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HomeMy WebLinkAboutAGMT - IES Communications LLC (204384 Tennis Center and Marina Center Req Support)City of Seal Beach 204384 - Tennis center and Req support 6/17/2020 CLIENT Quote Date: 6/17/2020 City of Seal Beach Web ID: 204384 Site Code: 3900 Lampson Ave Project: Tennis center and Req support Seal Beach, CA 90740 BACKGROUND: IES Communications, LLC is pleased to submit for your review and approval the following proposal. Please feel free to contact us with any questions you might have during your review. The following is an outline of IES's proposal. MANAGEMENT QUALITY ASSURANCE: IES's plan for ensuring quality in the project starts with our pre -installation review. From the initial exchange of information concerning the project, an engineered and documented installation package has been constructed as part of the response process. OVERVIEW: IES will provide & install communication -cabling connectivity per customer provided documentation. All cabling installed shall be in compliance with the ANSI/TIA/EIA 568-C Commercial Building Telecommunications Cabling Standards. The following is an outline of IES's proposal. 1ES Communications, LLC 2of7 Scope of Work Tennis center and Req support - Normal Business Hours Tennis Center IES will provide material and labor to extend (1) 100ft cat5e cable and use R345s (4p8c) on both sides. Marina Park Center IES will provide material and labor to roughing in 50ft OSP Cat5E Cable from roof to closet. iFS Communications. LLC of 7 Project Standards QUALITY ASSURANCE An IES Project Manager will have the responsibility of meeting all quality objectives as defined in the installation package. Upon completion of specific tasks throughout the project, the Project Manager will be required to sign off before any additional work may be performed. Each IES project is completed following the installation package, IES Standards Manual and IES Quality Audit policy. Informal and formal audits will be conducted throughout the life of the project. In case of any discrepancies between the installation criteria and the delivered product, a punch list will be developed and the corrections will be made promptly. After the final project audit has been completed, and any discrepancies corrected, a CLIENT representative will be asked to sign a project acceptance form. INSTALLATION STANDARDS All exposed cabling shall be neatly dressed and bundled. IES shall test each U/UTP cable with a Fluke DTX -1800 and will fully certify each U/UTP cable in accordance with industry standards. IES shall provide the end user with test results in electronic format. Unless otherwise notified IES shall implement an industry standard labeling scheme in accordance with the TIA/EIA-606A and TIA/EIA-942. All cables shall be labeled within 4 inches of the termination point with a machine generated label. Unless specifically stated in the scope of work there will be NO service loop at the workstation end. IES shall support all cabling every 4-5 feet in accordance with the TIA/EIA 568-C. LABELING / DOCUMENTATION Documentation is critical to the success of an installation and contributes significantly to the ongoing level of customer satisfaction. Our engineered installation plan will serve as an installation blueprint. An electronically printed adhesive label will be installed at the cable destination end to denote the origination point and the destination point on the faceplate and the patch panel. All labeling will conform to the ANSI/TIA/EIA 606, Administration Standard for the Telecommunications infrastructure of commercial Buildings. All red line as -builds will be supplied to CLIENT and they will be updated throughout the project. Upon completion of the project, a logical drawing of the communication system will be provided to CLIENT. Upon completion of the project, a cabling matrix will be provided to CLIENT that documents the location of all cabling within the TR and the floor. Upon completion of the project, a complete turnover package will be submitted to CLIENT containing updated drawing as builds, cabling matrix, test results and any other pertinent information pertaining to the project. IES CorrMU-;cations, LSC 4 c f 7 General Terms and Conditions The following terms and conditions may be super ceded if a current MSA (master service agreement) is in place: A current MSA (Master Service Agreement) may supersede the below terms TERMS OF PAYMENT: The customer agrees to pay IES (Contractor) the total purchase price, plus applicable sales tax, listed for the material and labor used as outlined in this Purchase Agreement. Material balance will be due upon customer acceptance. Contractor will provide labor progress invoices for work performed in association with this Purchase Agreement. All invoices are due no later than 30 days from receipt. If customer elects to finance the services and equipment on this Purchase Agreement through a Contractor third party authorized leasing source, an initial deposit of 20% is required at signing of this Purchase Agreement. The Contractor Finance department must give approval for special arrangements or terms other than stated herein. LATE CHARGES ON PAST DUE ACCOUNTS: Customer agrees to pay Contractor 1.5% interest per month (an annual rate of 18%) on any unpaid balance after the due date. EXPEDITE CHARGE: To avoid an expedite charge, Contractor must receive a signed Purchase Agreement and purchase order (if customers purchasing policy requires that a purchase order be issued) five (5) business days prior to the work commencing. Any special rush requests, if not included in this Purchase Agreement will be invoiced separately at a rate not to exceed 10% of this Purchase Agreements total selling price. TIMELINE: Customer recognizes that if the project is delayed or accelerated due to reasons beyond the reasonable control of Contractor or its employees, that Contractor may incur additional expenses. Such expenses may include, but are not limited to, employee wages, materials, mileage, design and re-engineering fees and lodging. Customer agrees to reimburse Contractor for these additional expenses at a rate equal to Contractor's standard fees. CHANGE IN SCOPE: Any change to the scope of work, as specified in this Purchase Agreement, which is requested by the customer or its duly authorized representative may only be effected through a written change order. The change order must be signed by an authorized representative of the customer, and an additional purchase order, or an amendment to the original purchase order, issued. All change orders to the original scope of work shall be bound to the Terms and Conditions stated herein. CANCELLATION: Customer acknowledges that this is a non -cancelable Purchase Agreement. If customer elects to return any material or equipment delivered as part of this Purchase Agreement it must be un -used and in its original packaging. Customer will be liable for any restocking fees incurred by Contractor, at a rate equal to the amount charged to Contractor, on all returned material and equipment. Customer will also be liable for any and all labor hours performed at Contractor's standard hourly rate. CUSTOMER RESPONSIBILITIES: Unless stated otherwise in the General Notes, Exclusions and Clarifications section of this contract it is the responsibility of the customer to provide the following: A safe and secure method for storing all materials and equipment related to this project. Copies of floor plans (electronic CAD files preferred in the DWG or DXF format) including the furniture layout and outlet locations (outlet locations maybe hand drawn). Adequate environment at the work site IE: ventilation, lighting etc. A single point of contact for the duration of the project. LIMITATION: All prices remain in effect for thirty (30) days from the date of this Purchase Agreement. INSURANCE: IES will maintain the following types of insurance coverage and liability limits: Commercial automobile insurance for all non -owned vehicles, covering bodily injury and property damage, with a limit of $1,000,000 for each occurrence. Commercial general liability insurance covering bodily injury, property damage, and contractual liability, with a limit of $3,000,000 for each occurrence and $6,000,000 general aggregate. Workers' compensation, with the statutory requirement for coverage. Additional Insured: IES will name CLIENT as an additional insured on IES Communications, LLC general liability policy. Waiver of Subrogation: Rights of subrogation under the policies listed above will be waived in favor of CLIENT. Certification: IES will provide CLIENT with a certificate of insurance confirming all insurance IES Communications, LLC 5of7 Pricing: Labor $1,255.50 Material $221.38 Other $0.00 Services $0.00 Total $1,476.88 Tax $0.00 Total with tax $1,476.88 The total lump sum for this proposal is $1,476.88 which includes all tax, material, labor, equipment, supplies, travel expenses and misc. expenses. Excluded from this proposal are any adds, moves, or changes during project, which will be billed separate from original proposal. Authorization Dear N/A Web ID: 204384 By signing below, I am accepting this proposal and the attached terms and conditions. Customer Authorized Signature Customer Writ Name Account Rep: Becky Fisher -7 %S ( / 7-v Date pts s: -;4*n+ C&A MA^A it CustoffmiFFTitle IES Communications, LLC Sect Ti�her IES Authorized Signature Becky Fisher. Director, National Accounts IES Print Name IES Communications, LLC 6 of 7 �FIVOI NOTES AND EXCLUSIONS The following activities are not included unless specifically listed in the above detailed Scope of Work; and if required, additional charges may apply: IES assumes that all active equipment will be provided, installed and configured by others. IES assumes pathways will be provided for the copper cables by others. If IES is required to provide pathways, additional cost will apply. Any idle time or standby time incurred due to access issues or issues outside control of IES will result in additional billing. Installation of cable tray or conduit. All vertical conduit sleeves between floors and entrance into the MPOE, MDF and IDF's to be provided by the electrical contractor or General Contractor. All work is scheduled for regular business hours unless otherwise noted. Costs associated with parking Technicians must have free and clear access to all areas being cabled. Coring and drilling of walls, floors, or headers Improvement to building grounding system Underground trenching or boring Concrete/asphalt cutting or patching Architecture or Engineer design or Consulting fees Engineered stamped drawings Cutting, patching, painting Modifications to correct existing code/building violations or upgrade of systems to comply with State or City codes expressly excluded. All electrical is provided and installed by others. Any changes to the scope of work must be submitted in writing prior to the work being performed. This proposal does not include labor to move furniture, PC or other end user equipment that will preclude IES from performing their duties. IES will not certify cable runs longer than 100meters. IES Communications, LLC 7 of 7 Part Description Part # MFG Units QTY Installation of Cat5e Cable INSTCABLE Berk-Tek FT 100 Installation of OSP Cat5e Cable Dress in TR Per Cable INSTCABLE Dress in TR Per Cable Berk-Tek IES FT EA 50 1 Drop and Lace New Workstation Location DROPLACE IES EA 1 Label, Document Cable LTD4PR IES EA 1 PM PM IES Lot 1 Testing Category 6A cable (per cable) TST4PR IES EA 1 3-Port Faceplate OR-40300547 Ortronics EA 2 Blanks (10pk) OR-42100002 Ortronics EA 1 Cat5E Jack OR-T35E00-36 Ortronics EA 2 Coupler Fitting - LD10 - International White CF10IW Panduit EA 5 Single Gang Two-piece Snap Together Outlet Box JB3510IW Panduit EA 2 LD10 - 1.5"Wx8'L - White LD10WH8 Panduit FT 40 Right Angle Fitting - LD10 - International White RAFC10IW Panduit EA 10 A`ORU® CERTIFICATE OF LIABILITY INSURANCE � DATE r z/26/zozno THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Bowen, Miclette & Britt Insurance Agency, LLC 1111 North Loop West, #400 CONTACT NAME Lydia Michael PHONE FAx C No Ext): 713-880-7100 ac No :7I3-880-7166 ADDE-MRESS. lmichael@bmbinc.com Houston TX 77008 INSURERS AFFORDING COVERAGE NAIC Ii INSURERA: Navigators Ins Co 1 42307 10/1/2020 INSURED IESCOMMUNI IES Communications, LLC 2801 S. Fair Lane INSURER B: Everest Indemnity Ins Co 10851 INSURERC: Hartford Fire Ins CO. 19682 INSURER D: Trumbull Insurance Company 27120 Tempe, AZ 85282 INSURER E, INSURER F: MED EXP (Any one person) $ 25,000 COVERAGES CERTIFICATE NUMBER: 1517087384 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF MM/DD POLICY EXP MMID LIMITS B X COMMERCIAL GENERAL LIABILITY Y Y EN6ML00063191 10/1/2019 10/1/2020 EACH OCCURRENCE $2,000,000 CLAIMS -MADE � OCCUR PREMDAMAGE T RENTED PREMISES Ea occurrence; $ 1,000,000 MED EXP (Any one person) $ 25,000 PERSONAL 8 ADV INJURY ! $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 POLICY PRO- JECTLOC PRODUCTS - COMP/OP AGG $ 4,000,000 r $ OTHER: C AUTOMOBILE LIABILITY Y Y 61CSEQU3301 10/1/2019 10/1/2020 Ea aBINEDISINGLE LIMIT i $ 1,000,000 X ANY AUTOBODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ Per accident X HIRED X NON -OWNED AUTOS ONLY AUTOS ONLY $ A ! UMBRELLA LIABX 'OCCUR Y Y H019EXC4135891V 10/1/2019 10/1/2020 EACH OCCURRENCE $10,000,000 X EXCESS LLAB CLAIMS -MADE ' AGGREGATE $ 10'0g0,000 DEDi I RETENTION $ $ D WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y I N ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBEREXCLUDED? j NIA Y 61WNQU3300 10/1/2019 10/1/2020 X PER ' OTH- , STATUTE ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $1,000,000 i i I DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The following policy provisions and/or endorsements form part of the policies of insurance represented by this certificate of insurance. The terms contained in the policies and/or endorsements supersede the representations made herein. Electronic copies of the policy provisions and/or endorsements listed below are available by emailing: certificates@bmbinc.com When required by written contract, those Parties listed in said contract, including the certificate holder, are added as an Additional Insured, with respect to General Liability, Auto Liability and Excess Liability as afforded by the policy and/or endorsements. When required by written contract, waiver of subrogation, with respect to General Liability, Auto Liability, Workers Compensation and Excess Liability is granted See Attached... CERTIFICATE HOLDER rONrFI I OTInN ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Seal Beach 211 8th Street AUTHORIZED REPRESENTATIVE �( L`�G�'��7�''/'r Seal Beach CA 90740 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD ACORa AGENCY CUSTOMER ID: IESCOMMUNI LOC #: ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY Bowen, Miclette & Britt NAMED INSURED IES Communications, LLC 2801 S. Fair Lane Tempe, AZ 85282 POLICY NUMBER CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE in favor of Certificate Holder as afforded by the policy and/or endorsements. The General Liability, Auto Liability and Excess Liability policy certified herein is primary and non-contributory to other insurance available to the certificate holder, but only to the extent required by written contract with the Named Insured. AGUKU 101 (ZOOS/U1) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Policy Number: EN6ML00063191 Effective Dates: 10/01 /2019 -10/01 /2020 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - (FORM B) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART. SCHEDULE Name of Person or Organization: Any person or organization for whom you are performing operations during the policy period when you and such person or organization have agreed in writing in a contract or agreement that such person or organization by added as an additional insured on your policy AND Any other person or organization you are required to add as an additional insured under the contract or agreement described above. (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work" for that insured by or for you. CG 20 10 11 85 Copyright, Insurance Services Office, Inc., 1984 Page 1 of 1 Policy Number: EN6ML00063191 Effective Dates: 10/0112019 -10/01 /2020 COMMERCIAL GENERAL LIABILITY CG 20 37 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location And Description Of Completed Operations Any person or organization for whom you are All Locations performing operations when you and such person or organization have agreed in writing in a contract or agreement that such person or organization be added as an additional insured on your policy; and Any other person or organization you are required to add as an additional insured under the contract or agreement described above. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section 11 - Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property damage" caused, in whole or in part, by .your work" at the location designated and described in the Schedule of this endorsement performed for that additional insured and included in the "products -completed operations hazard". However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured B. With respect to the insurance afforded to these additional insureds, the following is added to Section III - Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. CG 20 37 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 2 ` Policy Number: EN6ML00063191 Effective Dates: 10/01 /2019 -10/0112020 will not be broader than that which you are required by the contract or agreement to provide for such additional insured. CG 20 37 0413 © Insurance Services Office, Inc., 2012 Page 2 of 2