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Home My WebLink AboutCC Min 2020-09-28Seal Beach, California September 28, 2020 The City Council met in Closed Session at 6:30 p.m. via teleconference. ROLL CALL Present: Mayor Sustarsic Council Members: Varipapa, Kalmick, Massa-Lavitt, Moore Absent: None City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Phil Gonshak, Police Chief, Seal Beach Police Department Les Johnson, Director of Community Development Gloria D. Harper, City Clerk ORAL COMMUNICATIONS Mayor Sustarsic opened oral communications. City Clerk Harper announced that one (1) email communication was received. Mayor Sustarsic then closed oral communications. CLOSED SESSION A. Conference with Chief of Police and City Attorney regarding potential threats to the security of public facilities and essential public services posed by the spread of the COVID-19 virus pursuant to Government Code Section 54957(a). ADJOURNMENT Mayor Sustarsic adjourned the Closed Session meeting at 7:00 p.m. 7 - Gloria D.' arper, Jerk City of Seal Beach Approved: Schelly Sustarsic, Mayor Attested: Gloria D. Harp r, City Clerk Seal Beach, California September 28, 2020 The City Council met in Regular Session at 7:05 p.m. via teleconference. ROLL CALL Present: Mayor Sustarsic Council Members: Kalmick, Massa-Lavitt, Moore, Varipapa Absent: None City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Phil Gonshak, Police Chief, Seal Beach Police Department Joe Bailey, Chief, Marine Safety Department Steve Myrter, P.E., Director of Public Works Les Johnson, Director of Community Development Kelly Telford, Director of Finance/City Treasurer Gloria D. Harper, City Clerk Dana Engstrom, Deputy City Clerk Ron Roberts, OCFA Fire Chief APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS AND ORDINANCES City Clerk Harper announced that seven (7) supplemental communications were received after the posting of the agenda regarding various agenda items that were distributed to City Council and made available to the public. Council Member Moore moved, second by Council Member Varipapa to approve the agenda. City Clerk Harper took a roll call vote to approve the agenda. AYES: Kalmick, Massa-Lavitt, Moore, Sustarsic, Varipapa NOES: None ABSENT: None ABSTAIN: None Motion carried PRESENTATIONS / RECOGNITIONS • Seal Beach COVID-19 Local Emergency Review • Southern California Edison Presentation • Fire Prevention Week Proclamation ORAL COMMUNICATIONS Mayor Sustarsic opened oral communications. City Clerk Harper announced that one (1) email communication was received and distributed to Council via email and uploaded to the City's website. Mayor Sustarsic then closed oral communications. CITY ATTORNEY REPORT Due to a connection issue, City Manager Ingram reported on behalf of City Attorney Steele that prior to the meeting City Council met in closed session to discuss the item on the posted agenda and indicated the City Council took no reportable action. CITY MANAGER REPORT City Manager Ingram reported that the City will be reopening the cooling centers in preparation for the predicted heat wave. Additionally, she introduced Community Development Director Johnson who provided an update on the six (6) month business marketing campaign "Hold Fast Seal Beach." He indicated that Market Snag was selected as a local business to promote this effort. The objective of the campaign is to promote Seal Beach businesses during COVID-19 by letting the community and region know businesses are open and ready to serve customers. Director Johnson discussed the scope of the program, status of the campaign, next steps, and encouraged the support of local businesses especially during the upcoming holidays. COUNCIL COMMENTS Council Member Moore thanked Southern California Edison for the update tonight. He indicated that he attended an Orange County Fire Authority meeting where they announced the purchase of a CH 47 helitanker to assist with the wildfires. He thanked staff for the marketing effort "Hold Fast Seal Beach" and indicated he feels it has been very well done. He thanked Public Works and Recreation staff for their work on the new fence in College Park West. Additionally, he thanked a Leisure World resident for their suggestion regarding the use of recycle bins for used fishing lines on the pier. Council Member Varipapa indicated he received a lot of positive feedback regarding the dining parklets. He thanked Director Johnson and staff for their continued efforts in this ongoing endeavor to support businesses. He reminded residents that school is now back in session and to drive safe and not speed. Council Member Massa-Lavitt indicated that she attended the Orange County Sanitation District meeting and reported that the District continues to monitor Seal Beach waste. She announced that the District has a lot of ongoing construction projects and noted they purchase local products whenever possible to support the local economy. She also attended an Orange County Vector Control District meeting and noted the importance of taking care of your environment, as mosquitos are very active this year and that a lot of people are getting bitten. Mayor Pro Tem Kalmick noted that he would like to agendize an item at a future meeting regarding the possibility of building a parking structure adjacent to Fire Station #44 on Central Avenue as well as updating the Fire Station facility simultaneously for better use of the space on the lot. Mayor Sustarsic indicated she continues to participate in her weekly Mayor's calls. She thanked Public Works staff for meeting with her to discuss upcoming projects. Additionally, she met with Chamber President Rob Jahncke to discuss how things are going on Main Street. She watched the seminar "Protect the Vote" sponsored by Senator Tom Umberg. She introduced the "Mask Up to Open Up" video which she participated in with all Orange County mayors to encourage residents in Orange County to wear a mask. COUNCIL ITEMS There were no Council items. CONSENT CALENDAR Council Member Moore moved, second by Council Member Massa-Lavitt, to approve the recommended actions on the consent calendar. A. Approval of the September 14, 2020 City Council Minutes - That the City Council approve the minutes of the Closed Session and Regular City Council meeting held on September 14, 2020. B. Demands on City Treasury (Fiscal Year 2021) — September 28, 2020 - Ratification. C. Monthly Investment Report — August 31, 2020 - Receive and File. D. Acceptance of 2020-2021 State Department of Alcoholic Beverage Control Grant Monies (ABC Grant) - That the City Council adopt Resolution 7073: 1. Authorizing the City of Seal Beach, through the Seal Beach Police Department, to enter into a contract between the City of Seal Beach and the State of California Department of Alcoholic Beverage Control; and, 2. Therefore, allowing the City Manager or her designee to execute on behalf of the City of Seal Beach all contracts and proposals including any extensions or amendments thereof and any subsequent contract with the State in relation thereto; and, 3. $45,000 in revenue was included in the 2020/2021 Budget. E. Agreement for Sharing Consultant Costs for the 2019 America's Water Infrastructure Act's Compliance Risk and Resiliency Assessments and Emergency Response Plans with the Municipal Water District of Orange County - That the City Council adopt Resolution 7074: 1. Approving the "Agreement for Sharing Consultant Costs for 2019 AWIA Compliance Risk and Resiliency Assessments and Emergency Response Plans for Participating Agencies (Phases II and III)" with the Municipal Water District of Orange County (MWDOC) for a cost of $115,000; and, 2. Authorizing and directing the City Manager to execute the Agreement; and, 3. Approving Budget Amendment BA 21-03-01 in the amount of $45,666. F. Approving Amendment No. 1 to the Professional Services Agreement with Ardurra Group, Inc. dba AndersonPenna Partners, Inc., for On -Call Professional Inspection Services - That the City Council adopt Resolution 7075: 1. Approving Amendment No. 1 to the Professional Services Agreement dated July 22, 2019, with Ardurra Group, Inc. dba AndersonPenna Partners, Inc., to increase compensation by $500,000 for a revised total contract not -to -exceed amount of $740,000 for additional on-call professional inspection services; and, 2. Authorizing the City Manager to Execute Amendment No. 1. G. Award to and Authorize Execution of a Construction Contract with ABM Industries, Inc., dba ABM Electrical & Lighting Solutions Inc. for the Almond Park Lighting Improvements Project, CIP PR2103 - That the City Council adopt Resolution 7076: 1. Approving the plans, specifications, and contract documents for the Almond Park Lighting Improvements Project, CIP PR2103; and, 2. Approving and awarding a construction contract to ABM Industries, Inc. dba and, Electrical & Lighting Solutions Inc. (ABM) in the amount of $159,898.82 to construct the Almond Park Lighting Improvements pursuant to the exemption from competitive bidding requirements set forth in Seal Beach Municipal Code Section 3.20.025(D); and, 3. Authorizing the City Manager to execute the agreement for construction services to ABM; and, 4. Authorizing the City Manager to approve additional work requests up to $16,000 in connection with the Project; and, 5. Approving Budget Amendment BA 21-03-03 in the amount of $176,000 for the Almond Park Lighting Improvements Project, CIP PR2103. City Clerk Harper took a roll call vote to approve the consent calendar items. AYES: Kalmick, Massa-Lavitt, Sustarsic, Moore, Varipapa NOES: None ABSENT: None ABSTAIN: None Motion carried ITEMS REMOVED FROM CONSENT CALENDAR There were no items removed from the consent calendar. PUBLIC HEARING There were no public hearing items. UNFINISHED/CONTINUED BUSINESS H. A Resolution of the Seal Beach City Council Approving Amendment No. 1 to the Agreement with Consolidated Disposal Service, LLC, for an Adjustment in the Residential Green Waste Recycling Processing Rate; Authorizing and Allocating Funds to Compensate Republic Services for Processing Green Waste; Approving and Amending the Existing Scope of Work with HF&H and Authorizing the City Manager to Execute Necessary Documents on Behalf of the City - That the City Council adopt Resolution 7077: 1. Approving Amendment No. 1 ("Amendment") to the Agreement between the City of Seal Beach and Consolidated Disposal Service, LLC, dba Republic Services ("Collection Agreement") approving rate adjustment of $0.65 per unit per month to the service component of the basic residential and multi -family rates; and 2. Authorizing the City Manager to execute Amendment No. 1; and 3. Allocating funds in the not -to -exceed amount of $34,000 to compensate Republic Services for the processing of the City' green waste per AB 1594; and 4. Authorizing staff to amend the scope of work of the Professional Services Agreement with HF&H. Assistant City Manager Patrick Gallegos provided a comprehensive presentation on this item and introduced Republic Services General Manager Chris Kentopp and Municipal Relations Manager Manual Gouveia who assisted in addressing Council member questions. Mayor Pro Tem Kalmick moved, second by Council Member Massa-Lavitt, to adopt Resolution 7077: 1. Approving Amendment No. 1 ("Amendment") to the Agreement between the City of Seal Beach and Consolidated Disposal Service, LLC, dba Republic Services ("Collection Agreement") approving rate adjustment of $0.65 per unit per month to the service component of the basic residential and multi -family rates; and, 2. Authorizing the City Manager to execute Amendment No. 1; and, 3. Allocating funds in the not -to -exceed amount of $34,000 to compensate Republic Services for the processing of the City' green waste per AB 1594; and, ^. Authorizing staff to amend the 6nooe of work of the Professional Senrioes Agreement With L.JF&H Item 4, authorizing staff to amend the scope of work of the Professional Services Agreement with HF&H, was removed by staff from the approved Staff Report prior to the Council meeting, and Resolution 7077 and will be brought back for Council approval at a future meeting. City Clerk Harper took a roll call vote to approve Item H. AYES: Kalmick, Massa-Lavitt, Sustarsic, Moore, Varipapa NOES: None ABSENT: None ABSTAIN: None Motion carried 5 -Year CIP - Discussion. City Manager Ingram provided some introductory comments regarding the context of tonight's discussion prior to turning the discussion over to Public Works Director Steve Myrter and Director of Finance/City Treasurer Kelly Telford. At the conclusion of the FY 2020-2021 budget workshops, staff indicated that they would come back to the Council within a few months to further discuss the 5 -Year CIP Program and proposed future projects and seek direction. With respect to two of those projects, the Lifeguard Headquarters/PD Substation Replacement and Tennis Center Locker Room projects, the Council adopted the FY 2020-2021 Annual Budget with only the one-year proposed CIP projects, including design expenditures for both of these projects, with staff's commitment that staff would not move forward with those design expenditures until the Council and staff had a more in depth discussion of the 5 -Year CIP Program and received direction from the Council. However, staff has spent a significant amount of time over the past few months discussing these projects in much greater detail with the project teams in preparation for tonight's presentation, and as a result, tonight staff is not requesting any action or direction from the Council with respect to the 5 -Year CIP Program. Tonight's goal is to present and discuss five high priority projects within the 5 -Year CIP Program, and for the Council to have a good grasp of those proposed projects and why staff believes they are necessary to start planning for now, as well as the financial challenges and potential financing options. Staff's recommendation following the presentation and discussion is for the Council and staff to facilitate a more in-depth discussion of these projects and financial challenges at the next Strategic Planning meeting. City Manager Ingram thanked Griffin Structure Vice President and Project Manager Dustin Alamo for joining the meeting to assist staff on the call this evening to address any of Council's questions. Director of Finance/City Treasurer Kelly Telford discussed the General Fund available balance, 5 -Year CIP funding overview, unfunded Capital Projects, Specific Capital Projects (Tennis Center locker room/gym building, Pier abutment improvements, Main Street Improvement Program, Lifeguard Headquarters/PD Substation, and the community pool). Director of Public Works Steve Myrter provided extensive details on the following projects; Tennis Center locker room/gym building, Pier abutment improvements, Main Street Improvement Program, Lifeguard Headquarters/PD Substation, and the community pool. Griffin Structure Vice President and Project Manager Dustin Alamo provided details on the process and cost estimates for the Lifeguard Headquarters/PD Substation and the community pool projects. Council Members individually provided comments regarding each of the proposed discussed projects. Mayor Sustarsic indicated this item was received and filed. NEW BUSINESS J. Report on Orange County Vote Centers and Ballot Drop Box in Seal Beach - That the City Council receive and file the report. City Clerk Gloria Harper provided a comprehensive presentation on this item and addressed Council Member questions. This item was received and filed. ADJOURNMENT Mayor Sustarsic adjourned the City Council at 9:38 p.m. to Monday, October 12, 2020 at 5:30 p.m. to meet in closed session, if deemed necessary. loria D. Harpe City Cler City of Seal Beach Approved: S �-+•.� Schelly Sust ic, Mayor Attested: oria D. Harp r, bty Clerk