The URL can be used to link to this page

Home My WebLink AboutAgenda Packet_06222020A G E N D A MEETING OF THE CITY COUNCIL Monday,June 22,2020 ~7:00 PM ALL COUNCIL MEMBERS AND STAFF WILL PARTICIPATE VIA TELECONFERENCE SCHELLY SUSTARSIC MAYOR Fourth District JOE KALMICK MAYOR PRO TEM First District THOMAS MOORE COUNCIL MEMBER Second District MIKE VARIPAPA COUNCIL MEMBER Third District SANDRA MASSA-LAVITT COUNCIL MEMBER Fifth District This Agenda contains a brief general description of each item to be considered.No action or discussion shall be taken on any item not appearing on the agenda,except as otherwise provided by law.Supporting documents,including agenda staff reports,and any public writings distributed by the City to at least a majority of the Council Members regarding any item on this agenda are available for review on the City website at www.sealbeachca.gov. City Council meetings are broadcast live on Seal Beach TV3 and on the City's website www.sealbeachca.gov).Check the SBTV3 schedule for rebroadcast of —meetings are available on-demand on the website (starting 2012).meeting In compliance with the Americans with Disabilities Act of 1990,if you require disability -related modification or accommodation to attend or participate in this meeting,including auxiliary aids or services,please call the City Clerk' s office at (562)431 -2527 at least 48 hours prior to the meeting. NOTICE REGARDING PUBLIC OBSERVATION AND PARTICIPATION IN THE CITY COUNCIL MEETING To comply with Governor Newsom’s Executive Order N-29-20 and the Amended Order and Guidance of the Orange County Health Officer issued March 18,2020 the City of Seal Beach hereby gives notice of the “means by which members of the public may observe the meeting and offer public comment”for the City Council meeting on June 22, 2020.Due to the need for social distancing and the prohibition on public gatherings set forth in the County Health Officer’s Order,all participation in the above- referenced Meeting will be by teleconference for the Members of the City Council and staff.Because of the unique nature of the emergency there will NOT be a physical meeting location and all public participation will be electronic. PUBLIC COMMENT AND PUBLIC HEARING:Members of the public may submit comments on any item on this City Council meeting agenda via email to the City Clerk at gharper@sealbeachca.gov or via the comment icon through the online portal at https://www.sealbeachca.gov/Government/Agendas-Notices-Meeting-Videos/Council- Commission-Meetings .For those who would like to call in to make a comment regarding the Public Hearing item please sign up through the City website at https://www.sealbeachca.gov/Government/Agendas-Notices-Meeting-Videos/Council- Commission-Meetings using the microphone icon.All email comments the City Clerk receives before the start of the meeting will be posted on the City website and distributed to City Council.Email comments received after that time will be posted on the City’s website and forwarded to the City Council after the meeting. THIS NOTICE AND ELECTRONIC PARTICIPATION PROVISIONS SET FORTH IN THIS NOTICE ARE PROVIDED PURSUANT TO SECTION 3 OF EXECUTIVE ORDER N-29-20. CALL TO ORDER COUNCIL ROLL CALL APPROVAL OF AGENDA &WAIVER OF FULL READING OF RESOLUTIONS ORDINANCES By motion of the City Council this is the time to notify the public of any changes to the agenda and /or rearrange the order of the agenda. PRESENTATIONS /RECOGNITIONS •Seal Beach COVID-19 Local Emergency Review PUBLIC COMMUNICATIONS (VIA EMAIL ONLY) At this time members of the public may address the Council regarding the items on this City Council meeting agenda.Pursuant to the Brown Act,the Council cannot discuss or take action on any items not on the agenda unless authorized by law. Those members of the public wishing to provide comment are asked to send comments via email to the City Clerk at gharper@sealbeachca.gov or via the comment icon on the City website at https://www.sealbeachca.gov/Government/Agendas-Notices-Meeting- Videos/Council-Commission-Meetings before 7 pm on June 22,2020.Comments provided via email will be posted on the City website for review by the public.Any documents for review should be sent to the City Clerk prior to the meeting for distribution. CITY ATTORNEY REPORT Craig A.Steele,City Attorney CITY MANAGER REPORT Jill R.Ingram,City Manager COUNCIL COMMENTS General Council Member comments and reporting pursuant to AB 1234. COUNCIL ITEMS –None CONSENT CALENDAR Items on the consent calendar are considered to be routine and are enacted by a single motion with the exception of items removed by Council Members. A.Approval of the June 4,2020 City Council Minutes -That the City Council approve the minutes of the Special City Council Budget Workshop held on June 4,2020. B.Approval of the June 8,2020 City Council Minutes -That the City Council approve the minutes of the Closed Session and Regular City Council meeting held on June 8,2020. C.Approval of the June 16,2020 City Council Minutes -That the City Council approve the minutes of the Closed Session meeting held on June 16,2020. D.Demands on City Treasury (Fiscal Year 2020)–June 22,2020 -Ratification. E.Monthly Investment Report –June 22,2020 -Receive and file. F.Second Reading and Adoption of Ordinance 1685 -That the City Council adopt Ordinance 1685 titled "An Ordinance of the Seal Beach City Council Prohibiting the Use of Electronic Smoking Devices in Public Parks,on Beaches, and on the Seal Beach Pier.” G.Approval of Resolution Authorizing the Application for Receipt of Local Government Planning Support Grant Program Funds -That the City Council adopt Resolution 7044 authorizing the application for receipt of local government Planning support grant program funds. H.Approval of Professional Services Agreement with B &B Nursery Inc.-That the City Council adopt Resolution 7045:1.Approving a Professional Services Agreement with B &B Nursery Inc.,for installation of five Coastal Oak trees in Gum Grove Nature Park in the amount of 68,498.45;and,2.Authorizing the City Manager to execute the agreement. I.Dixon Resources Unlimited Professional Services Agreement Amendment 1 for On-Call Support Services -That the City Council adopt Resolution 7046 to approve and authorize the City Manager to execute Amendment 1 to the Professional Services Agreement with Dixon Resources Unlimited to extend the agreement term for an additional 12 months. ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARING J.Public Hearing Regarding Conditional Use Permit (CUP)19-9,an Appeal of the Planning Commission's Denial of a CUP to Allow a Type 86 Alcoholic Beverage Control (ABC)License for the On-Site Tasting of Beer,Wine and Distilled Spirits at 1101 Pacific Coast Highway -That the City Council hold a de novo hearing regarding CUP 19-9 and after considering all evidence and testimony presented,adopt Resolution 7047 approving CUP 19-9 with conditions to allow a Type 86 Alcoholic Beverage Control (ABC)license for the on-site tasting of beer,wine and distilled spirits at the Pavilion’s supermarket at 1101 Pacific Coast Highway within the Service Commercial (SC)zoning district. K.Adopt the Fiscal Year 2020-21 Operating and Capital Improvement Budget; Set the Appropriations Limit for Fiscal Year 2020-21;Reaffirm the previously adopted Fiscal Year 2019-20 Cost Recovery Schedule to be used for Fiscal Year 2020-21 -The City Council hold a public hearing to adopt Resolution 7048 which:1.Adopts the Fiscal Year 2020-21 Operating and Capital Improvement Budget;and,2.Sets the Appropriations Limit for Fiscal Year 2020-21;and,3.Approves the previously adopted Fiscal Year 2019-20 Cost Recovery Schedule to be used for Fiscal Year 2020-21. UNFINISHED /CONTINUED BUSINESS –None NEW BUSINESS L.Ratification of Sub-Recipient Agreement Between the County of Orange and the City of Seal Beach for Coronavirus Relief Funds for Necessary Expenditures Incurred Due to the Public Health Emergency with Respect to COVID-19 -That the City Council approve Resolution 7049 ratifying a Sub- Recipient Agreement between the County of Orange and the City of Seal Beach for coronavirus relief funds to reimburse the City for necessary expenditures incurred due to the public health emergency with respect to COVID-19. M.Consideration of Establishing and Administering a Seal Beach Small Business Relief Grant Program -That the City Council adopt Resolution 7050 approving the Seal Beach Small Business Relief Grant Program and utilize the services of the Orange County/Inland Empire Small Business Development Center for the distribution of certain CARES Act funds for economic relief to qualified Seal Beach small businesses ADJOURNMENT Adjourn the City Council to Monday,July 27,2020 at 5:30 p.m.to meet in closed session,if deemed necessary. Agenda Item A AGENDA STAFF REPORT DATE:June 22, 2020 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Gloria D. Harper, City Clerk SUBJECT:Approval of the June 4, 2020 City Council Minutes ________________________________________________________________ SUMMARY OF REQUEST: That the City Council approve the minutes of the Special City Council Budget Workshop held on June 4, 2020. BACKGROUND AND ANALYSIS: This section does not apply. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no financial impact for this item. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. Page 2 7 7 6 RECOMMENDATION: That the City Council approve the minutes of the Special City Council Budget Workshop held on June 4, 2020. SUBMITTED BY: NOTED AND APPROVED: Gloria D. Harper Jill R. Ingram Gloria D. Harper, City Clerk Jill R. Ingram, City Manager Prepared by: Dana Engstrom, Deputy City Clerk ATTACHMENTS: A. Minutes – Budget Workshop Seal Beach, California June 4, 2020 The City Council met in a Special City Council Budget Workshop at 6:30 p.m. via teleconference. ROLL CALL Present: Mayor Sustarsic Council Members: Kalmick, Massa-Lavitt, Moore, Varipapa Absent: None City Staff: Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Chief Philip Gonshak, Seal Beach Police Department Chief Joe Bailey, Marine Safety Department Steve Myrter, P.E., Director of Public Works Les Johnson, Director of Community Development Kelly Telford, Director of Finance/City Treasurer Gloria D. Harper, City Clerk Chief Ron Roberts, Orange County Fire Authority Alayna Hoang, Finance Manager Louis Li, Accountant Dana Engstrom, Deputy City Clerk PUBLIC COMMENTS Mayor Sustarsic opened public comments. City Clerk Harper announced that one (1) email communication was received, that was distributed to Council via email and uploaded to the City’s website. There were no members of the public interested in speaking during the meeting. Mayor Sustarsic then closed oral communications. CITY MANAGER REPORT City Manager Ingram indicated that a balanced Proposed Budget for FY 2020-2021 was presented to Council and the community at the May 28, 2020 Budget Workshop without the use of reserves. She noted that the Budget is a zero based, maintenance level budget with the provision of maintaining and preserving high levels of service to the community, as well as maintaining and preserving staffing levels. Additionally, she noted that even with the financial impacts of COVID-19, staff was still able to incorporate into the Budget the Council’s goals, objectives, and priorities identified in the City’s current Strategic Plan. City Manager Ingram turned the Budget presentation over to Director of Finance/City Treasurer Telford. BUDGET WORKSHOP Kelly Telford briefly summarized the FY 2020-2021 Budget challenges, General Fund balancing measures, and a supplemental personnel request that results in no increase in personnel and a cost savings to the City, recap of the Capital Improvement Budget and 5-year CIP Program, and followed up on a few Council Member questions from the May 28, 2020 Budget Workshop. Director of Finance/City Treasurer Telford thanked Finance Department staff for their dedication, patience, and time as they navigated the unique budget challenges this year. She thanked all departments and the Executive Management Team for working diligently to help balance the Proposed FY 2020-2021 Budget. Additionally, she thanked City Manager Ingram for her guidance and leadership in helping her as a new Finance Director as she learns to navigate the uniqueness of Seal Beach. City Manager Ingram turned the meeting over to Mayor Sustarsic to allow for Council Member questions and comments. Council Members asked questions, offered comments, discussed and received clarification about the changes during the presentation, and thanked staff for their hard work in putting the budget together. ADJOURNMENT Mayor Sustarsic adjourned the meeting at 7:48 p.m. to Monday, June 8, 2020 at 5:30 pm to meet in closed session if deemed necessary. Gloria D. Harper, City Clerk City of Seal Beach Approved: Schelly Sustarsic, Mayor Attested: Gloria D. Harper, City Clerk Agenda Item B AGENDA STAFF REPORT DATE:June 22, 2020 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Gloria D. Harper, City Clerk SUBJECT:Approval of the June 8, 2020 City Council Minutes ________________________________________________________________ SUMMARY OF REQUEST: That the City Council approve the minutes of the Closed Session and Regular City Council meeting held on June 8, 2020. BACKGROUND AND ANALYSIS: This section does not apply. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no financial impact for this item. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. Page 2 7 7 5 RECOMMENDATION: That the City Council approve the minutes of the Closed Session and Regular City Council meeting held on June 8, 2020. SUBMITTED BY: NOTED AND APPROVED: Gloria D. Harper Jill R. Ingram Gloria D. Harper, City Clerk Jill R. Ingram, City Manager Prepared by: Dana Engstrom, Deputy City Clerk ATTACHMENTS: A. Minutes - Closed Session B. Minutes - Regular Session 5 1 4 3 Seal Beach, California June 8, 2020 The City Council met in Closed Session at 5:55 p.m. via teleconference. ROLL CALL Present: Mayor Sustarsic Council Members: Varipapa, Kalmick, Massa-Lavitt, Moore Absent: None City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Phil Gonshak, Police Chief, Seal Beach Police Department Les Johnson, Community Development Director Joe Bailey, Marine Safety Chief Steve Myrter, Public Works Director Gloria D. Harper, City Clerk ORAL COMMUNICATIONS Mayor Sustarsic opened oral communications. City Clerk Harper announced that no email communications were received. Mayor Sustarsic then closed oral communications. CLOSED SESSION A. Conference with Chief of Police and City Attorney regarding potential threats to the security of public facilities and essential public services posed by the spread of the COVID-19 virus pursuant to Government Code Section 54957(a). City Attorney Steele announced that the City Council met in closed session to discuss the item posted on the agenda and indicated that City Council took no reportable action. ADJOURNMENT Mayor Sustarsic adjourned the Closed Session meeting at 6:40 p.m. Gloria D. Harper, City Clerk City of Seal Beach Approved: Schelly Sustarsic, Mayor Attested Gloria D. Harper, City Clerk Seal Beach, California June 8, 2020 The City Council met in regular session at 7:03 p.m. via teleconference. ROLL CALL Present: Mayor Sustarsic Council Members: Kalmick, Massa-Lavitt, Moore, Varipapa Absent: None City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Phil Gonshak, Police Chief, Seal Beach Police Department Chief Joe Bailey, Marine Safety Department Steve Myrter, P.E., Director of Public Works Les Johnson, Director of Community Development Kelly Telford, Director of Finance/City Treasurer David Spitz, Associate Engineer Gloria D. Harper, City Clerk Dana Engstrom, Deputy City Clerk APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS AND ORDINANCES City Clerk Harper announced that three (3) supplemental communications were received after the posting of the agenda regarding various agenda items that were distributed to City Council and made available to the public. Council Member Varipapa moved, second by Mayor Pro Tem Kalmick to approve the agenda. City Clerk Harper took a roll call vote to approve the agenda. AYES: Kalmick, Massa-Lavitt, Moore, Sustarsic, Varipapa NOES: None ABSENT: None ABSTAIN: None Motion carried PRESENTATIONS / RECOGNITIONS • Seal Beach COVID-19 Local Emergency Review Chief Gonshak provided an update on Seal Beach COVID-19 Local Emergency. Director of Community Development Les Johnson provided an update on local 5 1 4 2 businesses reopening in Seal Beach. ORAL COMMUNICATIONS Mayor Sustarsic opened oral communications. City Clerk Harper announced that four (4) email communications were received and distributed to Council via email and uploaded to the City’s website. Mayor Sustarsic then closed oral communications. CITY ATTORNEY REPORT City Attorney Steele reported that prior to the meeting City Council met in closed session to discuss the one item on the posted agenda and indicated that all Council Members participated via teleconference and took no reportable action. CITY MANAGER REPORT City Manager Ingram recapped the two Budget Workshops held on May 28th and June 4th. She noted that she looks forward to many more enhancements to the City’s Budget documents and process next year in a healthier environment. She acknowledged the efforts of staff and Council and is pleased that the City was able to present a balanced FY 2020-2021 Budget without the use of reserves and maintains the same level of service the community has become accustomed to. She thanked and commended the executive team and their support staff for working endless hours, collaboratively and cooperatively, during this unprecedented time to present a balanced budget while simultaneously managing the 24-7 impacts of a public health crisis. City Manager Ingram thanked the Council for their guidance, leadership, patience, and direction throughout the past three months. She indicated that staff is already working diligently to bring back Council’s recommended changes to the Proposed Budget document for Council’s consideration and adoption at the June 22, 2020 City Council meeting. She also noted that the Budget document is available online at www.sealbeachca.gov COUNCIL COMMENTS Council Member Massa-Lavitt indicated that she attended a virtual Orange County Sanitation District Operations Committee meeting, noting she had an opportunity to review change orders and larger projects near completion. Council Member Moore indicated that he attended an Orange County Fire Authority Board meeting noting his efforts in lobbying for a modification for cash contract cities such as Seal Beach. The Board voted 16-7 approving the modification of the Orange County Fire Authority Budget providing some relief for next year’s Budget. Each year, Seal Beach has an increase of about 4.5% for fire related services; however, next year the increase will only be around 2%, which in turn saves the City $170,000 in next year’s Budget. He indicated that he will continue to work with other cities to save in future years as well. Council Member Varipapa indicated that he had no comments. 5 1 4 2 Mayor Pro Tem Kalmick indicated he would save his comments for Item A. Mayor Sustarsic had no comments. COUNCIL ITEMS A. Consideration of COVID-19 Related Temporary Business Reopening Support Measures - That the City Council take necessary action to: 1. Allow a temporary outdoor dining administrative review process for COVID-19 related temporary outdoor dining on public sidewalk areas within the Main Street business corridor as well as on private property in proximity to restaurants throughout the community and waive all application fees; and, 2. Approve the establishment of two temporary outdoor dining areas within the Main Street corridor and establish a budget not to exceed $110,000; and, 3. Establish a marketing and promotional campaign of $30,000 to be used to support reopening of Seal Beach businesses; and, 4. Direct the Finance Director to include $140,000 in the Fiscal Year 2020-21 Proposed Budget for this purpose using General Fund Reserves. City Manager Ingram introduced the item and provided a brief overview on the request from Mayor Pro Tem Kalmick and introduced Director of Community Development Johnson, who provided a comprehensive overview of the staff report and addressed Council Member questions. Council Member Varipapa, Council Member Moore, and Mayor Pro Tem Kalmick spoke in support of this item and thanked staff for their efforts in putting the proposal together quickly and their collaboration with the businesses. There was general discussion regarding expenses, maintenance, staff resources, business support, dining areas/permits, liquor/ABC license, signage, and the city-wide campaign. Council Member Massa-Lavitt moved, second by Mayor Pro Tem Kalmick, to take necessary action to: 1. Allow a temporary outdoor dining administrative review process for COVID-19 related temporary outdoor dining on public sidewalk areas within the Main Street business corridor as well as on private property in proximity to restaurants throughout the community and waive all application fees; and, 2. Approve the establishment of two temporary outdoor dining areas within the Main Street corridor and establish a budget not to exceed $110,000; and, 3. Establish a marketing and promotional campaign of $30,000 to be used to support reopening of Seal Beach businesses; and, 4. Direct the Finance Director to include $140,000 in the Fiscal Year 2020-21 Proposed Budget for this purpose using General Fund Reserves. 5 1 4 2 City Clerk Harper took a roll call vote to approve item A. AYES: Kalmick, Massa-Lavitt, Sustarsic, Moore, Varipapa NOES: None ABSENT: None ABSTAIN: None Motion carried CONSENT CALENDAR Council Member Moore moved, second by Council Member Massa-Lavitt, to approve the recommended actions on the consent calendar. B. Approval of the May 26, 2020 City Council Minutes - That the City Council approve the minutes of the Closed Session and Regular City Council meeting held on May 26, 2020. C. Approval of the May 28, 2020 City Council Minutes - That the City Council approve the minutes of the Special City Council Budget Workshop held on May 28, 2020. D. Approval of the June 2, 2020 City Council Minutes - That the City Council approve the minutes of the Closed Session meeting held on June 2, 2020. E. Demands on City Treasury (Fiscal Year 2020) – May 29, 2020 - Ratification. F. Notice of Completion for Tennis Center Roof Repair Project CIP BG1901 - That the City Council adopt Resolution 7034: 1. Accepting the Tennis Center Roof Repair Project (“Project”) CIP BG1901 by Garland/DBS, Inc. in the amount of $366,605; and, 2. Directing the City Clerk to file a “Notice of Completion” with the Orange County Clerk- Recorder within fifteen (15) days from the date of acceptance and to release retention 35 days after recordation of the Notice of Completion contingent upon no claims being filed on the Project. G. Notice of Completion for Pier Improvement Project CIP BP1002, Approving Amendment 1 to the Professional Services Agreement with Moffatt & Nichol Engineers, and Approving Amendment 1 to the Professional Services Agreement with AKM Consulting Engineers - That the City Council adopt Resolution 7035: 1. Accepting the Pier Improvements Project CIP BP1002 by John S. Meek Company, Inc. in the amount of $7,177,580.46; and, 2. Directing the City Clerk to file a “Notice of Completion” for the John S. Meek Company, Inc. contract with the Orange County Clerk-Recorder within fifteen (15) days from the date of acceptance and to release retention 35 days after recordation of the Notice of Completion contingent upon no claims being filed on the Project; and, 3. Approving and authorizing the City Manager to execute Amendment 1 to the Professional Services Agreement with Moffatt & Nichol Engineers (M&N) to extend the agreement term for an additional 12 months; and, 4. 5 1 4 2 Approving and authorizing the City Manager to execute Amendment 1 to the Professional Services Agreement with AKM Consulting Engineers (AKM) to extend the agreement term for an additional 12 months. H. Approve Submittal of FY 2020/21 Measure M2 Eligibility Package and its Components - That the City Council: 1. Adopt Resolution 7036 Concerning the Local Signal Synchronization Plan for the City of Seal Beach; and, 2. Adopt the 7-year Measure M2 Capital Improvement Program for Fiscal Years (FY) 2020/21 through 2026/27; and, 3. Direct the City Manager to file the adopted Resolution, Capital Improvement Program, and the Measure M2 eligibility documents with OCTA in compliance with the requirements of OCTA. I. Adopt 2020 Pavement Management Plan - That the City Council approve Resolution 7037 adopting the 2020 Pavement Management Plan Report. J. Detention Facility Service Agreement with City of Los Alamitos - That the City Council adopt Resolution 7038: 1. Approving an agreement between the City of Seal Beach and the City of Los Alamitos; and, 2. Authorizing the City Manager to execute the agreement and any necessary documents, amendments and extensions on behalf of the City of Seal Beach. City Clerk Harper took a roll call vote to approve the consent calendar items. AYES: Kalmick, Massa-Lavitt, Sustarsic, Moore, Varipapa NOES: None ABSENT: None ABSTAIN: None Motion carried ITEMS REMOVED FROM CONSENT CALENDAR No items were pulled from the consent calendar. PUBLIC HEARING There were no public hearing items. UNFINISHED/CONTINUED BUSINESS There were no unfinished/continued business items. NEW BUSINESS K. Calling and Consolidation of Election – November 3, 2020 - That the City Council adopt: 1. Ordinance 1684 calling and giving notice of the holding of a General Municipal Election to be held on Tuesday, November 3, 2020; and, 2. Resolution 7039 requesting the Board of Supervisors of the County of Orange to consolidate the City’s General Municipal Election with the Statewide General Election to be held on Tuesday, November 3, 2020 for the purposed of the election of two Members of the City Council 5 1 4 2 (District 2 and District 4) for the full four year term of the office; and, 3. Resolution 7040 adopting regulations for Candidate’s Statements submitted to the voters; and, 4. Resolution 7041 providing for the conduct of a Municipal Run-off Election in the event no candidate receives 50% plus 1 votes to be held on Tuesday, January 26, 2021. City Clerk Harper provided a brief presentation regarding the staff report. Council Member Massa-Lavitt moved, second by Council Member Varipapa, to adopt: 1. Ordinance 1684 calling and giving notice of the holding of a General Municipal Election to be held on Tuesday, November 3, 2020; and, 2. Resolution 7039 requesting the Board of Supervisors of the County of Orange to consolidate the City’s General Municipal Election with the Statewide General Election to be held on Tuesday, November 3, 2020 for the purposed of the election of two Members of the City Council (District 2 and District 4) for the full four year term of the office; and, 3. Resolution 7040 adopting regulations for Candidate’s Statements submitted to the voters; and, 4. Resolution 7041 providing for the conduct of a Municipal Run-off Election in the event no candidate receives 50% plus 1 votes to be held on Tuesday, January 26, 2021. City Clerk Harper took a roll call vote to approve Item K. AYES: Kalmick, Massa-Lavitt, Sustarsic, Moore, Varipapa NOES: None ABSENT: None ABSTAIN: None Motion carried City Attorney Steele read Ordinance 1684 by title into the record. L. Adoption of Updated Transportation Analysis Guidelines Pursuant to Senate Bill 743 - That the City Council adopt Resolution 7042 adopting the updated Transportation Analysis Guidelines, dated June 2020. Director of Public Works Myrter introduced Iteris Consultant Sean Daly who provided a comprehensive presentation regarding the staff report and addressed Council Member questions. Council Member Varipapa moved, second by Council Member Massa-Lavitt, to adopt Resolution 7042 adopting the updated Transportation Analysis Guidelines, dated June 2020. City Clerk Harper took a roll call vote to approve Item L. AYES: Kalmick, Massa-Lavitt, Sustarsic, Moore, Varipapa NOES: None ABSENT: None ABSTAIN: None 5 1 4 2 Motion carried M. Municipal Code Amendment Prohibiting the Use of Electronic Smoking Devices Where Conventional Cigarettes Are Prohibited - That the City Council introduce, read by title only, and waive further reading of Ordinance 1685, an Ordinance of the City Council of the City of Seal Beach Amending the Seal Beach Municipal Code to Ban the Use of Electronic Cigarettes or Other Smoking Devices Wherever the Use of Cigarettes or Other Conventional Tobacco Products are Prohibited in the City. Chief of Police Gonshak provided a comprehensive presentation regarding the staff report and addressed Council Member questions. Mayor Pro Tem Kalmick moved, second by Council Member Moore, to introduce, read by title only, and waive further reading of Ordinance 1685, an Ordinance of the City Council of the City of Seal Beach Amending the Seal Beach Municipal Code to Ban the Use of Electronic Cigarettes or Other Smoking Devices Wherever the Use of Cigarettes or Other Conventional Tobacco Products are Prohibited in the City. City Clerk Harper took a roll call vote to approve Item M. AYES: Kalmick, Massa-Lavitt, Sustarsic, Moore, Varipapa NOES: None ABSENT: None ABSTAIN: None Motion carried City Attorney Steele read Ordinance 1685 by title into the record. N. Ratification of Sub-Recipient Agreement Between the County of Orange and the City of Seal Beach for Coronavirus Relief Funds for Economic Support Provided by the City - That the City Council approve Resolution 7043 ratifying a Sub- Recipient Agreement between the County of Orange and the City of Seal Beach for coronavirus relief funds to provide economic support to small businesses in Seal Beach. City Manager Ingram provided a comprehensive presentation regarding the staff report and introduced Director of Community Development Johnson who discussed funding, applications, and the utilization of a third party to assist with the process, with additional information forthcoming at the June 22, 2020 City Council meeting. Council Member questions were addressed. Council Member Massa-Lavitt moved, second by Council Member Moore, to approve Resolution 7043 ratifying a Sub-Recipient Agreement between the County of Orange and the City of Seal Beach for coronavirus relief funds to provide economic support to small businesses in Seal Beach. 5 1 4 2 City Clerk Harper took a roll call vote to approve Item N. AYES: Kalmick, Massa-Lavitt, Sustarsic, Moore, Varipapa NOES: None ABSENT: None ABSTAIN: None Motion carried ADJOURNMENT Mayor Sustarsic adjourned the City Council at 8:31 p.m. in memory of Jim Gross, Senior Risk Manager for California Joint Powers Insurance Authority (CJPIA) who passed away on May 25, 2020, to Monday, June 22, 2020 at 5:30 p.m. to meet in closed session, if deemed necessary. ______________________ Gloria D. Harper, City Clerk City of Seal Beach Approved: ___________________________ Schelly Sustarsic, Mayor Attested: ______________________ Gloria D. Harper, City Clerk Agenda Item C AGENDA STAFF REPORT DATE:June 22, 2020 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Gloria D. Harper, City Clerk SUBJECT:Approval of the June 16, 2020 City Council Minutes ________________________________________________________________ SUMMARY OF REQUEST: That the City Council approve the minutes of the Closed Session meeting held on June 16, 2020. BACKGROUND AND ANALYSIS: This section does not apply. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no financial impact for this item. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. Page 2 7 8 3 RECOMMENDATION: That the City Council approve the minutes of the Closed Session meeting held on June 16, 2020. SUBMITTED BY: NOTED AND APPROVED: Gloria D. Harper Jill R. Ingram Gloria D. Harper, City Clerk Jill R. Ingram, City Manager ATTACHMENTS: A. Minutes - Closed Session 5 0 8 6 Seal Beach, California June 16, 2020 The City Council met in Closed Session at 4:32 p.m. via teleconference. ROLL CALL Present: Mayor Sustarsic Council Members: Varipapa, Kalmick, Massa-Lavitt, Moore Absent: None City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Phil Gonshak, Police Chief Les Johnson, Community Development Director Tim Kelsey, Recreation Manager Gloria D. Harper, City Clerk ORAL COMMUNICATIONS Mayor Sustarsic opened oral communications. City Clerk Harper announced that no email communications were received. Mayor Sustarsic then closed oral communications. CLOSED SESSION A. Conference with Chief of Police and City Attorney regarding potential threats to the security of public facilities and essential public services posed by the spread of the COVID-19 virus pursuant to Government Code Section 54957(a). City Attorney Steele announced that the City Council met in closed session to discuss the item posted on the agenda and indicated that City Council took no reportable action. ADJOURNMENT Mayor Sustarsic adjourned the Closed Session meeting at 5:40 p.m. Gloria D. Harper, City Clerk Approved: Schelly Sustarsic, Mayor Attested Gloria D. Harper, City Clerk Agenda Item F AGENDA STAFF REPORT DATE:June 22, 2020 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Gloria D. Harper, City Clerk SUBJECT:Second Reading and Adoption of Ordinance 1685 ________________________________________________________________ SUMMARY OF REQUEST: That the City Council adopt Ordinance 1685 titled "An Ordinance of the Seal Beach City Council Prohibiting the Use of Electronic Smoking Devices in Public Parks, on Beaches, and on the Seal Beach Pier.” BACKGROUND AND ANALYSIS: At its meeting of June 8, 2020, the City Council approved the introduction of Ordinance 1685 of the City of Seal Beach to prohibit the use of electric smoking devices in public parks, on beaches, and on the Seal Beach Pier. This item is to approve the second reading of and adopt Ordinance 1685 in compliance with State law requiring that ordinances be adopted at least 5 days after introduction at a regular or adjourned regular meeting. Upon adoption and pursuant to City Charter Section 414, the Ordinance will be published within 15 days after adoption. ENVIRONMENTAL IMPACT: The proposed Ordinance does not constitute a “project” within the meaning of the California Environmental Quality Act of 1970 (CEQA) pursuant to CEQA Guidelines Section 15060(c)(2) because there is no potential that it will result in a direct or reasonably foreseeable indirect physical change in the environment, and CEQA Guidelines Section 15378 because it has no potential for either a direct physical change to the environment, or a reasonably foreseeable indirect physical change in the environment. Moreover, even if the proposed Ordinance comprises a project for CEQA analysis, it falls within the “common sense” CEQA exemption set forth in CEQA Guidelines Section 15061(b)(3), excluding projects where “it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” Page 2 7 7 9 LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no financial impact for this item. STRATEGIC PLAN: This Ordinance is directly related to the City Council strategic objective of enhancing public health and safety. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council and adopt Ordinance 1685 titled "An Ordinance of the Seal Beach City Council Prohibiting the Use of Electronic Smoking Devices in Public Parks, on Beaches, and on the Seal Beach Pier.” SUBMITTED BY: NOTED AND APPROVED: Gloria D. Harper Jill R. Ingram Gloria D. Harper, City Clerk Jill R. Ingram, City Manager Prepared by: Dana Engstrom, Deputy City Clerk ATTACHMENTS: A. Ordinance 1685 ORDINANCE 1685 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH PROHIBITING THE USE OF ELECTRONIC SMOKING DEVICES IN PUBLIC PARKS, ON BEACHES, AND ON THE SEAL BEACH PIER WHEREAS, the City Council has previously determined that because tobacco use, and the resultant exposure to secondhand smoke and other tobacco byproducts, cause death and disease and impose great social and economic costs, smoking should be prohibited in public parks, on the beach and the Seal Beach Pier; and WHEREAS, the U.S. Food and Drug Administration (FDA) has preliminarily found that the use of electronic smoking devices (commonly called “vaping”) can also harmfully affect human health, and that, because electronic smoking devices are often marketed in appealing flavors, the use of such devices can increase nicotine addiction among young people and may lead to their use of conventional tobacco products. Electronic cigarettes, electronic cigars, electronic cigarillos, electronic pipes, electronic hookahs, vape pens, and similar electronic smoking devices are generally designed to look like or be used in the same manner as conventional tobacco products; and WHEREAS, State laws regulating tobacco and tobacco products do not, with limited exceptions regarding smoking in the workplace, preempt or otherwise prohibit the adoption of local standards, or enforcement of local ordinances, that impose greater restrictions than the standards imposed therein. It is therefore the intent of the City Council to protect public health and safety by supplementing applicable state and federal law and not to duplicate or contradict any such law, and this Ordinance shall be construed consistently with that intent; and WHEREAS, the use of electronic smoking devices also can introduce a source of combustion into areas of fire risk, such as the Seal Beach Pier. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH HEREBY ORDAINS AS FOLLOWS: Section 1. The City Council finds that each fact set forth in the preceding recitals is true and correct. Section 2. Subsection I of Section 7.55.010 (Park Use Restrictions) of the Seal Beach Municipal Code is hereby amended to read as follows (text to be added is underlined and text to be deleted is shown in strikethrough): “I. No person shall smoke. For purpose of this section 7.55.010, the term “smoke” includes without limitation the following: carrying or holding of a lighted pipe, cigar, cigarette or any other lighted smoking product or equipment used to burn any tobacco product, weed, plant or another combustible substance (“similar device” hereinafter); the lighting of a pipe, cigar, cigarette or similar device; and the exhaling of gaseous products and particles created by the use of a lighted pipe, cigar, cigarette or similar device. For the purpose of this section 7.55.010, the term “smoke” also includes the use of an Electronic Smoking Device, which is defined as an electronic or battery- operated device, the use of which may resemble smoking and may be referred to as “vaping,” that can be used to deliver an inhaled dose of nicotine or other substances. An Electronic Smoking Device includes the nicotine or other substances used in or produced by any such device, whether manufactured, distributed, marketed, sold, or given as an electronic cigarette, e-cigarette, electronic cigar, electronic cigarillo, pipe, hookah, or any other similar device or product name or descriptor. The term Electronic Smoking Device does not include any medical inhaler prescribed by a licensed doctor, or any other product specifically approved by the United States Food and Drug Administration for use in the mitigation, treatment, or prevention of diseases. No person shall intimidate, threaten any reprisal, or effect any reprisal, for the purpose of retaliating against another person who seeks to obtain compliance with this section. Violations of this section shall constitute an infraction unless prosecuted pursuant to the administrative citation procedure of this code.” Section 3. Subsection J of Section 7.55.010 (Park Use Restrictions) of the Seal Beach Municipal Code is hereby amended to read as follows (text to be added is underlined and text to be deleted is shown in strikethrough): “J. No person shall scatter, throw, place, discharge, deposit or leave, or cause, suffer or permit to be scattered, thrown, placed, discharged, deposited or left, any refuse matter, waste matter, rubbish, garbage, lighted or unlighted cigars or cigarettes, cigar butts, cigarette butts or any other tobacco-related waste, waste from Electronic Smoking Devices as defined in Section 7.55.010(I), effluent, carcasses or remains of any creature, or any portion thereof, paper, empty containers, remnants of any food or other waste, trash or broken glass, nails, tacks, dirt, or any substance or material whose presence at a park might result in injury to any person. Notwithstanding the preceding, a person may discard items in receptacles designated for such items. Violations of this section shall constitute an infraction unless prosecuted pursuant to the administrative citation procedure of this code.” Section 4. Section 9.05.060 (Smoking on Pier or Beach) of the Seal Beach Municipal Code is hereby amended to read as follows (text to be added is underlined and text to be deleted is shown in strikethrough): “It shall be unlawful to smoke in or on the city pier or any public beach. For purpose of this section, the term “smoke” includes without limitation t he following: carrying or holding of a lighted pipe, cigar, cigarette or any other lighted smoking product or equipment used to burn any tobacco product, weed, plant or another combustible substance (“similar device” hereinafter); the lighting of a pipe, cigar, cigarette or similar device; and the exhaling of gaseous products and particles created by the use of a lighted pipe, cigar, cigarette or similar device. For the purpose of this section, the term “smoke” also includes the use of an Electronic Smok ing Device, which is defined as an electronic or battery-operated device, the use of which may resemble smoking and may be referred to as “vaping,” that can be used to deliver an inhaled dose of nicotine or other substances. An Electronic Smoking Device includes nicotine or other substances used in or produced by any such device, whether manufactured, distributed, marketed, sold , or given as an electronic cigarette, e-cigarette, electronic cigar, electronic cigarillo, pipe, hookah, or any other similar de vice or product name or descriptor. The term Electronic Smoking Device does not include any medical inhaler prescribed by a licensed doctor, or any other product specifically approved by the United States Food and Drug Administration for use in the mitiga tion, treatment, or prevention of diseases. No person shall intimidate, threaten any reprisal, or effect any reprisal, for the purpose of retaliating against another person who seeks to obtain compliance with this section. Violations of this section shall constitute an infraction unless prosecuted pursuant to the administrative citation procedure of this code.” Section 5. If any provision of this Ordinance is held invalid by a court of competent jurisdiction, such provision shall be considered a separate, distinct and independent provision and such holding shall not affect the validity and enforceability of the other provisions of this Ordinance. Section 6. The City Clerk shall certify to the adoption of this Ordinance, and the City Clerk shall cause this Ordinance or a summary thereof to be published as required by law. ADOPTED by the City Council of the City of Seal Beach on this 22d day of June, 2020, by the following vote: AYES: NOES: _____________________ Schelly Sustarsic, Mayor ATTEST: ____________________________ Gloria D. Harper, City Clerk APPROVED AS TO FORM ____________________________ Craig Steele, City Attorney Agenda Item G AGENDA STAFF REPORT DATE:June 22, 2020 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Les Johnson, Community Development Director SUBJECT:Approval of Resolution Authorizing the Application for Receipt of Local Government Planning Support Grant Program Funds ________________________________________________________________ SUMMARY OF REQUEST: That the City Council adopt Resolution 7044 authorizing the application for receipt of local government Planning support grant program funds. BACKGROUND AND ANALYSIS: The Department of Housing and Community Development issued a Notice of Funding Availability (NOFA) as part of the Local Government Planning Support Grants Program. The NOFA and application for the grant was issued on January 27, 2020 in the amount of $119,040,000 for assistance to all California Jurisdictions. The Local Early Action Planning Grants program or LEAP was set up for approval of grant funding for projects that assist in the preparation and adoption of planning documents and process improvements that accelerate housing production and facilitate compliance to implement the sixth cycle of the regional housing need assessment. The LEAP program has a list of different types of projects in its application that can utilize this grant funding. The City has identified preparation of the Local Coastal Program and the mandated update to the Housing Element for the sixth cycle as projects that qualify as planning documents. The City is requesting $135,000 of funding to assist with these two important planning efforts. ENVIRONMENTAL IMPACT: The submittal of an application and participation in the LEAP grant process does not constitute a project and therefore is exempt from the State of California Environmental Quality Act (CEQA) Guidelines pursuant to Section 15060. Page 2 7 7 7 LEGAL ANALYSIS: The City Attorney has reviewed and approved the Resolution as to form. FINANCIAL IMPACT: There is no financial impact for this item. If awarded, grant funds from the Department of Housing and Community Development will be used exclusively for preparation of the identified documents. No matching funds required. The funds would be utilized for preparation of the Local Coastal Program and the preparation of the update to the Housing Element and associated documents, which would in turn reduce the general fund obligation. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council adopt Resolution 7044 authorizing the application for receipt of local government Planning support grant program funds. SUBMITTED BY: NOTED AND APPROVED: Les Johnson Jill R. Ingram Les Johnson, Community Development Director Jill R. Ingram, City Manager Prepared by: Steve Fowler, Senior Planner ATTACHMENTS: A. Resolution 7044 1 of 2 5 1 4 4 RESOLUTION 7044 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AUTHORIZING THE APPLICATION FOR, RECEIPT OF, LOCAL GOVERNMENT PLANNING SUPPORT GRANT PROGRAM FUNDS WHEREAS, pursuant to Health and Safety Code 50515 et. Seq, the Department of Housing and Community Development (Department) is authorized to issue a Notice of Funding Availability (NOFA) as part of the Local Government Planning Support Grants Program (hereinafter referred to by the Department as the Local Early Action Planning Grants program or LEAP); and WHEREAS, the City Council of the City of Seal Beach desires to submit a LEAP grant application package (“Application”), on the forms provided by the Department, for approval of grant funding for projects that assist in the preparation and adoption of planning documents and process improvements that accelerate housing production and facilitate compliance to implement the sixth cycle of the regional housing need assessment and help establish a Local Coastal Program; and WHEREAS the Department issued a NOFA and Application on January 27, 2020 in the amount of $119,040,000 for assistance to all California Jurisdictions. Now, therefore, the City Council of the City of Seal Beach (“Applicant”) resolves as follows: SECTION 1. The City Manager and Community Development Director are hereby authorized and directed to apply for and submit to the Department the Application package; SECTION 2. In connection with the LEAP grant, if the Application is approved by the Department, the City Manager and Community Development Director of the City of Seal Beach is authorized to submit the Application, enter into, execute, and deliver on behalf of the Applicant, a State of California Agreement (Standard Agreement) for the amount of $135,000, and any and all other documents required or deemed necessary or appropriate to evidence and secure the LEAP grant, the Applicant’s obligations related thereto, and all amendments thereto; and SECTION 3. The Applicant shall be subject to the terms and conditions as specified in the NOFA, and the Standard Agreement provided by the Department after approval. The Application and any and all accompanying documents are incorporated in full as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the Application will be enforceable through the fully executed Standard Agreement. Pursuant to the NOFA and in conjunction with the terms of the Standard Agreement, the Applicant hereby agrees to use the funds for eligible uses and allowable expenditures in the manner presented and specifically identified in the approved Application. 2 of 2 5 1 4 4 PASSED, APPROVED, AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 22nd day of June, 2020 by the following vote: AYES: Council Members ____________________________________________ NOES: Council Members ____________________________________________ ABSENT: Council Members ____________________________________________ ABSTAIN: Council Members ____________________________________________ __________________________ Schelly Sustarsic, Mayor ATTEST: ___________________________ Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, California, do hereby certify that the foregoing resolution is the original copy of Resolution 7044 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 22nd day of June, 2020. ___________________________ Gloria D. Harper, City Clerk Agenda Item H AGENDA STAFF REPORT DATE:June 22, 2020 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Steve Myrter, P.E. , Public Works Director SUBJECT:Approval of Professional Services Agreement with B & B Nursery Inc. ________________________________________________________________ SUMMARY OF REQUEST: That the City Council adopt Resolution 7045: 1. Approving a Professional Services Agreement with B & B Nursery Inc., for procurement and installation of five Coastal Oak trees in Gum Grove Nature Park in the amount of $68,499; and, 2. Authorizing the City Manager to execute the agreement. BACKGROUND AND ANALYSIS: Gum Grove Nature Park is a 10 acre nature park located at Crestview and Avalon Ave. The area is heavily wooded with Eucalyptus trees often referred to as “gum” trees. This park provides a habitat and refuge for many rare and endangered birds, reptiles, insects and small animals. On April 23, 2018 the City Council adopted Council Policy 400-18, a management policy for Gum Grove Nature Park. The policy identified various management methods to keep the park vibrant, sustainable and safe. One of the methods that were included within the policy is to diversify the species and age of trees within the park. Staff is proposing to do this by adding a new grove of Coastal Oak trees to a sparsely vegetated area off of Avalon Drive near the parking area. Coastal Oak trees are native to the Southern California climate and provide an ideal tree structure for this location. As the proposed action represents a considerable investment to the City, it is important that the specific Coastal Oak tree specimens that are to be utilized for this project are identified prior to purchase and installation. Staff has toured several nurseries to review inventory to verify if the size, health and tree structure meet the vision of the project. The City’s ISA certified arborist has identified five 96-inch box Coastal Oak trees available only at B & B Nurseries, Inc. These five Page 2 7 8 0 specific trees provide the desired structure, canopy and overall health that are most desirable. Since these specific five trees can only be procured from B & B Nursery Inc., staff is recommending that the City forgo bidding requirements and directly enter into an agreement with B & B Nursery, Inc., for the purchase and installation of these five specific Coastal Oak trees. Municipal Code section 3.20.025, allows for an exemption from bidding requirements if the purchase of a commodity that can be obtained only from one vendor. Funds recovered from a previous litigation involving the illegal removal of public trees within the park were set aside into a tree replacement fund. This fund will be used to purchase these trees. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: The item is included in the tree replacement fund for fiscal year 2019-2020. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council adopt Resolution 7045: 1. Approving a Professional Services Agreement with B & B Nursery Inc., for procurement and installation of five Coastal Oak trees in Gum Grove Nature Park in the amount of $68,499; and, 2. Authorizing the City Manager to execute the agreement. Page 3 7 8 0 SUBMITTED BY: NOTED AND APPROVED: Steve Myrter Jill R. Ingram Steve Myrter, P.E. , Public Works Director Jill R. Ingram, City Manager Prepared by: Tim Kelsey, Recreation Manager ATTACHMENTS: A. Resolution 7045 B. B & B Nursery Inc., Services Agreement C. B & B Proposal RESOLUTION 7045 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING A PROFESSIONAL SERVICES AGREMENT WITH B & B NURSERY INC. FOR PURCHASE AND INSTALLATION OF FIVE COASTAL OAK TREES IN GUM GROVE PARK WHEREAS, the City of Seal Beach has identified the best trees for installation within Gum Grove Nature Park; and, WHEREAS, the five trees identified can only be provided by one vendor; and, WHEREAS, the City performed a detail review of the proposal and deemed B & B Nursery, Inc., as the only vendor who could provide the service for the City. NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: Section 1. The City Council hereby approves a professional services agreement with B & B Nursery Inc., for the purchase and installation of five Coastal Oak trees in the amount of $68,498.45. Section 2. The City Council hereby authorizes the City Manager to execute the Agreement. PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 22nd day of June 2020 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Schelly Sustarsic, Mayor ATTEST: Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7045 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 22nd day of June 2020. Gloria D. Harper, City Clerk Proposal / Contract Date 12/12/2019 12/12/2019 Document #771434 City of Seal Beach 211 Eighth Street Seal Beach, CA 90740 Attn: Joseph Talarico Job Location: Gum Grove Park Oak Tree Proposal Cresent View and Avalon Drive Seal Beach, CA Bid No.Terms On Completion Project Name: Gum Grove Park Accepted by: Signiture _____________________________________ Date ___________ _____________________________________Print name: Phone #(951) 352-8383 Fax #(951) 352-3655 www.tlcnurseries.com Customer Contact Customer Fax Cell Phone Contact E-mail Acceptance of proposal: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. It is understood and agreed that this is work not provided for any other agreement and no contractual rights arise until this proposal is accepted in writing. This bid is good for _60_ days from proposal date. Contractors are required by law to be licensed and regulated by the Contractors State License Board. Any questions concerning a contractor may be referred to the registrar of the board whose address is: Contractors’ State License Board P.O. Box 26000, 9835 Goethe Rd., Sacramento, CA 95826 You as owner or tenant have the right to require the contractor to have a performance and payment bond. We propose to perform the above work in accordance with the drawings and specifications submitted and completed in a workmanlike manner according to the standard practices for the sum See above plus applicable taxes With payments to be made as follows progress completion. 100%,no retention to be held. Any alterations or deviation from the above specifications involving extra costs will be made only upon written agreement, and will become an extra charge over and above the estimate. All agreements are contingent upon strikes, accidents or delays beyond our control. You are to carry fire, tornado and other necessary insurance upon the above work. Our workers are fully covered by Workmen’s Compensation and Public Liability Insurance. Overdue accounts will be charged at the rate of 1.5 % per month. In the event it becomes necessary to enforce this agreement by litigation, the prevailing party shall be entitled to court costs, attorney and collection fees. Authorized Signature: State Contractors Lic. # 553561 DIR# 1000004091 Proposal Submitted to: Dillon Reynolds, Estimator Date ____________ The Landscape Center 9505 Cleveland Ave Riverside CA 92503 Job DescriptionQty Price Each Total ---------------OAK TREE PROPOSAL------------- FURNISH AND DELIVER THE FOLLOWING: 96" Box Quercus agrifolia LB5 8,625.00 43,125.00 Sales Tax @ 8.75%5 754.69 3,773.45 Freight Charge5 250.00 1,250.00 INSTALL THE FOLLOWING TREES IN 1 MOBILIZATION: Install 96" Box Quercus agrifolia. Price includes excavating tree planting pit to approximately 18" greater than the rootball size on all sides and installation of tree in location utilizing on site native soil as backfill with (4) 4" perforated pipe inspection tubes. No final irrigation work is included. 5 3,500.00 17,500.00 Guying of each tree5 250.00 1,250.00 Soil testing for amendment recommendations on tree backfill1 400.00 400.00 Soil Amendment for the backfill of 5 trees1 1,200.00 1,200.00 -------------------------------------------------- CONDITIONS : Includes State prevailing wages and certified payrolls; Landscape Tree Maintenance Classifications. The Landscape Center is an open shop contractor and non-signatory to any labor agreements. This proposal is based on non-union labor and non-union equipment. No bonding to be furnished Prior to commencement of work, preliminary project information is required. Site is to be readily accessible to backhoe excavation, workmen with hand tools, semi-truck and trailer. Placement of trees will be with a 70 Ton Crane directly adjacent to tree pits. No Retention to be held Pricing is based on performing all work to be done during normal weekday (Monday-Friday) daylight working hours. Any work to be performed outside normal working hours will be charged an additional premium. All necessary permits furnished by others. If this proposal is not used as the sole contract between The Landscape Center and the customer, then it is to be made part of the contract agreement issued by customer. Traffic control, if required, to be provided by others and is not included in this proposal. Metered water connection to be supplied within 100' Inspection Tube included in price. Page 1 Proposal / Contract Date 12/12/2019 12/12/2019 Document #771434 City of Seal Beach 211 Eighth Street Seal Beach, CA 90740 Attn: Joseph Talarico Job Location: Gum Grove Park Oak Tree Proposal Cresent View and Avalon Drive Seal Beach, CA Bid No.Terms On Completion Project Name: Gum Grove Park Accepted by: Signiture _____________________________________ Date ___________ _____________________________________Print name: Phone #(951) 352-8383 Fax #(951) 352-3655 www.tlcnurseries.com Customer Contact Customer Fax Cell Phone Contact E-mail Acceptance of proposal: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. It is understood and agreed that this is work not provided for any other agreement and no contractual rights arise until this proposal is accepted in writing. This bid is good for _60_ days from proposal date. Contractors are required by law to be licensed and regulated by the Contractors State License Board. Any questions concerning a contractor may be referred to the registrar of the board whose address is: Contractors’ State License Board P.O. Box 26000, 9835 Goethe Rd., Sacramento, CA 95826 You as owner or tenant have the right to require the contractor to have a performance and payment bond. We propose to perform the above work in accordance with the drawings and specifications submitted and completed in a workmanlike manner according to the standard practices for the sum See above plus applicable taxes With payments to be made as follows progress completion. 100%,no retention to be held. Any alterations or deviation from the above specifications involving extra costs will be made only upon written agreement, and will become an extra charge over and above the estimate. All agreements are contingent upon strikes, accidents or delays beyond our control. You are to carry fire, tornado and other necessary insurance upon the above work. Our workers are fully covered by Workmen’s Compensation and Public Liability Insurance. Overdue accounts will be charged at the rate of 1.5 % per month. In the event it becomes necessary to enforce this agreement by litigation, the prevailing party shall be entitled to court costs, attorney and collection fees. Authorized Signature: State Contractors Lic. # 553561 DIR# 1000004091 Proposal Submitted to: Dillon Reynolds, Estimator Date ____________ The Landscape Center 9505 Cleveland Ave Riverside CA 92503 Job DescriptionQty Price Each Total This proposal does not include any aftercare, maintenance or guarantee. These items can be provided with an additional monthly maintenance cost. This proposal does not include any irrigation installation to the trees. Irrigation installation is to be performed by others (City of Seal Beach). Tree boxes, blocks, beams, etc. is to remain property of The Landscape Center. This proposal is based on performing the work in 1 continuous operation and includes 1 mobilization of crews and equipment to and from the site. Any additional mobilizations to the site will be an additional $2500. Layout and staking is to be provided by others. Although TLC takes every necessary precaution, we cannot be responsible for damage to landscape, hardscape or unmarked utilities. Includes trash & debris generated from scope of work to be removed from site. Any unforeseen underground obstacles that cause delays and/or use of additional equipment not normally used in the scope of work will be considered extra work. All demo and removal work adjacent to the trees to be installed is to be performed prior to start of tree installation operations. This is to be performed by others and is not included in this proposal. Pricing based on all excavation performed by backhoe, Hand digging will be considered extra work. Quantities and exact heights are subject to availability when order is placed. Export of soil generated from our excavation is not included in this proposal. Pricing is based on stockpiling excavated spoils in a location on site. Page 2 Authorized signature: _____________________________________ Total $68,498.45 Subtotal $68,498.45 Sales Tax (0.0%)$0.00 Agenda Item I AGENDA STAFF REPORT DATE:June 22, 2020 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Kelly A. Telford, CPA, Finance Director/Treasurer SUBJECT:Dixon Resources Unlimited Professional Services Agreement Amendment 1 for On-Call Support Services ________________________________________________________________ SUMMARY OF REQUEST: That the City Council adopt Resolution 7046 to approve and authorize the City Manager to execute Amendment 1 to the Professional Services Agreement with Dixon Resources Unlimited to extend the agreement term for an additional 12 months. BACKGROUND AND ANALYSIS: In July 2017, Dixon Resources Unlimited was hired as the Parking Project Manager for the City of Seal Beach. In July 2019, when the Parking Project was completed, the City Council approved a new agreement with Dixon Resources Unlimited to provide on-call services to assist the City with ongoing parking management issues, including the resolution of telecommunication issues throughout Old Town. Additionally, there are a few parking related challenges that still exist in the city, such as the need for overflow parking for residents in the Montecito condominiums. This new agreement is strictly a time and material contract and has been billed accordingly, with a not-to-exceed amount of $45,000. To date there is approximately $37,640 remaining in the FY 2020-21 Budget to fund this ongoing scope of work. The current Professional Services Agreement will terminate on June 30, 2020. The tasks noted above were expected to be completed before the contract expired, however due to the challenges posed by COVID-19, some of these items have been delayed, resulting in the need to extend the agreement for an additional one year term, from July 1, 2020 – June 30, 2021. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. Page 2 7 8 2 LEGAL ANALYSIS: The City Attorney has reviewed Professional Service Agreement Amendment and approved as to form. FINANCIAL IMPACT: Funds in the amount of $45,000 were included in the FY 2019-20 Adopted Budget. Upon approval of the proposed Professional Services Agreement amendment, the Finance Department will rollover the unspent balance of the purchase order, approximately $23,000, as a part of the annual Purchase Order close-out and rollover process to support this ongoing effort in FY 2020-21. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council adopt Resolution 7046 to approve and authorize the City Manager to execute Amendment 1 to the Professional Services Agreement with Dixon Resources Unlimited to extend the agreement term for an additional 12 months. SUBMITTED BY: NOTED AND APPROVED: Kelly A. Telford Jill R. Ingram Kelly A. Telford, CPA, Finance Director/Treasurer Jill R. Ingram, City Manager ATTACHMENTS: A. Resolution 7046 B. Dixon Resources Unlimited PSA Amendment 1 C. Dixon Resources Unlimited PSA RESOLUTION 7046 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH DIXON RESOURCES UNLIMITED AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT THE SEAL BEACH CITY COUNCIL DOES HEREBY FIND AND RESOLVE: Section 1. The City Council hereby approves the Amendment No. 1 to the Professional Services Agreement dated July 1, 2020 with Dixon Resources Unlimited extending the term thereof from July 1, 2020 through the fiscal year ending June 30, 2021. Section 2. The City Council hereby authorizes and directs the City Manager to execute the Agreement. PASSED, APPROVED, AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 22nd day of June 2020 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Schelly Sustarsic, Mayor ATTEST: Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7046 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 22nd day of June 2020. Gloria D. Harper, City Clerk 1 of 3 PROFESSIONAL SERVICES AGREEMENT AMENDMENT NO 1 between City of Seal Beach 211 8th Street Seal Beach, CA 90740 & Dixon Resources Unlimited 3639 Midway Drive Suite B345 San Diego, CA 92110 213-716-6933 This Amendment No. 1 to the Professional Services Agreement dated July 1, 2019 by and between Dixon Resources Unlimited (“Consultant”), a California corporation, and the City of Seal Beach (“City”), a California charter city, (“the Agreement”) (collectively, “the Parties”) is made to be effective July 1, 2020. 2 of 3 RECITALS A. City desires to continue to retain Consultant to provide certain Professional Services as specified in the Agreement (“Services”). The City and the Consultant are referred to collectively herein as the “Parties.” B. Consultant is in good standing, has been providing satisfactory services under the Agreement, and desires to continue to provide Services to the City as provided in the Agreement. NOW THEREFORE, in consideration of the Parties’ performance of the promises, covenants, and conditions stated herein, the Parties hereby agree to amend the Agreement as follows. AGREEMENT AMENDMENT NO. 1 Section 1. Paragraph 2.0 of the Agreement (“Term”) is hereby amended to read as follows: “The term of this Agreement shall be extended to, and shall remain in full force and effect through and including, June 30, 2021 unless previously terminated as provided by this Agreement.” All other provisions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives, have executed this Amendment as of the date and year first above written. S7296-0001\2430500v1.doc CITY OF SEAL BEACH By: _________________________ Jill R. Ingram, City Manager Attest: By: _________________________ Gloria Harper, City Clerk Approved as to Form: By: _________________________ Craig A. Steele, City Attorney Dixon Resources Unlimited By: _________________________ Julie Dixon, Principal PROFESSIONAL SERVICES AGREEMENT Between City of Seal Beach 211 8th Street Seal Beach, CA 90740 0 Dixon Resources Unlimited 3639 Midway Drive Suite B345 San Diego, CA 92110 213-716-6933 This Professional Service Agreement ("the Agreement") is made as of July 1, 2019 (the Effective Date"), by and between Dixon Resources Unlimited ("Consultant"), a California corporation, and the City of Seal Beach ("City"), a California charter city, collectively, "the Parties"). RECITALS A. City desires certain professional services. B. Consultant represents that it is qualified and able to provide City with such services. NOW THEREFORE, in consideration of the Parties' performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows. AGREEMENT 1.0 Scope of Services 1.1. Consultant shall provide those services ("Services") set forth in Exhibit A, attached hereto and incorporated herein by this reference. To the extent that there is any conflict between Exhibit A and this Agreement, this Agreement shall control. 1.2. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City. 1.3. In performing this Agreement, Consultant shall comply with all applicable provisions of federal, state, and local law. 1.4. Consultant will not be compensated for any work performed not specified in the Scope of Services unless the City authorizes such work in advance and in writing. The City Manager may authorize extra work to fund unforeseen conditions up to the amount approved at the time of award by the City Council. Payment for additional work in excess of this amount requires prior City Council authorization. 2.0 Term This term of this Agreement shall commence as of the Effective Date and shall continue through June 30, 2020. 3.0 Consultant's Compensation City will pay Consultant in accordance with the rates shown on the fee schedule set forth in Exhibit A for Services but in no event will the City pay more than 45,000. Any additional work authorized by the City pursuant to Section 1.4 will be compensated in accordance with the fee schedule set forth in Exhibit A. In 2of13 the event of any conflict or inconsistency between Exhibit A and this section, the terms of this section shall prevail. 4.0 Method of Payment 4.1. Consultant shall submit to City monthly invoices for all Services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end of the month during which the Services were rendered and shall describe in detail the Services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the Services performed for each day in the period. City will pay Consultant all undisputed amounts within 30 days of receiving Consultant's invoice. City will not withhold any applicable federal or state payroll and other required taxes, or other authorized deductions from payments made to Consultant. 4.2. Upon 24-hour notice from City, Consultant shall allow City or City's agents or representatives to inspect at Consultant's offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement. City's rights under this Section 4.2 shall survive for two years following the termination of this Agreement. 5.0 Termination 5.1. This Agreement may be terminated by City, without cause, or by Consultant based on reasonable cause, upon giving the other party written notice thereof not less than 30 days prior to the date of termination. 5.2. This Agreement may be terminated by City upon 10 days' notice to Consultant if Consultant fails to provide satisfactory evidence of renewal or replacement of comprehensive general liability insurance as required by this Agreement at least 20 days before the expiration date of the previous policy. 5.3. Notice of termination shall be give in accordance with Section 7.0. 6.0 Party Representatives 6.1. The City Manager is the City's representative for purposes of this Agreement. 6.2. Julie Dixon is the Consultant's primary representative for purposes of this Agreement. 3of13 7.0 Notices 7.1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses: To City: City of Seal Beach 211 8th Street Seal Beach, California 90740 Attn: City Manager To Consultant: Dixon Resources Unlimited 3639 Midway Drive Suite B345 San Diego, California 92110 Attn: Julie Dixon 7.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 8.0 Personnel 8.1. Consultant represents that it has, or shall secure, at its own expense, all personnel required to perform the Services under this Agreement. Any person who performs any Services shall be licensed as required by law. 9.0 Independent Contractor 9.1. Consultant is and shall at all times remain an independent contractor and not an employee of the City, and Consultant is not entitled to participate in any pension plan, insurance, bonus or similar benefits that City provides for its employees. All services provided pursuant to this Agreement shall be performed by Consultant or under its supervision. Consultant will determine the means, methods, and details of performing the services. Any additional personnel performing services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 9.2. To the fullest extent permitted by law, Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, 4of13 designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Consultant's personnel practices. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure or refusal to promptly pay to City any reimbursement or indemnification arising under this Section 9.0. Consultant's defense and indemnification obligations under this Section 9.0 are in addition to Consultant's defense and indemnification obligations set forth in Section 13.0. 10.0 Confidentiality; Publication of Documents 10.1. Consultant agrees that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are confidential. Except as necessary performance of the Services under this Agreement, no copies, sketches, photographs, or graphs of materials, prepared pursuant to this Agreement, and no data, documents or other information developed or received by Consultant in the performance of this Agreement shall be released by Consultant to any other person or public without City's prior written authorization. City shall grant such authorization if applicable law requires disclosure. 10.2. All press releases and other information to be published in newspapers or magazines will be approved and distributed solely by City, unless otherwise provided by written agreement between the Parties. Should Consultant receive any subpoena or other court order for production or disclosure of any records, Consultant shall immediately notify City and shall cooperate with City in responding to such subpoena or court order. 10.3. Consultant's obligations under this Section shall survive the termination of this Agreement. 11.0 Subcontractors No portion of this Agreement shall be subcontracted without the prior written approval of the City. Consultant is fully responsible to City for the performance of any and all subcontractors. 12.0 Assignment Consultant shall not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of City. Any purported assignment without such consent shall be void and without effect. 5of13 13.0 Insurance 13.1. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that Consultant has secured all insurance required under this Section. Consultant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements shall be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 13.2. Consultant shall, at its expense, procure and maintain for the duration of the Agreement, insurance against claims for bodily injury, death or personal injury to persons or damages to property that may arise from or in connection with the performance of this Agreement. Insurance shall be placed with insurers with a current A.M. Best's rating no less than A:VIII, licensed to do business in California, and satisfactory to the City. 13.2.1. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); 2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and, if required by the City, (3) Professional Liability (or alternatively, Errors and Omissions Insurance, as authorized by the City's Risk Manager), and (4) Workers' Compensation Insurance as required by the State of California, and Employer's Liability Insurance. 13.2.2. Consultant shall maintain limits no less than: 1) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage and if Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) Professional Liability (or Errors and Omissions): $1,000,000 per claim/aggregate with an extended reporting period of not less than three (3) years after completion of the Services; and (4) Workers' Compensation in the amount required by law and Employer's Liability limits of no less than $1,000,000 per accident or disease. 13.3. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to state: 6of13 13.3.1. For all insurance policies required by this Agreement, that coverage shall not be suspended, voided, reduced or canceled except after 30 days prior written notice by certified mail, return receipt requested, has been given to the City (or ten (10) days if cancellation is due to nonpayment of premiums); 13.3.2. For all insurance policies required by this Agreement, that any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents, designated volunteers, and those City agents serving as independent contractors in the role of City officials; 13.3.3. For all insurance policies required by this Agreement other than professional liability), that coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents, designated volunteers, and those City agents serving as independent contractors in the role of City officials or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage and that any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, designated volunteers and those City agents serving as independent contractors in the role of City officials shall be excess of the Consultant's insurance and shall not be called upon to contribute with it; 13.3.4. (Except with respect to any professional liability insurance (or errors and omissions insurance) required by this Agreement, that the City, its directors, officials, officers, employees, agents, designated volunteers and those City agents serving as independent contractors in the role of City officials shall be covered as additional insureds ("collectively "Additional Insureds"); and 13.3.5. For automobile liability, that the City, its directors, officials, officers, employees, agents, designated volunteers, and those City agents serving as independent contractors in the role of City officials, shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible. If Consultant or Consultant's directors, officers, employees, subcontractors or other independent contractors will use personal automobiles or other motor vehicles in any way in the performance of this Agreement, Consultant shall provide evidence of automobile liability coverage for each such person. The automobile liability insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither the City nor its insurers shall be required to contribute to such loss. 7of13 13.3.6. With regard to the professional liability insurance policy (and/or errors and omissions insurance policy), that such policy shall "pay on behalf of the insured and must include a provision establishing the insurer's duty to defend the Consultant for claims related to the alleged negligence or willful misconduct of Consultant. The policy retroactive date(s) shall be on or before the effective date of this Agreement. 13.4. All insurance required by this Section (other than professional liability) shall contain standard separation of insureds provisions and shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents, designated volunteers, and those City agents serving as independent contractors in the role of City officials 13.5. Any deductibles or self-insured retentions shall be declared to and approved by the City. Consultant guarantees that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents, designated volunteers, and those City agents serving as independent contractors in the role of City officials; or (2) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 13.6. Each insurance policy shall be endorsed to state that the insurer waives the right of subrogation against the City, its elected and appointed officials, officers, employees, servants, designated volunteers, and those City agents serving as independent contractors in the role of City officials. 14.0 Indemnification, Hold Harmless, and Duty to Defend 14.1. Indemnification for Professional Services. To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify the City, its elected and appointed officials, officers, attorneys, employees, agents, designated volunteers, successors, assigns, and those City agents serving as independent contractors in the role of City officials collectively "Indemnitees" in this Section 14.0), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens, and losses of any nature whatsoever, including reasonable fees of accountants, attorneys and other professionals, and all costs associated therewith (collectively "Claims"), to the extent they arise out of, pertain to, or relate to, in whole or in part, the negligence, recklessness or willful misconduct of Consultant, and/or its officers, directors, employees, agents, servants, subcontractors, contractors or their officers, directors, employees, agents, servants, subcontractors, or contractors (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Claims with counsel of the 8of13 Indemnitees' choice, and shall pay all costs and expenses, including all attorneys' fees and experts' costs actually incurred in connection with such defense. 14.2. Indemnification for Other Than Professional Liability. Other than in the performance of professional services, and to the fullest extent permitted by law, Consultant shall, at its sole cost and expense, protect, defend, hold harmless and indemnify the Indemnitees from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys and other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively Damages"), in law or equity, whether actual, alleged or threatened, which arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, directors, employees, agents, servants, subcontractors, materialmen, suppliers, or contractors, or their officers, directors, employees, agents, servants, subcontractors, materialmen, suppliers, or contractors (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees' (as defined in Subsection 14.1) passive negligence, except to the extent Damages arise from the sole or active negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Damages with counsel of the Indemnitees' choice and shall pay all costs and expenses, including all attorneys' fees and expert costs, actually incurred in connection with such defense. 14.3. Consultant's defense and indemnification obligations under this Section 14.0 or any other provisions of this Agreement shall not be restricted to insurance proceeds, if any, received by Consultant, the City, or any other Indemnitees as defined in this Section 14.0. 14.4. All duties and other covenants of Consultant under this Section 14.0 shall survive termination of this Agreement. 15.0 Equal Opportunity Consultant affirmatively represents that it is an equal opportunity employer. In the performance of this Agreement, Consultant shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, physical disability, mental disability, medical condition, genetic information, ancestry, sex, gender, gender identity, gender expression, sexual orientation, marital status, age, or any other basis prohibited by law. Such non-discrimination includes, but is not limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination. Consultant will take affirmative 9 of 13 action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, religion, color, national origin, handicap, physical disability, mental disability, medical condition, genetic information, ancestry, sex, gender, gender identity, gender expression, sexual orientation, marital status, or age, or any other basis prohibited by law. 16.0 Labor Certification 16.1. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 16.2. Consultant further certifies that it is aware of the requirements of Chapter 9.75 of the Seal Beach Municipal Code, California Labor Code Sections 1720, et seq. and 1770, et seq., and California Code of Regulations, Title 8, Section 16000, et seq., (collectively "Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on public works" and "maintenance" projects. To the extent that any of the Services to be performed under this Agreement constitute a public work to which prevailing wages apply, Consultant agrees to comply with the provisions of California Labor Code §§ 1771, 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. Consultant shall, as a penalty to City, forfeit, not more than two hundred 200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for any public work done under that contract by Consultant or by any subcontractor. Consultant further agrees to comply with the provisions of California Labor Code § 1776 which require Consultant and each subcontractor to (1) keep accurate payroll records, (2) certify and make such payroll records available for inspections as provided by Section 1776, and (3) inform the City of the location of records. Consultant is responsible for compliance with Section 1776 by itself and all of its subcontractors. 10 of 13 17.0 Permits and Licenses 17.1. Consultant, at its sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, licenses and certificates as may be required in connection with the performance of Services under this Agreement, including, without limitation, a City of Seal Beach business license as required by the Seal Beach Municipal Code. 18.0 Entire Agreement 18.1. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both Parties. 19.0 Severability 19.1. The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement. 20.0 Governing Law; Venue 20.1. This Agreement shall be governed by and construed in accordance with the laws of the State of California without regard to conflict of law principles, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement shall be resolved in the superior court or federal court with geographic jurisdiction over the City. 21.0 No Third Party Rights 21.1. No third party shall be deemed to have any rights hereunder against either party as a result of this Agreement. 22.0 Waiver 22.1. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise. 11 of 13 23.0 Prohibited Interests; Conflict of Interest 23.1. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant "financially interested" (as provided in California Government Code §§ 1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained. 23.2. Consultant further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this Section 23.0, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift. 23.3. Consultant warrants and maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, non - contractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited "conflict of interest' under applicable laws as described in this subsection. 24.0 Attorneys' Fees 24.1. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party all of its attorneys' fees and other costs incurred in connection therewith. 25.0 Exhibits 25.1. All exhibits referenced in this Agreement are hereby incorporated into the Agreement as if set forth in full herein. In the event of any material 12 of 13 discrepancy between the terms of any exhibit so incorporated and the terms of this Agreement, the terms of this Agreement shall control. 26.0 Corporate Authority 26.1. The person executing this Agreement on behalf of Consultant warrants that he or she is duly authorized to execute this Agreement on behalf of said Party and that by his or her execution, the Consultant is formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the Parties hereto, througf ,, heir respective authorized representatives have executed this Agreement as o the date and year first above written. CITY OF SEAL BEACH CONSULTANT M Attes Name: Julie Dixon Its: Principal In Name: Approved as to Form: Its: By: Craig A. Steele, City Attorney 13 of 13 S J M 1BIT-A DIXON Proposal for On -Call Support Services To: Vikki Beatley, City of Seal Beach From: Dixon Resources Unlimited Date: April 25, 2019 Subject: On -Call Support Services for the City of Seal Beach Proposed Scope of Work Dixon Resources Unlimited (DIXON) is pleased to submit this proposal to provide parking consultant services to the City of Seal Beach (City). Our uniquely -qualified firm specializes in supporting municipal parking and mobility programs across the country, consistently proving our ability to identify and implement operations, management, and technology recommendations to transition municipal parking operations to long-term, sustainable programs. Task 1. On -Call Support Services DIXON will work at the City's direction to provide on-call support services to address the City's evolving priorities and ongoing needs. DIXON will provide on-call support according to the cost proposal presented below, and will not proceed with any specific tasks prior to receiving verbal or written authorization from the City. Cost Proposal This cost proposal is based upon a Time & Materials (T&M) approach to ensure that the project is managed in the most cost-effective and efficient manner. Each task is listed with a NTE amount, and we will deliver within that budget, customizing our solution to focus on what the project needs to achieve its objectives and adapting in order to ensure that the project is completed within the agreed upon budget and timing. The budget amounts include all required travel or related expenses, which are based upon GSA standards and will be billed per City requirements and guidelines. The DIXON bill rate schedule for each job classification is provided below: Consultant LaborClassification - Per Hour 225/hour Senior Associate 175/hour Associate 145/hour Junior Associate/Analyst 105/hour The estimated budget per task is outlined below: Page 1 of 2 1 City of Seal Beach — Proposal for On -Call Support Services DIXON Page 2 of 2 1 City of Seal Beach — Proposal for On -Call Support Services ACOR" CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 1 12/12/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Kadee Crowe Wood Gutmann &Bogart Insurance Brokers PHONE FAX License #0679263 714-505-7000 (AIC,No): 714-573-1770 ADDRESS: karlee w bib.com15901RedHillAve., Suite 100 INSURERS AFFORDING COVERAGE NAIC # Tustin CA 92780 INSURER A: Sentinel Insurance Company Ltd INSURED DIXON-1 INSURER B: HISCOX, Insurance Company 10200 Dixon Resources Unlimited CLAIMS -MADE OCCUR Julie Dixon INSURER C: INSURER D : PREMISES Ea occurrence $ 1,000,000 3639 Midway Drive Ste B345 San Diego CA 92110 INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: 1773790926 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRLTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFFMM/DD/YYYY POLICY EXPMM/DD/YYYY LIMBS A X COMMERCIAL GENERAL LIABILITY 72SBAAN6235 12/17/2018 12/172019 EACH OCCURRENCE $ 2,000,000 DAMAGE TO RENTED CLAIMS -MADE OCCUR PREMISES Ea occurrence $ 1,000,000 MED EXP (Any one person) $ 10,000 PERSONAL 8 ADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 X POLICY 0 PRO- JECT LOC PRODUCTS - COMP/OP AGG $ 4,000,000 OTHER: A AUTOMOBILE LIABILITY 72SBAAN5235 12/172018 12/172019 COMBINED SINGLE LIMIT Ea .d.ntl $2,000,000 BODILY INJURY (Per person) $ 2,000,000ANYAUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ X HIREDAUTOS %( AUTOS EDROPER Pe,.. denlDAMAGE $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED RETENTION $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN 72WECGI4348 12/172018 12/172019 X PER OTH- STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVEF—] OFFICERIMEMBER EXCLUDED9 N / A E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYE $ 1,000,000MandatoryinNH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 1 $ 1,000,000 B Professional Liability MPL186655718 12/17/2018 12/17/2019 Limit $2,000,000 Deductible $2,500 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Seal Beach its directors, officials, officers, employees, agents, and volunteer are named as additional insured on the General Liability per attached SS00080405 as required by written contract subject to the terms and conditions of the policy. Primary and Non -Contributory applies on the General Liability per attached SS00080405 Cancellation wording applies per attached SS1223 06 11 and E01208 03 13 CERTIFICATE HOLDER rONrF1 I OTInN 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Seal Beach 211 8th Street AUTHORIZED REPRESENTATIVESealBeachCA90740 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD ACOR To 11CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 12/22/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Wood Gutmann &Bogart Insurance Brokers License #0679263 15901 Red Hill Ave., Suite 100 CONTACT NAME: Kadee Crowe FAXPHONE • 714-505-7000 'C,No): 714-573-1770 ADDRESS: kadee@wgbib.com Tustin CA 92780 INSURERS AFFORDING COVERAGE NAIC 9 INSURER A : Sentinel Insurance Company Ltd 72SBAAN5235 INSURED DIXON-1 Dixon Resources Unlimited INSURER B: HlscoX, Insurance Company 10200 EACH OCCURRENCE $ 2,000,000 Julie Dixon INSURER C: INSURER D: 3639 Midway Drive Ste B345 San Diego CA 92110 INSURER E: INSURER F: DAMAGE TO RENTED PREMISES Ea occurrence $ 1.000,000 COVERAGES CERTIFICATE NUMBER: 1093450056 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRLTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY 72SBAAN5235 12/17/2017 12/172018 EACH OCCURRENCE $ 2,000,000 CLAIMS -MADE OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $ 1.000,000 MED EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 POLICY E PROJECT D LOC PRODUCTS - COMP/OP AGG $ 4,000,000 OTHER: A AUTOMOBILE LIABILITY 72SBAAN5235 12/17/2017 12/17/2018 COMBINED SINGLE LIMIT $ Ea accident 1 000 D00 BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ X X NON -OWNEDHIREDAUTOSAUTOS PROPERTY DAMAGE $ Per accident UMBRELLA LIAB HCLAIMS-MADE OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAR DED I I RETENTION $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N 72WECGI4348 12/17/2017 12/17/2018 X PER OTH- STATUTE ER E.L. EACH ACCIDENT $ 1,000,000ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? N / A E.L. DISEASE - EA EMPLOYE $1,000,000MandatoryinNH) If yes, describe under DESCRIPTION OF OPERATIONS below MPL186655717 I I I E.L. DISEASE - POLICY LIMIT 1 $ 1,000,000 B Professional Liability 12/17/2017 12/17/2018 Limit $2,000,000 Deductible $2,500 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached H more space Is required) City of Seal Beach its directors, officials, officers, employees, agents, and volunteer are named as additional insured on the General Liability per attached SS00080405 as required by written contract subject to the terms and conditions of the policy. Primary and Non -Contributory applies on the General Liability per attached SS00080405 Cancellation wording applies per attached SS1223 06 11 and E01208 03 13 CERTIFICATE HOLDER CANr.F1 I ATInNl 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Seal Beach 211 8th Street AUTHORIZED REPRESENTATIVESealBeachCA90740 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD rl THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. NOTICE OF CANCELLATION TO CERTIFICATE HOLDER(S) This policy is subject to the following additional Conditions: A. If this policy is cancelled by the Company, other than for non-payment of premium, notice of such cancellation will be provided at least thirty (30) days in advance of the cancellation effective date to the certificate holder(s) with mailing addresses on file with the agent of record or the Company. B. If this policy is cancelled by the company for non- payment of premium, or by the insured, notice of such cancellation will be provided within ten (10) days of the cancellation effective date to the certificate holder(s) with mailing addresses on file with the agent of record or the Company. If notice is mailed, proof of mailing to the last known mailing address of the certificate holder(s) on file with the agent of record or the Company will be sufficient proof of notice. Any notification rights provided by this endorsement apply only to active certificate holder(s) who were issued a certificate of insurance applicable to this policy's term. Failure to provide such notice to the certificate holder(s) will not amend or extend the date the cancellation becomes effective, nor will it negate cancellation of the policy. Failure to send notice shall impose no liability of any kind upon the Company or its agents or representatives. Form SS 12 23 06 11 Page 1 of 1 0 2011, The Hartford 6) When You Are Added As An Additional Insured To Other Insurance That is other insurance available to you covering liability for damages arising out of the premises or operations, or products and completed operations, for which you have been added as an additional insured by that insurance; or 7) When You Add Others As An Additional Insured To This Insurance That is other insurance available to an additional insured. However, the following provisions apply to other insurance available to any person or organization who is an additional insured under this Coverage Part: a) Primary Insurance When Required By Contract This insurance is primary if you have agreed in a written contract, written agreement or permit that this insurance be primary. If other insurance is also primary, we will share with all that other insurance by the method described in c. below. b) Primary And Non -Contributory To Other Insurance When Required By Contract If you have agreed in a written contract, written agreement or permit that this insurance is primary and non-contributory with the additional insured's own insurance, this insurance is primary and we will not seek contribution from that other insurance. Paragraphs (a) and (b) do not apply to other insurance to which the additional insured has been added as an additional insured. When this insurance is excess, we will have no duty under this Coverage Part to defend the insured against any "suit' if any other insurer has a duty to defend the insured against that "suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the insured's rights against all those other insurers. BUSINESS LIABILITY COVERAGE FORM When this insurance is excess over other insurance, we will pay only our share of the amount of the loss, if any, that exceeds the sum of: 1) The total amount that all such other insurance would pay for the loss in the absence of this insurance; and 2) The total of all deductible and self- insured amounts under all that other insurance. We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was riot bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. c. Method Of Sharing If all the other insurance permits contribution by equal shares, we will follow this method also. Under this approach, each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. If any of the other insurance does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. 8. Transfer Of Rights Of Recovery Against Others To Us a. Transfer Of Rights Of Recovery If the insured has rights to recover all or part of any payment, including Supplementary Payments, we have made under this Coverage Part, those rights are transferred to us. The insured must do nothing after loss to impair them. At our request, the insured will bring "suit" or transfer those rights to us and help us enforce them. This condition does not apply to Medical Expenses Coverage. b. Waiver Of Rights Of Recovery (Waiver Of Subrogation) If the insured has waived any rights of recovery against any person or organization for all or part of any payment, including Supplementary Payments, we have made under this Coverage Part, we also waive that right, provided the insured waived their rights of recovery against such person or organization in a contract, agreement or permit that was executed prior to the injury or damage. Form SS 00 08 04 05 Page 17 of 24 b) Rented to, in the care, custody or control of, or over which physical control is being exercised for any purpose by you, any of your employees", "volunteer workers", any partner or member (if you are a partnership or joint venture), or any member (if you are a limited liability company). b. Real Estate Manager Any person (other than your "employee" or volunteer worker"), or any organization while acting as your real estate manager. Temporary Custodians Of Your Property Any person or organization having proper temporary custody of your property if you die, but only: 1) With respect to liability arising out of the maintenance or use of that property; and 2) Until your legal representative has been appointed. d. Legal Representative If You Die Your legal representative if you die, but only with respect to duties as such. That representative will have all your rights and duties under this insurance. e. Unnamed Subsidiary Any subsidiary and subsidiary thereof, of yours which is a legally incorporated entity of which you own a financial interest of more than 50% of the voting stock on the effective date of this Coverage Part. The insurance afforded herein for any subsidiary not shown in the Declarations as a named insured does not apply to injury or damage with respect to which an insured under this insurance is also an insured under another policy or would be an insured under such policy but for its termination or upon the exhaustion of its limits of insurance. 3. Newly Acquired Or Formed Organization Any organization you newly acquire or form, other than a partnership, joint venture or limited liability company, and over which you maintain financial interest of more than 50% of the voting stock, will qualify as a Named Insured if there is no other similar insurance available to that organization. However: a. Coverage under this provision is afforded only until the 180th day after you acquire or form the organization or the end of the policy period, whichever is earlier; and BUSINESS LIABILITY COVERAGE FORM b. Coverage under this provision does not apply to: 1) "Bodily injury" or "property damage" that occurred; or 2) "Personal and advertising injury" arising out of an offense committed before you acquired or formed the organization. 4. Operator Of Mobile Equipment With respect to "mobile equipment" registered in your name under any motor vehicle registration law, any person is an insured while driving such equipment along a public highway with your permission. Any other person or organization responsible for the conduct of such person is also an insured, but only with respect to liability arising out of the operation of the equipment, and only if no other insurance of any kind is available to that person or organization for this liability. However, no person or organization is an insured with respect to: a. "Bodily injury" to a co -"employee" of the person driving the equipment; or b. "Property damage" to property owned by, rented to, in the charge of or occupied by you or the employer of any person who is an insured under this provision. 5. Operator of Nonowned Watercraft With respect to watercraft you do not own that is less than 51 feet long and is not being used to carry persons for a charge, any person is an insured while operating such watercraft with your permission. Any other person or organization responsible for the conduct of such person is also an insured, but only with respect to liability arising out of the operation of the watercraft, and only if no other insurance of any kind is available to that person or organization for this liability. However, no person or organization is an insured with respect to: a. "Bodily injury" to a co -"employee" of the person operating the watercraft; or b. "Property damage" to property owned by, rented to, in the charge of or occupied by you or the employer of any person who is an insured under this provision. 6. Additional Insureds When Required By Written Contract, Written Agreement Or Permit The person(s) or organization(s) identified in Paragraphs a. through f. below are additional insureds when you have agreed, in a written Form SS 00 08 04 05 Page 11 of 24 BUSINESS LIABILITY COVERAGE FORM contract, written agreement or because of a permit issued by a state or political subdivision, that such person or organization be added as an additional insured on your policy, provided the injury or damage occurs subsequent to the execution of the contract or agreement, or the issuance of the permit. A person or organization is an additional insured under this provision only for that period of time required by the contract, agreement or permit. However, no such person or organization is an additional insured under this provision if such person or organization is included as an additional insured by an endorsement issued by us and made a part of this Coverage Part, including all persons or organizations added as additional insureds under the specific additional insured coverage grants in Section F. — Optional Additional Insured Coverages. e) Any failure to make such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products; f) Demonstration, installation, servicing or repair operations, except such operations performed at the vendor's premises in connection with the sale of the product; g) Products which, after distribution or sale by you, have been labeled or relabeled or used as a container, part or ingredient of any other thing or substance by or for the vendor; or a. Vendors h) "Bodily injury" or "property Any person(s) or organization(referred to damage" arising out of the soles) below as vendor), but only with respect to negligence of the vendor for its bodily injury" or "property damage" arising own acts or omissions or those of out of "your products" which are distributed its employees or anyone else or sold in the regular course of the vendor's acting on its behalf. However, this business and only if this Coverage Part exclusion does not apply to: provides coverage for "bodily injury" or i) The exceptions contained in property damage" included within the Subparagraphs (d) or (f); or products -completed operations hazard". ii) Such inspections, adjustments, 1) The insurance afforded to the vendor tests or servicing as the vendor is subject to the following additional has agreed to make or normally exclusions: undertakes to make in the usual This insurance does not apply to: course of business, in connection with the distribution a) "Bodily injury" or "property or sale of the products. damage" for which the vendor is 2) This insurance does not apply to anyobligatedtopaydamagesbyinsuredpersonororganizationfrom reason of the assumption of whom you have acquired such products, liability in a contract or agreement. or any ingredient, part or container, This exclusion does not apply to entering into, accompanying or liability for damages that the containing such products. vendor would have in the absence of the contract or agreement; b. Lessors Of Equipment b) Any express warranty 1) Any person or organization from unauthorized by you; whom you lease equipment; but only c) Any physical or chemical change with respect to their liability for "bodily propertyintheproductmadeintentionallyinjury", damage" or personal by the vendor; and advertising injury" caused, in whole or in part, by your d) Repackaging, except when maintenance, operation or use of unpacked solely for the purpose of equipment leased to you by such inspection, demonstration, testing, person or organization. or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container; Page 12 of 24 Form SS 00 08 04 05 2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to any occurrence" which takes place after you cease to lease that equipment. c. Lessors Of Land Or Premises 1) Any person or organization from whom you lease land or premises, but only with respect to liability arising out of the ownership, maintenance or use of that part of the land or premises leased to you. 2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to: a) Any "occurrence" which takes place after you cease to lease that land or be a tenant in that premises; or b) Structural alterations, new construction or demolition operations performed by or on behalf of such person or organization. d. Architects, Engineers Or Surveyors 1) Any architect, engineer, or surveyor, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: a) In connection with your premises; or b) In the performance of your ongoing operations performed by you or on your behalf. 2) With respect to the insurance afforded to these additional insureds, the following additional exclusion applies: This insurance does not apply to bodily injury", "property damage" or personal and advertising injury" arising out of the rendering of or the failure to render any professional services by or for you, including: a) The preparing, approving, or failure to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders, designs or drawings and specifications; or b) Supervisory, inspection, architectural or engineering activities. BUSINESS LIABILITY COVERAGE FORM e. Permits Issued By State Or Political Subdivisions 1) Any state or political subdivision, but only with respect to operations performed by you or on your behalf for which the state or political subdivision has issued a permit. 2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to: a) "Bodily injury', "property damage" or "personal and advertising injury" arising out of operations performed for the state or municipality; or b) "Bodily injury" or "property damage" included within the "products - completed operations hazard". f. Any Other Party 1) Any other person or organization who is not an insured under Paragraphs a. through e. above, but only with respect to liability for "bodily injury", property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: a) In the performance of your ongoing operations; b) In connection with your premises owned by or rented to you; or c) In connection with "your work" and included within the "products - completed operations hazard", but only if i) The written contract or written agreement requires you to provide such coverage to such additional insured; and ii) This Coverage Part provides coverage for "bodily injury" or property damage" included within the "products - completed operations hazard". 2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to: Bodily injury", "property damage" or personal and advertising injury" arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including: Form SS 00 08 04 05 Page 13 of 24 BUSINESS LIABILITY COVERAGE FORM a) The preparing, approving, or failure to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders, designs or drawings and specifications; or b) Supervisory, inspection, architectural or engineering activities. The limits of insurance that apply to additional insureds are described in Section D. — Limits Oflnsurance. How this insurance applies when other insurance is available to an additional insured is described in the Other Insurance Condition in Section E. — Liability And Medical Expenses General Conditions. No person or organization is an insured with respect to the conduct of any current or past partnership, joint venture or limited liability company that is not shown as a Named Insured in the Declarations. D. LIABILITY AND MEDICAL EXPENSES LIMITS OF INSURANCE 1. The Most We Will Pay The Limits of Insurance shown in the Declarations and the rules below fix the most we will pay regardless of the number of: a. Insureds; b. Claims made or "suits" brought; or c. Persons or organizations making claims or bringing "suits". 2. Aggregate Limits The most we will pay for: a. Damages because of "bodily injury" and property damage" included in the products -completed operations hazard" is the Products -Completed Operations Aggregate Limit shown in the Declarations. b. Damages because of all other "bodily injury", "property damage" or "personal and advertising injury", including medical expenses, is the General Aggregate Limit shown in the Declarations. This General Aggregate Limit applies separately to each of your "locations" owned by or rented to you. Location" means premises involving the same or connecting lots, or premises whose connection is interrupted only by a street, roadway or right-of-way of a railroad. This General Aggregate limit does not apply to "property damage" to premises while rented to you or temporarily occupied by you with permission of the owner, arising out of fire, lightning or explosion. 3. Each Occurrence Limit Subject to 2.a. or 2.b above, whichever applies, the most we will pay for the sum of all damages because of all "bodily injury", property damage" and medical expenses arising out of any one "occurrence" is the Liability and Medical Expenses Limit shown in the Declarations. The most we will pay for all medical expenses because of "bodily injury" sustained by any one person is the Medical Expenses Limit shown in the Declarations. 4. Personal And Advertising Injury Limit Subject to 2.b. above, the most we will pay for the sum of all damages because of all personal and advertising injury" sustained by any one person or organization is the Personal and Advertising Injury Limit shown in the Declarations. 5. Damage To Premises Rented To You Limit The Damage To Premises Rented To You Limit is the most we will pay under Business Liability Coverage for damages because of property damage" to any one premises, while rented to you, or in the case of damage by fire, lightning or explosion, while rented to you or temporarily occupied by you with permission of the owner. In the case of damage by fire, lightning or explosion, the Damage to Premises Rented To You Limit applies to all damage proximately caused by the same event, whether such damage results from fire, lightning or explosion or any combination of these. 6. How Limits Apply To Additional Insureds The most we will pay on behalf of a person or organization who is an additional insured under this Coverage Part is the lesser of: a. The limits of insurance specified in a written contract, written agreement or permit issued by a state or political subdivision; or b. The Limits of Insurance shown in the Declarations. Such amount shall be a part of and not in addition to the Limits of Insurance shown in the Declarations and described in this Section. Page 14 of 24 Form SS 00 08 04 05 Agenda Item J AGENDA STAFF REPORT DATE:June 22, 2020 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Les Johnson, Community Development Director SUBJECT:Public Hearing Regarding Conditional Use Permit (CUP) 19-9, an Appeal of the Planning Commission's Denial of a CUP to Allow a Type 86 Alcoholic Beverage Control (ABC) License for the On-Site Tasting of Beer, Wine and Distilled Spirits at 1101 Pacific Coast Highway ________________________________________________________________ SUMMARY OF REQUEST: That the City Council hold a de novo hearing regarding CUP 19-9 and after considering all evidence and testimony presented, adopt Resolution 7047 approving CUP 19-9 with conditions to allow a Type 86 Alcoholic Beverage Control (ABC) license for the on-site tasting of beer, wine and distilled spirits at the Pavilion’s supermarket at 1101 Pacific Coast Highway within the Service Commercial (SC) zoning district. BACKGROUND AND ANALYSIS: The subject property is located on the north side of Pacific Coast Highway at 1101 Pacific Coast Highway in the Service Commercial (SC) zone. The property is developed with a multi-tenant shopping center approximately 306,627 square feet in size referred to as Seal Beach Center. The Center is anchored by a Von’s Pavilions supermarket and a CVS drug store. There are single-family residences located to the north and east of the commercial center with commercial and residential uses to the south and west across Pacific Coast Highway. The applicant submitted an application on behalf of Von’s Pavilions Supermarket for a Conditional Use Permit (CUP) to permit a Type 86 Alcoholic Beverage Control (ABC) license to allow instructional tasting of beer, wine and distilled spirits inside the store. The 107 square foot tasting area is proposed to be cordoned off when tastings are being offered. The size represents less than 1 percent of the floor area within in the store. The Pavilions supermarket has an existing approval to sell beer, wine and distilled spirits for off premise consumption through the approval of Resolution 20-9 for CUP 05-3IE. The supermarket will continue to operate within the existing 7 7 2 48,666 square foot retail building. As part of the request for a Type 86 ABC license, minor alterations will be completed within the store to establish a small- defined area for the tasting of beer, wine and distilled spirits. The applicant is proposing to utilize vendors to provide instructional tastings within the approved tasting area. The instructional tastings will be limited to the hours of 11:00 a.m. to 8:00 p.m. and only one vendor with one product will be permitted at a time. Instructional tasting would be limited to the defined area within the inside of the supermarket only. The supermarket will continue to be open 6:00 a.m. to 11:00 p.m. daily, seven days a week. In addition, the supermarket is required to comply with all policies pertaining to alcohol uses. The City of Seal Beach Municipal Code, Section 11.4.05.015 requires each alcoholic beverage establishment to obtain approval of a CUP prior to issuance of an Alcoholic Beverage Control (ABC) License from the State of California. Additionally, the City of Seal Beach requires any new alcohol licenses issued to be compliant with Seal Beach Council Policy 600, which requires establishments with an ABC license to be 100 feet away from residential areas or a Conditional Use Permit may be approved for an alcohol related use where the applicant establishes that the operation of the business would not interfere with the quiet enjoyment of property by residents. The Pavilions supermarket is approximately 70 feet away from the nearest residential property to the east. The Pavilions supermarket has historically generated low number of calls for service. However, the site address is often used for service calls as it is on the corner of Pacific Coast Highway and Bolsa Drive. Over the past year, the store itself has generated 24 theft calls. For reference, the issuance of a Type 86 ABC license does not count as an additional license within the census tract ratio, as an instructional license is granted only in conjunction with a qualified off-sale license, such as retail licenses. The proposed use does not increase the number of parking spaces required for the center, as it is ancillary to the primary use of a supermarket and not increasing the square footage of the building footprint. On February 3, 2020, the Planning Commission denied an application for CUP 19-9, which would allow a type 86 Alcoholic Beverage Control (ABC) license for the on-site tasting of beer, wine and distilled spirits at the Pavilion’s supermarket at 1101 Pacific Coast Highway. A public hearing was conducted and one party residing in the neighborhood to the east spoke favorably of the request. Commissioners deliberated over the request noting concern with Council Policy 600 and the language specific to issuing new ABC licenses within 100 feet of residential areas, ultimately leading to denial of CUP 19-9 by a vote of 3-1. ENVIRONMENTAL IMPACT: This project is determined to be a Class 1 (Existing Facilities) Categorical Exemption pursuant to Section 15301 of the Guidelines for the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) for the 7 7 2 permitting of beer, wine, and distilled spirits tasting within an existing super market. LEGAL ANALYSIS: The City Attorney has reviewed the proposed resolution and approved it as to form. FINANCIAL IMPACT: There is no financial impact for this item. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council hold a de novo hearing regarding CUP 19-9 and after considering all evidence and testimony presented, adopt Resolution 7047 approving CUP 19-9 with conditions to allow a Type 86 Alcoholic Beverage Control (ABC) license for the on-site tasting of beer, wine and distilled spirits at the Pavilion’s supermarket at 1101 Pacific Coast Highway within the Service Commercial (SC) zoning area. SUBMITTED BY: NOTED AND APPROVED: Les Johnson Jill R. Ingram Les Johnson, Community Development Director Jill R. Ingram, City Manager Prepared by: Steve Fowler, Senior Planner ATTACHMENTS: A. Resolution 7047 B. Appeal Application to City Council, received in February 2020 C. Planning Commission Resolution No. 20-01 – Denying Conditional Use Permit 19-9 D. Planning Commission Draft Minute Excerpt of February 3, 2020 E. Site Plan and Floor Plan 1 of 3 RESOLUTION 7047 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING THE APPEAL OF THE PLANNING COMMISSION’S DENIAL OF CONDITIONAL USE PERMIT 19-9 PERMITTING THE INSTRUCTIONAL TASTING OF BEER, WINE, AND DISTILLED SPIRITS IN A SUPERMARKET LOCATED AT 1101 PACIFIC COAST HIGHWAY THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY FIND AND RESOLVE AS FOLLOWS: Section 1. Christine Meza on behalf of Pavilions (“applicant”) submitted an application to the City of Seal Beach Department of Community Development for Conditional Use Permit (CUP) 19-9 to permit a Type 86 instructional tasting ABC license for the tasting of beer, wine, and distilled spirits within a Pavilions supermarket in an existing commercial shopping center, at 1101 Pacific Coast Highway (the “subject property”), which is located in the Service Commercial (SC) Zone. Section 2. Pursuant to the State of California Public Resources Code and State Guidelines for the California Environmental Quality Act (CEQA), the Community Development Department has determined that the proposed project is categorically exempt from environmental review per Section 15301 of the State CEQA Guidelines. Section 3. Following a duly-noticed public hearing, the Planning Commission denied Conditional Use Permit CUP 19-9 on February 3, 2020 through the adoption of Resolution 20-01. Timely appeals of each decision were filed with the City. Section 4. A duly noticed public hearing was held before the City Council on the 22nd of June, 2020 to consider the above-referenced appeal. At the public hearing, the City Council received and considered all evidence presented, both written and oral, regarding the subject application. The record of the public hearing indicates the following: The subject property is within the Seal Beach Center located on the north side of Pacific Coast Highway north of Balboa Drive. The property is developed with a multi-tenant shopping center approximately 306,627 square feet in size referred to as the Seal Beach Center in the Service Commercial (SC) zone. The subject property is surrounded by residential uses to the north and east with commercial uses to the south and west. The proposal includes permitting a Type 86 Alcoholic Beverage Control (ABC) license for the tasting of beer, wine, and distilled spirits within an existing Von’s Pavilions supermarket. Instructional tasting will be provided within the store by a vendor. The proposal includes interior improvements to establish an approved tasting area. The supermarket has an existing Type 21 ABC license for the off-premise sale of beer, wine, and distilled spirits, CUP 05-03 IE, approved through Resolution 20-5. An instructional tasting ABC license is only allowed with an ABC retail license, such as a Type 21 ABC license. 2 of 75 0 9 3 Section 5. Based upon the facts contained in the record, including those stated in the preceding Section of this Resolution and pursuant to Chapter 11.5.20 of the Seal Beach Municipal Code, the City Council hereby approves CUP 19-9 and makes the following findings in support thereof: A. The proposed alcoholic beverage tasting in conjunction with the off- premise retail sale of beer, wine, and distilled spirits within an existing supermarket is consistent with the General Plan. The General Plan specifies that the General Commercial Land Uses encourages commercial centers to provide a broad range of retail and service needs for the community. The addition of instructional tasting of alcoholic beverages within the shopping center expands the services offered to the community and attracts a wider range of residents. B. The proposed use and alterations do comply with applicable provisions of the Municipal Code relating to location of businesses that sell alcoholic beverages. The Seal Beach Municipal Code permits the sale of beer, wine, and distilled spirits at a retail establishment with approval of a Conditional Use Permit (CUP). To obtain an approval for a CUP for any alcoholic beverage establishment, compliance with all conditions of City Council Policy 600-1 is required. The subject site does not meet the minimum distance requirement of 100 feet from a residential land use, as required by City Council Policy 600 (as amended in 2016 pursuant to Resolution No. 6644) but the applicant establishes that the operation of the business would not interfere with the quiet enjoyment of property by residents by indicating the calls for service are low at this location. The subject site is only 70 feet from a single family residence but the calls for service are low. The locations address is used many times as it is on the corner of Pacific Coast Highway and Bolsa Drive. Over the past year the store has had 24 theft calls and many more traffic stops and patrol checks for the site as routine patrol. The subject site was originally approved for the off-site sale of beer, wine, and distilled spirits through the approval of Resolution 20-05. The supermarket is in compliance with all other applicable provisions of the Municipal Code. C. The subject site is physically adequate for the proposed interior alterations and use. The site physically is too close to a residential use but complies with all other conditions of City Council Policy 600-1 and where the applicant establishes that the operation of the business would not interfere with the quiet enjoyment of property by residents. The site is only 70 feet from a single family residence and City Council Policy 600-1 requires the establishment to be a minimum of 100 feet from a residence but the existing use but the existing supermarket has a low number of call for service. The location’s address is used many times as it is on the corner of Pacific Coast Highway and Bolsa Drive. Over the past year the store has had 24 theft calls and many more traffic stops and patrol checks for the site as routine patrol. D. The location, size, design, and operating characteristics of the proposed interior alterations would be compatible with the surrounding uses and will not adversely affect those uses or properties in the surrounding areas. The supermarket complies with the height, setback and parking requirements of the General Commercial zoning area and conditions have been imposed to ensure the proper instructional service of alcohol to patrons in compliance with City Council Policy 600-1 (Standard Conditions for Alcohol Related Land Uses). The hours of operation for instructional tasting are limited to 12:00 PM to 5:00 PM per regulation in the Alcohol Act of 2011. All activities related to the 3 of 75 0 9 3 instructional tasting will take place within a designated area on the interior and will serve as a complimentary use to the existing supermarket. The location of the supermarket as previously stated will not comply with distance to sensitive land uses such as residential uses. E. The establishment, maintenance, and operation of the proposed use would not be detrimental to the health, safety, or welfare of persons residing or working in the vicinity. The proposed interior alterations will require a minimal period of construction to create a designated instructional tasting area adjacent to where alcoholic beverages are sold. The subject site will continue to operate as a supermarket which is consistent with surrounding commercial uses in the area. This Resolution includes several conditions that require compliance with the Alcohol Act of 2011 to ensure the operation the instructional tasting use does not affect persons residing or working in the vicinity. F. The proposed use is not located over 100 feet from any sensitive land uses such as residences, religious facilities, schools, libraries, public parks and playgrounds and other similar uses. The Pavilions Supermarket is located toward the front of the commercial center along Pacific Coast Highway approximately 70 feet from the nearest residence and is immediately surrounded by parking areas, drive aisles and a multi-tenant commercial building. As such, it does not comply with the minimum distance requirement between the proposed use and residential uses but has maintained an operation that does not. G. The noise levels generated by the operation of the site would not exceed the level of background noise normally found in the area as there will not be any exterior music or instructional tasting activities on the exterior of the building. All instructional tasting activity will be confined to an approved area within the supermarket. In the event that complaints are received in the future, the Planning Commission reserves the right to reconsider the operation. Section 6. Based upon the foregoing, the City Council hereby approves CUP 19-9 to allow a Type 86 ABC license for instructional tasting of beer, wine, and distilled spirits at a supermarket within a commercial shopping center, located at 1101 Pacific Coast Highway, subject to the following conditions. 1. Conditional Use Permit 19-9 is approved to permit a Type 86 ABC License allowing the instructional tasting of beer, wine, and distilled spirits within a supermarket located at 1101 Pacific Coast Highway. 2. The applicant shall comply with all restrictions placed upon all licenses issued by the State of California Department of Alcoholic Beverage Control (ABC). In connection with the City’s consideration of an application, the applicant must demonstrate compliance with all restrictions placed upon the issuance of such license by the Alcoholic Beverage Control Act, Business and Professions Code §2300 to §2600, including but not limited to Rule 61.3(a) and 61.4. 3. The premises of the supermarket must be in substantial compliance with the floor plan submitted with the application and maintained on file with the Community Development Department. 4 of 75 0 9 3 4. The applicant shall furnish the City a copy of the ABC license and a copy of any conditions placed on the license by the Department of Alcoholic Beverage Control. This shall be done as soon as the license is received by the applicant from the State of California Department of Alcoholic Beverage Control. 5. Instructional tasting shall take place only between the hours of 11 a.m. and 8 p.m. in the approved tasting area only. 6. Only one vendor and one product can be featured in the tasting area during each session. 7. At all times during an instructional tasting event, the instructional tasting area shall be separated from the remainder of the off-sale licensed premises by a wall, rope, cable, cord, chain, fence, or other permanent or temporary barrier. The license holder shall prominently display signage prohibiting persons under 21 years of age from entering the instructional tasting event area. 8. The license holder shall not permit any consumer to leave the instructional tasting area with an open container of alcohol. 9. The instructional tasting license shall not authorize the license holder to conduct any on-sale retail sales to consumers attending the instructional tasting event. 10. The instruction of consumers regarding beer may include the furnishing of tastes of beer to an individual of legal drinking age. Beer tastes at any individual course of instruction shall not exceed eight ounces of beer per person, per day. The tasting portion of a course of instruction shall not exceed one hour at any individual licensed retail premises. Tastes of beer may not be served to a consumer in their original container but must be served in an individual glass or cup. 11. The instructional tasting event may include the serving of alcoholic beverages to an attendee of legal drinking age. An instructional tasting event on the subject of wine or distilled spirits shall be limited to not more than three tastings per person per day. A single tasting of distilled spirits shall not exceed one-fourth of one ounce and a single tasting of wine shall not exceed one ounce. An instructional tasting event on the subject of beer shall be limited to not more than the tasting of eight ounces of beer per person per day. 12. Tastes of beer, wine or distilled spirits shall not be served to a consumer in their original container but must be served in an individual glass or cup. 13. The tasting portion of a course of instruction shall not exceed one hour per person per day. 14. The wine, beer, or distilled spirits tasted shall be limited to the products that are authorized to be sold by the authorized licensee and the license holder under its off- sale license. 15. There shall be no exterior advertising of any kind or type, including advertising directed to the exterior from within, promoting or indicating the availability of alcoholic beverages. 16. Any proposed alterations or upgrades to the supermarket will require review and approval from the City of Seal Beach Planning Division. 5 of 75 0 9 3 17. The applicant is required to obtain all required Building and Safety permits prior to tenant improvements, construction or demolition. 18. A modification of this CUP must be applied for when: a. The establishment proposes to change its type of liquor license. b. The establishment proposes to modify any of its current Conditions of Approval. c. There is a substantial change in the mode or character of operations of the establishment. 19. In the event staff determines that security problems exist on the site, the conditions of this permit may be amended, under the procedures of the Seal Beach Municipal Code to require the provision of additional security measures. 20. The Planning Commission reserves the right to revoke or modify this CUP if any violation of the approved conditions occurs, any violation of the Code of the City of Seal Beach occurs or if harm or operational behavior problems or activities occur in or around the supermarket or parking lot as a result of or arising out of the tasting activities. Examples of harmful or operation behaviors, problems or activities include, but are not limited to, violence, public drunkenness, vandalism, solicitation, litter, criminal and/or anti-social behavior. 21. The establishment shall have a public telephone listing. 22. It shall be the responsibility of the applicant/licensee to provide all employees that sell or serve alcoholic beverages with the knowledge and skills that will enable them to comply with their responsibilities under State law. The knowledge and skills deemed necessary for responsible alcoholic beverage service shall include, but are not limited to the following topics and skills development: a) State laws relating to alcoholic beverages, particularly ABC and penal provisions concerning sales to minors and intoxicated persons, driving under the influence, hours of legal operations and penalties for violating these laws. b) The potential legal liabilities of owners and employees of businesses dispensing alcoholic beverages to patrons who may subsequently injure, kill, or harm themselves or innocent victims as a result of the excessive consumption of alcoholic beverages. c) Alcohol as a drug and its effects on the body and behavior, including the operation of motor vehicles. d) Methods for dealing with intoxicated customers and recognizing underage customers. 23. Litter and trash receptacles shall be located at convenient locations inside the establishment and operators of such establishments shall remove trash and debris on an appropriate basis so as not to cause a health problem. 24. Consumption of alcoholic beverages shall be prohibited in the establishment’s parking area. There shall be appropriate posting of signs both inside and outside the licensed premises indicating that drinking outside the licensed premises is prohibited by law. 6 of 75 0 9 3 25. The subject property remains subject to CUP 00-9 (approved pursuant to Resolution No. 04-11), and CUP 07-2 (approved pursuant to Resolution No. 07-7), and at all times shall comply with all conditions of approval of CUP 00-9 and CUP 07-2. 26. The applicant shall prominently display these Conditions of Approval in a location within the businesses’ customer area that is acceptable to the Community Development Director. 27. Failure to comply with any of these conditions or a substantial change in the mode or character of the supermarket shall be grounds for revoking or modifying this CUP approval. 28. This CUP shall not become effective for any purpose unless/until a City “Acceptance of Conditions” form has been signed and notarized by the applicant before being returned to the Planning Department; and until the ten (10) calendar day appeal period has elapsed. 29. Approval of this request shall not waive compliance with all sections of the Municipal Code, or all other applicable City Ordinances in effect at the time of permit issuance. 30. This CUP shall become null and void unless exercised within one year of the date of final approval, or such extension of time as may be granted by the Planning Commission pursuant to a written request for extension submitted to the Community Development Department at least ninety days prior to such expiration date. 31. The applicant must, and by signing the Acceptance of Conditions form, agrees to indemnify, defend, and hold harmless City, its officers, agents, and employees (collectively “the City” hereinafter in this paragraph) from any and all claims and losses whatsoever occurring or resulting to any and all persons, firms, or corporations furnishing or supplying work, services, materials, or supplies in connection with the performance of the use permitted hereby or the exercise of the rights granted herein, and any and all claims, lawsuits or actions arising from the granting of or the exercise of the rights permitted by this Conditional Use Permit, and from any and all claims and losses occurring or resulting to any person, firm, corporation or property for damage, injury or death arising out of or connected with the performance of the use permitted hereby. Applicant’s obligation to indemnify, defend, and hold harmless the City as stated herein shall include, but not be limited to, paying all fees and costs incurred by legal counsel of the City’s choice in representing the City in connection with any such claims, losses, lawsuits or actions, expert witness fees, and any award of damages, judgments, verdicts, court costs or attorneys’ fees in any such lawsuit or action. 7 of 75 0 9 3 PASSED, APPROVED, AND ADOPTED by the Seal Beach City Council at a meeting thereof held on June 22, 2020 by the following vote: AYES: Councilmembers NOES: Councilmembers ABSENT: Councilmembers ABSTAIN: Councilmembers Schelly Sustarsic, Mayor ATTEST: __________________________ Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7047 on file in the office of the City Clerk, passed, approved, and adopted by the Seal Beach City Council at a regular meeting held on the 22nd day of June, 2020. Gloria D. Harper, City Clerk RESOLUTION NO. 20-01 A RESOLUTION OF THE SEAL BEACH PLANNING COMMISSION DENYING CONDITIONAL USE PERMIT 19-9 PERMITTING THE INSTRUCTIONAL TASTING OF BEER, WINE, AND DISTILLED SPIRITS IN A SUPERMARKET LOCATED AT 1101 PACIFIC COAST HIGHWAY THE PLANNING COMMISSION OF THE CITY OF SEAL BEACH DOES HEREBY FIND AND RESOLVE AS FOLLOWS: Section 1. Christine Meza on behalf of Pavilions ("applicant") submitted an application to the City of Seal Beach Department of Community Development for Conditional Use Permit (CUP) 19-9 to permit a Type 86 instructional tasting ABC license for the tasting of beer, wine, and distilled spirits within a Pavilions supermarket in an existing commercial shopping center, at 1101 Pacific Coast Highway (the "subject property"), which is located in the Service Commercial (SC) Zone. Section 2. Pursuant to the State of California Public Resources Code and State Guidelines for the California Environmental Quality Act (CEQA), the Community Development Department has determined that the proposed project is categorically exempt from environmental review per Section 15301 of the State CEQA Guidelines. Section 3. A duly noticed public hearing was held before the Planning Commission on February 3, 2020 to consider the application for CUP 19-9. At the public hearing, the Planning Commission received and considered all evidence presented, both written and oral, regarding the subject application. The record of the public hearing indicates the following: A. The subject property is within the Seal Beach Center located on the north side of Pacific Coast Highway north of Balboa Drive. The property is developed with a multi -tenant shopping center approximately 306,627 square feet in size referred to as the Seal Beach Center in the Service Commercial (SC) zone. The subject property is surrounded by residential uses to the north and east with commercial uses to the south and west. B. The proposal includes permitting a Type 86 Alcoholic Beverage Control ABC) license for the tasting of beer, wine, and distilled spirits within an existing Von's Pavilions supermarket. Instructional tasting will be provided within the store by a vendor. The proposal includes interior improvements to establish an approved tasting area. C. The supermarket has an existing Type 21 ABC license for the off - premise sale of beer, wine, and distilled spirits, CUP 05-03, approved through Resolution 05-13. An instructional tasting ABC license is only allowed with an ABC retail license, such as a Type 21 ABC license. Section 4. Based upon the facts contained in the record, including those stated in the preceding Section of this Resolution and pursuant to Chapter 11.5.20 of the Seal Beach Municipal Code, the Planning Commission hereby denies CUP 19-9 and makes the following findings in support thereof: 1 of 3 Resolution No. 20-01 Conditional Use Permit 19-9 1101 Pack Coast Highway A. The proposed alcoholic beverage tasting in conjunction with the off - premise retail sale of beer, wine, and distilled spirits within an existing supermarket is consistent with the General Plan. The General Plan specifies that the General Commercial Land Uses encourages commercial centers to provide a broad range of retail and service needs for the community. The addition of instructional tasting of alcoholic beverages within the shopping center expands the services offered to the community and attracts a wider range of residents. B. The proposed use and alterations do not comply with applicable provisions of the Municipal Code relating to location of businesses that sell alcoholic beverages. The Seal Beach Municipal Code permits the sale of beer, wine, and distilled spirits at a retail establishment with approval of a Conditional Use Permit (CUP). To obtain an approval for a CUP for any alcoholic beverage establishment, compliance with all conditions of City Council Policy 600-1 is required. The subject site does not meet the minimum distance requirement of 100 feet from a residential land use, as required by City Council Policy 600 (as amended in 2016 pursuant to Resolution No. 6644). The subject site is only 70 feet from a single family residence. The subject site was originally approved for the off-site sale of beer, wine, and distilled spirits through the approval of Resolution 05-13. The supermarket is in compliance with all other applicable provisions of the Municipal Code. C. The subject site is not physically adequate for the proposed interior alterations and use. The site physically is too close to a residential use to comply with all conditions of City Council Policy 600-1. The site is only 70 feet from a single family residence and City Council Policy 600-1 requires the establishment to be a minimum of 100 feet from a residence. D. The location, size, design, and operating characteristics of the proposed interior alterations would be compatible with the surrounding uses and will not adversely affect those uses or properties in the surrounding areas. The supermarket complies with the height, setback and parking requirements of the General Commercial zoning area and conditions have been imposed to ensure the proper instructional service of alcohol to patrons in compliance with City Council Policy 600-1 (Standard Conditions for Alcohol Related Land Uses). The hours of operation for instructional tasting are limited to 12:00 PM to 5:00 PM per regulation in the Alcohol Act of 2011. All activities related to the instructional tasting will take place within a designated area on the interior and will serve as a complimentary use to the existing supermarket. The location of the supermarket as previously stated will not comply with distance to sensitive land uses such as residential uses. E. The establishment, maintenance, and operation of the proposed use would not be detrimental to the health, safety, or welfare of persons residing or working in the vicinity. The proposed interior alterations will require a minimal period of construction to create a designated instructional tasting area adjacent to where alcoholic beverages are sold. The subject site will continue to operate as a supermarket which is consistent with surrounding commercial uses in the area. This Resolution includes several conditions that require compliance with the Alcohol Act of 2011 to ensure the operation the instructional tasting use does not affect persons residing or working in the vicinity. 2of3 Resolution No. 20-01 Conditional Use Permit 19-9 1101 Pack Coast Highway F. The proposed use is not located over 100 feet from any sensitive land uses such as residences, religious facilities, schools, libraries, public parks and playgrounds and other similar uses. The Pavilions Supermarket is located toward the front of the commercial center along Pacific Coast Highway approximately 70 feet from the nearest residence and is immediately surrounded by parking areas, drive aisles and a multi -tenant commercial building. As such, it does not comply with the minimum distance requirement between the proposed use and residential uses. G. The noise levels generated by the operation of the site would not exceed the level of background noise normally found in the area as there will not be any exterior music or instructional tasting activities on the exterior of the building. All instructional tasting activity will be confined to an approved area within the supermarket. In the event that complaints are received in the future, the Planning Commission reserves the right to reconsider the operation. Section 5. The Planning Commission hereby finds and determines that it would have denied CUP 19-9 based on any one of the findings and conclusions stated in Section 4 of this Resolution, each of which is considered by the Planning Commission to be sufficient independent and alternative ground for denial. Section 6. SBMC Sections 11.5.20.030.A2 and 1.20.005.0 govern the time within which this decision of the Planning Commission may be appealed to the City Council. PASSED, APPROVED, AND ADOPTED by the Seal Beach Planning Commission at a meeting thereof held on February 3, 2020, by the following vote: AYES: Commissioners NOES: Commissioners ABSENT: Commissioners ABSTAIN: Commissioners ariann Klinger ATTE Tk Chairperson Les ohrAon P nning Commission Secretary 3of3 MINUTE EXCERPT City of Seal Beach - Planning Commission February 3, 2020 Chair Campbell called the regular meeting of the Planning Commission to order at 7:00 p.m. in the City Council Chambers. Commissioner Klinger led the Pledge of Allegiance. ROLL CALL Present: Commissioners: Campbell, Klinger, Miller, Thomas Absent: None Staff Present: Isra Shah, Assistant City Attorney Les Johnson, Community Development Director Steven Fowler, Senior Planner Marco Cuevas, Jr., Assistant Planner Gloria D. Harper, City Clerk APPROVAL OF AGENDA Motion by Thomas, second by Aguilar, to approve Agenda. AYES: Klinger, Campbell, Miller, Thomas NOES: None ABSENT: None ABSTAIN: None Motion Carried Commissioner Thomas recused himself from the meeting due to his residence being within 500 feet of the subject property. NEW BUSINESS Conditional Use Permit (CUP 19-9) 1101 Pacific Coast Highway Applicant: Christina Meza c/o Albertsons/Vons/Pavillions Request: Request for a Conditional Use Permit (CUP 19-9) to allow a type 86 Alcoholic Beverage Control (ABC) license for the on-site tasting of beer, wine and distilled spirits at the Pavilion’s super market within the Seal Beach Center in the Service Commercial (SC) zoning area. Recommendation: After reviewing the application, staff recommends that the Planning Commission adopt Resolution No. 20-01, DENYING Conditional Use Permit 19-9. Assistant Planner Cuevas, Jr. provided a comprehensive staff report and indicated no correspondence was received regarding the project. Chair Klinger opened the public hearing. Speakers: Michael Le, Christine Meza, and Ann Harmon. Chair Klinger closed the public hearing. Motion by Campbell, second by Klinger to adopt Resolution No. 20-01 DENYING Conditional Use Permit 19-9. AYES: Campbell, Klinger NOES: Miller ABSENT: None ABSTAIN: Thomas Motion Carried Assistant City Attorney Isra Shah noted that the ten-day appeal period starts tomorrow. Questions and discussion from Commissioner Campbell, Chair Klinger, and Vice Chair Miller were answered by Christine Meza c/o Albertsons/Vons/Pavillions, Michael Le and Assistant Planner Cuevas, Jr. ADJOURNMENT Chair Klinger adjourned the Planning Commission meeting at 7:25 p.m. to Tuesday, February 18, 2020 at 7:00 p.m. NOTICE: The following document has not been approved for accuracy and may be corrected, modified or amended before final approval. Because it is being made available prior to final action, it should not be considered a true record of the meeting. It is not the official Minutes of the Planning Commission and cannot be relied on or used as an official record of the proceedings. Although the City of Seal Beach makes every effort to see that proper notes are taken at a meeting, and although draft Minutes are generally approved as submitted, changes and corrections are sometimes made before a final version is approved. The City therefore makes no warranty, expressed or implied, as to the contents of this document. Once Official Minutes have been approved, a copy can be obtained from the City Clerk. 1REFERENCE SITE PLANPROJECT NO.:OWNER/AGENCY:BID ISSUE:CONSTRUCTION ISSUE:W:\19-037_PAV 2803 Seal Beach, CA\Entitlement\_PAV2803__SP Site Plan.dwg December 10, 2019 - 10:21am Plot by: CeciliaH USE OF DRAWINGS AND COPYRIGHT NOTICE: Use of these drawings and specifications is restricted to the original project site for which they were intended. Re-use or reproduction by any method, in whole or in part, is prohibited unless the expressed written consent is provided by LE ARCHITECTURE. Title to drawings and specifications including all designs, ideas and information remains with LE ARCHITECTURE. Visual contact with these drawings and specifications shall constitute prima facie evidence of the acceptance of these restrictions.LE ARCHITECTUREREVIEWINTIALDATE06/08/201850%mm/dd/yy80%KICK OFF06/01/18REVIEWINTIALDATE06/13/201899%REVIEWINTIALDATEREVIEWINTIALDATE PROJECT NO.:OWNER/AGENCY:BID ISSUE:CONSTRUCTION ISSUE:W:\19-037_PAV 2803 Seal Beach, CA\Entitlement\_PAV2803_FP Floor Plan.dwg December 10, 2019 - 10:37am Plot by: CeciliaH USE OF DRAWINGS AND COPYRIGHT NOTICE: Use of these drawings and specifications is restricted to the original project site for which they were intended. Re-use or reproduction by any method, in whole or in part, is prohibited unless the expressed written consent is provided by LE ARCHITECTURE. Title to drawings and specifications including all designs, ideas and information remains with LE ARCHITECTURE. Visual contact with these drawings and specifications shall constitute prima facie evidence of the acceptance of these restrictions.LE ARCHITECTUREREVIEWINTIALDATE06/08/201850%mm/dd/yy80%KICK OFF06/01/18REVIEWINTIALDATE06/13/201899%REVIEWINTIALDATEREVIEWINTIALDATEBALCOHOL JUSTIFICATIONCLEGENDDENLARGED PLAN1REFERENCE FLOOR PLANASCOPE OF WORK Agenda Item K AGENDA STAFF REPORT DATE:June 22, 2020 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Kelly A. Telford, CPA, Finance Director/Treasurer SUBJECT:Adopt the Fiscal Year 2020-21 Operating and Capital Improvement Budget; Set the Appropriations Limit for Fiscal Year 2020-21; Reaffirm the previously adopted Fiscal Year 2019-20 Cost Recovery Schedule to be used for Fiscal Year 2020-21 ________________________________________________________________ SUMMARY OF REQUEST: The City Council hold a public hearing to adopt Resolution 7048 which: 1. Adopts the Fiscal Year 2020-21 Operating and Capital Improvement Budget; and, 2. Sets the Appropriations Limit for Fiscal Year 2020-21; and, 3. Approves the previously adopted Fiscal Year 2019-20 Cost Recovery Schedule to be used for Fiscal Year 2020-21. BACKGROUND AND ANALYSIS: The City Charter requires that the City Council hold this public hearing prior to the adoption of the budget and that a budget be adopted by June 30th each year. The budget process officially started in December 2019. On March 5, 2020, the City Council held a special meeting that included establishing strategic goals for the upcoming year. The department budgets and Capital Improvement Budget were prepared with these strategic goals in mind. Then, on March 19, 2020, only two weeks after the special meeting establishing strategic goals, the Governor issued a stay-at-home order that altered the development of the Fiscal Year 2020-21 budget. The stay-at-home order effectively shut down the economy, which immediately caused revenues to decline. For nearly eight weeks, the Finance Department worked with industry experts to identify the estimated financial impacts of the order, which was later extended beyond the initial timeline. This caused unique complexities that have never been encountered in Page 2 7 8 4 the budget development process before, and resulted in re-estimating revenues numerous times, causing re-balancing numerous times. Knowing the recovery may take longer than one fiscal year, the proposed budget was prepared with a focus on maintaining services, staffing levels and reserves, while addressing City Council goals. The Finance Department developed a tiered system of balancing measures that were implemented to provide additional options for cost reductions, should actual revenues come in lower than estimated. In the end, the budget was balanced using only Tier 1 and Tier 2 measures, and the City did not need to utilize Tier 3 measures, which included personnel impacts, reductions in services to the community, and use of reserves. Once the proposed budget was completed, the City Council held two budget workshops on May 28, 2020 and June 4, 2020 to review and solicit public input on the Proposed Fiscal Year 2020-21 Operating and Capital Improvement Budget. Subsequent to the budget workshops, the following adjustments were made to the proposed budget: • Appropriated $140,000 in account 001-031-44001 (Community Development) using General Fund Reserves for the COVID-19 Related Temporary Business Reopening Support Measures approved by City Council on June 8, 2020 and $560,803 in account 081-032-44001 (Community Development) for the small business grant program funded through the CARES Act from the County of Orange (included the corresponding revenues in account 081-000-30980). • Updated revenues in the Gas Tax, SB 1 – Road Maintenance and Rehabilitation Account (RMRA), and Measure M funds based on new estimates received. These estimates decreased since the budget workshops, however there was enough from prior years to not impact appropriations. • Decreased appropriations by $12,000 in account 001-026-45000 (Fire Department) based on revised estimated provided by OCFA. The revised proposed budget was made available on the City’s website and notice of the public hearing was published, as required by the City’s Charter, in the Sun Newspaper. Page 3 7 8 4 Proposed Budget – All Funds Below is the Proposed Fiscal Year 2020-21 Budget for all funds compared to the Amended Fiscal Year 2019-20 Budget. Amended Proposed $% Budget Budget Increase/Increase/ Description FY 2019-20 FY 2020-21 (Decrease)(Decrease) Revenues 61,815,600$ 57,136,375$(4,679,225)$-8% Operating Expenditures 58,143,200 55,189,203 (2,953,997)-5% Net Operating Surplus/(Deficit)3,672,400 1,947,172 Capital Improvement Program 11,344,200 8,063,000 (3,281,200)-29% Net Surplus/(Deficit)(7,671,800)$ (6,115,828)$ Revenues are expected to decline 8% over the Amended Fiscal Year 2019-20 Budget. Expenditures have been reduced to prevent the use of reserves, except in cases where there was available fund balance using restricted funds. Proposed Budget – General Fund The General Fund provides 70% of the total operating expenditures for all funds. The total Proposed Fiscal Year 2020-21 General Fund Budget expenditures is $34.8 million, a decrease of $3.0 million from the Amended Fiscal Year 2019-20 Budget, which totaled $37.8 million. Below is a summary of the total General Fund resources and appropriations for FY 2020-21. Amended Proposed $% Budget Budget Increase/Increase/ Description FY 2019-20 FY 2020-21 (Decrease)(Decrease) Revenues 35,676,400$ 34,692,700$(983,700)$ -3% Operating Expenditures 37,804,300 34,820,700 (2,983,600)-8% Net Operating Surplus/(Deficit)(2,127,900)(128,000) Transfer Out - CIP 3,416,700 2,987,600 (429,100)-13% Net Surplus/(Deficit)(5,544,600)$ (3,115,600)$ The FY 2020-21 Proposed Budget discussed at the two budget workshops showed a balanced budget without the use of reserves. As noted above, three adjustments were made to the operating expenditures, which resulted in an increase in revenues of $560,803 and an increase in expenditures of $688,803, resulting in the use of reserves totaling $128,000. This is due to the approval of the COVID-19 Related Temporary Business Reopening Support Measures at the June 8, 2020 City Council Meeting. Page 4 7 8 4 Supplemental Items Included in the proposed budget is one supplemental item that proposed the elimination of a full-time Account Clerk and a part-time Management Analyst and the addition of a new full-time Management Analyst. This position would be assigned to the City Manager’s Office and is anticipated to assist with the following: • Project management for the IT Master Plan • Project management for IT project implementations • Conduct community outreach • Assist with social media outreach • Assist with accomplishment of Strategic Plans and Goals If approved, there would be a net savings of $1,028 across all funds with the General Fund saving $17,860. The cost breakdown and savings is shown below. Utility Users Tax (UUT) Per Ordinance No. 1643 Section 4.50.125 of the City Municipal Code requires that the rate of Utility Users Tax (UUT) be reviewed annually. Based on the Fiscal Year 2020-21 revenue projections, UUT remains the third largest revenue source to the General Fund providing $4.1 million of General Fund revenue. The UUT funds several capital improvement projects needed in the City; such as street improvements, storm drains, and beach and pier projects. Without the City’s UUT, it would be impossible to continue the aggressive capital improvement program established by the City and maintain the City’s core services at the current levels. The current Utility Users’ Tax rate is 10% on electric, gas, and telecommunications and 9% on pre-paid wireless services. Financial and Budget Policies The Finance Department has updated the Financial and Budget Policies to include clearer descriptions of the policies that have been in effect for many years. The updated policies can be found in the General Information section of the Proposed Budget. Page 5 7 8 4 Cost Recovery Schedule On June 24, 2019, the City Council approved an amended and restated Cost Recovery Schedule, which included fees and charges for goods, services, and facilities. The City is currently undergoing a cost allocation plan and citywide fee study review and therefore staff is recommending the City Council reaffirm the current Cost Recovery Schedule until the study is complete and recommendations can be brought to City Council. Appropriations Limit On November 6, 1979, the voters of California added Article XIII B to the State Constitution placing various limitations on the appropriations of the State and local governments. Article XIII B provides that the appropriations limit for the Fiscal Year 2020-21 shall not exceed the appropriations limit for the prior year adjusted for the change in the cost of living and the change in population. The appropriations limit for Fiscal Year 2020-21 is $32,237,487. The attached resolution approving the Fiscal Year 2020-21 Operating and Capital Improvement Program Budget: 1. Adopts the Proposed Operating and Capital Improvement Budget; and, 2. Authorizes the City Manager to make appropriation transfers within items, accounts, programs, departments and funds as long as such transfers do not increase the adopted annual budget appropriations; and, 3. Amends the Fiscal Year 2020-21 Operating Budget upon the close of Fiscal Year 2019-20 to include and reappropriate all encumbrances carried forward; and, 4. Amends the Fiscal Year 2020-21Capital Improvement Budget upon the close of Fiscal Year 2019-20 to include the reappropriated funds for all previously approved capital projects that have not been completed; and, 5. Authorizes the Financial and Budget policies in the Proposed Fiscal Year 2020-21 Operating and Capital Improvement Budget 6. Authorizes the City Manager to issue salary adjustments of 2% for all contracts in effect on July 1, 2020, including: Mid-Management and Confidential; Seal Beach Supervisors and Professionals Association; Orange County Employees Association; Seal Beach Marine Safety Management Association; and Executive Management 7. Establishes the Appropriations Limit for Fiscal Year 2020-21 required under Article XIIIB of the State Constitution; and, 8. Authorizes the City Manager to delegate purchasing authority to Department Heads. 9. Authorizes the continuation of the Fiscal Year 2019-20 Cost Recovery Schedule for use in Fiscal Year 2020-21. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. Page 6 7 8 4 LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: The Proposed Fiscal Year 2020-21 Operating and Capital Improvement Budget includes estimated revenues of $57.1 million compared to operating appropriations and transfers out of $55.2 million and capital improvement program appropriations of $8.1 million, resulting in an estimated use of reserves of $6.1 million. Other than previously noted above, expenditures have been reduced to prevent the use of reserves, except in cases where there was available fund balance using restricted funds. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: The City Council hold a public hearing to adopt Resolution 7048 which: 1. Adopts the Fiscal Year 2020-21 Operating and Capital Improvement Budget; and, 2. Sets the Appropriations Limit for Fiscal Year 2020-21; and, 3. Approves the previously adopted Fiscal Year 2019-20 Cost Recovery Schedule to be used for Fiscal Year 2020-21. SUBMITTED BY: NOTED AND APPROVED: Kelly A. Telford Jill R. Ingram Kelly A. Telford, CPA, Finance Director/Treasurer Jill R. Ingram, City Manager ATTACHMENTS: A. Resolution 7048 B. Proposed Fiscal Year 2020-21 Operating and Capital Budget C. Cost Recovery Schedule Adopted by City Council on June 24, 2019 RESOLUTION NUMBER 7048 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL ADOPTING THE FISCAL YEAR 2020-21 OPERATING AND CAPITAL IMPROVEMENT BUDGET, SETTING THE APPROPRIATION LIMIT FOR FISCAL YEAR 2020-21, APPROVING THE PREVIOUSLY ADOPTED FISCAL YEAR 2019-20 COST RECOVERY SCHEDULE TO BE USED FOR FISCAL YEAR 2020-21 RECITALS A. On May 28, 2020 and June 04, 2020, the City Council conducted budget workshops to provide an opportunity to the public to comment on the Proposed Fiscal Year 2020-21 Operating and Capital Improvement Budget. B. Pursuant to Seal Beach City Charter Article X, the City Council held a duly noticed public hearing on June 22, 2020 to consider adopting the Fiscal Year 2020-21 Operating and Capital Improvement Budget. Copies of the proposed budget have been available for inspection by the public in the City Clerk’s Office and on the City’s website at least 10 days prior to the public hearing. C. On November 6, 1979, the voters of California added Article XIII B to the State Constitution placing various limitations on the appropriations of the State and local governments. Article XIII B provides that the appropriations limit for the Fiscal Year 2020-21 shall not exceed the appropriations limit for the prior year adjusted for the change in the cost of living and the change in population. The proposed appropriations of $23,713,400 does not exceed the appropriations limit for Fiscal Year 2020-21 of $32,237,487, which has been adjusted for the change in the cost of living and the change in population. D. At the duly noticed workshops and the public hearing held on June 22, 2020, the City Council provided an opportunity for the public to comment on the Proposed Fiscal Year 2020-21 Operating and Capital Improvement Budget and the appropriations limit. NOW THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: SECTION 1. That certain document entitled “City of Seal Beach Fiscal Year 2020-2021 Operating and Capital Improvement Budget", a copy of which is on file in the office of the City Clerk and available on the City’s website at https://www.sealbeachca.gov/Departments/Finance/Budget, which may hereafter be amended by the Council, is hereby approved as the operating and capital improvement budget for the City of Seal Beach for the Fiscal Year 2020-21, beginning July 1, 2020 and ending June 30, 2021. SECTION 2. Appropriations in the amount not to exceed $63,252,203 are authorized for the purpose of carrying on the business of the City. The City Manager is hereby authorized to make appropriation transfers within and between any item, account, program, department or fund, in accordance with Fiscal Policy, as long as such transfers do not increase the adopted annual budget appropriations. SECTION 3. The Operating Budget for Fiscal Year 2020-21 shall be considered amended upon the close of Fiscal Year 2019-20 to include and re-appropriate all encumbrances carried forward. SECTION 4. The Capital Improvement Program Budget for Fiscal Year 2020-21 shall be considered amended upon the close of Fiscal Year 2019-20 to include the re-appropriated funds for all previously approved capital projects that have not been completed. SECTION 5. The City Council hereby authorizes the City Manager to issue salary adjustments of 2% as provided in applicable Memoranda of Understanding, effective on July 1, 2020, for those employees in the following employee groups: Mid-Management and Confidential; Seal Beach Supervisors and Professionals Association; Orange County Employees Association; and Seal Beach Marine Safety Management Association; and for Executive Management employees. SECTION 6. The City Council hereby approves the Financial and Budget policies in the Proposed Fiscal Year 2020-21 Operating and Capital Improvement Budget. SECTION 7. Pursuant to Seal Beach Municipal Code Section 3.20.005, the City Council hereby authorizes the City Manager to delegate spending authority to Department Heads. Other than the Director of Public Works and the Director of Finance/City Treasurer this authority shall not exceed $15,000 per purchase or contract. For the Director of Public Works the limit is established per the City’s Charter Section 1010. For the Director of Finance/City Treasurer, other than for Finance Department expenditures which is set at $15,000, there is additional authority to authorize purchases for City Departments up to the City Manager’s established contract signing authority. SECTION 8. The City Council hereby establishes an appropriations limit of $32,237,487 for fiscal year 2020-21, in full compliance with Article XIIIB of the State Constitution. SECTION 9. The City Council hereby authorizes and re-adopts the Cost Recovery Schedule approved on June 24, 2019 as a part of Resolution 6929 to be used without amendment for Fiscal Year 2020-21. PASSED, APPROVED, AND ADOPTED by the Seal Beach City Council at a regular meeting held on 22nd day of June 2020 by the following vote: AYES: Council Members: NOES: Council Members: ABSENT: Council Members: ABSTAIN: Council Members: Schelly Sustarsic, Mayor ATTEST: Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7048 on file in the office of the City Clerk, passed, approved, and adopted by the Seal Beach City Council at a regular meeting held on 22nd day of June 2020. Gloria D. Harper, City Clerk C CITYY O C OF C CAPI F SE Cali PR ITAL EA ifor ROPO IMPR FISC AL B rnia OSED ROVE CAL Y BE a OPE EMEN YEAR 2 EAC ERATI NT BU 2020 CH NG & DGET -2021 H, & T 1 CITY OF SEAL BEACH, California PROPOSED OPERATING AND CAPITAL IMPROVEMENT BUDGET FISCAL YEAR 2020-2021 Prepared by the Finance Department TABLE OF CONTENTS BUDGET MESSAGE City Manager's Budget Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 City Council Strategic Goals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 GENERAL INFORMATION City Leadership . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Budget Adoption Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7 Guide to the Budget . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Financial and Budget Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 BUDGET SUMMARIES Summary of Projected Fund Balance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Summary Chart of Revenues and Appropriations (by fund type) - All Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Summary of Total Revenues (by fund) - All Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Summary of Total Appropriations (by fund) - All Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Revenue Detail (by account/by fund) - All Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . 30 Analysis of Major Revenues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39 Summary of Appropriations (by department/by category) - All Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Summary of Appropriations (by department/by fund) - All Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Summary of Appropriations (by account) - All Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Transfers In/Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 General Fund: Summary of Appropriations (by account) - General Fund. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Summary Chart of Revenues and Appropriations - General Fund. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 General Fund - Fund Balance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Personnel Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 DEPARTMENT BUDGETS City Council . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 City Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 City Clerk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 City Attorney . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87 Finance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Non-Departmental . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Police . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 Fire . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 Community Development . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137 Public Works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147 Community Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187 Marine Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201 CAPITAL IMPROVEMENT PROGRAM Capital Improvement Program Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211 Ongoing Capital Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213 Capital Improvement Projects by Funding Source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .214 5-Year Capital Improvement Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218 Capital Project Information Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222 FY 2020-2021 TABLE OF CONTENTS FY 2020-2021 SPECIAL ASSESSMENT DISTRICTS Community Facilities District Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .279 SUCCESSOR AGENCY TO THE SEAL BEACH REDEVELOPMENT AGENCY Successor Agency Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 289 California Department of Finance Approval Letter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 294 APPENDIX History of Seal Beach . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .299 Statistical Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .300 Description of Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 301 Description of Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 305 Glossary of Terms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 308 Position Allocation Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 311 Appropriations Limit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 314 Ten Year Financial Trend . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 315 Assessed Value - Last Ten Years . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 317 Schedule of Long Term Debt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 318 Economic Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 319 BUDGET MESSAGE CI econ stay- envir didn busin eme 19. The repri sales Even com serv rese CITY The $63, acro equiv fund TY MA nomic uncer -at-home o ronment, an ’t change w ness comm rgency prep This continu COVID-19 ioritize goals s tax and tra n with these munity has ices. We a rves, during YWIDE BUD citywide Fis 252,203 (in ss 11 dep valents). Th s. Reve Oper N Capit ANAGE J T It fo th S q T rtainty as a rder that in nd the way w was our res munity, our f paredness a ues to remai pandemic h s, objectives ansient occu challenges, become acc are pleased a worldwide DGET HIGH scal Year 20 cluding tran artments an he table bel Descr nues rating Expend et Operating tal Improveme Net ER’S ME une 22, 202 To the Honor is my pleas or the City o he policy dir Strategic Goa uality of life The City of S result of the nevitably ch we as public silience, our families, an nd the prote n a high prio hit in the m s, and prior upancy tax re , our focus h customed to to present t e public hea LIGHTS 020-21 Ope nsfers out). nd includes ow shows a ription itures g Surplus/(De ent Program t Surplus/(De ESSAG 0 rable Mayor sure to pres of Seal Beac rection provi als and serv for Seal Bea Seal Beach, e COVID-19 hanged eve servants pr determinat d each oth ection of our ority today. middle of th rities, and th eceipts are s has been to p o, and also to you a bal lth crisis. erating and C The budge s 112 full-ti a summary o Ame Bu FY 2 61$ 58 eficit) 3, 11 eficit) (7,$ E and Membe sent to you t ch for the Fis ided by the ves as a fina ach resident along with c 9 pandemic. erything inc rovide critica ion, and ou er. Our pr community e budget d herefore the seeing signi preserve an maintain an lanced budg Capital Impr t reflects th ime position of the estima ended P udget 2019-20 F ,815,600 5$ ,143,200 5 ,672,400 ,344,200 ,671,800) $ ers of the Cit the Operatin scal Year 20 Mayor and ancial plan fo ts, businesse cities across . In March cluding how al services to ur commitm riorities shif and our em evelopment e need for d ficant decre d maintain t nd preserve get for Fisca rovement Bu he operating ns and 32. ated citywid Proposed Budget FY 2020-21 57,136,375 55,189,203 1,947,172 8,063,000 (6,115,828) FY ty Council: ng and Capi 020-21. Thi City Counc or the contin es and stake the nation, 2020, Gove w we live o our comm ent to the fted in a m mployees fro t process, r deeper expe eases of 13% the excellent our staffing al Year 2020 udget for th g and capita .9 part-time e revenues $ Increase/ (Decrease) (4,679,225$ (2,953,997 (3,281,200 Y 2020 tal Improvem is document cil through y nued improv eholders. is facing un ernor Newso our lives, unity every d City, our re matter of a m the sprea esulting in enditure red % and 37%, t level of ser g levels to p 0-21, withou e City of Se al activities e positions and expend % Increase/ (Decrease 5)-8% 7)-5% 0)-29% 0-2021 ment Budge t implements your adopted ement of the precedented om issued a our working day. What i esidents, ou few days to ad of COVID our need to uctions. Ou respectively rvice that ou provide those ut the use o eal Beach is of 37 funds (in full-time ditures for a e) et s d e d a g it r o - o r y. r e of s s e ll 1 CITY MANAGER’S MESSAGE FY 2020-2021 Citywide revenues are estimated at $57.1 million, an 8% decrease from the Amended Fiscal Year 2019-20 Budget. Other than the revenues impacted by COVID-19, the estimated revenue budget has been prepared based on projections received from the City’s financial consultants or using the projected revenues for the last three fiscal years as a base. The base has been adjusted for known one-time events and then projected to increase or decrease based upon current economic conditions. Citywide operating expenditures are estimated at $55.2 million, a 5% decrease from the Amended Fiscal Year 2019-20 Budget. As previously mentioned, departments took deep cuts in operating expenditures in order to balance the budget. The personnel services portion of the Fiscal Year 2020-21 Budget has been prepared by projecting salaries and benefits by position and has been adjusted by 2% to allow for the consideration of salary-related changes for all employees except those in the Police Officers Association and the Police Management Association. Those contracts expire on June 30, 2020 and therefore a funding plan will be developed once the negotiations are complete. The maintenance and operations, and capital outlay/improvements portions of the Fiscal Year 2020-21 Budget, have been prepared by using historical data as a basis to estimate costs, which are then verified through a zero-based budgeting process. Once this baseline was created, departments determined where costs could be temporarily reduced to help balance the upcoming budget without the use of reserves. While the City plans to provide all services provided in previous years, there is no additional fund for ad-hoc requests and unanticipated costs. This is a lean budget that is intended to help the City temporarily adjust to the revenue declines caused by COVID-19, while preserving and maintaining the excellent level of service to the community. GENERAL FUND BUDGET HIGHLIGHTS The Fiscal Year 2020-21 General Fund Budget includes estimated revenues of $34.7 million, operating expenditures of $34.8 million and capital project expenditures of $3.0 million. The revenues projected for the next year are conservatively estimated to reflect the current state of the economy. This represents a balanced budget with the exception of a COVID-19 temporary business reopening support program that was approved by the City Council on June 8, 2020, which authorized the Finance Director to incorporate the program into the Fiscal Year 2020-21 Budget using reserves. These are one-time costs and will not continue beyond Fiscal Year 2020-21. The table below shows a summary of the estimated revenues and expenditures for the General Fund. Amended Proposed $% Budget Budget Increase/ Increase/ Description FY 2019-20 FY 2020-21 (Decrease) (Decrease) Revenues 35,676,400$ 34,692,700$ (983,700)$ -3% Operating Expenditures 37,804,300 34,820,700 (2,983,600) -8% Net Operating Surplus/(Deficit) (2,127,900) (128,000) Transfer Out - CIP 3,416,700 2,987,600 (429,100) -13% Net Surplus/(Deficit) (5,544,600)$ (3,115,600)$ 2 CI CAP The Impr Impr infor Publ appr are f from ACK The deve The focu Depa dedi appr CON The from pres with In th mon prev stron redu that Resp Jill R City TY MA PITAL IMRP Capital Imp rovement Bu rovements t rmation shee lic Works D roximately $4 funded using m reserves is KNOWLEDG Executive eloping reali City of Seal sed on the artment for t cation, long reciated. NCLUSION Fiscal Year m our profes erving, qual the City Cou hat regard, w itor the fisc viously done ngly committ uctions. In d will serve to pectfully sub R. Ingram Manager ANAGE OVEMENT rovement P udget. This to the wate ets in the Ca epartment i 4.2 million is g the Gener a standard GEMENT Manageme stic revenue Beach is su needs of th their commit g hours, an 2020-21 Pro ssional City lity services uncil’s fiscal we continue cal impacts e, to ensure ted to our co doing so, we o enhance th bmitted, ER’S ME PROGRAM rogram (CIP s program id er, sewer, b apital Improv s expected s being carri ral Fund tota practice in t nt Team of e and expen upported by he communi tment in com d necessar oposed Ope staff that a to the resid policies and to be prude of COVID-1 e we are pr ommunity a e believe tha eir quality of ESSAG M P) is included dentifies spe buildings, s vement Prog to spend a ied over from al $1.9 millio he City of Se f the City nditure proje a lean, acco ty. The Cit mpleting the ry teamwork erating and C are respons dents of Sea d is based u ent and cons 19, providin rudent in ad nd are maki at our reside f life. E d as part of ecific project treets, and gram section pproximately m the Fiscal n, which is f eal Beach. deserves s ections that ountable, eff ty extends a budget amid k required t Capital Impro sive to the al Beach. T pon Federal servative in o g financial djusting rev ing every eff ents will con the Fiscal Y ts that are p other facil n of the budg y $8.1 millio Year 2019- funded out o special reco continue to fective, and w a special tha d these unp to bring thi ovement Bu City Counc The budget l, State, and our approac updates to venues and ffort to achie ntinue to rec FY Year 2020-2 planned for ities are di get. During F on on capita -20 appropri of reserves. ognition for meet the n well-manage ank you to recedented is budget to dget incorpo cil’s core pr has been p d City Counc ch to budget City Counc expenditure eve operatio ceive an exc Y 2020 21 Operating construction iscussed in Fiscal Year al projects. ations. The Funding ca their dilige needs of the ed team of p the staff in times. Thei o completio orates recom riority of pro prepared in cil mandates ting, and wil cil more freq es accordin nal efficienc ceptional lev 0-2021 g and Capita n in the city the projec 2020-21, the In addition projects tha pital projects nt efforts in e community professionals the Finance ir leadership on is greatly mmendations oviding, and concurrence . ll continue to quently than gly. We are cies and cos vel of service al y. ct e n, at s n y. s e p, y s d e o n e st e 3 City of Seal Beach City CounCil StrategiC objeCtiveS 1 FISCAL SUSTAINABILITY 1. Develop a 3 -5 year general fund financial forecast to inform Council regarding the financial condition of the City as part of the annual budget 2. Study t he feasibility of r educing t he City’s pens ion liability and ot her long-term debt obligations, including an analysis of issuing pension obligation bonds (POB) 3. Review revenue generated from Measure BB, history of expenditures, and spending plan going forward 2 ORGANIZATIONAL CULTURE 4. A ssess t he ex isting phone s ystem, i dentify de ficiencies and s olicit proposals for replacement 5. D evelop an I T M aster P lan and N eeds A ssessment, to i nclude t he identification of software improvements 6. P repare and p resent as sessment o f C ity’s dev elopment r eview and permitting process and identify possible process improvements 3 COMMUNITY OUTREACH AND CAPITAL PROJECTS 7. Improve communication with the community through enhanced use of social media and other outlets 8. C ompile r esults o f c ommunity out reach from s takeholder c ommittee and schedule a presentation for Council on preliminary scope, project cost and options to finance the Community Pool 9. S takeholder c ommittee t o under take c ommunity out reach; S taff to solicit and pr esent d esign c oncept for D owntown s treet/sidewalk enhancements 10. Engage community in a di scussion about whether or not to allow a restaurant at the end of the Pier 4 GENERAL INFORMATION CITY LEADERSHIP FY 2020-2021 CITY COUNCIL Schelly Sustarsic Mayor DISTRICT 4 Joe Kalmick Mayor Pro Tem DISTRICT 1 Thomas Moore Council Member DISTRICT 2 Mike Varipapa Council Member DISTRICT 3 Sandra Massa-Lavitt Council Member DISTRICT 5 EXECUTIVE OFFICERS Jill R. Ingram, City Manager Craig A. Steele, City Attorney EXECUTIVE TEAM Patrick Gallegos, Assistant City Manager Phil Gonshak, Police Chief Steve Myrter, Director of Public Works Joe Bailey, Marine Safety Chief Kelly Telford, Director of Finance/City Treasurer Les Johnson, Director of Community Dev. Gloria D. Harper, City Clerk 5 ORGANIZATIONAL CHART Exercise Administrative Control Over All Departments Agenda Preparation Represents City in all legal matters Administrative Policies City Council Support Computer Network Administration Intergovernmental Relations Special Studies/Projects Policy Analysis Risk Management Financial Services/Reporting Business Tax Utility Billing/Cashiering Employee Benefits Budget/Audit/Grants Classification/Compensation Accounts Payable/Payroll Debt Administration Treasury/Investments Successor Agency Administration Engineering Fleet Maintenance Beach Maintenance Water/Sewer Maintenance Capital Projects Planning Storm Drains Building/Code Enforcement Building Maintenance Development Review Street Maintenance Community Development Block Grant Traffic and Transportation Land Use and Coastal Issues General Plan and Code Youth/Adult Class Activity Special Event Permitting Sports League/Events Beach/Pool Safety Jr. Lifeguard Program Traffic/Patrol/Detective Services Parking Control Records Management Detention Center Election Management PUBLIC WORKS FY 2020-2021 Orange County Fire Authority Personnel Recruitment MARINE SAFETY FIRE SERVICES CITY MANAGER CITY ATTORNEY HUMAN RESOURCES MAYOR AND CITY COUNCIL CITIZENS OF SEAL BEACH COMMUNITY SERVICES CITY CLERK POLICE SERVICES FINANCE DEVELOPMENT COMMUNITY 6 RESOLUTION NUMBER 7048 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL ADOPTING THE FISCAL YEAR 2020-21 OPERATING AND CAPITAL IMPROVEMENT BUDGET, SETTING THE APPROPRIATION LIMIT FOR FISCAL YEAR 2020-21, APPROVING THE PREVIOUSLY ADOPTED FISCAL YEAR 2019-20 COST RECOVERY SCHEDULE TO BE USED FOR FISCAL YEAR 2020-21 RECITALS a. On May 28, 2020 and June 04, 2020, the City Council conducted budget workshops to provide an opportunity to the public to comment on the Proposed Fiscal Year 2020-21 Operating and Capital Improvement Budget. b. Pursuant to Seal Beach City Charter Article X, the City Council held a duly noticed public hearing on June 22, 2020 to consider adopting the Fiscal Year 2020-21 Operating and Capital Improvement Budget. Copies of the proposed budget have been available for inspection by the public in the City Clerk’s Office and on the City’s website at least 10 days prior to the public hearing. c. On November 6, 1979, the voters of California added Article XIII B to the State Constitution placing various limitations on the appropriations of the State and local governments. Article XIII B provides that the appropriations limit for the Fiscal Year 2020-21 shall not exceed the appropriations limit for the prior year adjusted for the change in the cost of living and the change in population. The proposed appropriations of $23,713,400 does not exceed the appropriations limit for Fiscal Year 2020-21 of $32,237,487, which has been adjusted for the change in the cost of living and the change in population. d. At the duly noticed workshops and the public hearing held on June 22, 2020, the City Council provided an opportunity for the public to comment on the Proposed Fiscal Year 2020-21 Operating and Capital Improvement Budget and the appropriations limit. NOW THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: SECTION 1. That certain document entitled “City of Seal Beach Fiscal Year 2020-2021 Operating and Capital Improvement Budget", a copy of which is on 7 Resolution 7048 file in the office of the City Clerk and available on the City’s website at https://www.sealbeachca.gov/Departments/Finance/Budget, which may hereafter be amended by the Council, is hereby approved as the operating and capital improvement budget for the City of Seal Beach for the Fiscal Year 2020-21, beginning July 1, 2020 and ending June 30, 2021. SECTION 2. Appropriations in the amount not to exceed $63,252,203 are authorized for the purpose of carrying on the business of the City. The City Manager is hereby authorized to make appropriation transfers within and between any item, account, program, department or fund, in accordance with Fiscal Policy, as long as such transfers do not increase the adopted annual budget appropriations. SECTION 3. The Operating Budget for Fiscal Year 2020-21 shall be considered amended upon the close of Fiscal Year 2019-20 to include and re-appropriate all encumbrances carried forward. SECTION 4. The Capital Improvement Program Budget for Fiscal Year 2020-21 shall be considered amended upon the close of Fiscal Year 2019-20 to include the re-appropriated funds for all previously approved capital projects that have not been completed. SECTION 5. The City Council hereby authorizes the City Manager to issue salary adjustments of 2% as provided in applicable Memoranda of Understanding, effective on July 1, 2020, for those employees in the following employee groups: Mid-Management and Confidential; Seal Beach Supervisors and Professionals Association; Orange County Employees Association; and Seal Beach Marine Safety Management Association; and for Executive Management employees. SECTION 6. The City Council hereby approves the Financial and Budget policies in the Proposed Fiscal Year 2020-21 Operating and Capital Improvement Budget. SECTION 7. Pursuant to Seal Beach Municipal Code Section 3.20.005, the City Council hereby authorizes the City Manager to delegate spending authority to Department Heads. Other than the Director of Public Works and the Director of Finance/City Treasurer this authority shall not exceed $15,000 per purchase or contract. For the Director of Public Works the limit is established per the City’s Charter Section 1010. For the Director of Finance/City Treasurer, other than for Finance Department expenditures which is set at $15,000, there is additional authority to authorize purchases for City Departments up to the City Manager’s established contract signing authority. SECTION 8. The City Council hereby establishes an appropriations limit of $32,237,487 for fiscal year 2020-21, in full compliance with Article XIIIB of the State Constitution. 8 Resolution 7048 SECTION 9. The City Council hereby authorizes and re-adopts the Cost Recovery Schedule approved on June 24, 2019 as a part of Resolution No. 6929 to be used without amendment for Fiscal Year 2020-21. PASSED, APPROVED, AND ADOPTED by the Seal Beach City Council at a regular meeting held on 22nd day of June 2020 by the following vote: AYES: Council Members: ____ NOES: Council Members: ____ ABSENT: Council Members: ____ ABSTAIN: Council Members: ____ Schelly Sustarsic, Mayor ATTEST: Gloria D. Harper, City Clerk 9 Resolution 7048 STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution Number 7048 on file in the office of the City Clerk, passed, approved, and adopted by the Seal Beach City Council at a regular meeting held on 22nd day of June 2020. Gloria D. Harper, City Clerk 10 GUIDE TO THE BUDGET FY 2020-2021 The annual budget sets forth the resources and appropriations for the fiscal year and provides the legal authority for expenditures and a m eans for control of city operations throughout the fiscal year. T he City Charter requires that a budget for the fiscal year be adopted by June 30th of each year. The budget is a financial plan that serves as a c ommunication tool that encompasses the City’s goals, direction and financial resources which shows how taxpayer dollars are being spent. The budget document: • Determines the City programs and services being provided to the community • Details expenditure requirements by City department and program • Details the estimated revenues available to meet expenditure requirements The annual budget demonstrates the City’s accountability to its residents, businesses and the community-at-large. BUDGET PROCESS Operating Budget The budget process provides departments the opportunity to justify departmental needs, to propose changes in services, and to recommend revisions in organizational structure and work methods. It also enables the City Manager to review these aspects and make appropriate recommendations to the City Council. The City uses zero-based budgeting for all accounts, programs and departments. Zero-based budgeting is a method of budgeting in which all proposed expenditures must be justified each year. Departments prepare their budget requests in January and February. Each department then meets with the Finance Department and the City Manager to discuss their requests for the coming fiscal year. Subsequent to the meetings with the departments, the Finance Department works in conjunction with the other departments to implement budget balancing measures to establish the level of services to be rendered with the available resources. Capital Improvement Program (CIP) Budget The CIP budget is a 5 -year planning tool that details planned capital projects for the current budget year and the next five years. Capital projects are broken down by category including: beach and pier, building and facilities, parks, sewer, storm drain, streets and transportation and water. Appropriations are only approved by City Council for the current fiscal year. The remaining fiscal years will be approved by City Council during later budgetary cycles. The CIP budget also includes a summary of unfunded projects which are crucial to identifying and planning for the future needs of the City. The goal of the CIP is to effectively manage the City’s physical assets by delivering capital projects that meet schedule, stay within budget, and minimize the impact to the public. Preparation of Preliminary Budget and Budget Adoption Once the budget numbers are finalized, the Finance Department prepares the Proposed Operating and Capital Budget document. The City holds a minimum of one study session in May to present the Proposed Operating and Capital Budget to the City Council and provides the opportunity for the community to comment. The Finance Department incorporates any changes requested by City Council in a revised Proposed Operating and Capital Budget which is presented to City Council for adoption in June. A summarized timeline of the City’s budget process is below. 11 GUIDE TO THE BUDGET FY 2020-2021 BASIS OF BUDGETING The modified accrual basis of accounting is used by all General, Special Revenue, Debt Service and Capital Project Funds. This means that revenues are recognized when they become both measurable and available. Measurable means the amount of the transaction can be determined and available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recorded when liabilities are incurred, except that principal and interest payments on l ong-term debt are recognized as expenditures when due. The accrual basis of accounting is utilized by all Enterprise and Internal Service Funds. This means that revenues are recorded when earned and that expenses are recorded at the time liabilities are incurred. The City’s basis for budgeting is consistent with accounting principles generally accepted in the United States of America and with the City’s financial statements as presented in the Comprehensive Annual Financial Report (CAFR) with the following exceptions: • Capital ex penditures within t he E nterprise F unds a nd I nternal Service F unds ar e r ecorded as assets on a n accounting basis but are shown as expenditures on a budgetary basis. • Depreciation of capital assets and amortization of various deferred charges are recorded on an accounting basis only. These charges are not reflected in the budget document. • Principal payments on long-term debt within the Enterprise Funds and Internal Service Funds are applied to the outstanding liability on an accounting basis but are shown as expenditures on a budgetary basis. • Continued/carryover appropriations approved by City Council at the beginning of the fiscal year are added to the City’s Budget but are not included in the budget document or original budget submission to City Council. NAVIGATING THE BUDGET DOCUMENT The budget is organized into the following sections: Budget Message This section includes the City Manager’s Budget Message which is addressed to the City Council. It provides a general overview of the annual operating and capital improvement program budget. It also includes the City Council’s Strategic Goals which directs the budget development process. General Information This section includes the city leadership, organizational chart, the guide to the budget, and financial and budget policies. Budget Summaries This section provides a bu dget overview of financial analyses such as the beginning and e nding fund balances, charts and graphs of revenues and appropriations, revenue details/narratives with historical trends, a summary of appropriations and t ransfers b y different c riteria, a nd a s ummary o f per sonnel c hanges b y d epartment. This s ection al so i ncludes summarized budgetary information for the General Fund. Department Budgets This section divides the document by department. It starts with the City Council. The reader will find a nar rative of the department including objectives, and per formance m easures. This s ection a lso pr ovides t he f inancial data of eac h department including multi-year comparisons of expenditures sorted in several ways –by program, by funding source and by expenditure category. 12 GUIDE TO THE BUDGET FY 2020-2021 Capital Improvement Program This section provides financial status of the ongoing capital improvement projects which will not be completed prior to the end of the fiscal year, therefore their unspent appropriations will roll over into FY 2020-21. It also includes a summary of the capital improvement projects planned for the year by category and by funding source, and project detail forms that include their descriptions, funding sources, and the estimated cost of each project. This section also includes a five-year capital improvement project schedule and a summary of unfunded projects. Special Assessment Districts This section provides financial information for the Street Lighting Assessment District and the various Community Facility Districts. It also provides a description of geographic area in which the real estate is enhanced due to these restricted funds. Successor Agency This section provides a description and calculation of financial information for the dissolved Seal Beach Redevelopment Agency submitted annually to the California Department of Finance for approval in the form of the Recognized Obligation Payment Schedule (ROPS). Appendix This is the final section of the budget document which includes a brief history of the City; miscellaneous statistics (such as date of incorporation, form of government, population, etc.); glossary of budget terms; descriptions of funds and accounts (the funds are listed by fund type: Governmental Funds (includes the General Fund, Special Revenue Funds, Capital Project Funds, and Debt Service Funds); Proprietary Fund; and Internal Service Fund); allocation o f all positions within the City; ten year trend; and various statistical data about the City’s debt obligations. 13 FINANCIAL AND BUDGET POLICIES FY 2020-2021 The C ity’s bu dget de velopment i s s haped b y s everal f inancial a nd bu dget policies. These pol icies ens ure t he organization’s consistency, transparency and responsibility from year to year. This section identifies some of the financial policies developed by the Director of Finance/Treasurer and City Manager which are used to guide the development of the annual budget. The policies described below are, in most cases, summaries of the City Charter or Council Policy language. This list is not exhaustive and as policies are modified or adopted, they will be incorporated into future budget publications. BALANCED BUDGET AND USE OF ONE-TIME REVENUE The City has adopted a Balanced Budget Fiscal Policy to ensure that the City’s budgets are consistent with Government Finance O fficers A ssociation ( GFOA) r ecommendations. G FOA r ecommends t hat governments ado pt a po licy that defines a balanced budget, commits to ensuring a balanced budget is maintained to provide the best possible services to taxpayers, and provides disclosure when the City deviates from a balanced budget. The C ity’s p olicy is t o ad opt an annual bu dget t hat i s s tructurally b alanced a t an individual f und l evel. A budget is structurally balanced when ongoing revenues equal ongoing expenditures, and limited duration or one-time revenues are only used for limited duration or one -time costs. This means current operating expenditures are financed with current revenues. When developing a balanced budget, the following elements must be considered: • The C ity’s r eserve po licies for i ndividual f unds ( e.g., G eneral F und, Water and S ewer) must be t aken i nto consideration to achieve or maintain an individual fund’s reserve target; • If a structural imbalance occurs or one-time revenues are used, the budget will include a plan to bring revenues and expenditures into structural balance; and • Appropriated revenues may include transfers from fund balances where such fund balance is expected to exist by the end of the fiscal year preceding the year of the adopted budget, and contingent upon meeting the minimum reserve requirements. RESERVE FUND POLICY Background Appropriate reserves are a key attribute of a financially stable organization and are an important component of the City of Seal Beach’s (the “City) overall financial health. Strong reserves position an organization to weather significant economic downturns more effectively, manage the consequences of outside agency actions that may result in revenue reductions, and address unexpected emergencies. Establishing a formalized Reserve Policy will serve as the policy framework to enable the City to meet its financial commitments and address unexpected future events in a fiscally prudent manner. The City considered a number of factors when establishing the Reserve Policy (the “Policy”), including the Government Finance Officers Association (GFOA) Best Management Practices, previously established Financial and Budget Policies, as well as the City’s current and historical risk profile and financial condition. Purpose The purpose of the Reserve Policy is to build upon the City’s established Financial and Budget Policies and to document the City’s approach to establishing and maintaining strong General Fund reserves. The guidelines set forth will better enable the City to mitigate various risks, which could result in a shortfall of available money to meet basic services and needs of t he C ity. Examples of r isks i nclude na tural di sasters, s uch as ear thquakes, s torms, floods, or unex pected shortfalls in revenue sources, such as property taxes and sales tax. This policy is designed to: 1. Identify funds for which reserves should be established and maintained. 2. Establish target reserve levels and methodology for determining levels. 3. Establish criteria for the use of reserves and mechanisms to replenish reserves. 14 FINANCIAL AND BUDGET POLICIES FY 2020-2021 Reserve Fund Policy Reserve balances will be reviewed on an annual basis at, or near, the end of the fiscal year to ensure compliance with this Policy. In the event that the reserves exceed the established targets, excess monies can be transferred annually to the Capital R eserve. O n a n as -needed bas is, m oney f rom t he C apital R eserve c an b e us ed t o s upplement t he Disaster/Hazard Mitigation Reserve to cover any shortfalls created by a public emergency or natural disaster. Unassigned General Fund Balance: The City’s policy is to maintain an unassigned General Fund balance of a minimum of 20% and a maximum of 25% of operating expenditures to maintain the City’s credit worthiness and c ash flow requirements. Unassigned fund balance refers to the portion of the fund balance that is not obligated to assigned funds, thus m aking it available for use as previously identified. The General Fund’s unassigned fund balance is maintained to provide for: • Contingencies for unforeseen operating or capital needs. • Economic unc ertainties, l ocal di sasters, and ot her f inancial har dships or do wnturns i n t he local or nat ional economy. • Cash flow requirements. The purpose of this reserve is to provide budgetary stabilization and not serve as an alternate funding source for new programs and ong oing o perating ex penditures. Recommendations to appropriate f rom the Unassigned General Fund Balance will be brought forward by the City Manager and will require approval by a majority of the City Council. In the event this reserve is reduced be low the amount es tablished b y this Policy, t he City C ouncil s hall prepare a p lan as promptly as conditions warrant to replenish the balance to the policy level. Assigned General Fund Balance: Assigned G eneral F und b alance i s t he obligation of f unds due t o p olicy implementation. T he C ity will maintain t he following reserve categories of assigned general fund balance. Disaster/Hazard Mitigation Reserve A Disaster/Hazard Mitigation Reserve will be maintained for the purpose of sustaining General Fund operations in the case of a public emergency such as a natural disaster or other unforeseen catastrophic event. The Disaster/Hazard Mitigation Reserve will not be ac cessed to meet operating shortfalls or to fund new programs or personnel. This reserve may be expended only if an event is declared to be a public emergency by the City Manager and confirmed by a m ajority v ote of the City C ouncil, when s uch ex penditures are nec essary to ens ure the s afety of the City’s residents and their property. The target level for this reserve is 10% of the General Fund operating expenditures. Fiscal Policy Reserve The GFOA recommends, at a minimum, that general-purpose governments, regardless of size, maintain unrestricted budgetary fund balance in their general fund of no less than two months of regular general fund operating revenues or regular general fund operating expenditures. The City will establish a Fiscal Policy Reserve to mitigate financial and service delivery risk due to unexpected revenue shortfalls or unanticipated critical expenditures. The purpose of this reserve is to provide budgetary stabilization and not serve as an a lternative funding source for new programs and ongoing operating expenditures. It is for one-time needs and expenditures identified in the budget and not ongoing structural c hallenges. T he C ity will ai m t o m aintain a m inimum bal ance i n t he F iscal P olicy R eserve equa l t o approximately three months’ worth of the City’s General Fund operating expenditures. This minimum level will be recalculated each year according to the newly adopted budget and will be increased by the Consumer Price Index (CPI) generally used by the City to adjust contracts. Recommendations to appropriate from the Fiscal Policy Reserve will be brought forward by the City Manager and will require approval by a majority of the City Council. In the event this reserve is reduced below the amount established by this Policy, the City Council shall prepare a plan as promptly as conditions warrant to replenish the balance to the policy level. 15 FINANCIAL AND BUDGET POLICIES FY 2020-2021 Vehicle and Equipment Replacement Reserve The City will maintain a Vehicle and Equipment Replacement Reserve, set up as an internal service fund, to provide for the timely replacement of vehicles and capital equipment with an individual replacement cost of $15,000 or more. The annual contribution to this reserve will generally be b ased on the annual use allowance, which is determined based on the estimated life of the vehicle, or equipment and i ts original purchase cost. The City will endeavor to maintain a minimum amount of $500,000 in this reserve. A minimum of $310,000 of this reserve will be assigned for vehicle replacement and the remainder will be allocated to equipment replacement. Technology Equipment Replacement Reserve As a s ubset of the Vehicle and Equipment Replacement Reserve, the City will maintain a Technology Equipment Replacement Reserve for the replacement of technological equipment, endeavoring to maintain a minimum amount of $150,000 in this reserve. Capital Reserve The City will strive to maintain a minimum target balance of $5 million in the Capital Reserve. The Capital Reserve will consist of the following two sub-accounts: Capital Improvement Reserve As part of the annual budget process, the City adopts a 5-year Capital Improvement Plan (CIP) budget. The City will establish a Capital Projects Reserve and will strive to maintain a minimum target balance in that reserve equal to 25% of the 5-year CIP budget. The City Manager will recommend projects to be funded during the annual budget process. As projects are approved, funds will be appropriated from available revenues, this reserve, or from the Unassigned General Fund balance. Tidelands Improvement Reserve The City will also establish a reserve for the Tidelands Fund. The Tidelands Fund is required by the State of California to account for all revenues and expenditures related to the beach and pier operations in the City (lifeguard, pier and beach operations). The City will establish a minimum target balance for this reserve equal to 25% of the 5-year CIP budget for the Tidelands Fund. Fund balances and projected improvement projects will be reviewed by staff and the City Council during the presentation and approval of the annual budget. Conclusion Maintaining, regularly updating, and adhering to an appropriately constructed reserve policy is a good business practice recognized b y t he G overnment F inance O fficers A ssociation, an d i s am ong t he f actors c onsidered b y credit r ating agencies and the investment community when assessing the credit-worthiness of an or ganization. The City recognizes that the Reserve Policy is a c ornerstone of an organization’s fiscal health. As such, an annual review of the Reserve Policy will be performed and any changes to the Reserve Policy will be brought forward for City Council consideration and approval. REVENUE MANAGEMENT The City will strive to maintain a diversified and stable revenue base to protect it from short-term fluctuations in any one revenue source, with a focus on optimizing existing revenue sources and developing potential new revenue sources. Revenue es timates will be bas ed on r ealistic as sumptions and s hould be es timated c onservatively us ing i nformation provided by the State and other governmental agencies, consultants specializing in their field, historical trends and other relevant information available. 16 FINANCIAL AND BUDGET POLICIES FY 2020-2021 To t he ex tent possible, r evenues are as sociated with operating pr ograms. F ees an d c harges f or s ervices will b e evaluated and adjusted regularly through a documented evaluation and review process. The City’s objective in setting fees and charges for services is to achieve and appropriate level of cost recovery for services based on the annual cost and fee study, that are not provided to, or do not benefit, the community at large. User Fee Cost Recovery Goals Fees will be reviewed and updated on an ongoing basis to ensure that they keep pace with changes in the cost-of-living as well as changes in methods or levels of service delivery. User fees are fees for services that are exclusively provided by the City and cannot exceed the cost of the service provided. The City has established a policy for evaluating and setting user fees and cost recovery levels. The full text of the City’s User Fee and Cost Recovery Policy is available at the Finance Department's website. EXPENDITURE MANAGEMENT Budgetary Control The level of control exists at the program level. Annual budgets are set at the individual account level by program and fund. Department Heads are responsible for budget monitoring and ensuring the overall program budget is not exceeded. Continued/Carryover Appropriations All unexpended or unencumbered appropriations are cancelled at the end of the fiscal year, except for appropriations for capital projects that are required for the completion of the approved project. Other encumbered funds from the previous fiscal year a re carried over to the current fiscal year through a list of continued appropriations. T he City has established a review process that allows a department to submit justification the carryover of encumbered funds. Once submitted, the Finance Department reviews the requested carryover to ensure only one-time contracts or purchase orders are rolled over. Only Finance Department approved items are carried over. These continuing appropriations are not included in the budget document. Budget Transfers A budget transfer is a reallocation of funds from one expenditure account to another. Budget transfers do not change the overall budget within a f und. D epartments can initiate budget transfers by submitting a request t o the F inance Department. After review and concurrence by the Finance Department, the budget transfer request will be sent to the Finance Director for approval. The City Manager is authorized to transfer appropriations within and between programs and departments, as long as such transfers do not increase the adopted annual budget appropriations. Transfer of appropriations between funds and increased appropriations are considered budget amendments and must be authorized by the City Council. City Council approval is required for all transfers from unappropriated fund balances. Budget Amendments After the budget is adopted, it is sometimes necessary to amend the budget or provide for the appropriation or transfer of additional funds. Supplemental appropriations are necessary to provide additional spending authority to meet unexpected events that impact operations or capital projects. If the need for a supplemental appropriation arises, the department will prepare a s taff r eport r equesting a s upplemental appropriation f or C ity Council c onsideration. I f ap proved, a bu dget amendment will be prepared by the Finance Department and entered into the Amended Budget. Mid-Year Budget Review On an annual basis, the Finance Department will provide the City Council with a budget to actual status of revenues and expenditures as of December of each year. This presentation will be provided as soon as practical when the December actual information is available. 17 FINANCIAL AND BUDGET POLICIES FY 2020-2021 CAPITAL IMPROVEMENT MANAGEMENT The purpose of the Capital Improvement Plan (CIP) is to systematically plan, schedule, and finance capital projects to ensure cost-effectiveness as well as conformance with established policies. The CIP is a five-year plan organized into the same functional groups used for the operating programs. The CIP will reflect a bal ance between capital replacement projects that repair, replace, or enhance existing facilities, equipment or infrastructure, and capital facility projects that significantly expand or add to the City’s existing fixed assets. Construction projects and equipment purchases (excluding vehicles) whose cost exceeds $10,000 or extend the life of the project or equipment five years or more will be included in the CIP. Minor capital outlays of less than $10,000 will be included with the operating program budgets. Projects and equipment purchases with total costs exceeding $5,000 will be included as part of the City’s capital assets for accounting reporting purposes. INVESTMENT POLICY In accordance with the City Charter and under authority granted by the City Council, the Finance Director is designated the responsibilities of the Treasurer and is responsible for investing the unexpended cash in the City Treasury. The City’s investment program is managed in conformance with federal, state, and other legal requirements, including California Government Code Sections 16429.1-16429.4, 53600-53609, and 53630-53686. The City’s Investment Policy is updated and approved by City Council on an annual basis to ensure the effective and judicious fiscal and investment management of the City’s funds. The City’s portfolio is designed and managed in a manner that provides a market rate of return consistent with the public trust and the prioritized objectives of safety, liquidity, and yield. The full text of the City’s Investment Policy is available at the Finance Department's website. DEBT POLICY The C alifornia C onstitution r equires t hat l ong-term debt p ledged b y t he f ull f aith and c redit of t he C ity can onl y b e approved by voter referendum. Per State of California statute, the City’s debt limit is set at 15% of total adjusted assessed valuation of all real and personal property within the City. This limit applies to debt supported by taxes. The full text of the City’s Debt Management Policy is available at the Finance Department's website. The City carries bonded debt secured by specific revenue sources and Lease Revenue Bonds secured by interests in City assets as well as capital leases and loans. The Finance Department actively monitors the City’s debt portfolio to ensure that adequate revenues exist to service debt and to identify opportunities to reduce debt service costs. HUMAN RESOURCE MANAGEMENT The budget will fully appropriate the resources needed for authorized full-time positions and part-time positions. All full- time positions must be a pproved by City Council. Part-time employees will generally augment regular City staffing as extra-help employees, seasonal employees, contract employees, interns, and work-study assistants. The City Manager and D epartment H eads will enc ourage t he us e of par t-time r ather t han f ull-time e mployees t o m eet peak w orkload requirements, fill interim vacancies, and accomplish tasks where less than full-time, year-round staffing is required. The use of part-time employees by a department must be approved by the City Manager based on the review and recommendation of Human Resources. Independent contractors are not considered City employees. Independent contractors are used for a) Short-term, peak workload as signments t o be accomplished t hrough t he us e of per sonnel c ontracted t hrough an o utside t emporary employment a gency ( OEA); and b) c onstruction of pub lic works pr ojects and del ivery of oper ating, m aintenance or specialized professional services not routinely performed by City Employees. Contract awards will be guided by the City’s purchasing policies and procedures. 18 FINANCIAL AND BUDGET POLICIES FY 2020-2021 OVERHEAD COST ALLOCATION PLAN An overhead cost allocation plan summarizes, in writing, the methods and procedures the City uses to allocate costs to grants and programs. When determining an appropriate base for allocating costs, the City includes the relative benefits received, the materiality of the cost, and the amount of time and cost to perform the allocation. The full schedule of the City’s Overhead Cost A llocation P lan is a vailable at t he F inance D epartment's website. A s ummary of t he Position Allocation Plan is included in the Appendix. APPROPRIATION (GANN) LIMIT Proposition 4 or t he “ Gann I nitiative” w as pas sed i n N ovember 1979 a nd A rticle 13 -B was add ed t o t he C alifornia Constitution. For state and local governments, the initiative mandates that the total annual spending limit for a fiscal year cannot exceed the spending limit for the prior fiscal year. This limitation is adjusted for the change in cost of living and population, except as outlined in the government code. The initiative requires that the City Council establish its spending limit each year by resolution. The Appropriations Limit is calculated by determining appropriations financed by proceeds of taxes in the 1978/79 base year and adjusting the limit each subsequent year for changes in the cost of living and population. This Appropriation Limit is t he m aximum l imit of pr oceeds f rom t axes t he C ity m ay c ollect or s pend each year. Appropriations f inanced by proceeds of taxes are limited to actual revenues collected if they are lower than the limit. The Appropriations Limit may be amended at any time during the fiscal year to reflect new data. The City’s Appropriation Limit Calculation is included in the Appendix. ANNUAL REPORTING In accordance with the City Charter, the City will contract for an annual audit by a qualified independent certified public accountant. The City will use generally accepted accounting principles in preparing its annual financial statements, and will strive to meet the requirements of the GFOA’s Award for Excellence in Financial Reporting program. The City will issue the audited financial statements within one hundred twenty (120) days after the end of the fiscal year, unless such time shall be extended by City Council. 19 THIS PAGE INTENTIONALLY LEFT BLANK 20 BUDGET SUMMARIES THIS PAGE INTENTIONALLY LEFT BLANK 21 SUMMARY OF PROJECTED FUND BALANCES Projected Fund Balances Proposed Proposed FUND July 1, 2020 Revenues Transfers In GENERAL FUND General Fund - 001 19,674,000$ 34,612,700$ 80,000$ SPECIAL REVENUE FUNDS Street Lighting Assessment District - 002 - 141,700 70,100 Special Projects - 004 4,699,000 437,700 - Waste Management Act - 005 311,000 127,200 - Supplemental Law Enforcement - 009 155,000 155,700 - Detention Center - 010 23,000 14,000 - State Asset Forfeiture - 011 3,000 100 - Air Quality Improvement - 012 1,000 30,000 - Federal Asset Forfeiture - 013 124,000 258,500 - Park Improvement - 016 16,000 - - Tidelands - 034 - 1,471,800 910,300 SB1 RMRA - 039 310,000 432,421 - Gas Tax - 040 1,082,000 605,751 - Measure M2 - 042 904,000 410,000 - Parking In-Lieu - 048 213,000 12,000 - Traffic Impact - 049 170,000 2,000 - Seal Beach Cable - 050 417,000 104,000 - Community Development Block Grant - 072 10,000 180,000 - Police Grants - 075 (59,000) 321,700 - Citywide Grants - 080 497,000 1,305,000 - CARES Act - 081 - 562,803 - DEBT SERVICE Pension Obligation Debt Service - 027 - - - Fire Station Debt Service - 028 640,000 400 475,200 CAPITAL PROJECT Capital Improvement Projects - 045 - - 2,987,600 PROPRIETARY FUND* Water Operations - 017 - 3,293,400 2,044,200 Water Capital Improvement - 019 21,913,000 1,376,000 - Sewer Operations - 043 - 739,000 902,200 Sewer Capital Improvement - 044 24,817,000 1,951,000 - INTERNAL SERVICE FUND* Vehicle Replacement - 021 1,072,000 50,000 - SPECIAL ASSESSMENT DISTRICTS CFD Landscape Maintenance District 2002-01 - 201 553,000 168,700 - CFD Heron Pointe - Refund 2015 - 206 299,000 270,900 - CFD Pacific Gateway - Refund 2016 - 207 774,000 498,600 - CFD Heron Pointe - 2015 Admin Exp - 208 62,000 - 15,000 CFD Pacific Gateway - 2016 Land/Admin - 209 95,000 58,000 25,000 SUCCESSOR AGENCY* Retirement Fund - Riverfront - 300 - - - Retirement Fund - Debt Service - 302 66,000 - - Retirement Obligation - 304 816,000 35,700 - TOTAL ALL FUNDS 79,657,000$ 49,626,775$ 7,509,600$ * These funds are account for on the accrual basis of accounting. Therefore, fund balance includes the value of long-term assets and liabilities. 22 Total Proposed Proposed Total Projected Fund Proposed Operating Capital Proposed Proposed Balances Revenues Expenditures Expenditures Transfers Out Expenditures June 30, 2021 34,692,700$ 33,365,100$ -$ 4,443,200$ 37,808,300$ 16,558,400$ 211,800 211,800 - - 211,800 - 437,700 448,700 - - 448,700 4,688,000 127,200 307,100 - - 307,100 131,100 155,700 129,100 - - 129,100 181,600 14,000 20,000 - - 20,000 17,000 100 2,900 - - 2,900 200 30,000 31,000 - - 31,000 - 258,500 212,000 - - 212,000 170,500 - - - - - 16,000 2,382,100 2,382,100 - - 2,382,100 - 432,421 - 400,000 - 400,000 342,421 605,751 1,800 670,000 30,000 701,800 985,951 410,000 - 500,000 - 500,000 814,000 12,000 - - - - 225,000 2,000 - - - 172,000 104,000 75,000 - - 75,000 446,000 180,000 180,000 - - 180,000 10,000 321,700 321,700 - - 321,700 (59,000) 1,305,000 - 1,305,000 - 1,305,000 497,000 562,803 562,803 - - 562,803 - - - - - - - 475,600 475,600 - - 475,600 640,000 2,987,600 - 1,928,000 - 1,928,000 1,059,600 - 5,337,600 5,337,600 - - 5,337,600 - 1,376,000 105,700 2,710,000 2,044,200 4,859,900 18,429,100 1,641,200 1,641,200 - - 1,641,200 - 1,951,000 542,600 550,000 902,200 1,994,800 24,773,200 50,000 - - - - 1,122,000 168,700 121,400 - 13,000 134,400 587,300 270,900 279,500 - 15,000 294,500 275,400 498,600 579,200 - 25,000 604,200 668,400 15,000 8,100 - 11,000 19,100 57,900 83,000 109,400 - 26,000 135,400 42,600 - - - - - - - 192,500 - - 192,500 (126,500) 35,700 35,700 - - 35,700 816,000 57,136,375$ 47,679,603$ 8,063,000$ 7,509,600$ 63,252,203$ 73,541,172$ FY 2020-2021 23 THIS PAGE INTENTIONALLY LEFT BLANK 24 SUMMARY OF REVENUES AND APPROPRIATIONS BY FUND TYPE - ALL FUNDS FY 2020-2021 General Fund 61.02% Special Revenue Funds 12.49% Debt Service 0.84% Capital Project 5.25% Internal Service Fund 0.09% Proprietary Fund 18.43% Special Assessment Districts 1.82% Successor Agency 0.06% Revenues and Transfers In FY 2020-21 - $57,136,375 General Fund 59.87% Special Revenue Funds 11.52% Debt Service 0.76% Capital Project 3.06% Proprietary Fund 22.54% Internal Service Fund 0% Special Assessment Districts 1.89% Successor Agency 0.36% Operating, Capital and Transfers Out FY 2020-21 - $63,252,203 25 SUMMARY OF TOTAL REVENUES BY FUND - ALL FUNDS Amended Estimated Proposed Actual Budget Actual Budget Description FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 General Fund - 001 32,149,103$ 35,676,400$ 35,237,100$ 34,692,700$ SPECIAL REVENUE FUNDS Street Lighting Assessment District - 002 195,413$ 206,400$ 205,800$ 211,800$ Special Projects - 004 2,221,123 279,700 1,831,000 437,700 Waste Management Act - 005 169,143 127,200 122,000 127,200 Supplemental Law Enforcement - 009 150,787 140,700 155,700 155,700 Detention Center - 010 8,680 10,500 19,000 14,000 State Asset Forfeiture - 011 58 100 100 100 Air Quality Improvement - 012 33,765 30,000 30,000 30,000 Federal Asset Forfeiture - 013 35,054 259,000 402,000 258,500 Park Improvement - 016 317 - 100 - Tidelands - 034 8,229,740 2,988,700 2,956,900 2,382,100 SB1 RMRA - 039 533,843 414,800 419,111 432,421 Gas Tax - 040 507,297 694,300 598,462 605,751 Measure M2 - 042 460,340 394,000 390,000 410,000 Parking In-Lieu - 048 10,829 12,000 12,000 12,000 Traffic Impact - 049 3,141 2,000 2,000 2,000 Seal Beach Cable - 050 127,800 104,000 104,000 104,000 Community Development Block Grant - 072 180,000 180,000 180,000 180,000 Police Grants - 075 32,933 233,000 183,000 321,700 Citywide Grants - 080 114,370 925,000 438,800 1,305,000 CARES Act - 081 - - - 562,803 Total Special Revenue Funds 13,014,633$ 7,001,400$ 8,049,973$ 7,552,775$ DEBT SERVICE Pension Obligation Debt Service - 027 1,211,007$ 3,000$ 3,000$ -$ Fire Station Debt Service - 028 518,416 491,200 491,600 475,600 Total Debt Service 1,729,423$ 494,200$ 494,600$ 475,600$ CAPITAL PROJECT Capital Improvement Projects - 045 7,107,919$ 6,994,700$ 4,824,600$ 2,987,600$ PROPRIETARY FUND Water Operations - 017 3,465,415$ 3,701,000$ 6,289,107$ 5,337,600$ Water Capital Improvement - 019 1,554,453 1,376,000 1,275,800 1,376,000 Sewer Operations - 043 1,064,373 1,504,500 4,163,375 1,641,200 Sewer Capital Improvement - 044 2,288,948 1,951,000 1,946,000 1,951,000 Total Proprietary Fund 8,373,189$ 8,532,500$ 13,674,282$ 10,305,800$ INTERNAL SERVICE FUND Vehicle Replacement - 021 13,661$ 310,000$ 360,000$ 50,000$ Total Internal Service Fund 13,661$ 310,000$ 360,000$ 50,000$ FY 2020-2021 26 SUMMARY OF TOTAL REVENUES BY FUND - ALL FUNDS Amended Estimated Proposed Actual Budget Actual Budget Description FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 Special Assessment Districts CFD Landscape Maintenance District 2002-01 - 201 185,994$ 168,700$ 170,700$ 168,700$ CFD Heron Point - Refund 2015 - 206 270,262 270,900 270,900 270,900 CFD Pacific Gateway - Refund 2016 - 207 532,299 498,600 498,100 498,600 CFD Heron Pointe - 2015 Admin Exp - 208 15,000 15,000 15,000 15,000 CFD Pacific Gateway - 2016 Land/Admin - 209 89,836 83,000 83,000 83,000 Total Assessment Districts 1,093,391$ 1,036,200$ 1,037,700$ 1,036,200$ Successor Agency Retirement Fund Debt Service - 302 674,077$ 670,200$ 743,800$ -$ Retirement Obligation Fund - 304 1,198,647 1,100,000 1,282,000 35,700 Total Successor Agency 1,872,724$ 1,770,200$ 2,025,800$ 35,700$ Total Revenues All Funds 65,354,043$ 61,815,600$ 65,704,055$ 57,136,375$ FY 2020-2021 27 SUMMARY OF TOTAL APPROPRIATIONS BY FUND - ALL FUNDS Amended Estimated Proposed Actual Budget Actual Budget Description FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 GENERAL FUND - 001 37,804,339$ 37,804,300$ 33,998,900$ 37,808,300$ SPECIAL REVENUE FUNDS Street Lighting Assessment District - 002 195,413$ 206,400$ 205,800$ 211,800$ Special Projects - 004 215,361 513,100 165,600 448,700 Waste Management Act - 005 217,427 407,500 271,700 307,100 Supplemental Law Enforcement - 009 88,151 121,200 128,000 129,100 Detention Center - 010 7,458 20,000 15,000 20,000 State Asset Forfeiture - 011 - 2,700 - 2,900 Air Quality Improvement - 012 33,231 31,200 37,554 31,000 Federal Asset Forfeiture - 013 207,348 262,300 229,800 212,000 Park Improvement - 016 - 16,700 1,000 - Tidelands - 034 8,247,258 2,988,700 2,939,500 2,382,100 SB1 RMRA - 039 214,528 550,000 550,000 400,000 Gas Tax - 040 296,823 646,800 216,800 701,800 Measure M2 - 042 207,094 1,588,000 778,400 500,000 Traffic Impact - 049 (270) - - - Seal Beach Cable - 050 97,282 114,500 80,600 75,000 Community Development Block Grant - 072 180,000 180,000 180,000 180,000 Police Grants - 075 108,740 232,300 135,300 321,700 Citywide Grants - 080 107,046 925,000 220,100 1,305,000 CARES Act - 081 - - - 562,803 Total Special Revenue Funds 10,422,890$ 8,806,400$ 6,155,154$ 7,791,003$ DEBT SERVICE Pension Obligation Debt Service - 027 1,307,203$ 3,000$ 17,600$ -$ Fire Station Debt Service - 028 508,753 491,200 491,200 475,600 Total Debt Service 1,815,956$ 494,200$ 508,800$ 475,600$ CAPITAL PROJECT Capital Improvement Projects - 045 1,734,252$ 7,146,400$ 4,550,500$ 1,928,000$ PROPRIETARY FUND Water Operations - 017 4,789,858$ 5,416,500$ 5,064,500$ 5,337,600$ Water Capital - 019 451,794 3,075,500 3,318,207 4,859,900 Sewer Operations - 043 1,667,511 1,509,100 1,326,400 1,641,200 Sewer Capital - 044 1,253,362 2,611,500 3,844,575 1,994,800 Total Proprietary Fund 8,162,525$ 12,612,600$ 13,553,682$ 13,833,500$ INTERNAL SERVICE FUND Vehicle Replacement - 021 800,981$ 356,800$ 656,800$ -$ Total Internal Service Fund 800,981$ 356,800$ 656,800$ -$ FY 2020-2021 28 SUMMARY OF TOTAL APPROPRIATIONS BY FUND - ALL FUNDS Amended Estimated Proposed Actual Budget Actual Budget Description FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-2021 SPECIAL ASSESSMENT DISTRICTS CFD Landscape Maintenance District 2002-01 - 201 133,895$ 126,200$ 128,135$ 134,400$ CFD Heron Pointe - Refund 2015 - 206 259,368 299,200 299,200 294,500 CFD Pacific Gateway - Refund 2016 - 207 508,581 518,800 518,800 604,200 CFD Heron Pointe - 2015 Admin Exp - 208 18,678 19,100 19,100 19,100 CFD Pacific Gateway - 2016 Land/Admin - 209 103,868 121,700 119,600 135,400 Total Special Assessment Districts 1,024,390$ 1,085,000$ 1,084,835$ 1,187,600$ SUCCESSOR AGENCY Retirement Fund - Riverfront - 300 3,580$ -$ -$ -$ Retirement Fund - Debt Service - 302 79,121 65,200 65,200 192,500 Retirement Obligation - 304 1,041,098 1,116,500 1,115,921 35,700 Total Successor Agency 1,123,799$ 1,181,700$ 1,181,121$ 228,200$ Total Appropriation All Funds 62,889,132$ 69,487,400$ 61,689,792$ 63,252,203$ 29 REVENUE DETAIL BY ACCOUNT/BY FUND - ALL FUNDS Amended Estimated Proposed Revenue Account Actual Budget Actual Budget Source Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 GENERAL FUND General Fund - 001 Taxes Property Taxes Secured 001-000-30001 7,659,450$ 8,045,700$ 8,021,100$ 8,518,000$ Property Taxes Unsecured 001-000-30002 236,844 242,000 236,700 294,300 Homeowners Exemption 001-000-30003 42,823 43,000 42,500 43,400 Secured/Unsecured Prior Year 001-000-30004 46,645 55,000 46,900 47,000 Property Tax - Other 001-000-30005 467,278 425,000 425,000 425,000 Supplemental Tax Secure/Unsecu 001-000-30006 223,131 200,000 150,000 100,000 Prop. Tax-In Lieu VLF 001-000-30009 2,692,762 2,810,000 2,862,800 2,946,000 Property Tax Transfers 001-000-30013 112,601 120,000 95,900 80,000 Sales/Use Tax 001-000-30016 4,168,746 4,200,000 3,695,000 3,670,000 Transactions/Use Tax - Meas. BB 001-000-30019 1,083,640 4,712,500 4,603,000 4,798,000 Public Safety Sales Tax 001-000-30023 293,878 270,000 269,700 260,000 Utility Users Tax 001-000-30015 4,061,031 4,175,000 4,120,000 4,120,000 Transient Occupancy Tax 001-000-30014 1,631,445 1,585,000 1,170,000 1,005,000 Electric Franchise Fees 001-000-30100 260,382 260,400 260,400 260,000 Natural Gas Franchise Fees 001-000-30110 35,889 35,900 35,900 40,000 Pipeline Franchise Fees 001-000-30120 79,858 75,000 75,000 75,000 Cable TV Franchise Fees 001-000-30130 501,363 500,000 500,000 500,000 Refuse Franchise Fees 001-051-30140 220,282 152,500 184,000 184,000 Business License Tax 001-000-30215 458,208 505,000 480,000 520,000 Excise Tax 001-000-30011 150 2,300 1,500 200 Barrel Tax 001-000-30012 227,828 212,000 193,800 193,800 Total Taxes 24,504,234$ 28,626,300$ 27,469,200$ 28,079,700$ Licenses and Permits Animal License 001-000-30200 53,427$ 50,000$ 50,000$ 50,000$ Building Permits 001-000-30210 439,634 330,000 400,000 400,000 Contractor Licenses 001-000-30220 187,259 180,000 140,000 180,000 Electrical Permits 001-000-30230 40,556 25,000 25,000 25,000 Film Location Permits 001-000-30235 1,200 3,000 1,000 1,000 Oil Production Licenses 001-000-30240 13,140 12,100 12,500 12,700 Other Permits 001-000-30250 26,444 20,000 25,000 25,000 Plumbing Permits 001-000-30255 61,742 40,000 42,000 40,000 Issuance Permits 001-000-30256 69,070 52,000 62,000 55,000 Parking Permits 001-025-30245 231,976 245,000 135,000 200,000 Total Licenses and Permits 1,124,448$ 957,100$ 892,500$ 988,700$ Intergovernmental Motor Vehicle In-lieu 001-000-30500 12,473$ 12,500$ 19,800$ 10,000$ Waste Disposal 001-000-30978 72,757 - - 65,000 Other Agency Revenues 001-000-30980 6,151 3,100 6,200 6,200 POST Reimbursement 001-000-30981 33 4,500 - - Senior Bus Program - OCTA 001-016-30990 72,605 72,000 72,000 72,000 Other Agency Revenues 001-021-30980 63,819 - 7,300 - POST Reimbursement 001-022-30981 27,066 7,000 6,800 7,000 POST Reimbursement 001-023-30981 - 500 - 500 Inmate Fee from Other Agencies 001-024-30841 12,900 203,000 200,000 200,000 Other Agency Reimbursement 001-024-30980 2,889 4,700 4,700 6,600 Total Intergovernmental 270,693$ 307,300$ 316,800$ 367,300$ FY 2020-2021 30 REVENUE DETAIL BY ACCOUNT/BY FUND - ALL FUNDS Amended Estimated Proposed Revenue Account Actual Budget Actual Budget Source Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-2021 GENERAL FUND, CONTINUED Charges for Services Leisure Program Fees 001-000-30610 (11,294)$ -$ -$ -$ Recreation Service Charges 001-000-30640 10,716 4,000 5,000 5,000 Reimb. For Miscellaneous Services001-000-30700 48,052 105,900 51,000 51,000 Alarm Fees 001-000-30800 43,152 32,000 40,000 40,000 Planning Fees 001-000-30820 50,480 25,000 30,000 35,000 Plan Check Fees 001-000-30825 217,971 180,000 180,000 215,000 Film Location Fees 001-000-30835 3,475 2,000 3,500 3,500 Transportation Permit Fees 001-000-30837 2,720 2,500 3,000 2,500 Bus Shelter Advertising 001-000-30900 25,200 46,600 46,800 47,600 Returned Check Fee 001-000-30935 375 500 400 500 Sale Printed Material 001-000-30945 13,654 10,000 10,900 10,000 Sale Printed Material - CIP only 001-000-30946 50 100 100 100 Special Events 001-000-30955 4,291 5,000 5,000 5,000 Admin Fee - Constr/Demo 001-000-30961 10,665 10,000 3,000 5,000 Charging Station Revenues 001-000-30992 6,468 4,500 3,900 4,500 Election Fees 001-013-30810 2,862 - - 300 Senior Nutrition Transportation 001-016-30993 7,758 6,300 6,300 6,300 Traffic Report - electronic 001-023-30946 4,326 6,000 7,000 5,000 Reimb. For Miscellaneous Services001-024-30700 3,491 - (900) - Application Fee - Inmate DC 001-024-30801 5,338 5,000 6,000 5,000 Inmate Self Pay 001-024-30842 241,688 320,000 175,000 261,000 Booking Fees 001-024-30843 10,755 12,000 7,000 10,000 Parking Meters 001-025-30430 84,748 100,000 65,400 85,000 Plan Check Code Compliance 001-030-30313 3,194 4,000 5,500 5,000 Plan Check Energy Code Complian001-030-30314 8,235 8,000 8,300 8,000 Administrative Citation 001-031-30311 1,400 2,000 500 1,000 Special Services Fee 001-031-30874 6,024 5,000 6,000 5,000 DPW Permit Application Fees 001-042-30801 10,504 9,500 12,000 10,000 Engineering Inspection Fee 001-042-30815 5,700 10,000 1,000 1,000 Engineering Plan Check 001-042-30825 22,055 15,000 30,000 25,000 Engineering Permit Fee 001-042-30873 3,650 3,000 5,000 4,000 Street Sweeping Svcs 001-044-30720 52,916 54,000 53,700 54,000 Tree Trimming Services 001-049-30730 37,995 39,000 38,600 39,000 Reimb. Misc. Services 001-051-30700 30,821 - 50,000 50,000 Refuse Svcs 001-051-30740 1,260,483 1,320,500 1,320,500 1,320,500 Sport Fees 001-071-30650 16,865 15,000 12,000 13,000 Recreation Facilities Rent 001-072-30600 139,584 135,000 100,000 120,000 Leisure Program Fees 001-072-30610 230,844 230,000 105,000 190,000 Recreation Cleaning Fees 001-072-30690 10,010 8,000 7,500 9,100 Recreation Facilities Rent 001-073-30600 1,191 7,000 400 300 Rec/Lap Swim Passes 001-073-30620 50,536 68,000 36,000 30,000 Swimming Lessons 001-073-30630 44,662 60,000 27,000 20,000 Swimming Pool Rentals 001-073-30665 4,454 3,000 3,000 1,200 Tennis Center Services 001-074-30645 197,328 200,000 160,000 185,000 Pro Shop Sales 001-074-30646 8,567 10,000 5,000 10,000 Total Charges for Services 2,933,959$ 3,083,400$ 2,635,400$ 2,898,400$ 31 REVENUE DETAIL BY ACCOUNT/BY FUND - ALL FUNDS Amended Estimated Proposed Revenue Account Actual Budget Actual Budget Source Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-2021 GENERAL FUND, CONTINUED Fines and Forfeitures Municipal Code Violations 001-000-30310 6,003$ 20,000$ 10,000$ 10,000$ Vehicle Code Violations 001-000-30325 120,785 90,000 110,000 110,000 Unclaimed Property 001-000-30963 366 500 11,600 500 Parking Citations 001-025-30315 818,894 1,300,000 1,000,000 1,100,000 Total Fines and Forfeitures 946,048$ 1,410,500$ 1,131,600$ 1,220,500$ Use of Money and Property Interest on Investments 001-000-30420 431,623$ 425,000$ 425,000$ 275,000$ Other interest income 001-000-30421 328 - - - Unrealized Gain/Loss on Invest 001-000-30423 928,977 - - - Rental of Property 001-000-30455 71,944 60,000 70,000 70,000 Rental of Telecomm. Property 001-000-30457 202,487 200,000 210,000 210,000 Rental of Property - Ironwood 001-043-30455 37,200 38,400 38,400 38,400 Total Use of Money and Property 1,672,559$ 723,400$ 743,400$ 593,400$ Other Revenues Fuel Royalties 001-000-30435 20,948$ 20,000$ 19,000$ 20,000$ Cash Over/Short 001-000-30910 (153) - (400) - Damaged Property 001-000-30920 5,306 500 1,100 500 Sale of Surplus Property 001-000-30940 2,382 5,000 5,000 5,000 Miscellaneous Revenue 001-000-30960 17,365 20,000 10,000 10,000 Donated Revenue 001-000-30962 - - 3,000 - Liability Insurance Reimb 001-000-30970 107,030 - 1,447,800 - Sewer Overhead 001-000-31660 54,000 54,000 54,000 54,000 Water Overhead 001-000-31662 324,500 324,500 324,500 324,500 Prior Year Revenues 001-019-30977 1,605 - - - DUI Cost Recovery 001-022-30300 - 1,000 - - Subpoena Fee 001-022-30701 15 2,000 100 100 Other Permits 001-023-30250 - 100 100 100 Citation Sign Off 001-023-30312 310 300 300 300 Vehicle Release 001-023-30947 32,445 26,000 50,000 50,000 Misc. Revenues 001-023-30960 - - 3,700 - Donation- 5k/10k 001-024-30960 9 - - - Subpoena Fees 001-030-30701 150 - 200 - Misc. Revenues 001-072-30960 150 - 200 200 Total Other Revenues:566,062$ 453,400$ 1,918,600$ 464,700$ Transfers Transfers In - Operations 001-000-31502 131,100$ 115,000$ 129,600$ 80,000$ Total Transfers 131,100$ 115,000$ 129,600$ 80,000$ Total General Fund - 001 32,149,103$ 35,676,400$ 35,237,100$ 34,692,700$ 32 REVENUE DETAIL BY ACCOUNT/BY FUND - ALL FUNDS Amended Estimated Proposed Revenue Account Actual Budget Actual Budget Source Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-2021 SPECIAL REVENUE FUNDS Street Lighting Assessment District - 002 Property Taxes Secured 002-000-30001 140,068$ 141,000$ 141,000$ 141,000$ Secured/Unsecured Prior Year 002-000-30004 310 500 500 500 Property Tax Other 002-000-30005 106 200 200 200 Transfer In - Operations 002-000-31502 54,929 64,700 64,100 70,100 Total Street Lighting - 002 195,413$ 206,400$ 205,800$ 211,800$ Special Projects - 004 AB109 004-223-39503 2,563 1,700 1,700 1,700 Joint Land Use Study 004-230-39501 288,371 157,000 - - Third Party Testing 004-230-39502 4,300 6,000 3,000 5,000 Plan Archival - Building 004-231-39500 9,896 6,000 7,000 6,000 General Plan - Building 004-231-39501 63,363 45,000 60,000 50,000 GIS - Building 004-231-39502 47,528 35,000 45,000 35,000 Technical Training 004-231-39504 2,291 2,000 2,000 2,000 Automation 004-231-39505 3,641 3,000 5,000 3,000 Business License ADA Fee 004-231-39506 9,856 5,000 5,000 5,000 Plan Archival - Engineering 004-242-39500 - - - 1,000 Engineering Plan Check - I405 004-242-39501 - 10,000 - 310,000 Resource/recycling/recovery 004-242-39502 13,960 - - - I-405 Litigation 004-242-39504 1,687,520 - 1,687,500 - Benches - Public Works Yard 004-244-39500 5,594 7,000 12,800 7,000 Tree Replacement - Public Works 004-249-39500 400 2,000 2,000 2,000 Smart Controller 004-249-39501 81,840 - - - Run Seal Beach Grant (5k/10k)004-270-39503 - - - 10,000 Total Special Projects - 004 2,221,123$ 279,700$ 1,831,000$ 437,700$ Waste Management Act - 005 Interest on Investment 005-000-30420 9,143$ 7,200$ 2,000$ 7,200$ ACT Implementation Fee 005-011-30141 160,000 120,000 120,000 120,000 Total Waste Management Act - 005 169,143$ 127,200$ 122,000$ 127,200$ Supplemental Law Enforcement - 009 Interest on Investments 009-000-30420 2,040$ 700$ 700$ 700$ Grant Reimbursement 009-000-39075 148,747 140,000 155,000 155,000 Total Supplemental Law Enforcement - 009 150,787$ 140,700$ 155,700$ 155,700$ Detention Center - 010 Commissary 010-000-30400 7,378$ 10,000$ 14,000$ 10,000$ Other Revenue 010-000-30960 1,302 500 5,000 4,000 Total Detention Center - 010 8,680$ 10,500$ 19,000$ 14,000$ State Asset Forfeiture - 011 Interest on Investments 011-000-30420 58$ 100$ 100$ 100$ Total State Asset Forfeiture - 011 58$ 100$ 100$ 100$ 33 REVENUE DETAIL BY ACCOUNT/BY FUND - ALL FUNDS Amended Estimated Proposed Revenue Account Actual Budget Actual Budget Source Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-2021 SPECIAL REVENUE FUNDS, CONTINUED Air Quality Improvement - 012 Interest on Investments 012-000-30420 62$ -$ -$ -$ AB2766 Revenues 012-000-35000 33,703 30,000 30,000 30,000 Total Air Quality Improvement - 012 33,765$ 30,000$ 30,000$ 30,000$ Federal Asset Forfeiture - 013 Interest on Investments 013-000-30420 309$ 1,000$ 500$ 500$ Reimb. Misc Svcs 013-000-30700 - 8,000 1,500 8,000 Asset Forfeiture 013-000-30990 34,745 250,000 400,000 250,000 Total Federal Asset Forfeiture - 013 35,054$ 259,000$ 402,000$ 258,500$ Park Improvement - 016 Interest on Investments 016-000-30420 317$ -$ 100$ -$ Total Park Improvement - 016 317$ -$ 100$ -$ Tidelands - 034 Off-Street Parking 034-000-30425 864,924$ 872,500$ 872,500$ 875,400$ Reimb Miscellaneous Services 034-000-30700 9,981 10,000 1,000 1,000 Film Location Fees 034-000-30835 2,800 2,000 2,100 2,300 Adopt A Highway 034-000-30959 3,125 6,300 - 6,300 Reimb. Misc Revenues 034-000-30960 260 - - - Other Agency Revenue 034-000-30980 30,728 57,000 30,000 57,000 Transfer In - CIP 034-000-31500 5,736,790 433,000 433,000 - Transfer In - Operations 034-000-31502 1,032,587 1,020,800 1,290,300 910,300 Landing Fees 034-000-31600 231,396 240,300 240,300 240,300 Junior Lifeguard Fees 034-000-31700 192,359 190,500 25,000 190,500 Recreation Facilities Rent 034-072-30600 2,600 2,000 1,100 2,000 Leisure Program Fees 034-072-30610 120,427 92,000 61,000 95,000 Special Events 034-072-30955 1,763 2,000 600 2,000 Rental of Property 034-863-30455 - 60,300 - - Total Tidelands - 034 8,229,740$ 2,988,700$ 2,956,900$ 2,382,100$ SB1 RMRA - 039 Interest on Investments 039-000-30420 4,589$ 1,500$ 1,500$ 1,500$ Road Maintenance Rehab 039-000-32536 529,254 413,300 417,611 430,921 Total SB1 RMRA - 039 533,843$ 414,800$ 419,111$ 432,421$ Gas Tax - 040 Interest on Investments 040-000-30420 11,188$ 5,000$ 5,000$ 5,000$ Gas Tax 2103 040-000-32499 77,870 221,600 184,480 211,848 Gas Tax 2105 040-000-32500 132,402 144,600 128,003 132,901 Gas Tax 2106 040-000-32525 90,674 97,800 86,910 90,121 Gas Tax 2107 040-000-32530 165,861 190,000 159,881 159,881 Gas Tax 2107.5 040-000-32535 - 6,000 6,000 6,000 TCRF Loan Repayment 040-000-32536 29,302 29,300 28,188 - Total Gas Tax - 040 507,297$ 694,300$ 598,462$ 605,751$ 34 REVENUE DETAIL BY ACCOUNT/BY FUND - ALL FUNDS Amended Estimated Proposed Revenue Account Actual Budget Actual Budget Source Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-2021 SPECIAL REVENUE FUNDS, CONTINUED Measure M2 - 042 Interest on Investments 042-000-30420 23,122$ 10,000$ 10,000$ 10,000$ Senior Mobility Program (SMP)042-000-30990 540 4,000 - - Local Fairshare 042-000-33500 436,678 380,000 380,000 400,000 Total Measure M2 - 042 460,340$ 394,000$ 390,000$ 410,000$ Parking In-Lieu - 048 Parking-In-Lieu 048-000-30865 10,829$ 12,000$ 12,000$ 12,000$ Total Parking In-Lieu - 048 10,829$ 12,000$ 12,000$ 12,000$ Traffic Impact - 049 Interest on Investments 049-000-30420 3,141$ 2,000$ 2,000$ 2,000$ Total Traffic Impact - 049 3,141$ 2,000$ 2,000$ 2,000$ Seal Beach Cable - 050 PEG Fees Publ Access, Edu, Gov 050-000-30131 120,470$ 100,000$ 100,000$ 100,000$ Interest on Investments 050-000-30420 7,330 4,000 4,000 4,000 Total Seal Beach Cable - 050 127,800$ 104,000$ 104,000$ 104,000$ Community Development Block Grant - 072 Other Agency Revenue 072-000-30988 180,000$ 180,000$ 180,000$ 180,000$ Total Community Development Block Grant - 072 180,000$ 180,000$ 180,000$ 180,000$ Police Grants - 075 Grant Reimb - BPV 075-442-30975 -$ 8,000$ 8,000$ 5,000$ Grant Reimb - BSCC Grant 075-469-30975 - - - 77,900 Grant Reimb - DUI 075-472-30975 - 60,000 40,000 58,600 Grant Reimb - ABC 075-473-30975 32,933 45,000 15,000 46,000 Grant Reimb - Tobacco Grant 075-474-30975 - 120,000 120,000 134,200 Total Police Grants - 075 32,933$ 233,000$ 183,000$ 321,700$ Citywide Grants - 080 Grant Reimb - Local Costal Plan 080-300-30975 -$ -$ -$ 50,000$ Grant Reimb - OCTA 080-361-30975 77,600 695,000 124,000 550,000 Grant Reimb - Prop 68 080-368-30975 - - - 200,000 Grant Reimb - BCI - OCTA 080-364-30975 - - 48,000 - Grant Reimb - BCI - CALTRANS 080-365-30975 36,770 - 36,800 505,000 Grant Reimb - OCTA Co-Op 080-366-30975 - 230,000 230,000 - Total Citywide Grants - 080 114,370$ 925,000$ 438,800$ 1,305,000$ CARES Act - 081 Intergovernmental 081-000-30980 -$ -$ - 562,803$ Total CARES Act - 081 -$ -$ -$ 562,803$ 35 REVENUE DETAIL BY ACCOUNT/BY FUND - ALL FUNDS Amended Estimated Proposed Revenue Account Actual Budget Actual Budget Source Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-2021 DEBT SERVICE Pension Obligation Debt Service - 027 Interest on Investment 027-000-30420 8,835$ -$ - -$ Transfer In - Operations 027-000-31502 1,202,172 3,000 3,000 - Total Pension Obligation Debt Service - 027 1,211,007$ 3,000$ 3,000$ -$ Fire Station Debt Service - 028 Interest on Investments 028-000-30420 11,325$ -$ 400$ 400$ Transfer In - Operations 028-000-31502 507,091 491,200 491,200 475,200 Total Fire Station Debt Service - 028 518,416$ 491,200$ 491,600$ 475,600$ CAPITAL PROJECT Capital Improvement Projects - 045 Transfer In 045-000-31500 7,107,919$ 6,994,700$ 4,824,600$ 2,987,600$ Total Capital Improvement Projects - 045 7,107,919$ 6,994,700$ 4,824,600$ 2,987,600$ PROPRIETARY FUND Water Operations - 017 Interest on Investments 017-000-30420 11,304$ 20,000$ 20,000$ 20,000$ Engineering Inspection Fee 017-000-30815 - - - 2,000 Miscellaneous Revenue 017-000-30960 4,050 1,000 2,800 1,000 Unclaimed Refund Checks 017-000-30964 1,859 - 2,000 - Transfer in - Operation 017-000-31502 - 409,000 2,993,407 2,044,200 Water Revenue 017-000-34000 2,301,696 2,075,000 2,075,000 2,075,000 Residential Water 017-000-35000 985,751 1,032,000 1,032,000 1,032,000 Commercial Water 017-000-35020 47,842 54,000 54,000 54,000 Water Turn On Fee 017-000-35500 5,500 4,000 4,000 4,000 Late Charge 017-000-35510 38,672 40,900 40,900 40,900 Door Tag Fee 017-000-35520 360 500 500 500 Water Meters 017-000-35530 2,571 1,000 1,000 1,000 Fire Service 017-000-35590 62,240 62,800 62,000 62,000 Fire Water Flow Test 017-000-35591 3,570 800 1,500 1,000 Total Water Operations - 017 3,465,415$ 3,701,000$ 6,289,107$ 5,337,600$ Water Capital Improvement - 019 Interest on Investments 019-000-30420 157,290$ 75,000$ 75,000$ 75,000$ Water Connection Fee 019-000-35042 22,211 101,000 800 101,000 Water Capital Charge 019-000-37000 1,374,952 1,200,000 1,200,000 1,200,000 Total Water Capital Improvement - 019 1,554,453$ 1,376,000$ 1,275,800$ 1,376,000$ Sewer Operations - 043 Interest on Investments 043-000-30420 1,157$ 2,000$ 2,000$ 2,000$ F.O.G. Discharge Permit Fee 043-000-30725 28,130 27,000 27,000 27,000 Engineering Inspection Fees 043-000-30815 484 - 500 - Sale of Material - CIP only 043-000-30946 34 - - - Transfer In - Operation 043-000-31502 341,670 765,500 3,423,875 902,200 Sewer Fees 043-000-36000 692,898 710,000 710,000 710,000 Total Sewer Operations - 043 1,064,373$ 1,504,500$ 4,163,375$ 1,641,200$ 36 REVENUE DETAIL BY ACCOUNT/BY FUND - ALL FUNDS Amended Estimated Proposed Revenue Account Actual Budget Actual Budget Source Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-2021 PROPRIETARY FUND, CONTINUED Sewer Capital Improvement - 044 Interest on Investments 044-000-30420 156,286$ 90,000$ 90,000$ 90,000$ Sewer Connection Fee 044-000-35042 14,671 61,000 56,000 61,000 Sewer Capital Charge 044-000-37150 2,117,991 1,800,000 1,800,000 1,800,000 Total Sewer Capital Improvement - 044 2,288,948$ 1,951,000$ 1,946,000$ 1,951,000$ INTERNAL SERVICE FUND Vehicle Replacement - 021 Sales of Surplus Property 021-000-30940 13,661$ -$ 50,000$ 50,000$ Transfer In - Operations 021-000-31502 - 310,000 310,000 - Total Vehicle Replacement - 021 13,661$ 310,000$ 360,000$ 50,000$ SPECIAL ASSESSMENT DISTRICTS CFD Landscape Maintenance District 2002-01 - 201 Property Taxes Secured 201-000-30001 177,218$ 166,700$ 166,700$ 166,700$ Interest on Investments 201-000-30420 8,776 2,000 4,000 2,000 Total CFD Landscape Maintenance District 2002-01 185,994$ 168,700$ 170,700$ 168,700$ CFD Heron Pointe - Refund 2015 - 206 Property Taxes Secured 206-000-30001 263,241$ 269,900$ 269,900$ 269,900$ Interest on Investments 206-000-30420 7,021 1,000 1,000 1,000 Total CFD Heron Pointe - Refund 2015 - 206 270,262$ 270,900$ 270,900$ 270,900$ CFD Pacific Gateway - Refund 2016 - 207 Secured Property Tax 207-000-30001 515,224$ 498,100$ 498,100$ 498,100$ Interest on Investments 207-000-30420 17,075 500 500 500 Total CFD Pacific Gateway - Refund 2016 - 207 532,299$ 498,600$ 498,100$ 498,600$ CFD Heron Pointe - 2015 Admin Exp - 208 Transfer In - Special Tax Transfer 208-000-30300 15,000$ 15,000$ 15,000$ 15,000$ Total Heron Pointe - 2015 Admin Exp - 208 15,000$ 15,000$ 15,000$ 15,000$ CFD Pacific Gateway - 2016 Land/Admin - 209 Secured Property Tax 209-470-30001 64,836$ 58,000$ 58,000$ 58,000$ Transfer In - Special Tax Transfer 209-480-30300 25,000 25,000 25,000 25,000 Total CFD Pacific Gateway - 2016 Land/Admin - 209 89,836$ 83,000$ 83,000$ 83,000$ SUCCESSOR AGENCY Retirement Fund - Debt Service - 302 Interest on Investment 302-000-30420 15,280$ -$ -$ -$ Transfers In - Operations 302-000-31502 658,797 670,200 743,800 - Total Retirement Fund - Debt Service - 302 674,077$ 670,200$ 743,800$ -$ 37 REVENUE DETAIL BY ACCOUNT/BY FUND - ALL FUNDS Amended Estimated Proposed Revenue Account Actual Budget Actual Budget Source Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-2021 SUCCESSOR AGENCY, CONTINUED Retirement Obligation - 304 SA Tax Increment 304-000-30018 1,198,637$ 1,100,000$ 1,282,000$ 35,700$ Interest On Investments 304-000-30420 9 - - - Unrealized Gain/Loss on Invest.304-000-30423 1 - - - Total Retirement Obligation - 304 1,198,647$ 1,100,000$ 1,282,000$ 35,700$ Total Revenue of All Funds 65,354,043$ 61,815,600$ 65,704,055$ 57,136,375$ 38 PROPERTY TAXES FY 2020-2021 Property Taxes account for $12.5 million or 35.9% of Fiscal Year 2020-21 General Fund revenues which results a $513,000 increase compared to the Amended Fiscal Year 2019-20 Budget. It represents Seal Beach’s largest revenue source for the General Fund. Property tax is imposed on real property (land and permanently attached improvements such as buildings) and tangible personal property (moveable property) located in Seal Beach. Properties are distinguished as secured and unsecured (property for which the value of the lien is not sufficient to assure payment of the tax). In 1978, the California voters adopted Proposition 13 that changed the definition of taxable value for all real property in the state. Proposition 13 defines the taxable value of real property as factored base year value or market value on lien date (January 1st), whichever is lower. The base year value of property acquired before March 1, 1975 is the 1975 assessed value and the base year value of property acquired on or after March 1, 1975 is usually the market value when the property was transferred and/or purchased. The factored base year value of properties that have not changed ownership since the prior January 1st is calculated by adding the value of any new construction and the Consumer Price Index (CPI) increase but no more than 2% per year. Included in Property Taxes, other than secured, are unsecured property taxes, supplemental assessments, homeowner’s exemption, property tax in-lieu of vehicle license fees, and various other property taxes including those related to penalties and interest. Budget Assumptions – As the below information illustrates, property taxes continue to be a stable revenue source for the City. The projection for FY 2020-2021 shows an increase in expected revenue. The reason for the increase is that in FY 2020-2021 additional property taxes are expected to be received as a result of continued strength in the local real estate market, but at a slower rate than the previous fiscal year. The housing market has fully recovered from the great recession in many urban and coastal areas, including Seal Beach in the first half of FY 2019-2020. Unfortunately in the second half of FY 2019-2020, the world was hit with a pandemic from COVID-19 which ultimately halted home sales. While home sales have dropped dramatically during the pandemic, home prices stayed about the same or suffered a slight decrease. This makes sense when it is harder for prices to change when there are few transactions. The 2019 median price of a home in the City was $871,000 as of December 2019. $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 Property Tax Transfers Property Tax-In Lieu VLF Supplemental Tax Secure/Unsecure Property Tax - Other Secured/Unsecured Prior Year Homeowners Exemption Property Taxes Unsecured Property Taxes Secured 39 SALES AND USE TAX FY 2020-2021 Sales and Use Tax account for $3.7 million or 11% of Fiscal Year 2020-21 General Fund revenues which results a $530,000 decrease compared to the Amended Fiscal Year 2019-20 Budget. Collectively with transaction and use tax, it represents Seal Beach’s second largest revenue source for the General Fund. The sales tax rate is 7.75%. The City receives 1% of all sales and use tax collected. All goods sold within the City are subject to sales tax except non-prepared food and prescription drugs. The sales and use tax rate at the City is broken down as follows: State General Fund 5.00% City of Seal Beach General Fund 1.00% Countywide Transportation Tax 0.25% County Mental Health 0.50% Public Safety Augmentation Fund (Prop 172) 0.50% County Transaction Tax (Measure M) 0.50% Total Rate 7.75% Budget Assumptions – Estimated revenues for Sales and Use Tax for Fiscal Year 2019-20 and projections for Fiscal Year 2020-21 were based on information prepared by Hinderliter, de Llamas and Associates, a consulting firm that specializes in sales and use tax analysis conducted using sales tax information provided to them by the California Department of Tax and Fee Administration (CDTFA). Since the City of Seal Beach does not have major brick and mortar stores or automobile dealerships, sales tax revenue has been relatively flat. Due to the COVID-19 pandemic incident, the City is projecting a decrease even with the U.S. Supreme Court decision regarding South Dakota v. Wayfair Inc. which requires businesses with no physical presence in the State to collect sales tax and remit it to the CDTFA. A portion of this results in sales tax revenue for the City’s General Fund. With COVID-19 resulting in nonessential businesses to close to the public and increase in unemployment due to lower consumer spending has resulted in a decrease of sales tax revenue for the City. Economists are expecting the decline in the US economy to last for up to 12-24 months until a vaccine for COVID-19 is developed, which may result in a decrease in sales and use tax to the City into FY 2021-22. $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 $10,000,000 Public Safety Sales Tax Sales/Use Tax 40 TRANSACTION AND USE TAX FY 2020-2021 Sales and Use Tax account for $4.8 million or 14% of Fiscal Year 2020-21 General Fund revenues which results in an $85,500 increase compared to the Amended Fiscal Year 2019-20 Budget. Collectively with sales and use tax, it represents Seal Beach’s second largest revenue source for the General Fund. This revenue source was created by the voters in November 2018, when the residents of Seal Beach passed a 1% Transactions and Use, commonly known as Measure BB. With the passage of the ballot measure the City now receives an additional 1% tax collected on transactions that originate in the City of Seal Beach. The Transaction and Use Tax has been used to support City services since it was first levied. The schedule below shows the detailed use of these funds. Revenues: Appropriations: Personnel (5 Officers) Management Analyst (PD - Reclass) Fire Services PD Information Technology (CIP BG2005) Lifeguard Headquarters and Tower (CIP) Police Department Vehicles (Police Department) Marine Safety Department IT Services Citywide (CIP BG2002) Staffing: (CD Dir., Exec. Asst., Mgmt Analyst, Mech., and Maint. Srvc Sup.) Maintaining Essential Services Street Sweeping Contract Landscaping Contract City Facility Maintenance Tree Trimming Pressure Washing Park Maintenance CDBG Consultant Senior Transportation Program IT Projects Total Appropriations Estimated Surplus Amended Proposed (208,700) Budget FY 2019-20 4,603,000$ (874,000) (56,600) (302,800) (820,000) (160,000) (727,000) (209,800) (168,900) Budget FY 2020-21 4,798,000$ (933,500) (61,900) (546,100) (100,000) (60,000) 369,100$ - - (4,233,900)$ - - - - - 14,920$ (596,900) - - (909,300) - (108,800) (50,000) (283,080) (270,000) (4,783,080)$ (168,800) (190,000) (34,000) - (576,800) (185,000) (120,000) (295,000) 41 TRANSACTION AND USE TAX FY 2020-2021 Budget Assumptions – Estimated revenues for Transaction and Use Tax for Fiscal Year 2019-20 and projections for Fiscal Year 2020-21 were based on information prepared by Hinderliter, de Llamas and Associates (HdL), a consulting firm that specializes in sales and use tax analysis conducted using sales tax information provided to them by the California Department of Tax and Fee Administration (CDTFA). Based on the analysis performed by HdL, the Transaction and Use Tax is not expected to be impacted by COVID-19 in the same way that the Sales and Use Tax is because of how it is levied at the point of sale. $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 $10,000,000 Transactions/Use Tax- Measure BB 42 UTILITY USERS TAX FY 2020-2021 Utility Users Tax (UUT) accounts for $4.1 million or 11.9% of Fiscal Year 2020-21 Budget. It represents Seal Beach’s third largest revenue source for the General Fund. The Utility Users Tax rate is charged to customers of electric, natural gas, and telecommunications companies to raise revenue for general governmental purposes of the City. The Utility Users Tax rate, which was lowered by the voters in 2014, is currently 10% of the customer’s applicable monthly charges. Beginning in January 2016 retailers that sell pre-paid wireless plans were required to collect the UUT at the point of sale. The rate for pre-paid wireless is capped at 9%. The utility companies collect the taxes and remit them to the City. Budget Assumptions – The chart below illustrates the Utility Users Tax revenues continue to be a relatively stable and predictable revenue source. The City has a senior citizen exemption program for the Utility Users Tax. For the current fiscal year the revenue is expected to have a minimal decrease from the prior fiscal year. $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 Utility User Tax 43 LICENSES AND PERMITS FY 2020-2021 Licenses and Permits account for $988,700 or 2.8% of Fiscal Year 2020-21 General Fund revenues which results in an increase of $316,000 compared to Amended Fiscal Year 2019-20 Budget. Licenses and permits are issued for either regulatory or cost recover purposes, to applicants who conduct business activities within the City. Majority categories are building permits, contractor licenses, and parking permits. Budget Assumptions – The chart below illustrates the Licenses and Permits for Amended Fiscal Year 2019-20 Budget decrease significantly compared to the Fiscal Year 2018-19 Actual Revenue receipts. The City is expecting a slight increase in revenues for Fiscal Year 2020-21 projections due to increase of building permits but offset by a slight decrease of parking permits. $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 Parking Permits Issuance Permits Plumbing Permits Other Permits Oil Production Licenses Film Location Permits Electrical Permits Contractor Licenses Building Permits Animal License 44 OTHER REVENUES FY 2020-2021 FRANCHISE FEES Franchise fees are imposed on various public utilities and account for $1.1 million or 3.1% of Fiscal Year 2020-21 General Fund revenues which results in a slight increase of $360,000 compared to the Amended Fiscal Year 2019-20 Budget. The franchise grants the public utilities the right to use public property for system infrastructure such as lines and pipes. It also grants exclusive rights to provide cable television within the City. TRANSIENT OCCUPANCY TAX Transient Occupancy Tax (TOT) (i.e. Hotel Bed Tax) accounts for $1.0 million or 2.9% of Fiscal Year 2020-21 General Fund revenues which results in a decrease of $580,000 compared to Amended Fiscal Year 2019-20 Budget. The approved rate for Transient Occupancy Tax is 12% and over the last several years this source of revenue has recovered and stabilized. However, in Fiscal Year 2020-21, there is an expected decline due to the economic impacts of COVID-19. CHARGES FOR SERVICES Charges for Services account for $2.9 million or 8.4% of Fiscal Year 2020-21 General Fund revenues which results in a decrease of $185,000 compared to the Amended Fiscal Year 2019-20 Budget. Charges for services are used to recover costs of programs for specific end users. Programs provided through Community Services are typically subsidized by the General Fund to encourage participation. 45 SPECIAL REVENUES FY 2020-2021 STATE GAS TAX The State of California collects 41.7¢ per gallon as of November 1, 2018 for vehicle fuel which is allocated to the State, Counties and Cities. The City allocation is distributed based on population. The Road Repair and Accountability Act of 2017 created the Road Maintenance and Rehabilitation Program (RMRA) to address deferred maintenance on highways, local streets and roadway systems. The program is funded by a per-gallon motor fuel excise taxes that is adjusted annually for inflation. TIDELANDS BEACH FUND – TRANSFER IN – GENERAL FUND SUBSIDY The Tidelands Beach Fund is required by the State of California and is used to account for all revenues derived from beach and pier operations in the City. Typically, the revenues generated at the beach and pier, such as beach parking revenues, and property rental do not fully cover the cost of operations. As a result, the Tidelands Beach Fund is generally subsidized by the General Fund as illustrated in the following graph. $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 Gas Tax 2103 Gas Tax 2105 Gas Tax 2106 Gas Tax 2107 Gas Tax 2107.5 TCRF Loan Repayment Interest on Investments $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 Transfer In - Operations 46 SPECIAL REVENUES FY 2020-2021 MEASURE M2 The Measure M “Local Turnback” revenues are part of the ½ cent sales tax increase approved by voters November 6, 1990 which would provide transportation funding through 2011. In November 2006, voters approved the continuation of the ½ cent sales tax through 2041. These funds can only be expended on street and highway improvements. The allocation of the ½ cent sales tax is based on the City’s population and on the City’s “Maintenance of Effort” and/or the minimum amount of General Fund funds expended on street and sidewalk maintenance. Each year the City must file a “Maintenance of Effort” report with the Orange County Transportation Authority (OCTA). The report itemizes the estimated expenses the City will spend with General Fund dollars on streets, storm drains and sidewalk repairs that include supplies, and salaries and benefits, and compares that figure with the County’s benchmark figure of minimum expenditures for street maintenance. The City’s “Maintenance of Effort” benchmark figure is $551,208. Failure to reach the $551,208 will affect the amount of Measure M2 - Local Fairshare and Gas Tax revenues the City receives. The City anticipates receipt of $400,000 from Measure M2 – Local Fairshare revenues for Fiscal Year 2020-21. WATER REVENUES The City’s Water Rate Schedule is tiered and based on consumption and meter size. Revenues for the Water Operations Fund are projected to be $3.3 million, excluding transfers in, for Fiscal Year 2020-21. Water Capital Fund revenues are projected to be $1.4 million. SEWER REVENUES The Sewer Fees are also tiered. Revenues for the Sewer Operations Fund are projected to be $739,000, excluding transfer in, for Fiscal Year 2020-21. Sewer Capital Fund revenues are projected to be $1.9 million. $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 $500,000 Local Fairshare Senior Mobility Program (SMP) Interest on Investments 47 SUMMARY OF APPROPRIATIONS BY DEPARTMENT/BY CATEGORY (INCLUDES CIP) - ALL FUNDS Amended Estimated Proposed Actual Budget Actual Budget FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 City Council Personnel Services 33,754$ 33,300$ 33,300$ 33,300$ Maintenance and Operations 57,560 149,300 132,500 94,000 Capital Outlay - - - - Total City Council 91,314$ 182,600$ 165,800$ 127,300$ City Manager Personnel Services 669,974$ 795,600$ 668,100$ 868,100$ Maintenance and Operations 3,726,462 4,275,800 3,913,000 4,236,800 Capital Outlay - - - - Total City Manager 4,396,436$ 5,071,400$ 4,581,100$ 5,104,900$ City Clerk Personnel Services 280,855$ 275,900$ 256,600$ 285,800$ Maintenance and Operations 95,599 40,100 33,000 31,100 Capital Outlay - - - - Total City Clerk 376,454$ 316,000$ 289,600$ 316,900$ City Attorney Personnel Services -$ -$ -$ -$ Maintenance and Operations 471,702 492,000 362,000 436,000 Capital Outlay - - - - Total City Attorney 471,702$ 492,000$ 362,000$ 436,000$ Finance Personnel Services 613,954$ 675,200$ 632,400$ 673,200$ Maintenance and Operations 134,655 169,300 146,500 167,500 Capital Outlay - - - - Total Finance 748,609$ 844,500$ 778,900$ 840,700$ Non-Departmental* Personnel Services 875,577$ 858,600$ 859,656$ 886,900$ Maintenance and Operations 11,438,229 8,029,400 5,916,000 6,329,300 Capital Outlay - - - - Total Non-Departmental 12,313,806$ 8,888,000$ 6,775,656$ 7,216,200$ Police Personnel Services 9,881,304$ 11,286,600$ 10,735,800$ 11,548,900$ Maintenance and Operations 3,070,270 2,143,800 2,061,200 2,177,400 Capital Outlay 7,500 12,500 12,600 7,500 Total Police 12,959,074$ 13,442,900$ 12,809,600$ 13,733,800$ Department/Category FY 2020-2021 48 SUMMARY OF APPROPRIATIONS BY DEPARTMENT/BY CATEGORY (INCLUDES CIP) - ALL FUNDS Amended Estimated Proposed Actual Budget Actual Budget FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21Department/Category FY 2020-2021 Fire Services Personnel Services 328,738$ 322,000$ 322,000$ 354,500$ Maintenance and Operations 5,967,894 6,259,900 6,259,900 6,493,900 Capital Outlay - - - - Total Fire Services 6,296,632$ 6,581,900$ 6,581,900$ 6,848,400$ Community Development Personnel Services 574,823$ 1,029,000$ 639,700$ 1,089,500$ Maintenance and Operations 644,378 651,300 596,300 1,062,603 Capital Outlay - - - - Total Community Development 1,219,201$ 1,680,300$ 1,236,000$ 2,152,103$ Public Works Personnel Services 3,511,078$ 4,245,400$ 3,972,500$ 4,308,100$ Maintenance and Operations 8,576,603 8,451,100 13,675,736 11,015,400 Capital Outlay 8,649,830 15,973,400 7,650,300 8,063,000 Total Public Works 20,737,511$ 28,669,900$ 25,298,536$ 23,386,500$ Community Services Personnel Services 406,538$ 429,200$ 354,800$ 458,000$ Maintenance and Operations 883,728 1,048,900 762,300 870,300 Capital Outlay - - - - Total Community Services 1,290,266$ 1,478,100$ 1,117,100$ 1,328,300$ Marine Safety Personnel Services 1,397,396$ 1,474,000$ 1,388,800$ 1,554,900$ Maintenance and Operations 243,932 308,800 247,800 206,200 Capital Outlay 346,799 57,000 57,000 - Total Marine Safety 1,988,127$ 1,839,800$ 1,693,600$ 1,761,100$ TOTAL APPROPRIATIONS - ALL FUDNS Personnel Services 18,573,991$ 21,424,800$ 19,863,656$ 22,061,200$ Maintenance and Operations 35,311,012 32,019,700 34,106,236 33,120,503 Capital Outlay 9,004,129 16,042,900 7,719,900 8,070,500 TOTAL APPROPRIATIONS - ALL FUNDS 62,889,132$ 69,487,400$ 61,689,792$ 63,252,203$ *For purposes of this schedule, Special Assessment Districts and Successor Agency has been included in Non-Departmental 49 SUMMARY OF APPROPRIATIONS BY DEPARTMENT/BY FUND (INCLUDES CIP) City City City City Non- Council Manager Clerk Attorney Finance Departmental GENERAL FUND General Fund - 001 127,300$ 4,797,800$ 316,900$ 436,000$ 840,700$ 5,725,400$ SPECIAL REVENUE FUNDS Street Lighting Assessment District- 002 - - - - - - Special Projects - 004 - - - - - - Waste Management Act - 005 - 307,100 - - - - Supplemental Law Enforcement - 009 - - - - - - Detention Center - 010 - - - - - - State Asset Forfeiture - 011 - - - - - - Air Quality Improvement - 012 - - - - - - Federal Asset Forfeiture - 013 - - - - - - Park Improvement - 016 - - - - - - Tidelands - 034 - - - - - - SB1 RMRA - 039 - - - - - - Gas Tax - 040 - - - - - - Measure M2 - 042 - - - - - - Trust and Agency -046 - - - - - - Parking In-Lieu - 048 - - - - - - Traffic Impact - 049 - - - - - - Seal Beach Cable - 050 - - - - - 75,000 Community Dev. Block Grant - 072 - - - - - - Police Grants - 075 - - - - - - Citywide Grants - 080 - - - - - - CARES Act - 081 - - - - - - DEBT SERVICE FUNDS Pension Obligation Debt Service - 027 - - - - - - Fire Station Debt Service - 028 - - - - - - CAPITAL PROJECT Capital Improvement Projects - 045 - - - - - - PROPRIETARY FUND Water Operations - 017 - - - - - - Water Capital Improvement - 019 - - - - - - Sewer Operations - 043 - - - - - - Sewer Capital Improvement - 044 - - - - - - INTERNAL SERVICE FUND Vehicle Replacement - 021 - - - - - - SPECIAL ASSESSMENT DISTRICTS CFD Landscape Maint. Dist. 2002-01 - 201 - - - - - 134,400 CFD Heron Pointe - Refund 2015 - 206 - - - - - 294,500 CFD Pacific Gateway - Refund 2016 -207 - - - - - 604,200 CFD Heron Pointe - 2015 Admin Exp - 208 - - - - - 19,100 CFD Pacific Gtwy - 2016 Land/Admin - 209 - - - - - 135,400 SUCCESSOR AGENCY Retirement Fund - Debt Service - 302 - - - - - 192,500 Retirement Obligation - 304 - - - - - 35,700 TOTAL ALL FUNDS 127,300$ 5,104,900$ 316,900$ 436,000$ 840,700$ 7,216,200$ Fund *For purposes of this schedule, Special Assessment Districts and Successor Agency has been included in Non-Departmental 50 Community Public Community Marine Capital Improvement Police Fire Development Works Services Safety Project Total 12,974,400$ 6,372,800$ 1,345,800$ 3,424,400$ 1,256,300$ 190,500$ -$ 37,808,300$ - - - 211,800 - - - 211,800 73,700 - 63,500 311,000 - 500 - 448,700 - - - - - - - 307,100 129,100 - - - - - - 129,100 20,000 - - - - - - 20,000 2,900 - - - - - - 2,900 - - - 31,000 - - - 31,000 212,000 - - - - - - 212,000 - - - - - - - - - - - 740,000 72,000 1,570,100 - 2,382,100 - - - - - - 400,000 400,000 - - - 31,800 - - 670,000 701,800 - - - - - - 500,000 500,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 75,000 - - 180,000 - - - - 180,000 321,700 - - - - - - 321,700 - - - - - - 1,305,000 1,305,000 - - 562,803 - - - - 562,803 - - - - - - - - - 475,600 - - - - - 475,600 - - - - - - 1,928,000 1,928,000 - - - 5,337,600 - - - 5,337,600 - - - 2,149,900 - - 2,710,000 4,859,900 - - - 1,641,200 - - - 1,641,200 - - - 1,444,800 - - 550,000 1,994,800 - - - - - - - - - - - - - - - 134,400 - - - - - - - 294,500 - - - - - - - 604,200 - - - - - - - 19,100 - - - - - - - 135,400 - - - - - - - 192,500 - - - - - - - 35,700 13,733,800$ 6,848,400$ 2,152,103$ 15,323,500$ 1,328,300$ 1,761,100$ 8,063,000$ 63,252,203$ FY 2020-2021 51 SUMMARY OF APPROPRIATIONS BY ACCOUNT (INCLUDES CIP) Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 40001 9,506,683$ 11,323,500$ 10,314,400$ 11,508,300$ Special Pay 40002 18,958 16,000 15,200 11,000 Over-Time PT 40002 15,022 18,000 19,900 21,500 Over-Time 40003 753,985 814,900 721,600 888,200 Part-time 40004 1,413,020 1,335,300 1,198,100 1,275,300 Holiday Pay 40005 266,124 347,900 237,500 329,200 Junior Lifeguard Salaries 40006 72,411 93,000 93,000 98,600 Tuition Reimbursement 40007 30,705 27,500 20,900 31,500 Auto Allowance 40008 6,000 6,000 7,100 6,000 Cell Phone Allowance 40009 24,602 24,600 25,200 23,600 Deferred Compensation-Cafeteria 40010 47,519 - - - Deferred Compensation 40011 116,375 139,900 119,700 141,900 PERS Retirement 40012 3,353,883 4,219,400 4,039,594 4,445,000 PARS Retirement 40013 17,140 18,600 15,900 18,000 Medical Insurance 40014 1,937,649 2,207,100 1,958,400 2,258,800 AFLAC Insurance-Cafeteria 40015 8,444 9,000 13,700 15,500 Medicare Insurance 40017 184,065 212,200 193,527 217,400 Life and Disability 40018 84,394 93,500 82,800 95,200 FICA 40019 293 100 100 100 Uniform Allowance 40020 44,425 48,600 48,800 50,400 Annual Education 40021 131,494 137,400 141,500 157,200 Flexible Spending - Cafeteria 40022 5,890 3,100 7,900 9,400 Cafeteria Taxable 40023 69,427 109,900 126,700 129,300 Comptime Buy/payout 40026 42,090 27,000 45,800 55,300 Vacation Buy/Payout 40027 263,151 116,300 262,500 178,000 Sick Payout 40028 111,466 - 46,700 - Unemployment 40030 (125) - 400 - Health and Wellness Program 40032 4,627 6,300 18,435 20,000 Medical Waiver 40033 43,740 69,700 77,000 76,500 Retiree Health Savings 40034 534 - 11,300 - TOTAL PERSONNEL SERVICES 18,573,991 21,424,800 19,863,656 22,061,200 MAINTENANCE AND OPERATIONS Office Supplies 40100 92,973 123,500 100,400 122,300 Council Discretionary - Dist. 1 40101 - 20,000 20,000 10,000 Council Discretionary - Dist. 2 40102 15,076 20,000 20,000 10,000 Council Discretionary - Dist. 3 40103 (532) 20,000 20,000 10,000 Council Discretionary - Dist. 4 40104 - 20,000 20,000 10,000 Council Discretionary - Dist. 5 40105 20,069 20,000 20,000 10,000 Public/Legal Notices 40200 4,029 10,200 3,500 4,500 Printing 40201 47,768 50,000 48,000 10,000 Memberships and Dues 40300 43,644 71,400 55,500 73,200 Training and Meetings 40400 87,318 185,000 95,800 175,200 Office and Technology Resources 40500 77,952 218,800 100,000 218,800 Bldg/Material/Supplies 40550 8,850 18,000 10,000 13,000 Marine Maintenance/Fuel Lifeguard 40600 13,761 16,000 16,000 16,000 FY 2020-2021 52 SUMMARY OF APPROPRIATIONS BY ACCOUNT (INCLUDES CIP) Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-2021 MAINTENANCE AND OPERATIONS (CONTINUED) Equipment and Materials 40700 482,390 656,500 564,900 676,200 Materials & Supplies Jr Lifeguard 40701 37,159 43,800 41,000 20,000 Special Departmental 40800 409,384 436,000 455,300 442,900 Street Sweeping 40801 114,976 171,000 155,000 180,000 Special Exp. - Chamber of Comm 40802 5,800 6,000 5,800 6,000 Prior Year Expense 40803 97,511 - 200 - Vehicles Leasing 40804 - 800 - 800 Special Departmental - Jr Lifeguard 40806 39,227 50,600 45,000 - Promotional 40900 8,000 8,000 8,000 8,000 Depreciation 40900 1,882,814 - 300,000 - Bldg/Ground Materials 40950 13,454 23,300 13,500 19,400 Telephone 41000 138,795 137,200 144,500 153,600 Cable Television 41009 3,583 3,800 3,800 3,900 Gas 41010 30,487 33,900 29,500 31,800 Electricity 41020 625,510 611,100 604,700 617,200 Citywide Special Projects 41500 187,361 513,100 165,600 448,700 Rental/Lease Equip 42000 109,283 127,500 113,700 130,900 Water Services 43750 19,113 23,000 21,000 23,000 Contract Professional 44000 10,600,591 6,182,300 5,906,254 6,061,300 Special Expense 44001 46,009 3,000 - 702,803 Overhead 44050 378,500 378,500 378,500 378,500 Intergovernmental 45000 2,897,705 9,125,900 8,852,400 9,397,400 Low/Mod Housing 20% Set Aside 45050 180,000 - - - Housing Authority - Allowance Exp 45051 150,000 180,000 180,000 - West Comm 46000 832,496 862,600 862,600 863,000 Transfer Out - CIP 47000 6,330,670 3,446,700 1,171,700 2,987,600 Project/Admin. Allowance Exp 47001 27,596 - - - Transfer Out - Operation 47002 3,928,349 3,499,400 9,022,682 4,482,000 Transfer Out - Vehicle Replacement 47010 - 310,000 310,000 - Special Tax Transfer 47100 40,000 40,000 40,000 40,000 Amortization 47600 12,070 12,100 12,100 - Principal Payments 47888 2,119,905 1,109,900 1,109,900 1,515,600 Extraordinary Gain/Loss 47889 3,788 - - - Interest Payments 47999 787,397 794,700 794,700 748,300 Gen. Liab. Admn.49500 812,966 1,055,700 1,069,800 1,077,100 Property Insurance Premium 49501 282,869 290,200 292,900 300,000 Work Comp Admn.49600 792,644 598,200 540,000 685,500 RWG - Monthly Retainer 49700 246,000 246,000 246,000 246,000 RWG - Litigation Services 49710 4,248 115,000 22,800 115,000 DRL - General Prosecution 49721 20,046 20,000 10,000 10,000 RWG - Police Services 49730 - - - 5,000 RWG - Other Attorney Services 49777 143,969 40,000 68,200 40,000 RWG - Personnel Matters 49778 23,755 21,000 10,000 - RWG - Special Counsel 49779 - - - - LCW - Personnel Matters 49782 33,684 50,000 5,000 20,000 TOTAL MAINTENANCE AND OPERATIONS 35,311,012 32,019,700 34,106,236 33,120,503 53 SUMMARY OF APPROPRIATIONS BY ACCOUNT (INCLUDES CIP) Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-2021 CAPITAL OUTLAY Furniture and Fixtures 48010 - - - - Vehicles 48075 199,497 457,300 457,400 7,500 Capital Projects 49605 8,804,632 15,585,600 7,262,500 8,063,000 TOTAL CAPITAL OUTLAY 9,004,129 16,042,900 7,719,900 8,070,500 TOTAL EXPENDITURES 62,889,132$ 69,487,400$ 61,689,792$ 63,252,203$ 54 TRANSFERS IN/OUT Account Transfer Transfer Fund Description Number In Out Capital Improvement Project Fund 045-000-31500 1,059,600$ -$ Ongoing Capital Improvement Projects Capital Improvement Project Fund 045-000-31500 1,928,000 - FY 2020-21 Capital Improvement Program General Fund 001-080-47000 - 1,059,600 Ongoing Capital Improvement Projects General Fund 001-080-47000 - 1,928,000 FY 2020-21 Capital Improvement Program TOTAL:2,987,600 2,987,600 CFD Heron Pointe - Fund 208-000-30300 15,000 - Overhead and Admin Costs CFD Heron Pointe 2002-01 Fund 206-460-47100 - 15,000 Overhead and Admin Costs CFD Pacific Gateway Fund 209-480-30300 25,000 - Overhead and Admin Costs CFD Pacific Gateway Fund 207-470-47100 - 25,000 Overhead and Admin Costs TOTAL:40,000 40,000 General Fund 001-000-31502 80,000 - Overhead and Admin Costs Gas Tax Fund 040-090-47002 30,000 Admin costs transfer to General Fund CFD Landscape Fund 201-450-47002 - 13,000 Admin costs transfer to General Fund CFD Heron Pointe - Fund 208-460-47002 - 11,000 Admin costs transfer to General Fund CFD Pacific Gateway Fund 209-470-47002 - 15,000 Admin costs transfer to General Fund CFD Pacific Gateway Fund 209-480-47002 - 11,000 Admin costs transfer to General Fund TOTAL:80,000 80,000 General Fund 001-080-47002 - 1,455,600 Street Lighting District Fund 002-000-31502 70,100 - Street Lighting District Debt Service Fire Station Bond D/S Fund 028-000-31502 475,200 - Fire Station Sebt Service Tidelands Beach Fund 034-000-31502 910,300 - Tidelands Operations TOTAL:1,455,600 1,455,600 Water Maint. & Operations Fund 017-000-31502 2,044,200 - Operation cost transfer Water Capital Improvement Fund 019-950-47002 - 2,044,200 Operation cost transfer Sewer Maint. & Operations Fund 043-000-31502 902,200 - Operation cost transfer Sewer Capital Improvement Fund 044-975-47002 - 902,200 Operation cost transfer TOTAL:2,946,400 2,946,400 TOTAL (ALL FUNDS):7,509,600$ 7,509,600$ FY 2020-2021 Purpose 55 THIS PAGE INTENTIONALLY LEFT BLANK 56 SUMMARY OF APPROPRIATIONS BY ACCOUNT (GENERAL FUND ONLY) Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 40001 7,172,367$ 8,606,000$ 7,807,000$ 8,776,300$ Special Pay 40002 18,450 15,000 14,700 10,000 Over-Time PT 40002 809 500 3,600 500 Over-Time 40003 411,515 364,000 375,900 368,000 Part-time 40004 659,829 672,100 579,100 639,500 Holiday Pay 40005 258,206 339,700 232,800 321,400 Junior Lifeguard Salaries 40006 - - - - Tuition Reimbursement 40007 25,785 21,500 14,100 20,500 Auto Allowance 40008 4,073 3,900 5,000 3,900 Cell Phone Allowance 40009 18,707 18,700 17,900 18,000 Deferred Compensation-Cafeteria 40010 33,416 - - - Deferred Compensation 40011 65,980 82,700 67,900 86,400 PERS Retirement 40012 2,869,175 3,486,000 3,331,300 3,724,600 PARS Retirement 40013 7,170 8,800 6,500 8,400 Medical Insurance 40014 1,646,313 1,820,600 1,639,300 1,849,500 AFLAC Insurance-Cafeteria 40015 7,417 7,800 12,200 14,200 Medicare Insurance 40017 131,976 152,500 139,100 156,700 Life and Disability 40018 62,945 70,400 62,200 71,600 FICA 40019 267 100 100 100 Uniform Allowance 40020 43,425 47,600 47,800 49,400 Annual Education 40021 127,686 132,900 137,000 152,700 Flexible Spending - Cafeteria 40022 5,351 2,900 4,100 5,200 Cafeteria Taxable 40023 52,761 79,900 92,900 95,900 Comptime Buy/payout 40026 31,847 24,200 35,800 53,000 Vacation Buy/Payout 40027 212,162 82,800 199,800 131,900 Sick Payout 40028 107,171 - 40,700 - Unemployment 40030 (137) - 200 - Health and Wellness Program 40032 2,495 3,500 11,000 11,900 Medical Waiver 40033 31,623 50,500 59,000 72,700 Retiree Health Savings 40034 427 - 7,900 - TOTAL PERSONNEL SERVICES 14,009,211 16,094,600 14,944,900 16,642,300 MAINTENANCE AND OPERATIONS Office Supplies 40100 60,133 77,700 64,700 69,200 Council Discretionary - Dist. 1 40101 - 20,000 20,000 10,000 Council Discretionary - Dist. 2 40102 15,076 20,000 20,000 10,000 Council Discretionary - Dist. 3 40103 (532) 20,000 20,000 10,000 Council Discretionary - Dist. 4 40104 - 20,000 20,000 10,000 Council Discretionary - Dist. 5 40105 20,069 20,000 20,000 10,000 Public/Legal Notices 40200 4,029 10,200 3,500 4,500 FY 2020-2021 57 SUMMARY OF APPROPRIATIONS BY ACCOUNT (GENERAL FUND ONLY) Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS (CONTINUED) Printing 40201 47,768 50,000 48,000 10,000 Memberships and Dues 40300 40,282 58,200 46,300 53,100 Training and Meetings 40400 71,342 145,100 60,200 123,800 Office and Technology Resources 40500 77,952 218,800 100,000 218,800 Bldg/Material/Supplies 40550 8,850 18,000 10,000 13,000 Marine Maintenance/Fuel Lifeguard 40600 - - - - Equipment and Materials 40700 241,861 304,200 258,000 271,400 Materials & Supplies Jr Lifeguard 40701 - - - - Special Departmental 40800 354,132 392,100 341,900 349,400 Street Sweeping 40801 114,976 171,000 155,000 180,000 Special Exp. - Chamber of Comm 40802 5,800 6,000 5,800 6,000 Prior Year Expense 40803 66,918 - 200 - Vehicles Leasing 40804 - 800 - 800 Special Departmental - Jr Lifeguard 40806 - - - - Promotional 40900 8,000 8,000 8,000 8,000 Depreciation 40900 - - - - Bldg/Ground Materials 40950 13,454 23,300 13,500 19,400 Telephone 41000 107,489 101,600 115,500 118,000 Cable Television 41009 3,583 3,800 3,800 3,900 Gas 41010 24,813 28,400 24,500 25,800 Electricity 41020 227,680 237,900 227,800 243,000 Citywide Special Projects 41500 - - - - Rental/Lease Equip 42000 109,283 127,500 113,700 130,900 Contract Professional 44000 9,486,414 4,580,000 4,459,400 4,512,600 Special Expense 44001 - 3,000 - 140,000 Overhead 44050 - - - - Intergovernmental 45000 591,580 6,426,700 6,432,800 6,710,300 West Comm 46000 832,496 862,600 862,600 863,000 Transfer Out - CIP 47000 6,345,434 3,416,700 1,166,100 2,987,600 Transfer Out - Operation 47002 2,456,754 1,487,700 1,753,600 1,455,600 Transfer Out - Vehicle Replacement 47010 - - - - Principal Payments 47888 71,905 74,400 74,400 76,900 Interest Payments 47999 19,906 17,400 17,400 14,900 Gen. Liab. Admn.49500 812,966 1,055,700 1,069,800 1,077,100 Property Insurance Premium 49501 282,869 290,200 292,900 300,000 Work Comp Admn.49600 792,644 598,200 540,000 685,500 RWG - Monthly Retainer 49700 246,000 246,000 246,000 246,000 RWG - Litigation Services 49710 4,248 115,000 22,800 115,000 DRL - General Prosecution 49721 20,046 20,000 10,000 10,000 RWG - Police Services 49730 - - - 5,000 FY 2020-2021 58 SUMMARY OF APPROPRIATIONS BY ACCOUNT (GENERAL FUND ONLY) Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS (CONTINUED) RWG - Other Attorney Services 49777 143,969 40,000 68,200 40,000 RWG - Personnel Matters 49778 23,755 21,000 10,000 - RWG - Special Counsel 49779 - - - - LCW - Personnel Matters 49782 33,684 50,000 5,000 20,000 TOTAL MAINTENANCE AND OPERATIONS 23,787,628 21,387,200 18,731,400 21,158,500 CAPITAL OUTLAY Furniture and Fixtures 48010 7,500 12,500 12,600 7,500 Vehicles 48075 - 310,000 310,000 - TOTAL CAPITAL OUTLAY 7,500 322,500 322,600 7,500 TOTAL EXPENDITURES 37,804,339$ 37,804,300$ 33,998,900$ 37,808,300$ FY 2020-2021 59 SUMMARY OF REVENUES AND APPROPRIATIONS GENERAL FUND FY 2020-2021 $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 Actual Actual Projected Proposed Transfers in from Other Funds Other Revenue Use of Money and Property Fines and Forfeitures Charges for Services Intergovernmental Licenses and Permits Other Taxes Franchise Fees Transient Occupancy Tax Utility Users Tax Sales and Use Tax Property Tax Revenue Revenues and Transfers In FY 2020-21 - $34,692,700 $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 Actual Actual Projected Proposed Operating, Capital and Transfers Out FY 2020-21 - $37,808,300 Transfers Out - Operating Liability/Risk Management Recreation Refuse Services Public Works Community Development Fire Protection Services Detention Facilities Police Department General Administration 60 GENERAL FUND - FUND BALANCE Actual Actual Projected Proposed FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 BEGENNING FUND BALANCE, July 1 25,643,193$ 24,091,165$ 18,435,930$ 19,674,130$ REVENUES Property Tax Revenue 11,180,196 11,481,534 11,880,900 12,453,700 Sales and Use Tax 4,303,619 5,546,264 8,567,700 8,728,000 Utility Users Tax 4,186,554 4,061,031 4,120,000 4,120,000 Transient Occupancy Tax 1,666,996 1,631,445 1,170,000 1,005,000 Franchise Fees 1,059,580 1,097,774 1,055,300 1,059,000 Other Taxes 163,277 686,186 675,300 714,000 Licenses and Permits 1,527,849 1,124,448 892,500 988,700 Intergovernmental 212,258 270,693 316,800 367,300 Charges for Services 2,920,717 2,933,959 2,635,400 2,898,400 Fines and Forfeitures 1,089,514 946,048 1,131,600 1,220,500 Use of Money and Property 254,200 1,672,559 743,400 593,400 Other Revenue 761,938 566,062 1,918,600 464,700 Transfers in from Other Funds 833,700 131,100 129,600 80,000 Total Revenues 30,160,398 32,149,103 35,237,100 34,692,700 EXPENDITURES Operating Expenditures General Administration 4,409,209$ 3,980,319$ 3,946,700$ 4,553,800$ Police Department 9,737,687 10,323,915 11,241,700 11,961,200 Detention Facilities 854,136 916,259 968,500 1,013,200 Fire Protection Services 5,445,108 5,787,879 6,090,700 6,372,800 Community Development 961,253 943,299 1,052,500 1,345,800 Public Works 2,611,161 2,605,868 3,129,200 3,424,400 Refuse Services 1,192,860 1,236,387 1,255,700 1,184,500 Recreation 893,642 1,319,746 1,181,500 1,446,800 Liability/Risk Management 1,417,901 1,888,479 1,902,700 2,062,600 Transfers Out - Operating 1,845,068 2,456,754 2,063,600 1,455,600 Total Operating Expenditures 29,368,025 31,458,905 32,832,800 34,820,700 Capital Expenditures Transfers Out - Capital 2,344,401 6,345,433 1,166,100 2,987,600 Total Capital Expenditures 2,344,401 6,345,433 1,166,100 2,987,600 Total Expenditures 31,712,426 37,804,338 33,998,900 37,808,300 Net Revenues (Expenditures)(1,552,028)$ (5,655,235)$ 1,238,200$ (3,115,600)$ ENDING FUND BALANCE, June 30 24,091,165$ 18,435,930$ 19,674,130$ 16,558,530$ CLASSIFICATIONS OF FUND BALANCE Assigned for: Fiscal Policy 7,589,839$ 7,638,498$ 8,208,200$ 6,964,140$ College Park East Capital Projects 477,000 477,000 477,000 477,000 Pier Restaurant - - - 1,447,800 Swimming Pool Capital Project 4,712,440 4,702,270 4,602,270 4,402,270 Economic Contingency 1,750,000 1,750,000 1,750,000 1,750,000 Street Improvement Projects 117,167 117,167 117,167 117,167 Buildings 57,450 43,250 18,300 18,300 Other 1,352,481 1,539,687 1,308,734 1,112,424 Total Assigned 16,056,377 16,267,872 16,481,671 16,289,101 Unassigned Fund Balance 8,034,788 2,168,058 3,192,459 269,429 TOTAL FUND BALANCE 24,091,165$ 18,435,930$ 19,674,130$ 16,558,530$ Unassigned FB as a % of Total Operating Exp 27.4%6.9%9.7%0.8% Fiscal Policy Reserve as a % of Total Operating Exp 25.8%24.3%25.0%20.0% FY 2020-2021 61 PERSONNEL SUMMARY Amended Estimated Proposed Actual Budget Actual Budget POSITION FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 CITY COUNCIL Council Member 5.00 5.00 5.00 5.00 Total City Council 5.00 5.00 5.00 5.00 CITY MANAGER City Manager 1.00 1.00 1.00 1.00 Assistant City Manager 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 Management Analyst 1.00 1.00 1.00 2.00 Part-Time Employees (in FT equivalents)- 0.73 0.73 - Total City Manager 4.00 4.73 4.73 5.00 CITY CLERK City Clerk 1.00 1.00 1.00 1.00 Deputy City Clerk 1.00 1.00 1.00 1.00 Part-Time Employees (in FT equivalents)0.50 0.73 0.73 0.75 Total City Clerk 2.50 2.73 2.73 2.75 FINANCE Director of Finance/City Treasurer 1.00 1.00 1.00 1.00 Accountant 1.00 1.00 1.00 1.00 Accounting Clerk - 1.00 1.00 - Accounting Technician 3.00 3.00 3.00 3.00 Finance Manager 1.00 1.00 1.00 1.00 Senior Account Technician 1.00 1.00 1.00 1.00 Part-Time Employees (in FT equivalents)0.50 - - - Total Finance Department 7.50 8.00 8.00 7.00 POLICE Police Chief 1.00 1.00 1.00 1.00 Accounting Technician 1.00 1.00 1.00 1.00 Community Services Officer 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 Lead Community Services Officer 1.00 1.00 1.00 1.00 Management Analyst - - - 1.00 Police Commander 2.00 2.00 2.00 2.00 Police Corporal 4.00 4.00 4.00 4.00 Police Officer 21.00 24.00 24.00 24.00 Police Records Supervisor 1.00 1.00 1.00 1.00 Police Sergeant 7.00 7.00 7.00 7.00 Senior Community Services Officer 11.00 11.00 11.00 10.00 Part-Time Employees (in FT equivalents)4.54 6.85 6.85 6.02 Total Police Department 55.54 60.85 60.85 60.02 FY 2020-2021 62 PERSONNEL SUMMARY Amended Estimated Proposed Actual Budget Actual Budget POSITION FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-2021 COMMUNITY DEVELOPMENT Director of Community Development 1.00 1.00 1.00 1.00 Assistant Planner 1.00 1.00 1.00 1.00 Building Official 1.00 1.00 1.00 1.00 Building Inspector 1.00 1.00 1.00 1.00 Code Enforcement Officer 1.00 1.00 1.00 1.00 Senior Building Technician 1.00 1.00 1.00 1.00 Senior Planner 1.00 1.00 1.00 1.00 Part-Time Employees (in FT equivalents)- - - - Total Community Development 7.00 7.00 7.00 7.00 PUBLIC WORKS Director of Public Works 1.00 1.00 1.00 1.00 Deputy Director of PW/City Engineer 1.00 1.00 1.00 1.00 Deputy Director of Public Works 1.00 1.00 1.00 1.00 Associate Engineer 1.00 1.00 1.00 1.00 Assistant Engineer 1.00 1.00 1.00 1.00 Electrician 1.00 1.00 1.00 1.00 Executive Assistant 2.00 2.00 2.00 2.00 Fleet Maintenance Program Manager 1.00 1.00 1.00 1.00 Maintenance Services Supervisor 2.00 2.00 2.00 2.00 Maintenance Worker 2.00 1.00 1.00 2.00 Mechanic - 1.00 1.00 1.00 Senior Maintenance Worker 6.00 7.00 7.00 6.00 Senior Water Operator 1.00 1.00 1.00 1.00 Water Services Supervisor 1.00 1.00 1.00 1.00 Water Operator 4.00 4.00 4.00 4.00 Part-Time Employees (in FT equivalents)7.55 6.49 6.49 6.00 Total Public Works 32.55 32.49 32.49 32.00 COMMUNITY SERVICES Recreation Manager 1.00 1.00 1.00 1.00 Community Services Coordinator 1.00 1.00 1.00 1.00 Part-Time Employees (in FT equivalents)3.96 4.76 4.76 4.88 Total Community Services 5.96 6.76 6.76 6.88 MARINE SAFETY Marine Safety Chief 1.00 1.00 1.00 1.00 Marine Safety Lieutenant 1.00 1.00 1.00 1.00 Marine Safety Officer 2.00 2.00 2.00 2.00 Part-Time Employees (in FT equivalents)15.96 15.15 15.15 15.25 Total Marine Safety 19.96 19.15 19.15 19.25 TOTAL FULL-TIME EMPLOYEES 140.01 146.71 146.71 144.90 63 THIS PAGE INTENTIONALLY LEFT BLANK 64 CITY COUNCIL CITY COUNCIL FY 2020-2021 MANAGING DEPARTMENT HEAD: City Council MISSION STATEMENT The City Council serves as the governing body that addresses the current and future needs of the City. Always mindful of the n eeds, interests, and concerns of t he C ity’s constituents, the C ouncil will operate an open a nd r esponsive government, es tablishing City policies and l egislation t hat promote t he bes t interests of its c itizens, businesses, community organizations, and visitors while keeping quality of life a priority. City Council also participates in a wide variety of community and regional activities and s pends a c onsiderable amount of time with residents, business owners, and community stakeholders. PRIMARY ACTIVITIES City Council – 010 The City Council reviews and s ets policy on issues affecting the City; enacts laws and d irects actions as required to provide for the general welfare of the community through programs, services, and activities; creates sustainable revenue for essential City services; provides policy guidance to City staff; adopts and monitors the annual operating and capital improvement budgets; makes appointments to vacancies on various commissions and c ommittees; monitors legislative activity that has a financial impact on the City; provides City policy and input on local, state, and federal matters affecting Seal Beach. OBJECTIVES • To provide policy leadership for the community and administration on issues affecting the health, safety, and welfare of Seal Beach. • To ensure that the City maintains a sustainable revenue base to support essential City services. • To allocate resources in accordance with the needs of the community while understanding that citizen expectations for services will continue to exceed the available funding. 65 CITY COUNCIL Summary of Appropriations by Program Amended Estimated Proposed Actual Budget Actual Budget FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 EXPENDITURTES BY PROGRAM City Council - 010 Personnel Services 33,754$ 33,300$ 33,300$ 33,300$ Maintenance and Operations 57,560 149,300 132,500 94,000 Capital Outlay - - - - Subtotal 91,314 182,600 165,800 127,300 TOTAL Personnel Services 33,754 33,300 33,300 33,300 Maintenance and Operations 57,560 149,300 132,500 94,000 Capital Outlay - - - - TOTAL 91,314$ 182,600$ 165,800$ 127,300$ EXPENDITURES BY FUND 001 General Fund 91,314$ 182,600$ 165,800$ 127,300$ TOTAL 91,314$ 182,600$ 165,800$ 127,300$ FY 2020-2021 66 CITY COUNCIL PROGRAM:010 City Council FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Part-time 001-010-40004 32,670$ 32,400$ 32,400$ 32,400$ PARS Retirement 001-010-40013 376 400 400 400 Medicare Insurance 001-010-40017 474 500 500 500 FICA 001-010-40019 234 - - - TOTAL PERSONNEL SERVICES 33,754$ 33,300$ 33,300$ 33,300$ MAINTENANCE AND OPERATIONS Office Supplies 001-010-40100 896$ 1,000$ 1,000$ 1,000$ Council Discretionary - Dist. 1 001-010-40101 - 20,000 20,000 10,000 Council Discretionary - Dist. 2 001-010-40102 15,076 20,000 20,000 10,000 Council Discretionary - Dist. 3 001-010-40103 (532) 20,000 20,000 10,000 Council Discretionary - Dist. 4 001-010-40104 - 20,000 20,000 10,000 Council Discretionary - Dist. 5 001-010-40105 20,069 20,000 20,000 10,000 Memberships and Dues 001-010-40300 17,622 19,000 18,400 19,000 Training and Meetings 001-010-40400 3,699 12,500 2,100 11,000 Special Departmental 001-010-40800 730 6,800 1,000 3,000 Contract Professional 001-010-44000 - 10,000 10,000 10,000 TOTAL MAINTENANCE AND OPERATIONS 57,560$ 149,300$ 132,500$ 94,000$ TOTAL EXPENDITURES 91,314$ 182,600$ 165,800$ 127,300$ Explanation of Significant Accounts: Memberships and Dues 001-010-40300 Training and Meetings 001-010-40400 Special Departmental 001-010-40800 Contract Professional 001-010-44000 FY 2020-2021 Southern California Association of Government, League California of Cities, Orange County Council of Governments, and Miscellaneous Meetings and training include, but not limited to annual training conferences, mileage, and general meetings of the City Council Miscellaneous events Consultant services 67 CITY COUNCIL Summary of Appropriations by Account Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Part-time 40004 32,670$ 32,400$ 32,400$ 32,400$ PARS Retirement 40013 376 400 400 400 Medicare Insurance 40017 474 500 500 500 FICA 40019 234 - - - TOTAL PERSONNEL SERVICES 33,754 33,300 33,300 33,300 MAINTENANCE AND OPERATIONS Office Supplies 40100 896 1,000 1,000 1,000 Council Discretionary - Dist. 1 40101 - 20,000 20,000 10,000 Council Discretionary - Dist. 2 40102 15,076 20,000 20,000 10,000 Council Discretionary - Dist. 3 40103 (532) 20,000 20,000 10,000 Council Discretionary - Dist. 4 40104 - 20,000 20,000 10,000 Council Discretionary - Dist. 5 40105 20,069 20,000 20,000 10,000 Memberships and Dues 40300 17,622 19,000 18,400 19,000 Training and Meetings 40400 3,699 12,500 2,100 11,000 Special Departmental 40800 730 6,800 1,000 3,000 Contract Professional 44000 - 10,000 10,000 10,000 TOTAL MAINTENANCE AND OPERATIONS 57,560 149,300 132,500 94,000 TOTAL EXPENDITURES 91,314$ 182,600$ 165,800$ 127,300$ FY 2020-2021 68 CITY MANAGER CITY MANAGER FY 2020-2021 MANAGING DEPARTMENT HEAD: City Manager MISSION STATEMENT Appointed by the City Council, the City Manager serves as the chief administrative officer of the City, responsible for providing effective municipal services in accordance with City Council Policies, the Municipal Code, and provisions of the City Charter. The City Manager enforces all municipal laws and r egulations for the benefit of the community, providing oversight of the overall planning of City programs, administration of the City’s Risk Management program including public liability insurance and Workers’ compensation insurance the Information Technology program which is responsible for the operations, maintenance, deployment, and utilization of all City c omputers. PRIMARY ACTIVITIES City Manager – 011 The City Manager’s O ffice provides t he a dministration of municipal s ervices b y ef fectively d irecting a ll C ity ac tivities, finances, and personnel. Contract administration, risk management, legislation, and lobbyist activities, public information, personnel services, City Council agenda preparation, website operation, ocean water quality issues, grant applications, franchise agreement management, property management, and workers compensation administration are direct functions of this office. Human Resources – 014 Human Resources provides the full range of traditional and core human resources services that include: recruitment and selection, classification and compensation systems, employee development and training, and labor/employee relations. Responsibilities include: a dministration of group health and welfare benefits and retirement plans for active employees and retirees; evaluates and makes recommendations to improve benefits, such as utilizing wellness programs; oversees flexible spending accounts and long-term disability insurance; oversees required/optional industrial medical examinations; and the Employee Assistance Program (EAP). Risk Management – 018 The City’s Risk Management Program includes administration of the City’s insurance programs through use of a j oint powers insurance authority as well as the coordination of claims processing between the City and the Authority. Responsibilities include: administration of comprehensive loss prevention programs that incorporate current practices and philosophies m ost e ffective i n pr eventing i njuries, l iabilities an d dam age t o C ity equipment, v ehicles, a nd m aterials; identifying and minimizing exposures that could result in financial loss to the City and to provide City representation in claims litigation. Worker’s compensation insurance reflects cost of insurance premiums, claims administration and claims settlement. Public liability covers insurance costs, claims administration and claims settlement for any liability incurred against the City. Information Systems – 020 Information S ystems is responsible for network administration; software development and i nstallation; m aintenance of hardware and s oftware, including u pgrade an d r eplacement; and t he s upport and o versight of al l t echnology-related products and services for all departments, including the Police Department. Information Systems is a contracted service with Synoptek IT Services. Information Systems manages the networking resources of the City; and also operates and monitors computer equipment in support of both Public Safety and general City services. The City’s IT contract provider also coordinate systems implementations, maintenance, and processing solutions for ad hoc data processing requests in networked client-server and internet environments. 69 CITY MANAGER FY 2020-2021 Refuse – 051 Refuse s ervices pr ovide r esidents with weekly t rash c ollection, implementation of S ource R eduction and R ecycling Element and Household Hazardous Waste Element programs. Centennial – 211 Special projects for the Centennial program. OJECTIVES • Enforce all laws and ordinances as prescribed in the City Charter and the Municipal Code • Promote the efficient administration of all City departments • Formulate and submit recommended actions concerning policy issues to City Council. • Improve service delivery to residents in a cost-effective manner • Ensure that the City Budget is balanced, providing for a healthy reserve as prescribed by City Council policy and to identify future sources of revenues for unfunded necessities of the City • Ensure that the City’s interests are effectively represented in decisions made by other governmental agencies • Protect the City’s assets through cost-effective risk management services • Protect public and employee safety • Recommend changes to all departments to remove City from possible liability • Stay current in knowledge of principles, practices, and methods of safety and loss prevention as well as state and federal laws relating to health and safety, including CAL/OSHA • Provide City insurance coverage without interruption and to ensure that all City agreements provide for adequate liability and worker’s compensation coverage • Provide effective services to all City employees regards to information system needs. • Advise and implement computer software and equipment for the City to continue to serve the citizens of the City of Seal Beach PERFORMACE MEASURES Actual FY 2018-19 Estimated FY 2019-20 Proposed FY 2020-21 Number of job applicants processed 416 179 200 Number of recruitments processed 19 10 10 Help Desk requests resolved 5,220 4,322 4,300 70 CITY MANAGER Summary of Appropriations by Program Amended Estimated Proposed Actual Budget Actual Budget FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 EXPENDITURTES BY PROGRAM City Manager - 011 Personnel Services 540,994$ 660,800$ 530,800$ 724,100$ Maintenance and Operations 29,932 211,800 118,100 118,000 Capital Outlay - - - - Subtotal 570,926 872,600 648,900 842,100 Human Resources - 014 Personnel Services 128,980 134,800 137,300 144,000 Maintenance and Operations 47,085 90,800 48,700 73,800 Capital Outlay - - - - Subtotal 176,065 225,600 186,000 217,800 Risk Management - 018 Personnel Services - - - - Maintenance and Operations 1,888,479 1,944,100 1,902,700 2,062,600 Capital Outlay - - - - Subtotal 1,888,479 1,944,100 1,902,700 2,062,600 Information Systems - 020 Personnel Services - - - - Maintenance and Operations 524,579 797,900 587,800 797,900 Capital Outlay - - - - Subtotal 524,579 797,900 587,800 797,900 Refuse - 051 Personnel Services - - - - Maintenance and Operations 1,236,387 1,184,500 1,255,700 1,184,500 Capital Outlay - - - - Subtotal 1,236,387 1,184,500 1,255,700 1,184,500 Centennial - 211 Personnel Services - - - - Maintenance and Operations - 46,700 - - Capital Outlay - - - - Subtotal - 46,700 - - TOTAL Personnel Services 669,974 795,600 668,100 868,100 Maintenance and Operations 3,726,462 4,275,800 3,913,000 4,236,800 Capital Outlay - - - - TOTAL 4,396,436$ 5,071,400$ 4,581,100$ 5,104,900$ FY 2020-2021 71 CITY MANAGER Summary of Appropriations by Program Amended Estimated Proposed Actual Budget Actual Budget FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-2021 EXPENDITURES BY FUND General Fund - 001 4,179,009$ 4,617,200$ 4,309,400$ 4,797,800$ Special Projects - 004 - 46,700 - - Waste Management Act - 005 217,427 407,500 271,700 307,100 TOTAL 4,396,436$ 5,071,400$ 4,581,100$ 5,104,900$ 72 CITY MANAGER PROGRAM:011 City Manager FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 001-011-40001 192,172$ 245,300$ 203,500$ 313,700$ Over-time 001-011-40003 420 - - - Part-time 001-011-40004 52,612 31,800 6,100 - Auto Allowance 001-011-40008 4,073 3,900 3,900 3,900 Cell Phone Allowance 001-011-40009 977 900 900 900 Deferred Compensation-Cafeteria 001-011-40010 370 - - - Deferred Compensation 001-011-40011 12,769 13,100 12,500 14,900 PERS Retirement 001-011-40012 53,499 66,700 61,800 93,200 PARS Retirement 001-011-40013 675 400 100 - Medical Insurance 001-011-40014 8,806 18,100 9,900 24,300 AFLAC Insurance-Cafeteria 001-011-40015 - - - 600 Medicare Insurance 001-011-40017 3,997 4,000 3,500 5,100 Life and Disability 001-011-40018 830 1,300 1,000 2,000 Cafeteria Taxable 001-011-40023 337 600 700 2,300 Vacation Buy/Payout 001-011-40027 14,409 14,600 14,200 14,800 Health and Wellness Program 001-011-40032 748 700 700 1,300 Medical Waiver 001-011-40033 361 700 300 - Retiree Health Savings 001-011-40034 427 - - - TOTAL PERSONNEL SERVICES 347,482$ 402,100$ 319,100$ 477,000$ MAINTENANCE AND OPERATIONS Office Supplies 001-011-40100 447$ 3,000$ 1,000$ 3,000$ Memberships and Dues 001-011-40300 3,777 7,500 3,800 7,500 Training and Meetings 001-011-40400 1,793 15,000 3,000 10,000 Special Departmental 001-011-40800 - 2,500 1,000 2,500 Contract Professional 001-011-44000 - 35,000 49,300 35,000 TOTAL MAINTENANCE AND OPERATIONS 6,017$ 63,000$ 58,100$ 58,000$ TOTAL EXPENDITURES 353,499$ 465,100$ 377,200$ 535,000$ Explanation of Significant Accounts: Memberships and Dues 001-011-40300 Training and Meetings 001-011-40400 Contract Professional Services 001-011-44000 Orange County City Manager's Assoc., International City/County Mgmt. Assoc., CA. City Mgmt., Assoc., CA. Assoc. of Public Information Officials, League of CA Cities, Public Employers Labor Relations Association, American Society for Public Admin, 3CMA, and MMASC League of Cities City Manager and City Council, Orange County City Manager's Assoc., International City/County Management Association, California Association of Public Information Officials, California Joint Powers Insurance Authority, MMASC, and 3CMA FY 2020-2021 Communication and consultant services 73 CITY MANAGER PROGRAM:014 Human Resources FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 001-014-40001 88,137$ 92,800$ 92,700$ 94,600$ Auto Allowance 001-011-40008 - - - - Cell Phone Allowance 001-014-40009 135 100 100 100 Deferred Compensation 001-014-40011 3,023 3,100 3,100 3,200 PERS Retirement 001-014-40012 21,151 25,200 25,200 28,100 Medical Insurance 001-014-40014 9,857 5,900 7,500 9,200 Medicare Insurance 001-014-40017 1,367 1,500 1,500 1,500 Life and Disability 001-014-40018 702 700 600 700 Cafeteria Taxable 001-014-40023 219 600 600 700 Vacation Buy/Payout 001-014-40027 3,962 4,200 5,400 5,500 Health and Wellness Program 001-014-40032 127 100 300 400 Medical Waiver 001-014-40033 300 600 300 - TOTAL PERSONNEL SERVICES 128,980$ 134,800$ 137,300$ 144,000$ MAINTENANCE AND OPERATIONS Office Supplies 001-014-40100 -$ -$ -$ -$ Memberships and Dues 001-014-40300 5,460 6,000 5,200 6,000 Training and Meetings 001-014-40400 3,984 4,000 3,300 1,500 Special Departmental 001-014-40800 329 300 200 300 Contract Professional 001-014-44000 37,312 80,500 40,000 66,000 TOTAL MAINTENANCE AND OPERATIONS 47,085$ 90,800$ 48,700$ 73,800$ TOTAL EXPENDITURES 176,065$ 225,600$ 186,000$ 217,800$ Explanation of Significant Accounts: Memberships and Dues 001-014-40300 Training and Meetings 001-014-40400 Special Departmental 001-014-40800 Contract Professional Services 001-014-44000 Southern CA. Personnel Mgmt. Assoc., Orange County Human Resources Consortium, Liebert Cassidy Whitmore, CA Public Employer Labor Relations Assoc., So. CA Public Labor Relations Council, CA Public Agency Compensation Survey, National Public Labor Relations Assoc., and Society for Human Resources Mgmt CA. Public Employer Retirement System, So. CA Public Labor Relations Council, Liebert Cassidy Whitmore, and miscellaneous Postage and labor posters Section 125, Employee Assistance Program, Livescan, TASC, Pre-employment screening, psychology consultant, unemployment, CALOPPS, personnel investigation, recruitment advertising/testing, and miscellaneous FY 2020-2021 74 CITY MANAGER PROGRAM:018 Risk Management FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS General Liability 001-018-49500 812,966$ 1,055,700$ 1,069,800$ 1,077,100$ Property Insurance Premium 001-018-49501 282,869 290,200 292,900 300,000 Workers' Compensation 001-018-49600 792,644 598,200 540,000 685,500 TOTAL MAINTENANCE AND OPERATIONS 1,888,479$ 1,944,100$ 1,902,700$ 2,062,600$ TOTAL EXPENDITURES 1,888,479$ 1,944,100$ 1,902,700$ 2,062,600$ Explanation of Significant Accounts: General Liability 001-018-49500 Property Insurance Premium 001-018-49501 Workers' Compensation 001-018-49600 Annual Insurance Premium Annual Insurance Premium, Crime Insurance Program Annual Insurance Premium FY 2020-2021 75 CITY MANAGER PROGRAM:020 Information Systems FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Office and Technology Resources 001-020-40500 77,952$ 218,800$ 100,000$ 218,800$ Contract Professional 001-020-44000 446,627 579,100 487,800 579,100 TOTAL MAINTENANCE AND OPERATIONS 524,579$ 797,900$ 587,800$ 797,900$ TOTAL EXPENDITURES 524,579$ 797,900$ 587,800$ 797,900$ Explanation of Significant Accounts: Office and Technology Resources 001-020-40500 Contract Professional Services 001-020-44000 Office 365, CitiApp implementation, computer/laptop upgrade and replacement, IT equipment and peripherals, IT misc., network upgrade for new internet (1 PW and 4 CH switches), 7 server 2008 end life replacement, and VOIP phone system upgrade Antivirus software, anti malware software, Proofprint (spam), barracuda, laserfische, Suite One maintenance, End-user Testing and Training, Synoptek IT services, Office 365 annual subscription, Adobe Photoshop, Phone System Migration, PD Netmotion warranty, PD Arbiter license, PD PUMA license, VMWare renewal, Faronics, Datto, MDC maintenance and support, Spectrum (internet/TV) service, Marina Center (router and internet), Frontier/GTT/Metro, Preventive maintenance customer support program, switch/firewall/WiFi warranties Beehive, DeLage, AutoCADD, GIS, Dosier fleet mgmt license, Nimble SAN, server warranties, domain name registration and hosting, website maintenance, phone maintenance, new internet(PD and CH), phone system migration to new VOIP, and Dossier FY 2020-2021 76 CITY MANAGER PROGRAM:051 Refuse FUND:001- General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Contract Professional 001-051-44000 1,236,387$ 1,184,500$ 1,255,700$ 1,184,500$ TOTAL MAINTENANCE AND OPERATIONS 1,236,387$ 1,184,500$ 1,255,700$ 1,184,500$ TOTAL EXPENDITURES 1,236,387$ 1,184,500$ 1,255,700$ 1,184,500$ Explanation of Significant Accounts: Contract Professional Refuse 001-051-44000 FY 2020-2021 Refuse contract 77 CITY MANAGER PROGRAM:211 Centennial FUND:004 Special Projects Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 Centennial 004-211-41501 - 46,700 - - TOTAL MAINTENANCE AND OPERATIONS -$ 46,700$ -$ -$ TOTAL EXPENDITURES -$ 46,700$ -$ -$ MAINTENANCE AND OPERATIONS FY 2020-2021 78 CITY MANAGER PROGRAM:011 City Manager FUND:005 Waste Management Act Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 005-011-40001 118,842$ 140,800$ 128,200$ 136,200$ Over-time PT 005-011-40002 786 500 600 1,000 Over-time 005-011-40003 8,461 10,000 8,800 10,000 Part-time 005-011-40004 5,004 37,400 5,100 21,500 Auto Allowance 005-011-40008 127 300 300 300 Cell Allowance 005-011-40009 341 400 400 400 Deferred Compensation-Cafeteria 005-011-40010 131 - - - Deferred Compensation 005-011-40011 3,204 4,000 3,800 4,400 PERS Retirement 005-011-40012 30,519 38,300 36,700 39,200 PARS Retirement 005-011-40013 65 500 100 300 Medical Insurance 005-011-40014 17,378 15,600 17,300 24,300 AFLAC Cafeteria 005-011-40015 - 100 100 Medicare Insurance 005-011-40017 2,033 2,900 2,200 2,600 Life and Disability 005-011-40018 951 900 900 900 Flexible Spending - Cafeteria 005-011-40022 - - 300 100 Cafeteria Taxable 005-011-40023 321 400 400 100 Comptime Buy/Payout 005-011-40026 384 - 400 - Vacation Buy/Payout 005-011-40027 3,966 5,100 5,100 5,200 Health and Wellness Program 005-011-40032 298 300 400 500 Medical Waiver 005-011-40033 701 1,300 600 - TOTAL PERSONNEL SERVICES 193,512$ 258,700$ 211,700$ 247,100$ Equipment/Materials 005-011-40700 4,830$ 45,000$ 10,000$ 10,000$ Contract Professional 005-011-44000 19,085 103,800 50,000 50,000 TOTAL MAINTENANCE AND OPERATIONS 23,915 148,800 60,000 60,000 TOTAL EXPENDITURES 217,427$ 407,500$ 271,700$ 307,100$ Explanation of Significant Accounts: Equipment and Materials 005-011-40700 Contract Professional 005-011-44000 MAINTENANCE AND OPERATIONS Equipment and materials, outreach (organics), education and training, printing, Big Belly, and dog bags Street sweeping, solid waste technical assistance (organics), and renegotiate or seek competitive proposals FY 2020-2021 79 CITY MANAGER Summary of Appropriations by Account Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 40001 399,151$ 478,900$ 424,400$ 544,500$ Over-Time PT 40002 786 500 600 1,000 Over-Time 40003 8,881 10,000 8,800 10,000 Part-time 40004 57,616 69,200 11,200 21,500 Auto Allowance 40008 4,200 4,200 4,200 4,200 Cell Phone Allowance 40009 1,453 1,400 1,400 1,400 Deferred Compensation-Cafeteria 40010 501 - - - Deferred Compensation 40011 18,996 20,200 19,400 22,500 PERS Retirement 40012 105,169 130,200 123,700 160,500 PARS Retirement 40013 740 900 200 300 Medical Insurance 40014 36,041 39,600 34,700 57,800 AFLAC Insurance-Cafeteria 40015 - - 100 700 Medicare Insurance 40017 7,397 8,400 7,200 9,200 Life and Disability 40018 2,483 2,900 2,500 3,600 Flexible Spending - Cafeteria 40022 - - 300 100 Cafeteria Taxable 40023 877 1,600 1,700 3,100 Comptime Buy/payout 40026 384 - 400 - Vacation Buy/Payout 40027 22,337 23,900 24,700 25,500 Health and Wellness Program 40032 1,173 1,100 1,400 2,200 Medical Waiver 40033 1,362 2,600 1,200 - Retiree Health Savings 40034 427 - - - TOTAL PERSONNEL SERVICES 669,974 795,600 668,100 868,100 MAINTENANCE AND OPERATIONS Office Supplies 40100 447 3,000 1,000 3,000 Memberships and Dues 40300 9,237 13,500 9,000 13,500 Training and Meetings 40400 5,777 19,000 6,300 11,500 Office and Technology Resources 40500 77,952 218,800 100,000 218,800 Equipment and Materials 40700 4,830 45,000 10,000 10,000 Special Departmental 40800 329 2,800 1,200 2,800 Citywide Special Projects 41500 - 46,700 - - Contract Professional 44000 1,739,411 1,982,900 1,882,800 1,914,600 Gen. Liab. Admn.49500 812,966 1,055,700 1,069,800 1,077,100 Property Insurance Premium 49501 282,869 290,200 292,900 300,000 Work Comp Admn.49600 792,644 598,200 540,000 685,500 TOTAL MAINTENANCE AND OPERATIONS 3,726,462 4,275,800 3,913,000 4,236,800 TOTAL EXPENDITURES 4,396,436$ 5,071,400$ 4,581,100$ 5,104,900$ FY 2020-2021 80 CITY CLERK CITY CLERK FY 2020-2021 MANAGING DEPARTMENT HEAD: City Clerk MISSION STATEMENT The City Clerk's Office is dedicated to accurately recording and archiving the actions of the City Council, Successor Agency and other related Boards, Commissions and/or Committees; and providing clear, concise and transparent information while serving the public, City Council, City staff and constituents. The City Charter, City Municipal Code, and various codes of the State of California legally mandate the duties and responsibilities of the City Clerk. The City Clerk is a full time employee of the City. PRIMARY ACTIVITIES City Clerk – 012 The City Clerk manages all activities in the clerk's office; attends all meetings of the City Council and other meetings as requested by the City Manager; is responsible for maintaining an accurate record of the actions resulting from those meetings; maintains all meeting minutes and official documents including ordinances, resolutions, contracts/agreements, and documents r ecorded with t he C ounty; processes am endments t o t he M unicipal C ode a nd City C harter; c ertifies official and legal documents; administers legal publications; receives/opens bids; administers oaths; custodian of official City seal; receives, reviews and processes Fair Political Practices Commission (FPPC) forms; receipt of claims; requests for information to public; and provides notary services for equivalents. Elections – 013 As the local elections official, the City Clerk conducts all activities associated with municipal elections in accordance with the City Charter and State law. OBJECTIVES • To work efficiently and ethically at all times • Stay informed and i n compliance with federal and state regulations imposed on all local government agencies, City Municipal Code, City Charter and City policies and procedures • Complete the implementation of the next phase of the automated Agenda Management system to create efficiency and reduce costs related to unfunded State mandates • Leverage t he A vante Laserfiche E lectronic D ocument Ma nagement S ystem to i ncrease t he us e of el ectronic records management citywide, including the use of automated workflows, and creating increased accessibility to City staff and the public • Implement a PrimeGov feature for interested subscribers to receive an Email Notification when items are published to the City’s website, e.g., City Council Agendas, Planning Commission Agendas, City Events, etc. • Process and r espond to the increasing requests for public records through the implemented online California Public Records Act processing solution NextRequest • Implement electronic filing of State required Conflict of Interest and Campaign Finance Form • Maintain the video streaming and archiving of City Council and Planning Commission meetings • Continue managing the City’s Municipal Code codification process • Leverage the City website to expand government transparency matters on the City Clerk webpage • Provide Community Outreach regarding City Clerk services 81 CITY CLERK FY 2020-2021 PERFORMACE MEASURES Actual FY 2018-19 Estimated FY 2019-20 Proposed FY 2020-21 Percentage of claims filed that are closed without litigation 94% 69% 100% Completed City Council minutes by the following Council meeting 30 50 50 Number of public records requests processed 405 471 438 82 CITY CLERK Summary of Appropriations by Program Amended Estimated Proposed Actual Budget Actual Budget FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 EXPENDITURTES BY PROGRAM City Clerk - 012 Personnel Services 280,855$ 275,900$ 256,600$ 285,800$ Maintenance and Operations 23,216 32,100 23,500 23,100 Capital Outlay - - - - Subtotal 304,071 308,000 280,100 308,900 Elections - 013 Personnel Services - - - - Maintenance and Operations 72,383 8,000 9,500 8,000 Capital Outlay - - - - Subtotal 72,383 8,000 9,500 8,000 TOTAL Personnel Services 280,855 275,900 256,600 285,800 Maintenance and Operations 95,599 40,100 33,000 31,100 Capital Outlay - - - - TOTAL 376,454$ 316,000$ 289,600$ 316,900$ EXPENDITURES BY FUND General Fund - 001 376,454$ 316,000$ 289,600$ 316,900$ TOTAL 376,454$ 316,000$ 289,600$ 316,900$ FY 2020-2021 83 CITY CLERK PROGRAM:012 City Clerk FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 001-012-40001 163,123$ 169,300$ 161,000$ 175,400$ Over-time 001-012-40003 - - 500 - Part-time 001-012-40004 31,682 38,500 31,500 41,800 Cell Phone Allowance 001-012-40009 360 - 200 - Deferred Comp-Cafeteria 001-012-40010 - - - - Deferred Compensation 001-012-40011 4,044 4,300 4,200 4,500 PERS Retirement 001-012-40012 38,654 26,600 23,500 30,200 PARS Retirement 001-012-40013 412 500 400 500 Medical Insurance 001-012-40014 28,273 31,400 27,100 24,600 Medicare Insurance 001-012-40017 2,897 3,100 2,900 3,300 Life and Disability 001-012-40018 1,433 1,500 1,400 1,500 Flexible Spending - Cafeteria 001-012-40022 - - 700 1,200 Cafeteria Taxable 001-012-40023 317 - 1,700 1,800 Comptime Buy/payout 001-012-40026 541 - 500 - Vacation Buy/payout 001-012-40027 7,842 - - - Sick Payout 001-012-40028 427 - - - Health and Wellness Program 001-012-40032 850 700 1,000 1,000 TOTAL PERSONNEL SERVICES 280,855$ 275,900$ 256,600$ 285,800$ MAINTENANCE AND OPERATIONS Office Supplies 001-012-40100 1,238$ 1,500$ 1,500$ 1,000$ Public/Legal Notices 001-012-40200 2,272 9,200 3,000 4,000 Memberships and Dues 001-012-40300 1,026 900 900 1,100 Training and Meetings 001-012-40400 8,840 4,000 1,100 2,000 Equipment/materials 001-012-40700 - - - - Special Departmental 001-012-40800 910 3,000 3,000 1,500 Telephone 001-012-41000 74 - 500 - Auto Allowance 001-012-43000 - - - - Contract Professional 001-012-44000 8,856 13,500 13,500 13,500 TOTAL MAINTENANCE AND OPERATIONS 23,216$ 32,100$ 23,500$ 23,100$ TOTAL EXPENDITURES 304,071$ 308,000$ 280,100$ 308,900$ Explanation of Significant Accounts: Memberships and Dues 001-012-40300 Training and Meetings 001-012-40400 Special Departmental 001-012-40800 Contract Professional Services 001-012-44000 Codification services, government transparency, and record management FY 2020-2021 ARMA, City Clerks Association of California, International Institute of Municipal Clerks, and National Notary Association Technical Tracks for Clerks (UCR) #3/4 and ARMA International Potential mandates and miscellaneous events 84 CITY CLERK PROGRAM:013 Elections FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Training and Meetings 001-013-40400 475$ -$ -$ -$ Special Departmental 001-013-40800 71,908 8,000 9,500 8,000 TOTAL MAINTENANCE AND OPERATIONS 72,383$ 8,000$ 9,500$ 8,000$ TOTAL EXPENDITURES 72,383$ 8,000$ 9,500$ 8,000$ Explanation of Significant Accounts: Special Departmental 001-013-40800 FY 2020-2021 MCA Direct annual services, training and education, publications, materials and supplies, election run-off, and Orange County Registrar 85 CITY CLERK Summary of Appropriations by Account Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 40001 163,123$ 169,300$ 161,000$ 175,400$ Over-Time 40003 - - 500 - Part-time 40004 31,682 38,500 31,500 41,800 Cell Phone Allowance 40009 360 - 200 - Deferred Compensation 40011 4,044 4,300 4,200 4,500 PERS Retirement 40012 38,654 26,600 23,500 30,200 PARS Retirement 40013 412 500 400 500 Medical Insurance 40014 28,273 31,400 27,100 24,600 Medicare Insurance 40017 2,897 3,100 2,900 3,300 Life and Disability 40018 1,433 1,500 1,400 1,500 Flexible Spending - Cafeteria 40022 - - 700 1,200 Cafeteria Taxable 40023 317 - 1,700 1,800 Comptime Buy/payout 40026 541 - 500 - Vacation Buy/Payout 40027 7,842 - - - Sick Payout 40028 427 - - - Health and Wellness Program 40032 850 700 1,000 1,000 TOTAL PERSONNEL SERVICES 280,855 275,900 256,600 285,800 MAINTENANCE AND OPERATIONS Office Supplies 40100 1,238 1,500 1,500 1,000 Public/Legal Notices 40200 2,272 9,200 3,000 4,000 Memberships and Dues 40300 1,026 900 900 1,100 Training and Meetings 40400 9,315 4,000 1,100 2,000 Special Departmental 40800 72,818 11,000 12,500 9,500 Telephone 41000 74 - 500 - Contract Professional 44000 8,856 13,500 13,500 13,500 TOTAL MAINTENANCE AND OPERATIONS 95,599 40,100 33,000 31,100 TOTAL EXPENDITURES 376,454$ 316,000$ 289,600$ 316,900$ FY 2020-2021 86 CITY ATTORNEY CITY ATTORNEY FY 2020-2021 MANAGING DEPARTMENT HEAD: City Attorney MISSION STATEMENT The City Attorney provides legal counsel and representation to the City, City Council, commissions, and staff with the goal of as suring legal c ompliance and pr otecting t he C ity’s interest in all l egal m atters. The City A ttorney i s a contracted service with the legal firm of Richards, Watson and Gershon. PRIMARY ACTIVITIES City Attorney – 015 The City Attorney provides legal counsel and advice during official meetings and study sessions of the City Council and Planning Commission; serves as a legal advisor to City staff; prepares and reviews City ordinances, resolutions, contracts and legal documents; represents the City in civil and criminal litigation; oversees the work of outside private counsel when hired to assist in litigation; and coordinates/reviews claims filed against or for the City. OBJECTIVES • Provide effective legal services to all City officers, departments, and commissions • Advise City regarding compliance issues to minimize risk of litigation • Effectively represent the City in litigation matters 87 CITY ATTORNEY Summary of Appropriations by Program Amended Estimated Proposed Actual Budget Actual Budget FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 EXPENDITURTES BY PROGRAM City Attorney - 015 Personnel Services -$ -$ -$ -$ Maintenance and Operations 471,702 492,000 362,000 436,000 Capital Outlay - - - - Subtotal 471,702 492,000 362,000 436,000 TOTAL Personnel Services - - - - Maintenance and Operations 471,702 492,000 362,000 436,000 Capital Outlay - - - - TOTAL 471,702$ 492,000$ 362,000$ 436,000$ EXPENDITURES BY FUND General Fund - 001 471,702$ 492,000$ 362,000$ 436,000$ TOTAL 471,702$ 492,000$ 362,000$ 436,000$ FY 2020-2021 88 CITY ATTORNEY PROGRAM:015 City Attorney FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS RWG - Monthly Retainer 001-015-49700 246,000$ 246,000$ 246,000$ 246,000$ RWG - Litigation Services 001-015-49710 4,248 115,000 22,800 115,000 DRL - General Prosecution 001-015-49721 20,046 20,000 10,000 10,000 RWG - Police Services 001-015-49730 - - - 5,000 RWG - Other Attorney Services 001-015-49777 143,969 40,000 68,200 40,000 RWG - Personnel Matters 001-015-49778 23,755 21,000 10,000 - RWG - Special Counsel 001-015-49779 - - - - LCW - Personnel Matters 001-015-49782 33,684 50,000 5,000 20,000 TOTAL MAINTENANCE AND OPERATIONS 471,702$ 492,000$ 362,000$ 436,000$ TOTAL EXPENDITURES 471,702$ 492,000$ 362,000$ 436,000$ Explanation of Significant Accounts: RWG - Monthly Retainer 001-015-49700 RWG - Litigation Services 001-015-49710 DRL - General Prosecution 001-015-49721 RWG - Other Attorney Services 001-015-49777 RWG - Personnel Matters 001-015-49778 LCW - Personnel Matters 001-015-49782 RWG Personnel Matters LCW Personnel Matters FY 2020-2021 RWG Monthly retainer RWG Reimbursable costs and expenses DRL General Prosecution RWG Other Attorney Services such as PRA Requests 89 CITY ATTORNEY Summary of Appropriations by Account Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS RWG - Monthly Retainer 49700 246,000$ 246,000$ 246,000$ 246,000$ RWG - Litigation Services 49710 4,248 115,000 22,800 115,000 DRL - General Prosecution 49721 20,046 20,000 10,000 10,000 RWG - Police Services 49730 - - - 5,000 RWG - Other Attorney Services 49777 143,969 40,000 68,200 40,000 RWG - Personnel Matters 49778 23,755 21,000 10,000 - LCW - Personnel Matters 49782 33,684 50,000 5,000 20,000 TOTAL MAINTENANCE AND OPERATIONS 471,702 492,000 362,000 436,000 TOTAL EXPENDITURES 471,702$ 492,000$ 362,000$ 436,000$ FY 2020-2021 90 FINANCE FINANCE DEPARTMENT FY 2020-2021 MANAGING DEPARTMENT HEAD: Director of Finance/City Treasurer MISSION STATEMENT The Finance Department is a general government support function serving the Public, City Council, City Manager, other department heads, employees, and residents. The main responsibilities fall into three categories: accounting, finance, and treasury. The department’s priorities are to be prudent in classifying and recording transactions, ensuring that City assets are s afeguarded aga inst t heft or misuse, pr eparing financial r eports, a nd c onducting f iscal pl anning of the C ity a nd Successor Agency to the Redevelopment Agency. The Department has 7 full-time positions. PRIMARY ACTIVITIES Finance - 017 Finance advises the City Manager and City Council, and performs the following activities: accounts payable, accounts receivable, citywide cash receipting, payroll, business licensing, utility billing, general ledger maintenance, timely financial reporting in c onformity with generally ac cepted accounting principles, f ixed as set r ecording, b udgeting, grant administration, assessment district administration, Successor Agency administration, debt administration, and cash and investment management. The department also monitors compliance with Utility Users Tax, Transient Occupancy Tax, Business Licenses, and many others. OBJECTIVES • Ensure business registration compliance and to expedite the processing of business license applications • Provide quality customer service by paying all business partners accurately and within payment terms • Safeguard the City’s cash through the timely processing and deposit of all City funds • Promote positive customer service relations with the City’s customers • Maximize the total return, pursuant to California Government Code, on the investment portfolio while meeting the daily cash flow demands of the City PERFORMANCE MEASURES Actual FY 2018-19 Estimated FY 2019-20 Proposed FY 2020-21 Number of accounts payable checks issued 4,606 4,699 4,800 Number of audit adjustments (auditor recommended) 0 0 0 Number of journal entries prepared 169 155 160 Number of payroll direct deposits issued 4,046 4,474 4,200 91 FINANCE Summary of Appropriations by Program Amended Estimated Proposed Actual Budget Actual Budget FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 EXPENDITURTES BY PROGRAM Finance - 017 Personnel Services 613,954$ 675,200$ 632,400$ 673,200$ Maintenance and Operations 134,655 169,300 146,500 167,500 Capital Outlay - - - - Subtotal 748,609 844,500 778,900 840,700 TOTAL Personnel Services 613,954 675,200 632,400 673,200 Maintenance and Operations 134,655 169,300 146,500 167,500 Capital Outlay - - - - TOTAL 748,609$ 844,500$ 778,900$ 840,700$ EXPENDITURES BY FUND General Fund - 001 748,609$ 844,500$ 778,900$ 840,700$ TOTAL 748,609$ 844,500$ 778,900$ 840,700$ FY 2020-2021 92 FINANCE PROGRAM:017 Finance FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 001-017-40001 435,121$ 472,700$ 416,500$ 460,600$ Part-time 001-017-40004 - - 200 - Cell Phone Allowance 001-017-40009 1,260 1,300 1,600 600 Deferred Compensation-Cafeteria 001-017-40010 1,098 - - - Deferred Compensation 001-017-40011 11,937 12,500 10,800 12,400 PERS Retirement 001-017-40012 93,256 114,700 107,000 104,500 Medical Insurance 001-017-40014 34,801 42,500 28,300 62,800 Medicare Insurance 001-017-40017 6,802 7,300 6,900 7,100 Life and Disability 001-017-40018 3,948 4,000 3,100 3,800 Flexible Spending - Cafeteria 001-017-40022 1,254 400 300 300 Cafeteria Taxable 001-017-40023 6,144 9,500 7,000 9,200 Vacation Buy/Payout 001-017-40027 13,323 5,300 25,800 5,400 Sick Payout 001-017-40028 - - 10,400 - Health and Wellness Program 001-017-40032 600 600 2,300 2,300 Medical Waiver 001-017-40033 4,410 4,400 4,300 4,200 Retiree Health Savings 001-017-40034 - - 7,900 - TOTAL PERSONNEL SERVICES 613,954$ 675,200$ 632,400$ 673,200$ MAINTENANCE AND OPERATIONS Office Supplies 001-017-40100 4,582$ 6,000$ 5,000$ 5,000$ Public/legal Notices 001-017-40200 356 1,000 500 500 Memberships and Dues 001-017-40300 1,749 2,000 2,500 2,500 Training and Meetings 001-017-40400 4,418 10,500 6,000 7,500 Special Departmental 001-017-40800 5,727 15,000 10,000 15,000 Contract Professional 001-017-44000 117,823 134,800 122,500 137,000 TOTAL MAINTENANCE AND OPERATIONS 134,655$ 169,300$ 146,500$ 167,500$ TOTAL EXPENDITURES 748,609$ 844,500$ 778,900$ 840,700$ Explanation of Significant Accounts: Public/Legal Notices 001-017-40200 Memberships and Dues 001-017-40300 Training and Meetings 001-017-40400 Special Departmental 001-017-40800 Contract Professional Services 001-017-44000 Audit, State Controllers Reports, CA Municipal Statistics, LSL GASB 68 calculation, BNY, PFM, Muni Services, CalPERS GASB 68 valuation reports, and HDL - TUT/Sales/Property FY 2020-2021 State Controller's Report and Budget, and public notices Government Finance Officers Association, Women Leading Government, California Municipal Treasurers Association, and California Society of Municipal Finance Officers CSFMO Conference, PERS Conference/Training, Business License, CMTA/League of CA - Finance, Accounting Training - GFOA, and Government Tax Seminar - AP/Payroll Bank Courier Services, CAFR award application fee (GFOA) postage, CAFR and budget printing, IRS determination letter 93 FINANCE Summary of Appropriations by Account Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 40001 435,121$ 472,700$ 416,500$ 460,600$ Part-time 40004 - - 200 - Cell Phone Allowance 40009 1,260 1,300 1,600 600 Deferred Compensation-Cafeteria 40010 1,098 - - - Deferred Compensation 40011 11,937 12,500 10,800 12,400 PERS Retirement 40012 93,256 114,700 107,000 104,500 Medical Insurance 40014 34,801 42,500 28,300 62,800 Medicare Insurance 40017 6,802 7,300 6,900 7,100 Life and Disability 40018 3,948 4,000 3,100 3,800 Flexible Spending - Cafeteria 40022 1,254 400 300 300 Cafeteria Taxable 40023 6,144 9,500 7,000 9,200 Vacation Buy/Payout 40027 13,323 5,300 25,800 5,400 Sick Payout 40028 - - 10,400 - Health and Wellness Program 40032 600 600 2,300 2,300 Medical Waiver 40033 4,410 4,400 4,300 4,200 Retiree Health Savings 40034 - - 7,900 - TOTAL PERSONNEL SERVICES 613,954 675,200 632,400 673,200 MAINTENANCE AND OPERATIONS Office Supplies 40100 4,582 6,000 5,000 5,000 Public/Legal Notices 40200 356 1,000 500 500 Memberships and Dues 40300 1,749 2,000 2,500 2,500 Training and Meetings 40400 4,418 10,500 6,000 7,500 Special Departmental 40800 5,727 15,000 10,000 15,000 Contract Professional 44000 117,823 134,800 122,500 137,000 TOTAL MAINTENANCE AND OPERATIONS 134,655 169,300 146,500 167,500 TOTAL EXPENDITURES 748,609$ 844,500$ 778,900$ 840,700$ FY 2020-2021 94 NON-DEPARTMENTAL NON-DEARPTMENTAL FY 2020-2021 MANAGING DEPARTMENT HEAD: Director of Finance/City Treasurer MISSION STATEMENT For accounting and budgeting purposes only, Non-Departmental serves as a cost center to house charges and appropriations that are not assigned or chargeable to a s pecific department or function. It is categorized as a general government support function. PRIMARY ACTIVITIES Non-Departmental – 019 The program accounts for subsidies and/or payments for city activities and programs. Transfers – 080 This cost center accounts for interfund transfers planned for the fiscal year, including the transfer to the Capital Improvement Fund. 95 NON-DEPARTMENTAL Summary of Appropriations by Program Amended Estimated Proposed Actual Budget Actual Budget FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 EXPENDITURTES BY PROGRAM Non-Departmental - 019 Personnel Services 779,443$ 758,200$ 758,200$ 780,900$ Maintenance and Operations 555,986 648,700 521,800 576,300 Capital Outlay - - - - Subtotal 1,335,429 1,406,900 1,280,000 1,357,200 Transfers - 080 Personnel Services - - - - Maintenance and Operations 8,830,188 5,214,400 3,229,700 4,443,200 Capital Outlay - - - - Subtotal 8,830,188 5,214,400 3,229,700 4,443,200 TOTAL Personnel Services 779,443 758,200 758,200 780,900 Maintenance and Operations 9,386,174 5,863,100 3,751,500 5,019,500 Capital Outlay - - - - TOTAL 10,165,617$ 6,621,300$ 4,509,700$ 5,800,400$ EXPENDITURES BY FUND General Fund - 001 10,040,285$ 6,506,800$ 4,429,100$ 5,725,400$ Special Projects - 004 28,050 - - - Seal Beach Cable - 050 97,282 114,500 80,600 75,000 TOTAL 10,165,617$ 6,621,300$ 4,509,700$ 5,800,400$ FY 2020-2021 96 NON-DEPARTMENTAL PROGRAM:019 Non-Departmental FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES PERS Retirement 001-019-40012 20,837$ 20,000$ 20,000$ 25,000$ Medical Insurance 001-019-40014 758,606 738,200 738,200 755,900 TOTAL PERSONNEL SERVICES 779,443$ 758,200$ 758,200$ 780,900$ MAINTENANCE AND OPERATIONS Office Supplies 001-019-40100 20,950$ 25,800$ 21,000$ 20,800$ Memberships and Dues 001-019-40300 7,000 10,000 7,000 7,000 Training and Meetings 001-019-40400 6,090 6,800 2,000 6,800 Equipment and Materials 001-019-40700 123 - - - Special Departmental 001-019-40800 13,243 12,300 9,700 15,300 Special Exp. - Chamber of Comm 001-019-40802 5,800 6,000 5,800 6,000 Prior Year Expense 001-019-40803 66,918 - 200 - Promotional 001-019-40900 8,000 8,000 8,000 8,000 Rental/Lease Equip 001-019-42000 93,059 91,800 91,800 96,600 Contract Professional 001-019-44000 30,904 134,100 100,000 130,000 Intergovernmental 001-019-45000 206,567 239,400 195,700 210,800 TOTAL MAINTENANCE AND OPERATIONS 458,654$ 534,200$ 441,200$ 501,300$ TOTAL EXPENDITURES 1,238,097$ 1,292,400$ 1,199,400$ 1,282,200$ Explanation of Significant Accounts: Membership and Dues 001-019-40300 Trainings and Meetings 001-019-40400 Special Departmental 001-019-40800 Special Exp-Chamber of Commerce 001-019-40802 Promotional 001-019-40900 Rental/Lease Equipment 001-019-42000 Contract Professional 001-019-44000 Intergovernmental 001-019-45000 De Lage Lease, C3 Solutions, equipment rental taxes, Pitney Bowes, and Holiday light - Dekra lite PARS, Safe shred, Gov Invest, Consultant services, OpenGov, Animal Care Center, Cummins - Coin Counter Maint., Consultant services, Class and Comp, Fieldman Rolap, Transparency Management, and Clear Source Long Beach Animal Control, Local Agency Formation Commission (LAFCO), Long Beach Transit, and OCTAP FY 2020-2021 Santa Ana River Flood, Chrysalis, Chamber, and LCWA JPA Contribution Council meetings, AED classes and executive team building Corodata, In-service day, AED replacements, and misc Sponsor concerts/permits 4th July Fireworks JFTB contribution 97 NON-DEPARTMENTAL PROGRAM:080 Transfers FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 Transfer Out - CIP 6,345,434$ 3,416,700$ 1,166,100$ 2,987,600$ Transfer Out - Operations 001-080-47002 2,456,754 1,487,700 1,753,600 1,455,600 Vehicle Replacement 001-080-47010 - 310,000 310,000 - TOTAL MAINTENANCE AND OPERATIONS 8,802,188$ 5,214,400$ 3,229,700$ 4,443,200$ TOTAL EXPENDITURES 8,802,188$ 5,214,400$ 3,229,700$ 4,443,200$ DETAIL OF TRANSFERS OUT Transfer Out - 001-080-47000: Capital Improvement Projects - 045 2,987,600$ Total 2,987,600$ Transfer Out - 001-080-47002: 70,100$ Fire Station Debt Service - 028 475,200 Tidelands - 034 910,300 Total 1,455,600$ Total General Fund Transfer Out 4,443,200$ 001-080-47000 Street Lighting Assessment District - 002 MAINTENANCE AND OPERATIONS FY 2020-2021 98 NON-DEPARTMENTAL PROGRAM:019 Non-Departmental FUND:004 Special Projects Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 Citywide Special Projects 004-019-41500 50$ -$ -$ -$ TOTAL MAINTENANCE AND OPERATIONS 50$ -$ -$ -$ TOTAL EXPENDITURES 50$ -$ -$ -$ MAINTENANCE AND OPERATIONS FY 2020-2021 99 NON-DEPARTMENTAL PROGRAM:080 Transfers FUND:004 Special Projects Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 Transfer Out - Operation 004-080-47002 28,000$ -$ -$ -$ TOTAL MAINTENANCE AND OPERATIONS 28,000$ -$ -$ -$ TOTAL EXPENDITURES 28,000$ -$ -$ -$ MAINTENANCE AND OPERATIONS FY 2020-2021 100 NON-DEPARTMENTAL PROGRAM:019 Non-Departmental FUND:050 Seal Beach Cable Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Contract Professional 050-019-44000 37,254$ 84,500$ 75,000$ 75,000$ Special Expense-SBTV 050-019-44001 46,009 - - - Transfer Out - CIP 050-019-47000 5,619 30,000 5,600 - Transfer Out - Operation 050-019-47002 8,400 - - - TOTAL MAINTENANCE AND OPERATIONS 97,282$ 114,500$ 80,600$ 75,000$ TOTAL EXPENDITURES 97,282$ 114,500$ 80,600$ 75,000$ Explanation of Significant Accounts: Contract Professional 050-019-44000 Transfer Out 050-019-47000 FY 2020-2021 Station Operations and Prime Gov Transfer out to Capital Improvement Program 101 NON-DEPARTMENTAL Summary of Appropriations by Account Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES PERS Retirement 40012 20,837$ 20,000$ 20,000$ 25,000$ Medical Insurance 40014 758,606 738,200 738,200 755,900 TOTAL PERSONNEL SERVICES 779,443 758,200 758,200 780,900 MAINTENANCE AND OPERATIONS Office Supplies 40100 20,950 25,800 21,000 20,800 Memberships and Dues 40300 7,000 10,000 7,000 7,000 Training and Meetings 40400 6,090 6,800 2,000 6,800 Equipment and Materials 40700 123 - - - Special Departmental 40800 13,243 12,300 9,700 15,300 Special Exp. - Chamber of Comm 40802 5,800 6,000 5,800 6,000 Prior Year Expense 40803 66,918 - 200 - Promotional 40900 8,000 8,000 8,000 8,000 Citywide Special Projects 41500 50 - - - Rental/Lease Equip 42000 93,059 91,800 91,800 96,600 Contract Professional 44000 68,158 218,600 175,000 205,000 Special Expense - Ironwood/SBTV 44001 46,009 - - - Intergovernmental 45000 206,567 239,400 195,700 210,800 Transfer Out - CIP 47000 6,351,053 3,446,700 1,171,700 2,987,600 Transfer Out - Operation 47002 2,493,154 1,487,700 1,753,600 1,455,600 Transfer Out - Vehicle Replacement 47010 - 310,000 310,000 - TOTAL MAINTENANCE AND OPERATIONS 9,386,174 5,863,100 3,751,500 5,019,500 TOTAL EXPENDITURES 10,165,617$ 6,621,300$ 4,509,700$ 5,800,400$ FY 2020-2021 102 POLICE POLICE FY 2020-2021 MANAGING DEPARTMENT HEAD: Chief of Police MISSION STATEMENT The Seal Beach Police Department dedicates itself to providing outstanding police service to the citizens of Seal Beach with the primary objective of protecting lives and property. The Mission of the Police Department is to drive down crime and improve the quality of life for residents and visitors of Seal Beach. PRIMARY ACTIVITIES EOC – 021 The Seal Beach Police Department’s Emergency Services Bureau strives to prepare the community of Seal Beach for all types of natural and man-made disasters by providing specialized training, support, experience, and equipment to all City departments and the community at large. The Emergency Services Bureau directs the community to emergency preparedness and provides administrative support. These services include; but, are not limited to: • Prepare, update, and maintain the City of Seal Beach Emergency Plan • Maintain the City Emergency Operations Center/s (EOC) and emergency communications equipment • Train City staff who may be called upon to serve in time of disaster • Assist the Chief of Police and City Manager with issues relating to emergency management • Steward and conduct emergency exercises in collaboration with county, state, and federal agencies • Work with other government agencies to develop and maintain, integrated emergency plans for response to a disaster • Assist individuals and community organizations toward total disaster preparedness PD Field Services – 022 Field Services’ primary duties include: responding to calls for service; conducting preventive, direct foot and vehicular patrols; and providing traffic enforcement in areas where traffic accidents are occurring and in residential areas as a response to traffic complaints. PD Support Services – 023 Support Services provides neighborhood policing services to geographically defined locations to reduce crime and crime related issues and to partner with the community to maintain its high quality of life standards; follow-through on patrol arrests, cases with workable leads, and file criminal cases with the District Attorney's office; and pr ovide front-counter services to the police during business hours; all within the framework of a community-policing environment. Jail Operations – 024 Jail Operations’ primary function is to process, book, and transport those arrested by members of the Seal Beach Police Department. Additionally, the Detention Center provides custody and care for contract City, County, State, and Federal prisoners s erving s entences or awaiting r elocation, i n a m anner t hat c omplies with al l app licable C ounty, State, an d Federal mandates. Parking Enforcement – 025 Parking Enforcement enforces Seal Beach parking ordinances and manages meter and parking fees. The Traffic division consists of one full-time Lead Community Services Officer, two full-time Senior Community Services Officers, and three part-time Police Aides. 103 POLICE FY 2020-2021 West Comm – 035 West Cities Police Communications (West-Comm) has provided police dispatch services to the City since 1997. West- Comm is an agency formed by a Joint Powers Agreement between the cities of Cypress, Los Alamitos, and Seal Beach, with contract dispatch service also provided to the Orange County Parks Rangers. The dispatch center is located at the Seal Beach Police Department. West-Comm is a c ivilian m anaged organization c ommitted to providing quality public safety services. West-Comm serves a combined population of approximately 98,000, covering an area of approximately 22 square miles (Cypress - 6.6 miles; Seal Beach - 11.5 miles; Los Alamitos – 4 miles). Federal Asset Forfeiture – 111 The Federal Asset Forfeiture Fund will provide funds for equipment to upgrade new police vehicles to operational status; modernize older police vehicles; and, to purchase new equipment for other law enforcement uses. Special Projects – 223 Special projects for the PD Support Services program. Bulletproof Vest Partnership – 442 The Patrick Leahy Bulletproof Vest Partnership (BVP), created by the Bulletproof Vest Partnership Grant Act of 1998 is a unique U.S. Department of Justice initiative designed to provide a critical resource to state and local law enforcement. The program accounts for mainly body armor resources. The use of these funds is restricted by the granting agency. Board of State and Community Corrections – 469 The Board of State and Community Corrections promote regulations for adult and juvenile detention facilities, conducts regular inspections of those facilities, develops standards for the selection and training of local corrections and probation officers, and administers significant public safety-related grant funding. The use of these funds is restricted by the granting agency. Office of Traffic Safety Grant – 472 The Office of Traffic Safety Grant is effectively administered to deliver innovative programs and eliminate traffic fatalities and i njuries on C alifornia r oadways. O TS supported pr ograms focus on education, e nforcement, and prevention measures. The use of these funds is restricted by the granting agency. Alcoholic Beverage Control – 473 The Department of Alcoholic Beverage Control is to provide the highest level of service and public safety to the people of the State through licensing, education, and enforcement. ABC administer grants to help overtime and t ravel costs that support projects that among the department’s priorities. Tobacco Tax Act 2016 – 474 The California Healthcare, Research and Prevention Tobacco Tax Act (Proposition 56), passed by the voters in November 2016, increases the excise tax rate on cigarettes and electronic cigarettes. The moneys to law enforcement shall be used for the purpose of funding efforts to reduce illegal sales of tobacco products, particularly illegal sales to minors; to reduce cigarette smuggling, tobacco tax evasion, and to enforce tobacco-related laws. State Asset Forfeiture – 555 The State Asset Forfeiture Fund will provide funds for equipment to upgrade new police vehicles to operational status; modernize older police vehicles; and, to purchase new equipment for other law enforcement uses. 104 POLICE FY 2020-2021 SLESF Grant – 600 The State awards this on-going grant contribution, annually, to local law enforcement agencies in the amount of approximately $100,000 a year to provide funding for new program personnel, overtime, equipment, and/or other uses within the police department. Expenditures must link to front-line police services. OBJECTIVES • Continuously u pdate, deploy, and implement t he C ity’s Emergency O perations P lan ( EOP) with basic intermediate, and advanced disaster preparedness training and programs; including, FEMA Storm Ready and Tsunami Ready, Citizen Emergency Response Team (CERT) training • Continue training staff, Citywide, to the National Incident Management System (NIMS) and participate in a series of tabletop drill exercises practicing the new system • Continue to provide outstanding emergency services management to City stakeholders, including but not limited to: o Continue training volunteer emergency responders to augment professional responders o Continue to upgrade our emergency information access and distribution o Supplies for the care and f eeding of volunteer workers and em ergency responders for long term major incidents • Continue to implement Community Oriented Policing o Work with alcohol establishments to reduce over consumption by patrons o Continue to provide “above and beyond” customer service where possible o Focus on crime prevention, intervention and suppression • The P olice D epartment h as s taff t hat pr ovides j ail i ntake processing a nd s creening, s ecurity, bo oking, an d transportation services for Seal Beach arrestees and those of other governmental agencies with contracts for service by the Department. • Additionally, the Detention Center provides bed space to local and regional, criminals serving jail sentences, for which they pay a fee to the City in an effort to reduce operational costs • The Police Department's SLESF will provide funds for personnel and equipment supporting the Department's community policing efforts and front-line support • The D etention C enter's o bjectives i nclude b ut ar e not l imited t o pr oviding s afe, r esponsible, c ourteous, and dignified custodial services to local arrestees and resident inmates serving court ordered sentences for a variety of crimes 105 POLICE FY 2020-2021 PERFORMACE MEASURES Actual FY 2018-19 Estimated FY 2019-20 Proposed FY 2020-21 Calls for service 24,703 25,616 26,564 Reports taken and processed 2,973 2,871 2,922 Arrests (felony and misdemeanor) 1,071 892 982 Citations issued (infractions) 3,994 3,209 3,602 Property and evidence – total items booked 878 1,099 989 106 POLICE Summary of Appropriations by Program Amended Estimated Proposed Actual Budget Actual Budget FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 EXPENDITURTES BY PROGRAM EOC - 021 Personnel Services 207,889$ 225,500$ 278,600$ 241,300$ Maintenance and Operations 42,010 30,100 17,100 32,700 Capital Outlay - - - - Subtotal 249,899 255,600 295,700 274,000 PD Field Services - 022 Personnel Services 7,314,985 8,300,900 7,927,400 8,402,200 Maintenance and Operations 1,334,821 63,000 47,600 48,300 Capital Outlay - - - - Subtotal 8,649,806 8,363,900 7,975,000 8,450,500 PD Support Services - 023 Personnel Services 763,075 864,800 771,200 933,900 Maintenance and Operations 448,186 513,100 466,000 494,800 Capital Outlay 7,500 12,500 12,600 7,500 Subtotal 1,218,761 1,390,400 1,249,800 1,436,200 Jail Operations - 024 Personnel Services 871,144 901,200 914,000 947,400 Maintenance and Operations 52,573 80,200 69,500 85,800 Capital Outlay - - - - Subtotal 923,717 981,400 983,500 1,033,200 Parking Enforcement - 025 Personnel Services 360,603 488,900 444,300 500,300 Maintenance and Operations 319,553 407,900 431,900 437,200 Capital Outlay - - - - Subtotal 680,156 896,800 876,200 937,500 West Comm - 035 Personnel Services - - - - Maintenance and Operations 832,496 862,600 862,600 863,000 Capital Outlay - - - - Subtotal 832,496 862,600 862,600 863,000 Federal Asset Forfeiture - 111 Personnel Services 201,629 218,300 218,100 166,500 Maintenance and Operations 5,719 44,000 11,700 45,500 Capital Outlay - - - - Subtotal 207,348 262,300 229,800 212,000 FY 2020-2021 107 POLICE Summary of Appropriations by Program Amended Estimated Proposed Actual Budget Actual Budget FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-2021 Special Projects - 223 Personnel Services - - - - Maintenance and Operations - 73,700 73,700 73,700 Capital Outlay - - - - Subtotal - 73,700 73,700 73,700 Bulletproof Vest Partnership - 442 Personnel Services - - - - Maintenance and Operations 3,116 8,000 12,000 5,000 Capital Outlay - - - - Subtotal 3,116 8,000 12,000 5,000 Board of State and Community Corrections - 469 Personnel Services - - - 65,900 Maintenance and Operations - - - 12,000 Capital Outlay - - - - Subtotal - - - 77,900 Office of Traffic Safety Grant - 472 Personnel Services - 40,600 27,900 40,600 Maintenance and Operations - 7,900 - 18,000 Capital Outlay - - - - Subtotal - 48,500 27,900 58,600 Alcoholic Beverage Control - 473 Personnel Services 37,126 40,500 10,100 40,500 Maintenance and Operations 3,457 5,500 - 5,500 Capital Outlay - - - - Subtotal 40,583 46,000 10,100 46,000 Tobacco Tax Act 2016 - 474 Personnel Services 65,041 119,700 83,300 124,100 Maintenance and Operations - 10,100 2,000 10,100 Capital Outlay - - - - Subtotal 65,041 129,800 85,300 134,200 State Asset Forfeiture - 555 Personnel Services - - - - Maintenance and Operations - 2,700 - 2,900 Capital Outlay - - - - Subtotal - 2,700 - 2,900 108 POLICE Summary of Appropriations by Program Amended Estimated Proposed Actual Budget Actual Budget FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-2021 SLESF Grant - 600 Personnel Services 59,812 86,200 60,900 86,200 Maintenance and Operations 28,339 35,000 67,100 42,900 Capital Outlay - - - - Subtotal 88,151 121,200 128,000 129,100 TOTAL Personnel Services 9,881,304 11,286,600 10,735,800 11,548,900 Maintenance and Operations 3,070,270 2,143,800 2,061,200 2,177,400 Capital Outlay 7,500 12,500 12,600 7,500 TOTAL 12,959,074$ 13,442,900$ 12,809,600$ 13,733,800$ EXPENDITURES BY FUND General Fund - 001 11,240,174$ 12,727,700$ 12,210,200$ 12,974,400$ Special Projects - 004 - 73,700 73,700 73,700 Supplemental Law Enforcement - 009 88,151 121,200 128,000 129,100 Detention Center - 010 7,458 20,000 15,000 20,000 State Asset Forfeiture - 011 - 2,700 - 2,900 Federal Asset Forfeiture - 013 207,348 262,300 229,800 212,000 Pension Obligation Debt Service - 027 1,307,203 3,000 17,600 - Police Grants - 075 108,740 232,300 135,300 321,700 TOTAL 12,959,074$ 13,442,900$ 12,809,600$ 13,733,800$ 109 POLICE PROGRAM:021 EOC FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 001-021-40001 119,874$ 126,500$ 170,200$ 126,500$ Special Pay 001-021-40002 - - 1,000 - Over-Time 001-021-40003 675 1,000 2,000 1,000 Holiday Pay 001-021-40005 5,246 8,600 3,200 9,000 Cell Phone Allowance 001-021-40009 1,170 1,200 700 - Deferred Compensation-Cafeteria 001-021-40010 5,815 - - - PERS Retirement 001-021-40012 53,555 62,600 70,900 72,100 Medical Insurance 001-021-40014 4,724 8,300 14,400 19,200 Medicare Insurance 001-021-40017 2,092 2,200 2,900 2,100 Life and Disability 001-021-40018 2,099 1,000 1,000 1,000 Uniform Allowance 001-021-40020 1,000 1,000 1,300 1,000 Annual Education 001-021-40021 4,500 4,500 6,300 4,500 Cafeteria Taxable 001-021-40023 2,156 4,300 2,300 - Comptime Buy/Payout 001-021-40026 - 4,300 - - Vacation Buy/Payout 001-021-40027 4,498 - 2,400 4,900 Medical Waiver 001-021-40033 485 - - - TOTAL PERSONNEL SERVICES 207,889$ 225,500$ 278,600$ 241,300$ MAINTENANCE AND OPERATIONS Training and Meetings 001-021-40400 2,027$ 5,000$ 3,100$ 7,500$ Equipment and Materials 001-021-40700 1,666 5,700 1,500 5,700 Special Departmental 001-021-40800 (195) 5,300 5,000 10,000 Contract Professional 001-021-44000 38,512 14,100 7,500 9,500 TOTAL MAINTENANCE AND OPERATIONS 42,010$ 30,100$ 17,100$ 32,700$ TOTAL EXPENDITURES 249,899$ 255,600$ 295,700$ 274,000$ Explanation of Significant Accounts: Training and Meetings 001-021-40400 Equipment and Materials 001-021-40700 Special Departmental 001-021-40800 Contract Professional 001-021-44000 FY 2020-2021 California Emergency Services Association, Emergency Management training, CPR/first aid training, mature driver recertification, meeting and table top exercise expenses EOC enhancements and maintenance, RACES radio equipment, CERT vehicle and trailer expenses and supplies, VIPS event, and miscellaneous Emergency food kits, water, supplies, RACES and CERT uniform, emergency preparedness flyers, and citizens academy National Night Out, Neighbor for Neighbor, Emergency Prop Expo Health Fair, Nixle, emergency situation services, and fingerprinting of new VIPS & CERT members 110 POLICE PROGRAM:022 PD Field Services FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 001-022-40001 3,884,357$ 4,600,000$ 4,317,300$ 4,581,900$ Special Pay 001-022-40002 18,324 15,000 13,700 10,000 Over-time 001-022-40003 333,905 305,000 265,600 300,000 Part-time 001-022-40004 108,980 12,000 89,800 2,100 Holiday Pay 001-022-40005 243,826 320,000 224,700 301,500 Tuition Reimbursement 001-022-40007 11,741 11,500 9,000 11,500 Cell Phone Allowance 001-022-40009 12,716 11,800 11,600 13,000 Deferred Compensation-Cafeteria 001-022-40010 17,504 - - - PERS Retirement 001-022-40012 1,703,034 2,118,800 2,032,300 2,213,200 PARS Retirement 001-022-40013 156 200 200 200 Medical Insurance 001-022-40014 448,544 498,500 439,400 448,900 AFLAC Insurance-Cafeteria 001-022-40015 3,431 3,400 6,000 7,300 Medicare Insurance 001-022-40017 72,005 80,600 76,000 81,500 Life and Disability 001-022-40018 30,875 35,300 32,900 35,300 Uniform Allowance 001-022-40020 31,365 35,600 33,800 34,600 Annual Education 001-022-40021 117,666 122,900 125,200 142,700 Flexible Spending - Cafeteria 001-022-40022 867 - 1,700 3,200 Cafeteria Taxable 001-022-40023 25,860 37,800 49,200 48,100 Comptime Buy/Payout 001-022-40026 12,765 14,100 13,200 34,800 Vacation Buy/Payout 001-022-40027 127,462 43,700 116,200 73,200 Sick Payout 001-022-40028 91,405 - 26,700 - Unemployment 001-022-40030 24 - 100 - Medical Waiver 001-022-40033 18,173 34,700 42,800 59,200 TOTAL PERSONNEL SERVICES 7,314,985$ 8,300,900$ 7,927,400$ 8,402,200$ MAINTENANCE AND OPERATIONS Training and Meetings 001-022-40400 27,618$ 60,000$ 30,000$ 48,300$ TOTAL MAINTENANCE AND OPERATIONS 27,618$ 60,000$ 30,000$ 48,300$ TOTAL EXPENDITURES 7,342,603$ 8,360,900$ 7,957,400$ 8,450,500$ Explanation of Significant Accounts: Training and Meetings 001-022-40400 FY 2020-2021 Non-Post and POST training, FBI, UC Regents, reserve officer training, CA Specialized Training Institute, CA Peace Officers Assoc., CA Narcotic Officers Assoc., peer support program, OCSD, motor training, Command College, traffic, narcotics, hostages, SLI Role of Chief, Amorer, Juvenile Justice, Crisis Communications, CAD/RMS, National Academy and basic officer skill updates 111 POLICE PROGRAM:023 PD Support Services FUND:001 General Fund - Support Services Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 001-023-40001 452,322$ 515,100$ 464,200$ 546,500$ Over-time 001-023-40003 23,032 7,000 30,400 7,000 Part-time 001-023-40004 72,456 89,100 62,000 90,900 Tuition Reimbursement 001-023-40007 14,044 10,000 3,000 3,000 Cell Phone Allowance 001-023-40009 900 900 900 900 Deferred Compensation-Cafeteria 001-023-40010 3,194 - - - Deferred Compensation 001-023-40011 7,353 8,400 6,400 8,000 PERS Retirement 001-023-40012 95,146 114,100 104,300 134,000 PARS Retirement 001-023-40013 939 1,200 800 1,200 Medical Insurance 001-023-40014 58,801 77,800 63,600 90,400 AFLAC Insurance-Cafeteria 001-023-40015 2,554 3,100 4,500 4,500 Medicare Insurance 001-023-40017 8,318 9,400 8,300 10,000 Life and Disability 001-023-40018 4,990 5,200 4,500 5,500 Uniform Allowance 001-023-40020 3,120 3,100 3,400 3,500 Flexible Spending - Cafeteria 001-023-40022 588 300 400 500 Cafeteria Taxable 001-023-40023 4,542 6,900 6,100 5,200 Comptime Buy/Payout 001-023-40026 2,556 300 1,700 9,000 Vacation Buy/Payout 001-023-40027 6,384 10,200 3,400 11,200 Health Wellness Program 001-023-40032 1,300 1,300 Medical Waiver 001-023-40033 1,836 2,700 2,000 1,300 TOTAL PERSONNEL SERVICES 763,075$ 864,800$ 771,200$ 933,900$ MAINTENANCE AND OPERATIONS Office Supplies 001-023-40100 13,176$ 15,000$ 15,000$ 15,000$ Memberships and Dues 001-023-40300 1,695 3,600 3,400 3,300 Training and Meetings 001-023-40400 4,428 7,500 2,100 7,500 Equipment and Materials 001-023-40700 67,716 68,000 61,200 49,300 Special Departmental 001-023-40800 44,038 74,200 48,300 54,500 Vehicles Leasing 001-023-40804 - 800 - 800 Telephone 001-023-41000 60,327 62,000 65,700 70,000 Gas 001-023-41010 3,782 3,500 3,800 3,800 Electricity 001-023-41020 61,637 62,000 64,000 64,000 Rental/Lease Equip 001-023-42000 15,277 35,700 20,500 34,300 Contract Professional 001-023-44000 81,788 72,200 74,000 76,100 Intergovernmental 001-023-45000 94,322 108,600 108,000 116,200 TOTAL MAINTENANCE AND OPERATIONS 448,186$ 513,100$ 466,000$ 494,800$ CAPITAL OUTLAY Furniture and Fixtures 001-023-48010 7,500$ 12,500$ 12,600$ 7,500$ TOTAL CAPITAL OUTLAY 7,500$ 12,500$ 12,600$ 7,500$ TOTAL EXPENDITURES 1,218,761$ 1,390,400$ 1,249,800$ 1,436,200$ FY 2020-2021 112 POLICE PROGRAM:023 PD Support Services FUND:001 General Fund - Support Services Explanation of Significant Accounts: Office Supplies 001-023-40100 Office Supplies, custom file folders, and postage Memberships and Dues 001-023-40300 Training and Meetings 001-023-40400 Equipment/Materials 001-023-40700 Special Departmental 001-023-40800 Rental/Lease Equipment 001-023-42000 Contract Professional 001-023-44000 Intergovernmental 001-023-45000 Furniture and Fixtures 001-023-48010 Furniture and fixtures Ammunition, uniforms, badges, boots, equipment, property supplies, property supplies, print jobs, forms, volunteer expenses, ceremony and promotion, equipment repairs, body armor, riot helmets, intoximeter supplies and repair, NARCAN, laser recertification, and Susteen Forensic Code 5 group, Direct TV, CLEAR, Pitney Bowes, De Lage Landen, C3 Office Solutions, and FLOCK LPR DUI blood and breath tests, fingerprinting, Phoenix, sexual assault examinations, background investigation and polygraph, Convergint, transcription, biohazard, Safeshred, Corodata, TCTI, Vigilant, thermal property freezer maintenance, Copware. PUMA, and trauma intervention program West Covina Systems Group, County Prosecution Assessment fees, OC radio repairs, range fees, mobile command post, OCSD Communication 800MHz, AFIS shared cost, and OCATS FY 2020-2021 CA Police Chiefs Assoc., CA Peer Support Assoc., CA Emergency Service Assoc., FBI National Academy Assoc., International Assoc. of Emergency Manager, OC Chiefs & Sheriffs Assoc., International Assoc. of Police Chief, IAPE, CAPE, CLEARS, CCCUG, CATO, CA Homicide In. Assoc., OC training Mgr. Assoc., SCCIA, CA Narcotics Officers Assoc., Sungard, and Nat. Tactical Officers Assoc. Non-POST property and evidence, records, notary, office training, computer training, court, and time management Taser, vehicle code books, flares, radar gun, radio and lithium batteries, audio recorders and supplies, small computer peripherals, medical supplies, latex gloves, ID card supplies, kitchen supplies, penal and vehicle code books, and 3 radios & charges for new hires 113 POLICE PROGRAM:024 Jail Operations FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 001-024-40001 545,107$ 562,500$ 560,600$ 576,200$ Over-time 001-024-40003 29,546 20,000 29,500 20,000 Holiday Pay 001-024-40005 8,782 9,700 4,000 9,600 Cell Phone Allowance 001-024-40009 784 1,000 900 1,000 Deferred Compensation-Cafeteria 001-024-40010 1,229 - - - Deferred Compensation 001-024-40011 3,494 4,100 4,100 4,200 PERS Retirement 001-024-40012 138,708 159,800 158,600 179,600 Medical Insurance 001-024-40014 105,576 105,200 105,000 109,600 Medicare Insurance 001-024-40017 8,780 9,000 9,200 9,300 Life and Disability 001-024-40018 5,406 5,200 5,100 5,400 Uniform Allowance 001-024-40020 5,558 5,500 6,400 7,100 Annual Education 001-024-40021 5,266 4,900 4,900 4,900 Flexible Spending - Cafeteria 001-024-40022 287 - - - Cafeteria Taxable 001-024-40023 3,108 4,900 5,900 6,700 Comptime Buy/Payout 001-024-40026 6,992 3,400 11,700 9,200 Vacation Buy/Payout 001-024-40027 1,358 4,100 7,100 4,600 Medical Waiver 001-024-40033 1,163 1,900 1,000 - TOTAL PERSONNEL SERVICES 871,144$ 901,200$ 914,000$ 947,400$ MAINTENANCE AND OPERATIONS Office Supplies 001-024-40100 650$ 600$ 200$ 600$ Memberships and Dues 001-024-40300 - 1,000 - 500 Training and Meetings 001-024-40400 4,201 4,000 2,900 6,600 Equipment and Materials 001-024-40700 6,089 8,700 6,000 6,200 Special Departmental 001-024-40800 265 4,500 1,800 3,000 Telephone 001-024-41000 806 1,400 700 800 Contract Professional 001-024-44000 33,104 40,000 42,900 48,100 TOTAL MAINTENANCE AND OPERATIONS 45,115$ 60,200$ 54,500$ 65,800$ TOTAL EXPENDITURES 916,259$ 961,400$ 968,500$ 1,013,200$ Explanation of Significant Accounts: Memberships and Dues 001-024-40300 Training and Meetings 001-024-40400 Equipment/Materials 001-024-40700 Special Departmental 001-024-40800 Contract Professional 001-024-44000 Contract physician, nurse, and meal vendor; maintenance contractual services; and GPS furlough inmate services. FY 2020-2021 Newport Harbor Bar Assoc., CA Jail Programs Assoc., American Correctional Assoc., LA County Bar Assoc., and Riverside County Bar Assoc. STC, Federal, State, and miscellaneous Uniforms, badges, and STC Core course uniform/materials Plumbing, fixtures, lighting, replacement cameras, cleaning materials, and polishing equipment 114 POLICE PROGRAM:025 Parking Enforcement FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 001-025-40001 219,122$ 239,100$ 237,200$ 245,800$ Special Pay 001-025-40002 126 - - - Over-time 001-025-40003 4,473 5,000 3,700 5,000 Part-Time 001-025-40004 31,912 121,000 72,800 113,900 Holiday Pay 001-025-40005 352 1,400 900 1,300 Cell Phone Allowance 001-025-40009 - 100 100 100 Deferred Compensation-Cafeteria 001-025-40010 18 - - - Deferred Compensation 001-025-40011 2,435 2,100 2,100 2,200 PERS Retirement 001-025-40012 57,120 70,100 69,700 78,900 PARS Retirement 001-025-40013 409 1,600 900 1,500 Medical Insurance 001-025-40014 29,870 31,300 31,900 34,300 AFLAC Insurance-Cafeteria 001-025-40015 777 500 800 900 Medicare Insurance 001-025-40017 3,848 5,500 4,800 5,500 Life and Disability 001-025-40018 2,450 2,400 2,300 2,400 Uniform Allowance 001-025-40020 2,382 2,400 2,900 3,200 Annual Education 001-025-40021 254 600 600 600 Flexible Spending - Cafeteria 001-025-40022 - - - - Cafeteria Taxable 001-025-40023 321 300 200 - Comptime Buy/Payout 001-025-40026 - - 700 - Vacation Buy/Payout 001-025-40027 - - 4,300 700 Sick Payout 001-025-40028 - - 3,600 - Unemployment 001-025-40030 (161) - - - Medical Waiver 001-025-40033 4,895 5,500 4,800 4,000 TOTAL PERSONNEL SERVICES 360,603$ 488,900$ 444,300$ 500,300$ MAINTENANCE AND OPERATIONS Office Supplies 001-025-40100 12,996$ 14,000$ 10,000$ 14,000$ Memberships and Dues 001-025-40300 250 1,500 - 500 Training and Meetings 001-025-40400 - 500 200 500 Equipment and Materials 001-025-40700 69 8,400 1,000 8,300 Special Departmental 001-025-40800 2,347 5,000 11,000 4,000 Telephone 001-025-41000 - - 700 800 Contract Professional 001-025-44000 69,322 138,500 109,000 109,100 Intergovernmental 001-025-45000 234,569 240,000 300,000 300,000 TOTAL MAINTENANCE AND OPERATIONS 319,553$ 407,900$ 431,900$ 437,200$ TOTAL EXPENDITURES 680,156$ 896,800$ 876,200$ 937,500$ FY 2020-2021 115 POLICE PROGRAM:025 Parking Enforcement FUND:001 General Fund Explanation of Significant Accounts: Office Supplies 001-025-40100 Office supplies and parking permits (NAFCO) Memberships and Dues 001-025-40300 Cal Public Parking Assoc. and National Parking Assoc. Training and Meetings 001-025-40400 CPPA conference and NPA conference Equipment/Materials 001-025-40700 TSC ticket stock and enforcement tools Special Departmental 001-025-40800 Uniforms, badges and parking meter repair Contract Professional 001-025-44000 Intergovernmental 001-025-45000 Orange County citation processing FY 2020-2021 Data Ticket, handheld software maintenance, citation and hearings 116 POLICE PROGRAM:035 West Comm FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS West Comm 001-035-46000 832,496$ 862,600$ 862,600$ 863,000$ TOTAL MAINTENANCE AND OPERATIONS 832,496$ 862,600$ 862,600$ 863,000$ TOTAL EXPENDITURES 832,496$ 862,600$ 862,600$ 863,000$ FY 2020-2021 117 POLICE PROGRAM:223 Special Projects FUND:004 Special Projects Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 BSCC Grant - PD 004-223-41501 -$ 72,000$ 72,000$ 72,000$ AB109 004-223-41503 - 1,700 1,700 1,700 TOTAL MAINTENANCE AND OPERATIONS -$ 73,700$ 73,700$ 73,700$ TOTAL EXPENDITURES -$ 73,700$ 73,700$ 73,700$ MAINTENANCE AND OPERATIONS FY 2020-2021 118 POLICE PROGRAM:600 SLESF Grant FUND:009 Supplemental Law Enforcement Services Grant Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Over-time - SLESF Grant 009-600-40003 58,859$ 85,000$ 60,000$ 85,000$ Deferred Comp - Cafeteria 009-600-40010 118 - - - AFLAC Cafeteria 009-600-40015 8 - - - Medicare Insurance 009-600-40017 827 1,200 900 1,200 TOTAL PERSONNEL SERVICES 59,812$ 86,200$ 60,900$ 86,200$ MAINTENANCE AND OPERATIONS Training and Meetings SLESF Grant 009-600-40400 3,873$ 10,000$ 20,000$ 10,000$ Equipment/Materials 009-600-40700 24,466 17,900 40,000 25,000 Intergovernmental 009-600-45000 - 7,100 7,100 7,900 TOTAL MAINTENANCE AND OPERATIONS 28,339$ 35,000$ 67,100$ 42,900$ TOTAL EXPENDITURES 88,151$ 121,200$ 128,000$ 129,100$ Explanation of Significant Accounts: Training and Meetings 009-600-40400 Rifle training, SWAT, and special program training Equipment/Materials 009-600-40700 SWAT, community policing equipment, and frontline equipment Intergovernmental 009-600-45000 Integrated Law and Justice Agency for Orange County (Brea) FY 2020-2021 119 POLICE PROGRAM:024 Jail Operations FUND:010 Inmate Welfare Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Equipment/Materials 010-024-40700 5,045$ 10,000$ 7,000$ 10,000$ Special Departmental 010-024-40800 2,413 10,000 8,000 10,000 TOTAL MAINTENANCE AND OPERATIONS 7,458$ 20,000$ 15,000$ 20,000$ TOTAL EXPENDITURES 7,458$ 20,000$ 15,000$ 20,000$ Explanation of Significant Accounts: Equipment/Materials 010-024-40700 Special Departmental 010-024-40800 FY 2020-2021 Commissary Equipment/materials to benefit inmates 120 POLICE PROGRAM:555 State Asset Forfeiture FUND:011 State Asset Forfeiture Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Equipment and Materials 011-555-40700 -$ 1,400$ -$ 1,500$ Special Departmental 011-555-40800 - 1,300 - 1,400 TOTAL MAINTENANCE AND OPERATIONS -$ 2,700$ -$ 2,900$ TOTAL EXPENDITURES -$ 2,700$ -$ 2,900$ Explanation of Significant Accounts: Equipment/Materials 011-555-40700 Special Departmental 011-555-40800 FY 2020-2021 Frontline equipment Travel and extradition expenses 121 POLICE PROGRAM:111 Federal Asset Forfeiture FUND:013 Federal Asset Forfeiture Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 013-111-40001 113,536$ 116,000$ 122,600$ 109,200$ Temporary Special Pay 013-111-40002 508 1,000 500 1,000 Overtime 013-111-40003 7,578 10,000 400 10,000 Holiday Pay 013-111-40005 7,918 8,200 4,700 7,800 Cell Allowance 013-111-40009 180 - 1,200 - Deferred Comp - Cafeteria 013-111-40010 5,428 - - - PERS Retirement 013-111-40012 51,731 58,900 59,300 17,400 Medical Insurance 013-111-40014 - - 100 9,800 Medicare Insurance 013-111-40017 2,107 2,300 2,200 2,000 Life and Disability 013-111-40018 1,050 1,000 1,000 1,000 Uniform Allowance 013-111-40020 1,000 1,000 1,000 1,000 Annual Education 013-111-40021 3,808 4,500 4,500 4,500 Cafeteria Taxable 013-111-40023 - - - 2,800 Comp Time Buy/Payout 013-111-40026 - 2,800 2,800 - Vacation Buy/Payout 013-111-40027 - - 5,000 - Medical Waiver 013-111-40033 6,785 12,600 12,800 - TOTAL PERSONNEL SERVICES 201,629$ 218,300$ 218,100$ 166,500$ MAINTENANCE AND OPERATIONS Training and Meetings 013-111-40400 2,340$ 15,000$ 11,000$ 15,000$ Equipment and Materials 013-111-40700 3,379 14,000 700 15,500 Special Departmental 013-111-40800 - 15,000 - 15,000 TOTAL MAINTENANCE AND OPERATIONS 5,719$ 44,000$ 11,700$ 45,500$ TOTAL EXPENDITURES 207,348$ 262,300$ 229,800$ 212,000$ Explanation of Significant Accounts: Training and Meetings 013-111-40400 Equipment/Materials 013-111-40700 Furniture, offices supplies, and equipment Special Departmental 013-111-40800 Extradition and detention center improvements FY 2020-2021 CA Narcotics Officer Assoc. conference, drug recognition expert, and school resource officer training 122 POLICE PROGRAM:022 Field Services FUND:027 Pension Obligation Bond Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Contract Professional 027-022-44000 6,000$ 3,000$ 3,000$ -$ Transfer Out - Operation 027-022-47002 - - 14,600 - D/S Pmt Safety - Principal 027-022-47888 1,263,000 - - - Interest Payment - Safety 027-022-47999 38,203 - - - TOTAL MAINTENANCE AND OPERATIONS 1,307,203$ 3,000$ 17,600$ -$ TOTAL EXPENDITURES 1,307,203$ 3,000$ 17,600$ -$ FY 2020-2021 123 POLICE PROGRAM:442 Bulletproof Vest Partnership FUND:075 Police Grants Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Equipment/Materials 075-442-40700 3,116$ 8,000$ 12,000$ 5,000$ TOTAL MAINTENANCE AND OPERATIONS 3,116$ 8,000$ 12,000$ 5,000$ TOTAL EXPENDITURES 3,116$ 8,000$ 12,000$ 5,000$ FY 2020-2021 124 POLICE PROGRAM:469 Board of State and Community Corrections FUND:075 Police Grants Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Overtime - BSCC 075-469-40003 -$ -$ -$ 65,000$ Medicare 075-469-40017 - - - 900 TOTAL PERSONNEL SERVICES -$ -$ -$ 65,900$ MAINTENANCE AND OPERATIONS Training and Meetings 075-469-40400 -$ -$ -$ 4,000$ Equipment/Materials 075-469-40700 - - - 8,000 TOTAL MAINTENANCE AND OPERATIONS -$ -$ -$ 12,000$ TOTAL EXPENDITURES -$ -$ -$ 77,900$ FY 2020-2021 125 POLICE PROGRAM:472 Office of Traffic Safety Grant FUND:075 Police Grants Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Over-time - OTS 075-472-40003 -$ 40,000$ 27,500$ 40,000$ Medicare Insurance 075-472-40017 - 600 400 600 TOTAL PERSONNEL SERVICES -$ 40,600$ 27,900$ 40,600$ MAINTENANCE AND OPERATIONS Equipment and Materials 075-472-40700 -$ 7,900$ -$ 18,000$ TOTAL MAINTENANCE AND OPERATIONS -$ 7,900$ -$ 18,000$ TOTAL EXPENDITURES -$ 48,500$ 27,900$ 58,600$ FY 2020-2021 126 POLICE PROGRAM:473 Alcoholic Beverage Control FUND:075 Police Grants Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Overtime 075-473-40003 36,603$ 39,900$ 10,000$ 39,900$ Medicare Insurance 075-473-40017 523 600 100 600 TOTAL PERSONNEL SERVICES 37,126$ 40,500$ 10,100$ 40,500$ MAINTENANCE AND OPERATIONS Training & Meetings - ABC 075-473-40400 961$ 2,500$ -$ 2,500$ Equipment & Materials 075-473-40700 2,496 2,500 - 2,500 Special Department - Grants 075-473-40800 - 500 - 500 TOTAL MAINTENANCE AND OPERATIONS 3,457$ 5,500$ -$ 5,500$ TOTAL EXPENDITURES 40,583$ 46,000$ 10,100$ 46,000$ FY 2020-2021 127 POLICE PROGRAM:474 Tobacco Tax Act 2016 FUND:075 Police Grants Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Overtime 075-474-40003 64,133$ 118,000$ 82,100$ 122,300$ Medicare 075-474-40017 908 1,700 1,200 1,800 TOTAL PERSONNEL SERVICES 65,041$ 119,700$ 83,300$ 124,100$ MAINTENANCE AND OPERATIONS Equipment / Materials 075-474-40700 -$ 7,000$ 1,000$ 7,000$ Special Department 075-474-40800 - 3,100 1,000 3,100 TOTAL MAINTENANCE AND OPERATIONS -$ 10,100$ 2,000$ 10,100$ TOTAL EXPENDITURES 65,041$ 129,800$ 85,300$ 134,200$ FY 2020-2021 128 POLICE Summary of Appropriations by Account Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 40001 5,334,318$ 6,159,200$ 5,872,100$ 6,186,100$ Special Pay 40002 18,958 16,000 15,200 11,000 Over-Time 40003 558,804 630,900 511,200 695,200 Part-time 40004 213,348 222,100 224,600 206,900 Holiday Pay 40005 266,124 347,900 237,500 329,200 Tuition Reimbursement 40007 25,785 21,500 12,000 14,500 Cell Phone Allowance 40009 15,750 15,000 15,400 15,000 Deferred Compensation-Cafeteria 40010 33,306 - - - Deferred Compensation 40011 13,282 14,600 12,600 14,400 PERS Retirement 40012 2,099,294 2,584,300 2,495,100 2,695,200 PARS Retirement 40013 1,504 3,000 1,900 2,900 Medical Insurance 40014 647,515 721,100 654,400 712,200 AFLAC Insurance-Cafeteria 40015 6,770 7,000 11,300 12,700 Medicare Insurance 40017 99,408 113,100 106,000 115,500 Life and Disability 40018 46,870 50,100 46,800 50,600 Uniform Allowance 40020 44,425 48,600 48,800 50,400 Annual Education 40021 131,494 137,400 141,500 157,200 Flexible Spending - Cafeteria 40022 1,742 300 2,100 3,700 Cafeteria Taxable 40023 35,987 54,200 63,700 62,800 Comptime Buy/payout 40026 22,313 24,900 30,100 53,000 Vacation Buy/Payout 40027 139,702 58,000 138,400 94,600 Sick Payout 40028 91,405 - 30,300 - Unemployment 40030 (137) - 100 - Health and Wellness Program 40032 - - 1,300 1,300 Medical Waiver 40033 33,337 57,400 63,400 64,500 TOTAL PERSONNEL SERVICES 9,881,304 11,286,600 10,735,800 11,548,900 MAINTENANCE AND OPERATIONS Office Supplies 40100 26,822 29,600 25,200 29,600 Memberships and Dues 40300 1,945 6,100 3,400 4,300 Training and Meetings 40400 45,448 104,500 69,300 101,900 Equipment and Materials 40700 114,042 159,500 130,400 162,000 Special Departmental 40800 48,868 118,900 75,100 101,500 Vehicles Leasing 40804 - 800 - 800 Telephone 41000 61,133 63,400 67,100 71,600 Gas 41010 3,782 3,500 3,800 3,800 Electricity 41020 61,637 62,000 64,000 64,000 Citywide Special Projects 41500 - 73,700 73,700 73,700 Rental/Lease Equip 42000 15,277 35,700 20,500 34,300 Contract Professional 44000 228,726 267,800 236,400 242,800 FY 2020-2021 129 POLICE Summary of Appropriations by Account Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-2021 MAINTENANCE AND OPERATIONS CONTINUED Intergovernmental 45000 328,891 355,700 415,100 424,100 West Comm 46000 832,496 862,600 862,600 863,000 Transfer Out - Operation 47002 - - 14,600 - Principal Payments 47888 1,263,000 - - - Interest Payments 47999 38,203 - - - TOTAL MAINTENANCE AND OPERATIONS 3,070,270 2,143,800 2,061,200 2,177,400 CAPITAL OUTLAY Furniture and Fixtures 48010 7,500 12,500 12,600 7,500 TOTAL CAPITAL OUTLAY 7,500 12,500 12,600 7,500 TOTAL EXPENDITURES 12,959,074$ 13,442,900$ 12,809,600$ 13,733,800$ 130 FIRE FIRE SERVICES FY 2020-2021 MANAGING DEPARTMENT HEAD: City Manager MISSION STATEMENT Fire S ervices c ontribute t o t he s afety and well-being of t he c ommunity b y r esponding t o em ergency situations a nd promoting fire prevention. PRIMARY ACTIVITIES Fire Services – 026 Fire S ervices ar e provided t hrough a c ontract with t he O range C ounty F ire Authority ( OCFA). T he O CFA pr ovides technical, r escue, f ire prevention, f ire i nvestigation, h azardous m aterials r esponse, pu blic information/education, paramedic and ambulance transport services. 131 FIRE Summary of Appropriations by Program Amended Estimated Proposed Actual Budget Actual Budget FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 EXPENDITURTES BY PROGRAM Fire Services - 026 Personnel Services 328,738$ 322,000$ 322,000$ 354,500$ Maintenance and Operations 5,967,894 6,259,900 6,259,900 6,493,900 Capital Outlay - - - - Subtotal 6,296,632 6,581,900 6,581,900 6,848,400 TOTAL Personnel Services 328,738 322,000 322,000 354,500 Maintenance and Operations 5,967,894 6,259,900 6,259,900 6,493,900 Capital Outlay - - - - TOTAL 6,296,632$ 6,581,900$ 6,581,900$ 6,848,400$ EXPENDITURES BY FUND General Fund - 001 5,787,879$ 6,090,700$ 6,090,700$ 6,372,800$ Fire Station Debt Service - 028 508,753 491,200 491,200 475,600 TOTAL 6,296,632$ 6,581,900$ 6,581,900$ 6,848,400$ FY 2020-2021 132 FIRE PROGRAM:026 Fire Services FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES PERS Retirement 001-026-40012 328,738$ 322,000$ 322,000$ 354,500$ TOTAL PERSONNEL SERVICES 328,738$ 322,000$ 322,000$ 354,500$ MAINTENANCE AND OPERATIONS Contract Professional 001-026-44000 5,457,935$ -$ -$ -$ Intergovernmental 001-026-45000 1,206 5,768,700 5,768,700 6,018,300 TOTAL MAINTENANCE AND OPERATIONS 5,459,141$ 5,768,700$ 5,768,700$ 6,018,300$ TOTAL EXPENDITURES 5,787,879$ 6,090,700$ 6,090,700$ 6,372,800$ Explanation of Significant Accounts: PERS Retirement 001-026-40012 Retiree costs Intergovernmental 001-026-45000 Orange County Fire Authority (OCFA) FY 2020-2021 133 FIRE PROGRAM:026 Fire Services FUND:028 Fire Station Bond Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Contract Professional 028-026-44000 5,000$ 3,000$ 3,000$ 3,000$ Debt Service Pmt - Principal 028-026-47888 420,000 420,000 420,000 420,000 Interest Payment 028-026-47999 83,753 68,200 68,200 52,600 TOTAL MAINTENANCE AND OPERATIONS 508,753$ 491,200$ 491,200$ 475,600$ TOTAL EXPENDITURES 508,753$ 491,200$ 491,200$ 475,600$ Explanation of Significant Accounts: Contact Professional 028-026-44000 Trustee fees Debt Service Principal 028-026-47888 Principal Interest Payment 028-026-47999 Interest FY 2020-2021 134 FIRE Summary of Appropriations by Account Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES PERS Retirement 40012 328,738$ 322,000$ 322,000$ 354,500$ TOTAL PERSONNEL SERVICES 328,738 322,000 322,000 354,500 MAINTENANCE AND OPERATIONS Contract Professional 44000 5,462,935 3,000 3,000 3,000 Intergovernmental 45000 1,206 5,768,700 5,768,700 6,018,300 Principal Payments 47888 420,000 420,000 420,000 420,000 Interest Payments 47999 83,753 68,200 68,200 52,600 TOTAL MAINTENANCE AND OPERATIONS 5,967,894 6,259,900 6,259,900 6,493,900 TOTAL EXPENDITURES 6,296,632$ 6,581,900$ 6,581,900$ 6,848,400$ FY 2020-2021 135 THIS PAGE INTENTIONALLY LEFT BLANK 136 COMMUNITY DEVELOPMENT COMMUNITY DEVELOPMENT FY 2020-2021 MANAGING DEPARTMENT HEAD: Director of Community Development MISSION STATEMENT The mission of the Community Development Department is to promote sound economic and environmentally sustainable use of l and, c onsistent with t he goals a nd v alues o f t he c ommunity and t o e nhance t he quality of l ife for c itizens, businesses, and visitors to the community. It is the department’s goal to provide residents, merchants, elected officials, and City boards and commissions with accurate, detailed, and timely information in a professional and courteous manner that sustains the public trust. PRIMARY ACTIVITIES Planning – 030 Provide professional planning and land use advice to the City Council, Planning Commission, and City Manager. Primary staff to the General Plan/Local Coastal Plan Citizens Advisory Committee, Environmental Quality Control Board, Archaeological Advisory Committee, and DWP CAC. Promote positive community and economic development within the City. Review and m ake r ecommendations on land u se app lications i ncluding general plan a nd zoning amendments, tentative m aps, c onditional us e permits, and variances. Review m inisterial pr ojects i ncluding r oom addi tions, t enant improvements, s ign a pplications, an d h ome oc cupancy permits f or zoning c ompliance. Conduct env ironmental assessments in compliance with the National Environmental Policy Act (NEPA) and California Environmental Quality Act (CEQA) for all private and public projects completed within the City. Review plans and a nswer questions at the public counter regarding General Plan, zoning, land use, and economic development matters. Building and Code Enforcement – 031 Provide professional expertise and assistance to residents, contractors, and design professionals regarding building code issues. Review construction plans and documents. Issue permits for construction and alteration of buildings and structures. Perform inspections on buildings and structures and enforce compliance with the provisions of the Code of the City of Seal Beach and the California Building Codes. Compile monthly permit data reports; maintain project coordination with i nternal di visions, as w ell a s state a nd l ocal agencies. R eview, amend, and ad opt r equired c odes and p olicies. Investigate and e nforce al l m unicipal c ode v iolations s uch as pr operty m aintenance, zoning, bui lding, and l and us e compliance. Small Business Program – 032 This program provides for grants to small businesses using funding from the CARES Act which are passed through the County of Orange. Use of these funds is restricted and allow for the City of Seal Beach to directly administer grants to qualified small businesses consistent with the CARES Act. Special Projects – 230 Special projects for the Planning program. Special Projects – 231 Special projects for the Planning program. 137 COMMUNITY DEVELOPMENT FY 2020-2021 OBJECTIVES • Manage t he pr eparation of a Local Coastal Plan through pu blic ou treach efforts and c onsultation with t he California Coastal Commission • Continue to cultivate a working relationship with Coastal Commission Staff • Continue coordination with Naval Weapons Station Seal Beach to assess implementation methods for Joint Land Use Study strategies • Continue to provide plan check services and of fer limited in-house plan check service for additional expedited service • Continue a code enforcement compliance policy that responds to complaints • Remain c urrent on c hanges w ithin t he B uilding i ndustry and m aintain r equired c ertifications an d l icenses f or Building Division staff PERFORMACE MEASURES Actual FY 2018-19 Estimated FY 2019-20 Proposed FY 2020-21 Number of building permits issued 1,680 1,420 1,600 Number of building plan checks completed 431 340 375 Number of building Inspections 5,320 4,200 4,700 Number of code enforcement cases 68 121 120 Total planning applications received 27 15 20 138 COMMUNITY DEVELOPMENT Summary of Appropriations by Program Amended Estimated Proposed Actual Budget Actual Budget FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 EXPENDITURTES BY PROGRAM Planning - 030 Personnel Services 281,129$ 373,300$ 301,500$ 399,700$ Maintenance and Operations 277,377 321,800 266,200 250,100 Capital Outlay - - - - Subtotal 558,506 695,100 567,700 649,800 Building and Code Enforcement - 031 Personnel Services 293,694 655,700 338,200 689,800 Maintenance and Operations 271,099 26,300 326,600 186,200 Capital Outlay - - - - Subtotal 564,793 682,000 664,800 876,000 Small Business Program - 032 Personnel Services - - - - Maintenance and Operations - - - 562,803 Capital Outlay - - - - Subtotal - - - 562,803 Special Projects - 230 Personnel Services - - - - Maintenance and Operations 93,391 293,200 3,500 3,500 Capital Outlay - - - - Subtotal 93,391 293,200 3,500 3,500 Special Projects - 231 Personnel Services - - - - Maintenance and Operations 2,511 10,000 - 60,000 Capital Outlay - - - - Subtotal 2,511 10,000 - 60,000 TOTAL Personnel Services 574,823 1,029,000 639,700 1,089,500 Maintenance and Operations 644,378 651,300 596,300 1,062,603 Capital Outlay - - - - TOTAL 1,219,201$ 1,680,300$ 1,236,000$ 2,152,103$ EXPENDITURES BY FUND General Fund - 001 943,299$ 1,197,100$ 1,052,500$ 1,345,800$ Special Projects - 004 95,902 303,200 3,500 63,500 Community Development Block Grant - 072 180,000 180,000 180,000 180,000 CARES Act - 081 - - - 562,803 TOTAL 1,219,201$ 1,680,300$ 1,236,000$ 2,152,103$ FY 2020-2021 139 COMMUNITY DEVELOPMENT PROGRAM:030 Planning FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 001-030-40001 181,400$ 246,600$ 202,000$ 263,300$ Over-Time 001-030-40003 56 - 200 500 Part-time 001-030-40004 2,400 7,200 2,200 7,200 Auto Allowance 001-030-40008 - - - - Cell Phone Allowance 001-030-40009 - 400 100 400 Deferred Compensation-Cafeteria 001-030-40010 724 - - - Deferred Compensation 001-030-40011 3,755 6,700 4,700 7,300 PERS Retirement 001-030-40012 41,256 67,000 60,100 78,200 PARS Retirement 001-030-40013 24 100 100 100 Medical Insurance 001-030-40014 23,616 38,700 22,800 28,500 AFLAC Insurance-Cafeteria 001-030-40015 63 100 100 100 Medicare Insurance 001-030-40017 3,034 3,800 3,200 4,100 Life and Disability 001-030-40018 1,554 2,000 1,500 2,000 FICA 001-030-40019 33 100 100 100 Flexible Spending - Cafeteria 001-030-40022 118 - - - Cafeteria Taxable 001-030-40023 395 200 400 200 Comptime Buy/Payout 001-030-40026 3,944 - - - Vacation Buy/Payout 001-030-40027 11,512 - - 3,400 Sick Payout 001-030-40028 7,245 - - - Unemployment 001-030-40030 - - 100 - Health and Wellness Program 001-030-40032 - 400 1,100 1,100 Medical Waiver 001-030-40033 - - 2,800 3,200 TOTAL PERSONNEL SERVICES 281,129$ 373,300$ 301,500$ 399,700$ MAINTENANCE AND OPERATIONS Office Supplies 001-030-40100 757$ 3,000$ 2,500$ 2,000$ Public/Legal Notices 001-030-40200 875 - - - Memberships and Dues 001-030-40300 - 1,300 1,500 2,100 Training and Meetings 001-030-40400 730 2,500 1,400 7,000 Telephone 001-030-41000 1,145 - - - Contract Professional 001-030-44000 93,870 135,000 80,800 59,000 TOTAL MAINTENANCE AND OPERATIONS 97,377$ 141,800$ 86,200$ 70,100$ TOTAL EXPENDITURES 378,506$ 515,100$ 387,700$ 469,800$ Explanation of Significant Accounts: Memberships and Dues 001-030-40300 American Planning Assoc. and Planning Director Assoc. Training and Meetings 001-030-40400 Contract Professional 001-030-44000 FY 2020-2021 Planning Director Assoc. workshop, SCAG regional conference, and League Academy for Commissioners Community Development Block, Housing Element and CEQA 140 COMMUNITY DEVELOPMENT PROGRAM:031 Building and Code Enforcement FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 001-031-40001 187,620$ 444,500$ 200,000$ 457,000$ Over-time 001-031-40003 84 - 400 500 Auto Allowance 001-031-40008 - - - - Cell Phone Allowance 001-031-40009 - 300 100 300 Deferred Compensation-Cafeteria 001-031-40010 246 - - - Deferred Compensation 001-031-40011 3,149 10,700 3,600 11,100 PERS Retirement 001-031-40012 68,340 120,800 89,700 124,000 Medical Insurance 001-031-40014 17,300 63,800 23,400 73,800 AFLAC Insurance-Cafeteria 001-031-40015 95 100 100 100 Medicare Insurance 001-031-40017 2,904 6,700 3,200 7,000 Life and Disability 001-031-40018 2,051 3,900 2,000 3,900 Flexible Spending - Cafeteria 001-031-40022 2,185 2,200 1,000 - Cafeteria Taxable 001-031-40023 2,192 2,400 3,900 4,100 Comptime Buy/Payout 001-031-40026 1,144 - 100 - Vacation Buy/Payout 001-031-40027 4,573 - 8,300 5,500 Sick Payout 001-031-40028 1,811 - - - Health and Wellness Program 001-031-40032 - 300 1,700 1,700 Medical Waiver 001-031-40033 - - 700 800 TOTAL PERSONNEL SERVICES 293,694$ 655,700$ 338,200$ 689,800$ MAINTENANCE AND OPERATIONS Office Supplies 001-031-40100 1,279$ 2,300$ 2,500$ 2,000$ Memberships and Dues 001-031-40300 - 600 600 600 Training and Meetings 001-031-40400 - 2,000 800 2,500 Equipment and Materials 001-031-40700 147 1,400 1,000 1,100 Telephone 001-031-41000 368 - 400 - Contract Professional 001-031-44000 269,305 20,000 321,300 40,000 Special Expense 001-031-44001 - - - 140,000 TOTAL MAINTENANCE AND OPERATIONS 271,099$ 26,300$ 326,600$ 186,200$ TOTAL EXPENDITURES 564,793$ 682,000$ 664,800$ 876,000$ Explanation of Significant Accounts: Memberships and Dues 001-031-40300 Training and Meetings 001-031-40400 CA Building Officials workshop Equipment/Materials 001-031-40700 Uniform, safety shoes, and equipment Contract Professional 001-031-44000 Special Expense 001-031-44001 Temporary business reopening support measures - COVID-19 FY 2020-2021 International Code Council, CA Assoc. of Code Enforcement Officers, and California Building Officials Charles Abbott, Transtech, and additional building inspection services, when needed. 141 COMMUNITY DEVELOPMENT PROGRAM:230 Special Projects FUND:004 Special Projects Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Cottage 004-230-41500 315$ -$ -$ -$ Joint Land Use Study 004-230-41501 87,176 288,400 - - Third Party Testing 004-230-41502 5,900 4,800 3,500 3,500 TOTAL MAINTENANCE AND OPERATIONS 93,391$ 293,200$ 3,500$ 3,500$ TOTAL EXPENDITURES 93,391$ 293,200$ 3,500$ 3,500$ FY 2020-2021 142 COMMUNITY DEVELOPMENT PROGRAM:231 Special Projects FUND:004 Special Projects Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Plan Archival - Building 004-231-41500 -$ 10,000$ -$ 60,000$ Building Code Appeal 004-231-41503 1,500 - - - Business License ADA Fee 004-231-41506 1,011 - - - TOTAL MAINTENANCE AND OPERATIONS 2,511$ 10,000$ -$ 60,000$ TOTAL EXPENDITURES 2,511$ 10,000$ -$ 60,000$ FY 2020-2021 143 COMMUNITY DEVELOPMENT PROGRAM:030 Planning FUND:072 Community Development Block Grant Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Contract Professional 072-030-44000 180,000$ 180,000$ 180,000$ 180,000$ TOTAL MAINTENANCE AND OPERATIONS 180,000$ 180,000$ 180,000$ 180,000$ TOTAL EXPENDITURES 180,000$ 180,000$ 180,000$ 180,000$ Explanation of Significant Accounts: Contract Professional 072-030-44000 Leisure World restroom rehabilitation program FY 2020-2021 144 COMMUNITY DEVELOPMENT PROGRAM:081 CARES Act FUND:032 Small Business Program Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Special Expense 081-032-44001 -$ -$ -$ 562,803$ TOTAL MAINTENANCE AND OPERATIONS -$ -$ -$ 562,803$ TOTAL EXPENDITURES -$ -$ -$ 562,803$ Explanation of Significant Accounts: Special Expense 081-032-44001 CARES Act Small Business Grant Program FY 2020-2021 145 COMMUNITY DEVELOPMENT Summary of Appropriations by Account Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 40001 369,020$ 691,100$ 402,000$ 720,300$ Over-Time 40003 140 - 600 1,000 Part-time 40004 2,400 7,200 2,200 7,200 Cell Phone Allowance 40009 - 700 200 700 Deferred Compensation-Cafeteria 40010 970 - - - Deferred Compensation 40011 6,904 17,400 8,300 18,400 PERS Retirement 40012 109,596 187,800 149,800 202,200 PARS Retirement 40013 24 100 100 100 Medical Insurance 40014 40,916 102,500 46,200 102,300 AFLAC Insurance-Cafeteria 40015 158 200 200 200 Medicare Insurance 40017 5,938 10,500 6,400 11,100 Life and Disability 40018 3,605 5,900 3,500 5,900 FICA 40019 33 100 100 100 Flexible Spending - Cafeteria 40022 2,303 2,200 1,000 - Cafeteria Taxable 40023 2,587 2,600 4,300 4,300 Comptime Buy/payout 40026 5,088 - 100 - Vacation Buy/Payout 40027 16,085 - 8,300 8,900 Sick Payout 40028 9,056 - - - Unemployment 40030 - - 100 - Health and Wellness Program 40032 - 700 2,800 2,800 Medical Waiver 40033 - - 3,500 4,000 TOTAL PERSONNEL SERVICES 574,823 1,029,000 639,700 1,089,500 MAINTENANCE AND OPERATIONS Office Supplies 40100 2,036 5,300 5,000 4,000 Public/Legal Notices 40200 875 - - - Memberships and Dues 40300 - 1,900 2,100 2,700 Training and Meetings 40400 730 4,500 2,200 9,500 Equipment and Materials 40700 147 1,400 1,000 1,100 Telephone 41000 1,513 - 400 - Citywide Special Projects 41500 95,902 303,200 3,500 63,500 Contract Professional 44000 543,175 335,000 582,100 279,000 Special Expense 44001 - - - 702,803 TOTAL MAINTENANCE AND OPERATIONS 644,378 651,300 596,300 1,062,603 TOTAL EXPENDITURES 1,219,201$ 1,680,300$ 1,236,000$ 2,152,103$ FY 2020-2021 146 PUBLIC WORKS PUBLIC WORKS FY 2020-2021 MANAGING DEPARTMENT HEAD: Director of Public Works MISSION STATEMENT The Public Works Department administers planning, programming, budgeting, construction, and maintenance of the City’s infrastructure in a cost-effective way that meets the overall needs of the community. PRIMARY ACTIVITIES Engineering – 042 The Engineering Program is responsible for determining projects for the City; seek and secure grant funds; coordinate and m anage d esign c onsultants; pr epare pr oject e stimates, des igns and s pecifications; and review pl ans. Regular activities include: development plan check: tract maps, lot line adjustments, utility plans, grading, implement best management practices; issue permits for grading; respond to public, Council and other agencies requests for information on plans, permits, surveys, flood zones and s tandard plans; track all service requests; prepare maps and blue prints; manage and update the geographic information system (GIS), and manage and file over 7000 record drawings; apply for all available grant funding sources; manage various sources of funding. Construction Management/Inspection - inspection of grading, public, and private improvements, respond to citizen requests concerning construction activities, enforce City and agency regulations, and ensure quality assurance and conformance to plans, specifications and standards. Storm Drains – 043 Maintenance - inspecting, cleaning, maintaining, and tracking catch basins, catch basin filters, catch basin screens, storm drains, culverts, and other storm water conveyances, maintaining and operating a storm water pumping station, testing of debris trapped in catch basins. Engineering - compliance and enforcement of Federal, State, and local regulations for the protection of water quality, implementation of the city's NPDES Local Implementation Plan (LIP) and the Drainage Area Master Plan (DAMP), compiling annual Program Effectiveness Reports, plan check and site checking storm drains, and implementation of Best Management Practices, attend mandated storm water meetings, issuance of Notice of Violations and public education for water quality protection. Street Maintenance – 044 Street Maintenance is responsible for the following sidewalk and gutter patching, pothole repair, road maintenance, traffic markings and s ignage, pa ver installation, s treet litter, U nderground S ervice A lert m arking. Development r eview, plan checks, permit all activities for street facilities including bridges, overcrossings, streets, sidewalks, curbs, gutters, patching, striping, medians, traffic signal construction, maintenance and repairs, street lighting, street sweeping, street tree trimming and i nstallation; Contract Administration: s treet patching, s triping, s weeping, traffic s ignals, median an d parkway m aintenance and senior bus program; Development plan check - utility plans, streets, storm water pollution prevention plans, best management practices; Permits - street excavation, dumpsters/street obstruction, tree planting and removal, cranes, monitoring wells, and traffic control. Auto Maintenance – 050 Routine Activities - primary activities include tune-ups, brake work, fuel system service, electrical system service, mount, balance, and repair tires, transmission service, smog service, diesel and gasoline engine overhauls, welding and fabrication, safety inspection, interior or exterior repair, procurement of parts and materials, bid specifications, suspension service, vehicle modifications and the purchase of fuel. 147 PUBLIC WORKS FY 2020-2021 Building Maintenance – 052 Regular activities - activities include janitorial, elevators, roofing, heating, air conditioning, water, electrical, plumbing, light fixtures, windows, carpeting, doors, locks, cabinets and furniture, phone system, interior and exterior walls, pest control, termites, fumigation, landscaping maintenance at buildings/facilities and overall aesthetics. Capital Improvement Program: Buildings and G rounds - determine projects; seek and s ecure grant funds; coordinate and manage design consultants; prepare pr oject es timates, des igns and s pecifications; r eview p lans; and adhere t o m ulti-agency f unding and environmental requirements. SB1 Program – 090 Capital Improvement Projects using SB1-RMRA funds which relates to transportation infrastructure. Gas Tax – 090 The Gas Tax program accounts for State collected, locally shared gas tax monies. Expenditures are limited to repair, construction, maintenance and right-of-way acquisitions relating to streets and highways. Measure M2 – 099 The Measure “M2” fund accounts for “Local Turn back” monies established as part of the one-half cent sales tax increase approved November 6, 1990, by voter passage of the Revised Traffic Improvement and Growth Management Ordinance, popularly known as Measure “M”. In November 2006, voters approved an extension of the program through 2041 called M2 which ac counts f or “fair s hare” monies. T he Meas ure M2 F und h elps f und c apital i mprovement pr ojects t o C ity infrastructure that vary from concrete, slurry, paving, and street and traffic improvements. Special Projects – 242 Special projects for the Engineering program. Special Projects – 244 Special projects for the Street Maintenance program. Capital Projects – 333 Capital Improvement Projects Fund. Effective July 1, 2020, any projects funded using these resources are appropriated directly in the Capital Improvement Program section. Miscellaneous – XXX Miscellaneous grant funds used to fund Capital Improvement Projects. Effective July 1, 2020, any projects funded using these resources are appropriated directly in the Capital Improvement Program section. Street Lighting – 500 The Seal Beach Street Lighting Assessment District was formed under the Street Lighting Act of 1919 to finance the maintenance of streetlights and t o finance the electricity used by the streetlights by special assessments. Revenue is derived from the District’s share of the basic property tax levy and the special district augmentation allocations. Air Quality Improvement – 700 Expenditures are related to reduce air pollution by reducing, directly or indirectly, mobile source emission pollutants. This program funds the transportation of seniors through the Orange County Senior Transportation Program. This program funds the transportation and mobility of seniors citywide to reduce emissions, vehicle trips and improve air quality. 148 PUBLIC WORKS FY 2020-2021 Park Improvement – 800 This program develops and renovate park infrastructure. Effective July 1, 2020, any projects funded using these resources are appropriated directly in the Capital Improvement Program section. Beach Maintenance – 863 Regular Activities - primary activities include cleaning the beach with the surf rake for large debris; remove windblown sand from parking lots and adjacent residences; empty the tot lot, pier, parking lot and beach trash cans; remove graffiti; construct and remove the seasonal berm and clean up after storm events. In addition, the City pays the Surfside Colony $37,000 per year for maintenance, berm construction and removal on Surfside Beach. Water Maintenance and Operations – 900 Regular activities - Primary activities include monitoring the SCADA controls for water wells and pump stations, water production, pipe installation and maintenance, booster station maintenance, well maintenance, water quality sampling and testing, f lushing h ydrants, ex ercising v alves, c hanging meters, r eading m eters, r epairing l eaks and main l ine br eaks, customer s ervice r equests, water turn off's and o n's, c ross c onnection pr ogram, fire f low t ests, i nstrumentation an d control, an d public r elations. I n ad dition, d ue t o S outhern C alifornia’s s emi-arid c limate, gr owing population a nd a dependency on imported water, Seal Beach, like other Southern California water agencies need to carefully manage its water supply for short and long term sustainability. Sewer Maintenance and Operations – 925 Regular Activities - Primary activities include daily station rounds and maintenance, sewer line cleaning, routinely inspecting the system for physical damage of system, response to public inquiries and operation of the system to prevent public health hazards. Water Capital – 950 Capital I mprovement P rogram: pi pelines, s torage, di sinfections, an d bo oster s tations - determine pr ojects; s eek and secure pr oject f unding; c oordinate and m anage des ign c onsultants; pr epare pr oject budg ets, es timates, des igns and specifications; plan check drawings; conduct community meetings, and prepare presentations and press releases; prepare council reports for advertisement, award, and completion of each project; administer construction management; inspection and quality assurance; respond to public inquiries; adhere to multi-agency funding and environmental requirements; negotiate change orders, claims, and di sputes; prepare progress reports and p ayments; prepare record drawings and project closeouts. Outside Agency Coordination and/or compliance with Regulations - National Pollution Discharge Elimination S ystem permit; Regional Water Quality 'Control Board; City of Long Beach, City of Huntington Beach, California Dept. of Health, Air Quality Management District, Dept. of W ater Resources, OSHA, Environmental Protection Agency, Metropolitan Water District, Orange County Water District, Municipal Water District of Orange County, West Orange County Water Board and Golden State Water Company. Sewer Capital – 975 Capital I mprovement P rogram - pipelines a nd pump s tations - determine pr ojects; s eek and s ecure pr oject f unding; coordinate and manage design consultants; prepare project budgets, estimates, designs and specifications; plan check drawings; c onduct c ommunity m eetings a nd prepare presentations a nd press r eleases; pr epare c ouncil r eports f or advertisement, a ward, an d c ompletion of eac h pr oject; adm inister c onstruction m anagement; i nspection and q uality assurance; respond to the public inquiries; adhere to multi-agency funding and environmental requirements; negotiate change orders, claims, and disputes; prepare progress reports and payments; and prepare record drawings and project closeouts. Vehicle Replacement – 980 Fleet replacement for the City’s fleet of police, and general use vehicles, motorcycles, and other miscellaneous equipment. 149 PUBLIC WORKS FY 2020-2021 OBJECTIVES • To provide professional, technical, and administrative assistance to the public and City Council • The City continues to seek outside grant funding to improve the infrastructure • Performs i nspection an d m aintenance of s torm dr ain f ilters and s creens. E ach c atch bas in i s i nspected and cleaned at least twice per year • The City will continue to participate in sub-regional watershed planning as well as work with pollution control measures for the San Gabriel and Anaheim Bay watersheds • The Santa Ana Regional Water Quality Control Board is in the process of issuing a new NPDES permit for the County of O range and its' co-permittees. Compliance with the new permit may require expenditures not contemplated in this budget • The City will continue to comply with the statewide trash provisions as implemented by the Santa Ana Regional Water Quality Control Board • The Public Works Department oversees contract services such as street sweeping, street tree trimming, median and parkway landscape maintenance, traffic signal maintenance, street patching and striping, and the operation of t he s enior bus. T hese c ontracts ar e m anaged under t he d irection of t he D eputy D irector of P ublic Works/Maintenance and Utilities • The maintenance crews of the department will continue with routine maintenance such as patching of sidewalks, gutters, potholes, and signs. In-house crews have replaced damaged sidewalk with pavers around mature fichus trees at a rate of one location per month and will continue to work at other high pedestrian locations • The City Engineer is continuing to manage the City's aggressive CIP program. The division is moving forward to rehabilitate the City's street infrastructure, meet ocean and storm water quality goals, adhere to new regulatory mandates, provide en hanced i nformation and s ervices to the pu blic on the internet, apply f or a vailable grant funding and to continue to update the Geographical Information System (GIS) as a tool for staff and the public. • A l arge por tion of t he c osts f or t he C IP i s al located t o t he f ollowing pr ojects: l ocal r esidential s treet pa ving projects, signal improvement, trees, and arterial rehabilitation projects • Maintenance of over 134 vehicles and equipment is performed using two full-time mechanics • Continue to utilize Dossier and Voyager to schedule PM maintenance • Continue to bring more repairs and maintenance in house. • Decrease the vehicle and equipment down time • Oversee and manage Master Preventative Maintenance Schedule to prolong the life of equipment and vehicles • Oversee and manage Master Parts Inventory and re-order schedule to assist in maintenance efficiency • Similar projects are scheduled for the City Council Chambers and the Public Works Administration Building. On October 10, 2011 the City council adopted a F acility Condition Assessment of all city owned facilities. Funding options are being evaluated for the remainder of the improvements identified within the plan. • Funding for the work to be done in-house or by small contract is included in this budget. Other work was proposed in the Capital Improvement section. • The objective of this program is to ensure the highest activity for seniors having a low financial impact to the City. • Monitor and review the contract agreement and determine if a new provider is needed based on increases in recent fuel prices. • The Department is actively working to maintain the beach and manage the sand with limited staff. This year, staff will oversee the berm construction in the fall and its removal in the spring. • The Department will oversee the reconstruction of the part of the pier that was burned by the recent fire as well as other structural and utility upgrades. Plans will cover new utility lines on the pier, a new sewer pump station, new electrical services and required structural improvements necessary to restore the end of the pier and allow it to be opened to the public and for the construction of a potential new restaurant. Any repairs that were the result of the fire will be coordinated with the City’s insurance carrier for payments and/or reimbursement. • Continue to capture all ongoing expenses in the Tidelands Lease Area • The Department will look to repair and/or replace aged and deteriorating sections of the boardwalk wall, between Electric Avenue and 10th street, on an annual basis. • The City’s water system is on a verage over 40 -45 years old. Over the past 10 years the City has invested in upgrading of the infrastructure and technology improvements. In order to maintain the system, labor resources are continuously evaluated within the water department. The department staff performs daily testing, inspection of the system, station maintenance, compliance with regulations, exercising of all valves, and flushing of hydrants. 150 PUBLIC WORKS FY 2020-2021 PERFORMACE MEASURES Estimated FY 2019-20 Proposed FY 2020-21 Number of facility work requests 253 230 Number of calls for service for graffiti 34 30 Number of encroachment permits issued 192 200 Number of fire hydrants flushed 218 450 Number of water valves turned 190 400 Total miles of sewer pipeline cleaned 20 26 Total footage video sewer inspections 6,281 6,300 151 PUBLIC WORKS Summary of Appropriations by Program Amended Estimated Proposed Actual Budget Actual Budget FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 EXPENDITURTES BY PROGRAM Engineering - 042 Personnel Services 115,812$ 217,700$ 183,800$ 227,600$ Maintenance and Operations 24,995 44,300 39,600 30,600 Capital Outlay - - - - Subtotal 140,807 262,000 223,400 258,200 Storm Drains - 043 Personnel Services 219,444 252,000 234,100 282,500 Maintenance and Operations 190,886 221,500 184,200 194,700 Capital Outlay - - - - Subtotal 410,330 473,500 418,300 477,200 Street Maintenance - 044 Personnel Services 306,416 381,200 384,200 386,900 Maintenance and Operations 735,446 1,021,300 977,200 1,143,600 Capital Outlay - - - - Subtotal 1,041,862 1,402,500 1,361,400 1,530,500 Auto Maintenance - 050 Personnel Services 118,484 160,200 139,700 159,500 Maintenance and Operations 289,141 346,200 355,100 334,200 Capital Outlay - - - - Subtotal 407,625 506,400 494,800 493,700 Building Maintenance - 052 Personnel Services 141,727 146,500 143,900 163,800 Maintenance and Operations 463,517 497,600 487,400 501,000 Capital Outlay - - - - Subtotal 605,244 644,100 631,300 664,800 SB1 Program - 090 Personnel Services - - - - Maintenance and Operations - - - - Capital Outlay 214,528 550,000 550,000 400,000 Subtotal 214,528 550,000 550,000 400,000 Gas Tax - 090 Personnel Services - - - - Maintenance and Operations 28,670 26,800 26,800 31,800 Capital Outlay 268,153 620,000 190,000 670,000 Subtotal 296,823 646,800 216,800 701,800 FY 2020-2021 152 PUBLIC WORKS Summary of Appropriations by Program Amended Estimated Proposed Actual Budget Actual Budget FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-2021 Measure M2 - 099 Personnel Services - - - - Maintenance and Operations 17,800 - - - Capital Outlay 189,294 1,588,000 778,400 500,000 Subtotal 207,094 1,588,000 778,400 500,000 Special Projects - 242 Personnel Services - - - - Maintenance and Operations 1,665 - 50,000 311,000 Capital Outlay - - - - Subtotal 1,665 - 50,000 311,000 Special Projects - 244 Personnel Services - - - - Maintenance and Operations 7,904 - 12,900 - Capital Outlay - - - - Subtotal 7,904 - 12,900 - Capital Projects - 333 Personnel Services - - - - Maintenance and Operations - - - - Capital Outlay 1,733,982 7,146,400 4,550,500 1,928,000 Subtotal 1,733,982 7,146,400 4,550,500 1,928,000 Miscellaneous - XXX Personnel Services - - - - Maintenance and Operations - - - - Capital Outlay 107,046 925,000 220,100 1,305,000 Subtotal 107,046 925,000 220,100 1,305,000 Street Lighting - 500 Personnel Services - - - - Maintenance and Operations 195,413 206,400 205,800 211,800 Capital Outlay - - - - Subtotal 195,413 206,400 205,800 211,800 Air Quality Improvement - 700 Personnel Services - - - - Maintenance and Operations 33,231 31,200 37,554 31,000 Capital Outlay - - - - Subtotal 33,231 31,200 37,554 31,000 153 PUBLIC WORKS Summary of Appropriations by Program Amended Estimated Proposed Actual Budget Actual Budget FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-2021 Park Improvement - 800 Personnel Services - - - - Maintenance and Operations - - - - Capital Outlay - 16,700 1,000 - Subtotal - 16,700 1,000 - Beach Maintenance - 863 Personnel Services 355,981 341,100 334,300 337,100 Maintenance and Operations 277,680 492,400 533,500 402,900 Capital Outlay 5,736,790 468,000 468,000 - Subtotal 6,370,451 1,301,500 1,335,800 740,000 Water Maintenance and Operations - 900 Personnel Services 1,402,464 1,575,500 1,527,900 1,536,900 Maintenance and Operations 3,387,394 3,696,000 3,391,600 3,800,700 Capital Outlay - 145,000 145,000 - Subtotal 4,789,858 5,416,500 5,064,500 5,337,600 Sewer Maintenance and Operations - 925 Personnel Services 850,750 1,171,200 1,024,600 1,213,800 Maintenance and Operations 816,761 337,900 301,800 427,400 Capital Outlay - - - - Subtotal 1,667,511 1,509,100 1,326,400 1,641,200 Water Capital - 950 Personnel Services - - - - Maintenance and Operations 449,994 421,000 3,005,407 2,149,900 Capital Outlay 1,800 2,654,500 312,800 2,710,000 Subtotal 451,794 3,075,500 3,318,207 4,859,900 Sewer Capital - 975 Personnel Services - - - - Maintenance and Operations 1,047,122 1,016,500 3,674,875 1,444,800 Capital Outlay 206,240 1,595,000 169,700 550,000 Subtotal 1,253,362 2,611,500 3,844,575 1,994,800 Vehicle Replacement - 980 Personnel Services - - - - Maintenance and Operations 608,984 92,000 392,000 - Capital Outlay 191,997 264,800 264,800 - Subtotal 800,981 356,800 656,800 - 154 PUBLIC WORKS Summary of Appropriations by Program Amended Estimated Proposed Actual Budget Actual Budget FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-2021 TOTAL Personnel Services 3,511,078 4,245,400 3,972,500 4,308,100 Maintenance and Operations 8,576,603 8,451,100 13,675,736 11,015,400 Capital Outlay 8,649,830 15,973,400 7,650,300 8,063,000 TOTAL 20,737,511$ 28,669,900$ 25,298,536$ 23,386,500$ EXPENDITURES BY FUND General Fund - 001 2,605,868$ 3,288,500$ 3,129,200$ 3,424,400$ Street Lighting Assessment District - 002 195,413 206,400 205,800 211,800 Special Projects - 004 9,569 - 62,900 311,000 Air Quality Improvement - 012 33,231 31,200 37,554 31,000 Park Improvement - 016 - 16,700 1,000 - Water Operations - 017 4,789,858 5,416,500 5,064,500 5,337,600 Water Capital Improvement - 019 451,794 3,075,500 3,318,207 4,859,900 Vehicle Replacement - 021 800,981 356,800 656,800 - Tidelands - 034 6,370,451 1,301,500 1,335,800 740,000 SB1 RMRA - 039 214,528 550,000 550,000 400,000 Gas Tax - 040 296,823 646,800 216,800 701,800 Measure M2 - 042 207,094 1,588,000 778,400 500,000 Sewer Operations - 043 1,667,511 1,509,100 1,326,400 1,641,200 Sewer Capital Improvement - 044 1,253,362 2,611,500 3,844,575 1,994,800 Traffic Impact - 049 (270) - - - Citywide Grants - 080 107,046 925,000 220,100 1,305,000 Capital Improvement Projects - 045 1,734,252 7,146,400 4,550,500 1,928,000 TOTAL 20,737,511$ 28,669,900$ 25,298,536$ 23,386,500$ 155 PUBLIC WORKS PROGRAM:042 Engineering FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 001-042-40001 69,793$ 142,900$ 122,800$ 151,700$ Over-time PT 001-042-40002 64 - 100 - Over-time 001-042-40003 224 500 1,000 1,000 Part-time 001-042-40004 13,914 22,800 17,500 24,400 Tuition Reimbursement 001-042-40007 - - 500 2,000 Auto Allowance 001-042-40008 - - - - Cell Phone Allowance 001-042-40009 45 100 100 100 Deferred Compensation-Cafeteria 001-042-40010 241 - - - Deferred Compensation 001-042-40011 1,791 3,900 3,500 4,200 PERS Retirement 001-042-40012 14,596 21,400 19,300 20,400 PARS Retirement 001-042-40013 147 300 200 300 Medical Insurance 001-042-40014 6,944 20,900 13,300 17,600 AFLAC Insurance-Cafeteria 001-042-40015 254 300 300 300 Medicare Insurance 001-042-40017 1,330 2,500 2,100 2,700 Life and Disability 001-042-40018 499 1,100 900 1,100 Flexible Spending - Cafeteria 001-042-40022 12 - - - Cafeteria Taxable 001-042-40023 480 900 1,000 1,200 Comptime Buy/Payout 001-042-40026 531 - - - Vacation Buy/Payout 001-042-40027 3,357 - 600 - Sick Payout 001-042-40028 1,571 - - - Health and Wellness Program 001-042-40032 19 100 600 600 TOTAL PERSONNEL SERVICES 115,812$ 217,700$ 183,800$ 227,600$ MAINTENANCE AND OPERATIONS Office Supplies 001-042-40100 1,964$ 3,700$ 3,500$ 3,200$ Public/Legal Notices 001-042-40200 304 - - - Memberships and Dues 001-042-40300 1,207 2,100 1,400 1,800 Training and Meetings 001-042-40400 424 3,500 1,200 600 Telephone 001-042-41000 944 - 2,100 - Rental/Lease Equip 001-042-42000 947 - 1,400 - Contract Professional 001-042-44000 19,205 35,000 30,000 25,000 TOTAL MAINTENANCE AND OPERATIONS 24,995$ 44,300$ 39,600$ 30,600$ TOTAL EXPENDITURES 140,807$ 262,000$ 223,400$ 258,200$ FY 2020-2021 156 PUBLIC WORKS PROGRAM:042 Engineering FUND:001 General Fund Explanation of Significant Accounts: Office Supplies 001-042-40100 Memberships and Dues 001-042-40100 Training and Meetings 001-042-40400 Contract Professional 001-042-44000 APWA, CA Professional Engineer, and City Engineer OC Association APWA, City Engineer OC Association, Public Works Officers, and Tech Training Engineering services, Development Engineering Support, AutoCAD software, Grant submittal support, GIS, and Beehive Replacing chairs and printing supplies FY 2020-2021 157 PUBLIC WORKS PROGRAM:043 Storm Drains FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 001-043-40001 138,811$ 156,600$ 141,300$ 165,800$ Overtime PT 001-043-40002 41 300 - Over-time 001-043-40003 7,073 9,000 13,100 10,000 Part-time 001-043-40004 2,475 9,000 2,000 17,500 Tuition Reimbursement 001-043-40007 - - 500 2,000 Auto Allowance 001-043-40008 - - - - Cell Phone Allowance 001-043-40009 180 200 200 200 Deferred Compensation-Cafeteria 001-043-40010 318 - - - Deferred Compensation 001-043-40011 2,861 3,200 3,000 3,300 PERS Retirement 001-043-40012 34,045 40,700 39,100 44,600 PARS Retirement 001-043-40013 29 100 100 200 Medical Insurance 001-043-40014 24,809 27,400 24,000 30,100 AFLAC Insurance-Cafeteria 001-043-40015 90 100 100 100 Medicare Insurance 001-043-40017 2,141 2,600 2,300 2,900 Life and Disability 001-043-40018 1,281 1,300 1,200 1,400 Flexible Spending - Cafeteria 001-043-40022 11 - - - Cafeteria Taxable 001-043-40023 999 1,600 2,300 3,000 Comptime Buy/Payout 001-043-40026 731 - 1,300 - Vacation Buy/Payout 001-043-40027 2,427 - 2,900 1,000 Sick Payout 001-043-40028 1,047 - - - Health and Wellness Program 001-043-40032 75 200 400 400 TOTAL PERSONNEL SERVICES 219,444$ 252,000$ 234,100$ 282,500$ MAINTENANCE AND OPERATIONS Memberships and Dues 001-043-40300 63$ -$ 100$ -$ Training and Meetings 001-043-40400 200 1,000 - 200 Equipment and Materials 001-043-40700 8,779 11,000 11,000 11,000 Telephone 001-043-41000 111 - - - Electricity 001-043-41020 18,795 20,000 18,100 20,000 Contract Professional 001-043-44000 124,463 131,500 110,000 116,500 Special Expense - Ironwood 001-043-44001 - 3,000 - - Intergovernmental 001-043-45000 38,475 55,000 45,000 47,000 TOTAL MAINTENANCE AND OPERATIONS 190,886$ 221,500$ 184,200$ 194,700$ TOTAL EXPENDITURES 410,330$ 473,500$ 418,300$ 477,200$ FY 2020-2021 158 PUBLIC WORKS PROGRAM:043 Storm Drains FUND:001 General Fund Explanation of Significant Accounts: Training and Meetings 001-043-40400 Equipment/Materials 001-043-40700 Contract Professional 001-043-44000 Special Expense - Ironwood 001-043-44001 Intergovernmental 001-043-45000 State Water Resources Control Board, NPDES County Orange Program, AQMD permit fees, and OC Coyote Creek watershed monitoring FY 2020-2021 CWEA, Quinn Power, and vendor training Oil, sand bags, chairs, tables, file cabinets, and cleaning solutions NPDES program consultant, catch basin maint., Beehive annual subscription, storm drain video inspection, catch basin filter replacement, winter storm pump rental, employee uniforms, and WEPS Westridge Commercial 159 PUBLIC WORKS PROGRAM:044 Street Maintenance FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 001-044-40001 181,007$ 230,000$ 217,000$ 241,400$ Over-time 001-044-40003 3,357 5,000 18,500 10,000 Part-time 001-044-40004 28,652 39,000 42,200 17,400 Tuition Reimbursement 001-044-40007 - - 1,100 2,000 Auto Allowance 001-044-40008 - - 1,100 - Cell Phone Allowance 001-044-40009 45 100 100 100 Deferred Compensation-Cafeteria 001-044-40010 656 - - - Deferred Compensation 001-044-40011 3,125 4,100 4,000 4,300 PERS Retirement 001-044-40012 41,717 51,600 50,300 58,000 PARS Retirement 001-044-40013 372 500 500 200 Medical Insurance 001-044-40014 35,049 42,700 35,700 41,000 AFLAC Insurance-Cafeteria 001-044-40015 89 100 100 100 Medicare Insurance 001-044-40017 3,174 4,100 4,100 4,000 Life and Disability 001-044-40018 1,848 2,100 1,900 2,100 Flexible Spending - Cafeteria 001-044-40022 29 - - - Cafeteria Taxable 001-044-40023 1,377 1,800 3,300 4,700 Comptime Buy/Payout 001-044-40026 417 - 1,500 - Vacation Buy/Payout 001-044-40027 3,912 - 2,300 1,100 Sick Payout 001-044-40028 1,571 - - - Health and Wellness Program 001-044-40032 19 100 500 500 TOTAL PERSONNEL SERVICES 306,416$ 381,200$ 384,200$ 386,900$ MAINTENANCE AND OPERATIONS Memberships and Dues 001-044-40300 183$ 1,000$ 300$ -$ Training and Meetings 001-044-40400 330 400 - 500 Equipment and Materials 001-044-40700 29,725 40,900 40,000 31,600 Street Sweeping 001-044-40801 114,976 171,000 155,000 180,000 Telephone 001-044-41000 1,502 2,000 1,900 2,000 Electricity 001-044-41020 18,268 20,000 20,000 20,000 Contract Professional 001-044-44000 570,462 786,000 760,000 909,500 TOTAL MAINTENANCE AND OPERATIONS 735,446$ 1,021,300$ 977,200$ 1,143,600$ TOTAL EXPENDITURES 1,041,862$ 1,402,500$ 1,361,400$ 1,530,500$ FY 2020-2021 160 PUBLIC WORKS PROGRAM:044 Street Maintenance FUND:001 General Fund Explanation of Significant Accounts: Membership 001-044-40300 Training and Meetings 001-044-40400 Equipment/Materials 001-044-40700 Street Sweeping 001-044-40801 Contract Professional 001-044-44000 Main Street pavers, concrete repairs, traffic engineering services, TMC traffic engineering, pavement repairs, traffic signal maintenance, annual street maintenance, landscape, Main Street pressure washing, tree trimming, Beehive subscription, Pavement Management Plan and a speed study. FY 2020-2021 American Public Works Association International Municipal Signal Association Asphalt hot/cold mix, graffiti remover gel, flowmix, hand tools, street signs, concrete materials, and boot replacement Street sweeping and additional Main Street 161 PUBLIC WORKS PROGRAM:050 Auto Maintenance FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 001-050-40001 64,489$ 102,700$ 78,500$ 105,000$ Over-time PT 001-050-40002 23 - - - Over-time 001-050-40003 162 500 - 500 Part-time 001-050-40004 23,350 - 18,400 - Cell Phone Allowance 001-050-40009 45 100 100 100 Deferred Compensation-Cafeteria 001-050-40010 12 - - - Deferred Compensation 001-050-40011 1,069 1,500 1,300 1,600 PERS Retirement 001-050-40012 15,228 27,900 24,800 23,400 PARS Retirement 001-050-40013 296 - 200 - Medical Insurance 001-050-40014 11,479 24,600 13,400 25,500 Medicare Insurance 001-050-40017 1,292 1,500 1,400 1,600 Life and Disability 001-050-40018 654 1,000 600 1,000 Cafeteria Taxable 001-050-40023 148 300 300 300 Vacation Buy/Payout 001-050-40027 218 - 600 200 Health and Wellness Program 001-050-40032 19 100 100 300 TOTAL PERSONNEL SERVICES 118,484$ 160,200$ 139,700$ 159,500$ MAINTENANCE AND OPERATIONS Memberships and Dues 001-050-40300 -$ 500$ -$ -$ Training and Meetings 001-050-40400 90 1,000 - - Equipment and Materials 001-050-40700 57,987 61,000 70,000 71,400 Special Departmental 001-050-40800 201,823 221,000 221,000 210,000 Telephone 001-050-41000 685 - 1,400 - Contract Professional 001-050-44000 28,556 62,700 62,700 52,800 TOTAL MAINTENANCE AND OPERATIONS 289,141$ 346,200$ 355,100$ 334,200$ TOTAL EXPENDITURES 407,625$ 506,400$ 494,800$ 493,700$ Explanation of Significant Accounts: Memberships and Dues 001-050-40300 Training and Meetings 001-050-40400 Equipment/Materials 001-050-40700 Special Departmental 001-050-40800 Contract Professional Services 001-050-44000 Vehicle repairs, Fleet Management Software License Cost, and Mitchell On-Demand repair FY 2020-2021 Municipal Equipment Maintenance Associations SAE Auto parts, uniforms, and boot replacement Fuels, car wash, detailing, and misc. vehicle expenses 162 PUBLIC WORKS PROGRAM:052 Building Maintenance FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 001-052-40001 91,118$ 96,200$ 77,400$ 103,700$ Over-time PT 001-052-40002 85 - - - Over-time 001-052-40003 4,700 6,000 9,900 10,000 Part-time 001-052-40004 4,906 - 14,600 - Cell Phone Allowance 001-052-40009 45 100 100 100 Deferred Compensation-Cafeteria 001-052-40010 748 - - - Deferred Compensation 001-052-40011 1,643 1,600 1,400 1,700 PERS Retirement 001-052-40012 20,142 24,000 22,000 26,500 PARS retirement 001-052-40013 64 - 100 - Medical Insurance 001-052-40014 10,873 13,600 9,900 15,900 AFLAC Insurance-Cafeteria 001-052-40015 - - 100 100 Medicare Insurance 001-052-40017 1,439 1,500 1,400 1,700 Life and Disability 001-052-40018 788 900 700 1,000 Cafeteria Taxable 001-052-40023 1,123 2,100 2,200 2,400 Comptime Buy/Payout 001-052-40026 615 300 2,000 - Vacation Buy/Payout 001-052-40027 2,372 100 1,800 400 Sick Payout 001-052-40028 1,047 - - - Health and Wellness Program 001-052-40032 19 100 300 300 TOTAL PERSONNEL SERVICES 141,727$ 146,500$ 143,900$ 163,800$ MAINTENANCE AND OPERATIONS Office Supplies Building 001-052-40100 -$ -$ 100$ -$ Memberships and Dues 001-052-40300 - 100 - Equipment and Materials 001-052-40700 30,391 30,000 39,400 50,000 Telephone 001-052-41000 35,152 30,000 37,000 38,000 Gas 001-052-41010 4,465 5,200 5,200 5,200 Electricity 001-052-41020 49,087 52,000 50,400 55,000 Contract Professional 001-052-44000 239,856 274,600 249,400 245,000 Intergovernmental 001-052-45000 12,755 14,000 14,000 16,000 Debt Service - Principal 001-052-47888 71,905 74,400 74,400 76,900 Interest Payments 001-052-47999 19,906 17,400 17,400 14,900 TOTAL MAINTENANCE AND OPERATIONS 463,517$ 497,600$ 487,400$ 501,000$ TOTAL EXPENDITURES 605,244$ 644,100$ 631,300$ 664,800$ FY 2020-2021 163 PUBLIC WORKS PROGRAM:052 Building Maintenance FUND:001 General Fund FY 2020-2021 Explanation of Significant Accounts: Contract Professional Services 001-052-44000 Intergovernmental 001-052-45000 HVAC maintenance, pest control, elevator maintenance, janitorial contract, termite control, fire extinguisher maintenance, electrical repairs, building roof repairs, landscape, and tree trimming AQMD fees and property tax 164 PUBLIC WORKS PROGRAM:500 Street Lighting FUND:002 Street Lighting Assessment District Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Electricity - Street Lighting 002-500-41020 185,649$ 186,800$ 186,800$ 186,800$ Contract Professional 002-500-44000 9,764 19,600 19,000 25,000 TOTAL MAINTENANCE AND OPERATIONS 195,413$ 206,400$ 205,800$ 211,800$ TOTAL EXPENDITURES 195,413$ 206,400$ 205,800$ 211,800$ Explanation of Significant Accounts: Contract Professional 002-500-44000 Willdan Financial Services, legal fees, and street light FY 2020-2021 The Seal Beach Street Lighting Assessment District was formed under the Street Lighting Act of 1919 to finance the maintenance of streetlights and to finance the electricity used by the streetlights by special assessments. Revenue is derived from the District's share of the basic property tax levy and the special district augmentation allocations. 165 PUBLIC WORKS PROGRAM:242 Special Projects FUND:004 Special Projects Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Plan Archival - Engineering 004-242-41500 -$ -$ -$ 1,000$ Engineering Plan Check Expense 004-242-41501 1,665 - 50,000 310,000 TOTAL MAINTENANCE AND OPERATIONS 1,665$ -$ 50,000$ 311,000$ TOTAL EXPENDITURES 1,665$ -$ 50,000$ 311,000$ FY 2020-2021 166 PUBLIC WORKS PROGRAM:244 Special Projects FUND:004 Special Projects Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Benches - PW Yard 004-244-41500 7,904$ -$ 12,900$ -$ TOTAL MAINTENANCE AND OPERATIONS 7,904$ -$ 12,900$ -$ TOTAL EXPENDITURES 7,904$ -$ 12,900$ -$ FY 2020-2021 167 PUBLIC WORKS PROGRAM:700 Air Quality Improvement FUND:012 Air Quality Improvement Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Contract Professional 012-700-44000 33,231$ 31,200$ 37,554$ 31,000$ TOTAL MAINTENANCE AND OPERATIONS 33,231$ 31,200$ 37,554$ 31,000$ TOTAL EXPENDITURES 33,231$ 31,200$ 37,554$ 31,000$ Explanation of Significant Accounts: Contract Professional 012-700-44000 FY 2020-2021 Senior transportation program 168 PUBLIC WORKS PROGRAM:800 Park Improvement FUND:016 Park Improvement Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 CAPITAL OUTLAY Capital Projects 016-800-49605 -$ 16,700$ 1,000$ -$ TOTAL CAPITAL OUTLAY -$ 16,700$ 1,000$ -$ TOTAL EXPENDITURES -$ 16,700$ 1,000$ -$ Explanation of Significant Accounts: Capital Projects 016-800-49605 FY 2020-2021 Capital Improvement Projects Fund (effective July 1, 2020, transfers out was no longer used to fund capital improvement projects. Any projects funded using these resources are appropriated directly in the Capital Improvement Program section) 169 PUBLIC WORKS PROGRAM:900 Water Maintenance and Operations FUND:017 Water Fund - Operations Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 017-900-40001 815,781$ 1,002,800$ 922,600$ 1,013,300$ Over-time PT 017-900-40002 2,129 3,000 2,000 5,000 Over-time 017-900-40003 80,173 70,000 72,300 70,000 Part-time 017-900-40004 164,889 75,600 128,600 19,200 Tuition Reimbursement 017-900-40007 160 4,000 1,400 4,000 Auto Allowance 017-900-40008 900 900 900 900 Cell Phone Allowance 017-900-40009 900 900 1,000 800 Deferred Comp - Cafeteria 017-900-40010 4,755 - - - Deferred Compensation 017-900-40011 16,615 19,600 18,400 19,800 PERS Retirement 017-900-40012 174,380 211,000 200,800 211,700 PARS Retirement 017-900-40013 1,594 1,000 1,100 300 Medical Insurance 017-900-40014 87,017 138,700 105,000 134,000 AFLAC - Cafeteria 017-900-40015 462 600 500 300 Medicare Insurance 017-900-40017 15,473 17,300 16,600 16,800 Life and Disability 017-900-40018 7,646 8,900 7,800 9,100 FICA 017-900-40019 13 - - - Flexible Spending - Cafeteria 017-900-40022 293 100 3,000 3,700 Cafeteria Taxable 017-900-40023 5,999 10,800 13,800 11,600 Comp-time Buy/Payout 017-900-40026 4,832 - 2,600 - Vacation Buy/Payout 017-900-40027 13,252 6,200 18,800 11,200 Sick Payout 017-900-40028 1,624 - 3,500 - Health and Wellness Program 017-900-40032 493 800 2,600 2,600 Medical Waiver 017-900-40033 3,030 3,300 2,900 2,600 Retiree Health Saving 017-900-40034 54 - 1,700 - TOTAL PERSONNEL SERVICES 1,402,464$ 1,575,500$ 1,527,900$ 1,536,900$ MAINTENANCE AND OPERATIONS Office Supplies 017-900-40100 23,693$ 32,000$ 25,000$ 37,300$ Membership and Dues 017-900-40300 2,504 10,400 8,500 18,000 Training and Meetings 017-900-40400 377 2,700 600 5,200 Equipment/Materials 017-900-40700 110,280 130,000 140,700 150,000 Special Departmental 017-900-40800 46,074 - 48,300 50,000 Depreciation 017-900-40900 103,386 - - - Telephone 017-900-41000 13,370 16,000 15,000 16,000 Gas 017-900-41010 4,565 5,000 4,000 5,000 Electricity 017-900-41020 180,295 150,000 150,000 150,000 Contract Professional 017-900-44000 275,511 357,700 275,000 385,000 Overhead 017-900-44050 324,500 324,500 324,500 324,500 Intergovernmental 017-900-45000 2,302,839 2,667,700 2,400,000 2,659,700 TOTAL MAINTENANCE AND OPERATIONS 3,387,394$ 3,696,000$ 3,391,600$ 3,800,700$ FY 2020-2021 170 PUBLIC WORKS PROGRAM:900 Water Maintenance and Operations FUND:017 Water Fund - Operations Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 CAPITAL OUTLAY Vehicles 017-900-48075 -$ 145,000$ 145,000$ -$ TOTAL CAPITAL OUTLAY -$ 145,000$ 145,000$ -$ TOTAL EXPENDITURES 4,789,858$ 5,416,500$ 5,064,500$ 5,337,600$ Explanation of Significant Accounts: Memberships and Dues 017-900-40300 USC, OC Backflow, Water Board certificates, and AWWA Training and Meetings 017-900-40400 Equipment/Materials 017-900-40700 Contract Professional 017-900-40800 Overhead 017-900-44000 Overhead charge transfer to General Fund Intergovernmental 017-900-44050 MWDOC, AQMD, and West Orange County Water Board Vehicle 017-900-45000 Water meter reader truck FY 2020-2021 American Public Works Assoc., and American Water Works Assoc Parts for fire hydrants, water production, and distribution system Water quality laboratory testing, landscape maintenance, uniform, pump/VFD/SCADA maintenance, backup power, annual water quality report, underground service alert, professional engineering services, regulatory testing, water break repairs, water conservation consultant, Beehive, Springbrook, Datamatic, and Gov Clarity 171 PUBLIC WORKS PROGRAM:950 Water Capital FUND:019 Water Capital Improvement Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Depreciation 019-950-40900 434,970$ -$ -$ -$ Transfer Out-Operation 019-950-47002 - 409,000 2,993,407 2,044,200 Principal Payment 019-950-47888 - - - 84,400 Interest Expense 019-950-47999 15,024 12,000 12,000 21,300 TOTAL MAINTENANCE AND OPERATIONS 449,994$ 421,000$ 3,005,407$ 2,149,900$ CAPITAL OUTLAY Capital Projects 019-950-49605 1,800$ 2,654,500$ 312,800$ 2,710,000$ TOTAL CAPITAL OUTLAY 1,800$ 2,654,500$ 312,800$ 2,710,000$ TOTAL EXPENDITURES 451,794$ 3,075,500$ 3,318,207$ 4,859,900$ Explanation of Significant Accounts: Capital Projects 019-950-49605 FY 2020-2021 Capital Improvement Projects Fund 172 PUBLIC WORKS PROGRAM:980 Vehicle Replacement FUND:021 Vehicle Replacement Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Depreciation 021-980-40900 268,958$ -$ 300,000$ -$ Transfer Out - Operations 021-980-47002 340,026 92,000 92,000 - TOTAL MAINTENANCE AND OPERATIONS 608,984$ 92,000$ 392,000$ -$ CAPITAL OUTLAY Vehicles 021-980-48075 191,997$ 264,800$ 264,800$ -$ TOTAL CAPITAL OUTLAY 191,997$ 264,800$ 264,800$ -$ TOTAL EXPENDITURES 800,981$ 356,800$ 656,800$ -$ Explanation of Significant Accounts: Transfer Out - Operations 021-980-47002 Transfer to Tidelands Vehicles 021-980-48075 FY 2020-2021 Fleet replacement vehicles and equipment uplifting costs including radios in the fleet; CERT trailer safety compliance modification; flatbed trailer 173 PUBLIC WORKS PROGRAM:863 Beach Maintenance FUND:034 Tidelands Beach Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 034-863-40001 170,622$ 179,300$ 178,300$ 184,200$ Overtime - PT 034-863-40002 5,071 4,000 2,800 5,000 Over-time 034-863-40003 23,001 20,000 17,000 20,000 Part-time 034-863-40004 72,170 48,800 45,600 28,900 Tuition Reimbursement 034-863-40007 - - 500 1,000 Cell Phone Allowance 034-863-40009 54 100 100 100 Deferred Compensation-Cafeteria 034-863-40010 207 - - - Deferred Compensation 034-863-40011 3,196 3,700 3,600 3,800 PERS Retirement 034-863-40012 40,221 44,700 44,600 50,100 PARS Retirement 034-863-40013 908 600 600 400 Medical Insurance 034-863-40014 30,774 33,500 31,300 34,500 AFLAC Insurance-Cafeteria 034-863-40015 300 300 400 300 Medicare Insurance 034-863-40017 3,926 3,700 3,500 3,600 Life and Disability 034-863-40018 1,565 1,500 1,500 1,600 Flexible Spending - Cafeteria 034-863-40022 6 - - - Cafeteria Taxable 034-863-40023 318 600 900 1,300 Comptime Buy/Payout 034-863-40026 76 - 200 - Vacation Buy/Payout 034-863-40027 2,472 100 3,000 2,000 Sick Payout 034-863-40028 1,047 - - - Health and Wellness Program 034-863-40032 27 100 300 300 Medical Waiver 034-863-40033 20 100 100 - TOTAL PERSONNEL SERVICES 355,981$ 341,100$ 334,300$ 337,100$ MAINTENANCE AND OPERATIONS Equipment and Materials 034-863-40700 24,598$ 32,000$ 25,000$ 38,500$ Special Departmental 034-863-40800 - - 45,100 - Telephone 034-863-41000 1,738 2,800 1,500 2,800 Electricity 034-863-41020 2,460 4,100 2,500 4,100 Contract Professional 034-863-44000 246,137 453,500 455,600 357,500 Intergovernmental 034-863-45000 2,747 - 3,800 - TOTAL MAINTENANCE AND OPERATIONS 277,680$ 492,400$ 533,500$ 402,900$ CAPITAL OUTLAY Vehicles 034-863-48075 -$ 35,000$ 35,000$ -$ Capital Projects 034-863-49605 5,736,790 433,000 433,000 - TOTAL CAPITAL OUTLAY 5,736,790$ 468,000$ 468,000$ -$ TOTAL EXPENDITURES 6,370,451$ 1,301,500$ 1,335,800$ 740,000$ FY 2020-2021 174 PUBLIC WORKS PROGRAM:863 Beach Maintenance FUND:034 Tidelands Beach Explanation of Significant Accounts: Equipment/Materials 034-863-40700 Contract Professional Services 034-863-45000 Capital Projects 034-863-49605 Sandbags, beach tools, pier plumbing (showers & restrooms), beach graffiti abatement, pier railing, signage & Utility maintenance, and diesel fuel for beach equipment Surfside beach cleaning, landscape maintenance, uniform, sand berm construction/removal/inspection, tree trimming, lobbying, sand nourishment, coastal pier engineering, City of Long Beach FY 2020-2021 Capital Improvement Projects Fund (effective July 1, 2020, transfers out was no longer used to fund capital improvement projects. Any projects funded using these resources are appropriated directly in the Capital Improvement Program section) 175 PUBLIC WORKS PROGRAM:090 SB1 Program FUND:039 SB1 Program Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 CAPITAL OUTLAY Capital Projects 039-090-49605 214,528$ 550,000$ 550,000$ 400,000$ TOTAL CAPITAL OUTLAY 214,528$ 550,000$ 550,000$ 400,000$ TOTAL EXPENDITURES 214,528$ 550,000$ 550,000$ 400,000$ Explanation of Significant Accounts: Capital Projects 039-090-49605 FY 2020-2021 Capital Improvement Projects Fund (effective July 1, 2020, transfers out was no longer used to fund capital improvement projects. Any projects funded using these resources are appropriated directly in the Capital Improvement Program section) 176 PUBLIC WORKS PROGRAM:090 Gas Tax FUND:040 Gas Tax Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Contract Professional 040-090-44000 1,770$ 1,800$ 1,800$ 1,800$ Transfers Out - Operations 040-090-47002 26,900 25,000 25,000 30,000 TOTAL MAINTENANCE AND OPERATIONS 28,670$ 26,800$ 26,800$ 31,800$ CAPITAL OUTLAY Capital Projects 040-090-49605 268,153$ 620,000$ 190,000$ 670,000$ TOTAL CAPITAL OUTLAY 268,153$ 620,000$ 190,000$ 670,000$ TOTAL EXPENDITURES 296,823$ 646,800$ 216,800$ 701,800$ Explanation of Significant Accounts: Contract Professional 040-090-44000 Transfer Out - Operations 040-090-47002 Capital Projects 040-090-49605 Capital Improvement Projects Fund (effective July 1, 2020, transfers out was no longer used to fund capital improvement projects. Any projects funded using these resources are appropriated directly in the Capital Improvement Program section) FY 2020-2021 State Controller - Annual Street Report Transfer to General Fund 177 PUBLIC WORKS PROGRAM:099 Measure M2 FUND:042 Measure M2 Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Transfers Out-Operation 042-099-47002 17,800$ -$ -$ -$ TOTAL MAINTENANCE AND OPERATIONS 17,800$ -$ -$ -$ CAPITAL OUTLAY Capital Projects 042-099-49605 189,294$ 1,588,000$ 778,400$ 500,000$ TOTAL CAPITAL OUTLAY 189,294$ 1,588,000$ 778,400$ 500,000$ TOTAL EXPENDITURES 207,094$ 1,588,000$ 778,400$ 500,000$ Explanation of Significant Accounts: Capital Projects 042-099-49605 FY 2020-2021 Capital Improvement Projects Fund (effective July 1, 2020, transfers out was no longer used to fund capital improvement projects. Any projects funded using these resources are appropriated directly in the Capital Improvement Program section) 178 PUBLIC WORKS PROGRAM:925 Sewer Maintenance and Operations FUND:043 Sewer Operations Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 043-925-40001 597,656$ 740,700$ 618,000$ 735,100$ Over-time PT 043-925-40002 1,976 1,000 1,900 1,000 Over-time 043-925-40003 43,084 40,000 37,600 40,000 Part-time 043-925-40004 72,420 54,100 54,200 92,000 Tuition Reimbursement 043-925-40007 - - 900 2,000 Auto Allowance 043-925-40008 900 900 900 900 Cell Phone Allowance 043-925-40009 810 900 1,000 700 Deferred Comp - Cafeteria 043-925-40010 2,100 - - - Deferred Comp 043-925-40011 13,720 16,800 15,700 17,200 PERS Retirement 043-925-40012 61 166,900 153,200 159,300 PARS Retirement 043-925-40013 801 700 600 1,200 Medical Insurance 043-925-40014 77,021 115,300 90,600 123,500 AFLAC Cafeteria 043-925-40015 257 300 500 600 Medicare Insurance 043-925-40017 10,485 12,600 10,500 13,200 Life and Disability 043-925-40018 5,544 6,300 5,000 6,500 FICA 043-925-40019 13 - - - Flexible Spending - Cafeteria 043-925-40022 232 100 500 400 Cafeteria - Taxable 043-925-40023 3,389 5,900 6,900 6,300 Comp time Buy/Payout 043-925-40026 2,224 - 3,800 - Vacation Buy/Payout 043-925-40027 14,364 6,200 15,400 10,500 Sick Payout 043-925-40028 1,624 - 2,500 - Unemployment 043-925-40030 - - - - Health and Wellness Program 043-925-40032 455 700 1,700 2,200 Medical Waiver 043-925-40033 1,561 1,800 1,500 1,200 Retiree Health Savings 043-925-40034 53 - 1,700 - TOTAL PERSONNEL SERVICES 850,750$ 1,171,200$ 1,024,600$ 1,213,800$ MAINTENANCE AND OPERATIONS Office Supplies 043-925-40100 2,010$ 4,000$ 3,500$ 4,000$ Membership and Dues 043-925-40300 558 1,700 200 1,000 Training and Meetings 043-925-40400 345 2,000 300 8,000 Equipment and Materials 043-925-40700 33,057 47,300 55,500 85,000 Prior Year Expense 043-925-40803 722 - - - Depreciation 043-925-40900 569,031 - - - Telephone 043-925-41000 11,500 12,000 8,000 12,000 Gas 043-925-41010 1,109 500 1,000 1,000 Electricity 043-925-41020 24,139 24,000 24,000 25,000 Contract Prof Svcs 043-925-44000 119,751 177,400 152,300 222,400 Overhead 043-925-44050 54,000 54,000 54,000 54,000 Intergovernmental 043-925-45000 539 15,000 3,000 15,000 TOTAL MAINTENANCE AND OPERATIONS 816,761$ 337,900$ 301,800$ 427,400$ FY 2020-2021 179 PUBLIC WORKS PROGRAM:925 Sewer Maintenance and Operations FUND:043 Sewer Operations Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 CAPITAL OUTLAY Vehicles 043-925-48075 -$ -$ -$ -$ TOTAL CAPITAL OUTLAY -$ -$ -$ -$ TOTAL EXPENDITURES 1,667,511$ 1,509,100$ 1,326,400$ 1,641,200$ Explanation of Significant Accounts: Memberships and Dues 043-925-40300 CWEA certifications and APWA Training and Meetings 043-925-40400 Training and staff development Equipment/Materials 043-925-40700 Equipment, pumps, and pump repair Contract Professional Services 043-925-44000 Overhead 043-925-44050 Administrative expenses calculated for department Intergovernmental 043-925-45000 FY 2020-2021 Pump station maintenance, emergency response, sewer cleaning, FOG program, landscape maintenance, uniforms, Beehive, Springbrook, and Gov Clarity South Coast Air Quality Management District, Orange County Sanitation District, and Orange County property tax 180 PUBLIC WORKS PROGRAM:975 Sewer Capital FUND:044 Sewer Capital Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Depreciation 044-975-40900 502,889$ -$ -$ -$ Transfer Out - Operation 044-975-47002 341,671 765,500 3,423,875 902,200 Amortization 044-975-47600 12,070 12,100 12,100 - Principal Payment 044-975-47888 - - - 374,300 Interest Expense 044-975-47999 190,492 238,900 238,900 168,300 TOTAL MAINTENANCE AND OPERATIONS 1,047,122$ 1,016,500$ 3,674,875$ 1,444,800$ CAPITAL OUTLAY Capital Projects 044-975-49605 206,240$ 1,595,000$ 169,700$ 550,000$ TOTAL CAPITAL OUTLAY 206,240$ 1,595,000$ 169,700$ 550,000$ TOTAL EXPENDITURES 1,253,362$ 2,611,500$ 3,844,575$ 1,994,800$ Explanation of Significant Accounts: Capital Projects 080-361-49605 FY 2020-2021 Capital Improvement Projects Fund (effective July 1, 2020, transfers out was no longer used to fund capital improvement projects. Any projects funded using these resources are appropriated directly in the Capital Improvement Program section) 181 PUBLIC WORKS PROGRAM:333 Capital Projects FUND:045 Capital Improvement Projects Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 CAPITAL OUTLAY Capital Projects 045-333-49605 1,734,252$ 7,146,400$ 4,550,500$ 1,928,000$ TOTAL CAPITAL OUTLAY 1,734,252$ 7,146,400$ 4,550,500$ 1,928,000$ TOTAL EXPENDITURES 1,734,252$ 7,146,400$ 4,550,500$ 1,928,000$ Explanation of Significant Accounts: Capital Projects 045-333-49605 FY 2020-2021 Capital Improvement Projects Fund (effective July 1, 2020, transfers out was no longer used to fund capital improvement projects. Any projects funded using these resources are appropriated directly in the Capital Improvement Program section) 182 PUBLIC WORKS PROGRAM:333 - Capital Projects FUND:049 - Traffic Impact Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 CAPITAL OUTLAY Capital Projects 049-333-49605 (270)$ -$ -$ -$ TOTAL CAPITAL OUTLAY (270)$ -$ -$ -$ TOTAL EXPENDITURES (270)$ -$ -$ -$ Explanation of Significant Accounts: Capital Projects 049-333-49605 FY 2020-2021 Capital Improvement Projects Fund (effective July 1, 2020, transfers out was no longer used to fund capital improvement projects. Any projects funded using these resources are appropriated directly in the Capital Improvement Program section) 183 PUBLIC WORKS PROGRAM:XXX Miscellaneous FUND:080 City-Wide Grants Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 CAPITAL OUTLAY Capital Projects 080-300-49605 -$ -$ -$ 50,000$ Capital Projects 080-361-49605 - 695,000 220,100 550,000 Capital Projects 080-364-49605 107,046 - - - Capital Projects 080-365-49605 - - - 505,000 Capital Projects 080-366-49605 - 230,000 - - Capital Projects 080-368-49605 - - - 200,000 TOTAL CAPITAL OUTLAY 107,046$ 925,000$ 220,100$ 1,305,000$ TOTAL EXPENDITURES 107,046$ 925,000$ 220,100$ 1,305,000$ Explanation of Significant Accounts: Capital Projects 080-361-49605 FY 2020-2021 Capital Improvement Projects Fund (effective July 1, 2020, transfers out was no longer used to fund capital improvement projects. Any projects funded using these resources are appropriated directly in the Capital Improvement Program section) 184 PUBLIC WORKS Summary of Appropriations by Account Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 40001 2,129,277$ 2,651,200$ 2,355,900$ 2,700,200$ Over-Time PT 40002 9,389 8,000 7,100 11,000 Over-Time 40003 161,774 151,000 169,400 161,500 Part-time 40004 382,776 249,300 323,100 199,400 Tuition Reimbursement 40007 160 4,000 4,900 13,000 Auto Allowance 40008 1,800 1,800 2,900 1,800 Cell Phone Allowance 40009 2,124 2,500 2,700 2,200 Deferred Compensation-Cafeteria 40010 9,037 - - - Deferred Compensation 40011 44,020 54,400 50,900 55,900 PERS Retirement 40012 340,390 588,200 554,100 594,000 PARS Retirement 40013 4,211 3,200 3,400 2,600 Medical Insurance 40014 283,966 416,700 323,200 422,100 AFLAC Insurance-Cafeteria 40015 1,452 1,700 2,000 1,800 Medicare Insurance 40017 39,260 45,800 41,900 46,500 Life and Disability 40018 19,825 23,100 19,600 23,800 FICA 40019 26 - - - Flexible Spending - Cafeteria 40022 583 200 3,500 4,100 Cafeteria Taxable 40023 13,833 24,000 30,700 30,800 Comptime Buy/payout 40026 9,426 300 11,400 - Vacation Buy/Payout 40027 42,374 12,600 45,400 26,400 Sick Payout 40028 9,531 - 6,000 - Health and Wellness Program 40032 1,126 2,200 6,500 7,200 Medical Waiver 40033 4,611 5,200 4,500 3,800 Retiree Health Savings 40034 107 - 3,400 - TOTAL PERSONNEL SERVICES 3,511,078 4,245,400 3,972,500 4,308,100 MAINTENANCE AND OPERATIONS Office Supplies 40100 27,667 39,700 32,100 44,500 Public/Legal Notices 40200 304 - - - Memberships and Dues 40300 4,515 15,700 10,600 20,800 Training and Meetings 40400 1,766 10,600 2,100 14,500 Equipment and Materials 40700 294,817 352,200 381,600 437,500 Special Departmental 40800 247,897 221,000 314,400 260,000 Street Sweeping 40801 114,976 171,000 155,000 180,000 Prior Year Expense 40803 722 - - - Depreciation 40900 1,879,234 - 300,000 - Telephone 41000 65,002 62,800 66,900 70,800 Gas 41010 10,139 10,700 10,200 11,200 Electricity 41020 478,693 456,900 451,800 460,900 Citywide Special Projects 41500 9,569 - 62,900 311,000 FY 2020-2021 185 PUBLIC WORKS Summary of Appropriations by Account Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-2021 MAINTENANCE AND OPERATIONS CONTINUED - - - - Rental/Lease Equip 42000 947 - 1,400 - Contract Professional 44000 1,668,706 2,331,000 2,153,354 2,371,500 Special Expense - Ironwood/SBTV 44001 - 3,000 - - Overhead 44050 378,500 378,500 378,500 378,500 Intergovernmental 45000 2,357,355 2,751,700 2,465,800 2,737,700 Transfer Out - Operation 47002 726,397 1,291,500 6,534,282 2,976,400 Amortization 47600 12,070 12,100 12,100 - Principal Payments 47888 71,905 74,400 74,400 535,600 Interest Payments 47999 225,422 268,300 268,300 204,500 TOTAL MAINTENANCE AND OPERATIONS 8,576,603 8,451,100 13,675,736 11,015,400 CAPITAL OUTLAY Vehicles 48075 191,997 444,800 444,800 - Capital Projects 49605 8,457,833 15,528,600 7,205,500 8,063,000 TOTAL CAPITAL OUTLAY 8,649,830 15,973,400 7,650,300 8,063,000 TOTAL EXPENDITURES 20,737,511$ 28,669,900$ 25,298,536$ 23,386,500$ 186 COMMUNITY SERVICES COMMUNITY SERVICES FY 2020-2021 MANAGING DEPARTMENT HEAD: Director of Public Works MISSION STATEMENT Through our leadership and creativity, the Seal Beach Community Services Department makes a positive difference in our community by encouraging r esident involvement a nd s trengthening c ommunity r esiliency. We ar e i nclusive and accessible; we offer diversity of experience and value environmental stewardship and personal development; we provide opportunities for healthy lifestyles and we offer the opportunity for lifelong learning through fun, play, and celebration. To administer planning, programming, budgeting, construction, and maintenance of the City’s infrastructure in a cost-effective way that meets the overall needs of the community. PRIMARY ACTIVITIES Senior Bus Program – 016 Offers senior services and programs including senior meals-on-wheels, transportation, and tax preparation services. The division also provides important resources to seniors throughout the County. Park Maintenance – 049 Contract activities include trimming and planting park trees; mowing grass, fixing irrigation lines, playground equipment inspection and maintenance, pesticide application, weed abatement, remove trash in parks and tract entries, and maintenance of portable restrooms. Capital Improvement Program - Parks and Playgrounds - identify projects; seek and secure pr oject f unding; c oordinate and m anage des ign c onsultants; pr epare pr oject budg ets, es timates, des igns and specifications; review plans; conduct community meetings and prepare presentations and press releases; prepare Council reports for advertisement, award, and completion of each project; administer construction management; inspection and quality as surance; r espond t o t he pu blic i nquiries; adher e t o m ulti-agency f unding an d en vironmental r equirements; negotiate c hange or ders, c laims, and di sputes; pr epare r ecord pr ogress r eports and pa yments; an d pr epare r ecord drawings and project closeouts. Recreation Administration – 070 Department programming encompasses a year-round recreation class program, youth and educational camps, tennis, aquatic and sports league programs, youth and adult activities, facility rentals, and community and special events. The department a lso offers s enior s ervices a nd programs i ncluding s enior m eals-on-wheels, t ransportation, and t ax preparation s ervices. T he dep artment pr ovides staff and/ or o versight t o t he Seal Beach T ennis C enter, as w ell as recreational an d p ark ac tivities a t f ifteen f acility s ites t hroughout t he c ity, including m anagement of t he c ommunity gardens. Department staff administers special event and film permit processing. The department also provides support to Parks and Recreation Commission. Sports Leagues – 071 Manages t he an nual par k equi pment as sessment pr ograms for t he pur pose of l ong-term s ustainability. The pr ogram includes both adult basketball and adult softball. Leisure Classes – 072 Provide program and s ervice opportunities that allow people of all ages to share, grow, learn, and participate together. Promote community awareness through recreation and special event activities. Tennis Center – 074 Administers the Seal Beach Tennis Center, located at 3900 Lampson Avenue. The program includes private and group lessons, the SBTC Junior Academy, Junior camps, leagues, social tennis, special events and more. Besides tennis, the facility also provides pickleball courts and fitness programs in the clubhouse with fully equipped fitness center. 187 COMMUNITY SERVICES FY 2020-2021 Special Projects – 249 Special projects for the Park Maintenance program. OBJECTIVES • Provide and promote a high quality congregate senior meals program using a Seal Beach Community Center • Manage vendor to provide home delivered meals throughout the entire City • Manage transportation s ervices i ncluding; di al-a-ride, s hopper s huttle and s huttle s ervices t o t he c ongregate meals • Coordinate free tax preparation for seniors using volunteer resources • Provide resources to seniors about various programs available throughout the county • Provide and promote the highest quality of community, social, and recreational programs for the community • Evaluate the future facility and programming needs of the community and to identify future funding resources to support recreational and community service growth • Complete the Community Aquatics Center site assessment and implement the design phase • Complete the Seal Beach Tennis Center site design and implement the construction phase • Create additional programs that are operated and administered by City staff • Create new recreation programs including the Seal Beach Pumpkin Fest and Seal Beach Summer Sendoff • Create additional methods to promote recreation programs PERFORMACE MEASURES Actual FY 2018-19 Estimated FY 2019-20 Proposed FY 2020-21 Number of classes offered and percentage cancelled 1,400 950 1,200 Number of children served in day camp programs 250 325 150 Number of meals served to senior on the senior meals-on-wheels 7,800 9,500 9,500 Percent of the total number of City trees trimmed 2,096 1,300 2,200 188 COMMUNITY SERVICES Summary of Appropriations by Program Amended Estimated Proposed Actual Budget Actual Budget FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 EXPENDITURTES BY PROGRAM Senior Bus Program - 016 Personnel Services -$ -$ -$ -$ Maintenance and Operations 202,869 220,300 193,100 228,800 Capital Outlay - - - - Subtotal 202,869 220,300 193,100 228,800 Park Maintenance - 049 Personnel Services 86,518 81,900 81,800 85,400 Maintenance and Operations 163,506 216,800 160,700 221,300 Capital Outlay - - - - Subtotal 250,024 298,700 242,500 306,700 Recreation Administration - 070 Personnel Services 183,619 198,600 173,100 211,800 Maintenance and Operations 20,822 25,200 22,600 23,700 Capital Outlay - - - - Subtotal 204,441 223,800 195,700 235,500 Sports Leagues - 071 Personnel Services 17,130 20,800 13,900 22,700 Maintenance and Operations 5,420 7,200 5,400 7,000 Capital Outlay - - - - Subtotal 22,550 28,000 19,300 29,700 Leisure Classes - 072 Personnel Services - - - - Maintenance and Operations 301,000 323,700 257,200 267,100 Capital Outlay - - - - Subtotal 301,000 323,700 257,200 267,100 Tennis Center - 074 Personnel Services 119,271 127,900 86,000 138,100 Maintenance and Operations 108,271 166,200 98,300 122,400 Capital Outlay - - - - Subtotal 227,542 294,100 184,300 260,500 Special Projects - 249 Personnel Services - - - - Maintenance and Operations 81,840 89,500 25,000 - Capital Outlay - - - - Subtotal 81,840 89,500 25,000 - FY 2020-2021 189 COMMUNITY SERVICES Summary of Appropriations by Program Amended Estimated Proposed Actual Budget Actual Budget FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-2021 TOTAL Personnel Services 406,538 429,200 354,800 458,000 Maintenance and Operations 883,728 1,048,900 762,300 870,300 Capital Outlay - - - - TOTAL 1,290,266$ 1,478,100$ 1,117,100$ 1,328,300$ EXPENDITURES BY FUND General Fund - 001 1,132,475$ 1,331,600$ 1,029,100$ 1,256,300$ Special Projects - 004 81,840 89,500 25,000 - Tidelands - 034 75,951 57,000 63,000 72,000 TOTAL 1,290,266$ 1,478,100$ 1,117,100$ 1,328,300$ 190 COMMUNITY SERVICES PROGRAM:016 Senior Bus Program FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Contract Professional 001-016-44000 202,869$ 220,300$ 193,100$ 228,800$ TOTAL MAINTENANCE AND OPERATIONS 202,869$ 220,300$ 193,100$ 228,800$ TOTAL EXPENDITURES 202,869$ 220,300$ 193,100$ 228,800$ Explanation of Significant Accounts: Contact Professional 001-016-44000 Senior transportation contractor and Senior meals FY 2020-2021 191 COMMUNITY SERVICES PROGRAM:049 Park Maintenance FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 001-049-40001 56,877$ 54,800$ 55,000$ 57,300$ Over-time PT 001-049-40002 226 500 - 500 Over-time 001-049-40003 907 2,000 - 500 Cell Phone Allowance 001-049-40009 45 100 100 100 Deferred Compensation-Cafeteria 001-049-40010 610 - - - Deferred Compensation 001-049-40011 1,269 1,100 1,100 1,200 PERS Retirement 001-049-40012 15,199 14,900 14,900 17,000 Medical Insurance 001-049-40014 5,796 5,300 5,000 5,400 Medicare Insurance 001-049-40017 862 900 800 900 Life and Disability 001-049-40018 507 500 500 500 Cafeteria Taxable 001-049-40023 915 1,700 1,800 1,800 Comptime Buy/Payout 001-049-40026 - - 400 - Vacation Buy/Payout 001-049-40027 2,239 - 2,000 - Sick Payout 001-049-40028 1,047 - - - Health and Wellness Program 001-049-40032 19 100 200 200 TOTAL PERSONNEL SERVICES 86,518$ 81,900$ 81,800$ 85,400$ MAINTENANCE AND OPERATIONS Memberships and Dues 001-049-40300 250$ 400$ 300$ 400$ Training and Meetings 001-049-40400 314 1,400 400 900 Equipment and Materials 001-049-40700 20,236 30,000 15,000 20,000 Electricity 001-049-41020 8,508 10,000 6,600 10,000 Contract Professional 001-049-44000 134,198 175,000 138,400 190,000 TOTAL MAINTENANCE AND OPERATIONS 163,506$ 216,800$ 160,700$ 221,300$ TOTAL EXPENDITURES 250,024$ 298,700$ 242,500$ 306,700$ Explanation of Significant Accounts: Membership 001-049-40300 Training and Meetings 001-049-40400 Equipment/Materials 001-049-40700 Park supplies and playground equipment Contract Professional 001-049-44000 FY 2020-2021 International Society of Arboriculture, Department of Pesticides Regulation, and Pesticides Applicators Professional International Society of Arboriculture, Department of Pesticides Regulation, and Certified Playground Safety Inspector Landscape, portable restrooms, gopher management, irrigation repairs, lighting repairs, fence repairs, playground inspection, SCE license Edison property, irrigation repairs, and replanting 192 COMMUNITY SERVICES PROGRAM:070 Recreation Administration FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 001-070-40001 101,917$ 108,400$ 89,800$ 109,900$ Over-time PT 001-070-40002 370 - 1,500 - Over-time 001-070-40003 2,901 3,000 1,100 2,000 Part-time 001-070-40004 31,702 39,700 27,000 43,600 Deferred Compensation-Cafeteria 001-070-40010 633 - - - Deferred Compensation 001-070-40011 2,263 2,300 2,100 2,300 PERS Retirement 001-070-40012 14,954 17,100 15,800 19,200 PARS Retirement 001-070-40013 408 800 400 800 Medical Insurance 001-070-40014 19,235 17,200 22,800 25,600 AFLAC Insurance-Cafeteria 001-070-40015 64 100 100 100 Medicare Insurance 001-070-40017 2,089 2,600 1,800 2,600 Life and Disability 001-070-40018 1,030 1,000 1,000 1,000 Cafeteria Taxable 001-070-40023 2,128 4,000 4,000 4,200 Comptime Buy/Payout 001-070-40026 1,611 1,800 2,700 - Vacation Buy/Payout 001-070-40027 2,314 600 2,500 - Wellness Health Program 001-070-40032 - - 500 500 TOTAL PERSONNEL SERVICES 183,619$ 198,600$ 173,100$ 211,800$ MAINTENANCE AND OPERATIONS Office Supplies 001-070-40100 1,097$ 1,200$ 1,200$ 1,000$ Public/Legal Notices 001-070-40200 115 - - - Memberships and Dues 001-070-40300 - 800 800 800 Training and Meetings 001-070-40400 790 800 600 900 Special Departmental 001-070-40800 5,206 8,800 5,000 6,900 Telephone 001-070-41000 331 - 1,400 - Cable Television 001-070-41009 2,026 2,100 2,100 2,100 Contract Professional 001-070-44000 11,257 11,500 11,500 12,000 TOTAL MAINTENANCE AND OPERATIONS 20,822$ 25,200$ 22,600$ 23,700$ TOTAL EXPENDITURES 204,441$ 223,800$ 195,700$ 235,500$ Explanation of Significant Accounts: Memberships and Dues 001-070-40300 Cal Parks Rec Society Training and Meetings 001-070-40400 Brochure Exchanges and CPRS conference Special Departmental 001-070-40800 Cable Television 001-070-41009 NSBC TV Contract Professional 001-070-44000 Parking North Seal Beach Comm. Center FY 2020-2021 Edison Park use, Plug and Play, music licenses, and recreation program/events 193 COMMUNITY SERVICES PROGRAM:071 Sports Leagues FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Over-time PT 001-071-40002 -$ -$ 600$ -$ Part-time 001-071-40004 16,127 18,000 12,000 19,800 PARS Retirement 001-071-40013 207 200 200 300 Medical Insurance 001-071-40014 571 2,300 900 2,300 Medicare Insurance 001-071-40017 225 300 200 300 TOTAL PERSONNEL SERVICES 17,130$ 20,800$ 13,900$ 22,700$ MAINTENANCE AND OPERATIONS Equipment and Materials 001-071-40700 5,420$ 7,200$ 5,400$ 7,000$ TOTAL MAINTENANCE AND OPERATIONS 5,420$ 7,200$ 5,400$ 7,000$ TOTAL EXPENDITURES 22,550$ 28,000$ 19,300$ 29,700$ Explanation of Significant Accounts: Equipment/Materials 001-071-40700 Equipment for field, softball, basketball, and gym FY 2020-2021 194 COMMUNITY SERVICES PROGRAM:072 Leisure Classes FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Office Supplies 001-072-40100 101$ 600$ 200$ 600$ Public/Legal Notices 001-072-40200 107 - - - Printing 001-072-40201 47,768 50,000 48,000 10,000 Equipment and Materials 001-072-40700 60 2,800 1,500 1,000 Special Departmental 001-072-40800 7,362 19,700 13,900 13,700 Telephone 001-072-41000 2,577 2,600 900 2,800 Electricity 001-072-41020 12,998 15,000 13,300 15,000 Contract Professional 001-072-44000 151,254 175,000 115,000 150,000 Intergovernmental 001-072-45000 2,822 1,000 1,400 2,000 TOTAL MAINTENANCE AND OPERATIONS 225,049$ 266,700$ 194,200$ 195,100$ TOTAL EXPENDITURES 225,049$ 266,700$ 194,200$ 195,100$ Explanation of Significant Accounts: Printing 001-072-40201 Recreation guide Equipment/Materials 001-072-40700 Building supplies Special Departmental 001-072-40800 Software maintenance, remote access, and credit card fees FY 2020-2021 195 COMMUNITY SERVICES PROGRAM:074 Tennis Center FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Over-time PT 001-074-40002 -$ -$ 1,000$ -$ Part-time 001-074-40004 113,435 118,200 80,100 130,500 PARS Retirement 001-074-40013 1,453 1,300 1,000 1,400 Medical Insurance 001-074-40014 2,783 6,900 2,800 4,600 Medicare Insurance 001-074-40017 1,600 1,500 1,100 1,600 TOTAL PERSONNEL SERVICES 119,271$ 127,900$ 86,000$ 138,100$ MAINTENANCE AND OPERATIONS Bldg/Material/Supplies 001-074-40550 8,850$ 18,000$ 10,000$ 13,000$ Special Departmental 001-074-40800 439 5,700 1,500 1,700 Bldg/Ground Materials 001-074-40950 13,454 23,300 13,500 19,400 Telephone 001-074-41000 642 600 600 600 Cable Television 001-074-41009 1,557 1,700 1,700 1,800 Gas 001-074-41010 575 800 500 800 Electricity 001-074-41020 35,854 34,000 30,500 34,000 Contract Professional 001-074-44000 46,036 82,100 40,000 51,100 Intergovernmental 001-074-45000 864 - - - TOTAL MAINTENANCE AND OPERATIONS 108,271$ 166,200$ 98,300$ 122,400$ TOTAL EXPENDITURES 227,542$ 294,100$ 184,300$ 260,500$ Explanation of Significant Accounts: Bldg/Material/Supplies 001-074-40550 Building supplies, tennis equipment, and office supplies Special Departmental 001-074-40800 Bldg/Ground Materials 001-074-40950 Landscape maintenance Contract Professional 001-074-45000 FY 2020-2021 Credit card services, facility website Maintenance, and newspaper Windscreen replacement, pest control, security maintenance, equipment maintenance, tennis professional services, termite treatment tenting, and renovate activity room 196 COMMUNITY SERVICES PROGRAM:249 Special Projects FUND:004 Special Projects Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Tree Replacement - PW Yard 004-249-41500 -$ 89,500$ 25,000$ -$ Smart Controller 004-249-41501 81,840 - - - TOTAL MAINTENANCE AND OPERATIONS 81,840$ 89,500$ 25,000$ -$ TOTAL EXPENDITURES 81,840$ 89,500$ 25,000$ -$ FY 2020-2021 197 COMMUNITY SERVICES PROGRAM:072 Leisure Classes FUND:034 Tidelands Beach Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Contract Professional 034-072-44000 75,951$ 57,000$ 63,000$ 72,000$ TOTAL MAINTENANCE AND OPERATIONS 75,951$ 57,000$ 63,000$ 72,000$ TOTAL EXPENDITURES 75,951$ 57,000$ 63,000$ 72,000$ Explanation of Significant Accounts: Contract Professional 034-072-44000 FY 2020-2021 Recreation programs at the beach water watcher tag 198 COMMUNITY SERVICES Summary of Appropriations by Account Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 40001 158,794$ 163,200$ 144,800$ 167,200$ Over-Time PT 40002 596 500 3,100 500 Over-Time 40003 3,808 5,000 1,100 2,500 Part-time 40004 161,264 175,900 119,100 193,900 Cell Phone Allowance 40009 45 100 100 100 Deferred Compensation-Cafeteria 40010 1,243 - - - Deferred Compensation 40011 3,532 3,400 3,200 3,500 PERS Retirement 40012 30,153 32,000 30,700 36,200 PARS Retirement 40013 2,068 2,300 1,600 2,500 Medical Insurance 40014 28,385 31,700 31,500 37,900 AFLAC Insurance-Cafeteria 40015 64 100 100 100 Medicare Insurance 40017 4,776 5,300 3,900 5,400 Life and Disability 40018 1,537 1,500 1,500 1,500 Cafeteria Taxable 40023 3,043 5,700 5,800 6,000 Comptime Buy/payout 40026 1,611 1,800 3,100 - Vacation Buy/Payout 40027 4,553 600 4,500 - Sick Payout 40028 1,047 - - - Health and Wellness Program 40032 19 100 700 700 TOTAL PERSONNEL SERVICES 406,538 429,200 354,800 458,000 MAINTENANCE AND OPERATIONS Office Supplies 40100 1,198 1,800 1,400 1,600 Public/Legal Notices 40200 222 - - - Printing 40201 47,768 50,000 48,000 10,000 Memberships and Dues 40300 250 1,200 1,100 1,200 Training and Meetings 40400 1,104 2,200 1,000 1,800 Bldg/Material/Supplies 40550 8,850 18,000 10,000 13,000 Equipment and Materials 40700 25,716 40,000 21,900 28,000 Special Departmental 40800 13,007 34,200 20,400 22,300 Bldg/Ground Materials 40950 13,454 23,300 13,500 19,400 Telephone 41000 3,550 3,200 2,900 3,400 Cable Television 41009 3,583 3,800 3,800 3,900 Gas 41010 575 800 500 800 Electricity 41020 57,360 59,000 50,400 59,000 Citywide Special Projects 41500 81,840 89,500 25,000 - Contract Professional 44000 621,565 720,900 561,000 703,900 Intergovernmental 45000 3,686 1,000 1,400 2,000 TOTAL MAINTENANCE AND OPERATIONS 883,728 1,048,900 762,300 870,300 TOTAL EXPENDITURES 1,290,266$ 1,478,100$ 1,117,100$ 1,328,300$ FY 2020-2021 199 THIS PAGE INTENTIONALLY LEFT BLANK 200 MARINE SAFETY MARINE SAFETY DEPARTMENT FY 2020-2021 MANAGING DEPARTMENT HEAD: Chief of Marine Safety MISSION STATEMENT The Marine Safety Department provides the highest quality safety services in the coastal and aquatic environment for the public through prevention, education, rescue, medical aid, outreach, beach management, and enforcement. PRIMARY ACTIVITIES Lifeguard Training Academy All new a nd r ecurrent l ifeguards r eceive t raining f rom S eal B each Mar ine Safety s taff. N ew be ach l ifeguard t raining consists of 120 hours of rescue and medical training. The staff is trained to a level that is certified as “Advanced Agency” from the United States Lifesaving Association. City-wide AED Program Seal Beach Marine Safety manages the City of Seal Beach AED (Automated External Defibrillator) Program consisting of 25 AED’s located in Police Department vehicles, Lifeguard department vehicles, and in municipal buildings. Marine Safety staff maintains the contract for medical oversight, trains city staff in AED use, and services the AED inventory. Beach Safety Education The Marine Safety Department works with the community to spread the message of beach safety through such programs as Project Wipeout, introduced over 25 years ago to prevent spinal cord injuries in Orange County. Through Project Wipeout, Seal Beach Lifeguards participate in the Orange County Fair, the Orange County Youth Expo, and the Project Wipeout Lifeguard Seminar. In addition to this program, Lifeguards actively educate visiting schools, Boy and Girl Scouts and various other groups. Aquatics - 073 The Pool Lifeguard’s primary activities involve pool safety and water safety instruction. Pool lifeguards are stationed around the pool to provide maximum pool surveillance, warn pool users of dangerous activities, rescue people in distress or in danger of drowning, and provide first aid to those in need. Pool Lifeguards check swimmers in for adult lap swim and act as swim lesson instructors during the summer. Swim lessons participants range in age from infants to high school with all levels of abilities. Provide training of full and part-time personnel in basic lifeguard, first aid and defibrillator to fully support year-round pool aquatic program. Special Projects – 228 Special projects for the Lifeguard program. Lifeguards – 828 The Beach Lifeguard's primary activities involve safety of the beach going public. Ocean Lifeguards protect an assigned area of b each f rom a s tation, or in s ome i nstances, pat rol a s ection of beac h i n a m obile u nit, warn of ha zardous conditions, rescue people in distress or in danger of drowning, answer questions and give information pertaining to the beach and ocean environment, apply first aid to those in need, remove hazardous obstacles from sand and water, take charge of lost children, advise the public regarding local beach and ocean related ordinances, regulations, safety and conduct, perform other related work as required and maintain a professional and courteous relationship with the public. The Marine Safety Department also administers a Junior Lifeguard Program serving children ages 9-17. Junior Lifeguards are taught ocean and beach safety, lifesaving techniques including CPR and First-Aid, as well as lifesaving competition skills. This program begins at the end of June and ends in mid-August. 201 MARINE SAFETY DEPARTMENT FY 2020-2021 PERFORMACE MEASURES Actuals 2018 Actuals 2019 Lifeguard rescues 597 477 Number of total medical aids needed 347 282 Number of stingray medical aids needed 509 515 Number of major medical aids needed 41 36 City ordinance violations 34,420 37,678 Public contacts 158,315 209,682 Number of Junior Lifeguards 325 320 The Marine Safety Department’s performance measures are presented on a calendar year basis. 202 MARINE SAFETY Summary of Appropriations by Program Amended Estimated Proposed Actual Budget Actual Budget FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 EXPENDITURTES BY PROGRAM Aquatics - 073 Personnel Services 95,065$ 96,000$ 70,300$ 100,700$ Maintenance and Operations 92,206 113,600 82,100 89,800 Capital Outlay - - - - Subtotal 187,271 209,600 152,400 190,500 Special Projects - 228 Personnel Services - - - - Maintenance and Operations - - 500 500 Capital Outlay - - - - Subtotal - - 500 500 Lifeguard - 828 Personnel Services 1,302,331 1,378,000 1,318,500 1,454,200 Maintenance and Operations 151,726 195,200 165,200 115,900 Capital Outlay 346,799 57,000 57,000 - Subtotal 1,800,856 1,630,200 1,540,700 1,570,100 TOTAL Personnel Services 1,397,396 1,474,000 1,388,800 1,554,900 Maintenance and Operations 243,932 308,800 247,800 206,200 Capital Outlay 346,799 57,000 57,000 - TOTAL 1,988,127$ 1,839,800$ 1,693,600$ 1,761,100$ EXPENDITURES BY FUND General Fund - 001 187,271$ 209,600$ 152,400$ 190,500$ Special Projects - 004 - - 500 500 Tidelands - 034 1,800,856 1,630,200 1,540,700 1,570,100 TOTAL 1,988,127$ 1,839,800$ 1,693,600$ 1,761,100$ FY 2020-2021 203 MARINE SAFETY PROGRAM:073 Aquatics FUND:001 General Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Over-time PT 001-073-40002 -$ -$ 100$ -$ Part-time 001-073-40004 92,556 93,400 68,300 98,000 PARS Retirement 001-073-40013 1,203 1,200 900 1,300 Medicare Insurance 001-073-40017 1,306 1,400 1,000 1,400 Unemployment 001-073-40030 - - - - TOTAL PERSONNEL SERVICES 95,065$ 96,000$ 70,300$ 100,700$ MAINTENANCE AND OPERATIONS Office Supplies 001-073-40100 -$ -$ -$ -$ Training and Meetings 001-073-40400 891 2,700 - 2,000 Equipment and Materials 001-073-40700 13,453 29,100 5,000 8,800 Telephone 001-073-41000 2,825 3,000 2,200 3,000 Gas 001-073-41010 15,991 18,900 15,000 16,000 Electricity 001-073-41020 22,533 24,900 24,900 25,000 Contract Professional 001-073-44000 36,513 35,000 35,000 35,000 TOTAL MAINTENANCE AND OPERATIONS 92,206$ 113,600$ 82,100$ 89,800$ TOTAL EXPENDITURES 187,271$ 209,600$ 152,400$ 190,500$ Explanation of Significant Accounts: Training and Meetings 001-073-40400 Equipment and Materials 001-073-40700 Contract Professional 001-073-44000 FY 2020-2021 CPO Class Uniform, pool supplies, pace clocks, chairs, picnic table, and rescue tubs Pool maintenance 204 MARINE SAFETY PROGRAM:228 Special Projects FUND:004 Special Projects Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 5K/10K - Marine Safety 004-228-41500 -$ -$ 500$ 500$ TOTAL MAINTENANCE AND OPERATIONS -$ -$ 500$ 500$ TOTAL EXPENDITURES -$ -$ 500$ 500$ MAINTENANCE AND OPERATIONS FY 2020-2021 205 MARINE SAFETY PROGRAM:828 Lifeguard FUND:034 Tidelands Beach Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 034-828-40001 451,268$ 468,500$ 468,900$ 482,300$ Overtime PT 034-828-40002 4,251 9,000 9,000 9,000 Over-time 034-828-40003 20,578 18,000 30,000 18,000 Part-time 034-828-40004 438,708 447,300 385,500 474,200 Junior Lifeguard Sal 034-828-40006 72,411 93,000 93,000 98,600 Tuition Reimbursement 034-828-40007 4,760 2,000 4,000 4,000 Auto Allowance 034-828-40008 - - - - Cell Phone Allowance 034-828-40009 3,610 3,600 3,600 3,600 Deferred Compensation-Cafeteria 034-828-40010 811 - - - Deferred Compensation 034-828-40011 11,977 11,500 8,700 8,700 PERS Retirement 034-828-40012 172,320 195,400 195,300 221,800 PARS Retirement 034-828-40013 6,602 7,000 7,000 7,400 Medical Insurance 034-828-40014 71,130 75,200 67,000 74,600 Medicare Insurance 034-828-40017 14,784 15,800 15,800 16,400 Life and Disability 034-828-40018 4,125 3,900 3,800 3,900 Cafeteria Taxable 034-828-40023 5,917 10,900 10,400 9,900 Comptime Buy/Payout 034-828-40026 2,727 - - 2,300 Vacation Buy/Payout 034-828-40027 15,461 15,900 13,900 17,200 Unemployment 034-828-40030 12 - 200 - Health and Wellness Program 034-828-40032 859 900 2,300 2,300 Medical Waiver 034-828-40033 20 100 100 - TOTAL PERSONNEL SERVICES 1,302,331$ 1,378,000$ 1,318,500$ 1,454,200$ Contract Prof Leisure Tideland 034-072-44000 -$ -$ -$ -$ Office Supplies 034-828-40100 7,137 9,800 7,200 11,800 Memberships and Dues 034-828-40300 300 1,100 500 1,100 Training and Meetings 034-828-40400 8,080 7,700 3,700 6,700 Marine Maint/Fuel Lifeguard 034-828-40600 13,761 16,000 16,000 16,000 Equipment and Materials 034-828-40700 29,262 29,300 15,000 28,800 Materials & Supplies Jr Lifeguard 034-828-40701 37,159 43,800 41,000 20,000 Special Departmental 034-828-40800 6,765 14,000 11,000 13,500 Special Dept - Jr Lifeguard 034-828-40806 39,227 50,600 45,000 - Telephone 034-828-41000 4,698 4,800 4,500 4,800 Electricity 034-828-41020 5,287 8,300 13,600 8,300 Contract Professional 034-828-44000 50 400 2,000 400 Intergovernmental 034-828-45000 - 9,400 5,700 4,500 TOTAL MAINTENANCE AND OPERATIONS 151,726$ 195,200$ 165,200$ 115,900$ CAPITAL OUTLAY Vehicle 034-828-48075 346,799$ 57,000$ 57,000$ -$ TOTAL CAPITAL OUTLAY 346,799$ 57,000$ 57,000$ -$ TOTAL EXPENDITURES 1,800,856$ 1,630,200$ 1,540,700$ 1,570,100$ FY 2020-2021 206 MARINE SAFETY PROGRAM:828 Lifeguard FUND:034 Tidelands Beach Explanation of Significant Accounts: Office Supplies 034-828-40100 Memberships and Dues 034-828-40300 Training and Meetings 034-828-40400 Marine Maint/Fuel Lifeguard 034-828-40600 Equipment and Materials 034-828-40700 Materials & Supplies Jr Lifeguard 034-828-40701 Special Departmental 034-828-40800 Special Dept - Jr Lifeguard 034-828-40806 Contract Professional 034-828-44000 Intergovernmental 034-828-45000 Tide books, sunscreen, office supplies, logs/EMR forms, awards, and warning signs OC training, OC Chief Association, CA Marine Safety Chiefs Association, and SB Lifeguard Association CPR cards, EMT, USLA, CSLSA, drowning prevention, SCUBA, PC 832, EVOC, and State of the City FY 2020-2021 Recreation programs at the beach water watcher tag Rescue boat slip fees and OC Task Force drowning prevention Fuel and maintenance for boat, ATV, and PWC First aid supplies, oxygen maintenance, towers supplies, uniforms, tower phone install, cleaning supplies, EZ up, sun protection, tower maintenance, switchboard repair, tower glass, and rescue paddle boards Uniforms, certificates, office supplies, EZX ups, Banquet, Catalina pizza, Express, equipment, paddle boards, video productions, and fins Training room A/V, uniforms, gym equipment and maintenance, dive maintenance, lifeguard jackets, Hot Schedule, and training mannequin Raging Waters, USLA membership, Catalina transportation, mobile, storage, banquet rentals, aquarium distance learning fee, and buses 207 MARINE SAFETY Summary of Appropriations by Account Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 40001 451,268$ 468,500$ 468,900$ 482,300$ Over-Time PT 40002 4,251 9,000 9,100 9,000 Over-Time 40003 20,578 18,000 30,000 18,000 Part-time 40004 531,264 540,700 453,800 572,200 Junior Lifeguard Salaries 40006 72,411 93,000 93,000 98,600 Tuition Reimbursement 40007 4,760 2,000 4,000 4,000 Cell Phone Allowance 40009 3,610 3,600 3,600 3,600 Deferred Compensation-Cafeteria 40010 811 - - - Deferred Compensation 40011 11,977 11,500 8,700 8,700 PERS Retirement 40012 172,320 195,400 195,300 221,800 PARS Retirement 40013 7,805 8,200 7,900 8,700 Medical Insurance 40014 71,130 75,200 67,000 74,600 Medicare Insurance 40017 16,090 17,200 16,800 17,800 Life and Disability 40018 4,125 3,900 3,800 3,900 Cafeteria Taxable 40023 5,917 10,900 10,400 9,900 Comptime Buy/payout 40026 2,727 - - 2,300 Vacation Buy/Payout 40027 15,461 15,900 13,900 17,200 Unemployment 40030 12 - 200 - Health and Wellness Program 40032 859 900 2,300 2,300 Medical Waiver 40033 20 100 100 - TOTAL PERSONNEL SERVICES 1,397,396 1,474,000 1,388,800 1,554,900 MAINTENANCE AND OPERATIONS Office Supplies 40100 7,137 9,800 7,200 11,800 Memberships and Dues 40300 300 1,100 500 1,100 Training and Meetings 40400 8,971 10,400 3,700 8,700 Marine Maintenance/Fuel Lifeguard 40600 13,761 16,000 16,000 16,000 Equipment and Materials 40700 42,715 58,400 20,000 37,600 Materials & Supplies Jr Lifeguard 40701 37,159 43,800 41,000 20,000 Special Departmental 40800 6,765 14,000 11,000 13,500 Special Departmental - Jr Lifeguard 40806 39,227 50,600 45,000 - Telephone 41000 7,523 7,800 6,700 7,800 Gas 41010 15,991 18,900 15,000 16,000 Electricity 41020 27,820 33,200 38,500 33,300 Citywide Special Projects 41500 - - 500 500 Contract Professional 44000 36,563 35,400 37,000 35,400 Intergovernmental 45000 - 9,400 5,700 4,500 TOTAL MAINTENANCE AND OPERATIONS 243,932 308,800 247,800 206,200 FY 2020-2021 208 MARINE SAFETY Summary of Appropriations by Account Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 FY 2020-2021 CAPITAL OUTLAY Vehicles 48075 346,799 57,000 57,000 - TOTAL CAPITAL OUTLAY 346,799 57,000 57,000 - TOTAL EXPENDITURES 1,988,127$ 1,839,800$ 1,693,600$ 1,761,100$ 209 THIS PAGE INTENTIONALLY LEFT BLANK 210 CAPITAL IMPROVEMENT PROGRAM CAPITAL IMPROVEMENT PROGRAM FY 2020-2021 MANAGING DEPARTMENT HEAD: Director of Public Works PRIMARY ACTIVITIES The C apital I mprovement P rogram ( CIP) i s c omprised of c onstruction projects and equipment pur chases ( excluding vehicles) which cost $10,000 or more. The CIP also includes activities that can be planned for or occur on an irregular or one-time basis. Minor capital outlays of less than $10,000 and reoccurring maintenance activities will be included with the operation and maintenance budget. The Capital Improvement Program is a plan that identifies the capital projects to be funded during a five-year planning horizon. The CIP is updated annually, and the first year of the plan serves as the current year capital budget. The CIP is a planning document to help City Council systematically schedule and finance capital projects to ensure cost-effectiveness as well as conformance with established policies. The CIP is organized into the same functional groups used for the operating programs. The CIP reflects a balance between capital replacement projects that repair, replace, or enhance existing facilities, equipment or infrastructure, and c apital facility projects that significantly expand or add to the City’s existing fixed assets. CIP BUDGET DEVELOPMENT PROCESS Improvements within the Capital Improvement Plan are generated or identified as follows: 1. Advanced planning: Most of the improvements are identified within a Planning document or Master Plan. Many master plans are required by funding agencies. All master plans are adopted by the City Council. Currently the City has master plans adopted as follows: • 2008 Master Plan of Drainage • 2012 Water Master Plan • 2011 Street Tree Master Plan • 2011 Facility Master Plan • 2012 Fleet Management Plan • 2013 Concrete Rehabilitation Master Plan • 2013 Park and Community Services Master Plan • 2018 Pavement Management Plan • 2015 Pier Condition Assessment • 2016 Urban Water Management Plan • 2018 Sewer Master Plan 2. Reaction to need or opportunity: Projects may originate through a need or opportunity, such as a project delivered for the 2019 Winter Storms Preparation. 3. Desire from the community: Projects may originate through a des ire from the community. One example in the proposed CIP is the Edison Park Shade Structure Project. Finally, before a project can be identified for inclusion in the CIP, funding for the project must be secured, or it will remain on a list for future consideration when funding is available. PHASES OF A CIP PROJECT The CIP will emphasize project planning with projects typically progressing through the following phases: 1. Permitting and Environmental Analysis. Environmental Analysis is performed on every CIP project to comply with the California Environmental Quality Act (CEQA) and in some cases with the National Environmental Quality Act (NEPA). Permitting is required from a v ariety of agencies and is assessed for every project. Permits may be necessary from agencies such as the California Coastal Commission, Caltrans, Department of Fish and Wildlife, Army Corps of Engineers, State Lands Commission, County of Orange, etc. 211 CAPITAL IMPROVEMENT PROGRAM FY 2020-2021 2. Design. Projects are designed in-house with Public Works staff wherever possible. The City’s engineering staff in many cases does not have the available time or resources to perform the design, or the expertise to perform the design. I n t hese c ases, t he C ity will l ocate an d s ecure t he s ervice of an a ppropriately qualified c onsultant. Construction documents including plans and specifications are prepared and approved by the City Council prior to beginning construction. 3. Construction. Improvements will be constructed in a manner that will minimize impacts to the residents. The City employs a construction manager and/or inspector (with materials testing) to ensure that all construction projects are carried out safely, and constructed to meet the construction documents. 4. Incorporate Into Maintenance Activities. All CIP projects are incorporated into the maintenance activities of the City. T he m aintenance s taff w ill i ncorporate a ny new f acilities i nto a ll r outine inspections an d on going maintenance programs. Staff will include new facilities into future maintenance budgets. 5. Equipment A cquisitions. E quipment ac quisitions s uch as v ehicles, he avy machinery, c omputers, of fice furnishings, and other equipment items are included in the Capital Improvement Program and are acquired and installed independently from construction contracts. CATEGORIES OF CIP The City’s CIP is categorized into the following seven major areas: Water Beach and Pier. The City’s Beach and Pier are landmark tourist attractions that draw approximately 2 million visitors per year. The Pier is made up of a wooden deck with lighting, and utility infrastructure. The beach includes 3 parking lots, approximately 2 miles of dry sand beach, 2 sets of public restrooms, 2 parks, and landscaping. Building and Facilities. The City’s Building and Facilities house employees, visitors, tenants, and business owners citywide in 22 structures. Structures include City Hall, Police Station, 2 Fire Stations, a Tennis Center, City maintenance yard facilities, and recreation and community centers. A facility master plan was adopted in FY 2011/12. Projects within this CIP were identified within that Facility Master Plan. Others are included in the unfunded needs. In 2017, the cost was updated to reflect current construction cost. Parks. The City’s Park infrastructure provides landscaping and the City’s Urban Forest. Seal Beach has 70 park and landscape sites citywide. The forestry has over 150 species to maintain and nourish. Six projects are included within this year’s CIP. Sewer. The City provides sewer collection for the residents of Seal Beach and passes the raw sewage to the Orange County Sanitation District for treatment. The City’s Sewer System has more than 160,000 feet of pipe, 700 manholes, and 7 pump stations. Storm Drain. The City’s Storm Drain System collects surface runoff in 11 drainage areas throughout the City with one Storm Drain pump station. Streets and Transportation. The City’s Streets and Transportation System is responsible for more than 101 lane miles, continuous traffic flow, landscaped medians, traffic signals and utility work within the streets. Water. The Water Division conveys potable water to all residents, business owners, tenants and the Naval Base. The infrastructure includes two booster stations, two reservoirs, four wells, telemetry, valves, pressure regulation stations, fire hydrants, meters and control center. 212 ONGOING CAPITAL PROJECTS Estimated Remaining Proj # Project Name Balance BG0904 Community Swimming Pool 200,000$ BG1504 Citywide Financial Information System 160,000 BG1802 Audio/Visual Council Chambers Upgrade 24,400 BG1808 15 1st Street Building Renovation Project 6,100 BG2001 HV/AC Replacements - City Facilities 250,000 BG2002 Citywide Technology - City Facilities 80,000 BG2004 Adolfo Lopez Slope Repair 50,000 BG2005 Citywide Technology - PD 816,800 BP1102 Local Coastal Plan 77,900 PR2102 Annual Playground Replacement Program 50,000 SD1803 Seal Way Storm Drain Improvements 24,800 SD2001 2019 Environmental Cleanup Program (City Match)166,000 SS1401 Sewer Rate Study 50,000 SS1902 6th St. Alley Water/Sewer Repair 100,000 SS1903 Pump Station 35 Upgrades 620,000 SS2101 Annual Manhole Rehabilitation 5,000 ST1708 Westminster/17th St. Corridor Traffic Signal Synchronization 281,000 ST1811 Lampson Bike Trail Gap Project-Design 222,000 ST2003 Arterial Street Resurfacing Program (ST1903)250,000 ST2009 Main Street Improvements Program 386,900 ST2101 Annual Slurry Seal Program 150,000 ST2104 Annual ADA Improvements - Public R/W 10,000 ST2106 Citywide Traffic Signal Improvement Program 150,000 ST2107 Annual Street Tree Planting Program 5,000 ST2108 Annual Main Street Paver Repairs 5,000 WT0904 Water Pump Station Rehab. Beverly Manor (Analysis & Imp.)100,000 WT1301 Hellman Ranch Permit 73,800 WT1501 Water Rate Study Update 55,000 WT1603 Water Well Rehab Bolsa Chica 50,000 WT1605 Navy Reservoir Chlorination System Upgrades 140,000 WT1801 SCADA Improvement Upgrade Project 150,000 WT1902 Lampson Well Head Treatment (Preliminary Analysis)60,000 WT2001 Advanced Metering Infrastructure 70,000 WT2104 Annual Citywide Water Meter Replacement 50,000 WT2106 Annual Water Valve Replacement Program 50,000 Total Ongoing Capital Improvement Projects 4,939,700$ FY 2020-2021 The list of ongoing projects includes capital projects that the City Council has authorized in prior years and represents the remaining unspent balance of the prior years' appropriations that are needed in Fiscal Year 2020-21 to complete the projects. The City Council has authorized the carryover of these appropriations through the budget resolution, therefore these amount are not included in the other schedules throughout the Capital Improvement Program Section of this budget. 213 CAPITAL IMPROVEMENT PROJECTS BY FUNDING SOURCE Capital Improvement Projects**Water Capital No.Project # Project Name 045 019 BEACH AND PIER* 1 BP1102 Local Coastal Plan - Phase II 55,000$ -$ Subtotal Beach & Pier 55,000 - BUILDING AND FACILITIES 2 BG1504 Citywide Financial Information System 20,000 - 3 BG1808 15 1st Street Building Renovation Project 10,000 - 4 BG2001 HVAC Replacements - City Hall 135,000 - 5 BG2002 Citywide Technology - City Facilities 100,000 - 6 BG2003 Lifeguard Headquarters/PD Substation Replacement 250,000 - 7 BG2005 Citywide Technology - Police Department 80,000 - 8 BG2101 Fire Station #44 Generator 30,000 - 9 BG2102 City Hall Building Staircase Repair/Replacement 200,000 - 10 BG2103 Police Department HQ Building/Site Upgrades 100,000 - 11 BG2104 Lifeguard Headquarters/PD Substation Building Repairs 60,000 - 12 BG2105 Tennis Center Locker Room 60,000 - Subtotal Building and Facilities 1,045,000 - PARKS 13 PR2101 Annual Citywide Court Rehabilitation 30,000 - 14 PR2203 Park Playground Equipment Replacement - - Subtotal Parks 30,000 - SEWER 15 SS2101 Annual Manhole Rehabilitation (w/ SmartCover)- - 16 SS2102 Sewer Mainline Improvement Program - - Subtotal Sewer - - STREET AND TRANSPORTATION 17 ST1811 Lampson Bike Trail Gap Closure Project 528,000 - 18 ST2003 Arterial Street Resurfacing Program - - 19 ST2101 Annual Slurry Seal Program - - 20 ST2102 Annual Local Paving Program - - 21 ST2103 Arterial Street Resurfacing Program - - 22 ST2104 Annual ADA Improvements - Public R/W - - 23 ST2105 Annual Striping Program - - 24 ST2106 Citywide Traffic Signal Improvement Program - - 25 ST2107 Annual Street Tree Planting Program 20,000 - 26 ST2108 Annual Main Street Paver Repairs - - 27 ST2109 Seal Beach Traffic Signal Synchronization 250,000 - 28 ST2110 Westminster at Seal Beach Blvd RT Feasibility Study - - Subtotal Street and Transportation 798,000 - 214 Citywide SB1 RMRA Gas Tax Measure M2 Sewer Capital Grants 039 040 042 044 080 Total -$ -$ -$ -$ 50,000$ 105,000$ - - - - 50,000 105,000 - - - - - 20,000 - - - - - 10,000 - - - - - 135,000 - - - - - 100,000 - - - - - 250,000 - - - - - 80,000 - - - - - 30,000 - - - - - 200,000 - - - - - 100,000 - - - - - 60,000 - - - - - 60,000 - - - - - 1,045,000 - - - - - 30,000 - - - - 200,000 200,000 - - - - 200,000 230,000 - - - 50,000 - 50,000 - - - 500,000 - 500,000 - - - 550,000 - 550,000 - - - - 505,000 1,033,000 - 150,000 - - - 150,000 - - 250,000 - - 250,000 400,000 - - - - 400,000 - 400,000 - - - 400,000 - 50,000 - - - 50,000 - 50,000 - - - 50,000 - - 200,000 - - 200,000 - - - - - 20,000 - 20,000 - - - 20,000 - - - - 550,000 800,000 - - 50,000 - - 50,000 400,000 670,000 500,000 - 1,055,000 3,423,000 FY 2020-2021 215 CAPITAL IMPROVEMENT PROJECTS BY FUNDING SOURCE Capital Improvement Projects**Water Capital No.Project # Project Name 045 019 WATER 29 WT1301 Hellman Ranch Permit - 50,000 30 WT1603 Bolsa Chica Well Rehabilitation - 1,950,000 31 WT1605 Navy Reservoir Chlorination System Upgrades - 200,000 32 WT1801 SCADA Improvement Upgrade Project - 30,000 33 WT1902 Lampson Well Head Treatment Study - 100,000 34 WT2103 LCWA Watermain Lining - 280,000 35 WT2105 Water System Vulnerability Assessment - 100,000 Subtotal Water - 2,710,000 Total Capital Improvement Projects 1,928,000$ 2,710,000$ *The Beach and Pier Capital Improvement Projects are paid for by the General Fund as the Tidelands Fund does not generate sufficient revenue to pay for operating and capital costs in full. **The Capital Improvement Projects 045 fund is funded through transfers from the General Fund 001. 216 Citywide SB1 RMRA Gas Tax Measure M2 Sewer Capital Grants 039 040 042 044 080 Total FY 2020-2021 - - - - - 50,000 - - - - - 1,950,000 - - - - - 200,000 - - - - - 30,000 - - - - - 100,000 - - - - - 280,000 - - - - - 100,000 - - - - - 2,710,000 400,000$ 670,000$ 500,000$ 550,000$ 1,305,000$ 8,063,000$ 217 5-YEAR CAPITAL IMPROVEMENT PROGRAM Funding Source Proposed Budget FY 2020-21 Proposed Budget FY 2021-22 Proposed Budget FY 2022-23 Capital Improvement Projects - 045* 1 BP1102 Local Coastal Plan - Phase II 55,000$ -$ -$ 2 BG1504 Citywide Financial Information System 20,000 - - 3 BG1808 15 First Street Building Renovation Project 10,000 - - 4 BG2001 HVAC Replacements - City Hall 135,000 - - 5 BG2002 Citywide Technology - City Facilities 100,000 - - 6 BG2003 Lifeguard Headquarters/PD Substation Replacement 250,000 550,000 3,700,000 7 BG2005 Citywide Technology - Police Department 80,000 - - 8 BG2101 Fire Station #44 Generator 30,000 - - 9 BG2102 City Hall Building Staircase Repairs/Replacement 200,000 - - 10 BG2103 PDHQ Building/Site Upgrades 100,000 35,000 - 11 BG2104 Lifeguard Headquarters/PD Substation Building Repairs 60,000 - - 12 BG2105 Tennis Center Locker Room 60,000 600,000 - 13 PR2101 Annual Citywide Court Rehabilitation 30,000 30,000 30,000 17 ST1811 Lampson Bike Trail Gap Project (City Match)528,000 - - 25 ST2107 Annual Street Tree Planting Program 20,000 20,000 20,000 27 ST2109 Seal Beach Blvd Traffic Signal Synchronization (City Match) 250,000 - - 36 BG2004 Adolfo Lopez Slope Repair - 485,000 - 38 PR2102 Annual Playground Replacement Program - 50,000 250,000 39 PR2204 Zoeter Dog Park - 15,000 - 40 SD1803 Seal Way Storm Drain Improvements - - 750,000 41 ST2009 Main Street Improvements Program - 500,000 500,000 Total Capital Improvement Projects - 045 1,928,000 2,285,000 5,250,000 Tidelands - 034 37 BP2101 8th/10th Street Parking Lot Rehabilitation - 350,000 - 42 BP2201 Seal Beach Pier Concrete Abutment Restoration - 400,000 - 43 BP2202 Pier Restroom Restoration - 180,000 - 44 BP2203 Beach Planter Rings Replacement - 300,000 300,000 45 BP2301 Rivers End Restroom Restoration - - 300,000 46 BP2401 ADA Ramp from Beach Parking Lot to Eisenhower Park - - - Total Tidelands - 034 - 1,230,000 600,000 SB1 RMRA - 039 20 ST2102 Annual Local Paving Program 400,000 400,000 400,000 Total SB1 RMRA - 039 400,000 400,000 400,000 Gas Tax - 040 18 ST2003 Arterial Street Resurfacing Program 150,000 - - 21 ST2103 Arterial Street Resurfacing Program 400,000 - 100,000 22 ST2104 Annual ADA Improvements - Public R/W 50,000 50,000 50,000 23 ST2105 Annual Striping Program 50,000 50,000 50,000 26 ST2108 Annual Main Street Paver Repairs 20,000 20,000 20,000 Total Gas Tax - 040 670,000 120,000 220,000 218 Proposed Budget FY 2023-24 Proposed Budget FY 2024-25 Total Previously Approved Carryover -$ -$ 55,000$ - - 20,000 Yes - - 10,000 Yes - - 135,000 Yes - - 100,000 Yes 5,000,000 - 9,500,000 Yes - - 80,000 Yes - - 30,000 - - 200,000 - - 135,000 - - 60,000 - - 660,000 30,000 30,000 150,000 Yes - - 528,000 Yes 20,000 20,000 100,000 Yes - - 250,000 - - 485,000 Yes 50,000 250,000 600,000 Yes - - 15,000 - - 750,000 Yes - - 1,000,000 Yes 5,100,000 300,000 14,863,000 - - 350,000 - - 400,000 - - 180,000 - - 600,000 - - 300,000 300,000 - 300,000 300,000 - 2,130,000 400,000 400,000 2,000,000 400,000 400,000 2,000,000 - - 150,000 Yes 1,100,000 - 1,600,000 50,000 50,000 250,000 Yes 50,000 50,000 250,000 20,000 20,000 100,000 Yes 1,220,000 120,000 2,350,000 FY 2020-2021 219 5-YEAR CAPITAL IMPROVEMENT PROGRAM Funding Source Proposed Budget FY 2020-21 Proposed Budget FY 2021-22 Proposed Budget FY 2022-23 Measure M2 - 042 19 ST2101 Annual Slurry Seal Program 250,000 250,000 250,000 24 ST2106 Citywide Traffic Signal Improvement Program 200,000 150,000 150,000 28 ST2110 Westminster @ Seal Beach Blvd RT Feasibility Study 50,000 - - Total Measure M2 - 042 500,000 400,000 400,000 Citywide Grants - 080 1 BP1102 Local Coastal Plan - Phase II 50,000 - - 14 PR2203 Park Playground Equipment Replacement 200,000 - - 17 ST1811 Lampson Ave Bicycle Lane Improvements 505,000 - - 27 ST2109 Seal Beach Blvd Traffic Signal Synchronization 550,000 - - Total Citywide Grants - 080 1,305,000 - - Sewer Capital Improvement - 044 15 SS2101 Annual Manhole Rehabilitation (w/SmartCover)50,000 20,000 20,000 16 SS2102 Sewer Mainline Improvement Program 500,000 600,000 600,000 32 WT1801 SCADA Improvement Upgrade Project - 50,000 50,000 47 SS1902 6th Street Alley Waterline/Sewerline Replacement - 2,050,000 - 48 SS2303 Sunset Aquatic Park and Adolfo Lopez Pump Station Improv.- 400,000 - Total Sewer Capital Improvement - 044 550,000 3,120,000 670,000 Water Capital Improvement - 019 29 WT1301 Hellman Ranch Permit 50,000 - - 30 WT1603 Bolsa Chica Water Well Rehabilitation 1,950,000 100,000 - 31 WT1605 Navy Reservoir Chlorination System Upgrades 200,000 - - 32 WT1801 SCADA Improvement Upgrade Project 30,000 100,000 100,000 33 WT1902 Lampson Well Head Treatment 100,000 500,000 1,500,000 34 WT2103 LCWA Watermain Lining 280,000 2,000,000 - 35 WT2105 Water System Vulnerability Assessment 100,000 - - 47 SS1902 6th Street Alley Waterline/Sewerline Replacement - 1,165,000 - 49 WT0904 Beverly Manor Water Pump Station Rehabilitation - 100,000 400,000 50 WT1103 Lampson Avenue East Transmission Main Improvement - - - 51 WT1704 Lampson Ave Transmission Main Repl. (to Seal Beach Blvd)- - - 52 WT2001 Advanced Metering Infrastructure - 650,000 900,000 53 WT2102 College Park East Waterline Improvements - - - 54 WT2104 Annual Citywide Water Meter Replacement - 50,000 50,000 55 WT2106 Annual Water Valve Replacement Program - 50,000 50,000 56 WT2305 Waterline Improvement Program - - 250,000 57 WT2301 College Park West Water System Improvements - - - Total Water Capital Improvement - 019 2,710,000 4,715,000 3,250,000 Total 5-Year Capital Improvement Program 8,063,000$ 12,270,000$ 10,790,000$ *The Capital Improvement Projects 045 fund is funded through transfers from the General Fund 001. 220 Proposed Budget FY 2023-24 Proposed Budget FY 2024-25 Total Previously Approved Carryover FY 2020-2021 250,000 250,000 1,250,000 150,000 150,000 800,000 Yes - - 50,000 400,000 400,000 2,100,000 - - 50,000 Yes - - 200,000 - - 505,000 Yes - - 550,000 - - 1,305,000 25,000 25,000 140,000 Yes 600,000 600,000 2,900,000 - - 100,000 Yes - - 2,050,000 Yes - - 400,000 625,000 625,000 5,590,000 - - 50,000 Yes - - 2,050,000 Yes - - 200,000 Yes - - 230,000 Yes - - 2,100,000 Yes - - 2,280,000 - - 100,000 - - 1,165,000 Yes 2,700,000 2,500,000 5,700,000 Yes - 200,000 200,000 - 300,000 300,000 Yes 900,000 900,000 3,350,000 - 200,000 200,000 50,000 50,000 200,000 Yes 50,000 50,000 200,000 Yes 250,000 250,000 750,000 - 200,000 200,000 3,950,000 4,650,000 19,275,000 11,995,000$ 6,495,000$ 49,613,000$ 221 CAPITAL PROJECT INFORMATION SHEET Project Category Beach & Pier Project No.BP1102 Project Name Local Coastal Plan - Phase II Total Project Cost $182,900 Project Manager Les Johnson, Community Development Director Work Performed By Contract Location Seal Beach Coastal Zone Project Status On-going Priority High Alternate Funding Source None On-going Operating & Maintenance Impact: This LCP will facilitate Coastal Development Permit application process for the City and its residents. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total CIP - 045 55,000$ -$ -$ -$ -$ 55,000$ Grants - 080 50,000 - - - - 50,000 TOTAL 105,000$ -$ -$ -$ -$ 105,000$ Expenditures Study 105,000$ -$ -$ -$ -$ 105,000$ TOTAL 105,000$ -$ -$ -$ -$ 105,000$ FY 2020-2021 Local Coastal Plan - Phase II DESCRIPTION JUSTIFICATION The City staff and consultant team will be working with the California Coastal Commission to prepare and obtain certification for a Local Coastal Plan for the City of Seal Beach. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 1 222 CAPITAL PROJECT INFORMATION SHEET Project Category Buildings & Facilities Project No.BG1504 Project Name Citywide Financial Information System Total Project Cost $180,000 Project Manager Kelly Telford, Director of Finance Work Performed By Contract Location Citywide Project Status On-going Priority High Alternate Funding Source None On-going Operating & Maintenance Impact: Upgrading the City's financial system will increase the annual license and maintenance costs for the software, however the amount is unknown at this time. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total CIP - 045 20,000$ -$ -$ -$ -$ 20,000$ TOTAL 20,000$ -$ -$ -$ -$ 20,000$ Expenditures Study 20,000$ -$ -$ -$ -$ 20,000$ TOTAL 20,000$ -$ -$ -$ -$ 20,000$ FY 2020-2021 Citywide Financial Information System DESCRIPTION JUSTIFICATION This project is the first step in the process of replacing the financial management system. A consultant will assist with analysis of city needs and vendor selection. Once the analysis is complete, a software solution will be recommended and a funding plan will be prepared. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 2 223 CAPITAL PROJECT INFORMATION SHEET Project Category Buildings & Facilities Project No.BG1808 Project Name 15 1st Street Renovation Total Project Cost $16,100 Project Manager Steve Myrter, Director of Public Works Work Performed By Contract Location 15 1st Street Project Status On-going Priority High Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total CIP - 045 10,000$ -$ -$ -$ -$ 10,000$ TOTAL 10,000$ -$ -$ -$ -$ 10,000$ Expenditures Construction 10,000$ -$ -$ -$ -$ 10,000$ TOTAL 10,000$ -$ -$ -$ -$ 10,000$ FY 2020-2021 15 1st Street Renovation DESCRIPTION JUSTIFICATION Over the years, modifications were performed by the tenant at various times throughout the lease term. The last comprehensive facility assessment was performed as part of the Citywide Facility Condition Assessment, dated October 2011. The findings for the 15 1st Street Beach Facilities Restaurant Building noted that overall the structure of the building is in good conditions. The following recommendations were also listed: Perform Condition/Structural Facility Assessment, replace tile roof systems, install grease interceptor, replace exhaust fans, replace main electrical panel. The lease term with this restaurant service provider expired. In February 2018 the City took possession of this facility and is preparing it for occupation by a new tenant. No. 3 224 CAPITAL PROJECT INFORMATION SHEET Project Category Buildings & Facilities Project No.BG2001 Project Name HVAC Replacements - City Hall and Council Chambers Total Project Cost $385,000 Project Manager Dave Fait, Deputy PW Director / Maintenance & Utilities Work Performed By Contract Location City Hall Project Status On-going Priority High Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total CIP - 045 135,000$ -$ -$ -$ -$ 135,000$ TOTAL 135,000$ -$ -$ -$ -$ 135,000$ Expenditures Construction 135,000$ -$ -$ -$ -$ 135,000$ TOTAL 135,000$ -$ -$ -$ -$ 135,000$ FY 2020-2021 HVAC Replacements - City Hall and Council Chambers DESCRIPTION JUSTIFICATION This project replaces existing HVAC systems at City Hall and City Council Chambers that have reached their useful life's and replaces them with a new energy-efficient systems. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 4 225 CAPITAL PROJECT INFORMATION SHEET Project Category Buildings & Facilities Project No.BG2002 Project Name Citywide Technology - City Facilities Total Project Cost $180,000 Project Manager Patrick Gallegos, Assistant City Manager Work Performed By Contract Location Citywide Project Status On-going Priority High Alternate Funding Source None On-going Operating & Maintenance Impact: Unknown. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total CIP - 045 100,000$ -$ -$ -$ -$ 100,000$ TOTAL 100,000$ -$ -$ -$ -$ 100,000$ Expenditures Construction 100,000$ -$ -$ -$ -$ 100,000$ TOTAL 100,000$ -$ -$ -$ -$ 100,000$ FY 2020-2021 Citywide Technology - City Facilities DESCRIPTION JUSTIFICATION To modernize City services through strategic investment and management of the City’s technology. Project will include City website, IT Master Plan, Marine Safety Tower Phone/CAD System and IT infrastructure. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 5 226 CAPITAL PROJECT INFORMATION SHEET Project Category Buildings & Facilities Project No.BG2003 Project Name Lifeguard Headquarters/PD Substation Replacement Total Project Cost $9,500,000 Project Manager Iris Lee, Deputy PW Director / City Engineer Work Performed By Contract Location Lifeguard Headquarters/PD Substation Project Status New Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: Renovation/replacement of facility would reduce on-going maintenance of an aged facility. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total CIP - 045 250,000$ 550,000$ 3,700,000$ 5,000,000$ -$ 9,500,000$ TOTAL 250,000$ 550,000$ 3,700,000$ 5,000,000$ -$ 9,500,000$ Expenditures Design 250,000$ 550,000$ -$ -$ -$ 800,000$ Construction - - 3,700,000 5,000,000 - 8,700,000 TOTAL 250,000$ 550,000$ 3,700,000$ 5,000,000$ -$ 9,500,000$ FY 2020-2021 Lifeguard Headquarters/PD Substation Replacement DESCRIPTION JUSTIFICATION This project will renovate the existing Lifeguard Headquarters/ Police Department substation. Based on changes in the building requirements, renovation may not be feasible/desirable, therefore a new replacement facility is anticipated to cost approximately $9.5 million. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 6 227 CAPITAL PROJECT INFORMATION SHEET Project Category Buildings & Facilities Project No.BG2005 Project Name Citywide Technology - Police Department Total Project Cost $896,800 Project Manager Patrick Gallegos, Assistant City Manager Work Performed By Contract Location Police Department Project Status On-going Priority High Alternate Funding Source None On-going Operating & Maintenance Impact: Unknown. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total CIP - 045 80,000$ -$ -$ -$ -$ 80,000$ TOTAL 80,000$ -$ -$ -$ -$ 80,000$ Expenditures Construction 80,000$ -$ -$ -$ -$ 80,000$ TOTAL 80,000$ -$ -$ -$ -$ 80,000$ FY 2020-2021 Citywide Technology - Police Department DESCRIPTION JUSTIFICATION To modernize City services through strategic investment and management of the City’s technology. Project will include Body/Vehicle cameras, fixed license plate reader cameras, and other technology upgrades. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 7 228 CAPITAL PROJECT INFORMATION SHEET Project Category Buildings & Facilities Project No.BG2101 Project Name Fire Station #44 Generator Total Project Cost $30,000 Project Manager Dave Fait, Deputy PW Director / Maintenance & Utilities Work Performed By Contract Location Fire Station #44 Project Status New Priority High Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total CIP - 045 30,000$ -$ -$ -$ -$ 30,000$ TOTAL 30,000$ -$ -$ -$ -$ 30,000$ Expenditures Construction 30,000$ -$ -$ -$ -$ 30,000$ TOTAL 30,000$ -$ -$ -$ -$ 30,000$ FY 2020-2021 Fire Station #44 Generator DESCRIPTION JUSTIFICATION This project will provide a back-up power generation to the Fire Station #44 facility, allowing for a continuous power solution in the event of a power outage. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 8 229 CAPITAL PROJECT INFORMATION SHEET Project Category Buildings & Facilities Project No.BG2102 Project Name City Hall Building Staircase Repairs Total Project Cost $200,000 Project Manager Dave Fait, Deputy PW Director / Maintenance & Utilities Work Performed By Contract Location City Hall Project Status New Priority High Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total CIP - 045 200,000$ -$ -$ -$ -$ 200,000$ TOTAL 200,000$ -$ -$ -$ -$ 200,000$ Expenditures Construction 200,000$ -$ -$ -$ -$ 200,000$ TOTAL 200,000$ -$ -$ -$ -$ 200,000$ FY 2020-2021 City Hall Building Staircase Repairs DESCRIPTION JUSTIFICATION This project will replace the an existing staircase on the back of City Hall. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 9 230 CAPITAL PROJECT INFORMATION SHEET Project Category Buildings & Facilities Project No.BG2103 Project Name Police Department HQ Building/Site Upgrades Total Project Cost $135,000 Project Manager Dave Fait, Deputy PW Director / Maintenance & Utilities Work Performed By Contract Location Police Department HQ Project Status New Priority High Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total CIP - 045 100,000$ 35,000$ -$ -$ -$ 135,000$ TOTAL 100,000$ 35,000$ -$ -$ -$ 135,000$ Expenditures Construction 100,000$ 35,000$ -$ -$ -$ 135,000$ TOTAL 100,000$ 35,000$ -$ -$ -$ 135,000$ FY 2020-2021 Police Department HQ Building/Site Upgrades DESCRIPTION JUSTIFICATION This project will construct and install various Police Department Building improvements including replacement of the outside lockers, additional perimeter fencing, and modification to the Jail exterior pass through fencing. Project also includes installation of new carpeting throughout the building. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 10 231 CAPITAL PROJECT INFORMATION SHEET Project Category Buildings & Facilities Project No.BG2104 Project Name Lifeguard Headquarters/PD Substation Repairs Total Project Cost $60,000 Project Manager Dave Fait, Deputy PW Director / Maintenance & Utilities Work Performed By Contract Location Lifeguard Headquarters/PD Substation Project Status New Priority High Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total CIP - 045 60,000$ -$ -$ -$ -$ 60,000$ TOTAL 60,000$ -$ -$ -$ -$ 60,000$ Expenditures Construction 60,000$ -$ -$ -$ -$ 60,000$ TOTAL 60,000$ -$ -$ -$ -$ 60,000$ FY 2020-2021 Lifeguard Headquarters/PD Substation Repairs DESCRIPTION JUSTIFICATION This project will provide temporary measures to address immediate needs including new weatherproofing, doors, and limited repairs until the building can be removed/replaced. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 11 232 CAPITAL PROJECT INFORMATION SHEET Project Category Buildings & Facilities Project No.BG2105 Project Name Tennis Center Locker Room Total Project Cost $660,000 Project Manager Iris Lee, Deputy PW Director / City Engineer Work Performed By Contract Location Tennis Center Project Status New Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total CIP - 045 60,000$ 600,000$ -$ -$ -$ 660,000$ TOTAL 60,000$ 600,000$ -$ -$ -$ 660,000$ Expenditures Design 60,000$ -$ -$ -$ -$ 60,000$ Construction - 600,000 - - - 600,000 TOTAL 60,000$ 600,000$ -$ -$ -$ 660,000$ FY 2020-2021 Tennis Center Locker Room DESCRIPTION JUSTIFICATION This project will replace the existing showers and completely renovate the facilities' aging restrooms and bring them up to current ADA standards, as well upgrade additional interior features throughout the facility. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 12 233 CAPITAL PROJECT INFORMATION SHEET Project Category Parks Project No.PR2101 Project Name Annual Citywide Court Rehabilitation Total Project Cost $150,000 Project Manager Tim Kelsey, Recreation Manager Work Performed By Contract Location Citywide Project Status On-going Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total CIP - 045 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 150,000$ TOTAL 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 150,000$ Expenditures Construction 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 150,000$ TOTAL 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 150,000$ FY 2020-2021 Annual Citywide Court Rehabilitation DESCRIPTION JUSTIFICATION This annual Citywide Court Rehabilitation program will provide funding for continuous rehabilitation of the City's tennis courts. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 13 234 CAPITAL PROJECT INFORMATION SHEET Project Category Parks Project No.PR2203 Project Name Park Playground Equipment Replacement Total Project Cost $200,000 Project Manager Tim Kelsey, Recreation Manager Work Performed By Contract Location Citywide Project Status New Priority Medium Alternate Funding Source Grant On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Grants - 080 200,000$ -$ -$ -$ -$ 200,000$ TOTAL 200,000$ -$ -$ -$ -$ 200,000$ Expenditures Construction 200,000$ -$ -$ -$ -$ 200,000$ TOTAL 200,000$ -$ -$ -$ -$ 200,000$ FY 2020-2021 Park Playground Equipment Replacement DESCRIPTION JUSTIFICATION The State-grant funded project will replace existing, worn equipment at City playgrounds. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 14 235 CAPITAL PROJECT INFORMATION SHEET Project Category Sewer System Project No.SS2101 Project Name Annual Manhole Rehabilitation (w/ SmartCover)Total Project Cost $140,000 Project Manager Dave Fait, Deputy PW Director Maintenance & Utilities Work Performed By Contract Location Citywide Project Status On-going Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: Constructing the project will reduce maintenance activities. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Sewer Capital - 044 50,000$ 20,000$ 20,000$ 25,000$ 25,000$ 140,000$ TOTAL 50,000$ 20,000$ 20,000$ 25,000$ 25,000$ 140,000$ Expenditures Construction 50,000$ 20,000$ 20,000$ 25,000$ 25,000$ 140,000$ TOTAL 50,000$ 20,000$ 20,000$ 25,000$ 25,000$ 140,000$ FY 2020-2021 Annual Manhole Rehabilitation (w/ SmartCover) DESCRIPTION JUSTIFICATION To repair and/or rehabilitate aged sewer manholes city wide. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 15 236 CAPITAL PROJECT INFORMATION SHEET Project Category Sewer System Project No.SS2102 Project Name Sewer Mainline Improvement Program Total Project Cost $2,900,000 Project Manager Dave Fait, Deputy PW Director / Maintenance & Utilities Work Performed By Contract Location Citywide Project Status New Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: Constructing the project will reduce maintenance activities. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Sewer Capital - 044 500,000$ 600,000$ 600,000$ 600,000$ 600,000$ 2,900,000$ TOTAL 500,000$ 600,000$ 600,000$ 600,000$ 600,000$ 2,900,000$ Expenditures Construction 500,000$ 600,000$ 600,000$ 600,000$ 600,000$ 2,900,000$ TOTAL 500,000$ 600,000$ 600,000$ 600,000$ 600,000$ 2,900,000$ FY 2020-2021 Sewer Mainline Improvement Program DESCRIPTION JUSTIFICATION This program will program will provide on-going sewer line infrastructure improvements to maintain system integrity. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 16 237 CAPITAL PROJECT INFORMATION SHEET Project Category Streets and Transportation Project No.ST1811 Project Name Lampson Ave Bike Trail Gap Closure Project Total Project Cost $1,255,000 Project Manager Iris Lee, Deputy PW Director / City Engineer Work Performed By Contract Location Lampson Ave Project Status Design Priority High Alternate Funding Source Grant On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total CIP - 045 528,000$ -$ -$ -$ -$ 528,000$ Grants - 080 505,000 - - - - 505,000 TOTAL 1,033,000$ -$ -$ -$ -$ 1,033,000$ Expenditures Construction 1,033,000$ -$ -$ -$ -$ 1,033,000$ TOTAL 1,033,000$ -$ -$ -$ -$ 1,033,000$ FY 2020-2021 Lampson Ave Bike Trail Gap Closure Project DESCRIPTION JUSTIFICATION The proposed Lampson Avenue Bike Trail Gap Closure project will install a Class II Bike Lanes on the north side and south side of Lampson Avenue between Seal Beach Boulevard and Basswood Street, thus closing this gap and connecting the existing bike lanes that currently terminate at the Basswood Street intersection to the bike lanes within Seal Beach Boulevard. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 17 238 CAPITAL PROJECT INFORMATION SHEET Project Category Streets and Transportation Project No.ST2003 Project Name Arterial Street Resurfacing Program Total Project Cost $400,000 Project Manager Iris Lee, Deputy PW Director/City Engineer Work Performed By Contract Location Citywide Project Status Design Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Gas Tax - 040 150,000$ -$ -$ -$ -$ 150,000$ TOTAL 150,000$ -$ -$ -$ -$ 150,000$ Expenditures Construction 150,000$ -$ -$ -$ -$ 150,000$ TOTAL 150,000$ -$ -$ -$ -$ 150,000$ FY 2020-2021 Arterial Street Resurfacing Program DESCRIPTION JUSTIFICATION This project will resurface arterial streets per the pavement management system. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 18 239 CAPITAL PROJECT INFORMATION SHEET Project Category Streets and Transportation Project No.ST2101 Project Name Annual Slurry Seal Program Total Project Cost $1,400,000 Project Manager Denice Bailey, Assistant Engineer Work Performed By Contract Location Citywide Project Status On-going Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Measure M2 - 042 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 1,250,000$ TOTAL 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 1,250,000$ Expenditures Construction 250,000$ 200,000$ 200,000$ 200,000$ 200,000$ 1,050,000$ TOTAL 250,000$ 200,000$ 200,000$ 200,000$ 200,000$ 1,050,000$ FY 2020-2021 Annual Slurry Seal Program DESCRIPTION JUSTIFICATION This program applies maintenance slurry seals to streets to extend the life of the pavement. The Pavement Management System data will be used as a guideline to select project streets. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 19 240 CAPITAL PROJECT INFORMATION SHEET Project Category Streets and Transportation Project No.ST2102 Project Name Annual Local Paving Program Total Project Cost $2,000,000 Project Manager Denice Bailey, Assistant Engineer Work Performed By Contract Location Citywide Project Status On-going Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total SB1 RMRA - 039 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 2,000,000$ TOTAL 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 2,000,000$ Expenditures Design 40,000$ 40,000$ 40,000$ 40,000$ 40,000$ 200,000$ Construction 360,000 360,000 360,000 360,000 360,000 1,800,000 TOTAL 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 2,000,000$ FY 2020-2021 Annual Local Paving Program DESCRIPTION JUSTIFICATION This project will resurface local streets per the pavement management system. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 20 241 CAPITAL PROJECT INFORMATION SHEET Project Category Streets and Transportation Project No.ST2103 Project Name Arterial Street Resurfacing Program Total Project Cost $1,600,000 Project Manager Denice Bailey, Assistant Engineer Work Performed By Contract Location Citywide Project Status On-going Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Gas Tax - 040 400,000$ -$ 100,000$ 1,100,000$ -$ 1,600,000$ TOTAL 400,000$ -$ 100,000$ 1,100,000$ -$ 1,600,000$ Expenditures Design 50,000$ -$ 100,000$ -$ -$ 150,000$ Construction 350,000 - - 1,100,000 - 1,450,000 TOTAL 400,000$ -$ 100,000$ 1,100,000$ -$ 1,600,000$ FY 2020-2021 Arterial Street Resurfacing Program DESCRIPTION JUSTIFICATION This project will resurface arterial streets per the pavement management system. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 21 242 CAPITAL PROJECT INFORMATION SHEET Project Category Streets and Transportation Project No.ST2104 Project Name Annual ADA Improvements - Public R/W Total Project Cost $260,000 Project Manager Dave Fait, Deputy PW Director, Maintenance & Utilities Work Performed By Contract Location Citywide Project Status On-going Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Gas Tax - 040 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 250,000$ TOTAL 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 250,000$ Expenditures Construction 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 250,000$ TOTAL 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 250,000$ FY 2020-2021 Annual ADA Improvements - Public R/W DESCRIPTION JUSTIFICATION This program replaces portions of deteriorated concrete sidewalks, curbs and gutters within the City, and brings handicap ramps current to ADA Standards. This year the project will also include completion of a comprehensive citywide sidewalk condition survey/audit. This report once completed will help ensure City resources are focused on the greatest repair needs. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 22 243 CAPITAL PROJECT INFORMATION SHEET Project Category Streets and Transportation Project No.ST2105 Project Name Annual Striping Program Total Project Cost $250,000 Project Manager Iris Lee, Deputy PW Director / City Engineer Work Performed By Contract Location Citywide Project Status On-going Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Gas Tax - 040 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 250,000$ TOTAL 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 250,000$ Expenditures Construction 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 250,000$ TOTAL 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 250,000$ FY 2020-2021 Annual Striping Program DESCRIPTION JUSTIFICATION This project will restripe worn pavement markings, bike lanes and traffic lanes. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 23 244 CAPITAL PROJECT INFORMATION SHEET Project Category Streets and Transportation Project No.ST2106 Project Name Citywide Traffic Signal Improvement Program Total Project Cost $800,000 Project Manager Iris Lee, Deputy PW Director / City Engineer Work Performed By Contract Location Citywide Project Status On-going Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Measure M2 - 042 200,000$ 150,000$ 150,000$ 150,000$ 150,000$ 800,000$ TOTAL 200,000$ 150,000$ 150,000$ 150,000$ 150,000$ 800,000$ Expenditures Design 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 250,000$ Construction 150,000 100,000 100,000 100,000 100,000 550,000 TOTAL 200,000$ 150,000$ 150,000$ 150,000$ 150,000$ 800,000$ FY 2020-2021 Citywide Traffic Signal Improvement Program DESCRIPTION JUSTIFICATION To provide continuous upgrade to the City's traffic signal system and traffic management center. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 24 245 CAPITAL PROJECT INFORMATION SHEET Project Category Streets and Transportation Project No.ST2107 Project Name Annual Street Tree Planting Program Total Project Cost $105,000 Project Manager Joe Talarico, Maintenance Services Supervisor Work Performed By Contract Location Citywide Project Status On-going Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: New trees would be added to the annual tree maintenance program. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total CIP - 045 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 100,000$ TOTAL 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 100,000$ Expenditures Construction 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 100,000$ TOTAL 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 100,000$ FY 2020-2021 Annual Street Tree Planting Program DESCRIPTION JUSTIFICATION This program provides funding for the installation of new trees throughout the City. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 25 246 CAPITAL PROJECT INFORMATION SHEET Project Category Streets and Transportation Project No.ST2108 Project Name Annual Main Street Paver Repairs Total Project Cost $100,000 Project Manager Tim Kelsey, Recreation Manager Work Performed By Contract Location Citywide Project Status On-going Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Gas Tax - 040 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 100,000$ TOTAL 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 100,000$ Expenditures Construction 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 100,000$ TOTAL 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 100,000$ FY 2020-2021 Annual Main Street Paver Repairs DESCRIPTION JUSTIFICATION This program provides funding for the maintenance of pavers on Main Street. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 26 247 CAPITAL PROJECT INFORMATION SHEET Project Category Streets and Transportation Project No.ST2109 Project Name Seal Beach Blvd Traffic Signal Synchronization Total Project Cost $800,000 Project Manager Iris Lee, Deputy PW Director / City Engineer Work Performed By Contract Location Seal Beach Blvd Project Status New Priority High Alternate Funding Source Grant On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total CIP - 045 250,000$ -$ -$ -$ -$ 250,000$ Grants - 080 550,000 - - - - 550,000 TOTAL 800,000$ -$ -$ -$ -$ 800,000$ Expenditures Construction 800,000$ -$ -$ -$ -$ 800,000$ TOTAL 800,000$ -$ -$ -$ -$ 800,000$ FY 2020-2021 Seal Beach Blvd Traffic Signal Synchronization DESCRIPTION JUSTIFICATION This project will synchronize the traffic signals on Westminster Ave. from the West to the East Seal Beach city limits. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 27 248 CAPITAL PROJECT INFORMATION SHEET Project Category Streets and Transportation Project No.ST2110 Project Name Westminster @ Seal Beach Blvd Right Turn Feasibility Total Project Cost $50,000 Project Manager David Spitz, Associate Engineer Work Performed By Contract Location Westminster Ave Project Status New Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Measure M2 - 042 50,000$ -$ -$ -$ -$ 50,000$ TOTAL 50,000$ -$ -$ -$ -$ 50,000$ Expenditures Design 50,000$ -$ -$ -$ -$ 50,000$ TOTAL 50,000$ -$ -$ -$ -$ 50,000$ FY 2020-2021 Westminster @ Seal Beach Blvd Right Turn Feasibility DESCRIPTION JUSTIFICATION This project will conduct a feasibility study of providing a dedicated westbound right-turn lane at the intersection of Westminster Avenue and Seal Beach Boulevard. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 28 249 CAPITAL PROJECT INFORMATION SHEET Project Category Water System Project No.WT1301 Project Name Hellman Ranch Permit Total Project Cost $123,800 Project Manager Iris Lee, Deputy PW Director/City Engineer Work Performed By Contract Location Hellman Ranch Properties Project Status On-going Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Water Capital-019 50,000$ -$ -$ -$ -$ 50,000$ TOTAL 50,000$ -$ -$ -$ -$ 50,000$ Expenditures Construction 50,000$ -$ -$ -$ -$ 50,000$ TOTAL 50,000$ -$ -$ -$ -$ 50,000$ FY 2020-2021 Hellman Ranch Permit DESCRIPTION JUSTIFICATION The City owns and maintains a water transmission main that crosses Hellman Ranch and requires maintenance. A permit was issued allowing the City to gain access to the transmission main provided that the City restore the wetlands habitat. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 29 250 CAPITAL PROJECT INFORMATION SHEET Project Category Water System Project No.WT1603 Project Name Bolsa Chica Water Well Rehabilitation Total Project Cost $2,100,000 Project Manager Iris Lee, Deputy PW Director/City Engineer Work Performed By Contract Location Bolsa Chica Road Project Status Design Priority High Alternate Funding Source None On-going Operating & Maintenance Impact: Project will greatly reduce the required maintenance of the electrical pump & equipment. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Water Capital-019 1,950,000$ 100,000$ -$ -$ -$ 2,050,000$ TOTAL 1,950,000$ 100,000$ -$ -$ -$ 2,050,000$ Expenditures Design 250,000$ -$ -$ -$ -$ 250,000$ Construction 1,700,000 100,000 - - - 1,800,000 TOTAL 1,950,000$ 100,000$ -$ -$ -$ 2,050,000$ FY 2020-2021 Bolsa Chica Water Well Rehabilitation DESCRIPTION JUSTIFICATION This project will rehabilitate the well site pumps, generators, motors and water treatment equipment. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 30 251 CAPITAL PROJECT INFORMATION SHEET Project Category Water System Project No.WT1605 Project Name Navy Reservoir Chlorination System Upgrades Total Project Cost $340,000 Project Manager Iris Lee, Deputy PW Director/City Engineer Work Performed By Design Location Navy Reservoir Project Status On-going Priority High Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Water Capital-019 200,000$ -$ -$ -$ -$ 200,000$ TOTAL 200,000$ -$ -$ -$ -$ 200,000$ Expenditures Construction 200,000$ -$ -$ -$ -$ 200,000$ TOTAL 200,000$ -$ -$ -$ -$ 200,000$ FY 2020-2021 Navy Reservoir Chlorination System Upgrades DESCRIPTION JUSTIFICATION The Navy Reservoir is one of two reservoirs in the City. Water is stored within the reservoir and then added into the pressurized system as needed. A chlorination system is located at the reservoir and technology improvements are recommended. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 31 252 CAPITAL PROJECT INFORMATION SHEET Project Category Water System Project No.WT1801 Project Name SCADA Improvement Upgrade Project Total Project Cost $480,000 Project Manager Steve Myrter, Director of Public Works Work Performed By Contract Location Adolfo Lopez Maintenance Yard Project Status On-going Priority High Alternate Funding Source None On-going Operating & Maintenance Impact: Will provide an efficient monitoring system which will reduce maintenance costs. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Sewer Capital - 044 $ - $ 50,000 $ 50,000 $ - $ - $ 100,000 Water Capital - 019 30,000 100,000 100,000 - - 230,000 TOTAL 30,000$ 150,000$ 150,000$ -$ -$ 330,000$ Expenditures Construction 30,000$ 150,000$ 150,000$ -$ -$ 330,000$ TOTAL 30,000$ 150,000$ 150,000$ -$ -$ 330,000$ FY 2020-2021 SCADA Improvement Upgrade Project DESCRIPTION JUSTIFICATION Portions of the City's water & sewer system are managed and monitored through the SCADA base station at the City's Adolfo Lopez maintenance yard. Due to faulty readings and aging equipment, the City needs to upgrade and/or completely install new SCADA equipment at various wells, booster and pumping stations as well as the maintenance yard base station. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 32 253 CAPITAL PROJECT INFORMATION SHEET Project Category Water System Project No.WT1902 Project Name Lampson Well Head Treatment Study Total Project Cost $2,160,000 Project Manager Iris Lee, Deputy PW Director/City Engineer Work Performed By Contract Location Lampson Ave Well Site Project Status Design Priority High Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Water Capital-019 100,000$ 500,000$ 1,500,000$ -$ -$ 2,100,000$ TOTAL 100,000$ 500,000$ 1,500,000$ -$ -$ 2,100,000$ Expenditures Design 100,000$ -$ -$ -$ -$ 100,000$ Construction - 500,000 1,500,000 - - 2,000,000 TOTAL 100,000$ 500,000$ 1,500,000$ -$ -$ 2,100,000$ FY 2020-2021 Lampson Well Head Treatment Study DESCRIPTION JUSTIFICATION A study to evaluate alternative groundwater treatment technologies at the Lampson Ave water well site. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 33 254 CAPITAL PROJECT INFORMATION SHEET Project Category Water System Project No.WT2103 Project Name LCWA Watermain Lining Total Project Cost $2,280,000 Project Manager Iris Lee, Deputy PW Director/City Engineer Work Performed By Contract Location Citywide Project Status New Priority High Alternate Funding Source None On-going Operating & Maintenance Impact: Will provide improved flow and support reducing maintenance costs. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Water Capital-019 280,000$ 2,000,000$ -$ -$ -$ 2,280,000$ TOTAL 280,000$ 2,000,000$ -$ -$ -$ 2,280,000$ Expenditures Design 280,000$ -$ -$ -$ -$ 280,000$ Construction - 2,000,000 - - - 2,000,000 TOTAL 280,000$ 2,000,000$ -$ -$ -$ 2,280,000$ FY 2020-2021 LCWA Watermain Lining DESCRIPTION JUSTIFICATION This project will improve the waterline that extends through Hellman Ranch and Los Cerritos Wetlands. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 34 255 CAPITAL PROJECT INFORMATION SHEET Project Category Water System Project No.WT2105 Project Name Water System Vulnerability Assessment Total Project Cost $100,000 Project Manager Steve Myrter, Director of Public Works Work Performed By Contract Location Citywide Project Status New Priority High Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Water Capital-019 100,000$ -$ -$ -$ -$ 100,000$ TOTAL 100,000$ -$ -$ -$ -$ 100,000$ Expenditures Study 100,000$ -$ -$ -$ -$ 100,000$ TOTAL 100,000$ -$ -$ -$ -$ 100,000$ FY 2020-2021 Water System Vulnerability Assessment DESCRIPTION JUSTIFICATION This project will develop and update the City's water system risk assessment and emergency response plans. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 35 256 CAPITAL PROJECT INFORMATION SHEET Project Category Buildings & Facilities Project No.BG2004 Project Name Adolfo Lopez Slope Repair Project Total Project Cost 535,000$ Project Manager Iris Lee, Deputy PW Director / City Engineer Work Performed By Contract Location Adolfo Lopez Drive Project Status Design Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: Unknown. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total CIP - 045 -$ 485,000$ -$ -$ -$ 485,000$ TOTAL -$ 485,000$ -$ -$ -$ 485,000$ Expenditures Construction -$ 485,000$ -$ -$ -$ 485,000$ TOTAL -$ 485,000$ -$ -$ -$ 485,000$ FY 2020-2021 Adolfo Lopez Slope Repair Project DESCRIPTION JUSTIFICATION This project will construct a retaining wall at the base of the slope between the City's police station and the City's public works maintenance yard administration building. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 36 257 CAPITAL PROJECT INFORMATION SHEET Project Category Beach & Pier Project No.BP2101 Project Name 8th/10th Street Parking Lot Rehabilitation Total Project Cost $350,000 Project Manager Denice Bailey, Assistant Engineer Work Performed By Contract Location 8th & 10th Street Beach Lot Project Status Planned Priority Low Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Tidelands - 034 -$ 350,000$ -$ -$ -$ 350,000$ TOTAL -$ 350,000$ -$ -$ -$ 350,000$ Expenditures Design -$ 50,000$ -$ -$ -$ 50,000$ Construction - 300,000 - - - 300,000 TOTAL -$ 350,000$ -$ -$ -$ 350,000$ FY 2020-2021 8th/10th Street Parking Lot Rehabilitation DESCRIPTION JUSTIFICATION This Project will replace the asphalt paving in 8th Street Parking Lot and 10th Street Parking Lot, as well as provide ADA access upgrades. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 37 258 CAPITAL PROJECT INFORMATION SHEET Project Category Parks Project No.PR2102 Project Name Annual Playground Replacement Program Total Project Cost Varies Project Manager Tim Kelsey, Recreation Manager Work Performed By Contract Location Citywide Project Status On-going Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total CIP - 045 -$ 50,000$ 250,000$ 50,000$ 250,000$ 600,000$ TOTAL -$ 50,000$ 250,000$ 50,000$ 250,000$ 600,000$ Expenditures Design -$ 50,000$ -$ 50,000$ -$ 100,000$ Construction - - 250,000 - 250,000 500,000 TOTAL -$ 50,000$ 250,000$ 50,000$ 250,000$ 600,000$ FY 2020-2021 Annual Playground Replacement Program DESCRIPTION JUSTIFICATION The Annual Playground Replacement Program will replace existing, worn playground equipment with new at various City playgrounds. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 38 259 CAPITAL PROJECT INFORMATION SHEET Project Category Parks Project No.PR2204 Project Name Zoeter Dog Park Total Project Cost $15,000 Project Manager Tim Kelsey, Recreation Manager Work Performed By Contract Location Zoeter Park Project Status Planned Priority Low Alternate Funding Source None On-going Operating & Maintenance Impact: Unknown. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total CIP - 045 -$ 15,000$ -$ -$ -$ 15,000$ TOTAL -$ 15,000$ -$ -$ -$ 15,000$ Expenditures Construction -$ 15,000$ -$ -$ -$ 15,000$ TOTAL -$ 15,000$ -$ -$ -$ 15,000$ FY 2020-2021 Zoeter Dog Park DESCRIPTION JUSTIFICATION This project will convert a portion of Zoeter Park to a dog park. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 39 260 CAPITAL PROJECT INFORMATION SHEET Project Category Storm Drain System Project No.SD1803 Project Name Seal Way Storm Drain Improvements Total Project Cost $774,800 Project Manager David Spitz, Associate Engineer Work Performed By Contract Location Old Town Project Status Design Priority High Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total CIP - 045 -$ -$ 750,000$ -$ -$ 750,000$ TOTAL -$ -$ 750,000$ -$ -$ 750,000$ Expenditures Design -$ -$ 750,000$ -$ -$ 750,000$ TOTAL -$ -$ 750,000$ -$ -$ 750,000$ FY 2020-2021 Seal Way Storm Drain Improvements DESCRIPTION JUSTIFICATION This project will construct new storm drain piping and catch basins in the vicinity of Seal Beach Blvd., Electric Avenue and Ocean Avenue. These new storm drains will connect to the existing County Pump Station which is on Seal Beach Blvd. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 40 261 CAPITAL PROJECT INFORMATION SHEET Project Category Streets and Transportation Project No.ST2009 Project Name Main Street Improvements Program Total Project Cost $1,386,900 Project Manager Iris Lee, Deputy PW Director / City Engineer Work Performed By Contract Location Citywide Project Status Design Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: Unknown. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total CIP - 045 -$ 500,000$ 500,000$ -$ -$ 1,000,000$ TOTAL -$ 500,000$ 500,000$ -$ -$ 1,000,000$ Expenditures Construction -$ 500,000$ 500,000$ -$ -$ 1,000,000$ TOTAL -$ 500,000$ 500,000$ -$ -$ 1,000,000$ FY 2020-2021 Main Street Improvements Program DESCRIPTION JUSTIFICATION This project will solicit input from the community to generated a Main Street design for a phased-out construction approach. Improvements may include a combination of pavement rehabilitation, landscape/hardscape improvements, and outdoor furnishings. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 41 262 CAPITAL PROJECT INFORMATION SHEET Project Category Beach & Pier Project No.BP2201 Project Name Seal Beach Pier Concrete Abutment Restoration Total Project Cost $400,000 Project Manager David Spitz, Associate Engineer Work Performed By Contract Location Beach Project Status Planned Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: This project once complete will lower the on-going annual maintenance cost. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Tidelands - 034 -$ 400,000$ -$ -$ -$ 400,000$ TOTAL -$ 400,000$ -$ -$ -$ 400,000$ Expenditures Construction -$ 400,000$ -$ -$ -$ 400,000$ TOTAL -$ 400,000$ -$ -$ -$ 400,000$ FY 2020-2021 Seal Beach Pier Concrete Abutment Restoration DESCRIPTION JUSTIFICATION Project will fully restore the existing concrete exterior surface of the Seal Beach Pier Concrete Abutment(aka: the Pier Base). Concrete repairs shall include patching and repairing areas of cracking and spalling. Project will also include a new exterior epoxy paint coating to the Pier Base. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 42 263 CAPITAL PROJECT INFORMATION SHEET Project Category Beach & Pier Project No.BP2202 Project Name Pier Restroom Restoration Total Project Cost $180,000 Project Manager Dave Fait, Deputy PW Director, Maintenance & Utilities Work Performed By Contract Location Beach Project Status Planned Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: This project once complete will lower the on-going annual maintenance costs. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Tidelands - 034 -$ 180,000$ -$ -$ -$ 180,000$ TOTAL -$ 180,000$ -$ -$ -$ 180,000$ Expenditures Construction -$ 180,000$ -$ -$ -$ 180,000$ TOTAL -$ 180,000$ -$ -$ -$ 180,000$ FY 2020-2021 Pier Restroom Restoration DESCRIPTION JUSTIFICATION This project will completely renovate the pier restrooms including new concrete surface finishes, new plumbing fixtures, upgraded ventilation, and an upgrade electrical system. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 43 264 CAPITAL PROJECT INFORMATION SHEET Project Category Beach & Pier Project No.BP2203 Project Name Beach Planter Rings Replacement Total Project Cost $600,000 Project Manager Dave Fait, Deputy PW Director, Maintenance & Utilities Work Performed By Contract Location Beach Project Status Planned Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Tidelands - 034 -$ 300,000$ 300,000$ -$ -$ 600,000$ TOTAL -$ 300,000$ 300,000$ -$ -$ 600,000$ Expenditures Construction -$ 300,000$ 300,000$ -$ -$ 600,000$ TOTAL -$ 300,000$ 300,000$ -$ -$ 600,000$ FY 2020-2021 Beach Planter Rings Replacement DESCRIPTION JUSTIFICATION This project will replace the existing concrete tree planter rings located along the beach, as well as replant palm trees where needed. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 44 265 CAPITAL PROJECT INFORMATION SHEET Project Category Beach & Pier Project No.BP2301 Project Name Rivers End Restroom Restoration Total Project Cost $300,000 Project Manager Dave Fait, Deputy PW Director, Maintenance & Utilities Work Performed By Contract Location Beach Project Status Planned Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: Once completed this project will reduce the annual maintenance cost. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Tidelands - 034 -$ -$ 300,000$ -$ -$ 300,000$ TOTAL -$ -$ 300,000$ -$ -$ 300,000$ Expenditures Construction -$ -$ 300,000$ -$ -$ 300,000$ TOTAL -$ -$ 300,000$ -$ -$ 300,000$ FY 2020-2021 Rivers End Restroom Restoration DESCRIPTION JUSTIFICATION This project will completely renovate the existing public restrooms including new concrete surface finishes, new plumbing fixtures, upgraded ventilation, and an upgrade electrical system. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 45 266 CAPITAL PROJECT INFORMATION SHEET Project Category Beach & Pier Project No.BP2401 Project Name ADA Ramp from Beach Parking Lot to Eisenhower Park Total Project Cost $300,000 Project Manager Denice Bailey, Assistant Engineer Work Performed By Contract Location Beach Project Status Planned Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Tidelands - 034 -$ -$ -$ 300,000$ -$ 300,000$ TOTAL -$ -$ -$ 300,000$ -$ 300,000$ Expenditures Construction -$ -$ -$ 300,000$ -$ 300,000$ TOTAL -$ -$ -$ 300,000$ -$ 300,000$ FY 2020-2021 ADA Ramp from Beach Parking Lot to Eisenhower Park DESCRIPTION JUSTIFICATION This project will provide enhanced ADA accessibility from the Beach Parking Lot(s) to Eisenhower Park. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 46 267 CAPITAL PROJECT INFORMATION SHEET Project Category Sewer System Project No.SS1902 Project Name 6th Street Alley Waterline/Sewerline Replacement Total Project Cost $3,315,000 Project Manager David Spitz, Associate Engineer Work Performed By Contract Location 6th Street Alley Project Status Design Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: Constructing the project will reduce maintenance activities. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Sewer Capital - 044 -$ 2,050,000$ -$ -$ -$ 2,050,000$ Water Capital - 019 - 1,165,000 - - - 1,165,000 TOTAL -$ 3,215,000$ -$ -$ -$ 3,215,000$ Expenditures Construction -$ 3,215,000$ -$ -$ -$ 3,215,000$ TOTAL -$ 3,215,000$ -$ -$ -$ 3,215,000$ FY 2020-2021 6th Street Alley Waterline/Sewerline Replacement DESCRIPTION JUSTIFICATION To replace the existing 6-inch diameter sewer line with a new 8" sewer line in the 6th Street alley, between Electric Ave. and Ocean Ave. In addition, the City's 6" water line will be replaced with a new 8-inch diameter water line. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 47 268 CAPITAL PROJECT INFORMATION SHEET Project Category Sewer System Project No.SS2203 Project Name Sunset Aquatic Park & Adolfo Lopez Sewer PS Total Project Cost $400,000 Project Manager Dave Fait, Deputy PW Director / Maintenance & Utilities Work Performed By Contract Location Sunset Aquatic Park & Adolfo Lopez Sewer PS Project Status Planned Priority Low Alternate Funding Source None On-going Operating & Maintenance Impact: Constructing the project will reduce overall maintenance activities. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Sewer Capital - 044 -$ 400,000$ -$ -$ -$ 400,000$ TOTAL -$ 400,000$ -$ -$ -$ 400,000$ Expenditures Design -$ 80,000$ -$ -$ -$ 80,000$ Construction - 320,000 - - - 320,000 TOTAL -$ 400,000$ -$ -$ -$ 400,000$ FY 2020-2021 Sunset Aquatic Park & Adolfo Lopez Sewer PS DESCRIPTION JUSTIFICATION Construct a new parallel force main at the Adolfo Lopez Drive Sewer Pump Station. Connect Sunset Aquatic Park to the City's SCADA system. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 48 269 CAPITAL PROJECT INFORMATION SHEET Project Category Water System Project No.WT0904 Project Name Water Pump Station Rehab Beverly Manor Total Project Cost $5,800,000 Project Manager David Spitz, Associate Engineer Work Performed By Contract Location North Gate Road Project Status Planned Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: Improvements will prolong the pump station's serviceable life. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Water Capital-019 -$ 100,000$ 400,000$ 2,700,000$ 2,500,000$ 5,700,000$ TOTAL -$ 100,000$ 400,000$ 2,700,000$ 2,500,000$ 5,700,000$ Expenditures Design -$ 100,000$ -$ -$ -$ 100,000$ Construction - - 400,000 2,700,000 2,500,000 5,600,000 TOTAL -$ 100,000$ 400,000$ 2,700,000$ 2,500,000$ 5,700,000$ FY 2020-2021 Water Pump Station Rehab Beverly Manor DESCRIPTION JUSTIFICATION This project will construct upgrades and improvements to the Booster Station and Reservoir. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 49 270 CAPITAL PROJECT INFORMATION SHEET Project Category Water System Project No.WT1103 Project Name Lampson Ave East Transmission Main Improvement Total Project Cost $200,000 Project Manager David Spitz, Associate Engineer Work Performed By Contract Location Lampson Ave Project Status Planned Priority Low Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Water Capital-019 -$ -$ -$ -$ 200,000$ 200,000$ TOTAL -$ -$ -$ -$ 200,000$ 200,000$ Expenditures Design -$ -$ -$ -$ 200,000$ 200,000$ TOTAL -$ -$ -$ -$ 200,000$ 200,000$ FY 2020-2021 Lampson Ave East Transmission Main Improvement DESCRIPTION JUSTIFICATION In Spring 2011, the City constructed the new Lampson Water Well. The facility was constructed with one connection to the system on Lampson Avenue extending westward between the well site and Basswood Avenue. This project will install a second connection extending eastbound on Lampson Avenue to Heather Street. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 50 271 CAPITAL PROJECT INFORMATION SHEET Project Category Water System Project No.WT1704 Project Name Lampson Ave Water Main Replacement (to Seal Beach Blvd)Total Project Cost $300,000 Project Manager David Spitz, Associate Engineer Work Performed By Contract Location Lampson Avenue Project Status Planned Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: Unknown. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Water Capital-019 -$ -$ -$ -$ 300,000$ 300,000$ TOTAL -$ -$ -$ -$ 300,000$ 300,000$ Expenditures Design -$ -$ -$ -$ 300,000$ 300,000$ TOTAL -$ -$ -$ -$ 300,000$ 300,000$ FY 2020-2021 Lampson Ave Water Main Replacement (to Seal Beach Blvd) DESCRIPTION JUSTIFICATION To remove and replace the an existing steel transmission main on Lampson Ave from Seal Beach Blvd. to Basswood St. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 51 272 CAPITAL PROJECT INFORMATION SHEET Project Category Water System Project No.WT2001 Project Name Advanced Metering Infrastructure Total Project Cost $3,420,000 Project Manager Steve Myrter, Director of Public Works Work Performed By Contract Location Citywide Project Status New Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: Newer meters will reduce the need for repairs and maintenance due to leaks. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Water Capital-019 -$ 650,000$ 900,000$ 900,000$ 900,000$ 3,350,000$ TOTAL -$ 650,000$ 900,000$ 900,000$ 900,000$ 3,350,000$ Expenditures Construction -$ 650,000$ 900,000$ 900,000$ 900,000$ 3,350,000$ TOTAL -$ 650,000$ 900,000$ 900,000$ 900,000$ 3,350,000$ FY 2020-2021 Advanced Metering Infrastructure DESCRIPTION JUSTIFICATION This phased project will identify the appropriate Advanced Metering Infrastructure technology for water meter readings. Once identified, the City will upgrade the infrastructure accordingly. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 52 273 CAPITAL PROJECT INFORMATION SHEET Project Category Water System Project No.WT2102 Project Name College Park East Waterline Improvements Total Project Cost $200,000 Project Manager Denice Bailey, Assistant Engineer Work Performed By Contract Location Citywide Project Status Planned Priority Low Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Water Capital-019 -$ -$ -$ -$ 200,000$ 200,000$ TOTAL -$ -$ -$ -$ 200,000$ 200,000$ Expenditures Design -$ -$ -$ -$ 200,000$ 200,000$ TOTAL -$ -$ -$ -$ 200,000$ 200,000$ FY 2020-2021 College Park East Waterline Improvements DESCRIPTION JUSTIFICATION This project will conduct a waterline condition assessment to determined pipelines that may need repaired/replacement. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 53 274 CAPITAL PROJECT INFORMATION SHEET Project Category Water System Project No.WT2104 Project Name Annual Citywide Water Meter Replacement Total Project Cost $250,000 Project Manager Dave Fait, Deputy PW Director, Maintenance & Utilities Work Performed By Contract Location Citywide Project Status On-going Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: Newer meters will reduce the need for repairs and maintenance due to leaks. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Water Capital-019 -$ 50,000$ 50,000$ 50,000$ 50,000$ 200,000$ TOTAL -$ 50,000$ 50,000$ 50,000$ 50,000$ 200,000$ Expenditures Construction -$ 50,000$ 50,000$ 50,000$ 50,000$ 200,000$ TOTAL -$ 50,000$ 50,000$ 50,000$ 50,000$ 200,000$ FY 2020-2021 Annual Citywide Water Meter Replacement DESCRIPTION JUSTIFICATION Replacing existing, aged water meters with newer water meters. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 54 275 CAPITAL PROJECT INFORMATION SHEET Project Category Water System Project No.WT2106 Project Name Annual Water Valve Replacement Program Total Project Cost $250,000 Project Manager Dave Fait, Deputy PW Director, Maintenance & Utilities Work Performed By Contract Location Citywide Project Status On-going Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: The maintenance of the system will remain unchanged with this project. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Water Capital-019 -$ 50,000$ 50,000$ 50,000$ 50,000$ 200,000$ TOTAL -$ 50,000$ 50,000$ 50,000$ 50,000$ 200,000$ Expenditures Construction -$ 50,000$ 50,000$ 50,000$ 50,000$ 200,000$ TOTAL -$ 50,000$ 50,000$ 50,000$ 50,000$ 200,000$ FY 2020-2021 Annual Water Valve Replacement Program DESCRIPTION JUSTIFICATION The water system has valves distributed throughout the City. The valves close off individual water lines, and are critical to the water system operations. Closing of valves allows staff to control the flow of water and allow for isolation of a water line should a main break occur. This project will replace aged valves at the end of their useful life. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 55 276 CAPITAL PROJECT INFORMATION SHEET Project Category Water System Project No.WT2305 Project Name Waterline Improvement Program Total Project Cost $750,000 Project Manager Dave Fait, Deputy PW Director, Maintenance & Utilities Work Performed By Contract Location Citywide Project Status Planned Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Water Capital-019 -$ -$ 250,000$ 250,000$ 250,000$ 750,000$ TOTAL -$ -$ 250,000$ 250,000$ 250,000$ 750,000$ Expenditures Construction -$ -$ 250,000$ 250,000$ 250,000$ 750,000$ TOTAL -$ -$ 250,000$ 250,000$ 250,000$ 750,000$ FY 2020-2021 Waterline Improvement Program DESCRIPTION JUSTIFICATION This program will program will provide on-going waterline infrastructure improvements to maintain system integrity. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 56 277 CAPITAL PROJECT INFORMATION SHEET Project Category Water System Project No.WT2301 Project Name College Park West Water System Improvements Total Project Cost $200,000 Project Manager David Spitz, Associate Engineer Work Performed By Contract Location College Park West Project Status Planned Priority Medium Alternate Funding Source None On-going Operating & Maintenance Impact: None. Funding Source Proposed 2020-2021 Budget Estimated 2021-2022 Budget Estimated 2022-2023 Budget Estimated 2023-2024 Budget Estimated 2024-2025 Budget Estimated 5-year Total Water Capital-019 -$ -$ -$ -$ 200,000$ 200,000$ TOTAL -$ -$ -$ -$ 200,000$ 200,000$ Expenditures Design -$ -$ -$ -$ 200,000$ 200,000$ TOTAL -$ -$ -$ -$ 200,000$ 200,000$ FY 2020-2021 College Park West Water System Improvements DESCRIPTION JUSTIFICATION The Project will install a new emergency interconnection transmission main to improve the overall system reliability and provide great redundancy. The Lifeguard Headquarters was originally built in the 1930's and modified over the years with the last major modification completed in the late 1990's The current building will need to be substantially renovated or rebuilt in the near future to continue to meet the needs of the Lifeguard Department/Police Department. No. 57 278 SPECIAL ASSESSMENT DISTRICTS SPECIAL ASSESSMENT DISTRICTS FY 2020-2021 MANAGING DEPARTMENT HEAD: Director of Finance/City Treasurer MISSION STATEMENT Special Assessment Districts are established to account for resources legally restricted to specified purposes within the City of Seal Beach. PRIMARY ACTIVITIES Landscape Maintenance – 450 The Seal Beach Community Facilities District No. 2002-02 (Seal Beach Boulevard/Lampson Avenue Landscape Maintenance District) was formed under the Mello-Roos Community Facilities Act of 1982 to provide financing for the City's maintenance of landscaping facilities installed within the public right-of-way as part of the Bixby Old Ranch, Town Center, and Country Club developments. The subject landscaping facilities were installed by the Bixby Ranch Co. in the center median and the easterly parkway on Seal Beach Boulevard from Old Ranch Parkway to Plymouth Drive/Rossmoor Center Way in the center median southerly parkway on Lampson Avenue from Seal Beach Boulevard to approximately 1600 feet easterly, and in the City owned property along the northerly side of the I-405 north bound off ramp at Seal Beach Boulevard. Revenue is derived from the District's share of the basic property tax levy and the special district augmentation allocations. CFD Heron Pointe – 460 The Seal Beach Community Facilities District No. 2002-01 (Heron Point) was formed under the Mello-Roos Community Facilities Act of 1982, as amended, to provide financing for the construction and acquisition of certain public street improvements, water and sanitary sewer improvements, dry utility improvements, park and landscaping improvements which will serve the new construction in the Community Facility District. This special revenue fund will account for the activity of the Administrative Expense Fund created by the Fiscal Agent Agreement. Revenue is derived from the proceeds of the annual levy and collection of Special Tax against property within the Community Facility District and used to fund all costs directly related to the administration of the CFD. CFD Pacific Gateway – 470 & 480 The Seal Beach Community Facilities District No. 2005-01 (Pacific Gateway Business Center) was formed under the Mello-Roos Community Facilities Act of 1982, as amended. Special Tax B will satisfy costs related to the maintenance of parks parkways and open space within the District (Landscaping Maintenance). Revenue is derived from the proceeds of the annual levy and collection of the Special Tax against property within the Community Facility District. 279 SPECIAL ASSESSMENT DISTRICTS Amended Estimated Proposed Actual Budget Actual Budget FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 EXPENDITURTES BY PROGRAM Landscape Maintenance - 450 Personnel Services 46,482$ 48,900$ 50,635$ 51,700$ Maintenance and Operations 87,413 77,300 77,500 82,700 Capital Outlay - - - - Subtotal 133,895 126,200 128,135 134,400 CFD Heron Pointe - 460 Personnel Services - - - - Maintenance and Operations 278,046 318,300 318,300 313,600 Capital Outlay - - - - Subtotal 278,046 318,300 318,300 313,600 CFD Pacific Gateway - 470 Personnel Services 46,481 48,900 48,800 51,700 Maintenance and Operations 553,968 572,900 570,900 664,200 Capital Outlay - - - - Subtotal 600,449 621,800 619,700 715,900 CFD Pacific Gateway - 480 Personnel Services - - - - Maintenance and Operations 12,000 18,700 18,700 23,700 Capital Outlay - - - - Subtotal 12,000 18,700 18,700 23,700 TOTAL Personnel Services 92,963 97,800 99,435 103,400 Maintenance and Operations 931,427 987,200 985,400 1,084,200 Capital Outlay - - - - TOTAL 1,024,390$ 1,085,000$ 1,084,835$ 1,187,600$ EXPENDITURES BY FUND CFD Landscape Maintenance - 201 133,895$ 126,200$ 128,135$ 134,400$ CFD Heron Pointe - 206 259,368 299,200 299,200 294,500 CFD Pacific Gateway Refunding 2016 - 207 508,581 518,800 518,800 604,200 CFD Heron Pointe - 208 18,678 19,100 19,100 19,100 CFD Pacific Gateway - 209 103,868 121,700 119,600 135,400 TOTAL 1,024,390$ 1,085,000$ 1,084,835$ 1,187,600$ FY 2020-2021 280 SPECIAL ASSESSMENT DISTRICTS PROGRAM:450 CFD Landscape Maintenance FUND:201 CFD Landscape Maintenance District 2002-01 Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 201-450-40001 31,932$ 33,400$ 33,500$ 34,700$ Deferred Compensation-Cafeteria 201-450-40010 273 - - - Deferred Compensation 201-450-40011 794 800 800 800 PERS Retirement 201-450-40012 7,599 9,100 9,100 10,300 Medical Insurance 201-450-40014 4,001 4,100 3,900 4,300 Medicare Insurance 201-450-40017 491 500 500 500 Life and Disability 201-450-40018 294 300 300 300 Cafeteria - Taxable 201-450-40023 361 700 700 700 Comptime/Buy 201-450-40026 - - 200 - Vacation Buy/Payout 201-450-40027 737 - 1,500 - Health and Wealthness Program 204-450-40032 - - 135 100 TOTAL PERSONNEL SERVICES 46,482$ 48,900$ 50,635$ 51,700$ MAINTENANCE AND OPERATIONS Prior Year Expense 201-450-40803 17,155$ -$ -$ -$ Water services 201-450-43750 10,435 13,000 13,000 13,000 Contract Professional 201-450-44000 46,823 51,300 51,500 56,700 Transfers Out - Operations 201-450-47002 13,000 13,000 13,000 13,000 TOTAL MAINTENANCE AND OPERATIONS 87,413$ 77,300$ 77,500$ 82,700$ TOTAL EXPENDITURES 133,895$ 126,200$ 128,135$ 134,400$ FY 2020-2021 281 SPECIAL ASSESSMENT DISTRICTS PROGRAM:460 CFD Heron Pointe FUND:206 CFD Heron Pointe - Refund 2015 Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Special Tax Transfer 206-460-47100 15,000$ 15,000$ 15,000$ 15,000$ Debt Service Pmt Principal 206-460-47888 135,000 140,000 140,000 140,000 Interest Expense 206-460-47999 109,368 144,200 144,200 139,500 TOTAL MAINTENANCE AND OPERATIONS 259,368$ 299,200$ 299,200$ 294,500$ TOTAL EXPENDITURES 259,368$ 299,200$ 299,200$ 294,500$ FY 2020-2021 282 SPECIAL ASSESSMENT DISTRICTS PROGRAM:470 CFD Pacific Gateway FUND:207 CFD Pacific Gateway - Refund 2016 Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Special Tax Transfer 207-470-47100 25,000$ 25,000$ 25,000$ 25,000$ Debt Service Pmt Principal 207-470-47888 230,000 245,000 245,000 260,000 Interest Expense 207-470-47999 253,581 248,800 248,800 319,200 TOTAL MAINTENANCE AND OPERATIONS 508,581$ 518,800$ 518,800$ 604,200$ TOTAL EXPENDITURES 508,581$ 518,800$ 518,800$ 604,200$ FY 2020-2021 283 SPECIAL ASSESSMENT DISTRICTS PROGRAM:460 CFD Heron Pointe FUND:208 CFD Heron Pointe - 2015 Admin Exp Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Contract Professional 208-460-44000 7,678$ 8,100$ 8,100$ 8,100$ Transfers Out - Operations 208-460-47002 11,000 11,000 11,000 11,000 TOTAL MAINTENANCE AND OPERATIONS 18,678$ 19,100$ 19,100$ 19,100$ TOTAL EXPENDITURES 18,678$ 19,100$ 19,100$ 19,100$ FY 2020-2021 284 SPECIAL ASSESSMENT DISTRICTS PROGRAM:470 CFD Pacific Gateway FUND:209 CFD Pacific Gateway - 2016 Land/Admin Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 209-470-40001 31,932$ 33,400$ 33,500$ 34,700$ Deferred Compensation-Cafeteria 209-470-40010 279 - - - Deferred Compensation 209-470-40011 794 800 800 800 PERS Retirement 209-470-40012 7,598 9,100 9,100 10,300 Medical Insurance 209-470-40014 4,015 4,100 3,900 4,300 Medicare Insurance 209-470-40017 491 500 500 500 Life and Disability 209-470-40018 274 300 300 300 Cafeteria - Taxable 209-470-40023 361 700 700 700 Vacation Buy/Payout 209-470-40027 737 - - - Wellness Heatlh Program 209-470-40032 - - - 100 TOTAL PERSONNEL SERVICES 46,481$ 48,900$ 48,800$ 51,700$ MAINTENANCE AND OPERATIONS Prior Year Expense 209-470-40803 12,716$ -$ -$ -$ Water Services 209-470-43750 8,678 10,000 8,000 10,000 Contract Professional 209-470-44000 29,376 29,100 29,100 35,000 Transfer Out - CIP 209-470-47000 (20,383) - - - Transfers Out - Operation 209-470-47002 15,000 15,000 15,000 15,000 TOTAL MAINTENANCE AND OPERATIONS 45,387$ 54,100$ 52,100$ 60,000$ TOTAL EXPENDITURES 91,868$ 103,000$ 100,900$ 111,700$ FY 2020-2021 285 SPECIAL ASSESSMENT DISTRICTS PROGRAM:480 CFD Pacific Gateway FUND:209 CFD Pacific Gateway - 2016 Land/Admin Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Contract Professional 209-480-44000 1,000$ 7,700$ 7,700$ 12,700$ Transfers Out - Operation 209-480-47002 11,000 11,000 11,000 11,000 TOTAL MAINTENANCE AND OPERATIONS 12,000$ 18,700$ 18,700$ 23,700$ TOTAL EXPENDITURES 12,000$ 18,700$ 18,700$ 23,700$ FY 2020-2021 286 SPECIAL ASSESSMENT DISTRICTS Summary of Appropriations by Account Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 40001 63,864$ 66,800$ 67,000$ 69,400$ Deferred Compensation-Cafeteria 40010 552 - - - Deferred Compensation 40011 1,588 1,600 1,600 1,600 PERS Retirement 40012 15,197 18,200 18,200 20,600 Medical Insurance 40014 8,016 8,200 7,800 8,600 Medicare Insurance 40017 982 1,000 1,000 1,000 Life and Disability 40018 568 600 600 600 Cafeteria Taxable 40023 722 1,400 1,400 1,400 Comptime Buy/payout 40026 - - 200 - Vacation Buy/Payout 40027 1,474 - 1,500 - Health and Wellness Program 40032 - - 135 200 TOTAL PERSONNEL SERVICES 92,963 97,800 99,435 103,400 MAINTENANCE AND OPERATIONS Prior Year Expense 40803 29,871 - - - Water Services 43750 19,113 23,000 21,000 23,000 Contract Professional 44000 84,877 96,200 96,400 112,500 Transfer Out - CIP 47000 (20,383) - - - Transfer Out - Operation 47002 50,000 50,000 50,000 50,000 Special Tax Transfer 47100 40,000 40,000 40,000 40,000 Principal Payments 47888 365,000 385,000 385,000 400,000 Interest Payments 47999 362,949 393,000 393,000 458,700 TOTAL MAINTENANCE AND OPERATIONS 931,427 987,200 985,400 1,084,200 TOTAL EXPENDITURES 1,024,390$ 1,085,000$ 1,084,835$ 1,187,600$ FY 2020-2021 287 THIS PAGE INTENTIONALLY LEFT BLANK 288 SUCCESSOR AGENCY SUCCESSOR AGENCY FY 2020-2021 MANAGING DEPARTMENT HEAD: Director of Finance/City Treasurer MISSION STATEMENT As of February 1, 2012, the Redevelopment Agency was officially dissolved as part of the State of California’s 2011 Budget Act. All activity for the Successor Agency is submitted annually to the Department of Finance for approval in the form of the Recognized Obligation Payment Schedule (ROPS). The items listed, and ap proved by the Department of Finance, are considered enforceable obligations of the Successor Agency. In 2018 the County of Orange became the Oversight Board for all Successor Agencies in the County. The primary purpose of the Successor Agency is to wind down the affairs for he dissolved Seal Beach Redevelopment Agency. Performs administrative functions relating to the annual ROPS and enforceable obligations as approved by the DOF. PRIMARY ACTIVITIES RDA Riverfront – 063 The Riverfront Project Area Fund accounts for staff, operating costs and capital projects within the Riverfront Project Area. RDA Debt Service – 065 The Debt Service accounts for the payments of long-term debt. Retirement Obligation – 081 The R etirement O bligation ac counts f or R ecognized O bligation Payment S chedule ( ROPS) i tems appr oved b y the Department of Finance. OBJECTIVES • Make payments due for enforceable obligations. • Perform duties required pursuant to any enforceable obligation. 289 SUCCESSOR AGENCY Amended Estimated Proposed Actual Budget Actual Budget FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 EXPENDITURTES BY PROGRAM RDA Riverfront - 063 Personnel Services -$ -$ -$ -$ Maintenance and Operations 3,580 - - - Capital Outlay - - - - Subtotal 3,580 - - - RDA Debt Service - 065 Personnel Services - - - - Maintenance and Operations 79,121 65,200 65,200 192,500 Capital Outlay - - - - Subtotal 79,121 65,200 65,200 192,500 Retirement Obligation - 081 Personnel Services 3,171 2,600 2,021 2,600 Maintenance and Operations 1,037,927 1,113,900 1,113,900 33,100 Capital Outlay - - - - Subtotal 1,041,098 1,116,500 1,115,921 35,700 TOTAL Personnel Services 3,171 2,600 2,021 2,600 Maintenance and Operations 1,120,628 1,179,100 1,179,100 225,600 Capital Outlay - - - - TOTAL 1,123,799$ 1,181,700$ 1,181,121$ 228,200$ EXPENDITURES BY FUND Retirement Fund - Riverfront - 300 3,580$ -$ -$ -$ Retirement Fund - Debt Service - 302 79,121 65,200 65,200 192,500 Retirement Obligation - 304 1,041,098 1,116,500 1,115,921 35,700 TOTAL 1,123,799$ 1,181,700$ 1,181,121$ 228,200$ FY 2020-2021 290 SUCCESSOR AGENCY PROGRAM:063 RDA Riverfront FUND:300 RDA - Riverfront Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Depreciation 300-063-40900 3,580$ -$ -$ -$ TOTAL MAINTENANCE AND OPERATIONS 3,580$ -$ -$ -$ TOTAL EXPENDITURES 3,580$ -$ -$ -$ FY 2020-2021 291 SUCCESSOR AGENCY PROGRAM:065 RDA Debt Service FUND:302 RDA - Debt Service Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 MAINTENANCE AND OPERATIONS Extraordinary Gain/Loss 302-065-47889 3,788$ -$ -$ -$ Principal Expense 302-065-47888 - - - 160,000 Interest Expense 302-065-47999 75,333 65,200 65,200 32,500 TOTAL MAINTENANCE AND OPERATIONS 79,121$ 65,200$ 65,200$ 192,500$ TOTAL EXPENDITURES 79,121$ 65,200$ 65,200$ 192,500$ FY 2020-2021 292 SUCCESSOR AGENCY PROGRAM:081 Retirement Obligation FUND:304 Retirement Obligation Fund Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 304-081-40001 2,747$ 2,600$ 1,800$ 2,300$ Deferred Comp - Cafeteria 304-081-40010 1 - - - Deferred Comp 304-081-40011 95 - - - PERS Retirement 304-081-40012 279 - 194 300 Medicare 304-081-40017 41 - 27 - Flexible Spending - Cafeteria 304-081-40022 8 - - - TOTAL PERSONNEL SERVICES 3,171$ 2,600$ 2,021$ 2,600$ MAINTENANCE AND OPERATIONS Contract Professional 304-081-44000 19,796$ 33,200$ 33,200$ 33,100$ Low/Mod Housing 20% set aside 304-081-45050 180,000 - Housing Auth.-Admin Allow 304-081-45051 150,000 180,000 180,000 - Transfer Out - Operations 304-081-47002 658,798 670,200 670,200 - Project/Admin. Allowance Exp 304-081-47001 27,596 - - - Principal Expense 304-081-47888 - 230,500 230,500 - Interest Expense 304-081-47999 1,737 - - - TOTAL MAINTENANCE AND OPERATIONS 1,037,927$ 1,113,900$ 1,113,900$ 33,100$ TOTAL EXPENDITURES 1,041,098$ 1,116,500$ 1,115,921$ 35,700$ FY 2020-2021 293 SUCCESSOR AGENCY Amended Estimated Proposed Account Actual Budget Actual Budget Description Number FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 PERSONNEL SERVICES Full-time Salaries 40001 2,747$ 2,600$ 1,800$ 2,300$ Deferred Compensation-Cafeteria 40010 1 - - - Deferred Compensation 40011 95 - - - PERS Retirement 40012 279 - 194 300 Medicare Insurance 40017 41 - 27 - Flexible Spending - Cafeteria 40022 8 - - - TOTAL PERSONNEL SERVICES 3,171 2,600 2,021 2,600 MAINTENANCE AND OPERATIONS Depreciation 40900 3,580 - - - Contract Professional 44000 19,796 33,200 33,200 33,100 Low/Mod Housing 20% Set Aside 45050 180,000 - - - Housing Authority - Allowance Exp 45051 150,000 180,000 180,000 - Project/Admin. Allowance Exp 47001 27,596 - - - Transfer Out - Operation 47002 658,798 670,200 670,200 - Principal Payments 47888 - 230,500 230,500 160,000 Extraordinary Gain/Loss 47889 3,788 - - - Interest Payments 47999 77,070 65,200 65,200 32,500 TOTAL MAINTENANCE AND OPERATIONS 1,120,628 1,179,100 1,179,100 225,600 TOTAL EXPENDITURES 1,123,799$ 1,181,700$ 1,181,121$ 228,200$ FY 2020-2021 294 295 296 297 THIS PAGE INTENTIONALLY LEFT BLANK 298 APPENDIX HISTORY OF SEAL BEACH FY 2020-2021 Serving as the northern gateway to Orange County's 42 miles of coastline, this quiet, down-to-earth community of Seal Beach was first inhabited by the Gabrielino Natives, a n omadic people, who built winter shacks and enjoyed the mild climate. They mixed easily with other migratory people who drifted into the region. The Gabrielino seem ed to have existed by the banks of the San Gabriel River and also became proficient and well-known for their basket weaving. The center of the coastal Native American’s legends was the village of Puvugas, the site of the Rancho Los Alamitos, which was part of the famous Spanish, California land grant. In 1862, Don Abel Stearns was granted 200,000 acres of the Rancho that included present day Seal Beach. Later, Fred Bixby, who was raised on Rancho Los Alamitos, located in present day Bixby Knolls in Long Beach, owned and managed a million acres in California and Arizona, including parts of Seal Beach. The Bixby Ranch Company, with majority of its shareholders being Bixby family m embers, still has real estate holding in the city of Seal Beach. Another early landowner was I. W. Hellman, founder of Farmers and Merchants Bank of Los Angeles. In t he late 1 800’s J ohn B ixby, his c ousin J otham Bixby, and H ellman purchased much of the Rancho Alamitos land from Stearns. The names of Bixby and Hellman still ring through the history of Seal Beach. The Hellman Ranch was an original Spanish land grant, purchased for a reported three cents per acre. After the gold rush, the German Burghers, or farmers, began a village in Anaheim. In 1867, seeking a port to on-load their goods, the Burghers utilized Anaheim Landing, which is now Old Town Seal Beach. It was established by farmers and m erchants who wanted a closer, more convenient port to ship the wine they were growing and also to receive items they needed to help build homes and buildings in their new town named Bay City. For a f ew years A naheim Landi ng came c lose t o r ivaling San P edro f or i ts shipping volume, but t he railroad arrival in Anaheim in 1875 made it easier to ship product than by wagon across 12 miles of soft soil to the Landing. However, the beaches and surrounding Anaheim Landing had by this time became popular as a getaway from hot summer days. In 1903, Los Angeles realtor Philip A. Stanton, known as the father of Seal Beach, familiar with the area from selling land in surrounding areas and also representing the real estate interests of banker Hellman (and Pacific Electric Railroad co- owner), put together a plan for a town between Anaheim Landing and Anaheim Bay and the eastern edge of Alamitos Bay. The new town would be along the not-announced leg of the P.E. which ran from Long Beach to Newport Beach. In 19 13, Stanton o ptioned t he land t o r eal es tate promoter G uy M. Rush who invested in building a pier with pavilions on either side. The City contains the second longest wooden pier in California. Rush also re-branded the town as Seal Beach due to Bay City and Bayside were similar t o cities in Northern California and marketed it via ads around the country. This too failed and by early 1915 Rush had let his options lapse. In 1915 Stanton tried again, arranging to obtain some amusements from t he c losing San F rancisco P anama-Pacific International E xposition a nd r ebuild t hem as par t of ne w am usement ar ea w hich would be c alled T he J oy Z one. It achieved brief popularity, but the US entry into World War I and the resulting restrictions on rubber and metal dramatically impacted the amusement area. On October 27, 1915, the City was incorporated and governed by an elected five-member council. The new City had an area of 1.25 square miles with a po pulation of 250. The City has an ar ea of 12.96 square miles which includes 11.28 square miles of land and 1.68 square miles of water, and the population has risen to 24,168, as of January 1, 2010. In early 1944 during World War II, the Navy purchased most of the land around Anaheim Landing to construct the United States Navy's Naval Weapons Station Seal Beach for loading, unloading, and storing of ammunition for the Pacific Fleet, and especially those US Navy warships home-ported in Long Beach and San Diego. In another area of Seal Beach, Surfside Colony, had been around since 1929 and is credited as the first beach resort community of its type on the west coast. Meanwhile Leisure World, a retirement community which comprises nearly a third of the city’s residents, was built by Ross Cortese in 1957. The major employer in Seal Beach is Boeing, employing roughly 1,000 people. Its facility was originally built to manufacture the second stage of the Saturn V rocket for NASA’s Apollo. This history has made and continues to make the city of Seal Beach a destination for all experiences. 299 STATISTICAL INFORMATION FY 2020-2021 GENERAL Date of Incorporation October 27, 1915 Form of Government Council-Manager Classification Charter Area (in square miles) 13.1 (land 11.3, water 1.8) Population (2018) 25,073 Acres Zoned for Industry 171.6 Acres of Open Space 42.7 Post Offices 4 POLICE PROTECTION Number of Police Stations 2 Number of Sworn Police Officers 38 FIRE PROTECTION Number of Fire Stations 2 STREETS, PARKS, and SANITATION Miles of Streets (in lane miles) 43 Miles of Sidewalks (in miles) 86 Park Sites 13 WATER Water Pipe (in miles) 72 Number of Reservoirs 2 SEWER Sanitary Sewers (in miles) 37 Storm Sewers (in miles) 4 Sewer Lift/Pump Stations 7 EDUCTAION FACILITIES Elementary Schools 1 Junior High Schools 0 High Schools 0 Public Libraries 2 300 DESCRIPTION OF FUNDS FY 2020-2021 The City’s financial structure is organized like other governments with the use of funds. F unds represent the control structure that ensures that public monies are spent only for those purposes authorized and within the amounts authorized. Funds are established to account for the different types of activities and legal restrictions that are associated with a particular government function. The use of funds and the budgeting, accounting, and auditing that are associated with this fund structure are governed by the City Charter and/or Municipal Code, the State of California statutes and Generally Accepted Accounting Principles, as determined by the Governmental Accounting Standards Board. The City uses the following funds to control its financial activities: General Fund, Special Revenue Funds, Debt Service Funds, Capital Projects Funds, Proprietary Funds, Internal Service Fund, Special Assessment Districts, and Successor Agency Fund. GENERAL FUND General Fund - 001: The General Fund is used to account for most of the day-to-day operations of the City, which are financed from property taxes, utility users tax, sales tax, and other general revenues. Activities financed by the General Fund include police services, fire services, general administration, engineering, and planning. SPECIAL REVENUE FUNDS Special R evenue F unds a re us ed t o ac count f or r evenues d erived f rom s pecific t axes or other ear marked r evenue sources which, by law, are designated to finance particular functions or activities of government and therefore cannot be diverted to other uses. The City has the following special revenue funds: Street Lighting Assessment District - 002: The Seal Beach Street Lighting Assessment District was formed under the Street Lighting Act of 1919 to finance the maintenance of streetlights and to finance the electricity used by the streetlights by special assessments. Special Projects - 004: The Special Projects Fund was established to account for revenues derived from donations or special fees designated for future projects. Waste Management Act - 005: The Waste Management Act was formed under AB939 to decrease the amount of solid waste Seal Beach deposits at local landfills, increase recycling efforts citywide and promote a more sustainable environment for the residents and visitors of Seal Beach. Supplemental Law Enforcement - 009: The Supplemental Law Enforcement Grant are funds received from the State under the State Citizens Option for Public Safety Program. Certain procedures are required to be implemented prior to the use of the funds, and the funds cannot be used to supplant existing funding for law enforcement. Detention Center - 010: The Detention Center Fund was initially funded by monies seeded the previous j ail services vendor. The revenues also derived from sales of commissary items to the prisoners for their benefit. State Asset Forfeiture - 011: The State Asset Forfeiture F und ac counts f or revenues d erived f rom monies an d property seized in drug-related incidents. Air Quality Improvement Program - 012: The Air Quality Improvement Program Fund accounts for supplemental vehicle l icense f ee revenue distributed to C ities b y the South Coast A ir Q uality Management District pur suant to Assembly B ill 2 766. Expenditures ar e l imited t o pr ograms t hat will r educe ai r pol lution b y r educing, directly or indirectly, mobile source emission pollutants. Federal Asset Forfeiture - 013: The Federal Asset Forfeiture Fund accounts for revenues derived from monies and property seized in drug-related incidents. Park Improvement - 016: The P ark I mprovement F und w as es tablished t o ac count f or t he Q uimby Act F ees received by developers. The fees collected are only to be used to improve parks and recreation facilities. Tidelands - 034: The Tidelands Beach fund is required b y the State of California and is used to account for all revenues derived from beach and pier operations in the City. Expenditures are limited to lifeguard, pier, and beach operations. 301 DESCRIPTION OF FUNDS FY 2020-2021 SB1 RMRA - 039: The SB1 Program Fund was established to account for receipt and disbursement of narcotic forfeitures received from County, State and Federal agencies pursuant to Section 11470 of State Health and Safety Code and Federal Statue 21 USC Section 881. Gas Tax Fund - 040: The Gas Tax Fund accounts for State collected, locally shared gas tax monies. Expenditures are limited to repair, construction, maintenance and right-of-way acquisitions relating to streets and highways. Measure M2 - 042: With the sunset of M1, voters approved a continuation of transportation improvements through the Measure M T ransportation I nvestment P lan (M2). B y t he year 20 41, t he M2 program pl ans to de liver approximately $15.5 billion* worth of transportation improvements to Orange County. Major improvement plans target Orange County freeways, streets and roads, transit and environmental programs. Parking In-Lieu - 048: The Parking In-Lieu Fund is a common parking management strategy which gives proposed projects or uses the option to pay a designated fee rather than provide some or all on-site parking spaces required by the zoning code. Traffic Impact - 049: Traffic Im pact Fees are fair-share based fees that will serve to offset, or mitigate, the traffic impacts caused by new development. Seal Beach Cable - 050: The Seal Beach Cable accounts for revenues derived from PEGS fees which provide for channel capacity to be designated for public, education, or government use. Community Development Block Grant - 072: The CDBG program provides communities with resources for a wide variety of unique community development needs. The City receives a grant from federal CDBG funds for Leisure World Housing Rehabilitation on interiors. The intent is to modify bathrooms in the senior community to provide better and safer accessibility for elderly residents. Police Grants - 075: Various grants include the Urban Area Security Initiative (UASI), the Office of Traffic Safety (OTS) DUI grant reimburses funds advanced by the City for DUI enforcement, the Bullet Proof Vest Protection (BVP) grant which provides matching funds for the purchase of bullet-resistant vests, the Alcoholic Beverage Control (ABC) grant and the Justice Assistance Grant (JAG). Citywide Grants - 080: The Citywide Grants Fund accounts for various Federal and State grants that are restricted to expenditures for specific projects or purposes. DEBT SERVICE Pension Obligation Debt Service - 027: The Pension Obligation Debt Service Fund was established to account for the principal and interest payments m ade to pay off this long–term debt. The General Fund is the source of the payments of principal and interest. Fire Station Debt Service - 028: The Fire Station Debt Service Fund was established to account for the principal and interest payments made to pay off this long-term debt. The General Fund is the source of the payments of principal and interest. CAPITAL PROJECT Capital Project Fund 045: Capital Improvement Project funds major capital projects with various revenues sources but excludes the Water and Sewer Capital Fund. These sources get transferred into the Capital Improvement Project Fund. PROPRIETARY FUND Of the eleven fund types established by the GAAP, two are classified as proprietary funds. These are enterprise funds and internal service funds. Enterprise funds are used to account for a government’s business-type activities (activities that receive a significant portion of their funding through user fees). The City’s enterprise funds are Water and Sewer. The City’s internal service fund is a vehicle replacement fund. 302 DESCRIPTION OF FUNDS FY 2020-2021 Water Operations - 017: The Water Operations Funds account for water operations that are financed and operated in a manner similar to private business enterprises where the intent of the government is that the costs of providing goods or services to the general public on a continuing basis is financed or recovered primarily through user charges. The water usage rates are tiered and charged by the cubic feet consumed. T he fees collected cover the water operations maintenance and operation expenses. Water Capital Improvement - 019: The Water C apital E nterprise F und was es tablished t o pa y f or t he c osts of replacing aging water related infrastructure and equipment as needed, and the construction of new or enhanced water services necessitated by new development and ex isting infrastructural deficiencies. F ees collected are based on meter size and used for capital improvements and meter replacements. Sewer Operations - 043: The S ewer Enterprise F unds ac count f or s ewer op erations a nd m aintenance an d t he upkeep and replacement of the s ewer infrastructure and equipment in a manner similar to private bus iness enterprises where the cost of providing goods or services to the general public on a continuing basis is financed or recovered primarily through user charges. Sewer fees used to finance the Sewer Operations Funds are charged to customers based on water usage. The fees collected cover sewer maintenance and operation expenses. Sewer Capital Improvement - 044: The Sewer Capital Improvement Fund was established July 1, 2000 to pay for the costs of replacing and maintaining the City’s aging sewer infrastructure and equipment. Fees collected are based on meter size and are used for long-term debt payments and capital improvements. INTERNAL SERVICE FUND Vehicle Replacement - 021: The revenues received by this fund are transferred from the departments that have vehicles and equipment. Departmental transfers represent a pro rata share of all costs of vehicles and equipment. All replacement vehicles are purchased from this fund. SPECIAL ASSESSMENT DISTRICTS CFD Landscape Maintenance District 2002-01 - 201: The Community Facilities District No. 2002-01 was formed under the Mello-Roos Community Facilities Act of 1982 to provide financing for the City’s Maintenance of landscaping facilities i nstalled within t he pu blic r ight-of-way as p art of t he B ixby Old R anch T own C enter a nd c ountry C lub developments. CFD Heron Point – Refund 2015 - 206: The Community Facilities District No. 2002-01 (Heron Pointe) was formed under the Mello-Roos Community Facilities Act of 1982, as amended, to provide financing for the construction and acquisition of certain public street improvements, water and sanitary sewer improvements, dry utility improvements, park and landscaping improvements which will serve the new construction in the Community Facility District. CFD Pacific Gateway – Refund 2016 - 207: The C ommunity F acilities D istrict N o. 20 05-01 ( Pacific G ateway Business Center) was formed under the Mello-Roos Community Facilities Act of 1982, as amended. Special Tax B will s atisfy c osts r elated to t he m aintenance of par ks, par kways a nd open s pace within t he District ( “Landscape Maintenance). CFD Heron Pointe – 2015 Admin Exp - 208: The Community Facilities District No. 2002-01 (Heron Pointe) was formed under the Mello-Roos Community Facilities Act of 1982, as amended, to provide financing for the construction and ac quisition of c ertain pub lic s treet i mprovements, w ater and s anitary s ewer i mprovements, dr y utility improvements, park and landscaping improvements which will serve the new construction in the Community Facility District. CFD Pacific Gateway – 2016 Land/Admin - 209: The Community Facilities District No. 2005-01 (Pacific Gateway Business Center) was formed under the Mello-Roos Community Facilities Act of 1982, as amended. Special Tax B will s atisfy c osts r elated to t he m aintenance of par ks, par kways a nd open s pace within t he District ( “Landscape Maintenance). 303 DESCRIPTION OF FUNDS FY 2020-2021 SUCCESSOR AGENCY The City of Seal Beach Redevelopment Agency operates as a separate legal entity from the City of Seal Beach and the budget and annual work program are established by the City Council acting as the Agency Board of Directors. T he Agency maintains four separate funds. It then transitioned to Successor Agency in 2012. Retirement Fund – Riverfront - 300: The Riverfront Project Area Fund accounts for staff, operating costs and capital projects within the Riverfront Project Area. Retirement Fund - Debt Service - 302: The Debt Service Fund accounts for the payments of long-term debt. Retirement Obligation - 304: The Retirement Obligation Fund account for Recognized Obligation Payment Schedule (ROPS) items approved by the Department of Finance. 304 DESCRIPTION OF ACCOUNTS Account Number Account Name 40001 Full-time Salaries 40002 Over-time PT 40002 Temporary Special Pay 40003 Over-time 40004 Part-time 40005 Holiday Pay 40006 Junior Lifeguard Salaries 40007 Tuition Reimbursement 40008 Auto Allowance 40009 Cell Phone Allowance 40010 Deferred Compensation - Cafeteria 40011 Deferred Compensation 40012 PERS Retirement 40013 PARS Retirement 40014 Medical Insurance 40015 AFLAC Cafeteria 40017 Medicare Insurance 40018 Life and Disability 40020 Uniform Allowance 40021 Annual Education 40022 Flexible Spending - Cafeteria 40023 Cafeteria Taxable 40026 Comptime Buy/Payout 40027 Vacation Buy/Payout 40032 Health and Wellness Program 40033 Medical Waiver 40100 Office Supplies 40101 Council Discretionary - Dist. 1 40102 Council Discretionary - Dist. 2 40103 Council Discretionary - Dist. 3 40104 Council Discretionary - Dist. 4 40105 Council Discretionary - Dist. 5 40200 Public/Legal Notices 40201 Printing 40300 Memberships and Dues 40400 Training and Meetings Meetings and training include, but not limited to annual training Conferences, mileage, League of Cities City Manager and City Council, Orange County City Manager's Assoc., International City/County Management Association, California Association of Public Information Officials Council Special Projects Council Special Projects Legal notices, public hearings, ordinance Recreation Guide Southern California Assoc. of Government, League California of Cities, Orange County Council of Governments, Orange County City Manager's Assoc., International City/County Mgmt. Assoc., CA. City Mgmt., Assoc., CA. Assoc. of Public Information Officials, League of CA Cities, Public Employers Labor Relations Association, Municipal Information System Association, American Society for Public Admin, 3CMA, MMASC Employee benefits costs Office Supplies Council Special Projects Council Special Projects Council Special Projects Employee benefits costs Employee benefits costs Employee benefits costs Employee benefits costs Employee benefits costs Employee benefits costs Employee benefits costs Employee benefits costs Employee benefits costs Employee benefits costs Employee benefits costs Employee benefits costs Employee benefits costs Employee benefits costs Employee benefits costs FY 2020-2021 Description Employee salaries costs Employee salaries costs Employee salaries costs Employee benefits costs Employee benefits costs Employee salaries costs Employee salaries costs Employee salaries costs Employee salaries costs Employee benefits costs 305 DESCRIPTION OF ACCOUNTS Account Number Account Name 40500 Office and Tech Resource 40550 Bldg/Ground Materials 40700 Equipment/Materials 40701 Materials and Supplies-Jr. Lifeguard 40800 Special Departmental 40801 Street Sweeping 40802 Special Exp. - Comm. Input Project 40804 Vehicle Leasing 40806 Special Dept-Jr. Lifeguard 40900 Promotional 41000 Telephone 41009 Cable TV 41010 Gas 41020 Electricity 42000 Rental/Lease equip 43750 Water Service 44000 Contract Professional 44001 Special Expense - Ironwood 44050 Overhead 45000 Intergovernmental 45051 Housing Authority 20% Set Aside 46000 West Comm 47000 Transfer Out - CIP 47002 Transfer Out - Operation 47100 Special Tax Transfer 47600 Amortization 47888 Debt Service 47999 Interest Expense 48010 Furniture and Fixtures FY 2020-2021 Description Transfer to cover Admin Costs 2000 Sewer System Certificates of Participation Principle Interest Furniture and fixtures Long Beach Animal Control, School Resource Officer, Local Agency Formation Commission (LAFCO), Long Beach Transit, Orange County Fire Authority (OCFA), Integrated Law and Justice Agency for Orange County (Brea), and OCTAP Housing Authority West Comm JPA Transfer to Capital Fund for Projects Transfer to cover Operations De Lage Lease, C3 Solutions, equipment rental taxes, Pitney Bowes, and Holiday light - Dekra lite Water service expense Communication, Codification services, government transparency, Community Development Block consultant, Housing Element consultant, CEQA review, and record Management Westridge Commercial Overhead charge transfer to General Fund 4th July Fireworks JFTB Contribution Telephone, T-1 line, and OC Elite NSBC TV Gas Electricity Pop up City Hall, Potential mandates and miscellaneous events, MCA Direct annual services, training and education, publications, materials and supplies, election run-off, and Orange County Registrar Street sweeping and additional Main Street Sponsor concerts/permits Car Rental Raging Waters, USLA membership, Catalina transportation, mobile, storage, banquet rentals, aquarium distance learning fee, and buses Office 365, CitiApp implementation, computer/laptop upgrade and replacement, cable room cleanup, IT equipment and peripherals, IT misc., network upgrade for new internet (1 PW and 4 CH switches), 7 server 2008 end life replacement, and VOIP phone system upgrade Landscape maintenance EOC enhancements and maintenance, RACES radio equipment, CERT vehicle and trailer expenses and supplies, VIPS event, and miscellaneous Uniforms, certificates, office supplies, EZ ups, Banquet, Catalina pizza, Express, equipment, paddle boards, video production, and fins 306 DESCRIPTION OF ACCOUNTS Account Number Account Name 48075 Vehicle 49500 General Liability 49501 Property Insurance Premium 49600 Workers' Compensation 49605 Construction - Capital Projects 49700 RWG - Monthly Retainer 49710 RWG - Litigation Services 49721 DRL - General Prosecution 49777 RWG - Other Attorney Services 49778 RWG - Personnel Matters 49782 LCW - Personnel Matters LCW Personnel Matters FY 2020-2021 Description RWG Monthly retainer RWG Reimbursable costs and expenses DRL General Prosecution RWG Other Attorney Services such as PRA Requests RWG Personnel Matters Vehicles Annual Insurance Premium Annual Insurance Premium, Crime Insurance Program Annual Insurance Premium Various Contractors for capital projects 307 GLOSSARY OF TERMS FY 2020-2021 Accounting System – The total set of records and procedures that are used to record, classify, and report information on the financial status and operations of an entity. Accrual Basis of Accounting- The method of accounting under which revenues are recorded when they are earned (whether or not cash is received at that time) and e xpenditures are recorded when goods and services are received (whether cash disbursements are made at that time or not). Actual Prior Year – Actual amounts for the fiscal year preceding the current fiscal year that precedes the budget fiscal year. Appropriation – An authorization made by the legislative body of a government that permits officials to incur obligations against and to make expenditures of governmental resources. Appropriations are usually made for fixed amounts and are typically granted for a one-year period. Appropriation Resolution – The official enactment by the legislative body establishing the legal authority for officials to obligate and expend resources. Assessed Value – The value placed on real and other property as a basis for levying taxes. Assets – Property owned by a government that has monetary value. Bond – A long-term promise to pay. It is a promise to repay a specified amount of money (the face amount of the bond) on a particular date (the maturity date). Bonds are primarily used to finance capital projects. Budget – A plan of financial activity for a specified period of time (fiscal year) indicating all planned revenues and expenses for the budget period. Budget Calendar – The schedule of key dates that a government follows in the preparation and adoption of the budget. Budget Deficit – Amount by which the government’s budget outlays exceed its budget receipts for a given period, usually a fiscal year. Budget Document – The official written statement detailing the proposed budget as submitted by the City Manager and supporting staff to the legislative body. Budget Message – A general discussion of the proposed budget presented in writing as a part of or supplemental to the budget document. The budget message explains principal budget issues against the background of financial trends, and presents recommendations made by the city manager. Capital Budget – A plan of proposed capital expenditures and the means of financing them. The capital budget is usually enacted as part of the complete annual budget that includes both operation and capital outlays. Debt Service – Payment of interest and repayment of principal to holders of a government’s debt instruments. Depreciation – (1) Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. (2) That portion of the cost of a capital asset that is charged as an expense during a particular period. Enterprise Fund Accounting – Accounting used for government operations that are financed and operated in a manner similar to business enterprises and for which preparation of an income statement is desirable. Enterprise Funds use the accrual basis of accounting. Expenditure – The payment of cash on the transfer of property or services for the purpose of acquiring an asset, service or settling a loss. Expenditures include current operating expenses requiring the present or future use of net current assets, debt service and capital outlays intergovernmental grant entitlement and shared revenues. Expense – Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest or other charges. 308 GLOSSARY OF TERMS FY 2020-2021 Fiscal Policy – A government’s policies with respect to revenues, spending, and debt management as these relate to government services, programs and capital investment. Fiscal Policy provides an agreed-upon set of principles for the planning and programming of government budgets and their funding. Fiscal Year – The City of Seal Beach operates on a fiscal year from July 1 through June 30. Franchise Fee – A fee paid by public service utilities for use of public property in providing their services to the citizens of a community, including refuse and cable television Full Time Equivalent (FTE) – Number of employee positions calculated on the basis that one FTE equates to a 40-hour workweek for twelve months. For example, two part-time positions working 20 hours for twelve months also equal one FTE. Fund – An independent fiscal and accounting entity with a self-balancing set of accounts recording cash and/or other resources together with all related liabilities, obligations, reserves, and equities that are segregated for the purpose of carrying on specific activities or attaining certain objectives. Fund Balance – The excess of an entity’s assets over its liabilities. A negative fund balance is sometimes called a deficit. General Fund – General operating fund of the City. It is used to account for all financial resources except those included in Special Revenue, Enterprise and/or Agency Funds. Goal – A statement of broad direction, purpose or intent based on the needs of the community. Grant – A contribution of assets (usually cash) by one governmental unit or other organization to another. Typically, these contributions are made to local governments from the state and federal governments. Grants are usually made for specified purposes. Licenses, Permits, and Fees – Revenues collected by a governmental unit from individuals or business concerns for various rights or privileges granted by the government. Maintenance – All materials or contract expenditures covering repair and upkeep of City buildings, machinery and equipment, systems, and land. Materials and Supplies – Expendable materials and operating supplies necessary to conduct department activity. Modified Accrual Basis – The basis of accounting under which expenditures other than accrued interest on general long-term debt are recorded at the time liabilities are incurred and revenues are recorded when received in cash except for material and/or available revenues, which should be accrued to reflect properly the taxes levied and revenue earned. Operating Budget – The annual budget and process that provides a financial plan for the operation of government and the provision of core services for the year. Excluded from the operating budget are capital projects, which are determined by a separate, but interrelated process. Operating Transfer – A transfer of revenues from one fund to another fund. Primary Activities – A summary of what each department accomplishes during the fiscal year. Program Purpose – The responsibilities of each department. Public Hearing – The portions of open meetings held to present evidence that provides information on both sides of an issue. Reserve – An account used to indicate that a portion of fund balance is legally restricted for a specific purpose, or is otherwise not available for appropriation and subsequent spending. Resolution – An order of a legislative body requiring less formality than an ordinance or statute. 309 GLOSSARY OF TERMS FY 2020-2021 Revenue – The term designates an increase to a fund’s assets which: (1) does not increase a liability (e.g., proceeds from a loan); (2) does not represent a repayment of an expenditure already made; (3) does not represent a cancellation of certain liabilities; and (4) does not represent an increase in contributed capital. Revenue Estimate – A formal estimate of how much revenue will be earned from a specific revenue source for some future period; typically, a future fiscal year. User Fees – The payment of a charge or fee for direct receipt of a service by the party benefiting from the service. 310 POSITION ALLOCATION PLAN Proposed General Water Tidelands Sewer Other DIVISION POSITION FY 2020-21 Vacant (001) (017) (034) (043)Various CITY COUNCIL 001-010 City Council Council Member 5.00 - 4.50 0.25 - 0.25 - Total City Council 5.00 - 4.50 0.25 - 0.25 - CITY MANAGER 001-011 City Manager City Manager 1.00 - 0.65 0.15 - 0.15 0.05 001-011 City Manager Assistant City Manager 1.00 - 0.33 0.15 0.02 0.15 0.35 001-014 City Manager Management Analyst 2.00 1.00 1.10 0.25 0.20 0.25 0.20 001-011 City Manager Executive Assistant 1.00 - 0.95 - - - 0.05 Total City Manager 5.00 1.00 3.03 0.55 0.22 0.55 0.65 CITY CLERK 001-012 City Clerk/Election City Clerk 1.00 - 0.80 0.10 - 0.10 - 001-012 City Clerk/Election Deputy City Clerk 1.00 - 0.85 0.05 - 0.05 0.05 001-012 City Clerk/Election Executive Assistant (Part-time) 0.75 - 0.71 - - - 0.04 Total City Clerk 2.75 - 2.36 0.15 - 0.15 0.09 FINANCE 001-017 Finance Director of Finance/City Treasurer 1.00 - 0.70 0.15 - 0.15 - 001-017 Finance Finance Manager 1.00 - 0.70 0.15 - 0.15 - 001-017 Finance Accountant 1.00 - 0.60 0.20 - 0.20 - 001-017 Finance Accounting Technician (A/P)1.00 - 0.85 0.10 - 0.05 - 001-017 Finance Accounting Technician (Payroll) 1.00 - 0.85 0.10 - 0.05 - 001-017 Finance Accounting Technician (Utility)1.00 - 0.20 0.55 - 0.25 - 001-017 Finance Senior Account Technician 1.00 - 0.75 0.15 - 0.10 - Total Finance Department 7.00 - 4.65 1.40 - 0.95 - POLICE 001-021 EOC Police Corporal 1.00 - 1.00 - - - - 001-022 Field Services Police Chief 1.00 - 1.00 - - - - 001-022 Field Services Police Commander 2.00 - 2.00 - - - - 001-022 Field Services Police Sergeant 7.00 - 7.00 - - - - 001-022 Field Services Police Corporal 3.00 - 3.00 - - - - 001-022 Field Services Police Officer 23.00 - 23.00 - - - - 001-023 Support Services Executive Assistant 1.00 1.00 1.00 - - - - 001-023 Support Services Accounting Technician 1.00 - 1.00 - - - - 001-023 Support Services Senior CSO 2.00 - 2.00 - - - - 001-023 Support Services CSO 1.00 - 1.00 - - - - 001-023 Support Services Management Analyst 1.00 - 1.00 - - - - 001-023 Support Services Records Supervisor 1.00 - 1.00 - - - - 001-023 Support Services Police Aide (Part-time)0.75 - 0.75 - - - - 001-023 Support Services Crossing Guard (Part-time)1.95 - 1.95 - - - - 001-024 Detention Facility Senior CSO 6.00 - 6.00 - - - - 001-025 Parking Enforcement Senior CSO 2.00 - 2.00 - - - - 001-025 Parking Enforcement Lead CSO 1.00 - 1.00 - - - - 001-025 Parking Enforcement Police Aide (Part-time)3.32 - 3.32 - - - - 013-111 Field Services Police Officer 1.00 - - - - - 1.00 Total Police Department 60.02 1.00 59.02 - - - 1.00 DEPARTMENT Funds Allocation FY 2020-2021 311 POSITION ALLOCATION PLAN Proposed General Water Tidelands Sewer Other DIVISION POSITION FY 2020-21 Vacant (001) (017) (034) (043)VariousDEPARTMENT Funds Allocation FY 2020-2021 COMMUNITY DEVELOPMENT 001-030 Planning Director of Comm. Dev. 1.00 - 0.80 0.10 - 0.10 - 001-030 Planning Senior Planner 1.00 - 1.00 - - - - 001-030 Planning Assistant Planner 1.00 - 1.00 - - - - 001-031 Building & Safety Building Official 1.00 1.00 1.00 - - - - 001-031 Building & Safety Building Inspector 1.00 1.00 1.00 - - - - 001-031 Building & Safety Code Enforcement Officer 1.00 - 0.80 0.10 - 0.10 - 001-031 Building & Safety Senior Building Technician 1.00 - 1.00 - - - - Total Community Development 7.00 2.00 6.60 0.20 - 0.20 - PUBLIC WORKS 001-042 Admin & Engineering Director of Public Works 1.00 - 0.45 0.30 0.05 0.20 - 001-042 Admin & Engineering Dep. Dir. of PW/City Engineer 1.00 - 0.70 0.10 0.10 0.10 - 001-042 Admin & Engineering Associate Engineer 1.00 - 0.20 0.30 0.30 0.20 - 001-042 Admin & Engineering Assistant Engineer 1.00 - 0.45 0.30 0.05 0.20 - 001-042 Admin & Engineering Executive Assistant 1.00 1.00 0.75 0.10 0.05 0.10 - 001-042 Admin & Engineering Management Analyst (Part-time) - - - - - - - 001-042 Admin & Engineering Intern (Part-time)0.75 0.75 0.75 - - - - 001-043 Public Works Yard Executive Assistant 1.00 1.00 0.40 0.30 - 0.30 - 001-043 Public Works Yard Maintenance Services Supervisor - - - - - - - 001-044 Public Works Yard Maintenance Services Supervisor 2.00 - 1.20 0.10 - 0.40 0.30 001-043 Public Works Yard Electrician 1.00 - 0.30 0.35 0.05 0.30 - 001-044 Public Works Yard Deputy Director of Public Works 1.00 - 0.20 0.20 0.10 0.50 - 001-044 Public Works Yard Sr. Maintenance Worker 2.00 - 1.65 - 0.10 0.20 0.05 001-044 Public Works Yard Maintenance Worker 1.00 1.00 0.40 - - 0.50 0.10 001-044 Public Works Yard Maintenance Aide (Part-time)3.75 2.25 0.95 0.57 0.65 1.21 0.37 001-050 Public Works Yard Fleet Maint. Program Manager 1.00 - 0.60 0.20 - 0.20 - 001-050 Public Works Yard Mechanic 1.00 - 0.60 0.20 - 0.20 - 017-900 Field Operations Water Services Supervisor 1.00 - - 0.95 - 0.05 - 017-900 Field Operations Sr. Water Operator 1.00 - - 0.90 - 0.10 - 017-900 Field Operations Sr. Maintenance Worker 1.00 - 0.10 - 0.60 0.20 0.10 017-900 Field Operations Water Operator 4.00 - - 3.60 - 0.40 - 017-900 Field Operations Maintenance Worker 1.00 - - 0.90 - 0.10 - 034-863 Beach Operations Sr. Maintenance Worker 1.00 - 0.30 - 0.50 0.10 0.10 034-863 Beach Operations Maintenance Worker (Part-time) 0.75 - 0.11 - 0.19 0.37 0.08 043-925 Field Operations Sr. Maintenance Worker 2.00 - 0.20 - - 1.80 - 043-925 Field Operations Maintenance Worker (Part-time) 0.75 - - - - 0.67 0.08 Total Public Works 32.00 6.00 10.31 9.37 2.74 8.40 1.18 COMMUNITY SERVICES 001-070 Recreation Admin Recreation Manager 1.00 - 0.60 0.05 - 0.05 0.30 001-070 Recreation Admin Community Services Coordinator 1.00 - 1.00 - - - - 001-070 Recreation Admin Rec Coordinator (Part-time)1.00 - 1.00 - - - - 001-071 Sports Rec Coordinator (Part-time)0.50 - 0.50 - - - - 001-071 Sports Rec Facility Leader (Part-time)- - - - - - - 001-072 Parks and Recreation Rec Facility Leader (Part-time)- - - - - - - 001-074 Tennis Center Rec Facility Leader (Part-time)- - - - - - - 001-074 Tennis Center Rec Coordinator (Part-time)1.50 - 1.50 - - - - 001-074 Tennis Center Recreation Specialist (Part-time) 1.88 - 1.88 - - - - Total Community Services 6.88 - 6.48 0.05 - 0.05 0.30 312 POSITION ALLOCATION PLAN Proposed General Water Tidelands Sewer Other DIVISION POSITION FY 2020-21 Vacant (001) (017) (034) (043)VariousDEPARTMENT Funds Allocation FY 2020-2021 MARINE SAFETY 001-073 Aquatics Pool Guard (Part-time) 0.75 0.43 0.75 - - - - 001-073 Aquatics Swim Instructor (Part-time) 1.37 - 1.37 - - - - 001-073 Aquatics Aquatics Coordinator 0.47 - 0.47 - - - - 001-073 Aquatics Assistant Pool Manager 0.34 - 0.34 - - - - 034-828 Tidelands Marine Safety Chief 1.00 - - - 1.00 - - 034-828 Tidelands Marine Safety Lieutenant 1.00 - - - 1.00 - - 034-828 Tidelands Marine Safety Officer 2.00 - - - 2.00 - - 034-828 Tidelands Marine Safety Lifeguard (PT)12.32 1.73 - - 12.32 - - Total Marine Safety 19.25 2.16 2.93 - 16.32 - - TOTAL ALL DEPARTMENTS FULL-TIME EQUIVALENTS 144.90 12.16 99.88 11.97 19.28 10.55 3.22 *Note: Total full-time equivalents exclude Council Members, Commissioners, and Reserve Officers. 313 APPROPRIATIONS LIMIT Limit for FY 19/20 31,209,347$ 2020/2021 per Capita Personal Income 1.0373 Product 32,373,456 2019/2020 Population Change (County)0.9958 Appropriations Limit FY 20/21 32,237,487$ Appropriations Limit FY 20/21 32,237,487 Total FY 20/21 General Fund revenues subject to Appropriations Limit 23,713,400 Unused Appropriations Limit 8,524,087$ Calculation of Appropriations Subject to Propositions XIIIB Limit For Fiscal Year Ended June 30, 2021 FY 2020-2021 The voters of California approved Article XIII - B of the California State Constitution also known as Proposition 4, or the "Gann Initiative".The proposition restricts the total amount of appropriations allowed in any given fiscal year from the "proceeds of taxes".In 1980, the State Legislature added a section of the Government Code that required the governing body of each local jurisdiction to establish, by resolution, an appropriations limit for the following year. The appropriations limit for any fiscal year was equal to the previous year's limit,adjusted for population changes and the change in the U.S. Consumer Price Index or California per Capita Personal Income if smaller. In June 1990, the voters modified the original Proposition 4 with the passage of Proposition 111 and its implementing legislation. Beginning with the 1990-91 Appropriations Limit,a City may choose annual adjustment factors. The adjustment factors include the growth in the California Per Capita Income or the growth within the County or the City. Under Proposition 4,if a city ends the fiscal year having more proceeds of taxes than the Limit allows, it must return the excess to the taxpayers within two years. City of Seal Beach Schedule B 314 TEN-YEAR FINANCIAL TREND FY 2020-2021 $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 General Fund Operating Budget 23,000 23,500 24,000 24,500 25,000 25,500 26,000 26,500 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 Population $0 $1,000,000,000 $2,000,000,000 $3,000,000,000 $4,000,000,000 $5,000,000,000 $6,000,000,000 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 Taxable Assessed Value 315 TEN-YEAR FINANCIAL TREND Fiscal Year Population General Fund Operating Budget General Fund Per Capita *Total City Budget Total Budget Per Capita 2011-12 24,215 26,030,600$ 1,075 60,662,300$ 2,505$ 2012-13 24,354 27,643,485 1,135 62,090,223 2,549 2013-14 24,487 32,652,000 1,333 63,462,440 2,592 2014-15 24,591 31,892,100 1,297 64,975,800 2,642 2015-16 24,684 29,831,800 1,209 74,030,000 2,999 2016-17 25,078 29,917,900 1,193 85,967,600 3,428 2017-18 24,890 30,184,900 1,213 87,641,500 3,521 2018-19 25,984 30,662,900 1,180 82,327,300 3,168 2019-20 25,073 34,270,200 1,367 69,102,300 2,756 2020-21 24,992 34,345,500 1,374 59,830,603 2,394 * Includes Adopted Operating, Capital Improvement and Debt for all funds of the City. Source (Population): State of California Department of Finance FY 2020-2021 316 ASSESSED VALUE - LAST TEN YEARS Fiscal Year Secured Unsecured Taxable Assessed Value 2009-10 4,067,713,475$ 173,507,894$ 4,241,221,369$ 2010-11 4,114,053,573 167,978,268 4,282,031,841 2011-12 4,219,133,372 215,211,254 4,434,344,626 2012-13 4,304,310,243 176,246,398 4,480,556,641 2013-14 4,408,299,607 172,172,784 4,580,472,391 2014-15 4,706,609,532 184,449,987 4,891,059,519 2015-16 4,794,299,125 287,392,225 5,081,691,350 2016-17 4,978,010,106 189,618,406 5,167,628,512 2017-18 5,233,421,188 194,765,328 5,428,186,516 2018-19 5,475,549,249 150,370,464 5,625,919,713 FY 2020-2021 317 SCHEDULE OF LONG TERM DEBT Beginning Ending Original Outstanding Outstanding Name of Bond, Loan Amount of Balance Interest Principal Balance or Capital Lease Issue 7/1/2020 Payment Payment Total 6/30/2021 General Fund Municipal Finance Corporation Lease 1,546,931$ 457,033$ 14,891$ 76,920$ 91,811$ 380,113$ 2009 Lease Revenue Bond - Fire Station 6,300,000 1,575,000 52,589 420,000 472,589 1,155,000 Total General Fund 7,846,931 2,032,033 67,480 496,920 564,400 1,535,113 Enterprise Funds State of CA Revolving Loan 10-838-550 2,644,015 1,731,068 45,008 124,772 169,780 1,606,296 State of CA Revolving Loan 10-842-550 1,652,742 1,239,088 32,216 74,506 106,723 1,164,582 2011 Revenue Refunding Bond - Sewer 3,310,000 1,940,000 91,080 175,000 266,080 1,765,000 West Orange County Water Board Loan 894,928 693,571 16,234 89,493 105,727 604,078 Total Enterprise Funds 8,501,685 5,603,727 184,538 463,772 648,310 5,139,955 Total All City Funds Outstanding Debt 16,348,616$ 7,635,760$ 252,018$ 960,692$ 1,212,710$ 6,675,068$ Requirements for Fiscal Year 2020-21 FY 2020-2021 The City of Seal Beach is not obligated in any manner for general obligation or special assessment bonded indebtedness. Pursuant to California Government Code Section 43605, total general obligation bonds outstanding cannot exceed 15 percent of total assessed valuation. At June 30, 2020, the City did not have any debt subject to the State Debt Limit. Current General Fund debt obligations include capital leases for installation and replacement of various air conditioning, lighting (for City Buildings and street lighting) to reduce energy use or to make for a more efficient use of energy. Enterprise Funds’ debt obligations consist of two loans from the Clean Water State Revolving Fund Control Board for construction of sewer capital improvement projects, 2011 Revenue Refunding Bonds which used to refund the 2000 Sewer Certificates of Participation and provide funds for additional sewer capital improvement projects, and a loan from the West Orange County Water Board used to relocate a portion of the City's waterline. The City also issued $6.3 million of Lease Revenue Bonds in January of 2009. The bond proceeds were used to construct a new state-of-the-art 12,000 square foot fire station located at 3131 North Gate Road. The following schedule outlines the City’s total outstanding debt for the Fiscal Year 2020-21. The schedule reports the funding source to pay the debt, the original amounts of debt issued, the required payments for Fiscal Year 2020-21 and the estimated outstanding balance as of June 30, 2021. 318 CITY OF SEAL BEACH California BEAt s ORP D S to A O. A $ CD kr 44% ci UNT`I 2019 - 2020 COST RECOVERY SCHEDULE June 24, 2019) Available on-line — www.sealbeachca.gov Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 TABLE OF CONTENTS 2019/2020 COST RECOVERY - SCHEDULE SECTION 1. ADMINISTRATIVE 7 A. Documents B. Returned Items C. Infraction/Administrative Penalties SECTION 2. BUILDING 9 A. Duplication B. Permit Issuance C. Building Permits D. Construction Excise Tax E. Environmental Reserve Tax F. Non-Subdivision Park & Recreation G. Recycling and Diversion of Construction and Demolition Waste Program SECTION 3. PLANNING 18 A. Filing B. Environmental Program Costs/Deposits C. Transportation Facilities & Programs Development D. Transportation Facilities & Programs Development Application E. Main Street Specific Plan Zone In-lieu Parking SECTION 4. POLICE 21 A. Alarm System Application B. Animal Control C. Beach Parking Services D. Citation Sign-off E. Repo Sign Off F. Fingerprint Cards G. Parking Stickers H. Oversize Vehicle Parking I. Passport J. Photographs K Traffic Collision Reports L. Vehicle Storage M. Parking Violations N. Parking Violation Cite Sign-off/Cite Correction Page 2 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 O. Firearm Safe Keeping Storage P. Booking Q. Day Witness R. Detention Center Services SECTION 5. PUBLIC WORKS 26 A. Plot Copies B. Subdivision Plan Check Tentative Map C. Final Filing Map D. Plan Check and Review E. General Construction Permits F. Sewer Utility Services G. Water Utility Services H. Transportation Permits Call Outs J. Miscellaneous SECTION 6. RECREATION 32 A. Community Center Facilities B. Facility Rentals — Senior Center & Fire Station 48 Community Room C. Swimming Pool Costs D. Recreation Program Costs E. Costs for Use of Municipal Athletic Facilities lb F.Edison Community Garden Costs G. Tennis Center Costs/Rates H. Special Activity Request Application Costs I. Special Event Reserved Parking SECTION 7. FILMING AND PHOTOGRAPHY 37 A. Commercial Still Photography B. Motion Picture Including Video C. Use of City Property D. Use of City Personnel E. Use of City Equipment and Vehicles F. Use of City Parking Lots SECTION 8. UTILITY BILLING 38 SECTION 9. UNSPECIFIED COSTS 39 SECTION 10. FINGERPRINTING 39 SECTION 11. BUSINESS LICENSE TAX AND PERMITS 40 SECTION 12. LIFEGUARD 43 Page 3 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 SECTION 13. STATEMENT OF RESOLUTION 43 SECTION 14. EFFECTIVE DATE 43 J Page 4 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 RESOLUTION 6930 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL ESTABLISHING A COST RECOVERY SCHEDULE FOR GOODS, SERVICES AND FACILITIES PROVIDED BY THE CITY OF SEAL BEACH AND AMENDING AND RESTATING THE CITY'S COMPREHENSIVE COST RECOVERY SCHEDULE RECITALS 1 . The Seal Beach City Council is empowered to impose reasonable charges for municipal services. 2. Periodically, the City Council determines that charges should cover the costs reasonably borne or a substantial portion of the actual costs of the goods and services provided by the City. 3. In 2012, the City Council established certain charges using the recommendations stated in the 2012 Full Cost Allocation Plan and Cost of Services Study provided by Matrix Consulting Group; and restated other previously established charges, and taxes. 4. Since 2012, the City Council has adopted resolutions establishing or adjusting certain charges after finding that charges for such municipal services do not cover the actual costs incurred by the City, and would like to direct the City Clerk to incorporate such changes into Section 1 of this resolution. 5. The State of California requires cities to charge state-established rates, and charges, which are paid to the State. The City Council hereby directs the City Clerk to incorporate such State-imposed rates and charges into Section 1 of this resolution, and every year hereafter. 6. Additional study and analysis has determined that certain Costs rates and charges do not cover the actual costs incurred by the City. After conducting a duly noticed public hearing on June 24, 2019 and satisfying all applicable provisions of California Government Code Sections 66016 and 66018, the City Council hereby finds that such rates and charges do not cover the actual costs incurred by the City. Based upon the foregoing, the City Council hereby establishes, adjusts, and increases the rates and charges. The City Council hereby finds that, where applicable, the rates and charges will not exceed the reasonable cost to the City of providing the service to which such costs apply, and directs the City Clerk to incorporate the rates and charges into Section 1 of this resolution. Page 5 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 7. The adoption of this Resolution determines costs for the purpose of meeting the operating expenses of City departments and is therefore exempt from the California Environmental Quality Act. NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL ESTABLISHES AND RESTATES THE CITY'S RATES AND CHARGES FOR MUNICIPAL SERVICES, AS FOLLOWS: r Page 6 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 SECTION 1. ADMINISTRATIVE A. Documents The following charges are established to reimburse the City for costs relative to filling public requests for copies of non-confidential records, codes, brochures, booklets, and patent materials not marked for general distribution. Most documents listed are available on the City's website: www.sealbeachca.gov 1 . Copy Charge a. 8 '/2 x 11 0.25 per page b. 8 '/2 x 14 and 11 x 17 0.50 per page c. Color copies 0.50 per page 2. Preparation of Electronic Media 8 per USB 3. Preparation of Custom Reports Actual Hourly Cost 4. Municipal Code (City Charter and Titles 1-12) Actual Cost (provided by vendor) 5. Master Plans, Budget, Reports, etc Actual Cost 6. Economic Interest Disclosure and Campaign Statements (GC §81008)... 0.10 per page 7. Candidates Filing Fee (non-refundable) EC §10228 25 a. Notice of Intent to Circulate Petition (refundable) ....EC§9202(b) $200 8. Certified Copy of City Documents/Records 8 9. Residency Verification 8 10. Credit Card Processing (per transaction)up to $3.50 POSTAGE: All mail requests shall have the cost of postage added to the charges set forth. B. Returned Items Any person issuing a bank draft, note, check, or electronic form of payment that is returned by a financial institution due to insufficient funds, a closed account, or is otherwise dishonored, shall be charged the sum of $25 for processing each such financial instrument. Any subsequent returned item(s) by the same payer will be charged $35. Said amount shall be included in the total sum of all bills and charges, otherwise due and owing to the City. Payment for any returned item must be received in the form of cash or Cashier's Check. C. Infraction/Administrative Penalties 1 . Infraction Penalty — in a 12 month time period a. First Offense 500 b. Second Offense 750 c. Third Offense 1 ,000 2. Administrative Penalty— in a 12 month time period a. First Offense 100 b. Second Offense 200 c. Third Offense 500 Page 7 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 3. Administrative Hearing Deposit 1,500 twoJ J Page 8 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 SECTION 2. BUILDING A. Duplication — Approved Plans 1 . Sheets up to 8 '/2" x 11" 0.25 per page 2. Sheets larger than 8 '/2" x 11" and 11 x 17 0.50 per page 3. Large Format Sheet (24 x 36) a. First sheet 5 b. Additional sheets 2 per sheet c. Color sheets 8 per sheet B. Permit Issuance 45 C. Building Permits 1 . Project valuations determined by most recent published International Code Council (ICC) Building Valuation Table or by Contractors signed contract, at the discretion of the Building Official. Building Permit fees based on valuation shall be collected according to the following schedule: TABLE A Total Valuation Cost 500 or less 10% of the permit valuation 500.01 to $2,000 $92.15 for the first $500 plus $3.40 for each additional $100 or fraction hereof, up to and including $2,000 2,000.01 to $146.46 for the first $2,000 plus $16.17 for each additional 25,000 1 ,000 or fraction hereof, up to and including $25,000 25,000.01 to $518.17 for the first $25,000 plus $11 .26 for each additional 50,000 1 ,000 or fraction thereof, up to and including $50,000 50,000.01 to $799.61 for the first $50,000 plus $7.80 for each additional 100,000 1 ,000 or fraction thereof, up to and including $100,000 100,000.01 to $ 1 ,189.83 for the first $100,000 plus $6.24 for each 500,000 additional $1 ,000 or fraction thereof, up to and including 500,000 500,000.01 to $ 3,687.17 for the first $500,000 plus $5.30 for each 1,000,000 additional $1 ,000 or fraction thereof, up to and including 1,000,000 1 ,000,000.01 and $6,332.84 for the first $1 ,000,000 plus $4.07 for each up additional $1 ,000 or fraction thereof 2. Geographic Information System (GIS) Update - Surcharge of $.0015 x value of building levied with building permit. 3. General Plan Revision Deposit — Surcharge of 0.20% of construction valuation. 4. Technical Training deposit — Surcharge of $1 .50 on all permits. 5. Automation Deposit — Surcharge of $10 on all permits with valuation of more than $10,000. Page 9 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 6. Plan Archival Deposit (Records Management) — Surcharge of 2.0% of building permit. 7. Building Standards Administration Permit Valuation Charge a) $1 - $25,000.99 1 b) $25,001 - $50,000.99 2 c) $50,001 — 75,000.99 3 d) $75,001 - $100,000.99 4 e) Every $25,000 or fraction thereof above $100,000 Add $1 8. Strong Motion Instrumentation Program a) Residential, 1-3 stories Valuation x 0.00013 b) Commercial & Residential over 3 stories Valuation x 0.00028 9. Miscellaneous Valuation a). Pool 1) Swimming Pool 3,121.30 + $14.04 per sq. ft. 572.05 for heater 2) Spa 1,456.13 + $12.01 per sq. ft. 572.05 for heater b) Patio 1) Open 11.71 per sq. ft. 2) Screened 23.41 per sq. ft. c) Fences & Block Walls 23.41 per linear ft. d) Signs 1) Free Standing 35.12 per sq. ft. (each face) + $312.03 2) Wall Signs 23.41 per sq. ft. e) Roofing 1) Composition & Gravel 105.35 per sq. ft. 2) Composition Shingles 105.35 per sq. ft. 3) Wood Shingles 152.16 per sq. ft. 4) Wood Shakes 215.88 per sq. ft. 5) Clay Tile 280.91 per sq. ft. 10. Plan Check a) Valuation exceeds $1,000 and a plan is required 65% of the building permit b) Mechanical, Electrical, or Plumbing when a plan or other data is required to be submitted for such work 65% of the total permit (excluding initial permit cost) c) Expedited Plan Check Additional 50% of standard plan check d) Plan check for State accessibility code compliance: Additional 5.0% of the building permit cost. J Page 10 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 e) Plan check for State energy code compliance: Additional 5.0% of the building permit cost. EXCEPTION: The expedited plan check charge shall be waived by the Building Official in the case of reconstruction due to a disaster-related occurrence. 11 . Miscellaneous a. Swimming Pool Table A, Based on Valuation b. Spa Table A, Based on Valuation c. Patio Table A, Based on Valuation d. Fences and Block Walls Table A, Based on Valuation e. Sign Table A, Based on Valuation f. Roofing Table A, Based on Valuation g. Sandblasting 0.06 per sq. ft. of wall face surface h. Tent — Up to 1,000 sq. ft 42.31 Each additional 1,000 sq. ft. or fraction thereof 14.21 I. Renewal of Expired Permits — '/2 the total amount for a new permit for such work, provided no changes have been made or will be made in the original plans and specifications for such work; and provided that such suspension or abandonment has not exceeded one full year, in which case a full charge shall be required. j. Temporary Certificate of Occupancy 70.52 k. Demolition Permit - Table A, Contract price for demolition work I. Moving Permit - Table A, Valuation based on contract price Special investigative Cost required) m. Contractor Business License 219 n. Deputy Inspector Contractor Business License 66 Note: each Business License is subject to an additional State-mandated charge of$4 which must be collected by the City.) o. Building permits for the following items are issued based on a flat permit charge of $28.21 plus the issuance fee when the permit is obtained by a State licensed contractor, licensed to do the type of work: 1) Water Heater Replacements (same location) 2) Retrofit Windows 3) Sola-Tube Installations 12. Special Services a. Charged for a special inspection by a City Building Inspector Affected Floor Area 0-2,500 sq. ft. 212 2,501-5,000 sq. ft. 425 5,001-7,500 sq. ft. 641 7,501-10,000 sq. ft. 854 Each additional 10,000 sq. ft. or fraction thereof 222 b. Non-Business Hour Inspections — requested by a permittee Page 11 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 100 per hour plus all other charges (minimum 1 hour) c. Excessive Inspections — for inspections determined by the Building Official to be excessive and beyond at least 1 re-inspection of an item of work caused by faulty workmanship or work not ready for inspection at time of request 100 per hour per inspection minimum 1 hour) d. Additional Plan Check Review by changes, additions, or revisions to approved plans 110 per hour (minimum 1 hour) e. Inspection for any change of occupancy classification, use type (as indicated in California Building Code) or certification of compliance with Building Codes and ordinances not otherwise provided for above 112 per inspection f. Inspections for which no charge is specifically indicated 56 per 1/2 hour (minimum 1/2 hour) g. Plan review of soils and geotechnical reports (in-house) 443 i. Third Party Geotechnical review Actual Cost + Admin Charge h. Building Code Appeal 1 ,530 deposit + Admin Charge 13. Electrical Code a. Electrical Services 1) Each service switch 300 volts or less 0.02/amp. 2) Each service switch 301 to 600 volts 0.05/amp. 3) Each service switch over 600 volts 0.09/amp. b. Electrical Systems in new structures or building additions — the following charges shall apply to electrical systems contained within or on any new structure, including new additions to existing structures 1) $0.0069 per sq. ft. a) Warehouse — that part which is over 5,000 sq. ft. b) Storage garages where no repair work is done c) Aircraft hangers where no repair work is done 2) $0.016 per sq. ft. a) Residential accessory buildings attached or detached such as garages, carports, sheds, etc. b) Garages and carports for motels, hotels, and commercial parking c) Warehouses up to and including 5,000 sq. ft. d) All other occupancies not listed area that is over 5,000 sq. ft. 3) $0.031 per sq. ft. — for all other occupancies not listed up to and including 5,000 sq. ft. 4) $0.0032 per sq. ft. — for temporary wiring during construction c. Temporary Service 1) Temporary for construction service, including poles or pedestals 19 each Page 12 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 2) Approval for temporary use of permanent service equipment prior to completion of structure or final inspection $19 each 3) Additional supporting poles 6 each 4) Service for decorative lighting, seasonal sales lot, etc.$10 each d. Miscellaneous 1) Area lighting standards up to and including 10 on a site 6 each Over 10 on a site 2.79 each 2) Private residential swimming pools, including supply wiring, lights, motors, and bonding 38 each 3) Commercial swimming pools 74 4) Inspection for reinstallation of idle meter (removed by utility company) 14.21 each 5) Residential Photo Voltaic Installation no charge 6) Commercial Photo Voltaic Installation: Up to 50 kW 1 ,106 51 kW to 250 kW 1 ,106 plus $7.59 for each kW over 50 251 kW and higher $2,657 plus $5.42 for each kW over 250 e. Illuminated Signs — New, Relocated, or Altered Up to and including 5 sq. ft. 14.21 Over 5 sq. ft. and not over 25 sq. ft. 17.00 Over 25 sq. ft. and not over 50 sq. ft 22.86 Over 50 sq. ft. and not over 100 sq. ft 31.22 Over 100 sq. ft. and not over 200 sq. ft 34.01 Over 200 sq. ft. and not over 300 sq. ft 42.65 Over 300 sq. ft. 0.15 per sq. ft. f. Overhead Line Construction — poles and anchors 5.42 each g. Alternate Cost Schedule 1) Alterations, additions, and new construction where no structural work is being done or where it is impractical to use a sq. ft. schedule; convert to units as follows $4.25 each unit 2) For each 5 outlets or fraction thereof where current is used or controlled charged — 1 unit 3) For each 5 lighting fixtures or fraction thereof where current is used or controlled charged — 1 unit 4) For multi-assembly (festoon type plug mold etc.) — each 20 ft. or fraction thereof 1 unit 5) Switches 4.25 each unit 6) Subpanel 4.25 each unit 7) Feeder 4.25 each unit 8) Bathroom Exhaust Fan 4.25 each unit h. Power Apparatus For equipment rated in horsepower (HP), kilowatts (kW), or kilovolt- amperes (KVA), the charge for each motor, transformer, and/or appliance shall be: Page 13 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 0 to 1 unit 4.30 Over 1 unit and not over 10 units 9.48 Over 10 units and not over 50 units 18.44 Over 50 units and not over 100 units 37.97 Over 100 units 56.42 NOTE: For equipment or appliances having more than one motor or heater, the sum of the combined ratings may be used to compute the charget. These charges include all switches, circuit breakers, contractors, relays, and other directly related control equipment. i. Other Inspections and Charges 1) Inspections outside of normal business hours Section 2.C.9 2) Re-inspection Section 2.C.9 3) Additional Plan Check Review Section 2.C.9 4) Miscellaneous apparatus, conduits, and conductors for electrical apparatus, conduits, and conductors for which a permit is required, but for which no charge is herein set forth... 13.83 14. Plumbing Code a. Miscellaneous Services 1) Plumbing fixture or trap or set of fixtures on one trap (including water, drainage piping, and back flow protection)....$7.59 each 2) Building sewer and trailer park sewer 16.27 each 3) Rainwater system — per drain (inside building)7.59 each 4) Cesspool (where permitted) 28.21 each 5) Private sewage disposal system 44.48 each 6) Water heater and/or vent 7.59 each 7) Gas piping system of 1 to 5 outlets 5.42 each 8) Additional gas piping system per outlet 1 .38 each 9) Industrial waste pre-treatment interceptor, including its trap and vent, except kitchen type grease interceptors functioning as fixture traps 7.59 each 10) Water piping and/or water treating equipment — installation, alteration, or repair 7.59 each 11) Main Water Line 84.02 each 12) Drain, vent, or piping (new) 7.59 each 13) Drainage, vent repair, or alteration of piping 7.59 each 14) Lawn sprinkler system or any one meter including back flow protection devices 7.59 each 15) Atmospheric type not included in Item 12 a) 1 to 5 7.59 each b) 6 or more 1 .08 each 16) Back flow protective devices other than atmospheric type vacuum breakers a) 2 inch diameter or less 7.59 each b) Over 2 inch diameter 16.27 each Page 14 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 17) Gray water system 44.48 each 18) Reclaimed water system initial installation and testing 33.63 per hour 19) Reclaimed water system annual cross-connection testing excluding initial test) 33.63 per hour b. Other Inspections 1) Outside of normal business hours Section 2.C.13 2) Re-inspection Section 2.C.13 3) Additional plan review Section 2.C.13 c. Sewer connection permit up to $28.21 15. Mechanical Code Costs a. Miscellaneous Services 1) Forced air or gravity-type furnace or burner, including ducts and vents attached to such appliance — each installation or relocation: To and including 100,000 BTU/H 14.77 Over 100,000 BTU/H 18.12 2) Floor furnace, including wall heater, or floor-mounted unit heater— each installation or relocation 14.77 3) Suspended heater, recessed wall heater or floor mounted unit heater-- each installation, relocation, or replacement $14.77 4) Appliance vent installed and not included in an appliance permit — each installation, relocation, or replacement $7.25 5) Heating appliance, refrigeration unit, cooling unit, absorption unit — each repair, alteration, or addition to and including 100,000 BTU/H 13.66 6) Boiler or compressor to and including 3 horsepower, or absorption system to and including 100,000 BTU/H — each installation or relocation 14.77 7) Boiler or compressor over 3 horsepower to and including 15 horsepower or each absorption system over 100,000 BTU/H and including 500,000 BTU/H — each installation or relocation 27.04 8) Boiler or compressor over 15 horsepower to and including 30 horsepower or each absorption system over 500,000 BTU/H to and including 1,000,000 BTU/H — each installation or relocation 37.07 9) Boiler or compressor over 30 horsepower to and including 50 horsepower or each absorption over 1 ,000,000 BTU/H to and including 1 ,750,000 BTU/H — each installation or relocation 55.19 10) Boiler or refrigerator compressor over 50 horsepower or each absorption system over 1 ,750,000 BTU/H — each installation or relocation 92.27 Page 15 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 11) Air-handling unit to and including 10,000 cubic feet per minute, including ducts attached thereto 10.59 each NOTE: This charge shall not apply to an air-handling unit that is a portion of a factory assembled appliance, cooling unit, evaporative cooler, or absorption unit for which a permit is required elsewhere in this Resolution. 12) Registers 10.59 each 13) Air handling unit over 10,000 CFM 18.01 each 14) Evaporative cooler other than portable type 10.59 each 15) Ventilation system which is not a portion of any heating or air conditioning system authorized by a permit 10.59 each 16) Ventilation fan connected to a single duct 7.25 each 17) Installation or relocation of each domestic type incinerator 18.12 each 18) Installation of each hood that is served by mechanical exhaust, including ducts for such hood 10.59 each 19) Installation or relocation of each commercial or industrial type incinerator 74.16 each 20) Appliance or piece of equipment regulated by the California Mechanical Code, but not classified in other appliance categories or for which no other charge is listed in this Code ... 10.59 each 21) Duct extensions, other than those attached 5.54 each 22) Permits for fuel-gas piping shall be as follows when Chapter 12 of the California Plumbing Code is applicable a) Gas piping system of 1 to 4 outlets 6.13 each b) Gas-piping system of 5 or more outlets 6.13 each plus $1 per outlet over 4 b. Other Inspections 1) After normal hour inspection Section 2.C.9 2) Re-inspection Section 2.C.9 3) Additional Plan Reviews Section 2.C.9 16. Refunds If construction has not commenced, a refund of 80% of the permit will be returned when permits are cancelled at the request of the permitee. No permit fees will be refunded for any permit that has expired. No refund will be made of the plan check fees when the plan check service has been performed. A refund of 80% of the plan check fee will be returned if the plan check service has not been performed. D. Construction Excise Tax 1. Rates a. Residential Units — Type Single Family 75 Duplex 65 each Page 16 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 Apartment 55 each Bachelor 50 each Mobile Home Space 45 each b. Commercial 0.01 per sq. ft. c. Industrial 0.01 per sq. ft. 2. Delinquency Charge 25% of tax plus interest (at prime lending rate per month) E. Environmental Reserve Tax — For new residential living unit construction 1 . Conforming unit— first 3 floors 1.51 per sq. ft. 2. Non-conforming unit — first 3 floors 3.51 per sq. ft. 3. Delinquency Charge 25% of tax plus interest (at prime lending rate per month) F. Non-Subdivision Park and Recreation 1 . Single Family Dwelling — A charge of $10,000 is imposed upon the construction and occupancy of each single-family dwelling, which results in a net increase to the City's housing stock. Said fee is imposed to offset impacts to the City's existing park and recreation facilities caused by the additional single-family dwelling. 2. Other Residential uses — A charge of $5,000 is imposed upon the construction and occupancy of each residential dwelling unit, other than a single-family dwelling, which results in a net increase in the City's housing stock. Said fee is imposed to offset impacts to the City's existing park and recreation facilities caused by the additional dwelling unit. G. Recycling and Diversion of Construction and Demolition Waste Program Waste Management Plan) 1 . Administrative charge 0.05 sq. ft. of Covered Project 2. Deposit 1 sq. ft. of Covered Project 3. Residential re-roofs: a. Residential re-roof permits (only) deposit 500 b. Residential re-roof permits 45 Page 17 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 SECTION 3. PLANNING The following charges are charged to individuals submitting the described requests to the Community Development Department. Payment in full is required before issuance of necessary Grading, Building, Plumbing, Electrical, Mechanical, or any other appropriate permit. A. Filing Fees 1 . Conditional Use Permit 1 ,550 2. Variance 1 ,550 3. Zone Change 3,500 4. Zone Code Amendment 3,500 5. General Plan Amendment 3,500 6. Planned Unit Development 3,082 7. Minor Use Permit 578 8. Historic Preservation Designation 578 9. Minor Site Plan Review 310 10.Major Site Plan Review 1 ,240 11 .Radius Map Processing a. .500' Radius 221 b. .300' Radius 111 c. .100' Radius 56 12.Massage Establishment Operator Background Check 589 a. Background Check Renewal (Biennial) 288 13.Concept Approval (Coastal) 288 14.Specific Plan 11 ,200 15.Appeal - Non-Public Hearing Matters 1 ,600 deposit 16.Appeal - Public Hearing 1 ,155 17.Pre-Application Conference 231 18.Property Profile 145 19.Planning Commission Interpretation 517 20.Sober Living Investigation Cost 577 21.Temporary Banner Permit 50 a. plus $5 if a second banner is used during same period 22.Tentative/Final Parcel Map 1 ,550 23.Tentative/Final Tract Map 2,309 24.Special Events: (Other than City sponsored/co-sponsored events) 1 event per 90 day period Resident 180 Non-Resident 340 a. Note: In compliance with City Council Resolution Number 5898, resident homeowner associations or resident neighborhood associations who provide proof of 501 (c)(3) shall pay 25% of the above referenced charge. 25.Sign Application 77 Page 18 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 26.Planned Sign Program 1 ,550 27.Development Agreement (New or Revision) 30,000 deposit 28.Maps (Zoning, General Plan Land Use) 8.00 per sheet B. Environmental Fees/Deposits 1 . Minor Environmental Assessment (Categorical Exemption) 1,100 deposit 2. Major Environmental Assessment (Initial Study)1,800 deposit 3. Negative Declaration 2,000 deposit 4. Environmental Impact Report 30,000 deposit C. Transportation Facilities and Programs Development Traffic Impact Fees) 1 . Shopping Center (up to 175,000 sq. ft.) 12.24 per sq. ft. of gross leasable area 2. Shopping Center (over 175,000 sq. ft.) 3.79 per sq. ft. of gross leasable area 3. General Office Building 4.15 per sq. ft. of gross leasable area 4. Quality Restaurant 9.40 per sq. ft. of gross floor area 5. Hotel 866.95 per room or suite 6. Single Family Detached Housing 1 ,462.81 per dwelling unit 7. Multi Family Attached Housing (Apartment) $959.95 per dwelling unit 8. Multi Family Attached Housing (Condominium) $788.72 per dwelling unit 9. City Park 4,789.53 per acre 10. Other Land Use Types 1 ,588.76 per PM peak hour trip generated D. Transportation Facilities and Programs Development Application Fee 1 . Shopping Center (up to 175,000 sq. ft.) 1 .82 per sq. ft. of gross leasable area 2. Shopping Center (over 175,000 sq. ft.) 0.55 per sq. ft. of gross leasable area 3. General Office Building 0.59 per sq. ft. of gross leasable area 4. Quality Restaurant 1 .40 per sq. ft. of gross floor area 5. Hotel 122.40 per room or suite 6. Single Family Detached Housing 218.20 per dwelling unit 7. Multi Family Attached Housing (Apartment) $143.06 per dwelling unit 8. Multi Family Attached Housing (Condominium) $119.45 per dwelling unit 9. City Park 711 .37 per acre 10. Other Land Use Types 216.78 per PM peak hour trip generated Page 19 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 E. Main Street Specific Plan Zone In-lieu Parking Fees The following per space in-lieu parking fee is hereby established for uses on commercially zoned parcels located within the Main Street Specific Plan Zone. 1. $3,500 feet per deficient space for all such uses established on or after September 1 , 1996. Such fee shall be calculated by multiplying the number of parking spaces required, for the use that is not provided either on-site or within 300 feet of the parcel on which the use is situated, by 3,500. 2. An annual fee of $100 per deficient space for all such uses established prior to September 1 , 1996 which are currently operating under an existing land-use entitlement wherein, as a condition of approval, the applicant agreed to participate in the City's in-lieu parking program, except for those uses governed by Section 3 hereinafter. Such annual fee shall be calculated by multiplying the number of parking spaces required, for the use that is not provided either on-site or within 300 feet of the parcel on which the use is situated, by $100. 3. For all such uses established prior to September 1 , 1996 pursuant to a development agreement wherein the applicant agreed to participate in the City's in-lieu parking program, the fee per deficient space shall be specified in the applicable development agreement for the subject property. Page 20 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 SECTION 4. POLICE A. Alarm System Application The following will be charged for alarm system applications (July 1st - June 30th): 1. Indirect Alarm — Business Permit 43 2. Indirect Alarm — Resident Permit 33 3. False Alarm — penalties will be assessed in the event of the following: 1St and 2nd false alarms calls No Charge 3rd false alarm call 124 4th false alarm call 182 5th false alarm call 289 6 or more false alarm calls 405 each This program is coordinated through a third-party administrator) B. Animal Control 1 . Animal licenses pursuant to Municipal Code § 7.05.040.A. a. Dog unaltered $103; altered $31 b. Senior Citizen Discount (65 or older) 48% (rounded to nearest dollar) 2. Impound of small animals (cats, dogs, etc.): Seal Beach Animal Care Center a. Impound 33 b. Daily Care and Feed 11 per day 3. Quarantine of small animals a. Impound 62 111b. Daily Care and Feed 16 per day 4. Quarantine on owner's property 33 per incident 5. Veterinary Services a. Rabies Vaccination Actual Cost b. Relative Value unit Actual Cost c. Other procedures (x-ray, lab, etc.) Actual Cost d. Medical or surgical care Actual Cost e. Euthanasia (request by owner) 31 plus Actual Cost 6. Dog Park a. Non-resident use — annual — altered dog 21 b. Non-resident use — annual — unaltered dog 41 c. Failure to lock gate 62 d. Exceeding 3 dog limit in park — per additional dog 33 e. Attack/bite or attempt on any person or dog 41 f. Vicious animal by definition 62 g. A quarantined animal 91 h. Failure to remove feces 41 7. Non-domestic Animal a. Permit 62 C. Beach Parking Services (pay and display of pay by plate) 1 . Beach parking lots daily rates Page 21 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 a. Automobiles/motorcycles (under 20 ft.) 18 b. Rates for automobiles/motorcycles parking after 6:00 p.m 4 c. Automobiles/motorcycles two hour maximum before 6:00 p.m $4 2. Annual parking passes, for day use only, entitles the holder to daily parking in any beach lot and valid 12 months from date of purchase a. Seal Beach residents 117 b. Non-residents 180 c. Resident senior citizen with annual gross income less than $35,000 annual beach pass 70 d. Non-resident senior citizen with annual gross income less than 35,000 annual beach pass 108 Senior citizens age 65 must provide proof of annual income. 3. Disabled parking - any disabled person displaying special identification license plates issued under California Vehicle Code Section 5007 or a distinguishing placard issued under California Vehicle Code Section 22511 .55 or 22511 .59 shall be allowed to park in the 1St 8th and 10th Street ocean-front Municipal Parking Lots without being required to pay parking fees. The vehicles must be parked in the marked Handicapped Parking stalls (unless all stalls are full at the time of entry into the lot). The disabled parking exemption is only for vehicles under 20 ft. in length and does not cover trailers, campers, and/or fifth wheelers attached to the vehicle. If more than one (1) parking space is used the regular daily beach user charge must be paid for the 2nd space used. 4. Miscellaneous Rate Information: a. The City Manager is authorized to charge amounts less than the rates specified, for certain days or certain times of day, if he or she determines that a lower rate is appropriate. b. Beach rates may fluctuate seasonally and may vary with times of the day. In no event shall the rates exceed $33.00 per vehicle per space. c. Use and fees for beach parking for special events are subject to arrangements through Community Services. d. Electric Vehicle charging station 3.44 per hour D Metered City Municipal Lots (pay and display or pay by plate) $1 per hour E. Citation Sign-off 21 per sign-off F. Repo Receipt (CGC 41612) 10 per receipt Page 22 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 G. Fingerprint Cards 1 . FBI 15 2. State of California 32 H. Parking Permits The following rates are charged for annual parking permits: 1 . Resident 20 2. Guest (limit 2 per residence) 30 3. Business (Merchant) 50 4. Contractor 60 5. Replacement Sticker/Permit 5 6. Replacement Windshield Sticker 10 7. Oil Platform Worker/Sub-Contractor (Overnight Parking). $300 per month NOTE: Resident Permits are issued each year (November ls` through October 31s`) and are not prorated. Merchant Permits are issued each fiscal year(July 1st to June 30'x')and not prorated. I. Passport (Clearance Letter) A $45.00 fee will be charged for the preparation of a letter attesting to an individual's lack of criminal contact with the Seal Beach Police Department that will be used to obtain a passport. J. Photographs 1 . Digital reprints or digitally scanned photos 47 2. Digital audio file reproduction 47 3. Video file reproduction 47 4. Reprints of 35 mm photos 47 K. Traffic Collision Reports The following fees will be charged for copies of all investigative reports performed on traffic collisions: 1 . Non-resident 52 2. Resident 22 3. Miscellaneous Police Reports (Resident) 22 L. Vehicle Storage (No checks accepted) 1 . Signed vehicle storage release form 120 per copy 2. Signed vehicle impound release and administrative overhead associated with a 30 day impound 220 per copy Page 23 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 M. Parking Violations Section Violation I Cost 21113 (A) CVC OBEY RSTRCT 21211 (A) CVC 22500.1 CVC FIRE LANE 22500 (A) CVC PARKED IN INTERSECTI• 22500 (B) CVC PARKED ON '• 22500 (E) CVC BLOCKING DRIVEWAY 52 22500 (F) CVC PARKED ON/ACROSS 22500 (H) CVC D• 52 22500 (I) CVC PRKD IN BUS STOP/LOADING • 22500 (K) CVC PKG "• :BRIDGE 22502 (A) CVC PARALLEL AND/ 22505 (B) CVC NO PARKING - STATE HIGHW 22507.8(A) CVC HANDICAPPED PARKING ONLY 22507.8 (B-C)CVC OBSTRUCTION OF ' : SPACE 22507.8 (C) CVC OBSTRUCTION OF ' : SPACE 22514 CVC FIRE HYDRANT 22515 (A) CVC UNAT 22522 CVC PARKING - ACCESS RAMP 22523 CVC D• 26708 (A) CVC OBSTRUCTED VIEW THRU WNDSHLD 52 26710 CVC DEFECTIVE WINDSHIELD 42 27155 CVC GAS CP"• OF • 27465 (B) CVCDAYS 42 4000 (A) CVC EXP 'EG/$10 W/PRF CORR 4462.5 CVC PRESENTING 4462 (B) CVC DISPLAY FALSE REGISTRATION 4464 CVC LTERED LICENSE PLATE 5200 CVCCORR 52 5201 (E) CVC PLT COV/$10CORR 52 5204 (A) CVC AND PYMT REQ 8.15.010 (C) SBMC FAILURE TO OBEY PSTD SIGNS 52 8.15.010 SBMC NO PARKING CERTAIN ARE' 8.15.010 (D & F) SBMC PKD OVER 8.15.020 SBMC FAIL TO PARK IN MARKED STALL 8.15.025 SBMC 72 HOUR PARKING 8.10.105 SBMC PKG/DRIVING ON PRIVATE PROP 52 8.15.055 SBMC SHORT TERM PARKING Z• 8.15.065 SBMC CITY "PROPERTY 52 8.15.08.15.070 SBMC CURB MARKINGS 8.15.080 SBMC PKD IN •' OBSTRUCTING ALLEY 8.15.085 SBMC PRKNG OF • 52 8.15.090 SBMC ILLEGAL COMMPKG 82 8.15.100 SBMC SURFSIDE COLONY FIRE HYDRANT 52 8.15.105 SBMC PARKING METER ZONES 52 8.15.115 SBMC DIAG PKG/FRT WHEEL XCS OF 6" 52 Page 24 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 Section Violation Cost 8.20.010 (b)SBMC PARKED WITHOUT PAYING 52 8.20.010 (c)SBMC PERMIT MUST BE DISP PROPERLY 52 8.20.015(A) SBMC NO PKG MARINA W/O PERMIT 52 8.20.015(B) SBMC NO CMPR/REC VEH/BOAT MARINA 52 N. Late Payment Penalty — per citation 28 O. Court Fees per Citation 12 Parking Violation Corrected Citation (CVC 40225) 10 per equipment violation Note: Handicap Corrected Violation (CVC 40226) - $25) Q. Firearm Storage (Annual) 125 R. Booking Fee 375 S. Blood Collection Cost Recovery Actual Cost T. Day Witness Fee Deposit (Subpoena Fee) 1 . Peace Officer 275 2. City Employees 275 U. Detention Center Services 1 . Pay-to-stay (per day) 135 2. Pay-to-stay — work release (per day)155 3. Pay-to-stay Weekend 185 V. Jail Application Fee (Non-refundable) 155 W. Evidence Collection Cost Recovery 30 plus Actual Cost Page 25 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 SECTION 5. PUBLIC WORKS A. Plot Copies 1 . Black & White (24" x 36") 15 per sheet 2. Color (24" x 36") 25 per sheet B. General Permits 1. Temporary Street/Sidewalk Closure Permit a. Metered Space 15/day/space b. Street Obstruction (up to 45 days) 55 2. Banner Permit 50 3. Non-Standard Improvement Agreement 250 4. Street Tree Removal Permit 150 5. Oversized Vehicle Transportation Permit 35 NOTE: Banner Permit fee does not include installation. Applicant must hire a licensed contractor to install the banner upon issuance of the permit and signing of the agreement. C. Plan Check & Permits The following items noted in this section are subject to the following fees in addition to the plan check/permit review fees Permit Application Fee 100 Plan Archival Fee 2% of total permit cost Administration Fee 20% of total permit cost NOTE: Administration Fee is for the overhead management of contract plan check/permit review. NOTE: All minimum deposits must be paid at the time of submittal of applications. The deposits shall cover the actual cost including, but not limited to review, plan check, administration, coordination and construction administration, inspection, and engineering by City, private consulting firms, and/or outside contractors. Additional deposits will be collected if initial deposits are insufficient to cover actual costs. Any excess deposits over minimum amount will be returned to the applicant once the project is complete. Grading/Drainage Plan Check 1 . Single-Family Residential Unit 1 ,500 minimum deposit 2. Multi-Family Residential Unit 2,000 minimum deposit 3. Commercial/Industrial - I (<3,000 SF) 3,000 minimum deposit 4. Commercial/Industrial — II (>3,000 SF) 5,000 minimum deposit NOTE: Minimum deposit to cover cost of reviewing plans, hydrology, and hydraulics for construction of noted development. Additional deposits are required for applicant changes, revisions, additions to the plans, or if more than minimum deposit shall be established by the City Engineer based upon size and scope of project. Page 26 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 WQMP Plan Check 1. Single-Family Residential Unit 1,500 minimum deposit 2. Multi-Family Residential Unit 2,000 minimum deposit 3. Commercial/Industrial - I (<3,000 SF) 3,000 minimum deposit 4. Commercial/Industrial- II (>3,000 SF) 5,000 minimum deposit NOTE: Plan checks will be billed on time and material basis. A minimum deposit will be collected from the applicant in advance of any work performed and shall be established by City Engineer based upon size and scope of project. Subdivision Plan Check 1 . Lot Line Adjustment 1,000 minimum deposit 2. Record of Survey 1,000 minimum deposit 3. Parcel Map 2,500 minimum deposit 4. Tract Map 6,000 minimum deposit 5. City Map Filing Fee 185 6. Certificate of Compliance 270 NOTE: If a revised map is substituted for an approved or conditionally approved map, the deposit shall be increased for processing the revised maps. Following staff review, the City may require an additional cash deposit estimated by the City Engineer or Director of Community Development to sufficiently cover the actual cost of any private consulting firm used by the City in the technical review of the tentative map submittals or in preparation of the EIR. The deposit shall cover all actual costs for plan check, construction engineering, management, and inspection for all required public improvements by City and/or private consulting firms. All deposits must be paid before the City Council approves the final map. All actual costs must be paid before acceptance of the public improvement and release of the subdivision bonds. Encroachment Permits Review 1 . Encroachment Permit - Type A 150 each no plan check) 2. Encroachment Permit - Type B 500 minimum deposit plan check required) NOTE: Minimum deposit to cover costs for only sidewalk, curb and gutter, driveway approach, dirt excavations in parkways, and street cuts. Encroachment Permit Type A valuation of all work performed shall not exceed $5,000 as determined by the City Engineer. A cash deposit will be collected as determined by the City Engineer for the approximate value of the work as guaranty that the work is performed properly. Utility Company Permit Review 1 ,000 minimum deposit Page 27 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 NOTE: Plan checks will be billed on time and material basis. Unless otherwise arranged, a minimum deposit will be collected from the applicant in advance of any work performed and shall be established by City Engineer based upon size and scope of project. Traffic Control Plan Review 150 per sheet NOTE: Traffic Control Plan review fee assumes two interactions (original submittal + one recheck). Additional fee, as determined by the City Engineer will be required for additional reviews. NOTE: Applicants will need to hire their own traffic control contractor to supply and place barricades as well as post for no parking for street closures. City barricades may be used only upon written permission from the Public Works Department in specific instances. There will also be replacement charge for each non-returned or damaged barricade (actual cost). For any street closure at a signalized intersection or that directly affects traffic on an arterial roadway, a traffic plan review will be required. D. Inspections 1 . Water Quality/Pollution Prevention Inspection 200 minimum deposit 3. Grading Permit Inspection (SFR) 350 minimum deposit 4. Grading Permit Inspection (MFR) 500 minimum deposit 5. Grading Permit Inspection (C/I Type I) 1,000 minimum deposit 6. Grading Permit Inspection (C/I Type II) 3,000 minimum deposit 7. Encroachment Permit Inspection (Type A) 300 minimum deposit 8. Encroachment Permit Inspection (Type B) 500 minimum deposit 9. Utility Company Permit Inspection TBD on Scope NOTE: Inspections will be billed on time and material basis + 20% Administrative Fee for contract overhead management. Unless otherwise arranged, a minimum deposit will be collected from the applicant in advance of any work performed and shall be established by City Engineer based upon size and scope of project. Minimum deposits for inspection types not listed above will be determined by the City Engineer based upon the size and scope of service required. E. Sewer Utility Services Inspection for sewer work for new developments 476 minimum to cover time and materials NOTE: For other than one single family residence, inspection will be billed on a time and material basis. A minimum deposit will be collected from the developer in advance of any work performed and shall be established by the City Engineer based upon size and scope of project. 1 . Sewer Service Connection Inspection 238 minimum deposit per application to cover time and materials 2. Sewer Service Connection Charge — "Buy In" The fee is determined based on the size of the water service meter as applied to the sewer rates. Sewer rates are calculated using the value of the existing system that is not subject to replacement through the existing Capital Improvement Project (CIP) program and the total annual Page 28 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 water use by sewer system customers in billing units. Beginning July 1, 2002 and every July 1St thereafter, the fee will automatically increase by an amount calculated using the following formula — multiply the most recent fee in effect by the percentage increase over the previous 12 months immediately preceding the most recent publication of the Engineering News Record of Construction Cost Index existing on July 1st of the year of the increase. The previous ENR Construction Cost Index was 8293. The ENR Construction Cost Index for June 2009 is 8578. Fees shall not decrease below the level of rates existing on July 1, 2002. Service Size Residential Commercial, Industrial, Gov't 5/8", 3/4"2,754 2,754 1" 3,273 5,293 1.5" 6,701 11,931 2" 9,393 21,629 3" 54,556 53,907 Service Size Residential Commercial, Industrial, Gov't 4" 80,223 136,051 6" N/A 157,003 8" N/A 550,117 3. Fats, Oils & Grease (FOG) Wastewater Discharge Permits a. Permit issuance 51 each b. Plan Review 229 each c. FOG Material Fee Actual Cost d. Grease control device lid inspection 31 each e. Best Management Practices (BMP) program inspection 61 each 1 inspection per FSE per year f. Grease Disposal Mitigation/Waiver 510 each annually (Sewer cleaning g. Non-compliance grease control device lid inspection 31 each return visit h. Non-compliance BMP inspection 61 each return visit i. Non-compliance sewer cleaning 184 per hour j. Non-compliance sewer video inspection 306 per hour NOTE: Any cost increases to the City, additional services, and materials provided by the City not listed above, such as spill response or additional sewer main line cleaning due to accumulation of FOG, will be billed directly to the responsible party for actual costs incurred on a time and material basis. Any delinquencies, penalties, appeals, hearings, suspensions, revocations, violations, and enforcements are established by the FOG Ordinance. FSE's requesting a permit within a calendar year shall have the fees prorated on a month end basis. F. Water Utility Services 1. Water Service Connection $238 minimum deposit Page 29 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 per application to cover time and materials 2. Water Service Connection Materials Actual Cost of any required materials and miscellaneous equipment for meter plus 20% administration 3. Main Line Connection 476 Minimum deposit to cover time and materials NOTE: For other than one single family residence. inspection will be billed on a time and material basis. A minimum deposit will be collected from the developer in advance of any work performed and established by the City Engineer based upon size and scope of project. 4. Meter Testing Deposit... $102 per test (refundable if meter is inaccurate) 5. Hydrant Water Meter Installation 130 to cover cost for labor, materials, and equipment per each move or location 6. Hydrant Water Meter Daily Rental Rate 10 7. Hydrant Water Meter Deposit 1 ,500 8. Replacement of Damaged Hydrant Meter Actual Cost NOTE: Water shall be billed(at the current commercial commodity rate) against deposit. If cash balance drops below$500 an additional deposit will be required. 9. Fire Hydrant Flow Test 714 per each application plus time and materials 10. New Water Service Connection Charge — "Buy In" For services that have never been connected or paid into the system, fees are calculated using the value of the existing system that is not subject to replacement through the existing Capital Improvement Project CIP) program and the total annual water use by system customers in billing units. Beginning July 1, 2002 and every July 1st thereafter, the fee will automatically increase by an amount calculated using the following formula — multiply the most recent fee in effect by the percentage increase over the previous 12 months immediately preceding the most recent publication of the Engineering News Record of Construction Cost Index existing on July 1st of the year of the increase. The previous ENR Construction Cost Index was 8293. The ENR Construction Cost Index for June 2009 is 8578. fees shall not decrease below the level of rates existing on July 1 , 2002. Water Service Size Residential Commercial, Industrial, Gov't 5/8", 3/ 4" 4,595 4,595 1" 5,307 8,488 1 .5"13,053 20,430 2" 13,988 37,319 3" 97,730 63,617 4" 257,670 340,659 6" NA 375,670 Page 30 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 Greater than 6" Connection charges shall be determined by the City Engineer and approved by City Council at the time of development or request. G. Call Outs City Crew Charge 250 minimum charge + Time & Material H. Additional Staff Time 1 . City Staff Current Fully Burden Rate 2. Contract Staff Current Hourly Rate + 20% I. Publications 1 . Public Works Standard Conditions of Approval for Vesting Tentative and Tentative Subdivision Maps 20 each 2. Standard Plans for Water Facilities 15 each 3. Standard Plans for Sewer Facilities 15 each 4. Design Criteria for Sewer Facilities 15 each 5. Standard Plans for Streets 15 each 6. Grading and Stormwater Pollution Prevention Implementation Manual 15 each J. News Racks 1 . Off60News rack Permit — Non-Lottery Locations 75 every 3 years 2. News rack Permit — Lottery Locations 115 every 3 years 3. News rack Summarily Impound 126 every 3 years 4. News rack Non-Summarily Impound 64 every 3 years 5. News rack Non-Summarily Impound after Required $105 every 3 years Page 31 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 SECTION 6. RECREATION A. Community Center Facilities Resident groups shall be those groups with at least 60% of their active membership residing within the City of Seal Beach. Resident groups have preference over non-resident groups. Youth resident groups shall be those groups with at least 60% of their active membership residing within the City of Seal Beach or having students attending a school within the Los Alamitos Unified School District. Youth groups are also defined as being groups with all persons being age 18 years and under. The following group categories are listed in order of priority use. 1. Non-Profit/Resident meetings of civic or service organizations 155 annual cleaning fee Note: Limited to two (2) meetings per month, additional meetings would be charged $13 per hour. 2. Resident activities a. Large Room 36 per hour b. Small Room 26 per hour c. Cleaning 75 to $150 based on usage d. Staff 20-$40 per hour per staff person e. Security Deposit 250 or $500 3. Non-resident activities a. Large Room 57 per hour b. Small Room 41 per hour c. Cleaning 75 to $150 based on usage d. Staff 20-$40 per hour per staff person e. Security Deposit 250 or $500 4. Commercial or profit-making activities a. Large Room 113 per hour b. Small Room 57 per hour c. Cleaning 150 d. Staff 20-40 per hour per staff person e. Security Deposit 250 or $500 5. Liability /special event insurance proof of certificate of insurance with City additionally insured NOTE: Rentals of more than 75 people, or having alcohol present, require 2 staff members be present and a security deposit of $500. Rentals with less than 75 people and without alcohol require a security deposit of$250. B. Rental — Senior Center and Fire Station 48 Community Room To qualify for use of the Senior Center facility on a regular reservation basis, a group must have the majority of participants be residents. Resident groups shall be those groups having at least 60% of their active membership residing within the City of Seal Beach. Resident groups have preference over non- resident groups. Any requests for waiver of fees by a group will require City Page 32 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 Council approval. The following group categories are listed in order of priority use. 1 . Recreation sponsored or co-sponsored activities/meeting No rental a. Key Deposit 100 2. Resident non-fundraising activities of civic or service organizations a. Annual cleaning charge 155 b. Key Deposit 100 3. Resident fundraising activities of civic or service organizations a. Per hour 36 b. Cleaning charge 75 to $150 based on usage c. Key Deposit 100 4. Non-resident non-fundraising activities of civic or service organizations a. Per hour 49 b. Cleaning charge 50 to $150 based on usage c. Key Deposit 100 5. Non-resident fundraising activities of civic or service organizations a. Per hour 57 b. Cleaning charge 75 to $150 based on usage c. Key Deposit 100 6. Alcoholic beverages served at non-city functions 35 additional 7. Liability/special event insurance proof of certificate of insurance with City additionally insured C. Swimming Pool Resident groups shall be those groups having at least 60% of their active membership residing within the City of Seal Beach. Resident groups have preference over non-resident groups. The following group categories are listed in order of priority use. 1 . Recreation and Family Swim Summer Pass (up to 6 people) 30 per family — Resident 60 per family — Non-resident valid only for the summer purchased) 2. Adult Lap Swim Youth Swim Pass (16 swims$40 per pass a. 16 Swim Pass 80 per pass b. 34 Swim Pass 136 per pass c. Annual Swim Pass 300 per pass d. Lost Pass Replacement 10 per lost pass 3. Swim Instruction a. Resident 75 b. Non-resident 100 c. Competitive Instruction Pool Use 55 per hour 4. Weekend Pool Party Rentals — 2 hour supervised pool parties at the following rental rates a. Resident rental — 40 participants or less 220 Page 33 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 b. Non-resident rental — 40 participants or less 240 5. Aquatics Class 155 6. Liability/special event insurance m proof of certificate of insurance with City additionally insured D. Recreation Program The City of Seal Beach shall establish fees for the various recreation programs. These fees shall be based on type of program; number of participants and instructors. officials, etc. required in the program; and shall be based on full cost recovery where feasible. including administrative costs. E. Use of Municipal Athletic Facilities The following rates shall be in effect for all reservations made through the Recreation Office. Youth Resident Groups are defined as a group having 60% of its membership residing in Seal Beach or having a student attending a Los Alamitos Unified School District. Youth Resident Groups are defined as persons age 18 and under. The following group categories are listed in order of priority use. 1. All community parks, no use of lights a. Youth resident groups with non-profit status 16 per hour b. Youth non-resident groups 26 per hour c. Adult resident groups 36 per hour d. Adult non-resident groups 46 per hour e. Business Use 88 per hour 2. All Community Parks, including use of lights a. Youth resident groups with non-profit status 36 per hour b. Youth non-resident groups 46 per hour c. Adult resident groups 57 per hour d. Adult non-resident groups 67 per hour e. Business Use 114 per hour 3. Maintenance of Zoeter ball diamond 46 a day per field 4. Rental of Bases 27 per day — $125 minimum deposit 5. Gymnasium a. Youth resident groups with non-profit status 17 per hour b. Youth non-resident groups with non-profit status 29 per hour c. Youth resident groups for private use 29 per hour d. Adult resident groups 39 per hour e. Adult non-resident groups 57 per hour f. Business Use 67 per hour 6. Heather and Marina Tennis Courts a. Youth resident groups 17 per hour b. Youth non-resident groups 22 per hour c. Adult resident groups 33 per hour d. Adult non-resident groups 38 per hour Page 34 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 e. Business Use 67 per hour 7. Outdoor Basketball Courts a. Youth Resident Groups with Non-profit Status 13 per hour b. Youth Non-resident Groups 17 per hour c. Adult Resident Groups 27 per hour d. Adult Non-resident Groups 37 per hour e. Business Use 64 per hour F. Edison Community Garden To qualify for the use of a plot in the Edison Garden a gardener must be able to prove that they are a resident in the City of Seal Beach. If a gardener moves out of the City of Seal Beach, they must relinquish their plot by February 16th. Rental of a garden plot is for one calendar year. Applications must be returned with payment to the Community Services/Recreation Department prior to January 16th of each year in order to be renewed. After the renewal deadline, any remaining plots will be assigned to those on the waiting list. 1. Rental of Garden Plot 75 per year per plot G. Tennis Center The Seal Beach Tennis Center provides a wide range of amenities which include a pro shop, fitness center, locker rooms, and the following services: 1. Single membership 110 per month / $1,210 annually 2. Couple membership 130 per month / $1,430 annually 3. Family membership 140 per month / $1,540 annually 4. Junior membership 60 per month / $660 annually with a $135 one-time administration fee 5. Fitness membership 25 per month / $275 annually with a $55one-time administration Cost 6. Single Pickleball Membership 45 per month / $495 annually 7. Couple Pickleball Membership 65 per month / $715 annually 8. Guest fee with member 13 (once per month) 9. Guest fee during general public hours 10 per day 10. Court fee 12 per hour per court during the hours of 12:00 p.m. to 5:00 p.m. 11. Court fee 15 per hour per court during the hours of 5:00 p.m. to 9:30 p.m. 12. Ball machine 20 per hour 10 per hour for members 13.Junior Use (under 17 years) 8 per hour NOTE: . Special event charges are imposed by the management and are not governed in this Cost resolution. Page 35 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 H. Special Activity Request Application All Special Activities proposed on City property, not identified in this Cost Recovery Schedule, are subject to the following fees. Costs are charged in one hour increments. When applicable, a Special Event Permit Application and fee, as specified in Section 3(A)(19), must be submitted to the Community Services Department in addition to the fee for use of City property. 1 . Weddings and wedding receptions, memorial services, and other group activities involving 25 persons or more (including, but not limited to, City Hall Courtyard and public beach) — outdoor ceremonies are subject to City scheduling a. Resident 134 per hour b. Non-resident 268 per hour c. Commercial 438 per hour 2. Banner Placement Activities Actual Costs plus $100 deposit 3. Booth space for special events sponsored by the Community Services Department: a. Non-profit Group 57 b. For-profit Group 113 4. Special Event Public Noticing 108 I. Special Event Reserved Parking a. $25 per space from September 16th through May 14th b. $33 per space from May 15th through September 15th NOTE: Application fee for certain charitable events, banner placement requests, etc. may be waived upon determination by the City Council. 1 . Street Closure (Refundable Guaranty) 750 minimum deposit for each block of street closed to cover clean up and/or damage costs 2. Park Damage (Refundable Guaranty) 750 minimum deposit for use of parks or beach for special events. Larger deposits may be conditioned depending upon the size and the scope of the event 3. Special Events a. Power Turn On for Special Events (each location) 60 b. Pier Restroom Cleaning (each occurrence) 100 c. Building Facility Cleaning (each occurrence) 100 d. Street Sweeping (after Special Events 2 hr. /minimum) 210 Page 36 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 SECTION 7. FILMING AND PHOTOGRAPHY A. Commercial Still Photography 1 . Permit application a. Student (need instructor verification) 25 b. Professional Commercial Film and/or Video Production 75 2. Business license 219 per fiscal year Additionally each Business License is subject to an additional State-mandated charge of$4 which must be collected by the City.) 3. Location fee — general 125 per day B. Motion Picture, Including Video 1 . Permit application a. Student (need instructor verification) 100 b. Professional Commercial Film and/or Video Production 175 2. Expedited film permit 350 3. Business license 219 per fiscal year Additionally each Business License is subject to an additional State-mandated charge of$4 which must be collected by the City.) 4. Location - general 450per day C. Use of City Property — in addition to general location 1 . Beach, Pier, and/or Park Area 350 per day 2. Lifeguard Station - interior 215 per day 3. City Hall 215 per day 4. City Jail 525 per day 5. Deposit (Staff time and/or property damage) 500 minimum Note: Deposit will be determined based upon the scope of the production and will be inclusive of set-up and striking. NOTE: Use of other City property will be charged applicable fees identified elsewhere in this Resolution or by determination of the City Manager's Office. D. Use of Personnel 1 . City Personnel Reimbursed at the fully burdened hourly rate E. Use of City Equipment and Vehicles Market rental rates F. Use of City Parking Lots 1 . Winter period (September 16th through May 14th) 25 per space 2. Summer period (May 15th through September 15th) 33 per space Page 37 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 SECTION 8. UTILITY BILLING A. Water Connection (new customers) 22 B. Late Payment: Penalty for water bills paid after 35 days is 10% of total water bill 1 C. Water turn off/turn on 1. Service Charge (before 5:00 pm) 119 2. Service Charge (after 5:00 pm)238 D. Water Tampering : 1 . Meter Pull a. 1"< 119 b. 11/2"-2" 238 c. >3" 714 d. >4" 952 2. Meter Re-install Actual Cost 3. Lock-off 85 4. Replacement of cut off lock 85 Note: All of the above fees will be charged at the actual cost of providing the service at the fully burdened hourly rate. E. Water Conservation Enforcement — penalties applied per Municipal Code Section 9.3.170.1 F. Emergency Call Out 250 minimum plus time and materials will be charged NOTE: After a customer's door is tagged 2 times in a 12 month period, for failure to pay water bill, a$30 charge will be added to the customer's water bill each time door is tagged. Additionally, such customer that is assessed the tag charge may be required to pay a deposit equal to 1.5 times the highest bill in the last 12 month period. J Page 38 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 SECTION 9. UNSPECIFIED COSTS Whenever Costs are charged for services provided by the City and no method for the calculation is specified through this Resolution, other City Council resolutions, the Municipal Code of the City of Seal Beach, or other state or federal statutes, the Costs shall be the actual cost (fully burdened), including the proportionate part of the salaries, wages, or other compensation of any deputy or employee, material and equipment costs and the cost, of overhead at 40.0% of the total. SECTION 10. FINGERPRINTING The charge for taking fingerprints is $79. This charge covers the cost of what the Department of Justice charges for processing the fingerprints. Page 39 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 SECTION 11. BUSINESS LICENSE TAX AND PERMITS NOTE: Per the City Municipal Code section 5.10.030, the business license tax amount for all businesses other than those based on gross receipt taxes shall be adjusted annually on July 151 of each year in accordance with the increase in the Consumer Price index. Additionally, the business license tax imposed by this Chapter shall not apply to any business which has gross annual receipts of$25,000 or less in the one year period immediately preceding the issuance of a business license. To establish eligibility for this exemption, the business shall provide such financial documentation as requested by the Director of Finance including, without limitation, tax returns, and financial documentation. The Director of Finance shall establish such policies and procedures as are necessary to implement the exemption granted herein. Any business operating in the City with gross receipts of more than $25,000 annually shall pay the full amount of the applicable business license tax. A. Business license tax (Base Tax) for all businesses except the businesses listed below is $219 per fiscal year. (Note: each Business License is subject to an additional State-mandated fee of $4 which must be collected by the City.) 1 . Advertising services; amusement parks; entertainment cafes; live or stuffed animal, fish and reptile shows; commission merchants or brokers; and tattooing business license tax 438 2. Aircraft for hire 219 for 1 aircraft; each additional aircraft 41 .75 3. Beach umbrella and equipment rental stand, for first stand or place. $219 each additional stand or place 42 4. Billiards and bowling alleys 219 if more than 10 units 20.25/unit (alley or table) 5. Boat rental for each boat less than 25 ft. in length 219 plus for each boat exceeding 25 ft. in length 17.50 per ft. 6. Bottled water sales, excluding eating establishment, confectionery stores or similar businesses for the first delivery vehicle 219 each additional delivery vehicle 52.75 7. Boxing matches (professional contest or exhibition) 2,191 .25 8. Carnivals and fairs, excluding those operated by nonprofit organizations for charitable purposes 12.25 per day per each game, exhibition, show, recreational device, or booth including concession. 9. Circus $1 ,534.50 for the first day and $875.75 for each day thereafter 10. Fortune telling, psychic reading, for first year of operation 1 ,645.50 each year thereafter 1 ,096.50 11 . Grocery bus 2,193.25 12. Herb doctors 329.25 plus $42.25 for each additional partner 13. Milk distribution 219 for first delivery vehicle each additional delivery vehicle 20.25 14. Money lenders 329.25 15. Motion picture, production, or photoplay filming 25.50 per day; except persons with a fixed place of business in the City; If fixed place of business is in the City, the tax rate is 329.25 Page 40 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 16. Peddlers and itinerant vendors: a. For sale of foodstuffs 219 which includes the use of 1 vehicle, each additional vehicle 127.25 b. For sale of medicine 1,314 c. All others, unless otherwise required to be licensed 219 which includes the use of 1 vehicle for each additional vehicle 219 17. Sanitariums, including rest home, convalescent home, or home for the aged which provide care for more than 3 persons at one time 219 plus $5 for each patient in excess of 3, based on the average number of patients per day, computed monthly. 18. Selling club plans, including sale of membership in any club or cooperative association and sale of discount coupon books 877 19. Soliciting, canvassing, or taking orders for goods or advertising, excluding representatives of an established or fixed place of business in the City who submits an affidavit to the collector not less than 49 hours before such solicitation is 437.50 plus $20.25 per day 20. Vehicles for hire: a. Seating less than 16 people 219 per vehicle b. Seating more than 16 people 469 per vehicle c. Designed or used primarily for transportation of property where available for lease or rental without the driver 109.50 (first vehicle) each additional vehicle 42.25 d. Ambulances or invalid coaches 109.50 (first vehicle) each additional vehicle 42.25 e. Motor scooters 219 for first scooter each additional scooter in excess of 5 scooters 10 21 . New and used car sales, a license which also authorizes the holder to repair such vehicles and sell motor vehicle parts and accessories 329.25 22. Vending machines: a. Merchandise dispensing 42.25 per machine b. Jukebox, amusement, electronic games and pinball machines 63 per machine c. Photographic and voice recording machine 219 each additional machine after the first 5 machines 41 .25 23. Wrestling 1 ,314 24. Country Club golf courses 0.40 per $1,000 of total gross receipts 25. Manufacturing, including every person, firm, corporation, firm or partnership, manufacturing, processing, fabricating, designing, engineering and product, commodity, airplane, ship, selling any such product at wholesale or to jobbers, or selling any such product at retail, or selling any such product at retail, or selling any such product at both wholesale and at retail, or any and every person contracting for or agreeing to manufacture, process, fabricate, design or engineer product, Page 41 or 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 commodity, airplane, ship, machine, vehicle, instrumentality, tool or other thing for fee, charge, valuable consideration, or otherwise agreed upon sum of money 0.40 per $1,000 of total gross receipts 26. Massage establishment 219 27. Massage Technician 109.50 28. One Day Special Event Permit 25 29. Home Occupation/Cottage Food Industry Permit 219 Senior Citizen exception: All persons 65 and over engaged in any home occupation shall pay 50% of the annual flat rate tax in the first year. In subsequent years, provided that the annual income derived from such home occupation does not exceed$10,000 in any calendar year, the licensee shall be exempt from paying the annual flat tax rate but will be subject to the Exempt Business License Processing fee. In order to qualify for this reduced rate, licensees shall submit a copy of their most recent tax return to substantiate that the annual income derived from the home occupation does not exceed$10,000 per year. Expedited Business License Processing 75 Exempt (Annually) and Business License Processing 25 J J Page 42 of 44 Resolution 6930 Cost Recovery Schedule FY 2019-2020 Adopted June 24, 2019 SECTION 12. LIFEGUARD A. Junior Lifeguard Program 1. Resident 575 Second and subsequent Sibling 550 2. Non-resident 600 Second and Subsequent Sibling 575 3. City of Seal Beach Employee (Dependent) 50% Discount 4. City of Seal Beach Employee, Junior Lifeguard Instructor (Dependent)Free 5. Preparation swim class 150 6. Conditioning swim class 150 7. Last Chance swim class 75 SECTION 13. STATEMENT OF RESOLUTION The restatement of this Resolution of existing rates and amounts for previously imposed taxes, fees, and charges is for the purpose of administrative convenience and is not intended, and shall not be construed, as the imposition, extension, or increase of any such tax, fee, or charge. SECTION 14. EFFECTIVE DATE 111 This Resolution shall be effective June 24, 2019 except for any agreements, contract contracts, plans and specifications submitted to the City prior to the date of adoption. I Page 43 of 44 PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 24th day of June, 2019 by the following vote: AYES:Council Members: Kalmick, Massa-Lavitt, Moore, Sustarsic, Varipapa NOES: Council Members: None ABSENT: Council Members: None ABSTAIN: Council Members: None Thomas Moore, Mayor A EST: O_-oQeoaarfo „...411% I1 Gloria D. Harper, City 1 : ;",,Qe F u''' STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 6930 on file in the office of the City Clerk, passed, approved, and adopted by the Seal Beach City Council at a regular meeting held on the 24th day of June, 2019. Gloria B. Ha per, Ci y Clerk Page 44 of 44 Agenda Item L AGENDA STAFF REPORT DATE:June 22, 2020 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Kelly A. Telford, CPA, Finance Director/Treasurer SUBJECT:Ratification of Sub-Recipient Agreement Between the County of Orange and the City of Seal Beach for Coronavirus Relief Funds for Necessary Expenditures Incurred Due to the Public Health Emergency with Respect to COVID-19 ________________________________________________________________ SUMMARY OF REQUEST: That the City Council approve Resolution 7049 ratifying a Sub-Recipient Agreement between the County of Orange and the City of Seal Beach for coronavirus relief funds to reimburse the City for necessary expenditures incurred due to the public health emergency with respect to COVID-19. BACKGROUND AND ANALYSIS: During their May 19, 2020 board meeting, the Orange County Board of Supervisors unanimously approved $26 million in CARES Act funding for Orange County cities that incurred direct costs due to the COVID-19 lockdown. In order to receive funds, the City is required to enter into a Subrecipient Agreement with the County. The Subrecipient Agreement will allow for the City of Seal Beach to receive reimbursement of COVID-19 related costs, including but not limited to personal protective equipment, personnel costs, and disinfection of facilities. The allocation of the $26 million was done based on a complex calculation using the population in each city. This resulted in an allocation amount of $204,020 to the City of Seal Beach. These funds are intended to offset the costs not reimbursed by FEMA. The identified CARES Act funding is limited to “costs that (1) are necessary expenditures incurred due to the public health emergency with respect to COVID- 19; (2) were not accounted for in the budget most recently approved as of March 27, 2020 (the date of the enactment of the CARES Act); and (3) were incurred during the period that begins March 1, 2020, and ends on December 30, 2020.” The Department of Treasury has issued guidance on the use of CARES Act funds and Seal Beach is responsible for compliance with the provisions of the CARES Act. The City of Seal Beach must adhere to the Single Audit Act, must Page 2 7 7 8 provide a progress report and final report to the County, must maintain records in accordance with the County requirements, and must expend the funds by no later than December 30, 2020. Due to the need to quickly execute the Sub-Recipient Agreement, City Manager Ingram signed the Agreement on June 18, 2020 under her authority as a result of the related COVID-19 local emergency declaration. The attached resolution provides formal ratification of the Agreement. The agreement provides for the County to disburse the funds to the City no later than ten days following execution of the agreement. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: Ratification of the Agreement will confirm the City’s intent to receive $204,020 in CARES Act funding from the County of Orange. Use of these funds is restricted by the CARES Act and further restricted by the County of Orange based on provisions set forth in the Agreement and can only be used to provide to cover costs incurred that were necessary due to the public health emergency with respect to the COVID-19. If approved, this will provide funding for the portion of the City’s costs that will not be reimbursed by FEMA. FEMA will only reimburse 75% of eligible costs related to the COVID-19 emergency. Collectively, the CARES Act funding from the County of Orange and the FEMA reimbursement are anticipated to cover all reimbursable costs for the City related to the COVID-19 emergency. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council approve Resolution 7049 ratifying a Sub-Recipient Agreement between the County of Orange and the City of Seal Beach for Page 3 7 7 8 coronavirus relief funds to reimburse the City for necessary expenditures incurred due to the public health emergency with respect to COVID-19. SUBMITTED BY: NOTED AND APPROVED: Kelly A. Telford Jill R. Ingram Kelly A. Telford, CPA, Finance Director/Treasurer Jill R. Ingram, City Manager ATTACHMENTS: A. Resolution 7049 B. Coronavirus Relief Funds Subrecipient Agreement RESOLUTION 7049 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL RATIFYING A SUB-RECIPIENT AGREEMENT BETWEEN THE COUNTY OF ORANGE AND THE CITY OF SEAL BEACH FOR CORONAVIRUS RELIEF FUNDS FOR ECONOMIC SUPPORT PROVIDED BY THE CITY WHEREAS, on February 26, 2020, the County of Orange Health Officer declared a local health emergency based on an imminent and proximate threat to public health from the introduction of COVID-19 in Orange County; and WHEREAS, on March 2, 2020, the Orange County Board of Supervisors adopted Resolution No. 2020-11 ratifying the local health emergency declared by the County Health Officer; and WHEREAS, on March 4, 2020, the Governor of the State of California declared a State of Emergency to exist in California as a result of the threat of COVID-19; and WHEREAS, on March 13, 2020, the President of the United States issued a Proclamation of Declaring a National Emergency concerning the COVID-19 outbreak; and WHEREAS, the Seal Beach City Manager, as the Director of Emergency Services, proclaimed on March 13, 2020 a Local Emergency for the 2020 Coronavirus Pandemic pursuant to Seal Beach Municipal Code Section 3.25.020, to protect public health, safety and welfare, and to enhance the City’s ability to mobilize local resources, coordinate interagency response, accelerate procurement of vital supplies, use mutual aid, and seek potential reimbursement by the State and Federal governments; and WHEREAS, on March 19, 2020, the Seal Beach City Council adopted resolution 7013 ratifying the local emergency previously declared by the City Manager; and WHEREAS, the Coronavirus Aid, Relief, and Economic Security (CARES) Act was passed by Congress and signed into law by the President of the United States on March 27, 2020; and WHEREAS, the CARES Act established the Coronavirus Relief Fund and Orange County received an allocation of funds from this Fund; and WHEREAS, the CARES Act provides that payments from the Coronavirus Relief Fund may only be used to cover costs that (1) are necessary expenditures incurred due to the public health emergency with respect to COVID-19; and (2) were not accounted for in the budget most recently approved as of March 27, 2020 (date of enactment of the CARES Act) for the State or local government; and (3) were incurred during the period that begins March 1, 2020 and ends on December 30, 2020; and 5 1 6 0 WHEREAS, the Orange County Board of Supervisors has authorized the distribution of $26 million in CARES Act Coronavirus Relief Funds to Orange County cities that incurred direct costs due to the COVID-19 lockdown; and WHEREAS, in order to provide funds for the City of Seal Beach to pay necessary expenditures it has or will incur COVID-19-related costs including but not limited to personal protective equipment, personnel costs, and disinfection of facilities in the City of Seal Beach due to the COVID-19 public health emergency, the parties of the Sub-Recipient Agreement have agreed that Orange County shall transfer the grant amount described in the Agreement to the City of Seal Beach. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE: Section 1. That the City Council hereby ratifies the Sub-Recipient Agreement between the County of Orange and the City of Seal Beach for Coronavirus relief funds for economic support provided by the City of Seal Beach (Exhibit A). PASSED, APPROVED, and ADOPTED by the City Council at a regular meeting held on the 22nd day of June, 2020 by the following vote: AYES: Council Members _______________________________________ NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Schelly Sustarsic, Mayor ATTEST: ___ Gloria D. Harper, City Clerk 5 1 6 0 STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7049 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 22nd day of June, 2020 Gloria D. Harper, City Clerk Page 1 of 10 SUBRECIPIENT AGREEMENT BETWEEN THE COUNTY OF ORANGE AND THE CITY OF SEAL BEACH FOR CORONAVIRUS RELIEF FUNDS FOR ELIGIBLE EXPENSES INCURRED BY THE CITY This Subrecipient Agreement (the “Agreement”) is made and entered into by and between the County of Orange, a political subdivision of the State of California, hereinafter referred to as “County,” and the City of Seal Beach, a municipal corporation, hereafter referred to as “Subrecipient,” with the County and Subrecipient referred to as “Party,” or collectively as “Parties.” WHEREAS, on February 26, 2020, the County Health Officer declared a local health emergency based on an imminent and proximate threat to public health from the introduction of a novel coronavirus (named “COVID-19”) in Orange County (the “COVID-19 Emergency”); and WHEREAS, on March 2, 2020, the Board of Supervisors adopted Resolution No. 2020-11 ratifying the local health emergency declared by the County’s Health Officer; and WHEREAS, on March 4, 2020, the Governor of the State of California declared a State of Emergency to exist in California as a result of the threat of COVID-19; and WHEREAS, on March 13, 2020, the President of the United States issued a Proclamation on Declaring a National Emergency Concerning the COVID-19 Outbreak; and WHEREAS, the Coronavirus Aid, Relief, and Economic Security (CARES) Act was passed by Congress and signed into law by the President of the United States on March 27th, 2020; and WHEREAS, the CARES Act established the Coronavirus Relief Fund and the County received an allocation of funds from the Coronavirus Relief Fund under section 601(a) of the Social Security Act, as added by section 5001 of the CARES Act; and WHERAS, the CARES Act provides that payments from the Coronavirus Relief Fund may only be used to cover costs that (1) are necessary expenditures incurred due to the public health emergency with respect to the COVID–19; (2) were not accounted for in the budget most recently approved as of March 27, 2020 (the Page 2 of 10 date of enactment of the CARES Act) for the State or local government; and (3) were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020; and WHEREAS, the Department of Treasury has issued guidance that the County may transfer funds to a unit of government within its borders provided that the transfer qualifies as a necessary expenditure incurred due to the public health emergency and meets the other criteria of section 601(d) of the Social Security Act; and WHEREAS, the Orange County Board of Supervisors has authorized the distribution of $26 million in funds it received from the Coronavirus Relief Fund to Orange County cities based on the 2010 population figures provided by the United States Census Bureau; and WHEREAS, in order to provide funds for the Subrecipient to pay necessary expenditures it has or will incur due to the COVID-19 public health emergency, the Parties have agreed that the County shall transfer the grant amount described herein to Subrecipient. NOW, THEREFORE, the Parties mutually agree as follows: 1. TERM OF AGREEMENT. The term of this Agreement begins on the date when fully executed by the Parties, and terminates on June 30, 2021, or when all of the Parties’ obligations under this Agreement are fully satisfied, whichever occurs earlier. 2. USE OF GRANT AMOUNT. a. Subrecipient shall use the grant amount provided under this Agreement to pay for Eligible Expenses that: (1) are necessary expenditures incurred due to the public health emergency with respect to COVID-19; (2) were not accounted for in the budget most recently approved by Subrecipient as of March 27, 2020; and (3) were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020. b. The term “Eligible Expenses,” as used in this Agreement, shall mean expenses incurred and paid for by Subrecipient that fall within the following eight categories: (1) Expenses for acquisition and distribution of medical and protective supplies, including sanitizing products and personal Page 3 of 10 protective equipment, for medical personnel, police officers, direct service providers for older adults and individuals with disabilities in community settings, and other public health or safety workers in connection with the COVID-19 public health emergency. (2) Unemployment insurance costs incurred by the Subrecipient related to the COVID-19 public health emergency if such costs will not be reimbursed by the federal government pursuant to the CARES Act or otherwise. (3) Payroll expenses for Subrecipient’s public safety, human services employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. (4) Public health expenses to improve telework capabilities for Subrecipient’s employees to enable compliance with COVID-19 public health precautions. (5) Public health expenses for disinfection of public areas and other facilities, e.g., nursing homes, in response to the COVID-19 public health emergency. (6) Costs related to modification of Subrecipient offices and facilities to mitigate COVID-19-related threats to public health and safety. (7) Expenses for care for homeless populations provided to mitigate COVID-19 effects and enable compliance with COVID-19 public health precautions. (8) FEMA cost share requirements under the Stafford Act. c. The following is a nonexclusive list of expenditures that shall not constitute Eligible Expenses payable from the grant amount: (1) Payroll expenses for Subrecipient’s public health or health care employees, including any employee authorized to act as a local health officer pursuant to Sections 101040, 101085, 101460, 101470 or 120175 of the California Health and Safety Code. (2) Damages covered by insurance. Page 4 of 10 (3) Payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency. (4) Expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the CARES Act of contributions by States to State unemployment funds. (5) Reimbursement to donors for donated items or services. (6) Workforce bonuses other than hazard pay or overtime. (7) Severance pay. (8) Legal settlements. d. Subrecipient must utilize the grant amount in accordance with all Federal and State laws, including but not limited to 42 U.S.C. § 801, subsection (d), and all applicable regulations and guidelines, including guidance issued by the Department of Treasury regarding costs that are payable from Coronavirus Relief Funds, which includes but is not limited to Guidance for State, Territorial, Local, and Tribal Governments dated April 22, 2020 (Exhibit A) and Coronavirus Relief Fund Frequently Asked Questions Updated as of May 28, 2020 (Exhibit B). 3. PAYMENT OF GRANT AMOUNT a. The County shall pay Subrecipient a grant amount of $204,020.18 within 10 business days of the full execution of this Agreement. All of Subrecipient’s expenditures of the grant amount must be for Eligible Expense as described in Paragraph 2 of this Agreement. The grant amount represents the amount allocated to Subrecipient based on population pursuant to the authority delegated by the Board of Supervisors to the County Executive Officer on May 19, 2020. b. It is understood that the County makes no commitment to fund this Agreement beyond the terms set forth herein. c. If Subrecipient has not spent any portion of the grant amount it has received under this Agreement to cover Eligible Expenses by December Page 5 of 10 30, 2020, Subrecipient shall return to the County by February 1, 2021 the amount remaining unspent as of December 30, 2020. 4. STATUTES AND REGULATIONS APPLICABLE TO GRANT. Subrecipient must comply with all applicable requirements of State, Federal, and County of Orange laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this Agreement. Subrecipient must comply with applicable State and Federal laws and regulations pertaining to labor, wages, hours, and other conditions of employment. Subrecipient must comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement. These requirements include, but are not limited to: a. Office of Management and Budget (OMB) Circulars. Subrecipient must comply with OMB Circulars, as applicable: OMB Circular A-21 (Cost Principles for Educational Institutions); OMB Circular A-87 (Cost Principles for State, Local, and Indian Tribal Governments); OMB Circular A-102 (Grants and Cooperative Agreements with State and Local Governments); Common Rule, Subpart C for public agencies or OMB Circular A-110 (Uniform Administrative Requirements for Grants and Other Agreements with Institutions of Higher Education, Hospitals and Other Non- Profit Organizations); OMB Circular A-122 (Cost Principles for Non-Profit Organizations); OMB Circular A-133 (Audits of States, Local Governments, and Non-Profit Organizations. b. Single Audit Act. Since Federal funds are used in the performance of this Agreement, Subrecipient must, as applicable, adhere to the rules and regulations of the Single Audit Act (31 USC Sec. 7501 et seq.), OMB Circular A-133 and any administrative regulation or field memoranda implementing the Act. c. Political Activity Prohibited. None of the funds, materials, property or services provided directly or indirectly under this Agreement may be used for any partisan political activity, or to further the election or defeat of any candidate for public office. Funds provided under this Agreement may not be used for any purpose designed to support or defeat any pending legislation or administrative regulation. 5. COMPLIANCE WITH GRANT REQUIREMENTS. To obtain the grant funds, the Department of the Treasury required an authorized representative of the County to agree to certain promises regarding the way the grant funds would be Page 6 of 10 spent. This certification is attached hereto as Exhibit C. By signing this certification, the County made material representations to the Department of Treasury in order to receive payments from the Department of Treasury pursuant to section 601(b) of the Social Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act, Pub. L. No. 116-136, div. A, Title V (Mar. 27, 2020). In accordance with Paragraph 11, Subrecipient agrees to indemnify, defend, and hold harmless the County of Orange for any sums the State or Federal government contends or determines Subrecipient used in violation of the certification. Subrecipient shall immediately return to the County any funds the County or any responsible State or Federal agency, including the Department of Treasury, determines the Subrecipient has used in a manner that is inconsistent with Paragraph 2 of this Agreement. The provisions of this paragraph shall survive termination of this Agreement. 6. REPORTS. a. Progress Report. On October 1, 2020, Subrecipient shall provide a report to the County that shall: (1) identify the Eligible Expenses paid from the grant amount as of September 15, 2020; (2) demonstrate how Subrecipient used the grant amount consistent with the use requirements of Paragraph 2; and (3) identify the balance of the grant amount that Subrecipient has not spent. b. Final Report. Upon the earlier of Subrecipient’s expenditure of the balance of the grant amount or January 15, 2021, Subrecipient shall provide a report to the County that shall: (1) identify the Eligible Expenses paid from the grant amount as of December 30, 2020; (2) demonstrate how Subrecipient used the grant amount consistent with the use requirements of Paragraph 2; and (3) identify the balance of the grant amount that Subrecipient has not spent, if any. c. The Subrecipient shall provide a certification signed by its chief executive officer with each report required under this Paragraph 6 that the statements contained in the report are true and that the expenditures described in the report comply with the uses permitted under Paragraph 2. d. Subrecipient shall maintain supporting documentation for the reports required by this Paragraph 6 consistent with the requirements of Paragraph 7. Page 7 of 10 7. RECORDS MAINTENANCE. Records, in their original form, must be maintained in accordance with requirements prescribed by the County with respect to all matters specified in this Agreement. Original forms are to be maintained on file for all documents specified in this Agreement. Such records must be retained for a period four (4) years after termination of this Agreement and after final disposition of all pending matters. “Pending matters” include, but are not limited to, an audit, litigation or other actions involving records. Records, in their original form pertaining to matters covered by this Agreement, must at all times be retained within the County of Orange unless authorization to remove them is granted in writing by the County. 8. RECORDS INSPECTION. At any time during normal business hours and as often as either the County, Inspector General acting pursuant to the Inspector General Act of 1978, or the Auditor General of the State of California may deem necessary, Subrecipient must make available for examination all of its records with respect to all matters covered by this Agreement. The County, Inspector General, and the Auditor General of the State of California each have the authority to audit, examine and make excerpts or transcripts from records, including all Subrecipient's invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. Subrecipient agrees to provide any reports requested by the County regarding performance of this Agreement. With respect to inspection of Subrecipient’s records, the County may require that Subrecipient provide supporting documentation to substantiate Subrecipient’s expenses with respect to the Subrecipient’s use or expenditure of the grant amount. 9. INDEPENDENT CONTRACTOR. The Subrecipient shall be considered an independent contractor and neither the Subrecipient, its employees, nor anyone working under the Subrecipient shall be considered an agent or an employee of County. Neither the Subrecipient, its employees nor anyone working under the Subrecipient shall qualify for workers’ compensation or other fringe benefits of any kind through County. 10. PERMITS, LICENSES, APPROVALS, AND LEGAL OBLIGATIONS. Subrecipient shall be responsible for obtaining any and all permits, licenses, and approvals required for performing any work under this Agreement. Subrecipient shall be responsible for observing and complying with any applicable Federal, State, or local laws, or rules or regulations affecting any such work. Subrecipient shall provide copies of permits and approvals to the County upon request. Page 8 of 10 11. INDEMNITY. The Subrecipient agrees to indemnify, defend with counsel approved in writing by County, and hold County, its elected and appointed officials, officers, employees and agents and those special districts and agencies which County’s Board of Supervisors acts as the governing Board harmless from any claims, demands or liability of any kind or nature, including but not limited to personal injury or property damage, arising from or related to the Subrecipient’s receipt of the grant amount under this Agreement, including any claims that the grant amount paid by the County under this Agreement were not used consistent with the restrictions on the use of Coronavirus Relief Funds (42 U.S.C. § 801) and the regulations and guidance issued by the Department of Treasury regarding the use of such funds. The provisions of this paragraph shall survive the termination of this Agreement. 12. NOTICES. Any and all notices, requests demands and other communications contemplated, called for, permitted, or required to be given hereunder shall be in writing. Any written communications shall be deemed to have been duly given upon actual in-person delivery, if delivery is by direct hand, or upon delivery on the actual day of receipt or no greater than four (4) calendar days after being mailed by US certified or registered mail, return receipt requested, postage prepaid, whichever occurs first. The date of mailing shall count as the first day. All communications shall be addressed to the appropriate party at the address stated herein or such other address as the parties hereto may designate by written notice from time to time in the manner aforesaid. Subrecipient: Jill R. Ingram, City Manager CITY OF SEAL BEACH 211 Eighth Street Seal Beach, CA 90740 County: Frank Kim County Executive Officer Hall of Administration 333 W. Santa Ana Blvd., Third Floor Santa Ana, CA 92701 13. DEFAULTS. Should either Party fail for any reason to comply with the contractual obligations of this Agreement within the time specified by this Agreement, the non-breaching Party reserves the right to terminate the Agreement, reserving all rights under State and Federal law. Exhibit A Coronavirus Relief Fund Guidance for State, Territorial, Local, and Tribal Governments April 22, 2020 The purpose of this document is to provide guidance to recipients of the funding available under section 601(a) of the Social Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act (“CARES Act”). The CARES Act established the Coronavirus Relief Fund (the “Fund”) and appropriated $150 billion to the Fund. Under the CARES Act, the Fund is to be used to make payments for specified uses to States and certain local governments; the District of Columbia and U.S. Territories (consisting of the Commonwealth of Puerto Rico, the United States Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands); and Tribal governments. The CARES Act provides that payments from the Fund may only be used to cover costs that— 1. are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID–19); 2. were not accounted for in the budget most recently approved as of March 27, 2020 (the date of enactment of the CARES Act) for the State or government; and 3. were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020.1 The guidance that follows sets forth the Department of the Treasury’s interpretation of these limitations on the permissible use of Fund payments. Necessary expenditures incurred due to the public health emergency The requirement that expenditures be incurred “due to” the public health emergency means that expenditures must be used for actions taken to respond to the public health emergency. These may include expenditures incurred to allow the State, territorial, local, or Tribal government to respond directly to the emergency, such as by addressing medical or public health needs, as well as expenditures incurred to respond to second-order effects of the emergency, such as by providing economic support to those suffering from employment or business interruptions due to COVID-19-related business closures. Funds may not be used to fill shortfalls in government revenue to cover expenditures that would not otherwise qualify under the statute. Although a broad range of uses is allowed, revenue replacement is not a permissible use of Fund payments. The statute also specifies that expenditures using Fund payments must be “necessary.” The Department of the Treasury understands this term broadly to mean that the expenditure is reasonably necessary for its intended use in the reasonable judgment of the government officials responsible for spending Fund payments. Costs not accounted for in the budget most recently approved as of March 27, 2020 The CARES Act also requires that payments be used only to cover costs that were not accounted for in the budget most recently approved as of March 27, 2020. A cost meets this requirement if either (a) the cost cannot lawfully be funded using a line item, allotment, or allocation within that budget or (b) the cost 1 See Section 601(d) of the Social Security Act, as added by section 5001 of the CARES Act. 1 is for a substantially different use from any expected use of funds in such a line item, allotment, or allocation. The “most recently approved” budget refers to the enacted budget for the relevant fiscal period for the particular government, without taking into account subsequent supplemental appropriations enacted or other budgetary adjustments made by that government in response to the COVID-19 public health emergency. A cost is not considered to have been accounted for in a budget merely because it could be met using a budgetary stabilization fund, rainy day fund, or similar reserve account. Costs incurred during the period that begins on March 1, 2020, and ends on December 30, 2020 A cost is “incurred” when the responsible unit of government has expended funds to cover the cost. Nonexclusive examples of eligible expenditures Eligible expenditures include, but are not limited to, payment for: 1. Medical expenses such as: • COVID-19-related expenses of public hospitals, clinics, and similar facilities. • Expenses of establishing temporary public medical facilities and other measures to increase COVID-19 treatment capacity, including related construction costs. • Costs of providing COVID-19 testing, including serological testing. • Emergency medical response expenses, including emergency medical transportation, related to COVID-19. • Expenses for establishing and operating public telemedicine capabilities for COVID-19- related treatment. 2. Public health expenses such as: • Expenses for communication and enforcement by State, territorial, local, and Tribal governments of public health orders related to COVID-19. • Expenses for acquisition and distribution of medical and protective supplies, including sanitizing products and personal protective equipment, for medical personnel, police officers, social workers, child protection services, and child welfare officers, direct service providers for older adults and individuals with disabilities in community settings, and other public health or safety workers in connection with the COVID-19 public health emergency. • Expenses for disinfection of public areas and other facilities, e.g., nursing homes, in response to the COVID-19 public health emergency. • Expenses for technical assistance to local authorities or other entities on mitigation of COVID-19-related threats to public health and safety. • Expenses for public safety measures undertaken in response to COVID-19. • Expenses for quarantining individuals. 3. Payroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID- 19 public health emergency. 2 4. Expenses of actions to facilitate compliance with COVID-19-related public health measures, such as: • Expenses for food delivery to residents, including, for example, senior citizens and other vulnerable populations, to enable compliance with COVID-19 public health precautions. • Expenses to facilitate distance learning, including technological improvements, in connection with school closings to enable compliance with COVID-19 precautions. • Expenses to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions. • Expenses of providing paid sick and paid family and medical leave to public employees to enable compliance with COVID-19 public health precautions. • COVID-19-related expenses of maintaining state prisons and county jails, including as relates to sanitation and improvement of social distancing measures, to enable compliance with COVID-19 public health precautions. • Expenses for care for homeless populations provided to mitigate COVID-19 effects and enable compliance with COVID-19 public health precautions. 5. Expenses associated with the provision of economic support in connection with the COVID-19 public health emergency, such as: • Expenditures related to the provision of grants to small businesses to reimburse the costs of business interruption caused by required closures. • Expenditures related to a State, territorial, local, or Tribal government payroll support program. • Unemployment insurance costs related to the COVID-19 public health emergency if such costs will not be reimbursed by the federal government pursuant to the CARES Act or otherwise. 6. Any other COVID-19-related expenses reasonably necessary to the function of government that satisfy the Fund’s eligibility criteria. Nonexclusive examples of ineligible expenditures 2 The following is a list of examples of costs that would not be eligible expenditures of payments from the Fund. 1. Expenses for the State share of Medicaid.3 2. Damages covered by insurance. 3. Payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency. 2 In addition, pursuant to section 5001(b) of the CARES Act, payments from the Fund may not be expended for an elective abortion or on research in which a human embryo is destroyed, discarded, or knowingly subjected to risk of injury or death. The prohibition on payment for abortions does not apply to an abortion if the pregnancy is the result of an act of rape or incest; or in the case where a woman suffers from a physical disorder, physical injury, or physical illness, including a life-endangering physical condition caused by or arising from the pregnancy itself, that would, as certified by a physician, place the woman in danger of death unless an abortion is performed. Furthermore, no government which receives payments from the Fund may discriminate against a health care entity on the basis that the entity does not provide, pay for, provide coverage of, or refer for abortions. 3 See 42 C.F.R. § 433.51 and 45 C.F.R. § 75.306. 3 4. Expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the CARES Act of contributions by States to State unemployment funds. 5. Reimbursement to donors for donated items or services. 6. Workforce bonuses other than hazard pay or overtime. 7. Severance pay. 8. Legal settlements. 4 Exhibit B 1 Coronavirus Relief Fund Frequently Asked Questions Updated as of May 28, 2020 The following answers to frequently asked questions supplement Treasury’s Coronavirus Relief Fund (“Fund”) Guidance for State, Territorial, Local, and Tribal Governments, dated April 22, 2020, (“Guidance”).1 Amounts paid from the Fund are subject to the restrictions outlined in the Guidance and set forth in section 601(d) of the Social Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act (“CARES Act”). Eligible Expenditures Are governments required to submit proposed expenditures to Treasury for approval? No. Governments are responsible for making determinations as to what expenditures are necessary due to the public health emergency with respect to COVID-19 and do not need to submit any proposed expenditures to Treasury. The Guidance says that funding can be used to meet payroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. How does a government determine whether payroll expenses for a given employee satisfy the “substantially dedicated” condition? The Fund is designed to provide ready funding to address unforeseen financial needs and risks created by the COVID-19 public health emergency. For this reason, and as a matter of administrative convenience in light of the emergency nature of this program, a State, territorial, local, or Tribal government may presume that payroll costs for public health and public safety employees are payments for services substantially dedicated to mitigating or responding to the COVID-19 public health emergency, unless the chief executive (or equivalent) of the relevant government determines that specific circumstances indicate otherwise. The Guidance says that a cost was not accounted for in the most recently approved budget if the cost is for a substantially different use from any expected use of funds in such a line item, allotment, or allocation. What would qualify as a “substantially different use” for purposes of the Fund eligibility? Costs incurred for a “substantially different use” include, but are not necessarily limited to, costs of personnel and services that were budgeted for in the most recently approved budget but which, due entirely to the COVID-19 public health emergency, have been diverted to substantially different functions. This would include, for example, the costs of redeploying corrections facility staff to enable compliance with COVID-19 public health precautions through work such as enhanced sanitation or enforcing social distancing measures; the costs of redeploying police to support management and enforcement of stay-at-home orders; or the costs of diverting educational support staff or faculty to develop online learning capabilities, such as through providing information technology support that is not part of the staff or faculty’s ordinary responsibilities. Note that a public function does not become a “substantially different use” merely because it is provided from a different location or through a different manner. For example, although developing online instruction capabilities may be a substantially different use of funds, online instruction itself is not a substantially different use of public funds than classroom instruction. 1 The Guidance is available at https://home.treasury.gov/system/files/136/Coronavirus-Relief-Fund-Guidance-for- State-Territorial-Local-and-Tribal-Governments.pdf. 2 May a State receiving a payment transfer funds to a local government? Yes, provided that the transfer qualifies as a necessary expenditure incurred due to the public health emergency and meets the other criteria of section 601(d) of the Social Security Act. Such funds would be subject to recoupment by the Treasury Department if they have not been used in a manner consistent with section 601(d) of the Social Security Act. May a unit of local government receiving a Fund payment transfer funds to another unit of government? Yes. For example, a county may transfer funds to a city, town, or school district within the county and a county or city may transfer funds to its State, provided that the transfer qualifies as a necessary expenditure incurred due to the public health emergency and meets the other criteria of section 601(d) of the Social Security Act outlined in the Guidance. For example, a transfer from a county to a constituent city would not be permissible if the funds were intended to be used simply to fill shortfalls in government revenue to cover expenditures that would not otherwise qualify as an eligible expenditure. Is a Fund payment recipient required to transfer funds to a smaller, constituent unit of government within its borders? No. For example, a county recipient is not required to transfer funds to smaller cities within the county’s borders. Are recipients required to use other federal funds or seek reimbursement under other federal programs before using Fund payments to satisfy eligible expenses? No. Recipients may use Fund payments for any expenses eligible under section 601(d) of the Social Security Act outlined in the Guidance. Fund payments are not required to be used as the source of funding of last resort. However, as noted below, recipients may not use payments from the Fund to cover expenditures for which they will receive reimbursement. Are there prohibitions on combining a transaction supported with Fund payments with other CARES Act funding or COVID-19 relief Federal funding? Recipients will need to consider the applicable restrictions and limitations of such other sources of funding. In addition, expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the CARES Act of contributions by States to State unemployment funds, are not eligible uses of Fund payments. Are States permitted to use Fund payments to support state unemployment insurance funds generally? To the extent that the costs incurred by a state unemployment insurance fund are incurred due to the COVID-19 public health emergency, a State may use Fund payments to make payments to its respective state unemployment insurance fund, separate and apart from such State’s obligation to the unemployment insurance fund as an employer. This will permit States to use Fund payments to prevent expenses related to the public health emergency from causing their state unemployment insurance funds to become insolvent. 3 Are recipients permitted to use Fund payments to pay for unemployment insurance costs incurred by the recipient as an employer? Yes, Fund payments may be used for unemployment insurance costs incurred by the recipient as an employer (for example, as a reimbursing employer) related to the COVID-19 public health emergency if such costs will not be reimbursed by the federal government pursuant to the CARES Act or otherwise. The Guidance states that the Fund may support a “broad range of uses” including payroll expenses for several classes of employees whose services are “substantially dedicated to mitigating or responding to the COVID-19 public health emergency.” What are some examples of types of covered employees? The Guidance provides examples of broad classes of employees whose payroll expenses would be eligible expenses under the Fund. These classes of employees include public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. Payroll and benefit costs associated with public employees who could have been furloughed or otherwise laid off but who were instead repurposed to perform previously unbudgeted functions substantially dedicated to mitigating or responding to the COVID-19 public health emergency are also covered. Other eligible expenditures include payroll and benefit costs of educational support staff or faculty responsible for developing online learning capabilities necessary to continue educational instruction in response to COVID-19-related school closures. Please see the Guidance for a discussion of what is meant by an expense that was not accounted for in the budget most recently approved as of March 27, 2020. In some cases, first responders and critical health care workers that contract COVID-19 are eligible for workers’ compensation coverage. Is the cost of this expanded workers compensation coverage eligible? Increased workers compensation cost to the government due to the COVID-19 public health emergency incurred during the period beginning March 1, 2020, and ending December 30, 2020, is an eligible expense. If a recipient would have decommissioned equipment or not renewed a lease on particular office space or equipment but decides to continue to use the equipment or to renew the lease in order to respond to the public health emergency, are the costs associated with continuing to operate the equipment or the ongoing lease payments eligible expenses? Yes. To the extent the expenses were previously unbudgeted and are otherwise consistent with section 601(d) of the Social Security Act outlined in the Guidance, such expenses would be eligible. May recipients provide stipends to employees for eligible expenses (for example, a stipend to employees to improve telework capabilities) rather than require employees to incur the eligible cost and submit for reimbursement? Expenditures paid for with payments from the Fund must be limited to those that are necessary due to the public health emergency. As such, unless the government were to determine that providing assistance in the form of a stipend is an administrative necessity, the government should provide such assistance on a reimbursement basis to ensure as much as possible that funds are used to cover only eligible expenses. 4 May Fund payments be used for COVID-19 public health emergency recovery planning? Yes. Expenses associated with conducting a recovery planning project or operating a recovery coordination office would be eligible, if the expenses otherwise meet the criteria set forth in section 601(d) of the Social Security Act outlined in the Guidance. Are expenses associated with contact tracing eligible? Yes, expenses associated with contract tracing are eligible. To what extent may a government use Fund payments to support the operations of private hospitals? Governments may use Fund payments to support public or private hospitals to the extent that the costs are necessary expenditures incurred due to the COVID-19 public health emergency, but the form such assistance would take may differ. In particular, financial assistance to private hospitals could take the form of a grant or a short-term loan. May payments from the Fund be used to assist individuals with enrolling in a government benefit program for those who have been laid off due to COVID-19 and thereby lost health insurance? Yes. To the extent that the relevant government official determines that these expenses are necessary and they meet the other requirements set forth in section 601(d) of the Social Security Act outlined in the Guidance, these expenses are eligible. May recipients use Fund payments to facilitate livestock depopulation incurred by producers due to supply chain disruptions? Yes, to the extent these efforts are deemed necessary for public health reasons or as a form of economic support as a result of the COVID-19 health emergency. Would providing a consumer grant program to prevent eviction and assist in preventing homelessness be considered an eligible expense? Yes, assuming that the recipient considers the grants to be a necessary expense incurred due to the COVID-19 public health emergency and the grants meet the other requirements for the use of Fund payments under section 601(d) of the Social Security Act outlined in the Guidance. As a general matter, providing assistance to recipients to enable them to meet property tax requirements would not be an eligible use of funds, but exceptions may be made in the case of assistance designed to prevent foreclosures. May recipients create a “payroll support program” for public employees? Use of payments from the Fund to cover payroll or benefits expenses of public employees are limited to those employees whose work duties are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. May recipients use Fund payments to cover employment and training programs for employees that have been furloughed due to the public health emergency? Yes, this would be an eligible expense if the government determined that the costs of such employment and training programs would be necessary due to the public health emergency. 5 May recipients use Fund payments to provide emergency financial assistance to individuals and families directly impacted by a loss of income due to the COVID-19 public health emergency? Yes, if a government determines such assistance to be a necessary expenditure. Such assistance could include, for example, a program to assist individuals with payment of overdue rent or mortgage payments to avoid eviction or foreclosure or unforeseen financial costs for funerals and other emergency individual needs. Such assistance should be structured in a manner to ensure as much as possible, within the realm of what is administratively feasible, that such assistance is necessary. The Guidance provides that eligible expenditures may include expenditures related to the provision of grants to small businesses to reimburse the costs of business interruption caused by required closures. What is meant by a “small business,” and is the Guidance intended to refer only to expenditures to cover administrative expenses of such a grant program? Governments have discretion to determine what payments are necessary. A program that is aimed at assisting small businesses with the costs of business interruption caused by required closures should be tailored to assist those businesses in need of such assistance. The amount of a grant to a small business to reimburse the costs of business interruption caused by required closures would also be an eligible expenditure under section 601(d) of the Social Security Act, as outlined in the Guidance. The Guidance provides that expenses associated with the provision of economic support in connection with the public health emergency, such as expenditures related to the provision of grants to small businesses to reimburse the costs of business interruption caused by required closures, would constitute eligible expenditures of Fund payments. Would such expenditures be eligible in the absence of a stay-at-home order? Fund payments may be used for economic support in the absence of a stay-at-home order if such expenditures are determined by the government to be necessary. This may include, for example, a grant program to benefit small businesses that close voluntarily to promote social distancing measures or that are affected by decreased customer demand as a result of the COVID-19 public health emergency. May Fund payments be used to assist impacted property owners with the payment of their property taxes? Fund payments may not be used for government revenue replacement, including the provision of assistance to meet tax obligations. May Fund payments be used to replace foregone utility fees? If not, can Fund payments be used as a direct subsidy payment to all utility account holders? Fund payments may not be used for government revenue replacement, including the replacement of unpaid utility fees. Fund payments may be used for subsidy payments to electricity account holders to the extent that the subsidy payments are deemed by the recipient to be necessary expenditures incurred due to the COVID-19 public health emergency and meet the other criteria of section 601(d) of the Social Security Act outlined in the Guidance. For example, if determined to be a necessary expenditure, a government could provide grants to individuals facing economic hardship to allow them to pay their utility fees and thereby continue to receive essential services. 6 Could Fund payments be used for capital improvement projects that broadly provide potential economic development in a community? In general, no. If capital improvement projects are not necessary expenditures incurred due to the COVID-19 public health emergency, then Fund payments may not be used for such projects. However, Fund payments may be used for the expenses of, for example, establishing temporary public medical facilities and other measures to increase COVID-19 treatment capacity or improve mitigation measures, including related construction costs. The Guidance includes workforce bonuses as an example of ineligible expenses but provides that hazard pay would be eligible if otherwise determined to be a necessary expense. Is there a specific definition of “hazard pay”? Hazard pay means additional pay for performing hazardous duty or work involving physical hardship, in each case that is related to COVID-19. The Guidance provides that ineligible expenditures include “[p]ayroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency.” Is this intended to relate only to public employees? Yes. This particular nonexclusive example of an ineligible expenditure relates to public employees. A recipient would not be permitted to pay for payroll or benefit expenses of private employees and any financial assistance (such as grants or short-term loans) to private employers are not subject to the restriction that the private employers’ employees must be substantially dedicated to mitigating or responding to the COVID-19 public health emergency. May counties pre-pay with CARES Act funds for expenses such as a one or two-year facility lease, such as to house staff hired in response to COVID-19? A government should not make prepayments on contracts using payments from the Fund to the extent that doing so would not be consistent with its ordinary course policies and procedures. Must a stay-at-home order or other public health mandate be in effect in order for a government to provide assistance to small businesses using payments from the Fund? No. The Guidance provides, as an example of an eligible use of payments from the Fund, expenditures related to the provision of grants to small businesses to reimburse the costs of business interruption caused by required closures. Such assistance may be provided using amounts received from the Fund in the absence of a requirement to close businesses if the relevant government determines that such expenditures are necessary in response to the public health emergency. 7 Should States receiving a payment transfer funds to local governments that did not receive payments directly from Treasury? Yes, provided that the transferred funds are used by the local government for eligible expenditures under the statute. To facilitate prompt distribution of Title V funds, the CARES Act authorized Treasury to make direct payments to local governments with populations in excess of 500,000, in amounts equal to 45% of the local government’s per capita share of the statewide allocation. This statutory structure was based on a recognition that it is more administratively feasible to rely on States, rather than the federal government, to manage the transfer of funds to smaller local governments. Consistent with the needs of all local governments for funding to address the public health emergency, States should transfer funds to local governments with populations of 500,000 or less, using as a benchmark the per capita allocation formula that governs payments to larger local governments. This approach will ensure equitable treatment among local governments of all sizes. For example, a State received the minimum $1.25 billion allocation and had one county with a population over 500,000 that received $250 million directly. The State should distribute 45 percent of the $1 billion it received, or $450 million, to local governments within the State with a population of 500,000 or less. May a State impose restrictions on transfers of funds to local governments? Yes, to the extent that the restrictions facilitate the State’s compliance with the requirements set forth in section 601(d) of the Social Security Act outlined in the Guidance and other applicable requirements such as the Single Audit Act, discussed below. Other restrictions are not permissible. If a recipient must issue tax anticipation notes (TANs) to make up for tax due date deferrals or revenue shortfalls, are the expenses associated with the issuance eligible uses of Fund payments? If a government determines that the issuance of TANs is necessary due to the COVID-19 public health emergency, the government may expend payments from the Fund on the accrued interest expense on TANs and unbudgeted administrative and transactional costs, such as necessary payments to advisors and underwriters, associated with the issuance of the TANs. May recipients use Fund payments to expand rural broadband capacity to assist with distance learning and telework? Such expenditures would only be permissible if they are necessary for the public health emergency. The cost of projects that would not be expected to increase capacity to a significant extent until the need for distance learning and telework have passed due to this public health emergency would not be necessary due to the public health emergency and thus would not be eligible uses of Fund payments. Are costs associated with increased solid waste capacity an eligible use of payments from the Fund? Yes, costs to address increase in solid waste as a result of the public health emergency, such as relates to the disposal of used personal protective equipment, would be an eligible expenditure. May payments from the Fund be used to cover across-the-board hazard pay for employees working during a state of emergency? No. The Guidance says that funding may be used to meet payroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. Hazard pay is a form of payroll expense and is subject to this limitation, so Fund payments may only be used to cover hazard pay for such individuals. 8 May Fund payments be used for expenditures related to the administration of Fund payments by a State, territorial, local, or Tribal government? Yes, if the administrative expenses represent an increase over previously budgeted amounts and are limited to what is necessary. For example, a State may expend Fund payments on necessary administrative expenses incurred with respect to a new grant program established to disburse amounts received from the Fund. May recipients use Fund payments to provide loans? Yes, if the loans otherwise qualify as eligible expenditures under section 601(d) of the Social Security Act as implemented by the Guidance. Any amounts repaid by the borrower before December 30, 2020, must be either returned to Treasury upon receipt by the unit of government providing the loan or used for another expense that qualifies as an eligible expenditure under section 601(d) of the Social Security Act. Any amounts not repaid by the borrower until after December 30, 2020, must be returned to Treasury upon receipt by the unit of government lending the funds. May Fund payments be used for expenditures necessary to prepare for a future COVID-19 outbreak? Fund payments may be used only for expenditures necessary to address the current COVID-19 public health emergency. For example, a State may spend Fund payments to create a reserve of personal protective equipment or develop increased intensive care unit capacity to support regions in its jurisdiction not yet affected, but likely to be impacted by the current COVID-19 pandemic. Questions Related to Administration of Fund Payments Do governments have to return unspent funds to Treasury? Yes. Section 601(f)(2) of the Social Security Act, as added by section 5001(a) of the CARES Act, provides for recoupment by the Department of the Treasury of amounts received from the Fund that have not been used in a manner consistent with section 601(d) of the Social Security Act. If a government has not used funds it has received to cover costs that were incurred by December 30, 2020, as required by the statute, those funds must be returned to the Department of the Treasury. What records must be kept by governments receiving payment? A government should keep records sufficient to demonstrate that the amount of Fund payments to the government has been used in accordance with section 601(d) of the Social Security Act. May recipients deposit Fund payments into interest bearing accounts? Yes, provided that if recipients separately invest amounts received from the Fund, they must use the interest earned or other proceeds of these investments only to cover expenditures incurred in accordance with section 601(d) of the Social Security Act and the Guidance on eligible expenses. If a government deposits Fund payments in a government’s general account, it may use those funds to meet immediate cash management needs provided that the full amount of the payment is used to cover necessary expenditures. Fund payments are not subject to the Cash Management Improvement Act of 1990, as amended. May governments retain assets purchased with payments from the Fund? Yes, if the purchase of the asset was consistent with the limitations on the eligible use of funds provided by section 601(d) of the Social Security Act. 9 What rules apply to the proceeds of disposition or sale of assets acquired using payments from the Fund? If such assets are disposed of prior to December 30, 2020, the proceeds would be subject to the restrictions on the eligible use of payments from the Fund provided by section 601(d) of the Social Security Act. Are Fund payments to State, territorial, local, and tribal governments considered grants? No. Fund payments made by Treasury to State, territorial, local, and Tribal governments are not considered to be grants but are “other financial assistance” under 2 C.F.R. § 200.40. Are Fund payments considered federal financial assistance for purposes of the Single Audit Act? Yes, Fund payments are considered to be federal financial assistance subject to the Single Audit Act (31 U.S.C. §§ 7501-7507) and the related provisions of the Uniform Guidance, 2 C.F.R. § 200.303 regarding internal controls, §§ 200.330 through 200.332 regarding subrecipient monitoring and management, and subpart F regarding audit requirements. Are Fund payments subject to other requirements of the Uniform Guidance? Fund payments are subject to the following requirements in the Uniform Guidance (2 C.F.R. Part 200): 2 C.F.R. § 200.303 regarding internal controls, 2 C.F.R. §§ 200.330 through 200.332 regarding subrecipient monitoring and management, and subpart F regarding audit requirements. Is there a Catalog of Federal Domestic Assistance (CFDA) number assigned to the Fund? Yes. The CFDA number assigned to the Fund is 21.019, pending completion of registration. If a State transfers Fund payments to its political subdivisions, would the transferred funds count toward the subrecipients’ total funding received from the federal government for purposes of the Single Audit Act? Yes. The Fund payments to subrecipients would count toward the threshold of the Single Audit Act and 2 C.F.R. part 200, subpart F re: audit requirements. Subrecipients are subject to a single audit or program- specific audit pursuant to 2 C.F.R. § 200.501(a) when the subrecipients spend $750,000 or more in federal awards during their fiscal year. Are recipients permitted to use payments from the Fund to cover the expenses of an audit conducted under the Single Audit Act? Yes, such expenses would be eligible expenditures, subject to the limitations set forth in 2 C.F.R. § 200.425. If a government has transferred funds to another entity, from which entity would the Treasury Department seek to recoup the funds if they have not been used in a manner consistent with section 601(d) of the Social Security Act? The Treasury Department would seek to recoup the funds from the government that received the payment directly from the Treasury Department. State, territorial, local, and Tribal governments receiving funds from Treasury should ensure that funds transferred to other entities, whether pursuant to a grant program 10 or otherwise, are used in accordance with section 601(d) of the Social Security Act as implemented in the Guidance. Exhibit C Agenda Item M AGENDA STAFF REPORT DATE:June 22, 2020 TO:Honorable Mayor and City Council THRU:Jill R. Ingram, City Manager FROM:Les Johnson, Community Development Director SUBJECT:Consideration of Establishing and Administering a Seal Beach Small Business Relief Grant Program ________________________________________________________________ SUMMARY OF REQUEST: That the City Council adopt Resolution 7050 approving the Seal Beach Small Business Relief Grant Program and utilize the services of the Orange County/Inland Empire Small Business Development Center for the distribution of certain CARES Act funds for economic relief to qualified Seal Beach small businesses. BACKGROUND AND ANALYSIS: As a result of the COVID-19 pandemic, businesses throughout the country are suffering, with the small business sector being the hardest hit. Seal Beach is home to hundreds of small businesses that have been required to close their doors or significantly restrict operations as a result of COVID-19 and the State's stay-at-home order. As a result, these businesses are struggling to maintain rent, utilities, payroll, and other basic operational costs. The recent receipt of approximately $562,000 in CARES Act funding from Orange County requires use of these funds for the purpose of providing small business grants to assist with covering operational costs that are unable to be paid due to COVID-19. Staff has been coordinating with the Orange County/Inland Empire Small Business Development Center (OCIE SBDC) to develop a small business grant program that the OCIE SBDC would administer on the City’s behalf. The OCIE SBDC is a federally-funded resource that provides small business owners and entrepreneurs with no-cost consulting services, a wide variety of training opportunities, and access to an extensive network of resources. They administer a variety of different small business grant programs for different jurisdictions, including programs similar to what is being proposed for Seal Beach. Measures taken by the State of California and the County of Orange to limit the spread of COVID-19 have placed an incredible financial burden on the Seal Page 2 7 8 1 Beach business community with small businesses being especially impacted. As small businesses continue to suffer through forced closures and uncertain transitional phases, many are in need of capital to pay for rent, insurance, payroll and other fixed expenses. The Small Business Administration (SBA) identified that the average small business has 15 days of cash flow in reserve. Mandatory small business closures in California exceeded 50 days before some non- essential businesses were allowed to conditionally reopen. Many that have business interruption insurance are also being informed that their policies do not cover a pandemic and therefore their financial losses are not covered. The loan programs previously issued through the Coronavirus Aid, Relief and Economic Security Act (“CARES Act”) do not address the needs of many small business within the City either due to their turnaround times, the requirements of the loan, or the allocations that lenders are willing to provide is insufficient. While the City continues to see Paycheck Protection Program (PPP) and Emergency Injury Disaster Loan (EIDL) loans as critical assistance to address the cash flow necessities of businesses at this time, these funds are all allocated. The Orange County/Inland Empire Small Business Development Center (OCIE SBDC) is collaborating with several cities in Orange County to establish city grant programs for small businesses. As the City has historically been and continues to be a natural incubator for new and small businesses, providing a more diverse lending spectrum will assist business in the immediate crisis and over the long term. However, the City of Seal Beach does not have the staff resources to properly promote, manage, issue, or audit the grant program. For this reason, partnership with OCIE SBDC would be necessary to successfully implement such a program. The OCIE SBDC is a comprehensive small business assistance network in the United States. It is funded in part by the United States Congress through a partnership with the U.S. Small Business Administration. There are nearly 1,000 local centers available to provide business consulting and low-cost training to new and existing businesses. The OCIE SBDC office is located at 1300 S. Bristol Street in Santa Ana and partners with California State University, Fullerton. The OCIE SBDC typically charges a 2% fee for their services. However, the OCIE SBDC was just notified that they’ll be receiving additional CARES Act funding from the Small Business Administration and are able to provide their services fee of charge. The COVID-19 closures have placed an undue burden on virtually every business in the City of Seal Beach. While the City has provided assistance in a number of ways, including the Business Resource and Resiliency Guide, assisting with reopening efforts, and marketing for our business community, the City does not have the resources to provide financial assistance to all of the approximately 1,700 businesses which have a current business license. However, through the Small Business Relief Grant Program, the City can financially assist a number of those businesses to help address COVID-19 related short falls. Staff is recommending these grant funds be awarded to small Page 3 7 8 1 businesses in Seal Beach who have not received funding from PPP and the EIDL loan programs. A Small Business Relief Grant Program Guidelines document has been drafted representing the program provisions and is summarized as follows: Application Steps 1. City staff and the OCIE SBDC will finalize documents and forms for dissemination. 2. City staff and OCIE SBDC will inform the business community of the Grant Program in the following ways: a. Press release for City website, social media, and Chamber website. b. Email blast to businesses that have provided emails as a part of their business license. c. Coordinate with Seal Beach Chamber of Commerce to blast notification to members. 3. The OCIE SBDC will conduct two virtual webinars to help explain the program and application process, as well as be available for one-on-one support. 4. The Grant Program will be launched following the first virtual webinar taking place. 5. Applications will be received on first come, first served basis. If applications are oversubscribed, a lottery will take place to award grants. 6. Applications will be taken in by the SBDC and reviewed for completeness and basic underwriting criteria by the SBDC. 7. Applications drawn from the lottery and that meet the minimal standards will be provided to the City for review and approval. 8. Notification to recipients of the Emergency Relief Small Business Grant and check distribution. Eligibility Criteria Must meet one of the following: Business was deemed non-essential and forced to shut down; or Sales for the business are down more than 25% compared to previous three months; or Business had to lay off at least one employee; or One or more of the employees contracted COVID-19 while at work. Minimum Requirements For profit business that is located within the City of Seal Beach. Business is located in a commercial or industrial space. Page 4 7 8 1 Business with 30 or fewer employees including the owner. Business must have an active business license and be in good standing with the City for a minimum of 6 months as of June 1, 2020. Must have annual gross receipts of $15,000,000 or less over previous three years. Priority given to small businesses that did not receive Economic Injury Disaster Loan (EIDL) or Paycheck Protection Program (PPP) Funding. Grant Amounts Up to $5,000 for businesses with 5 or fewer employees Up to $7,500 for businesses with 6-10 employees Up to $10,000 for businesses with 11-30 employees These Grant funds may be used to pay rent, accounts payable, payroll, utilities, insurance, and/or personal protective equipment (PPE) to assist with reopening. Funds from the grant are not intended to be used for working capital or lost salary/draws for the small business owner. The goal of the program is to support the reopening and potential growth of the businesses as the community and the economy restarts. Based upon the amount of funding the City received and the aforementioned grant amounts, it is anticipated that approximately 60-80 Seal Beach small businesses will be awarded grant funds. If the amount of qualifying applications received exceeds the funds available, a lottery system will be used to randomly select and rank the applications. Should the Program be approved by City Council during the June 22, 2020 meeting, it is anticipated that funding will be awarded by the end of July. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no financial impact for this item as the CARES Act funds the City recently received from the County of Orange in the amount of $562,802 will fully cover the cost of this Program. Page 5 7 8 1 STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council adopt Resolution 7050 approving the Seal Beach Small Business Relief Grant Program and utilize the services of the Orange County/Inland Empire Small Business Development Center for the distribution of certain CARES Act funds for economic relief to qualified Seal Beach small businesses. SUBMITTED BY: NOTED AND APPROVED: Les Johnson Jill R. Ingram Les Johnson, Community Development Director Jill R. Ingram, City Manager ATTACHMENTS: A. Resolution 7050 B. Small Business Relief Grant Program Guidelines RESOLUTION 7050 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING THE SEAL BEACH SMALL BUSINESS RELIEF GRANT PROGRAM AND UTILIZATION OF CERTAIN CARES ACT FUNDS PROVIDED BY THE COUNTY OF ORANGE FOR SMALL BUSINESS ASSISTANCE WHEREAS, on February 26, 2020, the County of Orange Health Officer declared a local health emergency based on an imminent and proximate threat to public health from the introduction of COVID-19 in Orange County; and, WHEREAS, on March 2, 2020, the Orange County Board of Supervisors adopted Resolution No. 2020-11 ratifying the local health emergency declared by the County Health Officer; and, WHEREAS, on March 4, 2020, the Governor of the State of California declared a State of Emergency to exist in California as a result of the threat of COVID-19; and, WHEREAS, on March 13, 2020, the President of the United States issued a Proclamation of Declaring a National Emergency concerning the COVID-19 outbreak; and, WHEREAS, the Seal Beach City Manager, as the Director of Emergency Services, proclaimed on March 13, 2020 a Local Emergency for the 2020 Coronavirus Pandemic pursuant to Seal Beach Municipal Code Section 3.25.020, to protect public health, safety and welfare, and to enhance the City’s ability to mobilize local resources, coordinate interagency response, accelerate procurement of vital supplies, use mutual aid, and seek potential reimbursement by the State and Federal governments; and, WHEREAS, on March 19, 2020, the Seal Beach City Council adopted resolution 7013 ratifying the local emergency previously declared by the City Manager; and, WHEREAS, the Coronavirus Aid, Relief, and Economic Security (CARES) Act was passed by Congress and signed into law by the President of the United States on March 27, 2020; and, WHEREAS, the CARES Act established the Coronavirus Relief Fund and Orange County received an allocation of funds from this Fund; and, WHEREAS, on June 8, 2020, the City Council approved Resolution No. 7043, ratifying a sub-recipient agreement between the County of Orange and the City of Seal Beach for the City’s receipt and utilization of $562,802 in CARES Act funding to provide economic support to small businesses in Seal Beach impacted by COVID-19; and, WHEREAS, the City of Seal Beach has established certain guidelines to ensure 5 1 5 6 compliance with requirements of the CARES Act and for proper and equitable distribution of these funds to qualified Seal Beach small businesses; and, WHEREAS, the City wishes to utilize the services of the Orange County/Inland Empire Small Business Development Center for the purpose of assisting with administration of the identified funds to qualified Seal Beach small businesses. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE: Section 1. That the City Council hereby authorizes the creation of the Seal Beach Small Business Relief Grant Program (Exhibit A). Section 2. That the City Council hereby authorizes the City Manager to utilize the services of the Orange County/Inland Empire Small Business Development Center to assist with administration of the Seal Beach Small Business Relief Grant Program. Section 3. That the City Council hereby approves the allocation of $562,802 in CARES Act funding to Seal Beach small businesses who qualify according to the City’s Small Business Relieve Grant Program and the Sub-Recipient Agreement between the County of Orange and the City of Seal Beach as represented on Resolution No. 7043. PASSED, APPROVED, and ADOPTED by the City Council at a regular meeting held on the 22nd day of June, 2020 by the following vote: AYES: Council Members _______________________________________ NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Schelly Sustarsic, Mayor ATTEST: ___ Gloria D. Harper, City Clerk 5 1 5 6 STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7050 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 22nd day of June, 2020 Gloria D. Harper, City Clerk EXHIBIT A CITY OF SEAL BEACH SMALL BUSINESS RELIEF GRANT PROGRAM 2 | P a g e Program Overview About the Program The City of Seal Beach Small Business Relief Grant Program will provide one-time funding to small businesses located within the city needing financial assistance in overcoming the temporary loss of revenue due to the COVID-19 outbreak. The program is based on the availability of funds, program guidelines and submission of all required information and supporting documentation. The County of Orange’s Second Supervisorial District allocated more than $560,000 of federal Coronavirus Relief funds, made available through the Coronavirus Aid Relief and Economic Security Act (CARES Act), to the City to specifically provide grants to small businesses “to reimburse the costs of business interruption caused by required closures and unemployment insurance costs related to the COVID-19 public health emergency,” if such costs are not otherwise reimbursed by the federal government. Small businesses with 25 or less employees (full or part time) may be eligible to receive a working capital grant of up to ten thousand dollars ($10,000). The grant may be used for working capital to cover the day-to-day business operating expenses such as rent/lease payments, mortgage payments, utility expenses, inventory, Personal Protection Equipment (PPE) or other similar expenses that occur in the ordinary course of operations. The City’s Community Development Department will be responsible for oversight of the Small Business Relief Grant Program and disbursement of funds will take place through the City’s Finance Department. The City’s Program Partner, the Orange County/Inland Empire Small Business Development Center (OCIE SBDC) will be responsible for program administration, marketing, application processing, underwriting, and review and approval of financial and business documentation for disbursement approval. City staff is obligated to fulfill the terms and conditions of the funds as established by the City Council, these program guidelines, and Federal, State, and local rules and regulations. Please carefully review these guidelines as successful applicants must submit complete applications before the deadline; provide documentation that they meet the eligibility requirements, terms and conditions; explain how the grant monies would be used toward necessary COVID-19 related business expenses; and later provide documentation demonstrating that the grant funding was used toward those expenses. If the number of applications submitted exceeds the amount of funding that is available for disbursement, the City will implement a lottery system for all eligible small businesses. City Reserved Rights The City reserves the unqualified right, in its sole and absolute discretion at any time: CITY OF SEAL BEACH SMALL BUSINESS RELIEF GRANT PROGRAM 3 | P a g e (1) to amend or terminate this program with no recourse for any proposing applicant; (2) to choose or reject any or all applications received in response to this program; (3) to modify the application deadlines; (4) to request additional information of the applicants as deemed necessary and appropriate by the City; (5) to conduct further due diligence with applicants or any third party; (6) to modify the City's objectives or the scope of the program; (7) to modify program requirements, general terms and conditions, or eligible activities; and/or (8) to disqualify any proposing applicant on the basis of any real or perceived conflict of interest that is disclosed or revealed by materials submitted or by any data available to the City. Eligibility To be eligible to apply for the Small Business Relief Grant Program, a business must demonstrate the need for financial support due to the temporary loss of revenue resulting from the impact of the COVID-19 pandemic and the Stay at Home order. An applicant will need to prove that their business has been affected by COVID-19 in one of the following ways: The business was deemed non-essential and was forced to shut down by the state or local government; Sales from the business are down more than 25 percent compared to the previous three months (Prior to March 1, 2020) or a comparable 3-month period in 2019; The business has had to lay off at least one of its employees (full- or part-time employee); or One or more of the employees in the business have contracted COVID-19, while at work. Terms and Conditions The business applicant must meet the following minimum requirements to be considered for grant funding: The business must be a for-profit business and physically located within Seal Beach city limits; The business must be located in a commercial or industrial space; The business must have an active City of Seal Beach business license for a minimum of six (6) months as of June 1, 2020; The business must have twenty five (25) or fewer full time, or an equivalent combination of full and part-time employees (two part-time employees equal one full-time employee), including the owner; The business must have average annual gross receipts of fifteen million dollars ($15,000,000) or less over the previous three years; The business must be in good standing with the City (current on any city accounts, no liens or judgements, no existing municipal code violations, etc.), unless directly correlated to COVID-19 impacts; The business must disclose whether they have received capital from the CITY OF SEAL BEACH SMALL BUSINESS RELIEF GRANT PROGRAM 4 | P a g e Paycheck Protection Program (PPP) or an Economic Injury Disaster Loan (EIDL). If a business received PPP or EIDL funds, it is still eligible to receive City grant funds. However, priority will be given to applicants that have not received funding through these programs; The business must follow the State’s and County of Orange’s re-opening guidance for their industry; and The business must submit the application and all required supporting documentation. * City employees and elected and appointed officials are not eligible to participate in this program. Grant Amounts Applicants are eligible to receive a grant of up to $10,000 according to the following: Businesses with 5 or fewer employees up to $ 5,000 Businesses with 6-10 employees up to $ 7,500 Businesses with 11-30 employees up to $10,000 Eligible Activities The grant may be used for working capital to cover the business’s day-to-day business operating expenses such as rent or lease payments, mortgage payments, utility bills, payroll, inventory, technology, marketing/communication, or other similar expenses that occur in the ordinary course of operations. Grant monies may also be used toward the cost of obtaining personal protective equipment for staff and customers as well as devices intended to enhance safety of staff and customers. o Applicants will complete a use of funds form that will detail how the funds will be spent within their business. o Applicants must sign and verify that the use of funds will be spent on business expenses, such as those listed above. o Applicants will be required to provide documentation verifying that the grant funds were used toward credible business expenses related to COVID-19. Any use of funding other than that to support the business is strictly prohibited. The business must reimburse the program for any expenses found to be not in compliance with the program’s list of eligible activities. The U.S. Department of Treasury has issued guidance on the use of funds and the following is a nonexclusive list of expenditures that shall not constitute Eligible Expenses payable from the grant amount: (1) Damages covered by insurance. (2) Payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency. (3) Expenses that have been or will be reimbursed under any federal program, CITY OF SEAL BEACH SMALL BUSINESS RELIEF GRANT PROGRAM 5 | P a g e such as the reimbursement by the federal government pursuant to the CARES Act of contributions by States to State unemployment funds. (4) Reimbursement to donors for donated items or services. (5) Workforce bonuses other than hazard pay or overtime. (6) Severance pay. (7) Legal settlements. Equal Opportunity Policy The City of Seal Beach and the OCIE SBDC shall not discriminate upon the basis of sex, age, race, creed, color, religion, national origin, marital status, ancestry or physical handicap in accepting applications and processing program application. Marketing and Outreach The City of Seal Beach and the OCIE SBDC will establish and release marketing and outreach pieces to promote the Small Business Emergency Grant Program. The goal will be to inform small businesses throughout the City about the grant program and bring awareness to those small businesses that need this financial support. This effort will also be coordinated with the Seal Beach Chamber of Commerce. The Small Business Emergency Grant Program outreach and marketing will include: City’s website and social media channels E-Flyers Press release Webinars about the grant program Grant Application and Award Process The grant application and award process will be as follows: 1. The program will be advertised and promoted from July 3 to July 17, 2020. OCIE SBDC will offer two webinars to help small business owners better understand the program and complete their applications. The webinars will be held on Wednesday, July 8 at 4 p.m. and Tuesday, July 14 at 2 p.m. Please register at xxx. 2. The application period will be open from Thursday, July 9 at 8 a.m. to Friday, July 17 at 5:00 p.m. Late applications will not be accepted. Applications can be submitted as follows: a. Online at www.sealbeachca.gov/businessgrants b. Via email to communitydevelopment@sealbeachca.gov c. Paper applications can only be submitted on Thursday July 16 from 10:00 am to 3:00 pm at Seal Beach City Hall, 211 Eighth Street. 3. OCIE SBDC will review all applications received during the application period. If the number of qualifying applications received exceeds the amount of grant monies available, OCIE SBDC will use a lottery system to randomly select and rank the CITY OF SEAL BEACH SMALL BUSINESS RELIEF GRANT PROGRAM 6 | P a g e applications. Once applications and eligibility have been approved, each application will be assigned a number and entered into the lottery. Funding priority will be given to retail, restaurants and personal services establishments (hair salons and barber shops, nail salons, small gyms/health clubs) in the order outlined under the Funding Priority section. 4. Potential grant recipients will be contacted by email, phone and/or letter starting July 29, 2020. 5. An OCIE SBBC representative will work with the selected applicants, in the order they are ranked, to collect the required documentation. 6. Once all required documentation is received, the City will release payment to the grant recipient. 7. The grant recipient must agree to an inspection by the City intended to verify that the grant monies are being used in accordance with the program requirements. Documentation Requirements An OCIE SBDC representative will contact each selected applicant to discuss and collect all required documentation. The documentation will be used to verify the business meets the program eligibility requirements, terms and conditions as provided in these guidelines. Documentation requirements will vary depending upon how the business chooses to demonstrate revenue loss due to the COVID-19 pandemic (as described in the Eligibility section). Applicants seeking to demonstrate a decline in sales of more than 25 percent compared to the previous three months (Prior to March 1, 2020) or a comparable 3-month period in 2019 will be asked to provide: o Monthly financial records (P&L, Balance Sheet) for the three months ending May 2020 (Mar 2020, April 2020, May 2020) and the prior three months, ending February 2020 (Dec 2019, Jan 2020, Feb 2020). OR o Monthly financial records for the three months ending May 2020 (Mar 2020, April 2020, May 2020) and for the three months ending May 2019 (Mar 2019, Apr 2019, May 2019). Applicants seeking to demonstrate that the business has had to lay off at least one of its employees (full- or part-time employee) will be asked to provide: o 2019 and 2020 – Form 940 and Form 941 report for employment verification. Applicant can prove that the business was considered non-essential by the Federal or State Government and was forced to shut down. In addition, all applicants will be asked to provide the following: CITY OF SEAL BEACH SMALL BUSINESS RELIEF GRANT PROGRAM 7 | P a g e Proof that the business has had an active Seal Beach business license for a minimum of six (6) months prior to June 1, 2020; 2019 business tax returns, or 2018 if 2019 has not been filed; Business’s two most recent bank statements; Copy of lease/grant deed demonstrating proof of commercial/industrial business address. Applicants must hold the master lease to the space. Please be aware that the application and any documentation submitted may be considered a public record under the California Public Records Act. Post Grant Follow Up The OCIE SBDC will continue to work one-on-one with each grantee, throughout the next 12 months. All awardees will be required to update the City on their business and if additional employees have been hired or employees retained. A six-month and twelve-month report will be created by the OCIE SBDC and the City of Seal Beach, to document the success of the program. Program Complaint and Appeal Process Complaints concerning the Small Business Emergency Grant Program should be made to the City of Seal Beach Community Development Department. If unresolved in this manner, the complaint or appeal shall be made in writing and filed with the City Manager’s Office. Contact Information If you have any questions about the Small Business Relief Grant Program, please contact: City of Seal Beach Community Development Department (562) 431-2527 communitydevelopment@sealbeachca.gov For questions about the guidelines and application or assistance in completing the Small Business Emergency Grant application and to set up a one-on-one consultation (at no cost), please contact: Mike Daniel, Regional Director Orange County/ Inland Empire Small Business Development Center (800) 616-7232 (657) 278-1803 midaniel@fullerton.edu