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Home My WebLink AboutCC Min 2019-12-09Seal Beach, California December 9, 2019 The City Council met in Closed Session at 5:35 p.m. in the City Hall Conference Room. ROLL CALL Present: Mayor Moore Council Members: Varipapa, Kalmick, Massa-Lavitt, Sustarsic Absent: None City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Victoria L. Beatley, Director of Finance/City Treasurer Gloria D. Harper, City Clerk ORAL COMMUNICATIONS Mayor Moore opened oral communications oral communications. Speakers: None. Mayor Moore then closed CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATOR Government Code §54957.6 City Negotiator(s): City Manager and Assistant City Manager Employee Organization(s): Executive Management Orange County Employees Association Mid -Management and Confidential Employees Seal Beach Marine Safety Management Association Seal Beach Supervisors and Professionals Association B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code §54956.8 Property: 15 First Street, Seal Beach City Negotiator(s): City Attorney Negotiating Party: Bay City, LLP Under Negotiations: Price and terms of payment ADJOURNMENT Mayor Moore adjourned the Closed Session meeting at 6:50 p ,'_ oria b.Harp r, City Clerk Approved: Tho as Moore, Mayor Attested: Iona D. Ha , City Jerk Seal Beach, California December 9, 2019 The City Council met in regular session at 7:00 p.m. in the City Council Chambers. Council Member Massa-Lavitt led the Pledge of Allegiance. ROLL CALL Present: Mayor Moore Council Members: Varipapa, Kalmick, Massa-Lavitt, Sustarsic Absent: None City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Chief Joe Miller, Seal Beach Police Department Chief Joe Bailey, Marine Safety/Lifeguard Department Victoria L. Beatley, Director of Finance/City Treasurer Steve Myrter, P.E., Director of Public Works Steven Fowler, Interim Director of Community Development Gloria D. Harper, City Clerk Dana Engstrom, Deputy City Clerk APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS AND ORDINANCES Council Member Kalmick pulled Item J from the Consent Calendar for separate consideration. Mayor Pro Tem Sustarsic pulled Item L from the Consent Calendar for separate consideration. City Attorney Craig Steele indicated that Item O needed to be pulled for separate consideration. City Clerk Harper read into the record that two (2) communications were received after the posting of the agenda regarding various agenda items that were distributed to City Council and made available to the public. Council Member Varipapa moved, second by Council Member Kalmick to approve the agenda. AYES: Varipapa, Kalmick, Massa-Lavitt, Sustarsic, Moore NOES: None ABSENT: ABSTAIN: None None Motion carried PRESENTATIONS / RECOGNITIONS • Los Alamitos Choir Christmas Carols • Retirement Recognition for Chief Joe Miller • Retirement Recognition for Finance Director/City Treasurer Victoria Beatley • Retirement Recognition for Accountant Dan Dillon • Retirement Recognition for Building Inspector Brian McKinney • Retirement Recognition by Elected State, County and Local Officials and/or their Representative • Los Cerritos Wetlands Update ORAL COMMUNICATIONS Mayor Moore opened oral communications. Speakers: Frank Carvajal, Tim Kelsey, Aine Eisenhauer, Michelle Marquez, Bruce Bennett, Robert Goldberg, and Joyce Ross- Parque. Mayor Moore closed oral communications. CITY ATTORNEY REPORT City Attorney Steele reported that prior to this meeting the City Council met in closed session to discuss the items posted on the agenda and indicated that City Council took no reportable action on either item. CITY MANAGER REPORT City Manager Ingram thanked Dana Engstrom, Jennifer Robles, Darcelle Bradley, Winnie Bell, Steve Fowler, Iris Lee, Victoria Tegeler, Kevin Ortiz, Grant Tavasci, and Vince Utsler for their support and dedication to the City's Christmas Parade float. She thanked Council for taking the time to recognize retiring employees: Victoria Beatley, Joe Miller, Dan Dillon, and Brian McKinney; and expressed her appreciation for all their hard work and dedication to the City. Additionally, City Manager Ingram wished everyone a happy holiday and a safe, healthy, and prosperous new year! COUNCIL COMMENTS Council Member Kalmick wished everyone a happy and healthy holiday and thanked the retiring employees for their service. Council Member Varipapa indicated that he attended the Christmas Tree Lighting Ceremony and thanked Community Services Coordinator David Nett for a wonderful event, noting it gets better and better every year. He attended the Christmas Parade, an event he looks forward to every year. He thanked retiring employees Victoria Beatley, Joe Miller, Dan Dillon, and Brian McKinney for their service and indicated their dedication didn't go unnoticed. Additionally, he wished everyone a happy holiday and a safe, happy, and healthy new year. Mayor Pro Tem Sustarsic thanked all the retiring employees for all their service to the City of Seal Beach. She indicated that she attended the Christmas Tree Lighting Ceremony, City Employees' Potluck, Seal Beach Women's Club Plastic Pollution Presentation by Algaleta, the Turkey Trot, participated in Shop Local, the Los Alamitos Marching Band Rally, and a SCAG briefing for elected officials. She expressed her condolences to the family of Luster Hauth on his passing. Council Member Massa-Lavitt thanked Joe Talarico for the beautiful new landscaping at the North Gate Road/Seal Beach Boulevard entrance sign. She indicated that she attended the Orange County Sanitation District meeting and reported that they will be tearing down and rebuilding a new pump station here in Seal Beach. Council Member Massa-Lavitt congratulated and thanked retiring employees Victoria Beatley and Joe Miller noting it has been her pleasure to work with them. Additionally, she thanked everyone for everything they have done all year and wished everyone a happy holiday. Mayor Moore asked staff to address questions during public comment pertaining to Item F. He indicated he attended the Christmas Tree Lighting Ceremony and the Christmas Parade noting how great these events were! He spoke regarding Chief Miller and Finance Director/City Treasurer Victoria Beatley and expressed his gratitude and appreciation for all they have done for the City. Mayor Moore noted that the work performed by City employees is critically important and appreciated and thanked all of the employees for all that they do to make Seal Beach the best city to call home. He mentioned that the employee agreements are fair and fiscally responsible and addressed concerns of city workers and the community. He also indicated that employees will continue to fully fund the employees' share of their PERS retirement and Council will continue to responsibly manage the City's pension obligations. Additionally, he recapped a great year and wished everyone a happy holiday. COUNCIL ITEMS There were no Council items. CONSENT CALENDAR Council Member Varipapa moved, second by Mayor Pro Tem Sustarsic, to approve the recommended actions on the consent calendar with exception of Items J, L and O pulled for separate consideration. A. Approval of the November 12, 2019 City Council Minutes - That the City Council approve the minutes of the Closed Session/Regular City Council meeting held on November 12, 2019. B. Demands on City Treasury (Fiscal Year 2020) — December 9, 2019 - Ratification. C. Monthly Investment Report — November 30, 2019 - Receive and file. D. Agreement with The Pun Group for Annual Auditing Services - That the City Council adopt Resolution 6979: 1. Approving the agreement for annual auditing services between The Pun Group and the City of Seal Beach for three consecutive years, beginning with the fiscal year ending June 30, 2020; and, 2. Authorizing the City Manager to execute the agreement which also allows for two additional one year extensions. E. Professional Services Agreement for the Processing of Fines, Bail, and Forfeiture Thereof, in Connection with the Issuance of Citations for Illegal Parking Pursuant to the Laws of California and Online Permit Application Services - That the City Council adopt Resolution 6980 approving a professional services agreement with Data Ticket, Inc. for the processing of fines, bail, and forfeiture thereof, in connection with the issuance of illegal parking citations pursuant to the laws of California and online permit application services, and authorizing the City Manager to execute the agreement for a term of three years, with two one-year extensions. F. Fiscal Year 2019-2020 Statement of Investment Policy Update and Delegation of Authority - That the City Council adopt Resolution 6981 approving the FY 2019-2020 Statement of Investment Policy and Delegation of Authority to the Director of Finance/City Treasurer. G. Permanent Ballot Drop Box License Agreement — Mary Wilson Library License Area - That the City Council adopt Resolution 6982: 1. Approving the License Agreement between the City of Seal Beach and the County of Orange through its Registrar of Voters Office; and, 2. Authorizing the Orange County Registrar of Voters Office to install a permanent ballot drop box at the Mary Wilson Library License Area; and, 3. Authorizing the City Manager and City Clerk to sign the agreement. H. Cost of Living Adjustment/Contract Amendment for Executive Management Employees - That the City Council consider and adopt Resolution 6983: 1. Approving 3% Cost of Living Adjustments for Executive Management employees and equalizing the monthly reimbursement amounts for those employees who decline City -provided health insurance at $350, and 2. Incorporating those changes into existing employment contracts. I. Submittal of Yearly Expenditure Report to Orange County Transportation Authority (OCTA) for Measure M2 Eligibility - That the City Council adopt Resolution 6984: 1. Finding that the yearly expenditure report to Orange County Transportation Authority (OCTA) for Measure M2 Eligibility for FY 2018-2019 was prepared in conformance with the M2 Expenditure Report Template provided in the Renewed Measure M Eligibility Guidelines and accounts for Net Revenues including interest earned, expenditures during the fiscal year and balances at the end of fiscal year; and, 2. Adopting the M2 Expenditure Report for FY 2018-2019; and, 3. Directing the City Manager to submit the M2 Expenditure Report to OCTA no later than December 31, 2019. • .. I I .. 1 i - W. - - 1 - 1 • . - . ... - K. Amend Classification Plan and Designate Pay Grade and Status of Mechanic Classification - That the City Council adopt: 1. Resolution 6986 approving an amendment to the Classification Plan by adding the classification of Mechanic; and, 2. Resolution 6987 designating the pay grade and status of Mechanic classification. M. Approve the Memoranda of Understanding (MOU) Between the City and the Seal Beach Mid -Management and Confidential Employees Association, the Orange County Employees Association (OCEA) and the Seal Beach Supervisors & Professionals Association (SBSPA) for the Period of July 1, 2019 Through June 30, 2022 - That the Council adopt Resolution 6989 approving the Memoranda of Understanding between the City and the MidManagement and Confidential Employees Association, the Orange County Employees Association (OCEA), and the Seal Beach Supervisors and Professionals Association (SBSPA) for the period of July 1, 2019 through June 30, 2022. N. Orange County Transportation Authority (OCTA) Grant Application for the Seal Beach Boulevard Traffic Signal Synchronization Project - That the City Council adopt Resolution 6990 approving the submittal of an Orange County Transportation Authority grant application for the Seal Beach Boulevard Traffic Signal Synchronization Project. -_ _.. ..nv,zl.. - W. - - .. - - - .. - - _ M. Approve the Memoranda of Understanding (MOU) Between the City and the Seal Beach Mid -Management and Confidential Employees Association, the Orange County Employees Association (OCEA) and the Seal Beach Supervisors & Professionals Association (SBSPA) for the Period of July 1, 2019 Through June 30, 2022 - That the Council adopt Resolution 6989 approving the Memoranda of Understanding between the City and the MidManagement and Confidential Employees Association, the Orange County Employees Association (OCEA), and the Seal Beach Supervisors and Professionals Association (SBSPA) for the period of July 1, 2019 through June 30, 2022. N. Orange County Transportation Authority (OCTA) Grant Application for the Seal Beach Boulevard Traffic Signal Synchronization Project - That the City Council adopt Resolution 6990 approving the submittal of an Orange County Transportation Authority grant application for the Seal Beach Boulevard Traffic Signal Synchronization Project. AYES: Varipapa, Kalmick, Massa-Lavitt, Sustarsic, Moore NOES: None ABSENT: None ABSTAIN: None Motion carried ITEMS REMOVED FROM CONSENT CALENDAR J. Approval of Maintenance Services Agreement with GOTM Enterprises DBA Property Care Services - That the City Council approve Resolution 6985: 1. Approving a Maintenance Services Agreement with GOTM Enterprises DBA Property Care Services for pressure washing of Main Street sidewalks for an annual amount of $154,900, or $464,700 for a three-year term; and, 2. Authorizing the City Manager to execute the agreement; and, 3. Authorizing the City Manager the option to extend the agreement up to two (2) additional oneyear terms after its original term; and Approving Budget Amendment BA 20-06-01 in the amount of $26,000. City Manager Ingram introduced Recreation Manager Tim Kelsey who provided a brief overview of the staff report and responded to Council Member questions. Council Member Kalmick moved, second by Council Member Varipapa, approving Resolution 6985: 1. Approving a Maintenance Services Agreement with GOTM Enterprises DBA Property Care Services for pressure washing of Main Street sidewalks for an annual amount of $154,900, or $464,700 for a three-year term; and, 2. Authorizing the City Manager to execute the agreement; and, 3. Authorizing the City Manager the option to extend the agreement up to two (2) additional oneyear terms after its original term; and Approving Budget Amendment BA 20-06-01 in the amount of $26,000. AYES: Varipapa, Kalmick, Massa-Lavitt, Sustarsic, Moore NOES: None ABSENT: None ABSTAIN: None L. Authorization to Approve Payment for the Emergency Repairs of the Hellman Ranch Water Transmission Main Breaks and Dispensing with Public Bidding Requirements - That the City Council adopt Resolution 6988 to: 1. Confirm that the emergency repairs of the Hellman Ranch Water Main were of urgent necessity for the immediate preservation of life, health, and property; and, 2. Approve Budget Amendment 20-06-02 in the amount of $80,000 for repairs to Hellman Ranch Water Transmission Main, Project EM2001;and, 3. Ratify the emergency contracts with W.A. Rasic Construction Company for the emergency repairs to the Hellman Ranch Water Main, Project EM2001, without advertising for bids in an amount not to exceed $54,415.17, and authorize the City Manager to execute the agreements; and, 4. Accept the Hellman Ranch Water Transmission Main Repairs, Project EM2001 by W.A. Rasic Construction Company in the amount of $54,415.17; and, 5. Direct the City Clerk to file a "Notice of Completion" with the Orange County Clerk -Recorder within ten (10) days from the date of acceptance and to release retention in the amount of $2,720.75 (35) days following the filing of the Notice of Completion. City Manager Ingram introduced Director of Public Works Steve Myrter who provided a brief overview of the staff report and provided background information on the project. Council Member questions were addressed. Mayor Pro Tem Sustarsic moved, second by Council Member Massa-Lavitt, to adopt Resolution 6988 to: 1. Confirm that the emergency repairs of the Hellman Ranch Water Main were of urgent necessity for the immediate preservation of life, health, and property; and, 2. Approve Budget Amendment 20-06-02 in the amount of $80,000 for repairs to Hellman Ranch Water Transmission Main, Project EM2001;and, 3. Ratify the emergency contracts with W.A. Rasic Construction Company for the emergency repairs to the Hellman Ranch Water Main, Project EM2001, without advertising for bids in an amount not to exceed $54,415.17, and authorize the City Manager to execute the agreements; and, 4. Accept the Hellman Ranch Water Transmission Main Repairs, Project EM2001 by W.A. Rasic Construction Company in the amount of $54,415.17; and, 5. Direct the City Clerk to file a "Notice of Completion" with the Orange County Clerk -Recorder within ten (10) days from the date of acceptance and to release retention in the amount of $2,720.75 (35) days following the filing of the Notice of Completion. AYES: Varipapa, Kalmick, Massa-Lavitt, Sustarsic, Moore NOES: None ABSENT: None ABSTAIN: None O. Fourth Amendment to City Manager's Employment Agreement - That the City Council adopt Resolution 6991 approving Amendment Number 4 to the City Manager's Employment Agreement and authorize the Mayor to sign it on behalf of the City. City Attorney Steele provided a comprehensive overview of the staff report and addressed Council Member questions. Council Member Massa-Lavitt moved, second by Council Member Kalmick, to adopt Resolution 6991 approving Amendment Number 4 to the City Manager's Employment Agreement and authorize the Mayor to sign it on behalf of the City. AYES: Varipapa, Kalmick, Massa-Lavitt, Sustarsic, Moore NOES: None ABSENT: None ABSTAIN: None PUBLIC HEARING There were no Public Hearing items. UNFINISHED / CONTINUED BUSINESS There were no Unfinished/Continued Business items. NEW BUSINESS P. City Council Reorganization - That the City Council approve the reorganization of the City Council and selection of Mayor and Mayor Pro Tempore for 2020. City Manager Ingram introduced City Clerk Gloria Harper who opened up the nomination for Mayor and Mayor Pro Tem for the 2020 calendar year. Mayor Moore nominated Mayor Pro Tem Sustarsic for Mayor in 2020, seconded by Council Member Kalmick. AYES: Varipapa, Kalmick, Massa-Lavitt, Sustarsic, Moore NOES: None ABSENT: None ABSTAIN: None Council Member Massa-Lavitt nominated Council Member Kalmick for Mayor Pro Tem in 2020, seconded by Mayor Pro Tem Sustarsic. AYES: Varipapa, Kalmick, Massa-Lavitt, Sustarsic, Moore NOES: None ABSENT: None ABSTAIN: None Incoming Mayor Schelly Sustarsic presented outgoing Mayor Thomas Moore with a plaque thanking him for his leadership as Mayor in 2019. City Manager Jill Ingram congratulated Schelly Sustarsic and Joe Kalmick on their upcoming new roles on Council and thanked Thomas Moore for his leadership the past year, noting together they got a lot accomplished. ADJOURNMENT Adjourn the City Council to Monday, January 13, 2 20 at 5:JO p.m. to meet in closed session, if deemed necessary. Gloria D. Harpe , City Cler 14,7 City of Seal Beach Approved: Tho s Moore, Mayor �y \��,oapoRgjF< Attested: oris D. arpe , ity Clerk