HomeMy WebLinkAboutSupplemental Communication from Robert Goldberg - Open Session1
Gloria Harper
From:Robert Goldberg <rgoldberg@live.com>
Sent:Saturday, May 09, 2020 1:40 PM
To:Thomas Moore; Schelly Sustarsic; Mike Varipapa; Sandra Massa-Lavitt; Joe Kalmick
Cc:Jill Ingram; Gloria Harper; Steve Myrter; Charles M. Kelly; Jeannette Andruss
Subject:External Email : Questions and Comments for Monday Night's Open Meeting
Attachments:5.11.20 Questions.doc
Dear Council and Staff,
Please see the attached comments and questions for Monday's open session.
Thank you for your consideration and service,
Robert Goldberg
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Questions & Comments for 5/11/20 from Robert Goldberg
Item C: Demand on Treasury (Warrants)
Page 2, check 15360 to Aramark Uniform Services for $588 for 12 “Scrapper Mats” billed to the
City from 3/31/30 to 4/14/20 (2 weeks). This is in addition to the 52 scrapper mats that were
billed to the City from 12/31/19 to 3/24/20 (check 15218 for $2216 from last meeting ’s warrant
listing). So now we have purchased 64 mats over about a 3 & half month period, or about 18
mats per month. At this current consumption rate and cost, we could end up spending about
$9600 on these mats in calendar 2020
Are scrapper mats used at doorways to wipe one’s feet?
How often do they need to be replaced?
Page 7, check 15410 to Irvine Valley Air Conditioning for $5868 for various HVAC services
invoiced in March. The City Clerk’s contract database includes a one-year contract for $25,005
which expired on January 3, 2020. Therefore, it is likely that these recently invoiced services
were provided after contract expiration. Additionally, “scan-able” checks in the Laserfiche
system show at least $30,270 paid to this contractor in the last year:
Invoice Date Amount
2019:
April $5,563
March $1,972
July $5,613
August $2,093
October $1,303
December $5,280
2020:
February $2,577
March $5,869
Total $30,270
Comment: If we intend to continue to contract for HVAC maintenance and repairs at
$25,000+ per year, then I would expect potential cost savings through issuing a formal RFP
and getting bids for a 3-5 year contract.
Page 7, check 15437 to Prosurface for $16,700 for CIP project PR2001 Annual Citywide Court
Rehabilitation. Per the City Clerk’s contact database, on 2/21/20 Prosurface was awarded a
$25,050 four-month contract to resurface courts at the Tennis Center and Heather Park. The
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current check is the second payment to Prosurface under this contract. The first check was for
$8350, and was issued on 3/19/20. While this project did not exceed the City Manager’s/
Director of PW’s spending authority of $33,970 , Prosurface had been previously paid $13,595
on 8/8/19 for another court-related project under the a separate contract. Thus, total
payments to this contractor have exceeded staff’s spending authority without Council approval.
Project Check # Date Amount
Windscreen Replacement at
Tennis Center 12077 8/8/2019 $ 13,595
Court Resurfacing at Tennis
Center and Heather Park
14939 3/19/2020 $ 8,350
15437 4/30/2020 $ 16,700
$ 38,645
Comment: If the proposed FY ‘20-‘21 5-Year CIP continues to program $30,000 annually for
Citywide Court Rehabilitation, then staff should issue an RFP and get formal bids for a 3-5
year contract. The bidding process and subsequent Council approval should both save the
City money and prevent future inadvertent spending above staff’s authority.
Page 12, check 15468 to Tyler Technologies for $26,442 for something related to parking.
What services did Tyler Technologies provide?