The URL can be used to link to this page

Home My WebLink AboutAGMT - Orange County/ROV (Vote Center Entry Permit (License) SB Senior Center Main Room 707 Electric Ave 02192021-03162021) Pending Return from Countyu s istrar or Votersr JPSanta AnH VOTE CENTER ENTRY PERMIT (LICENSE) THIS IS A LICENSE TO ENTER (`'Permit") executed January 7, 2021 ("Effective Date"), by and between CITY OF SEAL BEACH, (hereinafter referred to as "Permitter") and the COUNTY OF ORANGE, a political subdivision of the State of California (hereinafter referred to as "County" or "Permittee") without regard to number or gender. Permitter and County may sometimes hereinafter be individually referred to as "Party" orjointly as "Parties." 1. PURPOSE: Pursuant to Section 12283 of the Election Code, which authorizes an Election Official to request the use of a public building to be used as a polling place or voting center as needed, and to provide in-person voting sites for voters, Permitter hereby grants to County use .of the SEAL BEACH SENIOR CENI'F.R MAIN ROOM property located at 707 Electric Ave, Seal Beach, CA ("Property") on February 19, 2021, and terminating on March 16, 2021 ("Term"). 2. AREA AND LISE: Permitter grants County and its invitees and licensees permission to enter and use:the Property described above for the purpose of providing a vote center for voters. County agrees not to use the Property for any other purpose, nor to engage in or permit any other activity within or from the Property. County further agrees not to conduct or permit to be conducted any public or private nuisance in, on; or -from the Property and to comply with all governmental laws and regulations in connection with its use of the Property. 2.1. DATES AND HOURS OF USE AND ACCESS: Permitter specifically grants County and its invitees and licensees permission to enter and use the Property for the purpose of'providing an early voting location as follows: Vote Center Dates Vote Center Staff Hours Vote Center Public Hours Thursday, February 25 8am — 5pin n/a Friday, February 26 8alin — 5 m n/a Saturday, February 27 7:30am — 6pm 8am — 5pm Sunday, February 28 7:30am — 6 m Ram -- 5 m Monday, March 1 7:30am — 6pm 8am — 5pm Tuesday,March 2 7:30am — 6 m gain — 5pm Wednesday, March 3 7:30am — 6 m 8am — 5pm Thursday, March 4 7:30am — 6 m Sam — 5pm Friday, March 5 7:30am — 6pm 8am — 5pm Saturday, March 6 7:30am — 9 m 8am - 8pm Sunday, March 7 7:30am -- 9 m 8am — 8pm Monday, March 8 7:30am — 9 m gain — 8pnn DL: 707 Electric Ave, Seal Beach Page 1 46 Vote Ccoter Entry Pcoait (Governmcm Facility) Regimar dvmns Tuesday, March 9 6:30am — 10 m 7am _ Rpm Wednesday, March 10 in — 5 m n%a Vote Center, Equipment- Delivery and Pick -Up Delivery Date Period: Friday, February 19 through'fhursday, February 25 Pick-up Date Period: Thursday, March l 1 through Tuesday, March 16 Permitter shall provide County staff' with the means necessary to access the Property no later than Thursday, February 25, 2021. If Permitter is unable or unwilling to provide County staff with the means necessary to access the Property, Permitter shall provide stuff to open and close the Property during the hours stated in the table above. Permitter shall provide any necessary parking passes to County staff no later than Friday, February 12, 2021. 2.2. PROPERTY EQUIPMENT AND SUPPLIES. The Permitter acknowledges and,agrees that it will supply the County with the equipment and supplies listed in Attachment 1. 2.3. PERMITTER OBLIGATIONS, The Permitter acknowledges that the County must have exclusive access to the. Property -during the dates and hours described in Section 2.I, above. To that end, the Permitter agrees to the following: 2.3.1. The Permitter shall secure the Property. 2.3.2. The Permitter shall prohibit access to the Property for proposes other than elections operations. 2.3.3. The Permitter shall provide 2 designated parking stalls for the County's exclusive use 601- placement orplacement of a temporary portable storage container for equipment and supplies. 2.3.4. The Permitter shall not disrupt, or allow to be disrupted, the organization of layout of the Property. 2.3.5. T'he Permitter shall not schedule, or allow to be scheduled, events or activities on the Property. 2.3.6. The Permitter shall provide restroom access for County staff. 2.3.7. The Permitter shall provide free parking for voters and County staff. 2.3.8. "rhe Permitter shall provide electricity, including but not limited to, functioning electrical outlets on the Property. 2.3.9. The Permitter shall ensure the Property has adequate lighting both inside the Property and outside the Property. DL: 707 Fleclric AVG Seal Ocadi Pogo 2 o(6 Vow Ccnmr Rory Verinii (Gom,nnem 1'acility) Rgwrar of Vorea 2.3.10. The Permitter shall, if identified by County, allow For drive-thru VBM option in their parking lot that would allow the voter's to drop-off their ballot without exiting their vehicles. Logistics and set up will be responsibility of County staff. 2.4. EQUIPMENT DELIVERY DATES. The Permitter shall coordinate with the County designated equipment delivery company to establish a mutually agreed upon date and time for portable storage container delivery for delivery no later than February 22, 2021. 2.5. EQUIPMENT REMOVAL DATES. The Permitter shall coordinate with the County designated equipment delivery company to establish a mutually agreed upon date and time for portable storage container removal which shall occur no later than March 16, 2021. 3. UTILITIES, MAIN,rENANCE AND JANITORIAL: Permitter shall pay all the charges for the following utilities: water, gas, electricity, trash disposal and sewer. Permitter shall provide air eepAitioning and/or heating on the Property during the dates and hours described in Section 2. 1, above. Permitter shall be responsible for all maintenance and repairs (including but not limited to: fire alarm, HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance and repairs arise out of County's negligence or intentional acts not in accordance with the uses permitted herein, per Clause 2 (AREA AND USE) above, and excluding normal wear and tear. County shall be responsible for payment of any janitorial service, telephone service, cable service, internet service, and any other costs not provided for in this section. 4: INDEMNIFICATION: County hereby agrees to indemnify, hold harmless, and defend Permitter against any and all claims, loss, demands, damages, cost, expenses or liability arising out of the use of the Property, except for liability arising out of the concurrent active or sole negligence of, Permitter including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co-defendant, County shall notify Permitter of such fact and shall represent Permitter, in such legal action unless Permitter undertakes to represent itself as co-defendant in such pegal action, in which event County shall pay to Permitter its litigation costs, expenses and attorney's fees. In the event. judgment is entered against County and Permitter because of the concurrent active negligence of County and Permitter, their officers, agents, or'employces, an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment. Permitter shall be covered under County's program of self-insurance. 5. COUNTY INSURANCE: County shall maintain a program of self-insurance at its own expense for its liability exposures including commercial general liability with a minimum limit of$1,000,000 per occurrence and a $2,000,000 aggregate, auto liability with a minimum limit of $1,000,000 per occurrence, Workers Compensation with statutory limit and Employers' Liability with a $1,000,000 limit. Evidence of the County's sell=insurance shall be provided upon request with Property Owner named as an Indemnified Party. 6. ATTORNEYS' FEES: In any action or proceeding to enforce or interpret any provision of this Permit, or where any provision hereof is validly asserted as a defense, the Parties shall bear their DLr 707 Elwric Ave, Seal Beach Pagc l aF6 Vow Cemar Emn Permit (Gavenunem Facilip ) Rg6tor alVmxn own attorneys' fees, costs and expenses 7: GOVERNING LAW AND VENUE: This Permit has been negotiated and executed !in the State of California and shall be governed by and construed under the laws of the State of California. In the event of any legal action to enforce or interpret,this Permit, the sole and exclusive venue shall be a court of competentjurisdiction located in Orange County, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. 8. NOTICES: All written notices pursuant to this Permit shall be addressed as set forth below or as either Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery, delivery by Facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United States Mail. Any written correspondence between the Parties shall be addressed as follows: COUNTY County of Orange Registrar of Voters Facilities Services 1300 South Grand Avenue Building C Santa Ana, CA 92705 Attention: Administrative Manager Email: Kimberly.Golden@rov.ocgov.cont DI' 707 Ucd,ic Arc,. Snl Iicneh Vol, Censer Gn,y Pound (Covencu .... . Fmlil,) Rgku., al V.,e,s PERMITTER City of Seal Beach 211 8th St. Seal Beach, CA 90740 Attention: Gloria Flarper gharpei-@sealbeactica.gov --Signatures Follow -- Pagr 4 .16 IN WITNESS WHEREOF. the Parties have executed this agreement the day and year first above written. APPROVED AS TO FORM: Office of County Counsel Orange County, California I3 J�_epulv Date: 01/06/2021 DU 707 Electric Arc. Seal Ficoeh Vcic Cemer 17 ,, Pcn,,il lGaverivnem Facility) Repielrer of Voters PERMITTER City of Sea] Beach By Nay,f5er Title Ct �yC�Pt Date: ' I ( 1 I "�C)a COUNTY COUNTY OF ORANGE By Neal Kelley, Registrar of V tern Per Resolution No. 20-091 and Minute Order dated July 14, 2020 Dater Pape 5 al 6 ENTRY PERMIT (LICENSE) Attachment 1 Pursuant to Section 2.2 of this Permit, Permitter shall I . Provide four (4) six-foot tables and six (6) chairs. If Permitter is unable to provide this equipment, it shall notify the County within 20 days before the event if the facility cannot provide tables and chairs. 2. Remove any and all items, except for the provided tables and chairs, if applicable. 3. If Permi tter. Staff is assigned to open facility and is running late, they are to contact the County immediately at (714) 954-1901. 4. Permitter shall provide soap, water, paper towels in restrooms to ensure proper hygiene. Provide stock supplies available over the weekend. 5. Permitter shall provide to County facility primary contact and emergency contact information. 6. The designated area for POD placement will be in close proximity to the building and be finalized 20 days before Election period begins. DL: 707 Electric Ave, Seal Beach page 6 of 6 Vote Censer Ealry Permit (Gover... rera Pacilhv) Registrar of Voters VOTE CENTER FACILITY INFORMATION March 9, 2021 2nd Supervisorial District Vacancy Election mI Vote Center Name I Seal Beach Senior Center City Seal Beach Thank you for partnering with the Registrar of Voters and serving as a Vote Center. To help ensure a smooth Election, we ask that you please complete the required information below and return the completed form by Friday, February 5, 2021. Primary Contact Name: ( N F - -r,- — Primary Contact Phone Number, 149- 913 -21 q5 Primary Contact Email: v)p,+ t 0 5 eo, 10-4c'v� C4, 3 0 Y tmerciencv contact mimt hp nvnilahia riiirinn Vn+n f--+cr.. ..4 , L..:.... a:.r__ Emergency Contact Name: Tim Ke 5ra [562-669-0791 Emergency Contact Phone Number. Emergency Contact Email: k G I S .e'� 0 S eat beq(-h Will facility be open to the public (other than for votin )? ❑ Yes 151 No ❑ Unknown Will our office be required to pick up facilitykeys? Yes ❑ No Key Contact Name: Key Contact Phone Number: NIA Will facility staff be onsite to open and El Yes N No close votingroom eve day? Opening/Closing Contact Name: NIA Opening/Closing Contact Phone Number: Will our Vote Center staff require (� No parkingasses? ❑Yes Will your facility provide four (4) six- foot tables and six (6) chairs? � Yes ❑ No Facility notes: V e �06VC plej\� j of Cha;,cS 4A� t.,( d%Rtfr/ k kkaa S:�s , VC1D AND /D POD Placement Recommendation w Seal Beach Senior Center 707 Electric Ave Seal Beach VCID# SBEA-001 Thank you for partnering with us to host a Vote Center for the March 2nd Supervisorial Election. To help ensure a smooth process, we want to review a few items as it pertains to equipment delivery. • The voting equipment will be delivered by a vendor via Portable on Demand Storage Unit (POD) which is 7'x7' in size and will need 2 parking spaces for placement. • You do not need to be present for delivery. • Vote Center Staff will be responsible for the contents in the POD. For easy access, we ask for placement near a curb ramp. • Date and window delivery schedule will be provided once it's received from our vendor. Our placement recommendation is below. The yellow square represents the PODS. Please acknowledge approval of placement by initialing. Confirm placement LTJ