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Home My WebLink AboutSupplemental Communication from Gonshak-MooreCORONAVIRUS UPDATE Special Meeting of the City Council April 13, 2020 Chief of Police Philip Gonshak Seal Beach Police Department The Numbers What’s Happening?? Why Proclaim still a Local Emergency For the City of Seal Beach? LOCAL EMERGENCY PROCLAMATION DEADLINES Government Code §8630 • Renewal: Reviewed at least once every 60 days by the governing body until terminated (Govt. Code section 8630(c)). • Termination: At the earliest possible date that conditions warrant (Govt. Code section 8630(d)). BENEFITS OF LOCAL EMERGENCY PROCLAMATION City of Seal Beach •Future reimbursement by the state and federal governments •Mobilize of county resources •Accelerate emergency planning •Streamline staffing •More efficiently coordinate agencies across the county •Raise awareness about how residents can prepare in the event that COVID-19 begins to spread in the community RESPONSE ACTIONS: March 13-March 19, 2020 City of Seal Beach •Proclamation of Local Emergency signed 3/13/20 •EOC activated to duty-officer status •City Hall, SBPD public counter service closed 3/13/20 •City Facilities closed, including community centers, fields, pool and gym •City classes cancelled through end of March •All city events cancelled through April - Run Seal Beach cancelled, Car Show postponed, CERT Academy cancelled, Citizen’s Academy postponed •LAUSD closed for the year RESPONSE ACTIONS March 13-March 19, 2020 City of Seal Beach •SBPD pier substation closed •VIPS, CERT, RACES, Explorer Programs suspended •Modified first responder •COVID-19 Response Plan created •Continuity of Operations Plan created •Local Emergency Update 3/16 – Based on White House and Governor guidance, all Seal Beach bars closed from midnight 3/16 through midnight 3/19, all restaurants limited to take-out orders only •Suspension of Street Sweeper Parking Enforcement until a Date TBD RESPONSE ACTIONS City of Seal Beach •March 23, 2020 at 10:00 PM RESPONSE ACTIONS City of Seal Beach •April 10, 2020 at 6:00 PM RESPONSE ACTIONS City of Seal Beach •April 11, 2020 at 6:00 AM Questions? ACTION ITEM City of Seal Beach ●City Manager Jill Ingram 1 Gloria Harper From:Jill Ingram Sent:Monday, April 13, 2020 3:26 PM Cc:Executive Team; 'Craig A. Steele'; Dana Engstrom; Tim Kelsey; Jennifer Robles; Alayna Hoang Subject:RE: questions for tonights meeting Attachments:04-13-2020TMQuestions.pdf BCC: CITY COUNCIL Please see attached staff responses to Tom Moore's questions regarding tonight's agenda. As always, please call if you have any additional questions/concerns. Also, please let me know if you plan to pull any items from the Consent Calendar for discussion. Thank you, Jill Jill R. Ingram, ICMA‐CM City Manager City of Seal Beach ‐ 211 Eighth Street, Seal Beach, CA 90740 (562) 431‐2527, Ext. 1300 Civility Principles: 1. Treat everyone courteously; 2. Listen to others respectfully; 3. Exercise self‐control; 4. Give open‐minded consideration to all viewpoints; 5. Focus on the issues and avoid personalizing debate; and, 6. Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions. For Information about Seal Beach, please see our city website: www.sealbeachca.gov NOTICE: This communication may contain privileged or other confidential information. If you are not the intended recipient of this communication, or an employee or agent responsible for delivering this communication to the intended recipient, please advise the sender by reply email and immediately delete the message and any attachments without copying or disclosing the contents. Thank you. ‐‐‐‐‐Original Message‐‐‐‐‐ From: Thomas Moore Sent: Monday, April 13, 2020 9:01 AM To: Jill Ingram Subject: questions for tonights meeting Questions for tonights meeting. Thank you, 2 ‐Tom Sincerely, Tom Thomas Moore Council Member, District 2 City of Seal Beach ‐ 211 Eighth Street, Seal Beach, CA 90740 (562) 431‐2527 x1502 Civility Principles: 1. Treat everyone courteously; 2. Listen to others respectfully; 3. Exercise self‐control; 4. Give open‐minded consideration to all viewpoints; 5. Focus on the issues and avoid personalizing debate; and, 6. Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions. For Information about Seal Beach, please see our city website: http://www.sealbeachca.gov NOTICE: This communication may contain privileged or other confidential information. If you are not the intended recipient of this communication, or an employee or agent responsible for delivering this communication to the intended recipient, please advise the sender by reply email and immediately delete the message and any attachments without copying or disclosing the contents. Thank you. ITEM E: Questions 4/13/2020 Councilman Moore 1) Check 14747: Is this the right accounting category for these items? Yes. Business Card is the City’s credit card vendor. These budgeted PD registration payments for training were paid with the City credit card, which is what this check payment represents. 2) Check 14758: Is this $40,098 fee mandatory for NPDES Cost? What does it do for the City? All jurisdictions that operate a storm water system must possess an NPDES Permit and adhere to the permit requirements as mandated by the USEPA. Seal Beach pays the Santa Ana Regional Quality Control Board directly for our annual permit fee. To ensure compliance with this permit, Seal Beach, along with all other cities within OC participate in the County’s NPDES Permit program, which has an annual budget of approximately $6 million to administer this program. All OC cities pay a portion of this total program cost based upon size; for example, Irvine and Anaheim both pay approximately $1 million annually. The Seal Beach portion of the County’s NPDES Permit program cost is $40,098.61 annually. 3) Check 14773: Free-Lance Masonry for $30,000 for Phases 1-3 of “Annual Main St Paver Repair.” What was done for $30,000 and what are the three “Phases”? Will this be an annual charge? This year’s CIP budget allocated a total of $30,000 to perform Main Street paver maintenance work. The work/ invoicing were split into three phases. This is an annual project with funds being allocated each fiscal year to ensure the pavers along Main Street remain ADA compliant. 4) Check 14750: Is this for emergency? Should this be tagged with Emergency? This is a door hanger that was created by our emergency services coordinator in early February as a resource for residents in the event of a natural disaster and includes resources for people in the event a natural disaster strikes. This expenditure is not related to the current pandemic emergency. 5) Check 14823: ACWA $6,260 – Is this a new membership? Can we pause these association memberships if they are not absolutely necessary during emergency and until we figure out next year’s budget? This professional membership was budgeted, processed, and paid on February 27th prior to the declaration of local pandemic emergency. This is a necessary professional membership that supports our water maintenance division workers that are responsible for maintaining our water department infrastructure. Yes, any expenditures that are not critical or necessary will be delayed during the emergency period. 6) Check 14888: What is Business (credit) Card for $10,000 for? Business Card is the City’s credit card vendor. This is a City credit card payment. This particular payment includes charges for budgeted expenditures, including IT equipment, various conference/training registrations, and various memberships. 7) Check 14962: Vigilant Solutions (Investigative data platform – Annual Sub) a. What is this? Annual subscription for patrol Automated License Plate Readers (ALPR). 8) Check 14972: What is Additional Services? Additional services that are not part of the monthly retainer. 1 Gloria Harper From:Jill Ingram Sent:Monday, April 13, 2020 4:22 PM Cc:Executive Team; Alayna Hoang; Dana Engstrom; Jennifer Robles; 'Craig A. Steele' Subject:RE: questions for tonights meeting BCC: CITY COUNCIL For Warrant 14888 ‐ $10,000 Business Card (City credit card payment), breakdown of expenditures: $3,341.33 PPE (COVID expenditure) $2,761.04 Public safety officers memberships/conference (budgeted expenditures processed before COVID) $3,897.63 Laptops (COVID expenditure) For Warrant 14972, since this question is related to the City Attorney services monthly invoice, in order to protect the attorney/client privilege, maybe Craig can address it in a separate confidential email when time allows given all of our time focusing on managing the emergency. Jill R. Ingram, ICMA‐CM City Manager City of Seal Beach ‐ 211 Eighth Street, Seal Beach, CA 90740 (562) 431‐2527, Ext. 1300 Civility Principles: 1. Treat everyone courteously; 2. Listen to others respectfully; 3. Exercise self‐control; 4. Give open‐minded consideration to all viewpoints; 5. Focus on the issues and avoid personalizing debate; and, 6. Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions. For Information about Seal Beach, please see our city website: www.sealbeachca.gov NOTICE: This communication may contain privileged or other confidential information. If you are not the intended recipient of this communication, or an employee or agent responsible for delivering this communication to the intended recipient, please advise the sender by reply email and immediately delete the message and any attachments without copying or disclosing the contents. Thank you. ‐‐‐‐‐Original Message‐‐‐‐‐ From: Thomas Moore Sent: Monday, April 13, 2020 3:40 PM To: Jill Ingram; Patrick Gallegos; Gloria Harper Subject: RE: questions for tonights meeting For check 14972, I realize that Additional services means "Additional services". 2 Could I see a break‐down of these Additional services. Also, for the 14888 $10,000 Business Card, is there a break down of this that council can review? Thank you. ‐Tom Sincerely, Tom Thomas Moore Council Member, District 2 City of Seal Beach ‐ 211 Eighth Street, Seal Beach, CA 90740 (562) 431‐2527 x1502 Civility Principles: 1. Treat everyone courteously; 2. Listen to others respectfully; 3. Exercise self‐control; 4. Give open‐minded consideration to all viewpoints; 5. Focus on the issues and avoid personalizing debate; and, 6. Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions. For Information about Seal Beach, please see our city website: http://www.sealbeachca.gov NOTICE: This communication may contain privileged or other confidential information. If you are not the intended recipient of this communication, or an employee or agent responsible for delivering this communication to the intended recipient, please advise the sender by reply email and immediately delete the message and any attachments without copying or disclosing the contents. Thank you. ________________________________________ From: Jill Ingram Sent: Monday, April 13, 2020 3:26 PM Cc: Executive Team; 'Craig A. Steele'; Dana Engstrom; Tim Kelsey; Jennifer Robles; Alayna Hoang Subject: RE: questions for tonights meeting BCC: CITY COUNCIL Please see attached staff responses to Tom Moore's questions regarding tonight's agenda. As always, please call if you have any additional questions/concerns. Also, please let me know if you plan to pull any items from the Consent Calendar for discussion. Thank you, Jill Jill R. Ingram, ICMA‐CM City Manager City of Seal Beach ‐ 211 Eighth Street, Seal Beach, CA 90740 (562) 431‐2527, Ext. 1300 3 Civility Principles: 1. Treat everyone courteously; 2. Listen to others respectfully; 3. Exercise self‐control; 4. Give open‐minded consideration to all viewpoints; 5. Focus on the issues and avoid personalizing debate; and, 6. Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions. For Information about Seal Beach, please see our city website: www.sealbeachca.gov NOTICE: This communication may contain privileged or other confidential information. If you are not the intended recipient of this communication, or an employee or agent responsible for delivering this communication to the intended recipient, please advise the sender by reply email and immediately delete the message and any attachments without copying or disclosing the contents. Thank you. ‐‐‐‐‐Original Message‐‐‐‐‐ From: Thomas Moore Sent: Monday, April 13, 2020 9:01 AM To: Jill Ingram Subject: questions for tonights meeting Questions for tonights meeting. Thank you, ‐Tom Sincerely, Tom Thomas Moore Council Member, District 2 City of Seal Beach ‐ 211 Eighth Street, Seal Beach, CA 90740 (562) 431‐2527 x1502 Civility Principles: 1. Treat everyone courteously; 2. Listen to others respectfully; 3. Exercise self‐control; 4. Give open‐minded consideration to all viewpoints; 5. Focus on the issues and avoid personalizing debate; and, 6. Embrace respectful disagreement and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions. For Information about Seal Beach, please see our city website: http://www.sealbeachca.gov 4 NOTICE: This communication may contain privileged or other confidential information. If you are not the intended recipient of this communication, or an employee or agent responsible for delivering this communication to the intended recipient, please advise the sender by reply email and immediately delete the message and any attachments without copying or disclosing the contents. Thank you.