) Sep'19 1.7% 1.6% 2.3% 3% Consumer Price Index Core(YoY) Sep'19 2.4% 2.1% 2.2% 2% .1N,_ Crude Oil Futures(WTI, per barrel) Sep 30 54.07 58.47 73.25 1% V - 0% Sep'16 Mar'17 Sep'17 Mar'18 Sep'18 Mar'19 Sep'19GoldFutures (oz.) Sep 30 1,466 1,414 1,192 1.Data as of First Quarter 2019. 2.Data as of Second Quarter 2018. Note:YoY=year-over-year, QoQ=quarter-over-quarter, SAAR=seasonally adjusted annual rate, WTI=West Texas Intermediate crude oil. Source:Bloomberg. PFM Asset Management LLC 2 For the Quarter Ended September 30, 2019 QUARTERLY MARKET SUMMARY Fixed Income Management Interest Rate Overview U.S.Treasury Note Yields U.S. Treasury Yield Curve 3.5%4% 3.0% 3% 2.5% v 2.0% v 2% m m 1.5% 1% 1.0% 0 0.5%0/o w—nJw CT -.1w 3 0 0 0 0% O 9/30/18 12/31/18 3/31/19 6/30/19 9/30/19 Maturity 2-Year 5-Year 10-Year September 30,2019 June 30,2019 September 30,2018 U.S. Treasury Yields Yield Curves as of 9/30/19 Change over Change over 4%Maturity Sep'19 Jun'19 Quarter Sep'18 Year 3-Month 1.82%2.09% 2.20% 3% 1-Year 1.76%1.93% 2.57% a 2% To ..--"."•%--_,,_. 2-Year 1.62% 1 76% 2.82% 5-Year 1 55%1.77% 2.95% 1 10-Year 1.67%2.01% 3.06% 0% n.)w Cuo- ro w 5, ,5, 4, o Ln o 30-Year 2.11%2.53% 3.21% Maturity U.S.Treasury Federal Agency Corporates,A Rated Source:Bloomberg. PFM Asset Management LLC 3 For the Quarter Ended September 30, 2019 QUARTERLY MARKET SUMMARY Fixed Income Management ICE BofAML Index Returns As of 9/30/19 Returns for Periods ended 9/30/19 September 30, 2019 Duration Yield 3 Month 1 Year 3 Years U.S. Treasury 1.88 1.68% 0.58% 4.36% 1.52% Federal Agency 1.52 1.71% 0.62% 4.19% 1.66% U.S. Corporates, A-AAA rated 1.84 2.11% 0.93% 5.11% 2.39% Agency MBS (0 to 3 years) 3.20 2.45% 1.41% 7.58% 2.48% Taxable Municipals 1.77 1.95% 0.95% 5.13% 2.69% U.S. Treasury 2.62 1.64% 0.75% 5.62% 1.62% Federal Agency 1.97 1.67% 0.72% 4.77% 1.70% U.S. Corporates, A-AAA rated 2.61 2.16% 1.11% 6.53% 2.62% Agency MBS (0 to 5 years) 1.79 2.33% 1.32% 6.83% 1.95% Taxable Municipals 2.22 2.22% 1.14% 5.71% 2.66% U.S. Treasury 6.85 1.73% 2.51% 10.75% 2.30% Federal Agency 4.18 1.78% 1.74% 8.07% 2.43% U.S. Corporates, A-AAA rated 7.70 2.63% 2.97% 12.62% 4.03% Agency MBS (0 to 30 years) 3.08 2.51% 1.44% 7.98% 2.38% Taxable Municipals 11.11 3.00% 4.70% 17.37% 5.74% Returns for periods greater than one year are annualized. Source:ICE BofAML Indices. PFM Asset Management LLC 4 For the Quarter Ended September 30, 2019 QUARTERLY MARKET SUMMARY Fixed Income Management DISCLOSURES PFM is the marketing name for a group of affiliated companies providing a range of services. All services are provided through separate agreements with each company. This material is for general information purposes only and is not intended to provide specific advice or a specific recommendation. Investment advisory services are provided by PFM Asset Management LLC, which is registered with the Securities and Exchange Commission under the Investment Advisers Act of 1940. The information contained is not an offer to purchase or sell any securities. Additional applicable regulatory information is available upon request. For more information regarding PFM's services or entities, please visit www.pfm.com. The views expressed within this material constitute the perspective and judgment of PFM Asset Management LLC at the time of distribution and are subject to change. Information is obtained from sources generally believed to be reliable and available to the public;however, PFM Asset Management LLC cannot guarantee its accuracy, completeness, or suitability. This material is for general information purposes only and is not intended to provide specific advice or recommendation. The information contained in this report is not an offer to purchase or sell any securities. 2019 PFM Asset Management LLC. Further distribution is not permitted without prior written consent. Spfm PFM Asset Management LLC 5 Investment Strategy Portfolio Review I For the Quarter Ended September 30, 2019 CITY OF SEAL BEACH Portfolio Review Portfolio Recap Our strategy throughout the quarter included the following elements: We continued to maintain the portfolio's duration in line with its benchmark, as we have since the beginning of the year, because of growing certainty that the Fed would cut rates, perhaps multiple times. Maintaining the portfolio's duration— despite the inverted yield curve—was just as vital as in previous quarters as the continued drop in yields drove strong fixed income returns. In fact, longer-duration strategies outperformed shorter ones for the fourth quarter in a row. We continued to rotate out of the federal agency sector as their yield spreads remained unattractive relative to comparable treasuries. Even new issue concessions were less attractive than in prior quarters. While limited supply is partly to blame, insatiable market demand has essentially capped any upside. As a result, we continued to prefer Treasuries over agencies, and avoided callable agencies, due to significant early redemptions. Corporate bonds rallied, pushing yield spreads back to near 12-month lows during the quarter as a more accommodative Fed and a temporary lull in the trade war offensive mitigated some of the imminent risk to the economy. As a result, investment-grade (IG) corporates generated attractive excess returns for the third quarter, with lower quality issuers outperforming higher quality ones. A bevy of new-issue corporates in September provided many opportunities, albeit at somewhat modest yield spreads. Our strategy in the third quarter was to maintain corporate allocations, make purchases a bit farther out on the yield curve within the sector, and selectively take advantage of new issues. Our focus remained on those issuers with lower leverage and less relative exposure to international trade risks. After narrowing in the first half of 2019, yield spreads on short-term negotiable bank CDs gradually increased from multi- year lows. Short-term credit sectors once again offered favorable incremental yield opportunities for ultra-short-term investors. PFM Asset Management LLC 6 For the Quarter Ended September 30, 2019 CITY OF SEAL BEACH Portfolio Compliance Sector Allocation & Compliance The portfolio is in compliance with the City's Investment Policy and the California Government Code. Security Type Market Value of Change Permitted by In CompliancePortfoliovs. 6/30/19 Policy U.S. Treasury 14,057,341 50.5%1.0% 100% Federal Agency 4,855,355 17.4%0.1% 100% Corporate Notes 5,213,674 18.7%0.9% 30% Negotiable CDs 3,609,419 13.0%0.1% 30% Securities Sub-Total 27,735,788 99.6% Accrued Interest 150,470 Securities Total 27,886,258 Money Market Fund 111,868 0.4% 0.2% 20% Total Investments 27,998,126 100.0% Market values,excluding accrued interest. Detail may not add to total due to rounding. Current investment policy as of September 2012. PFM Asset Management LLC 7 I For the Quarter Ended September 30, 2019 CITY OF SEAL BEACH Portfolio Snapshot Credit Quality (S&P Ratings)** Sector Allocation A Certificate ggg+ 8.9%of Deposit 1 8% A- 13.0% Portfolio Statistics 4.7% Corporate As of September 30,2019 i A+ 18.8% 4.0% i MA-1A-1 3.6% Par Value: 27,400,000 A-1+ Total Market Value: 27,998,126 1 1.7% AA Security Market Value: 27,735,788 1.9% i Accrued Interest:150,470 1111.11' Federal Cash: 111,868 AA- U.S. Agency/GSE AA+ 5.2% Treasury 17.5% Amortized Cost: 27,298,263 68.2% 50 7% Yield at Market:1 74% Yield at Cost: 2.31% Effective Duration: 2.55 Years Maturity Distribution 35% Duration to Worst: 2.55 Years 32.1% Average Maturity: 2.66 Years 30% Average Credit:' AA 25% 25.2% 20% 18.2%17.7% 15% 10% 6.8% 5% 0% 0.0% 0-1 Year 1 -2 Years 2-3 Years 3-4 Years 4-5 Years 5 Years An average of each secunfy's credit rating assigned a numeric value and adjusted for its relative weighting in the portfolio. Securities held in the portfolio am in compliance with California Government Code and the Cily's Investment Policy dated September 2012. PFM Asset Management LLC 8 For the Quarter Ended September 30, 2019 CITY OF SEAL BEACH Portfolio Composition Sector Allocation September 30,2019 June 30,2019 March 31,2019 December 31,2018 Sector MV($MM) %of Total MV($MM) %of Total MV($MM) %of Total MV($MM) %of Total U.S.Treasury 14.1 50.7% 13.7 49.6% 12.9 47.5%12.6 47.2% Corporate 5.2 18.8% 5.4 19.7%5.3 19.6% 5.2 19.6% Federal Agency/GSE 4.9 17.5% 4.8 17.6%4.8 17.6% 4.2 15.7% Certificate of Deposit 3.6 13.0% 3.6 13.1%4.1 15.3% 4.4 16.3% Municipal 0.0 0.0% 0.0 0.0%0.0 0.0% 0.3 1.2% Total 27.7 100.0% 27.5 100.0% 27.0 100.0%26.7 100.0% 100% 90% 80% 70% Municipal 60% Certificate of Deposit Federal Agency/GSE 50% Corporate U.S.Treasury 40% 30% 20% 10% 0% September 2019 June 2019 March 2019 December 2018 Detail may not add to total due to rounding PFM Asset Management LLC 9 For the Quarter Ended September 30, 2019 CITY OF SEAL BEACH Portfolio Composition Maturity Distribution As of September 30, 2019 Yield Average 0-1 1-2 2-3 3-4 4-5 5 Portfolio/Benchmark at Market Maturity Years Years Years Years Years Years CITY OF SEAL BEACH 1.74% 2.66 yrs 6.8% 25.2% 32.1% 17.7% 18.2%0.0% CITY OF SEAL BEACH Custom Index 1.64% 2.74 yrs 1.7% 33.0% 27.3% 19.7%18.3% 0.0% 35% 33.0% 32.1% 30% 27.3% 25.2% 25% 20% 19.7% 17.7% 18.2% 18.3% 15% 10% 6.8% 5% 1.7% 0% 0.0%0.0% 0-1 Years 1-2 Years 2-3 Years 3-4 Years 4-5 Years 5 Years CITY OF SEAL BEACH City Of Seal Beach Custom Index PFM Asset Management LLC 10 For the Quarter Ended September 30, 2019 CITY OF SEAL BEACH Portfolio Performance Portfolio Performance (Total Return) Annualized Return Effective Current Portfolio/Benchmark Duration Quarter 1 Year 3 Year 5 Year 10 Year Since Inception 03/31/13) CITY OF SEAL BEACH 2.55 0.88% 5.69% 1.98% 2.00% 1.73% City Of Seal Beach Custom Index 2.56 0.75% 5.62% 1.62% 1.71% 1.46% Difference 0.13% 0.07% 0.36% 0.29% 0.27% 6.0% 5.69% 5.62% 5.0% 4.0% c I- IY 3.0% 2.0% 1.98% 2.00% ° 1.62% 1.71% 1.73% 1.46% 1.0% 0.88% 0.75% o 0.0% Current Quarter 1 Year 3 Year 5 Year 10 Year Since Inception CITY OF SEAL BEACH City Of Seal Beach Custom Index Portfolio performance is gross of fees unless otherwise indicated. PFM Asset Management LLC 11 For the Quarter Ended September 30, 2019 CITY OF SEAL BEACH Portfolio Performance Portfolio Earnings Quarter-Ended September 30, 2019 Market Value Basis Accrual (Amortized Cost) Basis Beginning Value(06/30/2019) 27,519,222.30 27,160,930.34 Net Purchases/Sales 124,340.62 124,340.62 Change in Value 92,224.98 12,992.37 Ending Value(09/30/2019) 27,735,787.90 27,298,263.33 Interest Earned 151,733.80 151,733.80 Portfolio Earnings 243,958.78 164,726.17 PFM Asset Management LLC 12 For the Quarter Ended September 30, 2019 CITY OF SEAL BEACH Outlook Investment Strategy Outlook Our strategy as we enter the final quarter of 2019 is to maintain a well-diversified portfolio as we seek to balance portfolio earnings potential with profit-taking in sectors that appear overly expensive. Issue selection has become increasingly important, regardless of sector, as market cross-currents have created both risks and opportunities. Our outlook for the major investment-grade fixed income sectors is as follows: Federal agency yield spreads remain very tight. In some cases, agencies offer yields less than those on Treasuries of similar maturity. The U.S. Treasury Department also released an updated housing reform plan that seeks to reduce the role of the Federal Government, but implementation faces many political and practical difficulties. We continue to favor further reductions in agency holdings because their upside is limited. In the investment-grade (IG) corporate sector, we remain cautiously optimistic. Stable fundamentals, positive earnings growth, and a resilient equity market support the underlying stability of the credit markets; however, in addition to the myriad of geopolitical issues that have yet to be resolved, increased balance sheet leverage translates into somewhat elevated financial risks, especially in light of the narrow spreads currently available. As a result, we plan to reduce "rich" corporate holdings while creating room for new corporate opportunities as they become available. On the heels of two Fed rate cuts in the third quarter, money market investors may see further rate adjustments in the coming months. Short-term credit spreads have widened recently, creating investment opportunities that offset some of the Fed's lower overnight target rate. PFM Asset Management LLC 13 For the Quarter Ended September 30, 2019 CITY OF SEAL BEACH Portfolio Review Fixed-Income Sector Outlook — November 2019 Sector Our Investment Preferences Comments COMMERCIAL PAPER Recent spread widening has increased attractiveness of fixed-rate money C D market credit issues. TREASURIES Treasury Bill purchases by the Fed are expected to exceed new supply T-Bill through the first quarter of 2020 which may cause Bills to become expensive. Treasury yields are expected to be more stable and the yield curve has T-Note IIIIIIsteepened returning the value of roll-down. FEDERAL AGENCIES Federal agency spreads remain near historic tights, outside of a few new Bullets0 111. issues. Treasuries continue to be preferable to agencies. Callable agencies offer little value as the interest-rate dependent range of fillaill Callables • future outperformance is very narrow. Supranational spreads remain tight; Treasuries continue to have better value. S U P R A N A T I O N A L S • There are few swap opportunities as bid/ask spreads have widened headed into year end.. CORPORATES A flat credit curve and tighter credit spreads have reduced the attractiveness dmof the corporate sector. Financials But,corporate profits have surprised to the upside and economic fundamentals remain sound. Spreads are likely to remain firm amid reduced Industrials supplyI in Q4. SECURITIZED Yield spreads on AAA-rated ABS have moved wider, in some cases now Asset-Backed 0. above high-grade corporate spreads, and offer value. Increased supply from refinance activity, coupled with ongoing Fed balance Agency Mortgage-Backed il sheet wind-down has put upward pressure on spreads and created better buying opportunities in the agency MBS sector. Agency CMBS 1_ • Though the agency CMBS curve is relatively flat,they remain a lower risk alternative to other MBS and other government sectors. MUNICIPALS We are finding value in new taxable deals driven by the surge in new taxable issuance done as alternatives to advance refundings. Current outlook Outlook one month ago Negative i SlightlyNeutral Negat PFM Asset Management LLC 14 Issuer Distribution For the Quarter Ended September 30, 2019 CITY OF SEAL BEACH Portfolio Composition Issuer Distribution As of September 30, 2019 Issuer Market Value ($) of Portfolio UNITED STATES TREASURY 14,057,341 50.7% FANNIE MAE 3,700,561 13.3% r FREDDIE MAC 780,321 2.8% U, a SWEDBANK AB 530,995 1.9% WAL-MART STORES INC 521,155 1.9% THE BANK OF NEW YORK MELLON CORPORATION 503,831 1.8% AMERICAN EXPRESS CO 493,530 1.8% WESTPAC BANKING CORP 470,984 1.7% BANK OF MONTREAL 468,947 1.7% SKANDINAVISKA ENSKILDA BANKEN AB 420,583 1.5% NORDEA BANK AB 395,435 1.4% AMERICAN HONDA FINANCE 383,295 1.4% FEDERAL HOME LOAN BANKS 374,473 1.4% PEPSICO INC 320,993 1.2% TOYOTA MOTOR CORP 300,924 1.1% JP MORGAN CHASE&CO 273,904 1.0% THE WALT DISNEY CORPORATION 272,290 1.0% BB&T CORPORATION 272,224 1.0% PFM Asset Management LLC 15 For the Quarter Ended September 30, 2019 CITY OF SEAL BEACH Portfolio Composition Issuer Market Value ($) of Portfolio SUMITOMO MITSUI FINANCIAL GROUP INC 269,339 1.0% MITSUBISHI UFJ FINANCIAL GROUP INC 269,322 1.0% CREDIT SUISSE GROUP 265,683 1.0% CITIGROUP INC 263,836 1.0% BANK OF AMERICA CO 262,322 1.0% CANADIAN IMPERIAL BANK OF COMMERCE 260,498 0.9% CREDIT AGRICOLE SA 257,635 0.9% HOME DEPOT INC 257,329 0.9% CATERPILLAR INC 255,145 0.9% NATIONAL RURAL UTILITIES CO FINANCE CORP 252,438 0.9% GOLDMAN SACHS GROUP INC 247,660 0.9% PFIZER INC 207,798 0.8% BURLINGTON NORTHERN SANTA FE 125,000 0.5% Grand Total:27,735,788 100.0% PFM Asset Management LLC 16 Portfolio Transactions For the Quarter Ended September 30, 2019 CITY OF SEAL BEACH Portfolio Activity Quarterly Portfolio Transactions Tran. Trade Settle Maturity Transact RealizedPar($) CUSIP Security Description Coupon YieldTypeDateDateDateAmt($) G/L(BV) BUY 7/1/19 7/3/19 550,000.00 912828XX3 US TREASURY N/B NOTES 2.00%6/30/24 555,761.55) 1.78% SELL 7/1/19 7/3/19 500,000.00 36962G4D3 GENERAL ELECTRIC CAPITAL CORP NOTES 6.00% 8/7/19 513,746.67 2.58% (412 88) INTEREST 7/2/19 7/2/19 0.00 MONEY0002 MONEY MARKET FUND 102.83 INTEREST 7/5/19 7/5/19 475,000.00 3135G0S38 FANNIE MAE NOTES 2.00% 1/5/22 4,750.00 INTEREST 7/8/19 7/8/19 165,000.00 89236TFS9 TOYOTA MOTOR CREDIT CORP CORP NOTES 3.35% 1/8/24 2,763.75 INTEREST 7/10/19 7/10/19 260,000.00 13606BVF0 CANADIAN IMP BK COMM NY FLT CERT DEPOS 2.73%4/10/20 1,961.15 INTEREST 7/11/19 7/11/19 280,000.00 3135G0U92 FANNIE MAE NOTES 2.62%1/11/22 3,675.00 INTEREST 7/27/19 7/27/19 235,000.00 38141GGQ1 GOLDMAN SACHS GROUP CORP NOTES 5.25%7/27/21 6,168.75 INTEREST 7/31/19 7/31/19 550,000.00 912828XQ8 US TREASURY NOTES 2.00%7/31/22 5,500.00 INTEREST 7/31/19 7/31/19 275,000.00 912828V72 US TREASURY NOTES 1.87%1/31/22 2,578.13 INTEREST 7/31/19 7/31/19 265,000.00 912828WY2 US TREASURY NOTES 2.25%7/31/21 2,981.25 INTEREST 7/31/19 7/31/19 225,000.00 912828P38 US TREASURY NOTES 1.75%1/31/23 1,968.75 INTEREST 7/31/19 7/31/19 210,000.00 912828S92 US TREASURY NOTES 1.25%7/31/23 1,312.50 INTEREST 8/1/19 8/1/19 135,000.00 05531FAZ6 BRANCH BANKING&TRUST(CALLABLE)NOTES 2.15% 2/1/21 1,451.25 INTEREST 8/2/19 8/2/19 0.00 MONEY0002 MONEY MARKET FUND 61.69 INTEREST 8/5/19 8/5/19 465,000.00 06370REU9 BANK OF MONTREAL CHICAGO CERT DEPOS 3.19% 8/3/20 15,121.93 INTEREST 8/5/19 8/5/19 275,000.00 3135G0V34 FANNIE MAE NOTES 2.50% 2/5/24 3,380.21 INTEREST 8/7/19 8/7/19 470,000.00 96121T4A3 WESTPAC BANKING CORP NY CD 2.05% 8/3/20 4,817.50 INTEREST 8/17/19 8/17/19 190,000.00 3135G0N82 FNMA NOTES 1.25%8/17/21 1,187.50 INTEREST 8/17/19 8/17/19 610,000.00 3135G0N82 FNMA NOTES 1.25%8/17/21 3,812.50 PFM Asset Management LLC 17 For the Quarter Ended September 30, 2019 CITY OF SEAL BEACH Portfolio Activity Tran. Trade Settle Maturity Transact RealizedPar($) CUSIP Security Description Coupon Amt($) Yield G/L(BV)Type Date Date Date INTEREST 8/17/19 8/17/19 375,000.00 3135G0N82 FNMA NOTES 1.25%8/17/21 2,343.75 INTEREST 8/20/19 8/20/19 395,000.00 65590ASN7 NORDEA BANK AB NY CD 2.72%2/20/20 5,372.00 BUY 8/27/19 8/29/19 395,000.00 65558TLL7 NORDEA BANK ABP NEW YORK CERT DEPOS 1.85%8/26/22 395,000.00) 1.87% SELL 8/27/19 8/29/19 395,000.00 65590ASN7 NORDEA BANK AB NY CD 2.72%2/20/20 396,613.59 2.00% 1,344.99 BUY 8/29/19 9/3/19 420,000.00 83050PDR7 SKANDINAV ENSKILDA BANK LT CD 1.86%8/26/22 420,000.00) 1.88% SELL 8/29/19 9/3/19 420,000.00 06417GU22 BANK OF NOVA SCOTIA HOUSTON CD 3.08% 6/5/20 426,558.32 1.99% 3,457.94 INTEREST 8/31/19 8/31/19 500,000.00 912828P79 US TREASURY NOTES 1.50%2/28/23 3,750.00 INTEREST 8/31/19 8/31/19 635,000.00 912828B90 US TREASURY NOTES 2.00%2/28/21 6,350.00 INTEREST 8/31/19 8/31/19 760,000.00 912828D72 US TREASURY NOTES 2.00%8/31/21 7,600.00 INTEREST 8/31/19 8/31/19 245,000.00 912828J43 US TREASURY NOTES 1.75%2/28/22 2,143.75 INTEREST 9/1/19 9/1/19 250,000.00 14912L500 CATERPILLAR FIN SERVICES CORP CORP NOTES 2.62% 3/1/23 3,281.25 INTEREST 9/3/19 9/3/19 290,000.00 0258M0EE5 AMERICAN EXPRESS CREDIT(CALLABLE)NOTE 2.20% 3/3/20 3,190.00 INTEREST 9/3/19 9/3/19 0.00 MONEY0002 MONEY MARKET FUND 133.80 INTEREST 9/3/19 9/3/19 200,000.00 0258M0EG0 AMERICAN EXPRESS CREDIT(CALLABLE)NOTES 2.70% 3/3/22 2,700.00 BUY 9/3/19 9/5/19 700,000.00 9128282U3 US TREASURY N/B NOTES 1.87%8/31/24 718,418.57) 1.33% SELL 9/3/19 9/5/19 635,000.00 912828890 US TREASURY NOTES 2.00%2/28/21 639,316.83 1.55% (3.792.28) BUY 9/3/19 9/6/19 275,000.00 254687FK7 WALT DISNEY COMPANY/THE 1.75%8/30/24 273,878.00) 1.84% SELL 9/3/19 9/6/19 270,000.00 912828XX3 US TREASURY N/B NOTES 2.00%6/30/24 278,981.81 1.36% 5,294.18 INTEREST 9/9/19 9/9/19 385,000.00 02665WBG5 AMERICAN HONDA FINANCE CORP NOTES 1.70% 9/9/21 3,272.50 INTEREST 9/12/19 9/12/19 690,000.00 3135G0U43 FANNIE MAE NOTES 2.87%9/12/23 9,918.75 INTEREST 9/15/19 9/15/19 200,000.00 717081ES8 PFIZER INC CORP NOTES 2.95%3/15/24 3,015.56 INTEREST 9/23/19 9/23/19 265,000.00 46625HJE1 JPMORGAN CHASE&CO CORP NOTES 3.25%9/23/22 4,306.25 PFM Asset Management LLC 18 For the Quarter Ended September 30, 2019 CITY OF SEAL BEACH Portfolio Activity Tran. Trade Settle Maturity Transact RealizedPar($) CUSIP Security Description Coupon YieldTypeDateDateDateAmt($) G/L(BV) INTEREST 9/30/19 9/30/19 500,000.00 912828W89 US TREASURY NOTES 1.87%3/31/22 4,687.50 INTEREST 9/30/19 9/30/19 350,000.00 912828W89 US TREASURY NOTES 1.87%3/31/22 3,281.25 INTEREST 9/30/19 9/30/19 410,000.00 912828L57 US TREASURY NOTES 1.75%9/30/22 3,587.50 INTEREST 9/30/19 9/30/19 1,000,000.00 912828W89 US TREASURY NOTES 1.87%3/31/22 9,375.00 INTEREST 9/30/19 9/30/19 375,000.00 912828W89 US TREASURY NOTES 1.87%3/31/22 3,515.63 INTEREST 9/30/19 9/30/19 650,000.00 912828L57 US TREASURY NOTES 1.75%9/30/22 5,687.50 INTEREST 9/30/19 9/30/19 205,000.00 912828Q29 US TREASURY NOTES 1.50%3/31/23 1,537.50 INTEREST 9/30/19 9/30/19 740,000.00 912828W89 US TREASURY NOTES 1.87%3/31/22 6,937.50 TOTALS 51,740.78 5,891.95 PFM Asset Management LLC 19 Portfolio Holdings For the Quarter Ended September 30, 2019 CITY OF SEAL BEACH Portfolio Holdings Managed Account Detail of Securities Held Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value U.S.Treasury Bond I Note US TREASURY NOTES 912828Q78 180,000.00 AA+ Aaa 2/1/2017 2/3/2017 176,400.00 1.87 1,035.73 178,623.97 179,008.56 DTD 05/02/2016 1.375%04/30/2021 US TREASURY NOTES 912828R77 380,000.00 AA+ Aaa 7/6/2017 7/7/2017 373,869.53 1.81 1,755.94 377,332.68 377,862.50 DTD 05/31/2016 1.375%05/31/2021 US TREASURY NOTES 912828R77 150,000.00 AA+ Aaa 8/2/2017 8/3/2017 148,376.95 1.67 693.14 149,281.91 149,156.25 DTD 05/31/2016 1.375%05/31/2021 US TREASURY NOTES 912828WY2 265,000.00 AA+ Aaa 11/22/2016 11/23/2016 270,631.25 1.78 1,004.55 267,256.60 267,681.01 DTD 07/31/2014 2.250%07/31/2021 US TREASURY NOTES 912828D72 760,000.00 AA+ Aaa 12/1/2016 12/5/2016 762,671.88 1.92 1,294.51 761,113.34 764,690.72 DTD 09/02/2014 2.000%08/31/2021 US TREASURY NOTES 912828F96 525,000.00 AA+ Aaa 1/3/2017 1/5/2017 526,168.94 1.95 4,394.02 525,521.03 528,670.80 DTD 10/31/2014 2.000%10/31/2021 US TREASURY NOTES 912828F96 500,000.00 AA+ Aaa 4/3/2017 4/5/2017 503,105.47 1.86 4,184.78 501,448.40 503,496.00 DTD 10/31/2014 2.000%10/31/2021 US TREASURY NOTES 912828F96 590,000.00 AA+ Aaa 3/1/2018 3/5/2018 580,251.17 2.48 4,938.04 584,345.99 594,125.28 DTD 10/31/2014 2.000%10/31/2021 US TREASURY NOTES 912828V72 275,000.00 AA+ Aaa 7/6/2017 7/11/2017 274,495.12 1.92 868.72 274,736.80 276,525.43 DTD 01/31/2017 1.875%01/31/2022 US TREASURY NOTES 912828J43 245,000.00 AA+ Aaa 3/15/2017 3/17/2017 240,482.81 2.14 365.14 242,739.19 245,775.18 DTD 03/02/2015 1.750%02/28/2022 US TREASURY NOTES 912828W89 350,000.00 AA+ Aaa 12/1/2017 12/5/2017 346,732.42 2.10 17.93 348,076.98 352,378.95 DTD 03/31/2017 1.875%03/31/2022 US TREASURY NOTES 912828W89 500,000.00 AA+ Aaa 1/3/2018 1/4/2018 493,886.72 2.18 25.61 496,332.37 503,398.50 DTD 03/31/2017 1.875%03/31/2022 US TREASURY NOTES 912828W89 375,000.00 AA+ Aaa 11/17/2017 11/20/2017 372,993.16 2.00 19.21 373,831.29 377,548.88 DTD 03/31/2017 1.875%03/31/2022 US TREASURY NOTES 912828W89 740,000.00 AA+ Aaa 9/4/2018 9/6/2018 718,175.78 2.75 37.91 724,497.22 745,029.78 DTD 03/31/2017 1.875%03/31/2022 US TREASURY NOTES 912828W89 1,000,000.00 AA+ Aaa 8/1/2018 8/3/2018 967,187.50 2.82 51.23 977,249.83 1,006,797.00 DTD 03/31/2017 1.875%03/31/2022 PFM Asset Management LLC 20 For the Quarter Ended September 30, 2019 CITY OF SEAL BEACH Portfolio Holdings Managed Account Detail of Securities Held Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value U.S.Treasury Bond/Note US TREASURY NOTES 912828XQ8 550,000.00 AA+ Aaa 8/30/2017 8/31/2017 556,810.55 1.74 1,853.26 553,994.72 556,337.65 DTD 07/31/2015 2.000%07/31/2022 US TREASURY NOTES 912828L57 650,000.00 M+ Aaa 6/4/2018 6/6/2018 623,466.80 2.76 31.08 631,253.93 653,224.65 DTD 09/30/2015 1.750%09/30/2022 US TREASURY NOTES 912828L57 410,000.00 AA+ Aaa 10/3/2017 10/6/2017 406,508.59 1.93 19.60 407,860.57 412,034.01 DTD 09/30/2015 1.750%09/30/2022 US TREASURY N/B NOTES 9128283C2 370,000.00 AA+ Aaa 5/2/2018 5/4/2018 357,657.03 2.80 3,096.74 361,364.70 374,552.85 DTD 10/31/2017 2.000%10/31/2022 US TREASURY NOTES 912828P38 225,000.00 AA+ Aaa 10/2/2018 10/4/2018 214,259.77 2.93 663.38 216,610.12 226,186.43 DTD 02/01/2016 1.750%01/31/2023 US TREASURY NOTES 912828P79 500,000.00 AA+ Aaa 7/2/2018 7/5/2018 473,046.88 2.74 638.74 479,903.54 498,691.50 DTD 02/29/2016 1.500%02/28/2023 US TREASURY NOTES 912828Q29 205,000.00 AA+ Aaa 2/8/2019 2/12/2019 197,448.63 2.44 8.40 198,557.24 204,527.48 DTD 03/31/2016 1.500%03/31/2023 US TREASURY NOTES 912828S35 330,000.00 AA+ Aaa 3/15/2019 3/15/2019 316,258.59 2.40 1,146.71 317,940.32 327,589.35 DTD 06/30/2016 1.375%06/30/2023 US TREASURY NOTES 912828S92 210,000.00 AA+ Aaa 2/8/2019 2/12/2019 199,491.80 2.44 442.26 200,919.85 207,465.30 DTD 08/01/2016 1.250%07/31/2023 US TREASURY NOTES 912828WE6 840,000.00 M+ Aaa 3/6/2019 3/8/2019 848,498.44 2.52 8,725.27 847,539.29 879,243.96 DTD 11/15/2013 2.750%11/15/2023 US TREASURY NOTES 912828U57 725,000.00 AA+ Aaa 1/7/2019 1/9/2019 712,029.30 2.52 5,177.51 713,865.45 740,972.48 DTD 11/30/2016 2.125%11/30/2023 US TREASURY N/B 9128285U0 125,000.00 AA+ Aaa 1/30/2019 1/31/2019 125,371.09 2.56 829.23 125,324.63 130,390.63 DTD 12/31/2018 2.625%12/31/2023 US TREASURY N/B NOTES 912828X70 960,000.00 AA+ Aaa 6/3/2019 6/5/2019 964,350.00 1.90 8,034.78 964,082.68 978,262.08 DTD 05/01/2017 2.000%04/30/2024 US TREASURY N/B NOTES 912828XX3 280,000.00 AA+ Aaa 7/1/2019 7/3/2019 282,887.50 1.78 1,415.22 282,751.71 285,435.92 DTD 06/30/2017 2.000%06/30/2024 US TREASURY N/B NOTES 9128282U3 700,000.00 AA+ Aaa 9/3/2019 9/5/2019 718,238.28 1.33 1,117.79 717,984.83 710,281.60 DTD 08/31/2017 1.875%08/31/2024 PFM Asset Management LLC 21 For the Quarter Ended September 30, 2019 CITY OF SEAL BEACH Portfolio Holdings Managed Account Detail of Securities Held Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value Security Type Sub-Total 13,915,000.00 13,751,751.95 2.23 53,886.43 13,802,341.18 14,057,340.73 Federal Agency Bond/Note FANNIE MAE NOTES 3135G0U27 265,000.00 AA+ Aaa 4/12/2018 4/13/2018 264,605.15 2.55 3,091.67 264,794.46 268,156.95 DTD 04/13/2018 2.500%04/13/2021 FNMA NOTES 3135G0N82 190,000.00 AA+ Aaa 8/17/2016 8/19/2016 189,350.01 1.32 290.28 189,750.62 188,577.47 DTD 08/19/2016 1.250%08/17/2021 FNMA NOTES 3135G0N82 375,000.00 AA+ Aaa 9/1/2016 9/2/2016 372,705.00 1.38 572.92 374,112.75 372,192.38 DTD 08/19/2016 1.250%08/17/2021 FNMA NOTES 3135G0N82 610,000.00 AA+ Aaa 8/17/2016 8/19/2016 607,529.50 1.33 931.94 609,051.96 605,432.93 DTD 08/19/2016 1.250%08/17/2021 FANNIE MAE NOTES 3135G0S38 475,000.00 AA+ Aaa 6/27/2017 6/29/2017 478,035.25 1.85 2,269.44 476,551.03 478,398.63 DTD 01/09/2017 2.000%01/05/2022 FANNIE MAE NOTES 3135G0U92 280,000.00 AA+ Aaa 1/9/2019 1/11/2019 279,798.40 2.65 1,633.33 279,845.54 285,981.36 DTD 01/11/2019 2.625%01/11/2022 FANNIE MAE NOTES 3135G0T45 490,000.00 AA+ Aaa 6/27/2017 6/29/2017 489,926.50 1.88 4,491.67 489,963.00 493,336.90 DTD 04/10/2017 1.875%04/05/2022 FREDDIE MAC NOTES 3137EAEN5 750,000.00 AA+ Aaa 1/7/2019 1/9/2019 755,265.00 2.58 5,843.75 754,448.03 780,321.00 DTD 06/11/2018 2.750%06/19/2023 FANNIE MAE NOTES 3135G0U43 690,000.00 AA+ Aaa 12/3/2018 12/6/2018 688,606.20 2.92 1,046.98 688,846.68 723,115.86 DTD 09/14/2018 2.875%09/12/2023 FEDERAL HOME LOAN BANKS NOTES 3130A0F70 350,000.00 AA+ Aaa 1/30/2019 1/31/2019 360,315.86 2.72 3,707.81 358,983.21 374,473.05 DTD 12/09/2013 3.375% 12/08/2023 FANNIE MAE NOTES 3135G0V34 275,000.00 AA+ Aaa 2/7/2019 2/8/2019 273,977.00 2.58 1,069.44 274,102.20 285,368.05 DTD 02/08/2019 2.500%02/05/2024 Security Type Sub-Total 4,750,000.00 4,760,113.87 2.20 24,949.23 4,760,449.48 4,855,354.58 Corporate Note BURLINGTON NRTH CORP NOTE 12189TBC7 125,000.00 A+ A3 6/3/2016 6/8/2016 137,987.50 1.48 2,937.50 125,000.00 125,000.00 DTD 09/24/2009 4.700%10/01/2019 PFM Asset Management LLC 2') For the Quarter Ended September 30, 2019 CITY OF SEAL BEACH Portfolio Holdings Managed Account Detail of Securities Held Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value Corporate Note AMERICAN EXPRESS CREDIT 0258M0EE5 290,000.00 A- A2 2/28/2017 3/3/2017 289,698.40 2.24 496.22 289,956.36 290,045.24 CALLABLE)NOTE DTD 03/03/2017 2.200%03/03/2020 WAL-MART STORES INC CORP NOTE 931142EA7 520,000.00 AA Aa2 10/11/2017 10/20/2017 519,246.00 1.95 2,909.11 519,704.40 521,154.92 DTD 10/20/2017 1.900% 12/15/2020 BRANCH BANKING&TRUST 05531FAZ6 135,000.00 A- A2 10/23/2017 10/26/2017 134,937.90 2.17 483.75 134,973.31 135,222.08 CALLABLE)NOTES DTD 10/26/2017 2.150%02/01/2021 TOYOTA MOTOR CREDIT CORP 89236TEU5 125,000.00 AA- Aa3 4/10/2018 4/13/2018 124,950.00 2.96 1,720.83 124,973.90 127,014.25 NOTES DTD 04/13/2018 2.950%04/13/2021 PEPSICO INC CORP(CALLABLE) 713448DX3 320,000.00 A+ Al 10/5/2017 10/10/2017 319,936.00 2.01 2,951.11 319,971.23 320,993.28 NOTE DTD 10/10/2017 2.000%04/15/2021 BANK OF NEW YORK MELLON CORP 06406FAA1 500,000.00 A Al 9/7/2017 9/11/2017 508,860.00 1.99 5,763.89 503,751.32 503,830.50 CALLABLE) DTD 02/19/2016 2.500%04/15/2021 BANK OF AMERICA CORP NOTE 06051GFW4 260,000.00 A- A2 11/1/2017 11/3/2017 261,947.40 2.40 3,071.25 260,892.52 262,322.06 DTD 04/19/2016 2.625%04/19/2021 GOLDMAN SACHS GROUP CORP 38141GGQ1 235,000.00 BBB+ A3 11/3/2017 11/7/2017 257,534.15 2.53 2,193.33 246,295.91 247,660.16 NOTES DTD 07/27/2011 5.250%07/27/2021 AMERICAN HONDA FINANCE CORP 02665WBG5 385,000.00 A A2 9/9/2016 9/14/2016 382,370.45 1.84 399.97 383,949.08 383,295.22 NOTES DTD 09/09/2016 1.700%09/09/2021 CITIGROUP INC CORP(CALLABLE) 172967LC3 260,000.00 BBB+ A3 11/20/2017 11/22/2017 261,775.80 2.72 2,366.72 260,968.68 263,836.04 NOTE DTD 12/08/2016 2.900% 12/08/2021 AMERICAN EXPRESS CREDIT 0258M0EG0 200,000.00 A- A2 4/3/2018 4/5/2018 195,958.00 3.25 420.00 197,439.44 203,484.80 CALLABLE)NOTES DTD 03/03/2017 2.700%03/03/2022 PFM Asset Management LLC 3 For the Quarter Ended September 30, 2019 CITY OF SEAL BEACH Portfolio Holdings Managed Account Detail of Securities Held Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value Corporate Note BB&T CORP(CALLABLE)NOTES 05531FAX1 135,000.00 A- A2 4/3/2018 4/5/2018 132,493.05 3.25 1,856.25 133,391.51 137,001.92 DTD 03/21/2017 2.750%04/01/2022 NATIONAL RURAL UTIL COOP CORP 637432NM3 250,000.00 A Al 4/3/2018 4/5/2018 243,162.50 3.12 2,600.00 245,575.69 252,437.50 NOTES DTD 04/25/2017 2.400%04/25/2022 JPMORGAN CHASE&CO CORP 46625HJE1 265,000.00 A- A2 4/3/2018 4/5/2018 264,189.10 3.32 191.39 264,447.78 273,904.00 NOTES DTD 09/24/2012 3.250%09/23/2022 CATERPILLAR FIN SERVICES CORP 14912L5Q0 250,000.00 A A3 4/3/2018 4/5/2018 243,572.50 3.20 546.88 245,422.33 255,144.50 CORP NOTES DTD 02/28/2013 2.625%03/01/2023 HOME DEPOT INC CORP NOTES 437076AZ5 250,000.00 A A2 4/3/2018 4/5/2018 245,250.00 3.11 3,375.00 246,592.17 257,328.75 DTD 04/05/2013 2.700%04/01/2023 TOYOTA MOTOR CREDIT CORP CORP 89236TFS9 165,000.00 AA- Aa3 1/30/2019 1/31/2019 166,277.10 3.18 1,274.40 166,117.88 173,910.00 NOTES DTD 01/08/2019 3.350%01/08/2024 PFIZER INC CORP NOTES 717081ES8 200,000.00 AA- Al 4/2/2019 4/4/2019 202,420.00 2.69 262.22 202,195.80 207,798.20 DTD 03/11/2019 2.950%03/15/2024 WALT DISNEY COMPANY/THE 254687FK7 275,000.00 A A2 9/3/2019 9/6/2019 273,878.00 1.84 334.20 273,892.95 272,290.15 DTD 09/06/2019 1.750%08/30/2024 Security Type Sub-Total 5,145,000.00 5,166,443.85 2.47 36,154.02 5,145,512.26 5,213,673.57 Certificate of Deposit CREDIT SUISSE NEW YORK CERT 22549LFR1 265,000.00 A-1 P-1 2/7/2018 2/8/2018 265,000.00 2.67 11,654.92 265,000.00 265,682.91 DEPOS DTD 02/08/2018 2.670%02/07/2020 CANADIAN IMP BK COMM NY FLT 13606BVF0 260,000.00 A-1 P-1 4/6/2018 4/10/2018 260,000.00 2.78 1,641.13 260,000.00 260,497.90 CERT DEPOS DTD 04/10/2018 2.738%04/10/2020 PFM Asset Management LLC 4 For the Quarter Ended September 30, 2019 CITY OF SEAL BEACH Portfolio Holdings Managed Account Detail of Securities Held Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value Certificate of Deposit WESTPAC BANKING CORP NY CD 96121T4A3 470,000.00 A-1+ P-1 8/3/2017 8/7/2017 470,000.00 2.05 1,445.25 470,000.00 470,983.71 DTD 08/07/2017 2.050%08/03/2020 BANK OF MONTREAL CHICAGO CERT 06370REU9 465,000.00 A-1 P-1 8/1/2018 8/3/2018 465,000.00 3.23 2,348.64 465,000.00 468,947.39 DEPOS DTD 08/03/2018 3.190%08/03/2020 SUMITOMO MITSUI BANK NY CERT 86565BPC9 265,000.00 A Al 10/16/2018 10/18/2018 264,639.60 3.46 4,192.30 264,960.41 269,338.58 DEPOS DTD 10/18/2018 3.390%10/16/2020 SWEDBANK(NEW YORK)CERT 87019U6D6 530,000.00 AA- Aa2 11/16/2017 11/17/2017 530,000.00 2.30 4,611.88 530,000.00 530,994.81 DEPOS DTD 11/17/2017 2.270%11/16/2020 MUFG BANK LTD/NY CERT DEPOS 55379WZT6 265,000.00 A Al 2/27/2019 2/28/2019 265,000.00 2.99 4,700.44 265,000.00 269,321.62 DTD 02/28/2019 2.970%02/26/2021 CREDIT AGRICOLE CIB NY CERT 22535CDU2 255,000.00 A+ Aa3 4/3/2019 4/4/2019 255,000.00 2.85 3,608.25 255,000.00 257,634.66 DEPOS DTD 04/04/2019 2.830%04/02/2021 SKANDINAV ENSKILDA BANK LT CD 83050PDR7 420,000.00 A+ Aa2 8/29/2019 9/3/2019 420,000.00 1.88 607.60 420,000.00 420,582.54 DTD 09/03/2019 1.860%08/26/2022 NORDEA BANK ABP NEW YORK CERT 65558TLL7 395,000.00 AA- Aa3 8/27/2019 8/29/2019 395,000.00 1.87 669.85 395,000.00 395,434.90 DEPOS DTD 08/29/2019 1.850%08/26/2022 Security Type Sub-Total 3,590,000.00 3,589,639.60 2.53 35,480.26 3,589,960.41 3,609,419.02 Managed Account Sub Total 27,400,000.00 27,267,949.27 2.31 150,469.94 27,298,263.33 27,735,787.90 Securities Sub-Total 27,400,000.00 27,267,949.27 2.31% $150,469.94 $27,298,263.33 $27,735,787.90 Accrued Interest 150,469.94 Total Investments 27,886,257.84 Bolded items are forward settling trades. PFM Asset Management LLC 5 For the Quarter Ended September 30, 2019 CITY OF SEAL BEACH Appendix IMPORTANT DISCLOSURES This material is based on information obtained from sources generally believed to be reliable and available to the public; however, PFM Asset Management LLC cannot guarantee its accuracy, completeness or suitability. This material is for general information purposes only and is not intended to provide specific advice or a specific recommendation. All statements as to what will or may happen under certain circumstances are based on assumptions, some, but not all of which, are noted in the presentation.Assumptions may or may not be proven correct as actual events occur, and results may depend on events outside of your or our control. Changes in assumptions may have a material effect on results. Past performance does not necessarily reflect and is not a guaranty of future results. The information contained in this presentation is not an offer to purchase or sell any securities. Market values that include accrued interest are derived from closing bid prices as of the last business day of the month as supplied by Interactive Data, Bloomberg, or Telerate. Where prices are not available from generally recognized sources,the securities are priced using a yield based matrix system to arrive at an estimated market value. In accordance with generally accepted accounting principles, information is presented on a trade date basis; forward settling purchases are included in the monthly balances, and forward settling sales are excluded. Performance is presented in accordance with the CFA Institute's Global Investment Performance Standards(GIPS). Unless otherwise noted, performance is shown gross of fees. Quarterly returns are presented on an unannualized basis. Returns for periods greater than one year are presented on an annualized basis. Past performance is not indicative of future returns. Bank of America/Merrill Lynch Indices provided by Bloomberg Financial Markets. Money market fund/cash balances are included in performance and duration computations. Standard&Poor's is the source of the credit ratings. Distribution of credit rating is exclusive of money market fund/LGIP holdings. Callable securities in the portfolio are included in the maturity distribution analysis to their stated maturity date, although,they may be called prior to maturity. MBS maturities are represented by expected average life. PFM Asset Management LLC 26 For the Quarter Ended September 30, 2019 CITY OF SEAL BEACH Appendix GLOSSARY ACCRUED INTEREST: Interest that is due on a bond or other fixed income security since the last interest payment was made. AGENCIES: Federal agency securities and/or Government-sponsored enterprises. AMORTIZED COST:The original cost of the principal of the security is adjusted for the amount of the periodic reduction of any discount or premium from the purchase date until the date of the report. Discount or premium with respect to short-term securities(those with less than one year to maturity at time of issuance) is amortized on a straight line basis. Such discount or premium with respect to longer-term securities is amortized using the constant yield basis. BANKERS'ACCEPTANCE:A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill as well as the insurer. COMMERCIAL PAPER:An unsecured obligation issued by a corporation or bank to finance its short-term credit needs, such as accounts receivable and inventory. CONTRIBUTION TO DURATION: Represents each sector or maturity range's relative contribution to the overall duration of the portfolio measured as a percentage weighting. Since duration is a key measure of interest rate sensitivity,the contribution to duration measures the relative amount or contribution of that sector or maturity range to the total rate sensitivity of the portfolio. DURATION TO WORST:A measure of the sensitivity of a security's price to a change in interest rates, stated in years, computed from cash flows to the maturity date or to the put date,whichever results in the highest yield to the investor. EFFECTIVE DURATION:A measure of the sensitivity of a security's price to a change in interest rates, stated in years. EFFECTIVE YIELD:The total yield an investor receives in relation to the nominal yield or coupon of a bond. Effective yield takes into account the power of compounding on investment returns,while nominal yield does not. FDIC: Federal Deposit Insurance Corporation. A federal agency that insures bank deposits to a specified amount. INTEREST RATE: Interest per year divided by principal amount and expressed as a percentage. MARKET VALUE:The value that would be received or paid for an investment in an orderly transaction between market participants at the measurement date. MATURITY:The date upon which the principal or stated value of an investment becomes due and payable. NEGOTIABLE CERTIFICATES OF DEPOSIT:A CD with a very large denomination, usually$1 million or more, that can be traded in secondary markets. PAR VALUE:The nominal dollar face amount of a security. PFM Asset Management LLC 27 For the Quarter Ended September 30, 2019 CITY OF SEAL BEACH Appendix GLOSSARY PASS THROUGH SECURITY:A security representing pooled debt obligations that passes income from debtors to its shareholders. The most common type is the mortgage-backed security. REPURCHASE AGREEMENTS:A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. SETTLE DATE: The date on which the transaction is settled and monies/securities are exchanged. If the settle date of the transaction (i.e., coupon payments and maturity proceeds)occurs on a non-business day, the funds are exchanged on the next business day. TRADE DATE:The date on which the transaction occurred; however, the final consummation of the security transaction and payment has not yet taken place. UNSETTLED TRADE:A trade which has been executed; however,the final consummation of the security transaction and payment has not yet taken place. U.S.TREASURY: The department of the U.S. government that issues Treasury securities. YIELD:The rate of return based on the current market value, the annual interest receipts, maturity value, and the time period remaining until maturity, stated as a percentage on an annualized basis. YTM AT COST:The yield to maturity at cost is the expected rate of return based on the original cost, the annual interest receipts, maturity value, and the time period from purchase date to maturity, stated as a percentage on an annualized basis. YTM AT MARKET:The yield to maturity at market is the rate of return based on the current market value, the annual interest receipts, maturity value, and the time period remaining until maturity, stated as a percentage on an annualized basis. PFM Asset Management LLC h Agenda Item D AGENDA STAFF REPORT DATE:December 9, 2019 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Victoria L. Beatley, Director of Finance/City Treasurer SUBJECT:Agreement with The Pun Group for Annual Auditing Services ________________________________________________________________ SUMMARY OF REQUEST: That the City Council adopt Resolution 6979: 1. Approving the agreement for annual auditing services between The Pun Group and the City of Seal Beach for three consecutive years, beginning with the fiscal year ending June 30, 2020; and, 2. Authorizing the City Manager to execute the agreement which also allows for two additional one year extensions. BACKGROUND AND ANALYSIS: The City of Seal Beach is required to have an audit of their financial records completed each year. It has been City practice to solicit bids for these services every three to five years. On December 7, 2016, the City issued a Request for Proposal (RFP) for annual auditing services that was sent to fifteen firms. The Pun Group was awarded the contract at that time for three (3) years. The Pun Group is a local firm whose business primarily consists of governmental auditing and related services. They participate in, and conduct, formal education and training for their clients. Additionally, the proposed audit team far exceeds the minimum requirements for governmental accounting and auditing training. Their references include many large and small governmental entities throughout the state. The Pun Group prides themselves on their “talented and experienced team of professionals” which has the ability to meet all deadlines and provide assistance to staff through the year. On August 26, 2019 Seal Beach staff met with the Seal Beach Audit Committee and received concurrence to extend the Pun Group agreement for an additional five years which includes two additional one year extensions. The recommendation to extend the contract was based upon staff’s satisfaction with Page 2 6 3 5 the Pun Group’s performance over the past three years. The table attached as an Exhibit to the PSA presents the fees for these services (note: the price increase per year is consistent with the current agreement): The Pun Group is a highly respected firm within the field of government accounting and auditing. They have a proven track record as reflected by the list of accomplishments and references contained in their December 2016 proposal. Staff contacted several of the references listed on the “Client List” in the proposal and confirmed without exception, that The Pun Group is a highly reputable government accounting and auditing firm with exemplary performance, experience, accountability, and credibility. ENVIRONMENTAL IMPACT: This action is exempt from the California Environmental Quality Act, because it is not defined as a “project” under CEQA. LEGAL ANALYSIS: The City Attorney has reviewed this staff report and the Professional Services Agreement and has approved them as to form. FINANCIAL IMPACT: The cost for the FY 2019-2020 annual audit is approximately $51,500 and has been included in the Adopted Fiscal Year 2019-2020 budget. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council adopt Resolution 6979: 1. Approving the agreement for annual auditing services between The Pun Group and the City of Seal Beach for three consecutive years, beginning with the fiscal year ending June 30, 2020; and, 2. Authorizing the City Manager to execute the agreement which also allows for two additional one year extensions. Page 3 6 3 5 SUBMITTED BY: NOTED AND APPROVED: Victoria L Beatley Jill R. Ingram Victoria L. Beatley, Director of Finance/City Treasurer Jill R. Ingram, City Manager Prepared by: Alayna Hoang, Finance Manager ATTACHMENTS: A. Resolution 6979 B. Agreement for Auditing Services C. Exhibit “A” – Proposal for Auditing Services RESOLUTION 6979 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH THE PUN GROUP FOR ANNUAL AUDIT SERVICES THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: Section 1. The City Council hereby approves the professional services agreement (“Agreement”) between the City of Seal Beach and The Pun Group for auditing services in the amount of $51,469 for fiscal year 2019-20, $52,498 for fiscal year 2020-21 and $54,073 for fiscal year 2021-22, with an option to extend for two additional one-year periods. Section 2. The Council hereby directs the City Manager to execute the Agreement. PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 9th day of December, 2019 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Thomas Moore, Mayor ATTEST: Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 6979 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 9th day of December, 2019. Gloria D. Harper, City Clerk S7296-0001\1236808v1.doc PROFESSIONAL SERVICES AGREEMENT Between City of Seal Beach 211 8th Street Seal Beach, CA 90740 & THE PUN GROUP, Accountants & Advisors 200 E. Sandpointe, Suite 600 Santa Ana, CA 92707 This Professional Service Agreement (“the Agreement”) is made as of December 9, 2019 (the “Effective Date”), by and between THE PUN GROUP, Accountants & Advisors (“Consultant”), a California corporation, and the City of Seal Beach (“City”), a California charter city, (collectively, “the Parties”). July 29, 2019 City of Seal Beach 211 Eighth Street Seal Beach, CA 90740 Dear Sir/Madam, I would like to take this opportunity to thank you for the confidence and support the City have provided to us over the past years. I would like to take this opportunity to present this letter for your consideration regarding extending The Pun Group, LLP audit contract with the City. We have developed an understanding of the City’s operations that has aided us in providing quality audit services. With that knowledge, we have been able to expand our audit efforts and provide observations that have assisted City staff. We have also demonstrated our ability to respond to requests of the City and our ability to deliver a quality services. The City has been satisfied with our efforts. I would like to propose an extension of our audit contract to include the fiscal years ended June 30, 2020, 2021 and 2022 with the option to extend for two additional years. The objective of our audits is to issue an opinion regarding the fairness of presentation of the City’s financial statements for each year in accordance with generally accepted accounting principles. Our fees for these services are as follows: Service FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 City of Seal Beach - Financial Audit 40,857$ 41,674$ 42,924$ 44,212$ 45,538$ Successor Agency Testing - Financial Audit 4,775$ 4,871$ 5,017$ 5,168$ 5,323$ Single Audit (2 programs)*5,306$ 5,412$ 5,575$ 5,742$ 5,914$ Independent Accountants' Report on Agreed- Upon Procedures Applied to Appropriations Limit Schedule 531$ 541$ 557$ 574$ 591$ Total for Fiscal Year (not-to-exceed)51,469$ 52,498$ 54,073$ $ 55,696 57,366$ Optional *The Single Audit fees are based on two (2) major programs. The fee to audit additional major programs will be $3,000 each. The number of programs determined to be “major” will be based on Uniform Guidance. The Engagement Team will discuss this with the City’s Management before starting Single Audit work. If the City agrees with the foregoing, please sign the copy of this letter in the space provided and return it to us. We would very much like to continue our relationship with the City of Seal Beach and stand ready to provide the level of service and commitment for which the City has become accustomed. If you have any questions, please feel free to call me at (949) 777-8801. Sincerely, The Pun Group, LLP Kenneth H. Pun, CPA, CGMA Managing Partner 200 E. Sandpointe Avenue, Suite 600, Santa Ana, California 92707 Tel: 949-777-8800 • Fax: 949-777-8850 • www.pungroup.com 3939352 Pun & McGeady_L_final.pdf 1 1/14/14 3:48 PM City of Seal Beach Audit Contract Extension Page 2 This letter correctly sets forth the understanding of the City of Seal Beach as listed above. Acknowledged by: City of Seal Beach Signature Name and Title Date Agenda Item E AGENDA STAFF REPORT DATE:December 9, 2019 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Victoria L. Beatley, Director of Finance/City Treasurer SUBJECT:Professional Services Agreement for the Processing of Fines, Bail, and Forfeiture Thereof, in Connection with the Issuance of Citations for Illegal Parking Pursuant to the Laws of California and Online Permit Application Services ________________________________________________________________ SUMMARY OF REQUEST: That the City Council adopt Resolution 6980 approving a professional services agreement with Data Ticket, Inc. for the processing of fines, bail, and forfeiture thereof, in connection with the issuance of illegal parking citations pursuant to the laws of California and online permit application services, and authorizing the City Manager to execute the agreement for a term of three years, with two one-year extensions. BACKGROUND AND ANALYSIS: In July 2015 the city contracted with Data Ticket for the provision of citation processing services for an initial term of three years with two one-year extensions. When Seal Beach first partnered with Data Ticket the City was issuing handwritten citations using citation books. Over the last four years the citation issuance process has moved to electronic handheld devices. The deployment of the electronic citation writers has been quite successful in the sense that citations are no longer manually written and physically delivered to Data Ticket. Based upon the performance and the collaborative relationship that has been developed, City staff desires to continue the partnership with Data Ticket for the processing of parking citations. In September 2016, the City again partnered with Data Ticket to provide online permits application services to City residents for an initial term of one year with a extension of one year. Over the last three years Data Ticket has worked extensively with Parking Enforcement and Finance to ensure that the permit database was complete. Data Ticket worked to create an online portal for residents to provide City staff with an active database from which to work to allow for incremental improvements in the permit issuance process. The first significant improvement was the ability for residents to upload their annual verification 6 4 1 materials, which allowed City staff to confirm the information online to build the database. Additionally, Data Ticket allowed residents to pay for the permits online with credit cards for the first time. The next improvement was to use the Department of Motor Vehicles to provide the annual verification for residency. This process, recommended by Data Ticket, significantly reduced the amount of time that residents had to wait in line at City Hall. Finally, over the last year the Finance Department has worked with Data Ticket to deploy electronic (stickerless) Resident Parking Permits making this year’s renewal process the least time intensive permit renewal for both residents and City staff. Based upon the partnership with Data Ticket and the intent to continue to move additional permit types to the electronic format, City staff desires to continue the partnership with Data Ticket for online permitting services. Due to an oversight by staff the PSA for permitting had expired in September 2018. The two agreements are now being combined into one new agreement so that both services are on the same renewal cycle. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: The City Attorney has approved the professional services agreement and proposed resolution as to form. FINANCIAL IMPACT: Funds in the amount of $76,000 have been included in account #001-025-44000 Parking Enforcement Contract Professional in the Adopted FY 2019 – 2020 Budget. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council adopt Resolution 6980 approving a professional services agreement with Data Ticket, Inc. for the processing of fines, bail, and forfeiture thereof, in connection with the issuance of illegal parking pursuant to the laws of 6 4 1 California and online permit application services, and authorizing the City Manager to execute the agreement. SUBMITTED BY: NOTED AND APPROVED: Victoria L. Beatley Jill R. Ingram Victoria L. Beatley, Director of Finance/City Treasurer Jill R. Ingram, City Manager ATTACHMENTS: A. Resolution 6980 B. Professional Services Agreement C. Professional Services Agreement Exhibit A (Scope) D. Professional Services Agreement Exhibit B (fee Schedule) E. Resolution Granting Authority to Conduct Business RESOLUTION 6980 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH DATA TICKET, INC. FOR THE PROCESSING OF FINES, BAIL, AND FORFEITURE THEREOF, IN CONNECTION WITH THE ISSUANCE OF CITATIONS FOR ILLEGAL PARKING PURSUANT TO THE LAWS OF CALIFORNIA AND ONLINE PERMIT APPLICATION SERVICES THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: Section 1. The City Council hereby approves the professional services agreement (“Agreement”) between the City of Seal Beach and Data Ticket, Inc. for the processing of fines, bail and forfeiture thereof, in connection with the issuance of citations for illegal parking pursuant to the laws of the California and Online Permit Application Services. Section 2. The Council hereby authorizes the City Manager to execute the Agreement. PASSED, APPROVED, AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 9th day of December, 2019 by the following vote: AYES: Council Members _______________________________________ NOES: Council Members _______________________________________ ABSENT: Council Members _______________________________________ ABSTAIN: Council Members _______________________________________ Thomas Moore, Mayor ATTEST: Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 6980 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 9th day of December, 2019. Gloria D. Harper, City Clerk 2603 Main Street, Suite 300 Irvine, CA 92614 949-428-7241 ClientServices@DataTicket.com - 1 - SCOPE OF SERVICE AND PERFORMANCE AGREEMENT Data Ticket, Inc. 2603 Main Street, Suite 300 Irvine, California 92614 (here‐in‐after sometimes referred to as "Company") AND City of Seal Beach 211 8th Street Seal Beach, California 90740 (here‐in‐after sometimes referred to as "Agency") The Company intends to provide for the processing of fines, bail and forfeiture thereof, in connection with the issuance of citations for illegal parking pursuant to the laws of the California. ARTICLE I ‐ CITATION PROCESSING 1.1 Referral and Reconciliation: COMPANY shall receive and process parking citations which COMPANY shall receive from AGENCY. COMPANY will provide a reconciliation of the number of citations received from AGENCY. 1.2 Determination of Processable Citations: COMPANY shall screen the parking citations referred to it by AGENCY to determine if the citation is processable. If the citation is determined by COMPANY to be unprocessable (e.g., essential processing information is missing), COMPANY shall return the citation to AGENCY within seven (7) days of receipt, by COMPANY'S office, for clarification. COMPANY will be paid the contractual rate hereinafter provided, for citations properly returned to the AGENCY as unprocessable. 1.3 Collection and deposit of funds: A "direct deposit" system shall be employed for all funds received in payment of citations. The AGENCY shall own the account and deposits shall be made directly into the account by the COMPANY for the collecting AGENCY. The COMPANY will invoice the AGENCY for services rendered. Payment in full shall be due within thirty (30) days after which interest shall be accrued at the rate of 6%, (or lower if any statutes, rules or regulations prohibit this rate). If the COMPANY deposits into an account held jointly between the AGENCY and the COMPANY, the COMPANY shall reconcile the account the month following Data Ticket - Exhibit A 2603 Main Street, Suite 300 Irvine, CA 92614 949-428-7241 ClientServices@DataTicket.com - 2 - the banking activity, disburse all revenue due the AGENCY, the COMPANY, any tax or surcharge liability and all refunds and provide all supporting documentation for the AGENCY records. 1.4 Identification of Registered Vehicle Owners: COMPANY shall exert best efforts and attempt to obtain the name and address of the registered vehicle owner from the State Department of Motor Vehicles (DMV) for each vehicle for which a parking citation has been issued but payment for which has not been received within the required time period. COMPANY shall follow all procedures specified by the DMV, and be consistent with the Vehicle Code when identifying registered vehicle owners. 1.5 Verification of Ownership: COMPANY will take reasonable measures to identify and verify registered vehicle owners. Such measures will take into consideration factors such as issuance of new license plates; address changes; license plate transfers to other vehicles; name changes; and the validity of plates and registration during specific time periods applicable to individual cases. 1.6 Delinquency Notices: In accordance with State law, COMPANY will generate and mail (presorted, first‐class postage) no sooner than allowable by law, a delinquency notice to all identified registered owners of vehicles who fail to pay their parking citation fines or to post bail in the required manner. The mailed notice will include all information required by the State Vehicle Code, including, but not limited to the following: A. The parking citation issuance date and number; B. The consequences of nonpayment (i.e., a hold on the vehicle registration and the imposition of penalties, towing, or issuance of a possible warrant for arrest); C. The amount of fines and fees due and payable; D. Affidavit of Non‐Ownership. 1.7 Registration Holds: The COMPANY will provide the system and procedures and will interface with the State Department of Motor Vehicles to place a hold on vehicle registration having unpaid parking fines and fees due against those vehicles in accordance with the Vehicle Code and any other applicable State and local laws. The notification will be given within a reasonable period of time after issuance of a delinquency notice. The period of time will not exceed the time limits provided by state and local law. 1.8 Removal of Registration Holds: COMPANY will provide the system and procedures and will interface with the State Department of Motor Vehicles to remove registration holds when a registered vehicle owner satisfies the entire amount of parking citation fines, penalties, and fees due against the vehicle and establishes such payment to the satisfaction of COMPANY. 1.9 Contested Citations: In the event a registered vehicle owner disputes the Data Ticket - Exhibit A 2603 Main Street, Suite 300 Irvine, CA 92614 949-428-7241 ClientServices@DataTicket.com - 3 - liability for the outstanding parking citation, COMPANY will advise the registered vehicle owner of his/her right to request an appeal according to the laws in the state of citation issue. All contested citations will be forwarded to the appeals administrator or AGENCY within the prescribed time period so that the matter can be adjudicated. 1.10 Appeals: If requested by AGENCY, the COMPANY will schedule and conduct appeals in accordance with state law, to respond to parking violators wishing to contest their citations. The COMPANY will provide a toll‐free number for contestants to call, correspond with contestants and notify them of decisions; maintain records of dispositions and appeal paperwork and refer all paperwork to Court if required. The COMPANY shall not be responsible for the AGENCY'S failure to provide correct or timely infraction information. The AGENCY shall be responsible to pay any court filing fees due, if appeals are sent to Court and earlier decisions are overturned by the Court. 1.11 Citations Disposed of by Hearing/Court: The COMPANY may be required, as a result of court action, to reduce or cancel, on an individual basis, parking citations which have been referred to it. COMPANY shall be paid the contractual rate hereinafter provided for processing the citation regardless of the outcome of court action. COMPANY will maintain records indicating any reduction or cancellations of parking citations as a result of hearing/ court action. Parking citations that are dismissed as a result of hearing/court action, will have the dismissal processed by the COMPANY promptly after receipt from the Hearing/Court. 1.12 Suspension of Processing: COMPANY will suspend processing on any citation referred to it for processing upon written notice to do so by an authorized officer of the AGENCY. COMPANY will promptly return any citation or facsimile properly requested by the AGENCY. COMPANY will maintain records indicating any suspension of citation as a result of AGENCY'S request. COMPANY shall be paid the contractual rate hereinafter provided for processing the citations suspended by the AGENCY. 1.13 Payments by U.S. Mail: It is the citizen’s responsibility to ensure that payments are received on or before the date due. The date received by the COMPANY will be the criteria to establish any delinquent fees due. 1.14 Parking Citation System Master File Update: COMPANY will regularly, on a daily basis, update the parking citation database with new citations, payments, reductions, cancellations, dismissals and any other pertinent data. ARTICLE II ‐ PAYMENT PROCESSING 2.1 Disposition Processing: COMPANY will maintain all citation dispositions for a minimum of two (2) years. Closed citations will remain on‐line for at least one (1) year, for research and Data Ticket - Exhibit A 2603 Main Street, Suite 300 Irvine, CA 92614 949-428-7241 ClientServices@DataTicket.com - 4 - statistical purposes. 2.2 Payments Processing: COMPANY shall process citation payments within twenty‐four (24) hours of receipt. Payments shall be immediately posted in one (1) of three (3) following categories: "Regular Payments" are payments with the correct bail, paid on or before the due date. (This includes payments properly complying with prior Notices‐of‐Intent). "Partial Payments" are payments paid for less than the amount of bail due. A notice or additional correspondence may advise defendant of late charges and/or incorrect bail. "Court/Hearing Requests" are all requests for administrative/court hearings by defendants. These requests are sorted so that bail submitted is immediately posted, and if needed the original citations are retrieved. 2.3 Miscellaneous Letters Processing: COMPANY will receive and review all miscellaneous correspondence. These are generally letters requesting meter checks, refunds, voids, or otherwise setting forth complaints. These letters will be researched by COMPANY for proper follow‐up either by AGENCY or by COMPANY. 2.4 Batching Procedures: COMPANY shall maintain an effective method of internal control procedures. Such procedures shall involve reconciliation of all payments received using generally accepted accounting principles. After proper reconciliation, deposit slips shall be prepared for and deposits made at the appropriate bank, including an itemized listing of all batch numbers included in the deposit. The batch of citation payment documentation shall then be scanned and stored electronically on the network for a minimum period of three (3) years. 2.5 Cash Payments: COMPANY shall maintain an effective method of handling cash payments. All cash received through the mail, shall be logged in a cash journal. Thereafter, effective internal control procedures shall be implemented to reconcile such payments, using generally accepted accounting principles. 2.6 Deposits: All deposits shall be made daily, subject to regular banking hours. Deposits shall be itemized and detailed information will be captured regarding submitted funds. Deposit slips shall be prepared in triplicate. If a joint account between COMPANY and AGENCY is opened, all deposits shall be directly deposited and COMPANY shall perform all reconciliation and check generation along with monthly invoicing. If only the AGENCY'S designated bank account is used, COMPANY will deposit directly into the designated account, but will have no authorization to perform any other duties. Monthly Data Ticket - Exhibit A 2603 Main Street, Suite 300 Irvine, CA 92614 949-428-7241 ClientServices@DataTicket.com - 5 - invoicing will be generated by the parking management system and AGENCY will be responsible to reconcile the account and cut all checks. In that case, AGENCY will supply deposit slips and endorsement stamp to COMPANY 2.7 Revenue Report: A monthly revenue report will list all revenues received during a given month. This report will also provide information regarding the AGENCY'S responsibility for any taxes on collected funds. ARTICLE III – WEB SITE 3.1 Citation Management Web Site: The COMPANY offers a web site for AGENCY review and interface of its database, including all citations and information relating to changes in status. 3.2 Patron Web Site Access: When the AGENCY has web site access, the citizens who receive citations will be able to access the web site to review their individual citations, pay on‐line and appeal on‐line. 3.3 Web Site Interaction: The web site may be “view only” or “interactive,” for AGENCY staff depending on requirements of the AGENCY. 3.4 Web Site Reports: Web site reports are available to the AGENCY on a daily 24/7 schedule and export into Excel for easy flexible reporting. 3.5 Web Site Cost: User ID’s and passwords will be assigned to the AGENCY at no cost. ARTICLE IV – ADDITIONAL SERVICES 4.1 California Vehicle Code 40215: Services provided include accepting, scheduling, reviewing and hearing of first and second level administrative appeals, interfacing and providing backup for Court appearances and notifying AGENCY contestants by phone and in writing of decisions. The AGENCY shall be responsible to pay the $25.00 Court filing fee if the review and administrative hearing decisions are overturned by the Court. 4. 2 Other Collections: COMPANY shall retain a percent of payments collected on delinquent citations which have been processed in accordance with the current Agreement, and meet the following criteria: A. Delinquent citations; those for which the California State Department of Motor Vehicles have been placed on a registration hold and/or dropped from the registration hold due to a transfer of ownership or non‐renewal of Data Ticket - Exhibit A 2603 Main Street, Suite 300 Irvine, CA 92614 949-428-7241 ClientServices@DataTicket.com - 6 - registration or a registration hold has not been placed, but the normal daily processing cycle is complete. B. Citations with out‐of‐state license plates. C. Any other problem or special citations that AGENCY so designates and refers to COMPANY under this Agreement. 4.3 Postal Rate Increase: The COMPANY will maintain auditable records to document the COMPANY'S actual postage costs associated with the mailing of delinquency notices for unpaid citations and for other mailings related to the processing of correspondence. If there is a postal increase, that increase will be invoiced effective on the date that the postal rate increase goes into effect. ARTICLE V ‐ GENERAL 5.1 Public Inquiries: The COMPANY will respond to reasonable inquiry by telephone or letter of a nonjudicial nature. Inquiries of a judicial nature will be referred to the AGENCY for determination, unless the COMPANY has been designated to handle appeals. 5.2 COMPANY Limitations: COMPANY will not take legal action or threaten legal action in any specific case without AGENCY'S prior approval. 5.3 Use of Approved Forms: AGENCY shall have the right to reasonable approval of all forms, delinquency notices, and correspondence sent by the COMPANY. These must conform to State and local law. 5.4 Books and Records: COMPANY will maintain adequate books or records for parking citations issued within the AGENCY'S jurisdiction and referred to COMPANY for processing. Such books or records, and related computer processing data, shall be available for reasonable inspection and audit by AGENCY at the COMPANY'S location at reasonable times upon adequate prior notice to COMPANY. 5.5 Ownership: All reports, information, and data, including but not limited to computer tapes or discs, files, and tapes furnished or prepared by the COMPANY, (collectively the "Materials"), are and shall remain exclusively the sole property of COMPANY, and the AGENCY shall acquire no right or title to said Materials. All computer software and systems, related automated and manual procedures, instructions, computer programs, and data storage media containing same, and written procedures performed hereunder (collectively the "System") are and shall remain exclusively the sole property of COMPANY, and the AGENCY shall acquire no right or title to said Systems. 5.6 Property of AGENCY: All documents, records and tapes supplied by AGENCY to COMPANY Data Ticket - Exhibit A 2603 Main Street, Suite 300 Irvine, CA 92614 949-428-7241 ClientServices@DataTicket.com - 7 - in performance of this contract are agreed to be and shall remain the sole property of AGENCY. COMPANY agrees to return same promptly to AGENCY no later than forty‐five (45) days following notice to the COMPANY. The AGENCY shall make arrangements with COMPANY for the transmission of such data to the AGENCY upon payment to COMPANY of the cost of copy and delivery of such tape from COMPANY'S computer facilities to AGENCY'S designated point of delivery, plus any open invoices. 5.7 Confidentiality: In order to enable COMPANY to carry out its work hereunder, to some extent it will have to impart to the AGENCY'S employees information contained in the Materials and Systems (collectively the "CONFIDENTIAL DATA"). The AGENCY agrees that information contained in the data that was marked in writing as "CONFIDENTIAL", "PROPRIETARY" or similarly, so as to give notice of its confidential nature, when submitted to the AGENCY by COMPANY shall be retained by AGENCY in the strictest confidence and shall not be used or disclosed in any form except in accordance with paragraph 5.8 hereinbelow. The PUBLIC AGENCY recognizes that irreparable harm could be occasioned to COMPANY by disclosure of CONFIDENTIAL DATA that is related to its business and that COMPANY may accordingly seek to protect such CONFIDENTIAL DATA by enjoining disclosure. 5.8 Consent for Disclosure: No report, information, data, files, or tapes furnished or prepared by COMPANY or its subcontractors, successors, officers, employees, servants, or agents shall be made available to any individual or organization without the prior written approval of AGENCY other than individuals or organizations that are necessary to properly effectuate the terms and conditions of this agreement, unless requested under State or Federal law, subpoena or court order. Agency shall promptly inform Company of any such request or order of disclosure immediately upon receipt by Agency. This Non‐Disclosure obligation shall survive the Termination of this Agreement. 5.9 COMPANY Files: COMPANY shall maintain master files on parking citations referred to it for processing under the scope of services. Such files will contain records of payments, dispositions, and any other pertinent information required to provide a reasonable audit trail. 5.10 Storage for AGENCY: A. COMPANY agrees to store original citations, manually scanned or received electronically, on the network for a minimum of three (3) years. AGENCY relieves COMPANY of all liability costs associated with data released by AGENCY to any other person or entity using such data. B. Subsequent to the termination of the contract, COMPANY will return all hard copies to the AGENCY or shred them. If requested, an electronic file, diskette or CD of all processed data will be available to the AGENCY. Data Ticket - Exhibit A 2603 Main Street, Suite 300 Irvine, CA 92614 949-428-7241 ClientServices@DataTicket.com - 8 - ARTICLE VI ‐ REPORTS 6.1 Periodic Reports: COMPANY will submit reports to AGENCY each month. The reports will provide activities relating to performance under this Scope of Services. Among the reports, which COMPANY will generate, are the following: A. Report of Revenue Collected for Period B. Report for Parking Citations Issued for Period C. A balanced summary report for issuing AGENCY providing the status of all parking citations at the beginning of the period, current period and at the end of the period. D. A report for issuing Agency identifying registered vehicle owners with multiple outstanding parking citations. E. A report for issuing Agency identifying the parking citations issued, location, and violation by officer. 6.2 PCI Compliance Reports/Certificates: Quarterly and Ad Hoc certificates will be sent to the Agency. 6.3 Annual Reports: Annually, COMPANY shall comply with existing state laws. ARTICLE VII – TERM OF CONTRACT AND COSTS 7.1 Terms and Renewals: This Agreement shall be for five (5) years commencing as of the last date of signature. Unless notice of termination, is made in writing by either party to the other no less than ninety (90) days prior to the end of the scheduled term, this Agreement shall automatically renew for additional one (1) year periods. In conjunction with the automatic extension of the terms of this Agreement, COMPANY may give notice of reasonable price adjustments for its processing services. The AGENCY will have thirty (30) days to respond in writing to the purposed increase. Unless AGENCY gives notice in writing of its rejection of these price adjustments, the term shall be extended with these price adjustments as stated. If the AGENCY gives notice of its rejection of these price adjustments, unless there is a further written Agreement between the parties, the term of the Agreement shall not be extended and the Agreement shall terminate. 7.2 Cancellation: Upon a material breach or upon ninety (90) days written notice to the COMPANY, the AGENCY may cancel or terminate this Agreement. The COMPANY shall have thirty (30) days to cure any material breach or defect set forth in the written termination notice provided by the AGENCY. 7.3 Exclusivity: AGENCY agrees to utilize only the services of the COMPANY during the term of the Agreement for the processing of the citations referred to above. AGENCY Data Ticket - Exhibit A 2603 Main Street, Suite 300 Irvine, CA 92614 949-428-7241 ClientServices@DataTicket.com - 9 - agrees during the term of the Agreement, to not directly or indirectly engage a competitor of the COMPANY for the performance of the services provided by the COMPANY under this Agreement. 7.4 Costs: Cost shall be charges as set forth in Exhibit A. ARTICLE VIII – CLAIMS AND ACTIONS 8.1 AGENCY Cooperation: in the event any claim or action is brought against COMPANY relating to COMPANY’S performance or services rendered under this Agreement, COMPANY shall notify the AGENCY, in writing, within five (5) days, of said claim or action. 8.2 Hold Harmless: COMPANY and AGENCY agree to the following hold harmless Clauses: A. COMPANY agrees to indemnify, defend, and hold harmless the AGENCY and its officers and employees against all claims, demands, damages, costs, and liabilities arising out of, or in connection with the performance by COMPANY or AGENCY or any of their officers, employees or agency under this AGREEMENT, excepting only loss, injury or damage caused solely by the negligent acts or omissions of AGENCY or any of its officers or employees. B. AGENCY agrees to indemnify, defend and hold harmless the COMPANY and its officers and employees against all claims, demands, damages, costs and liabilities for loss, injury or damage caused solely by the negligent acts or omissions of AGENCY or any of its officers or employees arising out of or in connection with the performance by the AGENCY or any of its officers or employees under this AGREEMENT. ARTICLE IX – SUBCONTRACTORS AND ASSIGNMENTS 9.1 Subcontracting: COMPANY is authorized to engage subcontracts as permitted by law at COMPANY’S own expense, subcontracts shall be deemed agents of COMPANY. 9.2 Assignments: This contract may not be assigned without the prior consent of the AGENCY. It is understood and acknowledged by the parties that the COMPANY is uniquely qualified to perform the services in this Agreement. ARTICLE X ‐ INDEPENDENT COMPANY 10.1 COMPANY’S Relationship: COMPANY’S relationship to the AGENCY in the performance of this Agreement is that of an independent COMPANY. Personnel performing services under this Agreement shall at all times be under COMPANY’S exclusive direction and control and shall be employees of COMPANY and not employees of the AGENCY. COMPANY shall Data Ticket - Exhibit A 2603 Main Street, Suite 300 Irvine, CA 92614 949-428-7241 ClientServices@DataTicket.com - 10 - pay all wages and salaries and shall be responsible for all reports and obligations respecting them relating to social security, income tax withholding, unemployment compensation, worker’s compensation, and similar matters. Neither COMPANY nor any officer, agent, or employee of COMPANY shall obtain any right to retirement benefits or other benefits which accrue to employees of AGENCY, and COMPANY hereby expressly waives any claim it might have to such rights. ARTICLE XI – INSURANCE 11.1 Insurance Provisions: COMPANY shall provide and maintain at its own expense during the term of this Agreement, the following policy or policies of insurance covering its operations hereunder. Such insurance shall be provided by insurer(s) satisfactory to the AGENCY and certificates of such insurance shall be delivered to the AGENCY on or before the effective date of this Agreement. Such certificates shall specifically identify this Agreement and shall not be cancelled, reduced in coverage or limits or non‐renewed except after thirty (30) days written notice has been given to the AGENCY. A) Comprehensive general liability insurance covering bodily and personal injury and property damage. Limits shall be in an amount of not less than two million ($2,000,000) dollars per occurrence. Such insurance policies shall name the AGENCY, its officers, agents and employees, individually and collectively, as additionally insured. Such coverage for additional insured shall apply as primary insurance and any other insurance or self‐insured retention maintained by the AGENCY, its officers, agents and employees shall be excess only and not contributing with insurance provided under said policy. B) Comprehensive automobile liability, owned, non‐owned and hired vehicles with not less than one million ($1,000,000) dollars combined single limit, per occurrence for property damage and for bodily injury or death of persons. Such insurance shall include the same additional‐insured and cancellation notice provisions as specified above and may be combined with the comprehensive general liability coverage required above. C) Throughout the period of the Agreement, COMPANY, at its sole cost, shall maintain in full force and effect a policy of worker’s compensation insurance covering all of its employees as required by the labor code of the State of California. ARTICLE XII – SECURITY PROVISIONS 12.1 Security Provisions: AGENCY agrees to follow all defined security requirements including but not limited to: A) All AGENCY employees who are provided access to services provided by COMPANY must complete a background check and must complete annual security awareness trainings. Data Ticket - Exhibit A 2603 Main Street, Suite 300 Irvine, CA 92614 949-428-7241 ClientServices@DataTicket.com - 11 - B) All AGENCY employees must sign security agreement documents subject to the source state of the information being obtained by DMV entities. C) AGENCY must inform COMPANY within 24 hours of an AGENCY employee with access to COMPANY services leaving their role. D) AGENCY must inform COMPANY of any breach of information within 24 hours, so the appropriate government agencies can be notified of the breach. E) AGENCY understands and agrees that security requirements may change and be updated to reflect the most current security requirements of the government agencies we work with to obtain vehicle registered information. F) AGENCY understands that evidence of the security requirements may be requested to comply with COMPANY audit requirements of the governmental agencies we work with. G) AGENCY understands and agrees that access to confidential registered owner information may be immediately restricted or terminated if any of the mandatory provisions above are found to be violated or abused. ARTICLE XIII – ENTIRE AGREEMENT 13.1 Integrated Agreement: This contract is intended by the parties as a final expression of their Agreement and also as a complete and exclusive statement of the terms thereof, any prior oral or written Agreement regarding the same subject matter notwithstanding. This Agreement may not be modified or terminated orally and no modification or any claim or waiver of any of the provisions shall be effective unless in writing and signed by both parties. 13.2 Law Applicable: This Agreement shall be construed in accordance with the Laws of the State of California. 13.3 Notice to Parties: Any notice required under this Agreement to be given to either party may be given by depositing in the United States mail, postage prepaid, first‐class, addressed to the following: Data Ticket - Exhibit A 2603 Main Street, Suite 300 Irvine, CA 92614 949-428-7241 ClientServices@DataTicket.com - 12 - AS TO THE AGENCY: City of Seal Beach 211 8th Street Seal Beach, California 90740 AS TO THE COMPANY: Data Ticket, Inc. A California Corporation 2603 Main Street, Suite 300 Irvine, California 92614 IN WITNESS WHEREOF, the parties hereto have entered into this Agreement as of the day and year last written below. AGENCY: COMPANY: CITY OF SEAL BEACH DATA TICKET, INC. ____________________________________ _________________________________ Signature Signature ____________________________________ _________________________________ Print Name and Title Print Name and Title ____________________________________ _________________________________ Date Date Data Ticket - Exhibit A 2603 Main Street, Suite 300 Irvine, CA 92614 949 428-7241 - Phone ClientServices@DataTicket.com FEE SCHEDULE FOR THE CITY OF SEAL BEACH 10/09/19 Manual Parking Citation Processing: $0.85 Services for the above-mentioned items include: On-site data entry of manually written citations performed within 48 hours of receipt On-site quality assurance verification of manually entered citations Scanning of all manually written citations onto our network for storage and ease of retrieval Bi-monthly shredding of manually written citations Electronic Parking Citation Processing: $.60 Services for the above-mentioned items include: Automated citation transmission into Data Ticket’s Citation Management Solution 24/7 Automated confirmation email detailing successfully transmitted citations Automated transmission of photos attached to citations Courtesy Notice: $0.75 Services for the above-mentioned item include: Semi-custom Courtesy Notice that is printed on an 8 ½ x 11” piece of paper and provided in a window envelope sent to the registered owner of a vehicle All notices are attached to the citation online and are viewable via the web All notices sent via 1st Class Mail All notices include a return envelope in which the responsible party may submit payment This cost will increase as the US Postal Service increases the 1st Class postage rate This charge is only incurred if the individual does not pay off the windshield and a notice is sent to the individual. Out-of-State Collections: 28% This fee will cover all expenses associated with obtaining out-of-state registered owner information and will be due when a citation is paid Data Ticket is a recognized Strategic Partner with NLETs; should the Agency have an assigned ORI, Data Ticket will request usage of the ORI for reference/audit purposes only. Data Ticket utilizes its own ORI for transactional purposes This fee is not combined with any other contingency fee. For example, if a citation is rolled to a delinquent status, only 26% of revenue collected will be charged If Data Ticket does not collect on a citation that is issued to an out of state plate, the Agency does not owe this fee. Data Ticket - Exhibit B 2603 Main Street, Suite 300 Irvine, CA 92614 949 428-7241 - Phone ClientServices@DataTicket.com FEE SCHEDULE FOR THE CITY OF SEAL BEACH EXHIBIT A 10/09/19 Delinquent Collections: 30%  This fee will be assessed when a citation is ninety (90) days past the citation issue date, or when a second (2nd) notice is sent if sooner than ninety (90) days, assuming a first notice has been sent to the registered owner and the citation is not on hold for any reason  In addition to the Courtesy Notice, three Delinquent Notices will be sent to the registered owner  All notices are sent via First Class mail and all notices are printed on an 8 ½ x 11” sheet of paper and folded into a window envelope; in addition, a window envelope is provided for the recipient to return payment  All notices are attached to the citation online and are viewable via the web  If Data Ticket does not collect on a citation that is delinquent, the Agency does not owe this fee  Notices will be sent via 1st Class Mail, and Data Ticket will be responsible for the cost incurred Franchise Tax Board Processing SSN Look-up $3.00  This fee will be assessed to lookup a social security number associated with a particular registered owner and address  This charge is charged per unique SSN, not per citation FTB Collections 15% of revenue collected  This fee is charged if a citation is paid at the Franchise Tax Board  This charge is not combined with any other charge; for example, if a citation is rolled to delinquent status and paid at FTB, only the 15% of revenue collected will be charged  Data Ticket will send an FTB Notice to the Patron as required by the Interagency Intercept Program; this notice will be sent via 1st Class Mail  All notices are attached to the citation online and are viewable via the web  Data Ticket will pay for the Agency’s cost to participate in the FTB program; annually, FTB will send an invoice to the Agency for the number of debts placed at FTB; the Agency will simply provide this invoice to Data Ticket and Data Ticket will pay it in full  If Data Ticket does not collect on a citation that is at FTB, the Agency does not owe the collection fee  Data Ticket will send an FTB Notice to the Patron as required by the Interagency Intercept Program; this notice will be sent via 1st Class Mail Data Ticket - Exhibit B 2603 Main Street, Suite 300 Irvine, CA 92614 949 428-7241 - Phone ClientServices@DataTicket.com FEE SCHEDULE FOR THE CITY OF SEAL BEACH EXHIBIT A 10/09/19 Adjudication: 1st Level Review Hold & Scanning of Review Request $.50 per citation  Data Ticket will review all documentation received by the Appellant and determine whether the request received within the required timeframe  If the request was received within the required timeframe, Data Ticket’s Adjudication Department will place the citation on an Administrative Review Request Hold and scan all received documentation into the Citation Management Solution so it is displayed on the web for the Agency’s Staff  If the request is received outside the required timeframe, the Agency will have the option to proceed as though the request was received within the timeframe or it may elect to have Data Ticket send a “time expired letter” rejecting the appeal 1st Level Review Disposition Letters $.75 per letter  Data Ticket will send a custom disposition letter to the Appellant via 1st Class Mail  All letters are attached to the citation online and are viewable via the web  Disposition letters will be sent Monday - Friday 2nd Level Hearing Hold, Scanning & Scheduling of Hearing $.50 per citation  Data Ticket will review all documentation received by the Appellant and determine whether the request received within the required timeframe  If the request was received within the required timeframe, Data Ticket’s Adjudication Department will place the citation on an Administrative Hearing Request Hold and scan all received documentation into the Solution so that it is displayed on the web for the Agency’s Staff and the Hearing Officer  If the request is received outside the required timeframe, the Agency will have the option to proceed as though the request was received within the timeframe or it may elect to have Data Ticket send a “time expired letter” rejecting the appeal  Data Ticket will work with the designated Hearing Officer to schedule the Hearing based on either a pre-determined schedule or an ad hoc basis, depending on the Agency’s schedule 2nd Level Hearing Disposition $85.00 per hour – no minimum per visit  Data Ticket’s independent, certified, insured hearing officers will be provided to the to perform in-person, phone and written hearings  Each hearing request will be reviewed, heard or read, and all required research will be performed  The Hearing Officer will enter a judgment into the Citation Processing System for viewing by the Agency, Appellant and Data Ticket  Hearings will be scheduled  The Agency will incur costs associated with mileage as defined by Federal guidelines  Data Ticket will work with the Agency to arrange for the use of a conference room at a Agency location or the Agency may elect to have citations heard at a centralized location within the County 2nd Level Hearing Schedule & Disposition Letters $.75 per letter  Data Ticket will send a custom disposition letter to the Appellant via 1st Class Mail  All letters are attached to the citation online and are viewable via the web Data Ticket - Exhibit B 2603 Main Street, Suite 300 Irvine, CA 92614 949 428-7241 - Phone ClientServices@DataTicket.com FEE SCHEDULE FOR THE CITY OF SEAL BEACH EXHIBIT A 10/09/19  Disposition letters will be sent Monday – Friday  Assembly Bill 503 Changes With many of our Agencies focused on the implementation of AB 503, a significant concern is the impact it may have on Agency’s Staff’s time and responsibilities. Given this, we have offered to accept and review all payment plan requests for persons claiming indigency. This new process includes the acceptance of documentation via the web and US Mail, the review of this documentation and the scanning of all the documentation and attachment to the citation to which it applies. Based on each Agency’s unique business rules, Data Ticket will either accept or deny each request and then proceed to setup the payment plan or issue a letter of denial with a reason for the denial. The costs for these services are provided below:  Acceptance and Scanning of Indigent Payment Plan Requests (Approval/Denial by Data Ticket) $5.00 per request  OR  Accepting and Scanning of Indigent Payment Plan Requests (Approval/Denial by City) $2.00 per request  AND  Indigent Payment Plan/Denial Letters $0.85 per letter Joint / Escrow Banking Services $100.00 per month Services for the above-mentioned item include:  Daily deposits of funds to the Agency’s escrow account  Online, real-time reconciliation reports that tie directly to the bank statement  Processing of all credit card charge-backs and Insufficient Funds  Month-end reconciliation of all funds collected  Disbursement of County / State Surcharges at month-end  Payment of Data Ticket’s invoice  Disbursement of the net remittance to the Agency  Scanning of all payments directly to joint bank account daily using remote check deposit  The Agency will be responsible for the purchase of banking supplies, including checks and endorsement stamps; these fees typically run $200.00 per year Charge-backs and NSF’s $5.00 per issued instance  Data Ticket will process credit card charge-backs and NSFs when notified of each occurrence  Once processed, Data Ticket will send a custom letter to the individual detailing the returned item and the amount due on the citation Data Ticket - Exhibit B 2603 Main Street, Suite 300 Irvine, CA 92614 949 428-7241 - Phone ClientServices@DataTicket.com FEE SCHEDULE FOR THE CITY OF SEAL BEACH EXHIBIT A 10/09/19 Refunds $5.00 per issued instance  Data Ticket will process refunds when notified of each need  In the event the Agency utilizes Joint Banking Data Ticket will verify, generate and send each refund due  Refunds will be issued weekly  Refunds will be sent via 1st Class Mail Monthly Minimum $200.00  A minimum fee of $200.00 will be charged on a monthly basis if services do not reach this level (not inclusive of the Joint/Escrow Banking Services fee) Data Ticket - Exhibit B 2603 Main Street, Suite 300 Irvine, CA 92614 949 428-7241 - Phone ClientServices@DataTicket.com PROPOSAL FOR THE CITY OF SEAL BEACH - SERVICES INCLUDED AT NO ADDITIONAL COST 10/09/19 Online Access for the Agency’s Patrons: Included The Agency’s Patrons will have the ability to perform the following functions online:  View real-time citation(s) data  Pay for a single or many citation(s)  Request a 1st Level Administrative Review and attach up to three documents supporting their position  Request a 2nd Level Administrative Hearing Request and attach up to three documents supporting their position  Print a receipt  View pictures of the citation taken by the issuing officer (if the Agency allows) Online Access for the Agency’s Staff: Included Access to the Agency’s data is based on unique usernames and passwords assigned to each individual who requires access to the system. Data Ticket does not limit the number of individuals who have access to the system and the number and types of access can change at any point with a simple email request to Data Ticket. Our Solution is setup to maintain a complete audit trail for each and every transaction in the system so that the username is displayed next to every transaction in the system, indicating who performed the transaction and when. Dependent on the access rights provided to each Agency Staff member, the following capabilities are available:  View real-time citation(s) data, including pictures taken by the Issuing Officer  Accept payment via VISA, MasterCard, Discover and American Express credit/debit cards  Accept payment via Cash, Check or Money Order  Process NSFs and Refunds  Reduce or increase violation amounts, dismiss citations, void citations and place a citation on hold  Change citation data, including violations, date, time, plate, location, comments, make, model, color, registration expiration date and others  Perform Administrative Reviews online by entering the disposition directly online  Generate a time expired or letter of non responsibility for a citation in the adjudication process  View the complete reason for the Review Request and supporting documentation provided by the Appellant directly online  Edit Appellant information  Upload disposition documents sent to the Agency via US Mail  Add a note to a citation and see all comments added to the citation  View the reason for the 2nd Level Administrative Hearing Request online and view the supporting documentation provided by the Appellant, directly online  Print a receipt with or without registered owner information Data Ticket - Exhibit B 2603 Main Street, Suite 300 Irvine, CA 92614 949 428-7241 - Phone ClientServices@DataTicket.com PROPOSAL FOR THE CITY OF SEAL BEACH - SERVICES INCLUDED AT NO ADDITIONAL COST 10/09/19 Reporting: Included  Data Ticket offers 36 reports online as well as a Customized reporting application for our Clients to generate, print and re-print 24/7. We provide real-time reports that can be generated for any timeframe required and we provide pre-processed/month-end reports that reflect the month-end view of data.  All reports are available online and because we do not purge data unless specifically requested to do so by a Client, the data is available as long as the Agency is a Client.  All reports are generated in HTML so our Clients can copy and paste the data into Excel for data manipulation purposes.  If the Agency were to request a report that was not already available, Data Ticket would work with the Agency to design the report and provide it to the Agency at no cost. Manual Payment Processing: Included  Manually received payments (checks, cash, money orders and credit card payments sent via US Mail) are received at our PO Box in Newport Beach where a bonded and insured courier picks up the mail daily and delivers it to our Newport Beach office  On-site Mail Department opens, sorts and batches the payments before providing them to our on-site Data Entry Department  After double-blind entry of each payment, the citations are updated by our Quality Assurance team  Payments are then provided to our Accounting Department where daily deposit slips are completed and provided to a bonded, insured courier who takes them to the bank Registered Owner Information: Included  Registered owner information for all citations issued on California license plates  Turnaround time for acquisition of California registered owner information is same day  Registered owner information for all citations issued on out of state license plates  Data Ticket is a recognized Strategic Partner with NLETs and has access to registered owner information nationwide through the NLETs service  Access to this system requires the use of the City’s ORI for tracking purposes only; Data Ticket will utilize its own ORI for actually acquiring the out of state data  Turnaround time for acquisition of out of state registered owner information using NLETs is same day CA DMV Holds and Releases: Included  California DMV Holds and Release performed daily via an online connection  Holds and releases can also be performed real-time, upon request  Citation amounts placed on hold are updated daily in the event a partial payment is made Data Ticket - Exhibit B 2603 Main Street, Suite 300 Irvine, CA 92614 949 428-7241 - Phone ClientServices@DataTicket.com PROPOSAL FOR THE CITY OF SEAL BEACH - SERVICES INCLUDED AT NO ADDITIONAL COST 10/09/19 Customer Service: Included  Data Ticket provides a live, bi-lingual, on-site Customer Service Department that is fully trained to answer questions related to citation issuance, payment, adjudication, fix-it tickets, sign-offs, FTB, advanced credit reporting collections and more  All calls are recorded to quality assurance and recordings can be sent to the Agency at any time for review.  Data Ticket’s IVR is bi-lingual and accessible via several toll-free numbers; the IVR provides real-time information to the caller regarding current status, including the amount due  The IVR accepts VISA, MasterCard, Discover, and American Express Web Presence: Included  Data Ticket’s Solution is 100% web-based and Section 508 Compliant and is provided at: www.CitationProcessingCenter.com; this is a generic website in the sense that it is not Agency branded. This website allows for the Agency and the Agency’s Patrons to access citations online  If the Agency prefers to have an Agency branded website, one in which the look and feel mimics that of the Agency’s website, Data Ticket can and will provide this feature to the Agency. Conversion: Included  Data Ticket will convert the citations currently with the Agency’s existing vendor at no cost to the Agency  Citations that have not had a payment and do not have a registered owner will immediately be sent to the appropriate DMV so as to obtain a registered owner Data Ticket - Exhibit B 2603 Main Street, Suite 300 Irvine, CA 92614 949 428-7241 - Phone ClientServices@DataTicket.com 10/09/19 Credit / Debit Card Processing $3.50 per transaction  Data Ticket is PCI Compliant and provides for the ability to pay via Visa, MasterCard, Discover, and American Express on our website, www.CitationProcessingCenter.com, via our toll-free, bi-lingual Customer Service Representatives, and via our toll-free, bi- lingual IVR Solution  There is no charge to the Agency for credit / debit card processing; however, the Patron is charged $3.50 per transaction; this means the Patron can pay for a single or many citations at once and incur a single $3.50 fee Payment Plan Processing $15.00 per transaction  An administrative fee will be assessed to Patrons who wish to participate in a payment plan  This fee will cover the cost of the payment plan initiation, and the cost of a confirmation letter that is sent to the Patron confirming the details of the payment plan  The Agency will have the ability to determine whether Payment Plans are accepted and, if so, what the parameters for payment will be Credit Card Chargeback Processing $30.00 per transaction  If a chargeback occurs, a fee will be charged to the Patron for the processing of the chargeback  No fee will be charged to the Agency Data Ticket - Exhibit B 2603 Main Street, Suite 300 Irvine, CA 92614 949 428-7241 - Phone ClientServices@DataTicket.com 10/09/19 EXHIBIT A Description of Services Cost per Instance Online Permit Application: Online permit application to be used by the City’s citizens to register for and obtain residential, vacation and guest parking permits. The online permit application will also be used by the City’s Personnel to manage the permitting process. Finally, the City’s handheld ticket writers (if the City chooses to Purchase/Lease) will have access to a daily file that includes all valid permits. When the issuing officer enters the license plate number, the handheld will indicate to the Officer whether the permit is valid or not. The solution will provide the City’s Patrons with the following capabilities:  Ability to register online and apply for permits  Ability to verify resident address with DMV to ensure resident resides in permit area  Ability to submit up to 3 documents online via the web to prove residency (i.e. utility bill, mortgage, etc.)  Provide online temporary permit with expiration date to be printed directly from resident’s computer  Ability to create a login name and password to the solution with which the user may manage all future permits  Ability to pre-purchase permits for upcoming years  Ability to re-use data previously entered to purchase new permits  Tracking of all permits purchased by residents  Storage of all permit data online  Acceptance of Visa, MasterCard, Discover and American Express  Live, bi-lingual customer service agents available M-F, 8-5pm who will process registration requests, answer specific and general permit questions and provide fulfillment assistance The Solution will provide the following capabilities to the City’s personnel:  Ability to register residents for the permit solution online  Ability to verify resident address with DMV to ensure resident resides in permit area  Ability to accept documentation and scan into the solution for proof of residency  Ability to generate reports on permits issued  Ability to search for permits by Resident  Ability to modify permit holder information  Ability to track all permits purchased by residence & tracking of all permits purchased by residence  Online training of all City personnel $5,000.00 per Year Data Ticket - Exhibit B 2603 Main Street, Suite 300 Irvine, CA 92614 949 428-7241 - Phone ClientServices@DataTicket.com 10/09/19 EXHIBIT A Description of Services Cost per Instance Permit Fulfillment: Services for the above-mentioned item includes:  Assignment of each permit per successful registration  Generating and mailing a custom notice to each successful registrant with an assigned permit  Includes Postage – USPS first class rate $3.50 per permit Fulfilled And $.75 per letter sent Permits  Cost of sticker permit – depending on size and quantity chosen TBD Banking Fees: Data Ticket expects all banking fees to be passed on to the City’s citizens who wish to pay by credit or debit card $3.50 per transaction Refunds: Issuance of all refunds to citizens who are due a refund via 1st class mail $5.00 per issued refund Credit Card Charge Backs: Processing of each chargeback $30.00 per chargeback Data Ticket - Exhibit B Agenda Item F AGENDA STAFF REPORT DATE:December 9, 2019 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Victoria L. Beatley, Director of Finance/City Treasurer SUBJECT:Fiscal Year 2019-2020 Statement of Investment Policy Update and Delegation of Authority ________________________________________________________________ SUMMARY OF REQUEST: That the City Council adopt Resolution 6981 approving the FY 2019-2020 Statement of Investment Policy and Delegation of Authority to the Director of Finance/City Treasurer. BACKGROUND AND ANALYSIS: The Statement of Investment Policy was last updated in September 2012 shortly after the City of Seal Beach hired PFM Asset Management LLC (PFM) to manage the City’s investment portfolio. At that time, PFM reviewed the current Statement of Investment Policy for compliance with the California Government Codes that regulate the investment of public funds. The recommended changes at that time incorporated the “best practices” for investment policies from the Government Finance Officers Association (“GFOA”) and the Association of Public Treasurers of the U.S. and Canada (“APT”), and includes all of the requirements to be certified as professionally accepted by the APT’s Investment Policy Certification Program, which certifies that it provides guidance for the safe and prudent investment of the City’s funds. PFM also reviewed the City’s investment goals, objectives, cash flow projections, and liquidity needs. The scope of work in the City’s contract with PFM Asset Management LLC (PFM) included a development of investment strategy and management of the City’s portfolio. PFM developed the recommended strategy, which is a disciplined, longer-term approach to managing the City’s assets not required for cash flow needs. Since the previous adoption there have been some changes in the Government Code to authorize additional investment options in Asset-Backed Securities and Supranationals. Both of these options provide for additional diversification in the investment portfolio. In discussion with PFM, City staff believes that the addition of these two investment options will provide opportunities to add value without adding 6 4 2 any level of undue risk, and is in line with the primary investment tenets of safety, liquidity, and yield. In addition to the changes in the types of allowed investments, there have been changes to the delegation of authority requirements and some updated language has been included in various sections to clarify the intent of the Policy. With regard to Section V. Delegation of Authority, there is a requirement in the Government Code for the delegation by the City Council to the Director of Finance/City Treasurer to occur annually. To ensure that this annual requirement occurs, the Policy will need to be brought before the City Council each year regardless of whether there are any proposed changes to the Policy. ENVIRONMENTAL IMPACT: This action is exempt from the California Environmental Quality Act, because it is not defined as a “project” under CEQA. LEGAL ANALYSIS: The City Attorney has reviewed the proposed changes to the Statement of Investment Policy to confirm the compliance with the various government codes. FINANCIAL IMPACT: The financial impact change is unknown at this time, however investing in these asset classes is expected to add incremental value to the portfolio return. The yield on the investment portfolio under management by PFM, since inception, has been 1.73%. The portfolio size has grown from the initial $25 million in 2012 to just over $27.6 million in October of this year. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council adopt Resolution 6981 approving the FY 2019-2020 Statement of Investment Policy and Delegation of Authority to the Director of Finance/City Treasurer. 6 4 2 SUBMITTED BY: NOTED AND APPROVED: Victoria L. Beatley Jill R. Ingram Victoria L. Beatley, Director of Finance/City Treasurer Jill R. Ingram, City Manager ATTACHMENTS: A. Resolution 6981 B. Statement of Investment Policy (Clean) C. Statement of Investment Policy (Redline) RESOLUTION 6981 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING THE STATEMENT OF INVESTMENT POLICY AND ANNUAL DELGATION OF AUTHORITY TO THE DIRECTOR OF FINANCE/CITY TREASURER THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: Section 1. The City Council hereby approves the FY 2019-2020 Statement of Investment Policy as stated in Exhibit A, attached hereto and incorporated herein by this reference. Section 2. The City Council hereby reauthorizes the delegation of its investment authority and the management of the investment program to the Director of Finance/City Treasurer for a period of one year following the date this Resolution is adopted. PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 9th day of December 2019 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Thomas Moore, Mayor ATTEST: Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 6981 on file in the office of the City Clerk, passed, approved, and adopted by the Seal Beach City Council at a regular meeting held on the 9th day of December, 2019. Gloria D. Harper, City Clerk 1 2019-2020 Approved December 9, 2019 CITY OF SEAL BEACH STATEMENT OF INVESTMENT POLICY 2019/2020 I. POLICY This Statement of Investment Policy is intended to identify the policies for prudent investment of temporarily idle funds of the City of Seal Beach (the “City”) by providing guidelines for suitable investments while maximizing the efficiency of the City’s Cash Management Program. The City’s Cash Management Program is designed to accurately monitor and forecast expenditures and revenues, thus enabling the investment of funds to the fullest extent possible. The investment policies and practices of the City of Seal Beach are based upon state law and prudent money management. All funds will be invested in accordance with California Government Code Sections 53601 et seq. and the City’s Investment Policy. II. SCOPE The Investment Policy applies to all funds and investment activities of the City except the investment of bond proceeds, which are governed by the appropriate bond documents, and any pension or other post-employment benefit funds held in a trust. III. PRUDENCE The standard of prudence to be used by investment officials will be the “prudent investor” standard, which states that, “when investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.” IV. OBJECTIVES The primary objectives, in priority order, of the investment activities of the City are: 1.SAFETY – Safety of principal is the foremost objective of the City of Seal Beach. 2.LIQUIDITY – The City’s portfolio will remain sufficiently liquid to enable the City to meet its cash flow requirements. It is important that the portfolio contain 2 2019-2020 Approved December 9, 2019 investments which provide the ability of being easily sold at any time with minimal risk of loss of principal or interest. 3.YIELD – The City’s portfolio will be designed to attain a market rate of return through economic cycles consistent with the constraints imposed by its safety objective and cash flow considerations. V. DELEGATION OF AUTHORITY Pursuant to California Government Code Section 53607, the City Council has delegated its investment authority and the management responsibility for the investment program to the Director of Finance/City Treasurer for a period of one year concurrently with the City Council’s adoption of this Investment Policy. This delegation of investment authority is subject to review and annual renewal by the City Council in its discretion, which annual renewal may be made by the City Council in connection with its annual budget adoption or an amendment to this Investment Policy, or at such other time as appropriate and convenient. The Director of Finance/City Treasurer will monitor and review all investments for consistency with this Investment Policy. The Director of Finance/City Treasurer may grant investment decision making and execution authority to an investment advisor, provided that the Director of Finance/City Treasurer exercises prudence in the selection of the investment advisor, imposes suitable safeguards to prevent abuse in the exercise of discretion by the investment advisor, and remains responsible for any investment decisions made by the investment advisor. The advisor will follow the Investment Policy and such other written instructions as are provided. VI. INVESTMENT PROCEDURES The Director of Finance/City Treasurer will establish investment procedures for the operation of the City’s investment program. VII. ETHICS AND CONFLICTS OF INTEREST Officers and employees involved in the investment process will refrain from personal business activities that could conflict with proper execution of the investment program, or which could impair their ability to make impartial decisions. VIII. AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS If the City is executing transactions on its own behalf, other than those executed directly with issuer, the Director of Finance/City Treasurer will maintain a list of financial dealers and institutions qualified and authorized to transact business with the City. In accordance with California Government Code Section 53601.5, the purchase by the City of any investment other than those purchased directly from the issuer, will be purchased either from an institution licensed by the State as a broker-dealer, as defined in Section 25004 of the Corporations Code, which is a member of the Financial Industry 3 2019-2020 Approved December 9, 2019 Regulatory Authority (FINRA), or a member of a federally regulated securities exchange, a national or state chartered bank, a federal or state association (as defined by Section 5102 of the Financial Code), or a brokerage firm designated as a Primary Government Dealer by the Federal Reserve Bank. The Director of Finance/City Treasurer will investigate all institutions that wish to do business with the City, to determine if they are adequately capitalized, make markets in securities appropriate for the City’s needs, and agree to abide by the conditions set forth in the City of Seal Beach’s Investment Policy and any other guidelines that may be provided. This will be done annually by having the financial institutions: 1.Provide written notification that they have read, and will abide by, the City’s Investment Policy. 2.Submit their most recent audited Financial Statement within 120 days of the institution’s fiscal year end. If the City has an investment advisor, the investment advisor may use its own list of authorized broker/dealers to conduct transactions on behalf of the City, provided that the broker/dealer meets the requirements of the second paragraph, above, in this Section VIII. Purchase and sale of securities will be made on the basis of competitive bids and offers with a minimum of three quotes being obtained. IX. AUTHORIZED AND SUITABLE INVESTMENTS Where this section specifies a percentage limitation for a particular security type, that percentage is applicable only on the date of purchase. Credit criteria listed in this section refers to the credit rating at the time the security is purchased. If an investment’s credit rating falls below the minimum rating required at the time of purchase, the Director of Finance/City Treasurer will perform a timely review and decide whether to sell or hold the investment. The City will limit investments in any one non-government issuer, except investment pools, to no more than 5% regardless of security type. 1. U.S. Treasury obligations for which the full faith and credit of the United States are pledged for the payment of principal and interest. 2. Federal agency or United States government-sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises. This will include any mortgage pass through security issued and guaranteed by a Federal Agency with a maximum final maturity of five years. Purchase of Federal Agency issued mortgage-backed 4 2019-2020 Approved December 9, 2019 securities authorized by this subdivision may not exceed 20% of the City's investment portfolio; portfolio concentration for all other investments in Federal Agency securities is unrestricted. 3. Obligations of the State of California or any local agency within the state, including bonds payable solely out of revenues from a revenue producing property owned, controlled or operated by the state or any local agency, or by a department, board, agency or authority of the state or any local agency. 4. Registered treasury notes or bonds of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state, or by a department, board, agency, or authority of any of these states. 5. Bankers’ Acceptances with a rating of the highest ranking or highest letter and number rating as provided for by a nationally recognized statistical-rating organization (NRSRO). Purchases of bankers’ acceptances may not exceed 180 days. No more than 40% of the City’s portfolio may be invested in bankers’ acceptances. 6. Commercial Paper of “prime” quality of the highest ranking or of the highest letter and number rating as provided for by a NRSRO. The entity that issues the commercial paper must meet all of the following conditions in either paragraph a or paragraph b: a.The entity meets the following criteria: (i) is organized and operating in the United States as a general corporation, (ii) has total assets in excess of five hundred million dollars ($500,000,000), and (iii) has debt other than commercial paper, if any, that is rated in a rating category of “A” or higher, or the equivalent, by a NRSRO. b.The entity meets the following criteria: (i) is organized within the United States as a special purpose corporation, trust, or limited liability company, (ii) has program-wide credit enhancements including, but not limited to, over collateralization, letters of credit, or surety bond, and (iii) has commercial paper that is rated in a rating category of “A-1” or higher, or the equivalent, by a NRSRO. Eligible commercial paper will have a maximum maturity of 270 days or less. No more than 25% of the City’s portfolio may be invested in commercial paper. The City may purchase no more than 10% of the outstanding commercial paper of any single issuer. 7. Non-negotiable Certificates of Deposit (time CDs) in a state or national bank, savings association or federal association, or federal or state credit union with a branch in the State of California. In accordance with California Government Code Section 53635.2, to be eligible to receive City deposits, a financial institution will have received an overall rating of not less than “satisfactory” in its most recent 5 2019-2020 Approved December 9, 2019 evaluation, pursuant to the federal Community Reinvestment Act, by the appropriate federal financial supervisory agency of its record of meeting the credit needs of California’s communities. Time CDs are required to be collateralized as specified under Government Code Section 53630 et seq. The City, at its discretion, may waive the collateralization requirements for any portion that is covered by federal deposit insurance. The City will have a signed agreement with any depository accepting City funds per Government Code Section 53649. No deposits will be made at any time in time CDs issued by a state or federal credit union if a member of the City Council or the Director of Finance/City Treasurer serves on the board of directors or any committee appointed by the board of directors of the credit union. In accordance with Government Code Section 53638, any deposit will not exceed that total shareholder’s equity of any depository bank, nor will the deposit exceed the total net worth of any institution. 8. Negotiable Certificates of Deposit issued by a nationally or state-chartered bank, a savings association or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union, or by a federally- or state- licensed branch of a foreign bank. No more than 30% of the City’s portfolio may be invested in negotiable CDs. 9. Medium-Term Notes issued by corporations organized and operating within the United States or by depository institutions licensed by the U.S. or any state and operating within the U.S. Medium-term corporate notes will be rated in a rating category “A” or its equivalent or better by a NRSRO. No more than 30% of the City’s portfolio may be invested in medium-term notes. 10.Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1, et seq.). To be eligible for investment pursuant to this subdivision these companies will either: (i) attain the highest ranking letter or numerical rating provided by at least two NRSROs or (ii) have retained an investment advisor registered or exempt from registration with the Securities and Exchange Commission with not less than five years of experience managing money market mutual funds and with assets under management in excess of $500,000,000. In addition, an eligible money market fund must maintain a stable net asset value (NAV). No more than 20% of the City’s investment portfolio may be invested in money market funds. 11.State of California’s Local Agency Investment Fund (LAIF) an investment pool run by the State Treasurer. The City can invest up to the maximum amount permitted by the State Treasurer. 12.Shares of beneficial interest issued by a joint powers authority (Local Government Investment Pools) organized pursuant to Government Code Section 6 2019-2020 Approved December 9, 2019 6509.7 that invests in the securities and obligations authorized in subdivisions (a) to (q) of California Government Code Section 53601, inclusive. Each share will represent an equal proportional interest in the underlying pool of securities owned by the joint powers authority. The Pool will be rated in a rating category “AAA” or its equivalent by a NRSRO. To be eligible under this section, the shares will maintain a stable net asset value (NAV) and the joint powers authority issuing the shares will have retained an investment adviser that meets all of the following criteria: a.The adviser is registered or exempt from registration with the Securities and Exchange Commission. b.The adviser has not less than five years of experience investing in the securities and obligations authorized in subdivisions (a) to (q) Government Code Section 53601, inclusive. c.The adviser has assets under management in excess of five hundred million dollars ($500,000,000). 13.Asset-Backed Securities (ABS) such as a mortgage passthrough security, collateralized mortgage obligation, mortgage-backed or other pay-through bond, equipment lease-backed certificate, consumer receivable passthrough certificate, or consumer receivable-backed bond of a maximum remaining maturity of five years or less. ABS eligible for investment shall be rated in a rating category of "AA" or its equivalent or better by an NRSRO. No more than 20% of the City’s investment portfolio may be invested in ABS. 14.Supranationals. United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Obligations issues by supranationals will be rated in a rating category "AA" or better by an NRSRO. No more than 30% of the City’s investment portfolio may be invested in supranationals. X. INVESTMENT POOLS/MONEY MARKET FUNDS A thorough investigation of investment pools and money market funds is required prior to investing, and on a continual basis. XI. MAXIMUM MATURITY Maturities will be based on an analysis of the receipt of revenues and maturity of investments. Maturities will be scheduled to permit the City to meet all disbursement requirements. The City may not invest in a security whose maturity exceeds five years from the date of purchase unless City Council has provided approval for a specific purpose at least 90 days before the investment is made. 7 2019-2020 Approved December 9, 2019 XII. PROHIBITED INVESTMENTS Investments not described herein, including, but not limited to, reverse repurchase agreements, stocks, inverse floaters, range notes, commercial mortgage-backed, interest-only strips, or any security that could result in zero interest accrual if held to maturity are prohibited for investment by the City. XIII. INTERNAL CONTROL The Director of Finance/City Treasurer will establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures. XIV. CUSTODY OF SECURITIES All securities owned by the City except time deposits and securities used as collateral for repurchase agreements (if added to this Investment Policy as an authorized investment), will be kept in safekeeping by a third-party bank’s trust department, acting as an agent for the City under the terms of a custody agreement executed by the bank and the City. All securities will be received and delivered using standard delivery versus payment procedures. XV. REPORTING The Director of Finance/City Treasurer will provide a monthly investment report to the City Council showing all transactions, type of investment, issuer, purchase date, maturity date, purchase price, par amount, yield to maturity, and current market value for all securities. XVI. POLICY REVIEW This Investment Policy will be reviewed at least annually to ensure its consistency with: 1.The California Government Code sections that regulate the investment and reporting of public funds. 2.The overall objectives of preservation of principal, sufficient liquidity, and a market return. 8 2019-2020 Approved December 9, 2019 Glossary Asset-Backed Securities (ABS) are securities whose income payments and hence value is derived from and collateralized (or "backed") by a specified pool of underlying assets which are receivables. Pooling the assets into financial instruments allows them to be sold to general investors, a process called securitization, and allows the risk of investing in the underlying assets to be diversified because each security will represent a fraction of the total value of the diverse pool of underlying assets. The pools of underlying assets can comprise common payments credit cards, auto loans, mortgage loans, and other types of assets. Interest and principal is paid to investors from borrowers who are paying down their debt. Bankers’ Acceptances are short-term credit arrangements to enable businesses to obtain funds to finance commercial transactions. They are time drafts drawn on a bank by an exporter or importer to obtain funds to pay for specific merchandise. By its acceptance, the bank becomes primarily liable for the payment of the draft at maturity. An acceptance is a high-grade negotiable instrument. Broker-Dealer is a person or a firm who can act as a broker or a dealer depending on the transaction. A broker brings buyers and sellers together for a commission. They do not take a position. A dealer acts as a principal in all transactions, buying and selling for his own account. Certificates Of Deposit 1. Negotiable Certificates of Deposit are large-denomination CDs. They are issued at face value and typically pay interest at maturity, if maturing in less than 12 months. CDs that mature beyond this range pay interest semi-annually. Negotiable CDs are issued by U.S. banks (domestic CDs), U.S. branches of foreign banks (Yankee CDs), and thrifts. There is an active secondary market for negotiable domestic and Yankee CDs. However, the negotiable thrift CD secondary market is limited. Yields on CDs exceed those on U.S. treasuries and agencies of similar maturities. This higher yield compensates the investor for accepting the risk of reduced liquidity and the risk that the issuing bank might fail. State law does not require the collateralization of negotiable CDs. 2. Non-negotiable Certificates of Deposit are time deposits with financial institutions that earn interest at a specified rate for a specified term. Liquidation of the CD prior to maturity incurs a penalty. There is no secondary market for these instruments, therefore, they are not liquid. They are classified as public deposits, and financial institutions are required to collateralize them. Collateral may be waived for the portion of the deposits that are covered by FDIC insurance. Collateral refers to securities, evidence of deposits, or other property that a borrower pledges to secure repayment of a loan. It also refers to securities pledged by a bank to 9 2019-2020 Approved December 9, 2019 secure deposits. In California, repurchase agreements, reverse repurchase agreements, and public deposits must be collateralized. Commercial Paper is a short term, unsecured, promissory note issued by a corporation to raise working capital. Federal Agency Obligations are issued by U.S. Government Agencies or Government Sponsored Enterprises (GSE). Although they were created or sponsored by the U.S. Government, most Agencies and GSEs are not guaranteed by the United States Government. Examples of these securities are notes, bonds, bills and discount notes issued by Fannie Mae (FNMA), Freddie Mac (FHLMC), the Federal Home Loan Bank system (FHLB), and Federal Farm Credit Bank (FFCB). The Agency market is a very large and liquid market, with billions traded every day. Issuer means any corporation, governmental unit, or financial institution that borrows money through the sale of securities. Liquidity refers to the ease and speed with which an asset can be converted into cash without loss of value. In the money market, a security is said to be liquid if the difference between the bid and asked prices is narrow and reasonably sized trades can be done at those quotes. Local Agency Investment Fund (LAIF) is a special fund in the State Treasury that local agencies may use to deposit funds for investment. There is no minimum investment period and the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum of $65 million for any California public agency. It offers high liquidity because deposits can be converted to cash in twenty-four hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly via direct deposit to the agency’s LAIF account. The State keeps an amount for reasonable costs of making the investments, not to exceed one- quarter of one per cent of the earnings. Market Value is the price at which a security is trading and could presumably be purchased or sold. Maturity is the date upon which the principal or stated value of an investment becomes due and payable. Medium-Term Notes are debt obligations issued by corporations and banks, usually in the form of unsecured promissory notes. These are negotiable instruments that can be bought and sold in a large and active secondary market. For the purposes of California Government Code, the term “Medium Term” refers to a maximum remaining maturity of five years or less. They can be issued with fixed or floating-rate coupons, and with or without early call features, although the vast majority are fixed-rate and non-callable. 10 2019-2020 Approved December 9, 2019 Corporate notes have greater risk than Treasuries or Agencies because they rely on the ability of the issuer to make payment of principal and interest. Money Market Fund is a type of investment comprising a variety of short-term securities with high quality and high liquidity. The fund provides interest to shareholders. Prior to amendments to the money market fund regulations adopted by the U.S. Securities and Exchange Commission in 2014, all money market funds were required to strive to maintain a stable net asset value (NAV) of $1 per share. Following the 2014 money market fund reform, certain money market funds are required to sell and redeem shares based on the current market-based value of the securities in their underlying portfolios rounded to the fourth decimal place (i.e., transact at a floating or fluctuating net asset value (NAV)). Accordingly, money market funds available today may be either a floating NAV money market fund or a stable NAV money market fund. Principal describes the original cost of a security. It represents the amount of capital or money that the investor pays for the investment. Repurchase Agreements are short-term investment transactions. Banks buy temporarily idle funds from a customer by selling him U.S. Government or other securities with a contractual agreement to repurchase the same securities on a future date at an agreed upon interest rate. Repurchase Agreements are typically for one to ten days in maturity. The customer receives interest from the bank. The interest rate reflects both the prevailing demand for Federal Funds and the maturity of the Repo. Repurchase Agreements must be collateralized. Supranationals are securities issued or unconditionally guaranteed by multi-lateral international financial institutions whose member nations contribute capital and participate in management. U.S. Treasury Issues are direct obligations of the United States Government. They are highly liquid and are considered the safest investment security. U.S. Treasury issues include: 1. Treasury Bills which are non-interest-bearing discount securities issued by the U.S. Treasury to finance the national debt. Bills are currently issued in 4-week, 8- week, 13-week, 26-week, and 52-week maturities. 2. Treasury Notes that have original maturities of one to ten years. 3. Treasury Bonds that have original maturities of greater than 10 years. Yield to Maturity is the rate of income return on an investment, minus any premium above par or plus any discount with the adjustment spread over the period from the date of the purchase to the date of maturity of the bond. CITY OF SEAL BEACH STATEMENT OF INVESTMENT POLICY 2012/2013 2019/2020 POLICYI. This Statement of Investment Policy is intended to identify the policies for prudent investment of temporarily idle funds of the City of Seal Beach (the “City”) by providing guidelines for suitable investments while maximizing the efficiency of the City’s Cash Management Program. The City’s Cash Management Program is designed to accurately monitor and forecast expenditures and revenues, thus enabling the investment of funds to the fullest extent possible. The investment policies and practices of the City of Seal Beach are based upon state law and prudent money management. All funds will be invested in accordance with California Government Code Sections 53601 et seq. and the City’s Investment Policy. SCOPEII. The Investment Policy applies to all funds and investment activities of the City except the investment of bond proceeds, which are governed by the appropriate bond documents, and any pension or other post-employment benefit funds held in a trust. PRUDENCEIII. The standard of prudence to be used by investment officials will be the “prudent investor” standard, which states that, “when investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.” OBJECTIVESIV. The primary objectives, in priority order, of the investment activities of the City are: SAFETY – Safety of principal is the foremost objective of the City of Seal Beach.1. 1 2012-20132019-2020 Approved September 24, 2012Month xx, 2019 LIQUIDITY – The City’s portfolio will remain sufficiently liquid to enable the City2. to meet its cash flow requirements. It is important that the portfolio contain investments which provide the ability of being easily sold at any time with minimal risk of loss of principal or interest. YIELD – The City’s portfolio will be designed to attain a market rate of return3. through economic cycles consistent with the constraints imposed by its safety objective and cash flow considerations. DELEGATION OF AUTHORITYV. ThePursuant to California Government Code Section 53607, the City Council has delegated its investment authority and the management responsibility for the investment program is hereby delegated to the Director of Finance/City Treasurer. The for a period of one year concurrently with the City Council’s adoption of this Investment Policy. This delegation of investment authority is subject to review and annual renewal by the City Council in its discretion, which annual renewal may be made by the City Council in connection with its annual budget adoption or an amendment to this Investment Policy, or at such other time as appropriate and convenient. The Director of Finance/City Treasurer will monitor and review all investments for consistency with this Investment Policy. The Director of Finance/City Treasurer may delegategrant investment decision making and execution authority to an investment advisor, provided that the Director of Finance/City Treasurer exercises prudence in the selection of the investment advisor, imposes suitable safeguards to prevent abuse in the exercise of discretion by the investment advisor, and remains responsible for any investment decisions made by the investment advisor. The advisor will follow the Investment Policy and such other written instructions as are provided. INVESTMENT PROCEDURESVI. The Director of Finance/City Treasurer will establish investment procedures for the operation of the City’s investment program. ETHICS AND CONFLICTS OF INTERESTVII. Officers and employees involved in the investment process will refrain from personal business activities that could conflict with proper execution of the investment program, or which could impair their ability to make impartial decisions. AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONSVIII. TheIf the City is executing transactions on its own behalf, other than those executed directly with issuer, the Director of Finance/City Treasurer will maintain a list of financial dealers and institutions qualified and authorized to transact business with the City. 2 2012-20132019-2020 Approved September 24, 2012Month xx, 2019 TheIn accordance with California Government Code Section 53601.5, the purchase by the City of any investment other than those purchased directly from the issuer, will be purchased either from an institution licensed by the State as a broker-dealer, as defined in Section 25004 of the Corporations Code, which is a member of the Financial Industry Regulatory Authority (FINRA), or a member of a federally regulated securities exchange, a national or state chartered bank, a federal or state association (as defined by Section 5102 of the Financial Code), or a brokerage firm designated as a Primary Government Dealer by the Federal Reserve Bank. The Director of Finance/City Treasurer will investigate all institutions that wish to do business with the City, to determine if they are adequately capitalized, make markets in securities appropriate for the City’s needs, and agree to abide by the conditions set forth in the City of Seal Beach’s Investment Policy and any other guidelines that may be provided. This will be done annually by having the financial institutions: Provide written notification that they have read, and will abide by, the City’s1. Investment Policy. Submit their most recent audited Financial Statement within 120 days of the2. institution’s fiscal year end. If the City has an investment advisor, the investment advisor may use its own list of authorized broker/dealers to conduct transactions on behalf of the City, provided that the broker/dealer meets the requirements of the second paragraph, above, in this Section VIII. Purchase and sale of securities will be made on the basis of competitive bids and offers with a minimum of three quotes being obtained. AUTHORIZED AND SUITABLE INVESTMENTSIX. Where this section specifies a percentage limitation for a particular security type, that percentage is applicable only on the date of purchase. Credit criteria listed in this section refers to the credit rating at the time the security is purchased. If an investment’s credit rating falls below the minimum rating required at the time of purchase, the Director of Finance/City Treasurer will perform a timely review and decide whether to sell or hold the investment. The City will limit investments in any one non-government issuer, except investment pools, to no more than 5% regardless of security type. U.S. Treasury obligations for which the full faith and credit of the United States1. are pledged for the payment of principal and interest. 3 2012-20132019-2020 Approved September 24, 2012Month xx, 2019 Federal agency or United States government-sponsored enterprise2. obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises. This will include any mortgage pass through security issued and guaranteed by a Federal Agency with a maximum final maturity of five years. Purchase of Federal Agency issued mortgage-backed securities authorized by this subdivision may not exceed 20% of the City's investment portfolio; portfolio concentration for all other investments in Federal Agency securities areis unrestricted. Obligations of the State of California or any local agency within the state,3. including bonds payable solely out of revenues from a revenue producing property owned, controlled or operated by the state or any local agency, or by a department, board, agency or authority of the state or any local agency. Registered treasury notes or bonds of any of the other 49 states in addition4. to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state, or by a department, board, agency, or authority of any of these states. Bankers’ Acceptances with a rating of the highest ranking or highest letter and5. number rating as provided for by a nationally recognized statistical-rating organization (NRSRO). Purchases of bankers’ acceptances may not exceed 180 days. No more than 40% of the City’s portfolio may be invested in bankers’ acceptances. Commercial Paper of “prime” quality of the highest ranking or of the highest6. letter and number rating as provided for by a NRSRO. The entity that issues the commercial paper must meet all of the following conditions in either paragraph a or paragraph b: The entity meets the following criteria: (i) is organized and operating in thea. United States as a general corporation, (ii) has total assets in excess of five hundred million dollars ($500,000,000), and (iii) has debt other than commercial paper, if any, that is rated in a rating category of “A” or higher, or the equivalent, by a NRSRO. The entity meets the following criteria: (i) is organized within the Unitedb. States as a special purpose corporation, trust, or limited liability company, (ii) has program-wide credit enhancements including, but not limited to, over collateralization, letters of credit, or surety bond, and (iii) has commercial paper that is rated in a rating category of “A-1” or higher, or the equivalent, by a NRSRO. Eligible commercial paper will have a maximum maturity of 270 days or less. No more than 25% of the City’s portfolio may be invested in commercial paper. The 4 2012-20132019-2020 Approved September 24, 2012Month xx, 2019 City may purchase no more than 10% of the outstanding commercial paper of any single issuer. Non-negotiable Certificates of Deposit (time CDs) in a state or national bank,7. savings association or federal association, or federal or state credit union with a branch in the State of California. In accordance with California Government Code Section 53635.2, to be eligible to receive City deposits, a financial institution will have received an overall rating of not less than “satisfactory” in its most recent evaluation, pursuant to the federal Community Reinvestment Act, by the appropriate federal financial supervisory agency of its record of meeting the credit needs of California’s communities. Time CDs are required to be collateralized as specified under Government Code Section 53630 et seq. The City, at its discretion, may waive the collateralization requirements for any portion that is covered by federal deposit insurance. The City will have a signed agreement with any depository accepting City funds per Government Code Section 53649. No deposits will be made at any time in time CDs issued by a state or federal credit union if a member of the City Council or the Director of Finance/City Treasurer serves on the board of directors or any committee appointed by the board of directors of the credit union. In accordance with Government Code Section 53638, any deposit will not exceed that total shareholder’s equity of any depository bank, nor will the deposit exceed the total net worth of any institution. Negotiable Certificates of Deposit issued by a nationally or state-chartered8. bank, a savings association or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union, or by a federally- or state-licensed branch of a foreign bank. No more than 30% of the City’s portfolio may be invested in negotiable CDs. Medium-Term Notes issued by corporations organized and operating within the9. United States or by depository institutions licensed by the U.S. or any state and operating within the U.S. Medium-term corporate notes will be rated in a rating category “A” or its equivalent or better by a NRSRO. No more than 30% of the City’s portfolio may be invested in medium-term notes. Shares of beneficial interest issued by diversified management companies10. that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1, et seq.). To be eligible for investment pursuant to this subdivision these companies will either: (i) attain the highest ranking letter or numerical rating provided by at least two NRSROs or (ii) have retained an investment advisor registered or exempt from registration with the Securities and Exchange Commission with not less than five years of experience managing money market mutual funds and with assets under management in excess of $500,000,000. In addition, an eligible money market fund must maintain a stable net asset value 5 2012-20132019-2020 Approved September 24, 2012Month xx, 2019 (NAV).No more than 20% of the City’s investment portfolio may be invested in money market funds. State of California’s Local Agency Investment Fund (LAIF) an investment11. pool run by the State Treasurer. The City can invest up to the maximum amount permitted by the State Treasurer. Shares of beneficial interest issued by a joint powers authority (Local12. Government Investment Pools) organized pursuant to Government Code Section 6509.7 that invests in the securities and obligations authorized in subdivisions (a) to (oq) of California Government Code Section 53601, inclusive. Each share will represent an equal proportional interest in the underlying pool of securities owned by the joint powers authority. The Pool will be rated in a rating category “AAA” or its equivalent by a NRSRO. To be eligible under this section, the shares will maintain a stable net asset value (NAV) and the joint powers authority issuing the shares will have retained an investment adviser that meets all of the following criteria: The adviser is registered or exempt from registration with the Securitiesa. and Exchange Commission. The adviser has not less than five years of experience investing in theb. securities and obligations authorized in subdivisions (a) to (oq) Government Code Section 53601, inclusive. 13.The adviser has assets under management in excess of five hundredc. million dollars ($500,000,000). Asset-Backed Securities (ABS) such as a mortgage passthrough security,13. collateralized mortgage obligation, mortgage-backed or other pay-through bond, equipment lease-backed certificate, consumer receivable passthrough certificate, or consumer receivable-backed bond of a maximum remaining maturity of five years or less. ABS eligible for investment shall be rated in a rating category of "AA" or its equivalent or better by an NRSRO. No more than 20% of the City’s investment portfolio may be invested in ABS. Supranationals. United States dollar denominated senior unsecured14. unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Obligations issues by supranationals will be rated in a rating category "AA" or better by an NRSRO. No more than 30% of the City’s investment portfolio may be invested in supranationals. INVESTMENT POOLS/MONEY MARKET FUNDSX. 6 2012-20132019-2020 Approved September 24, 2012Month xx, 2019 A thorough investigation of investment pools and money market funds is required prior to investing, and on a continual basis. MAXIMUM MATURITYXI. Maturities will be based on an analysis of the receipt of revenues and maturity of investments. Maturities will be scheduled to permit the City to meet all disbursement requirements. The City may not invest in a security whose maturity exceeds five years from the date of purchase unless City Council has provided approval for a specific purpose at least 90 days before the investment is made. PROHIBITED INVESTMENTSXII. Investments not described herein, including, but not limited to, reverse repurchase agreements, stocks, inverse floaters, range notes, commercial mortgage-backed, interest-only strips, or any security that could result in zero interest accrual if held to maturity are prohibited for investment by the City. INTERNAL CONTROLXIII. The Director of Finance/City Treasurer will establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures. CUSTODY OF SECURITIESXIV. All securities owned by the City except time deposits and securities used as collateral for repurchase agreements (if added to this Investment Policy as an authorized investment), will be kept in safekeeping by a third-party bank’s trust department, acting as an agent for the City under the terms of a custody agreement executed by the bank and the City. All securities will be received and delivered using standard delivery versus payment procedures. REPORTINGXV. The Director of Finance/City Treasurer will provide a monthly investment report to the City Council showing all transactions, type of investment, issuer, purchase date, maturity date, purchase price, par amount,yield to maturity, and current market value for all securities. POLICY REVIEWXVI. 7 2012-20132019-2020 Approved September 24, 2012Month xx, 2019 This Investment Policy will be reviewed at least annually to ensure its consistency with: The California Government Code sections that regulate the investment and1. reporting of public funds. The overall objectives of preservation of principal, sufficient liquidity, and a2. market return. 8 2012-20132019-2020 Approved September 24, 2012Month xx, 2019 Glossary Asset-Backed Securities (ABS)are securities whose income payments and hence value is derived from and collateralized (or "backed") by a specified pool of underlying assets which are receivables. Pooling the assets into financial instruments allows them to be sold to general investors, a process called securitization, and allows the risk of investing in the underlying assets to be diversified because each security will represent a fraction of the total value of the diverse pool of underlying assets. The pools of underlying assets can comprise common payments credit cards, auto loans, mortgage loans, and other types of assets. Interest and principal is paid to investors from borrowers who are paying down their debt. Bankers’ Acceptances are short-term credit arrangements to enable businesses to obtain funds to finance commercial transactions. They are time drafts drawn on a bank by an exporter or importer to obtain funds to pay for specific merchandise. By its acceptance, the bank becomes primarily liable for the payment of the draft at maturity. An acceptance is a high-grade negotiable instrument. Broker-Dealer is a person or a firm who can act as a broker or a dealer depending on the transaction. A broker brings buyers and sellers together for a commission. They do not take a position. A dealer acts as a principal in all transactions, buying and selling for his own account. Certificates Of Deposit Negotiable Certificates of Deposit are large-denomination CDs. They are1. issued at face value and typically pay interest at maturity, if maturing in less than 12 months. CDs that mature beyond this range pay interest semi-annually. Negotiable CDs are issued by U.S. banks (domestic CDs), U.S. branches of foreign banks (Yankee CDs), and thrifts. There is an active secondary market for negotiable domestic and Yankee CDs. However, the negotiable thrift CD secondary market is limited. Yields on CDs exceed those on U.S. treasuries and agencies of similar maturities. This higher yield compensates the investor for accepting the risk of reduced liquidity and the risk that the issuing bank might fail. State law does not require the collateralization of negotiable CDs. Non-negotiable Certificates of Deposit are time deposits with financial2. institutions that earn interest at a specified rate for a specified term. Liquidation of the CD prior to maturity incurs a penalty. There is no secondary market for these instruments, therefore, they are not liquid. They are classified as public deposits, and financial institutions are required to collateralize them. Collateral may be waived for the portion of the deposits that are covered by FDIC insurance. 9 2012-20132019-2020 Approved September 24, 2012Month xx, 2019 Collateral refers to securities, evidence of deposits, or other property that a borrower pledges to secure repayment of a loan. It also refers to securities pledged by a bank to secure deposits. In California, repurchase agreements, reverse repurchase agreements, and public deposits must be collateralized. Commercial Paper is a short term, unsecured, promissory note issued by a corporation to raise working capital. Federal Agency Obligations are issued by U.S. Government Agencies or Government Sponsored Enterprises (GSE). Although they were created or sponsored by the U.S. Government, most Agencies and GSEs are not guaranteed by the United States Government. Examples of these securities are notes, bonds, bills and discount notes issued by Fannie Mae (FNMA), Freddie Mac (FHLMC), the Federal Home Loan Bank system (FHLB), and Federal Farm Credit Bank (FFCB). The Agency market is a very large and liquid market, with billions traded every day. Issuer means any corporation, governmental unit, or financial institution that borrows money through the sale of securities. Liquidity refers to the ease and speed with which an asset can be converted into cash without loss of value. In the money market, a security is said to be liquid if the difference between the bid and asked prices is narrow and reasonably sized trades can be done at those quotes. Local Agency Investment Fund (LAIF) is a special fund in the State Treasury that local agencies may use to deposit funds for investment. There is no minimum investment period and the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum of $5065 million for any California public agency. It offers high liquidity because deposits can be converted to cash in twenty-four hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly via direct deposit to the agency’s LAIF account. The State keeps an amount for reasonable costs of making the investments, not to exceed one-quarter of one per cent of the earnings. Market Value is the price at which a security is trading and could presumably be purchased or sold. Maturity is the date upon which the principal or stated value of an investment becomes due and payable. Medium-Term Notes are debt obligations issued by corporations and banks, usually in the form of unsecured promissory notes. These are negotiable instruments that can be bought and sold in a large and active secondary market. For the purposes of California 10 2012-20132019-2020 Approved September 24, 2012Month xx, 2019 Government Code, the term “Medium Term” refers to a maximum remaining maturity of five years or less. They can be issued with fixed or floating-rate coupons, and with or without early call features, although the vast majority are fixed-rate and non-callable. Corporate notes have greater risk than Treasuries or Agencies because they rely on the ability of the issuer to make payment of principal and interest. Money Market Fund is a type of investment comprising a variety of short-term securities with high quality and high liquidity. The fund provides interest to shareholders and must. Prior to amendments to the money market fund regulations adopted by the U.S. Securities and Exchange Commission in 2014, all money market funds were required to strive to maintain a stable net asset value (NAV) of $1 per share. Following the 2014 money market fund reform, certain money market funds are required to sell and redeem shares based on the current market-based value of the securities in their underlying portfolios rounded to the fourth decimal place (i.e., transact at a floating or fluctuating net asset value (NAV)). Accordingly, money market funds available today may be either a floating NAV money market fund or a stable NAV money market fund. Principal describes the original cost of a security. It represents the amount of capital or money that the investor pays for the investment. Repurchase Agreements are short-term investment transactions. Banks buy temporarily idle funds from a customer by selling him U.S. Government or other securities with a contractual agreement to repurchase the same securities on a future date at an agreed upon interest rate. Repurchase Agreements are typically for one to ten days in maturity. The customer receives interest from the bank. The interest rate reflects both the prevailing demand for Federal Funds and the maturity of the Repo. Repurchase Agreements must be collateralized. Supranationals are securities issued or unconditionally guaranteed by multi-lateral international financial institutions whose member nations contribute capital and participate in management. U.S. Treasury Issues are direct obligations of the United States Government. They are highly liquid and are considered the safest investment security. U.S. Treasury issues include: Treasury Bills which are non-interest-bearing discount securities issued by the1. U.S. Treasury to finance the national debt. Bills are currently issued in one, three, six4-week, 8-week, 13-week, 26-week, and twelve month52-week maturities. Treasury Notes that have original maturities of one to ten years.2. Treasury Bonds that have original maturities of greater than 10 years.3. 11 2012-20132019-2020 Approved September 24, 2012Month xx, 2019 Yield to Maturity is the rate of income return on an investment, minus any premium above par or plus any discount with the adjustment spread over the period from the date of the purchase to the date of maturity of the bond. 12 2012-20132019-2020 Approved September 24, 2012Month xx, 2019 Document comparison by Workshare 9.5 on Wednesday, November 20, 2019 3:07:00 PM Input: Document 1 ID interwovenSite://RWGDM1/RWGIMAN1/2363451/1 Description #2363451v1<RWGIMAN1> - 2012-13 Seal Beach Statement of Investment Policy Document 2 ID interwovenSite://RWGDM1/RWGIMAN1/2363390/2 Description #2363390v2<RWGIMAN1> - 2019-2020 Seal Beach Statement of Investment Policy Rendering set Standard Legend: Insertion Deletion Moved from Moved to Style change Format change Moved deletion Inserted cell Deleted cell Moved cell Split/Merged cell Padding cell Statistics: Count Insertions 33 Deletions 17 Moved from 0 Moved to 0 Style change 0 Format changed 0 Total changes 50 AGENDA STAFF REPORT DATE: December 9, 2019 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Gloria D. Harper, City Clerk SUBJECT:Permanent Ballot Drop Box License Agreement – Mary Wilson Library License Area ________________________________________________________________ SUMMARY OF REQUEST: That the City Council adopt Resolution 6982: 1. Approving the License Agreement between the City of Seal Beach and the County of Orange through its Registrar of Voters Office; and, 2. Authorizing the Orange County Registrar of Voters Office to install a permanent ballot drop box at the Mary Wilson Library License Area; and, 3. Authorizing the City Manager and City Clerk to sign the agreement. BACKGROUND AND ANALYSIS: As part of the California Voter’s Choice Act (VCA) passed in 2016, several voting options will now be available to enhance the voter’s experience beginning with the March 3, 2020 election. Some of the major changes include the addition of more than 200 Vote Centers throughout Orange County, a flexible voting schedule, automatic vote-by-mail ballots for all registered voters, and secure permanent ballot drop-off locations. The VCA established detailed criteria and formulas for the placement of ballot drop boxes. Ballot drop box locations were decided based on specific considerations and requirements such as proximity to public transportation, communities with historically low vote-by-mail usage, population centers, language minority communities, voters with disabilities, communities with low rate or household vehicle ownership, low income communities, geographically isolated populations, access to accessible and free parking, traffic patterns, and the distance and time a voter must travel by car or public transportation. The VCA requires counties to provide at least one ballot drop box location for every 15,000 registered voters. Orange County Registrar of Voters Office (OCROV) Agenda Item G analyzed voter registration data to determine the estimated number of ballot drop boxes needed in each city and unincorporated areas. OCROV located potential sites throughout the City, planned, scheduled and performed site assessments to determine suitability and accessibility based on site selection elements such as the presence of an onsite security camera, availability of short term/temporary parking spaces and the presence of adequate lighting. After several site assessments in the City, the OCROV selected the Mary Wilson Library located at 707 Electric Avenue as the Ballot Box location for the City of Seal Beach. This License Agreement was entered into on October 31, 2019 by and between the City of Seal Beach and the County of Orange, through its Registrar of Voters. The City grants to the County and its agents the right to access and use a portion of the property described in Exhibit A and shown on Exhibit B, attached hereto. The County’s use of the License Area shall be limited to installing, operating and maintaining an Official Ballot Drop Box in the License Area. The County may make improvements and changes, at the County’s expense, in or to the License Area including but not limited to changes described in Exhibit C, attached hereto and those deemed necessary or appropriate by the County, subject to advance written permission from the City. The term of the agreement commenced on October 31, 2019 and shall continue for five (5) years or as otherwise terminated in accordance with Clause 6 (Termination) of the agreement attached hereto. In order to maintain the installation security of the Ballot Drop Box, the Ballot Drop Box will be installed with anchor bolts designed for concrete or bolts cast into the concrete prior to box installation. The box weighs approximately 1,000 pounds and will be installed using eight (8) fabricated 7/8” diameter holes with 3/16” recesses in the box and will be unavailable or accessible to the general public. The OCROV will incur all costs associated with the installation of the Permanent Ballot Box, including the relocation, redirection of landscape irrigation, if necessary, and the maintenance and upkeep. A regular maintenance schedule will ensure that the Ballot Drop Box is clean, in working order and has not been vandalized or tampered with. After installation of the Ballot Drop Box, the mail slots will be locked and unavailable until the 29th day prior to an election. At that time, the Ballot Drop Box mail slots will be unlocked by OCROV staff members and available for use 24 hours 7 days a week, until 8:00 p.m. on Election Day. Concluding the election, the Ballot Drop Box will be locked by OCROV staff and unavailable until the next election. Upon approval, the City Clerk will continue to work with OCROV and City staff to coordinate and complete the installation of the Permanent Ballot Drop Box. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no financial impact for this item. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council adopt Resolution 6982: 1. Approving the License Agreement between the City of Seal Beach and the County of Orange through its Registrar of Voters Office; and, 2. Authorizing the Orange County Registrar of Voters Office to install a permanent ballot drop box at the Mary Wilson Library License Area; and, 3. Authorizing the City Manager and City Clerk to sign the agreement. SUBMITTED BY:NOTED AND APPROVED: Gloria D. Harper Jill R. Ingram Gloria D. Harper, City Clerk Jill R. Ingram, City Manager ATTACHMENTS: A. Resolution 6982 B. Ballot Box License Agreement RESOLUTION 6982 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING THE LICENSE AGREEMENT BETWEEN THE CITY OF SEAL BEACH AND THE COUNTY OF ORANGE THROUGH ITS REGISTRAR OF VOTERS OFFICE FOR A PERMANENT BALLOT DROP BOX AT THE MARY WILSON LIBRARY LICENSE AREA WHEREAS, this License Agreement is made and entered into October 31, 2019, by and between the City of Seal Beach and the County of Orange, a political subdivision of the State of California, through its Orange County Registrar of Voters Office; and, WHEREAS, the City grants to the County and its agents the rights to access and use a portion of the property described in Exhibit A and shown on Exhibit B, attached hereto. The County’s use of the License Area shall be limited to installing, operating and maintaining an Official Ballot Drop Box in the License Area; and, WHEREAS, the County may make improvements and changes, at the County’s expense, in or to the License Area including but not limited to changes described in Exhibit C, of the agreement; and, those deemed necessary or appropriate by the County, subject to advance written permission from the City; and, WHEREAS, the OCROV will incur all costs associated with the installation of the Permanent Ballot Drop Box, including the relocation, redirection of landscaping irrigation, if necessary and the maintenance and upkeep. A regular maintenance schedule will ensure that the Ballot Drop Box is clean, in working order and has not been vandalized or tampered with; and, WHEREAS, the term of the agreement shall commence on October 31, 2019 and continue for five (5) years or as otherwise terminated in accordance with Clause 6 (Termination) of the agreement; and, WHEREAS, the City Attorney has reviewed and approved the agreement; and, WHEREAS, upon approval the City Clerk will continue to work with OCROV and City staff with the installation of the Permanent Ballot Drop Box. THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: Section 1. The City Council hereby approves the license agreement (“Agreement”) between the City of Seal Beach and between the City of Seal Beach and the Orange County Registrar of Voters Office. Section 2. The City Council hereby authorizes the County of Orange Registrar of Voters Office to install a permanent ballot box at the Mary Wilson Library License Area. Section 3. The Council hereby authorizes the City Manager and City Clerk to sign the agreement. PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 9th day of December 2019 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Thomas Moore, Mayor ATTEST: Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 6982 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 9th day of December 2019. Gloria D. Harper, City Clerk Orange County 1 Rent Free Acquisition License Registrar of Voters License Number [LA-031] [CITY OF SEAL BEACH] License Number [LA-031] Registrar of Voters [CITY OF SEAL BEACH] LICENSE AGREEMENT THIS LICENSE AGREEMENT (“License”) is made and entered into October 31, 2019 (“Effective Date”), by and between [CITY OF SEAL BEACH], (hereinafter referred to as “Licensor”) and the COUNTY OF ORANGE, a political subdivision of the State of California, through its REGISTRAR OF VOTERS (hereinafter referred to as “County”), without regard to number and gender. County and Licensor may sometimes hereinafter be referred to individually as “Party” or jointly as “Parties.” 1. DEFINITIONS (SALic-1.0 S) The following words in this License shall have the significance attached to them in this Clause 1 (DEFINITIONS), unless otherwise apparent from context: “Chief Real Estate Officer” means the Chief Real Estate Officer, County Executive Office, Real Estate Section, County of Orange, or upon written notice to County, such other person as shall be design ated by the County Executive Officer. “County Executive Officer” means the County Executive Officer, County Executive Office, County of Orange, or designee, or upon written notice to County, such other person or entity as shall be designated by the Board of Supervisors. “Official Ballot Drop Box” means a mail ballot drop box. 2. LICENSE AREA (SALic-1.1 S) Licensor grants to County, and its agents and contractors, the right to access and use a portion of that/those certain property(ies), described on Exhibit A and shown on Exhibit B (hereinafter referred to as the “License Area(s)”), which exhibits are attached hereto and by reference made a part hereof, together with non - exclusive, in common use of driveways for vehicle ingress and egress, pedestrian walkways, other facilities, and common areas appurtenant to the License Area. Licensor represents and warrants that the License Area is free and clear of easements, including utility easements that would impede the County’s use of the License Area, as set forth below. The Parties agree that the License Area may be modified by County pursuant to the terms herein. If, for example, the License Area includes multiple properties, the County may reduce the number of properties within the License Areas, pursuant to Clauses 6 and 21, below. 3. COUNTY AND PUBLIC USE (SALic-1.2 S) a. County's use of the License Area shall be limited to installing, operating, and maintaining an Official Ballot Drop Box on the License Area. County shall not use the License Area or any portion thereof for any illegal or unlawful purpose and will not cause or permit a nuisance to be created or maintained therein. Orange County 2 Rent Free Acquisition License Registrar of Voters License Number [LA-031] [CITY OF SEAL BEACH] b. The Parties further acknowledge and agree that the County’s use of the License Area is for the operation of an Official Ballot Drop Box consistent with the California Voter’s Choice Act. Licensor grants to voters, and other County invitees, the right of access to the License Area, described in Clause 2 (License Area), above, for purposes consistent with the conduct of, and participation in, an election. Licensor acknowledges that the Official Ballot Drop Box shall be open 24 hours a day for the 30 days prior to an election (“Election Period”). County shall endeavor to notify Licensor with an election schedule no later than 30 days before the Election Period pursuant to Clause 30 (NOTICES). c. Consistent with the uses outlined in this Clause 3, Licensor shall notify the County within 24 hours of any change to the License Area or surrounding property that would make the Official Ballot Drop Box inaccessible during the Election Period and frustrate the intent of this License. 4. PARKING (SALic-1.3 S) Licensor, throughout the Term, as set forth below, shall provide County, and its invitees, with the non - exclusive use of parking spaces. The location and any rules or instructions for use of these parking spaces shall be determined by the Licensor and provided to the County no later than the commencement of the first Election Period after the Effective Date. In addition to said parking spaces, Licensor shall also provide parking for disabled persons (“ADA Spaces”) in accordance with the Americans with Disabilities Act, the California Uniform Building Code and the applicable codes and/or ordinances relating to parking for disabled persons as established by the local jurisdiction in which the License Area is located where the provisions of such local codes and/or ordinances exceed or supersede the State requirements. 5. TERM (SALic-1.5 S) This License shall commence on the Effective Date written above and shall continue in effect for five (5) years (“Term”) or as otherwise terminated in accordance with Clause 6 (TERMINATION) of this License. 6. TERMINATION (SALic-1.6 S) This License shall be revocable by either Party at any time; however, as a courtesy, the terminating Party will attempt to give ninety (90) days written notice to the other Part y prior to the termination date. In the event the County modifies the License Area pursuant to Section 21 (Amendments) – for example, by removing property or properties from the License Area – said modification shall not terminate the License for the remaining property or properties that comprise the License Area. 7. LICENSE FEE (SALic-1.7 N) In consideration for the valuable public services provided to the citizens of the County of Orange performed by County consistent with Clause 3 (USE) above and pursuant to this License, the license fee shall be waived for County’s use of the Licensed Area. Orange County 3 Rent Free Acquisition License Registrar of Voters License Number [LA-031] [CITY OF SEAL BEACH] 8. UTILITIES, MAINTENANCE AND JANITORIAL (SALic-1.8 S) Licensor shall be responsible for all janitorial, maintenance and repairs outside of the License Area, (including but not limited to: fire alarm, fire extinguisher, HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance and repairs arise out of County’s negligence or intentional acts not in accordance with the uses permitted herein, per Clause 3 (USE), above and not including normal wear and tear. 9. ALTERATIONS (SALic-1.9 S) County may make improvements and changes, at the County’s expense, in and to the License Area, including, but not limited to changes described in Exhibit C, attached hereto, and those deemed necessary or appropriate by the County in its discretion, subject to advance written permission from Licensor. It is agreed that any such improvements attached to or placed upon the License Area by County shall be considered as personal property of County, who shall have the right, but not the obligation, to remove same. County agrees that the License Area shall be left in as good condition as when received, reasonable wear and tear excepted. 10. OWNERSHIP OF IMPROVEMENTS (SALic-2.0 S) a. All improvements, constructed or placed within the License Area by County (“County Improvements”) must, upon completion, be free and clear of all liens, claims, or liability for labor or material. The County Improvements shall remain property of County and shall be removed by County at the termination of this License, without damage to the License Area. b. The County Improvements to be installed on the License Area shall include the Official Ballot Drop Box as specified in the included Exhibit C. The County shall be responsible for all costs incurred in the installation of the County Improvements. The County’s agents shall coordinate the installation of the County Improvements with the Licensor. 11. OPERATIONAL REQUIREMENTS OF COUNTY (SALic-2.1 N) County shall, to the satisfaction of Licensor, keep and maintain the License Area and all improvements of any kind in good condition and in substantial repair, normal wear and tear excepted. It shall be County's responsibility to take all steps necessary or appropriate to maintain such standard of condition and repair. Licensor shall endeavor to notify the County when Licensor observes that maintenance is necessary. County expressly agrees to maintain the License Area in a safe, clean, wholesome, and sanitary condition, to the complete satisfaction of Licensor and in compliance with all applicable laws. In the event the Licensor determines, in its reasonable discretion, that an employee, contractor, or invitee of County is failing to adhere to proper standards of public conduct, is in violation of any Licensor policy and/or is in any way disrupting the activities of the Licensor’s employees, students, and/or invitees, the Licensor reserves the right to remove said individual, and/or require County to remove said individual from the License Area. If warranted, County shall endeavor to prohibit said individual’s future access to the License Area, subject to applicable law. Orange County 4 Rent Free Acquisition License Registrar of Voters License Number [LA-031] [CITY OF SEAL BEACH] 12. VIDEO SECURITY SURVEILLANCE SYSTEM If feasible, the County shall have access to any video security surveillance footage recorded and stored by Licensor in order for the County to meet its statutory and regulatory requirements under the California Voter’s Choice Act. 13. INDEMNIFICATION (SALic-2.3 S) a. Licensor hereby agrees to indemnify, hold harmless, and defend County, its officers, agents, and employees, with counsel approved by County, against any and all claims, loss, demands, damages, cost, expenses or liability arising out of the ownership, maintenance, or use of the License Area by Licensor, except for liability arising out of the sole negligence of County, its officers, agents, or employees, including the cost of defense of any lawsuit arising therefrom. In the event County is named as co-defendant, Licensor shall notify County of such fact and shall represent County, with counsel approved by County, in such legal action unless County undertakes to represent itself as co-defendant in such legal action, in which event Licensor shall pay to County its litigation costs, expenses and attorneys’ fees. b. County hereby agrees to indemnify, hold harmless, and defend Licensor, its officers, agents, and employees, against any and all claims, loss, demands, damages, cost, expenses or liability arising out of the use of the License Area by County, except for liability arising out of the negligence of Licensor, its officers, agents, or employees, including the cost of defense of any lawsuit arising therefrom. In the event Licensor is named as co-defendant, County shall notify Licensor of such fact and shall represent Licensor, with counsel approved by Licensor, in such legal action unless Licensor undertakes to represent itself as co-defendant in such legal action, in which event County shall pay to Licensor its litigation costs, expenses and attorneys’ fees. c. In the event judgment is entered against County and Licensor because of the concurrent active negligence of County and Licensor, their officers, agents, or employees, an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment. d. The provisions of this Section shall survive the termination or expiration of this License. 14. ASSIGNMENT AND SUBAGREEMENTS (SALic-2.4 N) Any assignment of this License or sublicenses under this License require the prior written approval of Licensor, which approval will not be unreasonable withheld, conditioned or delayed. 15. EMPLOYMENT (N) No County employee shall be considered as an employee of the Licensor under the jurisdiction of Licensor, nor shall such County employees have any Licensor pension, civil service, or other status while an employee of County. County shall have no authority to contract on behalf of Licensor. It is expressly understood and agreed by Orange County 5 Rent Free Acquisition License Registrar of Voters License Number [LA-031] [CITY OF SEAL BEACH] both Parties hereto that County, while engaged in carrying out and complying with any terms of this License, is not acting as an agent, officer, or employee of Licensor. 16. SIGNS (SALic-2.7 S) Licensor agrees to allow County to install and maintain any sign or display upon or in front of the License Area and/or property. Such signage shall comply with all applicable laws and zoning and site plan requirements and be consistent with Licensor signage on the property upon which the License Area is located. 17. ELECTIONEERING No electioneering, is permitted within 100 feet of the Official Ballot Drop Box during the Election Period. Licensor agrees that County and its staff may take steps they deem reasonably necessary to stop or prevent such electioneering. Licensor, its officers, agents, and employees will refrain from erecting or permitting any sign, display, or other demonstration that may have the effect of influencing or intimidating voters during the Election Period. County may take the steps they deem reasonably necessary to obscure or re move any such sign, display, or other demonstration. For purposes of this section, “electioneering” means the visible display or audible dissemination of information that advocates for or against any candidate or measure on the ballot within 100 feet of th e Official Ballot Drop Box. Such electioneering information includes but is not limited to, 1. Display of a candidate's name, likeness, or logo; 2. A display of a ballot measure's number, title, subject, or logo; 3. Buttons, hats, pencils, pens, shirts, signs, or stickers containing electioneering information; 4. Dissemination of audible electioneering information; and/or 5. Loitering near or disseminating visible or audible electioneering information. 18. AUTHORITY (SALic-2.8 S) The persons executing the License below on behalf of County or Licensor warrant that they have the power and authority to bind County or Licensor to this License. 19. LICENSE ORGANIZATION (SALic-2.9 S) The various headings and numbers herein, the grouping of provisions of this License into separate clauses and paragraphs, and the organization hereof, are for the purpose of convenience only and shall not be considered otherwise. 20. AMENDMENTS (SALic-3.0 S) This License is the sole and only agreement between the Parties regarding the subject matter hereof; other agreements, either oral or written, are void. Any changes to this License shall be in writing and shall be properly executed by both Parties; however, County may modify the License Area, in its discretion, upon written notification from the Chief Real Estate Officer informing Licensor of the modification and the date Orange County 6 Rent Free Acquisition License Registrar of Voters License Number [LA-031] [CITY OF SEAL BEACH] the modification will become effective. Based on such written notice the Parties agree to thereafter amend this License to reflect the revised License Area if so desired by either Party. 21. PARTIAL INVALIDITY (SALic-3.1 S) If any term, covenant, condition, or provision of this License is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired, or invalidated thereby. 22. WAIVER OF RIGHTS (SALic-3.2 S) The failure of Licensor or County to insist upon strict performance of any of the terms, conditions, and covenants in this Lease shall not be deemed a waiver of any right or remedy that Licensor or County may have, and shall not be deemed a waiver of any right or remedy for a subsequent breach or default of the terms, conditions, and covenants herein contained. 23. GOVERNING LAW AND VENUE (SALic-3.3 N) This License has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. In the event of any legal action to enforce or interpret this License, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure section 394. The Parties expressly understand and agree that this License constitutes a license for use of the License Area. This License is not intended by the Parties, nor shall it be legally construed, to convey a leasehold, easement, or other interest in real property. Count y acknowledges that a license is a valid form of agreement and shall not contest the validity of the form of this License in any action or proceeding brought by County against the Licensor, or by the Licensor against County. Should either Party be compell ed to institute arbitration, legal, or other proceedings against the other for or on account of the other Party’s failure or refusal to perform or fulfill any of the covenants or conditions of this License on its part to be performed or fulfilled, the Parties agree that the rules and principles applicable to licenses shall govern such actions or proceedings. 24. ATTORNEYS’ FEES (SALic-3.4 S) In the event of a dispute between Licensor and County concerning claims arising out of this License, or in any action or proceeding brought to enforce or interpret any provision of this License or where any provision hereof is validly asserted as a defense, each Party shall bear its own attorney fees and costs. 25. TIME OF ESSENCE (SALic-3.5 S) Time is of the essence of this License. Failure to comply with any time requirements of this License shall constitute a material breach of this License. 26. CONDITION OF LICENSE AREA UPON TERMINATION (SALic-3.7 S) Orange County 7 Rent Free Acquisition License Registrar of Voters License Number [LA-031] [CITY OF SEAL BEACH] Except as otherwise agreed to herein, upon termination of this License, County shall redeliver possession of said License Area to Licensor in substantially the same condition that existed immediately prior to County's entry thereon, reasonable wear and tear, flood, earthquakes, war, and any act of war excepted. 27. RELATIONSHIP OF PARTIES (SALic-3.9 S) The relationship of the parties hereto is that of Licensor and County, and it is expressly understood and agreed that Licensor does not in any way or for any purpose become a partner of or a joint venture with County in the conduct of County’s business or otherwise. 28. NOTICES (SALic-4.0 S) All written notices pursuant to this License shall be addressed as set forth below or as either Party may hereafter designate by written notice and shall be deemed delivered upon pers onal delivery, delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United States Mail. To: COUNTY County of Orange Registrar of Voters Facilities Operations 1300 South Grand Ave., Bldg. C Santa Ana CA, 92705 Attention: Kim Hostler kim.hostler@rov.ocgov.com 714 567-5107 With a copy to: County of Orange County Executive Office 333 West Santa Ana Blvd., 3rd Floor Santa Ana, CA 92701-4084 Attn: Thomas A. Miller, Chief Real Estate Officer To: LICENSOR City of Seal Beach 211 8th St Seal Beach CA, 90740 Attention: Gloria Harper gharper@sealbeachca.gov 562 431-2527 x1305 With a copy to: 29. ATTACHMENTS TO LICENSE (SALic-4.1 S) This License includes the following, which are attached hereto and made a part hereof: I. EXHIBITS Orange County 8 Rent Free Acquisition License Registrar of Voters License Number [LA-031] [CITY OF SEAL BEACH] Exhibit A – License Area Description Exhibit B – Location Map Exhibit C – Official Ballot Drop Box Specifications Orange County 9 Rent Free Acquisition License Registrar of Voters License Number [LA-031] [CITY OF SEAL BEACH] IN WITNESS WHEREOF, the Parties have executed this License the day and year first above written. APPROVED AS TO FORM: OFFICE OF COUNTY COUNSEL ORANGE COUNTY, CALIFORNIA RECOMMENDED FOR APPROVAL REGISTRAR OF VOTERS By Neal Kelley, Registrar of Voters CEO/REAL ESTATE SERVICES By Manager LICENSOR By Title By Title COUNTY COUNTY OF ORANGE By Thomas A. Miller, Chief Real Estate Officer County Executive Office Per Ordinance 15-009 of the Board of Supervisors and Minute Order date June 9, 2015 Date: Orange County 10 Rent Free Acquisition License Registrar of Voters License Number [LA-031] [CITY OF SEAL BEACH] EXHIBIT A NOT TO BE RECORDED Orange County 11 Rent Free Acquisition License Registrar of Voters License Number [LA-031] [CITY OF SEAL BEACH] EXHIBIT B LOCATION MAP GPS COORDINATES: 33°44’38” N 118°6’18” W Orange County 12 Rent Free Acquisition License Registrar of Voters License Number [LA-031] [CITY OF SEAL BEACH] Installation includes: EXHIBIT C OFFICIAL BALLOT DROP BOX SPECIFICATIONS The Official Ballot Drop Box shall have the following specifications: 1. Metal construction 2. Weight: 1,000 pounds 3. Height: 53.5 inches 4. Width: 65.4 inches 5. Depth: 53.3 inches As further detailed in the image below: All boxes will need to be installed with anchor bolts designed for concrete or bolts cast into the concrete prior to box installation. Minimum installation requires four (4) bolts at ¾” (at minimum). There are eight (8) fabricated 7/8” diameter holes with 3/16” recess in the box specifically for these bolts. Some installations may require leveling and pouring of a concreate pad, if no concrete pad currently exists or is not level at the install location. Additionally, any relocation or redirection of landscaping irrigation will be covered as part of the installation process. Agenda Item H RESOLUTION 6983 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING AMENDMENTS TO EXECUTIVE MANAGEMENT CONTRACTS TO PROVIDE A 3% COST OF LIVING ADJUSTMENT AND EQUALIZING AMOUNTS PAID FOR HEALTH INSURANCE WAIVERS WHEREAS, the Executive Management employees of the City are employed pursuant to employment contracts that set the terms and conditions of employment, including compensation; and, WHEREAS, the City Council may adjust, from time to time, compensation and benefits for Executive Management employees and intends to amend each individual contract as indicated herein, and, WHEREAS, the City Council intends to award a cost of living salary adjustment (“COLA”) consistent with that being provided to other employee groups. NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: A. The City Council hereby approves the following amendments to the existing employment contracts for the Assistant City Manager, Director of Finance/City Treasurer, City Clerk, Director of Public Works, Marine Safety Chief and Interim Police Chief: 1. The compensation provision of each of the afore-mentioned contracts is amended to provide a COLA of three percent (3%) of existing base salary, effective July 1, 2019. 2. Section 5(A)(8) of each of the aforementioned contracts is amended to read as follows: 3. If the Employee meets the waiver criteria and elects to waive enrollment in City’s full flex cafeteria plan, he/she is eligible to receive $310 $350 per month (upon showing proof of health insurance coverage under an alternative plan). Election forms are available in the Personnel Office.” B. Except as specifically provided herein, the remaining provisions of each of the aforementioned contracts shall remain in full force and effect. 4 5 3 6 PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 9th day of December 2019 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Thomas Moore, Mayor ATTEST: Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 6983 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 9th day of December 2019. Gloria D. Harper, City Clerk Agenda Item I AGENDA STAFF REPORT DATE:December 9, 2019 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Steve Myrter, P.E. , Director of Public Works SUBJECT:Submittal of Yearly Expenditure Report to Orange County Transportation Authority (OCTA) for Measure M2 Eligibility ________________________________________________________________ SUMMARY OF REQUEST: That the City Council adopt Resolution 6984: 1. Finding that the yearly expenditure report to Orange County Transportation Authority (OCTA) for Measure M2 Eligibility for FY 2018- 2019 was prepared in conformance with the M2 Expenditure Report Template provided in the Renewed Measure M Eligibility Guidelines and accounts for Net Revenues including interest earned, expenditures during the fiscal year and balances at the end of fiscal year; and, 2. Adopting M2 Expenditure Report for FY 2018-2019; and, 3. Directing the City Manager to submit the M2 Expenditure Report to OCTA no later than December 31, 2019. BACKGROUND AND ANALYSIS: In November 1990, the voters of Orange County approved Measure M, the Revised Traffic Improvement and Growth Management Ordinance. Measure M created a fund for transportation improvements to mitigate traffic impacts generated by existing and proposed development. Measure M authorizes the imposition of an additional half-cent retail transaction and use tax for a period of twenty (20) years. In November 2006, Measure M was renewed by the voters of Orange County for an additional thirty (30) years, and is now known as Measure M2. Funds identified as Measure M2 “fairshare” funds are used on local and regional transportation improvement and maintenance projects. Other Measure M2 funds for transportation related projects are made available through several competitive programs included in the Combined Transportation Funding Program (CTFP). To be eligible to receive Measure M2 “fairshare” and CTFP funds, the City must annually and/or biannually satisfy the requirements below: 1. Demonstrate compliance with the County’s Congestion Management Program; and, 2. Maintain 6 4 9 a mitigation impact fee schedule; and, 3. Adopt a seven-year Capital Improvement Program that includes all transportation projects funded partially or fully by Measure M2 dollars; and, 4. Adopt and adequately fund a Local Pavement Management Plan (PMP); and, 5. Adopt a Traffic Demand Management Ordinance; and, 6. Satisfy Maintenance of Effort (MOE) Requirements; and, 7. Agree to expend all Measure M2 revenues within three (3) years of receipt; and, 8. Provide a year-end expenditure report. The City of Seal Beach successfully submitted all required items above to OCTA by the required annual deadline of June 30, 2019. The year-end expenditure report is required to be submitted by December 31, 2019. This report summarizes all Measure M2 expenditures for the prior fiscal year. A copy of the report is attached. By approving this report, it will allow the City to continue to receive OCTA Measure M2 funds. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item LEGAL ANALYSIS: The City Attorney has reviewed and approved as to form FINANCIAL IMPACT: Currently, the City received $436,679 in Measure M2 “fairshare” funds during the last fiscal year. Additionally, the City of Seal Beach remains eligible to receive funding for the numerous competitive grants secured within Measure M2. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council adopt Resolution 6984: 1. Finding that the yearly expenditure report to Orange County Transportation Authority (OCTA) for Measure M2 Eligibility for fiscal year 2018/2019 was prepared in conformance with the M2 Expenditure Report Template provided in the Renewed Measure M Eligibility Guidelines and accounts for Net Revenues including interest earned, expenditures during the fiscal year and balances at the end of fiscal year; and, 6 4 9 2. Adopting the M2 Expenditure Report for FY 2018-2019; and, 3. Directing the City Manager to submit the M2 Expenditure Report to OCTA no later than December 31, 2019. SUBMITTED BY: NOTED AND APPROVED: Steve Myrter Jill R. Ingram Steve Myrter, P.E. , Director of Public Works Jill R. Ingram, City Manager Prepared by: David Spitz, P.E., Associate Engineer ATTACHMENTS: A. Resolution 6984 B. Yearly Measure M2 Expenditure Report RESOLUTION 6984 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF SEAL BEACH FOR FY 2018-2019 WHEREAS, local jurisdictions are required to meet eligibility requirements and submit eligibility verification packages to Orange County Transportation Authority (OCTA) in order to remain eligible to receive M2 funds, and, WHEREAS, local jurisdictions are required to adopt an annual Expenditure Report as part of one of the eligibility requirements, and, WHEREAS, local jurisdictions are required to account for Net Revenues, developer/traffic impact fees, and funds expended by local jurisdiction in the Expenditure Report that satisfy the Maintenance of Effort requirements; and, WHEREAS, the Expenditure Report shall include all Net Revenue fund balances, interest earned and expenditures identified by type and program or project; and, WHEREAS, the Expenditure Report must be adopted and submitted to the OCTA each year within six months of the end of the local jurisdiction’s fiscal year to be eligible to receive Net Revenues as part of M2. THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: Section 1. The Measure M2 Expenditure Report for fiscal year 2018/2019, attached hereto as Exhibit “A” and incorporated herein by this reference, is in conformance with the M2 Expenditure Report Template provided in the Renewed Measure M Eligibility Guidelines and accounts for Net Revenues including interest earned, expenditures during the fiscal year and balances at the end of fiscal year. Section 2. The M2 Expenditure Report is hereby adopted for the City of Seal Beach. Section 3. The City of Seal Beach Finance Director/City Treasurer is hereby authorized to sign and submit the M2 Expenditure Report for the fiscal year ending June 30, 2019 to the Orange County Transportation Authority no later than December 31, 2019. PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 9th day of December, 2019 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Thomas Moore, Mayor ATTEST: Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 6983 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 9th day of December 2019. Gloria D. Harper, City Clerk Agenda Item J AGENDA STAFF REPORT DATE:December 9, 2019 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Steve Myrter, Director of Public Works SUBJECT:Approval of Maintenance Services Agreement with GOTM Enterprises DBA Property Care Services ________________________________________________________________ SUMMARY OF REQUEST: That the City Council adopt Resolution 6985: 1. Approving a Maintenance Services Agreement with GOTM Enterprises DBA Property Care Services for pressure washing of Main Street sidewalks for an annual amount of $154,900, or $464,700 for a three-year term; and, 2. Authorizing the City Manager to execute the agreement; and, 3. Authorizing the City Manager the option to extend the agreement up to two (2) additional one-year terms after its original term; and, 4. Approving Budget Amendment BA 20-06-01 in the amount of $26,000. BACKGROUND AND ANALYSIS: Main Street consists of three city blocks starting at Pacific Coast Highway and ending at Ocean Avenue. For the past 10 years, the City of Seal Beach has contracted with a vendor to pressure wash Main Street sidewalks. This area is of vital importance to the Seal Beach community, and recent factors have precipitated the need to increase the service level at this time. Past service levels for the Main Street area consisted of pressure washing the sidewalks on one side of one block per week. Through this method, all Main Street sidewalks were pressure washed about once a month. Over the past few years, it has become evident to staff that the current frequency level does not meet the needs of the community. For example, fruit droppings from ficus trees on Main Street have become much more common and problematic. The ficus trees are producing more fruit than they have in the past and the fruit droppings on the sidewalks are being trampled on by pedestrians. 6 5 0 As it is vital to the community to have a Main Street that is well-maintained, staff has determined that the best method to accomplish this goal is to increase the level of service of the Main Street sidewalk cleaning. On September 23, 2019, the City released a request for proposal (RFP) seeking increased pressure washing services for Main Street. The RFP was advertised on Planet Bids, a public advertising forum used for similar services. The RFP called for responders to provide weekly sidewalk cleaning for the entire length of Main Street. Specifically, the entire three block area would be pressure washed every week. On October 20, 2019, the City received one responsive bid: Vendor Cost of Service GOTM Enterprises DBA Property Care Services $154,900 Staff has reviewed the proposal and determined that GOTM Enterprises DBA Property Care Services is qualified to perform the required services. This vendor has been providing services with the City for the past 5 years and is already familiar with the area and the City’s expectations. The proposed Agreement has a term of three years with two-one year extensions. The base pressure washing services provided per this Agreement amount to $129,900 annually. This agreement also includes an additional allocation for 50 hours of emergency work in the amount of $25,000 or $500 per hour for a total Agreement not-to-exceed annual cost of $154,900. It should be noted that the Agreement’s annual Emergency Work allocation may only be utilized as directed by staff should the need arise. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: The City Attorney has reviewed and approved as to form. FINANCIAL IMPACT: This item is currently included in the adopted budget for FY 2019-2020, however, Budget Amendment BA 20-06-01 in the amount of $26,000 is recommended for approval to provide sufficient project funding. All future years will be included in the budget process for the applicable year of service. 6 5 0 Budget Amendment BA 20-06-01 allocates $26,000 as follows: STRATEGIC PLAN: This item is not applicable to the City’s Strategic Plan. MEASURE BB: This item is applicable to Measure BB, as it relates to increased quality of life through providing additional resources for the cleaning of Main Street sidewalks. RECOMMENDATION: That the City Council approve Resolution 6985: 1. Approving a Maintenance Services Agreement with GOTM Enterprises DBA Property Care Services for pressure washing of Main Street sidewalks for an annual amount of $154,900, or $464,700 for a three-year term; and,. 2. Authorizing the City Manager to execute the agreement; and, 3. Authorizing the City Manager the option to extend the agreement up to two (2) additional one-year terms after its original term. 4. Approving Budget Amendment BA 20-06-01 in the amount of $26,000. SUBMITTED BY: NOTED AND APPROVED: Steve Myrter Jill R. Ingram Steve Myrter, Director of Public Works Jill R. Ingram, City Manager Prepared by: Tim Kelsey, Recreation Manager ATTACHMENTS: A. Resolution 6985 B. GOTM Enterprises DBA Property Care Services Agreement Description Account Revised/Adopted Budget Proposed Budget Budget (diff) Amendment Contract Professional 001-044-44000 $760,000 $786,000 $26,000 RESOLUTION 6985 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING A MAINTENANCE SERVICES AGREMENT WITH GOTM ENTERPRISES DBA PROPERTY CARE SERVICES FOR PRESSURE WASHING OF MAIN STREET SIDEWALKS WHEREAS, the City issued a Request for Proposals for pressure washing of Main Street sidewalks; and, WHEREAS, the City performed a detail review of the proposals and deemed GOTM Enterprises DBA Property Care Services as the most qualified to provide pressure washing services of Main Street sidewalks for the City. NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: Section 1. The City Council hereby approves the three (3) year maintenance services agreement (Agreement) between the City of Seal Beach and GOTM Enterprises DBA Property Care Services for Janitorial Maintenance Services for an annual amount of $154,900, or $464,700 for the three-year term. Section 2. The City Council hereby authorizes the City Manager to execute the Agreement. Section 3. The City Council hereby approves the City Manager to extend the Agreement up to two (2) additional one-year terms, at the City Manager’s discretion. Section 4. The City Council hereby approves Budget Amendment BA 20-06- 01 to allocate $26,000 in account number 001-044-44000 as follows: Description Account Revised/Adopted Budget Proposed Budget Budget (diff) Amendment Contract Professional 001-044-44000 $760,000 $786,000 $26,000 PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 9th day of December 2019 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Thomas Moore, Mayor ATTEST: Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 6985 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 9th day of December 2019. Gloria D. Harper, City Clerk Agenda Item K AGENDA STAFF REPORT DATE:December 9, 2019 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Steve Myrter, P.E., Director of Public Works SUBJECT:Amend Classification Plan and Designate Pay Grade and Status of Mechanic Classification ________________________________________________________________ SUMMARY OF REQUEST: That the City Council adopt: 1. Resolution 6986 approving an amendment to the Classification Plan by adding the classification of Mechanic; and, 2. Resolution 6987 designating the pay grade and status of Mechanic classification. BACKGROUND AND ANALYSIS: The City’s Fleet Maintenance Division (“Division”) is staffed by a Fleet Maintenance Program Manager and one part-time Equipment Mechanic (32 hours per week) as a result of a reorganization of the Division that took place in 2012. At the time, the City’s fleet consisted of 96 vehicles and 7 units of specialty equipment. Since 2012, the City’s fleet has grown to a total of 124 vehicles and 10 units of specialty equipment. In summary, a total of 28 vehicles have been added to the City’s fleet of which 9 of these vehicles have been designated for public safety use over the last 8 years. Based on this growth, staff recommended as part of the FY 2019-2020 Budget process that the part-time Equipment Mechanic position be converted to a full-time Mechanic position. Staff explained that these additional mechanic staff hours were needed to properly maintain the current size of the City’s Fleet and ensure necessary service and turnaround times were adhered to which is critical for the Police Department and Lifeguard Department operations. Accordingly, the Classification Plan will be amended to incorporate the position of Mechanic approved in the FY 2019-2020 Budget process. A class specification describing the responsibilities of the Mechanic position is attached for reference. 6 5 2 ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: The City Attorney has reviewed and approved as to form. FINANCIAL IMPACT: The full-time Mechanic Position salary and benefits are included in the FY 2019- 2020 adopted budget. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council adopt: 1. Resolution 6986 approving an amendment to the Classification Plan by adding the classification of Mechanic; and, 2. Resolution 6987 designating the pay grade and status of Mechanic classification. SUBMITTED BY: NOTED AND APPROVED: Steve Myrter Jill R. Ingram Steve Myrter, P.E., Director of Public Works Jill R. Ingram, City Manager Prepared by: David Fait, Deputy Director of Public Works/ Utilities ATTACHMENTS: A. Resolution 6986 Classification Plan Pay Grade and Status Amendment B. Resolution 6987 Classification Plan Amendment C. Class Specification RESOLUTION 6986 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL DESIGNATING THE PAY GRADE AND STATUS OF MECHANIC CLASSIFICATION ON THE REGULAR EMPLOYEES PAY STRUCTURE WHEREAS, the City of Seal Beach (“City”) affirms the dignity and worth of the services rendered by its employees. WHEREAS, the City approved the Regular Employees Pay Structure in July 2018. WHEREAS, the City desires to establish the pay grade and status of the new Mechanic classification. NOW THEREFORE, the City Council of the City of Seal Beach hereby resolves: Section 1. The classification “Mechanic” is assigned to Pay Grade 12 on the Regular Employees Pay Structure. Title Grade Step 1 Step 2 Step 3 Step 4 Step 5 Mechanic 12 $4,609.40 $4,839.87 $5,081.86 $5,335.95 $5,602.75 Section 2. The effective date of this Resolution is _December 9, 2019. PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 9th day of December, 2019 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Thomas Moore, Mayor ATTEST: Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 6986 on file in the office of the City Clerk, passed, approved, and adopted by the Seal Beach City Council at a regular meeting held on the 9th day of December, 2019. Gloria D. Harper, City Clerk RESOLUTION 6987 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING AN AMENDMENT TO THE CLASSIFICATION PLAN BY ADDING THE CLASSIFICATION OF MECHANIC WHEREAS, amending the classification plan to add the classification of Mechanic is warranted, including appropriate compensation, to accurately reflect the current duties and responsibilities; and WHEREAS, the cost of the proposed amendment is included within the FY 2019- 2020 budget. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE: Section 1. The classification of Mechanic is hereby added to the classification plan. A copy of the Mechanic class specification is attached hereto. PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 9th day of December, 2019 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Thomas Moore, Mayor ATTEST: Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 6987 on file in the office of the City Clerk, passed, approved, and adopted by the Seal Beach City Council at a regular meeting held on the 9th day of December, 2019. Gloria D. Harper, City Clerk Mechanic Page 1/3 Department/Division:Public Works/Fleet Maintenance Reports To:Fleet Maintenance Program Manager Provides Direction To:N/A Exemption Status:Non-exempt Date Prepared:November 19, 2019 Date Adopted By City Council:December 9, 2019 GENERAL PURPOSE Under the direction of the Fleet Maintenance Program Manager, perform a wide range of repairs and diagnosis on a variety of equipment ranging from small engines such as mowers, chainsaws and line trimmers, police cruisers, heavy equipment including backhoes, loaders, and forklifts. ESSENTIAL FUNCTIONS The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class. 1. Examine and locate mechanical defects in a wide variety of vehicles and construction equipment; 2. Diagnose trouble and determine the extent of necessary repairs; 3. Perform major mechanical repairs; disassemble, repair and replace worn parts, fit new parts, and adjust water and fuel pumps, carburetors and fuel injectors, governors, starting motors, clutches, differentials, brakes, and steering gear; tune up engine; 4. Take compression tests; 5. Repair standard and electronic ignition systems and adjust timing and valves; 6. Replace or adjust emission control systems; 7. Repair air-conditioning systems and perform safety inspections on equipment; 8. Overhaul hydraulic, booster and vacuum systems; 9. Rewire and recondition electrical systems; 10.Repair or replace exhaust systems, ignition and door locks, window vents and regulators, and dash gauges; 11.Service, repair, and maintain power lawn mowers, small gasoline engines, pumps, and miscellaneous equipment and tools; MECHANIC Mechanic Page 2/3 12.May use arc and gas welding equipment and techniques to construct, repair, and modify parts and equipment; 13.Perform basic body repair work and machine shop work; 14.Fabricate special construction and maintenance equipment; 15.Perform other related duties as assigned. QUALIFICATIONS GUIDELINES Knowledge of: Techniques and methods of overhauling and repairing gasoline and diesel powered equipment and related components, including engines, carburetors, and electrical systems; theory, care, and operation of gasoline and diesel powered internal combustion engines and mechanical components for the maintenance and repair of mechanical equipment; methods, materials, tools, and equipment of the trade, including brake and metal lathes, air-conditioning recovery equipment, vehicle diagnosis equipment, welding equipment, tire mounting and balancing equipment and their use in the maintenance and repair of mechanical equipment; preventative maintenance inspection methods. Ability to: Analyze and diagnose complex mechanical problems, evaluate alternatives, and determine appropriate courses of action; understand and apply complex maintenance and repair procedures for gasoline and diesel powered equipment; understand and follow oral and written instructions; communicate clearly and effectively, both orally and in writing; establish and maintain effective and cooperative working relationships with staff, management, and others encountered in the course of work. Education/Training/Experience: Any combination of training and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be specialized training and one year of experience in the maintenance and repair of gas and diesel powered equipment. Experience working on public safety vehicles is preferred. Licenses; Certificates; Special Requirements: Valid Class C California Driver’s License, acceptable driving record, and evidence of insurance. Mechanic Page 3/3 PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms at and above shoulder level. The position works in both field and office settings. The employee must have the ability to sit, stand, walk, twist, and lift up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Mental Demands While performing the duties of this class, the employee must be able to use written and oral communication skills; read and interpret data, information and documents; interpret policies and procedures; use math and mathematical reasoning; learn and apply new information or new skills; work under deadlines with interruptions; and interact with City staff, management, contractors and vendors. WORK ENVIRONMENT The employee occasionally works outdoors and is subject to variable weather conditions. The employee is exposed to heat, mechanical and electrical hazards, chemicals, dust, and wetness. The employee must have the ability to travel to different maintenance sites and locations and is available for on-call, stand-by, and emergency call service. Agenda Item L AGENDA STAFF REPORT DATE:December 9, 2019 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Steve Myrter, P.E., Director of Public Works SUBJECT:Authorization to Approve Payment for the Emergency Repairs of the Hellman Ranch Water Transmission Main Breaks and Dispensing with Public Bidding Requirements ________________________________________________________________ SUMMARY OF REQUEST: That the City Council adopt Resolution 6988 to: 1. Confirm that the emergency repairs of the Hellman Ranch Water Main were of urgent necessity for the immediate preservation of life, health, and property; and, 2. Approve Budget Amendment BA 20-06-02 in the amount of $80,000 for repairs to Hellman Ranch Water Transmission Main, Project EM2001; and, 3. Ratify the emergency contract with W.A. Rasic Construction Company for the emergency repairs to the Hellman Ranch Water Main, Project EM2001, without advertising for bids in an amount not to exceed $54,415.17 and authorizing the City Manager to execute the agreements; and, 4. Accept the Hellman Ranch Water Transmission Main Repairs, Project EM2001 by W.A. Rasic Construction Company in the amount of $54,415.17; and, 5. Direct the City Clerk to file a “Notice of Completion” with the Orange County Clerk-Recorder within ten (10) days from the date of acceptance and to release retention in the amount of $2,720.75 (35) days following the filing of the Notice of Completion. BACKGROUND AND ANALYSIS: The 18-inch diameter Hellman Ranch Water Transmission Main is critical to the City’s water system operations to ensure redundancy in the conveyance of water from the northern regions of the City to the City’s Old Town region. This transmission main runs through the Los Cerritos Wetlands Authority (LCWA) 6 5 3 property, commencing at Pacific Coast Highway and proceeding northward along the First Street extension and ultimately connecting to the Westminster Blvd. water transmission main. The City maintains a 10 foot wide access easement for Hellman Ranch Water Transmission Main that runs through the LCWA property. On July 22, 2019 staff was informed by LCWA of a water main break along the Hellman Ranch Water Transmission Main approximately 800 feet north of PCH within LCWA property. Upon receiving notice, City staff immediately prepared and submitted an application to the Coastal Commission seeking an Emergency Permit authorizing pipeline repair work to proceed the following day. The Coastal Commission issued an Emergency Permit No. G-5-19-0035 on July 24, 2019. Concurrently, while waiting for the issuance of this Emergency Permit, City staff had determined that due to the size and scope of the repair and the need to quickly undertake a repair on an emergency basis, a contractor specializing in construction and repair of pipelines would have to be retained on an emergency basis. The general pipeline contractor, W.A. Rasic Construction Company (Rasic), was retained and mobilized to the site on July 24, 2019 to commence repairs. Staff determined that it would not be feasible to utilize a formal construction contract bidding process which typically involves a timeline of up to 90 days prior to mobilizing to the job site to address this emergency situation. Utilizing such a process would have drastically impacted overall water system reliability to the Old Town region for an unacceptable period of time. Staff also retained the services of Stantec Consultants to provide environmental monitoring and habitat restoration expertise to ensure adherence to the listed “Conditions of Approval” contained within the Coastal Commission’s July 24, 2019 Emergency Permit. 1. Perform a Preconstruction Biological Survey 2. Prepare a Costal Development Permit 3. Development of a Habitat Restoration Plan 4. Biologist Monitoring during Construction 5. Post-construction Biological Survey and Reporting Following the July, 22, 2019 main break, a second water main break occurred along the Hellman Ranch Water Transmission Main on August 17, 2019. The location of this break was approximately 100 feet north of PCH within LCWA property. Staff immediately notified LCWA and the Coastal Commission as required to gain authorization to proceed with emergency transmission main repair work. The Coastal Commission issued a second Emergency Permit No. G-5-19- 37 and gave authorization to proceed with the work on August 19, 2019. As with the July 22, 2019 main break, City staff determined that due to the size and scope of the repair and emergency situation, a contractor specializing in construction and 6 5 3 repair of pipelines would have to be retained on an emergency basis. Therefore, City staff again retained Rasic to commence with pipeline repairs given their recent experience repairing this same transmission main. Stantec Consulting was requested to provide the required environmental services to ensure the Emergency Permit’s “Conditions of Approval” specific to this repair site were adhered to as summarized on the previous page. Traditionally, a public works project of this magnitude and complexity would require the City to undertake an extensive and time consuming process to publicly solicit bids and award a contract to the lowest responsible bidder. The normal bidding process could take up to 90 additional days. Under these emergency circumstances, Seal Beach Charter Section 1010 permits the City Council to dispense with public bidding and approve the project on an emergency basis. The cost for the July 22, 2019 Hellman Ranch Transmission Main emergency repair was $19,986.24 and the cost of the August 17, 2019 emergency transmission repair was $34,428.93. Rasic has completed all emergency transmission main repair work for total cost of $54,415.17. Stantec Consulting requested a not-to-exceed fee of $23,934 to provide the required environmental services to include both repair sites. ENVIRONMENTAL IMPACT: This emergency repair project to an existing water facility is categorically exempt from CEQA review under a Class 1 exemption and there is no anticipated environmental impact associated with this repair project. The water transmission main is located within the Coastal Area, but was installed in 1968, prior to the enactment of the Coast Act of 1973. LEGAL ANALYSIS: The City Attorney concurs that this situation met the requirement for dispensing with public bidding for emergency projects pursuant to the City Charter. Staff seeks City Council ratification of these actions, and the necessary approvals to enable payment. FINANCIAL IMPACT: The funding required for this project will come from the Water Capital Improvement Fund (019). There is available fund balance to cover this project. Budget Amendment BA 20-06-02 allocates $80,000 for the Project as follows: 6 5 3 Description Account Revised/Adopted BudgetProposed BudgetBudget (diff) Amendment Capital Project019-950-49605$2,976,200 $3,056,200 $80,000 The two emergency repairs to the Hellman Ranch Water Transmission Main have been completed and no further pipeline work is required. All emergency pipeline repair work was completed by Rasic for the final amount of $54,415.17. The total not-to-exceed fee requested by Stantec Consulting to provide the required environmental monitoring services and for development habitat restoration plans for the two repair sites was $23,934. The Stantec agreement is within the Director’s contracting authority. Combined, the two projects with Rasic are not. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council adopt Resolution 6988 to: 1. Confirm that the emergency repairs of the Hellman Ranch Water Main were of urgent necessity for the immediate preservation of life, health, and property; and, 2. Approve Budget Amendment BA 20-06-02 in the amount of $80,000 for repairs to Hellman Ranch Water Transmission Main, Project EM2001; and, 3. Ratify the emergency contracts with W.A. Rasic Construction Company for the emergency repairs to the Hellman Ranch Water Main, Project EM2001, without advertising for bids in an amount not to exceed $54,415.17, and authorize the City Manager to execute the agreement; and, 4. Accept the Hellman Ranch Water Transmission Main Repairs, Project EM2001 by W.A. Rasic Construction Company in the amount of $54,415.17; and, 5. Direct the City Clerk to file a “Notice of Completion” with the Orange County Clerk-Recorder within ten (10) days from the date of acceptance and to release retention in the amount of $2,720.75 (35) days following the filing of the Notice of Completion. 6 5 3 SUBMITTED BY: NOTED AND APPROVED: Steve Myrter Jill R. Ingram Steve Myrter, P.E., Director of Public Works Jill R. Ingram, City Manager Prepared by: David E. Fait, Deputy Director PW/Maintenance and Utilities ATTACHMENTS: A. Resolution 6988 B. Exhibit A – Invoice C. Notice of Completion RESOLUTION 6988 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL RATIFYING THE DECLARATION OF AN EMERGENCY AND DISPENSING WITH PUBLIC BIDDING FOR THE EMERGENCY REPAIRS OF THE HELLMAN WATER TRANSMISSION MAIN BREAK LOCATED WITHIN THE LOS CERRITOS WETLANDS AUTHORITY PROPERTY, RATIFYING THE CONTRACT FOR THE EMERGENCY WATER LINE REPAIRS AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT, AND APPROVING BUDGET AMENDMENT BA 20-06-02 TO ALLOCATE $80,000 TO REPAIR THE WATER TRANMSSION MAIN BREAKS, EM2001, ACCEPTING COMPLETION OF THE HELLMAN WATER TRANSMISSION MAIN REPAIR PROJECT CIP EM2001 AND DIRECTING THE FILING OF A NOTICE OF COMPLETION FOR THE PROJECT THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE, FIND AND DETERMINE AS FOLLOWS: WHEREAS On July 22, 2019 a water main break occurred along the Hellman Ranch Transmission Main approximately 800 feet north of PCH within Los Cerritos Wetlands Authority (LCWA) property. WHEREAS Continuous operation of the 18-inch diameter Hellman Ranch Water Transmission Main is critical to the City’s water system operations to ensure redundancy in the conveyance of water from the northern regions of the City to the City’s Old Town region. WHEREAS On August 17, 2019 a subsequent water main break occurred along the Hellman Ranch Transmission Main approximately 100 feet north of PCH within LCWA property. WHEREAS Staff retained the services Stantec Consultants to provide environmental restoration expertise to ensure adherence to the listed “Conditions of Approval” contained within the Coastal Commission’s July 24, 2019 Emergency Permit No. G-5-19-0035 and the August 15th Emergency Permit No. G-5-19-0037. WHEREAS The repair of the recent break(s) in the above-described water transmission main, Project EM2001 was of urgent necessity for the preservation of life, health and property. WHEREAS The City’s Charter sections 107 and 1010 authorize the City to dispense with public bidding as necessary for the preservation of life, health or property. The City Council hereby declares that emergency repairs to the water line for the Hellman Ranch Transmission Main, were necessary for the immediate preservation of life, health and property of the City, and therefore ratifies the emergency contracts awarded without competitive bidding and authorizes the City Manager to enter into contracts as necessary for the emergency water line repair project without advertising for bids. SECTION 1. The City Council hereby approves Budget Amendment BA 20-06- 02 to allocate $80,000 in account number 019-950-49605 for the repair along the water transmission main breaks located within the Los Cerritos Wetland’s property as follows: Description Account Revised/Adopted Budget Proposed Budget Budget (diff) Amendment Capital Project 019-950-49605 $2,976,200 $3,056,200 $80,000 SECTION 2. The City Council hereby authorizes the City Manager to execute a purchase order number with W.A. Rasic Construction, on behalf of the City of Seal Beach, for the water line repair in accordance with the W.A. Rasic Invoice dated August 16, 2019 and W.A. Rasic Invoice dated September 9, 2019, attached hereto as Exhibit “A”, for a total amount not to exceed $54,415.17. SECTION 3. The City accepts the completion of the Project Number EM2001 (the “Project”) by W. A. Rasic Construction in the amount of $54,415.17 for the work performed. SECTION 4. The City Clerk is hereby directed to file a “Notice of Completion” for the Hellman Ranch Transmission Main Repair Project with the Orange County Clerk-Recorder within ten (10) days of the date of this resolution, and to release the retention of $2,720.75 (35) days following the filing of the Notice of Completion. SECTION 5. The City Clerk shall certify to the passage and adoption of this resolution. PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 9th day of December, 2019 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members 4 5 7 7 Thomas Moore, Mayor ATTEST: Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 6988 on file in the office of the City Clerk, passed, approved, and adopted by the Seal Beach City Council at a regular meeting held on the 9th day of December, 2019. Gloria D. Harper, City Clerk Attachment B RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO CITY OF SEAL BEACH Attn: City Clerk 211 - 8th Street Seal Beach, CA 90740 Space of above this line for Recorder’s use. *** No Recording Fee Pursuant to Government Code Section 6103, 27383 **** NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that: 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is: City of Seal Beach. 3. The address of the owner is: 211 8th Street, Seal Beach, CA 90740. 4. The nature of the interest or estate of the owner is: In Fee. The City of Seal Beach. 5. A work of improvement on the property hereinafter is described as substantially completed on August 22, 2019. The work was Hellman Ranch Transmission Main Repairs EM 2001. 6. The name of the contractor(s), if any, for such improvement was: W. A. Rasic Construction. The start date of the emergency repair was July 24, 2019. 7. The property on which said work of improvement was completed in the City of Seal Beach, County of Orange, State of California, and is described as follows: The Los Cerritos Wetlands Property Date: _______________ _________________________________________ Director of Public Works, City of Seal Beach Signature of owner or corporate officer of owner named in paragraph 2 or agent. VERIFICATION I, the undersigned, say: the Director of Public Works declarant of the foregoing notice of completion; have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury the foregoing is true and correct. Executed on _____________________, 2019, at Seal Beach, California. (Date of Signature) _________________________________________ Director of Public Works, City of Seal Beach Agenda Item M AGENDA STAFF REPORT DATE:December 9, 2019 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Patrick Gallegos, Assistant City Manager SUBJECT:Approve the Memoranda of Understanding (MOU) Between the City and the Seal Beach Mid-Management and Confidential Employees Association, the Orange County Employees Association (OCEA) and the Seal Beach Supervisors & Professionals Association (SBSPA) for the Period of July 1, 2019 Through June 30, 2022 ________________________________________________________________ SUMMARY OF REQUEST: That the Council adopt Resolution 6989 approving the Memoranda of Understanding between the City and the Mid-Management and Confidential Employees Association, the Orange County Employees Association (OCEA), and the Seal Beach Supervisors and Professionals Association (SBSPA) for the period of July 1, 2019 through June 30, 2022. BACKGROUND AND ANALYSIS: In May 2019, the City and several labor groups began discussion for a new Memorandum of Understanding between the City and each group. The City has met and collectively bargained in good faith with the Mid-Management and Confidential Employees Association (“Mid-Management Association”), the Orange County Employees Association (“OCEA”), and the Seal Beach Supervisors and Professionals Association (“SBSPA”) as to wages, hours and working conditions. Based on such collective bargaining, the City and the Mid-Management Association, the OCEA and the SBSPA have drafted a Memoranda of Understanding. The MOUs attached to Resolution 6989, incorporate the terms and conditions of the agreements. Each bargaining group has accepted the terms, conditions and provisions set forth in its MOU. The MOU has a retroactive term of July 1, 2019 through June 30, 2022. If the MOUs are adopted by the City Council, each of the bargaining groups will receive the same cost-of living allowance (COLA) for the three year agreements which includes a year one increase of 3%, year two and year three increases will be based on the consumer price index (CPI) with a minimum of 2% and maximum of 4%. The employees within each of the bargaining groups will continue to contribute to their PERS retirement as outlined in each of their respective MOUs. One of the more significant concessions the City 6 5 4 made with a couple of the labor groups was the addition of a medical maintenance examination and wellness program for members of the Mid-Managers Association and the SBSPA. The purpose of an employee wellness program is to improve employees’ health and well-being. Goals can include preventing and managing chronic diseases and improving the overall health of employees which in turn may reduce absenteeism and increase productivity. Another concession the City agreed to was an increase in the safety shoe allowance for members of the OCEA that work in the Public Works Yard who may require an additional pair of safety shoes as a result of damage or deterioration of their shoes. Additionally, an increase in uniform allowance was agreed to for non-sworn members of the Police Department. Lastly, City negotiators agreed to establish a working group between City staff and two of the labor groups (Mid-Managers and OCEA) to discuss matters that will require more time and research to determine whether a compromise can be made in matters related to personnel rules and operations. Should a compromise be made between City negotiators and each of the labor groups, the City negotiators will present the proposal to the City Council for consideration at a future date. Redline versions of each of the MOUs are available for download on the City’s website at www.sealbeachca.gov (City Clerk’s webpage) and hard copies are available at the City Clerk’s office. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: Approval of this resolution will have a financial impact of $12,220 for the remainder of FY 2019 - 2020. The FY 2019 – 2020 Budget was adopted with an assumed CPI increase of 3%, which is exactly what is being proposed for salaries. Based upon the set aside and the funding in the current budget there is no budgetary impact. In subsequent years, funds will be appropriated through the budget process. STRATEGIC PLAN: This item is applicable to the Strategic Plan as it meets the City Council’s three- year goal of attracting, developing, compensating and retaining quality staff. The proposed MOUs will ensure the City of Seal Beach remains competitive in the marketplace and allows us to keep and develop quality staff. 6 5 4 MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the Council adopt Resolution 6989 approving the Memoranda of Understanding between the City and the Mid-Management and Confidential Employees Association, the Orange County Employees Association (OCEA), and the Seal Beach Supervisors and Professionals Association (SBSPA) for the period of July 1, 2019 through June 30, 2022. SUBMITTED BY: NOTED AND APPROVED: Patrick Gallegos Jill R. Ingram Patrick Gallegos, Assistant City Manager Jill R. Ingram, City Manager ATTACHMENTS: A. Resolution 6989 B. Exhibit A – OCEA MOU (Clean) C. OCEA MOU (Redline) D. Exhibit B – SBSPA MOU (Clean) E. SBSPA MOU (Redline) F. Exhibit C – Mid Managers MOU (Clean) G. Mid Managers MOU (Redline) RESOLUTION 6989 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING MEMORANDA OF UNDERSTANDING BETWEEN THE CITY AND THE SEAL BEACH MID-MANAGEMENT AND CONFIDENTIAL EMPLOYEES ASSOCIATION, THE ORANGE COUNTY EMPLOYEES ASSOCIATION (OCEA), AND THE SEAL BEACH SUPERVISORS AND PROFESSIONALS ASSOCIATION SBSPA FOR THE PERIOD OF JULY 1, 2019 THROUGH JUNE 30, 2022 THE CITY COUNCIL HEREBY RESOLVES AS FOLLOWS: WHEREAS, the City of Seal Beach values the work of all its employees and seeks to maintain fair and mutually beneficial terms and conditions of employment for the good of the City and the employees, and WHEREAS, representatives of the City and representatives of each of the bargaining groups named above have met, conferred, and negotiated in good faith regarding wages, hours and working conditions. As a result of such good faith negotiation, the City and the groups have developed the Memoranda of Understanding (“MOUs”) attached hereto as Exhibits A, B, and C attached, each of which is incorporated herein by this reference. NOW, THEREFORE, BE IT RESOLVED THAT: SECTION 1. The MOU between the City of Seal Beach and the Orange County Employees Association dated July 1, 2019 through June 30, 2022 and attached hereto as Exhibit A is hereby approved. SECTION 2. The MOU between the City of Seal Beach and the Seal Beach Supervisors and Professionals Association dated July 1, 2019 through June 30, 2022 and attached hereto as Exhibit B is hereby approved. SECTION 3. The MOU between the City of Seal Beach and the Seal Beach Mid- Management and Confidential Employees Association dated July 1, 2019 through June 30, 2022 and attached hereto as Exhibit C is hereby approved. SECTION 4. The City Manager is authorized to execute Exhibits A-C, inclusive, on behalf of the City, and to take the actions necessary to implement them. SECTION 5. The City Clerk shall certify to the passage and adoption of this resolution. PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on December 9, 2019 by the following vote: AYES: Council Members ______________________________________ NOES: Council Members ______________________________________ ABSENT: Council Members ______________________________________ ABSTAIN: Council Members ______________________________________ Thomas Moore, Mayor ATTEST: Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 6989 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on December 9, 2019. Gloria D. Harper, City Clerk Adopted by Resolution No. EXHIBIT A ORANGE COUNTY EMPLOYEES ASSOCIATION (OCEA) MEMORANDUM OF UNDERSTANDING ADOPTED: DECEMBER 9, 2019 EXPIRES: JUNE 30, 2022 Resolution Number OCEA 2 of 34 TABLE OF CONTENTS SECTION 1: RECOGNITION....................................................................................6 SECTION 2: DUES AND BENEFIT DEDUCTIONS A. Payroll Deductions.....................................................................................7 B. Employee Association Dues......................................................................7 C. Indemnification .......................................................................................7-8 SECTION 3: CITY RIGHTS Rights/Responsibilities.................................................................................8-9 SECTION 4: NON-DISCRIMINATION ................................................................9-10 SECTION 5: COMPENSATION PLAN A. Basic Compensation Plan .......................................................................10 B. Advancement within Salary Ranges ..................................................10-11 C. Salary Increases......................................................................................11 D. Salary Decreases ....................................................................................11 E. Adjustment of Salary Ranges..................................................................11 F. Salary and Benefits on Suspension.........................................................11 G. Salary Adjustments During Term of MOU.........................................11-12 H. Parity Agreement.....................................................................................12 Resolution Number OCEA 3 of 34 SECTION 6: SPECIAL PAY PROVISIONS A. Automobiles and Mileage........................................................................13 B. Seniority Bonus........................................................................................13 C. Maintenance Worker Merit Program……………………………………..13 D. Standby Compensation......................................................................13-14 E. Shift Differential – Public Works..............................................................14 F. Shift Differential – Traffic Services............................................................14 G. Traffic Signal Technician Pay..................................................................14 H. Class A/B License Pay............................................................................14 I. Training Program .................................................................................14-16 J. Uniforms & Equipment/Uniform Allowance..............................................16 K. Water Treatment/Water Distribution Pay...........................................16-17 L. Recertification Reimbursement................................................................17 M. Deferred Compensation Program...........................................................17 N. Bilingual Compensation............................................................................17 SECTION 7: FRINGE BENEFIT ADMINISTRATION A. Administration..........................................................................................17 B. Selection and Funding.............................................................................17 C. Changes ..................................................................................................17 D. Compensatory Time Off (CTO)...............................................................17 SECTION 8: HEALTH, DENTAL, LIFE, AND DISABILITY INSURANCE A. Health Insurance ................................................................................18-19 Resolution Number OCEA 4 of 34 B. Retirement Health Insurance.................................................................. 19 C. Life Insurance.................................................................................... 19-20 D. Disability Insurance Plan ........................................................................ 20 SECTION 9: RETIREMENT....................................................................................20 SECTION 10: HOURS OF WORK ....................................................................20-21 Holiday Closures......................................................................................21-22 SECTION 11: OVERTIME A. Overtime & Call-Out Pay .........................................................................22 B. Court Time..........................................................................................22-23 SECTION 12: HOLIDAYS .................................................................................23-24 SECTION 13: SICK LEAVE ...................................................................................24 SECTION 14: VACATION TIME .......................................................................25-26 SECTION 15: LEAVES OF ABSENCE A. Authorized Leave of Absence Without Pay .......................................26-27 B. Bereavement Leave.................................................................................27 C. Military Leave of Absence .......................................................................27 D. Pregnancy Disability Leave of Absence..................................................27 E. Family Leave............................................................................................28 F. Catastrophic Leave.............................................................................28-29 Resolution Number OCEA 5 of 34 SECTION 16: JURY DUTY.....................................................................................29 SECTION 17: PROBATIONARY PERIODS A. Appointment Following Probation Period................................................29 B. Objective of Probationary Period.............................................................30 C. Employee Performance Appraisal...........................................................30 D. Rejection of Probationary Employee.......................................................30 SECTION 18: LAYOFF PROCEDURES ................................................................31 SECTION 19: SAFETY COMMITTEE PROGRAM ................................................31 SECTION 20: DRUG & SUBSTANCE ABUSE POLICY FOR COMMERCIAL DRIVER LICENSE HOLDERS Anti-Drug & Alcohol Policy............................................................................31 SECTION 21: ENTIRE MEMORANDUM OF UNDERSTANDING A. - C. Merger of Negotiations .................................................................31-32 D. Separability..............................................................................................32 E. Reopener Clause.....................................................................................32 SECTION 22: TERM OF MEMORANDUM OF UNDERSTANDING .....................32 SECTION 23: EMERGENCY WAIVER PROVISION .............................................32 SECTION 24: RATIFICATION............................................................................32-33 SECTION 25: WORKING GROUPS .......................................................................33 Resolution Number OCEA 6 of 34 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SEAL BEACH AND ORANGE COUNTY EMPLOYEES ASSOCIATION SECTION 1: RECOGNITION A. Pursuant to the provisions of Employee-Employer Relations Resolution 5242, as amended, the City of Seal Beach (hereinafter called the "City" and/or "Employer" and/or “Management” interchangeably) has recognized for the purpose of this Memorandum of Understanding (MOU), the Seal Beach Chapter of the Orange County Employees Association (OCEA), an association of employees of the City of Seal Beach, hereinafter referred to as "Association" representing all full- time non-safety employees of the City except those employees determined to be professional, confidential, administrative, management and certain specified supervisory employees. B. The City recognizes the Association as the representative of the employees in the classification and assignments set forth in Section 1 above for the purpose of meeting its obligations under this MOU, the Meyer-Milias-Brown Act, Government Code Section 3500 et seq., when City rules, regulations or laws affecting wages, hours and/or other terms and conditions of employment are amended or changed. C. The City agrees that the recognized representatives of Association not to exceed 4 in number shall be entitled to meet and confer with City during said recognized representatives' normal working hours without suffering any loss in pay while absent from the duties for such purpose, providing that such time shall not exceed 2 hours in any 1 week unless agreed to by City. City also agrees that such representatives may utilize not more than 1 hour per month or 12 hours per year without suffering any loss in pay for such absence for the purpose of meeting with employees who are members of Association and/or other officers of Association. D. The City shall provide a bulletin board in each of the following locations: Public Works Yard, Administration Building, and Police Department. Such bulletin boards to be available for the purpose of posting notices pertaining to Association business only. Association shall not use any other bulletin board within City facilities. E. The City recognizes Association's right to appoint or elect representatives to meet and confer with City's management representatives on salaries, wages, and terms and conditions of employment. Association agrees to notify City in writing as to the identity of the representatives and of subsequent appointments, if any. Association and City agree that employees appointed or elected as Association representatives shall be required to work full time. Resolution Number OCEA 7 of 34 F. It is recognized and agreed that no Association business and/or meetings will be conducted and/or attended by employees of City during their respective hours of duty and work unless specified herein. G. Representatives and/or officers of Association shall not interrupt the work of any employee of City at any time to conduct business or other matters connected with Association without prior consent of Management. H. During the term of this MOU, the City shall provide to the Association, upon receipt of a written request, a listing of all current employees in this unit, consistent with the requirements of applicable law. Such listing shall include employee name and job classification. I. This MOU shall be effective by and between Management and Association upon execution by Management and the required number of the duly authorized recognized representatives of Association. SECTION 2: DUES AND BENEFIT DEDUCTIONS A. Payroll Deductions - The City shall not be required to make payroll deductions for any other items or reasons except as specified in this MOU. Management shall determine in the interest of cost and efficiency as to whether said deductions shall be on a monthly basis or on each bi-weekly payroll. Management may require notice from employee of any change or modification in any payroll deduction authorized in this section of this MOU. Said notice may be required at least 10 days prior to the effective date of said requested modification or change. Management agrees that payroll deductions are authorized for purposes of any employee depositing funds or making payments directly to a credit union providing that any deduction shall not be less than $5.00 on a monthly basis, or $2.50 if bi-weekly deductions for such purpose as authorized by Management. B. Employee Association Dues - City agrees to deduct regular monthly Association dues from salary or wages of any Association member when authorized to do so by said City employee in writing in a form satisfactory to City and to remit such deductions to Association within 15 days after making such deduction from an employee's salary or wages, and within the terms of the signed deduction authorization of such City employee. The deduction of such Association dues and the remittance of same by City to Association shall constitute payment of said dues of such employee and member of Association. C.Indemnification - The Association agrees to hold the City harmless and indemnify the City against any claims, causes of actions, or lawsuits arising out of the deductions or transmittal of such funds to the Association, except the intentional failure of the City to transmit to the Association monies deducted from the employees pursuant to this Section. Resolution Number OCEA 8 of 34 SECTION 3: CITY RIGHTS A.Rights/Responsibilities - This City reserves, retains and is vested with solely and exclusively, all rights of management which have not been expressly abridged by specific provisions of this MOU or by law to manage the City, as such rights existed prior to the execution of this MOU. The sole and exclusive rights of management, as they are not abridged by this Agreement or by law, shall include but not be limited to, the following rights: 1. To manage the City generally and to determine the issues of policy. 2. To determine the existence or nonexistence of facts which are the basis of the management decisions. 3. To determine the necessity and organization of any service or activity conducted by the City and expand or diminish services. 4. To determine the nature, manner, means and technology and extent of services to be provided to the public. 5. To determine methods of financing. 6. To determine types of equipment or technology to be used. 7. To determine and/or change the facilities, methods, technology, means, organizational structure and size and composition of the work force and allocate and assign work by which the City operations are to be conducted. 8. To determine and change the number of locations, relocations, and types of operations, processes and materials to be used in carrying out all City functions including, but not limited to, the right to contract for or subcontract any work or operation of the City. 9. To assign work to and schedule employees in accordance with any requirements set forth in this MOU, and to establish and change work schedules and assignments upon reasonable notice. 10. To layoff employees from duties because of lack of work or funds, or under conditions where continued work would be ineffective or non-productive. 11. To establish and modify productivity and performance programs and standards. 12. To discharge, suspend, demote, reprimand, withhold salary increases and benefits, or otherwise discipline employees for cause. Resolution Number OCEA 9 of 34 13. To determine minimum qualifications, skills, abilities, knowledge, selection procedures and standards, job classifications and to reclassify employees in accordance with this MOU and applicable resolution and codes of the City. 14. To hire, transfer, promote and demote employees for non-disciplinary reasons in accordance with the MOU and applicable resolutions and codes of the City. 15. To determine policies, procedures and standards for selection, training and promotion of employees in accordance with this MOU and applicable resolutions and codes of the City. 16. To establish reasonable employee performance standards including but not limited to, quality and quantity standards and to require compliance therewith. 17. To maintain order and efficiency in its facilities and operation. 18. To establish and promulgate and/or modify rules and regulations to maintain order and safety and which are not in contravention with the Agreement. 19. To restrict the activity of an employee organization on municipal property and on municipal time except as set forth in this MOU. 20. To take any and all necessary action to carry out the mission of the City in emergencies. B. Where the City is required to make changes in its operations because of the requirements of law, whenever the contemplated exercise of City Rights shall impact the wages, hours and other terms and conditions of employment of the bargaining unit, the City agrees to meet and confer in good faith with representatives of the Association regarding the impact of the contemplated exercise of such rights prior to exercising such rights, unless the matter of the exercise of such rights is provided for in this MOU. SECTION 4: NON-DISCRIMINATION A. The City and the Association agree that they shall not discriminate against any employee because of race, color, sex, age, national origin, physical handicap, marital status, political or religious opinions or affiliations or sexual orientation. The City and the Association shall reopen any provision of this MOU for the purpose of complying with any final order of the Federal or State agency or Court of competent jurisdiction requiring a modification or change in any provision or provisions of this MOU in compliance with State or Federal anti-discrimination laws. Resolution Number OCEA 10 of 34 SECTION 5: COMPENSATION PLAN A.Basic Compensation Plan 1. All employees covered by this MOU shall be included under the Basic Compensation Plan. Every classification under this Plan shall be assigned a salary range adopted by the City Council. The salary schedule shall consist of 5 steps within each range. 2. The 1st step is a minimum rate and is normally the hiring rate for the classification. An employee may be assigned, upon appointment, to other than the normal entering salary step within the assigned range upon the recommendation of the Department Head and with the approval of the City Manager when it is decided that such action is in the best interests of the City. 3. The 2nd step, B step, is a merit adjustment which may be given at the end of the probationary period subject to the recommendation of the Department Head and with the approval of the City Manager. 4. The 3rd, 4th and 5th steps are merit adjustments to encourage an employee to improve his work and to recognize increased skill on the job. Employees are normally eligible for these adjustments at any time after the completion of 1 year of service at the preceding step. Each adjustment shall be made subject to the recommendation of the Department Head and with the approval of the City Manager. B. Advancement within Salary Ranges 1. In order to properly compensate an employee, advancement in salary shall be based on merit. 2. Advancement in salary shall not be automatic, but shall depend upon increased service value of the employee to the City. 3. The Department Head and/or the employee's immediate supervisor shall be responsible to evaluate an employee fairly in an unbiased fashion for the determination of job performance. Advancement shall be made only upon recommendation of the Department Head and with the approval of the City Manager. 4. An employee should be reviewed at least once every 12 months from the effective date of his last performance evaluation, special performance advancement or promotion. Nothing contained herein shall restrict the Department Head from denying the increase after evaluation, nor shall it prevent him from recommending special performance advancement in salary at any time when unusual or outstanding achievement has been demonstrated. Resolution Number OCEA 11 of 34 C. Salary Increases 1. Promotional Appointment - When an employee is promoted to a position with a higher salary range, the employee shall be compensated at a step of the salary range assigned to the new position that is closest to providing a 5% salary increase over the base salary received immediately prior to promotion. 2. Temporary Appointment - City agrees that employees assigned, in an acting capacity, to a higher classification than the employees' present classification for a period of not less than 80 consecutive working hours shall be entitled to temporary appointment pay. In addition, employees who are assigned by the department director in writing to regularly scheduled acting assignments of less than 80 hours shall also be entitled to temporary appointment pay. Temporary appointment pay will be retroactive to the 1st hour served in the higher classification and shall be paid at a rate equal to the first step of the higher classification but in no event shall temporary appointment pay be less than 5% more of the employee's current rate. D. Salary Decreases - In the case of a demotion of an employee to a classification with a lower maximum salary, such employee shall be assigned to the appropriate salary step in the new classification as recommended by the Department Head with the approval of the City Manager. The employee shall retain his previous anniversary date. E. Adjustments of Salary Ranges - When a salary range for a given classification is revised upward or downward, the incumbents of positions and classifications affected shall have their existing salary adjusted to the same step in the new salary range and their anniversary date shall not be changed. F. Salary and Benefits on Suspension - During suspension from the City service for disciplinary cause, an employee shall forfeit all rights, privileges and salary, except he shall not forfeit his medical health plans, including dental, retirement plan, disability insurance or life insurance. Should such suspension be later modified or revoked, the employee shall be entitled to receive payment for loss of income and benefits during the period of suspension. G. Salary Adjustments During Term of Memorandum Of Understanding 1. The salary schedule for each position classification affected is hereby determined and established upon adoption by City Council. Salary increases are as follows: Upon adoption by City Council - Employees shall receive a 3% cost of living adjustment retroactive to the first full pay period in July 2019. Resolution Number OCEA 12 of 34 First pay period on or following July 1, 2020 - CPI adjustment, minimum 2% up to 4% maximum, as measured utilizing the change in the Los Angeles - Long Beach - Anaheim All Urban Consumers Index for the 12 months of April 2019 - April 2020 First pay period on or following July 1, 2021 – CPI adjustment, minimum 2% up to 4% maximum, as measured utilizing the change in the Los Angeles –Long Beach– Anaheim All Urban Consumers Index for the 12 months of April 2020 – April 2021 OCEA Classifications Grade Job Classifications 8 Community Services Officer 8 Maintenance Worker 12 Senior Community Services Officer 12 Senior Maintenance Worker 12 Water Operator 15 Police Recruit 16 Senior Water Operator 18 Lead Community Services Officer 19 Electrician 2. If the Management representative is of the sole opinion that recruitment, retention or other reasons necessitate other upward salary adjustments, Management representative will meet and confer with Association on position classifications specified by the Management representative or Association. Management representative may make additional recommendations to the City Council. 3. For any and all position classifications not listed in this section, said classifications not having personnel employed by City, salary adjustment, if any, may be recommended by Management without further consultation or approval of Association. H. Parity Agreement – During the term of this agreement, if one or more bargaining units receives salary adjustments greater than those afforded to OCEA, the City agrees to provide additional salary adjustments to OCEA represented classifications as applicable. SECTION 6: SPECIAL PAY PROVISIONS A. Automobiles and Mileage - Employees covered by this MOU, utilizing their privately-owned automobiles for City business on a non-regular basis, shall be entitled to reimbursement for costs incurred at the rate established by the Internal Resolution Number OCEA 13 of 34 Revenue Service (IRS). B. Seniority Bonus - Employees who have achieved ten years of uninterrupted employment with the City shall receive a 5% increase in base salary effective on the payroll period following the 10th anniversary of their employment. C. Maintenance Worker Merit Program – Under the provisions of this program, all Maintenance Worker employees will become eligible to “promote” to the classification of Senior Maintenance Worker providing the following conditions have been met: 1. The employee must have reached “E” step in the classification of Maintenance Worker. 2. The employee must have served in the capacity of Maintenance Worker “E” step for a minimum period of twelve months. 3. Employee must have been rated satisfactory on most recent performance evaluation. Any vacancies in the Maintenance Worker or Senior Maintenance Worker work force will be recruited at the Maintenance Worker level. D. Standby Compensation 1. Public Works Maintenance/Water Division- Each employee - who is assigned to standby duty will be compensated for 2 hours at a rate of time and one-half for each weekday of duty and 5 hours at a rate of time and one-half for standby duty on Saturday or Sunday or holidays. The assignment to standby duty will be rotated among all department personnel. 2. No compensation will be provided to additional personnel serving as "backup" to the regularly scheduled Maintenance or Water person assigned to standby duty. 3. Employees on standby duty who are called out will be compensated in accordance with Section 11. 4. Employees assigned to standby duty are required to respond to all emergencies on a 24 hour basis. 5. An employee assigned to standby duty and regularly assigned to Public Works – Maintenance shall respond to calls for emergencies within City limits not related to the water system. The employee on standby for Water shall act as back up personnel only for such Maintenance emergencies. Resolution Number OCEA 14 of 34 6. An employee assigned to standby and regularly assigned to the Water department shall respond to calls for emergencies related to the City’s water system. The employee on standby for Public Works – Maintenance shall act as backup personnel only for such Water emergencies. 7. Personnel assigned to standby duty are required to carry with them or have nearby, a portable communication device during all non-regular working hours and also must confine their activities to the extent that they remain within 20 minutes driving time of the City of Seal Beach at all times. In addition, standby personnel will be required to have in their possession a current roster listing each employee in the Public Works Department with their telephone number. E.Shift Differential – Public Works - City agrees that employees in the Public Works Department who are assigned duties between the hours of 4:00 a.m. and 6:30 a.m. shall be paid at a rate of time and one-half for time worked during that period. F. Shift Differential – Traffic Services – City agrees that employees assigned to Traffic Services in the Police Department who perform parking enforcement duties for 4 or more hours between the hours of 6 p.m. and 6 a.m. shall receive a shift differential of $100 per pay period. G. Traffic Signal Technician Pay - Each employee in the Public Works Department in the classification of Electrician who has a Level 2 Traffic Signal Technician Certificate from the International Municipal Signal Association will be entitled to receive $30 per payroll period. H. Class A/B License Pay - Each full-time employee in the Public Works Department required by the City to maintain a Class A or B license for the performance of their work, will be entitled to receive $30 per payroll period. The Public Works Director or his designee will notify Personnel Office of eligible employees. I. Training Programs 1. Required Training - An employee who is required by his or her Department Head to attend a specified off-duty training course, shall, upon submission of receipts, receive reimbursement for the following: transportation cost where appropriate, cost of books, course registration and related expenses directly necessary for the successful completion of the course. If required training is necessary beyond the normal workday, workweek or work period, the employee shall be entitled to pay computed at the regular base hourly rate or overtime hourly rate, as applicable under the MOU, or compensatory time off subject to budget limitations, departmental rules and regulations, and Section 7-D of this MOU. 2. Desirable Training - Desirable training is defined as an off-duty Resolution Number OCEA 15 of 34 instruction that will be mutually and immediately beneficial to the employee and the City. Prior to enrolling in a class for desirable training, an employee wishing reimbursement for his or her expenses shall obtain the approval of the City Manager as to course content and its relationship to the employee's employment with the City as well as the recommendation of the Department Head. This approval is at the sole discretion of the City Manager. In the event the City Manager approves such request and the employee has received a grade of "C" or better or its equivalent grade point upon completion of the course, the employee shall submit a copy of the official transcript and a receipt for the tuition fee to the Personnel Office. Upon approval by the City Manager, the employee shall then be reimbursed for the cost of tuition and books in accordance with the tuition reimbursement policy adopted by the City. Employee shall not be entitled to either compensated overtime or compensatory time off for participating in desirable training or off-duty instruction. 3. Employees attending accredited community colleges, universities, and trade schools for the purpose of obtaining a higher education degree may apply for reimbursement of tuition, books, student fees and parking. Reimbursement is capped each calendar year at the tuition rate of the Cal State University system for up to 2 semesters of full-time, undergraduate enrollment each calendar year. 4. Reimbursement is contingent upon the successful completion of the course. Successful completion means a grade of “C” or better for undergraduate courses and a grade of “B” or better for graduate courses. All claims for tuition reimbursement require prior approval and are subject to verification and approval by the City Manager. Example: Employee A attends California State University, Long Beach, for the Spring 2020 semester and completes 2 (3- unit) undergraduate courses with a grade of “C” or better. The tuition reimbursement would be calculated as follows: 2019/2020 State University Tuition $1,665.00 (0-6 units) Required University Fees $ 546.00 (approx.) Parking $ 155.00 Books $ 300.00 (approx.) TOTAL $2666.00 5. Training Conferences and Seminars - Approval for employees attending conferences and seminars is at the sole discretion of the Department Head and the City Manager. Prior to enrolling in a seminar or conference, an employee wishing reimbursement for his or her expenses shall obtain the approval of the Department Head and the City Manager. Once approvals are given, those employees will be reimbursed for allowable expenses per City Policy #300-10. Resolution Number OCEA 16 of 34 J. Uniforms & Equipment/Uniform Allowance 1. Public Works Department Employees - Each employee of the Department of Public Works, except clerical, engineering and related classifications as determined by the City Manager, shall be entitled to uniform service. The City shall pay the total cost of renting and laundering uniforms (designated by the Department Head) for each eligible employee. 2. Police Department Employees (Non-Sworn Members) - Each non- sworn employee of the Police Department assigned to wear a uniform as a condition of employment shall be entitled to a sum of $40 per payroll period. In addition, new employees of non-sworn status in the Police Department shall receive initial uniforms as determined by the Chief of Police. Each non-sworn employee of the Police Department NOT required to wear a uniform as a condition of employment shall not receive a uniform allowance. Should conditions of employment change and those classifications are required to wear a uniform, the $40 per payroll period uniform allowance shall be reinstated. 3. Safety Shoes- City agrees to provide acceptable safety shoes at a maximum of $250 per calendar year for authorized employees as designated by their Department Head. Any remaining funds from the allotted safety shoe allowance may be used to purchase shoe related items (shoe inserts, socks, shoelaces). City recommends employees purchase OSHA certified footwear. 4. Safety Shoes – Public Works – Public Works employees may purchase an additional pair of safety shoes and/or shoe related items of up to $250 each calendar year with prior written approval from the Public Works Director. K. Water Treatment/Water Distribution/Backflow Prevention Pay – Each Public Works Employee in the classification of Senior Water Operator or Water Operator who has received a Grade II Water Treatment Operator Certificate from the California Department of Health Services or Grade II Water Distribution Operator Certificate from the American Water Works Association will be entitled to receive a one-time $100.00. Each Public Works Employee in the classification of Senior Water Operator or Water Operator who has received a Grade III Water Treatment Operator Certificate from the California Department of Health Services or Grade III Water Distribution Operator Certificate from the American Water Works Association will be entitled to receive $30 per payroll period. Each Public Works employee required to hold a backflow prevention device tester certificate will be entitled to a one-time $100.00. Resolution Number OCEA 17 of 34 L.Recertification Reimbursement - City to reimburse employees for required water re-certification. M.Deferred Compensation Program - The City shall contribute 1% of base salary per pay period into a tax-qualified deferred compensation program for eligible employees. N.Bilingual Compensation 1. Upon the recommendation of a department director, the City Manager may award a bilingual compensation bonus of $52.50 per payroll period to those employees in positions determined to require bilingual skills. 2.The City Manager shall require the taking of competency tests to certify the employee as eligible for bilingual compensation based on employee’s proficiency in speaking the language determined to be required. Such certification shall be a condition precedent to qualifying for bilingual pay. SECTION 7: FRINGE BENEFIT ADMINISTRATION A. Administration - The City reserves the right to select, change, administer or fund any fringe benefit programs involving insurance that now exists or may exist in the future during the term of this MOU. B. Selection and Funding - In the administration of fringe benefit programs involving insurance, the City shall have the right to select any insurance carrier or other method providing coverage to fund the benefits provided hereinafter during the term of this MOU. C. Changes - The City shall notify the Association prior to any change of insurance carrier or method of funding coverage for any fringe benefits provided hereinafter during the term of this MOU. No changes in insurance carrier or methods of funding coverage shall result in the reduction of any benefits to any employee covered by this agreement, irrespective of the carrier or plan in effect from time to time. Within the term of this agreement, the City may provide alternative health plans. D.Compensatory Time Off (CTO) - The maximum (cap) for banked CTO is 160 hours. CTO earned in excess of 160 hours will be paid as overtime during the pay period accrued. SECTION 8: HEALTH INSURANCE COVERAGE: LIFE & DISABILITY INSURANCE A.Health Insurance Coverage Resolution Number OCEA 18 of 34 1. The City shall contribute to the cost of medical coverage for each eligible employee and his/her dependents, an amount not to exceed the California Public Employees’ Medical and Hospital Care Act (PEMHCA) minimum contribution. For calendar year 2017, CalPERS has established the minimum PEMHCA contribution at $ 128 per month per employee. 2. The City shall contribute an equal amount towards the cost of medical coverage under PEMHCA for both active eligible employees and eligible retirees. 3. The City shall implement a full flex cafeteria plan for eligible employees in accordance with the criteria provided to the Association during negotiations. For employees participating in the City’s cafeteria plan, each employee shall receive a monthly flex dollar allowance to be used for the purchase of benefits under the cafeteria plan. Beginning on or after January 1, 2019, the monthly flex dollar amount shall be: For Employees only $ 862.11/month For Employee and 1 dependent $ 1332.24/month For Employee and 2 or more dependents $ 1722.83/month 4. A portion of the monthly flex dollar allowance is identified as the City’s contribution towards PEMHCA. Thus, for example, in calendar 2019, an employee’s monthly flex dollar allowance is $ 832.82. Of that amount, $136 has been designated by the City as its required PEMHCA contribution to CalPERS. The monthly flex dollar allowance may only be used in accordance with the terms of the full flex cafeteria plan. 5. Every January 1st during the term of this agreement, the City shall increase the contribution amounts above by the percentage of increase for basic plans published by CalPERS which sets health insurance premiums for the coverage year. 6. Employees meeting the waiver criteria and electing to waive enrollment in the City’s cafeteria plan are eligible to receive $350 per month beginning January 1, 2017 (upon showing proof of medical insurance coverage under an alternative plan). Election forms are available in Human Resources. 7. Full-time employees covered by this MOU who have completed 30 days of uninterrupted service shall be enrolled in the full flex cafeteria plan on the first day of the next succeeding month. 8. Employees who change classification from full-time to part-time provisional, hourly or seasonal shall not be eligible for participation in the full flex cafeteria plan. Resolution Number OCEA 19 of 34 9. City shall not contribute a dollar amount for any employee during any month the employee is on leave of absence without pay or who is absent from regular duties without authorization, for a full calendar month. City shall contribute to the cafeteria plan for eligible employees receiving temporary payments from Workers’ Compensation Insurance. B. Retirement Health Insurance 1. Employees covered by this Agreement shall have the option, upon retirement, to continue participation in the City's health insurance program at the employee's expense. 2. Employees covered by this Agreement who were hired before April 13, 2009 by the City, have 20 or more combined years of employment with the City, have reached 55 years of age, and retire after December 31, 2010, shall be provided with individual medical insurance coverage capped at the rate of Kaiser HMO. If said employee has 30 or more combined years of employment with the City upon retirement, eligible dependent medical insurance coverage shall also be provided capped at the rate of Kaiser HMO which is in effect at the time of retirement. A portion of the payment for retiree or retiree and dependents medical insurance is identified as the City’s contribution towards PEMHCA3. Employees hired by the City on or after April 13, 2009 and retire after December 31, 2010, the City shall contribute to the cost of medical coverage for each eligible retiree and dependents, an amount not to exceed the California Public Employees’ Medical and Hospital Care Act (PEMHCA) minimum contribution. 4. In all cases, the City's contribution for eligible dependent coverage for retirees shall terminate with the death of the retiree. 5. In the event an eligible retired employee resides in an area where the health plans provided by the City are not in effect, that retired employee shall be entitled to receive in cash each month an amount equal to the City flex contribution at time of retirement. C. Life Insurance 1. Management agrees to provide a group term life insurance plan providing life insurance coverage of $50,000 for each full-time classified non-safety employee represented by the Association, a double indemnity accidental death benefit, and a dependent death benefit in the amount of $1,000 per dependent. 2. Said insurance shall become effective after the employee has completed 30 days of uninterrupted service with said employee to be enrolled in the program on the first day of the next succeeding month. Resolution Number OCEA 20 of 34 D. Disability Insurance Plan 1. The City shall provide a group insurance plan for income continuation for eligible employees. Said insurance to provide an income continuation of 66.67% of the employee's monthly salary, up to a maximum of $5,000 per month, for a period of time not to exceed the length of injury or illness, up to the age of retirement as designated by the Social Security Administration. 2. Said insurance shall become effective after the employee has completed 30 days of uninterrupted service with said employee to be enrolled in the program on the first day of the next succeeding month. SECTION 9: RETIREMENT A. The retirement program provided by the City shall consist of a pooled Public Employee’s Retirement System (PERS) plan, which includes the following Government Code provisions: Section 20042 - One Year final compensation (Single Highest Year) Section 20965 - Credit for unused sick leave Section 21024 - Military Service Credit Section 21573 – 3rd Level of 1959 Survivor Benefits Section 21251.32 – 2% @ 55 B. The employees shall pay the full 7% of their CalPERS required contribution of their compensation earnable. C. New employees/members hired on or after January 1, 2013 as defined by The Public Employees’ Pension Reform Act (PEPRA) will be hired at the retirement formula in accordance with PEPRA and other legislation. SECTION 10: HOURS OF WORK A. Prior to implementing a change in work schedule for the Public Works Department from the 4 day schedule, Orange County Employees Association will be notified. Upon request, the City will meet and confer with the Association on the impact of any scheduled change. B. At the discretion of the Department Head: Community Services Officer, Senior Community Services Officer, and Lead Community Services Officer positions may be scheduled in shifts of 9-hour 4 days each week and one additional 8 hour day on alternate weeks, referred to as the 9/80 plan, or may be scheduled in shifts of 10-hour 4 days each week, referred to as the 4/10 plan. Additionally, other non-sworn positions may be scheduled on the 5/8 plan to accommodate training sessions. At the discretion of the Department Head, Public Resolution Number OCEA 21 of 34 Works Beach Division employees may be scheduled on a 5/8 work shift from May through September. C.Holiday Closures 1. The City Manager may designate up to 5 specific holiday closure work days in each calendar year between Christmas Day and New Year’s Day during which employees may be required to take time off, charged to leave without pay, the employee’s accumulated compensatory time, vacation, floating holidays, or a combination thereof, as determined by the affected employee. The days must be consecutive for the employee, but may differ between employees. Employees who do not have sufficient accumulated time off in their account to cover the required time off may request, and will be granted, sufficient advance on their vacation accrual to cover the uncovered balance. This advance will be recovered with the next vacation accruals earned by the employee. Time off of work under this provision shall not be deemed a layoff. 2. If an employee is required to work on a City Manager designated holiday closure work day, the employee will receive pay computed at time and one- half employees’ basic hourly rate for the number of hours actually worked. Example: Employee A normally works a 10-hour day, 4 days per week, and is required to work 4 hours on a City Manager designated holiday closure work day on December 28, 2016. Employee A would earn pay computed as follows: Hours Pay Rate 4 hours work pay Regular base hourly rate or overtime hourly rate, as applicable under MOU 6 hours leave time Compensatory time, vacation, floating holiday, or combination thereof 3. All General Unit Orange County Employees Association members shall be granted ½ hour paid release time to attend quarterly Association meetings and 2 additional ½ hour for meetings to be called at the discretion of the Association. Such release time shall be taken in conjunction with the employees regularly scheduled lunch and shall be approved only after a minimum of 10 days’ notice has been given to the City. 5. Police Department Employees are excluded from Section 10C. SECTION 11: OVERTIME A. Overtime and Call-Out Pay Resolution Number OCEA 22 of 34 1. If work beyond normal workday, workweek or work period is required, the employee who may be asked to perform such overtime shall be notified of the apparent need for such overtime as soon as practicable prior to when the overtime is expected to begin. 2. If the responsible supervisor determines that overtime is necessary on work started on an assigned shift, the assigned employee(s) may continue with that work as an extension of their assigned shift. 3. Call out and overtime pay shall be paid at the rate of time and one- half the hourly rate. Minimum "call out" time (when returning to work) shall be 2 hours. 4. Overtime will be computed by dividing the employee's regular monthly salary by 173.3 to arrive at an hourly wage, and the hourly wage is then multiplied by 1.5 times the actual overtime worked to determine the overtime pay. Paid overtime for the payroll period is to be submitted and computed with the regular payroll. 5. Notwithstanding any provision of this Section, employee shall be entitled to select either compensated overtime or compensatory time off subject to budget limitations, departmental rules and regulations, and Section 7 - D of this MOU. B.Court Time 1. All eligible employees called for a subpoenaed court appearance which arises out of the course of employment and not contiguous with the employee’s work shift shall be compensated for a minimum of 2⅔ hours at the rate of 1½ times the employee’s regular hourly rate of pay. Should the appearance exceed 2⅔ hours, the employee shall receive pay for the actual appearance time, excluded court designated lunch period, at the rate of 1½ times the employee’s regular hourly rate of pay. Court appearance time shall begin when the employee departs from the Police Station to go directly to court. 2. Any appearance that is contiguous with a regular work shift is not subject to the 2⅔ minimum. 3. All employees agree to comply with “on-call” policies administered by their department. Should an eligible employee be placed “on-call” during off duty hours for court appearance(s), he shall be granted 2 hours pay at the employee’s straight time hourly rate for any on call time prior to 12:00 noon and 2 hours for all on call time after the hour of 12:00 noon. Resolution Number OCEA 23 of 34 SECTION 12: HOLIDAYS A. The City agrees to grant all full time employees a full shift pay for each holiday recognized by City. Every full-time employee of the City shall be granted the following holidays with pay: Holiday Date New Year’s Day January 1st Martin Luther King Day 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day First Monday in September Veteran’s Day November 11th Thanksgiving Day Fourth Thursday in November Calendar day following Thanksgiving Day Christmas Eve December 24th Christmas Day December 25th *Floating Holiday (discretion of employee) Total of 12 holidays annually *Floating Holiday must be taken during each fiscal year (July 1st through June 30th). Floating holidays must be approved in advance by the Department Head. B. When a holiday falls on a Sunday, the next day shall be observed as a holiday. When a holiday falls on a Saturday, the preceding day shall be observed as a holiday. C. When a holiday falls on a full-time employee’s regularly scheduled day off, the employee shall receive compensatory time off for a full shift in lieu of holiday pay, in keeping with other provisions of this MOU. Example #1: Employee A normally works a 9/80 schedule, and a holiday falls on the employee’s Friday off, Employee A would receive 8 hours of compensatory time off. Example #2: Employee B normally works a 9/80 schedule, and a holiday falls on a Monday, Tuesday, Wednesday, or Thursday, Employee B would receive 9 hours of compensatory time off. Example #3: Employee C normally works a 4/10 schedule, and a Resolution Number OCEA 24 of 34 holiday falls on a Monday, Tuesday, Wednesday, Thursday, or Friday, Employee C would receive 10 hours of compensatory time off. D. An employee who is required to work on a holiday shall receive pay computed at 1½ times the employees' basic hourly rate for the number of hours actually worked. Example: Employee A works 6 hours on Christmas Day. Employee A would earn pay computed as follows: Hours Pay Rate Full-shift holiday pay base hourly rate 6 hours work pay regular hourly rate or overtime hourly rate, as applicable under MOU E. Holidays which fall during an employee’s leave time shall not be charged against the employee’s leave time balance. SECTION 13: SICK LEAVE A. All full-time employees covered by this MOU shall accrue sick leave at the rate of 1 day (8 hour) per month of service. Sick leave may be accumulated up to and including 520 hours. Except as otherwise provided in this MOU, no employee shall receive further accruals once the 520 hour maximum is reached. B. The Department Head may require employees to present proof of illness for sick leaves in excess of 3 working days. C. Except as otherwise provided, employees shall not be eligible for any payment for sick leave balances upon termination. D. Employees who are on leaves of absence, without pay, shall not accrue sick leave hours during said leaves of absence. E. Sick leave balances may not be used to defer a disability retirement. SECTION 14: VACATION TIME A. All full-time employees covered by this MOU, who have passed the employee probationary period (as defined in the Personnel Rules and Regulations, Section 6.01) shall be granted a vacation with pay of approximately 80 hours per year up to a maximum of approximately 160 hours per year. Resolution Number OCEA 25 of 34 B. All full-time employees, who shall have at least 5 years of continuous service, shall be entitled to 8 additional hours of vacation per year of full-time continuous service for each year of service in excess of 5 years up to a maximum of approximately 160 hours per year. C. The vacation accrual schedule is as follows: Years’ Service Vacation Hours Earned Maximum Hourly Accrual Rate / Pay Period Bi-Weekly Annual Vacation Hours Maximum Vacation Accrual 1 80 3.0769 80 160 2 80 3.0769 80 160 3 80 3.0769 80 160 4 80 3.0769 80 160 5 80 3.0769 80 160 6 88 3.3846 88 200 7 96 3.6923 96 200 8 104 4.0000 104 200 9 112 4.3076 112 200 10 120 4.6153 120 200 11 128 4.9230 128 240 12 136 5.2307 136 240 13 144 5.5384 144 240 14 152 5.8461 152 240 15 160 6.1538 160 240 D. Employees of the City considered as hourly, part-time and/or seasonal employees shall not be eligible for paid vacation. E. Employees who are on leaves of absence, without pay, shall not accrue vacation leave hours during said leaves of absence. F. All full-time employees shall only be allowed to accrue a maximum of 240 hours of vacation as set forth above. Once this maximum is reached, all further accruals will cease. Vacation accruals will recommence after the employee has taken vacation and the employee’s accrued hours drop below the maximum. The maximum can only be exceeded with the approval of the City Manager in writing. G. An employee who makes a reasonable request (2 weeks prior) for time off and is denied, causing the employee to meet or exceed the accrual limit in the pay period for which time off is requested shall be provided the ability to cash out up to 40 hours of accrued vacation time. H. Employees are encouraged to use at least the amount of vacation hours Resolution Number OCEA 26 of 34 earned each fiscal year. Those employees who have been credited with pre- existing leave hours are expected to use a portion of the excess as leave time, in addition to the new vacation hours each year, until the maximum accrual is met. The City recognizes that a number of long-term employees have accrued substantially more leave time than shorter-term employees, and that it will likely take them significantly longer to achieve this goal. It is the intent of this section to balance the personal interests of the employee with the financial concerns of the City; as such, significant progress toward reaching the maximum accrual amounts may be deemed a success. I. Vacation leave time shall not be approved until such time as it has been earned, unless prior, special arrangements have been made with the City Manager. The time at which an employee shall take vacation leave shall be requested by the employee prior to the start of the vacation leave period. Such vacation leave to be taken shall be subject to the prior approval of the Department Head, or designee, subsequent to consideration of the departmental workload and other staffing considerations, such as but not limited to, the previously approved vacation schedule of other employees, sick leave and position vacancies. J. Not more than once in each fiscal year, an employee who has completed at least 1 year of continuous service shall, upon request, receive compensation for up to 80 hours of accrued vacation time provided that the employee has taken an equal amount of vacation time off within that fiscal year. SECTION 15: LEAVES OF ABSENCE A.Authorized Leave of Absence Without Pay 1. Upon the Department Head's recommendation and approval of the City Manager, an employee may be granted a leave of absence without pay in cases of an emergency or where such absence would not be contrary to the best interest of the City, for a period not to exceed 180 working days. 2. Upon written request of the employee, the City Council may grant a leave of absence, with or without pay, for a period not to exceed 1 year. 3. At the expiration of the approved leave, after notice to return to duty, the employee shall be reinstated to the position held at the time leave was granted. Failure on the part of the employee to report promptly at such leave's expiration and receipt of notice to return to duty shall be cause for discharge. 4. During any authorized leave of absence without pay, an employee shall not be eligible to accumulate or receive fringe benefits, except an employee shall receive their monthly flex dollar allowance and the City, as specifically Resolution Number OCEA 27 of 34 provided for in this MOU, shall contribute to the employee's disability insurance plan, and life insurance plan for the first 30 days of leave of absence. B. Bereavement Leave - The City agrees to provide 40 hours bereavement leave with pay for death in the immediate family. The bereavement leave shall not be chargeable to or accumulated as sick time. “Immediate family” is defined as spouse, registered domestic partner, father, mother, son, daughter, brother, sister, grandparent, grandchild, step-mother, step-father, mother-in-law, father-in-law, registered domestic partner-in-law or dependent relative living with the employee. C. Military Leave of Absence 1. Military leave shall be granted in accordance with the provisions of Federal and State law. All employees entitled to military leave shall give the Department Head an opportunity within the limits of military regulations to determine when such leave shall be taken. Whenever possible, the employee involved shall notify the Department Head of such leave request 10 working days in advance of the beginning of the leave. 2. In addition to the provisions of State law, the City shall continue to provide eligible employees on military leave, the monthly flex dollar allowance under the cafeteria plan and disability and life insurance and retirement (if applicable) for the first 3 months of military leave. During said period, the employee shall be required to pay to the City the amount that exceeds the monthly flex dollar allowance (if applicable). 3. After the first 3 months of military leave, the employee may continue said benefits at his cost. D. Pregnancy Disability Leave of Absence 1. An employee who is disabled due to pregnancy shall be granted a pregnancy disability leave as provided by the State of California and the Federal Family Medical Leave Act. The employee may elect to take a lesser period of leave. 2. Disabilities arising out of pregnancy shall be treated the same as other temporary disabilities in terms of eligibility for, or entitlement to, leave with or without pay. E.Family Leave - Upon a demonstration of need and subject to the following conditions, an employee may take leave or unpaid leave to care for his newborn infant, whether through parentage or adoption, or to care for a seriously ill or injured member of the employees "immediate family" as defined in Section 15 - B. 1. Proof of the birth or adoption of a newborn infant or the serious illness/injury of the family member must be submitted to the City. Resolution Number OCEA 28 of 34 2. Requests for family leave must be submitted in writing to the employee's supervisor at the earliest possible date proceeding the time when the leave is to begin. 3. Operational needs of the City shall be relevant in determinations regarding the granting of family leave in accordance with the provisions of State and Federal Family Leave laws. 4. In the event of an extended family leave, the employee may be required to periodically report on the status of the situation giving rise to the leave. 5. Family leave may be granted only upon the recommendation of the Department Head and approval of the City Manager consistent with the provisions of State and Federal Family Leave laws. F. Catastrophic Leave - The purpose of the Catastrophic Leave Pool is to enable full time employees to receive and donate vacation, administrative leave, and CTO leave credits on an hour for hour basis to assist employees who have no leave and who will suffer a financial hardship due to prolonged illness or injury to themselves or a member of their immediate family. Sick Leave is excluded from this program. The following conditions shall apply to Catastrophic Leave: 1. Catastrophic Leave will be available only to employees who have exhausted their own paid leave through bona fide serious illness or accident. 2. The leave pool shall be administered by the Finance Department. 3. Employees must be in regular full-time appointed positions to be eligible to receive catastrophic leave. 4. Employees receiving Long-Term Disability payments are excluded from receiving catastrophic leave under this program. 5. All donations are to be confidential, between the donating employee and the Finance Department. 6. Employees donating to the pool must have 40 hours of paid leave available after making a donation. 7. Donating employees must sign an authorization, including specifying the specific employee to be the recipient of the donation. 8. Donations will be subject to applicable tax laws. 9. The availability of Catastrophic Leave shall not delay or prevent the Resolution Number OCEA 29 of 34 City from taking action to medically separate or disability retire an employee. 10. Catastrophic Leave due to illness or injury of an immediate family member may require medical justification as evidenced by a Physician’s Statement that the presence of the employee is necessary. 11. Catastrophic Leave due to the illness or injury of the employee will require medical justification as evidenced by a Physician’s Statement as to the employee’s condition. SECTION 16: JURY DUTY COMPENSATION A. Employees required to report for jury duty shall be granted leaves of absence for such purpose, upon presentation of jury notice to the Department Head. Said employees shall receive full payment for the time served on jury service, provided the employee remits any fees received for such jury service, excluding payment for mileage, to the City's Finance Department. Compensation for mileage, subsistence or similar auxiliary allowance shall not be considered as a fee and shall be returned to the employee by the Finance Department. B. If the sum of the employee's jury duty responsibilities is less than a full work day, the employee shall contact his supervisor as to the feasibility of returning to work that day. C. Any hours worked beyond the regularly scheduled work day shall be subject to the workweek and overtime provisions. An employee may request a change in regularly scheduled working hours to a Monday through Friday day shift for the duration of such jury duty. Such requests shall be granted if practicable. SECTION 17: PROBATIONARY PERIODS A. Appointment Following Probation Period 1. The original appointment and promotional appointment of employees shall be tentative and subject to a probationary period of 6 months of service. 2. When unusual circumstances merit the extension of the probationary period, the Department Head shall request, in writing, approval of the City Manager. Said extension shall not exceed 180 days. The Personnel Office shall notify the Department Head and the probationer concerned no-less-than 2 weeks prior to the termination of any probationary period. 3. If the service of a probationary employee has been satisfactory, the Department Head shall file with the Personnel Office a statement, in writing, that the retention of the employee is desired. No actions changing an employee's Resolution Number OCEA 30 of 34 status from probationary to regular full-time shall be made or become effective until approved by the City Manager. B.Objective of Probationary Period - The probationary period shall be regarded as a part of the testing process and shall be utilized for closely observing the employee's work, for securing the most effective adjustment of a new employee to his position, and for rejecting any probationary employee whose performance does not meet the required standards of work. C. Employee Performance Appraisal 1. Each probationary employee shall have his performance evaluated at the end of each 3 months of service or at a more frequent interval when deemed necessary by the Department Head. Such evaluation shall be reported in writing and in the form approved by the Personnel Office. 2. The written appraisal report of an employee's performance evaluation shall be filed in the Personnel Office and made a part of the employee's personnel records, with one copy to be given to the employee. D. Rejection of Probationary Employee 1. During the probationary period an employee may be suspended, demoted, or rejected anytime by the Department Head, with approval of the City Manager, without cause and without right of appeal, except the right of appeal of punitive action as may be provided by law. Notification of rejection, in writing, shall be served on the probationary employee and a copy filed with the Personnel Office. A termination interview may be conducted with each rejected probationer. 2. An exception will be applied where the probationary employee's job termination or dismissal is based on charges of misconduct which stigmatizes his reputation or seriously impairs his opportunity to earn a living, or which might seriously damage his standing and association in the community. Where there is such a deprivation of a "liberty interest", the employee shall be given pre- disciplinary procedural due process as defined in the City of Seal Beach Personnel Rules and Regulations and this MOU. Prior to the disciplinary action becoming final, the employee must be notified of his right to the appeal procedure as outlined in the Rules and Regulations. SECTION 18: LAYOFF PROCEDURES A. The appointing authority may lay off employees or demote employees in lieu of layoff subject to Section II - TERMINATION of the City's Personnel Rules and Regulations. B. Notwithstanding Section II of the City of Seal Beach Personnel Rules and Regulations, the City agrees to apply the following as part of the definition of Resolution Number OCEA 31 of 34 seniority in layoffs. C. Whenever seniority is equal, the seniority of the employee shall be determined first by examining continuous service within the affected classification and if not determinative, then by position on the employment list. SECTION 19: SAFETY COMMITTEE PROGRAM A Citywide Safety Committee Program will be implemented; an employee representing each department will participate and will meet on a quarterly basis. SECTION 20: DRUG & SUBSTANCE ABUSE POLICY FOR COMMERCIAL DRIVER’S LICENSE HOLDERS Anti-Drug & Alcohol Policy A. Employees of the City of Seal Beach who are required to possess a commercial driver’s license - Class A or B - to operate a City vehicle in the scope of their employment, or employees who perform safety sensitive functions will be subject to controlled substance and alcohol testing rules in accordance with Federal Regulations 49CFR, Parts 382, 391, 392 and 395. B. This policy reflects the City’s compliance with the applicable Federal laws in conjunction with a commitment to provide a safe environment for its employees and the public alike. Only covered employee positions and covered employees performing safety sensitive functions are expected to comply with this policy. By implementing this policy, the goal is to ensure a drug and alcohol-free transportation environment and to reduce accidents, injuries and fatalities. SECTION 21: ENTIRE MEMORANDUM OF UNDERSTANDING A. Merger of Negotiations - This MOU represents the full and complete understanding of every kind or nature whatsoever between the parties hereto and all preliminary negotiations and previous Memorandums of Understanding of whatsoever kind of nature are merged herein. B. Notwithstanding the provision of Sub-section A, there exists within the City certain personnel rules and regulations and department rules and regulations. To the extent that this MOU does not specifically contradict these personnel rules and regulations or department rules and regulations or City ordinances, they shall continue subject to being changed by the City in accordance with the exercise of City rights under this MOU and applicable state law. Resolution Number OCEA 32 of 34 C. Except as provided herein, other terms and conditions of employment, oral or written, express or implied that are presently enjoyed by employees represented by the Association shall remain in full force and effect during the entire term of this MOU unless mutually agreed to the contrary by both parties hereto. D. Separability - If any provision of the MOU or the application of such provision to any person or circumstance shall be held invalid, the remainder of the MOU or the application of such provision to persons or circumstances other than those as to which it is held invalid, shall not be affected thereby. E. Reopener Clause - City and Association agree to reconvene during the terms of this MOU to discuss retiree benefits, including but not limited to, the implementation of Health Savings Account (HAS), Health Reimbursement Arrangement (HRA), or Voluntary Employee Beneficiary Association (VEBA) programs for employee and retiree medical premiums. SECTION 22: TERM OF MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding shall remain in full force and effect from July 1, 2019 until midnight, June 30, 2022. SECTION 23: EMERGENCY WAIVER PROVISION In the event of circumstances beyond the control of the City, such as acts of God, fire, flood, civil disorder, national emergency, or similar circumstances, provisions of this MOU or the Personnel Rules and Regulations of the City, which prevent the City's ability to respond to these emergencies, shall be suspended for the duration of such emergency. After the emergency is over, the Association shall have the right to meet and confer with the City regarding the impact on employees of the suspension of these provisions in the MOU and any Personnel Rules and Regulations. SECTION 24: RATIFICATION This MOU is subject to approval and adoption by the City Council and ratification by the required number of the duly authorized representatives of the Association. Following such approval and adoption, the MOU shall be implemented by the appropriate resolutions(s), ordinance(s), or other written action of the City Council. IN WITNESS HEREOF, the parties have hereto caused this Memorandum of Understanding to be executed this 9th day of December 2019. SECTION 25: WORKING GROUPS Resolution Number OCEA 33 of 34 The parties agree to form three working groups to discuss the following items: short term disability insurance, jail operations, and process for advancement to senior classification for Water Operators and Community Services Officers. These working groups shall commence meeting within sixty (60) days following Council approval of this MOU, unless otherwise agreed to by both parties. In the event the parties reach an agreement in one or more working groups, such agreement will be incorporated into the MOU via a side-letter agreement subject to City Council approval. CITY OF SEAL BEACH MANAGEMENT REPRESENTATIVES: _________________________________ Date: _______________ Patrick Gallegos, Assistant City Manager _________________________________ Date: ________________ Victoria L. Beatley, Director of Finance Resolution Number OCEA 34 of 34 ORANGE COUNTY EMPLOYEE ASSOCIATION REPRESENTATIVES: ______________________________________ Date: ________________ Veronica Rodarte, OCEA Labor Relations Representative _____________________________________ Date: ________________ Danielle Chau, OCEA Labor Relations Specialist ________________________________ Date: ________________ Chaz Busse ________________________________ Date: ________________ Aine Eisenhauer ________________________________ Date: ________________ Vanessa Roddy ________________________________ Date: _________________ Cory Wekerle Adopted by Resolution No. 6720 EXHIBIT A ORANGE COUNTY EMPLOYEES ASSOCIATION (OCEA) MEMORANDUM OF UNDERSTANDING ADOPTED: MARCH 13, 2017 DECEMBER 9, 2019 EXPIRES: JUNE 30, 2019 JUNE 30, 2022 Resolution Number 6720 OCEA 2 of 27 TABLE OF CONTENTS SECTION 1: RECOGNITION ..............................................................................6-75 SECTION 2: DUES AND BENEFIT DEDUCTIONS A. Payroll Deductions...................................................................................76 B. Employee Association Dues....................................................................76 C. Indemnification .....................................................................................7-86 SECTION 3: CITY RIGHTS Rights/Responsibilities............................................................................8-96-7 SECTION 4: NON-DISCRIMINATION ..............................................................9-107 SECTION 5: COMPENSATION PLAN A. Basic Compensation Plan .....................................................................108 B. Advancement within Salary Ranges ................................................10-118 C. Salary Increases.................................................................................118-9 D. Salary Decreases..................................................................................119 E. Adjustment of Salary Ranges................................................................119 F. Salary and Benefits on Suspension.......................................................119 G. Salary Adjustments During Term of MOU ............................................129 H. Miscellaneous......................................................................................1310 I. Parity Agreement.......................................................................................11 SECTION 6: SPECIAL PAY PROVISIONS A. Automobiles and Mileage....................................................................1311 B. Seniority Bonus....................................................................................1311 C. Maintenance Worker Merit Program……………………………………..1310 D. Standby Compensation ............................................................13-1411-12 E. Shift Differential – Public Works ..........................................................1411 F. Shift Differential – Traffic Services............................................................11 FG. Traffic Signal Technician Pay...........................................................1411 Resolution Number 6720 OCEA 3 of 27 GH. Class A/B License Pay.....................................................................1411 HI. Training Program .....................................................................14-1511-12 IJ. Uniforms & Equipment/Uniform Allowance.........................................1612 JK. Water Treatment/Water Distribution Pay..........................................1613 KL. Recertification Reimbursement.........................................................1613 LM. Deferred Compensation Program.....................................................1613 MN. Bilingual Compensation.....................................................................1713 N. One-Time Bonus Payment ......................................................................17 SECTION 7: FRINGE BENEFIT ADMINISTRATION A. Administration......................................................................................1714 B. Selection and Funding.........................................................................1714 C. Changes ..............................................................................................1714 D. Compensatory Time Off (CTO)...........................................................1714 SECTION 8: HEALTH, DENTAL, LIFE, AND DISABILITY INSURANCE A. Health Insurance.......................................................................18-1914-15 B. Retirement Health Insurance.............................................................. 1915 C. Life Insurance........................................................................... 19-2015-16 D. Disability Insurance Plan.................................................................... 2016 SECTION 9: RETIREMENT ...............................................................................2017 SECTION 10: HOURS OF WORK ................................................................20-2118 Holiday Closures.......................................................................................2119 SECTION 11: OVERTIME A. Overtime & Call-Out Pay.....................................................................2220 B. Court Time...........................................................................................2220 SECTION 12: HOLIDAYS .............................................................................23-2420 SECTION 13: SICK LEAVE ...............................................................................2420 SECTION 14: VACATION TIME ...................................................................24-2621 Resolution Number 6720 OCEA 4 of 27 SECTION 15: LEAVES OF ABSENCE A. Authorized Leave of Absence Without Pay.........................................2622 B. Bereavement Leave ............................................................................2723 C. Military Leave of Absence ...................................................................2723 D. Pregnancy Disability Leave of Absence..............................................2724 E. Family Leave.............................................................................27-2825-26 F. Catastrophic Leave ...................................................................28-2925-26 SECTION 16: JURY DUTY.................................................................................2927 SECTION 17: PROBATIONARY PERIODS A. Appointment Following Probation Period............................................2927 B. Objective of Probationary Period.........................................................3027 C. Employee Performance Appraisal.......................................................3028 D. Rejection of Probationary Employee...................................................3028 SECTION 18: LAYOFF PROCEDURES.......................................................30-3128 SECTION 19: SAFETY COMMITTEE PROGRAM ............................................3129 SECTION 20: DRUG & SUBSTANCE ABUSE POLICY FOR COMMERCIAL DRIVER LICENSE HOLDERS Anti-Drug & Alcohol Policy........................................................................3129 SECTION 21: ENTIRE MEMORANDUM OF UNDERSTANDING A. - C. Merger of Negotiations...................................................................3130 D. Separability..........................................................................................3231 E. Reopener Clause.................................................................................3232 SECTION 22: TERM OF MEMORANDUM OF UNDERSTANDING .................3232 SECTION 23: EMERGENCY WAIVER PROVISION.........................................3233 SECTION 24: RATIFICATION .............................................................................3333 Resolution Number 6720 OCEA 5 of 27 SECTION 25: WORKING GROUPS .......................................................................33 Resolution Number 6720 OCEA 6 of 27 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SEAL BEACH AND ORANGE COUNTY EMPLOYEES ASSOCIATION SECTION 1: RECOGNITION A. Pursuant to the provisions of Employee-Employer Relations Resolution 5242, as amended, the City of Seal Beach (hereinafter called the "City" and/or "Employer" and/or “Management” interchangeably) has recognized for the purpose of this Memorandum of Understanding (MOU), the Seal Beach Chapter of the Orange County Employees Association (OCEA), an association of employees of the City of Seal Beach, hereinafter referred to as "Association" representing all full- time non-safety employees of the City except those employees determined to be professional, confidential, administrative, management and certain specified supervisory employees. B. The City recognizes the Association as the representative of the employees in the classification and assignments set forth in Section 1 above for the purpose of meeting its obligations under this MOU, the Meyer-Milias-Brown Act, Government Code Section 3500 et seq., when City rules, regulations or laws affecting wages, hours and/or other terms and conditions of employment are amended or changed. C. The City agrees that the recognized representatives of Association not to exceed 4 in number shall be entitled to meet and confer with City during said recognized representatives' normal working hours without suffering any loss in pay while absent from the duties for such purpose, providing that such time shall not exceed 2 hours in any 1 week unless agreed to by City. City also agrees that such representatives may utilize not more than 1 hour per month or 12 hours per year without suffering any loss in pay for such absence for the purpose of meeting with employees who are members of Association and/or other officers of Association. D. The City shall provide a bulletin board in each of the following locations: Public Works Yard, Administration Building, and Police Department. Such bulletin boards to be available for the purpose of posting notices pertaining to Association business only. Association shall not use any other bulletin board within City facilities. E. The City recognizes Association's right to appoint or elect representatives to meet and confer with City's management representatives on salaries, wages, and terms and conditions of employment. Association agrees to notify City in writing as to the identity of the representatives and of subsequent appointments, if any. Association and City agree that employees appointed or elected as Association representatives shall be required to work full time. F. It is recognized and agreed that no Association business and/or meetings will be conducted and/or attended by employees of City during their respective hours of duty and work unless specified herein. G. Representatives and/or officers of Association shall not interrupt the work of any employee of City at any time to conduct business or other matters connected with Association without prior consent of Management. H. During the term of this MOU, the City shall provide to the Association, upon receipt of a written request, a listing of all current employees in this unit, consistent with the requirements of applicable law. not exceeding 2 per year. .Such listing shall include employee name and job classification. The Association agrees to pay necessary costs to provide such lists. Resolution Number 6720 OCEA 7 of 27 I. This MOU shall be effective by and between Management and Association upon execution by Management and the required number of the duly authorized recognized representatives of Association. SECTION 2: DUES AND BENEFIT DEDUCTIONS A. Payroll Deductions - The City shall not be required to make payroll deductions for any other items or reasons except as specified in this MOU. Management shall determine in the interest of cost and efficiency as to whether said deductions shall be on a monthly basis or on each bi-weekly payroll. Management may require notice from employee of any change or modification in any payroll deduction authorized in this section of this MOU. Said notice may be required at least 10 days prior to the effective date of said requested modification or change. Management agrees that payroll deductions are authorized for purposes of any employee depositing funds or making payments directly to a credit union providing that any deduction shall not be less than $5.00 on a monthly basis, or $2.50 if bi-weekly deductions for such purpose as authorized by Management. B. Employee Association Dues - City agrees to deduct regular monthly Association dues from salary or wages of any Association member when authorized to do so by said City employee in writing in a form satisfactory to City and to remit such deductions to Association within 15 days after making such deduction from an employee's salary or wages, and within the terms of the signed deduction authorization of such City employee. The deduction of such Association dues and the remittance of same by City to Association shall constitute payment of said dues of such employee and member of Association. C.Indemnification - The Association agrees to hold the City harmless and indemnify the City against any claims, causes of actions, or lawsuits arising out of the deductions or transmittal of such funds to the Association, except the intentional failure of the City to transmit to the Association monies deducted from the employees pursuant to this Section. SECTION 3: CITY RIGHTS A.Rights/Responsibilities - This City reserves, retains and is vested with solely and exclusively, all rights of management which have not been expressly abridged by specific provisions of this MOU or by law to manage the City, as such rights existed prior to the execution of this MOU. The sole and exclusive rights of management, as they are not abridged by this Agreement or by law, shall include but not be limited to, the following rights: 1. To manage the City generally and to determine the issues of policy. 2. To determine the existence or nonexistence of facts which are the basis of the management decisions. 3. To determine the necessity and organization of any service or activity conducted by the City and expand or diminish services. 4. To determine the nature, manner, means and technology and extent of services to be provided to the public. 5. To determine methods of financing. 6. To determine types of equipment or technology to be used. 7. To determine and/or change the facilities, methods, technology, means, organizational structure and size and composition of the work force and allocate and assign work by which the City operations are to be conducted. 8. To determine and change the number of locations, relocations, and Resolution Number 6720 OCEA 8 of 27 types of operations, processes and materials to be used in carrying out all City functions including, but not limited to, the right to contract for or subcontract any work or operation of the City. 9. To assign work to and schedule employees in accordance with any requirements set forth in this MOU, and to establish and change work schedules and assignments upon reasonable notice. 10. To layoff employees from duties because of lack of work or funds, or under conditions where continued work would be ineffective or non-productive. 11. To establish and modify productivity and performance programs and standards. 12. To discharge, suspend, demote, reprimand, withhold salary increases and benefits, or otherwise discipline employees for cause. 13. To determine minimum qualifications, skills, abilities, knowledge, selection procedures and standards, job classifications and to reclassify employees in accordance with this MOU and applicable resolution and codes of the City. 14. To hire, transfer, promote and demote employees for non-disciplinary reasons in accordance with the MOU and applicable resolutions and codes of the City. 15. To determine policies, procedures and standards for selection, training and promotion of employees in accordance with this MOU and applicable resolutions and codes of the City. 16. To establish reasonable employee performance standards including but not limited to, quality and quantity standards and to require compliance therewith. 17. To maintain order and efficiency in its facilities and operation. 18. To establish and promulgate and/or modify rules and regulations to maintain order and safety and which are not in contravention with the Agreement. 19. To restrict the activity of an employee organization on municipal property and on municipal time except as set forth in this MOU. 20. To take any and all necessary action to carry out the mission of the City in emergencies. B. Where the City is required to make changes in its operations because of the requirements of law, whenever the contemplated exercise of City Rights shall impact the wages, hours and other terms and conditions of employment of the bargaining unit, the City agrees to meet and confer in good faith with representatives of the Association regarding the impact of the contemplated exercise of such rights prior to exercising such rights, unless the matter of the exercise of such rights is provided for in this MOU. SECTION 4: NON-DISCRIMINATION A. The City and the Association agree that they shall not discriminate against any employee because of race, color, sex, age, national origin, physical handicap, marital status, political or religious opinions or affiliations or sexual orientation. The City and the Association shall reopen any provision of this MOU for the purpose of complying with any final order of the Federal or State agency or Court of competent jurisdiction requiring a modification or change in any provision or provisions of this MOU in compliance with State or Federal anti-discrimination laws. Resolution Number 6720 OCEA 9 of 27 SECTION 5: COMPENSATION PLAN A.Basic Compensation Plan 1. All employees covered by this MOU shall be included under the Basic Compensation Plan. Every classification under this Plan shall be assigned a salary range adopted by the City Council. The salary schedule shall consist of 5 steps within each range. 2. The 1st step is a minimum rate and is normally the hiring rate for the classification. An employee may be assigned, upon appointment, to other than the normal entering salary step within the assigned range upon the recommendation of the Department Head and with the approval of the City Manager when it is decided that such action is in the best interests of the City. 3. The 2nd step, B step, is a merit adjustment which may be given at the end of the probationary period subject to the recommendation of the Department Head and with the approval of the City Manager. 4. The 3rd, 4th and 5th steps are merit adjustments to encourage an employee to improve his work and to recognize increased skill on the job. Employees are normally eligible for these adjustments at any time after the completion of 1 year of service at the preceding step. Each adjustment shall be made subject to the recommendation of the Department Head and with the approval of the City Manager. B. Advancement within Salary Ranges 1. In order to properly compensate an employee, advancement in salary shall be based on merit. 2. Advancement in salary shall not be automatic, butautomatic, but shall depend upon increased service value of the employee to the City. 3. The Department Head and/or the employee's immediate supervisor shall be responsible to evaluate an employee fairly in an unbiased fashion for the determination of job performance. Advancement shall be made only upon recommendation of the Department Head and with the approval of the City Manager. 4. An employee should be reviewed at least once every 12 months from the effective date of his last performance evaluation, special performance advancement or promotion. Nothing contained herein shall restrict the Department Head from denying the increase after evaluation, nor shall it prevent him from recommending special performance advancement in salary at any time when unusual or outstanding achievement has been demonstrated. C. Salary Increases 1. Promotional Appointment - When an employee is promoted to a position with a higher salary range, the employee shall be compensated at a step of the salary range assigned to the new position that is closest to providing a 5% salary increase over the base salary received immediately prior to promotion. 2. Temporary Appointment - City agrees that employees assigned, in an acting capacity, to a higher classification than the employees' present classification for a period of not less than 80 consecutive working hours shall be entitled to temporary appointment pay. In addition, employees who are assigned by the department director in writing to regularly scheduled acting assignments of less than 80 hours shall also be entitled to temporary appointment pay. Temporary appointment pay will be retroactive to the 1st hour served in the higher Resolution Number 6720 OCEA 10 of 27 classification and shall be paid at a rate equal to the first step of the higher classification but in no event shall temporary appointment pay be less than 5% more of the employee's current rate. D. Salary Decreases - In the case of a demotion of an employee to a classification with a lower maximum salary, such employee shall be assigned to the appropriate salary step in the new classification as recommended by the Department Head with the approval of the City Manager. The employee shall retain his previous anniversary date. E. Adjustments of Salary Ranges - When a salary range for a given classification is revised upward or downward, the incumbents of positions and classifications affected shall have their existing salary adjusted to the same step in the new salary range and their anniversary date shall not be changed. F. Salary and Benefits on Suspension - During suspension from the City service for disciplinary cause, an employee shall forfeit all rights, privileges and salary, except he shall not forfeit his medical health plans, including dental, retirement plan, disability insurance or life insurance. Should such suspension be later modified or revoked, the employee shall be entitled to receive payment for loss of income and benefits during the period of suspension. G. Salary Adjustments During Term of Memorandum Of Understanding 1. The salary schedule for each position classification affected is hereby determined and established upon adoption by City Council. Salary increases are as follows: Upon adoption by City Council - First pay period on or following July 1, 2016 - Employees shall receive a 23% cost of living adjustment retroactive to the first full pay period in July 2019. First pay period on or following July 1, 2017 2020 - CPI adjustment, minimum 2% up to 34% maximum, as measured utilizing the change in the Los Angeles - Riverside Long Beach - Orange CountyAnaheim All Urban Consumers Index for the 12 months of April 2016 2019 - April 20172020 First pay period on or following July 1, 2018 2021 – CPI adjustment, minimum 2% up to 34% maximum, as measured utilizing the change in the Los Angeles – Riverside Long Beach– Orange CountyAnaheim All Urban Consumers Index for the 12 months of April 2017 2020 – April 20182021 OCEA Classifications Grade Job Classifications 8 Community Services Officer 8 Maintenance Worker 12 Senior Community Services Officer 12 Senior Maintenance Worker 12 Water Operator 15 Police Recruit 16 Senior Water Operator 18 Lead Community Services Officer Resolution Number 6720 OCEA 11 of 27 19 Electrician 2. If the Management representative is of the sole opinion that recruitment, retention or other reasons necessitate other upward salary adjustments, Management representative will meet and confer with Association on position classifications specified by the Management representative or Association. Management representative may make additional recommendations to the City Council. 3. For any and all position classifications not listed in this section, said classifications not having personnel employed by City, salary adjustment, if any, may be recommended by Management without further consultation or approval of Association. H. Miscellaneous - The City agrees to obtain available salary comparison survey data for Orange County cities for use during negotiations for the period beginning July 2016. I. Parity Agreement – During the term of this agreement, if one or more bargaining units receives salary adjustments greater than those afforded to OCEA, the City agrees to provide additional salary adjustments to OCEA represented classifications as applicable. SECTION 6: SPECIAL PAY PROVISIONS A. Automobiles and Mileage - Employees covered by this MOU, utilizing their privately-owned automobiles for City business on a non-regular basis, shall be entitled to reimbursement for costs incurred at the rate established by the Internal Revenue Service (IRS). B. Seniority Bonus - Employees who have achieved ten years of uninterrupted employment with the City shall receive a 5% increase in base salary effective on the payroll period following the 10th anniversary of their employment. C. Maintenance Worker Merit Program – Under the provisions of this program, all Maintenance Worker employees will become eligible to “promote” to the classification of Senior Maintenance Worker providing the following conditions have been met: 1. The employee must have reached “E” step in the classification of Maintenance Worker. 2. The employee must have served in the capacity of Maintenance Worker “E” step for a minimum period of twelve months. 3. Employee must have been rated satisfactory on most recent performance evaluation. Any vacancies in the Maintenance Worker or Senior Maintenance Worker work force will be recruited at the Maintenance Worker level. D. Standby Compensation 1.Utilities Division -Public Works Maintenance/Water Division- Each employee of the Utilities Division (Water, Sewer)- who is assigned to standby duty will be compensated for 1 2 hours at a rate of time and one-half for each weekday of duty and 5 hours at a rate of time and one-half for standby duty on Saturday or Sunday or holidays. The assignment to standby duty will be rotated among all water divisiondepartment personnel. and other department personnel possessing the proper water operator’s certification and having a familiarity with the water and sewer system. Resolution Number 6720 OCEA 12 of 27 2. No compensation will be provided to additional personnel serving as "backup" to the regularly scheduled person Maintenance or Water person assigned to standby duty. 3. Employees on standby duty who are called out will be compensated in accordance with Section 11. 4. Employees assigned to standby duty are required to respond to all emergencies on a 24 hour basis. However, in the event that a maintenance supervisor or other maintenance employee cannot be contacted during non-utility related emergency, the person assigned to standby duty will be expected to respond upon notification. 5. An employee assigned to standby duty and regularly assigned to Public Works – Maintenance shall respond to calls for emergencies within City limits not related to the water system. The employee on standby for Water shall act as back up personnel only for such Maintenance emergencies. 6. An employee assigned to standby and regularly assigned to the Water department shall respond to calls for emergencies related to the City’s water system. The employee on standby for Public Works – Maintenance shall act as backup personnel only for such Water emergencies. 57. Personnel assigned to standby duty are required to carry with them or have nearby, a portable communication device during all non-regular working hours and also must confine their activities to the extent that they remain within 20 minutes driving time of the City of Seal Beach at all times. In addition, standby personnel will be required to have in their possession a current roster listing each employee in the Public Works Department with their telephone number. E.Shift Differential – Public Works - City agrees that employees in the Public Works Department who are assigned duties between the hours of 4:00 a.m. and 6:30 a.m. shall be paid at a rate of time and one-half for time worked during that period. F. Shift Differential – Traffic Services – City agrees that employees assigned to Traffic Services in the Police Department who are assignedperform evening parking enforcement duties for 4 or more hours between the hours of 6 p.m. and 6 a.m. shall receive a shift differential of $100 per pay period. FG. Traffic Signal Technician Pay - Each employee in the Public Works Department in the classification of Electrician who has a Level 2 Traffic Signal Technician Certificate from the International Municipal Signal Association will be entitled to receive $30 per payroll period. GH. Class A/B License Pay - Each full-time employee in the Public Works Department required by the City to maintain a Class A or B license for the performance of their work, will be entitled to receive $30 per payroll period. The Public Works Director or his designee will notify Personnel Office of eligible employees. HI. Training Programs 1. Required Training - An employee who is required by his or her Department Head to attend a specified off-duty training course, shall, upon submission of receipts, receive reimbursement for the following: transportation cost where appropriate, cost of books, course registration and related expenses directly necessary for the successful completion of the course. If required training is necessary beyond the normal workday, workweek or work period, the employee shall be entitled to pay computed at the regular base hourly rate or overtime hourly rate, as applicable under the MOU, or compensatory time off subject to budget Resolution Number 6720 OCEA 13 of 27 limitations, departmental rules and regulations, and Section 7-D of this MOU. 2. Desirable Training - Desirable training is defined as an off-duty instruction that will be mutually and immediately beneficial to the employee and the City. Prior to enrolling in a class for desirable training, an employee wishing reimbursement for his or her expenses shall obtain the approval of the City Manager as to course content and its relationship to the employee's employment with the City as well as the recommendation of the Department Head. This approval is at the sole discretion of the City Manager. In the event the City Manager approves such request and the employee has received a grade of "C" or better or its equivalent grade point upon completion of the course, the employee shall submit a copy of the official transcript and a receipt for the tuition fee to the Personnel Office. Upon approval by the City Manager, the employee shall then be reimbursed for the cost of tuition and books in accordance with the tuition reimbursement policy adopted by the City. Employee shall not be entitled to either compensated overtime or compensatory time off for participating in desirable training or off-duty instruction. 3. Employees attending accredited community colleges, universities, and trade schools for the purpose of obtaining a higher education degree may apply for reimbursement of tuition, books, student fees and parking. Reimbursement is capped each calendar year at the tuition rate of the Cal State University system for up to 2 semesters of full-time, undergraduate enrollment each calendar year. 4. Reimbursement is contingent upon the successful completion of the course. Successful completion means a grade of “C” or better for undergraduate courses and a grade of “B” or better for graduate courses. All claims for tuition reimbursement require prior approval and are subject to verification and approval by the City Manager. Example: Employee A attends California State University, Long Beach, for the Spring 2016 Spring 2020 semester and completes 2 (3-unit) undergraduate courses with a grade of “C” or better. The tuition reimbursement would be calculated as follows: 2016/20172019/2020 State University Tuition $1,587.001,665.00 (0-6 units) Required University Fees $ 494546.00 (approx.) Parking $ 123155.00 Books $ 300.00 (approx.) TOTAL $25042666.00 5. Training Conferences and Seminars - Approval for employees attending conferences and seminars is at the sole discretion of the Department Head and the City Manager. Prior to enrolling in a seminar or conference, an employee wishing reimbursement for his or her expenses shall obtain the approval of the Department Head and the City Manager. Once approvals are given, those employees will be reimbursed for allowable expenses per City Policy #300-10. IJ. Uniforms & Equipment/Uniform Allowance 1. Public Works Department Employees - Each employee of the Department of Public Works, except clerical, engineering and related classifications as determined by the City Manager, shall be entitled to uniform service. The City shall pay the total cost of renting and laundering uniforms (designated by the Department Head) for each eligible employee. Resolution Number 6720 OCEA 14 of 27 2. Police Department Employees (Non-Sworn Members) - Each non- sworn employee of the Police Department assigned to wear a uniform as a condition of employment shall be entitled to a sum of $30 40 per payroll period. In addition, new employees of non-sworn status in the Police Department shall receive initial uniforms as determined by the Chief of Police. Each non-sworn employee of the Police Department NOT required to wear a uniform as a condition of employment shall not receive a uniform allowance. Should conditions of employment change and those classifications are required to wear a uniform, the $30 40 per payroll period uniform allowance shall be reinstated. 3. Safety Shoes - City agrees to provide acceptable safety shoes at a maximum of $250 per calendar year for authorized employees as designated by their Department Head. Any remaining funds from the allotted safety shoe allowance may be used to purchase shoe related items (shoe inserts, socks, shoelaces). City recommends employees purchase OSHA certified footwear. 4. Safety Shoes – Public Works – An Public Works employees may purchase an additional pair of safety shoes and/or shoe related items of up to $250 each calendar year with prior written approval from the Public Works Director. JK. Water Treatment/Water Distribution/Backflow Prevention Pay – Each Public Works Employee in the classification of Senior Water Operator or Water Operator who has received a Grade II Water Treatment Operator Certificate from the California Department of Health Services or Grade II Water Distribution Operator Certificate from the American Water Works Association will be entitled to receive a one-time $100.00. Each Public Works Employee in the classification of Senior Water Operator or Water Operator who has received a Grade III Water Treatment Operator Certificate from the California Department of Health Services or Grade III Water Distribution Operator Certificate from the American Water Works Association will be entitled to receive $30 per payroll period. Each Public Works employee required to hold a backflow prevention device tester certificate will be entitled to a one-time $100.00. KL.Recertification Reimbursement - City to reimburse employees for required water re-certification. LM.Deferred Compensation Program - The City shall contribute 1% of base salary per pay period into a tax-qualified deferred compensation program for eligible employees. MN.Bilingual Compensation 1. Upon the recommendation of a department director, the City Manager may award a bilingual compensation bonus of $52.50 per payroll period to those employees in positions determined to require bilingual skills. 2. The City Manager shall require the taking of competency tests to certify the employee as eligible for bilingual compensation based on employee’s proficiency in speaking the language determined to be required. Such certification shall be a condition precedent to qualifying for bilingual pay. N. One-Time Bonus Payment At the City’s first regular pay period on or after February 27, 2017, the City shall Resolution Number 6720 OCEA 15 of 27 pay to each full-time non-probationary employee (including each employee that passes probation in FY 2016/17) covered by this MOU a one-time bonus of $1,000.00. Said bonus shall be paid by City, at the direction of employee, either as taxable regular compensation or to a deferred compensation fund. Said bonus is to be a one-time bonus only, and not to be considered salary for the purpose of calculating PERS benefits, or to be paid in any succeeding year under this MOU. SECTION 7: FRINGE BENEFIT ADMINISTRATION A. Administration - The City reserves the right to select, change, administer or fund any fringe benefit programs involving insurance that now exists or may exist in the future during the term of this MOU. B. Selection and Funding - In the administration of fringe benefit programs involving insurance, the City shall have the right to select any insurance carrier or other method providing coverage to fund the benefits provided hereinafter during the term of this MOU. C. Changes - The City shall notify the Association prior to any change of insurance carrier or method of funding coverage for any fringe benefits provided hereinafter during the term of this MOU. No changes in insurance carrier or methods of funding coverage shall result in the reduction of any benefits to any employee covered by this agreement, irrespective of the carrier or plan in effect from time to time. Within the term of this agreement, the City may provide alternative health plans. D.Compensatory Time Off (CTO) - The maximum (cap) ofor banked CTO is 120 160 hours. CTO earned in excess of 120 160 hours will be paid as overtime during the pay period accrued. SECTION 8: HEALTH INSURANCE COVERAGE: LIFE & DISABILITY INSURANCE A.Health Insurance Coverage 1. The City shall contribute to the cost of medical coverage for each eligible employee and his/her dependents, an amount not to exceed the California Public Employees’ Medical and Hospital Care Act (PEMHCA) minimum contribution. For calendar year 2017, CalPERS has established the minimum PEMHCA contribution at $ 128 per month per employee. 2. The City shall contribute an equal amount towards the cost of medical coverage under PEMHCA for both active eligible employees and eligible retirees. 3. The City shall implement a full flex cafeteria plan for eligible employees in accordance with the criteria provided to the Association during negotiations. For employees participating in the City’s cafeteria plan, each employee shall receive a monthly flex dollar allowance to be used for the purchase of benefits under the cafeteria plan. Beginning on or after January 1, 20172019, the monthly flex dollar amount shall be: For Employees only $ 832.82862.11/month For Employee and 1 dependent $ 1286.971332.24/month For Employee and 2 or more dependents $ 1664.291722.83/month 4. A portion of the monthly flex dollar allowance is identified as the City’s contribution towards PEMHCA. Thus, for example, in calendar 20192017, Resolution Number 6720 OCEA 16 of 27 an employee’s monthly flex dollar allowance is $ 832.82. , oOf that amount,e $ 832.82; $ 128 136 has been designated by the City as its required PEMHCA contribution to CalPERS. The monthly flex dollar allowance may only be used in accordance with the terms of the full flex cafeteria plan. 5. Effective January 1, 2018, and eEvery January 1st during the term of this agreement, the City shall increase the contribution amounts above by the percentage of increase for basic plans published by CalPERS which sets health insurance premiums for the coverage year. 6. Employees meeting the waiver criteria and electing to waive enrollment in the City’s cafeteria plan are eligible to receive $350 per month beginning January 1, 2017 (upon showing proof of medical insurance coverage under an alternative plan). Election forms are available in Human Resources. 7. Full-time employees covered by this MOU who have completed 30 days of uninterrupted service shall be enrolled in the full flex cafeteria plan on the first day of the next succeeding month. 8. Employees who change classification from full-time to part-time provisional, hourly or seasonal shall not be eligible for participation in the full flex cafeteria plan. 9. City shall not contribute a dollar amount for any employee during any month the employee is on leave of absence without pay or who is absent from regular duties without authorization, for a full calendar month. City shall contribute to the cafeteria plan for eligible employees receiving temporary payments from Workers’ Compensation Insurance. B. Retirement Health Insurance 1. Employees covered by this Agreement shall have the option, upon retirement, to continue participation in the City's health insurance program at the employee's expense. 2. Employees covered by this Agreement who were hired before April 13, 2009 by the City, have 20 or more combined years of employment with the City, have reached 55 years of age, and retire after December 31, 2010, shall be provided with individual medical insurance coverage capped at the rate of Kaiser HMO. If said employee has 30 or more combined years of employment with the City upon retirement, eligible dependent medical insurance coverage shall also be provided capped at the rate of Kaiser HMO which is in effect at the time of retirement. A portion of the payment for retiree or retiree and dependents medical insurance is identified as the City’s contribution towards PEMHCA3. Employees hired by the City on or after April 13, 2009 and retire after December 31, 2010, the City shall contribute to the cost of medical coverage for each eligible retiree and dependents, an amount not to exceed the California Public Employees’ Medical and Hospital Care Act (PEMHCA) minimum contribution. 4. In all cases, the City's contribution for eligible dependent coverage for retirees shall terminate with the death of the retiree. 5. In the event an eligible retired employee resides in an area where the health plans provided by the City are not in effect, that retired employee shall be entitled to receive in cash each month an amount equal to the City flex contribution at time of retirement. C. Life Insurance 1. Management agrees to provide a group term life insurance plan providing life insurance coverage of $50,000 for each full-time classified non-safety employee represented by the Association, a double indemnity accidental death Resolution Number 6720 OCEA 17 of 27 benefit, and a dependent death benefit in the amount of $1,000 per dependent. 2. Said insurance shall become effective after the employee has completed 30 days of uninterrupted service with said employee to be enrolled in the program on the first day of the next succeeding month. D. Disability Insurance Plan 1. The City shall provide a group insurance plan for income continuation for eligible employees. Said insurance to provide an income continuation of 66.67% of the employee's monthly salary, up to a maximum of $5,000 per month, for a period of time not to exceed the length of injury or illness, up to the age of retirement as designated by the Social Security Administration. 2. Said insurance shall become effective after the employee has completed 30 days of uninterrupted service with said employee to be enrolled in the program on the first day of the next succeeding month. SECTION 9: RETIREMENT A. The retirement program provided by the City shall consist of a pooled Public Employee’s Retirement System (PERS) plan, which includes the following Government Code provisions: Section 20042 - One Year final compensation (Single Highest Year) Section 20965 - Credit for unused sick leave Section 21024 - Military Service Credit Section 21573 – 3rd Level of 1959 Survivor Benefits Section 21251.32 – 2% @ 55 B. The employees shall pay the full 7% of their CalPERS required contribution of their compensation earnable. C. New employees/members hired on or after January 1, 2013 as defined by The Public Employees’ Pension Reform Act (PEPRA) will be hired at the retirement formula in accordance with PEPRA and other legislation. SECTION 10: HOURS OF WORK A. Prior to implementing a change in work schedule for the Public Works Department from the 4 day schedule, Orange County Employees Association will be notified. Upon request, the City will meet and confer with the Association on the impact of any scheduled change. B. At the discretion of the Department Head: Community Services Officer, Senior Community Services Officer, and Lead Community Services Officer positions may be scheduled in shifts of 9-hour 4 days each week and one additional 8 hour day on alternate weeks, referred to as the 9/80 plan, or may be scheduled in shifts of 10-hour 4 days each week, referred to as the 4/10 plan. Additionally, other non-sworn positions may be scheduled on the 5/8 plan to accommodate training sessions. At the discretion of the Department Head, Public Works Beach Division employees may be scheduled on a 5/8 work shift from May through September. C.Holiday Closures 1. The City Manager may designate up to 5 specific holiday closure work days in each calendar year between Christmas Day and New Year’s Day during which employees may be required to take time off, charged to leave without pay, the employee’s accumulated compensatory time, vacation, floating holidays, or a combination thereof, as determined by the affected employee. The days must Resolution Number 6720 OCEA 18 of 27 be consecutive for the employee, but may differ between employees. Employees who do not have sufficient accumulated time off in their account to cover the required time off may request, and will be granted, sufficient advance on their vacation accrual to cover the uncovered balance. This advance will be recovered with the next vacation accruals earned by the employee. Time off of work under this provision shall not be deemed a layoff. 2. If an employee is required to work on a City Manager designated holiday closure work day, the employee will receive pay computed at time and one- half employees’ basic hourly rate for the number of hours actually worked. Example: Employee A normally works a 10-hour day, 4 days per week, and is required to work 4 hours on a City Manager designated holiday closure work day on December 28, 2016. Employee A would earn pay computed as follows: Hours Pay Rate 4 hours work pay Regular base hourly rate or overtime hourly rate, as applicable under MOU 6 hours leave time Compensatory time, vacation, floating holiday, or combination thereof 3. All General Unit Orange County Employees Association members shall be granted ½ hour paid release time to attend quarterly Association meetings and 2 additional ½ hour for meetings to be called at the discretion of the Association. Such release time shall be taken in conjunction with the employees regularly scheduled lunch and shall be approved only after a minimum of 10 days’ notice has been given to the City. 4.5.Police Department Employees are excluded from this Section 10 C provision. SECTION 11: OVERTIME A. Overtime and Call-Out Pay 1. If work beyond normal workday, workweek or work period is required, the employee who may be asked to perform such overtime shall be notified of the apparent need for such overtime as soon as practicable prior to when the overtime is expected to begin. 2. If the responsible supervisor determines that overtime is necessary on work started on an assigned shift, the assigned employee(s) may continue with that work as an extension of their assigned shift. 3. Call out and overtime pay shall be paid at the rate of time and one- half the hourly rate. Minimum "call out" time (when returning to work) shall be 2 hours. 4. Overtime will be computed by dividing the employee's regular monthly salary by 173.3 to arrive at an hourly wage, and the hourly wage is then multiplied by 1.5 times the actual overtime worked to determine the overtime pay. Paid overtime for the payroll period is to be submitted and computed with the regular payroll. 5. Notwithstanding any provision of this Section, employee shall be entitled to select either compensated overtime or compensatory time off subject to budget limitations, departmental rules and regulations, and Section 7 - D of this MOU. Resolution Number 6720 OCEA 19 of 27 B.Court Time 1. All eligible employees called for a subpoenaed court appearance which arises out of the course of employment and not contiguous with the employee’s work shift shall be compensated for a minimum of 2⅔ hours at the rate of 1½ times the employee’s regular hourly rate of pay. Should the appearance exceed 2⅔ hours, the employee shall receive pay for the actual appearance time, excluded court designated lunch period, at the rate of 1½ times the employee’s regular hourly rate of pay. Court appearance time shall begin when the employee departs from the Police Station to go directly to court. 2. Any appearance that is contiguous with a regular work shift is not subject to the 2⅔ minimum. 3. All employees agree to comply with “on-call” policies administered by their department. Should an eligible employee be placed “on-call” during off duty hours for court appearance(s), he shall be granted 2 hours pay at the employee’s straight time hourly rate for any on call time prior to 12:00 noon and 2 hours for all on call time after the hour of 12:00 noon. SECTION 12: HOLIDAYS A. The City agrees to grant all full time employees a full shift pay for each holiday recognized by City. Every full-time employee of the City shall be granted the following holidays with pay: Holiday Date New Year’s Day January 1st Martin Luther King Day 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day First Monday in September Veteran’s Day November 11th Thanksgiving Day Fourth Thursday in November Calendar day following Thanksgiving Day Christmas Eve December 24th Christmas Day December 25th *Floating Holiday (discretion of employee) Total of 12 holidays annually *Floating Holiday must be taken during each fiscal year (July 1st through June 30th). Floating holidays must be approved in advance by the Department Head. B. When a holiday falls on a Sunday, the next day shall be observed as a holiday. When a holiday falls on a Saturday, the preceding day shall be observed as a holiday. C. When a holiday falls on a full-time employee’s regularly scheduled day off, the employee shall receive compensatory time off for a full shift in lieu of holiday pay, in keeping with other provisions of this MOU. Example #1: Employee A normally works a 9/80 schedule, and a holiday falls on the employee’s Friday off, Employee A would receive 8 hours of compensatory time off. Example #2: Employee B normally works a 9/80 schedule, and a Resolution Number 6720 OCEA 20 of 27 holiday falls on a Monday, Tuesday, Wednesday, or Thursday, Employee B would receive 9 hours of compensatory time off. Example #3: Employee C normally works a 4/10 schedule, and a holiday falls on a Monday, Tuesday, Wednesday, Thursday, or Friday, Employee C would receive 10 hours of compensatory time off. D. An employee who is required to work on a holiday shall receive pay computed at 1½ times the employees' basic hourly rate for the number of hours actually worked. Example: Employee A works 6 hours on Christmas Day. Employee A would earn pay computed as follows: Hours Pay Rate Full-shift holiday pay base hourly rate 6 hours work pay regular hourly rate or overtime hourly rate, as applicable under MOU E. Holidays which fall during an employee’s leave time shall not be charged against the employee’s leave time balance. SECTION 13: SICK LEAVE A. All full-time employees covered by this MOU shall accrue sick leave at the rate of 1 day (8 hour) per month of service. Sick leave may be accumulated up to and including 520 hours. Except as otherwise provided in this MOU, no employee shall receive further accruals once the 520 hour maximum is reached. B. The Department Head may require employees to present proof of illness for sick leaves in excess of 3 working days. C. Except as otherwise provided, employees shall not be eligible for any payment for sick leave balances upon termination. D. Employees who are on leaves of absence, without pay, shall not accrue sick leave hours during said leaves of absence. E. Sick leave balances may not be used to defer a disability retirement. SECTION 14: VACATION TIME A. All full-time employees covered by this MOU, who have passed the employee probationary period (as defined in the Personnel Rules and Regulations, Section 6.01) shall be granted a vacation with pay of approximately 80 hours per year up to a maximum of approximately 160 hours per year. B. All full-time employees, who shall have at least 5 years of continuous service, shall be entitled to 8 additional hours of vacation per year of full-time continuous service for each year of service in excess of 5 years up to a maximum of approximately 160 hours per year. C. The vacation accrual schedule is as follows: Years’ Service Vacation Hours Earned Maximum Hourly Accrual Rate / Pay Period Bi-Weekly Annual Vacation Hours Maximum Vacation Accrual 1 80 3.0769 80 160 2 80 3.0769 80 160 Resolution Number 6720 OCEA 21 of 27 3 80 3.0769 80 160 4 80 3.0769 80 160 5 80 3.0769 80 160 6 88 3.3846 88 200 7 96 3.6923 96 200 8 104 4.0000 104 200 9 112 4.3076 112 200 10 120 4.6153 120 200 11 128 4.9230 128 240 12 136 5.2307 136 240 13 144 5.5384 144 240 14 152 5.8461 152 240 15 160 6.1538 160 240 D. Employees of the City considered as hourly, part-time and/or seasonal employees shall not be eligible for paid vacation. E. Employees who are on leaves of absence, without pay, shall not accrue vacation leave hours during said leaves of absence. F. All full-time employees shall only be allowed to accrue a maximum of 240 hours of vacation as set forth above. Once this maximum is reached, all further accruals will cease. Vacation accruals will recommence after the employee has taken vacation and the employee’s accrued hours drop below the maximum. The maximum can only be exceeded with the approval of the City Manager in writing. G. An employee who makes a reasonable request (2 weeks prior) for time off and is denied, causing the employee to meet or exceed has met or will meet the accrual limit in the pay period for which time off is requested shall be provided the ability to cash out up to 40 hours of accrued vacation time. GH. Employees are encouraged to use at least the amount of vacation hours earned each fiscal year. Those employees who have been credited with pre- existing leave hours are expected to use a portion of the excess as leave time, in addition to the new vacation hours each year, until the maximum accrual is met. The City recognizes that a number of long-term employees have accrued substantially more leave time than shorter-term employees, and that it will likely take them significantly longer to achieve this goal. It is the intent of this section to balance the personal interests of the employee with the financial concerns of the City; as such, significant progress toward reaching the maximum accrual amounts may be deemed a success. HI. Vacation leave time shall not be approved until such time as it has been earned, unless prior, special arrangements have been made with the City Manager. The time at which an employee shall take vacation leave shall be requested by the employee prior to the start of the vacation leave period. Such vacation leave to be taken shall be subject to the prior approval of the Department Head, or designee, subsequent to consideration of the departmental workload and other staffing considerations, such as but not limited to, the previously approved vacation schedule of other employees, sick leave and position vacancies. IJ. Not more than once in each fiscal year, an employee who has completed at least 1 year of continuous service shall, upon request, receive compensation for up to 80 hours of accrued vacation time provided that the employee has taken an equal amount of vacation time off within that fiscal year. SECTION 15: LEAVES OF ABSENCE A.Authorized Leave of Absence Without Pay Resolution Number 6720 OCEA 22 of 27 1. Upon the Department Head's recommendation and approval of the City Manager, an employee may be granted a leave of absence without pay in cases of an emergency or where such absence would not be contrary to the best interest of the City, for a period not to exceed 180 working days. 2. Upon written request of the employee, the City Council may grant a leave of absence, with or without pay, for a period not to exceed 1 year. 3. At the expiration of the approved leave, after notice to return to duty, the employee shall be reinstated to the position held at the time leave was granted. Failure on the part of the employee to report promptly at such leave's expiration and receipt of notice to return to duty shall be cause for discharge. 4. During any authorized leave of absence without pay, an employee shall not be eligible to accumulate or receive fringe benefits, except an employee shall receive their monthly flex dollar allowance and the City, as specifically provided for in this MOU, shall contribute to the employee's disability insurance plan, and life insurance plan for the first 30 days of leave of absence. B. Bereavement Leave - The City agrees to provide 40 hours bereavement leave with pay for death in the immediate family. The bereavement leave shall not be chargeable to or accumulated as sick time. “Immediate family” is defined as spouse, registered domestic partner, father, mother, son, daughter, brother, sister, grandparent, grandchild, step-mother, step-father, mother-in-law, father-in-law, registered domestic partner-in-law or dependent relative living with the employee. C. Military Leave of Absence 1. Military leave shall be granted in accordance with the provisions of Federal and State law. All employees entitled to military leave shall give the Department Head an opportunity within the limits of military regulations to determine when such leave shall be taken. Whenever possible, the employee involved shall notify the Department Head of such leave request 10 working days in advance of the beginning of the leave. 2. In addition to the provisions of State law, the City shall continue to provide eligible employees on military leave, the monthly flex dollar allowance under the cafeteria plan and disability and life insurance and retirement (if applicable) for the first 3 months of military leave. During said period, the employee shall be required to pay to the City the amount that exceeds the monthly flex dollar allowance (if applicable). 3. After the first 3 months of military leave, the employee may continue said benefits at his cost. D. Pregnancy Disability Leave of Absence 1. An employee who is disabled due to pregnancy shall be granted a pregnancy disability leave as provided by the State of California and the Federal Family Medical Leave Act. The employee may elect to take a lesser period of leave. 2. Disabilities arising out of pregnancy shall be treated the same as other temporary disabilities in terms of eligibility for, or entitlement to, leave with or without pay. E.Family Leave - Upon a demonstration of need and subject to the following conditions, an employee may take leave or unpaid leave to care for his newborn Resolution Number 6720 OCEA 23 of 27 infant, whether through parentage or adoption, or to care for a seriously ill or injured member of the employees "immediate family" as defined in Section 15 - B. 1. Proof of the birth or adoption of a newborn infant or the serious illness/injury of the family member must be submitted to the City. 2. Requests for family leave must be submitted in writing to the employee's supervisor at the earliest possible date proceeding the time when the leave is to begin. 3. Operational needs of the City shall be relevant in determinations regarding the granting of family leave in accordance with the provisions of State and Federal Family Leave laws. 4. In the event of an extended family leave, the employee may be required to periodically report on the status of the situation giving rise to the leave. 5. Family leave may be granted only upon the recommendation of the Department Head and approval of the City Manager consistent with the provisions of State and Federal Family Leave laws. F. Catastrophic Leave - The purpose of the Catastrophic Leave Pool is to enable full time employees to receive and donate vacation, administrative leave, and CTO leave credits on an hour for hour basis to assist employees who have no leave and who will suffer a financial hardship due to prolonged illness or injury to themselves or a member of their immediate family. Sick Leave is excluded from this program. The following conditions shall apply to Catastrophic Leave: 1. Catastrophic Leave will be available only to employees who have exhausted their own paid leave through bona fide serious illness or accident. 2. The leave pool shall be administered by the Finance Department. 3. Employees must be in regular full-time appointed positions to be eligible to receive catastrophic leave. 4. Employees receiving Long-Term Disability payments are excluded from receiving catastrophic leave under this program. 5. All donations are to be confidential, between the donating employee and the Finance Department. 6. Employees donating to the pool must have 40 hours of paid leave available after making a donation. 7. Donating employees must sign an authorization, including specifying the specific employee to be the recipient of the donation. 8. Donations will be subject to applicable tax laws. 9. The availability of Catastrophic Leave shall not delay or prevent the City from taking action to medically separate or disability retire an employee. 10. Catastrophic Leave due to illness or injury of an immediate family member may require medical justification as evidenced by a Physician’s Statement that the presence of the employee is necessary. 11. Catastrophic Leave due to the illness or injury of the employee will require medical justification as evidenced by a Physician’s Statement as to the employee’s condition. Resolution Number 6720 OCEA 24 of 27 SECTION 16: JURY DUTY COMPENSATION A. Employees required to report for jury duty shall be granted leaves of absence for such purpose, upon presentation of jury notice to the Department Head. Said employees shall receive full payment for the time served on jury service, provided the employee remits any fees received for such jury service, excluding payment for mileage, to the City's Finance Department. Compensation for mileage, subsistence or similar auxiliary allowance shall not be considered as a fee and shall be returned to the employee by the Finance Department. B. If the sum of the employee's jury duty responsibilities is less than a full work day, the employee shall contact his supervisor as to the feasibility of returning to work that day. C. Any hours worked beyond the regularly scheduled work day shall be subject to the workweek and overtime provisions. An employee may request a change in regularly scheduled working hours to a Monday through Friday day shift for the duration of such jury duty. Such requests shall be granted if practicable. SECTION 17: PROBATIONARY PERIODS A. Appointment Following Probation Period 1. The original appointment and promotional appointment of employees shall be tentative and subject to a probationary period of 6 months of service. 2. When unusual circumstances merit the extension of the probationary period, the Department Head shall request, in writing, approval of the City Manager. Said extension shall not exceed 180 days. The Personnel Office shall notify the Department Head and the probationer concerned no-less-than 2 weeks prior to the termination of any probationary period. 3. If the service of a probationary employee has been satisfactory, the Department Head shall file with the Personnel Office a statement, in writing, that the retention of the employee is desired. No actions changing an employee's status from probationary to regular full-time shall be made or become effective until approved by the City Manager. B.Objective of Probationary Period - The probationary period shall be regarded as a part of the testing process and shall be utilized for closely observing the employee's work, for securing the most effective adjustment of a new employee to his position, and for rejecting any probationary employee whose performance does not meet the required standards of work. C. Employee Performance Appraisal 1. Each probationary employee shall have his performance evaluated at the end of each 3 months of service or at a more frequent interval when deemed necessary by the Department Head. Such evaluation shall be reported in writing and in the form approved by the Personnel Office. 2. The written appraisal report of an employee's performance evaluation shall be filed in the Personnel Office and made a part of the employee's personnel records, with one copy to be given to the employee. D. Rejection of Probationary Employee 1. During the probationary period an employee may be suspended, demoted, or rejected anytime by the Department Head, with approval of the City Manager, without cause and without right of appeal, except the right of appeal of punitive action as may be provided by law. Notification of rejection, in writing, shall be served on the probationary employee and a copy filed with the Personnel Office. Resolution Number 6720 OCEA 25 of 27 A termination interview may be conducted with each rejected probationer. 2. An exception will be applied where the probationary employee's job termination or dismissal is based on charges of misconduct which stigmatizes his reputation or seriously impairs his opportunity to earn a living, or which might seriously damage his standing and association in the community. Where there is such a deprivation of a "liberty interest", the employee shall be given pre- disciplinary procedural due process as defined in the City of Seal Beach Personnel Rules and Regulations and this MOU. Prior to the disciplinary action becoming final, the employee must be notified of his right to the appeal procedure as outlined in the Rules and Regulations. SECTION 18: LAYOFF PROCEDURES A. The appointing authority may lay off employees or demote employees in lieu of layoff subject to Section II - TERMINATION of the City's Personnel Rules and Regulations. B. Notwithstanding Section II of the City of Seal Beach Personnel Rules and Regulations, the City agrees to apply the following as part of the definition of seniority in layoffs. C. Whenever seniority is equal, the seniority of the employee shall be determined first by examining continuous service within the affected classification and if not determinative, then by position on the employment list. SECTION 19: SAFETY COMMITTEE PROGRAM A Citywide Safety Committee Program will be implemented; an employee representing each department will participate and will meet on a quarterly basis. SECTION 20: DRUG & SUBSTANCE ABUSE POLICY FOR COMMERCIAL DRIVER’S LICENSE HOLDERS Anti-Drug & Alcohol Policy A. Employees of the City of Seal Beach who are required to possess a commercial driver’s license - Class A or B - to operate a City vehicle in the scope of their employment, or employees who perform safety sensitive functions will be subject to controlled substance and alcohol testing rules in accordance with Federal Regulations 49CFR, Parts 382, 391, 392 and 395. B. This policy reflects the City’s compliance with the applicable Federal laws in conjunction with a commitment to provide a safe environment for its employees and the public alike. Only covered employee positions and covered employees performing safety sensitive functions are expected to comply with this policy. By implementing this policy, the goal is to ensure a drug and alcohol-free transportation environment and to reduce accidents, injuries and fatalities. SECTION 21: ENTIRE MEMORANDUM OF UNDERSTANDING A. Merger of Negotiations - This MOU represents the full and complete understanding of every kind or nature whatsoever between the parties hereto and all preliminary negotiations and previous Memorandums of Understanding of whatsoever kind of nature are merged herein. B. Notwithstanding the provision of Sub-section A, there exists within the City certain personnel rules and regulations and department rules and regulations. To the extent that this MOU does not specifically contradict these personnel rules and regulations or department rules and regulations or City ordinances, they shall continue subject to being changed by the City in accordance with the exercise of City rights under this MOU and applicable state law. Resolution Number 6720 OCEA 26 of 27 C. Except as provided herein, other terms and conditions of employment, oral or written, express or implied that are presently enjoyed by employees represented by the Association shall remain in full force and effect during the entire term of this MOU unless mutually agreed to the contrary by both parties hereto. D. Separability - If any provision of the MOU or the application of such provision to any person or circumstance shall be held invalid, the remainder of the MOU or the application of such provision to persons or circumstances other than those as to which it is held invalid, shall not be affected thereby. E. Reopener Clause - City and Association agree to reconvene during the terms of this MOU to discuss retiree benefits, including but not limited to, the implementation of Health Savings Account (HAS), Health Reimbursement Arrangement (HRA), or Voluntary Employee Beneficiary Association (VEBA) programs for employee and retiree medical premiums. SECTION 22: TERM OF MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding shall remain in full force and effect from July 1, 2016 2019 until midnight, June 30, 20192022. SECTION 23: EMERGENCY WAIVER PROVISION In the event of circumstances beyond the control of the City, such as acts of God, fire, flood, civil disorder, national emergency, or similar circumstances, provisions of this MOU or the Personnel Rules and Regulations of the City, which prevent the City's ability to respond to these emergencies, shall be suspended for the duration of such emergency. After the emergency is over, the Association shall have the right to meet and confer with the City regarding the impact on employees of the suspension of these provisions in the MOU and any Personnel Rules and Regulations. SECTION 24: RATIFICATION This MOU is subject to approval and adoption by the City Council and ratification by the required number of the duly authorized representatives of the Association. Following such approval and adoption, the MOU shall be implemented by the appropriate resolutions(s), ordinance(s), or other written action of the City Council. IN WITNESS HEREOF, the parties have hereto caused this Memorandum of Understanding to be executed this 279th day of December 2019March 2017. SECTION 25: WORKING GROUPS The parties agree to form three working groups to discuss the following items: short term disability insurance, jail operations, and process for advancement to Senior classification for Water Operators and Community Services Officers. These working groups shall commence meeting within sixty (60) days following Ccouncil approval of this MOUratification, unless otherwise agreed to by both parties. In the event the parties reach an agreement in one or more working groups, such Resolution Number 6720 OCEA 27 of 27 agreement will be incorporated into the MOU via a side-letter agreement subject to City Council approval. CITY OF SEAL BEACH MANAGEMENT REPRESENTATIVES: Date: Patrick Gallegos, Assistant City Manager _________________________________ Date: ________________ Victoria L. Beatley, Director of Finance ORANGE COUNTY EMPLOYEE ASSOCIATION REPRESENTATIVES: Date: Veronica Rodarte, OCEA Labor Relations RepresentativeCharles G. Barfield, Assistant General Manager Date: Danielle Chau, OCEA Labor Relations Specialist Michael Uggla Date: Chaz Busse William Moran ________________________________ Date: ________________ Aine Eisenhauer Shannon Allen ________________________________ Date: ________________ Vanessa Roddy ________________________________ Date: ________________ Cory Wekerle Adopted by Resolution No. EXHIBIT B SEAL BEACH SUPERVISORS & PROFESSIONALS ASSOCIATION MEMORANDUM OF UNDERSTANDING ADOPTED: December 9, 2019 EXPIRES: JUNE 30, 2022 Resolution Number SBSPA 2 of 26 TABLE OF CONTENTS SECTION 1: RECOGNITION ....................................................................................5 SECTION 2: CITY RIGHTS Rights/Responsibilities.....................................................................................6 SECTION 3: HEALTH INSURANCE COVERAGE: LIFE & DISABILITY INSURANCE A. Health Insurance Coverage........................................................................8 B. Life Insurance .............................................................................................9 C. Income Continuation..............................................................................9 SECTION 4: RETIREMENT HEALTH INSURANCE ..........................................9-10 SECTION 5: SICK LEAVE ......................................................................................10 SECTION 6: BEREAVEMENT LEAVE ...................................................................10 SECTION 7: VACATION TIME ..........................................................................10-11 SECTION 8: HOLIDAYS ....................................................................................12-13 SECTION 9: RETIREMENT ...............................................................................13-14 SECTION 10: OVERTIME AND CALL OUT PAY ..................................................14 SECTION 11: COMPENSATORY TIME OFF ........................................................14 Resolution Number SBSPA 3 of 26 SECTION 12: PROVISIONAL APPOINTMENTS...................................................14 SECTION 13: SENIORITY BONUS ...................................................................15-16 SECTION 14: AUTOMOBILES AND MILEAGE ...............................................15-16 SECTION 15: ADMINISTRATIVE LEAVE ..............................................................16 SECTION 16: JURY DUTY………………………………………………………….16 SECTION 17: LIMITATIONS ...................................................................................16 SECTION 18: DEFERRED COMPENSATION .......................................................16 SECTION 19: BILINGUAL COMPENSATION .......................................................16 SECTION 20: HEALTH WELLNESS PROGRAM……………………………… 17 SECTION 21: WORK SCHEDULE ....................................................................17-18 SECTION 22: TUITION REIMBURSEMENT ..........................................................18 SECTION 23: COMPENSATION PLAN A. Basic Compensation Plan...................................................................18-19 B. Advancement within Salary Ranges ........................................................19 C. Salary Increases.......................................................................................19 D. Salary Decreases.....................................................................................20 E. Adjustments of Salary Ranges.................................................................20 Resolution Number SBSPA 4 of 26 F. Salary and Benefits on Suspension .........................................................20 G. Salary Adjustments During Term of MOU..........................................20-21 SECTION 24: LEAVES OF ABSENCE A. Authorized Leave of Absence Without Pay..............................................21 B. Military Leave of Absence .......................................................................22 C. Pregnancy Disability Leave of Absence .................................................22 D. Family Leave.......................................................................................22-23 E. Catastrophic Leave ............................................................................23-24 SECTION 25: MISCELLANEOUS Lay-off.............................................................................................................24 SECTION 26: APPEALS ........................................................................................24 SECTION 27: “ME-TOO” CLAUSE .......................................................................24 SECTION 28: NEW EMPLOYEE ORIENTATION/EMPLOYEE INFORMATION…24-25 SECTION 29: MAINTENANCE OF MEMBERSHIP ..............................................25 SECTION 30: TERM .................................................................................................25 SECTION 31: RATIFICATION .................................................................................25 Resolution Number SBSPA 5 of 26 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SEAL BEACH AND SEAL BEACH SUPERVISORS & PROFESSIONALS ASSOCIATION SECTION 1: RECOGNITION A. Pursuant to the provisions of Employee-Employer Relations Resolution 5242, as amended, the City of Seal Beach (hereinafter called the "City" and/or "Employer" and/or “Management” interchangeably) has recognized for the purpose of this Memorandum of Understanding (MOU), the Seal Beach Chapter of the Supervisors and Professionals Association (SBSPA), an association of employees of the City of Seal Beach, hereinafter referred to as "Association". B. The City recognizes the Association as the representative of the employees in the classification and assignments set forth in Section 21.G below for the purpose of meeting its obligations under this MOU, the Meyers-Milias- Brown Act, Government Code Section 3500 et seq., when City rules, regulations, or laws affecting wages, hours and/or other terms and conditions of employment are amended or changed. C. The City agrees that the recognized representatives of Association not to exceed 4 in number shall be entitled to meet and confer with City during said recognized representatives' normal working hours without suffering any loss in pay while absent from the duties for such purpose. City also agrees that such representatives may utilize a total of not more than 3 hours per year without suffering any loss in pay for such absence for the purpose of meeting with employees who are members of Association and/or other officers of Association. D. City recognizes Association's right to appoint or elect representatives to meet and confer with City's management representatives on salaries, wages, and terms and conditions of employment. Association agrees to notify City in writing as to the identity of the representatives and of subsequent appointments, if any. Association and City agree that employees appointed or elected as Association representatives shall be required to work full time. E. It is recognized and agreed that no Association business and/or meetings will be conducted and/or attended by employees of City during their respective hours of duty and work unless specified herein. Resolution Number SBSPA 6 of 26 F. Representatives and/or officers of Association shall not interrupt the work of any employee of City at any time to conduct business or other matters connected with Association without prior consent of Management. G. This document supersedes all prior Memoranda of Understanding and verbal agreements between the parties hereto. SECTION 2: CITY RIGHTS A.Rights/Responsibilities - This City reserves, retains and is vested with solely and exclusively, all rights of management which have not been expressly abridged by specific provisions of this MOU or by law to manage the City, as such rights existed prior to the execution of this MOU. The sole and exclusive rights of management, as they are not abridged by this Agreement or by law, shall include but not be limited to, the following rights: 1. To manage the City generally and to determine the issues of policy. 2. To determine the existence or nonexistence of facts which are the basis of the management decision(s). 3. To determine the necessity and organization of any service or activity conducted by the City and expand or diminish services. 4. To determine the nature, manner, means and technology and extent of services to be provided to the public. 5. To determine methods of financing. 6. To determine types of equipment or technology to be used. 7. To determine and/or change the facilities, methods, technology, means, organizational structure and size and composition of the work force and allocate and assign work by which the City operations are to be conducted. 8. To determine and change the number of locations, relocations, and types of operations, processes and materials to be used in carrying out all City functions including, but not limited to, the right to contract for or subcontract any work or operation of the City. 9. To assign work to and schedule employees in accordance with any requirements set forth in this MOU, and to establish and change work schedules and assignments upon reasonable notice insofar as such changes do not conflict with this MOU. Resolution Number SBSPA 7 of 26 10. To layoff employees from duties because of lack of work or funds, or under conditions where continued work would be ineffective or non-productive. 11. To establish and modify productivity and performance programs and standards. 12. To discharge, suspend, demote, reprimand, withhold salary increases and benefits, or otherwise discipline employees for cause. 13. To determine minimum qualifications, skills abilities, knowledge, selection procedures and standards, job classifications and to reclassify employees in accordance with this MOU and applicable resolutions and codes of the City. 14. To hire, transfer, promote and demote employees for non-disciplinary reasons in accordance with the MOU and applicable resolutions and codes of the City. 15. To determine policies, procedures and standards for selection, training and promotion of employees in accordance with this MOU and applicable resolutions and codes of the City. 16. To establish reasonable employee performance standards including but not limited to, quality and quantity standards and to require compliance therewith. 17. To maintain order and efficiency in its facilities and operation. 18. To establish and promulgate and/or modify rules and regulations to maintain order and safety and which are not in contravention with the Agreement. 19. To restrict the activity of an employee organization on municipal property and on municipal time except as set forth in this MOU. 20. To take any and all necessary action to carry out the mission of the City in emergencies. B. Where the City is required to make changes in its operations because of the requirements of law, whenever the contemplated exercise of City Rights shall impact the wages, hours and other terms and conditions of employment of the bargaining unit, the City agrees to meet and confer in good faith with representatives of the Association regarding the impact of the contemplated exercise of such rights prior to exercising such rights, unless the matter of the exercise of such rights is provided for in this MOU. Resolution Number SBSPA 8 of 26 SECTION 3: HEALTH INSURANCE COVERAGE: LIFE & DISABILITY INSURANCE A.Health Insurance Coverage 1. The City shall contribute to the cost of medical coverage for each eligible employee and his/her dependents, an amount not to exceed the California Public Employees’ Medical and Hospital Care Act (PEMHCA) minimum contribution. For calendar year 2016, CalPERS has established the minimum PEMHCA contribution at $125 per month per employee. 2. The City shall contribute an equal amount towards the cost of medical coverage under PEMHCA for both active eligible employees and eligible retirees. 3. The City shall implement a full flex cafeteria plan for eligible employees in accordance with the criteria provided to the Association during negotiations. For employees participating in the City’s cafeteria plan, each employee shall receive a monthly flex dollar allowance to be used for the purchase of benefits under the cafeteria plan. Beginning January 1, 2019, the monthly flex dollar allowance shall be: For Employee only $862.11/month For Employee and 1 dependent $1332.24/month For Employee and 2 or more dependents $1722.83/month 4. A portion of the monthly flex dollar allowance is identified as the City’s contribution towards PEMHCA. Thus, for example, in calendar year 2019, an employee only monthly flex dollar allowance is $862.11, of that $862.11; $136 has been designated by the City as its required PEMHCA contribution to CalPERS. The monthly flex dollar allowance may only be used in accordance with the terms of the City’s cafeteria plan. 5. Every January 1st during the term of this agreement, the City shall increase the contribution amounts above by the average percentage of increase for basic plans published by CalPERS which sets health insurance premiums for the coverage year. 6. Employees meeting the waiver criteria and electing to waive enrollment in the City’s cafeteria plan are eligible to receive $350 per month beginning January 1, 2019 (upon showing proof of medical insurance coverage under an alternative plan). Election forms are available in the Human Resources. 7. Full-time employees covered by this MOU who have completed 30 days of uninterrupted service shall be enrolled in the cafeteria plan on the first day of the next succeeding month. Resolution Number SBSPA 9 of 26 8. Employees who change classification from full-time to part-time provisional, hourly or seasonal shall not be eligible for participation in the cafeteria plan. 9. City shall not contribute to the cafeteria plan for any employee during any month the employee is on leave of absence without pay or who is absent from regular duties without authorization, for a full calendar month. City shall contribute to the cafeteria plan for eligible employees receiving temporary payments from Workers Compensation Insurance. B.Life Insurance Employees covered by this agreement shall receive a $50,000 term life insurance policy paid by the City. Said insurance shall become effective after the employee has completed 30 days of uninterrupted service with said employee to be enrolled in the program on the 1st day of the next succeeding month. C.Income Continuation Employees covered by this Agreement shall receive a policy to provide for income continuation of 66.67% of the employee's monthly salary, up to a maximum of $5,000 per month, whichever is lesser. Said insurance shall become effective after the employee has completed 30 days of uninterrupted service with said employee to be enrolled in the program on the 1st day of the next succeeding month. Said income continuation shall commence on the 3lst day of sickness or other bona fide absence or upon expiration of sick leave, whichever occurs later, and continuing thereafter while the employee is absent from work for a period of up to age 65. SECTION 4: RETIREMENT HEALTH INSURANCE A. Employees covered by this Agreement shall have the option upon retirement, to continue participation in the City's health insurance program at the employee's expense. B. Employees covered by this Agreement who were hired before April 13, 2009 by the City, have 20 or more combined years of employment with the City, have reached 55 years of age, and retire after December 31, 2010, shall be provided with individual medical insurance coverage capped at the Kaiser HMO rate. If said employee has 30 or more combined years of employment with the City upon retirement, eligible dependent medical insurance coverage shall also be provided capped at the Kaiser HMO rate. A portion of the payment for retiree or retiree and dependents medical insurance is identified as the City’s contribution towards PEMHCA. Resolution Number SBSPA 10 of 26 C. On or after January 1st 2008, the City shall contribute to the cost of medical coverage for each eligible retiree and dependents, an amount not to exceed the California Public Employees’ Medical and Hospital Care Act (PEMHCA) minimum contribution. D. In all cases, the City's contribution for eligible dependent coverage for retirees shall terminate with the death of the retiree. E. In the event an eligible retired employee resides in an area where the health plans provided by the City are not in effect, that retired employee shall be entitled to receive in cash each month an amount equal to the City flex contribution at time of retirement. SECTION 5: SICK LEAVE A. All full-time employees covered by this MOU shall accrue sick leave at the rate of 1 day (8 hours) per month of service. Sick leave may be accumulated up to and including 520 hours. Except as otherwise provided in this MOU, no employee shall receive further accruals once the 520 hour maximum is reached. B. The Department Head may require employees to present proof of illness for sick leaves in excess of 3 working days. C. Except as otherwise provided, employees shall not be eligible for any payment for sick leave balances upon termination. D. Employees who are on authorized leaves of absence, without pay, shall not accrue sick leave hours during said leaves of absence. E. Sick leave balances may not be used to defer a disability retirement. SECTION 6: BEREAVEMENT LEAVE The City agrees to provide 40 hours bereavement leave with pay for death in the immediate family. The bereavement leave shall not be chargeable to or accumulated as sick time or leave time. "Immediate family" is defined as spouse, registered domestic partner, father, mother, son, daughter, brother, sister, grandparent, grandchild, step-mother, step-father, step-child, mother-in-law, father-in-law, registered domestic partner-in-law or dependent relative living with the employee. SECTION 7: VACATION TIME A. All full-time employees covered by this Agreement, who have passed the employee probationary period (as defined in the Personnel Rules and Resolution Number SBSPA 11 of 26 Regulations, Section 6.01) shall be granted a vacation with pay of approximately 80 hours per year up to a maximum of approximately 160 hours per year. B. Full-time employees covered by this Agreement, who shall have at least five years of continuous service, shall be entitled to 8 additional hours of vacation per year of full-time continuous service for each year of service in excess of 5 years up to a maximum of approximately 160 hours per year. C. The vacation accrual schedule is as follows: Years Service Vacation Hours Earned Maximum Hourly Accrual Rate / Pay Period Bi-Weekly Annual Vacation Hours 1 80 3.0769 80 2 80 3.0769 80 3 80 3.0769 80 4 80 3.0769 80 5 80 3.0769 80 6 88 3.3846 88 7 96 3.6923 96 8 104 4.0000 104 9 112 4.3076 112 10 120 4.6153 120 11 128 4.9230 128 12 136 5.2307 136 13 144 5.5384 144 14 152 5.8461 152 15 160 6.1538 160 D. Employees covered by this agreement considered as hourly, part-time and/or seasonal employees shall not be eligible for paid vacations. E. Employees covered by this agreement who are on leaves of absence, without pay, shall not accrue vacation leave hours during said leaves of absence. F. Employees covered by this agreement shall only be allowed to accrue a maximum of 240 hours of vacation. Once this maximum is reached, all further accruals will cease. Vacation accruals will recommence after the employee has taken vacation and the employee's accrued hours drop below the maximum. The maximum can only be exceeded with the approval of the City Manager in writing. G. Employees are encouraged to use at least the amount of vacation hours earned each fiscal year. Those employees who have been credited with Resolution Number SBSPA 12 of 26 preexisting leave hours are expected to use a portion of the excess as leave time, in addition to the new vacation hours, each year until the maximum accrual is met. The City recognizes that a number of long-term employees have accrued substantially more leave time than shorter-term employees, and that it will likely take them significantly longer to achieve this goal. It is the intent of this section to balance the personal interests of the employee with the financial concerns of the City; as such, significant progress toward reaching the maximum accrual amounts may be deemed a success. H. Vacation leave time shall not be approved until such time as it has been earned, unless prior, special arrangements have been made with the City Manager. Vacation leave shall be requested by the employee prior to the start of the vacation leave period. Such vacation leave to be taken shall be subject to the prior approval of the Department Head, or designee, subsequent to consideration of the departmental workload and other staffing considerations, such as but not limited to, the previously approved vacation schedule of other employees, sick leave and position vacancies. I. Not more than once in each fiscal year, an employee who has completed at least 1 year of continuous service shall, upon request, receive compensation for up to 50 hours of accrued and unused vacation time. SECTION 8: HOLIDAYS A. The City agrees to grant all full-time employees a full shift pay for each holiday recognized by City. Every full-time employee of the City shall be granted the following holidays with pay: Holiday Date New Year’s Day January 1st Martin Luther King Day 3rd Monday in January Presidents’ Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day First Monday in September Veteran’s Day November 11th Thanksgiving Day Fourth Thursday in November Calendar day following Thanksgiving Day Christmas Eve December 24th Christmas Day December 25th *Floating Holiday (discretion of employee) Total of 12 holidays annually *Floating Holiday must be taken during each fiscal year (July 1st through June 30th). Floating holidays must be approved in advance by the Department Head. Resolution Number SBSPA 13 of 26 B. When a holiday falls on a Sunday, the next day (Monday) shall be observed as a holiday. When a holiday falls on a Saturday, the preceding day (Friday) shall be observed as a holiday. C. When a holiday falls on a full-time employee’s regularly scheduled day off, the employee shall receive compensatory time off for a full shift in lieu of holiday pay, in keeping with other provisions of this MOU. Example #1: Employee A normally works a 9/80 schedule, and a holiday falls on the employee’s Friday off, Employee A would receive 8 hours of compensatory time off. Example #2: Employee B normally works a 9/80 schedule, and a holiday falls on a Monday, Tuesday, Wednesday, or Thursday, Employee B would receive 9 hours of compensatory time off. Example #3: Employee C normally works a 4/10 schedule, and a holiday falls on a Monday, Tuesday, Wednesday, Thursday, or Friday, Employee C would receive 10 hours of compensatory time off. D. An employee who is required to work on a holiday shall receive pay computed at 1½ times the employees' basic hourly rate for the number of hours actually worked. Example: Employee A works 6 hours on Christmas Day. Employee A would earn pay computed as follows: Hours Pay Rate Full-shift holiday pay base hourly rate 6 hours work pay regular hourly rate or overtime hourly rate, as applicable under MOU SECTION 9: RETIREMENT A. The retirement program provided by the City shall consist of a pooled Public Employee's Retirement System (PERS) plan, which includes the following Government Code provisions: Section 20042 One Year Final Compensation Section 20965 Credit of Unused Sick Leave Section 21024 Military Service Credit Resolution Number SBSPA 14 of 26 B.Miscellaneous 1. The Miscellaneous employees shall pay the full 7% of their CalPERS required contribution of their compensation earnable. 2. The City shall provide PERS Section 21354 - 2% @ 55 for miscellaneous members. 3. New employees/members hired on or after January 1, 2013 as defined by The Public Employees’ Pension Reform Act (PEPRA) will be hired at the retirement formula in accordance with the PEPRA and other legislation. SECTION 10: OVERTIME AND CALL OUT PAY A. If work beyond normal workday, workweek or work period is required, the employee who may be asked to perform such overtime shall be notified of the apparent need for such overtime as soon as practicable prior to when the overtime is expected to begin. B. Call out and overtime pay shall be paid at the rate of time and one-half the hourly rate. Minimum "call out" time (when returning to work) shall be 3 hours. Call out time shall start when employee is called to service. C. Overtime will be computed by dividing the employee's regular monthly salary by 173.3 to arrive at an hourly wage. Paid overtime for the pay period is to be submitted and computed with the regular payroll. D. Notwithstanding any provision of this Section, the employee shall be entitled to select either compensated overtime or compensatory time off subject to budget limitations, departmental rules and regulations, and Section 11 of this MOU. SECTION 11: COMPENSATORY TIME OFF (CTO) The maximum (cap) of CTO is 120 hours. Compensatory Time earned in excess of 120 hours will be paid as overtime during the pay period accrued. SECTION 12: PROVISIONAL APPOINTMENTS AND ASSIGNMENTS A. An employee, when authorized by the City Manager, may receive a provisional appointment to a higher classification to fill a temporary vacancy. The employee, when so appointed, must perform the duties and assume the responsibilities of the higher classification for 80 consecutive working hours and shall be paid according to the step in the assigned salary range of the new position which is a minimum of 5% higher than the salary received before the provisional appointment (not to exceed the top step). Resolution Number SBSPA 15 of 26 B. When necessary and in the best interest of the City, the City Manager may provisionally assign an employee to a higher level of duty and responsibility than provided for in the employee's assigned classification which is not otherwise a part of an adopted classification. In the case of such an assignment, the employee must perform the higher level of duties for 80 consecutive working hours; thereafter the employee shall receive additional compensation of 5% so long as the assignment is authorized by the City Manager. SECTION 13: SENIORITY BONUS Employees who have achieved 10 years of uninterrupted employment with the City shall receive a 5% increase in base salary effective on the l0th anniversary of their employment. SECTION 14: AUTOMOBILES AND MILEAGE Employees covered by this MOU, utilizing their privately-owned automobiles for City business on a non-regular basis, shall be entitled to reimbursement for costs incurred at the mileage rate established by the Internal Revenue Service (IRS). SECTION 14 – A: UNIFORMS & EQUIPMENT/UNIFORM ALLOWANCE A. Public Works Department Employees – Employees in designated classifications working in the Public Works Department shall be entitled to uniform service. The Department Head will designate the uniform and the City will select the vendor. The designated uniform and vendor may be changed from time-to-time, as solely determined by the Department Head or City. The City shall pay the total cost of renting and laundering the uniforms for eligible employees. The designated classifications for uniform service are: Fleet Maintenance Program Manager, Water Services Supervisor, and Maintenance Services Supervisor. The City Manager, in his or her discretion, may add additional classifications or positions/assignments within classifications on recommendation of the Department Head. B. Safety Shoes – The City will provide employees in the classifications of Fleet Maintenance Program Manager, Water Services Supervisor, and Maintenance Services Supervisor with safety shoes, subject to a maximum of $250 per calendar year. The Department Head will establish and may revise procedures for the purchase of safety shoes and may add additional classifications with concurrence of the City Manager. The program may provide for payment directly to a vendor or vendors selected by the City, may provide for reimbursement of the actual and necessary expense incurred by the eligible employee, or both and will be subject to change within these parameters, as solely determined by the City, from time to time. The Department Head may designate or change the designation of styles, models or specifications for shoes Resolution Number SBSPA 16 of 26 that will be eligible for this benefit. Regardless of other requirements, shoes must meet all applicable safety rules and regulations to be eligible. SECTION 15: ADMINISTRATIVE LEAVE A. Employees shall be entitled to hours equivalent to two work days of administrative leave during each fiscal year. C. Administrative leave hours may not be carried forward to succeeding years nor may they be turned in for cash value. SECTION 16: JURY DUTY See Personnel Rules and Regulations (Resolution 5446) Section 10.06 (C) for rules on jury duty. SECTION 17: LIMITATIONS A. No employee who is receiving Workers’ Compensation payments and benefits is eligible to receive overlapping benefits (except life insurance) stated in this MOU. B. City shall not make any monthly payments for premiums for any insurance benefit listed in this MOU, or uniform allowance, supplemental pay of any type and/or type of bonus on behalf of or to any employee who has been absent without authorization during entire said month or for any employee who has terminated for any reasons whatsoever or who is on leave of absence without pay of who is suspended from duties without pay for the entire said month. SECTION 18: DEFERRED COMPENSATION The City shall contribute the amount of $40 per payroll period into a deferred compensation program for each employee in the Supervisors and Professionals and Technical position classifications. SECTION 19: BILINGUAL COMPENSATION A. Upon the recommendation of a department director, the City Manager may award a bilingual compensation bonus of $52.50 per payroll period to those employees in positions determined to require bilingual skills. B. The City Manager shall require the taking of competency tests to certify the employee as eligible for bilingual compensation based on the employee's proficiency in speaking the language determined to be required. Such certification shall be a condition precedent to qualifying for bilingual pay. Resolution Number SBSPA 17 of 26 SECTION 20: HEALTH WELLNESS PROGRAM A. Medical Maintenance & Wellness Program. The City shall reimburse Employee, as a medical benefit, for Employee’s actual documented expenses for medical maintenance exams or the cost of participation in wellness programs, in an amount not to exceed $400 per fiscal year. Reimbursable expenses shall include, but not be limited to, actual out of pocket expenses for annual physical examinations or other medical tests or examinations, participation in weight loss, stop smoking, fitness or other similar programs, or membership in a health or fitness club. All reimbursements shall be subject to the review and approval of the City Manager. SECTION 21: WORK SCHEDULE A. At the discretion of the City Manager, work schedules may be altered as needed to accommodate service demand levels of the residents of the City of Seal Beach. B. Holiday Closures – The City Manager may designate up to 5 specific holiday closure work days in each calendar year between Christmas Day and New Year’s Day during which employees may be required to take time off, charged to leave without pay, the employee’s accumulated compensatory time, vacation, floating holidays, or a combination thereof, as determined by the affected employee. The days must be consecutive for the employee, but may differ between employees. Employees who do not have sufficient accumulated time off in their account to cover the required time off may request, and will be granted, sufficient advance on their vacation accrual to cover the uncovered balance. This advance will be recovered with the next vacation accruals earned by the employee. Time off of work under this provision shall not be deemed a layoff. C. If an employee is required to work on a City Manager designated closure work day, the employee will receive pay computed at 1½ times the employees’ basic hourly rate for the number of hours actually worked. Example: Employee A normally works a 9/80 schedule, and is required to work 4 hours on a City Manager designated holiday closure work day on December 28, 2016. Employee A would earn pay computed as follows: Hours Pay Rate 4 hours work pays 1½ times the hourly rate, as applicable under the MOU 5 hours leave time Compensatory time, vacation, floating holiday, or combination thereof Resolution Number SBSPA 18 of 26 D. Police Department employees are excluded from this provision. SECTION 22: TUITION REIMBURSEMENT A. Employees attending accredited community colleges, universities, and trade schools for the purpose of obtaining a higher education degree may apply for reimbursement of tuition, books, student fees and parking. Reimbursement is capped at the tuition rate of the Cal State University system for up to 2 semesters of full-time, undergraduate enrollment each calendar year. B. Reimbursement is contingent upon the successful completion of the course. Successful completion means a grade of “C” or better for undergraduate courses and a grade of “B” or better for graduate courses. All claims for tuition reimbursement require prior approval and are subject to verification and approval by the City Manager. Example: Employee A attends California State University, Long Beach, for the Spring 2020 semester and completes 2 (3-unit) undergraduate courses with a grade of “C” or better. The tuition reimbursement would be calculated as follows: 2019/2020 State University Tuition $1,665.00 (0-6 units) Required University Fees $ 546.00 (approx.) Parking $ 155.00 Books $ 300.00 (approx.) TOTAL $2,666.00 SECTION 23: COMPENSATION PLAN A.Basic Compensation Plan 1. Employees covered by this MOU shall be included under the Basic Compensation Plan. Every classification under this Plan shall be assigned a salary range adopted by the City Council. The salary schedule shall consist of 5 steps within each range. 2. The first step is a minimum rate and is normally the hiring rate for the classification. An employee may be assigned, upon appointment, to other than the normal entering salary step within the assigned range upon the recommendation of the Department Head and with the approval of the City Manager when it is decided that such action is in the best interests of the City. 3. The second step, B step, is a merit adjustment which may be given at the end of the probationary period subject to the recommendation of the Department Head and with the approval of the City Manager. Resolution Number SBSPA 19 of 26 4. The third, fourth and fifth steps are merit adjustments to encourage an employee to improve their work and to recognize increased skill on the job. Employees are normally eligible for these adjustments at any time after the completion of 1 year of service at the preceding step. Each adjustment shall be made subject to the recommendation of the Department Head and with the approval of the City Manager. B. Advancement within Salary Ranges 1. In order to properly compensate an employee, advancement in salary shall be based on merit. 2. Advancement in salary shall not be automatic, but shall depend upon increased service value of the employee to the City. 3. The Department Head and/or the employee's immediate supervisor shall be responsible to evaluate an employee fairly in an unbiased fashion for the determination of job performance. Advancement shall be made only upon recommendation of the Department Head and with the approval of the City Manager. 4. An employee should be reviewed at least once every 12 months from the effective date of his last performance evaluation, special performance advancement or promotion. Nothing contained herein shall restrict the Department Head from denying the increase after evaluation, nor shall it prevent him from recommending a special performance advancement in salary at any time when unusual or outstanding achievement has been demonstrated. C. Salary Increases 1. Promotional Appointment - When an employee is promoted to a position with a higher salary range, the employee shall be compensated at a step of the salary range assigned to the new position that is closest to providing a 5% salary increase over the base salary received immediately prior to promotion. 2. Temporary Appointment - Employees assigned, in an acting capacity, to a higher classification than the employees' present classification for a period of not less than 80 consecutive working hours shall be entitled to temporary appointment pay. In addition, employees who are assigned by the department director in writing to regularly scheduled acting assignments of less than 80 hours shall also be entitled to temporary appointment pay. Temporary appointment pay will be retroactive to the first hour served in the higher classification and shall be paid at a rate equal to the first step of the higher classification but in no event shall temporary appointment pay be less than 5% more of the employee's current rate. Resolution Number SBSPA 20 of 26 D. Salary Decreases - In the case of a demotion of an employee to a classification with a lower maximum salary, such employee shall be assigned to the appropriate salary step in the new classification as recommended by the Department Head with the approval of the City Manager. The employee shall retain his previous anniversary date. E. Adjustments of Salary Ranges - When a salary range for a given classification is revised upward or downward, the incumbents of positions and classifications affected shall have their existing salary adjusted to the same step in the new salary range and their anniversary date shall not be changed. F. Salary and Benefits on Suspension - During suspension from the City service for disciplinary cause, an employee shall forfeit all rights, privileges and salary, except he shall not forfeit his medical health plans, including dental, retirement plan, disability insurance or life insurance. Should such suspension be later modified or revoked, the employee shall be entitled to receive payment for loss of income and benefits during the period of suspension. G. Salary Adjustments During Term of MOU 1. The salary schedule for each position classification affected is hereby determined and established upon adoption by City Council Salary increases are as follows: First pay period on or following July 1, 2019 - Employees shall receive 3% cost of living adjustment. First pay period on or following July 1, 2020 - CPI adjustment, minimum 2% up to 4% maximum, as measured utilizing the change in the Los Angeles - Long Beach - Anaheim All Urban Consumers Index for the 12 months of April 2019 - April 2020. First pay period on or following July 1, 2021 - CPI adjustment, minimum 2% up to 4% maximum, as measured utilizing the change in the Los Angeles - Long Beach - Anaheim All Urban Consumers Index for the 12 months of April 2020 - April 2021. SBSPA Professional Classifications Grad e Job Classifications Account Clerk 9 Accounting Technician 11 Senior Building Technician Resolution Number SBSPA 21 of 26 13 Executive Assistant 15 Code Enforcement Officer 18 Deputy City Clerk 19 Building Inspector 28 Assistant Engineer 28 Assistant Planner SBSPA Supervisory Classifications Grad e Job Classifications 13 Senior Accounting Technician 14 Community Services Coordinator 20 Fleet Maintenance Program Manager 25 Water Services Supervisor 25 Maintenance Services Supervisor SECTION 24: LEAVES OF ABSENCE A.Authorized Leave of Absence Without Pay 1. Upon the Department Head's recommendation and approval of the City Manager, an employee may be granted a level of absence without pay in cases of an emergency or where such absence would not be contrary to the best interest of the City, for a period not to exceed 180 working days. 2. Upon written request of the employee, the City Manager may grant a leave of absence, with or without pay, for a period not to exceed 1 year. 3. At the expiration of the approved leave, after notice to return to duty, the employee shall be reinstated to the position held at the time leave was granted. Failure on the part of the employee to report promptly at such leave's expiration and receipt of notice to return to duty shall be cause for discharge. 4. During any authorized leave of absence without pay, an employee shall not be eligible to accumulate or receive fringe benefits, except an employee shall receive their monthly flex dollar allowance and the City, as specifically provided for in this MOU, shall contribute to the employee’s disability insurance plan, and life insurance plan for the first 30 days of leave of absence. Resolution Number SBSPA 22 of 26 B.Military Leave of Absence 1. Military leave shall be granted in accordance with the provisions of Federal and State law. All employees entitled to military leave shall give the Department Head an opportunity within the limits of military regulations to determine when such leave shall be taken. Whenever possible, the employee involved shall notify the Department Head of such leave request 10 working days in advance of the beginning of the leave. 2. In addition to the provisions of State law, the City shall continue to provide eligible employees on military leave, the monthly flex dollar allowance under the cafeteria plan and disability and life insurance and retirement (if applicable) for the first 3 months of military leave. During said period, the employee shall be required to pay to the City the amount that exceeds the monthly flex dollar allowance (if applicable). 3. After the first 3 months of military leave, the employee may continue said benefits at his cost. C.Pregnancy Disability Leave of Absence 1. An employee who is disabled due to pregnancy shall be granted a pregnancy disability leave as provided by the State of California and the Federal Family Medical Leave Act. The employee may elect to take a lesser period of leave. 2. Disabilities arising out of pregnancy shall be treated the same as other temporary disabilities in terms of eligibility for, or entitlement to, leave with or without pay. D.Family Leave - Upon a demonstration of need and subject to the following conditions, an employee may take leave or unpaid leave to care for his newborn infant, whether through parentage or adoption, or to care for a seriously ill or injured member of the employees "immediate family" as defined in Section 6. 1. Proof of the birth or adoption of a newborn infant or the serious illness/injury of the family member must be submitted to the City. 2. Requests for family leave must be submitted in writing to the employee's supervisor at the earliest possible date proceeding the time when the leave is to begin. Resolution Number SBSPA 23 of 26 3. Operational needs of the City shall be relevant in determinations regarding the granting of family leave in accordance with the provisions of State and Federal Family Leave laws. 4. In the event of an extended family leave, the employee may be required to periodically report on the status of the situation giving rise to the leave. 5. Family leave may be granted only upon the recommendation of the Department Head and approval of the City Manager consistent with the provisions of State and Federal Family Leave laws. E.Catastrophic Leave - The purpose of the Catastrophic Leave Pool is to enable full time employees to receive and donate vacation, administrative leave, and CTO leave credits on an hour for hour basis to assist employees who have no leave and who will suffer a financial hardship due to prolonged illness or injury to themselves or a member of their immediate family. Sick Leave is excluded from this program. The following conditions shall apply to Catastrophic Leave: 1. Catastrophic Leave will be available only to employees who have exhausted their own paid leave through bona fide serious illness or accident. 2. The leave pool shall be administered by the Finance Department. 3. Employees must be in regular full-time appointed positions to be eligible to receive catastrophic leave. 4. Employees receiving Long-Term Disability payments are excluded from receiving catastrophic leave under this program. 5. All donations are to be confidential, between the donating employee and the Finance Department. 6. Employees donating to the pool must have 40 hours of paid leave available after making a donation. 7. Donating employees must sign an authorization, including specifying the specific employee to be the recipient of the donation. 8. Donations will be subject to applicable tax laws. 9. The availability of Catastrophic Leave shall not delay or prevent the City from taking action to medically separate or disability retire an employee. Resolution Number SBSPA 24 of 26 10. Catastrophic Leave due to illness or injury of an immediate family member may require medical justification as evidenced by a Physician’s Statement that the presence of the employee is necessary. 11. Catastrophic Leave due to the illness or injury of the employee will require medical justification as evidenced by a Physician’s Statement as to the employee’s condition. SECTION 25: MISCELLANEOUS Layoff: The City is to give Association 45 days prior notice before the effective date of any layoffs. During this 45-day period, the City will, upon request, meet and confer on the impact of the layoffs. SECTION 26: APPEALS A. Employees shall be allowed to appeal written reprimands to the Personnel Officer. Such appeals shall be filed within 14 calendar days. The decision of the Personnel Office shall be final. B. Hearings held pursuant to Personnel Rule 10.02, Automatic Resignation shall be interpreted to allow employees to present evidence showing the absence was for good cause and that circumstance prevented them from contacting the City. SECTION 27: “Me-Too” Clause If, during the term of this agreement, any represented bargaining unit receives an annual across-the-board salary increase (as a percentage of pay) which is greater than that received by the Association, that greater increase shall immediately be extended to Association members. SECTION 28: NEW EMPLOYEE ORIENTATION/EMPLOYEE INFORMATION A.New Employee Orientation 1. City will provide the Association with 10 calendar days advanced notice of all new employee orientations within the bargaining unit, unless it is unable to reasonably do so because of an unforeseeable urgent need critical to City operations. If such a case arises, the City will provide as much notice as possible to the Association or make other arrangements for the Association to meet with the new employee. The Association will select its representative to attend the orientations. When selecting its representative, the Association will make reasonable efforts to minimize disruption to the department operational needs. If, due to operational needs, no Association representative is available, the City and Resolution Number SBSPA 25 of 26 the Association will arrange an alternative time for the Association to meet with the new employee. 2. The Association will be provided up to 30 minutes at the end of the orientation during the end of the orientation to present membership information to the onboarding employee(s). Human Resources staff will not be present during the Association’s portion of the onboarding. Release time will be provided to the Association representative for this meeting. B.Employee Information 1. The City will provide the employee information it has on file in compliance with AB119 (name, job, title, department, work location, work, home and personal cellular telephone numbers, personal email addresses on file with the City, and home address) for all new hires within the bargaining unit within 30 days of hire). 2. In addition, the City will provide the SBSPA with a digital file containing the same information for all employees in SBSPA represented classifications upon request. SECTION 29: MAINTENANCE OF MEMBERSHIP Any employee in this unit who has authorized Association dues deductions on the effective date of this MOU or at any time subsequent to the effective date of this MOU shall continue to have such dues deductions made by the City; provided however, that any employee in the unit may terminate such Association dues by notifying the Association in writing of his/her termination of membership in the Association. Such notification shall be delivered in person or by U.S. mail and should be in the form of a letter containing the following information: employee name, employee number, job classification, and department name. The Association will notify the City’s Human Resources Department with the appropriate documentation to process any dues cancellations within ten (10) business days after receipt of the withdrawal. SECTION 30: TERM The Memorandum of Understanding shall remain in full force and effect from July 1, 2019 until midnight, June 30, 2022. SECTION 31: RATIFICATION This Memorandum of Understanding is subject to approval and adoption by the City Council and ratification by the required number of the duly authorized representatives of the Association. Following such approval and adoption, the Memorandum of Understanding shall be implemented by the appropriate resolution(s), ordinance(s), or other written action of the City Council. Resolution Number SBSPA 26 of 26 IN WITNESS HEREOF, the parties have hereto caused this Memorandum of Understanding to be executed this _9th day of December, 2019. CITY OF SEAL BEACH MANAGEMENT REPRESENTATIVES: _______________________________ Date: ________________ Patrick Gallegos, Assistant City Manager _______________________________ Date: ________________ Victoria L. Beatley, Director of Finance SEAL BEACH SUPERVISORS AND PROFESSIONALS ASSOCIATION REPRESENTATIVES: ________________________________ Date: ________________ Michelle Marquez SBSPA President ________________________________ Date: ________________ Joseph Talarico, SBSPA Negotiations Team Member _______________________________ Date: ________________ Vicky Barker, CEA Representative Adopted by Resolution No. 6702 EXHIBIT AB SEAL BEACH SUPERVISORS & PROFESSIONALS ASSOCIATION MEMORANDUM OF UNDERSTANDING ADOPTED: December 12, 2016 December 9, 2019 EXPIRES: JUNE 30, 202219 Resolution Number 6702 SBSPA 2 of 27 TABLE OF CONTENTS SECTION 1: RECOGNITION ....................................................................................5 SECTION 2: CITY RIGHTS Rights/Responsibilities.....................................................................................6 SECTION 3: HEALTH INSURANCE COVERAGE: LIFE & DISABILITY INSURANCE A. Health Insurance Coverage........................................................................8 B. Life Insurance .............................................................................................9 C. Income Continuation..............................................................................9 SECTION 4: RETIREMENT HEALTH INSURANCE ...............................................9 SECTION 5: SICK LEAVE ......................................................................................10 SECTION 6: BEREAVEMENT LEAVE ...................................................................10 SECTION 7: VACATION TIME ...............................................................................11 SECTION 8: HOLIDAYS .........................................................................................12 SECTION 9: RETIREMENT ....................................................................................14 SECTION 10: OVERTIME AND CALL OUT PAY ..................................................14 SECTION 11: COMPENSATORY TIME OFF ........................................................14 Resolution Number 6702 SBSPA 3 of 27 SECTION 12: PROVISIONAL APPOINTMENTS...................................................15 SECTION 13: SENIORITY BONUS ........................................................................15 SECTION 14: AUTOMOBILES AND MILEAGE ....................................................15 SECTION 15: ADMINISTRATIVE LEAVE ..............................................................16 SECTION 16: JURY DUTY………………………………………………………….16 SECTION 17: LIMITATIONS ...................................................................................16 SECTION 18: DEFERRED COMPENSATION .......................................................16 SECTION 19: BILINGUAL COMPENSATION .......................................................17 SECTION 20: ONE-TIME BONUS PAYMENT HEALTH WELLNESS PROGRAM…………………………………… 17 SECTION 21: WORK SCHEDULE .........................................................................17 SECTION 22: TUITION REIMBURSEMENT ..........................................................18 SECTION 23: COMPENSATION PLAN A. Basic Compensation Plan........................................................................18 B. Advancement within Salary Ranges ........................................................19 C. Salary Increases.......................................................................................19 D. Salary Decreases.....................................................................................20 Resolution Number 6702 SBSPA 4 of 27 E. Adjustments of Salary Ranges.................................................................20 F. Salary and Benefits on Suspension .........................................................20 G. Salary Adjustments During Term of MOU...............................................20 SECTION 24: LEAVES OF ABSENCE A. Authorized Leave of Absence Without Pay..............................................21 B. Military Leave of Absence .......................................................................22 C. Pregnancy Disability Leave of Absence .................................................22 D. Family Leave............................................................................................22 E. Catastrophic Leave ..................................................................................23 SECTION 25: MISCELLANEOUS Lay-off.............................................................................................................24 SECTION 26: TERM APPEALS .............................................................................24 SECTION 27: APPEALS “ME-TOO” CLAUSE .....................................................24 SECTION 28: REOPENER NEW EMPLOYEE ORIENTATION/EMPLOYEE INFORMATION .........................................................................................................24 SECTION 29: RATIFICATION MAINTENANCE OF MEMBERSHIP ....................25 SECTION 30: TERM SECTION 31: RATIFICATION Resolution Number 6702 SBSPA 5 of 27 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SEAL BEACH AND SEAL BEACH SUPERVISORS & PROFESSIONALS ASSOCIATION SECTION 1: RECOGNITION A. Pursuant to the provisions of Employee-Employer Relations Resolution 5242, as amended, the City of Seal Beach (hereinafter called the "City" and/or "Employer" and/or “Management” interchangeably) has recognized for the purpose of this Memorandum of Understanding (MOU), the Seal Beach Chapter of the Supervisors and Professionals Association (SBSPA), an association of employees of the City of Seal Beach, hereinafter referred to as "Association". B. The City recognizes the Association as the representative of the employees in the classification and assignments set forth in Section 21.G below for the purpose of meeting its obligations under this MOU, the Meyers-Milias- Brown Act, Government Code Section 3500 et seq., when City rules, regulations, or laws affecting wages, hours and/or other terms and conditions of employment are amended or changed. C. The City agrees that the recognized representatives of Association not to exceed 4 in number shall be entitled to meet and confer with City during said recognized representatives' normal working hours without suffering any loss in pay while absent from the duties for such purpose. City also agrees that such representatives may utilize a total of not more than 3 hours per year without suffering any loss in pay for such absence for the purpose of meeting with employees who are members of Association and/or other officers of Association. D. City recognizes Association's right to appoint or elect representatives to meet and confer with City's management representatives on salaries, wages, and terms and conditions of employment. Association agrees to notify City in writing as to the identity of the representatives and of subsequent appointments, if any. Association and City agree that employees appointed or elected as Association representatives shall be required to work full time. E. It is recognized and agreed that no Association business and/or meetings will be conducted and/or attended by employees of City during their respective hours of duty and work unless specified herein. Resolution Number 6702 SBSPA 6 of 27 F. Representatives and/or officers of Association shall not interrupt the work of any employee of City at any time to conduct business or other matters connected with Association without prior consent of Management. G. This document supersedes all prior Memoranda of Understanding and verbal agreements between the parties hereto. H. The City agrees to deduct from the paycheck of all employees who submit authorization cards and are covered by this MOU voluntary contributions to Democrat, Republican, and Independent Voter Education (D.R.I.V.E.). D.R.I.V.E. shall notify the City of the amounts designated by each contributing employee that are to be deducted from his/her paycheck on a weekly basis for all weeks worked. The phrase “weeks worked” excludes any week other than a week in which the employee earned a wage. No such authorization shall be recognized if in violation of State or Federal law. No deduction shall be made which is prohibited by applicable law. The City shall transmit to: D.R.I.V.E. International Brotherhood of Teamsters 25 Louisiana Avenue, NW Washington, D.C. 20001 SECTION 2: CITY RIGHTS A.Rights/Responsibilities - This City reserves, retains and is vested with solely and exclusively, all rights of management which have not been expressly abridged by specific provisions of this MOU or by law to manage the City, as such rights existed prior to the execution of this MOU. The sole and exclusive rights of management, as they are not abridged by this Agreement or by law, shall include but not be limited to, the following rights: 1. To manage the City generally and to determine the issues of policy. 2. To determine the existence or nonexistence of facts which are the basis of the management decision(s). 3. To determine the necessity and organization of any service or activity conducted by the City and expand or diminish services. 4. To determine the nature, manner, means and technology and extent of services to be provided to the public. 5. To determine methods of financing. 6. To determine types of equipment or technology to be used. Resolution Number 6702 SBSPA 7 of 27 7. To determine and/or change the facilities, methods, technology, means, organizational structure and size and composition of the work force and allocate and assign work by which the City operations are to be conducted. 8. To determine and change the number of locations, relocations, and types of operations, processes and materials to be used in carrying out all City functions including, but not limited to, the right to contract for or subcontract any work or operation of the City. 9. To assign work to and schedule employees in accordance with any requirements set forth in this MOU, and to establish and change work schedules and assignments upon reasonable notice insofar as such changes do not conflict with this MOU. 10. To layoff employees from duties because of lack of work or funds, or under conditions where continued work would be ineffective or non-productive. 11. To establish and modify productivity and performance programs and standards. 12. To discharge, suspend, demote, reprimand, withhold salary increases and benefits, or otherwise discipline employees for cause. 13. To determine minimum qualifications, skills abilities, knowledge, selection procedures and standards, job classifications and to reclassify employees in accordance with this MOU and applicable resolutions and codes of the City. 14. To hire, transfer, promote and demote employees for non-disciplinary reasons in accordance with the MOU and applicable resolutions and codes of the City. 15. To determine policies, procedures and standards for selection, training and promotion of employees in accordance with this MOU and applicable resolutions and codes of the City. 16. To establish reasonable employee performance standards including but not limited to, quality and quantity standards and to require compliance therewith. 17. To maintain order and efficiency in its facilities and operation. 18. To establish and promulgate and/or modify rules and regulations to maintain order and safety and which are not in contravention with the Agreement. 19. To restrict the activity of an employee organization on municipal property and on municipal time except as set forth in this MOU. Resolution Number 6702 SBSPA 8 of 27 20. To take any and all necessary action to carry out the mission of the City in emergencies. B. Where the City is required to make changes in its operations because of the requirements of law, whenever the contemplated exercise of City Rights shall impact the wages, hours and other terms and conditions of employment of the bargaining unit, the City agrees to meet and confer in good faith with representatives of the Association regarding the impact of the contemplated exercise of such rights prior to exercising such rights, unless the matter of the exercise of such rights is provided for in this MOU. SECTION 3: HEALTH INSURANCE COVERAGE: LIFE & DISABILITY INSURANCE A.Health Insurance Coverage 1. The City shall contribute to the cost of medical coverage for each eligible employee and his/her dependents, an amount not to exceed the California Public Employees’ Medical and Hospital Care Act (PEMHCA) minimum contribution. For calendar year 2016, CalPERS has established the minimum PEMHCA contribution at $125 per month per employee. 2. The City shall contribute an equal amount towards the cost of medical coverage under PEMHCA for both active eligible employees and eligible retirees. 3. The City shall implement a full flex cafeteria plan for eligible employees in accordance with the criteria provided to the Association during negotiations. For employees participating in the City’s cafeteria plan, each employee shall receive a monthly flex dollar allowance to be used for the purchase of benefits under the cafeteria plan. Beginning January 1, 20196, the monthly flex dollar allowance shall be: For Employee only $862.11/month For Employee and 1 dependent $1332.24/month For Employee and 2 or more dependents $1722.83/month 4. A portion of the monthly flex dollar allowance is identified as the City’s contribution towards PEMHCA. Thus, for example, in calendar year 20196, an employee only monthly flex dollar allowance is $862.11806.68, of that $862.11806.68; $136125 has been designated by the City as its required PEMHCA contribution to CalPERS. The monthly flex dollar allowance may only be used in accordance with the terms of the City’s cafeteria plan. 5. Effective January 1, 2020197, and eEvery January 1st during the term of this agreement, the City shall increase the contribution amounts above by the Resolution Number 6702 SBSPA 9 of 27 average percentage of increase for basic plans published by CalPERS which sets health insurance premiums for the coverage year. 6. Employees meeting the waiver criteria and electing to waive enrollment in the City’s cafeteria plan are eligible to receive $350 per month beginning January 1, 20197 (upon showing proof of medical insurance coverage under an alternative plan). Election forms are available in the Human Resources. 7. Full-time employees covered by this MOU who have completed 30 days of uninterrupted service shall be enrolled in the cafeteria plan on the first day of the next succeeding month. 8. Employees who change classification from full-time to part-time provisional, hourly or seasonal shall not be eligible for participation in the cafeteria plan. 9. City shall not contribute to the cafeteria plan for any employee during any month the employee is on leave of absence without pay or who is absent from regular duties without authorization, for a full calendar month. City shall contribute to the cafeteria plan for eligible employees receiving temporary payments from Workers Compensation Insurance. B.Life Insurance Employees covered by this agreement shall receive a $50,000 term life insurance policy paid by the City. Said insurance shall become effective after the employee has completed 30 days of uninterrupted service with said employee to be enrolled in the program on the 1st day of the next succeeding month. C.Income Continuation Employees covered by this Agreement shall receive a policy to provide for income continuation of 66.67% of the employee's monthly salary, up to a maximum of $5,000 per month, whichever is lesser. Said insurance shall become effective after the employee has completed 30 days of uninterrupted service with said employee to be enrolled in the program on the 1st day of the next succeeding month. Said income continuation shall commence on the 3lst day of sickness or other bona fide absence or upon expiration of sick leave, whichever occurs later, and continuing thereafter while the employee is absent from work for a period of up to age 65. SECTION 4: RETIREMENT HEALTH INSURANCE A. Employees covered by this Agreement shall have the option upon retirement, to continue participation in the City's health insurance program at the employee's expense. Resolution Number 6702 SBSPA 10 of 27 B. Employees covered by this Agreement who were hired before April 13, 2009 by the City, have 20 or more combined years of employment with the City, have reached 55 years of age, and retire after December 31, 2010, shall be provided with individual medical insurance coverage capped at the Kaiser HMO rate. If said employee has 30 or more combined years of employment with the City upon retirement, eligible dependent medical insurance coverage shall also be provided capped at the Kaiser HMO rate. A portion of the payment for retiree or retiree and dependents medical insurance is identified as the City’s contribution towards PEMHCA. C. On or after January 1st 2008, the City shall contribute to the cost of medical coverage for each eligible retiree and dependents, an amount not to exceed the California Public Employees’ Medical and Hospital Care Act (PEMHCA) minimum contribution. D. In all cases, the City's contribution for eligible dependent coverage for retirees shall terminate with the death of the retiree. E. In the event an eligible retired employee resides in an area where the health plans provided by the City are not in effect, that retired employee shall be entitled to receive in cash each month an amount equal to the City flex contribution at time of retirement. SECTION 5: SICK LEAVE A. All full-time employees covered by this MOU shall accrue sick leave at the rate of 1 day (8 hours) per month of service. Sick leave may be accumulated up to and including 520 hours. Except as otherwise provided in this MOU, no employee shall receive further accruals once the 520 hour maximum is reached. B. The Department Head may require employees to present proof of illness for sick leaves in excess of 3 working days. C. Except as otherwise provided, employees shall not be eligible for any payment for sick leave balances upon termination. D. Employees who are on authorized leaves of absence, without pay, shall not accrue sick leave hours during said leaves of absence. E. Sick leave balances may not be used to defer a disability retirement. SECTION 6: BEREAVEMENT LEAVE The City agrees to provide 40 hours bereavement leave with pay for death in the immediate family. The bereavement leave shall not be chargeable to or Resolution Number 6702 SBSPA 11 of 27 accumulated as sick time or leave time. "Immediate family" is defined as spouse, registered domestic partner, father, mother, son, daughter, brother, sister, grandparent, grandchild, step-mother, step-father, step-child, mother-in-law, father-in-law, registered domestic partner-in-law or dependent relative living with the employee. SECTION 7: VACATION TIME A. All full-time employees covered by this Agreement, who have passed the employee probationary period (as defined in the Personnel Rules and Regulations, Section 6.01) shall be granted a vacation with pay of approximately 80 hours per year up to a maximum of approximately 160 hours per year. B. Full-time employees covered by this Agreement, who shall have at least five years of continuous service, shall be entitled to 8 additional hours of vacation per year of full-time continuous service for each year of service in excess of 5 years up to a maximum of approximately 160 hours per year. C. The vacation accrual schedule is as follows: Years Service Vacation Hours Earned Maximum Hourly Accrual Rate / Pay Period Bi-Weekly Annual Vacation Hours 1 80 3.0769 80 2 80 3.0769 80 3 80 3.0769 80 4 80 3.0769 80 5 80 3.0769 80 6 88 3.3846 88 7 96 3.6923 96 8 104 4.0000 104 9 112 4.3076 112 10 120 4.6153 120 11 128 4.9230 128 12 136 5.2307 136 13 144 5.5384 144 14 152 5.8461 152 15 160 6.1538 160 D. Employees covered by this agreement considered as hourly, part-time and/or seasonal employees shall not be eligible for paid vacations. Resolution Number 6702 SBSPA 12 of 27 E. Employees covered by this agreement who are on leaves of absence, without pay, shall not accrue vacation leave hours during said leaves of absence. F. Employees covered by this agreement shall only be allowed to accrue a maximum of 240 hours of vacation. Once this maximum is reached, all further accruals will cease. Vacation accruals will recommence after the employee has taken vacation and the employee's accrued hours drop below the maximum. The maximum can only be exceeded with the approval of the City Manager in writing. G. Employees are encouraged to use at least the amount of vacation hours earned each fiscal year. Those employees who have been credited with preexisting leave hours are expected to use a portion of the excess as leave time, in addition to the new vacation hours, each year until the maximum accrual is met. The City recognizes that a number of long-term employees have accrued substantially more leave time than shorter-term employees, and that it will likely take them significantly longer to achieve this goal. It is the intent of this section to balance the personal interests of the employee with the financial concerns of the City; as such, significant progress toward reaching the maximum accrual amounts may be deemed a success. H. Vacation leave time shall not be approved until such time as it has been earned, unless prior, special arrangements have been made with the City Manager. Vacation leave shall be requested by the employee prior to the start of the vacation leave period. Such vacation leave to be taken shall be subject to the prior approval of the Department Head, or designee, subsequent to consideration of the departmental workload and other staffing considerations, such as but not limited to, the previously approved vacation schedule of other employees, sick leave and position vacancies. I. Not more than once in each fiscal year, an employee who has completed at least 1 year of continuous service shall, upon request, receive compensation for up to 50 hours of accrued and unused vacation time. provided that the employee has taken an equal amount of time off within that fiscal year. SECTION 8: HOLIDAYS A. The City agrees to grant all full-time employees a full shift pay for each holiday recognized by City. Every full-time employee of the City shall be granted the following holidays with pay: Holiday Date New Year’s Day January 1st Martin Luther King Day 3rd Monday in January Presidents’ Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4th Resolution Number 6702 SBSPA 13 of 27 Labor Day First Monday in September Veteran’s Day November 11th Thanksgiving Day Fourth Thursday in November Calendar day following Thanksgiving Day Christmas Eve December 24th Christmas Day December 25th *Floating Holiday (discretion of employee) Total of 12 holidays annually *Floating Holiday must be taken during each fiscal year (July 1st through June 30th). Floating holidays must be approved in advance by the Department Head. B. When a holiday falls on a Sunday, the next day (Monday) shall be observed as a holiday. When a holiday falls on a Saturday, the preceding day (Friday) shall be observed as a holiday. C. When a holiday falls on a full-time employee’s regularly scheduled day off, the employee shall receive compensatory time off for a full shift in lieu of holiday pay, in keeping with other provisions of this MOU. Example #1: Employee A normally works a 9/80 schedule, and a holiday falls on the employee’s Friday off, Employee A would receive 8 hours of compensatory time off. Example #2: Employee B normally works a 9/80 schedule, and a holiday falls on a Monday, Tuesday, Wednesday, or Thursday, Employee B would receive 9 hours of compensatory time off. Example #3: Employee C normally works a 4/10 schedule, and a holiday falls on a Monday, Tuesday, Wednesday, Thursday, or Friday, Employee C would receive 10 hours of compensatory time off. D. An employee who is required to work on a holiday shall receive pay computed at 1½ times the employees' basic hourly rate for the number of hours actually worked. Example: Employee A works 6 hours on Christmas Day. Employee A would earn pay computed as follows: Hours Pay Rate Full-shift holiday pay base hourly rate 6 hours work pay regular hourly rate or overtime hourly rate, as applicable under MOU Resolution Number 6702 SBSPA 14 of 27 SECTION 9: RETIREMENT A. The retirement program provided by the City shall consist of a pooled Public Employee's Retirement System (PERS) plan, which includes the following Government Code provisions: Section 20042 One Year Final Compensation Section 20965 Credit of Unused Sick Leave Section 21024 Military Service Credit B.Miscellaneous 1. The Miscellaneous employees shall pay the full 7% of their CalPERS required contribution of their compensation earnable. 2. The City shall provide PERS Section 21354 - 2% @ 55 for miscellaneous members. 3. New employees/members hired on or after January 1, 2013 as defined by The Public Employees’ Pension Reform Act (PEPRA) will be hired at the retirement formula in accordance with the PEPRA and other legislation. SECTION 10: OVERTIME AND CALL OUT PAY A. If work beyond normal workday, workweek or work period is required, the employee who may be asked to perform such overtime shall be notified of the apparent need for such overtime as soon as practicable prior to when the overtime is expected to begin. B. Call out and overtime pay shall be paid at the rate of time and one-half the hourly rate. Minimum "call out" time (when returning to work) shall be 3 hours. Call out time shall start when employee is called to service. C. Overtime will be computed by dividing the employee's regular monthly salary by 173.3 to arrive at an hourly wage. Paid overtime for the pay period is to be submitted and computed with the regular payroll. D. Notwithstanding any provision of this Section, the employee shall be entitled to select either compensated overtime or compensatory time off subject to budget limitations, departmental rules and regulations, and Section 11 of this MOU. SECTION 11: COMPENSATORY TIME OFF (CTO) The maximum (cap) of CTO is 120 hours. Compensatory Time earned in excess of 120 hours will be paid as overtime during the pay period accrued. Resolution Number 6702 SBSPA 15 of 27 SECTION 12: PROVISIONAL APPOINTMENTS AND ASSIGNMENTS A. An employee, when authorized by the City Manager, may receive a provisional appointment to a higher classification to fill a temporary vacancy. The employee, when so appointed, must perform the duties and assume the responsibilities of the higher classification for 80 consecutive working hours and shall be paid according to the step in the assigned salary range of the new position which is a minimum of 5% higher than the salary received before the provisional appointment (not to exceed the top step). B. When necessary and in the best interest of the City, the City Manager may provisionally assign an employee to a higher level of duty and responsibility than provided for in the employee's assigned classification which is not otherwise a part of an adopted classification. In the case of such an assignment, the employee must perform the higher level of duties for 80 consecutive working hours; thereafter the employee shall receive additional compensation of 5% so long as the assignment is authorized by the City Manager. SECTION 13: SENIORITY BONUS Employees who have achieved 10 years of uninterrupted employment with the City shall receive a 5% increase in base salary effective on the l0th anniversary of their employment. SECTION 14: AUTOMOBILES AND MILEAGE Employees covered by this MOU, utilizing their privately-owned automobiles for City business on a non-regular basis, shall be entitled to reimbursement for costs incurred at the mileage rate established by the Internal Revenue Service (IRS). SECTION 14 – A: UNIFORMS & EQUIPMENT/UNIFORM ALLOWANCE A. Public Works Department Employees – Employees in designated classifications working in the Public Works Department shall be entitled to uniform service. The Department Head will designate the uniform and the City will select the vendor. The designated uniform and vendor may be changed from time-to-time, as solely determined by the Department Head or City. The City shall pay the total cost of renting and laundering the uniforms for eligible employees. The designated classifications for uniform service are: Fleet Maintenance Program Manager, Water Services Supervisor, and Maintenance Services Supervisor. The City Manager, in his or her discretion, may add additional classifications or positions/assignments within classifications on recommendation of the Department Head. Resolution Number 6702 SBSPA 16 of 27 B. Safety Shoes – The City will provide employees in the classifications of Fleet Maintenance Program Manager, Water Services Supervisor, and Maintenance Services Supervisor with safety shoes, subject to a maximum of $250 per calendar year. The Department Head will establish and may revise procedures for the purchase of safety shoes and may add additional classifications with concurrence of the City Manager. The program may provide for payment directly to a vendor or vendors selected by the City, may provide for reimbursement of the actual and necessary expense incurred by the eligible employee, or both and will be subject to change within these parameters, as solely determined by the City, from time to time. The Department Head may designate or change the designation of styles, models or specifications for shoes that will be eligible for this benefit. Regardless of other requirements, shoes must meet all applicable safety rules and regulations to be eligible. SECTION 15: ADMINISTRATIVE LEAVE A. Employees shall be entitled to hours equivalent to two work days of administrative leave during each fiscal year. C. Administrative leave hours may not be carried forward to succeeding years nor may they be turned in for cash value. SECTION 16: JURY DUTY See Personnel Rules and Regulations (Resolution 5446) Section 10.06 (C) for rules on jury duty. SECTION 17: LIMITATIONS A. No employee who is receiving Workers’ Compensation payments and benefits is eligible to receive overlapping benefits (except life insurance) stated in this MOU. B. City shall not make any monthly payments for premiums for any insurance benefit listed in this MOU, or uniform allowance, supplemental pay of any type and/or type of bonus on behalf of or to any employee who has been absent without authorization during entire said month or for any employee who has terminated for any reasons whatsoever or who is on leave of absence without pay of who is suspended from duties without pay for the entire said month. SECTION 18: DEFERRED COMPENSATION The City shall contribute the amount of $40 per payroll period into a deferred compensation program for each employee in the Supervisors and Professionals and Technical position classifications. Resolution Number 6702 SBSPA 17 of 27 SECTION 19: BILINGUAL COMPENSATION A. Upon the recommendation of a department director, the City Manager may award a bilingual compensation bonus of $52.50 per payroll period to those employees in positions determined to require bilingual skills. B. The City Manager shall require the taking of competency tests to certify the employee as eligible for bilingual compensation based on the employee's proficiency in speaking the language determined to be required. Such certification shall be a condition precedent to qualifying for bilingual pay. SECTION 20: HEALTH WELLNESS PROGRAMONE-TIME BONUS PAYMENT A. At the City’s first regular pay period on or after December 12, 2016, the City shall pay to each full-time non-probationary employee (including each employee that passes probation in FY 2016/17) covered by this MOU a one-time bonus of $1,000.00. Said bonus shall be paid by City, at the direction of employee, either as taxable regular compensation or to a deferred compensation fund. Said bonus is to be a one-time bonus only, and not to be considered salary for the purpose of calculating PERS benefits, or to be paid in any succeeding year under this MOU. Medical Maintenance & Wellness Program. The City shall reimburse Employee, as a medical benefit, for Employee’s actual documented expenses for medical maintenance exams or the cost of participation in wellness programs, in an amount not to exceed $400 per fiscal year. Reimbursable expenses shall include, but not be limited to, actual out of pocket expenses for annual physical examinations or other medical tests or examinations, participation in weight loss, stop smoking, fitness or other similar programs, or membership in a health or fitness club. All reimbursements shall be subject to the review and approval of the City Manager. SECTION 21: WORK SCHEDULE A. At the discretion of the City Manager, work schedules may be altered as needed to accommodate service demand levels of the residents of the City of Seal Beach. B. Holiday Closures – The City Manager may designate up to 5 specific holiday closure work days in each calendar year between Christmas Day and New Year’s Day during which employees may be required to take time off, charged to leave without pay, the employee’s accumulated compensatory time, vacation, floating holidays, or a combination thereof, as determined by the affected employee. The days must be consecutive for the employee, but may differ between employees. Employees who do not have sufficient accumulated time off in their account to Resolution Number 6702 SBSPA 18 of 27 cover the required time off may request, and will be granted, sufficient advance on their vacation accrual to cover the uncovered balance. This advance will be recovered with the next vacation accruals earned by the employee. Time off of work under this provision shall not be deemed a layoff. C. If an employee is required to work on a City Manager designated closure work day, the employee will receive pay computed at 1½ times the employees’ basic hourly rate for the number of hours actually worked. Example: Employee A normally works a 9/80 schedule, and is required to work 4 hours on a City Manager designated holiday closure work day on December 28, 2016. Employee A would earn pay computed as follows: Hours Pay Rate 4 hours work pays 1½ times the hourly rate, as applicable under the MOU 5 hours leave time Compensatory time, vacation, floating holiday, or combination thereof D. Police Department employees are excluded from this provision. SECTION 22: TUITION REIMBURSEMENT A. Employees attending accredited community colleges, universities, and trade schools for the purpose of obtaining a higher education degree may apply for reimbursement of tuition, books, student fees and parking. Reimbursement is capped at the tuition rate of the Cal State University system for up to 2 semesters of full-time, undergraduate enrollment each calendar year. B. Reimbursement is contingent upon the successful completion of the course. Successful completion means a grade of “C” or better for undergraduate courses and a grade of “B” or better for graduate courses. All claims for tuition reimbursement require prior approval and are subject to verification and approval by the City Manager. Example: Employee A attends California State University, Long Beach, for the Spring 20162020 semester and completes 2 (3-unit) undergraduate courses with a grade of “C” or better. The tuition reimbursement would be calculated as follows: 2016/20172019/2020 State University Tuition $1,5871,665.00 (0-6 units) Resolution Number 6702 SBSPA 19 of 27 Required University Fees $ 494546.00 (approx.) Parking $ 123155.00 Books $ 300.00 (approx.) TOTAL $25042,666.00 SECTION 23: COMPENSATION PLAN A.Basic Compensation Plan 1. Employees covered by this MOU shall be included under the Basic Compensation Plan. Every classification under this Plan shall be assigned a salary range adopted by the City Council. The salary schedule shall consist of 5 steps within each range. 2. The first step is a minimum rate and is normally the hiring rate for the classification. An employee may be assigned, upon appointment, to other than the normal entering salary step within the assigned range upon the recommendation of the Department Head and with the approval of the City Manager when it is decided that such action is in the best interests of the City. 3. The second step, B step, is a merit adjustment which may be given at the end of the probationary period subject to the recommendation of the Department Head and with the approval of the City Manager. 4. The third, fourth and fifth steps are merit adjustments to encourage an employee to improve their work and to recognize increased skill on the job. Employees are normally eligible for these adjustments at any time after the completion of 1 year of service at the preceding step. Each adjustment shall be made subject to the recommendation of the Department Head and with the approval of the City Manager. B. Advancement within Salary Ranges 1. In order to properly compensate an employee, advancement in salary shall be based on merit. 2. Advancement in salary shall not be automatic, but shall depend upon increased service value of the employee to the City. 3. The Department Head and/or the employee's immediate supervisor shall be responsible to evaluate an employee fairly in an unbiased fashion for the determination of job performance. Advancement shall be made only upon recommendation of the Department Head and with the approval of the City Manager. Resolution Number 6702 SBSPA 20 of 27 4. An employee should be reviewed at least once every 12 months from the effective date of his last performance evaluation, special performance advancement or promotion. Nothing contained herein shall restrict the Department Head from denying the increase after evaluation, nor shall it prevent him from recommending a special performance advancement in salary at any time when unusual or outstanding achievement has been demonstrated. C. Salary Increases 1. Promotional Appointment - When an employee is promoted to a position with a higher salary range, the employee shall be compensated at a step of the salary range assigned to the new position that is closest to providing a 5% salary increase over the base salary received immediately prior to promotion. 2. Temporary Appointment - Employees assigned, in an acting capacity, to a higher classification than the employees' present classification for a period of not less than 80 consecutive working hours shall be entitled to temporary appointment pay. In addition, employees who are assigned by the department director in writing to regularly scheduled acting assignments of less than 80 hours shall also be entitled to temporary appointment pay. Temporary appointment pay will be retroactive to the first hour served in the higher classification and shall be paid at a rate equal to the first step of the higher classification but in no event shall temporary appointment pay be less than 5% more of the employee's current rate. D. Salary Decreases - In the case of a demotion of an employee to a classification with a lower maximum salary, such employee shall be assigned to the appropriate salary step in the new classification as recommended by the Department Head with the approval of the City Manager. The employee shall retain his previous anniversary date. E. Adjustments of Salary Ranges - When a salary range for a given classification is revised upward or downward, the incumbents of positions and classifications affected shall have their existing salary adjusted to the same step in the new salary range and their anniversary date shall not be changed. F. Salary and Benefits on Suspension - During suspension from the City service for disciplinary cause, an employee shall forfeit all rights, privileges and salary, except he shall not forfeit his medical health plans, including dental, retirement plan, disability insurance or life insurance. Should such suspension be later modified or revoked, the employee shall be entitled to receive payment for loss of income and benefits during the period of suspension. G. Salary Adjustments During Term of MOU Resolution Number 6702 SBSPA 21 of 27 1. The salary schedule for each position classification affected is hereby determined and established upon adoption by City Council Salary increases are as follows: First pay period on or following July 1, 20196 - Employees shall receive 32% cost of living adjustment. First pay period on or following July 1, 202017 - CPI adjustment, minimum 2% up to 43% maximum, as measured utilizing the change in the Los Angeles - Long Beach - AnaheimRiverside - Orange County All Urban Consumers Index for the 12 months of April 201916 - April 202017. First pay period on or following July 1, 202118 - CPI adjustment, minimum 2% up to 43% maximum, as measured utilizing the change in the Los Angeles - Long Beach - AnaheimRiverside - Orange County All Urban Consumers Index for the 12 months of April 202017 - April 20218. ProfessionalsSBSPA Professional Classifications Grad e Job Classifications Account Clerk 9 Accounting Technician 11 Senior Building Technician 13 Executive Assistant 15 Code Enforcement Officer 18 Deputy City Clerk 19 Building Inspector 28 Assistant Engineer 28 Assistant Planner SBSPA Supervisory Classifications Grad e Job Classifications 13 Senior Accounting Technician 14 Community Services Coordinator 20 Fleet Maintenance Program Manager Resolution Number 6702 SBSPA 22 of 27 25 Water Services Supervisor 25 Maintenance Services Supervisor SECTION 24: LEAVES OF ABSENCE A.Authorized Leave of Absence Without Pay 1. Upon the Department Head's recommendation and approval of the City Manager, an employee may be granted a level of absence without pay in cases of an emergency or where such absence would not be contrary to the best interest of the City, for a period not to exceed 180 working days. 2. Upon written request of the employee, the City Manager may grant a leave of absence, with or without pay, for a period not to exceed 1 year. 3. At the expiration of the approved leave, after notice to return to duty, the employee shall be reinstated to the position held at the time leave was granted. Failure on the part of the employee to report promptly at such leave's expiration and receipt of notice to return to duty shall be cause for discharge. 4. During any authorized leave of absence without pay, an employee shall not be eligible to accumulate or receive fringe benefits, except an employee shall receive their monthly flex dollar allowance and the City, as specifically provided for in this MOU, shall contribute to the employee’s disability insurance plan, and life insurance plan for the first 30 days of leave of absence. B.Military Leave of Absence 1. Military leave shall be granted in accordance with the provisions of Federal and State law. All employees entitled to military leave shall give the Department Head an opportunity within the limits of military regulations to determine when such leave shall be taken. Whenever possible, the employee involved shall notify the Department Head of such leave request 10 working days in advance of the beginning of the leave. 2. In addition to the provisions of State law, the City shall continue to provide eligible employees on military leave, the monthly flex dollar allowance under the cafeteria plan and disability and life insurance and retirement (if applicable) for the first 3 months of military leave. During said period, the employee shall be required to pay to the City the amount that exceeds the monthly flex dollar allowance (if applicable). 3. After the first 3 months of military leave, the employee may continue said benefits at his cost. Resolution Number 6702 SBSPA 23 of 27 C.Pregnancy Disability Leave of Absence 1. An employee who is disabled due to pregnancy shall be granted a pregnancy disability leave as provided by the State of California and the Federal Family Medical Leave Act. The employee may elect to take a lesser period of leave. 2. Disabilities arising out of pregnancy shall be treated the same as other temporary disabilities in terms of eligibility for, or entitlement to, leave with or without pay. D.Family Leave - Upon a demonstration of need and subject to the following conditions, an employee may take leave or unpaid leave to care for his newborn infant, whether through parentage or adoption, or to care for a seriously ill or injured member of the employees "immediate family" as defined in Section 6. 1. Proof of the birth or adoption of a newborn infant or the serious illness/injury of the family member must be submitted to the City. 2. Requests for family leave must be submitted in writing to the employee's supervisor at the earliest possible date proceeding the time when the leave is to begin. 3. Operational needs of the City shall be relevant in determinations regarding the granting of family leave in accordance with the provisions of State and Federal Family Leave laws. 4. In the event of an extended family leave, the employee may be required to periodically report on the status of the situation giving rise to the leave. 5. Family leave may be granted only upon the recommendation of the Department Head and approval of the City Manager consistent with the provisions of State and Federal Family Leave laws. E.Catastrophic Leave - The purpose of the Catastrophic Leave Pool is to enable full time employees to receive and donate vacation, administrative leave, and CTO leave credits on an hour for hour basis to assist employees who have no leave and who will suffer a financial hardship due to prolonged illness or injury to themselves or a member of their immediate family. Sick Leave is excluded from this program. The following conditions shall apply to Catastrophic Leave: 1. Catastrophic Leave will be available only to employees who have exhausted their own paid leave through bona fide serious illness or accident. Resolution Number 6702 SBSPA 24 of 27 2. The leave pool shall be administered by the Finance Department. 3. Employees must be in regular full-time appointed positions to be eligible to receive catastrophic leave. 4. Employees receiving Long-Term Disability payments are excluded from receiving catastrophic leave under this program. 5. All donations are to be confidential, between the donating employee and the Finance Department. 6. Employees donating to the pool must have 40 hours of paid leave available after making a donation. 7. Donating employees must sign an authorization, including specifying the specific employee to be the recipient of the donation. 8. Donations will be subject to applicable tax laws. 9. The availability of Catastrophic Leave shall not delay or prevent the City from taking action to medically separate or disability retire an employee. 10. Catastrophic Leave due to illness or injury of an immediate family member may require medical justification as evidenced by a Physician’s Statement that the presence of the employee is necessary. 11. Catastrophic Leave due to the illness or injury of the employee will require medical justification as evidenced by a Physician’s Statement as to the employee’s condition. SECTION 25: MISCELLANEOUS Layoff: The City is to give Association 45 days prior notice before the effective date of any layoffs. During this 45- day period, the City will, upon request, meet and confer on the impact of the layoffs. SECTION 26: TERM The Memorandum of Understanding shall remain in full force and effect from December 12, 2016 until midnight, June 30, 2019. SECTION 267: APPEALS Resolution Number 6702 SBSPA 25 of 27 A. Employees shall be allowed to appeal written reprimands to the Personnel Officer. Such appeals shall be filed within 14 calendar days. The decision of the Personnel Office shall be final. B. Hearings held pursuant to Personnel Rule 10.02, Automatic Resignation shall be interpreted to allow employees to present evidence showing the absence was for good cause and that circumstance prevented them from contacting the City. SECTION 278: “Me-Too” Clause REOPENER City and Association agrees to reconvene during the terms of this MOU to discuss all fringe benefits, including but not limited to health plans, the implementation of HSA or HRA programs for employee and retiree medical premiums. If, during the term of this agreement, any represented bargaining unit receives an annual across-the-board wagesalary increase (as a percentage of pay) which is greater than that received by the Association, that greater increase shall immediately be extended to Association members. SECTION 28: NEW EMPLOYEE ORIENTATION/EMPLOYEE INFORMATION A. New Employee Orientation 1. City will provide the Association with 10 calendar days advanced notice of all new employee orientations within the bargaining unit, unless it is unable to reasonably do so because of an unforeseeable urgent need critical to City operations. If such a case arises, the City will provide as much notice as possible to the Association or make other arrangements for the Association to meet with the new employee. The Association will select its representative to attend the orientations. When selecting its representative, the Association will make reasonable efforts to minimize disruption to the department operational needs. If, due to operational needs, no Association representative is available, the City and the Association will arrange an alternative time for the Association to meet with the new employee. 2. The Association will be provided up to 30 minutes at the end of the orientation during the end of the orientation to present membership information to the onboarding employee(s). Human Resources staff will not be present during the Association’s portion of the onboarding. Release time will be provided to the Association representative for this meeting. B. Employee Information 1. The City will provide the employee information it has on file in compliance with AB119 (name, job, title, department, work location, work, home and personal Resolution Number 6702 SBSPA 26 of 27 cellular telephone numbers, personal email addresses on file with the City, and home address) for all new hires within the bargaining unit within 30 days of hire). 2. In addition, on a quarterly basis, the City will provide the SBSPA with a digital file containing the same information for all employees in SBSPA represented classifications upon request. SECTION 29: MAINTENANCE OF MEMBERSHIP Any employee in this unit who has authorized Association dues deductions on the effective date of this MOU or at any time subsequent to the effective date of this MOU shall continue to have such dues deductions made by the City; provided however, that any employee in the unit may terminate such Association dues during the first ten (10) days of February by notifying the Association in writing of his/her termination of membership in the Association. Such notification shall be delivered in person or by U.S. mail and should be in the form of a letter containing the following information: employee name, employee number, job classification, and department name. The Association will notify the City’s Human Resources Department with the appropriate documentation to process any dues cancellations within ten (10) business days after receipt of the the close of the withdrawal period. SECTION 30: TERM The Memorandum of Understanding shall remain in full force and effect from July 1, 2019 until midnight, June 30, 2022. SECTION 3129: RATIFICATION This Memorandum of Understanding is subject to approval and adoption by the City Council and ratification by the required number of the duly authorized representatives of the Association. Following such approval and adoption, the Memorandum of Understanding shall be implemented by the appropriate resolution(s), ordinance(s), or other written action of the City Council. IN WITNESS HEREOF, the parties have hereto caused this Memorandum of Understanding to be executed this _9th12th day of DecemberDecember, 20196. CITY OF SEAL BEACH MANAGEMENT REPRESENTATIVES: _______________________________ Date: ________________ Resolution Number 6702 SBSPA 27 of 27 Jill R. IngramPatrick Gallegos, Assistant City Manager Date: Patrick GallegosVictoria L. Beatley, Assistant City ManagerDirector of Finance SEAL BEACH SUPERVISORS AND PROFESSIONALS ASSOCIATION REPRESENTATIVES: Date: Michelle MarquezSteven Fowler, President SBSPA President Date: Gregorio Daniel, Teamsters Joseph Talarico, SBSPA Negotiations Team Member ___________________________ Date: ________________ Vicky BarkerJoe Acuna, CEA RepresentativeSBSPA Board Member Adopted by Resolution No. EXHIBIT C MID-MANAGEMENT AND CONFIDENTIAL Employees Association Memorandum of Understanding ADOPTED: December 9, 2016 EXPIRES: JUNE 30, 2022 Mid Management 2 of 20 TABLE OF CONTENTS SECTION 1: RECOGNITION ....................................................................................5 SECTION 2: Non-Discrimination …………..………………………………………. SECTION 3: HEALTH INSURANCE COVERAGE: LIFE & DISABILITY INSURANCE A. Health Insurance Coverage ....................................................................5-7 B. Life Insurance .............................................................................................7 C. Income Continuation ..................................................................................7 SECTION 4: RETIREE HEALTH INSURANCE ....................................................7-8 SECTION 5: SICK LEAVE .....................................................................................8-9 SECTION 6: LEAVES OF ABSENCE A. Authorized Leave of Absence without Pay ................................................9 B. Bereavement Leave ...................................................................................9 C. Military Leave of Absence.....................................................................9-10 D. Pregnancy Disability Leave of Absence ..................................................10 E. Family Leave ............................................................................................10 F. Catastrophic Leave...................................................................................11 SECTION 7: VACATION ....................................................................................11-13 SECTION 8: HOLIDAYS A. Holidays....................................................................................................13 Exhibit C Mid Management 3 of 20 B. Holiday Closures.................................................................................13-14 C. Vacation Election......................................................................................14 SECTION 9: RETIREMENT SYSTEM ....................................................................14 SECTION 10: PROVISIONAL APPOINTMENTS .............................................14-15 SECTION 11: SENIORITY BONUS ........................................................................15 SECTION 12: AUTOMOBILES AND MILEAGE ....................................................15 SECTION 13: JURY DUTY…………………………………………………………..15 SECTION 14: ADMINISTRATIVE LEAVE ........................................................15-16 SECTION 15: LIMITATIONS ...................................................................................16 SECTION 16: DEFERRED COMPENSATION .......................................................16 SECTION 17: BILINGUAL COMPENSATION .......................................................16 SECTION 18: HEALTH WELLNESS PROGRAM……………………………..16-17 SECTION 19: WORK SCHEDULE .........................................................................17 SECTION 20: SALARIES ..................................................................................17-18 SECTION 21: TUITION REIMBURSEMENT ..........................................................18 SECTION 22: OTHER APPLICABLE RULES…………………………………..18-19 Mid Management 4 of 20 SECTION 23: LAYOFFS……………………………………………………………… 19 SECTION 24: EXISTING CONDITIONS OF EMPLOYMENT ……………………. 19 SECTION 25: ME-TOO CLAUSE……………………………………………………. 19 SECTION 26: WORKING GROUP ..........................................................................19 SECTION 27: TERM .................................................................................................19 SECTION 28: RATIFICATION ............................................................................19-20 Exhibit C Mid Management 5 of 20 Memorandum of Understanding BETWEEN THE CITY OF SEAL BEACH AND MID-MANAGEMENT AND CONFIDENTIAL Employees Association SECTION 1: Recognition The City of Seal Beach (hereafter “City”) has recognized the Seal Beach Mid- Management and Confidential Employees Association (hereafter “Association”) as the exclusive representative of the employees in the Mid-Management and Confidential bargaining unit. SECTION 2: Non-Discrimination A. The parties mutually recognize and agree to protect the rights of all employees to join and/or participate in protected Association activities in accordance with the Employee Relations Ordinance and Government Code §§ 3500 and 3511 and agree to not retaliate against employees. B. The Association and the City agree to not discriminate against any employee or potential employee on the basis of race, sex, religion, color, national origin, ancestry, age, disability, gender, or sexual orientation. SECTION 3: HEALTH INSURANCE COVERAGE: LIFE & DISABILITY INSURANCE A.Health Insurance Coverage l. The City shall provide for full-time employees and eligible retired employees a group hospital, medical and dental insurance plan. 2. The City shall contribute to the cost of medical coverage for each eligible employee and his/her dependents, an amount not to exceed the California Public Employees’ Medical and Hospital Care Act (PEMHCA) minimum contribution. The City shall contribute an equal amount towards the cost of medical coverage under PEMHCA for both active eligible employees and eligible retirees. 3. The City shall implement a full flex cafeteria plan for eligible employees in accordance with the criteria provided to the employees during Mid Management 6 of 20 negotiations. For employees participating in the City’s full flex cafeteria plan, each employee shall receive a monthly flex dollar allowance to be used for the purchase of benefits under the full flex cafeteria plan. Beginning January 1, 2019, the monthly flex dollar allowance shall be: For Single Employees $862.11 /month For Employee and 1 dependent $1332.24/month For Employee and 2 or more dependents $1722.83/month 4. A portion of the monthly flex dollar allowance is identified as the City’s contribution towards PEMHCA. Thus, for example, in calendar year 2019 a single employee’s monthly flex dollar allowance is $862.11, of that $862.11.; $136 has been designated by the City as its required PEMHCA contribution to CalPERS. The monthly flex dollar allowance may only be used in accordance with the terms of the full flex cafeteria plan. 5. Every January 1st during the term of this agreement, the City shall increase the contribution amounts above by the average percentage of increase for basic plans published by CalPERS which sets health insurance premiums for the coverage year. 6. Employees enrolled in the plan are required to pay any premium amounts in excess of the above City contribution. Such amounts will be deducted from the affected employee's payroll check on the 1st 2 pay periods for each month. 7. Beginning January 2020 the minimum employer contribution for participating in the PEMHCA will be adjusted annually to reflect any change in the health care component of the Consumer Price Index. Effective January 1, 2019, the minimum employer contribution is $136 per month per employee/retiree. 8. Employees meeting the waiver criteria and electing to waive enrollment in the City’s full flex cafeteria plan are eligible to receive $350 per month (upon showing proof of medical insurance coverage under an alternative plan). Election forms are available in the Human Resources. 9. Part-time, seasonal, provisional and/or hourly employees shall not be eligible for participation in this program. 10. Full-time employees by these Terms and Conditions who have completed 30 days of uninterrupted service shall be enrolled in the full flex cafeteria plan on the 1st day of the next succeeding month. Exhibit C Mid Management 7 of 20 11. Employees who change classification from full-time to part-time provisional, hourly, or seasonal shall not be eligible for participation in the full flex cafeteria plan. 12. The City shall not contribute a flex dollar amount for any employee during any month the employee is on leave of absence without pay or who is absent from regular duties without authorization, for a full calendar month. .City shall contribute to the cafeteria plan for eligible employees receiving temporary payments from Workers’ Compensation Insurance. B.Life Insurance 1. All employees incumbent in position classifications listed in Section 18 shall receive a $50,000 term life insurance policy paid by the City. 2. Said insurance shall become effective after the employee has completed 30 days of uninterrupted service with said employee to be enrolled in the program on the 1st day of the next succeeding month. C.Income Continuation 1. Employees incumbent in position classifications listed in Section 18 shall receive an income continuation policy to provide for income continuation of 66.67% of the employee's monthly salary, up to a maximum of $5,000 per month, whichever is lesser. 2. Said insurance shall become effective after the employee has completed 30 days of uninterrupted service with said employee to be enrolled in the program on the 1st day of the next succeeding month. 3. Said income continuation shall commence on the 3lst day of sickness or other bona fide absence or upon expiration of sick leave, whichever occurs later, and continuing thereafter while the employee is absent from work for a period of up to age 65. SECTION 4: RETIREE HEALTH INSURANCE A. Employees covered by these Terms and Conditions shall have the option upon retirement, to continue participation in the City's health insurance program at the employee's expense. B. Employees in the Mid-Management and Confidential classification who were hired before January 1, 2008 by the City, and who retire after December 31, 2009, with 20 or more combined years of employment with the City shall, upon retirement, be provided with individual medical insurance coverage. If said Mid Management 8 of 20 employee has 30 or more combined years of employment with the City upon retirement, eligible dependent medical insurance coverage shall also be provided at the rate of (a) the average of the 2 lowest costs medical care plans offered by CalPERS, or (b) the CalPERS Kaiser HMO, whichever is greater. When the retired employee becomes Medicare eligible, the City’s contribution will be capped at the rate of (a) the average of the 2 lowest costs Medicare supplement plans offered by CalPERS, or (b) the CalPERS Kaiser HMO Medicare supplement plan, whichever is greater. C. Employees who were hired on or after January 1, 2008 by the City, and who retire from the City, shall be eligible to receive a City contribution not to exceed the PEMHCA minimum employer contribution towards health coverage under CalPERS, as determined by CalPERS from time to time. D. An employee with a service retirement and who is eligible to receive retiree medical insurance per Section 3, B & C of this exhibit, may also receive an increase to the medical insurance cap in effect at the time of his/her retirement (not to exceed $175 per month in additional contributions), until Medicare begins at age 65 with lower supplemental insurance rates. This additional contribution to the cap will accommodate increases in medical insurance plans over the term of the employee's retirement. E. In all cases, the City's contribution for eligible dependent coverage for retirees shall terminate with the death of the retiree. F. In the event an eligible retired employee resides in an area where the medical plans provided by the City are not in effect, that retired employee shall be entitled to receive in cash each month an amount equal to the City flex contribution at time of retirement. SECTION 5: SICK LEAVE A. All full-time employees covered by these Terms and Conditions shall accrue sick leave at the rate of 1 day per month (8 hours). The maximum accrual of sick leave hours shall be 520 hours. B. Existing sick leave balances which have remained intact and have not been converted to leave time may be utilized by the employee for sick leave purposes only. C. Upon termination of employment with the City, all compensable leave hours will be paid to the employee at the employee's base rate of pay. Sick leave balances which have not been converted to leave time will be paid to the employee upon termination at 25% of the employee's base rate of pay. Exhibit C Mid Management 9 of 20 D. Employees who are on authorized leaves of absence without pay shall not accrue sick leave hours during said leaves of absence. SECTION 6: LEAVES OF ABSENCE A. Authorized Leave of Absence Without Pay 1. Upon the Department Head's recommendation and approval of the City Manager, an employee may be granted a leave of absence without pay in cases of an emergency or where such absence would not be contrary to the best interest of the City, for a period not to exceed 180 working days. 2. Upon written request of the employee, the City Council may grant a leave of absence, with or without pay, for a period not to exceed one (1) year. 3. At the expiration of the approved leave, after notice to return to duty, the employee shall be reinstated to the position held at the time leave was granted. Failure on the part of the employee to report promptly at such leave's expiration and receipt of notice to return to duty shall be cause for discharge. 4. During any authorized leave of absence without pay, an employee shall not be eligible to accumulate or receive fringe benefits, except an employee shall receive their monthly flex dollar allowance and the City, as specifically provided for in these Terms and Conditions, shall contribute to the employee's disability insurance plan, and life insurance plan for the first 30 days of leave of absence. B. Bereavement Leave The City agrees to provide 40 hours bereavement leave with pay for death in the immediate family. The bereavement leave shall not be chargeable to or accumulated as sick time or leave time. “Immediate family” is defined as spouse, registered domestic partner, father, mother, son, daughter, brother, sister, grandparent, grandchild, step-mother, step-father, step-child, mother-in-law, father-in-law, domestic partner-in-law or dependent relative living with the employee. C.Military Leave of Absence 1. Military leave shall be granted in accordance with the provisions of Federal and State law. All employees entitled to military leave shall give the Department Head an opportunity within the limits of military regulations to determine when such leave shall be taken. Whenever possible, the employee involved shall notify the Department Head of such leave request 10 working days in advance of the beginning of the leave. Mid Management 10 of 20 2. In addition to the provisions of State law, the City shall continue to provide eligible employees on military leave, the monthly flex dollar allowance under the cafeteria plan and disability and life insurance and retirement, (if applicable)) for the first three (3) months of military leave. During said period, the employee shall be required to pay to the City the amount that exceeds the monthly flex dollar allowance (if applicable). 3. After the first (three) 3 months of military leave, the employee may continue said benefits at their cost. D. Pregnancy Disability Leave of Absence 1. An employee who is disabled due to pregnancy shall be granted a pregnancy disability leave as provided by the State of California and the Federal Family Medical Leave Act. The employee may elect to take a lesser period of leave. 2. Disabilities arising out of pregnancy shall be treated the same as other temporary disabilities in terms of eligibility for, or entitlement to, leave with or without pay. E.Family Leave - Upon a demonstration of need and subject to the following conditions, an employee may take leave or unpaid leave to care for his newborn infant, whether through parentage or adoption, or to care for a seriously ill or injured member of the employees "immediate family" as defined in Section 5 - B. 1. Proof of the birth or adoption of a newborn infant or the serious illness/injury of the family member must be submitted to the City. 2. Requests for family leave must be submitted in writing to the employee's supervisor at the earliest possible date proceeding the time when the leave is to begin. 3. Operational needs of the City shall be relevant in determinations regarding the granting of family leave in accordance with the provisions of State and Federal Family Leave laws. 4. In the event of an extended family leave, the employee may be required to periodically report on the status of the situation giving rise to the leave. 5. Family leave may be granted only upon the recommendation of the Department Head and approval of the City Manager consistent with the provisions of State and Federal Family Leave laws. Exhibit C Mid Management 11 of 20 F.Catastrophic Leave - The purpose of the Catastrophic Leave Pool is to enable full time employees to receive and donate vacation, administrative leave, and Compensatory Time Off (CTO) leave credits on an hour for hour basis to assist employees who have no leave and who will suffer a financial hardship due to prolonged illness or injury to themselves or a member of their immediate family. Sick Leave is excluded from this program. The following conditions shall apply to Catastrophic Leave: 1. Catastrophic Leave will be available only to employees who have exhausted their own paid leave through bona fide serious illness or accident. 2. The leave pool shall be administered by the Finance Department. 3. Employees must be in regular full-time appointed positions to be eligible to receive catastrophic leave. 4. Employees receiving Long-Term Disability payments are excluded from receiving catastrophic leave under this program. 5. All donations are to be confidential, between the donating employee and the Finance Department. 6. Employees donating to the pool must have 40 hours of paid leave available after making a donation. 7. Donating employees must sign an authorization, including specifying the specific employee to be the recipient of the donation. 8. Donations will be subject to applicable tax laws. 9. The availability of Catastrophic Leave shall not delay or prevent the City from taking action to medically separate or disability retire an employee. 10. Catastrophic Leave due to illness or injury of an immediate family member may require medical justification as evidenced by a Physician’s Statement that the presence of the employee is necessary. 11. Catastrophic Leave due to the illness or injury of the employee may require medical justification as evidenced by a Physician’s Statement as to the employee’s condition. SECTION 7: VACATION A. All Mid-Management and Confidential employees who have passed the employee probationary period (as defined in the Personnel Rules and Mid Management 12 of 20 Regulations, Section 6.01) shall be given a vacation of 80 hours with pay each year. B. All Mid-management and Confidential employees, who shall have at least three (3) years of continuous service shall be entitled to eight (8) additional hours of vacation for each year of full-time continuous service in excess of three (3) years. The vacation accrual schedule for Mid-management and Confidential employees is as follows: Years Service Vacation Hours Earned Maximum Hourly Accrual Rate / Pay Period Bi-Weekly Annual Vacation Hours Maximum Vacation Accrual 1 80 3.0769 80 160 2 80 3.0769 80 160 3 80 3.0769 80 160 4 88 3.3846 88 200 5 96 3.6923 96 200 6 104 4.0000 104 200 7 112 4.3044 112 200 8 120 4.6154 120 200 9 128 4.9231 128 240 10 136 5.2308 136 240 11 144 5.5385 144 240 12 152 5.8462 152 240 13 160 6.1538 160 240 D. Employees who have authorized leaves of absence without pay shall not accumulate vacation credits or pay during said leave of absence. E. Employees are encouraged to use their vacation time and the City will make reasonable efforts to allow employees to do so. Those employees who have been credited in excess of the maximum vacation accrual allowed are expected to use a portion of the excess as leave time, in addition to other vacation time, each year until the bank is drawn down to the maximum accrual amount. The City recognizes that a number of long-term employees have accrued substantially more leave time than shorter-term employees, and that it will likely take them significantly longer to achieve the maximum accrual level. It is the intent of this section to balance the personal interests of the employee with the financial concerns of the City; as such, making progress toward reaching the maximum accrual amounts may be deemed a success. F. Vacation leave time shall not be approved until such time as it has been earned, unless prior, special arrangements have been made with the City Exhibit C Mid Management 13 of 20 Manager. The time at which an employee shall take vacation leave shall be requested by the employee prior to the start of the vacation leave period. Such vacation leave to be taken shall be subject to the prior approval of the Department Head, or designee, subsequent to consideration of the departmental workload and other staffing considerations, such as but not limited to, the previously approved vacation schedule of other employees, sick leave and position vacancies. G. Not more than once in each fiscal year, an employee may, upon timely written request, receive cash compensation for up to 120 hours of accrued and unused vacation time, subject to the City’s normal accrual and “cash out” policies and procedures. SECTION 8: HOLIDAYS A. All employees incumbent in position classifications listed in Section 18 shall be granted the following holidays with pay: Holiday Date New Year’s Day January 1st Martin Luther King Day 3rd Monday in January Presidents’ Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day First Monday in September Veteran’s Day November 11th Thanksgiving Day Fourth Thursday in November Calendar day following Thanksgiving Day Christmas Eve December 24th Christmas Day December 25th *Floating Holiday (discretion of employee) Total of 12 holidays annually *Floating Holiday must be taken during each fiscal year (July 1st through June 30th). B.Holiday Closures – The City Manager may designate up to five (5) specific work days in each calendar year between Christmas Day and New Year’s Day during which employees may be required to take time off, charged to leave without pay, the employee’s accumulated compensatory time, vacation, floating holidays, or a combination thereof, as determined by the affected employee. The days must be consecutive for the employee, but may differ between employees. Employees who Mid Management 14 of 20 do not have sufficient accumulated time off in their account to cover the required time off may request, and will be granted, sufficient advance on their vacation accrual to cover the uncovered balance. This advance will be recovered with the next vacation accruals earned by the employee. Time off of work under this provision shall not be deemed a layoff. C.Vacation Election - When a City paid holiday falls on a full-time employee’s regularly scheduled day off, the employee may elect in writing to accrue vacation time in the amount of a full regular shift, or to receive an equivalent amount as holiday pay. SECTION 9: RETIREMENT SYSTEM A. The retirement program provided by the City shall consist of a pooled Public Employee's Retirement System (PERS) plan which includes the following provisions: Section 20042 - One Year Final Compensation Section 20965 - Credit of Unused Sick Leave Section 21024 - Military Service Credit B. Mid-Management and Confidential Employees 1. The Mid-Management and Confidential employees shall pay the full 7% of their CalPERS required contribution of their compensation earnable. C. Effective November 1, 1995, the City shall include PERS Section 21354 - 2% @ 55 for miscellaneous members, except for those new employees/members hired on or after January 1, 2013, who are subject to Section 9 E, below. D. New employees/members hired on or after January 1, 2013 as defined by The Public Employees’ Pension Reform Act (PEPRA) will be hired at the retirement formula in accordance with the PEPRA and other legislation. SECTION 10: PROVISIONAL APPOINTMENTS A. An employee, when authorized by the City Manager, may receive a provisional appointment to a higher classification to fill a temporary vacancy. The employee, when so appointed, must perform the duties and assume the responsibilities of the higher classification for 80 consecutive working hours thereafter the employee shall be paid according to the step in the assigned salary range of the new position which is next higher than the salary received before the provisional appointment. The additional pay will be retroactive to the start date of the higher-classification assignment. Exhibit C Mid Management 15 of 20 B. When necessary and in the best interest of the City, the City Manager may provisionally assign an employee to a higher level of duty and responsibility than provided for in the employee's assigned classification which is not otherwise a part of an adopted classification. In the case of such an assignment, the employee must perform the higher level of duties for 80 consecutive working hours thereafter the employee shall receive additional compensation of 5%, dating back to the first day s/he began to perform the assignment. so long as the assignment is authorized by the City Manager. SECTION 11: SENIORITY BONUS Employees who have achieved ten (10) years of uninterrupted employment with the City shall receive a 5% increase in base salary effective on the l0th anniversary of their employment. Sworn police personnel are exempt from this section. Twenty (20) Years of Service – Employees who have achieved twenty (20) years of uninterrupted employment with the City shall receive a 2.5% increase in base salary (above the previously-described 5% increase at 10 years) effective on the 20th anniversary of their employment. SECTION 12: AUTOMOBILES AND MILEAGE A. Employees covered by these Terms and Conditions, utilizing their privately-owned automobiles for City business on a non-regular basis, shall be entitled to reimbursement for costs incurred at the mileage rate established by Internal Revenue Service (IRS). B. The Deputy Director of Public Works/Maintenance and Utilities will have use of a City vehicle. SECTION 13: JURY DUTY See Personnel Rules and Regulations (Resolution 5446) Section 10.06 (C) for rules on jury duty. SECTION 14: ADMINISTRATIVE LEAVE Effective the 1st payroll period in July 2019, and every July 1st thereafter: Mid Management 16 of 20 A. Mid-Management and Confidential position classifications, unless otherwise specified, shall be entitled to 40 hours of administrative leave each fiscal year. B. Administrative leave days may not be carried forward to succeeding years nor may they be turned in for cash value. SECTION 15: LIMITATIONS A. No employee who is eligible to receive Workers’ Compensation is eligible to receive overlapping benefits (except life insurance) stated in this MOU. B. City shall not be required to make any monthly payments for premiums for any insurance benefit listed in this MOU, or uniform allowance, supplemental pay of any type and/or type of bonus on behalf of, or to, any employee who has been absent without authorization during an entire calendar month or for any employee who is on leave of absence without pay. SECTION 16: DEFERRED COMPENSATION The City shall contribute the equivalent to 3.5% of base salary per payroll period into a deferred compensation program for each employee in the Mid- Management and Confidential position classifications. SECTION 17: BILINGUAL COMPENSATION A. Upon the recommendation of a department director, the City Manager may award a bilingual compensation bonus of $52.50 per payroll period to those employees in positions determined to require bilingual skills. B. The City Manager shall require the taking of competency tests to certify the employee as eligible for bilingual compensation based on the employee's proficiency in speaking the language determined to be required. Such certification shall be a condition precedent to qualifying for bilingual pay. SECTION 18: Health Wellness Program Medical Maintenance Examination & Wellness Program. The City shall reimburse Employee, as a medical benefit, for Employee’s actual documented expenses for medical maintenance exams or the cost of participation in wellness programs, in an amount not to exceed $500 per fiscal year, subject to the City’s normal reimbursement processes and requirements such expenses. Reimbursable expenses shall include, but not be limited to, actual out of pocket expenses for annual physical examinations or other medical tests or examinations, participation in weight loss, stop smoking, fitness or other similar programs, or membership in a health or fitness club. All reimbursements Exhibit C Mid Management 17 of 20 shall be subject to the review and approval of the City Manager or his/her designee. SECTION 19: WORK SCHEDULE At the discretion of the City Manager, work schedules may be altered as needed to meet the service demand levels of the residents of the City of Seal Beach. SECTION 20: SALARIES A. Effective the first payroll period following July 1, 2019: Mid-Management Grade Job Classifications 47 Deputy Director of Public Works/City Engineer 39 Deputy Director of Public Works/Maintenance and Utilities 38 Building Official 36 Finance Manager 36 Senior Planner 36 Recreation Manager 36 Associate Engineer 26 Management Analyst 25 Accountant Confidential Grade Job Classifications 13 Executive Assistant (Confidential) B. The salary schedule for each position classification affected is hereby determined and established upon adoption by City Council. Salary increases are as follows: First pay period on or following July 1, 2019: Employees shall receive 3% cost of living adjustment. Mid Management 18 of 20 First pay period on or following July 1, 2020 – CPI adjustment, minimum 2% up to 4% maximum, as measured utilizing the change in the Los Angeles – Long Beach - Anaheim All Urban Consumers Index for the 12 months from April 2019 to April 2020. First pay period on or following July 1, 2021 - CPI adjustment, minimum 2% up to 4% maximum, as measured utilizing the change in the Los Angeles – Long Beach - Anaheim All Urban Consumers Index for the 12 months from April 2020 to April 2021. SECTION 21: TUITION REIMBURSEMENT A. Higher Education Degree Programs –Mid-Managers and Confidential employees attending accredited community colleges, universities, and trade schools for the purpose of obtaining a higher education degree may apply for reimbursement of tuition, books, student fees and parking. Reimbursement is capped each calendar year at the tuition rate of the Cal State University system for up to two (2) semesters of full-time, undergraduate enrollment. B. Reimbursement is contingent upon the successful completion of the course. Successful completion means a grade of “C” or better for undergraduate courses and a grade of “B” or better for graduate courses. All claims for tuition reimbursement require prior approval and are subject to verification and approval by the City Manager. Example: Employee A attends California State University, Long Beach, for the Spring 2020 semester and completes 2 (3-unit) undergraduate courses with a grade of “C” or better. The tuition reimbursement would be calculated as follows: 2019/2020 State University Tuition $1,665.00 (0-6 units) Required University Fees $ 546.00 (approx.) Parking $ 155.00 Books $ 300.00 (approx.) TOTAL $2,666.00 SECTION 22: Other Applicable Rules The City agrees to abide by all otherwise applicable state and federal laws such as, but not limited to, the Family Medical Leave Act, the Americans with Exhibit C Mid Management 19 of 20 Disabilities Act, the California Family Rights Act, the Fair Labor Standards Act, and the Meet and Confer obligations of the Meyers-Milias-Brown Act as well as its Personnel Rules. Such rules and laws are specifically incorporated herein. SECTION 23: LAYOFFS Layoff: The City is to give Association 45 days prior notice before the effective date of any layoffs. SECTION 24: EXISTING CONDITIONS OF EMPLOYMENT It is agreed and understood by the parties that all existing benefits and terms and conditions of employment that are within the lawful scope of the meet and confer process will not be reduced and shall remain in full force and effect during the entire term of this MOU. SECTION 25: “Me-Too” Clause If, during the term of this agreement, any represented bargaining unit receives an annual across-the-board wage increase (as a percentage of pay) which is greater than that received by the Association, that greater increase shall immediately be extended to Association members. Section 26: WORKING GROUP The parties agree to form a working group to discuss the drafting of new grievance procedures that, if adopted by the City Council, will amend the City’s current Personnel Rules. SECTION 27: TERM The Memorandum of Understanding shall remain in full force and effect from July 1, 2019 through June 30, 2022. SECTION 28: RATIFICATION This MOU is subject to approval and adoption by the City Council and ratification by the required number of duly authorized representatives of the Association. Following such approval and adoption, the MOU shall be implemented by the appropriate resolution(s), ordinance(s), or other written action of the City Council. IN WITNESS THEREOF, the parties have hereto caused this Memorandum of Understanding to be executed this ___9th_____day of __December 2019__. Mid Management 20 of 20 CITY OF SEAL BEACH MANAGEMENT REPRESENTATIVES: ____________________________________ Date:____________________ Patrick Gallegos, Assistant City Manager ____________________________________ Date:____________________ Victoria L. Beatley, Director of Finance MID-MANAGEMENT AND CONFIDENTIAL EMPLOYEES ASSOCIATION: ____________________________________ Date:_____________________ Nik Soukonnikov, Labor Representative ____________________________________ Date:_____________________ Tim Kelsey, Recreation Manager ____________________________________ Date:_____________________ David Spitz, Associate Engineer Adopted by Resolution No. 6702 EXHIBIT C MID-MANAGEMENT AND CONFIDENTIAL Employees Association TERMS & CONDITIONS OF EMPLOYMENTMemorandum of Understanding ADOPTED: December 12, 2016December 9, 2016 Exhibit C to Resolution Number 6702 Mid Management 2 of 22 EXPIRES: JUNE 30, 201920212 Exhibit C to Resolution Number 6702 Mid Management 3 of 22 TABLE OF CONTENTS SECTION 1: MANAGEMENT RIGHTSRECOGNITION ........................................43 SECTION 2: Non-Discrimination ………………………………………………………. 3 SECTION 23: HEALTH INSURANCE COVERAGE: LIFE & DISABILITY INSURANCE A. Health Insurance Coverage......................................................................43 B. Life Insurance .............................................................................................5 C. Income Continuation ................................................................................65 SECTION 34: RETIREE HEALTH INSURANCE ...................................................65 SECTION 45: SICK LEAVE ....................................................................................76 SECTION 56: LEAVES OF ABSENCE A. Authorized Leave of Absence without Pay ................................................7 B. Bereavement Leave .................................................................................87 C. Military Leave of Absence........................................................................87 D. Pregnancy Disability Leave of Absence ..................................................98 E. Family Leave ............................................................................................98 F. Catastrophic Leave.....................................................................................9 SECTION 67: VACATION .....................................................................................109 SECTION 78: HOLIDAYS Exhibit C to Resolution Number 6702 Mid Management 4 of 22 A. Holidays................................................................................................1211 B. Holiday Closures ..................................................................................1211 SECTION 89: RETIREMENT SYSTEM ..............................................................1312 SECTION 910: PROVISIONAL APPOINTMENTS ............................................1312 SECTION 1011: SENIORITY BONUS ................................................................1413 SECTION 1112: AUTOMOBILES AND MILEAGE ............................................1413 SECTION 1213: JURY DUTY…………………………………………………………..1413 SECTION 1314: ADMINISTRATIVE LEAVE .....................................................1413 SECTION 1415: LIMITATIONS ...............................................................................14 SECTION 1516: DEFERRED COMPENSATION...............................................1514 SECTION 1617: BILINGUAL COMPENSATION ...............................................1514 SECTION 1718: ONE-TIME BONUS PAYMENTHEALTH WELLNESS PROGRAM……………………………………1514 SECTION 1719: WORK SCHEDULE .....................................................................15 SECTION 1820: SALARIES....................................................................................15 SECTION 1921: TUITION REIMBURSEMENT ......................................................16 Exhibit C to Resolution Number 6702 Mid Management 5 of 22 SECTION 22: GRIEVANCE PROCEDURE………………………………………… 17 SECTION 23: APPEALS……………………………………………………………… 18 SECTION 24: OTHER APPLICABLE RULES…………………………………… 18 SECTION 25: LAYOFFS……………………………………………………………… 18 SECTION 26: EXISTING CONDITIONS OF EMPLOYMENT ……………………. 18 SECTION 27: ME-TOO CLAUSE……………………………………………………. 19 EFFECTIVE DATESECTION 28: TERM .............................................................1719 Exhibit C to Resolution Number 6702 Mid Management 6 of 22 TERMS & CONDITIONS OF EMPLOYMENTMemorandum of Understanding BETWEEN THE CITY OF SEAL BEACH AND MID-MANAGEMENT EMPLOYEES AND CONFIDENTIAL Employees Association SECTION 1: MANAGEMENT RIGHTSRecognition The City of Seal Beach (hereafter “City”) has recognized the Seal Beach Mid- Management and Confidential Employees Association (hereafter “Association”) as the exclusive representative of the employees in the Mid-Management and Confidential bargaining unit. The City reserves, retains and is vested, solely and exclusively, with all rights of Management which have not been expressly abridged by specific provisions of this Resolution of Compensation, as such rights existed prior to the execution of this Resolution. SECTION 2: Non-Discrimination A. The parties mutually recognize and agree to protect the rights of all employees to join and/or participate in protected Association activities in accordance with the Employee Relations Ordinance and Government Code §§ 3500 and 3511 and agree to not retaliate against employees. B. The Association and the City agree to not discriminate against any employee or potential employee on the basis of race, sex, religion, color, national origin, ancestry, age, disability, gender, or sexual orientation. SECTION 3: HEALTH INSURANCE COVERAGE: LIFE & DISABILITY INSURANCE A.Health Insurance Coverage l. The City shall provide for full-time employees and eligible retired employees a group hospital, medical and dental insurance plan. 2. The City shall contribute to the cost of medical coverage for each eligible employee and his/her dependents, an amount not to exceed the California Public Employees’ Medical and Hospital Care Act (PEMHCA) minimum Exhibit C to Resolution Number 6702 Mid Management 7 of 22 contribution. The City shall contribute an equal amount towards the cost of medical coverage under PEMHCA for both active eligible employees and eligible retirees. 3. The City shall implement a full flex cafeteria plan for eligible employees in accordance with the criteria provided to the employees during negotiations. For employees participating in the City’s full flex cafeteria plan, each employee shall receive a monthly flex dollar allowance to be used for the purchase of benefits under the full flex cafeteria plan. Beginning January 1, 201620192019, the monthly flex dollar allowance shall be: For Single Employees $862.11 /month For Employee and 1 dependent $1332.24/month For Employee and 2 or more dependents $1722.83/month 4. A portion of the monthly flex dollar allowance is identified as the City’s contribution towards PEMHCA. Thus, for example, in calendar year 2016 2019,2019 a single employee’s monthly flex dollar allowance is $806862.11.68, of that $806862.11.68; $125 136 has been designated by the City as its required PEMHCA contribution to CalPERS. The monthly flex dollar allowance may only be used in accordance with the terms of the full flex cafeteria plan. 5.Effective January 1, 20172019,20 and eEvery January 1st during the term of this agreement, the City shall increase the contribution amounts above by the average percentage of increase for basic plans published by CalPERS which sets health insurance premiums for the coverage year. 6. Employees enrolled in the plan are required to pay any premium amounts in excess of the above City contribution. Such amounts will be deducted from the affected employee's payroll check on the 1st 2 pay periods for each month. 7. Beginning January 20172019,20 the minimum employer contribution for participating in the PEMHCA will be adjusted annually to reflect any change in the health care component of the Consumer Price Index. Effective January 1, 20162019, the minimum employer contribution is $125 136 per month per employee/retiree. 8. Employees meeting the waiver criteria and electing to waive enrollment in the City’s full flex cafeteria plan are eligible to receive $350 per month (upon showing proof of medical insurance coverage under an alternative plan). Election forms are available in the Human Resources. 9. Part-time, seasonal, provisional and/or hourly employees shall not be eligible for participation in this program. Exhibit C to Resolution Number 6702 Mid Management 8 of 22 10. Full-time employees by these Terms and Conditions who have completed 30 days of uninterrupted service shall be enrolled in the full flex cafeteria plan on the 1st day of the next succeeding month. 11. Employees who change classification from full-time to part-time provisional, hourly, or seasonal shall not be eligible for participation in the full flex cafeteria plan. 12. The City shall not contribute a flex dollar amount for any employee during any month the employee is on leave of absence without pay or who is absent from regular duties without authorization, for a full calendar month. .City shall contribute to the cafeteria plan for eligible employees receiving temporary payments from Workers’ Compensation Insurance. B.Life Insurance 1. All employees incumbent in position classifications listed in Section 18 shall receive a $50,000 term life insurance policy paid by the City. 2. Said insurance shall become effective after the employee has completed 30 days of uninterrupted service with said employee to be enrolled in the program on the 1st day of the next succeeding month. C.Income Continuation 1. Employees incumbent in position classifications listed in Section 18 shall receive an income continuation policy to provide for income continuation of 66.67% of the employee's monthly salary, up to a maximum of $5,000 per month, whichever is lesser. 2. Said insurance shall become effective after the employee has completed 30 days of uninterrupted service with said employee to be enrolled in the program on the 1st day of the next succeeding month. 3. Said income continuation shall commence on the 3lst day of sickness or other bona fide absence or upon expiration of sick leave, whichever occurs later, and continuing thereafter while the employee is absent from work for a period of up to age 65. SECTION 34: RETIREE HEALTH INSURANCE A. Employees covered by these Terms and Conditions shall have the option upon retirement, to continue participation in the City's health insurance program at the employee's expense. Exhibit C to Resolution Number 6702 Mid Management 9 of 22 B. Employees in the Mid-Management and Confidential classification who retire after December 31, 2007, and on or before December 31, 2009, with 20 or more combined years of employment with the City shall, upon retirement, be provided with individual and eligible dependent medical insurance coverage. The City shall contribute monthly to the cost of the selected coverage consistent with the appropriate level as specified in Section 2 - A in these Terms and Conditions. CB. Employees in the Mid-Management and Confidential classification who were hired before January 1, 2008 by the City, and who retire after December 31, 2009, with 20 or more combined years of employment with the City shall, upon retirement, be provided with individual medical insurance coverage. If said employee has 30 or more combined years of employment with the City upon retirement, eligible dependent medical insurance coverage shall also be provided at the rate of (a) the average of the 2 lowest costs medical care plans offered by CalPERS, or (b) the CalPERS Kaiser HMO, whichever is greater. When the retired employee becomes Medicare eligible, the City’s contribution will be capped at the rate of (a) the average of the 2 lowest costs Medicare supplement plans offered by CalPERS, or (b) the CalPERS Kaiser HMO Medicare supplement plan, whichever is greater. DC. Employees who were hired on or after January 1, 2008 by the City, and who retire from the City, shall be eligible to receive a City contribution not to exceed the PEMHCA minimum employer contribution towards health coverage under CalPERS, as determined by CalPERS from time to time. ED. An employee with a service retirement and who is eligible to receive retiree medical insurance per Section 3, B & C of this exhibit, may also receive an increase to the medical insurance cap in effect at the time of his/her retirement (not to exceed $175 per month in additional contributions), until Medicare begins at age 65 with lower supplemental insurance rates. This additional contribution to the cap will accommodate increases in medical insurance plans over the term of the employee's retirement. FE. In all cases, the City's contribution for eligible dependent coverage for retirees shall terminate with the death of the retiree. GF. In the event an eligible retired employee resides in an area where the medical plans provided by the City are not in effect, that retired employee shall be entitled to receive in cash each month an amount equal to the City flex contribution at time of retirement. SECTION 45: SICK LEAVE A. All full-time employees covered by these Terms and Conditions shall accrue sick leave at the rate of 1 day per month (8 hours). The maximum accrual of sick leave hours shall be 520 hours. Exhibit C to Resolution Number 6702 Mid Management 10 of 22 B. Existing sick leave balances which have remained intact and have not been converted to leave time may be utilized by the employee for sick leave purposes only. C. Upon termination of employment with the City, all compensable leave hours will be paid to the employee at the employee's base rate of pay. Sick leave balances which have not been converted to leave time will be paid to the employee upon termination at 25% of the employee's base rate of pay. D. Employees who are on authorized leaves of absence, without pay, shall not accrue sick leave hours during said leaves of absence. SECTION 56: LEAVES OF ABSENCE A. Authorized Leave of Absence Without Pay 1. Upon the Department Head's recommendation and approval of the City Manager, an employee may be granted a leave of absence without pay in cases of an emergency or where such absence would not be contrary to the best interest of the City, for a period not to exceed 180 working days. 2. Upon written request of the employee, the City Council may grant a leave of absence, with or without pay, for a period not to exceed one (1) year. 3. At the expiration of the approved leave, after notice to return to duty, the employee shall be reinstated to the position held at the time leave was granted. Failure on the part of the employee to report promptly at such leave's expiration and receipt of notice to return to duty shall be cause for discharge. 4. During any authorized leave of absence without pay, an employee shall not be eligible to accumulate or receive fringe benefits, except an employee shall receive their monthly flex dollar allowance and the City, as specifically provided for in these Terms and Conditions, shall contribute to the employee's disability insurance plan, and life insurance plan for the first 30 days of leave of absence. B. Bereavement Leave The City agrees to provide 40 hours bereavement leave with pay for death in the immediate family. The bereavement leave shall not be chargeable to or accumulated as sick time or leave time. “Immediate family” is defined as spouse, registered domestic partner, father, mother, son, daughter, brother, sister, grandparent, grandchild, step-mother, step-father, step-child, mother-in-law, father-in-law, domestic partner-in-law or dependent relative living with the Exhibit C to Resolution Number 6702 Mid Management 11 of 22 employee. C.Military Leave of Absence 1. Military leave shall be granted in accordance with the provisions of Federal and State law. All employees entitled to military leave shall give the Department Head an opportunity within the limits of military regulations to determine when such leave shall be taken. Whenever possible, the employee involved shall notify the Department Head of such leave request 10 working days in advance of the beginning of the leave. 2. In addition to the provisions of State law, the City shall continue to provide eligible employees on military leave, the monthly flex dollar allowance under the cafeteria plan and disability and life insurance and retirement, (if applicable)) for the first three (3) months of military leave. During said period, the employee shall be required to pay to the City the amount that exceeds the monthly flex dollar allowance (if applicable). 3. After the first (three) 3 months of military leave, the employee may continue said benefits at their cost. D. Pregnancy Disability Leave of Absence 1. An employee who is disabled due to pregnancy shall be granted a pregnancy disability leave as provided by the State of California and the Federal Family Medical Leave Act. The employee may elect to take a lesser period of leave. 2. Disabilities arising out of pregnancy shall be treated the same as other temporary disabilities in terms of eligibility for, or entitlement to, leave with or without pay. E.Family Leave - Upon a demonstration of need and subject to the following conditions, an employee may take leave or unpaid leave to care for his newborn infant, whether through parentage or adoption, or to care for a seriously ill or injured member of the employees "immediate family" as defined in Section 5 - B. 1. Proof of the birth or adoption of a newborn infant or the serious illness/injury of the family member must be submitted to the City. 2. Requests for family leave must be submitted in writing to the employee's supervisor at the earliest possible date proceeding the time when the leave is to begin. Exhibit C to Resolution Number 6702 Mid Management 12 of 22 3. Operational needs of the City shall be relevant in determinations regarding the granting of family leave in accordance with the provisions of State and Federal Family Leave laws. 4. In the event of an extended family leave, the employee may be required to periodically report on the status of the situation giving rise to the leave. 5. Family leave may be granted only upon the recommendation of the Department Head and approval of the City Manager consistent with the provisions of State and Federal Family Leave laws. F.Catastrophic Leave - The purpose of the Catastrophic Leave Pool is to enable full time employees to receive and donate vacation, administrative leave, and Compensatory Time Off (CTO) leave credits on an hour for hour basis to assist employees who have no leave and who will suffer a financial hardship due to prolonged illness or injury to themselves or a member of their immediate family. Sick Leave is excluded from this program. The following conditions shall apply to Catastrophic Leave: 1. Catastrophic Leave will be available only to employees who have exhausted their own paid leave through bona fide serious illness or accident. 2. The leave pool shall be administered by the Finance Department. 3. Employees must be in regular full-time appointed positions to be eligible to receive catastrophic leave. 4. Employees receiving Long-Term Disability payments are excluded from receiving catastrophic leave under this program. 5. All donations are to be confidential, between the donating employee and the Finance Department. 6. Employees donating to the pool must have 40 hours of paid leave available after making a donation. 7. Donating employees must sign an authorization, including specifying the specific employee to be the recipient of the donation. 8. Donations will be subject to applicable tax laws. 9. The availability of Catastrophic Leave shall not delay or prevent the City from taking action to medically separate or disability retire an employee. Exhibit C to Resolution Number 6702 Mid Management 13 of 22 109. Catastrophic Leave due to illness or injury of an immediate family member may require medical justification as evidenced by a Physician’s Statement that the presence of the employee is necessary. 1110. Catastrophic Leave due to the illness or injury of the employee will may require medical justification as evidenced by a Physician’s Statement as to the employee’s condition. SECTION 67: VACATION A. All Mid-Management and Confidential employees who have passed the employee probationary period (as defined in the Personnel Rules and Regulations, Section 6.01) shall be given a vacation of 80 hours with pay each year. B. All Mid-management and Confidential employees, who shall have at least three (3) years of continuous service shall be entitled to eight (8) additional hours of vacation for each year of full-time continuous service in excess of three (3) years. The vacation accrual schedule for Mid-management and Confidential employees is as follows: Years Service Vacation Hours Earned Maximum Hourly Accrual Rate / Pay Period Bi-Weekly Annual Vacation Hours Maximum Vacation Accrual 1 80 3.0769 80 160 2 80 3.0769 80 160 3 80 3.0769 80 160 4 88 3.3846 88 200 5 96 3.6923 96 200 6 104 4.0000 104 200 7 112 4.3044 112 200 8 120 4.6154 120 200 9 128 4.9231 128 240 10 136 5.2308 136 240 11 144 5.5385 144 240 12 152 5.8462 152 240 13 160 6.1538 160 240 C. Employees of the City considered as hourly, part-time and/or seasonal employees shall not be eligible for paid vacations. D. Employees who have authorized leaves of absence without pay shall not accumulate vacation credits or pay during said leave of absence. Exhibit C to Resolution Number 6702 Mid Management 14 of 22 E. Employees are encouraged to use at least the amount of vacation hours earned each fiscal yeartheir vacation time and the City will make reasonable efforts to allow employees to do so. Those employees who have been credited in excess of the maximum vacation accrual allowed are expected to use a portion of the excess as leave time, in addition to other vacation time, each year until the bank is drawn down to the maximum accrual is metamount. The City recognizes that a number of long-term employees have accrued substantially more leave time than shorter-term employees, and that it will likely take them significantly longer to achieve the maximum accrual level. It is the intent of this section to balance the personal interests of the employee with the financial concerns of the City; as such, significant making progress toward reaching the maximum accrual amounts may be deemed a success. F. Vacation leave time shall not be approved until such time as it has been earned, unless prior, special arrangements have been made with the City Manager. The time at which an employee shall take vacation leave shall be requested by the employee prior to the start of the vacation leave period. Such vacation leave to be taken shall be subject to the prior approval of the Department Head, or designee, subsequent to consideration of the departmental workload and other staffing considerations, such as but not limited to, the previously approved vacation schedule of other employees, sick leave and position vacancies. G. Not more than once in each fiscal year, an employee who has completed at least one year of continuous service shall, upon request, receive compensation for up to 80 hours of accrued vacation time provided that the employee has taken 50 hours of vacation time off within that fiscal year. An employee shall also, upon request, receive compensation for up to 120 hours of accrued vacation time provided that the employee has taken 80 hours of accrued vacation time off within that fiscal year. Not more than once in each fiscal year, an eEmployee may, upon timely written request, receive cash compensation for up to 120 hours of accrued and unused vacation time, subject to the City’s normal accrual and “cash out” policies and procedures. SECTION 78: HOLIDAYS A. All employees incumbent in position classifications listed in Section 18 shall be granted the following holidays with pay: Holiday Date New Year’s Day January 1st Martin Luther King Day 3rd Monday in January Presidents’ Day 3rd Monday in February Memorial Day Last Monday in May Exhibit C to Resolution Number 6702 Mid Management 15 of 22 Independence Day July 4th Labor Day First Monday in September Veteran’s Day November 11th Thanksgiving Day Fourth Thursday in November Calendar day following Thanksgiving Day Christmas Eve December 24th Christmas Day December 25th *Floating Holiday (discretion of employee) Total of 12 holidays annually *Floating Holiday must be taken during each fiscal year (July 1st through June 30th). B. B.Holiday Closures – The City Manager may designate up to five (5) specific work days in each calendar year between Christmas Day and New Year’s Day during which employees may be required to take time off, charged to leave without pay, the employee’s accumulated compensatory time, vacation, floating holidays, or a combination thereof, as determined by the affected employee. The days must be consecutive for the employee, but may differ between employees. Employees who do not have sufficient accumulated time off in their account to cover the required time off may request, and will be granted, sufficient advance on their vacation accrual to cover the uncovered balance. This advance will be recovered with the next vacation accruals earned by the employee. Time off of work under this provision shall not be deemed a layoff. C. Vacation Election - When a City paid holiday falls on a full-time employee’s regularly scheduled day off, the employee shall may elect in writing to accrue time off vacation time in the amount for of a full regular shift, or to receive thatan equivalent amount as holiday payin lieu of holiday pay. in the separate holiday accrual bank. The maximum (cap) of holiday accrual is 120 hours. Holiday time earned in excess of 120 hours will be paid at the regular rate of pay. An employee may, upon written request submitted to and approved by the City Manager, receive reimbursement for the requested number of hours of holiday accumulated time off equal to or below the cap of one hundred twenty (120) hours. Reimbursement shall occur with the next regular payroll following the pay period in which the employee's written request has been approved by the City Manager. SECTION 89: RETIREMENT SYSTEM Exhibit C to Resolution Number 6702 Mid Management 16 of 22 A. The retirement program provided by the City shall consist of a pooled Public Employee's Retirement System (PERS) plan which includes the following provisions: Section 20042 - One Year Final Compensation Section 20965 - Credit of Unused Sick Leave Section 21024 - Military Service Credit B.B. Mid-Management and Confidential Employees 1. The Mid-Management and Confidential employees shall pay the full 7% of their CalPERS required contribution of their compensation earnable. C. Effective November 1, 1995, the City shall include PERS Section 21354 - 2% @ 55 for miscellaneous members, except for those new employees/members hired on or after January 1, 2013, who are subject to Section 9 E, below. D.City agrees to study the enhancement of retirement benefits to the current PERS 2% at 55 program either through PERS or other options available through PARS. The City’s commitment to study this issue in no way binds the City to any type or form of enhancement now or in the future. E. New employees/members hired on or after January 1, 2013 as defined by The Public Employees’ Pension Reform Act (PEPRA) will be hired at the retirement formula in accordance with the PEPRA and other legislation. SECTION 910: PROVISIONAL APPOINTMENTS A. An employee, when authorized by the City Manager, may receive a provisional appointment to a higher classification to fill a temporary vacancy. The employee, when so appointed, must perform the duties and assume the responsibilities of the higher classification for 80 consecutive working hours andthereafter the employee shall be paid according to the step in the assigned salary range of the new position which is next higher than the salary received before the provisional appointment. The additional pay will be retroactive to the start date of the higher-classification assignment. B. When necessary and in the best interest of the City, the City Manager may provisionally assign an employee to a higher level of duty and responsibility than provided for in the employee's assigned classification which is not otherwise a part of an adopted classification. In the case of such an assignment, the employee must perform the higher level of duties for 80 consecutive working hours thereafter the employee shall receive additional compensation of 5%, dating back to the first day s/he began to perform the assignment. so long as the assignment is authorized by the City Manager. Exhibit C to Resolution Number 6702 Mid Management 17 of 22 SECTION 1011: SENIORITY BONUS Employees who have achieved ten (10) years of uninterrupted employment with the City shall receive a 5% increase in base salary effective on the l0th anniversary of their employment. Sworn police personnel are exempt from this section. Twenty (20) Years of Service – Employees who have achieved twenty (20) years of uninterrupted employment with the City, shall receive a seven-and-a-half percent (7.5%) increase in base salary effective on the 20th anniversary of their employment. Such bonus shall not be cumulative with the 10-year seniority bonus. Twenty (20) Years of Service – Employees who have achieved twenty (20) years of uninterrupted employment with the City shall receive a 2.5% increase in base salary (above the previously-described 5% increase at 10 years) effective on the 20th anniversary of their employment. SECTION 1112: AUTOMOBILES AND MILEAGE A. Employees covered by these Terms and Conditions, utilizing their privately-owned automobiles for City business on a non-regular basis, shall be entitled to reimbursement for costs incurred at the mileage rate established by Internal Revenue Service (IRS). B. The Deputy Director of Public Works/Maintenance and Utilities will have use of a City vehicle. SECTION 1213: JURY DUTY See Personnel Rules and Regulations (Resolution 5446) Section 10.06 (C) for rules on jury duty. SECTION 1314: ADMINISTRATIVE LEAVE Effective the 1st payroll period in July 20162019, and every July 1st thereafter: A. Mid-Management and Confidential position classifications, unless otherwise specified, shall be entitled to 40 hours of administrative leave each fiscal year. B. Administrative leave days may not be carried forward to succeeding years nor may they be turned in for cash value. Exhibit C to Resolution Number 6702 Mid Management 18 of 22 SECTION 1415: LIMITATIONS A. No employee who is eligible to receive Workers’ Compensation is eligible to receive overlapping benefits (except life insurance) stated in these Terms and Conditionsthis MOU. B. City shall not be required to make any monthly payments for premiums for any insurance benefit listed in these this Terms and ConditionsMOU, or uniform allowance, supplemental pay of any type and/or type of bonus on behalf of, or to, any employee who has been absent without authorization during an entire calendar entire said month or for any employee who has terminated for any reasons whatsoever or who is on leave of absence without pay. or who is suspended from duties without pay for the entire said calendar month. SECTION 1516: DEFERRED COMPENSATION The City shall contribute the equivalent to 3.5% of base salary per payroll period into a deferred compensation program for each employee in the Mid- Management and Confidential position classifications. SECTION 1617: BILINGUAL COMPENSATION A. Upon the recommendation of a department director, the City Manager may award a bilingual compensation bonus of $52.50 per payroll period to those employees in positions determined to require bilingual skills. B. B. The City Manager shall require the taking of competency tests to certify the employee as eligible for bilingual compensation based on the employee's proficiency in speaking the language determined to be required. Such certification shall be a condition precedent to qualifying for bilingual pay. SECTION 17: ONE-TIME BONUS PAYMENT SECTION 18: Health Wellness Program A. At the City’s first regular pay period on or after December 12, 2016, the City shall pay to each full-time non-probationary employee (including each employee that passes probation in FY 2016/17) covered by this MOU a one-time bonus of $1,000.00. Said bonus shall be paid by City, at the direction of employee, either as taxable regular compensation or to a deferred compensation fund. Said bonus is to be a one-time bonus only, and not to be considered salary for the purpose of calculating PERS benefits, or to be paid in any succeeding year under this MOU. Medical Maintenance Examination/ & Wellness Program. The Exhibit C to Resolution Number 6702 Mid Management 19 of 22 City shall reimburse Employee, as a medical benefit, for Employee’s actual documented expenses for medical maintenance exams or the cost of participation in wellness programs, in an amount not to exceed $500 per fiscal year, subject to the City’s normal reimbursement processes and requirements such expenses. Reimbursable expenses shall include, but not be limited to, actual out of pocket expenses for annual physical examinations or other medical tests or examinations, participation in weight loss, stop smoking, fitness or other similar programs, or membership in a health or fitness club. All reimbursements shall be subject to the review and approval of the City Manager or his/her designee. SECTION 1819: WORK SCHEDULE At the discretion of the City Manager, work schedules may be altered as needed to meet the service demand levels of the residents of the City of Seal Beach. SECTION 1920: SALARIES A. Effective the first payroll period following July 1, 20162019: Mid-Management Grade Job Classifications 47 Deputy Director of Public Works/City Engineer 39 Deputy Director of Public Works/Maintenance and Utilities 38 Building Official 36 Finance Manager 36 Senior Planner 36 Recreation Manager 36 Associate Engineer 28 Police Records Supervisor 26 Management Analyst 25 Accountant Confidential Grade Job Classifications 13 Executive Assistant (Confidential) Exhibit C to Resolution Number 6702 Mid Management 20 of 22 B. The salary schedule for each position classification affected is hereby determined and established upon adoption by City Council. Salary increases are as follows: First pay period on or following July 1, 2019: Employees shall receive 43% cost of living adjustment. First pay period on or following July 1, 2020 -– CPI adjustment, minimum 2% up to 54% maximum, as measured utilizing the change in the Los Angeles – Long Beach - AnaheimOrange County All Urban Consumers Index for the 12 months from April 2019 to April 2020. First pay period on or following July 1, 2021 - CPI adjustment, minimum 2% up to 54% maximum, as measured utilizing the change in the Orange CountyLos Angeles – Long Beach - Anaheim All Urban Consumers Index for the 12 months from April 2020 to April 2021. SECTION 2021: TUITION REIMBURSEMENT A. Higher Education Degree Programs –Mid-Managers and Confidential employees attending accredited community colleges, universities, and trade schools for the purpose of obtaining a higher education degree may apply for reimbursement of tuition, books, student fees and parking. Reimbursement is capped each calendar year at the tuition rate of the Cal State University system for up to two (2) semesters of full-time, undergraduate enrollment. B. Reimbursement is contingent upon the successful completion of the course. Successful completion means a grade of “C” or better for undergraduate courses and a grade of “B” or better for graduate courses. All claims for tuition reimbursement require prior approval and are subject to verification and approval by the City Manager. Example: Employee A attends California State University, Long Beach, for the Spring 2016 2020 semester and completes 2 (3-unit) undergraduate courses with a grade of “C” or better. The tuition reimbursement would be calculated as follows: 2016/20172019/2020 State University Tuition $1,5871,665.00 (0-6 units) Required University Fees $ 494546.00 (approx.) Parking $ 123155.00 Books $ 300.00 (approx.) TOTAL $25042,666.00 Exhibit C to Resolution Number 6702 Mid Management 21 of 22 SECTION 232: Other Applicable Rules The City agrees to abide by all otherwise applicable state and federal laws such as, but not limited to, the Family Medical Leave Act, the Americans with Disabilities Act, the California Family Rights Act, the Fair Labor Standards Act, and the Meet and Confer obligations of the Meyers-Milias-Brown Act as well as its Personnel Rules. Such rules and laws are specifically incorporated herein. SECTION 234: MISCELLANEOUS LAYOFFS Layoff: The City is to give Association 45 days prior notice before the effective date of any layoffs. During this 45 day period, the City will, upon request, meet and confer on the impact of the layoffs. SECTION 246: EXISTING CONDITIONS OF EMPLOYMENT It is agreed and understood by the parties that all existing benefits and terms and conditions of employment that are within the lawful scope of the meet and confer process will not be reduced and shall remain in full force and effect during the entire term of this MOU. SECTION 256: “Me-Too” Clause If, during the term of this agreement, any represented bargaining unit receives an annual across-the-board wage increase (as a percentage of pay) which is greater than that received by the Association, that greater increase shall immediately be extended to Association members. Section 26: WORKING GROUP The parties agree to form a working group to discuss the drafting of new grievance procedures that, if adopted by the City Council, will amend the City’s current Personnel Rules. SECTION 276: TERM The Memorandum of Understanding shall remain in full force and effect from xxxx July 1, 2019 until midnight, xxxxthrough June 30, 20212. Exhibit C to Resolution Number 6702 Mid Management 22 of 22 SECTION 30: RATIFICATION This MOU is subject to approval and adoption by the City Council and ratification by the required number of duly authorized representatives of the Association. Following such approval and adoption, the MOU shall be implemented by the appropriate resolution(s), ordinance(s), or other written action of the City Council. IN WITNESS THEREOF, the parties have hereto caused this Memorandum of Understanding to be executed this ________day of _________________. CITY OF SEAL BEACH MANAGEMENT REPRESENTATIVES: ____________________________________ Date:____________________ Patrick Gallegos, Assistant City Manager ____________________________________ Date:____________________ Victoria L. Beatley, Director of Finance MID-MANAGEMENT AND CONFIDENTIAL EMPLOYEES ASSOCIATION: ____________________________________ Date:_____________________ Nik Soukonnikov, Labor Representative ____________________________________ Date:_____________________ Tim Kelsey, Recreation Manager ____________________________________ Date:_____________________ David Spitz, Associate Engineer Agenda Item N AGENDA STAFF REPORT DATE:December 9, 2019 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Steve Myrter, Director of Public Works SUBJECT:Orange County Transportation Authority (OCTA) Grant Application for the Seal Beach Boulevard Traffic Signal Synchronization Project ________________________________________________________________ SUMMARY OF REQUEST: That the City Council adopt Resolution 6990 approving the submittal of an Orange County Transportation Authority grant application for the Seal Beach Boulevard Traffic Signal Synchronization Project. BACKGROUND AND ANALYSIS: The Orange County Transportation Authority’s (OCTA’s) Regional Traffic Signal Synchronization Program (RTSSP) provides grant funds to local agencies for traffic signal coordination efforts. Projects eligible for RTSSP must be identified on the priority corridor network, signal synchronization network, or Master Plan of Arterial Highway (MPAH). Seal Beach Boulevard has been identified as a MPAH- classified “Major” corridor that would benefit from signal synchronization. The last OCTA grant funding for this corridor was in 2013, and an upgrade in the near future would be necessary. The stretch of Seal Beach Boulevard would include the 14 signals between Bradbury Road and Pacific Coast Highway, along with equipment upgrades at three (3) OCTA-permitted intersections along Westminster Boulevard. This effort would require jurisdictional coordination with Caltrans, City of Los Alamitos, and the County of Orange. These intersections include: 1. Seal Beach Boulevard @ Pacific Coast Highway (Caltrans) 2. Seal Beach Boulevard @ Bolsa Avenue 3. Seal Beach Boulevard @ Heron Point 4. Seal Beach Boulevard @ Adolfo Lopez Drive 5. Seal Beach Boulevard @ Apollo Drive 6. Seal Beach Boulevard @ Road C 7. Seal Beach Boulevard @ Westminster Boulevard 8. Seal Beach Boulevard @ St. Andrews Drive 9. Seal Beach Boulevard @ Golden Rain Road 10. Seal Beach Boulevard @ Lampson Avenue 6 4 0 11. Seal Beach Boulevard @ St. Cloud Drive 12. Seal Beach Boulevard @ Towne Center Drive 13. Seal Beach Boulevard @ Rossmoor Center Way 14. Seal Beach Boulevard @ Bradbury Road 15. Westminster Avenue @ Kitts Highway 16. Westminster Avenue @ Road B 17. Westminster Avenue @ Apollo Drive It should be noted that the Caltrans-owned I-405 signalized ramps would not be part of the scope-of-work; however, signal timing would be coordinated. The general scope of work would include signal re-timing, new video detection cameras, communication and equipment upgrades, and traffic management center (TMC) upgrades to optimally utilize roadway capacity without physical right- of-way improvements. Traffic signal synchronization would provide the ability to reduce vehicle stops, delay time and emissions while improving vehicle fuel consumption and overall vehicular flow along the corridor. ENVIRONMENTAL IMPACT: This item is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 15061(b)(3) of the state CEQA Guidelines because it can be seen with certainty that approval of a resolution for grant application submittal will not have a significant effect on the environment. LEGAL ANALYSIS: The City Attorney has reviewed and approved the resolution as to form. FINANCIAL IMPACT: The following is the proposed OCTA grant application request, with the City’s local match contribution, for an anticipated total project cost of $901,500. OCTA Project P Grant $673,200 City Match $228,300 Total $901,500 STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. 6 4 0 RECOMMENDATION: That the City Council adopt Resolution 6990 approving the submittal of an Orange County Transportation Authority grant application for the Seal Beach Boulevard Traffic Signal Synchronization Project SUBMITTED BY: NOTED AND APPROVED: Steve Myrter Jill R. Ingram Steve Myrter, Director of Public Works Jill R. Ingram, City Manager Prepared by: Iris Lee, Deputy Public Works Directory/City Engineer ATTACHMENTS: A. Resolution 6990 RESOLUTION 6990 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING THE SUBMITTAL OF A GRANT APPLICATION FOR THE SEAL BEACH BOULEVARD TRAFFIC SIGNAL SYNCHRONIZATION PROJECT TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE COMPETITIVE MEASURE M2 REGIONAL TRANSPORTATION SIGNAL SYNCHRONIZATION PROGRAM WHEREAS, the Measure M2 Regional Traffic Signal Synchronization Program targets over 2,000 signalized intersections across Orange County to maintain traffic signal synchronization, improve traffic flow, and reduce congestion across jurisdictions; and WHEREAS, the City of Seal Beach has been declared by the Orange County Transportation Authority to meet the eligibility requirements to receive revenues as part of Measure M2; and WHEREAS, the City of Seal Beach must include all projects funded by Net Revenues in the seven-year Capital Improvements Program as part of the Renewed Measure M Ordinance eligibility requirement; and WHEREAS, the City authorizes a formal amendment to the seven-year Capital Improvement Program to add projects approved for funding upon approval from the Orange County Transportation Authority Board of Directors, if necessary; and WHEREAS, the City of Seal Beach has currently adopted a Local Signal Synchronization Plan consistent with the Regional Traffic Signal Synchronization Master Plan as a key component of local agencies’ efforts to synchronize traffic signals across local agencies’ boundaries; and, WHEREAS, the City of Seal Beach will provide matching funds for each project as required by the Orange County Comprehensive Transportation Funding Programs Procedures Manual; and, WHEREAS, the City of Seal Beach will not use Measure M funds to supplant Developer Fees or other commitments; and WHEREAS, the City of Seal Beach desires to implement multi-jurisdictional signal synchronization with the California Department of Transportation, City of Los Alamitos, and the County of Orange. 4 5 5 4 NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: The City Council of the City of Seal Beach hereby requests the Orange County Transportation Authority allocate funds in the amounts specified in the City's application to said City from the Regional Transportation Signal Synchronization Program. Said funds, if approved, shall be matched by funds from said City as required and shall be used as supplemental funding to aid the City in signal synchronization along Seal Beach Boulevard and Westminster Boulevard. PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 9th day of December, 2019 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Thomas Moore, Mayor ATTEST: Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 6990 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 9th day of December 2019. Gloria D. Harper, City Clerk Agenda Item O AGENDA STAFF REPORT DATE:December 9, 2019 TO:Honorable Mayor and City Council FROM:Craig A. Steele, City Attorney SUBJECT:Fourth Amendment to City Manager’s Employment Agreement ________________________________________________________________ SUMMARY OF REQUEST: That the City Council adopt Resolution 6991 approving Amendment Number 4 to the City Manager’s Employment Agreement and authorize the Mayor to sign it on behalf of the City. BACKGROUND AND ANALYSIS: City Manager Jill Ingram is employed by the City under an employment agreement executed to be effective July 1, 2011, and amended on July 1, 2013, August 11, 2014, January 1, 2016 and November 1, 2017. Pursuant to the terms of that agreement, the City Council recently conducted and completed a performance evaluation of Ms. Ingram. At the conclusion of that evaluation, the City Council directed the City Attorney to prepare the fourth amendment to the employment agreement so that the City Council could consider whether to increase Ms. Ingram’s compensation in an open and public meeting. Ms. Ingram’s salary was last increased as of January 1, 2017. In the intervening time, the City Council has awarded other City employees cost of living increases of 2.7% as of July 2017 and 3% as of July 2018, and another 3% increase is under consideration to be retroactive to July 2019. Other employees are also able to increase their salaries by progressing through a step system, and through longevity pay increases. Although Ms. Ingram has been employed by the City long enough to receive a 5% longevity-based pay increase, her contract does not make her eligible for that benefit available to other employees, and her salary has remained the same since January 2017. The proposed amendment would change Ms. Ingram’s existing agreement by increasing her compensation over the course of two years. In year one, this amendment would increase Ms. Ingram’s annual base salary to $239,828.58 to be paid effective as of first full pay period in July 2019, which is a 4% increase over the current base salary of $230,604.41. Then, effective first pay period on or following July 1, 2020, Ms. Ingram’s annual base salary would increase by an additional 5% to $251,820.01. Page 2 6 5 5 According to information provided by staff effective July 2019 regarding City Manager compensation in other comparable cities, Ms. Ingram’s current salary is below the market median by 7.57% or $17,460 annually. As of July 1, 2020 the increases proposed will ensure the City Manager’s salary is aligned with the most recent comparable salary data available as of July 2019. Ms. Ingram has not requested any other changes to the terms of her contract, and no other changes are being proposed. All other terms and provisions of the Agreement shall remain in full force and effect. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: The City Attorney has prepared the amendment and approved as to form. FINANCIAL IMPACT: Approval of Amendment Number 4 to the City Manager’s Employment Agreement will have a financial impact of $9,224.17 in FY 2019-2020 and $11,991.43 in FY 2020-2021. Sufficient funding was budgeted in the FY 2019-20 Budget and sufficient funds will be budgeted in the FY 2020-21 Budget to fully cover the cost of the proposed increases. STRATEGIC PLAN: This item is applicable to the Strategic Plan as it meets the City Council’s goal to Attract, Develop, Compensate and Retain Quality Staff. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council adopt Resolution 6991 approving Amendment Number 4 to the City Manager’s Employment Agreement and authorize the Mayor to sign it on behalf of the City. Page 3 6 5 5 SUBMITTED BY: Craig A. Steele Craig A. Steele City Attorney ATTACHMENTS: A. Resolution 6991 B. Amendment No. 4 to Jill Ingram's Employment Agreement (Clean) C. Amendment No. 4 to Jill Ingram's Employment Agreement (Redline) RESOLUTION 6991 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING AMENDMENT NUMBER 4 TO THE EMPLOYMENT AGREEMENT FOR THE SEAL BEACH CITY MANAGER AND CLERK AND AUTHORIZING THE MAYOR TO EXECUTE THE AMENDMENT THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: SECTION 1. The City Council hereby approves Amendment 4 to the Employment Agreement between the City and City Manager Jill Ingram in the form attached to this Resolution. SECTION 2. The City Council hereby authorizes and directs the Mayor to execute the agreement on behalf of the City. PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 9th day of December, 2019 by the following vote: AYES: Council Members: NOES: Council Members: ABSENT: Council Members: ABSTAIN: Council Members: ATTEST: Thomas Moore, Mayor Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 6991 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on December 9, 2019. Gloria D. Harper, City Clerk S7296-0001/2358019.1 1 AMENDMENT NO. 4 TO AMENDED AND RESTATED EMPLOYMENT AGREEMENT between City of Seal Beach 211 - 8th Street Seal Beach, CA 90740 & Jill R. Ingram 211- 8th Street Seal Beach, CA 90740 This Amendment No. 4 shall amend that certain Amended and Restated Employment Agreement dated July 1, 2013, as amended (“Agreement”), between the City of Seal Beach, a California charter city (“City”) and Jill R. Ingram, an individual (“Employee”). S7296-0001/2358019.1 2 RECITALS A. City and Employee are parties to the Agreement, pursuant to which Employee serves as City Manager for City. B. City and Employee wish to amend the Agreement as provided herein, to be effective as of December 9, 2019. AMENDMENT NOW, THEREFORE and in consideration of the foregoing, and of the mutual covenants and promises herein set forth, the parties agree to amend the Agreement as follows: Section 1. Section 4 of the Agreement is hereby amended to read as follows: “4. BASE SALARY. City shall pay Employee an annual base salary of $239,828.58, to be paid effective as of first full pay period in July 2019. Effective first pay period on or following July 1, 2020, City shall pay Employee an annual base salary of $251,820.01. Thereafter, at its sole discretion, the City Council shall consider merit adjustments commensurate with Employee’s performance in accordance with the annual evaluation process pursuant to Section 6 of this Agreement. Employee’s salary shall be subject to withholding and other applicable taxes, and shall be pro-rated and paid to Employee at the same time as other employees of City are paid. Employee shall be exempt from the overtime pay provisions of California and federal law.” All other terms and provisions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 4 to be executed and attested, and incorporated into the Agreement: CITY OF SEAL BEACH By: _________________________ Thomas Moore, Mayor Attest: By: _________________________ Gloria Harper, CMC, City Clerk EMPLOYEE By: _________________________ Jill R. Ingram Approved as to Form: By: _________________________ Craig A. Steele, City Attorney S7296-0001/2358019.1 1 AMENDMENT NO. 4 TO AMENDED AND RESTATED EMPLOYMENT AGREEMENT between City of Seal Beach 211 - 8th Street Seal Beach, CA 90740 & Jill R. Ingram 211- 8th Street Seal Beach, CA 90740 This Amendment No. 4 shall amend that certain Amended and Restated Employment Agreement dated July 1, 2013, as amended (“Agreement”), between the City of Seal Beach, a California charter city (“City”) and Jill R. Ingram, an individual (“Employee”). S7296-0001/2358019.1 2 RECITALS A. City and Employee are parties to the Agreement, pursuant to which Employee serves as City Manager for City. B. City and Employee wish to amend the Agreement as provided herein, to be effective as of December 9, 2019. AMENDMENT NOW, THEREFORE and in consideration of the foregoing, and of the mutual covenants and promises herein set forth, the parties agree to amend the Agreement as follows: Section 1.Section 4 of the Agreement is hereby amended to read as follows (text to be added is underscored; text to be deleted is struck through): “4.BASE SALARY. City shall pay Employee an annual base salary of $230,604.41$239,828.58, to be paid effective as of first full pay period in January July 1, 2019. Effective first pay period on or following July 1, 2020, City shall pay Employee an annual base salary of $251,820.01. Thereafter, at its sole discretion, the City Council shall consider merit adjustments commensurate with Employee’s performance in accordance with the annual evaluation process pursuant to Section 6 of this Agreement. Employee’s salary shall be subject to withholding and other applicable taxes, and shall be pro-rated and paid to Employee at the same time as other employees of City are paid. Employee shall be exempt from the overtime pay provisions of California and federal law.” All other terms and provisions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 4 to be executed and attested, and incorporated into the Agreement: CITY OF SEAL BEACH By: _________________________ Thomas Moore, Mayor Attest: By: _________________________ Gloria Harper, CMC, City Clerk EMPLOYEE By: _________________________ Jill R. Ingram Approved as to Form: By: _________________________ Craig A. Steele, City Attorney Agenda Item P AGENDA STAFF REPORT DATE:December 9, 2019 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Gloria D. Harper, City Clerk SUBJECT:City Council Reorganization ________________________________________________________________ SUMMARY OF REQUEST: That the City Council approve reorganization of the City Council and selection of Mayor and Mayor Pro Tempore for 2020 BACKGROUND AND ANALYSIS: Annually, the City Council has undergone a reorganization to select one of its members as Mayor and one member as Mayor Pro Tempore. Pursuant to City Charter Section 404, the Mayor shall serve in such capacity at the pleasure of the City Council and the City Council shall also designate a Mayor Pro Tempore. City Charter Section 404 is attached for reference. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no financial impact for this item. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. 6 3 8 MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council approve reorganization of the City Council and selection of Mayor and Mayor Pro Tempore for 2020. SUBMITTED BY: NOTED AND APPROVED: Gloria D. Harper Jill R. Ingram Gloria D. Harper, City Clerk Jill R. Ingram, City Manager ATTACHMENTS: A. City Charter Section 404 Seal Beach Official Charter - 5 - ARTICLE IV ELECTIVE OFFICERS SECTION 400. Elective Officers. The elective officers of the City shall consist of five (5) members of the City Council, one (1) elected from each of the five (5) Councilmanic Districts as prescribed in Article V. The terms of elective officers shall be four (4) years and until their respective successors qualify. The term of each elective officer shall commence on the twenty-first (21st) day following his/her election at the time of the completion of the canvass of the election returns. (Amended 1974, 1978, 2006, 2014) SECTION 401. Eligibility. (Repealed 2002) SECTION 402. Compensation. Compensation for the members of the City Council shall be established by ordinance in accordance with provisions of Sections 36516 and 36516.5 of the State of California Government Code as such provisions now exist or may thereafter be amended. Each member of the City Council shall receive reimbursement for Council authorized expenses in accordance with provisions of Section 36514.5 and 37201 through 37205 of the State of California Government Code. (Amended 1990) SECTION 403. Vacancies. A vacancy in any elective office shall be filled in accordance with state law. (Amended 2006) SECTION 404. City Council. Presiding Officer, Mayor. a) Upon the completion of the canvass of the election returns of any municipal election at which any member or members of the City Council is or are elected, the City Council shall meet and shall elect one (1) of its members as its presiding officer, who shall have the title of Mayor. The Mayor shall have a voice and vote in all its proceedings. The Mayor shall be the official head of the City for all ceremonial purposes. The Mayor shall also act in a liaison capacity between the City Council and the City Manager, and in such capacity shall advise the City Manager on matters of Council Policy. The Mayor shall perform such other duties consistent with the office as may be prescribed by this Charter or as may be imposed by the City Council. The Mayor shall serve in such capacity at the pleasure of the City Council. b) Mayor Pro Tempore. At the same time as a Mayor is selected, the City Council shall also designate one (1) of its members as Mayor Pro Tempore, who shall serve in such capacity at the pleasure of Seal Beach Official Charter - 6 - the City Council. The Mayor Pro Tempore shall perform the duties of the Mayor during the Mayor’s absence or disability. (Amended 1974) SECTION 405. Powers Vested in the City Council. All powers of the City shall be vested in the City Council except as otherwise provided in this Charter. SECTION 406. Interference in Administrative Service. Neither the City Council nor any of its members shall interfere with the execution by the City Manager of his/her powers and duties; or order, directly or indirectly, the appointment by the City Manager or by any of the department heads in the administrative service of the City, of any person to an office or employment or removal therefrom. Except for the purpose of inquiry, the City Council and its members shall deal with the administrative service under the City Manager solely through the City Manager and neither the City Council nor any member thereof shall give orders to any subordinate of the City Manager, either publicly or privately. SECTION 407. Meetings. The City Council shall hold regular meetings at least once each month in accordance with the Brown Act (California Government Code Section 54950 et seq.), as such statute now exists or may hereafter be amended, at such times, as it shall fix by ordinance or resolution. The City Council may adjourn or re-adjourn any meeting and may call special meetings, in accordance with the Brown Act. If at any time any regular meeting falls on a holiday, such regular meeting may be held thereafter prior to the next regular meeting. (Amended 2002) SECTION 408. Special Meetings (Repealed 2002 – Superseded by Section 407) SECTION 409. Place of Meeting. All meetings shall be held in such place, as the City Council shall fix by ordinance or resolution, or in such place to which any such meeting may be adjourned and shall be open to the public. If, by reason of fire, flood, or other emergency, it shall be unsafe to meet in the place designated, the meetings will be held for the duration of the emergency at such place as is designated by the Mayor, or if he/she should fail to act, by three (3) members of the City Council. SECTION 410. Quorum. Proceedings. A majority of the members of the City Council shall constitute a quorum to do business, but a less number may adjourn from time to time. In the absence of all of the members of the City Council from any regular meeting, the City Clerk may declare the same adjourned to a stated day and hour. Notice of a meeting adjourned by less than a quorum or by the Clerk shall be given by the Clerk or may be waived by consent in the same manner as specified in this Charter for the giving or waiving of notice of special meetings of the City Council, but need not specify the matters to be acted upon.