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Home My WebLink AboutCC Min 2020-04-13Seal Beach, California April 13, 2020 The City Council met in Closed Session at 5:03 p.m. via teleconference ROLL CALL Present: Mayor Sustarsic Council Members: Varipapa, Kalmick, Massa-Lavitt, Moore Absent: None City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Kelly Telford, Director of Finance/City Treasurer Phil Gonshak, Police Chief Gloria D. Harper, City Clerk ORAL COMMUNICATIONS Mayor Sustarsic opened oral communications. City Clerk Harper announced that one (1) email communication was received, which was distributed to Council via email and uploaded to the City's website. Mayor Sustarsic then closed oral communications. CLOSED SESSION A. Conference with Chief of Police and City Attorney regarding potential threats to the security of public facilities and essential public services posed by the spread of the COVID-19 virus pursuant to Government Code Section 54957(a). City Attorney Steele announced that the City Council met in closed session to discuss the items posted on the agenda and indicated that City Council took no reportable action. ADJOURNMENT Mayor Sustarsic adjourned the Closed Session meeting at 6:45 p.m. Gloriato. Harper, City Clerk Approved: Attested Sa . Seal Beach, California April 13, 2020 The City Council met in regular session at 7:01 p.m. via teleconference ROLL CALL Present: Mayor Sustarsic Council Members: Kalmick, Massa-Lavitt, Moore, Varipapa Absent: None City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Chief Phil Gonshak, Seal Beach Police Department Steve Myrter, P.E., Director of Public Works Gloria D. Harper, City Clerk APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS AND ORDINANCES Council Member Massa-Lavitt moved, second by Mike Varipapa to approve the agenda. City Clerk Harper took a Roll Call vote to approve the agenda. AYES: Kalmick, Massa-Lavitt, Moore, Sustarsic, Varipapa NOES: None ABSENT: None ABSTAIN: None Motion carried PRESENTATIONS / RECOGNITIONS City Manager Ingram thanked the Executive Team and all the dedicated employees for continuing to remain calm, for their incredible commitment and dedication during this past four (4) weeks under such incredibly difficult conditions. City Manager Ingram noted that this crisis has been so very difficult on all of us and impacted each of us in so many different ways. Our goals have been and will continue to be doing everything we possibly can to prevent this contagious disease from spreading in our community; and at the same time protecting all of our employees who are continuing to provide essential services to our residents and businesses. Additionally, she noted that City staff was also preparing for managing storm events as well as ensuring that our draft budget process for next fiscal year continues to move forward. So, without a doubt, we've had to quickly become very resourceful in how we've adjusted to our new environment in the public sector as a result of this unprecedented pandemic emergency and continue to be responsive in our delivery of services to the community. She stated she cannot say thank you enough to her entire staff team as well as the City Council for their unrelenting support. City Manager Ingram also thanked and commended City Attorney Craig Steele for his guidance and support throughout this entire emergency. She noted that although City Attorney Steele represents other cities, he has devoted countless hours, day and night, seven days a week over the past month and his responsiveness and timely assistance has been invaluable to the entire team and the city as we continue to navigate through state-wide orders, legislation and all COVID-19 actions that evolve by the hour, in order for us to provide the best support we possibly can to our community during this emergency. City Manager Ingram called on Chief Gonshak, who provided an update on Seal Beach COVID-19 Local Emergency. • Seal Beach COVID-19 Local Emergency Update City Manager Ingram noted that the additional Executive Orders that were issued after the ratification on Thursday, March 19, 2020; the Executive Order issued on March 23, and April 10, 2020 will be agendized for the next regular meeting scheduled for Monday, April 27, 2020 for ratification. ORL COMMUNICATIONS Mayor Sustarsic opened oral communications. City Clerk Harper announced that one (1) email communication was received, which was distributed to Council via email and uploaded to the City's website. Mayor Sustarsic then closed oral communications. CITY ATTORNEY REPORT City Attorney Steele reported that prior to the meeting City Council met in closed session to discuss the one item on the posted agenda and indicated that City Council too no reportable action. CITY MANAGER REPORT City Manager Ingram indicated that staff is currently analyzing available options to facilitate our Budget Workshops in addition to ensuring compliance with the stay at home order and social distancing guidelines. The City will be providing the community with an update when we have more information available and meeting dates are scheduled, as well as how the public can participate given the current circumstances that we are in, we will have to be somewhat creative in order to facilitate. Public participation is obviously very important to us, so we are working on ways in which we can manage the process. Additionally, City Manager Ingram encouraged the public to visit the City's website on a regular basis at www.sealbeachca.gov for timely updates, resources and City actions that have been taken in response to COVID-19. She highlighted the "Ask City Hall" feature where residents and businesses can submit questions related to the pandemic emergency or any other city related issue and staff will respond in a timely manner. Lastly, she asked residents to look forward to receiving a direct mailer from the City within the next week. She noted that the direct mailer will include valuable information and resources that are available as we look to enhance communication efforts in our community during this emergency. COUNCIL COMMENTS Council Member Massa-Lavitt had nothing to report. Council Member Moore thanked the City Manager and the Police Chief for the many difficult decisions that were made on behalf of the City in the past few weeks, that included declaring an emergency earlier than other cities in Orange County; closing the beach and park amenities with the intention of helping protect the public by limiting the spread of COVID-19. He noted that Seal Beach has one of the lowest counts of all the other cities in Southern California, with 5 cases. He noted that he believes that by the City taking these actions, it made the residents aware of seriousness of the issue. He indicated that on Easter Sunday, College Park West residents placed paper cut outs of eggs in their windows so kids could ride by on their bikes or be driven by to count the eggs, which was a nice substitute to the annual Easter Egg Hunt. He also noted that several neighbors have gotten together and created several hundred masks for the rest of the neighbors to wear when in public. He also indicated that he had been making calls to Leisure World residents who seem to being doing well and had the food and supplies needed. He noted there were some that had concerns about toilet paper and feeling cooped up. He indicated that he has been impressed with the residents of Seal Beach, especially in District 2 as they are wearing masks and following the social distancing guidelines. Finally, he mentioned that the emergency actions are temporary and the City is working to protect our seniors, who are most vulnerable during this pandemic. Council Member Varipapa thanked the residents for adhering to the stay at home order and social distancing guidelines. He noted that he had been walking the neighborhood and witnessed the social distancing and appreciates the fact that everyone is adhering to those guidelines. He also indicated that the City is lucky to have well informed and well connected residents and it's been a great attribute to our residents that were doing this. He also noted that as an active community, these are not easy rules to follow, so he commended the community for following rules as they are important to the City in an effort the keep the numbers low. He thanked the Police Department, Fire Department all the emergency response teams, the City Manager and City Departments. He indicated that the City has been very proactive and ahead of the crisis and the residents are thankful for that. Finally, he thanked the Parks and Recreation staff that took the lead and stepped up to deliver the Meals on Wheels to Leisure World and encouraged staff "" to keep up the good work. Mayor Pro Tem Kalmick echoed the sentiments of Council Member Moore and Varipapa. Additionally, he thanked the Police Department and all City staff and commended them on how they have handled getting the mandates out to the public. Mayor Sustarsic thanked the first responders and health care workers. She also thanked Community Services and Parks and Recreation staff for helping the seniors with their meals. She indicated that she attended several meetings via conference calls with Supervisor Michelle Steel and other Orange County Mayors; participated in a conference call with Congressman Harley Rouda along with City Manager Ingram; and watched a webinar hosted by the Seal Beach Chamber of Commerce. COUNCIL ITEMS There were no Council items. CONSENT CALENDAR Council Member Moore moved, second by Council Member Massa-Lavitt, to approve the recommended actions on the consent calendar. A. Approval of the March 5, 2020 Special City Council Minutes - That the City Council approve the minutes of the Special City Council meeting held on March 5, 2020. B. Approval of the March 9, 2020 City Council Minutes - That the City Council approve the minutes of the Regular City Council meeting held on March 9, 2020. C. Approval of the March 19, 2020 Emergency Special City Council Minutes - That the City Council approve the minutes of the Emergency Special City Council meeting held on March 19, 2020. D. Approval of the March 26 and 31, 2020 Closed Session Minutes - That the City Council approve the minutes of the Closed Session City Council meeting held on March 26 and 31, 2020. E. Demands on City Treasury (Fiscal Year 2020) — April 13, 2020 - Ratification. F. Monthly Investment Report — February 29, 2020 - Receive and file. G. Authorize Expenditures with Iteris, Inc., for Updating Traffic Impact Study Guidelines pursuant to an On -Call Professional Services Agreement — That the City Council adopt Resolution 7014 authorizing the City Manager to approve expenditures in the not -to -exceed amount of $35,897 to Iteris, Inc., for updating the City's Traffic Impact Study Guidelines pursuant to an On -Call Professional Services Agreement dated July 22, 2019. H. Construction Contract, CIP ST2002 with Hardy & Harper, Inc. for FY 2019-2020 Annual Local Paving Program - That the City Council adopt Resolution 7015: 1. Approving plans and specifications for the FY 2019-2020 Annual Local Paving Project, CIP ST2002; and, 2. Awarding to and authorizing the City Manager to execute ^' a construction contract with Hardy & Harper, Inc., in the amount of $311,000, and rejecting all other bids; and, 3. Authorizing the City Manager to approve contract changes in a not -to -exceed amount of $46,650; and, 4. Authorizing the City Manager to approve payments for inspection and testing services in a not -to -exceed amount of $18,000; and, 5. Approving reallocation of Capital Improvement Program funds in the amount of $12,000 from ST2001 project savings to ST2002 within Fund 039 SB1 Program. AYES: Kalmick, Massa-Lavitt, Sustarsic, Moore, Varipapa NOES: None ABSENT: None ABSTAIN: None Motion carried ITEMS REMOVED FROM CONSENT CALENDAR No items were removed from the consent calendar. PUBLIC HEARING There were no public hearing items. UNFINISHED/CONTINUED BUSINESS There were no unfinished/continued business. NEW BUSINESS There were no new business items. ADJOURNMENT Mayor Sustarsic adjourned the City Council meeting at 7:30 p.m. to Monday, April 27, 2020 at 5:30 p.m. to meet in closed session, if deemed necessary. Approved: Schelly Sustarsic, Mayor Attested: &t A / Gloria [).(Harper, City Clerk oria D. Harper, City Clerk City of Seal Beach