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Home My WebLink AboutSupplemental Communication from Robert Goldberg1 Gloria Harper From:Robert Goldberg <rgoldberg@live.com> Sent:Sunday, May 24, 2020 4:52 PM To:Thomas Moore; Schelly Sustarsic; Mike Varipapa; Sandra Massa-Lavitt; Joe Kalmick Cc:Jill Ingram; Gloria Harper; Steve Myrter; Kelly Telford; Charles M. Kelly; Jeannette Andruss Subject:External Email : Questions and Comments for Tuesday's Open Meeting-- Consent Calendar Attachments:5.26.20 Questions.doc; ST-1207 Accounting.PRA 19-485.pdf; Baker Electric SOW.pdf; Quinn Contract.pdf Dear Council and Staff, Please see the attached comments and questions for Tuesday's open session consent calendar. I have also attached three documents that I reference. I will separately send comments and questions for Tuesday's public hearing for the Street Lighting District. Thank you for your consideration and service, Robert Goldberg CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. 1 Questions & Comments for 5/26/20 Consent Calendar from Robert Goldberg Item D: Demand on Treasury (Warrants) Page 9, check 15585 to EZ Line Striping Corporation for $155 for “SB Comprehensive Park[ing] Mgmt.” This is one of many miscellaneous costs that continue to be expensed to a FY 14-15 CIP project ST1207-Parking Management Plan. This is despite the Council being told at last year’s CIP workshop that project ST1207 had been closed, and that the Council-approved June budget had no carry-over funding for ST1207. Regardless, per PRA 19-485 (attached) staff apparently keep over $735,000 that had been originally appropriated in 2016 and 2017 “on the books” and available for spending in FY 19-20. In July and August 2019, $2972 was paid from this pot of money to three contractors Thereafter, I am aware of additional expenditures of over $41,000: Check No.Check Date Amount Vendor Service 13406 11/21/2019 $1,114 Commander Bowles Parking Conference 2019 15258 4/16/2020 $13,365 EZ Line Striping Corp Concrete wheel stops for parking lots 15468 3/30/2020 $26,442 Tyler Technologies Parking citation writers (8) 15585 5/14/2020 $155 EZ Line Striping Corp Concrete wheel stops for parking lots Total after August $41,076 Page 143 of the proposed FY 20-21 budget shows a listing of “Ongoing Capital Projects.” ST 1207 is not shown on this listing. Will ST1207 and its residual $690,000 remain “on the books” for FY 20-21? Page 11, check 15616 to Nichols Consulting for $5496 for “Services March 2020. “ Of note is that the Council is being asked in Item J to give this same consultant a contract for $3200 to provide assistance with submitting SBPD cost reimbursements to the State. What services were provided in March 2020? When was this contract signed by staff? Item G: City Manager and Dept Head Authorized Contracts 01/13/2020: Management Partners: Strategic Planning Workshop, $12,200 Does the $12,200 cover just the March 2020 workshop, or does it include another workshop in the fall? 01/22/2020: Baker Electric: Tennis Center Roofing Repair Project- Electrical Repair, $14,500. This contract was available for review in the City Clerk’s database. The statement of work (attached) is for the installation of 14 bathroom light fixtures and surface mounted switches. There is no mention of any work related to the roof repair project (BG1901). 2 Of note is that in October 2019, the Council was asked to approve a budget amendment for BG1901 adding $86,200 to expand the project scope from a roof repair to a roof replacement. The need for a budget amendment implies that project funding would not be sufficient to expand the scope again to include replacing bathroom light fixtures. What is the source of funding (account) for this bathroom light fixture work? 02/20/2020: Management Partners: Enhance public input on annual budget development process, $13,800 Has any work been performed under this contract? If so, what are the invoiced amounts to date? 02/21/2020: ProSurface: Tennis Court Resurfacing for Heather Park/SBTC, $25,050. Prosurface was previously awarded a contract for another court-related project (windscreen replacement at the SBTC) and paid $13,595 on 8/8/19. Thus, awarding this second contract on 2/21/20 for $25,050 would potentially result in total payments to Prosurface of $38,645, exceeding staff’s spending authority of $33,970 without Council approval. Why was this second contract from $25,050 not presented to Council for approval? 02/26/2020: Caltrans: Program Supplement No. F016 to Project No. 12-5229F15, $33,000. What road project is this for, and what is the source of funds used to pay the $33,000? 03/31/2020: Quinn Power Systems: Preventive Maintenance WEPS, Lampson Well, & Police Generators, $12,336. This contract was available for review in the City Clerk’s database. It shows a term of one year plus two optional years at the City Manager’s discretion (see attached). Thus, this contract as written involves potential expenditures of over $37,000 during its three year lifespan, exceeding the staff’s spending authority of $33,970 without Council approval. Why was this contract not presented to Council for approval? Item I: Contract with Yellow Cab The staff report and proposed contract do not discuss hours of operation. The spring Recreation Guide gives these as 9:00 am – 3:00 pm, Monday, Wednesday, and Friday. Are these going to remain the same with the new contract? Recommendation: If the service hours are going to be limited by hour-of-day and/or day-of- week, this should be written into the contract. Additionally, the City’s existing prohibition of transport from home to LW clubhouses should be added to the contract.