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AGMT - Engineering Solutions Services Inc Extension 1 & 2(Professional Grant Writing and Management Services)
May 31, 2023 Engineering Solutions Services, Inc. 23232 Peralta Drive, Suite 112 Laguna Hills, CA 92653 Attn: Sudi Shoja SUBJECT: CITY OF SEAL BEACH ENGINEERING SOLUTIONS SERVICES, INC. PROFESSIONAL SERVICES AGREEMENT EXTENSION NO.2 Professional Grant Writing and Management Services Dear Sudi: Pursuant to the Professional Services Agreement for Professional Grant Writing and Management Services, dated October 26, 2020, by and between the City of Seal Beach (City) and Engineering Solutions Services, Inc., the City of Seal Beach is hereby notifying Engineering Solutions Services, Inc. of its desire to exercise the second of two additional one (1) year term extension per Section 2.2 Term for a total not -to -exceed amount of sixty thousand dollars and 00/100 ($60,000.00). The Agreement termination date is now revised to midnight of October 26, 2024. All other terms and provisions of the Agreement shall remain unaltered and in full force and effect. chry��ld you_have--a.n-y-que—stion-s,-pfe--se—do-riat-he�itat-e- to--EGntact-Iris-L-ee; P-ubftGAAt r-ks-Bir�tar-at-(-6'5�,- -" 1- 2527 x1322 or flee@sealbeachca.gov Sincerely, ill R. Ingram City Manager CC: Iris Lee, Public Works Director Gloria D. Harper, City Clerk March 13, 2023 Engineering Solutions Services, Inc. 23232 Peralta Drive, Suite 112 Laguna Hills, CA 92653 Attn: Sudi Shoja SUBJECT: CITY OF SEAL BEACH — ENGINEERING SOLUTIONS SERVICES, INC. PROFESSIONAL SERVICES AGREEMENT EXTENSION NO.1 Professional Grant Writing and Management Services Dear Sudi: Pursuant to the Professional Services Agreement for Professional Grant Writing and Management Services, dated October 26, 2020, by and between the City of Seal Beach (City) and Engineering Solutions Services, Inc., the City of Seal Beach is hereby notifying Engineering Solutions Services, Inc. of its desire to exercise the first of two additional one (1) year term extension per Section 2.2 Term for a total not -to -exceed amount of sixty thousand dollars and 00/100 ($60,000.00). The Agreement termination date is now revised to midnight of October 26, 2023. All other terms and provisions of the Agreement shall remain unaltered and in full force and effect. Should you have any questions, please do not hesitate to contact Iris Lee, Acting Public Works Director at (562) 431-2527 x1322 or ilee@sealbeachca.gov Sincerely, 61 &Rln(g�ram City Manager CC: Iris Lee, Public Works Director Gloria D. Harper, City Clerk PROFESSIONAL SERVICES AGREEMENT for Professional Grant Writing and Management Services between City of Seal Beach 211 - 8th Street Seal Beach, CA 90740 Engineering Solutions Services, Inc. 23232 Peralta Drive, Suite 112 Laguna Hills, CA 92653 (949) 797-6055 This Professional Service Agreement ("the Agreement") is made as of October 26, 2020 (the "Effective Date"), by and between Engineering Solutions Services, Inc. ("Consultant'), a California corporation, and the City of Seal Beach ("City"), a California charter city, (collectively, "the Parties"). RECITALS A. City desires certain professional grant writing and management services B. Pursuant to the authority provided by its City Charter and Seal Beach Municipal Code § 3.20.025(C), City desires to engage Consultant to provide professional grant writing and management services in the manner set forth herein and more fully described in Section 1.0. C. Consultant represents that the principal members of its firm are qualified professionals and are fully qualified to perform the services contemplated by this Agreement in a good and professional manner; and it desires to perform such services as provided herein. NOW THEREFORE, in consideration of the Parties' performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows. AGREEMENT 1.0 Scope of Services 1.1. Consultant shall provide those services (collectively "Services") set forth in the Proposal attached hereto as Exhibit A and incorporated herein by this reference. To the extent that there is any conflict between Exhibit A and this Agreement, this Agreement shall control. 1.2. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City. 1.3. In performing this Agreement, Consultant shall comply with all applicable provisions of federal, state, and local law. 1.4. As a material inducement to City to enter into this Agreement, Consultant hereby represents that it has the experience necessary to undertake the Services to be provided. In light of such status and experience, Consultant hereby covenants that it shall follow the customary professional standards in performing all Services. The City relies upon the skill of Consultant, and Consultant's staff, if any, to do and perform the Services in a skillful, competent, and professional manner, and Consultant and Consultant's staff, shall perform the Services in such manner. Consultant shall, at all times, meet or exceed any and all applicable professional standards of care. The acceptance of Consultant's work by the City shall not operate as a release of Consultant from such standard of care and workmanship. 2of15 1.5. Consultant will not be compensated for any work performed not specified in the Scope of Services unless the City authorizes such work in advance and in writing. The City Manager may authorize extra work to fund unforeseen conditions up to the amount approved at the time of award by the City Council in accordance with Section 3.0. Payment for additional work in excess of this amount requires prior City Council authorization. 2.0 Term 2.1. The term of this Agreement shall commence as of the Effective Date and shall continue for a term of two (2) years ("Original Term") and shall expire at midnight on October 26, 2022, unless sooner terminated or extended as provided by this Agreement. 2.2. The City, at its sole option, may elect to extend the Original Term of this Agreement, upon the same terms and conditions, for up to two (2) additional terms of one year each ("extension"), by providing written notice to Contractor at least one month prior to the expiration of an existing term. If timely elected by the City, the first extension shall have a term extending from October 26, 2022 through and including October 26, 2023, unless sooner terminated or extended pursuant to this Agreement. If timely elected by the City, the second extension shall be from October 26, 2023 through and including October 26, 2024, unless sooner terminated pursuant to this Agreement. Any extension shall not be effective except upon execution of a written amendment to this Agreement signed by the City Manager and Contractor's authorized representatives. 3.0 Consultant's Compensation 3.1. City will pay Consultant in accordance with the hourly rates shown on the fee schedule set forth in Exhibit A for the Services but in no event will the City pay more than the total not -to -exceed amount of $120,000.00 (One Hundred Twenty Thousand and 00/XX) for the Original Term. 3.2. In the event that City elects to extend the Original Term in accordance with Section 2.2 of this Agreement, City will pay Consultant in accordance with the hourly rates shown on the fee schedule set forth in Exhibit A for Services but in no event will the City pay more than the total not -to -exceed amount of $60,000.00 (Sixty Thousand and 00/XX) for each extension. 4.0 Method of Payment 4.1. Consultant shall submit to City monthly invoices for all Services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end of the month during which the Services were rendered and shall describe in detail the Services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the Services performed 3of15 for each day in the period. City will pay Consultant within 30 days of receiving Consultant's invoice. City will not withhold any applicable federal or state payroll and other required taxes, or other authorized deductions from payments made to Consultant. 4.2. Upon 24-hour notice from City, Consultant shall allow City or City's agents or representatives to inspect at Consultant's offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement. City's rights under this Section 4.2 shall survive for three (3) years following the termination of this Agreement. 5.0 Termination 5.1. This Agreement may be terminated by City, without cause, or by Consultant based on reasonable cause, upon giving the other party written notice thereof not less than 30 days prior to the date of termination. 5.2. This Agreement may be terminated by City upon 10 days' notice to Consultant if Consultant fails to provide satisfactory evidence of renewal or replacement of comprehensive general liability insurance as required by this Agreement at least 20 days before the expiration date of the previous policy. 6.0 Party Representatives 6.1. The City Manager is the City's representative for purposes of this Agreement. 6.2. Sudi Shoja is the Consultant's primary representative for purposes of this Agreement. Sudi Shoja shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the Services hereunder. Consultant may not change its representative without the prior written approval of City, which approval shall not be unreasonably withheld. 7.0 Notices 7.1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses: To City: City of Seal Beach 211 -8th Street Seal Beach, California 90740 Attn: City Manager 4of15 To Consultant: Engineering Solutions Services, Inc. 23232 Peralta Drive, Suite 112 Laguna Hills, CA 92653 Attn: Sudi Shoja 7.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 8.0 Independent Contractor 8.1. Consultant is an independent contractor and not an employee of the City. All work or other Services provided pursuant to this Agreement shall be performed by Consultant or by Consultant's employees or other personnel under Consultant's supervision, and Consultant and all of Consultant's personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City of Seal Beach business license as required by the Seal Beach Municipal Code. Consultant will determine the means, methods, and details by which Consultant's personnel will perform the Services. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the customary professional standards. 5of15 8.2. All of Consultant's employees and other personnel performing any of the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant and Consultant's personnel shall not supervise any of City's employees; and City's employees shall not supervise Consultant's personnel. Consultant's personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Consultant's personnel shall not use any City e-mail address or City telephone number in the performance of any of the Services under this Agreement. Consultant shall acquire and maintain at its sole cost and expense such vehicles, equipment and supplies as Consultant's personnel require to perform any of the Services required by this Agreement. Consultant shall perform all Services off of City premises at locations of Consultant's choice, except as otherwise may from time to time be necessary in order for Consultant's personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Consultant's performance of any Services under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform such Services. City may make a computer available to Consultant from time to time for Consultant's personnel to obtain information about or to check on the status of projects pertaining to the Services under this Agreement. 8.3. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant's personnel in connection with their performance of any Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, State, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and any of its officers, employees, agents, and subcontractors providing any of the Services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System ("PERS") as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits. 8.4. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Consultant's personnel practices. or to the extent arising from, caused by or relating to the violation of any of the provisions of this 6of15 Section 8.0. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section. This duty of indemnification is in addition to Consultant's duty to defend, indemnify and hold harmless as set forth in any other provision of this Agreement. 9.0 PERS Compliance and Indemnification 9.1. General Requirements. The Parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform any work or other Services under this Agreement, Consultant shall assure compliance with the Public Employees' Retirement Law, commencing at Government Code § 20000, the regulations of PERS, and the Public Employees' Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations. 9.2. Indemnification. Consultant shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify and hold harmless City, and its City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Consultant's violation of any provisions of this Section 9.0. This duty of indemnification is in addition to Consultant's duty to defend, indemnify and hold harmless as set forth in any other provision of this Agreement. 10.0 Confidentiality Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement. 7of15 11.0 Subcontractors No portion of this Agreement shall be approval of the City. Consultant is fully of any and all subcontractors. 12.0 Assignment subcontracted without the prior written responsible to City for the performance Consultant shall not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of City. Any purported assignment without such consent shall be void and without effect. 13.0 Inspection and Audit of Records Consultant shall maintain complete and accurate records with respect to all Services and other matters covered under this Agreement, including but expressly not limited to, all Services performed, salaries, wages, invoices, time cards, cost control sheets, costs, expenses, receipts and other records with respect to this Agreement. Consultant shall maintain adequate records on the Services provided in sufficient detail to permit an evaluation of all Services in connection therewith. All such records shall be clearly identified and readily accessible. At all times during regular business hours, Consultant shall provide City with free access to such records, and the right to examine and audit the same and to make copies and transcripts as City deems necessary, and shall allow inspection of all program data, information, documents, proceedings and activities and all other matters related to the performance of the Services under this Agreement. Consultant shall retain all financial and program service records and all other records related to the Services and performance of this Agreement for at least three (3) years after expiration, termination or final payment under this Agreement, whichever occurs later. City's rights under this Section 13.0 shall survive for three (3) years after expiration, termination or final payment under this Agreement, whichever occurs later. 14.0 Safety Requirements All work performed under this Agreement shall be performed in such a manner as to provide safety to the public and to meet or exceed the safety standards outlined by CAL OSHA. The City may issue restraint or cease and desist orders to Consultant when unsafe or harmful acts are observed or reported relative to the performance of the Services. Consultant shall maintain the work sites free of hazards to persons and property resulting from its operations. Consultant shall immediately report to the City any hazardous condition noted by Contractor. 8of15 15.0 Insurance 15.1. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that Consultant has secured all insurance required under this Section. Consultant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements shall be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 15.2. Consultant shall, at its expense, procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this Agreement. Insurance is to be placed with insurers with a current A.M. Best's rating no less than A:VIII, licensed to do business in California, and satisfactory to the City. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); (3) Workers' Compensation and Employer's Liability coverages; and (4) if required by the City, Professional Liability coverage (or Errors and Omissions coverage). Consultant shall maintain limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage and if Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; (3) Workers' Compensation in the amount required by law and Employer's Liability: $1,000,000 per accident and in the aggregate for bodily injury or disease; and (4) Professional Liability (or Errors and Omissions Liability, as appropriate): $1,000,000 per claim/aggregate, and if a "claims made" policy is provided, then the policy shall be endorsed to provide an extended reporting period of not less than three years. 15.3. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to state: (1) coverage shall not be suspended, voided, reduced or canceled except after 30 days prior written notice by certified mail, return receipt requested, has been given to the City; (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, (3) coverage shall be primary insurance as respects the City, its directors, officials, officers, 9of15 employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage and that any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall not be called upon to contribute with it; (4) for general liability insurance, that the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the services or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work; and (5) for automobile liability, that the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible. 15.4. All insurance required by this Section shall contain standard separation of insureds provisions and shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents, and volunteers. 15.5. Any deductibles or self-insured retentions shall be declared to and approved by the City. Consultant guarantees that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents, and volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 16.0 Indemnification, Hold Harmless, and Duty to Defend Consultant and the City agree that the City, its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively "Indemnitees" in this Section 16.0) should, to the fullest extent permitted by law, be fully protected from any loss, injury, damage, claim, liability, lawsuit, cost, expense, attorneys' fees, litigation costs, defense costs, court costs and/or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the fullest protection possible under the law to the City and all other Indemnitees. Consultant acknowledges that the City would not have entered into this Agreement in the absence of the commitment of Consultant to indemnify and protect the City and the other Indemnitees, as set forth in this Agreement. 16.1. Indemnity for Professional Services. To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, indemnify and hold harmless the City, its elected officials, officers, attorneys, agents, employees, 10 of 15 designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively "Indemnitees" in this Section 16.0), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants and other professionals, and all costs associated therewith, and reimbursement of attorneys' fees and costs of defense (collectively "Claims"), whether actual, alleged or threatened, which arise out of, pertain to, or relate to, in whole or in part, the negligence, recklessness or willful misconduct of Consultant, and/or its officers, agents, servants, employees, subcontractors, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Claims with counsel of the Indemnitees' choice, and shall pay all costs and expenses, including all attorneys' fees and experts' costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith. 16.2. Other Indemnitees. Other than in the performance of professional services, and to the fullest extent permitted by law, Consultant shall, at its sole cost and expense, protect, defend, hold harmless and indemnify the Indemnitees from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys and other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively "Damages"), in law or equity, whether actual, alleged or threatened, which arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subcontractors, materialmen, suppliers, or contractors, or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees' active or passive negligence, except for Damages arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Damages with counsel of the Indemnitees' choice, and shall pay all costs and expenses, including all attorneys' fees and experts' costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith. 16.3. Subcontractor Indemnification. Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section 16.0 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant 11 of 15 fails to obtain such indemnities, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant's subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant's subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees' active or passive negligence, except for Claims or Damages arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties. 16.4. The obligations of Consultant under this or any other provision of this Agreement shall not be limited by the provisions of any workers' compensation act or similar act. Consultant expressly waives any statutory immunity under such statutes or laws as to the Indemnitees. Consultant's indemnity obligation set forth in this Section 16.0 shall not be limited by the limits of any policies of insurance required or provided by Consultant pursuant to this Agreement. 16.5. Consultant's covenants under this Section 16.0 shall survive the expiration or termination of this Agreement. 17.0 Equal Opportunity Consultant affirmatively represents that it is an equal opportunity employer. Consultant shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, sexual orientation, or age. Such non-discrimination includes, but is not limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination. 18.0 Labor Certification By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 19.0 Prevailing Wage and Payroll Records If this Agreement calls for services that, in whole or in part, constitute "public works" as defined in the California Labor Code, then Consultant shall comply in all respects with all applicable provisions of the California Labor Code, 12 of 15 including those set forth in Exhibit B, attached hereto and incorporated by reference herein. 20.0 Entire Agreement This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both Parties. 21.0 Severability The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement. 22.0 Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of California. 23.0 No Third Party Rights No third party shall be deemed to have any rights hereunder against either party as a result of this Agreement. 24.0 Waiver No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise. 25.0 Prohibited Interests; Conflict of Interest 25.1. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant "financially interested" (as provided in California Government Code §§ 1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained. 13 of 15 25.2. Consultant further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift. 25.3. Consultant warrants and maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, non - contractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in this subsection 26.0 Attorneys' Fees If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party all of its attorneys' fees and other costs incurred in connection therewith. 27.0 Exhibits All exhibits referenced in this Agreement are hereby incorporated into the Agreement as if set forth in full herein. In the event of any material discrepancy between the terms of any exhibit so incorporated and the terms of this Agreement, the terms of this Agreement shall control. 28.0 Corporate Authority The person executing this Agreement on behalf of Consultant warrants that he or she is duly authorized to execute this Agreement on behalf of said party and that by his or her execution, the Consultant is formally bound to the provisions of this Agreement. 14 of 15 IN WITNESS WHEREOF, representatives have exe above written. CITY OF SEAL BEACH M Attest: M the Parties hereto, through their respective authorized -uted this Agreement as of the date and year first CONSULTANT: Engineering Services, a California corporation Solutions (A JiW. Ingram, City Manage Name: Its: 1 By: Y _ Name: •1. Its: loria D. Har r, Cityle{c (Please note, two signatures required for corporations pursuant to California Approved as F By: Craig A. Steele, City Attorney Corporations Code Section 313 from each of the following categories: (i) the chairperson of the board, the president or any vice president, and (ii) the secretary, any assistant secretary, the chief financial officer or any assistant treasurer of such corporation.) 15 of 15 EXHIBIT Consultant's Proposal Proposal For Grant Writing and Management Services City of Seal Beach City of Seal Beach Proposal to Provide Grant Writing and Management Services September 16, 2020 Submitted by Sngineeringg olutions Services Engineering Solutions Services, Inc. 23232 Peralta Drive, Suite 112 Laguna Hills, CA 92653 (949) 797-6055 (ngineering Olollutions rvices Ms. Iris Lee Deputy Public Works Director/City Engineer Public Works Department 211 Eighth Street Seal Beach, CA 90740 Proposal For Grant Writing and Management Services City of Seal Beach Re: Proposal to Provide Grant Writing and Management Services September 15, 2020 Dear Iris, Engineering Solutions Services (ESS) welcomes the opportunity to submit this proposal to provide grant writing and research services for the City of Seal Beach (City). Our goal is to bring in the maximum available grant funding for the City. Having secured more than $380 million in the past seven years in a variety of projects, we bring an unmatched level of experience to identify and assist your City with developing a strategic plan and prepare winning applications to ensure an expedited and successful funding award. What sets ESS apart is that we are not just a funding company but former municipal managers with technical and funding expertise that has earned deep-rooted relationships with funding agencies. As such, we are aware of upcoming funding opportunities and have been achieving highest awards of projects by preparing credible reports and strategizing timely submittal of applications on behalf of our clients. We have reviewed the Public Works Capital Improvement Program (CIP) for 2019-2024 and identified several projects that may benefit from grant funding opportunities currently open to receive applications. As it is demonstrated in our proposal, we have a proven track record in successful award of grants for the multiple types of projects the City has listed, and we would like to use our expertise to obtain maximum grant funding for these projects. We will use our expertise to conduct a needs assessment and leverage our relationships with the funding agencies to identify grants, and work with your staff to secure those grants. Effective, full -circle strategies like these are key to obtaining the most possible grant award funding for CIP projects. I will serve as the program manager for this contract, and as the Principal of ESS, I am fully authorized to legally bind ESS in agreements with the City. I can be reached at (949) 637-1405 or via email at Sudi@eneineerinssolutionsservices.net. My project team and I look forward to working with you and all the City staff to develop a work plan that identifies grants that meet the short- and long-term needs for funding projects and answering any questions you may have about our proposal. Sincerely, . ��n Sudi Shoja, PE, F. ASCE Principal tlgiuneering tions rvices Proposal For Grant Writing and Management Services City of Seal Beach Table of Contents BACKGROUND....................................................................................................................:.........................4 PROJECT TEAM & QUALIFICATIONS.............................................................................................................7 Engineering Solutions Services Organizational Chart ................................................................................. 8 EXPERIENCE................................................................................................................................................ 26 REFERENCES................................................................................................................................................ 33 METHODOLOGY& APPROACH.................................................................................................................. 34 PROJECTMANAGEMENT............................................................................................................................45 FEESCHEDULE.............................................................................................................................................47 3 tgjiuneering tions rvices Proposal For Grant Writing and Management Services City of Seal Beach BACKGROUND Engineering Solutions Services (ESS) was founded by Sudi Shoja, PE, a former City Engineer who has more than 29 years of experience in managing CIP and Water and Sewer programs of over $100 million. She founded ESS in 2012 with the goal of assisting local entities in achieving their goals in funding and compliance, program management, quality assurance/quality control, and project delivery. She leverages her successful experience with transforming the agencies where she worked from losing funding to securing maximum grant funding possible, meeting the various funding agency requirements, and serving as an example for successful audit processes. As a result, she has earned a reputation that gained us our impressive repeat client list in a short timeframe. Included below are a few examples: • ESS has received award on ALL of its applications to date from Bureau of Reclamation • Received approval from WIFIA for over 50 million for two projects in 2018 • Prepared successful cogeneration project application for $8 million in funding • The SRF application package for $103 million to SWRCB was approved in record time and with no comments • Restructured a grant application for energy efficiency that resulted in more than $5.1 million of grant funding & $32 million in SRF funding for the City of Palm Springs • Developed a funding plan for the City of Santa Ana that identified more than 25 million in grant funding in water, recycled water, and sewer projects • Created a funding strategy for the City of Hemet that resulted in $6 million in savings and more than 15 million in funding • Successfully awarded Proposition 84 grants in two cycles • Successfully awarded $39.2 million in GHG reduction funding since 2016 • ESS arranged for a funding fair attended by SWRCB, FEMA & County representatives ESS is comprised of former agency personnel who are thoroughly familiar with the intricate details of various funding requirements and excel at strategic planning for clients to maximize the potential for securing grants, successful management for meeting the requirements, obtaining proper authorization and reimbursements and positive audit process of the projects. ESS is certified as a Disadvantaged Business Enterprise (DBE) and Small Business Enterprise (SBE) with 12 employees at its office in Laguna Hills. Engineering Solution Services fully understands the inner workings of the regional and municipal government process. Comprised of former government engineering and traffic managers, we have been confronted with many of the same design, budget, schedule and project -delivery challenges that face our client governments. 4 tgliuneering tions rvices Proposal For Grant Writing and Management Services City of Seal Beach This understanding allows our people to think like public agencies and address the challenges they are facing with proactive, well-planned, cost-efficient, and innovative solutions tailored to your needs. We approach every project strategically and scale our resources to fit the agency and scope of work. ESS specializes in various funding resources, such as: CA Department of Water Resources Control Board for Green Project Reserve (GPR) and State Revolving Funds (SRF), Environmental Protection Agency (EPA), US Bureau of Reclamation (BOR), Title XVI, Propositions 1, 13, 68, 84, Water Department of Water Resources (DWR), Infrastructure Finance & Innovation Act (WIFIA), Proposition 84, FEMA related grants, Air Quality Management District (AQMD), California Air Resources Board (CARE), Community Development Block Grant (CDBG), Commerce -Economic Development Administration, funding for brownfields and remedial services, environmental Bicycle Transportation Account (BTA), Safe Route to Schools, High Priority Projects (HPP), local tax measures, TIGER Grants, and numerous other grants Our services include: Fund Strategy Development, Grant Writing, & Fund Compliance We are committed to being accountable and sharing ownership of the product and service. We believe that successful projects are a result of a well-managed and motivated team. Our team members possess a proven ability to establish and implement best practices, maintain continuity and flexibility, and deliver timely responses. We offer accessibility to a network of experts to address unique needs. We believe in doing the job right the first time. Our commitment to providing excellent customer service has gained us repeated clients and contracts. We understand the challenges and requirements of municipal governments since many of our staff have held senior and executive management positions with California cities, including Public Works Directors, City Engineers, Capital Project Managers, and %gliuneering tions rvices Proposal For Grant Writing and Management Services City of Seal Beach Construction Managers. This background and experience are important because document preparation will require a high level of interaction with the state project managers. ESS is the right team to provide the consulting services for identifying and securing grants, finalizing agreements and monitoring funding compliance. We work as your partner, incorporating grant funding conversations in the process of each project as early as possible in order to maximize the potential for planning grant funding as well as implementation grand funding. Proprietary tools, such as our Work Plan Structure (WPS), in conjunction with our team's extensive experience and relationships with funding agencies, make this process easy. THIS IS WHAT OUR CLIENTS SAY ABOUT US: ESS really wants to help our City. Very organized and follow up is incredible. If you work with Sudi you will see that she makes every effort to be a huge support and not a burden. She takes care of her clients and you can tell she is passionate about what she does. ESS works to collect the information themselves instead of asking you for it and are very responsive when we have questions. ESS would be an asset to you. Kris Jensen, Public Works Director, City of Hemet You couldn't pick anyone better to help you get and find grant funding. A great resource that won't leave you hanging once the grant comes in and would guide you through the process and be happy to answer any of your questions after the fact. Doug Erdman, Principal Civil Engineer, City of Lake Forest She has been very responsive and has tried to keep all staff on track by checking in and urging us to keep the ball and direct contact with the project managers with the Green Project Reserve. They are really on top moving. From a customer service prospective ESS has been great, and their services are pretty affordable. ESS has a good relationship of the timeline and has been helping to keep us all motivated. Erik Brown, Novato Sanitary District Sudi with ESS is an expert and is extremely knowledgeable on what pieces of the process will need to be put where, and in what order. Carefully orchestrated. Betty Burnett, General Manager, SOCWA If you want to get grant funding, ESS is the expert and involved in the "grant community" and has been extremely successful. Larry Pierce, Public Works Director (former), City of Vista We had a wish list of the things we wanted to accomplish and ESS found the funding which matched our goals most. ESS made it clear what we could actually apply for. ESS knows all of the ins and outs of the application process. The rules change all of the time, and ESS is quite knowledgeable. ESS is also very thorough in their follow through. Finding ESS has been a big plus forthe City. ESS was highly recommended to us. Rick Moreno, Facility Manager, City of San Bernardino 6 %gliuneering tions rvices Proposal For Grant Writing and Management Services u City of Seal Beach PROJECT TEAM & QUALIFICATIONS ESS is committed to being accountable and sharing ownership of the product and service. We believe that successful projects area result of a well-managed and motivated team. Our team members possess a proven ability to establish and implement best practices, maintain continuity and flexibility, and deliver timely responses. We offer accessibility to a network of experts to address unique needs. We believe in doing the job right the first time. Our commitment to providing excellent customer service has gained us repeated clients and contracts where about 70% of our work is by reference from our clients or funding agencies. We understand the challenges and requirements of municipal governments since many of our staff have held senior and executive management positions with California cities, including Public Works Directors, City Engineers, Capital Project Managers, and Construction Managers. This background and experience are important because document preparation will require a high level of interaction with the state project managers. ESS is the right team to provide the consulting services for identifying, securing and managing grants. We work as your partner, incorporating grant funding conversations in the process of each project as early as possible in order to maximize the potential for planning grant funding as well as implementation grand funding. Proprietary tools, such as our Work Plan Structure (WPS), in conjunction with our team's extensive experience and relationships with funding agencies, make this process easy. Sudi will serve as a Project Manager and point of contact for this contract. She will assign a team with expert grant writers and support personnel as needed (if multiple pursuits are followed at the same time) to best meet the project deadlines. As it is demonstrated in the detailed resumes of proposed staff, our key members including Mir Fattahi, and Debbie Murphy bring their extensive experience in design, construction and project management to augment their knowledge in grant writing keen interest in obtaining maximum funding for the City. They are assisted by our project engineers who have been working with on similar assignments and many successful awards of grants. In addition, our team is unique to have technical experts such as Gary Sturdivan and Tamim Atayee with their extensive experience in preparation of FEMA and CalOES grant applications. Gary Sturdivan is an expert in preparation of FEMA/CaIOES reimbursements and Tamim is highly regarded by CalOES and their consultant for his professional and technical expertise in preparing Benefit Cost Analysis required for FEMA grants. Sudi Shoja serves as a trainer for Safety Assessment Program (SAP) for CalOES and is the point of contact for CaIOES to coordinate response after a disaster occurs. Together, they bring their extensive experience in FEMA related funding matters and deep-rooted relationship to benefit the City. Chenxia Li and Stan Klemanowicz, AIA, PMI, LEED, PE are our inhouse technical experts for energy and sustainability projects, proficient in providing all the grant requirements for various Green House Gas(GHG) reduction related projects, GHG calculations, sustainability and energy efficiency documentations. ngineering Solutions rvices 11 Engineering Solutions Services Organizational Chart So& Sheja, M FASCE Kmergency -------------- -ructare Prel1lare"M Traupert"ba Guy8twrOwn T=ftAbm MPASM O� Daynd, Tax" At"ce,MTE ?ArFMW MPAWE M5ww*Zw PE FAWR Chumb L11, PLD. I Dei" Mwpby, PE Proposal For Grant Writing and Management Services City of Sea[ Beach palft & Rweafim Tbay Amtkk M Pw C3wxda Lk PhD. Envireamen"I Susb"Aft/ Smart City PILFASCE cleswa 11. PhD. wky Kknammyl AIA,PbRIEED Jae KbBebw w- gineerling 3.4lutions li;rvices Proposal For Grant Writing and Management Services City of Seal Beach Our Core Business is Funding Resumes of Key Personnel Sudi Shoja, PE, F. ASCE, Project Manager Sudi brings more than 30 years of municipal engineering, grant and fund management experience. She has an extensive experience in securing and managing various federal, state and local funds, gaining successful audits in all cases. She has been responsible for budgeting, scheduling and implementation of annual funds ofover$100 million forvarious agencies. Moreover, she has also held numerous leadership positions and served on committees with regional and local government, professional associations and philanthropic organizations to advance regional planning, transportation, policy issues and local interests. Some of the grants she has successfully secured are: Bureau of Reclamation, FEMA and CaIOES grants, State Water Resources Control Board, Proposition 1, 13, 68 & 84, Ground Water Grant Program, EPA Green Project Reserve, State Revolving Funds (SRF), Water Infrastructure Finance and Innovation Act (WIFIA), Local tax measures, and funding for climate change, environmental and numerous other grants from regional agencies. She is also very familiar with reimbursement procedures. The following are a sample of Sudi's success stories since 2012: • Successful award on all Bureau of Reclamation grants submitted to date. • $50 million in WIFIA funding for two projects in 2018 • The $103 million application package was approved in record time and received no revisions. • Identified Green Project Reserve application for City of Palm Springs to bring in more than $5.1 million in grant funding. • Award of more than $39 million in GHG reduction since 2016 Selected Project Experience Grant Writing Assistance & Administration, Wastewater Treatment Plant and Cogeneration Projects, City of Palm Springs, CA Responsible for coordination with state project managers to obtain approval for securing over $32 million of funding, $5.1 million in grants for SCADA, VFD, lighting, site development and cogeneration projects in just two applications on behalf of the City. Reimbursement for previously expended design and equipment purchases have been added to the project application. ESS has also been responsible for filing for all reporting, reimbursements and monitoring Buy America, DBE and prevailing wage requirements per EPA regulations for two successful audits by SWRCB. 9 ngineering 150alutions rvices Proposal For Grant Writing and Management Services # City of Seal Beach As -Needed Grant Writing Services, Water and Sewer Department, City of Santa Ana, CA Responsible for identification of grant funding opportunities, preparation of a funding strategy that identified over $33 million in grant funding. Responsible for successful grant applications and compliance - management services for grants from for BOR, SWRCB, SAWPA. Proposition 84 Grant Applications — Parks and Recreation Projects, City of Vista, CA Responsible for successful applications in two cycles that included stormwater quality improvements in Parks projects. As -Needed Grant Writing Services, Long Beach Water Department, Long Beach, CA Responsible for identification of grant funding opportunities, preparation of a funding strategy and preparation successful grant applications for Bureau of Reclamation Drought Resiliency and Water Energy Efficiency Grant Programs, and Title 16 and compliance -management services for the Department. ESS has identified and applied for grants over 3.5 million since 2018. As -Needed Grant Writing Services, Coachella Valley Water District, Coachella Valley, CA Responsible for preparation of successful applications to WIFIA for funding over $50 million for two flood control projects. Also, prepared two successful applications for FEMA funding that were approved by CalOES to FEMA for funding, preparation of a successful application for AMI demonstration project from Bureau of Reclamation Funding. Grant Writing Services, Multiple Projects, City of Hemet Water Department, Hemet, CA Responsible for preparation of successful grant application packages for more than $10 million in grant for transportation, planning and infrastructure projects and $18 million in SRF loan for Automated Water Metering, master plans. water distribution system upgrades and sewer collection system. Storm Water & Recycling Grants, City of Downey, CA Responsible for identification & application of successful $8 million for stormwater quality project that and submittal of a grant application for a recycling project. Grant Assistance Services, South Coast Water District (SCWD), Laguna Beach, CA Project manager responsible for securing the $103 million Clean Water Act state revolving fund loan from the State Water Resources Control Board. Coordination with state to obtain approval in record time. Preparation loan application materials for the District's Tunnel Rehabilitation and Replacement Project and assisting staff with all the required resolutions and documents. Provided on-call grant tracking and grant writing support for the District. Grant Application Assistance Services, County of Orange, Cities of Lake Forest, Villa Park, Laguna Woods, Commerce, Irvine, Newport Beach, Perris, Banning, Carlsbad, Pasadena Water and Power Department, Chino Basin Water Conservation District,, CA Responsible for various fund- and program -management services to process the documents for various federal, state and local funding measures and prepare grant application packages for HSIP, ATP, RAC and MPAH and FEMA. Worked closely with the program managers to evaluate complex projects for the best match with FHWA regulations and prepared grant application packages for HSIP. Since 2012 this effort has resulted in a 100% award. She developed a grant eligibility matrix as a tool to automatically identify all applicable grants for each of the CIP projects. 10 Irgiineering lutions L3ervilces Proposal For Grant Writing and Management Services City of Seal Beach Redlands Passengers Rail Program, San Bernardino, CA Responsible for development of a grant applications for two significant projects in the region, meeting with CaISTA, for GHG reduction demonstration project and Bus Rapid Transit Services. ESS grants were awarded $39 million. Sudi has prepared several other grants for DOT, FRA and FTA and manages all of the required reporting, currently awaiting response on the PTC grant application package. Sudi has been the lead for the TIGER grant negotiations with FTA and its related reporting and studies. She has also been responsible for the Funding Plan Compliance to meet the funding source regulations, review of project's contracts and invoicing procedures and development of guidelines. Orange County Transportation District (OCTA), Program Management, Santa Ana, CA Responsible for funding compliance for various projects under this program including Measure M, state and federal funding sources. City of Commerce Program Management — Commerce, CA Sudi has been the responsible program management for assessment of several city facilities and plan check of various improvements including the Metrolink substation improvements, and submittal of grant applications. LA Metro, Metrolink Station Relocation Feasibility Study Sudi was responsible for providing the potential funding options for the project that would meet the goals and phasing of the various elements. Also, provided utility investigation and feasibility report for the various alternatives considered. LA Metro, LA Street Car, Los Angeles, CA Responsible for review of all financing and participate in set up of a strategy to secure all the required funding for the project and meet compliance for the project. North County Transit District (NCTD), Program Management Evaluation, Oceanside, CA Review of all current program management practices and funding allocations and recommendations and development of necessary policies and forms to meet all required funding and regulatory requirements. LA Metro Purple Line & First -Last Mile Guidelines, Los Angeles, CA Identification of funding opportunities and development of a funding matrix and strategy. Grant writing and monitoring services. SBCTA, FTA Eligibility Review, San Bernardino, CA Evaluation of the current agency's practices on implementation of the FTA regulation, review of agency contract and invoicing procedures and development of guidelines for staff on FTA and all other applicable funds for SANBAG. Highway Rail Crossing Safety Accounts, Multiple Agencies, CA Identified and submitted multiple applications for grade separation projects. Attended all qualification meetings and successfully secured higher ranking for projects. 11 ngineering Uorvices utions Proposal For Grant Writing and Management Services City of Seal Beach Gary Sturdivan, Hazard Mitigation Planning Expert Mr. Sturdivan has a vast knowledge in Emergency Management, Emergency Preparedness, Hazard Mitigation Planning, Vulnerability Assessment Planning and updates, as well as Federal Emergency Management Agency (FEMA) documentation, FEMA reimbursement and has an extensive background with State Revolving funding , FEMA, and DHS Funding Programs. In the last 10 years, Mr. Sturdivan has been responsible for successful write up and completion of 62 Hazard Mitigation Plans that received California Office of Emergency Services (CaIOES) and FEMA approval. He has also written 12 Emergency Response Plans in the last 7 years. Gary has an established relationship with CalOES & FEMA review team members. Mr. Sturdivan is currently assisting five water districts with Covid-19 response and preparation for reimbursement. Mr. Sturdivan was a member of the USGS planning team for Golden Guardian 2008 and is one of the signers of the document and California, Shake Out. Mr. Sturdivan has served as the Region 6 Chair of CalWARN and was the Vice -Chair of the CaIWARN State Steering Committee for 6 years. Mr. Sturdivan was also the editor of the American Water Works Association G-440 Emergency Planning Standard that was adopted by the National Institute of Standards and Technology and was the first Editor of the AWWA M-19 rewrite committee, which was released in 2016. Mr. Sturdivan was a Beta Tester for the AWWA J-100 Risk Analysis and Management for Critical Asset Protection (RAMCAP), On-line training Module and Manual. The 1-100 RAMCAP was later adopted by the U.S.E.P.A and FEMA as the tool for Risk Analysis and Management for critical Asset Protection. Mr. Sturdivan has participated in the Southern Operation Center on various occasions and in the State Operations Center on two occasions. Mr. Sturdivan used the FEMA HSEEP tools to organize the water/wastewater agencies in Riverside and San Bernardino Counties during the Statewide Golden Guardian exercise's starting in 2008. Mr. Sturdivan is a speaker at various conferences throughout the nation on emergency issues, including speaking in front of the Department of Interior, with Secretary Kenneth Salazar and department heads at USGS headquarters in Washington D.C. Selected Project Experience Director of Safety/Regulatory Affairs/Emergency Management and Grants, East Valley Water District, Highland, CA • Secured 42 FEMA Hazard Mitigation Grants totaling $38,000,000 in FEMA grant funding's, over an 8 -year period. • Expertise in managing all aspects of the grant requirements for full compliance with all FEMA and CalOES requirements. • Managed and directed CalOSHA Safety Programs to ensure District's compliance with all Federal, State, local laws and regulations. 12 ngineering U),rvices utions Proposal For Grant Writing and Management Services City of Seal Beach Grant Writing, Hazard Mitigation Plan, Orchard Dale Water District, Whittier, CA • Gary is assisting the District in preparing for Covid-19 response and reimbursements • He is also responsible for preparation of a FEMA HMGP application and a Local Hazard Mitigation Plan for the District. Grant Writing, Local Hazard Mitigation Plan and Training, Bighorn Desert View Water Agency, CA • Responsible for successful preparation of a Hazard Mitigation Grants that received an award of $ 2.5 Million to capture flood water run-off to re -charge the underground aquifer • Responsible for award of funding to Mitigate freezing and flooding to water wells and booster stations in the amount of $100,000. • Secured Hazard Mitigation Grant that allowed the Agency to write and obtain an approved Hazard Mitigation Plan Grant Writing, Hazard Mitigation Plan and Training, Yucaipa, CA • Hazard Mitigation Plans. American Water Infrastructure Act (AWIA) • Hazard Mitigation and PDM grants • FEMA Training ICS- 100, 700, 300, 400, 200, 800. Emergency Response Planning Local Hazard Mitigation Plans, Cities of Colton, Twenty -Nine Palms, CA • Responsible for successful preparation of Hazard Mitigation Plans that received CalOES and FEMA approval within the scheduled time and budget. Local Hazard Mitigation Plans/Grant/Training, Hi -Desert Water District, Yucca Valley, CA • Secured Hazard Mitigation Grant for Hi -Dessert Water that allowed the Agency to write and obtain an approved Hazard Mitigation Plan • Prepared the Hazard Mitigation Plan for District • Completed Emergency Response Plan that received the Board of Directors approval Local Hazard Mitigation Plans/Grant/Training, Multiple Agencies, Twentynine Palms Water District, Contra Costa Water District, Cucamonga Valley Water District, Yucca Valley, CA, • Successful preparation of Hazard Mitigation Plan that received CalOES and FEMA approval • Prepared Emergency Response Plan(ERP) that received Board of Directors approval • Trained District staff on the use of the ERP. Conducted FEMA 100, 700, 300 and 400 certification training and conducted an Emergency Response Table -Top exercise. • Conducted FEMA Training classes and conducted a Table -Top Emergency Response Exercise 13 tziineering tions Ejervices Proposal For Grant Writing and Management Services City of Seal Beach Miles Wagner, Emergency Management GIS Specialist Mr. Wagner has over 40 years of emergency management experience in law enforcement, emergency management, Red Cross services, and geological investigations. Mr. Wagner has served at several key positions such as the Emergency Services Officer of San Bernardino County, the Sergeant Deputy Sheriff at the Washoe County Sheriff's Department, as the Support Services Supervisor at the City of Colton Police Department, and as a member of the Board of Directors for American Red Cross of the High Desert Chapter. He has complimented these experiences by also becoming a Certified Emergency Management Specialist, a Geographic Information Services Specialist, an instructor with the California Specialized Training Institute, an Operations SOG/ConOps Developer, an HSEEP Developer, Mr. Wagner has led numerous emergency response campaigns as the Emergency Services Officer including the 2003 Bark Beetle Emergency, the 2003, 2005, 2007, 2009, and 2016 Fire storms, 2003- 2020 winter weather events, and 119 additional real-world emergency operations since 2003 with each event lasting an average of eight days. Selected Project Experience Emergency Services GIS Specialist: Mr. Wagner has been responsible for creation and development of the Geographic Information System (GIS) Unit within the Office of Emergency Services. This program provides GIS services during normal operations as well as OES activations within the County. The GIS Unit also provides GIS support to federal Incident Management Teams upon request outside the County. Systems to allow rapid and comprehensive damaged structures and infrastructure are under development and in the field-testing stage. Among many, his experience includes mapping the San Fernando Earthquake and the Salt Wells Valley/Paxton Ranch Earthquake Sequence surface rupture, field exploration in the Calabasas and west Los Angeles areas, and threat and hazard analysis for Washoe County, Nevada and San Bernardino County, CA. Plans and Guidelines Development: Mr. Wagner has authored several Plans and Guidelines for several programs within San Bernardino County including: The FEMA required Multijurisdictional Hazard Mitigation Plan (Updated and approved by FEMA every five years) requiring coordination between five separate jurisdictions during the planning and writing process. Additional coordination was conducted with other political jurisdictions within the County to ensure their MJHMP's are updated every five years. 14 ngineering U0rvices utions Proposal For Grant Writing and Management Services City of Seal Beach ■ Department Emergency Operations Plan (DEO) development and implementation. This program requires all County departments to develop a Department Emergency Operations Plan, train and maintain key personnel to operate within the DEOP during emergencies, and conduct other activities related to the DEOP. Development requires coordination between key Department personnel and OES during the year to ensure plans are maintained and updated. Training materials are developed, and training of participating staff is performed. Programs, policies, laws and regulations are reviewed and recommendations for changes are made. • The Flood Area Safety Taskforce Standard Operating Guidelines (FAST). FAST is updated at least twice a year. This program ensures key County Departments and other cooperating state and federal agencies are prepared to respond to and assist the residents of the County during potential flood incidents. ■ The Fire Management Assistant Grant Program (FMAG) Standard Operating Guidelines. This SOG guides the completion and submission for a FMAG grant in the early stages of a potentially significant wildland fire. FMAG when approved can reimburse County Fire for up to 75% of fire suppression costs • The original Family Disaster Guide in 2005 for the Bark Beetle Emergency in San Bernardino County. This guide is updated and republished as needed by San Bernardino County. • StormReady certification from the National Weather Service. This program provides a discount for those persons purchasing flood insurance through the National Flood Insurance Program. StormReady was first approved in 2008 and is renewed every three years. Mr. Wagner also has over 50 years for experience as a first responder in emergency management, law enforcement, and fire services. His experience includes 119 Real world EOC activations or incidents since May 2003 and many exercises. Incidents worked include Fire, Controlled Burn, EQ Flooding, High Winds, Hospital Evacuation — Hazmat, Insects/Drought, Pandemic, Power Outage - Excessive Heat, Pre - Planned Event, Satellite Reentry, Terrorist Attack, Traffic Incident, Train Derailment Virulent Bird Disease, and Water Contamination, Sergeant Deputy Sheriff: Experience included supervising and training deputies, field training, review of field performances, reports and other written work products and conducting annual employee performance evaluations. He was also instrumental in forming the Crime Analysis Unit for the Department. This 3 -year project resulted increasing functionality of crime analysis unit (CAU), developing patterns, and recommending strategies to apprehend offenders. To accomplish this Mr. Wagner wrote code sections, developed processes, and manuals, trained staff and oversaw the daily operations of the CAU. Support Services Supervisor with the City of Colton: Mr. Wagner supervised the Police Department Dispatchers (eight Dispatchers), the Records Division clerks (10 Clerks) and the Evidence/Property Room staff (2 Evidence Technicians). He was also the Emergency Manager for the Police Department. Red Cross and other volunteer agencies: Board of Directors for the High Desert Chapter of the American Red Cross, founding the Wrightwood Communications Group and serving on its Board of Directors, and working with volunteers at the Office of Emergency Services and supervised community volunteers in the annual Wrightwood Disaster Awareness Day. 15 t0gliuneerin9 tions rvices Proposal For Grant Writing and Management Services City of Seal Beach Tamim Atayee, PE, F. ASCE, FEMA -Related Technical Expert Tamim is a registered professional engineer with 28 years of experience. He works as a technical expert for grant applications that involve expertise in stormwater, water resource engineering, flood hazard mitigation, scour, sediment transport, hydrology and hydraulics. He is a skilled designer and a capable manager and has written many technical papers. Tamim is experienced in both numerical and physical modeling of hydraulic problems and has, amongst other things, developed hydrology and hydraulics software used as standards in the industry. As a subcontractor to the Western US Technical Evaluation Contractor to FEMA, he reviewed several map revision processes, such as Letters of Map Revisions, for projects that impacted flood hazard areas. Tamim's expertise and knowledge assist ESS in preparation of high-quality technical reports for grant applications that result in minimal comments and expedited review of applications. The following are Tamim's experiences and skills: • Thorough knowledge of FEMA Benefit Cost Analysis software and methodology that has resulted in highest scoring for projects and recommendation for funding. • Technical expertise that lend to writing highly qualified and credible reports for grant applications. • Extensive experience in preparation of stormwater grants for FEMA and EPA applications. Selected Project Experience Climate Change & Sustainability Grant, Port of Long Beach, CA Responsible for preparation of FEMA grant applications for climate change impacts and sustainability plans for the Pier S -Shoreline for the Port of Long Beach. Preparation of grant narratives and delineation of project strengths to highlight the grant requirements. Storm Water Grants, Coachella Valley Water District, Coachella Valley, CA Technical expert in development of successful intent letters and grant applications on two top priority projects for the District. Review of District documents and recommendations and preparation of grant sections to meet the funding goals. Drainage Improvements, Bundy Canyon, City of Wildomar, CA Tamim serves as the technical expert in response to all CaIOES & FEMA requirements and has been responsible for the preparation of Benefit Cost Analysis that was approved by CalOES and recommended to FEMA for funding. Water Reservoir Seismic Retrofit, Orchard Dale Water District, Whittier, CA 16 ngineering U.,rvices utions Proposal For Grant Writing and Management Services City of Seal Beach Tamim serves as the technical expert in response to all CalOES & FEMA requirements and has been working diligently to provide qualifying Benefit Cost Analysis and all supporting technical documents for a FEMA application. 17 %gliuneering tions rvices Proposal For Grant Writing and Management Services City of Seal Beach Mir T. Fattahi, MsCE, PE, Water System Funding Expert Mir brings extensive experience in securing and managing grants of more than $20 million from the Bureau of Reclamation, CA State Water Resources Board. He is highly knowledgeable on water and sewer related funding pursuits and has successfully secured and managed funding and project implementation on behalf of various agencies. He is experienced in directing projects and staff in fast - paced, results -oriented environments. He is an articulate communicator able to elicit outstanding performance from a diverse array of professionals. Highly successful in developing synergistic relationships to bring projects to completion on time and under budget, strong leadership, organization, and communication skills. Mr. Fattahi has more than 35 years of extensive experience in all facets of water and sewer engineering, planning, design and project management; budgeting, scheduling, contract administration, change order management, claim analyses and mitigation; biddability/ constructability review, development and implementation of QA/QC procedures. He has led and managed major CIP infrastructure projects in water/wastewater including recycled water for various agencies in Southern California. Selected Project Experience As -Needed Grant Writing Services, Water and Sewer Department, City of Santa Ana, CA Participation in identification of grant funding opportunities, preparation of successful grant applications for Bureau of Reclamation, State Water Resources Control Board, Santa Ana Watershed Authority and many more. Also, assisted with compliance -management services for the City. As -Needed Grant Writing Services, Coachella Valley Water District, Coachella Valley, CA Involved in preparation of successful applications to WIFIA for funding over $50 million for two projects and a successful application for AMI demonstration project from Bureau of Reclamation Funding. Grant Writing Services, Multiple Projects, City of Hemet Water Department, Hemet, CA Preparation of grant application packages for more than $10 million in grant and $18 million in SRF loan for Automated Water Metering, master plans. water distribution system upgrades and sewer collection system on behalf of the City. Storm Water & Recycling Grants, City of Downey, CA Identification & application of successful $8 million for stormwater quality project that ranked one of the highest for funding and a submittal of a grant application for a recycling project. Three Application Packages for Sewer Improvement Projects, City of Laguna Beach, CA Preparation of applications and coordination with State project managers to obtain approval for securing 18 tgliuneering tions rvices Proposal For Grant Writing and Management Services City of Seal Beach $10 million funding on behalf of the City. Projects involve upgrade of sludge export force main, treatment facility upgrades and sewer line rehabilitation throughout the City. Water and Sewer Design, Principal -in -Charge Pomona, CA Principal -in -Charge of designing 3,000 feet of water and sewer line planning and design for the City of Pomona. Recycled Water Program, Project Manager/Engineer, Simi Valley, CA Project Manager/Engineer in charge of preparation of plans and specifications for recycled water connections, preparation of engineer's report, cross connection testing and report, site supervisor training and issuance of certificate for Ventura County Waterworks District No. 8, City of Simi Valley. Recycled Water Program, Project Manager/Engineer Fontana, CA Project Manager/Engineer in charge of preparation of plans and specifications for local lateral connections, preparation of engineer's report, cross connection testing and report, site supervisor training and issuance of certificate for Fontana Water Company. Water and Reclaimed Water Systems, Project Manager Aliso Viejo, CA Project Manager responsible for design and preparation of construction plans, specifications, and cost estimates for Oak Grove water and reclaimed water systems. The project consists of approximately 10,000 If of water and reclaimed water pipelines designed for the Moulton Niguel Water District to be constructed in the community of Aliso Viejo. PVC and Ductile Iron Pipes were specified for this project. Water, Sewer and Reclaimed Water Transmission Pipeline Design, Project Manager, Laguna Hills, CA Project Manager in charge of the design, contract document preparation and construction management of the Wood Canyon water, sewer, and reclaimed water facilities for the Moulton Niguel Water District. The project consisted of 3 miles of water transmission pipeline, 2 miles of reclaimed water transmission pipeline, and 3 miles of gravity and force main sewers. Several pipe materials, including CML&C steel pipe, DIP and PVC pipe were specified based upon design requirements. Various Agencies, Program/Fund Manager, CA State Water Resources Control Board (CSWRCB), CA Responsible for successful award, management of various SRF loan and other grant projects from CSWRCB for multiple agencies. 19 ngineering Solutions 13ervices Proposal For Grant Writing and Management Services City of Seal Beach Debbie Murphy, PE, Water/Sewer Funding Expert Debbie has been responsible for successful grants from various agencies such as Bureau of Reclamation (BOR), State Water Resources Control Board and Santa Ana Watershed Project Authority for various water related projects and State Water Resources Control Board grant applications. ALL the grants written by Debbie for BOR have been awarded for funding in the past three cycles. She is also very knowledgeable in grants from Propositions 1, 13, 68 & 84. She has been actively involved in identifying funding opportunities and matching projects for maximum funding. Debbie has been responsible for successful grants with multiple Bureau of Reclamation for various water related projects and State Water Resources Control Board grant applications. She has more than 30 years of professional engineering design and construction experience in the private and public sectors for public works projects related to water and sewer projects, and all aspects of water systems, including pipelines, wells, booster stations and reservoirs. She has immense mechanical and administrative expertise in all phases of plan review, constructability review, QA/QC of technical reports, and environmental process. She is also highly skilled in identifying appropriate measures, policies and procedures to comply with federal, state, regional, and county laws, regulations, and environmental mandates. Selected Project Experience Grant Assistance & Monitoring — City of Santa Ana, Long Beach Water Department, Mission Springs Water District, San Bernardino Municipal Water Department, CA Responsible for successful grant applications and compliance reviews for several State Revolving fund, Santa Ana Watershed Authority and Bureau of Reclamation funding including Title XVI, Drought Resiliency Grant Program, and Water and Energy Efficiency Grant Program. Debbie has been providing guidelines reviews for various funding compliance and grant requirements on multiple types of federal and state funding opportunities including Proposition 1, 13, 68, and 84. Project Engineer, Multiple Cities, Department of Public Works Project Engineer in Water Division and Public Works responsible for planning, coordinating and managing technical, and field staff responsible for all aspects of the planning, design, award and construction of water projects including pipelines, reservoirs, wells and booster pump stations. Developed and administered budgets, prepared and processed RFPs and awarded/managed professional services and construction contracts. As Development Services Manager and Principal Engineer, responsibilities included environmental and entitlement review; developing and enforcing Conditions of Approval; technical plan review/approvals; developing department programs, policies and procedures; serving as liaison with the general public and the development community; researching, preparing and/or delivering reports and presentations to Commissions and City Council. 20 %giiineeriing olutions L-Jervices Proposal For Grant Writing and Management Services City of Seal Beach City of Cypress, Department of Public Works Assistant Civil Engineer responsible for prepared of plans, specifications, cost estimates and contract documents for public works projects including street improvements, parks, and public buildings. Provided technical support and project management expertise, prepared staff reports and presentations to City Council and assisted in budget preparation of annual operating and multi-year CIP budgets. Prepared and administered grant applications for federally funded paving projects. Albert C. Martin & Associate, Los Angeles, CA Civil Engineer responsible for preparation of technical plans and specifications for public and private development projects, including grading and utility plans; hydrology and hydraulic calculations; design and coordination. Project management responsibilities included budget, schedule, and quality control. City of Hermosa Beach, Department of Public Works Assistant Engineer responsible for administration of all aspects of the planning, design, construction and management of maintenance, engineering and capital improvement projects in the City, including projects related to streets, storm drains, sanitary sewers, parks and public buildings. Mobil Oil Corporation, Los Angeles, CA Project Engineer responsible for the delivery of construction projects, including removal and replacement of underground fuel storage tank facilities and construction of new service stations. Performed field investigation, developed cost estimate, prepared and issued bid package and cost analyses, evaluated and awarded bids, managed and supervised construction, and project budget. 21 tgiutions rvices Proposal For Grant Writing and Management Services City of Seal Beach Chenxia Li, Ph.D., Environmental/GHG Reduction Funding Expert As a former grant manager, Chenxia has an extensive background in the capital planning process and in developing long-range capital improvement programs. She has secured and managed federal, state and local funding measures including FEMA & EPA originated grants. Chenxia has also been responsible for performing policy and financial analyses, negotiating agreements with funding agencies, as well as preparing and presenting reports to agency boards of directors. Lhenxla has been responsible for successful calculation of GHG reductions for multiple grant applications that were awarded over $39 million since 2016. Selected Project Experience As a grant manager for various agencies, she has been responsible for: • Working with Engineering Department and Program Management Office on the programmatic issues pertaining to the capital rehabilitation and improvement projects, and prepared grant applications • Performed strategic, programmatic, and detailed grants management of various agencies for federal, state, and local grant programs. Administered grant programs and managed grant staff. • Coordinated with the funding agencies to forecast grant revenues for five-year capital improvement program. Developed recommendations to assign the grant funds to the capital and planning projects. • Worked with the Federal and State funding agencies for grant applications/amendments/ closeout. Managed grant programs for requirements compliance. • Maintained grant database using various software such as JD Edwards system for accuracy and grant compliance. • Prepared the required project progress reports, financial status reports, and grant closeout reports. Ensured timely processing grant billings; reviewed the project expenditures against the approved project scope and in compliance with federal, state and local funding requirements; and validated appropriateness of supporting documents and justifications. • Developed and revised grant management procedures and the board finance policies. • Responsible for the SAFE schedule and the required single audit schedules. 22 Rin gineering 150 lutions Elervices Proposal For Grant Writing and Management Services City of Seal Beach Stanley Klemanowicz AIA, PMI, LEED, Energy Efficiency Funding Expert Stan brings over 23 years of hands on experience in energy management and sustainability projects including assessment of existing systems, architectural design and project delivery within time and budget on many public and private projects. As a LEED Professional, he has directed sustainability and led project teams in exceeding desired green building accreditation levels. He has been responsible for full assessment for energy efficiency, working directly with energy supplying companies on funding and implementation, completion and approvals of assessment of ongoing design and value -engineering, preparation of construction documents, permitting, submittal reviews, requests for information, change orders, field observation, and project closeout. Selected Project Experience Statewide Utility Companies Energy Efficiency Program Savings by Design on behalf of Southern California Gas Company and Los Angeles Department of Water & Power, and Integrated Demand Side Management with Southern California Edison Funding Resources Consultation Applications Federal and State funding, IRS EPAct 2005 Tax Credit, Utility company rebate and incentives Sustainability Program Management, Los Angeles City Unified School District &San Bernardino City Unified School District Achievement areas include: Sustainability and energy efficiency; renewable energy; water conservation; environmentally preferable building materials, specifications and best practices; waste reduction and conversion of waste to energy; reduction of toxic materials; indoor environmental quality; smart growth and sustainable development; perform preliminary energy assessments for potential energy conservation measures at various types of Districts facilities, study cost - benefit analyses, & Master Planning Project California Task Force on Court Facilities, Los Angeles County Directed on-site surveys and evaluations of thirty courthouses in Los Angeles County for physical condition, life -safety, code compliance, functionality, security, accessibility, and space requirements as prerequisite for development of capital construction budget for master planning and new construction. Master Planning, Soka University, Aliso Viejo, CA Senior Project Manager/Architect and Technical Director for master planning, program development, and technical architect for new private liberal arts college. Modernization Project - Los Angeles Unified School District (LAUSD) Responsible for design development and validation of project scopes and budgets, design and construction documents, DSA submittals, and project delivery methodology. Directed pre -construction 23 tglluneern9 tions rvices Proposal For Grant Writing and Management Services City of Seal Beach efforts for 300 Measure K and BB Bond modernization projects of existing facilities with an aggregate value of projects exceeding $50 million. Developed project delivery system for JOCS (Job Order Contract System), where over 100 projects were initiated in less than a year. managed architect/engineer teams. Los Angeles Community College, Los Angeles, CA Responsible for design and management of architect/engineer teams for three significant new LEED Platinum and gold facilities for Los Angeles Community College (LACCD) campuses with a total value off over $130million. Port of Los Angeles — Pier 400, Los Angeles, CA On -Site Project Manager, responsible for oversight of the design -build process for the design and construction of 18 office and gate facilities at the largest proprietary marine cargo terminal in America. Facilities included corporate offices, operations, and maintenance buildings. Cost of facilities exceeded $60 million. Total cost of project - $900 million. Construction Administration — LEED Silver Project Hollywood, CA Senior Construction Administrator for the Hollywood W Hotel & Residences, the largest LEED Silver project in Los Angeles County, a luxury hotel and residential development valued over $360,000,000. Managed and directed the architectural design team of over fifteen consultants. Responsible for completion and approvals of ongoing design and value -engineering, preparation of construction documents, permitting, submittal reviews, requests for information, change orders, field observation, and project closeout. Capital Improvement Program, City of Santa Monica, California Project Manager responsible for design and delivery of multiple capital improvement and major maintenance projects embracing State and City sustainability guidelines including: Police/Fire headquarters, City Hall, renovations, Civic Auditorium City pool, Senior housing, Parks facilities and Animal Shelter Business Technology Center, County of Los Angeles Community Development Corporation, Altadena, CA Project Manager for programming, planning, and preparation of bridging documents for 70,000 square foot design/build technology incubator. 24 ngineering U,,rvices utions James Klueber Proposal For Grant Writing and Management Services City of Seal Beach James is new to the ESS team but has strong prior experience in the private equity field. Previously, he was an analyst who specialized in researching and analyzing various water resource investments and is very familiar with Californian water law, water systems, federal/state/local management plans, and water infrastructure. To date, he has worked on grants for the Local Partnership Program and Bureau of Reclamation WaterSMART grants. Currently, his primary role at ESS is to provide QA/QC support for all grant applications. As he continues to learn more and more about how to write a successful grant, he will take on more responsibility in the physical grant writing. His detail -oriented nature coupled with his passion for helping build stronger communities has shown in his work and aligns with our ideals at ESS. Selected Project Experience Local Partnership Program (LPP) Grant, City of Carlsbad and Long Beach, CA Responsible for final QA/QC during the LPP grant writing process and assisted with various research, mapping, and other tasks in order to submit the application promptly. BOR WaterSMART Drought Resiliency Grant, Long Beach Water Department, Santa Clarita Valley Water Agency, City of Santa Ana, City of Sacramento, CA Responsible for final QA/QC during the BOR WaterSMART Drought Resiliency Projects grant writing process and assisted with various research, mapping, and other tasks in order to submit the application promptly. Worked on 4 applications simultaneously and submitted all applications successfully and on- time. Each application was for $2 million in federal grant funding. BOR WaterSMART Water Energy and Efficiency, Santa Clarita Valley Water Agency, Olivenhain Municipal Water District, Desert Water Authority, City of Santa Ana, San Bernardino Municipal Water District, City of Arcadia, CA Responsible for final QA/QC during the BOR WaterSMART Water Energy and Efficiency grant writing process and assisted with various research, mapping, and other tasks in order to submit the application promptly. Currently working on 6 applications simultaneously for this opportunity. Each application either applying for $500,000 or $2 Million in federal grant funding. 25 Jiuneering tions rvices EXPERIENCE — Sample Projects List Proposal For Grant Writing and Management Services City of Seal Beach The following highlights sample grants we have applied and/or managed in the last seven years: Agency South Coast Water Sewer Tunnel Rehabilitation SWRCB $103 million District Replacement Treatment Plant. SCADA, Energy City of Palm Springs Upgrades, Storm Water, Various Funding Sources $37 million Cogeneration 12 projects: AMI, Water & Sewer, City of Santa Ana Water Recycling, Hydropower, Various sources $43 million Wells Long Beach Water Reclamation, AMI, Well BOR, Title XVI, SWRCB $7.4 million Department construction, Pipeline Rehabilitation Coachella Valley 5 projects for Flood Control & AMI WIFIA, FEMA, BOR $69 million Water District City of Wildomar Storm Water/Flood Control FEMA $5 million Storm Water Master Plan, City of Hemet Advanced Metering, Waterline Various sources $28 million Replacement, Sewer Rehabilitation, City of Vista Stormwater Grant Applications- 2 Proposition 84 $ 2 million cycles City of Vista 14 Pipeline Upgrade Projects State Water Resources $27 million City of Vista 5 Stormwater and Pipeline Upgrade State Water Resources $33 million Project City of Laguna Beach Facility Upgrade, Sludge Export, Various sources $12 million Sewer Collection System City of Downey Recycled Water, Landscaped Various sources $7 million Median City of Redwood City Recycling Water & Advanced Various sources $7 million Metering San Bernardino Water Water Reclamation, Water Tank Various sources $20 million Department Upgrades, Waterline Replacement Mission Springs Automated Metering Bureau of Reclamation $300,000 Water Department Pasadena Water & Grant Writing and Management Power Department Services Various sources In Process City of Carlsbad Grant Writing and Management Various sources In Process Services Total in millions: $400.70 26 ngineering Solutions rvices Proposal For Grant Writing and Management Services City of Seal Beach Funding Analysis, Grant Development and Compliance Management- Redlands Passenger Rail Project, SBCTA, San Bernardino, CA ESS's scope of work includes grant writing and comprehensive fund management to ensure full compliance with the funding requirements for this $280 million project including analysis of various funding guidelines, identifying and development of grant applications, allocation and programming of funds and reporting. Funding involved includes: CMAQ, S131, AQMD. Proposition 1B, Program (HRCSA), FTA Small Start, and PTMISEA. TIRCP, TIGER, Highway Safety ESS was responsible for submittal of the successful application for TIRCP funding of more than $30 million in 2018 and $9.2 million in 2016. ESS has been managing the TIGER grant agreement and negotiations with DOT, FTA and STIP and FTIP allocations. ESS's scope of work includes grant writing and comprehensive fund management to ensure full compliance with the funding requirements. Grant Writing Services, Orange County Transportation Authority (OCTA), Orange, CA the project. ESS has been responsible for preparation of two applications for the SR241 to SR -91 Tolled Express Lanes Connector Project for the following opportunities: 1. Local partnership Program (LPP) for $25 million 2. Solutions for Congested Corridor Program (SCCP) for $100 million These complex applications require a Benefit Cost Analysis that was prepared by ESS technical grant writers. We also performed many of the required research to obtain all the necessary information for Grant Writing Support Services, City of Hemet, Hemet, CA City of Hemet is ranked as one of the City's in California with the highest level of pedestrian and bike rider accidents. ESS provided a review of City's proposed CIP and unfunded list of projects and provided a comprehensive strategy to obtain grant funding for the City to apply for various grants. 27 tgliuneerin9 tions rvices Proposal For Grant Writing and Management Services City of Seal Beach City's approval of the recommended strategy resulted in ESS pursuing five grant application packages and pursuit of low interest loan in lieu of bonds that equated to savings of more than $13.5 million. To date, ESS has secured over $22.5 million in funding for the City. ESS has been successful in various grant awards and/or compliance of various projects such as ADA improvements and sidewalk installations, pedestrian signal head modifications, street improvements, bike lane and trail projects, Parks and Recreation projects, bridge rehabilitation, and upgrades for water distribution and sewer collection systems. As -needed Consulting Services — Public Works and Development Services Department — City of Commerce ESS performed program management and Design Services for the Department of Public Works and implementation of Sustainable Design Manuals and upgrade of current City facilities to the latest ADA, energy efficient and Sustainable Building Program Development Services. Projects included are Metrolink Station ADA Improvements, Evaluation of various parks facilities for ADA deficiencies, Freeway widening impact reductions, major arterial improvements, and other facility projects funded by various measure, local, state and federal funding. ESS has been providing field investigation structural, architectural, ADA and mechanical assessment of City's existing facilities and provided plans and calculations, Title 24 and construction documents for the City. ESS also evaluated the current city facilities, signal timing and interconnected plans, City's process for signal timing, accident history and prepared a successful application for award of $1 million in HSIP funding to upgrade the outdated traffic interconnected system and replace the old communication equipment for 39 signalized intersections along five major arterials. Grant Writing Services, City of Downey, Downey, CA Responsible for review of city's CIP and unfunded project list and identification of grant application packages for the following two projects: • Median Construction on Four Arterial Projects: This application proposes to remove pavement and install landscaped medians to reduce the impact of urbanization on four miles of major arterials by providing a landscaped median in the City that has been selected for award of $4 million in funding. 28 ngineering Solutions rvices Proposal For Grant Writing and Management Services City of Seal Beach Highway Safety Improvement Plan Grant Applications — County of Orange, CA .�. �III WWI 0 rt R 1111 The County of Orange has been using ESS to prepare multiple grant application packages for complex projects since 2012. The contracts have involved review of projects and recommendations to determine those meeting the FHWA criteria as well as preparation of grant applications worth more than $9 million in construction costs. ESS coordinated with the appropriate Caltrans Local Assistance office on the grant development and all documentation requirements. • Grant written for County of Orange was identified as one of the best written and posted on FHWA website. • Thorough familiarity with the FHWA requirements resulted in additional $1.2 million dollars of grant funding. Wastewater Treatment Facility Upgrade, City of Palm Springs, Palm Springs, CA Responsibilities for the City of Palm Springs began with preparation of SRF loan applications for the $29 million Wastewater Treatment Plant Upgrade & 8 million for a cogeneration project. We arranged for a meeting with the SRF management in Sacramento and provided a presentation that assured adding this project to the priority list. During the complex process for this project, we were able to provide continuous coordination with three state SRF project managers and obtain approvals for every phase. This project was completed in March 2017. In the process, ESS identified project elements that qualified for additional grants, resulting in successful award of more than $5.1 million in grants the City did not expect. We prepared Green Project Reserve grant funding application and exhibits for the following: • Variable Frequency Drive • High Efficiency Motors • SCADA System Upgrade • LED lighting • Combined Heat and Power Cogeneration Project • Site Improvement ESS is now preparing the project reporting, and processing reimbursements on behalf of the City. 29 ngineering Solutions rvices Proposal For Grant Writing and Management Services City of Seal Beach Grant Compliance Services, Wastewater Treatment Facility Upgrade, City of Palm Springs, Palm Springs, CA ESS was selected to provide grant compliance monitoring services to meet all the requirements of the EPA and CA State Water Resources Control Board. ESS provides SRF & GPR compliance to meet all the requirements and process all the reimbursements on behalf of the City. ESS successfully completed an audit process and is currently responsible for all reimbursements and project close out documents. As -Needed Grant Writing Support Services, City of Santa Ana Utility Department, Santa Ana CA ESS was selected in to provide needs assessment, grant identification, grant writing and compliance services for the Water and Sewer services Departments. ESS started by reviewingthe City's CIP and unfunded projects and developed a funding plan by identifying grants. To date, ESS then prepared successful applications for Bureau of Reclamation, Proposition 1, Ground Water Grant, Green Project Reserve and State Revolving Funds for the following projects: • $750,000 for nitrate treatment • $1.5 million for AMI • $300,000 for hydropower project • $850,000 for a new well • $5 million for lift station rehabilitation • $75,000 for Water Recycling Master Plan • $10.5 million for Multi -Phase Sewer Collection System Improvements • $10.5 million for Multi -Phase Water Distribution System Improvements, The following grants are pending award: • $10 million for Automated Meter Infrastructure Improvements, • $1.5 million for Septic -to -Sewer project • $1.2 million for Irrigation Improvement Grants The above work has been completed since January 2018 -and ESS has been responsible for 100% of the work noted here. 30 ngineering Util,rvices uns Proposal For Grant Writing and Management Services City of Seal Beach Grant Writing Services, Long Beach Water Department, Long Beach, CA ESS has been providing grant assistance services that started with a need's assessment and review of the agency's CIP projects and unfunded projects. ESS presented a funding strategy of funding opportunities matching the projects that was approved by the Department. ESS has prepared the following successful projects for the agency: • $1,500,000 for AMI from BOR in 2019 • $750,000 for construction of new wells • $750,000 for construction of West Coast Basin Well from BOR • $2.6 million for Green Project Reserve/SRF from SWRCB The following grant is pending award: • Title XIV grant applications for two water recycling projects ESS has been working with LBWD since December 2017 and ESS has been responsible for 100% of the work noted here. As -Needed Grant Writing Services, Coachella Valley Water District, Coachella Valley, CA ESS has been providing funding strategy and grant writing services for various types of projects. In the past year, ESS has been able to provide the District with the following successful grant application packages: • Successful submittal of two FEMA applications for over $13 million that were recommended by CaIOES to FEMA for funding • Successful submittal of AMI demonstration project to Bureau of Reclamation • Successful submittal of Letters of Interest for WIFIA funding for over $50 million for two Projects cf ienvmswor. aanuAnaR—Ow It Z ❑ �� �•� �t... CMb4anu Ara Wan Smarr Water AMtw t 'j �9WeE PortJI� ESS has been working with CVWD since January 2018 and has been responsible for 100% of the work noted here. Port of Long Beach (POLB) Grant Advisory & Preparation ESS has been serving POLB by providing a needs assessment and grant research services for various departments. ESS is currently working with POLB on applicable funding for AQMD/Coastal Conservancy and multiple other agencies, seeking grant funding to implement its Climate Adaptation and Coastal Resiliency Plan, including shoreline protection measures. Through grant research and assistance, ESS is currently looking into details of funding for the Long Beach Municipal Stormwater Treatment facility (LB -Must) which is a joint project with the Long Beach Water Department. 31 Fu t•ti Sra+...,wt.+ epfrrC Nn..sl. Ma+tme D.r, iAt � JIiuneering tions rvices Proposal For Grant Writing and Management Services City of Seal Beach Capital Improvement Project Analysis, South Orange County Wastewater Authority (SOCWA), San Juan Capistrano, CA Working directly with SOCWA General Manger, Engineering Director, and General Manager, Project involved review of financial documents and Capital Improvement Program information and provided establishing platforms where Authority could apply for SRF and other funding opportunities on behalf of its members. As -Needed Grant Writing and Fund Management Services, LA Metro, OCTA, Cities of Banning, Santa Ana, San Bernardino, Newport Beach, Laguna Niguel, Lake Forest, Wildomar, Redondo Beach, San Fernando, Hemet, Carlsbad, Long Beach, Port of Long Beach _. y. Responsible fund management including review of the Capital Improvement Program and identification of grants to match the agency projects, ranking and development of _ various grant application packages, programming, reporting, reimbursements, on behalf of each city. Also, responsible for management and process of all E-76 and reimbursement for Caltrans packages projects. Grant application/management includes but is not limited to HBP, HSIP, ATP, SB1, Local Partnership Programs, FHWA, CMAQ, Caltrans, SCAQMD, FEMA, CalOES, EPA, MSRC, State Water Resources Control Board, and Associated Governments responsible for local measure funds and others. ESS works closely with each client to understand the projects and recommend the best course of action for award of grant funding: • Grant application and successful monitoring of more than $4 million in ATP & MSRC funds for cities of Wildomar Bike Path and Multi -Purpose Trail • Submittal of flood prevention project for the City of Wildomar • Submittal of $9.1 million project for S61 Local Partnership Project for street improvement project 32 Ekgineering U.,rvices utions REFERENCES Proposal For Grant Writing and Management Services City of Seal Beach Name Agency and Dates Rudy Rosas, PE Needs Assessment, 714-647-3379 Senior Civil Engineer, Identification, Grant Writing, rrosas@santa-ana.org City of Santa Ana, CA and Grant Compliance Services 2017 -Present Mary Toutounchi, PE Needs Assessment, 949-322-1800 Former Project Manager, Identification , Grant Writing, MaryToutounchi@hillintl.com SBCTA and Grant Compliance Services 2016 -Present Dean Wang Needs Assessment, 562-570-2311 Project Manager Identification, Grant Writing, Dean.wang@LBWater.org Long Beach Water Department and Grant Compliance Services 2017 -Present Marcus Fuller, MPA, PE, PLS Grant Writing and Grant Assistant City Manager, Compliance Services 760-322-8389 City of Palm Springs 2015-2019 marcus.fuller@palmspringsca.goy Mr. Craig Parker, PE Water Engineering Needs Assessment, Manager, City of Anaheim- Former Identification, and Grant 714-765-4268 Engineering Director, Coachella Valley Writing Services pparker@anaheim.net Water District 2018 -Present Needs Assessment, Emad Elias, PE Identification, Grant Writing, 760-602-7558 Associate Engineer and Grant Compliance Services emad.elias@carlsbadca.eov 2019 -Present Allen Parker Needs Assessment, 951-765-2301 City Manager Identification, Grant Writing, aparker@cityofhemet.ors City of Hemet, CA and Grant Compliance Services 2017-2019 33 Rin gineering Uorvices utions Proposal For Grant Writing and Management Services City of Seal Beach METHODOLOGY & APPROACH The ESS team believes in a full -circle approach to obtaining grant funding. This approach and the methodology behind it will encompass all of the areas of the grant writing and management services. The four main components of this process are outlined and discussed further below: Develop Funding Strategy, Assist the City in Applying for Grants, and Grant Compliance Management and Grant Support Services. 1. Develop Funding Strategy: Conduct funding research to identify grant resources including but not limited to federal, state, and local agencies, as well as private foundations that fund municipalities for opportunities that match a specific City project or program, the City's strategic goals, legislative platform, or policy objectives Research grant opportunities identified by the City Provide the City with a summary of potential funding opportunities relevant to its needs on monthly basis 2. Technical Grant Writing Assistance: Provide an estimated amount of time and resources needed to complete the grant applications Develop timelines and checklists to ensure timely grant completion and submission Compose grant proposals on behalf of the City as directed, including all technical sections, preparation of budget and schedule, preparation of exhibits such as graphs and schematics, drafting support letters and compiling demographic data and other necessary items for grant applications Grant submission on behalf of the City 3. Grant Compliance Management: • Review the draft award agreements to identify all the general and specific requirements • Assist the City with the preparation and submittal of post -award reports and reimbursements that are required under the terms of the grant • Track Disadvantage Business Enterprise (DBE) Requirements, perform American Iron and Steel (AIS) certification process, monitor Davis Bacon Labor compliance requirements • Participation in regulatory audit sessions 4. Grant Support Services: • Provide design review and prepare specification sections to meet the terms of grant agreement and guidelines • Assist in preparation of required California Environmental quality Act (CEQA) • Prepare technical documents to support the grant applications and/or prepare Request for Proposals (RFP) for technical services needed • Prepare resolutions and staff reports on an as -needed basis and following the City's preferred style 34eering Uutions rvices Proposal For Grant Writing and Management Services City of Seal Beach Our goal is to bring in the highest possible amount of funding for the City of Seal Beach. To achieve this goal, ESS brings its extensive experience and a highly qualified team to work closely with the Agency's Project Manager to mold City's project components, to maximize eligibility and ranking under various funding programs. We have the unique ability to distill and convey complex project information into funding agencies' specific formats for grant applications. Our experience in coordinating, managing, and writing different types of applications has led to successful procurement of funding for many clients. Similarly, our experience with grant administration has enabled us to see another side of grant acquisition, wherein we can capitalize on this knowledge. 1. Develop Funding Strategy The complex and elaborate process of obtaining funding can delay City's ability to act. Our comprehensive knowledge of the funding process helps us conceptualize and develop an appropriate action plan, thereby maximizing success. We will identify eligibility requirements, likely availability of funding, terms, conditions, and other key parameters. Our step-by-step process to a successful application is shown in the following flow chart: Review and R*m to Asoortelin Pmt Grant & Fw &V OMoflunilllies 1 OW/or PwOd INoditionli ns In order to. Mw*ntae C=q*Mww= aM I Go No Go EV'aka to 00m Projects Gmn*%BX i V Oppp s 35 gluneering ti,S rvices Grant/Funding Opportunity Identification Proposal For Grant Writing and Management Services City of Seal Beach ESS team members keep up to date with the available Federal and State level funding alternatives for many types of grants, including water and sewer projects, as well as facility improvement and parks projects and energy savings for municipal facility updates. We attend various funding fairs, participate in providing input to guidelines for funding opportunities, and are subscribed to receive notices on available funding. ESS subscribes to foundation grant resources and will use this service to identify funding opportunities. Established Relationships with Funding Agencies: We understand that truly successful grant funding consists of two-thirds planning and one-third writing. With that in mind, we pride ourselves in our close relationships with funding agencies. Those relationships, plus appropriate and meticulous planning, allow us to obtain key information about the successful awarding of grant funds. One of the tactics used to ensure this strategy's success is to identify opportunities for in-person meetings with the funding agency when we are initiating a pursuit. We know this approach provides results from experience. • ESS was aware of the additional grant funding available to the State Water Resources Board and as such aligned the submittal of its applications such that they were well ahead of the competition and received the due attention. • When applying for stormwater grants for Coachella Valley Water District, ESS arranged a conference call with EPA staff to discuss the two top -priority projects for the District and receive key input from grant funding project managers. We have established relationships with the following agencies: • US Bureau of Reclamation • FHWA • FEMA/CA Office of Emergency Services • Caltrans Headquarter a& Local Districts (CaIOES) Pre -Disaster Mitigation and . California Department of Water Resources Hazard Mitigation Planning . CA Public Utilities Commission • US Department of Commerce — Economic • Metropolitan Water District of Southern CA Development Administration • EPA • AQM D • Ocean Protection Council (Prop 68) • US Environmental Protection Agency • State Water Resources Control Board • US Energy Commission We will then use our extensive experience to match City's projects with the available funding options and develop a matrix of all potential funding alternatives specifically to match City's projects that will serve as a tool for the project team and City staff to use. Our team members have been providing the available grants services for water and sewer projects to WaterReuse members on regular basis and will continue to provide this information for this contract as well. Information could look like the following table, based on projects: 36 %ngineering ltions rvices Proposal For Grant Writing and Management Services City of Seal Beach VWATEREUSE Local, State, and Federal Funding Opportunities LOS ANGUES Funds Anticip PROGRAM Total Offered Purpose Eligible Projects Status ated Notes Allocation this Timelin Round e $200M $80M Multi -benefit Implementation Round 1 TBD Planning SW projects projects OPEN 2018: grant that respond including but Round 2 solicitation SWRCB to climate not limited to: solicitati closed in Stormwater change, & are Green ons for March Implementat included in infrastructure; implem ($20M) ion Grants/ an adopted SW capture; SW entatio additional Proposition SW Resource treatment n grants round of 1 Plan or $100 M for IRWMP implementati facilities on grants anticipated DWR Water $10M $10M Sustainable Dish/clothes Solicitation Summe $51VI for loans Use funding washer opening r 2017: to local Efficiency: source for upgrades; soon Loan agencies for CA urban water Water -saving applicat water Revolving use efficiency plumbing ions efficiency Fund/ Prop projects. fixtures; Hot- due upgrades; 1 water $5M for loans recirculating to customers pumps; Leak for onsite detection, projects or irrigation leak repairs upgrades; DWR IRWM: $418M TBD Projects and Surface In TBD: Public Implementa state-wide programs storage/GW developme Round 1 comment tion Grants/ $98M for that support recharge; nt solicitati period ended Prop 1 LA Region IRWM. Water on for April 8, 2016 conveyance; implem Watershed entatio restoration/pro n grants tection We will evaluate the projects, review eligibility and potential project ranking, and provide recommendations to the City Project Manager, so that all relevant information is easily available to choose which grants to pursue. 37 Our analysis of the unfunded plans of a project for the City of Palm Springs allowed us to recommend alternative grant opportunities that resulted in submittal of two additional successful grant applications, with $5.1 million awarded. Lngiineering lutions rvices Proposal For Grant Writing and Management Services City of Seal Beach • Review of City of Downey CIP program and unfunded list of projects resulted in identification of two grant programs for the City for up to $6.5 million in funding. Deliverable(s): • Funding Matrix identifying all available funding for the City Projects • Updated Funding Matrix on monthly basis Needs Assessment for City Projects Once a Notice to proceed has been identified, Sudi Shoia will arrange a kick-off meeting with the City Project Manager and appropriate ESS staff to review and discuss City's project priorities. Sudi will serve as a Project Manager and the point of contact for the City. She will assign task managers and grant writers as needed (if multiple pursuits are followed at the same time) to best meet the project deadlines. Reviewing the Public Works Department Proposed Five Year Capital Improvement projects for 2019/20- 2023/24 identifies many large projects that can benefit from grant funding. Following is a sample list of potential opportunities for consideration: Grant Opportunity Funding Amount Status State Water Resources Control Board varies Open now Metropolitan Water District varies Open now FEMA $3-$5 ml Open now Proposition 68 varies Open now Highway Safety Improvement Program $250,000 - $10 ml Open now Local Partnership Program $5 million Spring 2021 Environmental Enhancement & Mitigation $500,000 Spring 2021 Stormwater Grant Program $250,000 - $10 ml Spring 2021 Proposition 1 $250,000 - $10 ml Varies Drought Contingency Program- Bureau of Reclamation $300-$750,000 Summer 2021 Water Energy Efficiency Gran Bureau of Reclamation $300-$1,500,000 Summer 2021 Urban Greening TBD Summer 2021 Department of water Resources varies 2021 38 ngineering S lutions Elervices Proposal For Grant Writing and Management Services City of Seal Beach We believe that one of our most important tasks is to work with the City of Seal Beach to position the projects for maximum ranking for various grant opportunities. ESS is well qualified to achieve this goal as our staff not only been responsible for similar activities in their former positions, but they also have developed strong relationships with the funding agencies that allow us to learn about funding goals for future cycles and present them to our clients. Working with the City Project Manager, we will review and discuss current status of projects, available funding, established priorities, project planning and design status, management preferences and regulatory requirements. With our thorough knowledge of available and historical funding opportunities and our technical expertise in managing similar programs, we will be able to recommend a strategy and ranking of projects for funding pursuits. Based on our experience, we will also be able to offer cost-saving measures such as multi-year grants on a program level in lieu of individual projects that will reduce the regulatory burden of managing various funding agreements and the cost of preparation of applications and compliance monitoring. ESS believes City will be best served by working together to create a strategy that enables us to write winning applications that will maximize funding for the Department while minimizing the administrative burden on the City staff. Developed a funding plan for the City of Santa Ana that identified more than $25 million in grant funding in water, recycled water, and sewer projects. ESS has delivered over $33 million of funding to date and has several other applications pending funding Review of City of Hemet's bond options and developing a funding strategy resulted in savings of more than $6 million for the City. In addition, analysis of the City's CIP program and the unfunded list of projects resulted in identification of more than $15 million in funding. Working with the County of Orange, we recommended a strategy that resulted in submittal of an additional successful grant application for the same project, almost doubling the amount of funding County was expecting to receive. Deliverable(s): • Recommendation for Project Priority List with financial breakdown and timeline with pertinent information for funding pursuits. 2. Technical Grant Writing Assistance: Once a funding source and a pursuit have been identified, ESS will arrange for a meeting and will come prepared with a Work Plan Structure (WPS), which is a matrix of the fund parameters. ESS prepares a WPS for all funding pursuits based on the detailed analysis of the Notice of Funding Opportunity (NOFO). The WPS identifies detailed grant fund requirements and populating it will help identify the necessary documents and resources and areas of responsibilities between team members and internal deadlines. The WPS will also serve as a tool for both City staff and ESS team members to track the project progress and alignment with the funding. When developing the WPS, ESS will also note the implementation constraints that may have an impact on selection of the project elements. For example, most funding 39 nineering ns Uorvices Proposal For Grant Writing and Management Services City of Seal Beach sources require that a grant agreement be in place prior to the start of construction. ESS will work with the City Project Manager to identify solutions and/or assist with reprioritization of the grant applications to meet the requirements. Topics commonly found in the WPS include: • Eligibility criteria • Matching funds • Budget needs • Maps and pictures • Project programming requirements • City's prior grant management record • Submittal requirements • Evaluation criteria • Resolutions and approval letters required from the Board of Directors • Technical reports: Benefit Cost Analysis, Environmental Reports, Life Cycle Analysis • Project readiness: CEQA status, Feasibility studies, Project design reports • Support documentations: certifications, forms, project reports A sample segment of a WPS appears below. It is organized for clarity and is an invaluable reference tool that is used throughout every project. Deliverable(s): • Work Plan Structure for the identified grant pursuit, such as the example below: Targeted Approach for Maximum Scoring on Evaluation Criteria The first step for our targeted approach is to develop a full understanding of the project elements, project milestones, and available project reports. We will also study the previously awarded projects from the funding agencies and learn about the key points that may be overlooked for their simplicity. In developing 40 ngineering S lutil, rvices 1.0 Introduction 3.0 General Reporting Project Project sponsors must provide descriptive information on the proposed Small Starts project 3.2 Description and the regional public transportation system. FTA uses the information in the Project Template Description Template to understand the project and to establish a database of project characteristics and local contact information. All Small Starts project sponsors must submit ESS Week 1 3.3.1 Project 2-3 sentences on the essential characteristics of the proposed project (location, length, termini, Identification number of stations, hours of service and frequency by time period) Week 1 3.3.5 Purpose of the Succinctly describe the specific ways that the proposed major transit investment will address Project the problems identified in the corridor. Week 1 3.3.6 Merits of the Describe how the project addresses the Purpose for the Project more effectively compared to Project other alternatives week 1 -2 Electronic maps must be submitted for inclusion in Annual Report on Funding Recommendations and/or 3.4 Project Maps posting on FTA website. Maps should be 8.5x11 and be able to be copied in grey scale. Typical Week 1 orientation for N/S is portrait and E/W is landscape. Map Details: Stations included in the project, marked in a distinguishable manner from existing transit 3.4.3 Stations stations and labeled. Stations with park & ride facilities should be further distinguished from ESS Week 1 others, either via markings or labels. 3.4.9 Map Details: Legend A legend, scale and compass. ESS Week 1 Operations and Must submit to FTA documentation summarizing how operating and maintenance costs were developed. 3.6 Maintenance Additionally, the following considerations apply: Costs • System -wide and route level operating cost data (and factors) are typically available as part of ongoing operations planning. 3.7 Capital Costs ESS Week2 4.3 Cost Effectiveness Need to put in Trip information; Horizon Year; the project's annualized federal share. See Page 16-17: FY18 Reporting Instructions for the Section 5309 Small Starts Criteria. ESS/City Week 2 Targeted Approach for Maximum Scoring on Evaluation Criteria The first step for our targeted approach is to develop a full understanding of the project elements, project milestones, and available project reports. We will also study the previously awarded projects from the funding agencies and learn about the key points that may be overlooked for their simplicity. In developing 40 ngineering S lutil, rvices Proposal For Grant Writing and Management Services City of Seal Beach the WPS, we will identify the primary and secondary evaluation criteria to help highlight the project strengths. We will work closely with the City Project Manager to identify the potential gaps, analyze alternatives, and recommend resolutions to minimize their impact. With this approach, ESS has added value for our clients: • ESS recommended re-strategizing of funding pursuits for four projects for the City of Santa Ana resulted in identification of additional $10 million in grants. • Review of City of Commerce projects resulted in changing the scope of work and a successful award of more than $1 million. • Detailed evaluation of the grants has enabled us to advise the agencies if the project is not competitive and therefore resulted in cost savings by not preparing grant applications. WRITING -TO -WIN Approach What sets us apart is that our grant writers are licensed technical experts in this industry and therefore have the ability to convey complex project information into the specific format of a grant application. Using a targeted approach to analyze objectives and match goals to opportunities provides us with the details we need for our writing -to -win approach. Once a funding strategy is in place, the next challenge is to create a winning application. ESS brings its proven track record in creating an application package that will stand out among dozens, highlighting the project's merit in full compliance with the instructions and limitations. This approach uses a high degree of expertise and creativity. ESS understands that impactful illustrations transform well -researched information into powerful persuasion. ESS has used the clarity of graphics and schematic drawings to show grant evaluators the client agency's expertise and vision: • For a Department of Water Resources grant, ESS provided pictorial highlights of the project's energy - efficiency benefits — the goals of the grant. • For a cap -and -trade grant to reduce GHG emissions, ESS replaced the executive summary with graphics highlighting projects matching the grant focus. This resulted in an award of more than $9 million. • For another project, ESS used an AQMD pollution map as a base and plotted all of the appropriate, completed energy -efficiency projects. • ESS application was ranked as one of the best and posted on FHWA website. FHWA asked Sudi Shoja for input and used the table format created by ESS in a grant application as a requirement for future cycles. Quantitative Analysis and Technical Reports Depending on the grant requirements, ESS will work with the City Project Manager to receive the available technical studies, environmental documents and plans and specifications. We will then use our highly experienced team members to complete the technical write-up sections of the grants. As needed, and upon City's direction, we will be prepared to perform additional technical research and analysis to supplement the effort. The ESS engineering team has been directly responsible for implementation of various CIP programs for transportation and street improvements, water and sewer projects and facility management and will bring their expertise to articulate the technical information of the grants. 41 ngineering U.,rvices utions Proposal For Grant Writing and Management Services City of Seal Beach Our expert grant writers will review the project documents to highlight the project's strengths matching the grant goals to achieve maximum ranking of the application. • The SRF application package for $103 million to SWRCB was approved in record time and with no comments. ESS prepared a successful and highly technical grant application package for San Bernardino County Transportation Authority, providing detailed GHG reduction calculations, trip generation interpretations, and available technologies for alternative fuel that resulted in a $30 million award. Budget Analysis and Construction Planning The ESS team will assist the City in identifying qualifying information to meet grant requirements for budgeting and construction planning. Budgets demonstrate project flexibility and budget scalability to make the grant applications more attractive and create opportunities to apply again even after a successful application's award. Some areas of focus will include: • Qualifying matching funds • Budget scalability • Scheduling details • Implementation requirements for allocation purposes Support Letters Often, this aspect of a grant application is given only cursory attention and proves to be invaluable. At ESS, these potentially undervalued areas are key endorsements that ESS crafts in close cooperation with clients. ESS will recommend stakeholders to contact and will draft focus points that align with key ideas in the narrative and grant criteria so that support letters send strong, targeted messages. Grant Application Review and Approval Process For every project, ESS will assign a QA/QC manager, which is an important factor of a successful grant application. We will use our internal grant checklist to ensure the application package is ready for submittal. This process will follow the WPS and an internal guide for editorial quality. In our experience, we will need two reviews from the City Project Managers. To ensure grant applications are completed efficiently, ESS will arrange a meeting with the City Project Manager to review an early draft of the grant application package, to answer questions, finalize budget, and schedule concerns and to further align the project with the grant goals and objectives. All final grant application packages will be submitted to the City for review and approval prior to submittal to the granting agency. Deliverable(s): • Draft grant application package for review • Final grant application package for submittal • Status report on grant applications submitted 42 ngineering U0rvices utions Technology Proposal For Grant Writing and Management Services City of Seal Beach Many funding agencies have online grant submittal and management tools, including the DWR Bond Management System (BMS), California DWR's Grants Review and Tracking System (GranTS), the State Water Resources Control Board's Financial Assistance Application Submittal Tool (FAAST), and the federal government's www.grants.gov website and the online submittal platforms for HSIP, ATP and some parks grants. ATP BMS FAAST HSIP GranTS Grants.gov Furthermore, our team routinely performs grant management and administration services for funding by various agencies. Specific activities associated with this type of work includes quarterly progress reporting and invoicing, coordination with diverse project proponents and projects, management of grant deliverables and submittals, as well as coordination with project proponents and the funding agency. Deliverable(s): • Successful grant application packages for City records • Submittal confirmations for City records I Grant Compliance Management: ESS is extensively knowledgeable in monitoring and compliance with federal and state funding agency requirements including reporting, reimbursement applications, the American Iron and Steel provision, as well as labor compliance and EPA -originated grant requirements, such as those managed by the California State Water Resources Board, for a successful audit process. • ESS has been providing compliance -monitoring and reimbursement services for City of Palm Springs' $29 million wastewater treatment projects. In the final audit by the State Water Resources Board, ESS was complimented by the auditors and received full approval of its processes. • ESS has been providing successful grant compliance on a $280 million San Bernardino County Transportation Authority project that consists of more than 11 different funding sources. • ESS is the selected consultant for monitoring compliance in several government agencies for Trail and sidewalk improvement projects that include ATP and HSIP funding. 4. Grant Support Services: ESS staff are fully capable of bringing their extensive experience in design and construction of water utilities to provide additional services as needed. As former agency personnel, ESS team members are fully prepared to support the City Project Manager with all required analysis, reports, design review and specification sections, cost estimating, preparation of staff reports, and resolutions as needed. ESS is also available to review the project documents prior to advertisement to make sure that specifications meet all the grant requirements such as those needed for Federally funded projects or EPA labor compliance requirements. 43 ngineering S olutions rvices Proposal For Grant Writing and Management Services City of Seal Beach SWRCB announced project readiness as a criterion for higher ranking 30 days prior to grant deadline. ESS staff used their technical expertise to prepare specifications on behalf of four agencies that all received the highest ranking and the requested funding. In a rushed grant application for the City of Santa Ana, ESS was tasked with preparation of all the grant requirement documents including CEQA, cost estimates and direct coordination with SCE and City's consultants to finalize the technical reports for a successful award from Bureau of Reclamation on a hydropower improvement project. 44 ngineering S olutil, rvices PROJECT MANAGEMENT Monthly Reports: Proposal For Grant Writing and Management Services City of Seal Beach ESS will come prepared to our first meeting with the City with a draft format for the monthly report and will revise it based on the input received from staff. The monthly report in general will identify the following: • Status of grant applications under development • Submitted grant application details such as amounts, submittal dates and expected notices of funding • Action items and timelines for tasks needing completion • Upcoming grant funding opportunities relevant to each project • Updates on any legislative items or funding opportunity guidelines affecting City's funding strategy plan • Contract control information, responsible party and items needed from the City Deliverable(s): • Comprehensive Monthly Report for a status of grant writing services at a glance Project Controls: Adherence to Schedule and Budget With a team that has been responsible for budgeting, scheduling, and implementation of annual funds and projects for programs in municipal agencies, you can be sure that ESS will leverage that expertise in every area to ensure solid strategies, clear communication, and creativity that results in not just the most possible funding awarded, but also an enjoyable working relationship. We value the opportunity to serve as your consultant and our commitment to exhibit an exceptional level of transparency, ethics, and customer service is reflected above. Also included in this commitment is our pledge to solicit feedback regularly from the City staff. 1. As it is described in above sections, ESS uses a proactive method to develop a Work Plan Structure (WPS) to outline all the funding requirements, identify the necessary documents and resources, areas of responsibilities between team members and internal deadlines. The WPS will also serve as a tool to track the project progress and alignment with the funding by both the City and ESS staff members. 2. Progress meetings and issuance of meeting minutes: ESS expects that the City will make staff roles clear during the meetings and inform ESS of any preferences in how staff are contacted. 3. Established process for review and final approval of grants with ample time for the City Staff. 4. Status report for the activities in the month that will include updates on grant applications submitted, grant opportunities that are on the near horizon, and those in process of preparation. 5. ESS staff are trained to track their time spent on every project accurately and in 15 minutes durations. As a matter of course, ESS includes in all on-call contracts a monthly report that itemizes areas our client would like to see summarized, along with invoices indicating actual times spent. 6. ESS conducts a post -submittal review of the process with the City staff to receive input on the completed process and to modify approach to gain maximum efficiency and client satisfaction. ESS also performs annual surveys from its clients to find out on how to better serve them. Some of the comments received are shared above. 45 tgliuneering tions rvices Proposal For Grant Writing and Management Services City of Seal Beach We have experience building relationships as we build infrastructure, and we bring that expertise to every client. We are laser -focused on the strategies and tactics to make the process as efficient and effective as possible. We look forward to be a partner to the City of Seal Beach in pursuing grants. Accountability Simply put, we take ownership of our work. The ESS team is built on the principles of performing high quality work where the Principals are directly involved and accountable for the projects we submit. Working together, with transparency and cooperation between ESS and our clients, this overall approach to grant -writing contract projects have helped ensure our clients' success. 46ngineering US lutions rvices Proposal For Grant Writing and Management Services 5[4 City of Seal Beach FEE SCHEDULE Fund Strategy Development, meetings & tasks issued by the City: Based on below hourly rates. All ESS staff track hours to 15 -minute increments. Grant Application Development: ESS will provide an estimate for not -to -exceed amount once a pursuit has been determined by the City. Grant Compliance: ESS will provide an estimate for not -to -exceed amount based on the services required to meet compliance. FEE Schedule Discipline Hourly Rate Principal/Project Manager $150 Grant Writer $125 Grant Support lead $ 95 Labor Compliance $ 75 Clerical $ 52 Technical Experts $150-$185 Reimbursable Cost Reproduction Cost Courier Services Cost Transportation 0.57 per mile Sub - Consultant Services Cost + 15% Travel Time I Actual time 47 jiuneering tions rvices EXHIBIT B TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS 1. This Agreement calls for services that, in whole or in part, constitute "public works" as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code ("Chapter 1"). Further, Consultant acknowledges that this Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by the Department of Industrial Relations ("DIR") implementing such statutes. Therefore, as to those Services that are "public works", Consultant shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein. 2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above. 3. Consultant shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5, and has provided proof of registration to City prior to the Effective Date of this Agreement. Consultant shall not perform work with any subcontractor that is not registered with DIR pursuant to Section 1725.5. Consultant and subcontractors shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If Consultant or any subcontractor ceases to be registered with DIR at any time during the duration of the project, Consultant shall immediately notify City. 4. Pursuant to Labor Code Section 1771.4, Consultant's Services are subject to compliance monitoring and enforcement by DIR. Consultant shall post job site notices, as prescribed by DIR regulations. 5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Consultant acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Consultant shall post such rates at each job site covered by this Agreement. 6. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. Consultant shall, as a penalty to City, forfeit $200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subcontractor. 7. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform City of the location of the records. 8. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Code of Regulations, Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, Consultant and each of its subcontractors shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement. 9. Consultant shall not perform work with any Subcontractor that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. Consultant and subcontractors shall not be debarred or suspended throughout the duration of this Contract pursuant to Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. If Consultant or any subcontractor becomes debarred or suspended during the duration of the project, Consultant shall immediately notify City. 10. Consultant acknowledges that eight hours labor constitutes a legal day's work. Consultant shall comply with and be bound by Labor Code Section 1810. Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. Consultant shall, as a penalty to City, forfeit $25.00 for each worker employed in the performance of this Agreement by Consultant or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code Section 1815, work performed by employees of Consultant in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay. 11. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Consultant hereby certifies as follows: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract." 12. For every subcontractor who will perform work on the project, Consultant shall be responsible for such subcontractor's compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Consultant shall include in the written contract between it and each subcontractor a copy of those statutory provisions and a requirement that each subcontractor shall comply with those statutory provisions. Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a periodic review of the certified payroll records of the subcontractor and upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take corrective action to halt or rectify any failure. 13. To the maximum extent permitted by law, Consultant shall indemnify, hold harmless and defend (at Consultant's expense with counsel reasonably acceptable to City) City, its officials, officers, employees, agents and independent contractors serving in the role of City officials, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Consultant, its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys' fees, and other related costs and expenses. All duties of Consultant under this Section shall survive the termination of the Agreement. acl �+R CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/(YYY) 110/29/20 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER PRIME INSURANCE SERVICES, INC. 9891 IRVINE CENTER DRIVE #160 IRVINE, CA 92618-4319 License#:OD48024 CI;AlNVfSIMA PHONE H9 450-2300 1 (A/ (949) 450-2311 E-MAIL _SIMA primepo icy.com ADDRES INSURERS AFFORDING COVERAGE NAIC# INSURERA SENTINEL INSURANCE COMPANY 11000 INSURED ENGINEERING SOLUTIONS SERVICES INC. SUDABEH SHOJA 23232 PERALTA DR., SUITE 112 LAGUNA HILLS, CA 92653 (949)637-1405 IIINSURERF INSURERB: KINSALE INSURANCE CO. 38920 NSugEgC, HARTFORD ACCIDENT S INDEMNITY 22357 INSURER D: CFC Underwriting -Lloyds of London INSURER rnVFRAnPR CFRTIFIrATF NIIMRFR• REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE I ACCORDANCE WITH THE POLICY PROVISIONS. POLICY R P LI 1YYY P I Y EXP LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 CLAIMS -MADE ® OCCUR $ 2 000,000 MED EXP (Anyoneperson) $ 10 ,000 PERSONAL &ADV INJURY $ 2,00 OOO A x 72SBAIT9447 8/19/2020 /19/2021 GEN'L AGGREGATE LIMIT APPLIES PER: X POLICYD PRO JECT [:]LOC GENERAL AGGREGATE $ 4,000,000 PRODUCTS - COMP/OP AGG $ 4 000 000 $ OTHER AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 fEa accident) BODILY INJURY (Per person) $ ANYAUTO C OWNED SCHEDULED X AUTOS ONLY X AUTOS HIRED NON -OWNED AUTOS ONLY X AUTOS ONLY X 72UECCD2464 5/l/2020 /l/2021 BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ (Per accident) UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE R T NTI N WORKERS COMPENSATION Y PER TH- "I STATUTE ER C AND EMPLOYERS'LIABILITYyl N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? Y (Mandatory in NH) N/A 72WECGG6484 8/20/2020 /20/2021 1 OOO 000 E.L. EACH ACCIDENT $ / / E.L. DISEASE -EA EMPLOYEE $ 1,000,000 Ifyes, describe under 11000,000 A BUSINESS PERSONAL PROPERTY 72SAAIT9447 8/19/2020 /19/2021 B. P. P $13,700 D PROFESSIONAL LIABILITY I I PSJO020776759 8/29/2020 /29/2021 P. LIABILITY $5M/$5M DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Sdiedule, may be attachedif more space is required) City of Seal Beach is Named as Additional Insureds with respect to General and auto Liability per attached Endorsements as required by written contract. Insurance is Primary and Non - Contributory. Waiver of Subrogation applies to Worker's Compensation. 30 days notice of Cancellation with 10 day notice for non-payment of premium in accordance with the policy provisions. r.FRTIFIrATF "-w r1FR r`ANr`FI I ATIrIAI ADDITIONAL INSURED: City of Seal Beach SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 211 -8th Street THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Seal Beach, CA 90740 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD POLICY NUMBER: 72 SBA IT9447 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED- PERSON -ORGANIZATION LOC 001 BLDG 001 City of Seal Beach 211 -8th Street Seal Beach, CA 90740 Form IH 12 00 11 85 T SEQ. NO. 010 Printed in U.S.A. Page 001 Process Date: 10/29/20 Expiration Date: 08/19/21 This SPECIAL MULTI -FLEX POLICY is provided by the stock insurance company(s) of The Hartford Insurance Group, shown below. COMMON POLICY DECLARATIONS POLICY NUMBER: 72 UEC CD2464 SC Named Insured and Mailing Address: (No., Street, Town, State, Zip Code) HE!k HARTFORD ENGINEERING SOLUTIONS SERVICES INC. 23232 PERALTA DR STE 112 LAGUNA HILLS CA 92653 (ORANGE COUNTY) Policy Period: From 05/01/20 To 05/01/21 12: 01 A. M. , Standard time at your mailing address shown above. In return for the payment of the premium, and subject to all of the terms of this policy, we agree with you to provide insurance as stated in this policy. The Coverage Parts that are a part of this policy are listed below. The Advance Premium shown may be subject to adjustment. Total Advance Premium: Coverage Part and Insurance Company Summary COMMERCIAL AUTO HARTFORD ACCIDENT AND INDEMNITY COMPANY ONE HARTFORD PLAZA HARTFORD, CONNECTICUT 06155 $2,002.00 Advance Premium $2,002.00 Form Numbers of Coverage Parts, Forms and Endorsements that are a part of this policy and that are not listed in the Coverage Parts. HM0001 HM00100107SD4 IL00171198 IH99400409 IH99410409 IL00210908 IL02700811 HAO0250615 Agent/Broker Name: PRIME INSURANCE SERVICES INC Countersigned by (Where required by law) Form HM 00 10 01 07 05/01/20 Authorized Representative Date COMMERCIAL AUTOMOBILE HA 99 16 03 12 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. COMMERCIAL AUTOMOBILE BROAD FORM ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM To the extent that the provisions of this endorsement provide broader benefits to the "insured" than other provisions of the Coverage Form, the provisions of this endorsement apply. 1. BROAD FORM INSURED A. Subsidiaries and Newly Acquired or Formed Organizations The Named Insured shown in the Declarations is amended to include: (1) Any legal business entity other than a partnership or joint venture, formed as a subsidiary in which you have an ownership interest of more than 50% on the effective date of the Coverage Form. However, the Named Insured does not include any subsidiary that is an "insured" under any other automobile policy or would be an "insured" under such a policy but for its termination or the exhaustion of its Limit of Insurance. (2) Any organization that is acquired or formed by you and over which you maintain majority ownership. However, the Named Insured does not include any newly formed or acquired organization: (a) That is a partnership or joint venture, (b) That is an "insured" under any other policy, (c) That has exhausted its Limit of Insurance under any other policy, or (d) 180 days or more after its acquisition or formation by you, unless you have given us notice of the acquisition or formation. Coverage does not apply to "bodily injury" or "property damage" that results from an "accident" that occurred before you formed or acquired the organization. B. Employees as Insureds Paragraph A.1. - WHO IS AN INSURED - of SECTION II - LIABILITY COVERAGE is amended to add: d. Any "employee" of yours while using a covered "auto" you don't own, hire or borrow in your business or your personal affairs. C. Lessors as Insureds Paragraph A.1. - WHO IS AN INSURED - of Section II - Liability Coverage is amended to add: e. The lessor of a covered "auto" while the "auto" is leased to you under a written agreement if: (1) The agreement requires you to provide direct primary insurance for the lessor and (2) The "auto" is leased without a driver. Such a leased "auto" will be considered a covered "auto" you own and not a covered "auto" you hire. D. Additional Insured if Required by Contract (1) Paragraph A.1. - WHO IS AN INSURED - of Section II - Liability Coverage is amended to add: f. When you have agreed, in a written contract or written agreement, that a person or organization be added as an additional insured on your business auto policy, such person or organization is an "insured", but only to the extent such person or organization is liable for "bodily injury" or "property damage" caused by the conduct of an "insured" under paragraphs a. or b. of Who Is An Insured with regard to the ownership, maintenance or use of a covered "auto." © 2011, The Hartford (Includes copyrighted material Form HA 99 16 03 12 of ISO Properties, Inc., with its permission.) Page 1 of 5 The insurance afforded to any such E. Primary and Non -Contributory if additional insured applies only if the Required by Contract "bodily injury" or "property damage" Only with respect to insurance provided to occurs: an additional insured in 1.D. - Additional (1) During the policy period, and Insured If Required by Contract, the (2) Subsequent to the execution of such following provisions apply: written contract, and (3) Primary Insurance When Required By (3) Prior to the expiration of the period Contract of time that the written contract This insurance is primary if you have requires such insurance be provided agreed in a written contract or written to the additional insured. agreement that this insurance be (2) How Limits Apply primary. If other insurance is also primary, we will share with all that other If you have agreed in a written contract insurance by the method described in or written agreement that another Other Insurance 5.d. person or organization be added as an additional insured on your policy, the (4) Primary And Non -Contributory To Other most we will pay on behalf of such Insurance When Required By Contract additional insured is the lesser of: If you have agreed in a written contract (a) The limits of insurance specified in or written agreement that this insurance the written contract or written is primary and non-contributory with the agreement; or additional insured's own insurance, this (b) The Limits of Insurance shown in insurance is primary and we will not the Declarations. seek contribution from that other insurance. Such amount shall be a part of and not Paragraphs (3) and (4) do not apply to other in addition to Limits of Insurance shown insurance to which the additional insured in the Declarations and described in this has been added as an additional insured. Section. When this insurance is excess, we will have no (3) Additional Insureds Other Insurance duty to defend the insured against any "suit" if If we cover a claim or "suit" under this any other insurer has a duty to defend the Coverage Part that may also be covered insured against that "suit". If no other insurer by other insurance available to an defends, we will undertake to do so, but we will additional insured, such additional be entitled to the insured's rights against all insured must submit such claim or "suit" those other insurers. to the other insurer for defense and When this insurance is excess over other indemnity. insurance, we will pay only our share of the However, this provision does not apply amount of the loss, if any, that exceeds the sum to the extent that you have agreed in a of: written contract or written agreement (1) The total amount that all such other that this insurance is primary and non- contributory with the additional insured's insurance would pay for the loss in the absence of this insurance; and own insurance. (4) Duties in The Event Of Accident, Claim, (2) The total of all deductible and self-insured Suit or Loss amounts under all that other insurance. If you have agreed in a written contract We will share the remaining loss, if any, by the or written agreement that another method described in Other Insurance 5.d. person or organization be added as an 2. AUTOS RENTED BY EMPLOYEES additional insured on your policy, the Any "auto" hired or rented by your "employee" additional insured shall be required to on your behalf and at your direction will be comply with the provisions in LOSS considered an "auto" you hire. CONDITIONS 2. - DUTIES IN THE The OTHER INSURANCE Condition is amended EVENT OF ACCIDENT, CLAIM , SUIT by adding the following: OR LOSS — OF SECTION IV — BUSINESS AUTO CONDITIONS, in the same manner as the Named Insured. © 2011, The Hartford (Includes copyrighted material Form HA 99 16 03 12 of ISO Properties, Inc., with its permission.) Page 2 of 5 If an "employee's" personal insurance also applies on an excess basis to a covered "auto" hired or rented by your "employee" on your behalf and at your direction, this insurance will be primary to the "employee's" personal insurance. 3. AMENDED FELLOW EMPLOYEE EXCLUSION EXCLUSION 5. - FELLOW EMPLOYEE - of SECTION II - LIABILITY COVERAGE does not apply if you have workers' compensation insurance in -force covering all of your "employees". Coverage is excess over any other collectible insurance. 4. HIRED AUTO PHYSICAL DAMAGE COVERAGE If hired "autos" are covered "autos" for Liability Coverage and if Comprehensive, Specified Causes of Loss, or Collision coverages are provided under this Coverage Form for any "auto" you own, then the Physical Damage Coverages provided are extended to "autos" you hire or borrow, subject to the following limit. The most we will pay for "loss" to any hired "auto" is: (1) $100,000; (2) The actual cash value of the damaged or stolen property at the time of the "loss"; or (3) The cost of repairing or replacing the damaged or stolen property, whichever is smallest, minus a deductible. The deductible will be equal to the largest deductible applicable to any owned "auto" for that coverage. No deductible applies to "loss" caused by fire or lightning. Hired Auto Physical Damage coverage is excess over any other collectible insurance. Subject to the above limit, deductible and excess provisions, we will provide coverage equal to the broadest coverage applicable to any covered "auto" you own. We will also cover loss of use of the hired "auto" if it results from an "accident", you are legally liable and the lessor incurs an actual financial loss, subject to a maximum of $1000 per "accident". This extension of coverage does not apply to any "auto" you hire or borrow from any of your "employees", partners (if you are a partnership), members (if you are a limited liability company), or members of their households. 5. PHYSICAL DAMAGE - ADDITIONAL TEMPORARY TRANSPORTATION EXPENSE COVERAGE Paragraph AA.a. of SECTION III - PHYSICAL DAMAGE COVERAGE is amended to provide a limit of $50 per day and a maximum limit of $1,000. 6. LOAN/LEASE GAP COVERAGE Under SECTION III - PHYSICAL DAMAGE COVERAGE, in the event of a total "loss" to a covered "auto", we will pay your additional legal obligation for any difference between the actual cash value of the "auto" at the time of the "loss" and the "outstanding balance" of the loan/lease. "Outstanding balance" means the amount you owe on the loan/lease at the time of "loss" less any amounts representing taxes; overdue payments; penalties, interest or charges resulting from overdue payments; additional mileage charges; excess wear and tear charges; lease termination fees; security deposits not returned by the lessor; costs for extended warranties, credit life Insurance, health, accident or disability insurance purchased with the loan or lease; and carry-over balances from previous loans or leases. 7. AIRBAG COVERAGE Under Paragraph B. EXCLUSIONS - of SECTION III - PHYSICAL DAMAGE COVERAGE, the following is added: The exclusion relating to mechanical breakdown does not apply to the accidental discharge of an airbag. 8. ELECTRONIC EQUIPMENT - BROADENED COVERAGE a. The exceptions to Paragraphs B.4 - EXCLUSIONS - of SECTION III - PHYSICAL DAMAGE COVERAGE are replaced by the following: Exclusions 4.c. and 4.d. do not apply to equipment designed to be operated solely by use of the power from the "auto's" electrical system that, at the time of "loss", is: (1) Permanently installed in or upon the covered "auto"; (2) Removable from a housing unit which is permanently installed in or upon the covered "auto"; (3) An integral part of the same unit housing any electronic equipment described in Paragraphs (1) and (2) above; or © 2011, The Hartford (Includes copyrighted material Form HA 99 16 03 12 of ISO Properties, Inc., with its permission.) Page 3 of 5 (4) Necessary for the normal operation of the covered "auto" or the monitoring of the covered "auto's" operating system. b. Section III — Version CA 00 01 03 10 of the Business Auto Coverage Form, Physical Damage Coverage, Limit of Insurance, Paragraph C.2 and Version CA 00 01 10 01 of the Business Auto Coverage Form, Physical Damage Coverage, Limit of Insurance, Paragraph C are each amended to add the following: $1,500 is the most we will pay for "loss" in any one "accident" to all electronic equipment (other than equipment designed solely for the reproduction of sound, and accessories used with such equipment) that reproduces, receives or transmits audio, visual or data signals which, at the time of "loss", is: (1) Permanently installed in or upon the covered "auto" in a housing, opening or other location that is not normally used by the "auto" manufacturer for the installation of such equipment; (2) Removable from a permanently installed housing unit as described in Paragraph 2.a. above or is an integral part of that equipment; or (3) An integral part of such equipment. c. For each covered "auto", should loss be limited to electronic equipment only, our obligation to pay for, repair, return or replace damaged or stolen electronic equipment will be reduced by the applicable deductible shown in the Declarations, or $250, whichever deductible is less. 9. EXTRA EXPENSE - BROADENED COVERAGE Under Paragraph A. - COVERAGE - of SECTION III - PHYSICAL DAMAGE COVERAGE, we will pay for the expense of returning a stolen covered "auto" to you. 10. GLASS REPAIR - WAIVER OF DEDUCTIBLE Under Paragraph D. - DEDUCTIBLE - of SECTION III - PHYSICAL DAMAGE COVERAGE, the following is added: If another Hartford Financial Services Group, Inc. company policy or coverage form that is not an automobile policy or coverage form applies to the same "accident", the following applies: (1) If the deductible under this Business Auto Coverage Form is the smaller (or smallest) deductible, it will be waived; (2) If the deductible under this Business Auto Coverage Form is not the smaller (or smallest) deductible, it will be reduced by the amount of the smaller (or smallest) deductible. 12. AMENDED DUTIES IN THE EVENT OF ACCIDENT, CLAIM, SUIT OR LOSS The requirement in LOSS CONDITIONS 2.a. - DUTIES IN THE EVENT OF ACCIDENT,CLAIM, SUIT OR LOSS - of SECTION IV - BUSINESS AUTO CONDITIONS that you must notify us of an "accident" applies only when the "accident" is known to: (1) You, if you are an individual,- (2) ndividual;(2) A partner, if you are a partnership; (3) A member, if you are a limited liability company; or (4) An executive officer or insurance manager, if you are a corporation. 13. UNINTENTIONAL FAILURE TO DISCLOSE HAZARDS If you unintentionally fail to disclose any hazards existing at the inception date of your policy, we will not deny coverage under this Coverage Form because of such failure. 14. HIRED AUTO - COVERAGE TERRITORY Paragraph e. of GENERAL CONDITIONS 7. - POLICY PERIOD, COVERAGE TERRITORY - of SECTION IV - BUSINESS AUTO CONDITIONS is replaced by the following: e. For short-term hired "autos", the coverage territory with respect to Liability Coverage is anywhere in the world provided that if the "insured's" responsibility to pay damages for "bodily injury" or "property damage" is determined in a "suit," the "suit" is brought in the United States of America, the territories and possessions of the United States of America, Puerto Rico or Canada or in a settlement we agree to. No deductible applies to glass damage if the 15. WAIVER OF SUBROGATION glass is repaired rather than replaced. TRANSFER OF RIGHTS OF RECOVERY 11. TWO OR MORE DEDUCTIBLES AGAINST OTHERS TO US - of SECTION IV - Under Paragraph D. - DEDUCTIBLE - of SECTION BUSINESS AUTO CONDITIONS is amended by III - PHYSICAL DAMAGE COVERAGE, the adding the following: following is added: © 2011, The Hartford (Includes copyrighted material Form HA 99 16 0312 of ISO Properties, Inc., with its permission.) Page 4 of 5 We waive any right of recovery we may have against any person or organization with whom you have a written contract that requires such waiver because of payments we make for damages under this Coverage Form. 16. RESULTANT MENTAL ANGUISH COVERAGE The definition of "bodily injury" in SECTION V - DEFINITIONS is replaced by the following: "Bodily injury" means bodily injury, sickness or disease sustained by any person, including mental anguish or death resulting from any of these. 17. EXTENDED CANCELLATION CONDITION Paragraph 2. of the COMMON POLICY CONDITIONS - CANCELLATION - applies except as follows: If we cancel for any reason other than nonpayment of premium, we will mail or deliver to the first Named Insured written notice of cancellation at least 60 days before the effective date of cancellation. 18. HYBRID, ELECTRIC, OR NATURAL GAS VEHICLE PAYMENT COVERAGE In the event of a total loss to a "non -hybrid" auto for which Comprehensive, Specified Causes of Loss, or Collision coverages are provided under this Coverage Form, then such Physical Damage Coverages are amended as follows: a. If the auto is replaced with a "hybrid" auto or an auto powered solely by electricity or natural gas, we will pay an additional 10%, to a maximum of $2,500, of the "non -hybrid" auto's actual cash value or replacement cost, whichever is less, b.The auto must be replaced and a copy of a bill of sale or new lease agreement received by us within 60 calendar days of the date of "loss," c. Regardless of the number of autos deemed a total loss, the most we will pay under this Hybrid, Electric, or Natural Gas Vehicle Payment Coverage provision for any one "loss" is $10,000. For the purposes of the coverage provision, a.A "non -hybrid" auto is defined as an auto that uses only an internal combustion engine to move the auto but does not include autos powered solely by electricity or natural gas. b.A "hybrid" auto is defined as an auto with an internal combustion engine and one or more electric motors; and that uses the internal combustion engine and one or more electric motors to move the auto, or the internal combustion engine to charge one or more electric motors, which move the auto. 19. VEHICLE WRAP COVERAGE In the event of a total loss to an "auto" for which Comprehensive, Specified Causes of Loss, or Collision coverages are provided under this Coverage Form, then such Physical Damage Coverages are amended to add the following: In addition to the actual cash value of the "auto", we will pay up to $1,000 for vinyl vehicle wraps which are displayed on the covered "auto" at the time of total loss. Regardless of the number of autos deemed a total loss, the most we will pay under this Vehicle Wrap Coverage provision for any one "loss" is $5,000. For purposes of this coverage provision, signs or other graphics painted or magnetically affixed to the vehicle are not considered vehicle wraps. C 2011, The Hartford (Includes copyrighted material Form HA 99 16 03 12 of ISO Properties, Inc., with its permission.) Page 5 of 5