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Home My WebLink AboutAGMT - Orange County/ROV (Vote Center Facility Use Agmt for Fire Station 48 3131 North Gate Road)ORANGE COUNTY REGISTRAR OF Neal Kelley, Registrar of Voters tY Agreement Vote Ceer Facility Use A Rs 9 March 3, 2020 Presidential Primary Election Facility Name: Fire Station 48 Building/Room: Community Room Facility Address: 3131 North Gate Road City/zip: Seal Beach, 90740 Mailing Address: Monday, 02/24/20 City/Zip: Afy 'A Primary Contact: 7am-6pm Primary Phone: Wednesday, 02/26/20 E-mail Address: A Fax: 7am-6m Facility Contact: Friday, 02/28/20 Facility Phone: .. Emergency Contact: 7am-9pm Emergency Phone: Sunday, 03/01/20 This agreement allows Orange County Registrar of Voters, herein after referred to as the ROV, access and usage of the above- named facility with the following terms and conditions: 1. Facility Dates/Hours: California Elections Code requires Vote Centers to be open for a minimum of 8 hours per day during regular business hours from Saturday, 02/22/2020 to Friday, 02/28/2020; from 8am-8pm from Saturday, 02/29/2020 to Monday, 03/02/2020; and from 7am-8pm on Election Day, Tuesday, 03/03/2020. Vote Center staff needs access to the facility one hour prior and up to one hour after voting hours. Please complete and indicate the Vote Center hours approved below. Vote Center Dates Vote Center Hours Required Acknowledge & Confirm (initial) Saturday, 02/22/20 7am-6pm Sunday, 02/23/20 7am-6m Apx-nuz A Monday, 02/24/20 7am-6 m Afy 'A Tuesday, 02/25/20 7am-6pm -, Wednesday, 02/26/20 7am-6 m A Thursday, 02/27/20 7am-6m !- au A Friday, 02/28/20 7am-6 m .. Saturday, 02/29/20 7am-9pm Sunday, 03/01/20 7am-9 m _ e� Monday, 03/02/20 1 7am-9 m Tuesday, 03/03/20 6am-9pm ,� 2 2. Equ' ment and Supplies: (See Addendum A.) acility shall provide a secured storage area for the voting equipment and supplies up to three days prior to the date requested, for the duration of the dates requested, and up to three days after the last date requested. (Required) ❑ Two six-foot tables and six chairs. (Optional) 3. Facility Requirements: (Please review and confirm all required items.) 11 Restroom access for Vote Center staff. E� Air conditioning and/or heating in the voting area. [9 Parking for voters and Vote Center staff. 01 unctioning electrical outlets in the voting area. C�Sufficient inside and outside lighting. Early access at pre -arranged dates/times for site visits. [;( Vote Center staff access one hour before and one hour after voting hours. 0/No other events or activities scheduled in the voting room area during the dates reserved. 4. Facility Access: (Please review and select all that apply.) "Key or Badge access required. ❑ *Parking passes required. ❑ *Alarm Code access required. `Facility will provide key/badge access, parking passes and alarm code to Vote Center staff. 1300 S Grand Ave, Bldg C, Santa Ana, CA 92705 11 -Day VC Facility Use Agreement Phone: (714) 954-1901 Fax: (714) 567-7316 ocvote.com Page 1 of 3 ORANGE COUNTY REGISTRAR OF Ae Vote Center Facility Agreement reement 9 Nea I Ke I I ey, Registrar of Voters March 3, 2020 Presidential Primary Election Facility Name: t-; rO_ 5TGii jo r\ 14b Building/Room: Facility Use Payment: (Please review and select only one check box below.) [� Facility agrees to waive payonate the facility usage as a service to the community. Authorized agent initial here ❑ The ROV agrees to pay the above-named facility $ per day for days. The payment includes 11 days for use as a Vote Center and 2 additional days for setup and take down. Payee name: Payee address: 6. Ac)ditional Information: (Please review and initial.) No cancellations or room changes, only in the event of a natural disaster or unforeseen building structural damage. The voting room and secured storg I tion should remain the same throughout the dates requested and voting period. Authorized agent initial here. Ei At any time and without reas he ROV may revoke this request and not use the above-named facility. Authorized agent initial here. E/ A contracted transportation company will coordinate the equipment delivery and pick-up directly with your facility. ROV staff will contact the facility by ail -3 weeks before the first date requested to confirm details. Authorized agent initial here. 7. Certificate of Self -Insurance: The County of Orange will provide a Certificate of Self -Insurance. r/ Please check if you are requesting to be added as additional insured. If so please provide the request in writing on your organization's letterhead and submit with this form. 8. Indemnity Agreement: The County of Orange shall indemnify, defend, save, and hold harmless the owners of said property, their officers, agents, and employees, or any of them from and against any judgment, loss, damage, liability, cost, charge, expense or attorney's fees arising out of the designation and utilization of the Facility as a Vote Center, except to the extent such claims arise through the sole negligent act or omission of the owner of said Facility. Orange County Registrar of Voters is responsible for staffing all vote -related activities at the Vote Center and for the security of the ballots. This Indemnity obligation shall not be limited by the types and amounts of insurance or self-insurance maintained by the County of Orange or owner. Nothing in this Indemnity obligation shall be construed to create any duty to, any standard of care with reference to, or any liability or obligation, contractual or otherwise, to any third party. This Indemnity obligation shall not be construed so as to relieve any insurer of its obligation to pay any insurance proceeds in accordance with the terms and conditions of valid and collectible insurance policies. This indemnification is secondary to any available primary insurance or coverage. THE ABOVE SITE INDEMNITY AGREEMENT APPLIES TO ELECTIONS CONDUCTED BY ORANGE COUNTY REGISTRAR OF VOTERS. 9. Terms and Conditions: No alteration or variation of the terms of this contract shall be valid unless made in writing and signed by the parties; no oral understanding or agreement not incorporated herein shall be binding on either of the parties; and no exceptions, alternatives, substitutes or revisions are valid or binding on county unless authorized by county in writing. I have read and understand the terms and conditions of this Vote Center Facility Use Agreement. I am authorized to approve usage of the above named facility. I understand that there are no cancellations, only in the event of a natural disaster or unforeseen building structural damage. I approve access and usage for the facility to be used as a Vote C nter location and open to the public for the dates and times specified above during the March 3, 2020 Presidential Primary Election. PRINTED NAME AND TITLE OF AUTHORIZE AGENT SIGNATURE AU RIZED AGENT DATE 1300 S Grand Ave, Bldg C, Santa Ana, CA 92705 11 -Day VC Facility Use Agreement Phone: (714) 954-1901 Fax: (714) 567-7316 ocvote.com Page 2 of 3 ORANGE COUNTY Vote Ce�er Facility Use Agreement REGISTRAR OF RS y g Neal KeIIey,Registrar of Voters March 3, 2020 Presidential Primary Election Facility Name: 6is*kr,Building/Room: l Addendum A - Equipment Delivery and Pickup Information Vote Center equipment will be delivered up to three days prior to the date requested, and picked up within three days after the last date requested. Please complete the information below. Facility Primary Contact Info: Please provide the name, phone number and email address of the primary facility contact person who will be accepting delivery of the Vote Center equipment (if different than page 1). Contact Name: �� F_} Phone Number: I 5dy�t_2Email Address: ,G �„ • �,� Equipment Delivery Info: (Please review and select only one check box below.) Vote Center equipment deliveries will begin Wednesday, 02/19/20 and continue through Friday, 02/21/20. Please provide all available delivery hours for each day. Wednesday, 02/19/20 between 61 and y Thursday, 02/20/20 between ej and LAMa Friday, 02/21/20 between e4 and Facility will allow equipment to be set up at the time of delivery. There are no other events occurring in the reserved voting room. The room will be cleared of any and all other items besides pre -arranged tables and chairs, if applicable. ❑ Facility will not allow equipment to be set up until the date the Vote Center opens. The equipment will be securely stored in the following location until Vote Center staff arrives on the first date requested: Equipment Pick Up Info: (Please review and select only one check box below.) Vote Center equipment will be scheduled to be picked up from Wednesday, 03/04/20 through Friday, 03/06/20. Please provide all available pick up hours for each day. Wednesday, 03/04/20 between q and ii Thursday, 03/05/20 between and y J Friday, 03/06/20 between and [d Equipment can remain in the reserved voting room at the end of Election Day until pickup occurs. ❑ Equipment cannot be left in the reserved voting room at the end of Election Day. All equipment must be moved and stored in the following location: Special Instructions: Please note any special instructions regarding Vote Center equipment delivery and pickup. I have read and understand the terms and conditions of this Vote Center Facility Use Agreement. I am authorized to approve usage of the above name facility. During the March 3, 2020 Presidential Primary Election, I understand Vote Center equipment will be delivered up to three days prior to the first date requested and must be stored in a ecured location. I understand Vote Center equipment will be picked up within three days after the last date requested. or, C44 Cler PRINTED NAME AND TITL OF AUTHORIZED AGENT S NATURE ALYORIZED AGENT ATE 1300 S Grand Ave, Bldg C, Santa Ana, CA 92705 11 -Day VC Facility Use Agreement Phone: (714) 954-1901 Fax: (714) 567-7316 ocvote.com Page 3 of 3 The City of Seal Beach is requesting to be listed as additionally insured on the County of Orange insurance policy. Please view below: City of Seal Beach Fire Station 48 Community Room 3131 North Gate Road Seal Beach CA 90740 DATED this 18th day of December 2019