HomeMy WebLinkAboutAgenda Packet_09142020A G E N D A
MEETING OF THE CITY COUNCIL
Monday,September 14,2020 ~7:00 PM
ALL COUNCIL MEMBERS AND STAFF WILL PARTICIPATE VIA TELECONFERENCE
SCHELLY SUSTARSIC
MAYOR
Fourth District
JOE KALMICK
MAYOR PRO TEM
First District
THOMAS MOORE
COUNCIL MEMBER
Second District
MIKE VARIPAPA
COUNCIL MEMBER
Third District
SANDRA MASSA-LAVITT
COUNCIL MEMBER
Fifth District
This Agenda contains a brief general description of each item to be considered.No action or discussion shall be taken on
any item not appearing on the agenda,except as otherwise provided by law.Supporting documents,including agenda
staff reports,and any public writings distributed by the City to at least a majority of the Council Members regarding any
item on this agenda are available for review on the City’s website at www.sealbeachca.gov.
City Council meetings are broadcast live on Seal Beach TV3 and on the City's website www.sealbeachca.gov).Check
the SBTV3 schedule for rebroadcast of —meetings are available on-demand on the website (starting 2012).meeting
In compliance with the Americans with Disabilities Act of 1990,if you require disability -related modification or
accommodation to attend or participate in this meeting,including auxiliary aids or services,please call the City Clerk'
s office at (562)431 -2527 at least 48 hours prior to the meeting.
NOTICE REGARDING PUBLIC OBSERVATION AND PARTICIPATION IN THE CITY
COUNCIL MEETING
To comply with Governor Newsom’s Executive Order N-29-20 and the Amended Order
and Guidance of the Orange County Health Officer issued March 18,2020 the City of
Seal Beach hereby gives notice of the “means by which members of the public may
observe the meeting and offer public comment”for the City Council meeting on
September 14,2020.Due to the need for social distancing and the prohibition on
public gatherings set forth in the County Health Officer’s Order,all participation in the
above-referenced Meeting will be by teleconference for the Members of the City Council
and staff.Because of the unique nature of the emergency there will NOT be a physical
meeting location and all public participation will be electronic.
PUBLIC COMMENT:Members of the public may submit comments on any item ON
this City Council meeting agenda via email to the City Clerk at
gharper@sealbeachca.gov or via the comment icon through the online portal at
https://www.sealbeachca.gov/Government/Agendas-Notices-Meeting-Videos/Council-
Commission-Meetings.All email comments the City Clerk receives before the start of
the meeting will be posted on the City website and distributed to City Council.Email
comments received after that time will be posted on the City’s website and forwarded to
the City Council after the meeting.
THIS NOTICE AND ELECTRONIC PARTICIPATION PROVISIONS SET FORTH IN
THIS NOTICE ARE PROVIDED PURSUANT TO SECTION 3 OF EXECUTIVE ORDER
N-29-20.
CALL TO ORDER
COUNCIL ROLL CALL
APPROVAL OF AGENDA &WAIVER OF FULL READING OF RESOLUTIONS
ORDINANCES
By motion of the City Council this is the time to notify the public of any
changes to the agenda and /or rearrange the order of the agenda.
PRESENTATIONS /RECOGNITIONS
•Seal Beach COVID-19 Local Emergency Review
•Parking Project Update –Julie Dixon,Dixon Resources Unlimited
PUBLIC COMMUNICATIONS (VIA EMAIL ONLY)
At this time members of the public may address the Council regarding the items on this
City Council meeting agenda.Pursuant to the Brown Act,the Council cannot discuss or
take action on any items not on the agenda unless authorized by law.
Those members of the public wishing to provide comment are asked to send comments
via email to the City Clerk at gharper@sealbeachca.gov or via the comment icon on the
City website at https://www.sealbeachca.gov/Government/Agendas-Notices-Meeting-
Videos/Council-Commission-Meetings by 6pm on September 14,2020.Comments
provided via email will be posted on the City website for review by the public.Any
documents for review should be sent to the City Clerk prior to the meeting for
distribution.
CITY ATTORNEY REPORT Craig A.Steele,City Attorney
CITY MANAGER REPORT Jill R.Ingram,City Manager
COUNCIL COMMENTS
General Council Member comments and reporting pursuant to AB 1234.
COUNCIL ITEMS –None
CONSENT CALENDAR
Items on the consent calendar are considered to be routine and are enacted by a single
motion with the exception of items removed by Council Members.
A.Approval of the August 10,2020 City Council Minutes -That the City Council
approve the minutes of the Closed Session and Regular City Council meeting
held on August 10,2020.
B.Approval of the August 26,2020 City Council Minutes -That the City Council
approve the minutes of the Closed Session meeting held on August 26,2020.
C.Demands on City Treasury (Fiscal Year 2021)–August 31,2020
-Ratification.
D.Monthly Investment Report –August 31,2020 -Receive and file.
E.Approving Amendment No.1 to the Professional Services Agreement with
Stantec Consulting Services,Inc.,for On-Call Professional Engineering
Services -That the City Council adopt Resolution 7068:1.Approving
Amendment No.1 to the Professional Services Agreement dated July 22,2019,
with Stantec Consulting Services,Inc.,to increase compensation by $200,000
for a revised total contract not-to-exceed amount of $500,000 for additional on-
call professional engineering services;and,2.Authorizing the City Manager to
Execute Amendment No.1.
F.Notice of Completion for FY 19-20 Annual Slurry Seal Program Project CIP
ST2001 -That the City Council adopt Resolution 7069:1.Accepting the FY 19-20
Annual Slurry Seal Program Project CIP ST2001 by Doug Martin Contracting
Company,Inc.in the contract amount of $158,821.96;and,2.Directing the City
Clerk to file a “Notice of Completion”with the Orange County Clerk-Recorder
within fifteen (15)days from the date of acceptance and to release retention 35
days after recordation of the Notice of Completion contingent upon no claims
being filed on the Project.
G.Award and Authorize Execution of a Construction Contract with Horizons
Construction Company International,Inc.,for Beach Yard Perimeter Wall
Improvements,CIP BP2002 -That the City Council adopt Resolution 7070:1.
Approving the plans,specifications,and contract documents for the Beach Yard
Perimeter Wall Improvements,CIP BP2002;and,2.Approving and awarding a
construction contract to Horizons Construction Company International,Inc.,in
the amount of $64,761.54 to replace the Beach Yard perimeter fencing pursuant
to the exemption from competitive bidding requirements set forth in Seal Beach
Municipal Code Section 3.20.025(D);and,3.Authorizing the City Manager to
execute the agreement for construction services to Horizons Construction
Company International,Inc.;and,4.Authorizing the City Manager to approve
additional work requests up to $5,000 and inspection services up to $5,000 in
connection with the Project in the cumulative not to exceed amount of $10,000.
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARING –None
UNFINISHED /CONTINUED BUSINESS –None
H.Set Public Hearing Date for the Water and Sewer Rate Study -That the City
Council adopt Resolution 7071 setting the Water and Sewer Rate Study Public
Hearing Date for November 23,2020
NEW BUSINESS
I.Seal Beach Police Detention Center Reclassification and Department
Reorganization Plan -That the City Council adopt Resolution 7072 approving
the reclassification of the Seal Beach Detention Center to a Temporary Holding
Facility,and authorizing the City of Seal Beach to complete an internal
reorganization of the Police Department including:1.Two Police Commanders
retitled to Police Captains;and,2.Conversion of two Police Sergeants positions
to Police Lieutenants positions;and,3.Promotion of one Police Sergeant;and,
4.Promotion of one Police Corporal;and,5.Purchase of one police motorcycle;
and,6.Authorization for one additional police officer to motorcycle assignment
to include specialty incentive pay (5%);and,7.Temporary over hire of one police
officer (SCSO to police recruit)to prepare for impending 2021 retirement;and,
8.Reclassification of SCSO –Court Liaison to Police Civilian Investigator;and,
9.Promotion of Community Services Officer –Records to SCSO grade;and,
10.Authorization for the addition of one Crossing Guard position;and,11.The
creation of a Grant Funded Police Canine Program;and,12.Return any unused
funds into the City’s General Fund;and,13.Authorize the City Manager to
execute on behalf of the City all necessary changes of positions,salary,and
equipment associated to the plan.
ADJOURNMENT
Adjourn the City Council to Monday,September 28,2020 at 5:30 p.m.to meet in closed
session,if deemed necessary,in memory of former Seal Beach Mayor and Council
Member David Sloan,who passed away on August 15,2020 and Seal Beach Police
Department VIP Evelyn Marshall,who passed away on August 28,2020.
Agenda Item A
AGENDA STAFF REPORT
DATE:September 14, 2020
TO:Honorable Mayor and City Council
THRU:Jill R. Ingram, City Manager
FROM:Gloria D. Harper, City Clerk
SUBJECT:Approval of the August 10, 2020 City Council Minutes
________________________________________________________________
SUMMARY OF REQUEST:
That the City Council approve the minutes of the Closed Session and Regular
City Council meeting held on August 10, 2020.
BACKGROUND AND ANALYSIS:
This section does not apply.
ENVIRONMENTAL IMPACT:
There is no environmental impact related to this item.
LEGAL ANALYSIS:
No legal analysis is required for this item.
FINANCIAL IMPACT:
There is no financial impact for this item.
STRATEGIC PLAN:
This item is not applicable to the Strategic Plan.
MEASURE BB:
This item is not applicable to Measure BB, the Seal Beach Neighborhood and
Essential Services Protection Measure.
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RECOMMENDATION:
That the City Council approve the minutes of the Closed Session and Regular
City Council meeting held on August 10, 2020.
SUBMITTED BY: NOTED AND APPROVED:
Gloria D. Harper Jill R. Ingram
Gloria D. Harper, City Clerk Jill R. Ingram, City Manager
ATTACHMENTS:
A. Minutes - Closed Session
B. Minutes - Regular Session
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Seal Beach, California
August 10, 2020
The City Council met in Closed Session at 5:30 p.m. via teleconference.
ROLL CALL
Present: Mayor Sustarsic
Council Members: Varipapa, Kalmick, Massa-Lavitt, Moore
Absent: None
City Staff: Craig A. Steele, City Attorney
Jill R. Ingram, City Manager
Patrick Gallegos, Assistant City Manager
Phil Gonshak, Police Chief, Seal Beach Police Department
Steve Myrter, P.E., Director of Public Works
David Spitz, Associate Engineer
Gloria D. Harper, City Clerk
ORAL COMMUNICATIONS
Mayor Sustarsic opened oral communications. City Clerk Harper announced that one
(1) communication was received. Mayor Sustarsic then closed oral communications.
CLOSED SESSION
A. Conference with Real Property Negotiators Pursuant to Government Code
Section 54956.8
Proposed acquisition of City property along Almond Avenue from Primrose Circle
to Dahlia Circle and along Lampson Avenue from the Tennis Center parking lot
to Seal Beach Blvd.
City Negotiators: City Manager Jill Ingram, City Attorney Craig Steele,
Associate Engineer David Spitz
Negotiating Party: CalTrans and OCTA
Under negotiation: Price and terms of agreement
B. Conference with Chief of Police and City Attorney regarding potential threats to
the security of public facilities and essential public services posed by the spread
of the COVID-19 virus pursuant to Government Code Section 54957(a).
ADJOURNMENT
Mayor Sustarsic adjourned the Closed Session meeting at 6:40 p.m.
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Gloria D. Harper, City Clerk
City of Seal Beach
Approved:
Schelly Sustarsic, Mayor
Attested:
Gloria D. Harper, City Clerk
Seal Beach, California
August 10, 2020
The City Council met in regular session at 7:00 p.m. via teleconference.
ROLL CALL
Present: Mayor Sustarsic
Council Members: Kalmick, Massa-Lavitt, Moore, Varipapa
Absent: None
City Staff: Craig A. Steele, City Attorney
Jill R. Ingram, City Manager
Patrick Gallegos, Assistant City Manager
Phil Gonshak, Police Chief, Seal Beach Police Department
Chief Joe Bailey, Marine Safety Department
Steve Myrter, P.E., Director of Public Works
Les Johnson, Director of Community Development
Kelly Telford, Director of Finance/City Treasurer
Gloria D. Harper, City Clerk
Dana Engstrom, Deputy City Clerk
APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS AND
ORDINANCES
City Clerk Harper announced there was a modification to item D regarding the date of
the contract. Additionally, she announced that five (5) supplemental communications
were received after the posting of the agenda regarding various agenda items that were
distributed to City Council and made available to the public.
Council Member Massa-Lavitt moved, second by Council Member Varipapa to approve
the agenda.
City Clerk Harper took a roll call vote to approve the agenda.
AYES: Kalmick, Massa-Lavitt, Moore, Sustarsic, Varipapa
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried
PRESENTATIONS / RECOGNITIONS
• Recognition to Roni Ellis, Retiring Principal at McGaugh Elementary School
• Orange County Water District Heron Point Monitoring Well Project Update
• Seal Beach COVID-19 Local Emergency Review
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ORAL COMMUNICATIONS
Mayor Sustarsic opened oral communications. City Clerk Harper announced that two (2)
email communications were received and distributed to Council via email and uploaded
to the City’s website. Mayor Sustarsic then closed oral communications.
CITY ATTORNEY REPORT
City Attorney Steele reported that prior to the meeting City Council met in closed
session to discuss the two items on the posted agenda and indicated that all Council
Members participated via teleconference. He reported regarding Item A, the property
acquisition by Orange County Transportation Authority (OCTA), that the City Council
unanimously authorized the City Manager to enter into an agreement with OCTA for the
acquisition of certain parcels of right-of-way in the amount of $250,000 which is the
appraised value. City Attorney Steele also indicated that the City Council took no
reportable action on Item B.
CITY MANAGER REPORT
City Manager Ingram had no report.
COUNCIL COMMENTS
Council Member Moore thanked Seal Beach residents for following the guidelines of
social distancing, wearing masks, and staying home. He reported that he is happy to
see that restaurants have more business and appreciates all that Director of Community
Development Les Johnson has done to help support local businesses. Assistant City
Manager Patrick Gallegos addressed Council Member Moore’s concerns regarding the
shuttle program in Leisure World.
Council Member Varipapa indicated he has been receiving a lot of positive feedback on
the outdoor dining parklets and thanked staff for all they did to coordinate setting them
up.
Council Member Massa-Lavitt indicated that she has been in contact with Assistant City
Manager Patrick Gallegos regarding issues her constituents have been experiencing
with the cab company and is thankful they will be easily resolved. She also indicated
that she is looking forward to a permanent solution to senior transportation.
Mayor Pro Tem Kalmick thanked staff again for doing a fantastic job regarding outdoor
dining parklets and communal dining.
Mayor Sustarsic thanked staff for all their hard work in supporting local businesses.
She indicated that she participated in several calls with Orange County Mayors and
listened in on a meeting hosted by Sheriff Don Barnes.
COUNCIL ITEMS
There were no Council items.
CONSENT CALENDAR
Council Member Varipapa moved, second by Mayor Pro Tem Kalmick, to approve the
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recommended actions on the consent calendar.
A. Approval of the July 27, 2020 City Council Minutes - That the City Council approve the
minutes of the Closed Session and Regular City Council meeting held on July 27, 2020.
B. Demands on City Treasury (Fiscal Year 2021) – August 10, 2020 - Ratification.
C. Approving and Authorizing the City Manager to Execute a Professional Services
Agreement with Transtech Engineers, Inc., for Building Division Services - That the City
Council adopt Resolution 7065 to approving and authorizing the City Manager to execute a
professional services agreement with Transtech Engineers, Inc. for Building Division Services.
D. Extend Contract Services with the City of Long Beach for Animal Control/Care
Services - That the City Council adopt Resolution 7066: 1. Approving the Second Amendment
to Agreement No. 34620 between the City of Seal Beach and the City of Long Beach for Animal
Care Services for the City of Long Beach to provide Animal Care Services within the City of
Seal Beach, for one additional two-year period; and, 2. Authorizing the City Manager to execute
the Second Amendment on behalf of the City of Seal Beach along with any necessary
documents and amendments in relation thereto.
E. Grant Award from the Seal Beach Police Foundation to Fund a Police Canine Program
- That the City Council adopt Resolution 7067, approving the acceptance of a $50,000 grant
award from the Seal Beach Police Foundation (SBPF) to fund a Police Canine program for the
Seal Beach Police Department (SBPD).
City Clerk Harper took a roll call vote to approve the consent calendar items.
AYES: Kalmick, Massa-Lavitt, Sustarsic, Moore, Varipapa
NOES: None
ABSENT: None
ABSTAIN: None
Motion carried
ITEMS REMOVED FROM CONSENT CALENDAR
No items were removed from the consent calendar.
PUBLIC HEARING
There were no public hearing items.
UNFINISHED/CONTINUED BUSINESS
There were no unfinished/continued business items.
NEW BUSINESS
F. Water and Sewer Rates Study Update
Director of Public Works Steve Myrter introduced Project Manager Steve Gagnon with
Raftelis, Arisha Ashraf leading the rate modeling effort, and Management Analyst Travis
Brooks. Director Myrter discussed utility bill impacts, rate study background, water
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system financial plan, water system proposed water rate changes and rates, water
system bill impacts, wastewater system financial plan, proposed wastewater changes
and rates, wastewater bill impacts, how total water and sewer customer bills are
affected, combined water and wastewater bill impacts, and the next steps.
Council member questions were addressed.
City Council received and filed the report.
ADJOURNMENT
Mayor Sustarsic adjourned the City Council at 8:28 p.m. to Monday, August 24, 2020 at
5:30 p.m. to meet in closed session, if deemed necessary, in memory of Ronald F.
Deaton, husband of former Seal Beach Mayor and Council Member Ellery Deaton, who
passed away on August 4, 2020, Gabriella O’Donnell, mother of Long Beach Mayor
Robert Garcia, who passed away on July 27, 2020 and Greg O’Donnell, step-father of
Long Beach Mayor Robert Garcia, who passed away on August 9, 2020.
______________________
Gloria D. Harper, City Clerk
City of Seal Beach
Approved: ___________________________
Schelly Sustarsic, Mayor
Attested: ______________________
Gloria D. Harper, City Clerk
Agenda Item B
AGENDA STAFF REPORT
DATE:September 14, 2020
TO:Honorable Mayor and City Council
THRU:Jill R. Ingram, City Manager
FROM:Gloria Harper, City Clerk
SUBJECT:Approval of the August 26, 2020 City Council Minutes
________________________________________________________________
SUMMARY OF REQUEST:
That the City Council approve the minutes of the Closed Session meeting held
on August 26, 2020.
BACKGROUND AND ANALYSIS:
This section does not apply.
ENVIRONMENTAL IMPACT:
There is no environmental impact related to this item.
LEGAL ANALYSIS:
No legal analysis is required for this item.
FINANCIAL IMPACT:
There is no financial impact for this item.
STRATEGIC PLAN:
This item is not applicable to the Strategic Plan.
MEASURE BB:
This item is not applicable to Measure BB, the Seal Beach Neighborhood and
Essential Services Protection Measure.
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RECOMMENDATION:
That the City Council approve the minutes of the Closed Session meeting held
on August 26, 2020.
SUBMITTED BY: NOTED AND APPROVED:
Gloria D. Harper Jill R. Ingram
Gloria Harper, City Clerk Jill R. Ingram, City Manager
ATTACHMENTS:
A. Minutes - Closed Session
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Seal Beach, California
August 26, 2020
The City Council met in Closed Session at 4:30 p.m. via teleconference.
ROLL CALL
Present: Mayor Sustarsic
Council Members: Varipapa, Kalmick, Massa-Lavitt, Moore
Absent: None
City Staff: Craig A. Steele, City Attorney
Jill R. Ingram, City Manager
Patrick Gallegos, Assistant City Manager
Phil Gonshak, Police Chief, Seal Beach Police Department
Steve Hurdle, Battalion Chief, Orange County Fire Authority
Gloria D. Harper, City Clerk
ORAL COMMUNICATIONS
Mayor Sustarsic opened oral communications. City Clerk Harper announced that no
communications were received. Mayor Sustarsic then closed oral communications.
CLOSED SESSION
A. Conference with Chief of Police and City Attorney regarding potential threats to
pursuant to Government Code Section 54957(a): 1. To the security of public
facilities and essential public services posed by the spread of the COVID-19
virus; and, 2. Possible protest activity in Seal Beach.
ADJOURNMENT
Mayor Sustarsic adjourned the Closed Session meeting at 5:15 p.m.
Gloria D. Harper, City Clerk
City of Seal Beach
Approved:
Schelly Sustarsic, Mayor
Attested:
Gloria D. Harper, City Clerk
Agenda Item E
AGENDA STAFF REPORT
DATE:September 14, 2020
TO:Honorable Mayor and City Council
THRU:Jill R. Ingram, City Manager
FROM:Steve Myrter, P.E., Director of Public Works
SUBJECT:Approving Amendment No. 1 to the Professional Services
Agreement with Stantec Consulting Services, Inc., for On-
Call Professional Engineering Services
________________________________________________________________
SUMMARY OF REQUEST:
That the City Council adopt Resolution 7068:
1. Approving Amendment No. 1 to the Professional Services Agreement
dated July 22, 2019, with Stantec Consulting Services, Inc., to increase
compensation by $200,000 for a revised total contract not-to-exceed
amount of $500,000 for additional on-call professional engineering
services; and,
2. Authorizing the City Manager to Execute Amendment No. 1.
BACKGROUND AND ANALYSIS:
The City has a robust capital improvement, development services, and
interagency coordination program that require on-going engineering services to
support the demand. The City entered into an on-call professional services
agreement (Agreement) with Stantec Consulting Services, Inc., (Stantec) on July
22, 2019, in response to this need. Stantec has since assisted the City in efforts
including biological monitoring activities and LCWA Watermain Relining project.
Given the magnitude of these efforts, the Agreement’s $300,000 compensation
limit is close to being fully encumbered.
In addition to the Agreement work, Stantec has been awarded the Lampson
Avenue Bike Trail Gap Closure project design, which was federally funded and
competitively solicited. The project location is adjacent to the I-405 Improvement
Project (I-405), where continuous OCTA coordination and design is necessary.
In anticipation of the I-405 work and other engineering needs, Stantec submitted
a letter proposal to continue providing as-needed professional engineering
services for an additional $200,000, for a total contract not-to-exceed amount of
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$500,000. It should be noted that I-405-related expenditures would be applied
towards previously established I-405 funding agreements. All other terms in the
Agreement will remain unaltered.
ENVIRONMENTAL IMPACT:
This item is not subject to the California Environmental Quality Act pursuant to
Section 15061(b)(3) of the CEQA Guidelines because it can be seen with
certainty that the approval of the amendment to the professional services
agreement with Stantec Consulting Services, Inc. will not have a significant effect
on the environment.
LEGAL ANALYSIS:
The City Attorney has reviewed and approved as to form.
FINANCIAL IMPACT:
The approval of the proposed Amendment No. 1 does not directly appropriate or
expend funds. Services performed by Stantec Consulting Services, Inc.’s under
this Agreement will be used to the extent of available funding in the applicable
budget accounts.
STRATEGIC PLAN:
This item is not applicable to the Strategic Plan.
MEASURE BB:
This item is not applicable to Measure BB, the Seal Beach Neighborhood and
Essential Services Protection Measure.
RECOMMENDATION:
That the City Council adopt Resolution 7068:
1. Approving Amendment No. 1 to the Professional Services Agreement
dated July 22, 2019, with Stantec Consulting Services, Inc., to increase
compensation by $200,000 for a revised total contract not-to-exceed
amount of $500,000 for additional on-call professional engineering
services; and,
2. Authorizing the City Manager to Execute Amendment No. 1.
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SUBMITTED BY: NOTED AND APPROVED:
Steve Myrter Jill R. Ingram
Steve Myrter, P.E., Director of
Public Works
Jill R. Ingram, City Manager
Prepared by: Iris Lee, Deputy Public Works Director/City Engineer
ATTACHMENTS:
A. Resolution 7068
B. Stantec Professional Services Agreement
C. Stantec Professional Services Agreement Amendment No. 1
RESOLUTION 7068
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
APPROVING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE AMENDMENT NO. 1 TO THE PROFESSIONAL
SERVICES AGREEMENT WITH STANTEC CONSULTING
SERVICES, INC., FOR ON-CALL PROFESSIONAL
ENGINEERING SERVICES
WHEREAS, the City has a robust capital improvement, development services,
and interagency coordination program that requires on-call professional
engineering services; and,
WHEREAS, on July 22, 2019, the City entered into a professional services
agreement with Stantec Consulting Services, Inc. (Stantec) for On-Call
Professional Engineering Services (Agreement) in the amount of $300,000; and,
WHEREAS, due to the City’s ongoing professional engineering services needs,
the amount authorized under the current Professional Services Agreement with
Stantec for on-call professional engineering services is close to being fully
encumbered.
NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY
RESOLVE:
SECTION 1. The City Council hereby approves Amendment No. 1 dated
September 14, 2020 to the Agreement dated July 22, 2019 between the City of
Seal Beach and Stantec Consulting Services, Inc. to increase Stantec’s
compensation by $200,000 for a revised total contract not-to-exceed amount of
$500,000 attached hereto as Exhibit “A” and incorporated herein by this reference
as though set forth in full.
SECTION 2. The City Council hereby authorizes the City Manager to execute
Amendment No. 1.
PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a
regular meeting held on the 14th day of September, 2020 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
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Schelly Sustarsic, Mayor
ATTEST:
Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution 7068 on file in the office of
the City Clerk, passed, approved, and adopted by the City Council at a regular
meeting held on the 14th day of September, 2020.
Gloria D. Harper, City Clerk
PROFESSIONAL SERVICES AGREEMENT
for
On -Call Professional Engineering Services
between
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
Stantec Consulting Services, Inc.
38 Technology Drive
Irvine, CA 92618
949) 923-6000
This Professional Service Agreement ("the Agreement") is made as of July 22, 2019
the "Effective Date"), by and between Stantec Consulting Services, Inc. ("Consultant"),
a New York corporation and the City of Seal Beach ("City"), a California charter city,
collectively, "the Parties").
RECITALS
A. City desires certain on-call professional engineering services
B. Pursuant to the authority provided by its City Charter and Seal Beach
Municipal Code § 3.20.025(C), City desires to engage Consultant to provide
Professional Engineering services in the manner set forth herein and more
fully described in Section 1.0.
C. Consultant represents that the principal members of its firm are
qualified professional Engineers and are fully qualified to perform the services
contemplated by this Agreement in a good and professional manner; and it
desires to perform such services as provided herein.
NOW THEREFORE, in consideration of the Parties' performance of the
promises, covenants, and conditions stated herein, the Parties hereto agree
as follows.
AGREEMENT
1.0 Scope of Services
1.1. Consultant shall provide those services ("Services") set forth in the
attached Exhibit A, which is hereby incorporated by this reference. To the extent
that there is any conflict between Exhibit A and this Agreement, this Agreement
shall control.
1.2. Consultant shall perform all Services under this Agreement in
accordance with the standard of care generally exercised by like professionals
under similar circumstances and in a manner reasonably satisfactory to City.
1.3. In performing this Agreement, Consultant shall comply with all
applicable provisions of federal, state, and local law.
1.4. As a material inducement to City to enter into this Agreement,
Consultant hereby represents that it has the experience necessary to undertake
the Services to be provided. In light of such status and experience, Consultant
hereby covenants that it shall follow the customary professional standards in
performing all Services. The City relies upon the skill of Consultant, and
Consultant's staff, if any, to do and perform the Services in a skillful, competent,
and professional manner, and Consultant and Consultant's staff, shall perform
the Services in such manner. Consultant shall, at all times, meet or exceed any
and all applicable professional standards of care. The acceptance of
Consultant's work by the City shall not operate as a release of Consultant from
such standard of care and workmanship.
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1.5. Consultant will not be compensated for any work performed not
specified in the Scope of Services unless the City authorizes such work in
advance and in writing. The City Manager may authorize extra work to fund
unforeseen conditions up to the amount approved at the time of award by the
City Council. Payment for additional work in excess of this amount requires prior
City Council authorization.
2.0 Term
2.1. The term of this Agreement shall commence as of the Effective
Date and shall continue for a term of three (3) years ("Original Term") and shall
expire at midnight on July 22, 2022, unless sooner terminated or extended as
provided by this Agreement.
2.2. The City, at its sole option, may elect to extend the Original Term of
this Agreement, upon the same terms and conditions, for up to two (2) additional
terms of one year each ("extension"), by providing written notice to Contractor at
least one month prior to the expiration of an existing term. If timely elected by the
City, the first extension shall have a term extending from July 22, 2022 through
and including July 22, 2023, unless sooner terminated or extended pursuant to
this Agreement. If timely elected by the City, the second extension shall be from
July 22, 2023 through and including July 22, 2024, unless sooner terminated
pursuant to this Agreement. Any extension shall not be effective except upon
execution of a written amendment to this Agreement signed by the City Manager
and Contractor's authorized representatives.
3.0 Consultant's Compensation
3.1. City will pay Consultant in accordance with the hourly rates shown
on the fee schedule set forth in Exhibit A for Services but in no event will the City
pay more than the total not -to -exceed amount of $300,000 for the Original Term.
3.2. In the event that City elects to extend the Original Term in
accordance with Section 2.2 of this Agreement, City will pay Consultant in
accordance with the hourly rates shown on the fee schedule set forth in Exhibit A
for Services but in no event will the City pay more than the total not -to -exceed
amount of $100,000 for each extension.
3.3. Consultant will not be compensated for any work performed not
specified in the Scope of Services unless the City authorizes such work in
advance and in writing. The City Manager may authorize extra work to fund
unforeseen conditions up to the amount approved at the time of award by the
City Council. Payment for additional work in excess of this amount requires prior
City Council authorization. Any additional work authorized by the City Council
pursuant to this Section will be compensated in accordance with the fee
schedule set forth in Exhibit A.
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4.0 Method of Payment
4.1. Consultant shall submit to City monthly invoices for all Services
rendered pursuant to this Agreement. Such invoices shall be submitted within 15
days of the end of the month during which the Services were rendered and shall
describe in detail the Services rendered during the period, the days worked,
number of hours worked, the hourly rates charged, and the Services performed
for each day in the period. City will pay Consultant within 30 days of receiving
Consultant's invoice. City will not withhold any applicable federal or state payroll
and other required taxes, or other authorized deductions from payments made to
Consultant.
4.2. Upon 24-hour notice from City, Consultant shall allow City or City's
agents or representatives to inspect at Consultant's offices during reasonable
business hours all records, invoices, time cards, cost control sheets and other
records maintained by Consultant in connection with this Agreement. City's rights
under this Section 4.2 shall survive for two years following the termination of this
Agreement.
5.0 Termination
5.1. This Agreement may be terminated by City, without cause, or by
Consultant based on reasonable cause, upon giving the other party written notice
thereof not less than 30 days prior to the date of termination.
5.2. This Agreement may be terminated by City upon 10 days' notice to
Consultant if Consultant fails to provide satisfactory evidence of renewal or
replacement of comprehensive general liability insurance as required by this
Agreement at least 20 days before the expiration date of the previous policy.
6.0 Party Representatives
6.1. The City Manager is the City's representative for purposes of this
Agreement.
6.2. Mohammad Heiat is the Consultant's primary representative for
purposes of this Agreement. Mohammad Heiat shall be responsible during the
term of this Agreement for directing all activities of Consultant and devoting
sufficient time to personally supervise the Services hereunder. Consultant may
not change its representative without the prior written approval of City, which
approval shall not be unreasonably withheld.
7.0 Notices
7.1. All notices permitted or required under this Agreement shall be
deemed made when personally delivered or when mailed 48 hours after deposit
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in the United States Mail, first class postage prepaid and addressed to the party
at the following addresses:
To City: City of Seal Beach
211 -8th Street
Seal Beach, California 90740
Attn: City Manager
To Consultant: Stantec Consulting Services, Inc.
38 Technology Drive
Irvine, CA 92618
Attn: Mohammad Heiat
7.2. Actual notice shall be deemed adequate notice on the date actual
notice occurred, regardless of the method of service.
8.0 Independent Contractor
8.1. Consultant is an independent contractor and not an employee of
the City. All work or other Services provided pursuant to this Agreement shall be
performed by Consultant or by Consultant's employees or other personnel under
Consultant's supervision, and Consultant and all of Consultant's personnel shall
possess the qualifications, permits, and licenses required by State and local law
to perform such Services, including, without limitation, a City of Seal Beach
business license as required by the Seal Beach Municipal Code. Consultant will
determine the means, methods, and details by which Consultant's personnel will
perform the Services. Consultant shall be solely responsible for the satisfactory
work performance of all personnel engaged in performing the Services and
compliance with the customary professional standards.
8.2. All of Consultant's employees and other personnel performing any
of the Services under this Agreement on behalf of Consultant shall also not be
employees of City and shall at all times be under Consultant's exclusive direction
and control. Consultant and Consultant's personnel shall not supervise any of
City's employees; and City's employees shall not supervise Consultant's
personnel. Consultant's personnel shall not wear or display any City uniform,
badge, identification number, or other information identifying such individual as
an employee of City; and Consultant's personnel shall not use any City e-mail
address or City telephone number in the performance of any of the Services
under this Agreement. Consultant shall acquire and maintain at its sole cost and
expense such vehicles, equipment and supplies as Consultant's personnel
require to perform any of the Services required by this Agreement. Consultant
shall perform all Services off of City premises at locations of Consultant's choice,
except as otherwise may from time to time be necessary in order for Consultant's
personnel to receive projects from City, review plans on file at City, pick up or
deliver any work product related to Consultant's performance of any Services
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under this Agreement, or as may be necessary to inspect or visit City locations
and/or private property to perform such Services. City may make a computer
available to Consultant from time to time for Consultant's personnel to obtain
information about or to check on the status of projects pertaining to the Services
under this Agreement.
8.3. Consultant shall be responsible for and pay all wages, salaries,
benefits and other amounts due to Consultant's personnel in connection with
their performance of any Services under this Agreement and as required by law.
Consultant shall be responsible for all reports and obligations respecting such
additional personnel, including, but not limited to: Social Security taxes, other
retirement or pension benefits, income tax withholding, unemployment insurance,
disability insurance, and workers' compensation insurance. Notwithstanding any
other agency, State, or federal policy, rule, regulation, statute or ordinance to the
contrary, Consultant and any of its officers, employees, agents, and
subcontractors providing any of the Services under this Agreement shall not
become entitled to, and hereby waive any claims to, any wages, salaries,
compensation, benefit or any incident of employment by City, including but not
limited to, eligibility to enroll in, or reinstate to membership in, the California
Public Employees Retirement System ("PERS") as an employee of City, and
entitlement to any contribution to be paid by City for employer contributions or
employee contributions for PERS benefits.
8.4. Consultant shall indemnify and hold harmless City and its elected
officials, officers, employees, servants, designated volunteers, and agents
serving as independent contractors in the role of City officials, from any and all
liability, damages, claims, costs and expenses of any nature to the extent arising
from Consultant's personnel practices. City shall have the right to offset against
the amount of any fees due to Consultant under this Agreement any amount due
to City from Consultant as a result of Consultant's failure to promptly pay to City
any reimbursement or indemnification arising under this Section. This duty of
indemnification is in addition to Consultant's duty to defend, indemnify and hold
harmless as set forth in Sections 9.0 and 16.0 of this Agreement.
9.0 PERS Compliance and Indemnification
9.1. General Requirements. The parties acknowledge that City is a local
agency member of PERS, and as such has certain pension contributions to
PERS on behalf of qualifying employees. In providing its employees and any
other personnel to perform any work or other Services under this Agreement,
Consultant shall assure compliance with the Public Employees' Retirement Law,
commencing at Government Code § 20000, the regulations of PERS, and the
Public Employees' Pension Reform Act of 2013, as amended. Without limitation
to the foregoing, Consultant shall assure compliance with regard to personnel
who have active or inactive membership in PERS and to those who are retired
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annuitants and shall not assign or utilize any personnel in a manner that will
cause City to be in violation of the applicable retirement laws and regulations.
9.2. Indemnification. In the event that Consultant or any of its officers,
employees, agents, or subcontractors providing any of the Services under this
Agreement, is determined by a final enforceable decision of a court of competent
jurisdiction or by PERS to be a common law employee of City, to be eligible for
enrollment in PERS as an employee of City, or to be reinstated from PERS
retirement as an employee of City, Consultant shall defend (with legal counsel
approved by City, whose approval shall not be unreasonably withheld), indemnify
and hold harmless City for the payment of any employee and/or employer
contributions for PERS benefits on behalf of Consultant or its officers,
employees, agents or subcontractors, as well as for the payment of penalties and
interest on such contributions, and any other any fees, fines, reimbursements,
losses, or other monetary damages of any kind whatsoever that is claimed,
asserted, or alleged, which would otherwise be the responsibility of City. This
duty of indemnification is in addition to Consultant's duty to defend, indemnify
and hold harmless as set forth in Sections 8.0 and 16.0 of this Agreement.
10.0 Confidentiality
Consultant covenants that all data, documents, discussion, or other information
developed or received by Consultant or provided for performance of this
Agreement are deemed confidential and shall not be disclosed by Consultant
without prior written authorization by City. City shall grant such authorization if
applicable law requires disclosure. All City data shall be returned to City upon
the termination of this Agreement. Consultant's covenant under this Section
shall survive the termination of this Agreement.
11.0 Subcontractors
No portion of this Agreement shall be subcontracted without the prior written
approval of the City. Consultant is fully responsible to City for the performance
of any and all subcontractors.
12.0 Assignment
Consultant shall not assign or transfer any interest in this Agreement whether by
assignment or novation, without the prior written consent of City. Any purported
assignment without such consent shall be void and without effect.
13.0 Inspection and Audit of Records
Consultant shall maintain complete and accurate records with respect to all
Services and other matters covered under this Agreement, including but
expressly not limited to, all Services performed, salaries, wages, invoices, time
cards, cost control sheets, costs, expenses, receipts and other records with
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respect to this Agreement. Consultant shall maintain adequate records on the
Services provided in sufficient detail to permit an evaluation of all Services in
connection therewith. All such records shall be clearly identified and readily
accessible. At all times during regular business hours, Consultant shall provide
City with free access to such records, and the right to examine and audit the
same and to make copies and transcripts as City deems necessary, and shall
allow inspection of all program data, information, documents, proceedings and
activities and all other matters related to the performance of the Services under
this Agreement. Consultant shall retain all financial and program service
records and all other records related to the Services and performance of this
Agreement for at least three (3) years after expiration, termination or final
payment under this Agreement, whichever occurs later. City's rights under this
Section 12.0 shall survive for three (3) years after expiration, termination or
final payment under this Agreement, whichever occurs later.
14.0 Safety Requirements
All work performed under this Agreement shall be performed in such a manner
as to provide safety to the public and to meet or exceed the safety standards
outlined by CAL OSHA. The City may issue restraint or cease and desist orders
to Consultant when unsafe or harmful acts are observed or reported relative to
the performance of the Services. Consultant shall maintain the work sites free of
hazards to persons and property resulting from its operations. Consultant shall
immediately report to the City any hazardous condition noted by Contractor.
15.0 Insurance
15.1. Consultant shall not commence work under this Agreement until it
has provided evidence satisfactory to the City that Consultant has secured all
insurance required under this Section. Consultant shall furnish City with original
certificates of insurance and endorsements effecting coverage required by this
Agreement on forms satisfactory to the City. The certificates and endorsements
for each insurance policy shall be signed by a person authorized by that insurer
to bind coverage on its behalf, and shall be on forms provided by the City if
requested. All certificates and endorsements shall be received and approved by
the City before work commences. The City reserves the right to require complete,
certified copies of all required insurance policies, at any time.
15.2. Consultant shall, at its expense, procure and maintain for the
duration of the Agreement, insurance against claims for injuries to persons or
damages to property that may arise from or in connection with the performance
of this Agreement. Insurance is to be placed with insurers with a current A.M.
Best's rating no less than A:VIII, licensed to do business in California, and
satisfactory to the City. Coverage shall be at least as broad as the latest
version of the following: (1) General Liability: Insurance Services Office
Commercial General Liability coverage (occurrence form CG 0001); (2)
Automobile Liability: Insurance Services Office Business Auto Coverage form
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number CA 0001, code 1 (any auto); and, if required by the City, (3)
Professional Liability. Consultant shall maintain limits no less than: (1) General
Liability: $2,000,000 per occurrence for bodily injury, personal injury and
property damage and if Commercial General Liability Insurance or other form
with a general aggregate limit is used, either the general aggregate limit shall
apply separately to this Agreement/location or the general aggregate limit shall
be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per
accident for bodily injury and property damage; and (3) Professional Liability:
1,000,000 per claim/aggregate.
15.3. The insurance policies shall contain the following provisions, or
Consultant shall provide endorsements on forms supplied or approved by the
City to state: (1) coverage shall not be suspended, voided, reduced or canceled
except after 30 days prior written notice by certified mail, return receipt
requested, has been given to the City; (2) any failure to comply with reporting or
other provisions of the policies, including breaches of warranties, shall not
affect coverage provided to the City, its directors, officials, officers, (3) coverage
shall be primary insurance as respects the City, its directors, officials, officers,
employees, agents and volunteers, or if excess, shall stand in an unbroken chain
of coverage excess of the Consultant's scheduled underlying coverage and that
any insurance or self-insurance maintained by the City, its directors, officials,
officers, employees, agents and volunteers shall be excess of the Consultant's
insurance and shall not be called upon to contribute with it; (4) for general liability
insurance, that the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the services or
operations performed by or on behalf of the Consultant, including materials, parts
or equipment furnished in connection with such work; and (5) for automobile
liability, that the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the ownership,
operation, maintenance, use, loading or unloading of any auto owned, leased,
hired or borrowed by the Consultant or for which the Consultant is responsible.
15.4. All insurance required by this Section shall contain standard
separation of insureds provisions and shall not contain any special limitations on
the scope of protection afforded to the City, its directors, officials, officers,
employees, agents, and volunteers.
15.5. Any deductibles or self-insured retentions shall be declared to and
approved by the City. Consultant guarantees that, at the option of the City, either:
1) the insurer shall reduce or eliminate such deductibles or self-insured
retentions as respects the City, its directors, officials, officers, employees,
agents, and volunteers; or (2) the Consultant shall procure a bond guaranteeing
payment of losses and related investigation costs, claims and administrative and
defense expenses.
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16.0 Indemnification, Hold Harmless, and Duty to Defend
16.1. Indemnity for Design Professional Services. To the fullest extent
permitted by law, Consultant shall, at its sole cost and expense, indemnify and
hold harmless the City, its elected officials, officers, attorneys, agents,
employees, designated volunteers, successors, assigns and those City agents
serving as independent contractors in the role of City officials (collectively
Indemnitees" in this Section 16.0), from and against any and all damages, costs,
expenses, liabilities, claims, demands, causes of action, proceedings, judgments,
penalties, liens, and losses of any nature whatsoever, including fees of
accountants and other professionals, and all costs associated therewith, and
reimbursement of attorneys' fees and costs of defense (collectively "Claims"),
whether actual, alleged or threatened, which arise out of, pertain to, or relate to,
in whole or in part, the negligence, recklessness or willful misconduct of
Consultant , and/or its officers, agents, servants, employees, subcontractors,
contractors or their officers, agents, servants or employees (or any entity or
individual that Consultant shall bear the legal liability thereof) in the performance
of design professional services under this Agreement by a "design professional,"
as the term is defined under California Civil Code § 2782.8(c). Notwithstanding
the foregoing and as required by Civil Code § 2782.8(a), in no event shall the
cost to defend the Indemnitees that is charged to Consultant exceed Consultant's
proportionate percentage of fault.
16.2. Other Indemnitees. Other than in the performance of design
professional services, and to the fullest extent permitted by law, Consultant shall,
at its sole cost and expense, protect, defend, hold harmless and indemnify the
Indemnitees from and against any and all damages, costs, expenses, liabilities,
claims, demands, causes of action, proceedings, judgments, penalties, liens and
losses of any nature whatsoever, including fees of accountants, attorneys and
other professionals, and all costs associated therewith, and the payment of all
consequential damages (collectively "Damages"), in law or equity, whether
actual, alleged or threatened, which arise out of, pertain to, or relate to the acts
or omissions of Consultant, its officers, agents, servants, employees,
subcontractors, materialmen, suppliers, or contractors, or their officers, agents,
servants or employees (or any entity or individual that Consultant shall bear the
legal liability thereof) in the performance of this Agreement, including the
Indemnitees' active or passive negligence, except for Damages arising from the
sole negligence or willful misconduct of the Indemnitees, as determined by final
arbitration or court decision or by the agreement of the Parties. Consultant shall
defend the Indemnitees in any action or actions filed in connection with any
Damages with counsel of the Indemnitees' choice, and shall pay all costs and
expenses, including all attorneys' fees and experts' costs actually incurred in
connection with such defense. Consultant shall reimburse the Indemnitees for
any and all legal expenses and costs incurred by the Indemnitees in connection
therewith.
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16.3. Subcontractor Indemnification. Consultant shall obtain executed
indemnity agreements with provisions identical to those in this Section 16.0 from
each and every subcontractor or any other person or entity involved by, for, with
or on behalf of Consultant in the performance of this Agreement. If Consultant
fails to obtain such indemnities, Consultant shall be fully responsible and
indemnify, hold harmless and defend the Indemnitees from and against any and
all Claims in law or equity, whether actual, alleged or threatened, which arise out
of, are claimed to arise out of, pertain to, or relate to the acts or omissions of
Consultant's subcontractor, its officers, agents, servants, employees,
subcontractors, materialmen, contractors or their officers, agents, servants or
employees (or any entity or individual that Consultant's subcontractor shall bear
the legal liability thereof) in the performance of this Agreement, including the
Indemnitees' active or passive negligence, except for Claims or Damages arising
from the sole negligence or willful misconduct of the Indemnitees, as determined
by final arbitration or court decision or by the agreement of the Parties.
16.4. The obligations of Consultant under this or any other provision of
this Agreement shall not be limited by the provisions of any workers'
compensation act or similar act. Consultant expressly waives any statutory
immunity under such statutes or laws as to the Indemnitees. Consultant's
indemnity obligation set forth in this Section 16.0 shall not be limited by the limits
of any policies of insurance required or provided by Consultant pursuant to this
Agreement.
16.5. Consultant's covenants under this Section 16.0 shall survive the
expiration or termination of this Agreement.
17.0 Equal Opportunity
Consultant affirmatively represents that it is
Consultant shall not discriminate against a
applicant for employment because of race,
handicap, ancestry, sex, sexual orientation,
includes, but is not limited to, all activities
upgrading, demotion, transfer, recruitment or
termination.
18.0 Labor Certification
an equal opportunity employer.
ny subcontractor, employee, or
religion, color, national origin,
or age. Such non-discrimination
related to initial employment,
recruitment advertising, layoff, or
By its signature hereunder, Consultant certifies that it is aware of the provisions
of Section 3700 of the California Labor Code that require every employer to be
insured against liability for Workers' Compensation or to undertake self-insurance
in accordance with the provisions of that Code, and agrees to comply with such
provisions before commencing the performance of the Services.
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19.0 Prevailing Wage and Payroll Records
If this Agreement calls for services that, in whole or in part, constitute "public
works" as defined in the California Labor Code, then Consultant shall comply in
all respects with all applicable provisions of the California Labor Code,
including those set forth in Exhibit B, attached hereto and incorporated by
reference herein.
20.0 Entire Agreement
This Agreement contains the entire agreement of the parties with respect to the
subject matter hereof, and supersedes all prior negotiations, understandings, or
agreements. This Agreement may only be modified by a writing signed by both
parties.
21.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall not
void or affect the validity of the other provisions of this Agreement.
22.0 Governing Law
This Agreement shall be governed by and construed in accordance with the laws
of the State of California.
23.0 No Third Party Rights
No third party shall be deemed to have any rights hereunder against either party
as a result of this Agreement.
24.0 Waiver
No waiver of any default shall constitute a waiver of any other default or breach,
whether of the same or other covenant or condition. No waiver, benefit, privilege,
or service voluntarily given or performed by a party shall give the other party any
contractual rights by custom, estoppel, or otherwise.
25.0 Prohibited Interests; Conflict of Interest
25.1. Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the Services, or
which would conflict in any manner with the performance of the Services.
Consultant further covenants that, in performance of this Agreement, no person
having any such interest shall be employed by it. Furthermore, Consultant shall
avoid the appearance of having any interest, which would conflict in any manner
with the performance of the Services. Consultant shall not accept any
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employment or representation during the term of this Agreement which is or may
likely make Consultant "financially interested" (as provided in California
Government Code §§ 1090 and 87100) in any decision made by City on any
matter in connection with which Consultant has been retained.
25.2. Consultant further warrants and maintains that it has not employed
or retained any person or entity, other than a bona fide employee working
exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant
paid or agreed to pay any person or entity, other than a bona fide employee
working exclusively for Consultant, any fee, commission, gift, percentage, or any
other consideration contingent upon the execution of this Agreement. Upon any
breach or violation of this warranty, City shall have the right, at its sole and
absolute discretion, to terminate this Agreement without further liability, or to
deduct from any sums payable to Consultant hereunder the full amount or value
of any such fee, commission, percentage or gift.
25.3. Consultant warrants and maintains that it has no knowledge that
any officer or employee of City has any interest, whether contractual, non -
contractual, financial, proprietary, or otherwise, in this transaction or in the
business of Consultant, and that if any such interest comes to the knowledge of
Consultant at any time during the term of this Agreement, Consultant shall
immediately make a complete, written disclosure of such interest to City, even if
such interest would not be deemed a prohibited "conflict of interest" under
applicable laws as described in this subsection
26.0 Attorneys' Fees
If either party commences an action against the other party, either legal,
administrative or otherwise, arising out of or in connection with this Agreement,
the prevailing party in such litigation shall be entitled to have and recover from
the losing party all of its attorneys' fees and other costs incurred in connection
therewith.
27.0 Exhibits
All exhibits referenced in this Agreement are hereby incorporated into the
Agreement as if set forth in full herein. In the event of any material discrepancy
between the terms of any exhibit so incorporated and the terms of this
Agreement, the terms of this Agreement shall control.
28.0 Corporate Authority
The person executing this Agreement on behalf of Consultant warrants that he or
she is duly authorized to execute this Agreement on behalf of said Party and that
by his or her execution, the Consultant is formally bound to the provisions of this
Agreement.
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IN WITNESS WHEREOF, the Parties hereto, through their respective authorized
representatives have executed this Agreement as of the date and year first
above written.
CITY OF SEAL BEACH
HAI
Attest:
M
Appro%
M
Ji R. Ingram, City n ger
CONSULTANT
Servici
By:
Name:
Its:
By:
Name:
Its:
Stantec Consulting
Please note, two signatures required
for corporations pursuant to California
Corporations Code Section 313.)
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EXHIBIT A
Consultant's Proposal
Proposal for
On -Call Professional
Engineering Services
Prepared for City of Seal Beach
April 26, 2019
3 Stantec
April 26, 2019 Dear Ms. Lee:
Attention: Iris Lee Maintaining quality services for our communities while managing
Deputy Public Works capital improvement budgets requires an effective approach. For the
Director/City Engineer City of Seal Beach's (City) needs, an on-call consultant is an efficient
City of Seal Beach way to implement your upcoming projects. With an experienced and
Public Works Department flexible team that can successfully support multi -disciplined design
211 Eighth Street engineering projects simultaneously, your projects will be in good
Seal Beach, CA 90740 hands. Stantec Consulting Services Inc. (Stantec) has designed a
team specifically for you. We are proven and respected professionals
who are committed to respond quickly to our clients' needs. Here are
Proposal to Provide On -Call a few reasons why we are the best fit for your upcoming projects:
Professional Engineering
Services for the City of Seal Successful partnering relationships with other local cities and
Beach agencies. Our presence in Southern California dates back to 1973.
Since then, we have delivered on-call professional engineering services
for several similar coastal communities, including Newport Beach,
Huntington Beach, Long Beach, Laguna Beach, San Clemente, and
Redondo Beach. We are experienced with challenges that coastal
communities face including, poor existing drainage conditions, high
water tables, and processing Coastal Development Permits through
the Coastal Commission. Additionally, we are experienced in Caltrans
standards, procedures, and the Encroachment Permit process, having
recently processed encroachment permits for the cities of Anaheim,
Mission Viejo, Huntington Beach, Laguna Beach, and Downey.
Reputation for reliability and well-managed projects. We are committed
to designing innovative, implementable, and safe public infrastructure
throughout the City. Locally based and just 30 minutes from your office,
we will respond quickly to your requests. We bring the depth of experience
with national resources of more than 22,000 employees. We have
developed a reputation for providing the right resources and expertise
of a national firm to local projects. Our Irvine office of more than 190
staff can provide full -services for any size project for this contract. Our
references can also verify our responsiveness and collaborative approach.
Ability to deliver cost-effective projects on schedule. We carefully
scope the necessary level of effort to successfully meet your goals,
and believe that successful project delivery consists of not only
completing the project on schedule, but also keeping within the
given budget. We will work efficiently to maintain your budget, just
as we have done on similar on-call contracts. Our team is available
and committed to maintaining your overall vision, adhering to
budget restrictions, and keeping the project(s) on schedule.
Design with community in mind
3 Stantec
Strong understanding of the on-call process. Through decades of experience, we understand the
on-call process and have refined our efforts to be the most responsive and productive for your task
orders. As part of their CIP programs, we are currently or have recently provided on-call engineering
services for the cities of Anaheim, Irvine, Laguna Beach, Mission Viejo, Newport Beach, Santa Ana,
and Downey; County of Orange; OCTA; South Coast Water District; and Port of Long Beach (POLB).
Mohammad Heiat, PE, will act as the Contract Manager and Principal -in -Charge on all task
orders, which will be managed from our Irvine office. The Task Managers will include
Wilkerson, f for roadway and site design related task orders, roger Chung, F for drainage
related task orders, and t=eri K(, for sewer and water related task orders. Jeff will also
serve as the alternate Contract Manager, if necessary. Mohammad is authorized to bind our team
to all terms and conditions in your RFP, as well as herein. We look forward to further discussing
with you how we can support your important civil/transportation engineering projects.
Sincerely,
Stantec Consulting Services Inc.
Mohammad Heiat, PE
Contract Manager/Principal-in-Charge
949) 923-6962
mohammad.heiat@stantec.com
Design with community in mind
Jeff Wilkerson, PE
Alternate Contract Manager/Task Manager
949) 923-6959
jeff.wilkerson@stantec.com
Stantec Qualifications
Company Background 1
Organizational Chart 2
Key Personnel Qualifications 3
Resumes 4
Our Work Plan 11
On -Call Approach 11
Approach to Specific Assignments 14
Sample Projects 21
Project Controls 25
References 28
Exceptions to Contract 29
DIR Registration 29
Appendix
Appendix A - Full Resumes
Fee Proposal
Attached Separately
Stantec qualifications
Company Background
Communities are fundamental. Whether around the
corner or across the globe, they provide a foundation,
a sense of place and of belonging. That's why at
Stantec, we always design with community in mind.
We care about the communities we serve—because
they're our communities too. This allows us to
assess what's needed and connect our expertise, to
appreciate nuances and envision what's never been
considered, to bring together diverse perspectives
so we can collaborate toward a shared success.
We're designers, engineers, scientists, and project
managers, innovating together at the intersection of
community, creativity, and client relationships. Balancing
these priorities results in projects that advance the
quality of life in communities across the globe.
We have the experience to implement your project
assignments. Each team member is committed to
completing work on schedule and within budget. We
will keep your projects moving forward seamlessly
through close coordination with team members.
Your professional service needs will be met with our
team's high quality work, good communications, and
effective project management. As a well-established
local firm, Stantec has the resources and abilities
to provide personalized service while keeping the
work on schedule and within budget. Our team of
engineers, designers and surveyors excel in developing,
enhancing safety and rehabilitating infrastructure
for public facilities, and programs for preserving the
recreational assets and the natural environment.
The City will benefit from the Stantec team by our:
Staff availability and quick response capabilities
Excellent communication and comprehensive
coordination of all project issues
Reputation for innovation and value engineering
Specific attention for completion of assigned
tasks ahead and/or on schedule
Local knowledge of the area and coastal communities
Proficiency with City standards and applicable
state and federal regulatory agencies
Highly qualified project management capabilities
Comprehensive QA/QC Program
Organization Chart
DRAINAGE & WATER QUALITY
Roger Chung, PE, QSD/QSP
Phil Jones, PE
Alisha Flores, PE
City of Seal Beach
CONTRACT MANAGER
c, Mohammad Heiat, PE
QA/QC
Sherry Weinmeier, PE
ROADWAY/SITE WATER AND WASTEWATER
Jeff Wilkerson, PE Robert Reid, PE
Susan Reid, PE Jeffery Dunn, PE
Dave Lew, PE Nahid Heidarbaghi, PE
TECHNICAL SUPPORT
LANDSCAPING AND TRAFFIC/TRANSPORTATION ENVIRONMENTAL &
IRRIGATION Keith Rutherfurd, TE PERMITTING
Steve Cook, RLA Josh Park, TE Michael Weber
Katie McNguyen, RLA Gilberto Ruiz
ELECTRICAL SURVEYING & RIGHT OF WAY GRANT APPLICATIONS
Paul Ericson, PE Greg Sebourn, PLS Maria Morris, PTP
STRUCTURAL GEOTECHNICAL PUBLIC OUTREACH
Dan Hayes, PE Jaret Fischer, PE Carlos Pineda, PE
LEGEND
Key Personnel
2
Key Personne Qualifications
Name
Mohammad Heiat
Role
Contract Manager
Years of
Experience
38
Education
BS, MS
Available
30%
California License
PE #C45776
Sherry Weinmeier QA/QC 34 BS 20% PE #C41751
Jeff Wilkerson Roadway / Site Lead 19 BS, MS 60% PE #C63466
Susan Reid Roadway / Site Support 25 BS 60% PE #C56872
Dave Lew Roadway / Site Support 9 BS 80% PE #C88915
Roger Chung Drainage & Water Quality Lead 20 BS 50%
PE #C65388, QSD/
QSP
Phil Jones Drainage & Water Quality Support 33 BS 50% PE #C44010
Alisha Flores Drainage & Water Quality Support 13 BS 50% PE #C76769
Robert Reid Water and Wastewater Lead 30 BS, MBA 60%
PE #C049624, CPA
52171E
Jeffrey Dunn Water and Wastewater Support 25 BS 60% PE #C58455
Nahid Heidarbaghi Water and Wastewater Support 18 MS 70% PE #C67658
Steve Cook Landscaping and Irrigation Lead 27 BS 60%
RLA #4053, LLC
C27-52894
Katie McN u engy Landscaping and Irrigation
Support 10 MLA, BA 50%
RLA #6100, LLC
981708
Keith Rutherfurd Traffic / Transportation Lead 33 BS, MS 60% TE #1647
Josh Park Traffic / Transportation Support 6 BS 80% TE #2856
Michael Weber Environmental & Permitting Lead 20 BS 30% n/a
Gilberto Ruiz
Environmental & Permitting
Support
28 MA, BA 60% n/a
Paul Ericson Electrical Lead 35 BS 40% PE #E11219
Greg Sebourn Surveying & Right of Way Lead 19 AS 50% PLS #8395
Maria Morris Grant Application Lead 13 BA 50%
AICP #028708, PTP
419
Dan Hayes Structural Lead 23 BS 50% PE #C63132
Jaret Fischer Geotechnical Lead 18 BS 30% PE #C80383
Carlos Pineda Public Outreach Lead 38 BSM, MS,
30% PE #C38639
37
Resumes
L
Mohammad Heiat, PE
Contract Manager
Education: MS and BS, Civil Engineering
Registrations: Professional Engineer #45776, CA
Introduction: Mohammad has more than 38
years of professional civil and transportation
engineering experience, including extensive
on-call service experience with local cities
in Southern California. His extensive capital
improvement experience includes street
rehabilitation and reconstruction, street widening,
intersection widening, storm drainage, and water
and sewer design improvements. He has a
strong understanding of Caltrans manuals and
policies, State Standard Plans and Specifications,
Community Development Block Grant (CDBG)
Programs, federal requirements, and the
Greenbook Standard Specifications for Public
Works Construction.
Jeff Wilkerson, PE
Roadway / Site Lead
Education: MS and BS, Civil and Structural
Engineering
Registration: Professional Engineer #63466, CA
Introduction: Jeff has more than 19 years of
civil engineering experience working for both
public and private clients, with an emphasis on
city and airport transportation projects. He has
been responsible for the project management,
conceptual level design, and delivery of final
PS&Es for projects with a wide range of size and
scope. Jeff is known for his hands-on design
skills, organizational abilities, and delivering
projects on schedule and under budget. Jeff is
an expert in AutoCAD and Civil 3D and leverages
this knowledge to create innovative and efficient
solutions to complex engineering problems.
Denotes projects completed with other firms
Project experience for local agencies:
Lakewood Boulevard Improvements Project, Phases 3B
and 3C, Downey, CA (Principal-in-Charge/QC Supervisor)
Cerritos Recycled Water Pipeline Extension, Cerritos,
CA (Principal-in-Charge/QC Supervisor)
Newport Boulevard Widening Improvements,
Newport Beach, CA (Principal-in-Charge/QC Supervisor)
Oso Parkway Roadway Widening Improvements,
Mission Viejo, CA (Principal-in-Charge/QC Supervisor)
Irvine Avenue Pavement Rehabilitation Project,
Newport Beach, CA (Principal-in-Charge/QC Supervisor)
Cliff Drive Beach Street and Legion Street, Laguna
Beach, CA (Principal-in-Charge/QC Supervisor)
Bonito Canyon Park and Vista Bahia Park Restroom
Replacement Civil Site Design, San Clemente,
CA (Principal-in-Charge/QC Supervisor)
Gardendale Street Pavement Rehabilitation, Downey,
CA (Principal-in-Charge/QC Supervisor)
Fairview Road and Wilson Street Intersection
Improvements, Costa Mesa, CA (Principal-
in-Charge/QC Supervisor)
Project experience for local agencies:
Lakewood Boulevard Improvements Project,
Phases 3B and 3C, Downey, CA (Civil Lead)
Gardendale Street Pavement Rehabilitation,
Downey, CA (Civil Lead)
Newport Boulevard Widening Improvements,
Newport Beach, CA (Project Manager)
Oso Parkway Roadway Widening Improvements,
Mission Viejo, CA (Civil Lead)
Irvine Avenue Pavement Rehabilitation Project,
Newport Beach, CA (Project Manager)
Fairview Road and Wilson Street Intersection
Improvements, Costa Mesa, CA (Project Manager)
Lakewood/Rosemead Boulevard at Telegraph
Road Improvements, Downey, CA (Civil Lead)
Paramount Boulevard Median Island
Improvements, Downey, CA (Civil Lead)
Brookshire Avenue Pavement Rehabilitation,
Downey, CA (Civil Lead)
Lomita Boulevard Intersection
Improvements, Lomita, CA (Civil Lead)
Sherry Weinmeier PE
f .> QA/9C
Education: BS, Civil Engineering
Registrations: Professional Engineering #41751,
CA
Introduction: Sherry has provided civil
engineering and design services for public
and private infrastructure projects for the
past 34 years. Her design experience includes
concept level infrastructure design through final
design services for large-scale master planned
communities and major transportation facilities.
Sherry manages budgets, schedules, staffing,
and final PS&E delivery for a wide range of
projects in size and scope. Her understanding
of the detail, as well as the owner goals has
resulted in overwhelming success of project
delivery on schedule and within budget.
Project experience for local agencies:
Laguna Beach Engineering Services for
Pedestrian Pathway Projects, Laguna
Beach, CA (Principal -in -Charge)
Herondo Street/Harbor Drive Gateway
Park and Cycle Track, Redondo Beach, CA
Civil Engineering Task Manager)
Safe Routes to School Projects, Santa Monica,
CA (Civil Engineering Quality Control)
Camino Del Rio Traffic Calming and Round -About
Improvements, San Clemente, CA (Quality Control)
17th Street Separated Bikeway and Michigan Avenue
Greenway Project, Santa Monica, CA (Project Manager)
Santa Ana Boulevard and 5th Street Cycle
Track, Santa Ana, CA (Project Manager)
Culver Drive/University Ave Intersection and
Widening, Irvine, CA (Project Manager)
Campus Drive/Bristol Street Intersection Improvement
Project, Orange County, CA (Project Manager)
Moulton Parkway Smart Street Widening
Improvements, EI Toro Road to Santa Maria
Avenue, Laguna Woods, CA (Prinicpal-in-Charge)
Roger Chung PE, ASD/PAtDrainage & Water Quality Lead
Education: BS, Civil and Environmental
Engineering
Registration: Professional Engineer #65388, CA;
Qualified Stormwater Pollution Prevention Plan
Developer/Practitioner
Introduction: Roger has 20 years of civil
engineering experience with expertise in hydrology,
hydraulic, and structural analysis for drainage
studies; drainage master plans; and design plans,
specifications, and cost estimates for water supply
and flood control facilities. He has been involved
in the hydraulic analysis and design of numerous
water recharge and flood control projects in Orange,
San Bernardino, Riverside, Los Angeles, San Diego,
Kern, and Ventura Counties.
Denotes projects completed with other firms
Project experience for local agencies:
Lakewood/Rosemead Boulevard at Telegraph Road
Improvements, Downey, CA (Drainage and Water
Quality Manager)
Newport Boulevard and 32rd Street
Modifications, Newport Beach, CA (Drainage
and Water Quality Manager)
University of California, Irvine (UCI) Drainage Master
Plan*, Irvine, CA (Drainage Task Manager)
Fullerton Road Grade Separation*,
Industry, CA (Task Manager)
Penmar Lane Drainage Improvements*,
Pomona, CA (Project Manager)
Rosecrans Avenue Grade Separation, Santa
Fe Springs, CA (Task Manager)
Tustin Avenue and Rose Drive Grade Separation
Project*, Orange County, CA (Drainage Task Manager)
Robert Reid PE
AiL Water and Wastewater
Education: MBA, Business; BS, Mechanical
Engineering
Registrations: Professional Engineer #049624, CA
Introduction: Robert brings 30 years of diversified
experience in water resources engineering and
consulting for the public sector. He has managed
all phases of water resource projects, including
conceptual planning, feasibility studies, facility
design, and construction management; evaluated
numerous water distribution and wastewater
collection systems; and developed facility plans
to meet projected future needs. These plans have
involved major infrastructure projects related
to water transmission, treatment and storage
facilities, and wastewater collection facilities.
Robert's extensive technical expertise includes
preparing preliminary and final designs, as well
as providing construction management services
for water distribution and wastewater collection
facilities.
Steve Cook RLA
Landscape and Irrigation
Education: BS, Agricultural Business Management
Registrations: Landscape Contractor #4053, CA
Introduction: Steve's more than 27 years of combined
experience as a Registered Landscape Architect,
a Licensed Landscape Contractor, a Certified
Water Auditor, and a Member of the Environmental
Protection Agency's (EPA) Watersense Partnership
Program provide him a broad base of valuable
knowledge. His years of experience as a Landscape
Contractor working directly with the materials most
commonly used in landscape construction give him
a breadth of information to draw upon for irrigation
design and valuable insight when conducting site
observations and providing other field construction -
related services. Steve's experience as a landscape
architect and a Certified Landscape Water Auditor
provide him the knowledge necessary to design the
most current environmentally friendly and efficient
irrigation delivery systems.
Project experience for local agencies:
Long Beach Municipal Urban Stormwater
Treatment System, Long Beach, CA
Conveyance and Diversions Task Leader)
Wells 5, 6, 7 and Califia Rehabilitation, San
Clementa, CA (Project Manager)
Doheney Village Water Supply Assessment,
Dana Point, CA (Project Manager)
Sanitary Sewer Beach Interceptor Trenchless
Improvements, Laguna Beach, CA (Project Manager)
Upgrade Coastal Junction (CM -10) Valve Replacement -
Preliminary Design Report, Irvine, CA (Principal -in -Charge)
Upgrade Coastal Junction (CM -10) Valve Replacement
Final Design, Irvine, CA (Project Manager)
Lift Station No. 6 Force Main Replacement,
Dana Point, CA (Project Manager)
Lincoln Avenue 16 -inch Water Main,
Anaheim, CA (Project Manager)
Miscellaneous Water Vault Rehabilitation, Anaheim,
CA (Project Manager/Principal-in-Charge)
Loara Street 8 -inch Water Main Replacement,
Anaheim, CA (Principal -in -Charge)
Cypress Transmission Rehabilitation,
Azusa, CA (Principal -in -Charge)
Project experience for local agencies:
Bastanchury Road, Unocal*, Fullerton,
CA (Landscape Architect)
Santa Ana Canyon Road, Anaheim, CA (Project Manager)
Katella Avenue Smart Street Improvements, Ninth Street
to Humor Drive, Anaheim, CA (Landscape Architect)
Miraloma Streetscape, Anaheim,
CA (Landscape Architect)
Culver Drive/University Avenue Intersection and
Widening, Irvine, CA (Landscape Architect)
Maine Avenue Complete Streets, Baldwin
Park, CA (Project Manager)
Golden Valley Road, Santa Clarita,
CA (Landscape Architect)
Santa Monica Berkeley Street Traffic Calming,
Santa Monica, CA (Landscape Architect)
Mecca Streets Revitalization - Economic Development
Agency, Riverside, CA (Landscape Architect)
EI Camino Real/Carmel Mountain Road at Torrey
Hills, San Diego, CA (Landscape Architect)
Marywood Pump Station, Orange,
CA (Landscape Architect)
Denotes projects completed with other firms a
Keith Rutherfurd TE
Traffic Analysis and Design/Public Outreach
Education: MS, Civil and Transportation
Engineering; BS, Administrative Studies
Registrations: Professional Traffic Engineer
001647, CA
Introduction: Keith offers 33 years of
transportation and traffic engineering experience
with a broad background in transportation
analysis and design plans preparation. He has
performed technical analyses and studies,
prepared various reports, and designed
improvement plans for numerous public
works projects. Keith's specific transportation
engineering experience includes road alignment
studies, highway and street improvements design
with geometric studies, interchanges, and ramps;
traffic engineering, including site impact studies;
and signing, striping, traffic signal, and traffic
control plan design.
Michael Weber
ti. Environmental
Education: BS, Environmental Studies
Introduction: With 20 years of progressive
environmental consulting experience,
Michael's expertise involves coastal land uses
subject to discretionary agency approvals
and public environmental review. Michael
provides environmental services and leads
multi -disciplinary teams through all life cycle
phases of projects. Michael has an expertise in
environmental permitting, and has experience
obtaining discretionary permits for projects
that are subject to multi -agency oversight and
significant community involvement. He works on
projects that are often located in sensitive areas
with significant natural resource constraints.
Michael has experience obtaining project permits
and approvals from a wide range of federal, state,
and local agencies.
Project experience for local agencies:
Fullerton College Traffic and Parking Study,
Fullerton, CA (Project Manager)
Lakewood Boulevard Improvements Project,
Phases 3B and 3C, Downey, CA (Traffic Lead)
Gardendale Street Pavement Rehabilitation,
Downey, CA (Traffic Lead)
Newport Boulevard Widening Improvements,
Newport Beach, CA (Traffic Lead)
Oso Parkway Roadway Widening Improvements,
Mission Viejo, CA (Traffic Lead)
Irvine Avenue Pavement Rehabilitation Project,
Newport Beach, CA (Traffic Lead)
Fairview Road and Wilson Street Intersection
Improvements, Costa Mesa, CA (Traffic Lead)
Lakewood/Rosemead Boulevard at Telegraph
Road Improvements, Downey, CA (Traffic Lead)
Paramount Boulevard Median Island
Improvements, Downey, CA (Traffic Lead)
Newland Street Improvements, Cities of Westminster
and Huntington Beach, Orange County, CA (Traffic Lead)
Project experience for local agencies:
Newport Bay Water Wheel Project, Newport
Beach, CA (Project Manager)
Remedial Excavation and Systems Installation,
Seal Beach, CA (Project Manager)
Top of the World Pedestrian Pathway, Laguna
Beach, CA (Environmental Task Manager)
Belmont Island Decommissioning Project*,
Orange County, CA (Project Manager
and Environmental Scientist)
Boatyard Improvements Project*, Port of
San Diego, CA (Project Manager)
Aliso Creek Trail Slope Repairs Project, Orange
County, CA (Environmental Task Manager)
E&B Resources Proposed Oil Production Project,
Hermosa Beach, CA (Project Manager)
Sweany Water Line Replacement Project,
Crystal Cove, CA (Principal)
Active Transportation Plan, Costa
Mesa, CA (Principal -in- Charge)
Denotes projects completed with other firms 0
Paul Ericson PE
As Electrical
Education: BS, Electrical Engineering
Registrations: Professional Engineer #E11219,
State of California
Introduction: Paul has over 35 years of
consulting engineering with design experience
in lighting, power and special systems design
for both new and renovation projects. Paul is
responsible for project management including
client contact, overall concept designs,
specifications, project scheduling, estimating,
and supervising design personnel. He is actively
involved with the Illuminating Engineering
Society of North America (IESNA) at the Society
level and has received lighting design awards
from the IESNA.
r.
Greg Sebourn PIs
Surveying & Right of Way
Education: AS
Registrations: Professional Land Surveyor
8395, State of California
Introduction: Greg has more than 19 years of
professional experience in numerous aspects
of land surveying and mapping. His expertise
includes business development; project
management; client management; and surveying,
mapping, and map checking services. Greg
works with public and private entity clients
throughout Southern California. Some of his
municipal projects included the Anaheim
Stadium properties subdivision, monument
preservation efforts; and design topographic,
and construction surveys for pavement, sewer,
and right-of-way improvement projects. Greg
is significantly active in the land surveying
professional community, having served as the
California Land Surveyors Association's (CLSA)
Director and CLSAs Orange County Chapter
President.
Denotes projects completed with other firms
Project experience for local agencies:
Port of San Diego Banner Art Project Lighting
Design*, Imperial Beach, CA (Principal -in -Charge)
City of San Diego Various Roadway and Bridge
Lighting Projects*, San Diego, CA (Electrical Lead)
City of Oceanside, Street Lighting & Utility Coordination
for Various Projects*, Oceanside, CA (Electrical Lead)
San Diego County Fleet Maintenance and Parking
Structure Facility, San Diego, CA (Electrical Lead)
San Diego Zoo Parking, San Diego, CA (Electrical Lead)
Discovery Center at Grant Park*, San
Diego, CA (Electrical Lead)
The Hodges Golf Center*, Escondido, CA (Electrical Lead)
LAX- Consolidated Rent A Car (ConRac)
facility, Los Angeles, CA (Electrical Lead)
San Diego Airport Terminal 2 Parking Plaza,
San Diego, CA (Electrical Lead)
Project experience for local agencies:
Multiple On -Call Map Checking*, Southern CA
Quality Assurance/Quality Control Supervisor)
On -Call Services, City of Anaheim Subdivision, and
Parcel Consolidation of Anaheim Stadium Properties*,
Anaheim, CA (Senior Survey Project Manager)
On -Call Surveying and Mapping, Metropolitan Water
District (MWD) of Southern CA*, County of Riverside,
California (Survey and Mapping Task Leader)
Robert W. Goldsworthy Desalter*,
Torrance, CA (Project Surveyor)
On -Call Services, City of Anaheim City -Wide
Sanitary Sewer Improvement Program*, Anaheim,
CA (Senior Survey Project Manager)
Lakewood Boulevard Improvements, Project
Phase 3B and 3C, Downey and Pico Rivera*,
Downey and Pico Rivera, CA (Project Surveyor)
On -Call Services, City of Anaheim Santa Ana
Canyon Road Rehabilitation and Realignment*,
Anaheim, CA (Survey Manager)
2011-2015 Residential Street Rehabilitation
Project Monumentation Preservation Services*,
Huntington Beach, CA (Project Manager)
Maria Morris PrP, AICP
Grant Applications
Education: BA, Environmental Analysis and Design
Registrations: Professional Transportation
Planner #419; Certified Planner #028708,
American Institute of Certified Planners
Introduction: Maria has been involved in
Transportation Planning for more than 13 years.
She is well-rounded in the profession with
experience in short and long-range transportation
planning, travel demand modeling and forecasting,
land use impact analysis, transportation
system evaluation, highway corridor planning,
transportation demand management strategies,
transportation management plans, traffic
simulation models, roundabouts, bicycle and
pedestrian plans, SB 375 and SB 743, GHG and
VMT reduction strategies, and GIS applications.
L—_
Dan Hayes PE
Structural
Education: BS, Civil Engineering and
Environmental Engineering
Registrations: Professional Engineer #63132,
State of California
Introduction: Dan has 23 years of civil
engineering experience with extensive
experience in structural analyses and design,
and preparation of design plans, specifications
and cost estimates for retaining walls, water
systems, pump stations, channels, dams and
reservoir facilities. He has been involved in the
structural analysis and design of several retaining
walls, water recharge and flood control projects
in Riverside, San Bernardino, Orange, and Los
Angeles counties.
Project experience for local agencies:
Los Angeles Metro On -Call Grant Writing,
Los Angeles, CA (Project Manager)
City of La Habra Systematic Safety Analysis
Report Program (SSARP) and HSIP Grant
Applications, La Habra, CA (Project Manager)
Living Streets Design Manual/Aviation Boulevard
Multimodal Corridor Plan, Redondo Beach, Manhattan
Beach, and Hermosa Beach, CA (Project Manager)
Pereira Drive Collector Road Study and
Improvements, Irvine, CA (Task Manager)
Traffic Analysis for the SR -126 Feasibility Study/TEPA,
Los Angeles County, CA (Lead Technical Manager)
SR -126 Project Study Report/Project Development
Support (PSR/PDS) for EA 31590K Traffic Study and
TEPA, Los Angeles County, CA (Lead Technical Manager)
SR -91 Widening Between SR -57 and SR -55,
Interchange Areas PSR/PDS Traffic Analysis Report,
Orange County, CA (Lead Technical Manager)
Project experience for local agencies:
Oso Parkway Roadway Widening*, Mission
Viejo, CA (Structural Engineer)
Avalon and Arroyo at Baker Ranch, Parcels 2013-152
and 2013-159*, Lake Forest, CA (Structural Engineer)
Cypress Village PA 40*, Irvine, CA (Structural Engineer)
Tract 16702, PA1, Orchard Hills*,
Irvine, CA (Structural Engineer)
Tract 46908 Debris Wall Design*, Valencia,
CA (Structural Engineer Task Manager)
Forest Lawn Hollywood Hills, Sennett Creek Stabilization
Project, Glendale, CA (Senior Project Engineer)
Forest Lawn Covina Hills, Mitigation Basin
5, Covina, CA (Senior Project Engineer)
Laguna Audubon Retarding Basin Floodwall
Improvement, Aliso Viejo, CA (Structural Engineer)
Newport Boulevard Widening Project*,
Newport Beach, CA (Structural Engineer)
Denotes projects completed with other firms a
Jaret Fischer PE
Geotechnical Engineering/Testing
Education: BS, Environmental Resources
Engineering
Registrations: Professional Engineer #80383, CA
Introduction: Jaret has more than 18
years of experience in the environmental
and geotechnical industry. He manages
environmental and geotechnical portfolios for
several major oil company clients, solar energy
clients, and supporting the geotechnical needs
of other regional offices. Jaret researches
and authors Phase I and II ESAs, completes
geotechnical investigations and compaction
reports, provides construction management
and oversight, and provides geotechnical soils
laboratory testing.
Project experience for local agencies:
South Street and East Street Roadway Expansion
Project, Anaheim, CA (Senior Engineer)
John Wayne Airport, Campus Drive Widening
Project, Irvine, CA (Senior Engineer)
Culver/University Intersection Improvement
Project, Newport Beach, CA (Senior Engineer)
Various Environmental Site Assessments,
Various Cities, CA (Senior Engineer)
March Air Reserve Base Joint Deployment
Facility, Moreno Valley, CA (Senior Engineer)
Grayson Power Plant, Glendale, CA (Senior Engineer)
AutoNation Roseville Subaru, Roseville,
CA (Senior Engineer)
Various Geotechnical Oversight Projects,
Various Cities, CA (Senior Engineer)
Environmental Sampling and Remedial Excavation
Oversight, Various Cities, CA (Senior Engineer)
Carlos Pineda, PE, 9SD/P, LEED AP
Street Design and Public Outreach
Education: MBA; MS and BS, Civil and Structural
Engineering
Registrations: Professional Engineer #38639, CA;
LEED AP; QSD, QSP #01336
Introduction: Carlos has more than 38 years
of experience in civil engineering and project
management with extensive experience working
for private and public sectors. His public works
design experience spans various projects, including
improving major arterials, secondary highways
and collectors, flood control and drainage projects,
ADA retrofit, and safe routes to school projects. His
private sector design experience includes residential
master planned communities, "in tract" residential
improvements, and commercial centers. Carlos'
hands-on management approach and extensive
knowledge of public agencies standards and
permitting procedures will be instrumental in helping
ensure your projects are completed within budget and
schedule. His experience also includes leading and
participating in public outreach meetings.
Denotes projects completed with other firms
Project experience for local agencies:
Los Serranos Infrastructure Improvements
Under the Safe Routes to Schools Program
Phase 3*, Chino Hills, CA (Project Manager)
English Springs Park Restroom Facility,
Chino Hills, CA (Project Manager)
Citywide Major Street Rehabilitation
FY 13/14 — FY 14/15)*, Pomona,
CA (Project Manager)
Fairview Road Safety, Improvement Project,
Costa Mesa, CA (Project Manager)
Pomona Rincon Transfer Station, Chino
Hills, CA (Project Manager)
North San Fernando Boulevard Safety
Improvements, Burbank, CA (Project Manager)
Cress Street Sidewalk and Wall Improvements,
Laguna Beach, CA (Project Manager)
Leland Way Streetscape Improvements,
Burbank, CA (Project Manager)
SR2S Hermosa View Improvements*,
Hermosa Beach, CA (Project Manager)
Our Work Plan
On -Call Approach
Understanding and Objectives
The City requires a seasoned consultant to support
your upcoming projects. We have the team,
experience, and community understanding to
achieve your objectives in a timely and cost effective
manner—through diligent project management,
team work, and state-of-the-art technical skills. As
an extension of your engineering staff, we will
perform all services in collaboration with you.
We will respond to your task orders promptly
and will prepare and submit a detailed work
plan, schedule, and cost estimate. Our main
objective is to meet and exceed your goals for
each task order. We will work very closely with
your project manager to define and understand
how to meet your objectives. This includes
selecting the appropriate team members, using
resources effectively, preparing a schedule with
clear and feasible milestones and deadlines, and
offering a fair and competitive budget. After you
select us for an assignment, we will meet with
you before proceeding to review and confirm
the scope of services, schedule, and fee.
We pride ourselves on continuously seeking
innovative approaches and solutions while
executing civil engineering design projects.
Our experience and knowledge of coastal
communities allow us to identify various
alternative solutions to a variety of projects.
During the project, we will explore value engineering
opportunities to reduce your costs. In addition,
all deliverables will undergo a thorough review by
our assigned task manager, our Contract Manager,
Mohammad Heiat, and our QA/QC Manager,
Sherry Weinmeier. Prior to each submittal, our
meticulous attention to detail helps ensure that all
deliverables from each design discipline are well -
coordinated. This is accomplished by electronic
file sharing, face-to-face coordination meetings,
and in-house QC reviews prior to submitting
each project progress phase deliverables.
Description of Efforts
We know the on-call process and have
refined our efforts to be the most efficient
and effective for your projects.
The scope of work for any one project may
involve all phases of project development.
For most general on-call engineering services
requests, we will prepare engineering
design plans, reports, specifications, and
estimates (PS&E) for construction.
The phases of work for a typical project
will include preliminary engineering, final
engineering, and bid and construction support
services. See the Project Workflow Diagram
on page 13 for a typical task order.
Preliminary Engineering
We begin the project by identifying and addressing
major project design issues before work
commences on the construction documents.
To initiate this phase, we meet with you to gain
an understanding of the project objectives,
timing, budget, and views of internal and
external stakeholders. We perform research and
discovery to understand existing conditions,
development procedures, and criteria; and
identify opportunities and constraints. We review
available plans and supporting documents and
prepare a report summarizing findings and
recommendations for the project design. We also
prepare conceptual plan alternatives, technical
studies, and cost estimates as required.
Typically, once a preferred alternative is selected, it
will be developed into preliminary construction plans
approximately 50% level). The conceptual studies
and plans developed during this phase are used
as the basis for the design development drawings
and documents. In our experience, this phase is
instrumental in confirming design objectives,
highlighting project opportunities for cost savings,
and expediting the design and approval process.
P As a well-established local firm, we have the in-house
resources and abilities to provide personalized service,
while keeping work on schedule and within budget,
Final Engineering
Once we receive comments on the preliminary
construction plans, we further develop the final
construction documents. We typically produce
PS&E at the 90%, 100%, and final levels and submit
them to be reviewed by the City for submittal to the
appropriate departments or other required agencies.
Bid and Construction Support
As projects are typically bid out to Contractors
after the final engineering phase is completed,
we provide bid support services as requested by
you. Once the project has been awarded, we will
attend the pre -proposal, pre -construction, and
other on-site meetings, as needed. We will review
shop drawing and material submittals, address the
Contractors questions and requests for information
in writing, and prepare the final Record Drawings.
All civil engineering assignments will follow a
systematic set of tasks, as illustrated in the
following project workflow diagram. The various
components and steps include our process for
completing a typical public works design project
Private Development Plan Checking
In response to a specific plan check assignment, we
will enlist team members with the required skills to
prepare a detailed work plan, schedule
and cost estimate for review and approval by
you. We will meet with you to review and refine
the scope of services and schedule, and to
negotiate the corresponding contract amount, if
necessary. Once the City agrees with the project
plan and cost, and the notice to proceed is
issued, we will begin the plan check and manage
the review through satisfactory completion.
At the beginning of each plan check assignment,
we will meet with you to receive the plans and to
gather/review existing data and information, as
required. City staff will note the assignments given
to us in the plan check logbook, and we will note
the review priority for each project assigned. We
will discuss with you any concerns or conditions
associated with each project as identified by you.
When beneficial for plan review and general
project knowledge, we will conduct a field
visit of the project sites to confirm existing
improvements and adequacy of project design.
We will coordinate with you and other consultants
performing a simultaneous review of other
components of a project, as required. We will
typically make plan check comments directly on
the plans with the most significant comments
summarized in a memo to you. We will be available
to attend project meetings with you to discuss
plan check comments with plan designers.
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7
Approach to Specific Assignments
The following presents our approach/work plan
for the typical tasks expected under this on-
call. An exact scope of work will be determined
once a specific task order has been received.
Preliminary Engle ltz Ci H is
Background Research, Data
Collection, and Field Reviews
We will obtain available as -built record drawings,
right-of-way maps, and other pertinent information
from you and other agencies, as appropriate, such
as the County of Orange, (the County) and Caltrans.
We will visit the site and conduct a project site
inventory to verify and supplement the available
as -built drawings and base mapping and to confirm
the scope of the project. On street improvement
projects, we typically evaluate non-compliant
ADA access improvements and identify visible
asphalt and concrete deficiencies to be repaired.
Utility Research and Coordination
We will provide full-service utility coordination,
including utility research, determining ownership
rights, submitting utility information requests,
reviewing and noting utility conflicts (providing
potholing and/or ground penetrating radar
if required), securing utility permits, and
preparing and processing utility relocations.
Design Survey and Base Mapping
An accurate base map consisting of existing
topographic information, street centerlines
and right-of-way lines, and utilities will yield the
best possible design and reduce the potential
for contractor change orders. Our in-house
surveyors will perform surveying services to
establish the existing topographic, utility and
right-of-way base maps within the project
limits. These base maps typically include:
A mapping base depicting street centerlines,
right-of-way lines, parcel lines, and easements.
A field topographic survey to document existing
site topography and planimetrics
An existing utilities base which includes known
underground utility lines
We can also provide an aerial topographic survey
and a color digital orthophoto if required for the
project.
Geotechnical Investigation
We will perform subsurface explorations, soil
testing and data analyses of the existing site
and use this information to prepare a report
of our findings and provide geotechnical
recommendations for the task order.
Environmental Documents and Permit Compliance
Our multidisciplinary environmental team has
services ranging from hydrology and water quality
to paleontology to noise and air studies. We are
organized to be a scalable team that can support
larger task orders for full-service California
Environmental Quality Act (CEQA) and National
Environmental Policy Act (NEPA) documents, as
well as smaller contracts for staff augmentation.
We understand the City needs an environmental
consultant to review and evaluate existing planning
and technical documentation for a variety of
projects either already permitted and approved,
undergoing environmental review, or in the
planning process. Some of these documents may
include joint CEQA/NEPA documents in which
the City serves as the lead agency per CEQA, and
Department of Defense (DoD) or Caltrans serves
as the lead agency under NEPA, provided federal
funding or permits of projects is involved. As
such, we assume that in addition to City staff, the
Naval Weapons Station Seal Beach and Caltrans
District 12) staff may for certain projects be
involved to some degree in oversight and review of
documents and associated permits. If Caltrans or
DoD are not involved, we would utilize the guidance
included in the 2019 CEQA guidelines or templates
approved by the City. Gilberto and Michael will
identify a task manager to coordinate and lead the
environmental documentation which may include:
14
Categorical Exemption/Categorical Exclusion
Initial Studies/Environmental Assessments
Environmental Impact Report/Environmental
Assessment
Environmental Impact Reports/Environmental
Impact Statements
Stantec maintains a full suite of in-house
capabilities for the preparation of technical
studies and permits including:
Visual simulations and viewshed inventories
Visual resource management/visual resource
inventory
Land evaluation and site assessment models
Farmland conversion impact rating assessments
Biological resources technical reports (Section
10/7, Section 2081)
Revegetation and restoration plans
Landscape/irrigation plans and specifications
Archaeological technical reports
Historic American building surveys/historic
American engineering records
Geotechnical hazard assessments
Air quality impact assessments
Health risk assessments
Traffic impact assessment
Coastal Development Permit
Jurisdictional determinations and delineations
Section 404 and 401)
Traffic Studies and Operational Analysis
We have vast experience preparing traffic studies
and operations analysis for various types of
street improvement projects. Our approach to
the wide variety of traffic studies and analysis
is to conduct thorough background research,
data collection, analysis, findings, conclusions,
and recommendations for each project. We
have a suite of state-of-the-art traffic analysis
software for level of service analysis for traffic
impact studies and for traffic simulation analysis
and traffic signal timing/coordination, including
VISSIM, Vistro, TransModeler, and Synchro/
SimTraffic. Our analysis tools also include
AutoTurn and several traffic tools for intersection
capacity utilization and queuing analysis.
Conceptual Roadway Design
We will prepare conceptual roadway plans
based on the traffic study recommendations.
Our roadway engineers will utilize Civil 3D during
this preliminary engineering phase to quickly
design the proposed roadway geometrics, both
horizontally and vertically. Preparing a 3D model
of the proposed improvements at this stage
allows us to accurately confirm impacts to off site
improvements, including any additional right-of-way
required, which is critical moving into final design.
Utilizing Civil 3D also allows us to study different
alternatives efficiently, so that we ultimately
select the best available option. The conceptual
roadway plans typically also include sight distance
triangles and design vehicle requirements.
Accompanying the conceptual roadway plans will
be the landscape concept plan which will depict
a streetscape which is most representative of
the improved site. This graphic will be a color
illustrative depicting trees, shrubs, ground covers,
decorative pavement, boulders and other softscape
elements within the area of design. It will include
a plant legend that will state the scientific as
well as common name of the plants proposed to
be used. This will help communicate the design
intent and proposed theme of the project to the
city staff, stakeholders, and public as necessary.
Finally, a preliminary cost estimate will be prepared,
so the City can review the cost of the project
versus the project budget to determine if any
value engineering revisions need to take place.
15
Alternatives and Value Engineering
We will provide value engineering analysis and
identify design and construction alternatives that
may be employed to reduce project costs
and minimize conflicts between the proposed
improvements, existing site improvements,
and utilities.
Community Outreach
We will provide the necessary services to schedule
and conduct public community meetings to present
the project. Stantec has extensive experience in
CEQA (and NEPA) public outreach and scoping
meeting compliance requirements and regularly
employs cutting edge community outreach
programs and techniques. Our team will work
with community groups and present informational
materials in the public forums (e.g., workshops,
public hearings) to provide the community with a
clear description of the project and its temporary
impacts and long-term benefits. We are leaders
in the use social media platforms for community
outreach campaigns and meeting preparation and
facilitation. The public increasingly expects and
demands that public agencies provide information
about projects online and have meetings conducted
virtually" so that they may attend from anywhere
they may be. Given this, Stantec is fully integrated
into the suite of social media platforms, such
as Facebook Live, Twitter, and web meetings
or through channels such as wikis, Instagram,
YouTube, Linkedln, online surveys, voting, and
even virtual worlds (modeling) or other digital
tools. In this new digital world, engagement
requirements and public meeting facilitation must
rapidly adapt as content/issues and projects
evolve. Stantec is well prepared for this rapidly
changing component of public outreach.
Right of Way Engineering
When right of way, permanent easements or
temporary construction easements need to be
obtained due to roadway widening or other
proposed improvements, we will prepare legal
descriptions and exhibits to identify the right of
way and easement areas required for project
construction. These exhibits show existing
property lines and all required right-of-way
and easement areas. We provide traverse
calculations and tie distances for acquisition
areas that cannot be readily tied to a survey or
construction centerline. Preliminary title reports
can be provided as part of this task, and we can
add a specialized subconsultant for appraisal
and negotiation services if necessary.
Drainage Studies and Analysis
Stantec's holistic approach to drainage analysis
begins with our assessment of drainage related
project impacts. Drainage impacts associated
with projects will be evaluated by inventorying
the streets, catch basins, and storm drains that
presently receive flow from the project -inclusive
watersheds. Once identified, an evaluation of
flow increases or decreases will be performed for
each facility. In the event that flow increases are
anticipated, an analysis will be made to determine
the magnitude of the increase, and whether or
not that increase will be significant with respect
to existing facility capacities. At the conclusion
of the drainage evaluation, a Drainage Evaluation
Memorandum will typically be prepared that
documents the findings of the drainage evaluation.
Water and Sewer Studies and Network Analysis
We understand that your water system consists
of approximately 73.4 miles of pipelines, two
boost pump stations, two forebay reservoirs,
four active wells, one imported water supply
connections and emergency connections with
four other entities. Your Water Master Plan
Update was last completed in July 2012.
To perform a water study that requires hydraulic
modeling, we would import the existing model into
our Innozyve's InfoWater modeling software. We
would verify the accuracy of the existing model
and make any updates that have not been reflected
in the current model. Next, we would make any
revisions to the model based on the study area
changes so that the distribution system would meet
your water system performance evaluation criteria.
We understand that your sewer collection system
includes approximately 181,000 feet of gravity
sewer pipe, and seven lift stations and force mains.
The City has seven major drainage areas that all
drain to Orange County Sanitation District facilities.
Your latest draft Sewer System Master Plan
was completed in February 2018. The hydraulic
modeling used Innovyze InfoSewer 7.6 platform.
To perform a sewer study that required hydraulic
modeling, we would import the existing model into
our Innozyve's InfoSewer modeling software. We
would verify the accuracy of the existing model
and make any updates that have not been reflected
in the current model. Next we would make any
revisions to the model based on the study area
changes so that the collection system would meet
your sewer system performance evaluation criteria.
Final Engineering
Roadway Widening and
Realignment Improvements
Roadway widening and realignment improvements
will be designed in accordance with the latest
City, County, and Caltrans standard plans
and requirements. The plans will depict all
roadway improvements required to implement
the approved concept plan or scope of work.
Pavement improvements will be based on the
geotechnical report, design cross sections
will be prepared using Civil 3D to confirm
the roadway geometrics, and the plans will
address any off site improvements required.
Roadway Rehabilitation Improvements
The goal of any roadway rehabilitation project
is to provide the most cost-effective pavement
resurfacing option to help ensure that the City
is getting the "most bang for its buck' when
enhancing and maintaining its infrastructure.
We will explore all construction alternatives
using innovative techniques such as in-place
non-destructive deflection testing and ground
penetrating radar. Utilizing these advanced
techniques allows us to better value engineer the
pavement structural design section by isolating
the more distressed areas (which may require full
depth pavement repairs) from the less distressed
areas (which may only require cold milling and
overlays). We can also provide recommendations
for more advanced pavement rehabilitation
strategies such full depth reclamation (FDR),
and will be available to discuss the benefits
and drawbacks of each option. In addition to
pavement resurfacing, we will diligently review
the project site and provide all necessary ADA
upgrades to curb ramps; correct local drainage
issues; repair damaged curbs, gutters, and
sidewalk; adjust utilities to grade; provide tree
root pruning; and replace loop detection.
Signing and Striping Plans
We will adhere to your design criteria and
requirements and conduct a thorough research of
existing conditions. During our field review we will
verify improvements shown on record drawings
and to identify noteworthy features such as
existing signs, posted speed limits, existing lane
widths, and transition tapers. Signing and striping
improvements will be designed in accordance
with the latest California Manual on Uniform
Traffic Control Devices (CA MUTCD). If necessary,
existing signs may be replaced or supplemented
with new signs to meet current standards.
Traffic Signal Plans
During our field review, we will thoroughly research
existing conditions, including documentation
of existing utilities and design constraints near
the existing traffic signals. Early identification
and resolution of potential utility conflicts and
coordination with utility agencies for new electrical
services are a critical component of managing
these projects and we stress timely and well
documented communications. Traffic signal
improvements will be designed in compliance
with the latest CA MUTCD, and some intersections
may be upgraded to video detection as required.
Traffic Control Plans
We will identify construction staging that allows
efficient construction of the project improvements
while providing a safe work zone for construction
personnel and minimizing impacts to motorists
and adjacent properties. The success of many
projects is judged from a public/stakeholder
perspective as a function of the impacts associated
with implementation. We keep this in mind
throughout the development of the traffic control/
construction staging plans. Our traffic control
plans show all traffic control measures required to
implement each construction phase, including all
traffic control devices, temporary lane delineation,
and construction signing. Our traffic control
plans follow the CA MUTCD Manual and Work
Area Traffic Control Handbook latest editions.
Street /Pedestrian Lighting Plans
The existing street lights and pedestrian lights
within the project limits may require relocation to
accommodate proposed street improvements,
and/or additional street or pedestrian lights may
be needed to satisfy the City's requirements for
adequate lighting. In that case, we will determine
the required "luminaire" additions, relocations,
conduit, wiring, metering, and verify all service
points of connection with the electrical company.
These design details will be added to the roadway
plans in accordance with your lighting standards.
Storm Drain and Pump Station Improvements
Upon acceptance of the drainage analysis, design
activities will be initiated and either coordinated
with the overall project schedule or scheduled
independently for projects that are exclusively
drainage related. A hydrology and hydraulics
report will typically be prepared, and storm drain
and pump station improvements will be designed
in accordance with the City's or County's design
standards and sized to convey the design flow.
Water Quality Improvements and Documents
Stantec will coordinate with City staff responsible
for the National Pollutant Discharge Elimination
System (NPDES) compliance and maintenance
staff to identify Best Management Practices
BMPs) that are acceptable to the City. This
coordination will include reviewing project
opportunities for the incorporation of permanent
BMPs into the design features of the project for
the promotion of aesthetics and improvements
to water quality. Rain gardens and landscaped
bio -treatment cells, for example, are BMPs
that fit well into roadway improvements
projects. BMPs will also be integrated into the
overall flood control management plan for the
project to eliminate potential redundancies
in storm water conveyance facilities.
Upon selection of project BMPs, Stantec will
typically prepare a Water Quality Management
Plan (WQMP) for the project that will detail
water quality considerations and requirements.
The WQMP will address the conditions of the
City's MS4 Permit as issued by the Regional
Water Quality Control Board, Santa Ana Region.
To the maximum extent practicable, BMPs will
be implemented that are consistent with Low
Impact Development (LID) guidelines as well
as the Green Streets guidelines as defined by
the US Environmental Protection Agency. If
necessary, detailed discussions will be provided
in the WQMP to document the impracticality of
BMP implementations as a part of the project.
As the project proceeds into construction,
Stantec's in-house Qualified Storm Water Pollution
Prevention Plan Developer (QSD) can also prepare
a SWPPP for the project to address water quality
concerns during construction activities and
processes the N01 and all pre -construction filings
through the regional board's SMARTS system.
During actual construction activities, Stantec
is available to provide Qualified Storm Water
Pollution Prevention Plan Practitioner (QSP)
services, including required inspections, directing
BMP placement, and reporting to the RWQCB.
Landscape and Irrigation Improvements
We will prepare final planting and irrigation
plans indicating the planting theme and layout
intent, plant legend with plant species and
sizes, irrigation point of connection, legend, and
methods of irrigation application. A sustainable
design will be created by using indigenous and
drought resistant materials, where appropriate.
The irrigation system will typically include a low-
volume delivery system designed to prevent water
from leaving the target site while supplying the
proper amount for the optimum plant health.
Water Improvements
Water improvements will be prepared per your
City's design criteria and standards. These
typically include water pipeline improvements
to improve hydraulic capabilities, reliability and/
or service life. For these designs, the potential
alignment and construction method opportunities
will be thoroughly and effectively investigated.
Understanding of the existing conditions and key
constraints are critical for a pipeline alternatives
study to be effective, while reducing impacts to the
community and providing the City with the most
cost-efficient project. Key alignment constraints and
considerations that will be investigated will include
the following: proposed connections to the existing
water mains; options for trenchless construction
methods; California Department of Public Health
CDPH) separation criteria with sewer and recycled
water facilities; potential impacts to adjacent
pipeline trenches, utility conflicts, and depths of
crossings; traffic impacts, driveway access, and
other impacts to the community and other activities
in the project areas; construction costs; and
construction schedule constraints and durations.
Water improvements could also include
rehabilitations of existing booster pump stations,
forebay reservoirs or wells. These rehabilitation
projects may require civil, mechanical, structural,
electrical, controls, landscape architectural,
geotechnical, architectural and/or hydro -
geology disciplines. We can provide all of these
experts with in-house team members.
Sewer Improvements
For the design of new or replacement gravity
sewers and force mains, the potential
issues will be very similar to water pipeline
designs described above. However, an
added constraint will be the requirement to
maintain vertical grades for gravity flow.
For the design of sewer lift stations, we believe
that it is important to understand the diurnal
patterns of the influent, including the minimum,
average and peak hour flow rates. This helps
us select the most efficient pump and motor
for the application, and to properly size the
wet well. Proper facility sizing improves energy
efficiency and reduces maintenance costs.
Specifications Preparation
Well-written special provisions reduce the
potential for change orders during construction.
We will prepare the project provisions based on
the City supplied boilerplate which references
the latest adopted version of the Standard
Specifications for Public Works Construction
SSPWC), "Greenbook". Our experienced staff will
thoroughly review and modify the City's standard
boilerplate and provide additional information or
revisions to all relevant sections of the SSPWC
to help ensure that the special provisions do
not conflict with the improvement plans and
convey the design intent of our engineers.
Engineer's Opinion of Probable Cost Estimate
We understand the importance of a complete and
accurate cost estimate. Since the cost estimate
will be used as a basis for the bid schedule, it's
important to include all required work items and
confirm that the quantities for these work items are
correct. We will first determine the Bid Schedule
required for the project based on a thorough review
of the plans and project specifications. Quantities
for these items will be calculated and tracked using
custom Stantec software, and their unit costs will
be determined based on recent bids from local
contractors. The cost estimate will be provided
with all submittals to provide the City with accurate
project costs throughout the duration of the design.
Permits
We will prepare and submit applications and
documents, on behalf of the City, Caltrans, the
County, the RWQCB Coastal Commission and any
other agencies for design and permit approvals.
If necessary, we will prepare the appropriate
Authorization -to -Proceed (E-76) package that
includes the completed exhibit form and supporting
documents to receive federal funding. We have
experience supporting agencies preparing
request for authorization to proceed packages
for submittal to the Caltrans District Local
Assistance Office as described in Chapter 3 of
the LAPM. This includes authorization to proceed
with preliminary engineering and authorization to
proceed with right of way and utility relocations.
Grant Applications
We assist cities and counties to complete and/
or resubmit grant applications to the State of
California for various programs, such as the popular
Active Transportation Program (ATP), which is
a state -administered funding opportunity that
awards funds for projects that encourage increased
use of active modes of transportation, such as
biking and walking. Our local Stantec team has
produced 28 ATP grants, 8 Transit and Intercity Rail
Capital Program (TIRCP) grants, 1 Transportation
Investment Generating Economic Recovery (TIGER)
grant, and grants for other transit and TOD related
projects. Our most recent round of TIRCP grant
applications resulting in an award of over $831
million for LA Metro to advance four transit projects.
Our approach to grant writing is centered on
communication and collaboration. We regularly
meet and communicate with the project sponsors,
review application guidelines and evaluation criteria,
and study project history and existing project
development for all project components. The data
we gather helps demonstrate the project's need
and benefit. We present compelling cases—need
and importance—for each project using creative
writing, maps, and graphics to effectively present
the required information. The final applications
are then submitted to the state for review.
We have also experience with other State and
Federally funded projects and understand the
specific guidelines, roles and responsibilities,
and requirements of the Caltrans Local
Assistance Procedures Manual (LAPM),
Caltrans Construction Manual, and the
Federal Highway Administration (FHWA).
Bid and Construction Support
Bid Support Services
We will assist you during the bid phase by attending
the pre-bid conference and job walk, responding
to requests for clarifications from prospective
bidders and issuing addenda to the bid package
as necessary. We can also tabulate and verify
bids using a spreadsheet and analyze bid results
to recommend and award or reject bids.
Construction Support Services
We will attend the pre -construction conference
and interpret and clarify the approved construction
documents for project design, design intent, and
implementation. We also provide construction
support to respond to contractor requests for
information (RFI), and review shop drawings
and material submittals to make sure they
conform the project bid documents.
As -Built Plan Preparation
After construction is complete, we prepare as -
built plans based on information provided by
the contractor and/or inspector. We anticipate
that this information is provided as a set of
project plans red lined to indicate the changes
that were made during project construction.
20
Sample Projects
Newport Boulevard Widening Provided conceptual planning, final design and Mohammad Heiat Roadway
Improvements, City of construction support for street improvements and Jeff Wilkerson Reconfiguration
Newport Beach, Newport landscaping enhancements to help the City increase Roger Chung Traffic/Transportation
Beach, CA 2012-2016 the capacity of Newport Boulevard between 30th and Keith Rutherfurd Storm Drain
Via Lido Streets to accommodate current circulation Greg Sebourn Hydrology/HydraulicsandanticipatedtrafficfromaproposedhotelDaveLewWaterQualityNewconcretebikelaneswereconstructedalongbothJoshParkSurveyingsidesofNewportBoulevardtoprovideaconnection
to the existing bike lanes along 32nd Street, we of Landscape/Irrigation
it"
Newport Boulevard Environmental
StructuralIip- Pavement rehabilitation and new ADA compliant curb
ramps and driveways were provided. Street Lighting
Anew parking lot was constructed to mitigate on- Water Improvements
streetarkin lossP9 Permitting
Project included preparation of an MND, right -of- Right -of -Way
way acquisition, and the processing of a Coastal
Development Permit
Engineering
Long Beach Municipal Urban Provided conceptual planning, and final design for Roger Chung Roadway
Stormwater Treatment wetland and treatment plant improvements and Dan Hayes Reconfiguration
LB -MUST), City of Long landscaping enhancements that will intercept and Robert Reid Storm Drain
Beach, Long Beach, CA 2014 treat dry -weather runoff and a percentage of the first- Greg Sebourn Hydrology/Hydraulics
Ongoing flush storm flows prior to discharging to LA River Steve Cook Water Quality
The project provides education values to the
SurveyingcommunitytolearnaboutwaterqualityandLandscape/ Irrigation
1
sustainability
LB -MUST facility is not a traditional solution to water Structural
quality treatment, but instead represents a creative Permitting
4 ` and innovative regional approach Right of Way
1 Engineering
Anita Street Storm Drain Provided preliminary findings study, conceptual Roger Chung Storm Drain
Improvement Project, City of planning, and final design for 2,500 If of storm Dan Hayes Hydrology/Hydraulics
Laguna Beach, Laguna Beach, drain pipe along Anita and Seaview Streets and Greg Sebourn Water Quality
CA, 2015-2017 approximately 300 If of storm drain along Catalina Keith Rutherfurd Surveying
Street
The project alignment affected numerous residents
Structural
Permitting6
and local businesses. Access impacts were
successfully mitigated through traffic control and
V
specification requirements
Various agency coordination included water district,
SDG&E, coastal commission and Caltrans
Irvine Avenue Pavement Prepared the PS&E associated with the design Mohammad Heiat Traffic Engineering &
Rehabilitation, City of and construction of pavement rehabilitation Jeff Wilkerson Roadway Design
Newport Beach, Newport improvements on Irvine Avenue Roger Chung Roadway Reconfiguration
Beach, CA 2017-2018 The Cities needed to rehabilitate damaged pavement Keith Rutherfurd Land Surveying
and improve pedestrian and cyclist safety to
accomodate schools adjacent to the project limits
r repairs and ADA -compliant curb ramps were
constructed to provide improved safety to school
haSidewalk
children and pedestrians
An accelerated schedule was required to complete
the improvements before the next school year
27
Oso Parkway Roadway
Widening Improvements, City
of Mission Viejo, Mission
Viejo, California, 2015
d1L_ ? .
Provided preliminary engineering, final engineering, Mohammad Heiat
and construction support services to fix a bottleneck Jeff Wilkerson
within a segment of Oso Parkway Keith Rutherfurd
Prepared a traffic capacity and operation analysis of Dan Villines
widening alternatives and provided recommendations Greg Sebourn
Provided structural engineering to modify the existing Dan Hayes
box culvert for Oso Creek to increase its length
Greg Sebourn
and provide a new parapet wall, partial wingwall
detectable warning surface, driveway approaches
reconstruction with overhang support, 300 feet of
Structural Engineering
new concrete barrier with decorative stone veneer,
Stormwater Quality
decorative masonry end pilasters, and a pipe support
main, potable water meter adjustments, storm
system for the relocated 12 -inch reclaimed water line
Landscape/Irrigation
Traffic Engineering &
Roadway Design
Land Surveying
Stormwater Quality
Engineering
Structural Engineering
Lakewood 3B & 3C, City of Provided design and construction of street Mohammad Heiat Traffic Engineering &
Downey, Downey, Califronia, improvements and enhancements Jeff Wilkerson Roadway Design
2014 Projects included: new raised medians and roadway Keith Rutherfurd Land Surveying
way widening, removing and reconstructing concrete Roger Chung Stormwater Quality
curb and gutter, ADA accessible ramps with Greg Sebourn Engineeringdetectablewarningsurface, driveway approaches Structural Engineeringandsidewalks, installation of a recycled water
Stormwater Quality
Street Lightingmain, potable water meter adjustments, storm
Landscape/Irrigationdrainfacilities, miscellaneous utility relocations
Conducted a minor right-of-way acquisition, resulting
and adjustments, masonry sound walls along Recycled Water Main
frontage roads, ornamental street and pedestrian Design
lighting, landscaping and irrigation, traffic signal Caltrans Coordination
modifications, and striping, pavement markings, and
Provided survey, design, environmental
signage improvements
documentation, right-of-way, utilities, pavement and
Anaheim South Street Gap Active Transportation Program (ATP) Cycle 1 Sherry Weinmeier Traffic Engineering &
Closure, City of Anaheim, Statewide and Small Urban and Rural State funded Susan Reid Roadway Design
Anaheim, California, 2016 project to close a sidewalk gap along South Street's Steve Cook Landscape Architecture
y
south side Jaret Fischer Land Surveying
Existing conditions exposed students to safety risks, Stormwater Qualitywithtwoschoolslocatedwithinahalfmileofproject
EngineeringConductedaminorright-of-way acquisition, resulting Geotechnical Engineeringina4 -foot -wide, ADA -compliant sidewalk with an
8 -foot parkway and curb and gutter
Provided survey, design, environmental
documentation, right-of-way, utilities, pavement and
soils report, off-site improvements, and construction
support
Herondo Street/Harbor Drive
Gateway Park and Class IV
Cycle Tracks, City of Redondo
Beach, Redondo Beach,
California, 2016
Designed a link from the Hermosa Beach "Strand" to
Redondo Beach's Marina District complex
Led public workshops and consensus building
Prepared final plans for roadway rehabilitation
that featured a new separated bikeway and a new
Welcome Park on a former parking lot
Provided concept drawings, concept visualization,
cycle track design, pavement rehabilitation
Performed traffic analysis, road diet simulation, and
field surveys
Sherry Weinmeier Traffic Engineering &
Susan Reid Roadway Design
Steve Cook Landscape Architecture
Land Surveying
Stormwater
Engineering
Wayfinding and City
Regulatory Signs
Design
Project
Date Description Team Members Relevant Experience
Sanitary Sewer Beach Prepared Preliminary Design Report Robert Reid Roadway Reconfiguration
Interceptor Trenchless Performed flow monitoring to determine average and Traffic/Transportation
Improvements, South Coast peak existing flows Environmental
Water District, California, 2017 Prepared construction plans and specifications for Permitting
design of the cured -in-place pipe improvements Hydrology/Hydraulics
Provided bid assistance and engineering support Sanitary SewerduringconstructionWaterImprovements
Right -of -Way Engineering
Performed technical design for new 8mg cast -in-place Robert Reid Hydraulics/ReservoirPeckReservoirandPump
Station, Manhattan Beach, concrete reservoir, new 10,000 gpm pump station, and Modeling
California a new green -sand treatment system. Water Improvements
The new reservoir provides Manhattan Beach with Pump Station and
superior water storage capacity to meet peak Reservoir Design
conditions and fire flow requirements.
Design new pump station to meet a variety of
operational and flow conditions.
The new treatment system will remove naturally
occurring manganese from the water and add
chloramines to provide stable residual that matches
the MWD water supply.
Port of Long Beach Traffic Prepared a stand-alone two-phase traffic control plan Keith Rutherfurd Traffic Control Plans
Control Plan, Port of Long set for restriping at the Pico Avenue and 9th Street Josh Park Traffic Signal Design
Beach, Long Beach, California, railroad grade crossing
2018 The intersection provides critical access for trucks
and requires lane closures on 9th Street, Pico Avenue,
the 710 Freeway ramps, and Pier B Street
Identified restrictions on work hours, which will only
be allowed during weekday night hours
Received Caltrans approval for issuance of
encroachment permit
A current task order includes traffic signal
amodification at the Pico Avenue/9th Street/1-710
ramps intersection
Lakewood/Rosemead Assisted with design and construction of street Jeff Wilkerson Traffic Engineering &
Boulevards at Telegraph improvements and enhancements at the intersection Keith Rutherfurd Roadway Design
Road Improvements, City of of Lakewood Boulevard/Rosemead Boulevard Greg Sebourn Landscape Architecture
Downey, Downey, California, Involved reconstruction of the intersection with PCC Land Surveying
2016 pavement and widening to ultimate width to include Stormwater Quality
additional thru and turn lanes Engineering
Widening improvements required additional right-
of-way dedication and modification of the existing
traffic signal, including providing right turn overlap
signal phasing on the northbound and eastbound
approaches, as well as other upgrades and
relocations
Project Name, Client,
Date Description
Cress Street Sidewalk Provided preliminary and final engineering services Mohammad Heiat Traffic Engineering &
Improvements, Laguna Beach, to extend an existing sidewalk on the south side of Carlos Pineda Roadway Design
California, 2017 Cress Street in front of Bluebird Park Greg Sebourn Land Surveying
Surveyed the site and conducted geotechnical Dan Hayes Stormwater Quality
investigation; established street right of way; obtained Engineering
j` existing topography; and located existing utilities that Structural EngineeringwereimpactedbyproposedimprovementsPublicOutreach
Conducted a community outreach/public workshop
meeting; processed design plans through the City; and
obtained Design Review Board approval
The project involved the design and construction of a
retaining wall
OC Public Works Plan Check Provided plan checking services related to the Roger Chung Plan Checking
Services, Orange County, development of the Rancho Mission Viejo's
California, Ongoing Ranch Plan Planned Community, an 8 square -mile
development within the grater 176 square -mile San
Juan Creek watershed.
Plan checking services included the review of
hydrology studies for four of the five proposed
development planning areas for conformance with the
Orange County Hydrology Manual and its addenda
Reviewed hydraulic calculations performed in support
of proposed master plan facilities, and proposed
flood control detention basins.
Provided written and red -lined comments at the
conclusion of each review; participated in comment
review meetings and project proponents; and worked
with project proponents to develop a final report.
Irvine Ranch Water District Provide on-call plan checking services to Irvine Nahid Neidarbaghi Plan Checking
On -Call Plan Check Services, Ranch Water District for submittals received from
Irvine, California, 2016 - consultants in various phases of design.
Ongoing Projects involve water, reclaimed water, sewer or
storm runoff facility improvements.
Scope of work includes all technical submittals
including, but not limited to, technical memoranda,
basis of design calculations and reports, preliminary
design reports, design plans, and Project Manuals for
projects.
To date, we have completed 54 plan check
assignments.
Burbank On -Call Plan Check Provide on-call plan checking services to the City of Mohammad Heiat Plan Checking
Services, Burbank, California, Burbank for public and private improvements. Keith Rutherfurd Hydrology and Hydraulic
Ongoing Services include the plan check of hydrology and Roger Chung
hydraulic improvements related to commercial
developments, Caltrans freeway improvements within
the city, and public storm drain improvements as
required of private developments.
Comments are issued in writing to City staff and are
back -checked to verify appropriate incorporation.
Project Controls
All assignments will be diligently managed on a
day to day basis to keep on schedule and within
budget. We will establish and maintain project
control by utilizing strong communications and
documentation. ISO 9001 is an internationally
recognized standard for quality management—
Stantec is ISO 9001 Certified. We have developed
an internal Stantec Quality Management System
SQMS) that documents all work practices
required on a project to conform to the ISO
9001 standard. The foundation of the SQMS is
the Project Management Frameworks tool (PM
Frameworks). This tool is readily accessible to our
staff; provides the essential guidelines, templates,
and training for effective project management;
and its use is audited on a regular basis. The PM
Frameworks is organized into four major phases
of work—initiate, plan, control, and closeout. It
identifies 10 primary activities that must occur
on each project. Many activities occur on a
regular basis throughout the project to properly
manage budget and schedule, as well as to
verify the quality of the construction documents
meet industry standards and client expectations.
Additional tasks beyond the 10 primary activities
are added as needed to address the unique
elements associated with individual projects.
Project Communicatior
Throughout the duration of each project, we
will communicate our progress, assumptions,
opportunities, and challenges with the City.
Project communication will be via meetings,
conference calls, and emails.
Documenting assumptions made and direction
given during the design process is important
to confirm that everyone agrees on what was
discussed. We will meticulously prepare and
distribute meeting minutes and records of
discussion, and allow the City and other attendees
a chance to review and comment on these before
proceeding further on the design or other project
tasks. An action item list and a status of project
deliverables will be updated on an ongoing basis
and be made available for each progress meeting.
Prepare a proposal that includes a preliminary Project Plan including scope, project budget, resources, deliverables,
1 and schedule. Conduct and document an independent review of the final proposal. Conduct and document a hazard
assessment and apply applicable controls if a field or site visit is required during the proposal phase.
2
3
Obtain written instructions to proceed and execute an approved contract. Obtain written subconsultant agreements
if applicable).
Prepare a Project Plan to an appropriate level of detail. Conduct and document an independent review.
Establish hard copy and electronic project record directories and file project records accordingly.
Complete a Health, Safety and Environment risk management assessment and documentation for all projects involving
field work.
Monitor the PM Dashboard on a regular basis. Follow best practices for managing project financials, including time
charges, work in progress (WIP), accounts receivable (AR), and estimates to complete (ETC).
9 Obtain the client's written approval on scope of service changes in a timely manner.
Conduct and document a quality review of all final* deliverables prior to issue.
Conduct and document an independent review of all final* deliverables prior to issue.
Close off the project financials and close out the project files.
Final: A final deliverable is defined as any record (written or graphic) based on professional expertise or judgment that is intended to be relied only by
others and that provides direction to others as part of a service to the public (e.g., professional reports, documentation issued for construction, permit
submissions, and maps).
25
As your dedicated point of contact, our task
manager will respond to all standard project
requests within 24 hours. However, in the event
of a project emergency or an urgent request,
he will be available via cell phone 24/7.
Project Plan
A detailed project plan will be developed for each
project prior to starting any activities. The purpose
of the project plan is to document activities ahead
of time, so the entire design team is clear on what
is expected from them as part of this project.
The project plan will include the following:
Clearly define the overall project
objectives and goals
Identity the discipline leads and
quality control reviewer(s)
Describe the specific scope of work
and budget for each task
List the specific project deliverables
Provide a detailed project schedule
Document all safety procedures
to be used while in the field
The project plan will be developed shortly after the
kick off meeting and communicated to the project
team. It will be updated and re -issued if substantial
changes are made in scope, budget, or schedule.
Cost Control Svstem
We have a computerized accounting
system that maintains detailed records
by individual tasks, and allows tasks to be
monitored against established budgets.
Our task manager will receive regular reports to
track project status. The system is completely
integrated and easily audited. Supporting data
can be provided to you in any format required.
Schedule Control
To maintain schedule, we:
Obtain a strong understanding of the
required project tasks and processes
Commit the appropriate number of
qualified and available staff
Prepare a thorough and realistic
project schedule
Monitor the project schedule on a regular basis
Make corrective adjustments
to the work process
Communicate often and early with you
Our task manager utilizes the project schedule to
identify and proactively plan upcoming activities,
and to monitor the work progress. He confirms
critical information is flowing as needed to maintain
the project schedule and will develop alternative
work plans if needed to maintain schedule.
Our professionals use state -of the -art tools to
perform and manage design projects. In the event
that a project is delayed, we can immediately draw
upon our extensive pool of resources company -wide
to bring the project back on schedule. Mohammad
and our task manager will meet to establish a
strategy to complete the project by a date agreed
by you. We will then prepare a detailed schedule
to share with you and the other team members.
Quality Control Plan
A comprehensive quality control plan will be
developed specifically, for each project. The quality
control plan will emphasize the need to clearly
define requirements and standards, and the need
to independently check all work before it is issued
to you or other reviewing agencies. Sherry will
oversee the quality control program and will audit
the quality activities to see that all checks are
completed properly. Our quality control program
will help ensure that the project documents:
Conform with the contract
documents and scope of work
Are neat, well organized, clear,
concise, and complete
Are technically and grammatically correct
Comply with generally accepted standards
of engineering and applicable laws
Are signed, dated, and stamped as required
Are consistent with other related plans
Engineering Software Programs
We hold an enviable record, both for managing
and innovating technology. Our professionals
use state of the art tools to perform and manage
design projects. Our projects are organized around
a team concept, where all members have access
261
to a common set of project data and software. Our
computer capabilities are employed to produce
information customized for the individual needs of
our clients and their projects, in differing formats.
Our documents are produced on PC- based
systems, and some of the software we use in
our traffic engineering department includes:
AutoCAD/Civil 3D
AutoTURN
Microsoft Office (Word, Excel, and Outlook)
Microsoft Project
Synchro/Simtraffic
Vistro
Highway Capacity Software
Sustainable Design
Stantec is committed to sustainable design, making
it a core part of our professional practice
by providing environmentally sensitive
solutions to our client's projects. Recognizing
environmental impacts, we provide mitigating
designs that will reduce the negative impact
without substantially increasing the bottom
line. Our LEED and Envision accredited
professionals on staff support sustainable design
practices through the following services:
Preparing design for alternative
transportation and parking facilities
Using recycled content materials or
salvaged materials for pavement
value engineering alternatives
Preparing BMPs
Providing LIDs
Preparing SWPPPs
Preparing WQMPs
Preparing site designs to meet public access
requirements and maximize open space
Optimizing energy performance
Temporary and Permanent
File Transfer Platforms
We utilize OneDrive to temporarily share project
and plan checking related documents to users
outside our organization. This cloud -based
storage solution provides a secure platform
to exchange files by only allowing access to
the individuals granted permission. Access
is typically sent via a link in an email.
We utilize Office 365 Groups if a more permanent
shared workspace is required for project
emails, files, and calendar events. A typical
Group includes a project mailbox, a SharePoint
site, and a Group calendar. Every member
of the Group has access to these files.
F7
References
Members
City of Newport Andy Tran, Senior Civil Engineer Newport Boulevard Widening Mohammad Heiat
Beach 100 Civic Center Drive Improvements Jeff Wilkerson
2012 - Present Newport Beach, CA 92660 Irvine Avenue Pavement Rehabilitation Roger Chung
949) 644-3315 Project Keith Rutherfurd
atran@city.newport-beach.ca.us West Coast Highway and Superior Greg Sebourn
Avenue / Balboa Boulevard
Intersection Concept Plan
Jamboree Road Widening
Improvements
City of Downey Edwin Norris, Deputy Director of Lakewood Boulevard Improvements, Mohammad Heiat
2011 - Present Public Works 3B & 3C Keith Rutherfurd
11111 Brookshire Ave Paramount Boulevard Median Island Roger Chung
Downey, CA 90241 Improvements Greg Sebourn
562) 904-7110 Lakewood/Rosemead Boulevard Jeff Wlkerson
enorris@downeyca.org and Telegraph Road Intersection
Improvements
Various Pavement Rehabilitation
Projects
Gardendale Street Pavement
Rehabilitation
Brookshire Road Pavement
Rehabilitation
City of Laguna Mark Trestik, City Engineer Cress Street Sidewalk Extension in Mohammad Heiat
Beach 505 Forest Avenue Front of Bluebird Park Keith Rutherfurd
2016 - Present Laguna Beach, CA 92651 Design and Construction Engineering Roger Chung
949) 497-0300 Services for Queda Way Retaining Dan Hayes
mtrestik@lagunabeachcity.net Wall (CIP 434) Greg Sebourn
Park Avenue Pedestrian Plaza Steve Cook
Carlos Pineda
City of Mission Richard Schlesinger, City Engineer Oso Parkway Roadway Widening Mohammad Heiat
Viejo 200 Civic Center Improvements Jeff Wilkerson
2006 - Present Mission Viejo CA 92619 Oso Parkway at 1-5 On -Ramp Keith Rutherfurd
949) 470-3079 Dan Hayes
rschlesinger@cityofmissionviejo. Greg Sebourn
org
City of Redondo Brad Lindahl, Capital Projects Herondo Street/Harbor Drive Gateway Sherry Weinmeier
Beach Program Manager Park and Cycle Track Susan Reid
2014-2016 415 Diamond Street Steve Cook
Redondo Beach, California 90277
310) 318-0661 ext. 2286
brad.Iindahl@redondo.org
Irvine Ranch Kelly Lew, Principal Engineer, Irvine Ranch Water District Nahid Heidarbaghi
Water District 15600 Sand Canyon Avenue, On -Call Check Services
2016-2019 Irvine, CA 92619
949) 453-5300
lew@irwd.com
Exceptions to Contract
We have reviewed your proposed RFP/contract terms and believe that should we be selected
for this assignment, we will be able to conclude a mutually satisfactory contract with you.
DIR Registration
Registration Number: 1000008020
County: San Luis Obispo
City: San Luis Obispo
License Type/Number: CSLB: 952595, SRVY: 6697
Current Status: Active
Registration Date: 06/06/2018
Expiration Date: 06/30/2019
99
ewe w
Appendix A
Resu mes
Profile
Mohammad has more than 38 years of
professional civil and transportation engineering
experience, including extensive on-call service
experience with local cities in Southern California.
His extensive capital improvement experience
includes street rehabilitation and reconstruction,
street widening, intersection widening, storm
drainage, and water and sewer design
improvements. He has a strong understanding
of Caltrans manuals and policies, State Standard
Plans and Specifications, CDBG Programs, Federal
requirements, and the Greenbook Standard
Specifications for Public Works Construction.
Select Relevant Projects
Lakewood Boulevard Improvements, Phases 3B and
3C, Downey, CA (Principal-in-Charge/QC Supervisor)
Mohammad oversaw the design and construction
of street improvements and enhancements along
Lakewood Boulevard. The project will construct
new raised medians, including new landscaping
and irrigation improvements, as well as widen
the roadway. The improved roadway will provide
a 14 -foot median and three continuous through
lanes in each direction throughout the project
limits. Within the Phase 3C segment, between
the 1-5 southbound and northbound on -ramps, a
northbound auxiliary lane may also be provided.
Other improvements included removal and
reconstruction of concrete curb and gutter, ADA
accessible ramps with detectable warning surface,
driveway approaches and sidewalks; installation
of a recycled water main, potable water meter
adjustments, storm drain facilities, miscellaneous
utility relocations and adjustments; masonry
sound walls along frontage roads; ornamental
street and pedestrian lighting; street parkway
trees; traffic signal modification, and striping,
pavement markings, and signage improvements.
Implementation of the project is anticipated
to require partial right-of-way acquisition
from 19 properties within the project limits.
Cerritos Recycled Water Pipeline Extension
Principal in Charge, Quality Control Supervisor)
Principal in Charge, Quality Control Supervisor for
project management, surveying, mapping, and
civil engineering design services to extend the
City's reclaimed water line network into the Forest
Lawn facility located in the City of Cypress. The
City of Cerritos intends to provide reclaimed water
service to the Forest Lawn Memorial Park facility in
Cypress. The project involves extending an existing
16 -in recycled water pipeline to the Forest Lawn
Memorial -Park property. The pipeline starts in the
City of Cerritos, travels through City of Lakewood
and ends in City of Cypress. Project features include
construction of approximately 6,770 LF of 16 -in
PVC RW pipeline, to a meter at the Forest Lawn
Memorial Park, Cypress property on Crescent
Avenue, crossing of the Moody Creek crossing of
Coyote Creek, construction in the cities of Cerritos
and Lakewood, and Cypress. Services provided
include horizontal and vertical control, right-of-
way/centerline determination, photogrammetric
control, and aerial mapping. Horizonal and vertical
control and topographic maps will be used in
the construction drawings for the proposed
facilities and to facilitate preparation of detailed
plans. Design services include utility research and
coordination, preparation of construction drawings,
preparation of construction bid documents including
technical specifications and standard drawings
and permit conditions, potholing, geotechnical
investigation, preparation of traffic control plans
and bid and construction support services.
Newport Boulevard Widening Improvements, Newport
Beach, CA (Principal-in-Charge/QC Supervisor)
Mohammad oversaw engineering design
services for widening improvements along
Newport Boulevard. The improvements provided
one additional northbound thru lane and one
additional southbound thru lane. The 32nd Street
intersection is being modified to improve roadway
geometrics and level of service. A portion of the
Project is within State jurisdiction and required
coordinating and obtaining approval of traffic
control plans and improvements related to
state right of way with Caltrans. The widening
improvements also required new right of way from
portions of three privately -owned parcels and
one public parcel (City Hall). A right-of-way map,
legal descriptions and plot plans were prepared.
Oso Parkway Roadway Widening, Mission Viejo,
CA (Principal-in-Charge/QC Supervisor)
Mohammad oversaw preparation of preliminary
and final design plans for widening improvements
on Oso Parkway. A traffic capacity and operation
analysis was prepared for widening alternatives
and the recommendation was to add one lane
in each direction on Oso Parkway and modify
the signals at County Club and Montanoso
Drives. The widening improvements required the
acquisition of additional right of way on both
sides of the street and relocation of several
utilities along the existing sidewalks. The box
culvert for Oso Creek is being lengthened to
accommodate the new lanes in each direction.
Irvine Avenue Pavement Rehabilitation, Newport Beach
and Costa Mesa, CA (Principal-in-Charge/QC Supervisor)
Mohammad oversaw the engineering design
for pavement rehabilitation and pedestrian and
cyclist safety improvements along Irvine Avenue.
Mariners Elementary School is located within the
project limits and Newport Harbor High School
is adjacent to the project limits. Sidewalk repairs
and ADA -compliant curb ramps were constructed
to provide improved safety to school children
and pedestrians. An accelerated schedule
was required to help ensure the improvements
are completed before the next school year.
Cliff Drive, Beach Street and Legion Street, Laguna
Beach, California (Principal An- Charge)
Oversaw engineering design for traffic circulation
and parking improvements. Project converted
Cliff Drive from on -way westbound traffic only
and provided new angled on -street metered
parking spaces; reconstructed an existing raised
median island at Broadway Street to eliminate
eastbound egress and to accommodate the
proposed on -street angled parked; restriped Beach
Street for southbound traffic only; provided an
additional left -turn lane onto South Coast Highway
from Legion Street and relocated the existing
crosswalk across South Coast Highway from the
east leg to west leg; and involved removal and
construction of a new access ramp and pedestrian
barricades, and traffic signal modifications.
Bonito Canyon Park and Vista Bahia Park Restroom
Replacement Civil Site Design, San Clemente, California
Principal in Charge, Quality Control Supervisor)
Oversaw civil site design, including precise
grading, for replacement of restrooms at Bonito
Canyon Park and Vista Bahia Park involved the
removal of existing concrete walkways and
the construction of an ADA path of travel from
the parking lots to the restroom facilities.
Profile
Jeff has more than 19 years of civil engineering
experience working for both public and private
clients, with an emphasis on city transportation
projects. He has been responsible for the
project management, conceptual level design,
and delivery of final PS&Es for projects with a
wide range of size and scope. Jeff is known
for his hands-on design skills, organizational
abilities, and delivering projects on schedule
and under budget. Jeff is an expert in AutoCAD
and Civil 3D and leverages this knowledge
to create innovative and efficient solutions
to complex engineering problems.
Select Relevant Projects
Lakewood Boulevard Improvements, Phases
3B and 3C, Downey, CA (Civil Lead)
Jeff led civil design and construction of street
improvements and enhancements along
Lakewood Boulevard from Florence Avenue to
Telegraph Road. The project included construction
of new raised medians with landscaping,
irrigation improvements, and roadway widening.
Other improvements included removal and
reconstruction of concrete curb and gutter, ADA
accessible ramps with detectable warning surface,
driveway approaches and sidewalks, installation
of a recycled water main, potable water meter
adjustments, storm drain facilities, miscellaneous
utility relocations and adjustments, ornamental
street and pedestrian lighting, street parkway trees,
traffic signal modifications, striping, pavement
markings, and signage improvements. The Phase
3C segment was within Caltrans right of way,
so an encroachment permit was processed.
Newport Boulevard Widening Improvements,
Newport Beach, CA (Project Manager)
Jeff managed comprehensive professional
services associated with the conceptual
planning, final design, and construction of street
improvements and landscaping enhancements
along Newport Boulevard. The project included
roadway widening and median improvements
along Newport Boulevard to add an additional
northbound through lane between 30th Street
to 32nd Street and an additional southbound
through lane between Via Lido to 32nd Street.
Concrete bike lanes were constructed along
both sides of Newport Boulevard to provide a
connection to the existing bike lanes along 32nd
Street, west of Newport Boulevard. The project
also constructed a new public parking lot, which
required the demolition of an existing building.
This new public parking lot replaced the curbside
public parking spaces lost due to the new roadway
improvements. The project enhanced the visual
quality of the project area with new landscaping
and other decorative features and improved
safety by introducing raised landscape medians
on Newport Boulevard. Other tasks included the
preparation of an IS/MND, coordination with
public utility companies for utility relocations and
the processing a Coastal Development Permit.
Gardendale Street Pavement Rehabilitation,
Downey, CA (Civil Lead)
Jeff helped prepare the PS&E for pavement
rehabilitation improvements on Gardendale
Street. The project also included reconstruction/
rehabilitation of damaged curb and gutter,
cross gutters, sidewalks, ADA accessible
ramps with detectable warning surface,
restoration of traffic signal loops, utilities,
and potable water meter adjustments.
Oso Parkway Roadway Widening Improvements,
Mission Viejo, CA (Civil Lead)
Jeff provided civil design for the preliminary
and final engineering services for the widening
and pavement rehabilitation improvements
along Oso Parkway. Oso Parkway was widened
and the existing medians were reconfigured
to accommodate an additional travel lane in
each direction. The widening and pavement
rehabilitation improvements required acquiring
additional right of way on both sides of the street
and the relocation of several major utilities along
the existing sidewalks. The box culvert at Oso
Creek was widened and new retaining walls were
required to accommodate the new lanes in each
direction. The existing pavement not impacted
by the widening was cold milled and overlaid
asphalt rubberized hot mix (ARHM), full depth
pavement repairs were made to correct local
pavement failures, and ADA compliant curb ramps
and driveways were constructed throughout the
project limits. The project included traffic control
plans and the preparation and processing of
an encroachment permit and fact sheet with
Caltrans District 12 for work on the 1-5 on and
off ramps inside the state right of way. Bid and
construction support services were also provided.
Irvine Avenue Pavement Rehabilitation, Costa
Mesa and Newport Beach, CA (Project Manager)
Jeff managed the engineering design services
for pavement rehabilitation and pedestrian and
cyclist safety improvements along Irvine Avenue.
Mariners Elementary School is located within the
project limits and Newport Harbor High School
is adjacent to the project limits. Sidewalk repairs
and ADA -compliant curb ramps were constructed
to provide improved safety to school children
and pedestrians. An accelerated schedule was
required to deliver improvements before the
next school year. As part of this project, a buffer
between the bike lane and the travel lane will be
added to increase the road's safety. To mitigate
the existing abrupt grade breaks at median
noses and steep existing cross slopes and to
improve drainage and driver comfort, longitudinal
grade break and crown lines were adjusted by
providing additional leveling course pavement.
Fairview Road and Wilson Street Intersection
Improvements, Costa Mesa, CA (Project Manager)
Jeff managed the engineering design for the
roadway improvements along Wilson Street. The
project involved widening both sides of Wilson
Street to provide additional through lanes in
both directions. Services included conceptual
planning, final PS&E and right-of-way mapping.
The scope included new asphalt pavement,
curb and gutter, sidewalk, driveways, a bus
turnout, ADA compliant curb ramps, drainage
improvements, utility relocations, private property
improvements, signing and striping, and a
traffic signal modification. Construction bid
documents and an engineer's estimate were also
prepared. Finally, legal descriptions, plats, and a
programming cost estimate were prepared for
the parcels where right-of-way acquisition that
was required for the project improvements.
Profile
Sherry has provided civil engineering and design
services for public and private infrastructure
projects for the past 34 years. Her design
experience includes concept level infrastructure
design through final design services for large-
scale master planned communities and major
transportation facilities. Sherry has been
responsible for the budgeting, scheduling, staffing,
and delivery of final plans, specifications, and
estimates for a wide range of projects in size and
scope. Her understanding of the detail, as well
as the owner goals has resulted in overwhelming
success of project delivery on time and on budget.
Select Relevant Project -
Laguna Beach Engineering Services for
Pedestrian Pathway Projects, Laguna
Beach, CA (Principal -in -Charge)
Sherry managed the civil engineering, landscape
design, and PS&E preparation for the Top of the
World pedestrian pathway and new pathway
along Laguna Canyon Road, from the College of
Art and Design to the City's Act V Parking Lot.
The Project consisted of right-of-way mapping,
grading and drainage plans, natural style retaining
walls, vegetation inventories and landscape plans,
CEQA compliance studies, surveys, and reporting,
County coordination and project approvals.
Herondo Street/Harbor Drive Gateway Park
and Cycle Track, Redondo Beach, California
Civil Engineering Task Manager)
Sherry was the civil engineering task manager for
developing plans for proposed bicycle friendly
facilities along two important roadways within
Redondo Beach's Marina district. This project
included several innovative alternatives. Concept
drawings and final plans were prepared for the
favored alternative, which included a Class
IV separated cycle track and City Welcome
Park while increasing parking capacity within
the coastal zone. The project included traffic
analysis and simulation of the road diet and
roundabout, conceptual visualization, field survey
and aerial topography, civil design of the cycle
track, drainage facilities, landscape and site
furnishings, and related signing and striping plans.
Safe Routes to School Projects, Santa Monica,
CA (Civil Engineering Quality Control)
Sherry reviewed and provided design direction
for the civil engineering elements to increase
safety for students, pedestrians and bicyclists
for the Cities Santa Monica High School
and Berkeley Street Improvement projects.
Projects included new striped bike lanes, curb
extensions, and intersection improvements. We
provided alignment studies and final PS&E's.
Camino Del Rio Traffic Calming and Round -About
Improvements, San Clemente, CA (Quality Control)
Sherry reviewed and provided design direction
for the civil engineering elements to implement
traffic calming elements and improve safety for
all modes of travel. We provide an alternatives
analysis, community outreach support, project
report, and final engineering design for this
1 -mile project that extended from Camino
De Los Mares to Camino Del Vistazo. The
project design included new striped bike
lanes, curb extensions, two round -about
design, ADA and drainage improvements.
17th Street Separated Bikeway and Michigan Avenue
Greenway Project, Santa Monica, CA (Project Manager)
Sherry is overseeing the engineering design,
site surveys, landscape design elements, and
project approvals for this nearly 1 -mile safety
improvement project to improve mobility
for all modes of travel, including bicyclists,
pedestrians and vehicles within the City. The
project extends from Pico Boulevard at Santa
Monica City College to Santa Monica Boulevard,
making an improved connection at the new
Metro Expo Station at Colorado Avenue. The
project includes new Class IV and Class I
bike lanes, curb extensions, drainage, utilities,
traffic, lighting, intersection and landscape
improvements. New landscaped round -abouts
will be constructed along the Michigan Avenue
Greenway. We are providing full A-E services for
the final design and construction documents
PS&E's) and project approvals. Coordination and
approvals through LA Metro, the Public Utilities
Commission, and Caltrans are also being provided.
Santa Ana Boulevard and 5th Street Cycle Track,
Santa Ana, California (Project Manager)
Sherry managed the preliminary design and
precise geometrics for this 2.4 -mile separated
bikeway in the City. She managed concept
refinements and precise alignment studies
for the protected bike lanes utilizing raised
medians, landscape improvements, bulb -outs
at designated intersections, and traffic signal
modifications. The design will complete a one-
way cycle track in each direction along Santa Ana
Boulevard, 5th Street, and 6th Street connecting
the Santa Ana Regional Transportation Center to
the downtown civic center area. The total project
length is approximately 2 miles of one-way cycle
track and 0.4 miles of two-way cycle track.
Aliso Creek Regional Bikeway Trail Restoration,
Orange County, California (Project Manager)
Sherry provided professional engineering services
for a portion of the 15 -mile trail extends from
the Orange County foothills to Laguna Beach.
Her responsibilities included the environmental
surveys and permitting, base mapping, civil and
geotechnical engineering, and flood channel
and feasibility analysis for embankment repair
and protection of the popular bike trail and
open space adjacent to the naturally flowing
Aliso Creek. She studied and proposed repairs
along the reach from Caltrans 1-5 to Paseo De
Valencia, a distance of approximately 0.6 miles.
San Diego Creek Channel Bike Trail Relocation,
Irvine, California (Project Manager)
Sherry provided engineering services for restoring
a 1.2 -mile segment of the San Diego Creek
Channel, which is currently owned and maintained
by the City of Irvine. Paved bicycle and hiking
trails border the channel. Her scope of work
includes improvements to relocate the bike trail
at Alton Parkway along the Canon USA property
within the channel right of way. Channel structural
improvements were designed to replace eroded
and damaged areas of the channel including
rip rap structures, grade control structures, and
eroded soil cement ramps and slopes. The trail
relocation includes grading, asphalt paving,
fencing, ADA improvements, signage, striping
improvements, and minor landscaping. Sherry
prepared a detailed right of way mapping base
to define the existing right of way and any
new easements early in the design so the City
could secure timely right of way acquisition.
Profile
Roger has 20 years of civil engineering
experience with expertise in hydrology, hydraulic,
and structural analysis for drainage studies,
drainage master plans, and design PS&Es for
water supply and flood control facilities. He
has been involved in the hydraulic analysis
and design of numerous water recharge and
flood control projects in Orange County.
Select Relevant Projects
Lakewood/Rosemead Boulevard at
Telegraph Road Improvements, Downey, CA
Drainage and Water Quality Manager)
Roger provided drainage and water quality
services for the design and construct street
improvements and enhancements at the
Lakewood Boulevard/ Rosemead Boulevard
intersection with Telegraph Road. This project
was funded by the Truck Impacted Intersection
Program Phase 2 through the Gateway Cities
COG and Measure R funds as part of the 1-605
Congestion Hot Spots Study. It was a joint
effort between the cities of Downey and Pico
Rivera combining the two funding sources
and completing the improvement of this
intersection as one comprehensive project.
This project reconstructed the intersection
with PCC pavement and widening to ultimate
width to include additional through and turn
lanes. The scope of work was to rehabilitate
the roadway pavement and provide capacity -
enhancing improvements. The pavement
rehabilitation will involve complete pavement
reconstruction utilizing PCC pavement for the
intersection and all approaches in all directions.
Newport Boulevard and 32rd Street
Modifications, Newport Beach, CA (Drainage
and Water Quality Manager)
Roger provided comprehensive professional
drainage and water quality services associated
with the conceptual planning, final design
and construction of street improvements and
landscaping enhancements along Newport
Boulevard from 30th Street to Via Lido. The
project included roadway widening and median
improvements along Newport Boulevard to
add an additional northbound through lane
between 30th Street to 32nd Street and an
additional southbound through lane between
Via Lido to 32nd Street. Concrete bike lanes
were constructed along both sides of Newport
Boulevard to provide a connection to the existing
bike lanes along 32nd Street, west of Newport
Boulevard. The project also constructed of a
new public parking lot on the northwest corner
of the Newport Boulevard and 32nd Street
intersection, which required the demolition of
an existing building. This new public parking
lot replaced the curbside public parking spaces
lost due to the new roadway improvements.
University of California, Irvine (UCI) Drainage
Master Plan*, Irvine, CA (Drainage Task Manager)
Roger managed development of a comprehensive
storm drain and water quality master plan for
UCI Campus. The work included performing
hydrologic, hydraulics and water quality studies
for the entire storm drain system, identifying
system deficiencies, development of a plan
for system upgrade, development of a plan
for implementation of Best Management
Practices, estimate of system upgrade costs and
preparation of a report summarizing the results.
Fullerton Road Grade Separation*,
Industry, CA (Task Manager)
Roger prepared plans, reports and supporting
technical studies for the storm drain and water
quality portions of this $140 million grade
separation project that will lower Fullerton Road
under the existing Union Pacific Railroad tracks
in the City of Industry, and unincorporated area
of Los Angeles County, between Rowland Street
and State Route 60. Plans call for constructing
a six -lane roadway underpass on Fullerton Road
with retaining walls and a new railroad bridge.
Penmar Lane Drainage Improvements*,
Pomona, CA (Project Manager)
Roger managed preparation of the PS&E and
environmental documents; and provide right-
of-way services and as -needed construction
management services for drainage improvements
along Penmar Lane (Palomares Street to
Eleanor Street). Improvement plans will include
construction of a drainage conveyance system
and pavement rehabilitation, details for private
driveway and sidewalk repairs requiring
reconstruction, off-site improvements and slope
grading beyond right of way, and intersection
grid details. The plans will include erosion
denotes projects completed at other firms
control and storm water pollution prevention
BMPs in accordance with City requirements to
safeguard water quality during construction.
Rosecrans Avenue Grade Separation,
Santa Fe Springs, CA (Task Manager)
Roger managed the preparation of plans, reports
and supporting technical studies for the storm
drain and water quality portions of a multi-
million dollar grade separation project that will
elevate Rosecrans Avenue over the existing
railroad tracks in the City of Santa Fe Springs,
California. Specific tasks include the development
of an integrated drainage and Standard Urban
Stormwater Mitigation Plan (SUSMP), the
design of storm water conveyances, and the
design of Low Impact Development (LID) Best
Management Practices (BMPs). Plans for the
project call for the construction of a roadway
overpass for Rosecrans Avenue with connecting
retaining walls. Existing street intersections
that tie to Rosecrans Avenue will also be
reconfigured as a part of the overall project.
Tustin Avenue and Rose Drive Grade Separation
Project*, Orange County, CA (Drainage Task Manager)
Roger managed the preparation of plans,
reports and supporting technical studies for
the storm drain and water quality portions of
OCTA's Tustin Avenue Grade Separation project.
Services included the completion of the plans
for a 65% level submittal, a draft 100% level
submittal, and a final 100% level submittal;
incorporation of the Tustin/Rose Grade Separation
Quality Management System Manual (QMS
Manual) procedures, and the incorporation of
OCTA's comments at 65% and draft 100% level
submittals; and processing of the plans and
their supporting studies with the Orange County
Flood Control District (OCFCD) for the portion
of the Project that would impact the existing
Atwood Channel that is owned by OCFCD.
Profile
Robert brings 30 years of diversified experience
in water resources engineering and consulting for
the private and public sectors. He has managed
all phases of water resource projects, including
conceptual planning, feasibility studies, facility
design, and construction management; evaluated
numerous water distribution and wastewater
collection systems; and developed facility plans
to meet projected future needs. These plans
have involved major infrastructure projects
related to water transmission, treatment and
storage facilities, and wastewater collection
facilities. Robert's extensive technical expertise
includes preparing preliminary and final
designs, as well as providing construction
management services for water distribution
and wastewater collection facilities.
Calori Onlovant Drninrtc
Lincoln Avenue 16 -inch Water Main,
Anaheim, CA (Principal -in -Charge)
Robert oversaw the design of 4,500 If of new
16 -inch ductile iron pipe (DIP) in Lincoln Avenue
between Beach Boulevard and 1,250 If east of
Dale Avenue. The project also required installation
of a water main lateral in Beach Boulevard
to the south to join the City's existing water
mains. Robert's effective coordination with the
City and project manager verified completion
within the expedited schedule and budget.
Katella Smart Street, Domestic Water Main Relocation,
Phase 2, Anaheim, CA (Project Manager)
Robert managed the preparation of the preliminary
design report and final design plans for replacing
approximately 2,100 If of an existing 6 -inch
diameter asbestos cement pipe and 2,100
If of a 12 -inch diameter cast iron pipe with a
single 12 -inch diameter ductile iron pipe. These
domestic water improvements were a part
of the overall infrastructure improvements to
transform Katella Avenue, which is a central
arterial access, into a "Smart Street"
All existing laterals and services were
reconnected to the new 12 -inch water
main. This project included extensive utility
research and was bundled with additional
street and storm drain improvements.
YLWD 2010 Waterline Replacements and
Pressure Reducing Stations*, Yorba Linda/
Anaheim/Placentia, CA (Project Manager)
Robert managed preliminary and final design, and
construction support services to replace seven
pipeline segments and one pressure reducing
station and install one new pressure reducing
station. The pipeline replacements required
many connections to existing pipelines, laterals,
services, fire hydrants, and other appurtenances.
The project included 3,000 If of 12 -inch pipeline
along Plumosa Drive from Lemon Drive to
Bastanchury Road; 1,280 If of 8 -inch pipeline
along Tamarisk Drive, Fircrest Drive and Pebble
Beach Lane; 400 If of 8 -inch pipeline between
Sunwood Lane in Anaheim and Peppertree
Lane in Yorba Linda; 140 If of 16 -inch pipeline
Hidden Hills Booster Pump Station discharge
pipeline; 220 If of 12 -inch pipeline within a narrow
access road between Catalina Court and Joel
Brattain Drive; 300 If of 8 -inch pipeline within
an easement south of Gordon Lane and east of
Ohio Street; 1,400 If of 12 -inch pipeline along
Richfield Road in Placentia from YLWD Well 5 to
100 feet north of Orange County Flood Control
District Channel; replaced the pressure reducing
station southeast of the intersection of Kellogg
Drive and Cresthill Drive; installed a pressure
reducing station at the terminus of Sunwood
Land; and removed the existing buried vault.
Sand Canyon Avenue Capital Pipelines,
Irvine, CA (Project Manager)
Robert managed the preparation of the
construction drawings and technical
specifications and the providing of construction
management services for the capital pipelines
installed in Sand Canyon Avenue between
Interstate 5 and Portola Parkway. The project
involved the installation of 4,000 If of 12 -inch
domestic water PVC pipe, 8,575 If of 12 -inch
recycled water PVC pipe, and 16 -inch cement
mortar lined and coated steel pipe, 6,870 If of 18 -
inch C905 PVC sewer, and other associated work.
denotes projects completed at other firms
The effort also included potholing existing utilities,
coordinating and processing permits through
the City of Irvine, coordinating with adjacent
development, and preparing cost estimates.
Jeffrey Road Recycled Water Pipeline and
Trunk Sewer, Irvine, CA (Project Manager)
Robert managed the engineering services for the
project that extended from Irvine Center Drive to
Trabuco Road. The trunk sewer and recycled water
pipeline project encompassed 9,000 If of each
pipeline, including crossing the Metrolink railroad
tracks and the 1-5 right of ways. Additionally,
various water and sewer facilities associated
with the grade separation construction project
were relocated. The scope of services included
the preparation of a preliminary design report;
evaluating environmental concerns and identifying
necessary measures to mitigate impacts of the
construction; performing necessary geotechnical
investigations; obtaining permits; and the
preparation of construction plans and technical
specifications. This project included close
coordination with Caltrans and the City of Irvine.
Replacement of 42 -inch Westminster Avenue
Force Main, Seal Beach and Westminster, CA
Project Manager/Project Engineer)
Robert designed 14,300 If of 42 -inch ceramic
epoxy -lined ductile iron force main along an
arterial road in the cities of Westminster and
Seal Beach. The scope included installing steel
pipeline over the Bolsa Chica Channel, refurbishing
a personnel platform, constructing a junction
structure, and rebuilding another junction
structure. After completing the alignment study,
it was determined that there were significant
utility crossings to pothole. Robert oversaw the
preparation of traffic detour plans that were
approved by the cities. Phased construction was
planned to allow the existing force main to remain
operational. Robert also coordinated with the U.S.
Navy; Orange County Environmental Management
Agency; State of California, Division of Industrial
Relations, Occupational Safety and Health, Mining
and Tunneling Unit; State of California, Department
of Health Services, Drinking Water Field Operations
Branch; and California Coastal Commission.
Profile
Steve's more than 27 years of combined
experience as a Registered Landscape
Architect, a Licensed Landscape Contractor,
a Certified Water Auditor, and a Member of
the Environmental Protection Agency's (EPA)
Watersense Partnership Program provide
him a broad base of valuable knowledge.
Through creative, current design and
efficient use of resources, while coordinating
between contractors, architects, public
agencies, and clients, Steve's project
management abilities aid in maintaining
the design scope budget and schedules.
Select aelevant rrojects
Bastanchury Road, Unocal*,
Fullerton, CA (Landscape Architect)
Steve developed the landscape construction
documents for complete streetscape
improvements, which included a two-year
maintenance and acceptance into LIVID. The
project was located on Bastanchury Road from
west of Fairway Island to east of Memorial Drive
Santa Ana Canyon Road,
Anaheim, CA (Project Manager)
Steve designed a specialized irrigation delivery
system to help save hundreds of gallons of
water and thousands of dollars annually. He
incorporated previous irrigation systems with
new equipment, and used irrigation software
to help find the feasibility of old equipment.
Steve performed irrigation calculations to verify
compliance with California's strict irrigation
regulations and provided seasonal irrigation
schedules so that the water applied to the
landscape would be specific to the plants' water
needs. Steve used his knowledge on drought
resistant plants and irrigation to save valuable
trees along a median located on a 3.5 -mile
stretch of East Santa Ana Canyon Road.
Katella Avenue Smart Street Improvements,
Ninth Street to Humor Drive, Anaheim,
CA (Landscape Architecture)
Steve provided landscape architectural services,
including the inventory of existing planting and
irrigation within and adjacent to the project to
determine improvements to be maintained and
salvaged. Detailed coordination was required
to maintain existing landscape and connect
new landscape improvements to adjacent
privately owned and maintained landscaping.
Miraloma Streetscape, Anaheim, CA
Landscape Architect)
Steve prepared the landscape concept plan for
preliminary approvals and later the landscape
construction documents. While the project was
mainly a property conversion from commercial
use to a ground water recharge basin, the
streetscape was considered an important
element for community acceptance. Working
closely with the staff of the Orange County
Water District, Steve's past experience as a
landscape contractor gave him the ability to
accurately determine the existing planting and
hardscape elements that could be salvaged to
not only save money, but provide a more mature
look to the finished product. His knowledge of
California native plant material and the most
current irrigation methods and materials resulted
in reduced cost relative to construction, water
savings, and lower maintenance requirements.
Culver Drive/University Ave Intersection and
Widening, Irvine, CA (Landscape Architect)
Steve managed landscape design services for
a major arterial intersection project involving
modifications to existing planting areas as
well as creating new ones. The plant palette
was completely revamped to include low water
use plants that would bloom at various times
throughout the year and be maintainable with
little care. The irrigation system was to tie into
the existing mainlines and controllers. Steve's
team performed the predesign field work that
could minimize the construction disruptions and
allow for a smooth transition to the refurbished
areas. Some areas, like the adjacent park, required
special irrigation design treatments to facilitate
uninterrupted service to the recreation facilities.
denotes projects completed at other firms
Maine Avenue Complete Streets, Baldwin
Park, CA (Project Manager)
Steve managed the landscape architecture effort,
which included a road diet and roundabouts
to make the street safer and rain gardens for
stormwater filtration and retention. He specified
the unique drip irrigation system, as well as the
plant palette that would complement the existing
neighborhood planting theme and clean the water
during larger storm events. Overall efforts helped
enhanced traffic calming and street beautification
and minimized the City's water usage. Effective
coordination with our transportation department
was critical in providing a cohesive landscape
design and overall successful project.
Golden Valley Road, Santa Clarita,
CA (Landscape Architect)
Steve prepared the landscape concept plan for
preliminary approvals and later the landscape
construction documents. This project was a
street widening and renovation project which
was adjacent to and spanned the Caltrans right
or way at SR -14. He worked closely with the City's
staff to incorporate the new landscape items into
the existing. Existing points of connections were
used where possible and new ones were installed
where necessary. One particular challenge that
presented itself during the stages of design was
the lack of an existing power source for an area
of new landscape. Steve's knowledge of cutting
edge products within his industry, which is a result
of maintaining his Certified Irrigation Auditor and
EPA WaterSense Partner credentials, allowed
him to suggest to the City the use of a newly
released solar powered controller that would
meet the most current water saving requirements.
Avoiding the need to install a new electrical supply
saved the City design and construction costs.
Profile
Keith offers 33 years of experience in
transportation and traffic engineering with a
broad background in transportation analysis and
preparing design plans. He performs technical
analyses and studies, prepares various reports,
and designs improvement plans for numerous
private and public works projects. Keith has
also served as an on-call consultant to public
agencies. Specific transportation engineering
experience includes road alignment studies;
highway and street improvements design,
including geometric studies, interchanges,
and ramps; traffic engineering, including site
impact studies, parking and bikeway studies,
bus operations, signing, striping, traffic
signal, and traffic control plan design.
Snlnrt Onl®vnnt Drninrt5
Fullerton College Traffic and Parking
Study, Fullerton, CA (Project Manager)
Keith managed traffic engineering analysis
services as part of the environmental
documentation to address potential traffic impacts
related to the construction of a new field house
and renovations to the existing football/athletic
field located at the northern end of the campus.
Services included conducting a traffic study to
recommend design guidelines that will address
the increase traffic volumes on neighboring
streets and a parking study to establish the criteria
for design guidelines of the new parking structure
and implementation. The project required
close coordination with the City of Fullerton.
Lakewood Boulevard Improvements, Phases
313 and 3C, Downey, CA (Traffic Lead)
Keith provided assistance for street
improvements and enhancements along
Lakewood Boulevard. Traffic improvements
included traffic signal modification,
striping, pavement markings, signage and
ornamental street, and pedestrian lighting.
Gardendale Street Pavement Rehabilitation,
Downey, CA (Traffic Lead)
Keith helped prepare the signing and striping
PS&E associated with the design and construction
of pavement rehabilitation improvements on
Gardendale Street. The project also restored
traffic signal loops destroyed by implementing
street rehabilitation improvements.
Newport Boulevard Widening Improvements,
Newport Beach, CA (Traffic Lead)
Keith was traffic design lead for PS&E preparation
for widening improvements along Newport
Boulevard. Project features included pavement
widening and median improvements, pavement
rehabilitation, new ADA -compliant curb ramps
and driveways, four traffic signal modifications,
drainage improvements, signing and striping,
landscaping and irrigation, new street lighting, and
new parking lot construction. Staged traffic control
plans were prepared for project implementation.
Oso Parkway Roadway Widening Improvements,
Mission Viejo, CA (Traffic Lead)
Keith helped prepare preliminary and final
design plans for widening improvements on Oso
Parkway between the 1-5 freeway and Country
Club Drive. He prepared a traffic capacity and
operations analysis of widening alternatives and
recommended adding one lane in each direction
on Oso Parkway and modifying the signals at
the 1-5 northbound ramps of Country Club and
Montanoso Drives. The widening improvements
required the acquisition of additional right-of-
way on both sides of the street and relocation
of several utilities along the existing sidewalks.
The box culvert for Oso Creek was lengthened to
accommodate the new lanes in each direction.
Irvine Avenue Pavement Rehabilitation,
Newport Beach and Costa Mesa, CA (Traffic Lead)
Keith led the traffic engineering design, including
preparation of signing and striping plans
for pavement rehabilitation and pedestrian
and cyclist safety improvements along Irvine
Avenue. Mariners Elementary School is located
within the project limits, and Newport Harbor
High School is adjacent to the project limits.
Sidewalk repairs and ADA -compliant curb
ramps were constructed to provide improved
safety to school children and pedestrians.
An accelerated schedule was required to help
ensure the improvements are completed before
the next school year. As part of this project, a
buffer between the bike lane and the travel
lane will be added from 17th Street to Dover
Drive/19th Street to increase the road's safety.
17th Street/Tustin Avenue and Harbor Boulevard/
Wilson Street Intersections Improvements,
Costa Mesa, CA (Traffic Lead)
Keith managed the PS&E for intersection capacity
and aesthetic improvements at the 17th Street/
Tustin Avenue and Harbor Boulevard/Wilson Street
intersections. Project capacity improvements
at 17th Street/Tustin Avenue included exclusive
right -turn lanes on the eastbound and northbound
approaches and a far -side bus turn -out on
eastbound 17th Street. The improvements at this
location also included decorative crosswalks, new
curb returns, and ADA -compliant access ramps,
new sidewalk and tree wells, raised medians with
landscaping and irrigation systems, and new street
lighting. Improvements at Harbor Boulevard and
Wilson Street included an exclusive westbound
right -turn lane including retaining wall design.
The firm prepared all street improvement plans
for these projects including roadway plans and
profiles, detail sheets, traffic signal modification,
signing and striping, and street lighting.
Newland Street Improvements, Cities of
Westminster and Huntington Beach, Orange
County, CA (Traffic Design Task Manager)
Keith prepared the PS&E for traffic signal
and signing and striping improvements, and
implementation of traffic control along Newland
Street from Edinger Avenue to Whitley Avenue
included as part of Newland Storm Channel
improvements. Traffic signal improvements
included two new signal installations and three
modified existing signals at five intersections
along Newland Street. The new signals were
incorporated into the City of Wetminster's
interconnect system. Median and intersection
improvements included ADA -compliant
paths of travel and access ramps. Project
construction required detailed phased traffic
control plans that considered impacts to local
vehicle circulation and an elementary school.
Profile
With 20 years of progressive environmental
consulting experience, Michael's expertise
involves coastal land uses subject to discretionary
agency approvals and public environmental review.
Michael provides environmental services and
leads multi -disciplinary teams through all life cycle
phases of projects. Michael has experience with
aerospace, commercial, education, industrial, oil
and gas, thermal power generation, recreation,
renewable energy, residential, mixed-use,
transportation, water, and wastewater land uses.
Michael has extensive knowledge in preparing and
managing environmental documents for projects,
especially those subject to compliance with the
California Environmental Quality Act (CEQA) and
the National Environmental Policy Act (NEPA).
Calprt Qplpvn1 nt Arniar'
Newport Bay Water Wheel Project, Newport
Beach, California (Project Manager)
Michael managed preparation of an IS/MND for
this innovative project that involves construction
and operation of a trash removal system in the
Coastal Zone of San Diego Creek/Upper Newport
Beach. The environmental impact analysis was
supported through preparation of a Jurisdictional
Wetlands/Waters Delineation Report, Aquatic
Resources Survey Report, air quality study, and
vibration analysis for pile driving. Michael also
facilitated AB 52 Consultations and guided
preparation of the IS/MND under a compressed
schedule to secure $1.7MM in Water Quality,
Supply, and Infrastructure Improvement Act of
2014 (Prop 1) funding for the innovative project.
Remedial Excavation and Systems Installation,
Seal Beach, California (Project Manager)
Michael managed preparation of two Coastal
Development Permit applications to the
California Coastal Commission to allow a
responsible party to remediate petroleum
impacted soils in the Coastal Zone of Seal
Beach. The applications included requests to
excavate and remove 11,000 yards of soil and
installation/operation of dual phase extraction
remediation wells and systems. Michael was
successful in positioning the Coastal Commission
to issue project approvals through issuance
of De Minimis Waivers which substantially
streamlined the permitting process for this
time sensitive remediation project in a coastal
environment subject to substantial public input
Top of the World Pedestrian Pathway, Laguna
Beach, California (Environmental Task Manager)
Michael served as the Environmental Task
Manager for preparing an IS and MND and
biological and cultural resources studies
for this project that involved constructing a
pedestrian and bike path linking two adjacent
communities in the Coastal Zone of Laguna
Beach. The controversial project was subject
to public opposition from community members
living nearby that were concerned with potential
increases in noise, traffic, fire risk, and crime.
After substantial public input, the City of Laguna
Beach Planning Commission adopted the Stantec
prepared IS and MND pursuant with the CEQA.
Belmont Island Decommissioning Project*,
Orange County, California (Project Manager
and Environmental Scientist)
Michael assisted with the permitting
and environmental compliance for the
decommissioning of Belmont Island, an oil and
gas production facility located offshore of Seal
Beach, California. The project also included
the decommissioning of subsurface pipelines
across the beach and into an inland facility in
the Coastal Zone of Seal Beach. In addition to
assisting with obtaining a Coastal Development
Permit for the project and a De Minimis Waiver to
demolish a depilated structure in Seal Beach that
posed a risk to public safety risk, Michael served
as the lead on-site environmental compliance
monitor and logistics coordinator throughout
the 21 -month decommissioning phase.
Boatyard Improvements Project*, Port of
San Diego, California (Project Manager)
Michael managed the effort to obtain
discretionary permit approvals for this project that
included installing two pile -based pier facilities
and fish structures at an eight -acre boatyard in
the Port of San Diego. The pier structures were
necessary to support operation of a 665 -ton
capacity Travelift system, enabling mega -yachts
to be hoisted from the water for maintenance
and repair. Permits to construct and operate
the facilities were obtained from the San Diego
Unified Port District (Coastal Development
denotes projects completed of other firms
Permit), U.S. Army Corps of Engineers (Clean
Water Act Section 404 Department of the Army
Permit), and the California Regional Water Quality
Control Board (Clean Water Act Section 401 Water
Quality Certification). The six -story moving boat
crane was the second lift over 500 tons ever to
be made in the U.S. and was the cornerstone of
a South Bay Boatyard Renovation Project that
made the facility a worldwide -recognized premiere
superyacht refit facility for the West Coast.
Aliso Creek Trail Slope Repairs Project, Orange
County, California (Environmental Task Manager)
Michael served as Environmental Task Manager
for this Orange County Parks project involving
repair of an existing pedestrian and bicycle
trail and culvert replacement along Aliso Creek.
Michael managed preparation of an IS/MND,
biological resources technical report, wetlands
and jurisdictional waters delineation, and permit
application packages to the U.S. Army Corps of
Engineers, Regional Water Quality Control Board,
and California Department of Fish and Wildlife.
E&B Resources Proposed Oil Production Project,
Hermosa Beach, California (Project Manager)
Michael reviewed the technical studies
adequacy to support the public environmental
review process and assisted with technical
impact analysis for this controversial project
involving oil development within an urban,
coastal community. Michael led a team of
multi -disciplinary technical specialists that
evaluated Photo Simulations, a Traffic Study, a
Geotechnical Report, a Phase I Environmental
Site Assessment, a Phase II Environmental
Site Assessment, and a Remedial Action Plan.
He also managed preparation of a new traffic
study, supplemental photo simulations and the
aesthetics, geology and soils, hydrology and
water quality, and transportation sections of the
EIR. The analysis included evaluating relocation
of the City's public works maintenance facility.
Profile
Paul has over 35 years of continuous involvement
in the consulting engineering profession
with design experience in lighting, power and
special systems design for both new and
renovation projects, including: healthcare, civic,
institutional, and municipal projects. Paul
performs project management, including
scheduling, estimating, and supervising design
personnel. He is actively involved with the
Illuminating Engineering Society of North
America (IESNA) at the Society level and has
received lighting design awards from the IESNA.
Select Relevant Projects
Port of San Diego Banner Art Project Lighting
Design*, Imperial Beach, California
Principal in Charge and Designer of architectural
lighting design for an art lighting project. In 2006,
the Port of San Diego commissioned artist John
Banks to create a new sculpture for the Imperial
Beach Art Walk at Beach Boulevard and Seacoast
Drive. This 20 -foot abstract steel sculpture,
titled `Banner Art", is a welcome addition to the
community. Painted entirely in red, the piece
spells out the word "ART" and appears as an
abstract sculpture from all other angles. We were
engaged to illuminate the sculpture to increase
visibility and prominence in the evening. The
lighting designers developed plans to light the
project from the ground and adjacent palm trees.
Plans also provided lighting to the surrounding
palm trees to frame the piece. The team selected
high -efficiency, low -wattage PAR style, metal
halide lighting fixtures for high efficiency and low
maintenance. Equipment mounting was achieved
via custom concrete enclosures at ground level
and nylon straps for the tree mounted lights.
City of San Diego Various Roadway and Bridge
Lighting Projects*, San Diego, California
Various projects including Black Mountain
Ranch Street Lighting Design; "C" Street Lighting
Improvements; First Avenue Bridge Lighting
Design; Gas Lamp Quarter Lighting Study;
Judicial Drive Over and Under Crossing at La Jolla
Village; Laurel Street Bridge Illumination Design;
Lighting Designs for 12 Park Facilities; Pacific
Highlands Ranch Unit 7 Street Lighting Review;
and Scripps Ranch Boulevard Street Lighting.
The Hodges Golf Center*, Escondido, California
A complete practice golf driving range facility
with 70 driving stations, putting green and golf
shop. Range is lighted at night. Earthen berms
with trees were used to minimize light spill into
adjacent wetlands and fish and game areas. Low
mounted cutoff floodlights were used to light
the target greens. Lighting design and electrical
engineering with flexible controls were provided
to provide only the amount of light needed at
varying times. Documentation of light spill to
adjacent properties was required for permit.
Discovery Center at Grant Park*, San Diego, California
Electrical study for a new 9,450 sf, 2 -story
interpretive center that includes educational,
meeting and community spaces, outdoor classroom
space, concessions space with restrooms, shade
structures, outdoor volunteer staging areas,
outdoor interpretive water feature, underground
site improvements, extension of the San Diego river
trail through the site and a river observation pier.
San Diego Zoo Parking, San Diego, California
644 parking stalls, 46 have been provisioned for EV
chargers of which 14 are equipped with EV chargers.
San Diego County Fleet Maintenance and Parking
Structure Facility, San Diego, California
836 parking stalls, 40 have been
provisioned for EV charging stations, 12
of stalls are equipped with chargers.
LAX- Consolidated Rent A Car (ConRac)
facility, Los Angeles, California
17,600 rental car stalls and 2,900 employee
and public parking stalls. 50% of employee
and public parking stalls will be provisioned
and 10% equipped with EV chargers. 2,500
rental car stalls will be provisioned.
San Diego Airport Terminal 2 Parking
Plaza, San Diego, California
3,000 parking stalls, 169 of stalls are
provisioned for EV charging stations and
16 are equipped with EV chargers.
denotes projects completed at other firms
Profile
Greg has more than 19 years of professional
experience in numerous aspects of land
surveying and mapping. His expertise
includes business development; project
management; client management; and surveying,
mapping, and map checking services. Greg
works with public and private entity clients
throughout Southern California. Some of his
municipal projects included the Anaheim
Stadium properties subdivision, monument
preservation efforts; and design topographic,
and construction surveys for pavement, sewer,
and right-of-way improvement projects.
Select Relevant Projects
Multiple On -Call Map Checking*, Southern California
Quality Assurance/Quality Control Supervisor)
Greg has provided map checking services to
numerous municipalities and other agencies
for more than 10 years. Reviewing and verifying
final maps, parcel maps, Records of Survey,
Corner Records, certificates of compliance,
lot line adjustments, legal descriptions, and
plats for compliance and conformity with local
and state regulations has allowed Greg to
sharpen his QA/QC skills. Greg has provided
map and survey document checking for the
Cities of Irvine, Fullerton, Montebello, Covina,
Baldwin Park, Bell, Bell Gardens, and Cudahy,
as well as the County of Orange and others.
On -Call Services, City of Anaheim Subdivision, and
Parcel Consolidation of Anaheim Stadium Properties*,
Anaheim, California (Senior Survey Project Manager)
Greg worked closely with city staff at all
management levels to subdivide and consolidate
the properties comprising the Anaheim Stadium
complex. This major project involved numerous
agencies and municipalities. It required reviewing
more than 25,000 pages of various legal
records to determine their affect, if any, on the
project and client goals. Through due diligence,
several potential liabilities were addressed
before they could cause harm to property
title. After resolving all title issues, the project
involved conducting boundary and topographic
surveys, encroachment analysis, and writing
new legal descriptions. A parcel map was filed
and recorded. This project was completed in
2008 at a cost of approximately $160,000.
On -Call Surveying and Mapping, Metropolitan Water
District (MWD) of Southern California*, County of
Riverside, California (Survey and Mapping Task Leader)
Greg led the effort to conduct boundary and
topographic surveys over portions of MWD
pipeline easements and related properties. The
project included several miles of pipeline, as well
as dozens of properties and easements. The
boundary covered several Public Land Survey
System Sections, as well as rancho boundaries.
His deliverables included CADD files, point
files, GIS .SHP files, and a Record of Survey
map filed with the Riverside County Surveyor.
Project was completed in January 2012.
Robert W. Goldsworthy Desalter*, Torrance,
California (Project Surveyor)
The Goldsworthy Desalter expansion required
implementing a control survey, centerline
and right-of-way alignment survey, terrestrial
topographic survey, and a photogrammetric
survey. The project required a high -precision
geodetic control survey to tie current conditions
and control to the historic control used at the time
the facility was first constructed. Additionally, the
survey required setting seven aerial targets for
correlation of imagery to ground conditions. Once
the data was collected from photogrammetric
processes, a ground survey of key topographic
features was conducted. One innovation
expanded the aerial coverage beyond the initial
work limits in anticipation that the project scope
could be revised to accommodate certain
conditions. The additional photogrammetric
coverage had no additional cost and remains
available should WIRD choose to revise the route
or limits of design. The survey data was delivered
on schedule and on budget in March 2014.
On -Call Services, City of Anaheim City -Wide
Sanitary Sewer Improvement Program*, Anaheim,
California (Senior Survey Project Manager)
This project involved several miles of new
pipelines together with short segments to
repair the aging infrastructure. Greg deployed
substantial resources quickly, allowing for several
construction sites to be served simultaneously.
His services included design topographic
surveying, construction surveying, and monument
preservation. With several thousands of feet of
denotes projects completed at other firms
new sanitary sewer lines being laid simultaneously,
quality assurance and quality control procedures
were an integral part of daily activities. This
project was completed in August 2009.
Lakewood Boulevard Improvements, Project Phase
3B and 3C, Downey and Pico Rivera*, Downey
and Pico Rivera, California (Project Surveyor)
This project involved comprehensive professional
services associated with the design and
construction of street improvements and
enhancements along Lakewood Boulevard from
Florence Avenue to Telegraph Road. The project
was divided into two segments: Lakewood
Boulevard between Florence Avenue and Gallatin
Road (approximately 2,800 feet); and Lakewood
Boulevard between Gallatin Road and Telegraph
Road (approximately 2,700 feet). This project
constructed new raised medians, including
new landscaping and irrigation improvements.
The Phase 3B and 3C improvements included
widening of the roadway. The minimum half -
section of the improved roadway provides a
14 -foot median and three continuous through
lanes in each direction throughout the project
limits. Within the Phase 3C segment, between
the 1-5 southbound and northbound on -ramps,
a northbound auxiliary lane was provided.
On -Call Services, City of Anaheim Santa Ana
Canyon Road Rehabilitation and Realignment*,
Anaheim, California (Survey Manager)
Santa Ana Canyon Road serves as a major
transportation artery for North Orange County.
With more than 20,000 commuters each day
relying on this corridor for access to regional
services, surveying activities were carefully
managed to provide the greatest free-flow of
traffic, while expediting the delivery of meaningful
data to city design staff. The project took the
survey team through nearly 100 years of legal
records and engineering notes to re-establish the
historic dual alignments. Dozens of monuments
and ties were found, reset, and re-established
to perpetuate survey evidence and comply with
state laws. Greg's noninvasive approach was
appreciated by commuters and city staff alike.
Profile
Maria has been involved in transportation
planning for more than 13 years. She is well-
rounded in the profession with experience in short
and long-range transportation planning, travel
demand modeling and forecasting, land use
impact analysis, transportation system evaluation,
highway corridor planning, transportation
demand management strategies, transportation
management plans, traffic simulation models,
roundabouts, bicycle and pedestrian plans,
SB 375 and SB 743, GHG and VMT reduction
strategies, and GIS applications. She has
prepared numerous traffic studies in support
of environmental impact reports, development
projects, major highway improvement
projects, Specific Plans, roadway improvement
projects, circulation elements, and transit
projects. Maria supports the project manager
as the lead technical manager on numerous
projects. She has developed great working
relationships with various agencies, including
OCTA, Caltrans, and County of Los Angeles.
Select Relevant Projects
Metro Active Transportation Plan Grants,
Los Angeles, CA (Grant Writer)
Together with Metro's Countywide Planning
Department, Maria assisted cities and counties
complete and/or resubmit grant applications to
the state. ATP is a state administered funding
opportunity that awards funds for projects that
encourage increased use of active modes of
transportation, such as biking and walking.
Stantec provided 36 grant applications, including:
1 TOD
1 SCAG sustainability planning grant
28 ATP grants
4 Transit and Intercity Rail
Capital Program grants
1 Transportation Investment Generating
Economic Recovery grant
We regularly met and communicated with
Metro staff and the project sponsors, reviewed
application guidelines and evaluation criteria,
and studied project history and existing project
development for all project components.
We gathered data as needed to demonstrate
project need and benefit. We presented
a compelling case for the project need
and importance through creative writing
and used maps and graphics to present
information effectively. The final application
was submitted to Caltrans for review.
SR -91 Feasibility Study Between the SR -57 and
SR -55*, Anaheim/Fullerton, CA (Traffic Analyst)
Maria is working on the traffic portion of the SR -91
Feasibility Study, evaluating various alternatives
for increasing capacity on the SR -91 between the
SR -57 and Lakeview Avenue. The work includes
analyzing existing and future traffic conditions for
the SR -91 and portions of the SR -57 and SR -55.
Orangethorpe Avenue Grade Separation Traffic
Management Plan (TMP)*, Orange County, CA
Transportation Planner/Lead Technical Manager)
Maria provided transportation planning and
technical management for the Transportation
Management Plan for the Orangethorpe Grade
Separation Project. The grade separation was
one of seven planned grade -separation projects
being implemented by OCTA. The TMP identified
significantly impacted intersections within the
project area, minimized the construction -related
traffic impacts, and mitigated impacts where
necessary by the application of strategies such
as construction staging, planner alternative
routes and public awareness campaigns.
Maria was involved in all aspects of
the traffic study from project initiation,
preparation of technical materials for the
traffic study, team coordination, project
management, and progress meetings.
The traffic study included operational analysis for
study area intersection, construction schedule and
staging, development of detour routes, evaluation
of pedestrian and bicycle and transit facilities,
scenario impacts, intersection queuing analysis,
displaced bus routes, school access, emergency
denotes projects completed of other firms
response and vehicle breakdowns, public
awareness campaigns, motorist information
system, restrictions on work, contingency plans,
and construction mitigation cost estimates.
Tustin Downtown Commercial Core Specific Plan
Traffic Study, Tustin, CA (Traffic Analyst)
Maria was a traffic analyst supporting the project
manager in the preparation of a traffic study
for the Downtown Commercial Core Specific
Plan. The proposed project would allow for
the addition of up to 887 dwelling units to the
downtown area based on specific allocations to
six "development areas". Furthermore, transfer
of units between DAs would be allowed up to a
maximum increase of 25 percent for any give DA.
The traffics study was prepared for inclusion in
the project's EIR. Maria prepared future forecast
intersection volumes, conducted an impact
analysis using the intersection capacity utilization
ICU) methodology, and created a GIS database.
Beach Boulevard and Edinger Avenue Corridor
Study*, Huntington Beach, CA (Traffic Analyst)
Maria assisted in identifying existing and future
land use designations and its effects on traffic
operations. She helped analyze existing traffic
conditions and preparing long-range traffic
forecast data along Beach Boulevard and Edinger
Avenue using the Huntington Beach Traffic
Model. Maria also worked on other traffic studies
within the City of Huntington Beach such as
General Plan Update, Bella Terra Village Mixed -
Use, and The RipCurl Mixed -Use developments.
Villa Park Road, Katella Avenue, and Santiago Canyon
Road Corridor*, CA (Transportation Planner)
Maria was the transportation planner for a traffic
analysis of the Katella Avenue/Villa Park Road/
Santiago Canyon Road Corridor. The work included
traffic forecasting, level of service analysis, and
a traffic operations analysis for the corridor.
Profile
Dan has 23 years of civil engineering experience
with extensive experience in structural analyses
and design, and preparation of design plans,
specifications and cost estimates for retaining
walls, water systems, pump stations, channels,
dams and reservoir facilities. He has been
involved in the structural analysis and design
of several retaining walls, water recharge
and flood control projects in Riverside, San
Bernardino, Orange, and Los Angeles counties.
Select Relevant Projects
Oso Parkway Roadway Widening*, Mission
Viejo, California (Structural Engineer)
Dan provided structural engineering services
for the preparation of preliminary and final
design plans for widening improvements on Oso
Parkway between the 1-5 freeway and County
Club Drive. The widening improvements require
modification of the existing box culvert for Oso
Creek to increase its length and provide a new
parapet wall, partial wingwall reconstruction
with overhang support, 300 feet of new concrete
barrier with decorative stone veneer, decorative
masonry end pilasters, and a pipe support system
for the relocated 12 -inch reclaimed water line.
The project also includes a new monument sign
structure for the Sunrise Senior Living Facility
and reconstruction of existing masonry walls.
Cypress Village PA 40*, Irvine,
California (Structural Engineer)
Dan provided structural engineering services for all
perimeter wall design, detailing, and specifications
for a master planned residential development.
The project involved masonry screen walls and
combination screen walls with retaining on both
conventional spread footings and trench footings
to satisfy various level or descending backfill
conditions. The perimeter walls are approximately
31,000 feet long with maximum height of 10 feet
including up to 2.5 feet of retention. The project
features special wall designs corresponding to
architectural plans for decorative monument
screen walls, vehicular gate enclosure, pedestrian
gates, and pilasters at project entry locations.
Tract 16702, PA1, Orchard Hills*, Irvine,
California (Structural Engineer)
Dan provided structural engineering services
for all perimeter wall design, detailing, and
specifications to retrofit existing perimeter wall
in conjunction with "La Vita" master planned
residential development. The project involved
masonry screen walls and view fences on
conventional spread footings. The perimeter
walls are approximately 4,200 feet long with
maximum height of 8 feet including up to 2 feet
of retention. The project features special wall
designs to remove and reconstruct masonry walls
and pilasters as required to receive new view
fencing while preserving as much of the original
construction as possible to minimize cost.
Tract 46908 Debris Wall Design*, Valencia,
California (Structural Engineer Task Manager)
Dan provided structural engineering services
for the design and preparation of PS&E for
construction of a 370 foot long debris wall parallel
to steep natural slopes fronting a residential
development pad in the Valencia area of Los
Angeles County. The wall was designed to
County standards for stability against debris
impact and retainment. The wall height above
finished grade varies from 3 to 4 feet. The wall
design also incorporated drainage features to
facilitate the self -flushing of minor material
accumulations from the adjacent hillside.
Forest Lawn Hollywood Hills, Sennett
Creek Stabilization Project, Glendale,
California (Senior Project Engineer)
The project involved a drop structure consisting
of approximately 200 -LF of sheet piling retaining
wall. Dan provided civil layout, grading, drop
scour design, and structural analysis of the
sheet piling using king piles with secondary
sheeting. The sheet piling is designed for up
to 15 -ft of retention with critical dead plus
live or dead plus seismic effects considering
applicable surcharge loads, various backfill
conditions, and potential channel invert drop scour
components. The project location inside a flood
control channel also required special designs
for differential head during rapid draw down.
denotes projects completed at other firms
Forest Lawn Covina Hills, Mitigation Basin 5,
Covina, California (Senior Project Engineer)
The project involved a wetland basin with
approximately 200 -LF overflow structure on grade
beam with 24" dia. CIDH foundation. Dan provided
civil layout, grading, and structural analysis of the
trough structure and foundation configurations
to resist up to 7 ft of retention with critical dead
plus live or dead plus seismic effects considering
applicable surcharge loads, descending slope
conditions, and variable depth to bedrock.
Laguna Audubon Retarding Basin
Floodwall Improvement, Aliso Viejo,
California (Structural Engineer)
Dan provided structural analysis and design of
approximately 700 If of floodwall surrounding
the crest of the Laguna Audubon Retarding
Basin (Orange County Flood Control Facility
1021301) in the City of Aliso Viejo. He developed
new floodwall designs for heights up to 4 feet
using reinforced concrete stems on conventional
spread footings. Dan used the CTWall computer
program and followed USACE guidelines for
inland floodwalls to satisfy stability and structural
section design requirements for dry, infrequent
flood, and maximum flood conditions. The
Project also included details to retrofit existing
structures for improved flood protection and
analyses to verify existing structure capacity
when subject to increased hydrostatic loads.
Newport Boulevard Widening Project*, Newport
Beach, California (Structural Engineer)
Dan provided structural engineering services
for the design, detailing, and specifications of
approximately 90 If of reinforced CMU sound
wall on spread footing in support of widening
improvements along Newport Boulevard
between Via Lido and 30th Street. The wall is a
combination 6 feet sound wall with 3 feet retaining
and level backfill condition designed for critical
dead plus seismic or dead plus wind load.
Laguna Beach Cress St Improvement, Laguna
Beach, California (Structural Engineer)
Dan provided civil layout, grading, structural
engineering design, detailing, and specifications
for approximately 160 If of steel beam soldier pile
wall with wood lagging with maximum retention
height of 9 feet. The project also involved bid
support, submittal and RFI processing, and
on-site observation during construction.
Profile
Jaret specializes in geotechnical and
environmental engineering and has more than 18
years of experience in the industry. He manages
geotechnical and environmental portfolios
and projects for several major oil company
clients, solar energy clients, and supporting
the geotechnical needs of other regional
offices. Jaret's duties include conducting and
managing subsurface investigations, installing
and monitoring geotechnical instrumentation,
communicating with clients, managing project
budgets, preparing project scopes, completing
analyzing laboratory data and potential geologic
hazards, preparing geotechnical reports,
compaction reports, construction management
and oversight, geotechnical soils laboratory
testing, and researching and writing Phase I and
Phase II environmental site assessments (ESA).
Select Relevant Proiects
Roadway Expansion Project,
Anaheim, CA (Senior Engineer)
Jaret completed the geotechnical investigation
for a street widening project at South Street and
East Street in the City of Anaheim. He provided
recommendations for pavement overlay and
reporting existing pavement section thicknesses.
John Wayne Airport - Campus Drive Widening
Project, Newport Beach, CA (Senior Engineer)
Jaret completed the geotechnical investigation
for a street widening project adjacent to the John
Wayne Airport. He provided recommendations
for new pavement design and pavement
overlay, airport service building foundations,
retaining wall design, sidewalk, traffic signal
foundations, overhead sign foundations.
Culver/University Intersection Improvement
Project, Irvine, CA (Senior Engineer)
Jaret completed the geotechnical investigation
for a street widening project at Culver
Drive and University Drive. He provided
recommendations for pavement design,
retaining wall design, sidewalk, traffic signal
foundations, and overhead sign foundations.
Environmental Site Assessments,
Various Locations, CA (Senior Engineer)
As part of ongoing contracts, Jaret performs
Phase I and II environmental site assessments
for commercial and industrial property
transfers in California, Nevada, Washington,
and Arizona. Clients include BP West Coast
Products, LLC, Chevron Environmental
Management Company, The Olson Company,
CT Realty, and G&L Commercial.
Environmental Sampling and Remedial Excavation
Oversight, Various Locations, CA (Project Engineer)
Jaret performs environmental sampling and
remedial excavation oversight for retail gasoline
facilities and commercial properties involving soil
sampling, groundwater sampling, air monitoring,
laboratory data analysis, and environmental
reporting. Clients include BP West Coast Products,
LLC, Chevron Products Company, and 7 -Eleven.
Profile
Carlos has more than 38 years of experience
in civil engineering and project management
with extensive experience working for private
and public sectors. His public works design
experience spans various projects, including
improving major arterials, secondary highways
and collectors, flood control and drainage projects,
ADA retrofit, and safe routes to school projects.
His private sector design experience includes
residential master planned communities, "in
tract" residential improvements, and commercial
centers. Carlos' hands-on management approach
and extensive knowledge of public agencies
standards and permitting procedures will be
instrumental in helping ensure your projects
are completed within budget and schedule.
Select Relevant Projects
SR2S Hermosa View Improvements, Hermosa
Beach, California (Project Manager)
Carlos managed the design of the Hermosa View
School Safe Route to School Project. The existing
routes to Hermosa View School are characterized
by a lack of continuous sidewalks, limited sight
distance, outdated signage, high commuter
traffic, crossing deficiencies, incomplete
crosswalks, and other features that contribute
to hazardous conditions for students walking
or biking to school. The improvements included
installation of continuous sidewalk and ADA
curb access ramps, installation of crosswalks
and pedestrian countdown signals, upgrading
of school zone signs, and the addition of stand
back lines with barriers in front of the school.
Carlos attended two public meetings at the City
to present the preliminary and final design and
to answer question from the residents being
impacted by the proposed improvements.
Lincoln Park Street and Landscape Improvements
Project, Pomona, California (Project Manager)
Carlos managed the preliminary and final design
activities for this project including, exploring
alternatives to improve circulation and access
to Lincoln Park, participating in public outreach
meetings to explain the alternatives and get
feedback from the residents around the park,
preparation of plans, specifications and estimate
PS&E), and as -needed construction engineering
and landscape support during the construction
phase of the project). The project also included
providing survey topographic services, traffic
engineering report, ADA Ramp details and
signing and striping and traffic control plans.
Fairview Road Safety Improvement Project HSIPL -5312
102), Costa Mesa, California (Project Manager)
Carlos managed the engineering and
environmental services for the Fairview Road
Safety Improvements Project. This project
involved the design of safety improvements
at two median breaks within Fairview Road
between Baker Street and Adams Avenue. The
project involved the construction new raised
median to restrict or control left turn movements
out of out of existing driveways at these two
locations. The project also involved the removal
of segments of curb and gutter, sidewalks and
driveways that were damaged or didn't comply
with ADA requirements. Participated in two public
outreach meetings with residents being impacted
by the proposed improvements. Assisted the
City in completing all E-76 documentation
to obtain the release of federal funding.
North San Fernando Boulevard Safety Improvements,
Burbank, California (Project Manager)
Carlos managed the engineering services
implementing safety enhancements to reduce
vehicle travel speeds, improve traffic operations,
and increase visibility and separation of vehicles,
bicycles, and pedestrians. The project involved
the design of bulb -outs, ADA ramps, traffic signal
modifications, adding bike lanes, left turn lanes
and other traffic calming measures to enhance
safety to pedestrians, vehicles, and bicycles.
The project involved participating in 2 public
outreach meetings to present the preliminary
and final engineering design to the public.
Leland Way Streetscape Project., Burbank,
California (Project Manager)
Carlos managed the engineering, surveying
and Landscape services for the design of the
Streetscape improvements for Leland Way. The
City's objectives were to improve the safety,
operational, and aesthetics characteristics
of Leland Way between North Broadway St.
and South Broadway St. The project involved
several community meetings to obtain input and
ultimately support from the community for the
proposed improvements. The project involved
the narrowing of the roadway to provide one-way
traffic only, a two-way bike track and a landscape
area that would provide screening of a recently
constructed sound wall by Caltrans as part of the
Golden State FWY 5 Improvements, pavement
overlays, and signing and striping plans.
Cress Street Sidewalk Improvements, Laguna
Beach, California (Project Manager)
Carlos managed the Cress Street Sidewalk
Improvement Project. This project required the
extension of an existing sidewalk on the south
side of Cress Street in front of the Bluebird
Park, westerly to the intersection of Cress
street and Temple Terrace. The project require
the design of a bulb out and ADA ramp at the
intersection, sidewalk and driveways and a
retaining wall to provide adequate access from
the residential areas to the Bluebird Canyon
Park. Stantec provided survey topo, structural
design, roadway design and traffic control
design. Stantec also provided utility coordination,
construction staking and construction engineering
support. Carlos participated in a public
meeting with the public residents to present
the preliminary design and with the Design
Review Board at the City of Laguna Beach.
Butterfield Stage Road, Phase 3 Improvements,
Butterfield Stage Road and Rancho California
Road Intersection Improvements, Temecula,
California (Project Manager)
Carlos managed the civil engineering design
and field survey services for the design of
Butterfield Stage Road, Phase 3 Improvements.
This project involved the widening of 4,300 If of
Butterfield Stage Road from La Serena Way to
Rancho California Road from a two-lane to a
four -lane roadway with bike lanes and a raised
median. The project involved the widening of
the easterly side of BSR and the plans required
permits from the City of Temecula and The
County of Riverside Transportation Department
and Flood Control District. This project involved
extensive grading, the design of a 20 foot high
retaining wall and the extension of three drainage
culverts. The project also involved the design of
the Butterfield Stage Road and Rancho California
Road Intersection Improvements which included
a traffic signal modification, the widening of
1,000 If of Rancho California Road, and drainage
improvements. Design plans included: plan
and profile plans, signing and striping plans,
grading plans, erosion control plans, drainage
plans, retaining wall plans, street lighting plans,
and traffic signal modification plans. We also
prepared a water quality management plan.
3 Stantec
April 26, 2019 Dear Ms. Lee:
Attention: Iris Lee Per your RFP, we're providing our fee schedule in this separate
Deputy Public Works sealed envelope which includes our standard billing rates for
Director/City Engineer various staff levels. At Stantec, we strongly believe that the
City of Seal Beach measurement of value is partially referenced from pricing, but
Public Works Department also from credentials and capabilities. Our attached hourly billing
211 Eighth Street rate table was created with an understanding of this balance.
Seal Beach, CA 90740
The rate table is subject to escalation on a yearly basis, effective each
January 1 during the term of this Agreement, by the most current
Separate Fee Proposal Consumer Price Index for All Urban Consumers (CPI -U) year over
for On -Call Professional year percentage increase, not seasonally adjusted, for the preceding
Engineering Services for the July, as published by the U.S. Bureau of Labor Statistics plus 1.0%.
City of Seal Beach Should you have any questions or require additional information about
our proposal, please contact our primary representative Contract
Manager, Mohammad Heiat by telephone at (949) 923-6962 or email at
mohammad.heiat@stantec.com; or alternative Contract Manager, Jeff
Wilkerson at (949) 923-6959 or by email at jeff.wilkerson@stantec.com.
Sincerely,
Stantec Consulting Services Inc.
Mohammad Heiat, PE Jeff Wilkerson, PE
Contract Manager/Principal-in-Charge Alternate Contract Manager/Task Manager
949) 923-6962 (949) 923-6959
mohammad.heiat@stantec.com jeff.wilkerson@stantec.com
Design with community in mind
Stantec Consulting Services Inc.
LABOR CLASSIFICATION HOURLY RATE
LEVEL 17
Principal/QA/QC Manager 224.00
Sr. Transportation Specialist 224.00
LEVEL 16
Sr. Project Manager 216.00
LEVEL 15
Project Manager/Sr. Architect 196.00
Environmental Services Manager 196.00
Structural Engineer 196.00
Survey/Mapping/Right-of-Way 196.00
LEVEL 14
Deputy Project Manager 185.00
Task Manager 185.00
Sr. Project Engineer 185.00
Sr. Traffic Engineer 185.00
LEVEL 13
Sr. Engineer/Project Engineer/Project Architect 175.00
Sr. Transportation Planner 175.00
Traffic Engineer II 175.00
Geotechnical Engineer 175.00
Landscape Architect 175.00
Field Survey Coordinator 175.00
Senior Scientist II 175.00
LEVEL 12
Civil Engineer/Architect 166.00
Transportation Planner 166.00
Traffic Engineer 1 166.00
Design Engineer/Architect Job Captain 166.00
Senior Scientist 1 166.00
LEVEL 11
Engineering and Landscape Designer 158.00
Survey Analyst 158.00
Associate Scientist II 158.00
LEVEL 10
Senior Designer 147.00
CAD Technician 147.00
Associate Scientist 1 147.00
LEVEL 9
Design Technician 142.00
CAD Technician/Asst. Engineer 11 142.00
Sr. Project Coordinator 142.00
Project Scientist II 142.00
Assistant Planner 142.00
LABOR CLASSIFICATION HOURLY RATE
LEVEL 8
Project Coordinator 137.00
Junior Engineer/Asst. Engineer 1 137.00
Project Scientist 1 137.00
LEVEL 7
Administative Support/Processing/Lab Tech 126.00
Staff Scientist III 126.00
LEVEL 6
Staff Scientist II 121.00
LEVEL 5
Staff Scientist 1 116.00
1-MAN SURVEY CREW 190.00
2-MAN SURVEY CREW 270.00
3-MAN SURVEY CREW 365.00
EXHIBIT B
TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS
1. This Agreement calls for services that, in whole or in part, constitute "public works"
as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the
California Labor Code ("Chapter 1"). Further, Consultant acknowledges that this
Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by
the Department of Industrial Relations ("DIR") implementing such statutes. Therefore, as
to those Services that are "public works", Consultant shall comply with and be bound by
all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full
herein.
2. California law requires the inclusion of specific Labor Code provisions in certain
contracts. The inclusion of such specific provisions below, whether or not required by
California law, does not alter the meaning or scope of Section 1 above.
3. Consultant shall be registered with the Department of Industrial Relations in
accordance with California Labor Code Section 1725.5, and has provided proof of
registration to City prior to the Effective Date of this Agreement. Consultant shall not
perform work with any subcontractor that is not registered with DIR pursuant to Section
1725.5. Consultant and subcontractors shall maintain their registration with the DIR in
effect throughout the duration of this Agreement. If Consultant or any subcontractor
ceases to be registered with DIR at any time during the duration of the project,
Consultant shall immediately notify City.
4. Pursuant to Labor Code Section 1771.4, Consultant's Services are subject to
compliance monitoring and enforcement by DIR. Consultant shall post job site notices,
as prescribed by DIR regulations.
5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem
wages for each craft, classification, or type of worker needed to perform the Agreement
are on file at City Hall and will be made available to any interested party on request.
Consultant acknowledges receipt of a copy of the DIR determination of such prevailing
rate of per diem wages, and Consultant shall post such rates at each job site covered by
this Agreement.
6. Consultant shall comply with and be bound by the provisions of Labor Code Sections
1774 and 1775 concerning the payment of prevailing rates of wages to workers and the
penalties for failure to pay prevailing wages. Consultant shall, as a penalty to City, forfeit
200.00 for each calendar day, or portion thereof, for each worker paid less than the
prevailing rates as determined by the DIR for the work or craft in which the worker is
employed for any public work done pursuant to this Agreement by Consultant or by any
subcontractor.
7. Consultant shall comply with and be bound by the provisions of Labor Code Section
1776, which requires Consultant and each subcontractor to: keep accurate payroll
records and verify such records in writing under penalty of perjury, as specified in
Section 1776; certify and make such payroll records available for inspection as provided
by Section 1776; and inform City of the location of the records.
8. Consultant shall comply with and be bound by the provisions of Labor Code Sections
1777.5, 1777.6 and 1777.7 and California Code of Regulations, Title 8, Section 200 et
seq. concerning the employment of apprentices on public works projects. Consultant
shall be responsible for compliance with these aforementioned Sections for all
apprenticeable occupations. Prior to commencing work under this Agreement,
Consultant shall provide City with a copy of the information submitted to any applicable
apprenticeship program. Within 60 days after concluding work pursuant to this
Agreement, Consultant and each of its subcontractors shall submit to City a verified
statement of the journeyman and apprentice hours performed under this Agreement.
9. Consultant shall not perform Work with any Subcontractor that has been debarred or
suspended pursuant to California Labor Code Section 1777.1 or any other federal or
state law providing for the debarment of contractors from public works. Consultant and
subcontractors shall not be debarred or suspended throughout the duration of this
Contract pursuant to Labor Code Section 1777.1 or any other federal or state law
providing for the debarment of contractors from public works. If Consultant or any
subcontractor becomes debarred or suspended during the duration of the project,
Consultant shall immediately notify City.
10. Consultant acknowledges that eight hours labor constitutes a legal day's work.
Consultant shall comply with and be bound by Labor Code Section 1810. Consultant
shall comply with and be bound by the provisions of Labor Code Section 1813
concerning penalties for workers who work excess hours. Consultant shall, as a penalty
to City, forfeit $25.00 for each worker employed in the performance of this Agreement by
Consultant or by any subcontractor for each calendar day during which such worker is
required or permitted to work more than eight hours in any one calendar day and 40
hours in any one calendar week in violation of the provisions of Division 2, Part 7,
Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code Section 1815, work
performed by employees of Consultant in excess of eight hours per day, and 40 hours
during any one week shall be permitted upon public work upon compensation for all
hours worked in excess of eight hours per day at not less than one and one-half times
the basic rate of pay.
11. California Labor Code Sections 1860 and 3700 provide that every employer will be
required to secure the payment of compensation to its employees. In accordance with
the provisions of California Labor Code Section 1861, Consultant hereby certifies as
follows:
I am aware of the provisions of Section 3700 of the Labor Code which
require every employer to be insured against liability for workers'
compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before
commencing the performance of the work of this contract."
12. For every subcontractor who will perform work on the project, Consultant shall be
responsible for such subcontractor's compliance with Chapter 1 and Labor Code
Sections 1860 and 3700, and Consultant shall include in the written contract between it
and each subcontractor a copy of those statutory provisions and a requirement that each
subcontractor shall comply with those statutory provisions. Consultant shall be required
to take all actions necessary to enforce such contractual provisions and ensure
subcontractor's compliance, including without limitation, conducting a periodic review of
the certified payroll records of the subcontractor and upon becoming aware of the failure
of the subcontractor to pay his or her workers the specified prevailing rate of wages.
Consultant shall diligently take corrective action to halt or rectify any failure.
13. To the maximum extent permitted by law, Consultant shall indemnify, hold harmless
and defend (at Consultant's expense with counsel reasonably acceptable to City) City, its
officials, officers, employees, agents and independent contractors serving in the role of
City officials, and volunteers from and against any demand or claim for damages,
compensation, fines, penalties or other amounts arising out of or incidental to any acts or
omissions listed above by any person or entity (including Consultant, its subcontractors,
and each of their officials, officers, employees and agents) in connection with any work
undertaken or in connection with the Agreement, including without limitation the payment
of all consequential damages, attorneys' fees, and other related costs and expenses. All
duties of Consultant under this Section shall survive the termination of the Agreement.
A`R o- CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY)
5/1/2020 8/1/2019
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER Lockton Companies
444 W. 47th Street, Suite 900
Kansas City MO 64112 -1906E
816)960-9000
NAMEACT
PHONE FAXAIC No
MAILADDRESS:
INSURERS AFFORDING COVERAGE NAIC #
LIMITS
INSURER A: Berkshire HathawaySpecialty Insurance Company 22276
X COMMERCIAL GENERAL LIABILITY
a
INSURED STANTEC CONSULTING SERVICES INC. 1415077 INSURER 13: Travelers Property Casualty Co of America 25674
INSURER C : 3701NTERLOCKEN BOULEVARD, SUITE 300
BROOMFIELD CO 80021-8012 INSURER D:
INSURER E:
PREMISES Ea occurrence) $ 1 000 000
INSURER F:
CLAIMS -MADE OCCUR
UVCtwut,'1 CEKIIFICATE NUMBER: 1F?Z1AR) QCvtelnKI ntnunoD. XrX7 vvv
AAMAAA
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSRLTR I —_AD
TYPE OF INSURANCE DL SUBR
POLICY NUMBER
POLICY EFFMM/DD/YYYYI POLICY EXPMM/DDrfYYY1 LIMITS
A X COMMERCIAL GENERAL LIABILITY
a
Y N 47-GLO-307584 5/1/2019 5/1/2020 EACH OCCURRENCE $ 2-0-0-0-1000
PREMISES Ea occurrence) $ 1 000 000CLAIMS -MADE OCCUR
X CONTRACTUAL/CROSS MED EXP (Any one person) $ 25,000
X XCU COVERED PERSONAL & ADV INJURY $ 2000,000
GEN'L AGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 4:000,000
POLICY [ SE a LOC PRODUCTS - COMP/OP AGG $ 2,000,000
OTHER:
BB
AUTOMOBILE LIABILITY Y N TC2J-CAP-8E086819 5/1/2019 5/1/2020 Ea BINEDISINGLE LIMIT $ 1 000.000
B X ANY AUTO TJ -BAP -8E086820 5/1/2019 5/1/2020
TC2J-CAP-8E0870I7 5/1/2019 5/1/2020 BODILY INJURY (Per person) $ XXOWNEDSCHEDULED
AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ XXXXXXXHIRED
AUTOSNON-
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accident) $ XXXXXXX
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A X UMBRELLA LIAB X OCCUR N N 47-UMO-307585 5/1/2019 5/1/2020 EACH OCCURRENCE $ 5 000 000
X EXCESS LIAB CLAIMS -MADE AGGREGATE $ 5 000 000DEDIIRETENTION $ XXXXXXX
B
BANY
WORKERS COMPENSATION
AND EMPLOYERS'LIABILITY Y/N Y TC2J-UB-8E08592 5/1/2019 5/1/2020 X STATUTE ERH
E.L.EACH ACCIDENT $ 1,000,000BPROPRIETOR/PARTNER/EXECUTIVE
OFBER EXCLUDED? N / A
TRJ-UB-8EO8593 (MA, I)
EXCEPT FOR OHND WAWY
5/1/2019 5/1/2020
E.L. DISEASE - EA EMPLOYEE $ 1,000,000MandatoryInNH)
If yes, describe under
E.L. DISEASE - POLICY LIMIT $ 1.000.000DESCRIPTIONOFOPERATIONSbelow
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
RE: CITY OF SEAL BEACH ON-CALL PROFESSIONAL ENGINEERING SERVICES. CITY OF SEAL BEACH, ITS DIRECTORS, OFFICIALS, OFFICERS, EMPLOYEES, AGENTS AND VOLUNTEERS ARE ADDITIONAL INSUREDS AS RESPECTS GENERAL LIABILITY AND AUTO LIABILITY, AND THESE COVERAGESAREPRIMARY, AS REQUIRED BY WRITTEN CONTRACT. THE ADDITIONAL INSUREDS' OWN COVERAGE IS EXCESS OF AND NON-CONTRIBUTORY WITH THEGENERALLIABILITY, AND ON THE AUTO LIABILITY AS WAIVER OF SUBROGATION APPLIES TO WORKERS COMPENSATION/EMPLOYER'S LIABILITY WHEREALLOWEDBYSTATELAWANDIFREQUIREDBYWRITTENCONTRACT.RESPECTS THE USE OF VEHICLES OWNED BY STANTEC CONSULTING SERVICESREQUIREDBYWRITTENCONTRACT. INC. IF
16231482
CITY OF SEAL BEACH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
211 8TH STREET
SEAL BEACH CA 90740
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIV
W 19BUt-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
A Rte® CERTIFICATE OF LIABILITY INSURANCEDATE IDD""
10/1/2019 E8/1/2019THISCERTIFICATEISISSUEDASAMATTEROFINFORMATIONONLYANDCONFERSNORIGHTSUPONTHECERTIFICATEHOLDER. THISCERTIFICATEDOESNOTAFFIRMATIVELYORNEGATIVELYAMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEDREPRESENTATIVEORPRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the Policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement onthiscertificatedoesnotconferrightstothecertificateholderinlieuofsuchendorsement(s). PRODUCER Lockton Companies CONTACT
444 W. 47th Street, Suite 900 NAME:
PHONE
Kansas City MO 64112-1906 FAXac No
816)960-9000 ADDRESS:
a
INSURED fin... q
1414100 STANTEC CONSULTING SERVICES INC. wsuRER B
370 INTERLOCKEN BOULEVARD, SUITE 300 INSURER CBROOMFIELDCO80021-8012
OVERAGES CERTIFICATE NUMBER: 16231484 _ REVISION NUMBER: XXXXXXXTHISISTOCERTIFYTHATTHEPOLICIESOFINSURANCELISTEDBELOWHAVEBEENISSUEDTOTHEINSUREDNAMEDABOVEFORTHEPOLICYPERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATEMAYBEISSUEDORMAYPERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. RADDL SUBRTYPEOFINSURANCE
POLICY NUMBER POLICY EFF POLICY EXP
COMMERCIAL GENERAL LIABILITY MM/DD/YYYY MM/DD/YYYY LIMITS
NOT APPLICABLE EACH OCCURRENCE $ CLAIMS -MADE OCCUR DAMA , T ... T n
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY PRO-
iiia
JECTPRO-
LOC
MED EXP (Any one person)
PERSONAL 8 ADV INJURY
WORKERS COMPENSATION
NOT APPLICABLE PER $ AND EMPLOYERS' LIABILITY
Y / N STATUTE
ERH
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED? N / A E.L. EACH ACCIDENT $ ; Mandatory In NH)
If yes, describe under E.L. DISEASE - EA EMPLOYEE $ ; DESCRIPTION OF OPERATIONS below
A Professional Liab E.L. DISEASE - POLICY LIMIT $ ;
A N N GLOPR1801673 10/1/2018 10/1/2019 $3,000,000 PER CLAIM/AGG
B Contractors Pollution Liab
NO RETROACTIVE DATE INCLUSIVE OF COSTS
DESCRICP08085428
10/1/2017 10/1/2019 $3,000,000 PER LOSS/AGGIONOFOPERATIONS /LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) RE: CITY OF SEAL BEACH ON-CALL PROFESSIONAL ENGINEERING SERVICES.
Co
16231484
CITY OF SEAL BEACH
211 8TH STREET
SEAL BEACH CA 90740
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHEEXPIRATIONDATETHEREOF, NOTICE WILL BE DELIVERED INACCORDANCEWITHTHEPOLICYPROVISIONS.
AUTHORIZED
1988L9015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
OTHER: rHUDUCTS - COMP/OP AGG $ XXXXXXX
AUTOMOBILE LIABILITY
ANY AUTO
NOTAPPLICABLE EaBINdEDISINGLELIMIT $ XXXXXXX
OWNED SCHEDULEDAUTOSONLYAUTOS
HIRED NON -OWNED
AUTOS ONLY AUTOS ONLYPerr
BODILY INJURY (Per person) $ XXXXXXX
BODILY INJURY (Per accident) $ XXXXXXX
acaden
AMAGE $
XXXXXXX
XXXXXXXUMBRELLALIABOCCURNOTAPPLICABLE
EACH OCCURRENCEEXCESSLIBCLAIMS -MADE
ncn AGGREGATE S YY V V V V V
WORKERS COMPENSATION
NOT APPLICABLE PER $ AND EMPLOYERS' LIABILITY
Y / N STATUTE
ERH
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED? N / A E.L. EACH ACCIDENT $ ; Mandatory In NH)
If yes, describe under E.L. DISEASE - EA EMPLOYEE $ ; DESCRIPTION OF OPERATIONS below
A Professional Liab E.L. DISEASE - POLICY LIMIT $ ;
A N N GLOPR1801673 10/1/2018 10/1/2019 $3,000,000 PER CLAIM/AGG
B Contractors Pollution Liab
NO RETROACTIVE DATE INCLUSIVE OF COSTS
DESCRICP08085428
10/1/2017 10/1/2019 $3,000,000 PER LOSS/AGGIONOFOPERATIONS /LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) RE: CITY OF SEAL BEACH ON-CALL PROFESSIONAL ENGINEERING SERVICES.
Co
16231484
CITY OF SEAL BEACH
211 8TH STREET
SEAL BEACH CA 90740
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHEEXPIRATIONDATETHEREOF, NOTICE WILL BE DELIVERED INACCORDANCEWITHTHEPOLICYPROVISIONS.
AUTHORIZED
1988L9015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
AMENDMENT NO. 1
PROFESSIONAL SERVICES AGREEMENT
for
On-Call Professional Engineering Services
between
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
&
Stantec Consulting Services, Inc.
38 Technology Drive
Irvine, CA 92618
(949) 923-6000
This Amendment No. 1, dated September 14, 2020, amends that certain agreement
(“Agreement”) dated July 22, 2019 by and between the City of Seal Beach (“City”), a
California charter city, and Stantec Consulting Services, Inc. (“Consultant”), a New York
corporation.
RECITALS
A. City and Consultant are parties to the Agreement, pursuant to which Consultant
provides on-call professional engineering services.
B. City and Consultant wish to amend the Agreement for Consultant to provide
additional engineering services, and to increase Consultant’s compensation by $200,000.00 for
those additional services, for revised total compensation in the not-to-exceed amount of
$500,000.00, as provided herein.
AMENDMENT NO. 1
NOW, THEREFORE and in consideration of the foregoing and of the mutual
covenants and promises herein set forth, the parties agree to amend the Agreement as
follows:
Section 1. Section 1.0 (Scope of Services) of the Agreement, is hereby amended
to add subsection 1.1.1 to read as follows:
“1.1.1 Consultant shall provide those additional services set forth in
the attached Exhibit A-1 (Consultant’s Scope of Services -- Additional
Services), which are hereby incorporated by reference. To the extent that
there is any conflict between Exhibits A, A-1, and/or B, and this Agreement,
as amended by Amendment No. 1, Amendment No. 1 to this Agreement,
shall control.”
Section 2. Section 1.5 of Section 1.0 (Scope of Services) of the Agreement, is
hereby amended to read as follows:
“1.5. Consultant will not be compensated for any work performed not
specified in the Scope of Services unless the City authorizes such work in
advance and in writing. The City Manager may authorize extra work to fund
unforeseen conditions up to the amount approved at the time of award by
the City Council in accordance with Section 3.0. Payment for additional work
in excess of this amount requires prior City Council authorization.”
Section 2. Section 3.0 (Consultant’s Compensation) of the Agreement is hereby
amended to read as follows:
“3.0 Consultant’s Compensation
3.1 City will pay Consultant in accordance with the hourly rates shown on
the fee schedule set forth in Exhibits A and A-1 for Services but in no event will the
City pay more than $500,000.00 for the Original Term.
3.2 In the event that City elects to extend the Original Term in
accordance with Section 2.2 of this Agreement, City will pay consultant in
accordance with the hourly rates shown on the fee schedules set forth in Exhibits A
EXHIBIT A-1
Consultant’s Scope of Services – Additional Services
August 4, 2020
Attention: Iris Lee
Deputy Public Works
Director/City Engineer
City of Seal Beach
Public Works Department
211 Eighth Street
Seal Beach, CA 90740
RE: Proposal to Provide
On-Call Professional
Engineering Services for the
City of Seal Beach –
Contract Amendment
Design with community in mind
Dear Ms. Lee:
Stantec Consulting Services Inc. (Stantec) appreciates the opportunity
to continue providing on-call professional engineering services for the
City of Seal Beach (City). Our existing on-call contract amount has
been exhausted due to the recent award of the Hellman Ranch Water
Main Relining (LCWA) project. We respectfully request our contract
be amended by $200,000 for future City projects in accordance
with the original term of our contract. Our qualifications and work
plan remain the same as described in our original proposal.
We are proven and respected professionals who are committed to
quickly respond to your needs. Here are a few reasons why we are
the best fit for your upcoming projects:
• Successful partnering relationships with other local cities and agencies.
• Reputation for reliability and well-managed projects.
• Ability to deliver cost-effective projects on schedule.
• Strong understanding of the on-call process.
Mohammad Heiat, PE, will act as the Contract Manager and Principal-in-
Charge on all task orders, which will be managed from our Irvine office. The
Task Managers will include Jeff Wilkerson, PE, for roadway and site design
related task orders, Roger Chung, PE, for drainage related task orders,
and Joseph Long, PE, for sewer and water related task orders. Jeff will
also serve as the alternate Contract Manager, if necessary. Mohammad
is authorized to bind our team to all terms and conditions in your RFP, as
well as herein. We look forward to further discussing with you how we
can support your important civil/transportation engineering projects.
Sincerely,
Stantec Consulting Services Inc.
Mohammad Heiat, PE
Contract Manager/
Principal-in-Charge
(949) 923-6962
mohammad.heiat@stantec.com
Jeff Wilkerson, PE
Alternate Contract Manager/
Task Manager
(949) 923-6959
jeff.wilkerson@stantec.com
Agenda Item F
AGENDA STAFF REPORT
DATE:September 14, 2020
TO:Honorable Mayor and City Council
THRU:Jill R. Ingram, City Manager
FROM:Steve Myrter, P.E., Director of Public Works
SUBJECT:Notice of Completion for FY 19-20 Annual Slurry Seal
Program Project CIP ST2001
________________________________________________________________
SUMMARY OF REQUEST:
That the City Council adopt Resolution 7069:
1. Accepting the FY 19-20 Annual Slurry Seal Program Project CIP ST2001
by Doug Martin Contracting Company, Inc. in the amount of $158,821.96;
and,
2. Directing the City Clerk to file a “Notice of Completion” with the Orange
County Clerk-Recorder within fifteen (15) days from the date of
acceptance and to release retention 35 days after recordation of the
Notice of Completion contingent upon no claims being filed on the Project.
BACKGROUND AND ANALYSIS:
The FY 19-20 Slurry Seal Program Project consisted of applying a slurry seal
coating to selected streets as identified in the 2018 Pavement Management
Program report.
On February 24, 2020, the City Council adopted Resolution 6995, and awarded a
contract to Doug Martin Contracting Company, Inc., for the Project in the amount
of $156,057 and established a construction contingency not-to-exceed amount of
$15,605.
The Project has been completed to the satisfaction of the City Engineer. The
Project was inspected and meets all standards and requirements within the
Project specifications. It is requested that the City Council formally accept the
Project and direct staff to file a Notice of Completion with the Orange County
Clerk’s Office, and release the retention 35 days after recordation of the Notice of
Completion contingent upon no claims being filed on the Project.
Page 2
8
3
6
ENVIRONMENTAL IMPACT:
This Project complies with all requirements of the California Environmental
Quality Act (CEQA) and is categorically exempt under Section 15301 Class 1
Subsection (b).
LEGAL ANALYSIS:
The City Attorney has reviewed and approved the resolution as to form.
FINANCIAL IMPACT:
The approved construction contract budget plus established construction
contingency totals $171,662. The table below presents a breakdown of the total
construction Project cost:
Description Amount
Construction Base Bid Items $154,929.96
Contract Change Orders $ 3,892.00
Project Cost $158,821.96
STRATEGIC PLAN:
This item is not applicable to the Strategic Plan.
MEASURE BB:
This item is not applicable to Measure BB, the Seal Beach Neighborhood and
Essential Services Protection Measure.
RECOMMENDATION:
That the City Council adopt Resolution 7069:
1. Accepting the FY 19-20 Annual Slurry Seal Program Project CIP ST2001
by Doug Martin Contracting Company, Inc., in the contract amount of
$158,821.96; and,
2. Directing the City Clerk to file a “Notice of Completion” with the Orange
County Clerk-Recorder within fifteen (15) days from the date of
acceptance and to release retention 35 days after recordation of the
Notice of Completion contingent upon no claims being filed on the Project.
Page 3
8
3
6
SUBMITTED BY: NOTED AND APPROVED:
Steve Myrter Jill R. Ingram
Steve Myrter, P.E., Director of
Public Works
Jill R. Ingram, City Manager
Prepared by: Denice Bailey, Assistant Engineer
ATTACHMENTS:
A. Resolution 7069
B. Notice of Completion
RESOLUTION 7069
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
ACCEPTING COMPLETION OF THE FY 19-20 ANNUAL SLURRY
SEAL PROGRAM PROJECT CIP ST2001 AND DIRECTING THE
FILING OF A NOTICE OF COMPLETION FOR THE PROJECT
THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
Section 1. The City accepts the completion of the FY 19-20 Annual Slurry
Seal Program Project CIP ST2001 (the “Project”) by Doug Martin Contracting
Company, Inc. in the amount of $158,821.96 for the work performed.
Section 2. The City Clerk is hereby directed to file a “Notice of Completion” for
the Project with the Orange County Clerk-Recorder within fifteen (15) days of the
date of this resolution and to release retention 35 days after the recordation of
the Notice of Completion contingent upon no claims being filed on the Project.
PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a
regular meeting held on the 14th day of September 2020 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Schelly Sustarsic, Mayor
ATTEST:
Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution 7069 on file in the office of
the City Clerk, passed, approved, and adopted by the City Council at a regular
meeting held on the 14th day of September 2020.
Gloria D. Harper, City Clerk
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF SEAL BEACH
Attn: City Clerk
211 - 8th Street
Seal Beach, CA 90740
Space of above this line for Recorder’s use.
*** No Recording Fee Pursuant to Government Code Section 6103, 27383 ****
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated
below in the property hereinafter described:
2. The full name of the owner is: City of Seal Beach.
3. The address of the owner is: 211 – 8th Street, Seal Beach, CA 90740.
4. The nature of the interest or estate of the owner is: In Fee. The City of Seal Beach.
5. A work of improvement on the property hereinafter is described as substantially completed on
August 21, 2020. The work was FY19-20 Slurry Seal Program Project CIP No. ST2001.
6. The name of the contractor(s), if any, for such improvement was: Doug Martin Contracting
Company, Inc. The date of the Contract Award was February 24, 2020.
7. The property on which said work of improvement was completed in the City of Seal Beach,
County of Orange, State of California, and is described as follows: Various citywide locations.
Date: _______________
_________________________________________
Director of Public Works, P.E., City of Seal Beach
Signature of owner or corporate officer of owner
named in paragraph 2 or agent.
VERIFICATION
I, the undersigned, say: the Director of Public Works declarant of the foregoing notice of
completion; have read said notice of completion and know the contents thereof; the same is true
of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on _____________________, 2020, at Seal Beach, California.
(Date of Signature)
_________________________________________
Director of Public Works, City of Seal Beach
Agenda Item G
AGENDA STAFF REPORT
DATE:September 14, 2020
TO:Honorable Mayor and City Council
THRU:Jill R. Ingram, City Manager
FROM:Steve Myrter, P.E., Director of Public Works
SUBJECT:Award and Authorize Execution of a Construction Contract
with Horizons Construction Company International, Inc., for
Beach Yard Perimeter Wall Improvements, CIP BP2002
________________________________________________________________
SUMMARY OF REQUEST:
That the City Council adopt Resolution 7070:
1. Approving the plans, specifications, and contract documents for the Beach
Yard Perimeter Wall Improvements, CIP BP2002; and,
2. Approving and awarding a construction contract to Horizons Construction
Company Int’l, Inc. in the amount of $64,761.54 to replace the Beach Yard
perimeter fencing pursuant to the exemption from competitive bidding
requirements set forth in Seal Beach Municipal Code Section 3.20.025(D);
and,
3. Authorizing the City Manager to execute the agreement for construction
services to Horizons Construction Company International, Inc.; and,
4. Authorizing the City Manager to approve additional work requests up to
$5,000 and inspection services up to $5,000 in connection with the Project
in the cumulative not to exceed amount of $10,000.
BACKGROUND AND ANALYSIS:
The City’s Beach Yard is located in a highly visible location and borders the San
Gabriel Bike Trail, 1st Street Parking lot, and the highly anticipated River’s End
Park. Staff has determined that the yard’s perimeter fencing is in need of
replacement to enhance the location’s screening to the public. As such, the
Beach Yard Perimeter Wall Improvements was budgeted into the Capital
Improvement Program budget.
Staff solicited for a Beach Yard Perimeter Wall Improvements proposal utilizing
The Gordian Group EZIQC – Contract#: CA08-SCI-BG03-080719-HCC, as
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permitted by City of Seal Beach Municipal Code Section 3.20.025(D). This code
provision contains an exemption from the City’s competitive bidding requirements
for purchases made in cooperation with the state, county or another government
entity for the purpose of obtaining a lower price upon the same terms, conditions
and specifications. Prices under this cooperative purchasing program are
competitively solicited and provides the best overall government pricing.
On September 4, 2020, the City received a responsible and responsive bid from
Horizons Construction Company International, Inc., (Horizons) in the amount of
$64,761.54. The general scope of work includes the following improvements:
• Demolition of the existing northerly and westerly fencing.
• Construction of a new masonry block wall to the north adjacent to River’s
End Park.
• Installation of a new vinyl coated chain link fence with a decorative wind
screen to the west adjacent to the San Gabriel River Bike Trail.
Based on Horizon’s references, qualifications, and previous work experience,
staff recommends awarding a construction contract to Horizons Construction
Company International, Inc., for the Beach Yard Perimeter Wall Improvements
project. Staff further recommends authorizing the City Manager to approve
additional work requests up to $5,000 and inspection services up to $5,000, in
the cumulative not-to-exceed amount of $10,000.
ENVIRONMENTAL IMPACT:
This Project complies with all requirements of the California Environmental
Quality Act (CEQA) and is categorically exempt under Section 15301 Class 1
Subsection (d).
LEGAL ANALYSIS:
The City Attorney has reviewed the agreement and approved the resolution as to
form.
FINANCIAL IMPACT:
The FY2020-21 Capital Improvement Program budget currently allocates
$75,000 for Beach Yard Perimeter Wall Improvements (CIP BP2002).
Description Amount
Construction $ 64,761.54
Contingency $ 5,000.00
Inspection $ 5,000.00
Total $ 74,761.54
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Unused funds will be returned back to the original funding sources.
STRATEGIC PLAN:
This item is not applicable to the Strategic Plan.
MEASURE BB:
This item is not applicable to Measure BB, the Seal Beach Neighborhood and
Essential Services Protection Measure.
RECOMMENDATION:
That the City Council adopt Resolution 7070:
1. Approving the plans, specifications, and contract documents for the Beach
Yard Perimeter Wall Improvements, CIP BP2002; and,
2. Approving and awarding a construction contract to Horizons Construction
Company Int’l, Inc. in the amount of $64,761.54 to replace the Beach Yard
perimeter fencing pursuant to the exemption from competitive bidding
requirements set forth in Seal Beach Municipal Code Section 3.20.025(D);
and,
3. Authorizing the City Manager to execute the agreement for construction
services to Horizons Construction Company International,, Inc.; and,
4. Authorizing the City Manager to approve additional work requests up to
$5,000 and inspection services up to $5,000 in connection with the Project
in the cumulative not to exceed amount of $10,000.
SUBMITTED BY: NOTED AND APPROVED:
Steve Myrter Jill R. Ingram
Steve Myrter, P.E., Director of
Public Works
Jill R. Ingram, City Manager
Prepared by: Iris Lee, Deputy Public Works Director/City Engineer
ATTACHMENTS:
A. Resolution 7070
B. Agreement with Horizons Construction Company International, Inc.
RESOLUTION 7070
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
AWARDING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT FOR CONSTRUCTION SERVICES
WITH HORIZONS CONSTRUCTION COMPANY
INTERNATIONAL, INC., FOR BEACH YARD PERIMETER WALL
IMPROVEMENTS (CIP NO. BP2002)
WHEREAS, staff has determined that the City’s Beach Yard perimeter fencing is
in need of replacement and has budgeted the Beach Yard Perimeter Wall
Improvements (CIP No. BP2002) (“Project”) in the Capital Improvement
Program; and,
WHEREAS, the City solicited for a proposal for the Project utilizing The Gordian
Group EZIQC cooperative purchasing program pursuant to the exemption from
competitive bidding requirements as permitted by the City of Seal Beach
Municipal Code Section 3.20.025(D); and,
WHEREAS, the City received a responsible and responsive bid from Horizons
Construction Company International, Inc., in the amount of $64,761.54for the
Project; and,
WHEREAS, Horizons Construction Company International, Inc., is a qualified
firm to perform the Project.
NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY
RESOLVE:
Section 1. The City Council hereby approves the plans, specifications, and
contract documents for the Project.
Section 2. The City Council hereby approves and awards a construction
contract to Horizons Construction Company International, Inc., for
the Project in the amount of $64,761.54.
Section 3. The City Council hereby authorizes the City Manager to execute
the agreement on behalf of the City.
Section 4. The City Council hereby authorizes the City Manager to approve
payments for additional work requests up to $5,000, and inspection
services up to $5,000, in connection with the Project in the
cumulative not to exceed amount of $10,000.
PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a
regular meeting held on the 14th day of September 2020 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Schelly Sustarsic, Mayor
ATTEST:
Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution 7070 on file in the office of
the City Clerk, passed, approved, and adopted by the City Council at a regular
meeting held on the 14th day of September 2020.
Gloria D. Harper, City Clerk
Page 1 of 13
PUBLIC WORKS AGREEMENT
BEACH YARD PERIMETER WALL IMPROVEMENTS
PROJECT CIP NO. BP2002
between
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
&
Horizons Construction Company Int’l, Inc.
432 W. Meats Avenue
Orange, CA 92865
(714) 626-0000
This Contract (“Contract”) is made as of September 14, 2020, by and between the City
of Seal Beach, a California charter city (“City”), and Horizons Construction Company
Int’l, Inc., a California corporation, (“Contractor”).
Page 2 of 13
RECITALS
A. WHEREAS, the City Council has approved the plans and specifications for the
Beach Yard Perimeter Wall Improvements, CIP BP2002 (“Project”) with respect
to design criteria and technical requirements; and
B. WHEREAS, pursuant to the authority provided by its City Charter and Seal
Beach Municipal Code § 3.20.025(D), City solicited bids for the Project through
The Gordian Group EZIQC - Contract #: CA08-SCI-GB03-080719-HCC.
C. WHEREAS, Contractor submitted a bid to the City for the Project, dated
September 4, 2020, in the amount of $64,761.54 (“Accepted Bid” hereinafter),
attached hereto as Exhibit K and incorporated herein by reference, which
constitutes the lowest acceptable quotation. The Accepted Bid contains, among
other things, provisions defining the Project scope.
D. WHEREAS, Contractor is a California licensed “A” General Engineering
Contractor and “B” General Building Contractor (State Contractor's license
number (License #825022, DIR #1000011017).
E. WHEREAS, pursuant to the authority provided by its City Charter and Seal
Beach Municipal Code § 3.20.025(D), City desires to engage Contractor to carry
out the Project in the manner set forth herein and more fully described in Section
1.0.
NOW, THEREFORE, in consideration of performance by the parties of the
mutual promises, covenants, and conditions herein contained, the parties hereto agree
as follows:
CONTRACT
1. Contractor’s Services.
1.1 Scope and Level of Services. For and in consideration of the
mutual promises set forth herein, and subject to the terms and conditions set forth in
this Contract, Contractor shall perform and complete in good and workmanlike manner
all work (“Work”) required by this Contract and the documents listed in Subsection 1.2
for the Project.
1.2 Contract Documents. The “Contract Documents” that comprise the
agreement between the City and the Contractor are the: Accepted Bid, Non-Collusion
Declaration, Contractor’s Industrial Safety Record, General and Special Provisions and
documents referenced therein, all addenda as prepared prior to the date of Bid opening
Page 3 of 13
setting forth any modifications or interpretations of any of said documents, this Contract,
Exhibits attached to this Contract, including but not limited to the Performance Bond
(Exhibit A), Payment Bond (Exhibit B), Workers’ Compensation Insurance Certificate
(Exhibit C), Insurance Endorsements (Exhibit D), Acknowledgment of Penal and Civil
Penalties Concerning Contractor Licensing Laws (Exhibit E), Labor Law Requirements
(Exhibit F), Indemnification and Hold Harmless Contract (Exhibit G), Standard
Specifiations and Reference Documents (Exhibit H), Non-Collusion Declaration (Exhibit
I), Contractor’s Industrial Safety Record (Exhibit J), Accepted Bid (Exhibit K),
Sourcewell Indefinite Quantity Construction Agreement (Exhibit L), and any and all
supplemental agreements executed amending or extending the Work contemplated and
that may be required to complete the Work in a substantial and acceptable manner.
These Contract Documents are hereby incorporated into this Contract.
1.3 The Work shall be performed in accordance with the Plans,
Specifications and other Contract Documents. Contractor shall furnish at its own
expense all labor, materials, equipment and services necessary therefor, except such
labor, materials, equipment and services as are specified in the Contract Documents to
be furnished by City.
1.4 In the event of any material discrepancy between the express
provisions of this Contract and the provisions of the other Contract Documents, the
provisions of this Contract shall prevail.
2. Effective Date. This Contract is effective as of September 14, 2020 (the
“Effective Date”), and shall remain in full force and effect for until a Notice of Completion
has been filed with the Orange County Clerk-Recorder, unless sooner terminated or
extended pursuant to this Agreement.
3. Contractor’s Compensation.
3.1 Payment. For performing and completing the Work in accordance
with the Contract Documents, City shall pay Contractor in accordance with the hourly
rates shown on the fee schedule set forth in Exhibit K for the Work but in no event will
City pay more than the total not-to-exceed amount of $64,761.54 (Sixty Four Thousand
Seven Hundred Sixty One and 54/100 dollars). Said sum shall constitute payment in
full for all Work performed hereunder, including, without limitation, all labor, materials,
equipment, tools and services used or incorporated in the Work, supervision,
administration, overhead, expenses and any and all other things required, furnished or
incurred for completion of the Work as specified in the Contract Documents. City shall
make payments to Contractor on account of the Contract sum at the time, in the
manner, and upon the conditions specified in the Contract Documents.
3.2 Additional Work. The City Manager may authorize extra work to
fund unforeseen conditions up to the amount approved at the time of award by the City
Council. Payment for additional work in excess of this amount requires prior City
Council authorization.
Page 4 of 13
4. Contractor’s Personnel.
4.1 All Work shall be performed by Contractor or under Contractor’s
direct supervision, and all personnel shall possess the qualifications, permits, and
licenses required by state law, the Seal Beach Municipal Code,.and other local laws and
by the Sourcewell Indefinite Quantity Construction Agreement (Exhibit L) to perform
such Services, including, without limitation, a City of Seal Beach business license as
required by the Seal Beach Municipal Code.
4.2 Contractor shall be responsible for payment of all employees’
wages and benefits, and shall comply with all requirements pertaining to employer’s
liability, workers’ compensation, unemployment insurance, and Social Security.
Contractor shall fully comply with the workers’ compensation law regarding Contractor
and Contractor’s employees.
4.3 Contractor shall indemnify and hold harmless City and its elected
officials, officers, employees, servants, designated volunteers, and agents serving as
independent contractors in the role of City officials, from any and all liabilities, damages,
claims, costs and expenses of any nature to the extent arising from Contractor’s alleged
violations of personnel practices.
4.4 Contractor is, and shall at all times remain as to City, a wholly
independent contractor. Contractor shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act as an agent of City. Neither City nor any of its
agents shall have control over the conduct of Contractor or any of Contractor’s
employees, except as set forth in this Contract. Contractor shall not, at any time, or in
any manner, represent that it or any of its officers, agents, or employees are in any
manner employees of City. Contractor shall pay all required taxes on amounts paid to
Contractor under this Contract, and indemnify and hold City harmless from any and all
taxes, assessments, penalties, and interest asserted against City by reason of the Work
performed pursuant to this Contract.
4.5 City shall have the right to offset against the amount of any fees
due to Contractor under this Contract any amount due to City from Contractor as a
result of Contractor’s failure to promptly pay to City any reimbursement or
indemnification arising under this Section 4.
5. Indemnification.
5.1 Contractor’s Duty. Contractor shall defend, indemnify, and hold the
City, its elected and appointed officials, officers, employees, volunteers, agents, and
those City agents serving as independent contractors in the role of City officials
(collectively “Indemnitees”) free and harmless from and against any and all claims
(including, without limitation, claims for bodily injury, death or damage to property),
demands, charges, obligations, damages, actions, causes of action, proceedings, suits,
Page 5 of 13
losses, bid protests, stop notices, judgments, fines, penalties, liens, liabilities, costs and
expenses (including, without limitation, attorney’s fees, disbursements and court costs)
of every kind and nature whatsoever (individually, a “Claim,” collectively, “Claims”), in
any manner arising out of, incident to , related to, in connection with or resulting from
any act, failure to act, error or omission of the Contractor or any of its officers, agents,
attorneys, servants, employees, Subcontractors, material suppliers or any of their
officers, agents, servants or employees, and/or arising out of, incident to, related to, in
connection with or resulting from any term, provision, image, plan, covenant, or
condition in the Contract Documents; including, without limitation, the payment of all
consequential damages, attorneys’ fees, experts’ fees, and other related costs and
expenses (individually, a “Claim,” or collectively, “Claims”). Contractor shall pay and
satisfy any judgment, award or decree that may be rendered against City or the other
Indemnitees in any such suit, action, or other legal proceeding arising out of or incident
to the performance of the Contract. Contractor shall reimburse the City and the other
Indemnitees, for any and all legal expenses and costs incurred by each of them in
connection therewith or in enforcing the indemnity herein provided. Contractor’s
obligation to indemnify shall not be restricted to insurance proceeds, if any, received by
Contractor or Indemnitees. This indemnity shall apply to all Claims and liability
regardless of whether any insurance policies are applicable.
5.2 Bid Protests. In addition to its obligations pursuant to Section 5.1,
Contractor shall reimburse the City for all attorneys’ fees and costs incurred by City in
connection with, arising out of or incident to any Bid protest.
5.3 Civil Code Exception. Nothing in this Section 5.3 shall be
construed to encompass Indemnitees’ sole negligence or willful misconduct to the
limited extent that the underlying Contract is subject to Civil Code Section 2782(a) or
the City’s active negligence to the limited extent that the underlying Contract Documents
are subject to Civil Code Section 2782(b), provided such sole negligence, willful
misconduct or active negligence is determined by agreement between the parties or by
the findings of a court of competent jurisdiction.
5.4 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any
rights that they may possess against Contractor because of the acceptance by City, or
the deposit with City, of any insurance policy or certificate required pursuant to this
Contract.
5.5 Waiver of Right of Subrogation. Contractor, on behalf of itself and
all parties claiming under or through it, hereby waives all rights of subrogation against
the Indemnitees, while acting within the scope of their duties, from all claims, losses,
and liabilities arising out of or incident to activities or operations performed by or on
behalf of the Indemnitor.
5.6 Survival. The provisions of this Section 5 shall survive the
termination of the Contract and are in addition to any other rights or remedies that
Indemnitees may have under the law. Payment is not required as a condition precedent
to an Indemnitee’s right to recover under this indemnity provision, and an entry of
Page 6 of 13
judgment against a Contractor shall be conclusive in favor of the Indemnitee’s right to
recover under this indemnity provision.
6. Insurance.
6.1 Liability Insurance. Contractor shall procure and maintain in full
force and effect for the duration of this Contract insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the
performance of the services hereunder by Contractor, and its agents, representatives,
employees and subcontractors. The policy limits set forth below do not act as a
limitation upon the amount of indemnification to be provided by Contractor. Contractor
shall complete and execute the following documents attached as Exhibits hereto and
incorporated herein by this reference:
6.1.1 Exhibit D-1: Additional Insured Endorsement -
Commercial General Liability.
6.1.2 Exhibit D-2: Additional Insured Endorsement -
Automobile Liability.
6.2 Minimum Scope of Insurance. Unless otherwise approved by City,
coverage shall be at least as broad as:
6.2.1 Insurance Services Office Commercial General Liability
coverage (occurrence form CG 0001).
6.2.2 Insurance Services Office form number CA 0001 (Ed.
1/87) covering Automobile Liability, code 1 (any auto).
6.2.3 Insurance Services Office form number CG 20 10 11 85
(Ed. 11/85) covering Additional Insured—Owners, Lessees or Contactors (Form B).
6.2.4 Workers’ Compensation insurance as required by the
State of California and Employer’s Liability Insurance.
6.3 Minimum Limits of Insurance. Contractor shall maintain limits no
less than:
6.3.1 General Liability: $2,000,000 per occurrence and in the
aggregate for bodily injury, personal injury and property damage. Commercial General
Liability Insurance or other form with a general aggregate limit shall apply separately to
this Contract or the general limit shall be twice the required occurrence limit.
6.3.2 Automobile Liability: $2,000,000 per occurrence for bodily
injury and property damage.
Page 7 of 13
6.3.3 Employer’s Liability: $1,000,000 per occurrence and in
the aggregate for bodily injury or disease; and Workers’ Compensation Insurance in the
amount required by law.
6.4 Deductibles and Self-Insured Retentions. Contractor shall inform
City of any deductibles or self-insured retentions except with respect to any professional
liability insurance.
6.5 Other Insurance Provisions. The general liability and automobile
liability policies are to contain, or be endorsed to contain, the following provisions:
6.5.1 City, its officers, officials, employees, designated
volunteers and agents serving as independent contractors in the role of City officials,
are to be covered as additional insureds as respects: liability arising out of activities
performed by or on behalf of Contractor; products and completed operations of
Contractor; premises owned, occupied or used by Contractor; or automobiles owned,
leased, hired or borrowed by Contractor. The coverage shall contain no limitations on
the scope of protection afforded to City, its officers, officials, employees, designated
volunteers or agents serving as independent contractors in the role of City officials
which are not also limitations applicable to the named insured.
6.5.2 For any claims related to this Contract, Contractor’s
insurance coverage shall be primary insurance as respects City, its officers, officials,
employees, designated volunteers and agents serving as independent contractors in the
role of City officials. Any insurance or self-insurance maintained by City, their officers,
officials, employees, designated volunteers or agents serving as independent
contractors in the role of City officials shall be excess of Contractor’s insurance and
shall not contribute with it.
6.5.3 Contractor’s insurance shall apply separately to each
insured against whom claim is made or suit is brought, except with respect to the limits
of the insurer’s liability.
6.5.4 Each insurance policy required by this Section 6 shall be
endorsed to state that coverage shall not be canceled or materially modified except
after 30 days prior written notice by first class mail has been given to City.
6.5.5 Each insurance policy required by this Section 6 shall
expressly waive the insurer’s right of subrogation against City and its elected officials,
officers, employees, servants, attorneys, designated volunteers, and agents serving as
independent contractors in the role of City or agency officials.
6.6 Acceptability of Insurers. Insurance is to be placed with insurers
with a current A.M. Best’s rating of no less than A:VIIl unless waived in writing by City’s
Risk Manager.
Page 8 of 13
6.7 Verification of Coverage. All insurance coverages shall be
confirmed by execution of endorsements on forms approved by the City. The
endorsements are to be signed by a person authorized by that insurer to bind coverage
on its behalf. All endorsements are to be received and approved by City before
services commence. As an alternative to City forms, Contractor’s insurer may provide
complete, certified copies of all required insurance policies, including endorsements
effecting the coverage required by these specifications.
7. Liquidated Damages. Should the Contractor fail to complete the Project,
or any part thereof, within two (2) Months of the date of issuance of the Notice to
Proceed, the Contractor shall reimburse the City for the additional expense and
damage for each calendar day that the Contract remains uncompleted after the
Contract completion date. It is agreed that the amount of such additional expense and
damage incurred by reason of failure to complete the Contract is the per diem rate of
$500.00 per calendar day for the remainder of the Project. Such amount is hereby
agreed upon as liquidated damages for the loss to the City resulting from the failure of
the Contractor to complete the Project within the allotted time and to the value of the
operation of the works dependent thereon. It is expressly understood and agreed that
this amount is a reasonable amount and is established in lieu of damages that are
incapable of calculation at the inception hereof; and this amount is not to be considered
in the nature of a penalty. The City shall have the right to deduct such damages from
any amount due, or that may become due to the Contractor, or the amount of such
damages shall be due and collectible from the Contractor or the Contractor’s Surety.
Progress payments made after the scheduled completion date shall not constitute a
waiver of liquidated damages.
8. Suspension. City may, in writing, order Contractor to suspend all or any
part of the Contractor’s Services for the convenience of City or for work stoppages
beyond the control of City or Contractor. A suspension of the Services does not void
this Contract.
9. Notices. Any notices, bills, invoices, or reports authorized or required by
this Contract shall be in writing and shall be deemed received on (a) the day of delivery
if delivered by hand or overnight courier service during Contractor’s and City’s regular
business hours or by facsimile before or during Contractor’s regular business hours; or
(b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Contract, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this Section. All notices shall be addressed as follows:
Page 9 of 13
If to City: City Clerk
City of Seal Beach
211-8th Street
Seal Beach, California 90740
Telephone: (562) 431-2527
Fax: (562) 493-9857
With a copy to:
Public Works Director
City of Seal Beach
211-8th Street
Seal Beach, California 90740
If to Contractor: Horizons Construction Company Int’l, Inc.
432 W. Meats Avenue
Orange, CA 92865
Telephone: (714) 626-0000
Attn: Kinan Kotrash
10. Non-Assignability; Subcontracting. Contractor shall not assign, transfer,
or subcontract any interest in this Contract or the performance of any of Contractor’s
obligations hereunder. Any attempt by Contractor to so assign, transfer, or subcontract
any rights, duties, or obligations arising hereunder shall be null, void and of no effect.
11. Compliance with Laws. Contractor shall comply with all applicable federal,
state and local laws, ordinances, codes and regulations in force at the time Contractor
performs the Services.
12. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Contract shall not be a
waiver of any other condition of performance under this Contract. In no event shall the
making by City of any payment to Contractor constitute or be construed as a waiver by
City of any breach of covenant, or any default which may then exist on the part of
Contractor, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
13. Attorneys’ Fees. In the event that either party to this Contract shall
commence any legal action or proceeding to enforce or interpret the provisions of this
Contract, each party shall be responsible for their own attorneys’ fees.
14. Construction. The validity, interpretation, and performance of this
Contract shall be controlled by and construed under the laws of the State of California,
with venue in Orange County, California. In the event of any asserted ambiguity in, or
dispute regarding the interpretation of any matter herein, the interpretation of this
Contract shall not be resolved by any rules of interpretation providing for interpretation
Page 10 of 13
against the party who causes the uncertainty to exist or against the party who drafted
the Contract or who drafted that portion of the Contract.
15. Workers’ Compensation. Labor Code Sections 1860 and 3700 provide
tthat every contractor will be required to secure the payment of compensation to its
employees. In accordance with the provisions of Labor Code Section 1861, by signing
this Contract, the Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which
require every employer to be insured against liability for workers’
compensation or to undertake self-insurance in accordance with the
provisions of that Code, and I will comply with such provisions before
commencing the performance of the Work of this Contract.”
16. Prevailing Wages. The City and the Contractor acknowledge that the
Project is a public work to which prevailing wages apply.
17. Claim Dispute Resolution.
17.1 In the event of any dispute or controversy with the City over any
matter whatsoever, the Contractor shall not cause any delay or cessation in or of Work,
but shall proceed with the performance of the Work in dispute. Contractor shall retain
any and all rights provided that pertain to the resolution of disputes and protests
between the parties. The Disputed Work will be characterized as an “unresolved
dispute” and payment, if any, shall be as later determined by mutual agreement or a
court of law. Contractor shall keep accurate, detailed records of all Disputed Work,
claims and other disputed matters.
17.2 All claims arising out of or related to the Contract Documents or
this Project, and the consideration and payment of such claims, are subject to the
Government Claims Act (Government Code Section 810 et seq.) with regard to filing
claims. All such claims are also subject to Public Contract Code Section 9204 and
Public Contract Code Section 20104 et seq. (Article 1.5), where applicable. This
Contract hereby incorporates those provisions as though fully set forth herein. Thus,
Contractor or any Subcontractor must file a claim in accordance with the Government
Claims Act as a prerequisite to filing a construction claim in compliance with Section
9204 and Article 1.5 (if applicable), and must then adhere to Article 1.5 and Section
9204, as applicable, pursuant to the definition of “claim” as individually defined therein.
18. Antitrust Claims. In entering into this Agreement, Contractor offers and
agrees to assign to City all rights, title, and interest in and to all causes of action it may
have under Section 4 of the Clayton Act (15 U.S.C. Sec. § 15) or under the Cartwright
Act (Business and Professions Code Section 16700 et seq.) arising from purchases of
goods, services, or materials pursuant to the Agreement. This assignment shall be
made and become effective at the time City tenders final payment to Contractor without
further acknowledgment by the parties.
Page 11 of 13
19. Prohibited Interests; Conflict of Interest
19.1. Contractor covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the Work, or which
would conflict in any manner with the performance of the Work under this Agreement.
Contractor further covenants that, in performance of this Agreement, no person having
any such interest shall be employed by it. Furthermore, Contractor shall avoid the
appearance of having any interest, which would conflict in any manner with the
performance of the Work. Contractor shall not accept any employment or representation
during the term of this Agreement which is or may likely make Contractor “financially
interested” (as provided in California Government Code §§ 1090 and 87100) in any
decision made by City on any matter in connection with which Contractor has been
retained.
19.2. Contractor further warrants and maintains that it has not employed
or retained any person or entity, other than a bona fide employee working exclusively
for Contractor, to solicit or obtain this Agreement. Nor has Contractor paid or agreed to
pay any person or entity, other than a bona fide employee working exclusively for
Contractor, any fee, commission, gift, percentage, or any other consideration contingent
upon the execution of this Agreement. Upon any breach or violation of this warranty,
City shall have the right, at its sole and absolute discretion, to terminate this Agreement
without further liability, or to deduct from any sums payable to Contractor hereunder the
full amount or value of any such fee, commission, percentage or gift.
19.3. Contractor warrants and maintains that it has no knowledge that
any officer or employee of City has any interest, whether contractual, non-contractual,
financial, proprietary, or otherwise, in this transaction or in the business of Contractor,
and that if any such interest comes to the knowledge of Contractor at any time during
the term of this Agreement, Contractor shall immediately make a complete, written
disclosure of such interest to City, even if such interest would not be deemed a
prohibited “conflict of interest” under applicable laws as described in this subsection
20. Entire Contract. This Contract, including any other documents
incorporated herein by specific reference, represents the entire and integrated
agreement between Contractor and City. This Contract supersedes all prior oral or
written negotiations, representations, or agreements. This Contract may not be
amended, nor any provision or breach hereof waived, except in a writing signed by the
parties which expressly refers to this Contract.
21. Severability. The invalidity in whole or in part of any provisions of this
Contract shall not void or affect the validity of the other provisions of this Contract.
22. Titles and Headings. The titles and headings used in this Contract are for
convenience only and shall in no way define, limit or describe the scope or intent of this
Contract or any part of it.
Page 12 of 13
23. Authority. Any person executing this Contract on behalf of Contractor
warrants and represents that he or she has the authority to execute this Contract on
behalf of Contractor and has the authority to bind Contractor to the performance of its
obligations hereunder.
24. Counterparts. This Contract may be executed in counterpart originals,
duplicate originals, or both, each of which is deemed to be an original for all purposes.
IN WITNESS WHEREOF, the parties, through their respective authorized
representatives, have executed this Contract as of the date first written above.
CITY OF SEAL BEACH
By: ___________ _
Jill R. Ingram, City Manager
Attest:
By:
Giera D. Harper, City Clerk
Approved as to Form:
By: _________ _
Craig Steele, City Attorney
CONTRACTOR:
Name: Kinan Kotrash
Title:~
By:_~
Name: Kinan Kotrash
Title: Secretary
(Please note, two signatures required for
corporations pursuant to California Corporations
Code Section 313.)
Page 13 of 13
EXHIBIT A
FAITHFUL PERFORMANCE BOND
Bond No. __________
PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS that:
WHEREAS the City of Seal Beach (“City”), has awarded to
(“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:
BEACH YARD PERIMETER WALL IMPROVEMENTS (PROJECT CIP NO. BP2002)
(Project name)
WHEREAS, Principal is required under the terms of the Contract to furnish a Bond for the
faithful performance of the Contract.
NOW, THEREFORE, we, the undersigned Principal, and
,
(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are
held and firmly bound unto the City in the penal sum of
Dollars ($ ), this amount being not less than the total Contract Price, in
lawful money of the United States of America, for the payment of which sum well and truly to be
made, we bind ourselves, our heirs, successors executors and administrators, jointly and
severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his,
her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and
abide by, and well and truly keep and perform the covenants, conditions and provisions in the
Contract and any alteration thereof made as therein provided, on the Principal’s part, to be kept
and performed at the time and in the manner therein specified, and in all respects according to
their true intent and meaning, and shall indemnify and save harmless the City, its officers,
agents and employees, as therein stipulated, then this obligation shall become null and void;
otherwise, it shall be and remain in full force and effect.
As a part of the obligation secured hereby and in addition to the face amount specified therefor, there
shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred
by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment
rendered. Surety hereby waives any statute of limitations as it applies to an action on this Bond.
The Surety hereby stipulates and agrees that no change, extension of time, alteration or
addition to the terms of the Contract or of the Work to be performed thereunder or the
specifications accompanying the same shall in anywise affect its obligations under this Bond,
and it does hereby waive notice of any such change, extension of time, alteration or addition to
the terms of the Contract or to the Work or to the specifications. Surety hereby waives the
provisions of California Civil Code Sections 2845 and 2849. The City is the principal beneficiary
of this Bond and has all rights of a party hereto.
IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall
for all purposes be deemed an original hereof, have been duly executed by Principal and
Surety, on the date set forth below, the name of each corporate party being hereto affixed and
these presents duly signed by its undersigned representative(s) pursuant to authority of its
governing body.
Dated:
“Principal”
By:
Its
By:
Its
(Seal)
“Surety”
By:
Its
By:
Its
(Seal)
Note: This Bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of
the authority of any person signing as attorney-in-fact must be attached. DATE OF BOND MUST NOT
BE BEFORE DATE OF CONTRACT. Surety companies executing Bonds must appear on the
Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact
business in the State where the project is located.
EXHIBIT B
PAYMENT BOND
Bond No. __________
PAYMENT BOND
(LABOR AND MATERIALS)
KNOW ALL PERSONS BY THESE PRESENTS that:
WHEREAS the City of Seal Beach (“City”), State of California, has awarded to
(“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:
BEACH YARD PERIMETER WALL IMPROVEMENTS (PROJECT CIP NO. BP2002)
(Project name)
WHEREAS, under the terms of the Contract, the Principal is required before entering upon the
performance of the Work, to file a good and sufficient payment Bond with the City to secure the
claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of
Division 4 of the Civil Code.
NOW, THEREFORE, we, the undersigned Principal, and
(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are
held and firmly bound unto the City and all contractors, subcontractors, laborers, material
suppliers, and other persons employed in the performance of the Contract and referred to in
Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code in the penal sum
of
Dollars ($ ), for materials furnished or labor thereon of any kind, or for amounts
due under the Unemployment Insurance Act with respect to this Work or labor, that the Surety
will pay the same in an amount not exceeding the amount hereinabove set forth, and also in
case suit is brought upon this Bond, will pay, in addition to the face amount thereof, costs and
reasonable expenses and fees, including reasonable attorneys’ fees, incurred by City in
successfully enforcing this obligation, to be awarded and fixed by the court, and to be taxed as
costs and to be included in the judgment therein rendered.
It is hereby expressly stipulated and agreed that this Bond shall inure to the benefit of any and
all persons, companies, and corporations entitled to file claims under Title 3 (commencing with
Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or
their assigns in any suit brought upon this Bond.
Upon expiration of the time within which the California Labor Commissioner may serve a civil
wage and penalty assessment against the principal, any of its subcontractors, or both the
principal and its subcontractors pursuant to Labor Code Section 1741, and upon expiration of
the time within which a joint labor management committee may commence an action against the
principal, any of its subcontractors, or both the principal and its subcontractors pursuant to
Labor Code Section 1771.2, if the condition of this Bond be fully performed, then this obligation
shall become null and void; otherwise, it shall be and remain in full force and effect.
The Surety hereby stipulates and agrees that no change, extension of time, alteration, or
addition to the terms of the Contract or the Specifications accompanying the same shall in any
manner affect its obligations on this Bond, and it does hereby waive notice of any such change,
extension, alteration, or addition.
IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall
for all purposes be deemed an original hereof, have been duly executed by Principal and
Surety, on the date set forth below, the name of each corporate party being hereto affixed and
these presents duly signed by its undersigned representative(s) pursuant to authority of its
governing body.
Dated:
“Principal”
By:
Its
By:
Its
(Seal)
“Surety”
By:
Its
By:
Its
(Seal)
Note: This Bond must be executed in duplicate and dated, all signatures must be notarized, and evidence
of the authority of any person signing as attorney-in-fact must be attached. DATE OF BOND MUST
NOT BE BEFORE DATE OF CONTRACT. Surety companies executing Bonds must appear on the
Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact
business in the State where the project is located.
EXHIBIT C
WORKER’S COMPENSATION INSURANCE CERTIFICATE
WORKERS’ COMPENSATION
CERTIFICATE OF INSURANCE
WHEREAS, the City of Seal Beach (“City”) has required certain insurance to be provided by:
NOW THEREFORE, the undersigned insurance company does hereby certify that it has issued
the policy or policies described below to the following named insureds and that the same are in
force at this time:
1. This certificate is issued to:
City of Seal Beach
City Hall
211 8th Street
Seal Beach, California 90740
The insureds under such policy or policies are:
2. Workers’ Compensation Policy or Policies in a form approved by the Insurance
Commissioner of California covering all operations of the named insureds as follows:
Policy Number Effective Date Expiration Date
By:
Its Authorized Representative
EXHIBIT D-1
ADDITIONAL INSURED ENDORSEMENT
COMMERCIAL GENERAL LIABILITY
[INSERT INSURANCE CERTIFICATE SHOWING COMMERCIAL GENERAL LIABILITY]
ADDITIONAL INSURED ENDORSEMENT
COMPREHENSIVE GENERAL LIABILITY
Name and address of named insured (“Named Insured”):
Name and address of insurance company (“Company”):
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured:
Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the
“Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:
1. The City of Seal Beach (“City”), its elected officials, officers, attorneys, agents, employees, and
volunteers are additional insureds (the above named additional insureds are hereafter referred to as
the “Additional Insureds”) under the Policy in relation to those activities described generally above
with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds
have no liability for the payment of any premiums or assessments under the Policy.
2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary
insurance, and no other insurance maintained by the Additional Insureds shall be called upon to
contribute with the insurance coverages provided by the Policy.
3. Each insurance coverage under the Policy shall apply separately to each Additional Insured
against whom claim is made or suit is brought except with respect to the limits of the Company’s
liability.
4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one
insured under the policy against another insured under the policy. All such claims shall be covered
as third-party claims, i.e., in the same manner as if separate policies had been issued to each
insured. Nothing contained in this provision shall operate to increase or replicate the Company’s
limits of liability as provided under the policy.
5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms,
conditions and exclusions applicable to such insurance) includes liability assumed by the Named
Insured under the indemnification and/or hold harmless provision(s) contained in or executed in
conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured
and the Additional Insureds.
6. The policy to which this endorsement is attached shall not be subject to cancellation, change in
coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except
after written notice to City, by certified mail, return receipt requested, not less than thirty (30) Days
before the effective date thereof. In the event of Company’s failure to comply with this notice
provision, the policy as initially drafted will continue in full force and effect until compliance with this
notice requirement.
7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds,
while acting within the scope of their duties, from all claims, losses and liabilities arising out of or
incident to the perils insured against in relation to those activities described generally above with
regard to operations performed by or on behalf of the Named Insured regardless of any prior,
concurrent, or subsequent active or passive negligence by the Additional Insureds.
8. It is hereby agreed that the laws of the State of California shall apply to and govern the
validity, construction, interpretation, and enforcement of this contract of insurance.
9. This endorsement and all notices given hereunder shall be sent to City at:
City Manager
City of Seal Beach
City Hall
211 8th Street
Seal Beach, CA 90740
10. Except as stated above and not in conflict with this endorsement, nothing contained herein
shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which
this endorsement is attached.
TYPE OF COVERAGES TO WHICH THIS
ENDORSEMENT ATTACHES
POLICY PERIOD
FROM/TO
LIMITS OF
LIABILITY
11. Scheduled items or locations are to be identified on an attached sheet. The following
inclusions relate to the above coverages. Includes:
□ Contractual Liability □ Explosion Hazard
□ Owners/Landlords/Tenants □ Collapse Hazard
□ Manufacturers/Contractors □ Underground Property Damage
□ Products/Completed Operations □ Pollution Liability
□ Broad Form Property Damage □ Liquor Liability
□ Extended Bodily Injury □
□ Broad Form Comprehensive □
□ General Liability Endorsement □
12. A □ deductible or □ self-insured retention (check one) of $ applies to all
coverage(s) except: if none, so state). The deductible is applicable
□ per claim or □ per occurrence (check one).
13. This is an □ occurrence or □ claims made policy (check one).
14. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number
.
I, (print name), hereby declare under penalty of perjury under the laws of the State
of California, that I have the authority to bind the Company to this endorsement and that by my execution
hereof, I do so bind the Company.
Executed , 20___
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
EXHIBIT D-2
ADDITIONAL INSURED ENDORSEMENT
AUTOMOBILE LIABILITY
[INSERT INSURANCE CERTIFICATE SHOWING AUTOMOBILE LIABILITY]
ADDITIONAL INSURED ENDORSEMENT
AUTOMOBILE LIABILITY
Name and address of named insured (“Named Insured”):
Name and address of insurance company (“Company”):
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured:
Notwithstanding any inconsistent statement in the policy to which this endorsement is attached
(the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:
1. The City of Seal Beach (“City”), its elected officials, officers, attorneys, agents,
employees, and volunteers are additional insureds (the above named additional insureds are hereafter
referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally
above with regard to operations performed by or on behalf of the Named Insured. The Additional
Insureds have no liability for the payment of any premiums or assessments under the Policy.
2. The insurance coverages afforded the Additional Insureds under the Policy shall be
primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to
contribute with the insurance coverages provided by the Policy.
3. Each insurance coverage under the Policy shall apply separately to each Additional
Insured against whom claim is made or suit is brought except with respect to the limits of the Company’s
liability.
4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim
by one insured under the policy against another insured under the policy. All such claims shall be
covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each
insured. Nothing contained in this provision shall operate to increase or replicate the Company’s limits of
liability as provided under the policy.
5. The insurance afforded by the Policy for contractual liability insurance (subject to the
terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named
Insured under the indemnification and/or hold harmless provision(s) contained or executed in conjunction
with the written agreement(s) or permit(s) designated above, between the Named Insured and the
Additional Insureds.
6. The policy to which this endorsement is attached shall not be subject to cancellation,
change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal
except after written notice to City, by certified mail, return receipt requested, not less than thirty (30) Days
before the effective date thereto. In the event of Company’s failure to comply with this notice provision,
the policy as initially drafted will continue in full force and effect until compliance with this notice
requirement.
7. Company hereby waives all rights of subrogation and contribution against the Additional
Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of
or incident to the perils insured against in relation to those activities described generally above with
regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent,
or subsequent active or passive negligence by the Additional Insureds.
8. It is hereby agreed that the laws of the State of California shall apply to and govern the
validity, construction, interpretation, and enforcement of this contract of insurance.
9. This endorsement and all notices given hereunder shall be sent to City at:
City Manager
City of Seal Beach
City Hall
211 8th Street
Seal Beach, CA 90740
10. Except as stated above and not in conflict with this endorsement, nothing contained herein
shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which
this endorsement is attached.
TYPE OF COVERAGES TO WHICH THIS
ENDORSEMENT ATTACHES
POLICY PERIOD
FROM/TO
LIMITS OF
LIABILITY
11. Scheduled items or locations are to be identified on an attached sheet. The following
inclusions relate to the above coverages. Includes:
□ Any Automobiles □ Truckers Coverage
□ All Owned Automobiles □ Motor Carrier Act
□ Non-owned Automobiles □ Bus Regulatory Reform Act
□ Hired Automobiles □ Public Livery Coverage
□ Scheduled Automobiles □
□ Garage Coverage □
12. A □ deductible or □ self-insured retention (check one) of $ applies to all
coverage(s) except: (if none, so state). The deductible is applicable □ per claim or □
per occurrence (check one).
13. This is an □ occurrence or □ claims made policy (check one).
14. This endorsement is effective on ______________ at 12:01 a.m. and forms a part of
Policy Number _________.
I, (print name), hereby declare under penalty of perjury under the laws of the State
of California, that I have the authority to bind the Company to this endorsement and that by my execution
hereof, I do so bind the Company.
Executed , 20___
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
EXHIBIT E
ACKNOWLEDGMENT OF PENAL AND CIVIL PENALTIES CONCERNING
CONTRACTOR LICENSING LAWS
STATEMENT ACKNOWLEDGING PENAL AND CIVIL PENALTIES CONCERNING
THE CONTRACTORS' LICENSING LAWS
[Business & Professions Code § 7028.15]
[Public Contract Code § 20103.5]
I, the undersigned, certify that I am aware of the following provisions of California law and that I, or the
entity on whose behalf this certification is given, hold a currently valid California contractor's license as set
forth below (required at time of award):
Business & Professions Code § 7028.15:
(a) It is a misdemeanor for any person to submit a bid to a public agency in order to engage in the
business or act in the capacity of a contractor within this state without having a license therefore, except
in any of the following cases:
(1) The person is particularly exempted from this chapter.
(2) The bid is submitted on a state project governed by Section 10164 of the Public
Contract Code or on any local agency project governed by Section 20104 [now §
20103.5] of the Public Contract Code.
(b) If a person has been previously convicted of the offense described in this section, the court
shall impose a fine of 20 percent of the price of the contract under which the unlicensed person
performed contracting work, or four thousand five hundred dollars ($4,500), whichever is greater, or
imprisonment in the county jail for not less than 10 days nor more than six months, or both.
In the event the person performing the contracting work has agreed to furnish materials and labor
on an hourly basis, “the price of the contract” for the purposes of this subdivision means the aggregate
sum of the cost of materials and labor furnished and the cost of completing the work to be performed.
(c) This section shall not apply to a joint venture license, as required by Section 7029.1.
However, at the time of making a bid as a joint venture, each person submitting the bid shall be subject to
this section with respect to his or her individual licensure.
(d) This section shall not affect the right or ability of a licensed architect, land surveyor, or
registered professional engineer to form joint ventures with licensed contractors to render services within
the scope of their respective practices.
(e) Unless one of the foregoing exceptions applies, a bid submitted to a public agency by a
contractor who is not licensed in accordance with this chapter shall be considered non-responsive and
shall be rejected by the public agency. Unless one of the foregoing exceptions applies, a local public
agency shall, before awarding a contract or issuing a purchase order, verify that the contractor was
properly licensed when the contractor submitted the bid. Notwithstanding any other provision of law,
unless one of the foregoing exceptions applies, the registrar may issue a citation to any public officer or
employee of a public entity who knowingly awards a contract or issues a purchase order to a contractor
who is not licensed pursuant to this chapter. The amount of civil penalties, appeal, and finality of such
citations shall be subject to Sections 7028.7 to 7028.13, inclusive. Any contract awarded to, or any
purchase order issued to, a contractor who is not licensed pursuant to this chapter is void.
(f) Any compliance or noncompliance with subdivision (e) of this section, as added by Chapter
863 of the Statutes of 1989, shall not invalidate any contract or bid awarded by a public agency during
which time that subdivision was in effect.
(g) A public employee or officer shall not be subject to a citation pursuant to this section if the
public employee, officer, or employing agency made an inquiry to the board for the purposes of verifying
the license status of any person or contractor and the board failed to respond to the inquiry within three
business days. For purposes of this section, a telephone response by the board shall be deemed
sufficient.
Public Contract Code § 20103.5:
In all contracts subject to this part where federal funds are involved, no bid submitted shall be invalidated
by the failure of the bidder to be licensed in accordance with the laws of this state. However, at the time
the contract is awarded, the contractor shall be properly licensed in accordance with the laws of this state.
The first payment for work or material under any contract shall not be made unless and until the Registrar
of Contractors verifies to the agency that the records of the Contractors' State License Board indicate that
the contractor was properly licensed at the time the contract was awarded. Any bidder or contractor not
so licensed shall be subject to all legal penalties imposed by law, including, but not limited to, any
appropriate disciplinary action by the Contractors' State License Board. The agency shall include a
statement to that effect in the standard form of pre-qualification questionnaire and financial statement.
Failure of the Bidder to obtain proper and adequate licensing for an
award of a contract shall constitute a failure to execute the Contract
and shall result in the forfeiture of the security of the Bidder.
License No.:________________ Class:___________________ Expiration Date:_________________
Date:__________________
EXHIBIT F
LABOR LAW REQUIREMENTS
AGREEMENT TO COMPLY WITH CALIFORNIA LABOR LAW REQUIREMENTS
[Labor Code §§ 1720, 1773.8, 1775, 1776, 1777.5, 1813, 1860, 1861, 3700]
The undersigned Contractor certifies that it is aware of and hereby agrees to fully comply with the
Following provisions of California law:
1. Contractor acknowledges that this Contract is subject to the provisions of Division 2, Part 7, Chapter
1 (commencing with Section 1720) of the California Labor Code relating to public works and the awarding
public agency (“Agency”) and agrees to be bound by all the provisions thereof as though set forth in full
herein.
2. Contractor agrees to comply with the provisions of California Labor Code Section 1773.8 which
requires the payment of travel and subsistence payments to each worker needed to execute the Work to
the extent required by law.
3. Contractor agrees to comply with the provisions of California Labor Code Sections 1774 and 1775
concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay
prevailing wages. The Contractor shall, as a penalty to the Agency, forfeit not more than fifty dollars
($50) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as
determined by the Director of Industrial Relations for the work or craft in which the worker is employed for
any public work done under the Contract by Contractor or by any subcontractor.
4. Contractor agrees to comply with the provisions of California Labor Code Section 1776 which require
Contractor and each subcontractor to (1) keep accurate payroll records, (2) certify and make such payroll
records available for inspection as provided by Section 1776, and (3) inform the Agency of the location of
the records. The Contractor is responsible for compliance with Section 1776 by itself and all of its
subcontractors.
5. Contractor agrees to comply with the provisions of California Labor Code Section 1777.5 concerning
the employment of apprentices on public works projects, and further agrees that Contractor is responsible
for compliance with Section 1777.5 by itself and all of its subcontractors.
6. Contractor agrees to comply with the provisions of California Labor Code Section 1813 concerning
penalties for workers who work excess hours. The Contractor shall, as a penalty to the Agency, forfeit
twenty-five dollars ($25) for each worker employed in the execution of the Contract by the Contractor or
by any subcontractor for each calendar day during which such worker is required or permitted to work
more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the
provisions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code.
7. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to
secure the payment of compensation to its employees. In accordance with the provisions of California
Labor Code Section 1861, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to
be insured against liability for worker's compensation or to undertake self-insurance in accordance with
the provisions of that code, and I will comply with such provisions before commencing the performance of
the Work of this Contract.”
Date ___________________ Signature _______________________________________
EXHIBIT G
INDEMNIFICATION AND HOLD HARMLESS AGREEMENT
INDEMNIFICATION AND HOLD HARMLESS AGREEMENT AND WAIVER OF
SUBROGATION AND CONTRIBUTION
OFFICIAL TITLE OF PROJECT: BEACH WALL PERIMETER WALL
IMPROVEMENTS (PROJECT CIP NO. BP2002)
Indemnitor(s) (list all names):
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
To the fullest extent permitted by law, Indemnitor hereby agrees, at its sole cost and expense, to defend,
protect, indemnify, and hold harmless the City of Seal Beach and its elected officials, officers, attorneys,
agents, employees, volunteers, successors, and assigns (collectively “Indemnitees”) from and against
any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings,
expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of
accountants, attorneys, or other professionals and all costs associated therewith (collectively “Liabilities”),
arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any
act, failure to act, error, or omission of Indemnitor or any of its officers, agents, servants, employees,
subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed
to arise, directly or indirectly, out of, in connection with, resulting from, or related to the above-referenced
contract, agreement, license, or permit (the “Contract”) or the performance or failure to perform any term,
provision, covenant, or condition of the Contract, including this indemnity provision. This indemnity
provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by
Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence. This
indemnity provision shall survive the termination of the Contract and is in addition to any other rights or
remedies which Indemnitees may have under the law. Payment is not required as a condition precedent
to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against an
Indemnitee shall be conclusive in favor of the Indemnitee's right to recover under this indemnity provision.
Indemnitor shall pay Indemnitees for any attorneys fees and costs incurred in enforcing this
indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall be construed to
encompass (a) Indemnitees' sole negligence or willful misconduct to the limited extent that the underlying
Contract is subject to Civil Code § 2782(a) or (b) the contracting public agency's active negligence to the
limited extent that the underlying Contract is subject to Civil Code § 2782(b). This indemnity is effective
without reference to the existence or applicability of any insurance coverage which may have been
required under the Contract or any additional insured endorsements which may extend to Indemnitees.
Indemnitor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of
subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from
all claims, losses and liabilities arising out of or incident to activities or operations performed by or on
behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence
by the Indemnitees. In the event there is more than one person or entity named in the Contract as an
Indemnitor, then all obligations, liabilities, covenants and conditions under this instrument shall be joint
and several.
“Indemnitor”
Name________________________________ Name: ____________________________
By: _________________________________ By: ________________________________
Its Its
EXHIBIT H
STANDARD SPECIFICATIONS AND REFERENCED DOCUMENTS
1. Standard Specifications for Public Works Construction
(“Greenbook”)
2. Construction Specifications Institute (“CSI”)
EXHIBIT I
NON-COLLUSION DECLARATION
NON-COLLUSION DECLARATION FORM
[PUBLIC CONTRACT CODE SECTION 7106]
The undersigned declares:
I am the ______________________ of ____________________, the party making the
foregoing Bid.
The Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership,
company, association, organization, or corporation. The Bid is genuine and not collusive or
sham. The Bidder has not directly or indirectly induced or solicited any other Bidder to put in a
false or sham Bid. The Bidder has not directly or indirectly colluded, conspired, connived, or
agreed with any Bidder or anyone else to put in a sham Bid, or to refrain from bidding. The
Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or
conference with anyone to fix the Bid price of the Bidder or any other Bidder, or to fix any
overhead, profit, or cost element of the Bid price, or of that of any other Bidder. All statements
contained in the Bid are true. The Bidder has not, directly or indirectly, submitted his or her Bid
price or any breakdown thereof, or the contents thereof, or divulged information or data relative
thereto, to any corporation, partnership, company, association, organization, Bid depository, or
to any member or agent thereof, to effectuate a collusive or sham Bid, and has not paid, and will
not pay, any Person or entity for such purpose.
Any person executing this declaration on behalf of a Bidder that is a corporation, partnership,
joint venture, limited liability company, limited liability partnership, or any other entity, hereby
represents that he or she has full power to execute, and does execute, this declaration on
behalf of the Bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is
true and correct and that this declaration is executed on ___________ [date], at
___________________________________________ [city], ______________________ [state].
Project Name:
Legal Business Name of Bidder
Business Address
Business Tel. No.
Signature:
Printed Name:
Date:
Signature:
Printed Name:
Date:
This form must be notarized.
EXHIBIT J
CONTRACTOR’S INDUSTRIAL SAFETY RECORD
CONTRACTOR’S INDUSTRIAL SAFETY RECORD
Bidder’s Name _______________________________________
Current
Year of
Record
2019 2018 2017 2016 2015 Total
Number of
contracts
Total dollar amount
of contracts (in
thousands of
dollars)
Number of fatalities
Number of lost
workday cases
Number of lost
workday cases
involving
permanent transfer
to another job or
termination of
employment
The information required for these items is the same as required for columns 3 to 6, Code 10,
Occupational Injuries, Summary--Occupational Injuries and Illnesses, OSHA No. 102.
Legal Business Name of Bidder
Business Address:
Business Tel. No.:
State Contractor's License No. and
Classification:
Title
EXHIBIT K
ACCEPTED BID
Work Order Signature Document
EZIQC Contract No.: CA08-SCI-GB03-080719-HCC
Seal Beach - Beach Maintenance Yard New Fencing
New Work Order
083458.00
Modify an Existing Work Order
Work Order Title:
Work Order Number.:Work Order Date:
X
09/04/2020
Contractor Name:
Contact:
Phone:
Contact:
Phone:
Kinan Kotrash
(714) 626-0000
Owner Name:CALIFORNIA - City of Seal Beach
Iris Lee
562-431-2527
Horizons Construction Co. Int'l, Inc.
Work to be Performed
Work to be performed as per the Final Detailed Scope of Work Attached and as per the terms and conditions of
Sourcewell EZIQC Contract No CA08-SCI-GB03-080719-HCC.
Brief Work Order Description:
Remove existing chain link fencing and replace with new fencing and decorative screening.
X Will not apply:Liquidated Damages Will apply:
Estimated Completion Date:
Estimated Start Date: Time of Performance
Work Order Firm Fixed Price: $64,761.54
Owner Purchase Order Number:
Approvals
Date DateContractorCALIFORNIA - City of Seal Beach
2.00
Page 1 of 1
9/4/2020
Work Order Signature Document
3.00
Detailed Scope of Work
Iris LeeKinan KotrashTo:From:
Horizons Construction Co. Int'l, Inc.CALIFORNIA - City of Seal Beach
432 W. Meats Ave.211 Eighth Street
Orange, CA 92865 Seal Beach, CA 90740
(714) 626-0000 562-431-2527
Work Order Number:
September 04, 2020Date Printed:
083458.00
Seal Beach - Beach Maintenance Yard New FencingWork Order Title:
Brief Scope:Remove existing chain link fencing and replace with new fencing and decorative
screening.
Revised FinalPreliminaryX
The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the items
set forth below shall be considered part of this scope of work.
083458.00 - Seal Beach - Beach Maintenance Yard New Fencing
Detailed Scope of Work
·Demo Appox. 380 LF of existing Chain Link Fencing
·Install 140 LF of 8' High Chain Link Fence with Decorative Wind Screen along San Gabriel Bike Trail
·Auger Dig and Place Concrete and Post Fill for New Chain Link Fence Post
·Install 240 LF 8' Ht Masonry wall with Concrete Footings along the dirt field.
·Prevailing wage rates apply.
·Liquidated damages apply as such: $500/day.
Subject to the terms and conditions of JOC Contract CA08-SCI-GB03-080719-HCC.
Contractor Date
DateCALIFORNIA - City of Seal Beach
Page 1 of 1
9/4/2020
Scope of Work
4.00
Contractor's Price Proposal - Summary
Owner PO #:
Seal Beach - Beach Maintenance Yard New Fencing
083458.00
CA08-SCI-GB03-080719-HCCIQC Master Contract #:
Work Order #:
Title:
Re:
September 04, 2020Date:
Proposal Value:
Contractor: Horizons Construction Co. Int'l, Inc.
$64,761.54
$5,270.03Section - 01
$8,005.19Section - 03
$38,294.08Section - 04
$551.35Section - 31
$12,640.89Section - 32
Proposal Total
Thisl total represents the correct total for the proposal. Any discrepancy between line totals,
sub-totals and the proposal total is due to rounding.
$64,761.54
Page 1 of 1
9/4/2020
Contractor's Price Proposal - Summary
5.00
Contractor's Price Proposal - Detail
Seal Beach - Beach Maintenance Yard New Fencing
083458.00
CA08-SCI-GB03-080719-HCCIQC Master Contract #:
Work Order #:
Owner PO #:
Title:
Re:
September 04, 2020Date:
Proposal Value:
Contractor: Horizons Construction Co. Int'l, Inc.
$64,761.54
(Excludes)Equip.MaterialLabor
Line TotalDescriptionUOMMod.ItemSect.
Section - 01
01 22 23 00 0401 3,500 LB Mini-Excavator With Full-Time Operator1 $2,241.32DAY
Installation =x x 2,241.32
FactorUnit PriceQuantity Total
987.28 1.1351 2.00
Mini Excavator used to Dig and Back Fill for Concrete Footing
01 22 23 00 0401 0070 For Equipment Without Operator, Deduct2 $0.00MOD
Installation =x x 0.00
FactorUnit PriceQuantity Total
-720.62 1.1351 0.00
01 22 23 00 1370 6 CY Rear Dump Truck With Full-Time Truck Driver3 $2,396.17DAY
Installation =x x 2,396.17
FactorUnit PriceQuantity Total
1,055.49 1.1351 2.00
Removing of Dirt Export
01 71 13 00 0002 First 25 Miles, Equipment Delivery, Pickup, Mobilization And Demobilization
Using A Rollback Flatbed TruckIncludes loading , tie-down of equipment,
delivery of equipment, off loading on site , rigging, dismantling, loading for
return and transporting away. For equipment such as trenchers, skid-steer
loaders (bobcats), industrial warehouse forklifts, sweepers, scissor platform
lifts, telescoping and articulating boom manlifts with up to 40' boom lengths,
etc.
4 $268.14EA
Installation =x x 268.14
FactorUnit PriceQuantity Total
236.23 1.1351 1.00
Delivery and Pick up for Mini Excavator
01 74 19 00 0038 Excavated Dirt Landfill Dump Fee5 $364.40CY
Installation =x x 364.40
FactorUnit PriceQuantity Total
11.89 1.1351 27.00
Dirt removed for Concrete Footings
$5,270.03Subtotal for Section - 01
Section - 03
03 21 16 00 0067 #4, Grade 60, Footings, Epoxy Coated Steel Reinforcement Bar6 $277.87LF
Installation =x x 277.87
FactorUnit PriceQuantity Total
1.02 1.1351 240.00
Concrete Footing Rebar Vertical @ 48" O.C.
03 21 16 00 0067 #4, Grade 60, Footings, Epoxy Coated Steel Reinforcement Bar7 $555.75LF
Installation =x x 555.74
FactorUnit PriceQuantity Total
1.02 1.1351 480.00
Concrete Footing Rebar Horizontal
480 LF
Page 1 of 3
9/4/2020
Contractor's Price Proposal - Detail
Contractor's Price Proposal - Detail Continues..
Work Order Title:
Work Order Number:083458.00
Seal Beach - Beach Maintenance Yard New Fencing
Section - 03
03 31 13 00 0023 Concrete Pump, Place 3,000 PSI Concrete Spread FootingsExcludes pumping
equipment.
8 $6,631.55CY
Installation =x x 6,631.55
FactorUnit PriceQuantity Total
216.38 1.1351 27.00
Place of Concrete for footings
Footing size is 2' wided by 1.5' deep x 240 LF = 720 CF / 27 = 27 CY
03 31 13 00 0023 0028 For 3,500 PSI Concrete, Add9 $227.41MOD
Installation =x x 227.41
FactorUnit PriceQuantity Total
7.42 1.1351 27.00
03 31 13 00 0023 0040 For >20 To 50, Add10 $312.61MOD
Installation =x x 312.61
FactorUnit PriceQuantity Total
10.20 1.1351 27.00
$8,005.19Subtotal for Section - 03
Section - 04
04 05 16 26 0003 Grout Bond Beams And Lintels - 8" Block, Grout Fill Only, 0.20 CF/LF, 8" Deep11 $488.21LF
Installation =x x 488.21
FactorUnit PriceQuantity Total
3.91 1.1351 110.00
Grouting of Bond Beams
04 05 16 26 0009 Grout Concrete Block Cores- 8" Block, Grout Fill Block Solid (0.258 CF/SF)12 $3,258.87SF
Installation =x x 3,258.87
FactorUnit PriceQuantity Total
5.80 1.1351 495.00
Grout Block Cores
=1920 SF x 0.258 = 495 SF
04 05 19 26 0037 #4, Grade 40, Horizontal Placed, Epoxy-Coated Masonry Reinforcement Bar13 $762.79LF
Installation =x x 762.79
FactorUnit PriceQuantity Total
1.40 1.1351 480.00
Install Horizontal Rebar for Masonry Wall
04 05 19 26 0049 #4, Grade 50, Vertical Placed, Epoxy-Coated Masonry Reinforcement Bar14 $893.55LF
Installation =x x 893.55
FactorUnit PriceQuantity Total
1.64 1.1351 480.00
Install Vertical Rebar for Masonry Wall
04 22 23 29 0005 8" x 8" x 16", Plain Or Scored, Split Face, Concrete Block15 $27,187.92SF
Installation =x x 27,187.92
FactorUnit PriceQuantity Total
14.97 1.1351 1,600.00
240LF 8' Ht Split Face Masonry
240' x 8' = 1920 SF
04 22 23 29 0011 8" x 8" x 16", Plain Or Scored, Split Face, Bond Beam Or Lintel Concrete Block16 $5,702.74SF
Installation =x x 5,702.74
FactorUnit PriceQuantity Total
15.70 1.1351 320.00
Install 2 Rows of Bond Beams CMU Blocks for Walls = 240 x 2 = 480 LF
480 LF x 8" = 320 SF
$38,294.08Subtotal for Section - 04
Section - 31
Page 2 of 3
9/4/2020
Contractor's Price Proposal - Detail
Contractor's Price Proposal - Detail Continues..
Work Order Title:
Work Order Number:083458.00
Seal Beach - Beach Maintenance Yard New Fencing
Section - 31
31 23 16 36 0021 Compaction Of Fill Or Subbase For Building Foundations and Other Structures
by Vibratory Plate , Air Tamper, Etcetera
17 $315.06CY
Installation =x x 315.06
FactorUnit PriceQuantity Total
10.28 1.1351 27.00
Compaction of Native Soil for Footings
31 23 16 36 0021 0023 For >20 To 50, Add18 $236.29MOD
Installation =x x 236.29
FactorUnit PriceQuantity Total
7.71 1.1351 27.00
$551.35Subtotal for Section - 31
Section - 32
32 31 13 13 0008 8" Diameter Hole, Auger By Machine Fence Post Hole In Soil19 $440.41VLF
Installation =x x 440.41
FactorUnit PriceQuantity Total
14.37 1.1351 27.00
Auger down 1.5 Feet 8" Diameter per Fence Post 18 Post
32 31 13 13 0025 8" Diameter, Concrete Fill For Post Hole20 $463.39VLF
Installation =x x 463.39
FactorUnit PriceQuantity Total
15.12 1.1351 27.00
Concrete fill for 1.5 Feet 8" Diameter per Fence Post 18 Post
32 31 13 13 0051 8" Diameter, Compacted Earth Fill For Post Hole21 $318.43VLF
Installation =x x 318.43
FactorUnit PriceQuantity Total
10.39 1.1351 27.00
Soil Compaction for Fence Post total of 18 post
32 31 13 13 0158 8' Vinyl Cover Chain Link Fence , 9 Gauge Coiled Spring Mesh, Top And Bottom
Rails, 2-1/2" Line Post At 10' On Center, 3" Corner Post
22 $8,488.28LF
Installation =x x 6,184.93
FactorUnit PriceQuantity Total
38.92 1.1351 140.00
Demolition x x = 2,303.34 5.34 1.1351 380.00
Install 8 ft High 350 LF of Chain Link Fencing
32 31 13 13 0158 0159 For Powder Coated Framework (Posts, Rails, Hardware), Add23 $570.50MOD
Installation =x x 570.50
FactorUnit PriceQuantity Total
3.59 1.1351 140.00
32 31 13 13 0158 0168 For Posts 8' On Centers, Add24 $338.49MOD
Installation =x x 338.49
FactorUnit PriceQuantity Total
2.13 1.1351 140.00
32 31 13 13 0251 Vinyl Coated Polyester Windscreen For Fence, 7 Oz Per SY25 $2,021.39SF
Installation =x x 2,021.39
FactorUnit PriceQuantity Total
1.59 1.1351 1,120.00
140 LF x 8' Ht = 1120 SF of Decorative Wind Screen
$12,640.89Subtotal for Section - 32
Proposal Total
This total represents the correct total for the proposal. Any discrepancy between line totals,
sub-totals and the proposal total is due to rounding.
$64,761.54
Page 3 of 3
9/4/2020
Contractor's Price Proposal - Detail
Subcontractor Listing
083458.00
Seal Beach - Beach Maintenance Yard New Fencing
CA08-SCI-GB03-080719-HCCIQC Master Contract #:
Work Order #:
Owner PO #:
Title:
Re:
September 04, 2020Date:
Proposal Value:
Contractor: Horizons Construction Co. Int'l, Inc.
$64,761.54
%DutiesName of Contractor Amount
No Subcontractors have been
selected for this Work Order
0.00$0.00
6.00
Page 1 of 1
9/4/2020
Subcontractor Listing
EXHIBIT L
SOURCEWELL INDEFINITE QUANTITY CONSTRUCTION AGREEMENT
AUGUST 2019 INDEFINITE QUANITY CONSTRUCTION AGREEMENT 1
INDEFINITE QUANTITY CONSTRUCTION AGREEMENT
IFB NUMBER: CA08-SCI-GB03-080719
GEOGRAPHIC AREA: State of California - Region 8 – Southern Coastal and Interior
This Agreement dated August 28, 2019, by and between Sourcewell (Formerly NJPA) and Horizons
Construction Company Int'l Inc. at the following address, 432 W Meats Avenue, Orange CA 92865
hereinafter referred to as the CONTRACTOR.
WITNESSETH: Sourcewell and CONTRACTOR for the consideration hereafter agree as follows:
ARTICLE 1. CONTRACT DOCUMENTS
A.Contract Documents: This Agreement; the IFB Documents as issued (Book 1 - Project Information,
Instructions to Bidders and Execution Documents; Book 2 - IQCC Standard Terms and Conditions and
General Conditions; Book 3 - Construction Task Catalog (CTC); Book 4 - Technical Specifications; and
Addenda thereto); all payment and performance bonds (if any), material and workmanship bonds (if
any); wage rate decisions and certified payroll records (if any); Notice of Award; all modifications issued
thereto, including Supplemental Purchase Orders/Change Orders and written interpretations and all
Purchase Orders and accompanying documents (Requests for Proposals, Detailed Scopes of Work,
Purchase Order Proposals, etc.) issued hereunder.
B.The terms and conditions of a Purchase Order issued by a Sourcewell Member in connection with any
Project, including supplemental technical specifications referenced therein, shall govern.
C.The Contractor shall, within two (2) business days of receipt of a Purchase Order from a Sourcewell
Member, provide notification to Sourcewell or their designated representative of each Purchase Order
by forwarding a copy of the Purchase Order via email to PO@EZIQC.com or via facsimile to (864) 233-
9100.
D.The Contractor shall, within two (2) business days of sending an Invoice to a Sourcewell Member,
provide notification to Sourcewell or their designated representative of each Invoice by forwarding a
copy of the Invoice via email to Invoice@EZIQC.com or via facsimile to (864) 233-9100.
ARTICLE 2. SCOPE OF WORK
A.The Contractor shall provide the services required to develop each Purchase Order in accordance with
the procedures for developing Purchase Orders set forth in the IQCC Standard Terms and Conditions and
the Contract Documents.
DocuSign Envelope ID: 8A9C5A77-C4B8-4861-AAEC-EE245CF16B1B
AUGUST 2019 INDEFINITE QUANITY CONSTRUCTION AGREEMENT 2
B.Each Purchase Order developed in accordance with this Agreement will be issued by an individual
Sourcewell Member. The Purchase Order will require the Contractor to perform the Detailed Scope of
Work within the Purchase Order Completion Time for the Purchase Order Price.
C.It is anticipated that the Contractor will perform Work primarily in the Geographic Area set forth above.
However, the parties may agree that the Contractor can perform Work in a different Geographic Area at
its current Adjustment Factors.
ARTICLE 3. THE AGREEMENT PRICE
A.This Agreement is an indefinite-quantity contract for construction work and services. The Estimated
Annual Value of this Agreement is $4,700,000. This is only an estimate and may increase or decrease at
the discretion of Sourcewell.
B.The Contractor shall perform any or all Tasks in the Construction Task Catalog for the Unit Price
appearing therein multiplied by the following Adjustment Factors:
TO BE ENTERED BY SOURCEWELL:
a.Normal Working Hours Prevailing Wage: Work performed from 7:00am until 4:00pm Monday to
Friday, except holidays. Contractor shall perform Tasks during Normal Working Hours for the Unit
Price set forth in the CTC multiplied by the Adjustment Factor of:
1.1351
(Specify to four (4) decimal places)
b.Other Than Normal Working Hours Prevailing Wage: Work performed from 4:00pm to 7:00am
Monday to Friday, and any time Saturday, Sunday and Holidays. Contractor shall perform Tasks
during Other Than Normal Working Hours for the Unit Price set forth in the CTC multiplied by the
Adjustment Factor of:
1.1784
(Specify to four (4) decimal places)
c.Normal Working Hours-OSHPD and Secured Areas: Work performed from 7:00am until
4:00pm Monday to Friday, except holidays. Contractor shall perform Tasks during Normal
Working Hours for the Unit Price set forth in the CTC multiplied by the Adjustment Factor of:
1.2649
(Specify to four (4) decimal places)
d.Other Than Normal Working Hours-OSHPD and Secured Areas: Work performed from 4:00pm
to 7:00am Monday to Friday, and any time Saturday, Sunday and Holidays. Contractor shall
perform Tasks during Other Than Normal Working Hours for the Unit Price set forth in the CTC
multiplied by the Adjustment Factor of:
1.2973
(Specify to four (4) decimal places)
DocuSign Envelope ID: 8A9C5A77-C4B8-4861-AAEC-EE245CF16B1B
AUGUST 2019 INDEFINITE QUANITY CONSTRUCTION AGREEMENT 3
e.Non Pre-priced Adjustment Factor: To be applied to Work deemed not to be included in the
CTC but within the general scope of the work:
1.2108
(Specify to four (4) decimal places)
ARTICLE 4. TERM OF THE AGREEMENT
A.This Agreement has an initial term of one (1) year and a bilateral option provision for three (3)
additional terms. The total term of the Agreement cannot exceed four (4) years. One additional one-
year renewal extension may be offered by Sourcewell to Contractor beyond the original three-year term
if Sourcewell deems such action to be in the best interests of Sourcewell and its Members. The
Contractor may withdraw from the Agreement on each anniversary of the award, provided that the
Contractor gives 60 Days written notice of its intent to withdraw. Sourcewell may, for any reason,
terminate this Agreement at any time.
B.All Purchase Orders issued during a term of this Agreement shall be valid and in effect notwithstanding
that the Detailed Scope of Work may be performed, payments may be made, and the guarantee
period may continue, after such term has expired. All terms and conditions of the Agreement apply to
each Purchase Order.
ARTICLE 5. SOFTWARE LICENSING
A.Sourcewell selected The Gordian Group’s (Gordian) software, data and services (IQCC System) for their
IQCC program. The system includes Gordian’s proprietary ezIQC, eGordian and Bid Safe IQCC applications
(IQCC Applications) and construction cost data (Construction Task Catalog), which shall be used by the
Contractor to prepare and submit Price Proposals, subcontractor lists, and other requirements specified
by Sourcewell and Sourcewell Members. The Contractor’s use, in whole or in part, of Gordian’s IQCC
Applications and Construction Task Catalog and other proprietary materials provided by Gordian for any
purpose other than to execute work under this Agreement for Sourcewell and Sourcewell Members is
strictly prohibited unless otherwise stated in writing by Gordian. The Contractor hereby agrees to abide
by the terms of the following IQCC System License:
ARTICLE 6. IQCC SYSTEM LICENSE
A.Gordian hereby grants to the Contractor, and the Contractor hereby accepts from Gordian for the term
of this Agreement or Gordian’s contract with Sourcewell, whichever is shorter, a non-exclusive right,
privilege, and license to Gordian’s proprietary IQCC System and related proprietary materials
(collectively referred to as “Proprietary Information”) to be used for the sole purpose of executing
Contractor’s responsibilities to Sourcewell and Sourcewell Members under this Agreement (“Limited
Purpose”). The Contractor hereby agrees that Proprietary Information shall include, but is not limited to,
Gordian‘s IQCC Applications and support documentation, Construction Task Catalog, training materials,
marketing materials and any other proprietary materials provided to Contractor by Gordian. In the
event this Agreement expires or terminates as provided herein, or the Gordian’s contract with
Sourcewell expires or terminates, this IQCC System License shall terminate and the Contractor shall
return all Proprietary Information in its possession to Gordian.
B.Contractor acknowledges that Gordian shall retain exclusive ownership of all proprietary rights to the
Proprietary Information, including all U.S. and international intellectual property and other rights such
as patents, trademarks, copyrights and trade secrets. Contractor shall have no right or interest in any
DocuSign Envelope ID: 8A9C5A77-C4B8-4861-AAEC-EE245CF16B1B
AUGUST 2019 INDEFINITE QUANITY CONSTRUCTION AGREEMENT 4
C.portion of the Proprietary Information except the right to use the Proprietary Information for the
Limited Purpose set forth herein. Except in furtherance of the Limited Purpose, Contractor shall not
distribute, disclose, copy, reproduce, display, publish, transmit, assign, sublicense, transfer, provide
access to, use or sell, directly or indirectly (including in electronic form), any portion of the
Proprietary Information.
D.Contractor acknowledges and agrees to respect the copyrights, trademarks, trade secrets, and other
proprietary rights of Gordian in the Proprietary Information during and after the term of this
Agreement and shall at all times maintain complete confidentiality with regard to the Proprietary
Information provided to Contractor, subject to federal, state and local laws related to public
disclosure. Contractor further acknowledges that a breach of any of the terms of this Agreement by
Contractor will result in irreparable harm to Gordian for which monetary damages would be an
inadequate remedy, and Gordian shall be entitled to injunctive relief (without the necessity of posting
a bond) as well as all other monetary remedies available at law or in equity. In the event that it
becomes necessary for either party to this IQCC System License to enforce the provisions of this
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other party all costs and expenses associated with such proceedings, including reasonable attorney’s
fees.
E.In the event of a conflict in terms and conditions between this IQCC System License and any other terms
and conditions of this Agreement or any Purchase Order, Order or similar purchasing document
(Purchase Order) issued by Sourcewell or a Sourcewell Member, this IQCC System License shall take
precedence.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above
written.
By: Sourcewell
Authorized Signature
Print Name
Contractor
Authorized Signature
Print Name
Contract Number: CA08-SCI-GB03-080719-HCC
Kinan Kotrash - Vice-President
Jeremy Schwartz-Director of Operations & Procurement/CPO
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AGENDA STAFF REPORT
DATE:September 14, 2020
TO:Honorable Mayor and City Council
THRU:Jill R. Ingram, City Manager
FROM:Steve Myrter, P.E., Director of Public Works
SUBJECT:Set Public Hearing Date for the Water and Sewer Rate Study
________________________________________________________________
SUMMARY OF REQUEST:
That the City Council adopt Resolution 7071 setting the Water and Sewer Rate
Study Public Hearing Date for November 23, 2020.
BACKGROUND AND ANALYSIS:
City Water Utility
The City’s water utility is funded entirely by fees it receives from the water
ratepayers, as charged on the bimonthly utility bills sent to customers. This utility
is an enterprise fund, meaning no revenue is received through City taxes. The
water rate that customers and residents pay on their utility bill must fund all
operating costs, infrastructure investments, and cash reserve funds for the City’s
water utility. Water rates are evaluated as part of the development of the City’s
annual budget to ensure anticipated projected water revenues are sufficient to
cover all costs associated with operating the City’s water system.
The City’s last comprehensive water rate study and rate adjustment was
approved in 2010. The results of this study implemented a total of four annual
water rate adjustments with the last increase occurring in FY2014. Water rates
have not been increased since 2014. Currently, the City’s water rates are among
the lowest in Orange County. However, the water utility revenues from rates last
increased in 2014 are no longer sufficient to cover water system operating costs,
resulting in an operating deficit in the Water Fund. Increased costs are thus
driving the need for water rate adjustments based on the following:
The total average annual citywide water demand since 2014 has been
3350 acre-ft. The rate study shows that costs to supply this amount of
water are now approximately $800,000 more expensive than it was in
2014. Looking out over the next 5 years that cost to supply water will
continue to increase and thus continue to adversely impact O&M costs.
In addition to water supply costs, the City’s increased costs of personnel,
treatment chemicals, and infrastructure repairs associated with water
system operations have all continued to rise over the last six years.
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There is a critical need to make improvements to water infrastructure to
ensure system reliability. The City plans to invest an average of $3.28
million per year, over the next 5 years, starting in FY 2021, totaling $16.4
million. Many of these critical projects have been placed on hold pending
sufficient funding but can no longer be deferred.
Increased water revenues alone will not solve the issue of funding CIP
costs over the next 5 years. The City will need to consider the issuance of
$12 million in outside financing to help fund the 5-year CIP program. The
current water rates do not generate sufficient revenue to meet bond
coverage requirements, further necessitating an adjustment to water rates.
Given these increasing revenue needs, and the fact that rates have remained the
same since 2014, the City concluded that a water and sewer rate study was
needed. This also provided an opportunity to evaluate the City’s current rate
structure and make needed structural changes by implementing “textbook” rate
setting principles to increase fairness and equity that is consistent with
Proposition 218.
Raftelis Financial Consultants (Raftelis) was awarded a professional service
agreement to prepare the City of Seal Beach Water, and Sewer Utility Rate
Study at the November 12, 2019 City Council meeting. As part of this
comprehensive Rate Study effort, Raftelis was charged with developing five year
financial plans, Cost of Service Analyses, new rate designs, and Customer
Impact and Sensitivity Analyses for the water and sewer utility enterprise funds.
At the conclusion of these water and sewer rate studies and analyses, a final
Rate Study Report will be prepared in accordance with Proposition 218
requirements.
In conjunction with staff, Raftelis completed these detailed study analyses as
described above. An overview of the draft results and recommendations was
incorporated into a PowerPoint presentation that was presented at the
August 10, 2020 City Council Meeting. A copy of this presentation is provided as
Attachment B. The final Water and Sewer Rate Study Report is scheduled to be
completed and made available for public review in early October. This Report
will help inform the public and City Council’s consideration of the proposed rate
adjustments.
The current City water rate structure is proposed to be changed to be more
consistent with current industry practices. Current practices emphasize rates
based on actual uses and increasing costs of supplying water to heavier users.
The new structure groups water customers by the following customer classes:
Single Family Residential (SFR), Multifamily Residential (MFR), Commercial,
Irrigation, and City. The City‘s current rate structure is based on customer meter
size. This new rate structure will result in a more fair and equitable approach and
is consist with current rate setting practices. Other new water rate structure
changes include:
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4
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Adjusting the tier widths within SFR to better align with average annual SFR
water use.
Creating a new MFR customer class with the 2nd tier water rate threshold
being adjusted depending of the number of dwelling units at a particular
address.
Establishing a uniformed water rate for the Commercial, Irrigation, and City
customer classes.
It should be noted that this new rate structure will also allow the City to more
readily comply with the State’s recently enacted water conservation laws that will
require all public water purveyors to establish an annual water budget and may
impose fines should a public water purveyor exceed their allotted annual water
supply budget. The State will be requiring annual water use data report showing
compliance in traditional customer classes which this new rate structure will be
implementing. The new rate structure fairly and equitably incentivizes
conservation.
The required water utility revenue increases over the next 5 fiscal years are
shown in the table on the following page. These proposed revenue increases
were developed by projecting revenue and expenses and assessing if revenue
was sufficient to cover costs and include the cost associated with the issuance of
a $12 million debt instrument to fund necessary capital improvements.
Proposed Water Enterprise Fund Revenue Increases
FYE 2021 FYE 2 022 FYE 20 2 3 FYE 2024 FYE 2025
Jan 1, 2021 Jul y 1, 2021 Jul y 1, 2022 Jul y 1, 2023 Jul y 1, 2024
14.0%12.0%8.0%8.0%8.0%
It must be emphasized that these proposed water revenue adjustments are not
the same as customer bill impacts. The table above shows only the amount of
increased revenue needed for the water utility as a whole. A cost-of-service
analysis has been used to determine how to fairly and equitably distribute the
cost to operate the water utility among the various water customer classes which
ultimately determines individual customer class water rates.
The Single Family Residential (“SFR”) customer class represents almost 90% of
the City’s total water customer accounts. Based on the new water rate structure
the projected single family residential impact is shown in the table below. The
table below shows that over 70% of single family residential customers will see
an increase of $10 or less in their bi-monthly bill (less than $5 per month) once
the proposed new rate structure takes effect on January 1, 2021. The proposed
subsequent four annual water rate increase starting in July 1, 2022 as shown in
the table above will further increase water rates directly proportional to the
percentage proposed for that fiscal year.
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The Table below shows the impact on the water portion of the customer’s bill
once the new proposed water rate structure takes effect in January 1, 2021.
Note:The large bill impacts at the top of the table likely the result of data base anomalies such as
customer misclassifications.
Additional water rate impact details categorized by customer class can be viewed
on slides 22 through 27 of the attached copy of the August 10, 2020 Water and
Sewer Rate Study Overview Presentation.
City Sewer Utility
The City’s sewer utility is also an enterprise fund, meaning no revenue is
received through City taxes. The sewer rates that customers and residents pay
on their utility bill must fund all operating cost and infrastructure investments for
the City’s sewer system. Sewer rates are evaluated as part of the development
of the City’s annual budget to ensure anticipated projected revenues are
sufficient to cover all costs associated with operating the City’s sewer system
including funding the capital improvement program, and maintaining the sewer
utility cash reserve funds.
The City’s last sewer rate adjustment was approved in October of 2005. This
rate adjustment retained a longstanding variable fee of 22% of the total bi-
monthly water bill and established a fixed fee component that increased annually
over a 12-year period starting in FY 2004-05. The last of these sewer rate
adjustments were in July 2016 and has remained unchanged since then. These
fees were imposed to pay for capital improvements which largely have been
completed.
Rafetelis’ Rate Study scope of services also included a comprehensive Sewer
Utility Rate analyses. An overview of the draft results and recommendations of
Raftelis’ sewer rate study analyses have also been incorporated into the attached
PowerPoint presentation that was presented at the August 10, 2020 City Council
Meeting. The final Water and Sewer Rate Study Report is scheduled to be
completed and made available for public review in early October. The final report
Single Family Residential
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will help inform the publics and City Council’s consideration of the proposed rate
adjustments.
The current sewer rate structure is being changed to be more consistent with
current industry practices regarding rate setting. Major changes to the sewer
rate include establishment of fixed fees based on estimated maximum use, not
meter size. In addition, a volumetric charge applied to estimated actual use is
being implemented. This proposed sewer rate structure is more equitable and
more accurately reflects the cost of service for each customer class.
The primary goal of the 2005 sewer rate increase was to raise sufficient funds to
address failing sewer system infrastructure. Subsequently, a revenue bond in
the amount of $3.3 million was issued in 2011 to further help fund the sewer
capital improvement program. Since the 2005 rate increase, a majority of the
sewer capital projects have been completed and the sewer utility has
accumulated sufficient funds for anticipated future CIP projects. With these
capital funding goals having been met and reserve targets currently being
exceeded, a one-time sewer enterprise fund revenue decrease of 25% is
proposed in FY21 with no other sewer utility revenue adjustments proposed
through FY25.
As noted previously, the proposed revenue adjustment decrease will be
distributed to the various customer classes based the cost-of-service analysis
which determines how to fairly and equitably distribute the cost to operate the
sewer utility amongst the various water customer classes.
The Single Family Residential (“SFR”) customer class represents over 90% of
the City’s total sewer customer accounts. The net effect of the new sewer rate
structure will be a reduction in the bi-monthly sewer bill for almost all SFR
customers as shown in the table below.
Single Family Residential
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Additional sewer rate impact details categorized by customer class can be
viewed on slides 39 through 42 of the attached copy of the August 10, 2020
Water and Sewer Rate Study Overview Presentation.
Combined Water and Sewer Bill Impacts
Based on the Seal Beach Water and Sewer Rate Study analyses, if the proposed
water and sewer rates are approved, the combined bi-monthly water and sewer
bill will result in a decrease for the majority for SFR customers in 2021 as a result
of the new water rate structure and sewer rate structure taking effect on January
1, 2021. The table below shows that the anticipated combined SFR utility bi-
monthly bill charge will vary dependent on a customer’s actual water usage as
illustrated below.
The proposed new water and sewer rate structures and corresponding rates take
effect in January 1, 2020. Once in place the subsequent water rate percentage
increases proposed for July 1, 2021, July 1, 2022, July 1, 2023,July 1, 2024, and
July 1, 2025 will be applied directly to each customer class rate directly. Other
than the initial sewer rate decrease that takes effect on January 1, 2021 there will
be no additional sewer rate changes through fiscal year 2024-25.
Additional combined water and sewer impact details categorized by customer
class can be viewed on slides 43 through 46 of the attached copy of the August
10, 2020 Water and Sewer Rate Study Overview Presentation.
Effective Dates of Proposed Rate Adjustments
The effective dates of the proposed water and sewer rate adjustments are:
FY 2021 - January 1, 2021
FY 2022 - July 1, 2021
FY 2023 - July 1, 2022
FY 2024 - July 1, 2023
FY 2025 - July 1, 2024
FY 2020-21 Combined Single Family Water and Sewer Bill
(Effective January 1, 2020)
Agenda Item H
Proposition 218 Protest Hearing Procedure
Water and sewer rate increases are subject to Proposition 218’s public hearing
and majority protest procedures. If the City Council directs staff to initiate the
Proposition 218 process and set a public hearing, the public will receive a
detailed mailed notice of the public hearing, and of their right to submit a protest
of the rate adjustment by a certain date.
The City Clerk is responsible for tabulating the written protests received during
the 45-day protest period. The City Clerk will report on the number of written
protests received up to the time of the hearing. The Mayor will open the public
hearing to receive additional written and oral protests. Property owners must
provide their tax parcel identification numbers, so that an accurate tally can be
made.
At the conclusion of the public hearing, the City Clerk will tabulate any additional
protests. The final tabulation may take a few minutes, depending on the number
of protests received at the hearing. The City Clerk will then report on the total
number of protests received.
If according to the final tabulation of the protest, protests submitted against the
water rate increases exceed more than 50% of all the parcels in the City, a
majority protest exists and the City Council shall not impose the increase in water
rates. If the final tabulation is less than 50% of all the parcels in the City, the City
Council would proceed to take action to implement the water rate increases
effective January 1, 2021, and then on July 1 for each year from 2121 through
2024.
The public hearing is scheduled to be held on November 23, 2020.
Next Steps
In order to adjust water and sewer utility rates, the City must comply with
Proposition 218 notice and hearing requirements. Following the September 14,
2020 City Council action, if directed to do so, Raftelis will finalize the Water and
Sewer Financial Rate Report, prepare the Notice of Public Hearing, and mail the
Notice of Public Hearing 45 days prior to the proposed November 23, 2020
Proposition 218 protest hearing date.
Proposed dates for completing the rate adjustment process are:
Complete Water and Sewer Rate Study Financial Report October 5, 2020
Mail and publish Notice of Public Hearing October 5, 2020
Hold Community Workshops October, TBD
Hold public hearing; approve rates November 23, 2020
New water and sewer rate effective date January 1, 2021
Page 8
ENVIRONMENTAL IMPACT:
There is no environmental impact related to this item.
LEGAL ANALYSIS:
The City Attorney has reviewed and approved as to form.
FINANCIAL IMPACT:
Water Utility
As noted previously in this staff report the required water utility revenue
increases, as a percentage increase of the current projected revenue of
$4,728,763 over the next 5 fiscal years are shown in the table below including
the corresponding projected increased total Water Utility revenues. These
proposed revenue increases were developed by projecting revenue and
expenses and assessing if revenue was sufficient to cover costs. The proposed
revenue increases also includes the cost associated with the issuance of a $12
million debt instrument.
Proposed Water Enterprise Fund Reserve Increases
FYE
2021
FYE
2022
FYE
2023
FYE
2024
FYE
2025
Effective Revenue Adjust Date Jan 1,
2021
July 1,
2022
July 1,
2023
July 1,
2024
July 1,
2025
Prop. Annual Revenue
Adjustment 14%12%8.0%8.0%8.0%
Total Projected Water Revenue $5,059,77
7
$6,037,68
5
$6,520,70
0
$7,042,35
6
$7,605,74
5
Sewer Utility
The table below on the following page shows a one-time 25% Sewer Utility
revenue decrease being proposed followed by no additional increases through
FYE 2025. This revenue reduction, based on the current annual revenue
projection of $2,740,486, is being recommended since capital funding goals
established in 2005 have been met and the sewer utility cash reserves are very
heathy.
Proposed Sewer Enterprise Fund Revenue Increases
FYE
2021
FYE
2022
FYE
2023
FYE
2024
FYE
2025
Effective Revenue Adjust Date Jan 1,
2021
July 1,
2022
July 1,
2023
July 1,
2024
July 1,
2025
Prop. Annual Revenue
Adjustment <25%>0%0%0%0%
Total Projected Sewer
Revenue
$2,055,36
4
$2,055,36
4
$2,055,36
4
$2,055,36
4
$2,055,36
4
Page 9
STRATEGIC PLAN:
The City of Seal Beach’s Strategic Plan includes a goal of ensuring that water
and sewer rates, as well as street sweeping and tree trimming fees, are properly
set to provide the appropriate level of revenue and meet cost-of-service
requirements. Completion of this Water and Sewer Rate Study contributes to this
goal.
MEASURE BB:
This item is not applicable to Measure BB, the Seal Beach Neighborhood and
Essential Services Protection Measure.
RECOMMENDATION:
That the City Council adopt Resolution 7071 directing staff to initiate the
Proposition 218 process, and setting the Water and Sewer Rate Study Public
Hearing Date for November 23, 2020
SUBMITTED BY: NOTED AND APPROVED:
Steve Myrter Jill R. Ingram
Steve Myrter, P.E., Director of
Public Works
Jill R. Ingram, City Manager
ATTACHMENTS:
A. Resolution 7071
B. Utility Rate Adjustment Presentation, August 10, 2020
RESOLUTION 7071
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL
BEACH, CALIFORNIA DIRECTING STAFF TO INITIATE THE
PROPOSITION 218 PROCESS AND SETTING A PUBLIC
HEARING RELATING TO WATER RATES AND SEWER RATES
FOR NOVEMBER 23, 2020 AT 7:00 P.M.
WHEREAS, the City of Seal Beach has a Water Utility that provides water to
residents and businesses; and,
WHEREAS, the City of Seal Beach has a Sewer Utility that provides wastewater
collection services to residents and businesses; and,
WHEREAS, the City’s Water Utility’s operational costs, which represent the
expenses associated with the daily operation of the water system, have
increased substantially since the City’s last rate adjustment in January of 2014,
and are estimated to continue increasing significantly; and,
WHEREAS, the schedule of water rates currently established for the customers
of water through the water system of the City of Seal Beach is not adequate to
meet the increased operating costs associated with the delivery of water to its
customers without incurring operating deficits; and,
WHEREAS, Raftelis Financial Consultants (Raftelis) was awarded a professional
service agreement to prepare a comprehensive Water and Sewer Utility Rate
Study at the November 12, 2019 City Council meeting; and,
WHEREAS, the scope of the Water and Sewer Rate Study included development
of five year financial plans, Cost of Service Analyses, new rate designs,
Customer Impact and Sensitivity Analyses, and a final Rate Study Report for
both the water and sewer utility enterprise funds; and,
WHEREAS, the current City water rate structure and sewer rate structure is
proposed to be changed to be more consistent with current industry practices
and result in a more fair and equitable approach to assess rates on the various
customer classes, consist with current rate setting practices; and,
WHEREAS, an overview of the draft Water and Sewer Rate Study analyses
results and recommendations were incorporated into a PowerPoint presentation
that was presented at the August 10, 2020 City Council Meeting and Raftelis is
preparing a final Rate Study Report about the potential increases; and,
WHEREAS, in order to increase rates, the City must comply with Article XIIID of
the Constitution, more commonly known as Proposition 218.
THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY
RESOLVE:
Section 1. The City Council hereby directs staff to initiate the Proposition 218
majority protest process for water and sewer rate adjustments and sets a Public
Hearing relating to proposed changes to water rates and sewer rates for
November 23, 2020 at 7:00 p.m. in the City Council Chambers or such electronic
setting as may be dictated by the current public health emergency.
Section 2. The Council hereby authorizes the City Manager to notify the public
as required by law.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 14th day of September, 2020 by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
Schelly Sustarsic, Mayor
ATTEST:
Gloria D. Harper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution 7071 on file in the office of
the City Clerk, passed, approved, and adopted by the City Council at a regular
meeting held on the 14th day of September, 2020.
Gloria D. Harper, City Clerk
City of
Seal Beach
Water and Wastewater Rate Study
August 10, 2020
Terms You Will Hear
•Cost of Service – Utility’s cost to provide water service to each customer class based on demands they place on utility
•Customer Class – Residential, Commercial, City, and Irrigation
•Fixed Charge – Amount charged by meter size. Does not vary by water use
•hcf – Common billing unit used to charge for water in California. hcf = 100 cubic feet = 748 gallons
•Meter Size – Meters track water usage at the property. Size determined by its supply line. Most residential meters are ¾”
•Rate – Amount charged per unit of water
•Rate Structure – Rates and charges applied to various customer classes
•Rate Study – Process of determining proposed future water rates
•Tiered Rate Structure – Pricing water so that cost per unit increases as consumption increases
•Uniform Rate Structure – Charging same amount per unit of water used, regardless of how much water is used
•Volumetric Rate – Amount charged per unit of water use. Measured in hcf by City.
1.A Quick Preview of Bill Impacts for SFR (87% of
customers)
2.Rate Study Background
3.Water System
•Water Financial Plan
•Proposed Water Rate Changes and Rates
•Water Bill Impacts
4.Wastewater System
•Wastewater Financial Plan
•Proposed Wastewater Changes and Rates
•Wastewater Bill Impacts
5.How Total Water and Sewer Customer Bills are
Affected - combined Water and Wastewater Bill Impacts
6.Next Steps
3
Agenda
This Photo by Unknown Author is licensed under CC BY-NC
Combined Water
and Sewer, Single
Family Residential
(SFR), ¾” Meter
•Average SFR customer bill will go
down
•>80% of SFR combined Water &
Sewer Bills will stay the same or go
down
•Due to a decrease in sewer bills
4
Bi-Monthly
Water Use
(hcf)
Total
Proposed
Charge
Total
Current
Charge
Difference
($)
Approximate
% of 3/4" SFR
Customers
5 $87.11 $103.11 -$16.00 17%
10 $103.77 $116.72 -$12.94 16%
15 $122.77 $130.32 -$7.54 19%
20 $138.71 $143.92 -$5.21 17%
25 $157.29 $157.52 -$0.23 11%
81% of customers
5
Rate Study
Background
2019 Rate Study
•Consistent with City’s Strategic Plan goal:
›Ensure that water and sewer rates are properly set to provide the appropriate level of
revenue
›Utility Rates meet cost-of-service requirements and be equitably distributed over the
customer base
•Solicited proposals from nationally recognized utility rate setting firms and selected Raftelis:
›National firm specializing in Water and Wastewater financial planning, rate setting, public
outreach and IT for Utilities
›120+ Staff Consultants
›Raftelis project staff have worked on hundreds of water and wastewater rate studies in CA
›Local water and wastewater projects include City of Orange, Lakewood, Long Beach,
Huntington Beach, Signal Hill, Newport Beach, Mesa Water District, Trabuco Canyon
Water District to name a few
6
Why Water Rate Changes
Are Needed
7
•Last water rate increase was the beginning of FY2014
•City’s costs to provide water service are rising
•Fund critical water infrastructure repair and replacement
capital costs projects
›City plans to invest an average of $3.86 million per
year, over the next 5 years, starting in FY 2021
›Total cost of the planned five year CIP is $19.2 million
›Issuance of a $12 million bond will be required
•Implement rate structure changes to increase fairness
and equity in accordance with Prop 218 requirements
Water, Sewer,
and Trash vs CPI
8
Across the country Water,
Wastewater and Trash rates
are rising faster than normal
goods/services.
Source: https://data.bls.gov/timeseries/CUSR0000SEHG
9
$579
$701
$744
$794
$847
$890 $923 $942
$979
$1,050 $1,078 $1,104 $1,137
$1,182
$1,240
$249 $249 $253 $266 $273 $294 $322
$402
$445 $462 $487 $502 $534
$574
$615
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23
MWD $/AF OCWD $/AF
Water Supply Costs (Acre-Feet)
Water Supply Cost Increase
$1.1
$1.9
0.0
0.5
1.0
1.5
2.0
FY14 FY20Millions Water Purchase Cost Increase
Water Purchase Cost Based on 3350 AF Annual Demand
11
Water Enterprise
Financial Health
What Is Funded By The Water Rates You Pay
•City’s water utility is funded entirely by the money it receives from the
water rates on utility bills sent to customers
•City’s water utility is an enterprise fund—it does not receive money from
taxes
•The water rates you pay on your utility bill fund all the operating costs and
the infrastructure investments for the city’s water system
Water Financial Health Without Revenue Changes
13
Proposed Revenue Increases
1.Developed by projecting revenue and expenses and assessing if
revenue was sufficient to cover costs
2.Costs include O&M, capital, debt and reserve planning
3.Assumes $12M debt issuance to fund capital in FY 2023
FYE 2021 FYE 2022 FYE 2023 FYE 2024 FYE 2025
Jan 1, 2021 July 1, 2021 July 1, 2022 July 1, 2023 July 1, 2024
14.0%12.0%8.0%8.0%8.0%
14
Proposed Cash Reserve Policies
•City has no formal reserve policies for the Water Enterprise
•Purpose of reserves are to:
›Provide sufficient cash on hand to cover short -term operating costs
›Provide sufficient funding to quickly and efficiently award construction contracts
›Mitigate financial risk of potential asset failure
›Enhance credit rating for more cost-effective debt financing options
•Raftelis’ recommended reserve policy
›Operating reserve target: 90 days of operating cash on hand
›Capital reserve target: 1 year of annual average CIP
15
Water Financial Plan with Revenue Increase
16
-300%
-150%
0%
150%
300%
450%
600%
-10%
-5%
0%
5%
10%
15%
20%
FYE 2021 FYE 2022 FYE 2023 FYE 2024 FYE 2025
Revenue Adjustments & Debt Coverage
Revenue Adjustments Debt Coverage
Coverage Alert Required Coverage
-$5
$0
$5
$10
$15
FYE 2021 FYE 2022 FYE 2023 FYE 2024 FYE 2025MillionsOperating Financial Plan
Operating Expenses Rate Funded Capital Debt
Net Cashflow Current Revenue Proposed Revenue
$0
$1
$2
$3
$4
$5
FYE 2021 FYE 2022 FYE 2023 FYE 2024 FYE 2025MillionsCapital Funding Sources
Debt Funded Rates/Reserves Funded Total CIP
$0
$1
$2
$3
$4
$5
$6
$7
FYE 2021 FYE 2022 FYE 2023 FYE 2024 FYE 2025MillionsAll Reserves
Total Reserve Balance O&M and Capital Reserve Target
Minimum Operating Reserve
West OCB Loan
does not have a
debt covenant.
17
Water Rate
Changes
Current Rate Structure
hcf = 100 cubic feet = 748 gallons
18
Water Capital Fund Fixed Charge Residential Bi-monthly (Includes Multi-family Accounts)Leisure World
All Meter Sizes $ / hcf Capital Fund Fixed Charge
5/8" - 3/4"$37.86 Tier 1 0 - 26 hcf $2.23 12"$788.86
1"$47.89 Tier 2 26+ hcf $2.88
1 1/2"$72.97 Tier 1 0 - 45,490 hcf $2.23
2"$103.06 Commercial Bi-monthly Commercial Bi-monthly Tier 2 45,490 + hcf $2.88
3"$183.32 5/8 - 3/4"4"
4"$273.60 Tier 1 0 - 26 hcf $2.25 Tier 1 0 - 686 hcf $2.25 City Volumetric Rate
6"$524.39 Tier 2 27+ hcf $2.81 Tier 2 687+ hcf $2.81 All Water Use $2.42
8"$825.34 1"6"
10"$1,176.45 Tier 1 0 - 43 hcf $2.25 Tier 1 0 - 1,941 hcf $2.25
12"$1,577.72 Tier 2 44+ hcf $2.81 Tier 2 1,942+ hcf $2.81
1 1/2"8"
Tier 1 0 - 88 hcf $2.25 Tier 1 0 - 4,951 hcf $2.25
Tier 2 89+ hcf $2.81 Tier 2 4,952+ hcf $2.81
2"10"
Tier 1 0 -205 hcf $2.25 Tier 1 0 - 7,117 hcf $2.25
Tier 2 206+ hcf $2.81 Tier 2 7,118+ hcf $2.81
3"12"
Tier 1 0 -420 hcf $2.25 Tier 1 0 - 45,490 hcf $2.23
Tier 2 421+ hcf $2.81 Tier 2 45,491+ hcf $2.88
Proposed Water Rate Structure
Why the Proposed Changes?
•Traditional rate setting groups customers by class (SFR, MFR, Commercial, Irrigation, etc.) instead of
meter size because customers in each class tend to use water similarly.
›e.g., 1” commercial customer has constant use throughout the year whereas 1” irrigation customer
has summer peaking periods. They use water very differently. We set rates based on how
customers use water.
•State Water Conservation Policies (SB 606 and AB 1668) will require each water provider to calculate
water budget by June 2022.
›Possible fine for providers that do not meet budget by 2027.
›Smaller Tier 1 (17 hcf instead of 26 hcf) will incentivize conservation to make sure Seal Beach
stays within its budget.
•Fixed charges are being calculated in proportion to American Water Works Association hydraulic
capacity factors – the industry standard for setting fixed charges. Thus, the fixed charge increase for
larger meters.
19
Proposed Water Rate Structure (Cont.)
•Single Family Residential (SFR)
›No change to structure, but a change to the tier widths to better align with average water use
›Tier 1 = average yearly water use for SFR account (17 hcf). This is average indoor and outdoor
water use for the average home.
•New Multi-Family Residential (MFR) class with tiers by dwelling unit .
›Quadplex would get 4 x 17 = 68 units in Tier 1.
›This is more equitable for large MFR customers.
•Commercial
›Uniform Rate; commercial customers generally have much lower irrigation needs.
•Irrigation
›Uniform Rate; created because this class has the highest peak summer water use
•City
›Uniform Rate
20
Proposed Water Rate Structure
21
Meter Size
Bi-monthly
Fixed Charge Single Family Residential Bi-Monthly
5/8"$37.37 All Meter Sizes $/hcf
3/4"$37.37 Tier 1 0 - 17 hcf $2.63
1"$55.56 Tier 2 18+ hcf $2.78
1.5"$107.63
2"$162.76 Multi-family (Tiers are per dwelling unit)
3"$289.49 All Meter Sizes $/hcf
4"$481.69 Tier 1 0 - 17 hcf $2.63
6"$948.41 Tier 2 18+ hcf $2.76
8"$1,516.96
10"$2,171.28 All Meter Sizes $/hcf
6" - Leisure World (Monthly)$474.20 Commercial $2.64
Irrigation $2.70
City $2.67
Leisure World - Same as Multi-family
Fixed Charges Volumetric Charges
Commercial, Irrigation
and City have uniform
volumetric rates.
Two new customer classes: Multi-Family Residential & Irrigation
Single Family, Multi-
Family, and Leisure
World have tiered
volumetric rates.
22
Water Bill Impacts
Single Family
Residential Bill
Impacts
23
•Most large bill impacts
are likely not SFR
customers but MFR
customers (classification
errors)
Bi-monthly SFR Water
Bill Impact No. of Customers
$120 6
$70 2
$60 -
$50 21
$40 11
$30 -
$20 1,054
$10 1,568
$5 1,413
-$50 1
Total Customers 4,076
Multi-Family
Residential Bill
Impacts, All Meters
24
•The large impacts shown at
the top are for a large
apartment complex which will
see large sewer decreases to
offset the overall bi-monthly
bill impacts
Bi-monbthly MFR
Water Bill Impact No. of Customers
$500 5
$250 8
$100 17
$50 13
$40 11
$30 3
$20 78
$10 85
$5.0 38
$0.0 2
Total Customers 260
Commercial Bill
Impacts, All
Customers
25
•Uniform volumetric rate
Bi-monthly Commerical
Water Bill Impact No. of Customers
$5.0 1
$0 3
-$25.0 170
-$50.0 76
-$100 10
-$250.0 3
-$500.0 1
Total Customers 264
Monthly LW Water Cost Per Apartment
Average Use Billing Units
(HCF) Used
Current Cost
/Month
Current
Cost/Apt
Proposed
Cost /Month
Proposed
Cost /Apt
Change Per
Apt Per
Month
Monthly Min HCF 19,486 $ 44,243 $ 6.70 $ 51,722 $ 7.83 $ 1.13
Monthly Average HCF 39,198 $ 88,199 $ 13.35 $ 103,564 $ 15.67 $ 2.33
Monthly Max HCF 53,302 $ 124,730 $ 18.88 $ 140,695 $ 21.29 $ 2.42
Tier 2 Break Point 56,168 NA NA NA
6608 Residential Apartments
Irrigation
•Irrigation is a new customer class created from Commercial, City, and
Residential irrigation accounts to account for how this class uses water.
•Classes are based on peaking characteristics and Irrigation has a
different peaking factor compared to other classes.
•About 50 - 2” meters
•Uniform volumetric rate
27
28
Wastewater Enterprise
Financial Health
Current Wastewater Rate Background
•A Sewer Rate increase was last issued in 2005
•Implemented a series of fix fee increases (aka capital charge) over 10 years ending in
2016
›Primary goal was to raise revenue to repair the failing sewer infrastructure
•$3.3 million Sewer Revenue Bond issued in 2011 to fund sewer capital projects
•Sewer CIP reserve targets met
29
Wastewater Financial Health Without Revenue Changes
30
Proposed Revenue Decrease
•Sewer enterprise has ample reserves for a one-time revenue
decrease
•City reaches its reserve targets within 5 years
31
FYE 2021 FYE 2022 FYE 2023 FYE 2024 FYE 2025
Jan 1, 2021 July 1, 2021 July 1, 2022 July 1, 2023 July 1, 2024
-25%0%0%0%0%
Wastewater Financial Plan with Revenue Decrease
32
-200%
-150%
-100%
-50%
0%
50%
100%
150%
200%
250%
300%
-30%
-10%
10%
30%
50%
FYE 2021 FYE 2022 FYE 2023 FYE 2024 FYE 2025
Revenue Adjustments & Debt Coverage
Revenue Adjustments Debt Coverage Required Coverage Coverage Alert
-$4
-$2
$0
$2
$4
$6
FYE 2021 FYE 2022 FYE 2023 FYE 2024 FYE 2025MillionsOperating Financial Plan
Operating Expenses Rate Funded Capital Debt
Net Cashflow Current Revenue Proposed Revenue
$0
$2
$4
$6
$8
$10
FYE 2021 FYE 2022 FYE 2023 FYE 2024 FYE 2025MillionsAll Reserves
Total Reserve Balance Minimum Operating Reserve
O&M and Capital Reserve Target
$0
$1
$1
$2
$2
$3
$3
FYE 2021 FYE 2022 FYE 2023 FYE 2024 FYE 2025MillionsCapital Funding Sources
Debt Funded Rates/Reserves Funded Total CIP
33
Wastewater Rate
Changes
Current Bi-monthly Sewer Rate Structure
•How Sewer Customers are billed:
•Residential, Commercial, and City Sewer Service
Charge is currently 22% of (Water Service Charge
+ Water Capital Charge) + Sewer Capital Charge
•75% of current sewer revenue ($2M of $2.7M) is
collected by the Sewer Capital Charge
34
Residential Capital Charge
5/8"$43.32
3/4"$43.32
1"$59.88
1.5"$110.26
2"$173.46
3"$1,228.60
4"$2,055.54
Commerical Capital Charge
5/8"$47.26
3/4"$47.26
1"$102.38
1.5"$133.88
2"$535.54
3"$1,480.62
4"$2,669.84
6"$3,772.42
8"$7,875.62
10"$7,875.62
Why Are Wastewater Rate Structure Changes
Needed?
•The proposed rate structure is more equitable
•Rate structure does not charge in proportion to meter size, but charges in proportion
to estimated sewer flow.
›e.g., park with 2” meter may only have a small bathroom; the rest of water use is for
irrigation and does not go into the sewer.
•Industry moving away from meter size as estimate of potential sewer use.
35
Proposed Sewer Rate Structure
36
Customer
Class
Proposed Bi-
Monthly Fixed
Charge
Proposed Bi-
monthly Billing
& Customer
Service Charge
Proposed Bi-
Monthly
Volumetric
Charge ($/hcf)
Single Family $31.91 $1.17
Multi-family $0.81 $3.83
Commercial $0.81 $3.83
City $0.81 $3.83
•Residential (SFR) sewer flow = minimum water
use during the year (minimum billing cycle)
•Total SFR Sewer Charge = Flat Charge + lowest
billing cycle use (hcf) x $ Volumetric Rate ($/
hcf)
•SFR sewer use has a minimum and cap (4 hcf
and a 24 hcf cap, bi-monthly)
•All other customers sewer bills vary every billing
cycle = Bi-monthly fixed charge + Sewer Rate ($
/ hcf) x water use x return to sewer (RTS) factor.
•RTS = 100% for MFR, 90% for Commercial and
50% for City.
Leisure World Calculation
•Leisure World currently does not pay sewer charges even though it discharges sewage through a
City-owned pipe connected to the Orange County Sanitation District.
•Raftelis and City Staff assessed an equitable rate based on the cost to maintain/replace the pipe
and LW’s proportionate share of sewer flow:
›Proposed rate is the capital cost of the sewer pipe ($1M) serving Leisure World divided by 80
years (i.e., the expected life) plus yearly O&M
›Pipe cost is prorated for Leisure World’s contribution to sewer flow (95%)
•Leisure World’s fixed monthly sewer charge:
›$79.17 for O&M (95% of $1,000)
›$1,019.25 for capital maintenance/replacement of sewer pipe (95% of $1M / 80 yrs)
›TOTAL: $1,098.42 per month
37
Navy Sewer Calculation
Sewer—charged monthly
•Navy represents roughly:
›5.4% of total miles of sewer pipe collection system
›15.2% of total sewer flow
•Annual capital cost x 5.4% x 15.2% = $10,812
•Annual O&M cost x 5.4% x 15.2% = $808
•TOTAL annual sewer charge = $10,812 + $808 = $11,620
39
Wastewater
Customer Bill
Impacts
Sewer Single
Family
Residential
(SFR),
All Customers
40
SFR Bi-monthly
Sewer Bill Impact No. of Customers
$5.0 3
$2.5 9
$0 118
-$5 502
-$10 1,126
-$15 1,781
-$25 489
-$50 36
-$100 11
-$200 0
Total Customers 4,075
Multi Family
Residential
(MFR),
All Customers
41
Bi-monthly MFR
Sewer Bill Impact No of Customers
$650 4
$250 14
$100 11
$75 17
$50 28
$25 62
$0 17
-$5 25
-$15 23
-$25 32
-$50 14
-$100 8
-$250 1
-$500 2
-$1,200 2
Total Customers 260
Commercial,
All Customers
42
Bi-monthly Commerical
Sewer Bill Impact No. of Customers
$1,650 3
$1,000 2
$750 7
$500 10
$250 15
$100 10
$50 10
$25 11
$0 176
-$500 11
-$1,000 3
-$2,000 6
Total Customers 264
43
Estimated Combined Water
and Wastewater Bill Impacts
Combined Water
and Sewer, Single
Family Residential
(SFR), ¾” Meter
•Average SFR customer bill
will go down
•>81% of SFR combined
Water & Sewer Bills will stay
the same or go down due to
a decrease in sewer bills.
44
Bi-Monthly
Water Use
(hcf)
Total
Proposed
Charge
Total
Current
Charge
Difference
($)
Approximate
% of 3/4" SFR
Customers
5 $87.11 $103.11 -$16.00 17%
10 $103.77 $116.72 -$12.94 16%
15 $122.77 $130.32 -$7.54 19%
20 $138.71 $143.92 -$5.21 17%
25 $157.29 $157.52 -$0.23 11%
81% of customers
Combined Water and
Sewer, Multi-family
Residential (MFR),
Fourplex, 1” Meter
45
•Shows a typical 4-plex
which is most common for
a 1” meter
•Bill impacts will depend
on how much water each
customer uses
Bi-Monthly
Water Use
(hcf)
Total
Proposed
Charge
Total
Current
Charge
Difference
($)
Approximate
% of 1" MFR
Customers
16 $140.56 $161.84 -$21.28 30%
20 $162.56 $172.72 -$10.15 9%
25 $191.03 $186.32 $4.70 13%
30 $215.66 $203.10 $12.56 10%
35 $244.12 $220.66 $23.46 10%
73% of customers
Combined Water and
Sewer, Commercial,
1” Meter
•1” is the most common commercial
meter size
•Bill impact depends on water use
46
Bi-Monthly
Water Use
(hcf)
Total
Proposed
Charge
Total
Current
Charge
Difference
($)
Approximate
% of 1"
Commercial
Customers
8 $105.07 $182.77 -$77.70 33%
12 $129.42 $193.75 -$64.33 11%
16 $153.76 $204.73 -$50.96 7%
25 $208.55 $229.43 -$20.88 11%
35 $269.42 $256.88 $12.54 12%
Next Steps
Seek Council approval to set the Public
Hearing Date at the September 13th City
Council Meeting
48
Utility Rate Study Schedule
Aug. 10 – Water and Sewer Rate Study Update
Sep. 14 – City Council sets public hearing date
Oct. 14 – Community workshops begin (3)
Nov. 23 – City Council Public Hearing
Jan.1, 2021 – New rates become effective
49
End of
Presentation
Questions?
Agenda Item I
AGENDA STAFF REPORT
DATE:September 14, 2020
TO:Honorable Mayor and City Council
THRU:Jill R. Ingram, City Manager
FROM:Philip L. Gonshak, Chief of Police
SUBJECT:Seal Beach Police Detention Center Reclassification and
Department Reorganization Plan
________________________________________________________________
SUMMARY OF REQUEST:
That the City Council adopt Resolution 7072, approving the reclassification of the
Seal Beach Detention Center to a Temporary Holding Facility, and authorizing
the City of Seal Beach to complete an internal reorganization of the Police
Department including:
1. Two Police Commanders retitled to Police Captains; and
2. Conversion of two Police Sergeants to Police Lieutenants positions; and
3. Promotion of one Police Sergeant; and
4. Promotion of one Police Corporal; and
5. Purchase of one police motorcycle; and
6. Authorization for one additional Police Officer to motorcycle assignment to
include specialty incentive pay (5%); and
7. Temporary over hire of one Police Officer (Senior Community Services
Officer to Police Recruit) to prepare for impending 2021 retirement; and
8. Reclassification of Senior Community Services Officer – Court Liaison to
Police Civilian Investigator; and
9. Promotion of Community Services Officer – Records to Senior Community
Services Officer grade; and
10. Authorization for the addition of one Crossing Guard position; and
11. The creation of a Grant Funded Police Canine Program; and
12. Return any unused funds into the City’s General Fund; and
13. Authorize the City Manager to execute on behalf of the City all necessary
changes of positions, salary, and equipment associated to the plan.
BACKGROUND AND ANALYSIS:
In an effort to address the nation’s call for police reform, the City of Seal Beach
Police Department conducted an internal assessment of all staffing
responsibilities. In doing so, the Police Department was able to determine some
areas of deficiency. This staff report seeks to address these areas and reform
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the Seal Beach Police Department to best serve the needs of the City of Seal
Beach and the community.
Detention Center Reclassification
It is undeniable the Seal Beach Police Detention Center (SBPDC) has been a
point of contention since its adoption in 2008. While the Police Department has
always been grateful for the detention facility, and the help it provides in returning
officers as quickly as possible back into the field, a review of the finances over
the past several years indicates a drastic and trending increase in expenditures,
with an overall decrease in revenues (primarily caused by the COVID-19 virus).
After much consideration and exploration of alternative options, it appears
irresponsible to continue with current jail operations when an alternative option
exists that proves more beneficial to the department as a whole.
Although a more complete explanation can be found in Attachment B: Seal
Beach Police Detention Center Reclassification Plan, this conversion would
reclassify the facility from a Type 1 Jail Facility to a Temporary Holding/Jail
Facility, meaning there would no longer be residential inmates in the jail. Rather,
arrests in the field would be transported, booked, photographed, and
fingerprinted at the detention center before being released with either a citation
or transported to the Orange County Jail in Santa Ana. Inmates that require
detoxification would still be held until considered sober, then similarly released
with a citation or transported to the Orange County Jail. Under this proposal, the
police department would eliminate one out of the six authorized Senior
Community Services Officer (SCSO) positions assigned to the detention center,
and retain five whose primary duty would remain the Detention Center. However,
it is not anticipated that Detention Center duty would be full time responsibilities.
The remaining five SCSOs, when not serving as Detention Officers, will be
assigned to work throughout the organization for other departmental needs to
maximize their value to the organization. It should be noted that one of the
SCSOs currently assigned to the detention center was recently selected for a
Police Recruit position, and is scheduled to begin at the end of September, thus
vacating the SCSO position that would be eliminated under this proposal. This
Police Recruit is intended to be trained as a replacement for planned retirements
in the near future.
These SCSOs would continue working in the detention center facility in an as-
needed capacity. Their current shift schedule would remain the same and when
the detention center is unoccupied (no street arrests), they would serve the
organization in other severely understaffed bureaus, including Parking
Enforcement, Traffic Control, Records, Property & Evidence, and/or temporarily
in the Office of the Chief of Police due to the vacant Executive Assistant position.
This plan will not impact the wages, hours or terms of conditions of employment
of existing employees. In accordance with the plan outlined in Attachment B, the
process for reclassification can begin immediately upon City Council approval.
Commencement would begin with formal notification to the US Marshals and the
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termination of various jail-related contracts. Due to staffing shortages, there are
currently no federal inmates, and due to COVID-19 restrictions, we have been
unable to accept any new pay-to-stay or work furlough inmates in our dormitory
population. Therefore, this reclassification can be completed within approximately
three weeks.
The proposed reclassification of the SBPDC and funds saved would offset any
costs associated with the proposed reorganization of the Seal Beach Police
Department.
Police Department Reorganization
Prior to the recommendation to reclassify the Seal Beach Police Detention
Center (SBPDC), the police department has internally struggled with professional
staffing shortages and inadequate organizational structure. After nine months
since being promoted to Police Chief, Chief Gonshak has conducted and
prepared a full analysis of the organizational structure and is now proposing a
complete reorganization to fulfill staffing voids and create greater efficiency and
effectiveness amongst all department bureaus. Although a more extensive
explanation for each change is presented in the Department Reorganization Plan
(Attachment C), a summary of the proposed changes are as follows:
The existing two (2) Police Commanders (Operations and Support) would be
retitled to two (2) Police Captains (Operations and Support), restoring them to the
rank of Police Captain that existed prior to 2014. This would be a title change
only and would not be supplemented with any salary changes. This classification
seeks to better categorize their duties and assignments and aligning the
recommended chain of command structure. Similarly, some of their minor tasks
would be redistributed and delegated to a position more commensurate to that of
a Police Lieutenant within their same chain of command.
The Police Lieutenant position, which also existed prior to 2014, would be
reinstated. This will once again allow the department to operate using the
traditional and more effective multi-layered management hierarchy of Chief-
Captain-Lieutenant-Sergeant-Corporal-Officer. The proposal seeks to convert
two (2) existing Police Sergeant positions to two (2) Police Lieutenant ranks at a
minimal cost. Ultimately, this change will allow streamlined communication within
the chain of command and will address the challenges of in-field supervision that
the department is currently experiencing. Additionally, the change will evenly
distribute the many necessary administrative duties our Patrol Sergeants are now
handling. In turn, the four (4) other Police Sergeants assigned specifically to the
Patrol Bureau can then be out in the community performing patrol functions,
rather than inside the station performing what would normally be administrative
Lieutenant tasks.
One Police Sergeant vacancy will then be available to serve as the Emergency
Operations Coordinator (EOC). In years prior, the EOC position has been filled
with a Police Corporal; however, this position would be much better served by
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the more experienced command of a Sergeant. The EOC position is also
primarily responsible for overseeing all of the police volunteer programs and
associations, where over 100 volunteer members participate in these groups, in
addition to the responsibility of emergency planning and management.
A Police Corporal vacancy would then be available as a result of the EOC
Corporal to Sergeant promotion and the current EOC Corporal position would be
reassigned to the patrol bureau. This Patrol Corporal position has been vacant
since the EOC position was vacated by a professional staff member and has
been filled with a Patrol Corporal since 2014.
An additional police motorcycle would be purchased and a patrol officer will be
selected for a special assignment to join the Traffic Bureau. This is critical, as our
most frequently noted concerns from the community derive from traffic related
issues. Furthermore, this additional police motor officer will allow the department
to expand on traffic safety and focus on traffic related issues throughout the
entirety of the City, including Leisure World.
In alignment with the Citywide Succession Plan, and to prepare for impending
police officer retirements in the near future, Chief Gonshak is proposing to
temporarily over hire one police recruit/officer, bringing the total number of sworn
police officer positions to 39. The proposed over hire will be a police recruit
position, the lowest paid police position, and it will take roughly one year for the
recruit to be fully independent as a police officer. Currently, two officers are
expected to retire within the next 12-18 months. This temporary over hire will
ensure the police department is prepared for the transition of these expected
retirements and lessen the impact on patrol staffing. This temporary over hire will
not result in a permanent additional police officer, and upon anticipated
retirements, the number of sworn officer staffing will return to a total of 38.
The singular Community Services Office (CSO) position would be promoted to
the same pay grade and rank as the other SCSO positions, as all job duties and
responsibilities of the current CSO will now be in alignment with the SCSO
position. This would intentionally eliminate the singular CSO position, which has
been out of class for several years. This same SCSO will then be performing
several other assigned functions as the redistributed SCSO’s from the jail will be
handling, including the Detention Officer, Parking Enforcement, Traffic Control,
Records, Property & Evidence, and Office of the Chief of Police.
The SCSO - Court Liaison position would then be reclassified to a newly
established Police Civilian Investigator (PCI), a position that has been
successfully integrated at several other agencies within Orange County. The PCI
will retain many of the responsibilities of the Court Liaison position but would also
be tasked with serving many of the same functions as Detectives, while at a
significantly reduced cost. This will prove especially vital during the summer
months, when the Community Oriented Policing (COP) team is assigned to
Beach Patrol, and unable to augment the Detective Bureau.
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To ensure the safety at McGaugh Elementary School, one additional Crossing
Guard would be added. This additional part-time position has been requested by
the Parent Teacher Association (PTA), McGaugh families, and by the former
McGaugh principal, Roni Ellis to increase student safety during school hours.
These proposed changes would also include the implementation of a grant
funded Police Canine Program, as a result of the Council-approved acceptance
of a $50,000 grant from the Seal Beach Police Foundation. From November
2017 – July 2020, the Seal Beach Police Department documented, through
dispatch records, the use of a police canine for an approximate total of 50
incidents. This only includes the number of times the canine unit was requested,
was on duty, and was able to respond but does not capture the possible
instances where a canine would have been used, but was unavailable. Also not
included are the instances in which it would have been beneficial to utilize a
canine, but extended response times from outside agency canines would have
meant that officer safety was sacrificed or compromised for increased efficiency.
Aside from the above benefits that this program would bring to patrol operations,
a police canine program would also benefit McGaugh Elementary School, both
staff and students, through education of police procedures, community policing,
and relationship building. This missing complement to our existing personnel can
assist with not only criminal apprehension and officer safety, but community
education and partnerships.
The actualized cost for the reorganization of the department would come from
savings associated with the reclassification of the Seal Beach Police Detention
Center and the Seal Beach Police Foundation’s police canine grant.
In summary, the Police Department’s Executive Command Staff has worked
collaboratively to seek police reform by reclassifying the Seal Beach Police
Detention Center and reorganizing the police department’s internal structure. To
ensure these changes were supported internally, the Police Officers Association
(POA), the Police Management Association (PMA), and Police Department staff
members of the Orange County Employees Association (OCEA) have agreed to
fully support Chief Gonshak’s proposals. Lastly, Chief Gonshak believes both
proposals are in the best interest of the Police Department, the City, McGaugh
Elementary School, and most importantly, the Seal Beach community as a
whole.
ENVIRONMENTAL IMPACT:
There is no environmental impact related to this item.
LEGAL ANALYSIS:
The City Attorney has reviewed and approved as to form.
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FINANCIAL IMPACT:
If the Detention Center Reclassification and Police Department Reorganization
are approved, the total estimated cost savings once all recommended changes
are implemented is $166,176. This savings would not be realized all at one time,
but would be realized as each phase of the implementation occurs. The cost
analysis for each item is shown in Attachment H. It should be noted that the City
engaged Dixon Resources to assist in estimating the amount of parking and
citation revenue that would be generated if these items are approved. A recent
projection by Dixon Resources found that four (4) SCSOs assigned to the Traffic
and Parking Bureau, when not serving their primary role, could produce an
estimated $470,000 in additional revenue.
STRATEGIC PLAN:
This item is applicable to the Strategic Planning goal of retaining qualified
employees and provides an avenue for both sworn and professional staff
development and succession planning.
MEASURE BB:
This item is applicable to Measure BB, the Seal Beach Neighborhood and
Essential Services Protection Measure, as it directly seeks to provide additional
police services to the City of Seal Beach.
RECOMMENDATION:
That the City Council adopt Resolution 7072, approving the reclassification of the
Seal Beach Detention Center to a Temporary Holding Facility, and authorizing
the City of Seal Beach to complete an internal reorganization of the Police
Department including:
1. Two Police Commanders retitled to Police Captains; and
2. Conversion of two Police Sergeants to Police Lieutenants positions; and
3. Promotion of one Police Sergeant; and
4. Promotion of one Police Corporal; and
5. Purchase of one police motorcycle; and
6. Authorization for one additional Police Officer to motorcycle assignment to
include specialty incentive pay (5%); and
7. Temporary over hire of one Police Officer (Senior Community Services
Officer to Police Recruit) to prepare for impending 2021 retirement; and
8. Reclassification of Senior Community Services Officer – Court Liaison to
Police Civilian Investigator; and
9. Promotion of Community Services Officer – Records to Senior Community
Services Officer grade; and
10. Authorization for the addition of one Crossing Guard position; and
11. The creation of a Grant Funded Police Canine Program; and
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12. Return any unused funds into the City’s General Fund; and
13. Authorize the City Manager to execute on behalf of the City all necessary
changes of positions, salary, and equipment associated to the plan.
SUBMITTED BY: NOTED AND APPROVED:
Philip L. Gonshak Jill R. Ingram
Philip L. Gonshak, Chief of Police Jill R. Ingram, City Manager
ATTACHMENTS:
A. Resolution 7072
B. Seal Beach Police Detention Center Reclassification Plan
C. Department Reorganization Plan
D. Detention Center Financial Review
E. Current Hierarchical Matrix
F. Proposed Hierarchical Matrix
G. Dixon Resources Revenue Projection
H. Fiscal Analysis
I. Comparative Salary Schedules for Police Civilian Investigator position
J. Comparative Salary Schedules for Police Lieutenant position
K. Detention Center Proposed Floorplan
RESOLUTION 7072
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
APPROVING THE RECLASSIFICATION OF THE SEAL BEACH
DETENTION CENTER AND THE REORGANIZATION PLAN FOR
THE SEAL BEACH POLICE DEPARTMENT AS SET FORTH
WHEREAS the City of Seal Beach will no longer maintain a facility to
house Federal Inmates, Pay-to-Stay inmates, Work Furlough Inmates, or any
type of inmates for an extended period of time.
WHEREAS the Seal Beach Police Department will use this facility as a
temporary holding facility for processing arrestees located in or around the City of
Seal Beach.
WHEREAS the employees related to the detention center will work
alongside with Records, Parking, and/or the Office of the Chief of Police, and
assist when needed during the course of an arrest and/or transportation of an
arrest to a full-time holding facility, thus allowing police officers to remain
available for service to the community.
WHEREAS Police Department staff have recommended to the City
Manager and City Council an internal reorganization to fill staffing voids and
create greater efficiency and effectiveness among department bureaus.
WHEREAS this reorganization is in the best interest of the Police
Department, the City of the Seal Beach, McGaugh Elementary School, and most
importantly the Seal Beach community as a whole.
THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
Section 1. The City Council hereby approves the reclassification of the Seal
Beach Detention Center from a Type 1 facility into a temporary holding facility.
Section 2. City Manager is authorized to execute the reclassification of the
facility, re-assign certain employees to other duties, terminate jail-related
contracts consistent with their terms, and make other associated changes to
implement the reclassification plan.
Section 3. The City Council hereby approves the City of Seal Beach, Police
Department reorganization plan including:
A. Return titles of existing Police Commanders to Police Captains.
B. Conversion of two existing Police Sergeant positions to two Police
Lieutenant positions as described in the plan.
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C. Promotion of one Police Sergeant.
D. Promotion of one Police Corporal.
E. Purchase one police motorcycle
F. Assign one additional officer to a .motorcycle assignment with special
incentive pay.
G. Temporarily over-hire one Police Officer position.
H. Promote Community Services Officer – Records to Senior Community
Services Officer grade.
I. Reclassify Senior Community Services Officer – Court Liaison to
Police Civilian Investigator, as described in the plan.
J. Add one Crossing Guard position.
K. Approve the creation of a Grant Funded Police Canine Program.
L. Return any fund savings into the City’s General Fund.
Section 4. The Council hereby directs the City Manager to execute on behalf
of the City all necessary changes of positions, salaries, and equipment
associated to the plan and take other steps deemed necessary to implement the
reorganization plan.
PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a
regular meeting held on the September 14, 2020 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Schelly Sustarsic, Mayor
ATTEST:
Gloria D. Harper, City Clerk
APPROVED AS TO FORM:
___________________________
Craig A. Steele, City Attorney
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STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution 7072 on file in the office of
the City Clerk, passed, approved, and adopted by the City Council at a regular
meeting held on the 14th day of September, 2020.
Gloria D. Harper, City Clerk
Running Head: Detention Reclassification Plan
Seal Beach Police
Detention Reclassification Plan
Philip L. Gonshak
Chief of Police
Seal Beach Police Department
Presented to: Jill Ingram, City Manager
September 14, 2020
Detention Reclassification Plan 1
INTRODUCTION
This document serves to address the recommendation to reclassify the Seal Beach Police
Department’s Detention Center (SBPDC) from a “Type I” Jail Facility to a “Temporary
Holding” Facility (THF). The proposal will outline the recommendation, history, and the steps
necessary for implementation of the conversion.
Additionally, we seek to begin the process of reclassification as quickly as practical and are
prepared to move forward with a formal City Council proposal, if necessary, at the first
opportunity.
Detention Reclassification Plan 2
Recommendation
In evaluating the Seal Beach Police Department’s organization and current resources, we have
reached an extremely difficult, yet fiscally responsible conclusion regarding the detention
facility. After assessing the growing expenditures and overall finances, coupled with
improvement needs, it is our recommendation that the detention facility be converted from a
Type I Jail to a Temporary Holding Facility (THF) Jail effective immediately. In a THF Jail, the
operation runs only on an “as needed” basis when an in-field arrest occurs. The existing
personnel would continue to serve as Senior CSOs with other duties “as assigned” all the while
still providing 24/7 THF Jail coverage. This THF Jail coverage will still be necessary to ensure
an officer is not removed from the field for these duties. However, when not serving in a
detention officer capacity, each of these Senior CSO employees would serve in other
departmental bureaus, maximizing their value to the organization and city.
History of SBPDC
It is undeniable that the SBPDC has been a point of contention with citizens since its adoption in
2008. While the Police Department has always been grateful for the detention facility, and the
help it provides in returning officers as quickly as possible back into the field, a review of the
finances over the past several years indicates a trending increase in expenditures, with an overall
decrease in revenues.
Alternatives & Closure:
Since being appointed to the Chief of Police on December 1, 2020, I have spent an inordinate
amount of time deliberating this topic and attempted to work with the Support Services
Commander and Detention Center Supervisor(s) to find other plausible revenue producing ideas,
without sacrificing the safety of both the community and our staff. Several of these suggestions
included increasing pay-to-stay fees for inmates, increasing amenities as an incentive to increase
inmates, contract services, and even cross county regionalization. Ultimately, increasing the
costs would most likely drive away potential inmates and therefore would not increase revenues,
and increasing amenities would result in additional costs without a guaranteed measure for future
cost recovery.
Although the contract service with the US Marshals is bringing revenue, the liability risks
outweigh the benefits. Additionally, for the US Marshals contract to prove cost effective, the
inmate population would have to be tripled, which in turn would require more staff, making the
venture fiscally null. After speaking with police departments with which we have joint MOU’s,
a jail regionalization project is not in their fiscal interests.
Detention Reclassification Plan 3
Booking fee recovery, or the collection of a fee charged to each person arrested, upon conviction
and with court ordered payments was also researched. For example, several years ago the
booking fee system was enhanced, in the hopes that revenue would be increased, but time
restraints do not allow for a fully functional system of recovery. As an example and for
reference, the Garden Grove Police Department has one full time employee whose position is
specifically dedicated to the booking fee recovery, as it is quite time consuming.
Lastly, due to COVID-19 concerns, we are currently unable to accept any incoming pay-to-stay
and/or work-furlough inmates (our highest revenue earners), for the safety of current US Marshal
inmates as well as the safety of our employees. It is unknown how long the pandemic will last,
and therefore unknown if and when that revenue source will be available again.
Types of Detention Facilities:
The Board of State and Community Corrections (BSCC) of California defines a local detention
facility as any city, county, city and county, or regional jail, camp, court holding facility or other
correctional facility, whether publicly or privately operated, and court holding facility used for
the confinement of adults or of both adults and minors, but does not include that portion of a
facility for the confinement of both adults and minors which is devoted only to the confinement
of minors (per Title 24). As defined in Title 15, there are nine different types of local detention
facilities: Type I, Type II, Type III, Type IV, Court Holding, Temporary Holding, Camp,
Juvenile Hall, and Special Purpose Juvenile Hall. For the purposes of this memorandum, Type 1
and Temporary Holding Facilities will be the only focus of this analysis.
A Type I Facility is defined as a local detention facility used for the detention of persons usually
pending arraignment for not more than 96 hours, excluding holidays, after booking. Such a Type
I facility may also detain persons on court order either for their own safe-keeping or sentenced to
a city jail as an inmate worker, and may house inmate workers sentenced to the county jail
provided such placement in the facility is made on a voluntary basis on the part of the inmate.
A Temporary Holding Facility is defined as a local detention facility constructed after January 1,
1978, used for the confinement of persons for 24 hours or less pending release, transfer to
another facility or appearance in court.
The current functions of the SBPDC are both that of a THF and a Type I. When an officer
makes an arrest, detention staff process, book, cite and/or transport all individuals associated
with that arrest (temporary holding). Additionally, the Detention Center provides custody and
care for contract City, County, State, and Federal prisoners serving sentences or awaiting
Detention Reclassification Plan 4
relocation as well as sentenced inmates who were pre-approved to serve their sentence as a Pay-
to-Stay or Work Release/Furlough inmate with GPS monitor (Type I).
Reclassification Proposal
Conversion to THF:
After consulting the California Board of State and Community Corrections (BSCC) Facility
Standards Inspector, the process to convert a Type I Jail into a Temporary Holding Facility
simply requires a letter sent from the Chief of Police indicating that the Police Department
Detention Facility is to be reclassified as a Temporary Holding Facility, instead of a Type I
Facility, with a designated effective date. Upon receipt of this letter, the facility will be
considered immediately reclassified and no other steps are necessary.
As indicated above, the definition of a Temporary Holding Facility for Title 24 and 15 standards
and oversight apply to any facility constructed after January 1, 1978. The Seal Beach Detention
Center was constructed in 1973. Since 2002, there have been upgrades to the single and double
cells, but no upgrades to the holding and sobering cells. Therefore, if the Seal Beach Detention
Center was reclassified to a Temporary Holding Facility, it would not be subject to BSCC
oversight, inspection, or training standards. However, it would be in the best interest of the Seal
Beach Detention Center, and City of Seal Beach, to continue to submit to voluntary inspections
and have all employees who work in the facility adhere to training requirements. This would be
necessary to limit detention facility liability in the event of an incident that required a BSCC
audit and to ensure we are maintaining best practices.
Employees:
Under the proposed conversion and reclassification from a Type I Jail to a Temporary Holding
Facility, the SBPDC would be used and operated on an “as needed” basis when in field arrests
occur. As mentioned in the Matrix Police Services Study, the consultant incorrectly believed
that the addition of one police officer was enough to fully staff the detention facility for Type III
jail needs. What the consultant failed to take into consideration were Orange County practices
and several Title 15 requirements, including intoxicated arrestees, transport times, and that one
police officer works three shifts, when there are 14 – 12 hour shifts in a week. This point was
addressed during the Police Department’s August 20, 2019, town hall presentation on the Police
Services Study. During this presentation, we explained the department would need to add five
police officers in order to properly staff a Type III jail facility, as to not severely interrupt or
impair patrol efforts. This was of course also taking into consideration that the City eliminates
all six of our existing professional staff positions. Instead, we propose that we eliminate one out
of the six Senior Community Services Officer (CSO) positions assigned to the detention center,
Detention Reclassification Plan 5
and retain the remaining five to be redistributed throughout the organization for other
departmental needs, when not serving as a detention officer, maximizing their value to the
Department.
These Senior CSOs would continue working in the jail facility in an as-needed capacity. Their
current shift schedule would remain and when the jail was unoccupied (no arrestees), they would
serve the Department in other functions in severely understaffed bureaus such as Traffic Control,
Parking Enforcement, Records, and Property & Evidence, and/or the Office of the Chief of
Police:
1) Parking/Traffic Bureau – Currently there is no parking enforcement and/or traffic control
assistance available during nighttime hours. Having this service available at night, would
assist patrol officers with vehicle tows, traffic accidents and/or parking complaint issues
24/7. A recent projection by Dixon Resources (attached under the DRP Staff Report)
found that by reallocating four employees during their “down” time, up to $470,000
could be produced in increased revenue.
2) Records Bureau – As a result of the increase in police officers over the 18 months, the
records bureau has become backlogged existentially. Currently there is no records staff
available during nighttime hours. Having this service available at night, would assist
patrol sergeants at the police station with citation sign-offs, overnight vehicle permits,
impounded vehicle releases, and report preparation 24/7.
Additionally, to assist with any THF needs throughout all shifts, the following Professional Staff
would be trained in both their assignments and all THF operations. Again, this will allow for a
broad spectrum of trained individuals who can assist and work in the detention facility should the
need occur and reduce the likeliness of overtime needs:
-1 Lead CSO assigned to Traffic Services
-2 Senior CSOs assigned to Traffic Services
-1 Senior CSO assigned to Property and Evidence
-1 CSO assigned to the Records Bureau (for consistency and as described in the
Departmental Reorganization Plan – DRP, this position would reclassified to a
Senior CSO)
-7 Part-Time Police Aides
By reallocating these positions when the jail is not occupied, and cross-training a number of
other existing employees, we would be maximizing our resources while not accruing any
additional costs, aside from minimal additional training needs.
Detention Reclassification Plan 6
Lastly, the sergeant position currently assigned to the detention facility would be promoted to the
position of lieutenant (as described in the DRP) and would need to continue overseeing all
detention/THF operations with the added responsibility of supervising the Emergency Services
Coordinator/Corporal (this Corporal will then be converted to a Sergeant position as described in
the DRP), the Records Bureau, Parking and Evidence, and the Traffic and Parking Bureau within
the Support Services Bureau.
Contract Terminations:
The Seal Beach Police Department’s Detention Center has contracts with the United States
Department of Justice (DOJ)/United States Marshals Service, Aramark, Homewav (video
phone), Satellite Tracking of People (Work Furlough GPS), a Medical Nurse Service, and a
Medical Doctor Service. The contracts have been reviewed to ensure timely notices can be
provided in accordance with the contractual obligation.
The US DOJ/US Marshals Service agreement can be terminated for any reason with written
notice at least 30 calendar days in advance of termination, unless an emergency situation requires
the immediate relocation of Federal detainees (Page 3 of Agreement Number 12-09-0020).
The Aramark agreement can be terminated at any time by providing written notice not less than
90 days prior to the effective date of termination (Page 5 of Document # 243103 v4 Matter #
49191).
The Homewav agreement was effective 8/21/2018 with an initial term of 5 years (expiring in
2023). Per the Homewav Director of Business Development, our agreement is unique to their
company as they typically contract with county jails or state prisons and our agreement does not
have a significant financial incentive. He will inquire with their CEO about early termination and
advise how to proceed.
The Satellite Tracking of People LLC/VeriTracks agreement was effective 6/9/2008 with an
initial term of 1 year and renewal on the anniversary of the effective date for succeeding periods
of one year each. There is no financial requirement or maintenance fee related to the leased
equipment and the Department is only billed when the equipment is used. Therefore, this service
would be terminated immediately.
The Medical Nursing Services agreement with “Cheryl Pitt” can be terminated at any time and
without cause by giving written notice and specifying the effective date thereof, at least 15 days
Detention Reclassification Plan 7
before the effective date of termination (Page 5 of Agreement S7296-0001\1013251v1).
The Medical Doctor Services agreement with “David R. Bloom” can be terminated at any time
and without cause by written notice and specifying the effective date thereof, at least 7 days
before the effective date of such termination (Page 5 of Agreement S7296-001\1022061v6).
Timeline:
Week 1: September 14, 2020 to September 20, 2020
Terminate Contract with US Marshals Service – effective in 30 days or sooner if
necessary due to inadequate staffing (due to staffing shortages, there are presently no
inmates)
Cancel all Pay-to-Stay programs. Due to COVID 19 all pay-to-stay programs are
currently suspended and the last pay-to-stay inmate was released the facility on August
4th, 2020.
Terminate Contract with Aramark – effective in 90 days
Week 2: September 21, 2020 to September 27, 2020
Reclassification of the above listed 12 employees
Fulfill 8 hour training requirements for 12 employees and begin shadow shifts for hands
on learning
Week 3: September 28, 2020 to October 4, 2020
Terminate Contract with Nursing Services – Effective in 15 days
Terminate Contract with Doctor Services – Effective in 7 days
Transition from Type I to Temporary Holding Facility – Immediately
Training
As previously mentioned, if and when we reclassify the SBPDC to a THF, the facility would
technically be exempt from BSCC oversight due to the date on construction. However, for best
practice and liability concerns, it is our recommendation we continue to adhere to all training
requirements by the BSCC and BSCC Facility Standards Inspector.
Detention Reclassification Plan 8
Pursuant to Title 15 Section 1020, in addition to the provisions of California Penal Code Section
831.5, all custodial personnel of a Type I, II, III, or IV facility shall successfully complete the
“Corrections Officer Core Course” as described in Section 179 of Title 15, CCR, within one year
from the date of assignment. The Corrections Officer Core Course is a 224 hour training course
and the only personnel who are authorized to work in the Type I detention facility are those
personnel who have completed the Corrections Officer Core Course, or intend to complete the
course within the year.
Pursuant to Title 15 Section 1024, custodial personnel who supervise inmates in, and supervisors
of, a Temporary Holding facility shall complete 8 hours of specialized training. Such training
shall include, but not be limited to: (a) applicable minimum jail standards; (b) jail operations
liability; (c) inmate segregation; (d) emergency procedures and planning, fire and life safety;
and, (e) suicide prevention. Training should be completed as soon as practical, but not more than
6 months after date of assigned responsibility. A total of 8 hours of refresher training must be
completed once every two years.
Title 15 Section 1027 requires that “whenever there is an inmate in custody, there shall be at
least one employee on duty at all times in a local detention facility or in the building which
houses a local detention facility who shall be immediately available and accessible to inmates in
the event of an emergency. Such an employee shall not have any other duties which would
conflict with the supervision and care of inmates in the event of an emergency. Whenever one or
more female inmates are in custody, there shall be at least one female employee who shall be
immediately available and accessible to such females.”
Facilities:
Under the proposed reclassification of the detention center, several portions of the current facility
become obsolete for use in a THF Jail. These areas are marked on Attachment K: Detention
Center Proposed Floorplan. Should we choose to reclassify the SBPDC, the indicated areas are
no longer necessary for detention use. Because of this, the Police Department would repurpose
these rooms for a variety of other needs, without any major renovations or outfitting necessary.
The options for repurposing include but are not limited to department storage space, training
rooms, and or a sleeping dormitory for officers who are held over for AM court after working the
PM shift prior. As with most city departments, storage is a continuous difficulty that the Police
Department faces, and utilizing a decommissioned jail cell would provide a secure storage
solution for our expanding needs. The empty jail cells would also provide an empty and clean
venue for department training both in close quarters and in jail room conditions. Lastly, the
facility could continue to be rented out for filming and/or other police departmental training uses.
Detention Reclassification Plan 9
Conclusion
After reviewing the empirical data and financial trends from the last ten years, it is our
recommendation that, in the City’s best interest, the detention facility be reclassified from a Type
I jail to a Temporary Housing Facility and reallocate the personnel to the records, traffic/parking,
and property & evidence bureaus during any down time. By reclassifying the detention facility,
the City anticipates an immediate savings of $51,600 from operational and maintenance costs,
and a potential savings equaling $114,500 in salary and benefit savings. Reassigning detention
officers when the facility is vacant will not only provide additional assistance to areas of greater
need, but may also produce greater revenue in the areas of traffic and parking. In return, this will
maximize the value of all employees, while still aiding the return of patrol officers to an
available status within the city as quickly as possible.
Running Head: Department Reorganization Plan
Seal Beach Police Department
Reorganization Plan
Philip L. Gonshak
Chief of Police
Seal Beach Police Department
Presented to: Jill Ingram, City Manager
September 14, 2020
Department Reorganization Plan
Note: All numerical data in this document is approximate and is subject to change over time
1
INTRODUCTION
Chief Philip Gonshak, Commander Michael Henderson, Commander Michael Ezroj,
Sergeant Nick Nicholas, and Court Liaison Officer Aine Eisenhauer have nearly 100
years combined law enforcement experience. This experience spans across several larger
organizations including the United States Department of Justice Drug Enforcement
Administration (DEA), Los Angeles Police Department, the Los Angeles County
Sheriff’s Department, the San Diego Sheriff’s Department, and the City of Tempe,
Arizona, Police Department. In addition, approximately 60 of those combined years of
service were worked here in the much smaller, more intricate, City of Seal Beach Police
Department. With that, we have had the pleasure to work nearly every assignment within
this organization, not only giving us the experience, but critical knowledge and skills to
understand what is and what is not needed. The analysis we are presenting is not only
based on our experiences and opinions, but rather a large amount of historical
information, empirical data, police studies, and crime statistics (nationally, statewide,
countywide, and citywide).
Based on the gathered information and firsthand knowledge, this is, in the simplest
terms, how we collectively believe the organization would best be reorganized and
structured. Furthermore, we performed this analysis while working within the confines of
a realistic framework of community desires, departmental input, and with the full support
from our City Manager, Jill Ingram. Although a request for additional staff positions
beyond the current request would be exponentially beneficial, we believe this request is
by far the most realistic yet cost effective organizational restructuring.
Department Reorganization Plan
Note: All numerical data in this document is approximate and is subject to change over time
2
ANALYSIS
With the passing of Measure “BB” in 2019, the City of Seal Beach Police Department was able
to increase sworn staffing by five (5) police officers. As with any increase in staffing, the
allocation of these resources becomes critically important for the future of any organizational
success. With that, the purpose of this study/report is to:
1. Provide a screenshot of our current organizational staffing model
2. Provide an overview of the Detention Center reclassification
3. Establish a reorganization roadmap to improve department efficiency
4. Propose a grant funded Police Canine Program
5. Deliver a fiscal impact for these requests
I. Organizational Staffing Model
According to the 2010 U.S. Census, the Seal Beach Police Department serves a population of
24,168. During the FY 2020/2021 budget review process, the Seal Beach Police Department
Operations Bureau budget was authorized for 37 Sworn Police Officers and 1 Level I - Reserve
Police Officers. In the Support Services Bureau budget, the Seal Beach Police Department was
authorized for 1 Sworn Police Officer, 16 Full-Time Professional Staff members, and 12 Part-
Time Professional Staff members. This equates to the Seal Beach Police Department employing
a total of 67 (Full and Part-Time) employees. However, this breakdown does not include the
nearly 100+ volunteers the Seal Beach Police Department has spread amongst our three core
volunteer associations. Our current volunteer associations include: the Volunteers in Policing
Services (VIPS), Community Emergency Response Team (CERT), and Radio Amateur Civil
Emergency Service (RACES) Team. As listed below, ‘Table 1’ provides a summary of our
current staffing levels and vacancies:
Department Reorganization Plan
Note: All numerical data in this document is approximate and is subject to change over time
3
Table 1: Seal Beach Police Department Staffing Chart
Classification FY20/21 Authorized Filled Vacant
Sworn
Chief 1 1 0
Commander 2 2 0
Sergeant 7 7 0
Corporal 4 4 0
Detective 5 5 0
Police Officer 19 19 0
Level I - Reserve Police Officer 1 1 0
Professional
Executive Assistant to COP 1 0 1
Account Technician 1 1 0
Management/IT Analyst 1 1 0
Records Supervisor 1 1 0
Senior CSO – Court Liaison 1 1 0
Senior CSO – Property Technician 1 1 0
Community Service Officer (CSO) Records 1 1 0
P/T Police Aide - Records 2 2 0
Lead CSO - Parking 1 1 0
Senior CSO – Parking 2 2 0
P/T Police Aide - Parking 5 5 0
Senior CSO – Detention Staff 6 6 0
P/T Crossing Guards 5 5 0
TOTALS 67 66 1
* See Attachment E for current hierarchical matrix.
For a comparative analysis, the Seal Beach Police Department used the 2017 “Classification and
Total Compensation Study” conducted by Koff and Associates as a reference. Within this study,
Koff and Associates utilized the following comparable cities:
Huntington Beach Manhattan Beach Buena Park Newport Beach
Laguna Beach Cypress San Clemente Costa Mesa
Redondo Beach Fountain Valley Hermosa Beach El Segundo
Department Reorganization Plan
Note: All numerical data in this document is approximate and is subject to change over time
4
When comparing the Seal Beach Police Department to these 12 cities, the Laguna Beach Police
Department appears to be most similar in relation to size of staffing, organizational
makeup/structure, and community policing styles. Additionally, the City of Laguna Beach and
City of Seal Beach have similar square miles of land, summer time beach populations, as well as
a number of other small town demographics/similarities.
With that, the Laguna Beach Police Department employs 52 full-time sworn police
officers and 32 support staff for an estimated population of 23,190 within 9.861 square miles, as
shown below in Table 2:
Table 2: Laguna Beach Police Department Staffing Chart
Sworn Police Officers Laguna Beach
Chief 1
Captain 2
Lieutenant 2
Sergeants 7
Corporals 13
Police Officers 21
Detectives 6
Total Sworn 52
Professional Staff Members
Jail 3
Records 5
Parking 5
IT and/or Crime Analyst 1
Assistants 3
Property 1
Other PT Staff 14
Total Professional 32
As shown in Table 1, the Seal Beach Police Department employs 38 full-time sworn police
officers, 5 reserve officers and 28 support staff members (including both full time and part time),
for both a larger population of 24,440 (2016) and a larger geographical area of 12.96 square
miles. Dispatch and Animal Control Services were removed from the comparison table, as the
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City of Seal Beach contracts through a third party (West Cities Communication and Long Beach
Animal Control) for both these services.
Several quality of life and criminal issues are relatable with not just the City of Seal Beach
and the 12 listed agencies, but rather a majority of California police departments. To name a few
commonalities, most if not all of California is experiencing similar issues related to civil unrest,
Covid-19 challenges, transient/homeless quality of life circumstances, a lack of mental health
assistance, traffic related complaints/incidents, property and persons crimes, and most recently
an uptick in nationwide financial/paper/elderly crimes. Most unnerving was a documented 4.2%
increase in violent crime in Orange County, “Just the Facts” 2017 by Public Policy Institute of
California, https://www.ppic.org/publication/crime-trends-in-california/.
In response to these issues, the City of Seal Beach Police Department allocated the five (5)
newest Measure BB funded Police Officers to the following positions:
Two (2) assigned to the Community Oriented Policing Team/Summer Beach Patrol
During the 2019 summer months the COP Team made 46 arrests, wrote 51 reports, had
89 field interviews, handled 105 calls for services, and wrote 166 citations (2020 COP
Team is still performing)
One (1) assigned to the Leisure World Community as a Leisure World Investigator
This position has allowed the Department to better address and serve the specialized
needs of the Leisure World community and the specific types of crimes that more often
target the aging population.
Two (2) assigned to the Patrol Bureau – Various patrol shifts
II. Reclassification of Detention Center
As explained in the associated document, “Seal Beach Police Detention Reclassification Plan,” it
is our recommendation that the Detention Center be reclassified from a Type I Jail Facility to a
Temporary Holding Facility (THF). This transition would effectively close the detention center
to residential inmates and instead operate only on an as-needed basis for processing arrests,
before the suspect is transported. This conversion would not only assist in funding the
necessary/proposed department reorganization through cost savings, but would also allow the
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existing employees to be reallocated in their down time and assist with understaffed areas of the
department. Upon request, Dixon Resources, the vendor that currently services the City of Seal
Beach, was able to project the potential revenue created by allocating these full time employees
to the traffic and parking bureau when not assisting with arrests. Their calculations found that by
reallocating these employees, up to $470,000 could be gained in additional revenue. For more
details on the projections by Dixon Resources, please see Attachment G: Dixon Resources
Revenue Projection.
III. Reorganization Roadmap
Professional Staff
Unfortunately, with the necessary increase in sworn police officer staffing, additional support
staff is needed to offset their increased productivity. To complicate matters, this organizational
restructuring is both critical and necessary as we are now experiencing the below listed issues
and outdated citizen requests:
A. A large amount of backlogging involving data entry in the Records Bureau.
B. An increase in time constraints for Public Records Act (PRA) requests.
C. Backlogging in Property & Evidence items.
D. An enormous amount of State and Federal legislative bills requiring greater
transparency and policy revisions.
E. An increase in the Court Liaison Officer’s roles and responsibilities (in addition to
the regularly assigned duties with the Orange County Superior Court), including:
a. The Records Bureau
b. The Detective Bureau
c. The Office of the Chief of Police
Undoubtedly, some of these issues arose prior to the hiring of additional police officers;
however, each of them have been compounding over the years. Nowadays, these issues are
exacerbated by the increased productivity of additional police officers. Unfortunately for the
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City of Seal Beach, Covid-19 caused several budget restrictions, which in turn prevented the
hiring of additional professional employees to assist within these understaffed bureaus. To help
triage this, we are proposing the reallocation of employees (Senior CSOs) assigned to the
Detention Center (upon the reclassification) during “down time,” and a complete reorganization
of the professional staff employees who fall under the Community Services Officer (CSO) and
Police Aide classifications. For reference, we currently employee the following full-time and
part-time assignments:
a. One (1) Full-Time Lead CSO
b. Ten (10) Full-Time Senior CSO’s
c. One (1) Full-Time CSO classification
d. Seven (7) Part-Time Police Aides (aka P/T Senior CSOs)
Currently, the Parking and Traffic Services Bureau is comprised of the sole Lead CSO position
who oversees the two (2) F/T Senior CSOs and the five (5) P/T Police Aides. The Detention
Center has six (6) F/T Senior CSOs assigned to its operations and management, overseen by one
(1) Sworn Police Sergeant. The Records Supervisor (a non-sworn management position),
oversees the solo CSO position and two (2) P/T Police Aides assigned to the Record’s Bureau,
the Senior CSO assigned to the Property and Evidence Department, and the Senior CSO Court
Liaison as shown in Attachment E: Current Hierarchical Matrix.
Under the proposed reorganization, the sole CSO position in the Records Bureau is
promoted to the Senior CSO classification, as the job functions will be the same as the multiple
other Senior CSO positions and includes the same levels of responsibility and liability. The CSO
classification is then eliminated in its entirety.
Additionally, it is recommended the Senior CSO Court Liaison position be reclassified to
a Police Civilian Investigator (PCI) assigned to the Detective Bureau. In addition to Court
Liaison duties and responsibilities, this PCI would serve many of the same functions as a sworn
Detective, including: the investigation of open criminal felony/misdemeanor cases, review of
crime and arrest reports, preparation of follow-up reports, submission of complaint packages to
the District Attorney for filing consideration, and testify in court as an expert related to economic
crimes. Furthermore, it will be expected this PCI maintains professional working relationship
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with all of the following Federal agencies; the Secret Service, FBI, Department of Business
Oversight, IRS, DEA, and Department of Homeland Security.
In furthering our research, we have learned the PCI position has been successfully
integrated into several other local police agencies over the last several years. These agencies
include the Costa Mesa Police Department, the Newport Beach Police Department, the Irvine
Police Department, and both Orange County and Los Angeles County Sheriff’s Departments.
Their purpose in reclassifying this position, similar to our proposal, has been to augment the
Detective Bureau with growing crime trends, but at fraction of the cost compared to a traditional
Detective position currently held by sworn police officers.
Over the last several years, Seal Beach has witnessed a steady increase in crime reports
and calls for service. Additionally, advances in technology make some cases increasingly
sophisticated and difficult to solve, necessitating arduous and time consuming investigations.
Further, some crimes require the immediate attention of the Detective Bureau, which temporarily
takes the detective(s) away from other timely/critical cases. While our Detectives remain
committed to the community, the addition of a Police Civilian Investigator will provide critically
needed investigative capacities to a significantly overburdened unit, all the while keeping our
patrol officers out of the office for follow-up and more importantly out in the field.
As previously described, the remaining detention staff will continue to work in the
detention center in an “as-needed” capacity and will assist the other understaffed bureaus when
not attending to an arrestee. They will remain on their current schedule (days/nights) so as to
ensure continuous 24/7 jail coverage in the event an arrest occurs. When not tending to an
arrestee, the detention staff will be utilized more effectively by working in the field with Parking,
the Traffic Bureau, and/or within the Records Bureau, Property & Evidence, and/or the Office of
the Chief of Police.
Furthermore, all additional Senior CSOs and Police Aides, not assigned to the Detention
Center, will be cross-trained in jail operations for Temporary Holding Facility (THF) status. In
doing so, we will be increasing the number of employees who can serve in this capacity should
the need for a jailer arise. This will assist in reducing overtime costs that could be incurred,
while still providing our professional staff with greater professional development opportunities.
See proposed changes listed below:
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1) Current: CSO – Records Bureau
Proposed:
Senior CSO – Records Bureau
Ancillary Duty: Detention Center
2) Current: Senior CSO – Court Liaison
Proposed: Police Civilian Investigator (Court Liaison will be an ancillary responsibility)
3) Current: SCSO – Detention Center
Proposed:
Senior CSO – Detention Center
Ancillary Duties: As assigned – Parking, Records, Property & Evidence, and/or
the Office of the Chief of Police
4) Current: Lead CSO – Parking Supervisor
Proposed: Ancillary Duty: Detention Center
5) Current: Senior CSO – Parking Control Officer and P/T Police Aides – Parking
Proposed: Ancillary Duty: Detention Center
6) Current: Police Aide – Records Bureau
Proposed: Ancillary Duty: Detention Center
This reclassification and restructure of our professional staff would allow the Department to best
utilize its resources and more effectively serve the community. The transition of the Senior CSO
Court Liaison to the Police Civilian Investigator position would allow for the expansion of the
Detective Bureau at a marginal cost when compared to the addition of a sworn police officer.
Additionally, the cross training of all Senior CSO and Police Aide positions would provide the
employees with greater professional flexibility and training, while also providing the Department
with more versatile employees.
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McGaugh PTA Request
During the 2019/2020 academic school year, the Police Department staffed the following
locations with Part-Time Crossing Guards:
1) Bolsa and Island View
2) Bolsa and Riviera
3) Bolsa and Seal Beach Boulevard
4) PCH and Seal Beach Boulevard
5) PCH and 12th Street
With that, we have received a number of formal requests from staff at McGaugh Elementary
School, McGaugh students’ parents, and the McGaugh - Parent Teachers Association (PTA), for
an increase in crossing guards to ensure pedestrian and traffic safety around the school. Seeing
this need internally as well, it is therefore our request to create one additional Part-Time Crossing
Guard position. In turn this would increase our P/T Crossing Guard staff from five (5) to a total
of six (6), as to assist with the well-being of our students, staff, and families during the start and
conclusion of school hours if and/or when McGaugh resumes in-person classes. This additional
Crossing Guard would be then placed at the intersection of:
6) Marlin and Seal Beach Boulevard
Sworn Staff Reorganization:
Management Positions
When reviewing the structure of our sworn staffing, we determined several issues which we hope
to remedy, namely the currently ineffective Executive Staff/Chief-Commander structure. This
executive command structure has simply led to an inconsistent allocation of administrative duties
over the past six (6) years and has caused a number of deficiencies in areas that need desperate
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attention, i.e. Special Event Planning, Internal Affairs Investigations, and Patrol Sergeants
handling administrative responsibilities.
Unfortunately in 2014, the Chief of Police (at that time) chose to reorganize the police
department to more closely match his prior agency and other larger police departments to the
Chief-Commander flat lined structure. To do this, the Chief of Police “Y-Rated” (retired two
different titles and formed one title) our Police Lieutenant and Police Captain positions into two
(2) Police Commanders. However, as a result of a Commander structure, we sacrificed our much
more traditionally recognized and multi-layered management rank, which consisted of a Chief-
Captain-Lieutenant-Sergeant-Corporal-Officer hierarchy. At the time, it was believed that this
change would streamline the chain-of-command and improve efficiencies and accountability.
Unfortunately, as the Cypress Police Department, Folsom Police Department, and Union City
Police Department have also realized, this new structure fell short of their and our expectations.
While it was believed this would streamline the process, eliminating the lieutenant rank actually
removed an essential piece of the chain-of-command and significantly reduced the effectiveness
of the commander.
A lieutenant is a multi-incumbent, sworn management position in the police department
that serves as a necessary link bridging the gap between captains and sergeants, and sometimes
even sergeants to police officers. Critically important, yet currently missing, are the watch
directives being efficiently communicated from upper-level executive officers to those in the
operations bureau. It is specifically these watch directives that ensure all employees are on the
same page, a necessity in this profession, yet currently missing in our organization due to the
commander rank system in place. For example, the Command Staff frequently receives requests
from the community, sometimes routed through their District Councilmember, for specific
directed enforcement requests; the lieutenant position would assist in streamlining
communication between the requestor and the officers charged with the enforcement. This
reorganization would allow two internal sergeants the opportunity to promote to the rank of
lieutenants and the two current commanders the opportunity to revert back to the rank of
captains. In turn, the Executive Command Staff (Police Chief and two Captains) would be able
to more effectively focus on their administrative roles within the department, rather than having
to spend the time ensuring their messages were both heard and understood up and down the
chain of command.
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Additionally, by removing the lieutenant and captain positions, several other sergeants
and corporals have had to take on greater administrative responsibilities. For example, the
Operations/Administrative Sergeant has taken on the additional roles that a Police Lieutenant
would traditionally be responsible for, such as internal affairs investigations, grant
writing/management, policy and procedure administration, etc. Similarly, all special event
incident commander responsibilities were then dispersed and are now shared amongst all
sergeants and corporals, instead of being managed by coordinating lieutenants with a proficiency
of special events in the City of Seal Beach. Furthermore, the Police Executive Command Staff
currently has to out-source internal affairs investigations involving sergeants, as commanders are
not able to commit the time necessary to these sometimes discipline oriented investigations.
This responsibility would customarily be assigned to a lieutenant, which now results in an
unbalanced workload that is grossly out of class when compared to other police departments.
Lastly, a new federal policy was implemented that only allows lieutenants and above to attend
the FBI National Academy (prior policy included sergeants in lieutenant roles), an invaluable
training program that seeks to create strong leaders and return them to their organizations with
advanced skills and knowledge. Currently Chief Gonshak has been the only employee able to
attend the FBI National Academy since the year 2015. Since sergeants are prohibited from
attending now, the Seal Beach Police Department is only able to send commanders to this
important three (3) month program held in Quantico, Virginia. The time commitments and
responsibilities of the commander rank make it exceedingly difficult to be gone for that amount
of time to attend this phenomenal program.
To rectify this significant loss, and allow the department as a whole to function at their
best, we respectfully request the title change of Police Commander to Police Captain (zero cost)
and the promotion of two sergeants’ positions to two (2) internal lieutenant positions (nominal
cost), with the attached proposed cost, structures, and job descriptions. By converting two
current sergeant positions to lieutenants, and addressing other recommendations throughout this
plan, the Seal Beach Police Department would help address challenges within our span of
supervision for the commanders, provide a better balance in the administrative workload, create
opportunities for better succession planning, and promote much clearer pathways for career
advancement. Further, our review of the department’s management classifications suggests that a
captain-lieutenant-sergeant format would better meet the agency’s needs. In summary, these
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lieutenant positions would oversee internal affairs investigations involving sergeant-rank
personnel, oversee City special events, oversee detention center and EOC operations, act as a
supervisory role for civilian employees, fill administrative responsibilities, and ensure clear,
concise, and effective communication throughout the organization.
To complicate matters, in 2014 the same Police Chief ordered a police corporal be pulled
from the patrol deployment to fulfill a vacancy that was created by eliminating a professional
staff position (Emergency Services Coordinator) in the Emergency Services Bureau. Within
Emergency Services, the Corporal was then turned into the direct manager, responsible for all
citywide emergency service response drills and Emergency Operations Center (EOC) activities.
Additionally, this police corporal position supervises over 100+ volunteers within the three (3)
volunteer groups previously mentioned operating in the City – VIPS, CERT, and RACES Team.
Because of this large amount of supervision and liability associated with this large number of
volunteers, we request this Corporal position be promoted to a Sergeant rank.
Unfortunately, when the EOC Corporal was pulled from patrol, a vacancy was made in
the front/first line patrol supervisory rank. As it stands still to this day, this position has never
been replaced and patrol has been forced to operate a patrol shift (3 day-12 hour) work week
without a corporal. Patrol Corporals are vital to a Patrol Sergeant, as they are at times the shift
lead, and used to primarily handle direct/in-field supervision and field training responsibilities.
In turn, this corporal provides the sergeant additional time to handle other vital administrative
duties, which are regulated daily and sometimes hourly. The lack of a corporal in patrol can
cause shortages in patrol supervision and is critically necessary to assist with the patrol
sergeant’s sphere of influence. Because of this, it is our recommendation to promote a police
officer in the patrol bureau to the rank of corporal, fulfilling the void currently in patrol
supervision.
Traffic Bureau Addition
One of the most vocal and constant quality of life grievances sent to not just the police
department, but to the City Council and the City Manager by Seal Beach citizens are traffic
related issues. Furthermore, with the addition of Leisure World now being a community where
law enforcement has been approved to perform traffic enforcement, the Police Department
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would benefit greatly by assigning a patrol officer to a third motor officer position. This special
assignment is minimal in cost (the cost of a motorcycle and a 5% specialty assignment pay) and
would provide the city with a plethora of enforcement/educational measures including:
1) Greater speed enforcement/education throughout the City and in Leisure World
2) Quicker response to “Priority 1” aka injury related traffic collisions
3) Driving Under the Influence (DUI) Enforcement
4) Special Event Participation/Presence
5) Administration of greater OTS opportunities
Police Recruit/Police Officer Over Hire
Due to an expected retirement occurring in the year 2021, it is our recommendation to over hire
by one police officer. In anticipating this retirement, the Seal Beach Police Department
completed a citywide internal police recruitment examination on July 15, 2020, where several
employees tested. As a result, Senior CSO Quiondreius Juniel was selected to attend the Orange
County Sheriff’s Department Police Academy #243, which is scheduled to begin on September
28, 2020. This over hire would only be temporary, and should not be construed as a permanent
additional position.
With the above items, it is our recommendation the below listed positions be reclassified as
follows:
1) Current: Operations Bureau Commander – Operations Bureau
Proposed: Operations Bureau Captain – Operations Bureau
2) Current: Support Services Bureau Commander – Support Services Bureau
Proposed: Support Services Bureau Captain – Support Services Bureau
3) Current: Operations Administrative Sergeant – Operations Bureau
Proposed: Operations Administrative Lieutenant – Operations Bureau
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4) Current: Detention Center Sergeant – Support Services Bureau
Proposed: Support Services Administrative Lieutenant – Support Services Bureau
5) Current: Emergency Services Coordinator – Police Corporal
Proposed: Emergency Services Coordinator – Police Sergeant
6) Current: Police Officer – Patrol Bureau
Proposed: Police Corporal – Patrol Bureau
7) Current: Police Officer – Patrol Bureau
Proposed: Police Motor Officer – Traffic Bureau
8) Current: Senior CSO – Detention Officer Quiondreius Juniel
Proposed: One (1) Police Recruit/Police Officer over hire (Quiondreius Juniel) in
anticipation of a Police Officer vacancy expected to occur in the year 2021.
As written earlier, we believe this organizational restructuring is critically necessary for us to
best serve the needs of our citizenry, the City, and the Police Department. Furthermore, this
reorganization will work in conjunction with our City Council approved succession plan,
which has been designed to assist our staff in preparing for promotional assignments.
Similarly, if the future leadership determines a need for change, this document will certainly
memorialize a starting point of continual development and strategic planning for years to follow.
Lastly, these recommendations will benefit the Department by providing necessary staff to
strained bureaus and ensure a higher level of customer service, without causing an alarming
increase in the City or Police Department’s annual budget.
IV. Police Canine Program
In assessing and evaluating the ways in which the Seal Beach Police Department could make the
most impactful changes, the Police Canine Unit was discovered as a missing complement to our
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existing personnel. After carefully and thoroughly researching the implementation of a Police
Canine Unit at the Seal Beach Police Department, we believe it to not only be a viable option but
a necessary choice in order to provide the citizens with the best available tools in suspect
apprehension and community/student education & engagement.
From November 2017 – June 2020, the Seal Beach Police Department documented,
through dispatch records, the use of a police canine for a total of 50 incidents. This only
includes the number of times the canine unit was requested, was on duty, and was able to
respond. This does not capture the possible instances where a canine would have or could
have been used, but was unavailable. Also not included are the instances in which it
would have been beneficial to utilize a canine but extended response times from outside
agency canines would have meant that officer safety was sacrificed or compromised for
increased efficiency. Additionally, it is important to note that this should not be used as a
true barometer of worth within our department, as the request to utilize outside resources
often necessitates a greater level of need than would be required to utilize our own
resource.
Under the proposed Police Canine Unit program, a patrol officer would be assigned
as a Canine Handler and a patrol sergeant would be assigned the ancillary duty of the
Police Canine Sergeant (no additional cost), to oversee the program and ensure
administrative needs are being met. The police canine would physically reside with the
assigned handler and would travel to and from work with the handler in a modified police
vehicle. During regular patrol, the canine would respond to each call with the handler as
the officer’s patrol partner. Additionally, the canine and handler are subject to call outs,
responding to specifically designated crimes even on traditional days off. Types of calls
that would elicit a Police Canine Unit response include robberies in progress, breaking and
entering in progress, vehicle pursuits and traffic stops, foot pursuits, special events, open
door/window criminal trespassing, warrant service, search and seizure conditions, burglar
alarms, prowlers, and other misdemeanor and felony crimes in progress.
While there exists a multitude of attributes possessed solely by trained canines, that
cannot be matched by a human officer, regardless of training, the most significant are
highlighted in “A Study of Police Canine Search Teams as Compared to Officer Search
Teams” written and published by the United States Police Canine Association in 2000.
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The article is based on earlier empirical data as well as a comparative study performed by
the Lansing, Michigan Police Canine Team. It notes that several studies “indicate that a
canines olfactory sensitivity is anywhere between 10-100 times greater than that of a
human’s” with the variation dependent “on the odiferous material used and the ability and
motivation of the canine,” stating that their “sensitivity to butyric acid was 100 thousand
to 100 million times greater than a human’s.” Specifically, it is their “scent discrimination
or the ability to distinguish one scent from others” that gives them the greatest olfactory
advantage. In addition to their keen sense of smell, “the average German Shepherd’s
hearing ability has been proven to be ten times greater than that of human beings.” It
continues to reference earlier works regarding the “tremendous advantages to using
canines in police work” which include crowd control capabilities “that might require the
services of 15 to 20 police officers” for the same effect, their ability to detect drugs
“generally ten times better than any instrument” and further mentions “bomb detection
with a ‘96% surety rate’ while lowering search times…considerably.” Ultimately the
study produced concrete data regarding the canine’s superior effectiveness, concluding
that when conducting suspect searches the canine teams had an accuracy rate of 93%,
compared to the officer teams 59%, and that the canine teams completed their search in
significantly less time than the officer teams – a difference that increased exponentially
with increased building size. Simply stated, “Police dogs can do what man and machines
cannot: locate the presence of suspects by sensory means, at all times, anywhere, and
under some of the worst conditions.”
The ideal Seal Beach Police Department canine and handler would be able to
seamlessly respond to stressful and dangerous calls for service that necessitate an
aggressive response, and be tame enough to be an educational resource for McGaugh
Elementary School and/or local pre-schools, providing demonstrations and disciplined
interaction. The canine would assist with suspect apprehension, detection of illegal
(Drugs, Guns, and/or Explosive) materials, and officer safety, in addition to the education
benefits and interaction for the community during National Night Out and Open Houses.
Further, due to the speed at which most canine teams are able to perform their duties, calls
for service that involve a canine response would likely be reduced when compared to
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similar calls without a canine, thus allowing all involved parties to return to proactive
patrols throughout the city.
Despite the many advantages of a Police Canine Unit, several areas that may be of
concern are noted and are addressed below:
1)High program startup costs:
o The initial implementation bears the most amount of time and funding,
with the expected costs roughly $50,000 (see cost breakdown below).
o The Seal Beach Police Foundation has provided a written agreement and
check in the amount of $50,000 for the sole purpose of initiating this
program.
o Seal Beach City Council accepted this grant donation during the August
10, 2020, City Council Meeting (Item E - Grant Award from the Seal
Beach Police Foundation to Fund a Police Canine Program)
2)Liability concerns:
o After discussing the potential Police Canine Unit with the CJPIA, the
new program would not incur any additional liability costs. The
program would instead fall under the already established use of force
category.
3)Overtime costs:
o As with other overtime costs, the Police Executive Team responsibly
manages overtime and determines its need relevant to public safety.
While the first year of the program will provide the most insight into the
potential overtime costs that may be incurred, the department is prepared
to use grant funding for any overtime costs associated during the first
fiscal year of implementation. This will provide the best barometer
moving forward and will assist in determining what additional funds
may or may not be needed for future budget cycles.
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After careful consideration and an extensive review, we truly believe the addition of a
Police Canine Program/Unit to the Seal Beach Police Department would be a wise,
minimal cost investment with immeasurable benefits. These benefits include:
1)Increased suspect apprehension rates
2)Increased Officer safety
3)Force Multiplier
4)Illegal explosives, firearms, and/or substance detections
5)Building searches
6)Time/Cost savings (extended perimeter searches causing overtime)
7)Greater community/student engagement
Furthermore, the fiscal impact of the program for the City has been significantly reduced
due to grant funding, ensuring that the Police Canine Unit will not be an excessive
expenditure at startup. By implementing this program, the department and City are
providing the community of Seal Beach with the best tools and resources available to most
effectively “Take a bite out of crime.”
V. Fiscal Analysis of the Department Reorganization Plan
Based on the attached fiscal analysis provided by the Finance Department (assuming all
promotions, reclassifications, and new hires are at top step pay), the estimated savings would be
approximately $166,176 for the first year (due to the police motorcycle purchase) and
approximately $197,368 thereafter. See Attachment H: Fiscal Analysis for further details.
VI. Summary of Proposed, Current, and Vacant Staffing
To greater illustrate all of the proposed, current, and vacant staffing positions, we have created
the below listed ‘Table 3’. This table lists the allocation in three different delineations;
including, Eliminated, N/A, and/or a numerical figure. Eliminated means the position has been
abandoned and will no longer be part of the organization. N/A indicates the position was not
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created at the time the budget process was completed. Lastly, a numerical figure is the number of
positions either proposed, budgeted, or currently vacant:
Table 3: Staffing Chart
Classification Proposed Budgeted
20/21
Vacant
20/21
Chief 1 1 0
Captain 2 N/A N/A
Commander Eliminated 2 0
Lieutenant 2 N/A N/A
Sergeant 6 7 0
Corporal 4 4 0
Detective 5 5 0
Police Officer + Recruit + Over Hire 13 15 0
Police Canine Officer 1 N/A N/A
Community Oriented Policing Team 2 2 0
Motor Officers 3 2 0
Level I - Reserve Police Officers 1 1 0
TOTALS 39 FT
5 Reserves
38 FT
1 Reserves
0 FT
0 Reserves
Executive Assistant to COP 1 (Temp. SCSO)1 1
Account Technician 1 1 0
Crime Analyst Eliminated 1 0
IT Management Analyst 1 N/A N/A
Senior CSO – Detention Staff Eliminated 6 0
Records Supervisor 1 1 0
Police Civilian Investigator 1 N/A N/A
Senior CSO – Court Liaison Eliminated 1 0
P/T Police Aides - Records Eliminated 2 1
CSO - Records Clerk Eliminated 1 0
Senior CSO - P/E Technician Eliminated 1 0
Lead SCSO 1 1 0
F/T Senior CSOs 8 N/A N/A
P/T Senior CSOs 7 N/A N/A
Senior CSO – Parking Control Officers Eliminated 2 0
P/T Police Aide - Parking Eliminated 5 0
P/T Crossing Guards 6 5 0
TOTALS 14 FT – 13 PT 16 FT – 12 PT 1 FT – 1 PT
* See Attachment F for Proposed Hierarchical Matrix
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CLOSING
In summary, based on our collective research and firsthand knowledge, we truly believe this
analysis and these requests to be in the best interest of the Police Department, the City, and most
importantly the community as a whole. We hope that you will find these proposals to be
reasonable and most importantly, fiscally responsible. Lastly, we can assure you, the entire City
of Seal Beach will see the immeasurable value this reorganization can provide them.
Auditing Requirement:
With the assistance of both the Operations and Support Services Captains, the Operations and
Support Services Lieutenants will need to conduct an annual review of this Department
Reorganization Plan (DRP) for the City of Seal Beach Police Department. The review will
consist of a needs assessment and an updated strategy to combat any hiring/budgetary issues the
department faces at that particular time and plan for succession as deemed necessary. Upon
approval from the Executive Management Team, a needs assessment report will need to be
submitted to the Chief of Police in a memorandum format, via chain of command. This needs
assessment will then form the basis for each following fiscal year budget planning meeting in
January. It is the responsibility of both the lieutenants and captains to maintain, review, and
update the DRP on an annual basis. Once complete with the updating of the DRP, they should
engage in the strategic planning stages to establish overall direction of the organization.
Attachment E: Current Hierarchical Matrix
Attachment F: Proposed Hierarchical Matrix
Attachment G: Dixon Resources Revenue Projection
Attachment H: Fiscal Analysis
Attachment I: Comparative Salary Schedules for Police Civilian Investigator Position
Attachment J: Comparative Salary Schedules for Police Lieutenant Position
ATTACHMENT D: DETENTION CENTER FINANCIAL REVIEW
Jail Ope rations - Summary FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20
FY 20/21
Budget
Total Revenues 484,454 530,350 441,055 308,560 347,660 372,130 267,480 312,481 277,069 474,856 482,600
Total Expenditures 634,697 692,611 656,939 653,892 755,052 767,662 768,583 854,135 916,260 983,871 1,013,200
Net Surplus /(Deficit)(150,243)(162,261)(215,884)(345,332)(407,392)(395,532)(501,103)(541,654)(639,191)(509,016)(530,600)
Jail Ope rations - De tail FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20
FY 20/21
Budget
Revenues
Reim b. Mis c Services 001-024-30700 -------1,076 3,491 --
Application Fees - Inm ate DC 001-024-30801 ------900 4,200 5,338 5,835 5,000
Inm ate Fee from Other Agencies 001-024-30841 79,200 127,055 147,910 2,420 2,615 1,355 1,705 -12,900 286,481 200,000
Inm ate Self Pay 001-024-30842 399,666 391,008 288,000 300,308 339,043 365,000 253,540 288,735 241,688 172,379 261,000
Booking Fees 001-024-30843 5,588 12,287 5,145 5,832 6,002 5,775 11,335 16,105 10,755 6,861 10,000
Mis c Revenues 001-024-30960 --------9 3,300 -
Other Agenc y Reimbursem ent 001-024-30980 -------2,365 2,889 -6,600
Total Revenues 484,454 530,350 441,055 308,560 347,660 372,130 267,480 312,481 277,069 474,856 482,600
Expenditures
Salaries and Benefits 001-024-various 557,808 613,921 572,114 597,035 685,550 702,489 711,835 804,391 871,145 927,045 947,400
Offic e Supplies 001-024-40100 280 518 315 619 689 634 768 650 55 600
Public /Legal Notic es 001-024-40100 500 -500 105 -3,558 250 ----
Memberships and Dues 001-024-40300 1,500 -562 -------500
Trainings and Meetings 001-024-40400 1,220 1,549 1,916 450 5,321 3,114 3,832 4,567 4,201 2,903 6,600
Equipment/Materials 001-024-40700 9,328 6,968 9,824 12,759 7,720 8,260 5,598 4,640 6,089 5,451 6,200
Special Departm ent 001-024-40800 634 32 1,268 3,001 2,604 779 2,643 3,005 265 714 3,000
Telephone 001-024-41000 97 670 543 537 555 3,909 5,928 1,217 806 621 800
Rental/Leas e Equipm ent 001-024-42000 973 --80 -------
Contract Profess ional 001-024-44000 62,358 68,954 69,896 39,306 52,613 45,553 37,863 35,549 33,104 47,082 48,100
Total Expenditures 634,697 692,611 656,939 653,892 755,052 767,662 768,583 854,135 916,260 983,871 1,013,200
Net Surplus /(Deficit)(150,243)(162,261)(215,884)(345,332)(407,392)(395,532)(501,103)(541,654)(639,191)(509,016)(530,600)
CIT Y OF SEAL BEACH
REVENUES AND EXPENDIT URE ANALYSIS
JAIL OPERAT IONS
ATTACHMENT E: CURRENT HIERARCHICAL MATRIX
ATTACHMENT F: PROPOSED HIERARCHICAL MATRIX
PROPOSED INCREASE IN PARKING ENFORCMENT RESOURCES
Existing Parking Enforcement Resources
Current parking enforcement staffing levels
•3 FTE CSOs
•5 PTE Police Aides (1 currently unavailable due to injury)
7:00 AM – 7:00 PM – Current staffing (CSOs and Police Aides)
(staffing levels are inconsistent throughout the week by day)
7:00 AM – 10:00 PM – Parking hours of operation
(overnight parking enforced by SBPD when available)
Proposed Additional Parking Enforcement Resources
•Proposal to assign 4 additional FTE CSOs
•Total of 7 FTE CSOs
•5 PTE Police Aides
•CSOs and Police Aides will provide consistent staffing levels
throughout the week (7:00 AM – 10:00 PM)
•Maximum of 7 parking enforcement employees staffed at one time
Benefits from Additional Parking Enforcement Resources
Additional resources estimated to increase paid parking revenue
by 28% (approximately $470,000)
•Increase in both paid parking and citation revenue
Consistent parking enforcement increases compliance and
promotes public safety and access
Retain customer service focus with the ability to issue warning
notice for the first violation
5
$-
$50,000.00
$100,000.00
$150,000.00
$200,000.00
$250,000.00
$300,000.00
$350,000.00
$400,000.00
Actual Total Revenue Modeled Citation Revenue Modeled Citation Revenue
Parking Forecast
6
Date
Without Additional
Employees
With Additional
Employees
Additional Revenue
Generated
% Increase in
Revenue
July-20 $ 310,522.07 $ 310,522.07 $ - 0%
August-20 $ 275,001.89 $ 339,412.81 $ 64,410.92 23%
September-20 $ 188,887.92 $ 238,397.67 $ 49,509.75 26%
October-20 $ 138,773.59 $ 184,356.33 $ 45,582.74 33%
November-20 $ 116,804.48 $ 158,553.15 $ 41,748.67 36%
December-20 $ 112,180.87 $ 147,789.82 $ 35,608.95 32%
January-21 $ 133,477.33 $ 179,454.66 $ 45,977.32 34%
February-21 $ 116,006.19 $ 155,426.95 $ 39,420.76 34%
March-21 $ 132,237.97 $ 164,944.40 $ 32,706.43 25%
April-21 $ 126,466.57 $ 159,619.80 $ 33,153.23 26%
May-21 $ 139,097.69 $ 173,995.94 $ 34,898.25 25%
June-21 $ 214,864.99 $ 263,444.11 $ 48,579.12 23%
Parking Forecast
By Month
7
$954,281.25 , 39%
$1,521,636.47 , 61%
Additional Employee Revenue Breakdown
from 7/1/2020 - 6/1/2021
Paid Parking Revenue
Citation Revenue
ATTACHMENT H: FISCAL ANALYSIS
New crossing guard - - - - - 15,744 -15,744
Ongoing Cost of K-9 Program (5)- - - - - -5,000 5,000
FISCAL IMPACT ANALYSIS
(Amounts presented in annual budgetary dollars)**
Jail
Police
Recruit for
Overhire
Police New
Revenue Reductions:
Operational
Change
Reclass of
Positions
Pending
Retirement
Recruit
(3)
Motorcycle
Unit
Crossing
Guard
K9 Program
(5) Total
Inmate Fees $ (466,835)$ - $ - $ - $ - $ - $ - $ (466,835)
Other Agency Reimbursement (3,000)- - - - - - (3,000)
Revenue Increases:
Parking fees and citations (1) 470,000 - - - - - - 470,000
Expenditure Reductions:
Jail Operating Costs (51,600)- - - - - - (51,600)
Reclassification of one SCSO Position (2)(122,413)- - - - - - (122,413)
Elimination of one SCSO Position (3) - - - (122,413) - - - (122,413)
Expenditure Increases:
Reclassifications of personnel
Commander to Captain - - - - - - - -
Commander to Captain - - - - - - - -
Sergeant to Lieutenant - 5,234 - - - - - 5,234
Sergeant to Lieutenant - 5,635 - - - - - 5,635
Additional OT for new Lieutenants (4) - 47,615 - - - - - 47,615
Corporal to Sergeant - 48,183 - - - - - 48,183
Police Officer to Corporal - 8,557 - - - - - 8,557
Senior CSO to Civilian Investigator - 13,165 - - - - - 13,165
CSO to Senior CSO - 5,952 - - - - - 5,952
Special Pay for Motorcycle Unit - - - - 6,612 - - 6,612
Overhire Police Recruit for Davis Retirement
Pending Retirement - - (245,797) - - - - (245,797)
New Hire (assumes Classic) 229,669 229,669
Overhire of Police Recruits
Future Officer Retirement (3) - - - (258,312) - - - (258,312)
SCSO transitioning to Police Officer - - 211,637 - - - 211,637
One-time Expenditure:
Purchase of one (1) additional motorcycle - - - - 31,192 - - 31,192
$ (173,848) $134,340 $(16,128)$ (169,088) $37,804 $15,744 $5,000 $ (166,176)
** Estimates are based on Step 5 salary levels and are not expected to exceed the listed amounts
(1) Estimates provided by Dixon Resources and assumes the SCSO positions that were in the jail are reassigned to parking and records.
(2) This savings is dependent on this position being eliminated. Currently all SCSO positions are filled
(3) Currently, one SCSO from the jail has been selected for a police recruit position and is scheduled to begin the Academy in September 2020. If he
successfully completes training in the Academy, this would result in the overhire of one police officer position until the next officer retires, currently
estimated to be in FY 2021-22. Otherwise, there would be no position for him to return to. The overhire would result in an additional cost of approximately
$24,000 from March 2021-June 2021 and is not included in the analysis above. The analysis shows the future savings once the retirement occurs.
(4) This amount is based on the current Sergeants who would be considered for promotion to Lieutenant. If the Lieutenant position is non-exempt, we
could assume the employee would perform the same amount of overtime as they are currently performing. The amounts were determined using actual
overtime costs from January 2019 through December 2019.
(5) This cost is based on information provided by the Police Department and is not anticipated to be funded using General Fund; the Police Department will
use restricted funding sources for annual ongoing costs.
ATTACHMENT I: COMPARATIVE SALARY SCHEDULES
FOR POLICE CIVILIAN INVESTIGATOR POSITION
Date
Posted City Position Title Step 1 Last Step
3/30/2019 Newport Beach PD Civilian Investigator $ 4,943.34 $ 6,957.08
6/29/2019 Irvine PD Civilian Investigator I $ 4,303.87 $ 6,768.67
6/29/2019 Irvine PD Civilian Investigator II $ 4,631.47 $ 7,429.07
7/7/2019 Costa Mesa PD Civilian Investigator - Tier 1 $ 5,476.00 $ 7,338.00
7/7/2019 Costa Mesa PD Civilian Investigator - Tier 2 $ 4,967.00 $ 6,656.00
8/20/2019 Los Angeles County Sheriff Civilian Investigator $ 5,519.74 $ 7,239.10
1/1/2020 Orange County Sheriff Civilian Economic Crime Investigator $ 5,428.80 $ 7,316.40
Agency 1st Step Top Step
NBPD $ 59,320.08 $ 83,484.96
IPD CI - I $ 51,646.40 $ 81,224.00
IPD CI - II $ 55,577.60 $ 89,148.80
CMPD - T1 $ 65,712.00 $ 88,056.00
CMPD - T2 $ 59,604.00 $ 79,872.00
LASD $ 66,236.88 $ 86,869.20
OCSD $ 65,145.60 $ 87,796.80
Annual Average $ 60,463.22 $ 85,207.39
Monthly Average $ 5,038.60 $ 7,100.61
Proposed Annual $ 66,070.20 $ 80,308.80
Proposed Monthly $ 5,505.85 $ 6,692.40
SCSO $ 56,972.16 $ 69,249.96
Proposed Salary $ 66,070.20 $ 80,308.80
*Actual Salary Cost $ 9,098.04 $ 11,058.84
Proposed Salary $ 66,070.20 $ 80,308.80
Detective $ 99,042.93 $ 120,387.33
*Potential Savings $ 32,972.73 $ 40,078.53
*This data is reflective of comparative salaries from the 2019-2020 fiscal year.
ATTACHMENT H: COMPARATIVE SALARY SCHEDULES
FOR POLICE LIEUTENANT POSITION
*This data is reflective of comparative salaries from the 2019-2020 fiscal year.
City
Top Annual
Salary AVERAGE
El Segundo $176,773 $160,171
San Clemente (OCSD)$174,241
Manhattan Beach $174,072 MEDIAN
Newport Beach $168,139 $162,864
Cypress $167,460
Buena Park $163,197
Huntington Beach $162,864
Laguna Beach $160,788
Costa Mesa $159,672
Fountain Valley $154,548
Seal Beach $150,436
Hermosa Beach $146,172
Redondo Beach $123,864
ATTACHMENT K: DETENTION CENTER
PROPOSED FLOORPLAN