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HomeMy WebLinkAboutSupplemental Communication from Councilmember Moore1 Gloria Harper From:Jill Ingram Sent:Monday, April 13, 2020 3:26 PM Cc:Executive Team; 'Craig A. Steele'; Dana Engstrom; Tim Kelsey; Jennifer Robles; Alayna Hoang Subject:RE: questions for tonights meeting Attachments:04-13-2020TMQuestions.pdf BCC:  CITY COUNCIL    Please see attached staff responses to Tom Moore's questions regarding tonight's agenda.  As always, please call if you  have any additional questions/concerns. Also, please let me know if you plan to pull any items from the Consent  Calendar for discussion.      Thank you,  Jill    Jill R. Ingram, ICMA‐CM  City Manager  City of Seal Beach ‐ 211 Eighth Street, Seal Beach, CA  90740  (562) 431‐2527, Ext. 1300          Civility Principles:    1. Treat everyone courteously;  2. Listen to others respectfully;  3. Exercise self‐control;  4. Give open‐minded consideration to all viewpoints; 5. Focus on the issues and avoid personalizing debate; and, 6.  Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process,  and tools for forging sound decisions.    For Information about Seal Beach, please see our city website:  www.sealbeachca.gov    NOTICE: This communication may contain privileged or other confidential information. If you are not the intended  recipient of this communication, or an employee or agent responsible for delivering this communication to the intended  recipient, please advise the sender by reply email and immediately delete the message and any attachments without  copying or disclosing the contents. Thank you.     ‐‐‐‐‐Original Message‐‐‐‐‐  From: Thomas Moore  Sent: Monday, April 13, 2020 9:01 AM  To: Jill Ingram  Subject: questions for tonights meeting    Questions for tonights meeting.    Thank you,  2 ‐Tom          Sincerely,   Tom     Thomas Moore  Council Member, District 2  City of Seal Beach ‐ 211 Eighth Street, Seal Beach, CA 90740  (562) 431‐2527 x1502    Civility Principles:    1. Treat everyone courteously;  2. Listen to others respectfully;  3. Exercise self‐control;  4. Give open‐minded consideration to all viewpoints; 5. Focus on the issues and avoid personalizing debate; and, 6.  Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process,  and tools for forging sound decisions.    For Information about Seal Beach, please see our city website:  http://www.sealbeachca.gov     NOTICE: This communication may contain privileged or other confidential information. If you are not the intended  recipient of this communication, or an employee or agent responsible for delivering this communication to the intended  recipient, please advise the sender by reply email and immediately delete the message and any attachments without  copying or disclosing the contents. Thank you.  ITEM E: Questions 4/13/2020 Councilman Moore 1) Check 14747: Is this the right accounting category for these items? Yes. Business Card is the City’s credit card vendor. These budgeted PD registration payments for training were paid with the City credit card, which is what this check payment represents. 2) Check 14758: Is this $40,098 fee mandatory for NPDES Cost? What does it do for the City? All jurisdictions that operate a storm water system must possess an NPDES Permit and adhere to the permit requirements as mandated by the USEPA. Seal Beach pays the Santa Ana Regional Quality Control Board directly for our annual permit fee. To ensure compliance with this permit, Seal Beach, along with all other cities within OC participate in the County’s NPDES Permit program, which has an annual budget of approximately $6 million to administer this program. All OC cities pay a portion of this total program cost based upon size; for example, Irvine and Anaheim both pay approximately $1 million annually. The Seal Beach portion of the County’s NPDES Permit program cost is $40,098.61 annually. 3) Check 14773: Free-Lance Masonry for $30,000 for Phases 1-3 of “Annual Main St Paver Repair.” What was done for $30,000 and what are the three “Phases”? Will this be an annual charge? This year’s CIP budget allocated a total of $30,000 to perform Main Street paver maintenance work. The work/ invoicing were split into three phases. This is an annual project with funds being allocated each fiscal year to ensure the pavers along Main Street remain ADA compliant. 4) Check 14750: Is this for emergency? Should this be tagged with Emergency? This is a door hanger that was created by our emergency services coordinator in early February as a resource for residents in the event of a natural disaster and includes resources for people in the event a natural disaster strikes. This expenditure is not related to the current pandemic emergency. 5) Check 14823: ACWA $6,260 – Is this a new membership? Can we pause these association memberships if they are not absolutely necessary during emergency and until we figure out next year’s budget? This professional membership was budgeted, processed, and paid on February 27th prior to the declaration of local pandemic emergency. This is a necessary professional membership that supports our water maintenance division workers that are responsible for maintaining our water department infrastructure. Yes, any expenditures that are not critical or necessary will be delayed during the emergency period. 6) Check 14888: What is Business (credit) Card for $10,000 for? Business Card is the City’s credit card vendor. This is a City credit card payment. This particular payment includes charges for budgeted expenditures, including IT equipment, various conference/training registrations, and various memberships. 7) Check 14962: Vigilant Solutions (Investigative data platform – Annual Sub) a. What is this? Annual subscription for patrol Automated License Plate Readers (ALPR). 8) Check 14972: What is Additional Services? Additional services that are not part of the monthly retainer. 1 Gloria Harper From:Jill Ingram Sent:Monday, April 13, 2020 4:22 PM Cc:Executive Team; Alayna Hoang; Dana Engstrom; Jennifer Robles; 'Craig A. Steele' Subject:RE: questions for tonights meeting BCC:  CITY COUNCIL    For Warrant 14888 ‐ $10,000 Business Card (City credit card payment), breakdown of expenditures:    $3,341.33  PPE (COVID expenditure)  $2,761.04  Public safety officers memberships/conference (budgeted expenditures processed before COVID)  $3,897.63  Laptops (COVID expenditure)    For Warrant 14972, since this question is related to the City Attorney services monthly invoice, in order to protect the  attorney/client privilege, maybe Craig can address it in a separate confidential email when time allows given all of our  time focusing on managing the emergency.    Jill R. Ingram, ICMA‐CM  City Manager  City of Seal Beach ‐ 211 Eighth Street, Seal Beach, CA  90740  (562) 431‐2527, Ext. 1300          Civility Principles:    1. Treat everyone courteously;  2. Listen to others respectfully;  3. Exercise self‐control;  4. Give open‐minded consideration to all viewpoints; 5. Focus on the issues and avoid personalizing debate; and, 6.  Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process,  and tools for forging sound decisions.    For Information about Seal Beach, please see our city website:  www.sealbeachca.gov    NOTICE: This communication may contain privileged or other confidential information. If you are not the intended  recipient of this communication, or an employee or agent responsible for delivering this communication to the intended  recipient, please advise the sender by reply email and immediately delete the message and any attachments without  copying or disclosing the contents. Thank you.       ‐‐‐‐‐Original Message‐‐‐‐‐  From: Thomas Moore  Sent: Monday, April 13, 2020 3:40 PM  To: Jill Ingram; Patrick Gallegos; Gloria Harper  Subject: RE: questions for tonights meeting    For check 14972, I realize that Additional services means "Additional services".   2   Could I see a break‐down of these Additional services.    Also, for the 14888 $10,000 Business Card, is there a break down of this that council can review?      Thank you.    ‐Tom    Sincerely,   Tom    Thomas Moore  Council Member, District 2  City of Seal Beach ‐ 211 Eighth Street, Seal Beach, CA 90740  (562) 431‐2527 x1502    Civility Principles:    1. Treat everyone courteously;  2. Listen to others respectfully;  3. Exercise self‐control;  4. Give open‐minded consideration to all viewpoints; 5. Focus on the issues and avoid personalizing debate; and, 6.  Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process,  and tools for forging sound decisions.    For Information about Seal Beach, please see our city website:  http://www.sealbeachca.gov    NOTICE: This communication may contain privileged or other confidential information. If you are not the intended  recipient of this communication, or an employee or agent responsible for delivering this communication to the intended  recipient, please advise the sender by reply email and immediately delete the message and any attachments without  copying or disclosing the contents. Thank you.  ________________________________________  From: Jill Ingram  Sent: Monday, April 13, 2020 3:26 PM  Cc: Executive Team; 'Craig A. Steele'; Dana Engstrom; Tim Kelsey; Jennifer Robles; Alayna Hoang  Subject: RE: questions for tonights meeting    BCC:  CITY COUNCIL    Please see attached staff responses to Tom Moore's questions regarding tonight's agenda.  As always, please call if you  have any additional questions/concerns. Also, please let me know if you plan to pull any items from the Consent  Calendar for discussion.    Thank you,  Jill    Jill R. Ingram, ICMA‐CM  City Manager  City of Seal Beach ‐ 211 Eighth Street, Seal Beach, CA  90740  (562) 431‐2527, Ext. 1300  3       Civility Principles:    1. Treat everyone courteously;  2. Listen to others respectfully;  3. Exercise self‐control;  4. Give open‐minded consideration to all viewpoints; 5. Focus on the issues and avoid personalizing debate; and, 6.  Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process,  and tools for forging sound decisions.    For Information about Seal Beach, please see our city website:  www.sealbeachca.gov    NOTICE: This communication may contain privileged or other confidential information. If you are not the intended  recipient of this communication, or an employee or agent responsible for delivering this communication to the intended  recipient, please advise the sender by reply email and immediately delete the message and any attachments without  copying or disclosing the contents. Thank you.    ‐‐‐‐‐Original Message‐‐‐‐‐  From: Thomas Moore  Sent: Monday, April 13, 2020 9:01 AM  To: Jill Ingram  Subject: questions for tonights meeting    Questions for tonights meeting.    Thank you,  ‐Tom        Sincerely,   Tom    Thomas Moore  Council Member, District 2  City of Seal Beach ‐ 211 Eighth Street, Seal Beach, CA 90740  (562) 431‐2527 x1502    Civility Principles:    1. Treat everyone courteously;  2. Listen to others respectfully;  3. Exercise self‐control;  4. Give open‐minded consideration to all viewpoints; 5. Focus on the issues and avoid personalizing debate; and, 6.  Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process,  and tools for forging sound decisions.    For Information about Seal Beach, please see our city website:  http://www.sealbeachca.gov    4 NOTICE: This communication may contain privileged or other confidential information. If you are not the intended  recipient of this communication, or an employee or agent responsible for delivering this communication to the intended  recipient, please advise the sender by reply email and immediately delete the message and any attachments without  copying or disclosing the contents. Thank you.