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Agenda Packet_1252021
•F •SE At '•. A G E N D A � iss MEETING OF THE CITY COUNCIL Monday, January 25, 2021 - 7:00 PM ALL COUNCIL MEMBERS AND STAFF WILL PARTICIPATE VIA TELECONFERENCE JOE KALMCIK MAYOR First District MIKE VARIPAPA MAYOR PRO TEM Third District SCHELLY SUSTARSIC COUNCIL MEMBER Fourth District THOMAS MOORE COUNCIL MEMBER Second District SANDRA MASSA-LAVITT COUNCIL MEMBER Fifth District This Agenda contains a brief general description of each item to be considered. No action or discussion shall be taken on any item not appearing on the agenda, except as otherwise provided by law. Supporting documents, including agenda staff reports, and any public writings distributed by the City to at least a majority of the Council Members regarding any item on this agenda are available for review on the City's website at www.sealbeachca.gov. City Council meetings are broadcast live on Seal Beach TV3 and on the City's website www. sea Ibeach ca. gov). Check the SBTV3 schedule for rebroadcast of — meetings are available on- demand on the website (starting 2012).meeting In compliance with the Americans with Disabilities Act of 1990, if you require disability - related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk' s office at (562) 431 -2527 at least 48 hours prior to the meeting. NOTICE REGARDING PUBLIC OBSERVATION AND PARTICIPATION IN THE CITY COUNCIL MEETING To comply with Governor Newsom's Executive Order N-29-20 and the Amended Order and Guidance of the Orange County Health Officer issued March 18, 2020 the City of Seal Beach hereby gives notice of the "means by which members of the public may observe the meeting and offer public comment" for the City Council meeting on January 25, 2021. Due to the need for social distancing and the prohibition on public gatherings set forth in the County Health Officer's Order, all participation in the above - referenced Meeting will be by teleconference for the Members of the City Council and staff. Because of the unique nature of the emergency there will NOT be a physical meeting location and all public participation will be electronic. PUBLIC COMMENT: Members of the public may submit comments on any item ON this City Council meeting agenda via email to the City Clerk at gharper@sealbeachca.gov or via the comment icon through the online portal at https://www.sealbeachca.gov/Government/Agendas-Notices-Meeting-Videos/Council- Commission-Meetings. All email comments the City Clerk receives before the start of the meeting will be posted on the City website and distributed to City Council. Email comments received after that time will be posted on the City's website and forwarded to the City Council after the meeting. THIS NOTICE AND ELECTRONIC PARTICIPATION PROVISIONS SET FORTH IN THIS NOTICE ARE PROVIDED PURSUANT TO SECTION 3 OF EXECUTIVE ORDER N-29-20. CALL TO ORDER COUNCIL ROLL CALL APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS ORDINANCES By motion of the City Council this is the time to notify the public of any changes to the agenda and /or rearrange the order of the agenda. PRESENTATIONS / RECOGNITIONS Seal Beach COVID-19 Local Emergency Review Recognition of Los Alamitos Unified School Board Member Karen Russell Special Recognition of Senior Planner Steven Fowler PUBLIC COMMUNICATIONS (VIA EMAIL ONLY) At this time members of the public may address the Council regarding the items on this City Council agenda. Pursuant to the Brown Act, the Council cannot discuss or take action on any items not on the agenda unless authorized by law. Those members of the public wishing to provide comment are asked to send comments via email to the City Clerk at gharper@seal beach ca. gov or via the comment icon on the City website at https://www.sealbeachca.gov/Government/Agendas-Notices-Meeting- Videos/Council-Commission-Meetings before 6 pm on January 25, 2021. Comments provided via email will be posted on the City website for review by the public. Any documents for review should be sent to the City Clerk prior to the meeting for distribution. CITY ATTORNEY REPORT Craig A. Steele, City Attorney CITY MANAGER REPORT Jill R. Ingram, City Manager COUNCIL COMMENTS General Council Member comments and reporting pursuant to AB 1234. COUNCIL ITEMS — None CONSENT CALENDAR Items on the consent calendar are considered to be routine and are enacted by a single motion with the exception of items removed by Council Members. A. Approval of the January 11, 2021 City Council Minutes - That the City Council approve the minutes of the Closed Session and Regular City Council meeting held on January 11, 2021. B. Demands on City Treasury (Fiscal Year 2021) — January 25, 2021 - Ratification. C. Monthly Investment Report — December 31, 2020 - Receive and file. D. Report of City Manager and Department Heads Authorized Contracts - That the City Council receive and file the report E. Homeland Security Grant Program Agreement for Transfer or Purchase of Equipment and Services or for Reimbursement of Training Costs for Fiscal Year 2019 Urban Area Security Initiative (UASI) - That the City Council adopt Resolution 7107: 1. Authorizing the City Manager to execute an agreement on the City's behalf for the transfer or purchase of equipment and services or for reimbursement of training costs for Fiscal Year 2019 Urban Areas Security Initiative (UASI) Homeland Security Grant Program; and, 2. Authorizing the City Manager to take any further actions necessary for the purpose of obtaining federal financial assistance provided by the Department of Homeland Security and sub -granted through the State of California and Anaheim Police Department in its capacity as the Core City for the Anaheim/Santa Ana Urban Area Security Initiative. F. Approving and Authorizing a Professional Services Agreement with Michael Baker International, Inc. for the Seal Beach Boulevard Traffic Signal Synchronization, CIP ST2109 - That the City Council adopt Resolution 7108: 1. Approving and awarding a Professional Services Agreement with Michael Baker International, Inc. in a not -to -exceed amount of $332,030 to provide professional engineering services for the Seal Beach Boulevard Traffic Signal Synchronization, CIP ST2109; and, 2. Authorizing and directing the City Manager to execute the Agreement; and, 3. Authorizing the City Manager to execute Agreement amendments for additional work requests up to $35,000 in connection with the Project. G. Consideration of Additional Funding for the Seal Beach Small Business Relief Grant Program - That the City Council adopt Resolution 7109 approving the distribution of $77,000 in economic relief funding from the County of Orange to qualified Seal Beach small businesses according to the City's Small Business Grant Relief Program. H. Termination of Agreement with Seal Beach Historical Society - That the City Council authorize the City Manager to provide timely written notice to the Seal Beach Historical Society ("SBHS") that the Agreement dated October 1, 2015 to allow the "Red Car" museum to be located on City property is terminated effective February 28, 2021, and authorize the City Manager to take any further actions necessary related to preserving the "Red Car." ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARING — None UNFINISHED / CONTINUED BUSINESS — None NEW BUSINESS — None ADJOURNMENT Adjourn the City Council to Monday, February 8, 2021 at 5:30 p.m. to meet in closed session, if deemed necessary. �,pF SEq�'e�9y� AGENDA STAFF REPORT � r "k 41FOFtN�P DATE: January 25, 2021 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Gloria D. Harper, City Clerk SUBJECT: Approval of the January 11, 2021 City Council Minutes SUMMARY OF REQUEST: That the City Council approve the minutes of the Closed Session and Regular City Council meeting held on January 11, 2021. BACKGROUND AND ANALYSIS: This section does not apply. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no financial impact for this item. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. Agenda Item A RECOMMENDATION: That the City Council approve the minutes of the Closed Session and Regular City Council meeting held on January 11, 2021. SUBMITTED BY: Gloria D. Harper Gloria D. Harper, City Clerk Prepared by: Dana Engstrom, Deputy City Clerk ATTACHMENTS: A. Minutes - Closed Session B. Minutes - Regular Session Page 2 NOTED AND APPROVED: Jill R. Ingram Jill R. Ingram, City Manager Seal Beach, California January 11, 2020 The City Council met in Closed Session at 5:30 p.m. via teleconference. ROLL CALL Present: Mayor Kalmick Council Members: Varipapa, Sustarsic, Massa-Lavitt, Moore Absent: None City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Phil Gonshak, Police Chief Les Johnson, Community Development Director Gloria D. Harper, City Clerk ORAL COMMUNICATIONS Mayor Kalmick opened oral communications. City Clerk Harper announced that no email communications were received. Mayor Kalmick then closed oral communications. CLOSED SESSION A. Conference with Chief of Police and City Attorney regarding potential threats to the security of public facilities and essential public services posed by the spread of the COVID-19 virus pursuant to Government Code Section 54957(a). ADJOURNMENT Mayor Kalmick adjourned the Closed Session meeting at 6:19 p.m. Approved: Attested: Joe Kalmick, Mayor Gloria D. Harper, City Clerk Gloria D. Harper, City Clerk City of Seal Beach Seal Beach, California January 11, 2021 The City Council met in Regular Session at 7:00 p.m. via teleconference. ROLL CALL Present: Mayor Kalmick Council Members: Varipapa, Moore, Sustarsic, Massa-Lavitt Absent: None City Staff: Craig A. Steele, City Attorney Jill R. Ingram, City Manager Patrick Gallegos, Assistant City Manager Philip L. Gonshak, Police Chief, Seal Beach Police Department Joe Bailey, Chief, Marine Safety Department Steve Myrter, P.E., Director of Public Works Les Johnson, Director of Community Development Kelly Telford, Director of Finance/City Treasurer Gloria D. Harper, City Clerk Dana Engstrom, Deputy City Clerk Ron Roberts, Orange County Fire Authority, Fire Chief Iris Lee, Deputy Director of Public Works/City Engineer Joe Talarico, Maintenance Services Supervisor/City Arborist APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS AND ORDINANCES City Manager Ingram pulled Item I to allow staff to present and provide an additional opportunity for community outreach. City Clerk Harper announced that five (5) supplemental communications were received after posting of the agenda regarding various agenda items that were distributed to City Council and made available to the public. Council Member Massa-Lavitt moved, second by Mayor Pro Tem Varipapa, to approve the agenda. City Clerk Harper took a roll call vote to approve the agenda. AYES: Kalmick, Varipapa, Moore, Sustarsic, Massa-Lavitt NOES: None ABSENT: None ABSTAIN: None Motion carried PRESENTATIONS / RECOGNITIONS • Seal Beach COVID-19 Local Emergency Review ORAL COMMUNICATIONS Mayor Kalmick opened oral communications. City Clerk Harper announced that one (1) email communication was received and distributed to Council via email and uploaded to the City's website. Mayor Kalmick then closed oral communications. CITY ATTORNEY REPORT City Attorney Steele indicated that prior to the meeting City Council met in Closed Session to discuss the one item posted on the agenda and indicated the City Council took no reportable action. CITY MANAGER REPORT City Manager Ingram had no items to report. COUNCIL COMMENTS Council Member Moore thanked Public Works Director Steve Myrter and Deputy Director of Public Works/City Engineer Iris Lee for conducting the webinar regarding Item I on tonight's agenda. He also thanked City Arborist Joe Talarico and the Public Works Department for handling several requests regarding landscaping in College Park West. Council Member Sustarsic thanked staff for the webinar regarding Item I as well. She also indicated that she attended a "Health Experts Talk Vaccine" webinar that she found very interesting. She thanked City Arborist Joe Talarico and the Public Works team for tending to a tree in a parkway, and indicated that she received a letter from a resident with all positive things to say about the work and the clean-up. Council Member Massa-Lavitt indicated that she attended an Orange County Sanitation District meeting and provided an update regarding wastewater surveillance and traces of COVID-19 and indicated that there is an official study taking place. She also explained that the Sanitation District is preparing for an interim food waste receiving facility. Additionally, she indicated that the Westminster Avenue/Seal Beach Boulevard project is partially complete. She also reported that she attended an Orange County Vector Control District meeting and that mosquitos are dormant; however, winter work is ongoing. She spoke in favor of Item I, indicating it is important to find funding for the area along Westminster, Seal Beach Boulevard, and the channel. Mayor Pro Tem Varipapa thanked the Public Works Department for the seamless repaving of the CVS and Pavilions parking lot over the holidays. Mayor Kalmick had no comments. COUNCIL ITEMS There were no Council Items. CONSENT CALENDAR Mayor Pro Tem Varipapa moved, second by Council Member Moore, to approve the recommended actions on the consent calendar with exception of Item I pulled for separate consideration. A. Approval of the December 14, 2020 City Council Minutes - That the City Council approve the minutes of the Closed Session and Regular City Council meeting held on December 14, 2020. B. Demands on City Treasury (Fiscal Year 2021) — January 11, 2021 - Ratification. C. Monthly Investment Report — November 30, 2020 - Receive and File. D. 2021 Calendar of Meeting Dates - That the City Council receive and file the 2021 calendar of meeting dates, which include the cancellation of the first meeting in July (12th) and the second meetings in August (23rd), November (22nd), and December (27th). E. 2021 City Council Appointments as Representatives to Intergovernmental Agencies - That the City Council adopt Resolution 7101 confirming City Council appointments as representatives and alternates to the Intergovernmental Agencies for 2021 and direct the City Clerk to revise and post on the website the 2021 Fair Political Practices Commission (FPPC) Form 806. F. Award to and Authorize Execution of a Public Works Agreement with Crosstown Electrical & Data, Inc. for FY2019-2020 Traffic Signal Modification Project - That the City Council adopt Resolution 7102: 1. Approving plans, specifications, and contract documents for the FY 2019-2020 Traffic Signal Modification Project; and, 2. Approving and awarding a public works agreement to Crosstown Electrical & Data, Inc., in the amount of $241,658, waive minor bid irregularities, and reject all other bids; and, 3. Authorizing the City Manager to execute the public works agreement to Crosstown Electrical & Data, Inc.; and, 4. Authorizing the City Manager to approve additional work requests up to $25,000 and inspection services up to $25,000 in connection with the Project, in the cumulative not -to -exceed amount of $50,000. G. Agreement with CivicStone, Inc. to Administer the CDBG Leisure World Bathroom Accessibility Program - That the City Council adopt Resolution 7103 approving a professional services agreement with CivicStone, Inc. ("CivicStone") for the administration of the FY 2020-21 Community Development Block Grant ("CDBG") Leisure World Bathroom Accessibility Program and providing the option for the same professional services to be conducted for fiscal years 2021-22 and 2022-23. H. Authorization to Approve Payment for the Emergency Water System Repairs and Dispensing with Public Bidding Requirements for the Lampson Avenue Water System Repair Project EM2101 - That the City Council adopt Resolution 7104 to: 1. Confirm that the emergency repairs of the City's public water system in the vicinity of Almond Avenue and Daffodil Circle were of urgent necessity for the immediate preservation of life, health, and property; and, 2. Approve Budget Amendment BA 21-07- 01 in the amount of $56,397.60 for emergency repairs of the City's public water system in the vicinity of Almond Avenue and Daffodil Circle, Project EM2101; and, 3. Ratify the Purchase Order Contract with Valverde Construction, Inc. for the emergency water system repairs in the vicinity of Almond Avenue and Daffodil Circle, without advertising for bids, in an amount not to exceed $56,397.60, and authorize the City Manager to execute the Purchase Order; and, 4. Accept the emergency repairs of the City's public water system in the vicinity of Almond Avenue and Daffodil Circle by Valverde Construction in the amount of $56,397.60; and, 5. Direct the City Clerk to file a "Notice of Completion" with the Orange County Clerk -Recorder within ten (10) days from the date of acceptance and to release retention in the amount of $2,820 thirty-five (35) days following the filing of the Notice of Completion. J. Police Pursuit Vehicle #14 Replacement - That the City Council adopt Resolution 7106: 1. Approving Budget Amendment #BA 21-07-02 to recognize revenue from insurance recoveries totaling $35,000, transfer $58,003 from the General Fund to the Vehicle Replacement Fund and appropriate $58,003 for the purchase of the replacement vehicle; and, 2. Authorizing the purchase and up -fitting of Police Pursuit Vehicle #14 replacements and equipment for a total cost of $58,003, pursuant to the purchasing procedures set forth in Seal Beach Municipal Code Section 3.20.025; and, 3. Authorizing the City Manager to approve all necessary agreements and expenditures for the new vehicle, equipment and payment of all state taxes and fees required for vehicle delivery and equipment purchases, up to the total cost of $58,003. City Clerk Harper took a roll call vote to approve the consent calendar items. AYES: Kalmick, Varipapa, Sustarsic, Moore, Massa-Lavitt ... -- ON- .. ■- - .... J. Police Pursuit Vehicle #14 Replacement - That the City Council adopt Resolution 7106: 1. Approving Budget Amendment #BA 21-07-02 to recognize revenue from insurance recoveries totaling $35,000, transfer $58,003 from the General Fund to the Vehicle Replacement Fund and appropriate $58,003 for the purchase of the replacement vehicle; and, 2. Authorizing the purchase and up -fitting of Police Pursuit Vehicle #14 replacements and equipment for a total cost of $58,003, pursuant to the purchasing procedures set forth in Seal Beach Municipal Code Section 3.20.025; and, 3. Authorizing the City Manager to approve all necessary agreements and expenditures for the new vehicle, equipment and payment of all state taxes and fees required for vehicle delivery and equipment purchases, up to the total cost of $58,003. City Clerk Harper took a roll call vote to approve the consent calendar items. AYES: Kalmick, Varipapa, Sustarsic, Moore, Massa-Lavitt NOES: None ABSENT: None ABSTAIN: None Motion carried ITEMS REMOVED FROM CONSENT CALENDAR I. Authorizing an Application for the California Drought, Water Parks, Climate, Coastal Protection, and Outdoor Access for All of 2018 (Proposition 68) Grant Funding for the Westminster Avenue Linear Park & Multi Modal Trail Development Park - That the City Council adopt Resolution 7105 authorizing the City Manager to submit a California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All of 2018 (Proposition 68) grant funding application for the Westminster Avenue Linear Park & Multi Modal Trail Development Park. Public Works Director Steve Myrter provided a comprehensive presentation on the staff report. Council Members questions were answered. There was general discussion on funding and percentage to be contributed. Council Member Moore moved, second by Council Member Massa-Lavitt, to adopt Resolution 7105 authorizing the City Manager to submit a California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All of 2018 (Proposition 68) grant funding application for the Westminster Avenue Linear Park & Multi Modal Trail Development Park. City Clerk Harper took a roll call vote to approve Item I. AYES: Kalmick, Varipapa, Moore, Sustarsic, Massa-Lavitt NOES: None ABSENT: None ABSTAIN: None Motion carried PUBLIC HEARING There were no Public Hearing items. UNFINISHED/CONTINUED BUSINESS K. Approving a Eucalyptus Tree Permit to Remove Eucalyptus Trees for the Lampson Avenue Bike Lane Gap Closure Project, CIP ST1811 - That the City Council adopt Resolution 7099: 1. Approving an Eucalyptus Tree Permit to remove three (3) eucalyptus trees as part of the Lampson Avenue Bike Lane Gap Closure project, CIP ST1811, pursuant to Seal Beach Municipal Code Section 9.40.20, and to plant six (6) new eucalyptus trees; and, 2. Authorizing the Director of Public Works to issue the Eucalyptus Tree Permit. Deputy Director of Public Works/City Engineer Iris Lee provided a comprehensive presentation on the staff report. Council Member questions were addressed. Council Members thanked the Seal Beach Tree Committee for their review and approval. Council Member Sustarsic moved, second by Mayor Pro Tem Varipapa, to adopt Resolution 7099: 1. Approving an Eucalyptus Tree Permit to remove three (3) eucalyptus trees as part of the Lampson Avenue Bike Lane Gap Closure project, CIP ST1811, pursuant to Seal Beach Municipal Code Section 9.40.20, and to plant six (6) new eucalyptus trees; and, 2. Authorizing the Director of Public Works to issue the Eucalyptus Tree Permit. City Clerk Harper took a roll call vote to approve Item K. AYES: Kalmick, Varipapa, Moore, Sustarsic, Massa-Lavitt NOES: None ABSENT: None ABSTAIN: None Motion carried NEW BUSINESS There were no New Business items. ADJOURNMENT Mayor Kalmick adjourned the City Council meeting in memory of former Orange County Sheriff Sandra Hutchens at 8:08 p.m. to Monday, January 25, 2021 at 5:30 p.m. to meet in closed session, if deemed necessary. Approved: Attested: Joe Kalmick, Mayor Gloria D. Harper, City Clerk Gloria D. Harper, City Clerk City of Seal Beach City of Seal Beach Fiscal Year 2021 Warrant Listing for Council Meeting 1-25-2021 Approve by Minute Order Demands on Treasury; Warrants-A/P: Checks 18307 - 18357 CaIPERS Medical Wire Payroll: Payroll Direct Deposit Total Payroll: $ 172,324.96 $ 121,214.17 $ 293,539.13 Year -to -Date: $ 20,284,380.91 $ 408,259.00 $ 408,259.00 Year -to -Date: $ 9,146,355.63 Note: Year-to-date amounts are actual cash disbursements and do not reflect actual expenditures due to year-end accruals. Respectfully submitted by: PMUR& I I M 1-702A-1 Kelly Telfo , CPA Date Director of finance/City Treasurer City of Seal Beach Accounts Payable Printed: Ot/19/2021 08:30 User:vrodriguez Checks by Date - Detail By Check Date Detail Check No, 18307 Check Date; 01/05/2021 Vendor: BUS08 BUSINESS CARD 2525/12-20 Training- Duty to Intervene 12/10/2020 2525/12-20 Training- De-escalation 12/10/2020 2525112-20 Training- Undercover Operations 12/10/2020 2525/12-20 Face Masks 12/10/2020 2525112-20 Training- CPR/First Aid 12/10/2020 2525/12-20 Tactical Backpack 12/10/2020 2525/12-20 Office Supplies 12/10/2020 2525/t2-20 Monthly Zoom Membership- P Gallegos 12/10/2020 2525/12-20 Monthly Zoom Membership- K Telford 12110/2020 2525112-20 Monthly Zoom Membership- G Harper 12/10/2020 2525/12-20 Appreciation Lunch for Staff 12/10/2020 2525/12-20 Tablets for Kiosks at City Hall PD 12/10/2020 2525/12-20 Conference for 7 Kalmick 12/10/2020 2525/12-20 Disinfectant Wipes 12/10/2020 Check No: 18308 Check Date: 01/07/2021 Vendor: ARA05 Aramark Uniform Services 5890000367 Floor mat service (City Hall & City Yard 12/17/2020 5890000328 Floor mat service (City Hall & City Yard 12/10/2020 5890000328 Floor mat service (City Hall & City Yard 12/10/2020 5890000328 Floor mat service (City Hall & City Yard 12/10/2020 5890000328 Floor mat service (City Hall & City Yard 12/10/2020 5890000367 Floor mat service (City Hall & City Yard 12/17/2020 5890000367 Floor mat service (City Hall & City Yard 12/17/2020 5890000367 Floor mat service (City Hall & City Yard 12/17/2020 Check No: 18309 Check Date: 01/07/2021 Vendor: bayO8 Bay Hardware 981437 Asphalt 12/10/2020 353554 Angle/ Aluminum Bar/Mounting Tape 12/09/2020 352925 Key Cutting/ Spray Paint/ Key Ring 11/02/2020 353275 Dust Pan/ Broom 11/21/2020 353539 Cable Ties 12/0912020 353193 Coin Battery 11/17/2020 353399 Key Cutting 11/29/2020 352997 Key Cutting 11/06/2020 352996 Command Hook 11/06/2020 353201 Single Button Transmitter 11/18/2020 353200 Silicone 11/18/0200 353197 Cable Ties 11/17/2020 352944 Chain/ Wire/ Flashlight 11/03/2020 353540 Marking Paint 12/09/2020 353538 Tape Measure/ Marking Paint/ Spray 12/09/2020 353126 HD Bungee 11/13/2020 Check No: 18310 Check Date: 01/07/2021 Vendor: CAM01 Campbell Printing, Inc. C20-072 Evidence Envelopes 12/14/2020 Check No: 18311 Check Date: 01/07/2021 Vendor: CED Cedro Construction Inc. W21087 Overpymnt on Contractors l,ic/Rec 576882 12/23/2020 Check No: 18312 Check Date: 01/07/2021 Vendor: CIN04 Cintas Corporation 4 640 4070003654 Uniform Services 12-14-2020 12/14/2020 4070003654 Uniform Services 12-14-2020 12/14/2020 Check Total: Date Totals. Check Total: Check Total: Check Total: Check Total: Check Amount 129.00 119.00 40.00 43.44 360.00 86.45 26.09 16.49 16.49 16.49 65.72 1,213.91 250.00 147.14 2,530.22 2,530.22 Page I 49.14 49.13 49.14 55.34 55.34 55.34 55.34 49.13 417.90 107.61 98.13 40.49 67.17 37.66 4.88 4.34 5.02 3.90 28.35 5.86 23.44 54.90 15.44 91.38 15.54 604.11 606.83 606.83 30.00 30.00 18.13 4.79 City of Sea] Beach Accounts Payable Printed: 01/19/2021 08:30 User:vrodriguez Checks by Date - Detail By Check Date Detail Page 2 Check Amount 4070003654 Uniform Services 12-14-2020 12/14/2020 9.01 4070003654 Uniform Services 12-14-2020 12/14/2020 4.71 4070003654 Uniform Services 12-14-2020 12/14/2020 29.08 4070003654 Uniform Services 12-14-2020 12/14/2020 34.77 Check Total: 100.49 Check No: 18313 Check Date. 01/07/2021 Vendor: CIT04 City Of Long Beach 89089 Services Jan 2021 01/01/2021 353.76 Check Tota]: 353.76 Check No: 18314 Check Date: 01/07/2021 Vendor: CIT63 City of Seal Beach Petty Cash W20515 Replenish Petty Cash 12/22/2020 39.73 W20515 Replenish Petty Cash 12/22/2020 114.33 W20515 Replenish Petty Cash 12/22/2020 117.02 W20515 Replenish Petty Cash 12/22/2020 73.34 W20515 Replenish Petty Cash 12/22/2020 111.38 W20515 Replenish Petty Cash 12/22/2020 60.80 Check Total: 516.60 Check No: 18315 Check Date: 01/07/2021 Vendor: CON38 Convergint Technologies LLC W1005370 Service Conference Room Door I2/08/2020 200.00 Check Total: 200.00 Check No: 18316 Check Date: 01/07/2021 Vendor: COR23 CORODATA RS4651112 Services Nov 2020 11/30/2020 342.73 Check Total: 342.73 Check No: 18317 Check Date: 01/07/2021 Vendor: COU07 County Of Orange 2024 Prosecution Muni Violations Jul-Sept202O 10/30/2020 826.74 Check Total: 826.74 Check No: 18318 Check Date: 01/07/2021 Vendor: CUS01 Custom Glass 24070 CDBG Bathroom Access Grant -Ko 13H 12/03/2020 905.00 24071 CDBG Bathroom Access Grant- Brown 3h 12/03/2020 905.00 23991 CDBG Bathroom Access Grant-Cuaxiloa 37A 10/22/2020 905.00 24073 CDBG Bathroom Access Grant-Ugaz 58L 12/04/2020 60.00 24078 CDBG Bathroom Access Grant -Lee 67K 12/09/2020 905.00 24061 CDBG Bathroom Access Grant-Gamarra 96D 11/25/2020 905.00 24066 CDBG Bathroom Access Grant -Lee 70D 12/01/2020 660.00 Check Total: 5,245.00 Check No: 18319 Check Date: 01/07/2021 Vendor: DEKOZ Dekra-lite ARiNV01309 Christmas Tree Renewal and Holiday Decor 11/30/2020 12,585.72 Check Total: 12,585.72 Check No: 18320 Check Date: 01/07/2021 Vendor: DEPART Department of Justice 478242 Services Oct 2020 11/03/2020 75.00 Check Total: 75.00 Check No: 18321 Check Date: 01/07/2021 Vendor: DIR09 DIRECTV 051798338X Services 12-26-20 to 1-25-2021 12/27/2020 152.99 045850295X Services 12-27-20 to 1-26-2021 12/28/2020 230.99 Check Total: 383.98 Check No: 18322 Check Date: 01/07/2021 Vendor: DIX Dixon Resources Unlimited 2705 On call Svc relating to parking/Nov 20 11/30/2020 4,787.50 Check Total: 4,787.50 Check No: 18323 Check Date: 01/07/2021 Vendor: FOR09 Robin Forte-Lincke W21151 TV Origination Services Payment #13 01/04/2021 1,453.50 Check Total: 1,453.50 Page 2 City of Seal Beach Accounts Payable Printed: 01/19/2021 08:30 User:vrodriguez Checks by Date - Detail By Check Date Detail Check No: 18324 Check Date: 01/07/2021 Vendor: FRO02 Frontier Communications 5625988560 Services 12-28-20 to 1-27-21 12/28/2020 5624316879 Services 12-25-20 to 1-24-21 12/25/2020 5625986069 Services 12-25-20 to 1-24-21 12/25/2020 Check No: 18325 Check Date: 01/07/2021 Vendor: GSWC Golden State Water Company 2311300000 Services 10-21 to 12-21-2020 12/22/2020 Check No: 18326 Check Date: 01/07/2021 Vendor: HUG03 Hughes Network Systems, LLC B1-3705813 Services 12-16-20 to 1-16-2021 12/16/2020 Check No: 18327 Check Date: 01/0712021 Vendor: IND15 Industrial Chem Labs Svcs 307677 Graffitti Remover 07/07/2020 Check No: 18328 Check Date: 01/07/2021 Vendor: IPS IPS Group Inc. INV55265 Services Nov 2020 11/30/2020 Check No: 18329 Check Date: 01/07/2021 Vendor: KUS02 Gary L Kusunoki 1615 parking citation hearings -12-2-2020 12/03/2020 Check No: 18330 Check Date: 01/07/2021 Vendor: MCI01 MCI Comm Services 7DL26042 Services Jan 2021 12/11/2020 7N484178 Services Jan 2021 12/119/2020 Check No: 18331 Check Date: 01/07/2021 Vendor: MUN02 Municipal Water District of Or 10365 Water Deliveries Nov 2020 12/15/2020 Check No: 18332 Check Date: 01/07/2021 Vendor: MUN17 MuniServices INV06-0105 UUT Oct to Dec 2020 12/17/2020 Check No: 18333 Check Date: 01/07/2021 Vendor: NAF01 NAFCO 44579 Parking Hang Tags 03/05/2020 44702 Sticker Decals 02/06/2020 Check No: 18334 Check Date: 01/07/2021 Vendor: NIELSENI Morgan Nielsen W21137 11-29 to 12-12-20 PR -Returned Dir Dep. 12/22/2020 Check No. 18335 Check Date: 01/07/2021 Vendor: NU01 NU Kote 12.01.20 CDBG Bathroom Access Grant -Chung 29B 12/01/2020 12.07.20 CDBG Bathroom Access Grant -Boles 216H 12/07/2020 12.09.20 CDBG Bathroom Access Grant -Smith 222K 12/09/2020 11.30.20 CDBG Bathroom Access Grant -Brown 3H 11/30/2020 12.03.20 CDBG Bathroom Access Grant- Lee 67K 12/03/2020 Cheek No: 18336 Check Date: 01/07/2021 Vendor: OFF11 Office Solutions Business Prod I-01823181 Desk Pad/ Calendar 12/09/2020 1-01823764 Labels/ Binder Clips 12/10/2020 I-01824510 Tea 12/14/2020 Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Amount 57.04 120.97 120.97 298.98 205.89 205.89 108.06 108.06 681.21 681.21 728.98 728.98 310.00 310.00 38.60 38.95 77.55 8,575.99 8,575.99 6,094.24 6,094.24 969.81 883.59 1,853.40 63.13 63.13 150.00 1,910.00 2,790.00 1,910.00 1,910.00 8,670.00 Page 3 26.44 33.55 34.10 City of Seal Beach Accounts Payable Printed: 01/19/2021 08:30 User:vrodriguez Checks by Date - Detail By Check Date Detail Check Amount 1-01822659 Pockets 12/08/2020 11.06 1-01826930 Inkearts/ Liners/ Towels 12/18/2020 333.35 Check Total: 438.50 Check No: 18337 Check Date: 01/07/2021 Vendor: ONP05 On Point Exterminating Inc 6547 Pest Extermination Dec 1 1 /Edison Park 12/11/2020 150.00 6548 Pest Extermination Dec l I/Edison Park 12/11/2020 150.00 6813 Pest Control Edison Park- Services Dec 2 12/18/2020 150.00 Check Total: 450.00 Check No: 18338 Check Date: 01/07/2021 Vendor: PFM PFM Asset Management LLC SMA -M1020- Investment Advisory Services Oct 2020 10/31/2020 2,347.28 Check Total: 2,347.28 Check No: 18339 Check Date: 01/07/2021 Vendor: PHO02 Phoenix Group 1120201000 Services Nov 2020 12/17/2020 1,503.30 1020201000 Services Oct 2020 11/23/2020 80.00 Check Total: 1,583.30 Check No: 18340 Check Date: 01/07/2021 Vendor: PIT04 Pitney Bowes/Reserve Account W21153 Replenish Postage Meter CH 49256134 01/04/2021 1,900.00 W21153 Replenish Postage Meter CH 49256134 01/04/2021 3,100.00 Check Total: 5,000.00 Check No: 18341 Check Date: 01/07/2021 Vendor: PUN The Pun Group LLP 112761 Progress Billing #3- Audit YE 6-30-2020 11/13/2020 15,000.00 Check Total: 15,000.00 Check No: 18342 Check Date: 01/07/2021 Vendor: RAF02 Raftelis Financial Consultants 16619 Water Rate Study Update 1 Water Rate Stu 09/10/2020 9,538.75 16619 Sewer Rate Study 1 Sewer Rate Study 09/10/2020 5,000.00 Check Total: 14,538.75 Check No: 18343 Check Date: 01/07/2021 Vendor: RALSTON{ Nancy Ralsten W18876 Reimb for Office Supplies Working Remote 12/23/2020 254.82 Check Total: 254.82 Cheek No: 18344 Check Date: 01/07/2021 Vendor: SCE01 Southern Calif. Edison 2415765056 Services 11-12 to 12-14-2020 12/17/2020 856.21 2231367996 Services 11-13 to 12-15-2020 12/17/2020 1,074.02 2345128151 Services 11-16 to 12-16-2020 12/17/2020 11.91 2332131176 Services 11-13 to 12-15-2020 12/16/2020 8,517.13 2311180533 Services 11-13 to 12-15-2020 12/16/2020 2,454.54 2214337602 Services 11-13 to 12-15-2020 12/16/2020 1398 2418681128 Services 11-16 to 12-16-2020 12/17/2020 13.10 2024029720 Services I1/16 to 12-16-2020 12/18/2020 1,803.07 2024029720 Services 11/16 to 12-16-2020 12/18/2020 44.55 2024049330 Services 11-19 to 12-19-2020 12/21/2020 15.73 2278053483 Services 11-19 to 12-19-2020 12/21/2020 12.78 2277171120 Services 11-19 to 12-19-2020 12/21/2020 12.78 2257328971 Services 11-19 to 12-19-2020 12/21/2020 760.83 2024050163 Services 12-2 to 12-31-2020 01/02/2021 73.76 2212362826 Services 10-27 to 12-28-2020 12/30/2020 121.14 2212362826 Services 10-27 to 12-28-2020 12/30/2020 1,609.09 2212362826 Services 10-27 to 12-28-2020 12/30/2020 4,755.19 2212362826 Services 10-27 to 12-28-2020 12/30/2020 158.52 2212362826 Services 10-27 to 12-28-2020 12/30/2020 205.00 2212362826 Services 10-27 to 12-28-2020 12/30/2020 466.36 2212362826 Services 10-27 to 12-28-2020 12/30/2020 13,721.73 2212362826 Services 10-27 to 12-28-2020 12/30/2020 1,381.59 2212362826 Services 10-27 to 12-28-2020 12/30/2020 81.20 Check Total: 38,164.21 Page 4 City of Seal Beach Accounts Payable User;vrodriguez Checks by Date - Detail By Check Date Check No: 18345 Check Date: 01/07/2021 Vendor: SECO2 Sectran Security, Inc. 20120441 Services Dec 2020 12/11/2020 Check Total: Check No: 18346 Check Date: 01/07/2021 Vendor: SESAC Sesac, Inc 10446946 Services 2021 Check No: 18347 Check Date: 01/07/2021 Vendor: S0008 So. California Gas Co. 1208091900 Services 11-16 to 12-16-2020 0286095705 Services 11-17 to 12-17-2020 0391095700 Services 11-17to 12-17-2020 0349094500 Services I I-17 to 12-17-2020 0811937654 Services 11-17 to 12-17-2020 1672096500 Services 11-18 to 12-18-2020 1630098500 Services 11-18 to 12-18-2020 1483098500 Services 11-18 to 12-18-2020 0349464457 Services I I-18 to 12-18-2020 0643098600 Services 11-18 to 12-18-2020 0895096603 Services 11-18 to 12-18-2020 0895101070 Services 11-18 to 12-18-2020 0811316591 Services 11-18 to 12-18-2020 Check No: 18348 Check Date: 01/07/2021 Vendor: SOU19 South Coast Supply 105347067- Mulch for Tennis Center 105347067- Mulch for Tennis Center 105347067- Mulch for Tennis Center 105347064- Mulch for Tennis Center Check No: 18349 Check Date: 01/07/2021 Vendor: STA03 State Wtr Res Cntrl Board SW -0205661 Annual Permit 10-1-20 to 9-30-21 Check No: 18350 Check Date: 01/07/2021 Vendor: STA69 Stantec Consulting Services In 1734158 Lampson Ave ATP Bike Ln Grant 1 Lampson Check No: 18351 Check Date: 01/07/2021 Vendor: SUS01 Susteen, Inc. 9844096 Secure View 4 1 year software maintenanc Check No: 18352 Check Date: 01/07/2021 Vendor: TIM04 Time Warner Cable LLC 0010799121 Services 12-18-20 to 1-17-21 0270666121 Services 12-19-20 to 1-18-2021 0212676122 Services 12-23-20 to 1-22-2021 0021291122 Services 12-26-20 to 1-25-2021 Check No: 18353 Check Date: 01/07/2021 Vendor: TIM07 Tim Hogan Graphic Designs 6052 Water Utility Notification Printing Check No: 18354 Check Date: 01/07/2021 Vendor: tru01 ALS-Truesdail Laboratories, 1 522004939 Monthly Water Testing 12-07-2020 522004938 Quarterly Drinking Testing/12-14-2020 522004937 Weeking Drinking Water Testing 12-7-20 01/01/2021 12/18/2020 12/21/2020 12/21/2020 12/21/2020 12/21/2020 12/22/2020 12/22/2020 12/22/2020 12/22/2020 12/22/2020 12/22/2020 12/22/2020 12/22/2020 12/09/2020 12/09/2020 12/09/2020 12/09/2020 12/08/2020 12/10/2020 10/19/2020 12/18/2020 12/19/2020 12/23/2020 12/26/2020 12/26/2020 12/16/2020 12/16/2020 12/16/2020 Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Printed: 01 /19/2021 0830 Detail Check Amount 496.91 496.91 483.00 483.00 50.00 28.36 333.21 19.67 17.62 271.49 89.36 373.21 21.65 120.71 70.06 16.27 17.62 1,429.23 185.33 185.33 185.33 185.33 741.32 8,992.00 8,992.00 12,368.65 12,368.65 1,495.00 1,495.00 116.64 118.76 260.95 204.04 700.39 6,573.46 6,573,46 Page 5 118.20 57.00 186.25 361.45 City of Seal Beach Accounts Payable Printed: 01/19/2021 08:30 User:vrodriguez Checks by Date - Detail By Check Date Detail Check Na: 18355 Check Date: 01/07/2021 Vendor: VER18 Verizon Wireless 9868206103 Services 11-2 to 12-1-2020 12/01/2020 9868206103 Services 11-2 to 12-1-2020 12/01/2020 9868206103 Services 11-2 to 12-1-2020 12/01/2020 9868206103 Services 11-2 to 12-1-2020 12/01/2020 9868206103 Services 11-2 to 12-1-2020 12/01/2020 9868206103 Services 11-2 to 12-1-2020 12/01/2020 9868206103 Services 11-2 to 12-1-2020 12/01/2020 9868206103 Services I 1-2 to 12-1-2020 12/01/2020 9868206103 Services I1-2 to 12-1-2020 12/01/2020 9868206103 Services 11-2 to 12-1-2020 12/01/2020 9868206103 Services 11-2 to 12-1-2020 12/01/2020 Check No: 18356 Check Date: 01/07/2021 Vendor: VVM V & V Manufacturing 51821 Badge 11/23/2020 Check No: 18357 Check Date: 01/07/2021 Vendor: ZUM01 Zumar Industries, Inc. 91045 Three (3) each, Street name signs: Seal 12/11/2020 Check Total: Check Total: Check Total: Date Totals: Report Total: Check Amount 455.66 249.49 41.24 82.48 41.24 206.20 151.20 82.48 82.48 38.01 82.48 1,512.96 116.31 116.31 54991 549.91 169,794.74 172,324.96 Page 6 CITY OF SEAL BEACH Preliminary Investment Report 12/31/2020 Investments: LAIF City LAIF Successor Agency Securities Total Investments: Cash. Deposits. & Accrued Interest: Bank of the West General Account Bank of the West Successor Agency Less outstanding checks/ACH Farmers & Merchants Bank (Parking) Cash with Bank of New York Total Cash & Deposits: Total Investments, Cash, and Deposits: In compliance with the California Government Code Section 53646 and Resolution Number 6038; the City Treasurer of Seal Beach hereby certifies that sufficient investment liquidity and anticipated revenue are available to meet the City's budgeted expenditure requirements for the next six months. Investments in this report meet the requirements of the City of Seal Beach's adopted investment policy. Respectfully submitted, YWK Kelly 'f"'or Director of • ICity Treasurer Book Value Market Value 15, 902, 246.40 15, 902, 246.40 389.59 389.59 28,319,874.88 29,215,358.76 44,222,510.87 45,117,994.75 1,391,320.51 28,684.25 (240, 028.80) 1,167.50 47,432.81 1,228,576.27 45,451,087.14 NOTED AND APPROVED: `W,L(RjyWaM— jilliks-wgritin City Manager CITY OF SEAL BEACH Preliminary Investments Detail Report 1213112020 Years to Source of Market Issuer Settlement Date Maturity Date Interest Rate Book Value Market Value Maturity Valuation LAIF CITY: N/A N/A 0.540% 15,902,246.40 15,902,246.40 NIA LAIF Statement LAIF RDA: N/A N/A 0.540% 389.59 389.59 NIA LAIF Statement Total LAIF. 15,902,635.99 15,902,635.99 US Treasury Notes 03/05/18 10/31/21 2.000% 78,678.12 81,237.50 0.83 Bank of New York US Treasury Notes 07/11/17 01/31/22 1.875% 104,807.23 106,985.15 1.08 Bank of New York US Treasury Notes 03/17/17 02/28/22 1.750% 240,482.81 249,593.75 1.16 Bank of New York US Treasury Notes 01/04/18 03/31/22 1.875% 271,637.69 280,972.67 1.25 Bank of New York US Treasury Notes 09/06/18 03/31/22 1.875% 718,175.78 756,071.91 1.25 Bank of New York US Treasury Notes 08/03/18 03/31/22 1.875% 967,187.50 1,021,718.80 1.25 Bank of New York US Treasury Notes 08/31/17 07/31/22 2.000% 556,810.55 566,156.25 1.58 Bank of New York US Treasury Notes 10/06/17 09/30/22 1.750% 406,508.59 421,531.25 1.75 Bank of New York US Treasury Notes 06/06/18 09/30/22 1.750% 623,466.80 668,281.25 1.75 Bank of New York US Treasury N/B Notes 05/04/18 10/31/22 2.000% 64,764.92 69,282.19 1.83 Bank of New York US Treasury Notes 07/05/18 02/28/23 1.500% 118,261.72 128,671.88 2.16 Bank of New York US Treasury Notes 02/12/19 03/31/23 1.500% 197,448.63 211,214.06 2.25 Bank of New York US Treasury Notes 03/15/19 06/30/23 1.375% 316,258.59 340,054.70 2.50 Bank of New York US Treasury Notes 02/12/19 07/31/23 1.250% 199,491.80 215,971.88 2.58 Bank of New York US Treasury Notes 03/08/19 11/15/23 2.750% 580,817.38 617,765.63 2.87 Bank of New York US Treasury Notes 01/09/19 11/30/23 2.125% 712,029.30 766,460.94 2.92 Bank of New York US Treasury N/B 01/31/19 12/31/23 2.625% 125,371.09 134,140.63 3.00 Bank of New York US Treasury N/B 06/05/19 04/30/24 2.000% 964,350.00 1,017,450.05 3.33 Bank of New York US Treasury N/B 07/03/19 06/30/24 2.000% 282,887.50 297,412.50 3.50 Bank of New York US Treasury N/B 09/05/19 08/31/24 1.875% 718,238.28 742,109.34 3.67 Bank of New York US Treasury N/B 10/01/19 09/30/24 2.125% 226,264.84 235,468.75 3.75 Bank of New York US Treasury N/B 10/03/19 09/30/24 2.125% 319,263.67 331,796.88 3.75 Bank of New York US Treasury N/B 11/05/19 10/31/24 2.250% 371,770.31 387,506.23 3.84 Bank of New York US Treasury N/B 01/07/20 11/30/24 2.125% 306,949.22 321,843.75 3.92 Bank of New York US Treasury N/B 12/04/19 11/30/24 2.125% 683,766.41 718,784.38 3.92 Bank of New York US Treasury N/B 03/04/20 02/15/25 2.000% 158,314.45 160,593.75 4.13 Bank of New York Intl Bk Recon & Develop Corp 11/24/20 11/24/23 0.250% 214,537.75 215,138.68 2.90 Bank of New York CA ST TXBL Go Bonds 10/24/19 10/01/23 2.400% 275,402.70 286,583.40 2.75 Bank of New York MS ST TXBL Go Bonds 08/06/20 11/01/24 0.565% 250,000.00 251,592.50 3.84 Bank of New York OR ST Dept Trans TXBL Rev Bonds 09/17/20 11/15/24 0.566% 195,000.00 195,932.10 3.88 Bank of New York UNIV OF CAL TXBL REV Bonds 07/16/20 05/15/25 0.883% 100,362.00 101,563.00 4.37 Bank of New York FL ST Board of Admin TXBL Rev Bonc 09/16/20 07/01/25 1.258% 60,424.20 61,361.40 4.50 Bank of New York FL ST Board of Admin TXBL Rev Bonc 09/16/20 07/01/25 1.258% 155,000.00 158,516.95 4.50 Bank of New York Los Angeles CCD, CA TABL Go Bond,, 11/10/20 08/01/25 0.773% 110,000.00 111,441.00 4.59 Bank of New York FHMS K043 A2 03/25/20 12/01/24 3.062% 162,677.34 169,610.19 3.92 Bank of New York Fannie Mae Notes 01/11/19 01/11/22 2.625% 99,928.00 102,559.80 1.03 Bank of New York Fannie Mae Notes 06/29/17 04/05/22 1.875% 489,926.50 500,730.51 1.26 Bank of New York Freddie Mac Notes (CALLABLE) 08/06/20 02/06/23 0.300% 685,000.00 685,549.37 2.10 Bank of New York Federal Home Loan Banks Notes 02/21/20 02/17/23 1.375% 374,310.00 384,736.50 2.13 Bank of New York Fannie Mae Notes 05/22/20 05/22/23 0.250% 433,690.65 435,956.13 2.39 Bank of New York Freddie Mac Notes 01/09/19 06/19/23 2.750% 755,265.00 797,495.25 2.47 Bank of New York Freddie Mac Notes 06/26/20 06/26/23 0.250% 388,861.20 390,794.43 2.48 Bank of New York Fannie Mae Notes 07/10/20 07/10/23 0.250% 553,806.75 556,008.99 2.52 Bank of New York Issuer Freddie Mac Notes Fannie Mae Notes Federal Farm Credit Bank (Callable) Freddie Mac Notes Federal Home Loan Banks Notes Fannie Mae Notes Federal Home Loan Bank Notes Fannie Mae Notes Fannie Mae Notes Fannie Mae Notes Fannie Mae Notes Freddie Mac Notes Fannie Mae Notes Fannie Mae Notes Freddie Mac Notes Freddie Mac Notes Freddie Mac Notes Pepsico Inc Corp Note Bank of New York Bank of America Corp Goldman Sachs Group Corp Citigroup Inc Corp American Express Credit Corp BB&T CORP National Rural Util Coop Corp JPMorgan Chase&Co Corp Notes Adobe Inc Corp Note Caterpillar Fin Services Corp Home Depot Inc Corp American honda Finance Apple Inc Corporate Notes Toyota Motor Credit Corp PFIZER Inc Bank of America Corp Novartis Capital Corp Mastercard Inc Corporate Notes Bristol-Myers Squibb Co Corp MUFG Bank LTD/NY Cert Credit Agricole CIB NY Cert Depos Credit Suisse New York Cert Depos Societe Generale NYCert Dep Sumitomo Mitsui Bank NY Nordea Bank ABP New York Cert Dep( Skandinaviska Enskilda Banken DNB Bank ASA/NY LTT CD Total Securities CITY OF SEAL BEACH Preliminary Investments Detail Report 12/3112020 Totallnvestments: 44,222,510.87 45,117,994.75 Years to Source of Market Settlement Date Maturity Date Interest Rate Book Value Market Value Maturity Valuation 08/21/20 08/24/23 0.250% 259,734.80 260,427.18 2.65 Bank of New York 12/06/18 09/12/23 2.875% 688,606.20 739,517.85 2.70 Bank of New York 10/09/20 09/21/23 0.250% 259,558.00 260,121.68 2.72 Bank of New York 12/04/20 12/04/23 0.250% 234,767.35 235,289.76 2.93 Bank of New York 01/31/19 12/08/23 3.375% 360,315.86 382,341.75 2.94 Bank of New York 02/08/19 02/05/24 2.500% 273,977.00 294,295.10 3.10 Bank of New York 04/16/20 04/14/25 0.500% 278,611.20 281,515.36 4.29 Bank of New York 06/05/20 04/22/25 0.625% 366,868.80 368,929.96 4.31 Bank of New York 04/24/20 04/22/25 0.625% 379,217.20 384,091.46 4.31 Bank of New York 10/05/20 06/17/25 0.500% 301,407.00 301,291.50 4.46 Bank of New York 06/19/20 06/17/25 0.500% 434,099.55 436,872.68 4.46 Bank of New York 07/23/20 07/21/25 0.375% 263,680.30 264,673.79 4.56 Bank of New York 08/27/20 08/25/25 0.375% 278,689.60 279,391.28 4.65 Bank of New York 10/22/20 08/25/25 0.375% 601,726.95 603,684.73 4.65 Bank of New York 09/25/20 09/23/25 0.375% 403,780.95 403,915.82 4.73 Bank of New York 11/12/20 11/07/25 0.500% 259,069.20 260,717.08 4.85 Bank of New York 11/24/20 11/07/25 0.500% 319,878.40 320,882.56 4.85 Bank of New York 10/10/17 04/15/21 2.000% 319,936.00 321,139.20 0.29 Bank of New York 09/11/17 04/15/21 2.500% 508,860.00 502,277.00 0.29 Bank of New York 11/03/17 04/19/21 2.625% 45,337.05 45,308.61 0.30 Bank of New York 11/07/17 07/27/21 5.250% 257,534.15 241,456.39 0.57 Bank of New York 11/22/17 12/08/21 2.900% 261,775.80 265,509.40 0.94 Bank of New York 04/05/18 03/03/22 2.700% 195,958.00 205,242.80 1.17 Bank of New York 04/05/18 04/01/22 2.750% 132,493.05 138,669.84 1.25 Bank of New York 04/05/18 04/25/22 2.400% 243,162.50 256,550.50 1.32 Bank of New York 04/05/18 09/23/22 3.250% 264,189.10 278,415.63 1.73 Bank of New York 02/03/20 02/01/23 1.700% 99,863.00 102,851.30 2.09 Bank of New York 04/05/18 03/01/23 2.625% 243,572.50 261,859.25 2.16 Bank of New York 04/05/18 04/01/23 2.700% 245,250.00 262,199.75 2.25 Bank of New York 01/10/20 05/10/23 1.950% 199,926.00 207,293.40 2.36 Bank of New York 05/11/20 05/11/23 0.750% 164,551.20 167,041.38 2.36 Bank of New York 01/31/19 01/08/24 3.350% 166,277.10 179,061.63 3.02 Bank of New York 04/04/19 03/15/24 2.950% 202,420.00 215,499.60 3.21 Bank of New York 10/21/20 10/24/24 0.810% 215,000.00 216,802.13 3.82 Bank of New York 05/11/20 02/14/25 1.750% 280,381.50 283,161.15 4.13 Bank of New York 05/06/20 03/03/25 2.000% 219,095.10 222,835.20 4.17 Bank of New York 09/30/20 08/15/25 3.875% 217,109.20 216,637.05 4.62 Bank of New York 02/28/19 02/26/21 2.970% 265,000.00 266,097.63 0.16 Bank of New York 04/04/19 04/02/21 2.830% 255,000.00 256,670.00 0.25 Bank of New York 08/07/20 02/01/22 0.520% 220,000.00 220,395.56 1.09 Bank of New York 02/19/20 02/14/22 1.800% 275,000.00 279,512.75 1.12 Bank of New York 07/14/20 07/08/22 0.700% 220,000.00 220,577.72 1.52 Bank of New York 08/29/19 08/26/22 1.850% 395,000.00 405,836.43 1.65 Bank of New York 09/03/19 08/26/22 1.860% 420,000.00 431.591.16 1.65 Bank of New York 12/06/19 12/02/22 2.040% 205,000.00 212.260.49 1.92 Bank of New York 28,319,874.88 29,215,358.76 Totallnvestments: 44,222,510.87 45,117,994.75 i�0� SEA('ec�9ti f� G� nyy AGENDA STAFF REPORT �1'',,C'QCIFORN�P'r DATE: January 25, 2011 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Gloria D. Harper, City Clerk SUBJECT: Report of City Manager and Department Heads Authorized Contracts SUMMARY OF REQUEST: That the City Council receive and file the report. BACKGROUND AND ANALYSIS: In an effort to further increase transparency, the City Manager provides a quarterly report to the City Council that identifies all contracts executed by the City Manager within the City Manager's authority. In that regard, the City Manager has the authority to approve and execute contracts up to an amount of $34,476. Pursuant to Seal Beach Municipal Code Section 3.20.005, the City Council authorizes the City Manager to delegate spending authority to Department Heads. Other than the Director of Public Works and the Director of Finance/City Treasurer, this authority shall not exceed $15,000 per purchase or contract. For the Director of Public Works the limit is established per the City's Charter Section 1010. For the Director of Finance/City Treasurer, other than for Finance Department expenditures which is set at $15,000, there is additional authority to authorize purchases for City Departments up to the City Manager's established contract signing authority. A list of contracts executed by the City Manager and Department Heads for the period of October 1, 2020 — December 31, 2020: AGREEMENT DATE DEPARTMENT VENDOR AMOUNT PURPOSE EXPIRATION DATE 10/02/2020 Public Works ProSurface, Inc. $23,300.00 Resurface Pickleball Courts at Marina Park 06/30/2021 Agenda Item D 10/26/2020 Public Works Ron's $ 9,720.00 Fall 2020 Catch Until Maintenance Basin Cleaning completed 10/29/2020 Public Works ProSurface, Inc. $11,000.00 Resurface 06/30/2021 Pickleball Courts at the Tennis Center 11/09/2020 Public Works Tidal Influence, $16,200.00 Ecological 06/22/2021 LLC Restoration Services at LCWA Property 11/13/2020 Finance Lance, Soll & $ 4,960.00 Vehicle Until Lunghard LLP Accounting and completed Inventory Services 11/16/2020 Public Works Municipal Water $32,950.00 Agreement for 12/01/2021 District of Orange Sharing County Consultant (MWDOC) Costs for 2020 Urban Water Management Plan 12/14/2020 Community Taylor Tennis $18,975.00 New 02/28/2021 Development Courts, Inc. windscreens for the Tennis Center 12/21/2020 Public Works Coast Surveying, $ 7,000.00 Surveying and 12/31/2021 Inc. Entitlement Research Services ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is sufficient funding available in the FY 2020-2021 budget. However, as with all City Council—approved contracts, all contracts executed under staff's contracting authority are processed internally with review/approval by the City Attorney, Director of Finance, City Manager, and City Clerk. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council receive and file the report. C•Y1JyAIIa121911-YA Gloria D. Harper Gloria D. Harper, City Clerk 1►Is] 121I7_1011s7_1ww:;WIVA2191 Jill R. Ingram Jill R. Ingram, City Manager i�0� SEA('ec�9ti f� G� nyy AGENDA STAFF REPORT �1'',,C'QCIFORN�P'r DATE: January 25, 2021 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Philip Gonshak, Chief of Police SUBJECT: Homeland Security Grant Program Agreement for Transfer or Purchase of Equipment and Services or for Reimbursement of Training Costs for Fiscal Year 2019 Urban Area Security Initiative (UASI) SUMMARY OF REQUEST: That the City Council adopt Resolution 7107: 1. Authorizing the City Manager to execute an agreement on the City's behalf for the transfer or purchase of equipment and services or for reimbursement of training costs for Fiscal Year 2019 Urban Areas Security Initiative (UASI) Homeland Security Grant Program; and, 2. Authorizing the City Manager to take any further actions necessary for the purpose of obtaining federal financial assistance provided by the Department of Homeland Security and sub -granted through the State of California and Anaheim Police Department in its capacity as the Core City for the Anaheim/Santa Ana Urban Area Security Initiative. BACKGROUND AND ANALYSIS: The Federal Homeland Security Appropriations Act provides funding to address the needs of high-risk urban areas through planning, equipment/services, training, and exercises through the UASI. The City of Seal Beach is located in the Anaheim/Santa Ana Urban Area and is eligible to receive financial assistance in the form of funds, equipment, technology and services, through Homeland Security sub -grants from the State of California. The City must enter into an agreement with the City of Anaheim, which is the UASI core agency for the Anaheim/Santa Ana Urban Area to facilitate the transfer of Homeland Security Grant funds. The program requires the City Council to adopt a resolution authorizing the City Manager to execute documents in order to obtain the grant funds. Agenda Item E ENVIRONMENTAL IMPACT: This action is not subject to review under the California Environmental Quality Act. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: The City of Seal Beach may receive UASI grant funds in the form of training, equipment or support. There is no designated funding allotment at this time. STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council adopt Resolution 7107: 1. Authorizing the City Manager to execute an agreement on the City's behalf for the transfer or purchase of equipment and services or for reimbursement of training costs for Fiscal Year 2019 Urban Areas Security Initiative (UASI) Homeland Security Grant Program; and, 2. Authorizing the City Manager to take any further actions necessary for the purpose of obtaining federal financial assistance provided by the Department of Homeland Security and sub -granted through the State of California and Anaheim Police Department in its capacity as the Core City for the Anaheim/Santa Ana Urban Area Security Initiative. SUBMITTED BY: Philip L. Gonshak Philip L. Gonshak, Chief of Police NOTED AND APPROVED: Jill R. Ingram Jill R. Ingram, City Manager Prepared by: Brian Gray, Emergency Services Coordinator Page 2 ATTACHMENTS: A. Resolution 7107 B. Agreement to Transfer Property or Funds for FY 2019 UASI Grant Program Purposes C. Certification Regarding Debarment, Suspension and Other Responsibility Matters D. Certificate Regarding Lobbying Page 3 RESOLUTION 7107 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SUB -AWARD AGREEMENT BETWEEN THE CITIES OF SEAL BEACH AND SANTA ANA FOR THE FY 2019 URBAN AREAS SECURITY INITIATIVE HOMELAND SECURITY GRANT PROGRAM WHEREAS, the Federal Homeland Security Appropriations Act provides funding to address the needs of high risk urban areas through planning, equipment/services, training, and exercises through the Urban Area Security Initiative (UASI); and, WHEREAS, the Seal Beach Police Department is eligible to receive financial assistance in the form of funds, equipment, technology and services, through Homeland Security sub -grants from the State of California. NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: Section 1. The City Council approves the Agreement for transfer or purchase of equipment and services or for reimbursement of training costs for FY 2019 UASI Grant Program Purposes. Section 2. The City Council hereby authorizes the City Manager and/or the Chief of Police to execute the Agreement and any other documents necessary to receive and use the grant funds. Section 3. The City Clerk shall certify to the passage and adoption of this resolution. PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 25th day of January, 2021 by the following vote: F-10:111111111111110i61.Pi ILYA[ai11ST NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Joe Kalmick, Mayor ATTEST: Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7107 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 25th day of January, 2021. Gloria D. Harper, City Clerk AGREEMENT SUB -RECIPIENT: CITY SEAL BEACH City Contract Number Section Description TABLE OF CONTENTS I INTRODUCTION Paqe §101. Parties to the Agreement 3 §102. Representatives of the Parties and Service of Notices 3 §103. Independent Party 4 §104. Conditions Precedent to Execution of this Agreement 4 TERM AND SERVICES TO BE PROVIDED §201. Time of Performance §202. Use of Grant Funds 5 5 Nw1k §301. Payment of Grant Funds and Method of Payment 9 IV STANDARD PROVISIONS §401. Construction of Provisions and Titles Herein 10 §402. Applicable Law, Interpretation and Enforcement 10 §403. Integrated Agreement 10 §404. Excusable Delays 10 §405. Breach 11 §406. Prohibition Against Assignment or Delegation 11 §407. Permits 11 §408. Non Discrimination and Affirmative Action 11 §409. Bonds 12 I TABLE OF CONTENTS Section Description Paqe §410. Indemnification 12 §411. Conflict of Interest 12 §412. Restriction on Disclosures 14 §413. Statutes and Regulations Applicable to All Grant Contracts 14 §414. Federal, State, and Local Taxes 24 §415. Inventions, Patents and Copyrights 24 §416. MBEM/BE 26 V DEFAULTS, SUSPENSION, TERMINATION, AND AMENDMENTS §501. Defaults §502. Amendments V ENTIRE AGREEMENT §601. Complete Agreement §602. Number of Pages and Attachments 27 27 Execution (Signature) Page 29 EXHIBITS Exhibit A Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions Exhibit B Certification Regarding Lobbying Exhibit C Standard Assurances ii Agreement Number: AGREEMENT FOR TRANSFER OR PURCHASE OF EQUIPMENT/SERVICES OR FOR REIMBURSEMENT OF TRAINING COSTS FOR FY2019 URBAN AREAS SECURITY INITIATIVE (UASI) BETWEEN THE CITY OF SANTA ANA AND CITY SEAL BEACH THIS AGREEMENT is made and entered into this day of MONTH, YEAR, by and between the CITY OF SANTA ANA, a municipal corporation (the "CITY"), and CITY SEAL BEACH (the "SUB -RECIPIENT" or "Contractor"). WITNESSETH WHEREAS, CITY, acting through the Santa Ana Police Department in its capacity as a Core City for the Anaheim/Santa Ana Urban Area under the FY2019 Urban Areas Security Initiative, has applied for, received and accepted a grant entitled "FY 2019 Urban Areas Security Initiative" from the federal Department Of Homeland Security(DHS) Federal Emergency Management Agency (FEMA), through the State of California Governor's Office of Emergency Services (CalOES), to enhance countywide emergency preparedness (the "grant"), as set forth in the grant guidelines and assurances that are incorporated to this Agreement by reference and located at: "U.S. Department of Homeland Security "Fiscal Year 2019 Homeland Security Grant Program (HSGP) Notice of Funding Opportunity (NOFO)" https://www.fema.gov/media-library-data/1555008381091- 144e7470ec5e1958d6ad5e103c0825ad/FY 2019 HSGP NOFO FINAL 508.pdf California Governor's Office of Emergency Services "FY2019 Homeland Security Grant Program: California Supplement to Federal Program Guidance and Application Kit" https://www.caloes.ca.gov/GrantsManagementSite/Documents/FY%202019%20H SGP%20State%20Guidance.pdf Copies of the grant guidelines shall be retained in the Anaheim/Santa Ana Grant Office. WHEREAS, this financial assistance is administered by the CITY OF SANTA ANA ("CITY") and is overseen by the California Governor's Office of Emergency Services ("Cal-OES"); and WHEREAS, this financial assistance is being provided to address the unique equipment, training, planning, and exercise needs of large urban areas, and to assist them in building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism; and WHEREAS, the Anaheim/Santa Ana Urban Area ("ASAUA") consists of 34 cities in Orange County, including the City of Santa Ana and the City of Anaheim, the County of Orange, including the unincorporated area of the County of Orange, Santa Ana Unified School District Police, California State University, Fullerton, University of California, Irvine, Municipal Water District of Orange County, and the Orange County Fire Authority; and WHEREAS, the Office of Grants Management ("OGM") awarded a FY2019 UASI Grant of $4,850,000 ("Grant Funds") to the CITY OF SANTA ANA, as a Core City, for use in the ASAUA; and WHEREAS, the CITY has designated the Chief of Police, or his designee and the Santa Ana Police Department, Homeland Security Division ("UASI Grant Office") to provide for terrorism prevention and emergency preparedness; and WHEREAS, the UASI Grant Office now wishes to distribute FY2019 UASI Grant Funds throughout the ASAUA, as further detailed in this Agreement ("Agreement") to CITY SEAL BEACH ("SUB -RECIPIENT') and others; WHEREAS, the CITY and SUB -RECIPIENT are desirous of executing this Agreement as authorized by the City Council and the City Manager which authorizes the CITY to prepare and execute the Agreement. NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: 2 I INTRODUCTION §101. Parties to the Agreement The parties to this Agreement are: A. The CITY, a municipal corporation, having its principal office at 20 Civic Center Plaza, Santa Ana, CA 92702; and B. CITY SEAL BEACH, a municipal corporation, 211 8th Street, Seal Beach, CA 90740 §102. Representatives of the Parties and Service of Notices A. The representatives of the respective parties who are authorized to administer this Agreement and to whom formal notices, demands and communications shall be given are as follows: 1. The representative of the CITY OF SANTA ANA shall be, unless otherwise stated in the Agreement: Michael Claborn, Commander Santa Ana Police Department Homeland Security Division 60 Civic Center Plaza Santa Ana, CA 92702 Phone: (714) 245-8304 Fax: (714) 245-8098 mclaborn@santa-ana.org 2. The representative of CITY SEAL BEACH shall be: Brian Gray, Sergeant CITY SEAL BEACH 211 8th Street, Seal Beach, CA 90740 Phone: (562) 799-4100 E-mail: bgray@sealbeachca.gov B. Formal notices, demands and communications to be given hereunder by either party shall be made in writing and may be effected by personal delivery or by registered or certified mail, postage prepaid, return receipt requested and shall be deemed communicated as of the date of mailing. C. If the name of the person designated to receive the notices, demands or communications or the address of such person is changed, written notice shall be given, in accord with this section, within five (5) business days of said change. §103. Independent Party SUB -RECIPIENT is acting hereunder as an independent party, and not as an agent or employee of the CITY OF SANTA ANA. No employee of SUB - RECIPIENT is, or shall be an employee of the CITY OF SANTA ANA by virtue of this Agreement, and SUB -RECIPIENT shall so inform each employee organization and each employee who is hired or retained under this Agreement. SUB - RECIPIENT shall not represent or otherwise hold out itself or any of its directors, officers, partners, employees, or agents to be an agent or employee of the CITY OF SANTA ANA. §104. Conditions Precedent to Execution of This Agreement SUB -RECIPIENT shall provide copies of the following documents to the CITY OF SANTA ANA, unless otherwise exempted. A. Grant Assurances in accordance with section 415C of this Agreement attached hereto as Exhibit C and made part hereof. B. Certifications Regarding Ineligibility, Suspension and Debarment as required by Executive Order 12549 in accordance with Section 415Al2 of this Agreement and attached hereto as Exhibit A and made a part hereof. C. Certifications and Disclosures Regarding Lobbying in accordance with Section 415C of this Agreement and attached hereto as Exhibit B and made a part hereof. SUB -RECIPIENT shall also file a Disclosure Form at the end of each calendar quarter in which there occurs any event requiring disclosure or which materially affects the accuracy of the information contained in any Disclosure Form previously filed by SUB -RECIPIENT. M §201 TERM AND SERVICES TO BE PROVIDED Time of Performance The term of this Agreement shall commence on 04/09/2020 and end on 03/31/2022 or upon the final disbursement of all of the Grant Amount (as defined in Section 301) and any additional period of time as is required to complete any necessary close out activities. Said term is subject to the provisions herein. §202. Use of Grant Funds A. CITY may, a) transfer to SUB -RECIPIENT, equipment or services purchased with grant funds and in accordance with grant guidelines set forth above; or, b) reimburse SUB -RECIPIENT for purchase of authorized equipment, exercises, services or training upon receiving prior written approval from CITY or its designee and in accordance with grant guidelines and in full compliance with all of the SUB -RECIPIENT'S purchasing and bidding procedures. SUB -RECIPIENT shall specify the equipment, services, exercises and training to be purchased using the Application for Project Funding. A paper copy of this document will be provided to SUB - RECIPIENT by CITY. In addition, copies of the document will be provided electronically to SUB -RECIPIENT by CITY. If additional copies of the document are needed, SUB -RECIPIENT may contact the Santa Ana Grant Coordinator and it will be provided. B. SUB -RECIPIENT shall provide any reports requested by the CITY regarding the performance of the Agreement. Reports shall be in the form requested by the CITY, and shall be provided in a timely manner. C. SUB -RECIPIENT shall provide the CITY a copy of its most current procurement guidelines and follow its own procurement requirements as long as they meet the minimum federal requirements. Federal procurement requirements for the FY 2019 UASI Grant can be found at 2 Code of Federal Regulations (CFR) Part 200 "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards." D. The Authorized Equipment List (AEL) is a list of the allowable equipment which may be purchased pursuant to this Agreement and is located at http://www.fema.gov/media-library-data/20130726-1825-25045- 7138/fema preparedness grants authorized equipment list.pdf, and incorporated to this Agreement by reference. A copy of the AEL shall be retained in the Anaheim/Santa Ana Grant Office. Unless otherwise stated in program guidance any equipment acquired pursuant to this Agreement shall meet all mandatory regulations and/or DHS -adopted standards to be eligible for purchase using grant funds. 5 Any equipment acquired or obtained with Grant Funds: 1. Shall be made available under the California Disaster and Civil Defense Master Mutual Aid Agreement in consultation with representatives of the various fire, emergency medical, hazardous materials response services, and law enforcement agencies within the jurisdiction of the applicant; 2. Shall be consistent with needs as identified in the National Priorities and Core Capabilities, the State Homeland Security Strategy and the Anaheim/Santa Ana Urban Area and Orange County Operational Area Homeland Security Grants Strategy; and deployed in conformance with those plans; 3. Shall be made available pursuant to applicable terms of the California Disaster and Civil Defense Master Mutual Aid Agreement and deployed with personnel trained in the use of such equipment in a manner consistent with the California Law Enforcement Mutual Aid Plan or the California Fire Services and Rescue Mutual Aid Plan; 4. Shall be subject to the requirements of Title 2 CFR Part 200.313 and 200.314. For the purposes of this subsection, "Equipment" is defined as nonexpendable property that is not consumed or does not lose its identity by being incorporated into another item of equipment, which costs $5,000 or more per unit, or is expected to have a useful life of one (1) year or more. 5. Shall be used by SUB -RECIPIENT in the program or project for which it was acquired as long as needed, whether or not the project or program continues to be supported by Federal funds. When no longer useful for the original program or project, the Equipment may be used in other activities currently or previously supported by a Federal agency. 6. Shall be made available for use on other projects or programs currently or previously supported by the Federal Government, providing such use will not interfere with the work on the projects or program for which it was originally acquired. First preference for other use shall be given to other programs or projects supported by the awarding agency. 7. Shall be recorded on a ledger. The record shall include: (a) description of the item of Equipment, (b) a serial number or other identification number, (c) the source of funding for the property (including the FAIN), (d) who holds the title, (e) the acquisition date, (f) the cost of the property, (g) percentage of Federal participation in the project costs for the Federal award under which the property was acquired, (h) location, (i) use and condition of Equipment, and Q) 6 ultimate disposition data including the date of disposal and sale price of the property. Records must be retained pursuant to 2 CFR Part 200.313. 8. All equipment obtained under this Agreement shall have an ASAUA identification decal affixed to it, and, when practical, shall be affixed where it is readily visible. 9. A physical inventory of the Equipment shall be taken and the results reconciled with the Equipment records at least once every two years. Inventory shall also be taken prior to any UASI, State or Federal monitor visits. 10. SUB -RECIPIENT shall exercise due care to preserve and safeguard equipment acquired with grant funds from damage or destruction and shall provide regular maintenance and such repairs for said equipment as necessary, in order to keep said equipment continually in good working order. Such maintenance and servicing shall be the sole responsibility of SUB -RECIPIENT, who shall assume full responsibility for maintenance and repair of the equipment throughout the life of said equipment. 11. SUB -RECIPIENT shall identify a Point -of -Contact (POC) to be responsible for all Equipment prior to the receipt of the item(s). POC will serve as the custodian of the Equipment. SUB -RECIPIENT shall notify the CITY of any change in the POC and assume the responsibility of advising the new custodian of all UASI grant program guidelines and requirements. 12. SUB -RECIPIENT shall contact the ASAUA Grant Office prior to initiating the disposition process. Disposal of equipment shall be conducted pursuant to 2 CFR Part 200.313. The ASAUA will contact the awarding agency for disposition instructions, if necessary, prior to any action being taken. D. Any training paid pursuant to this Agreement shall conform to the guidelines as listed in FY 2019 Homeland Security Grant Program, as set forth above. All training expenses must be pre -authorized by Cal-OES at https://www.caloes.ca.qov/CaliforniaSpecializedTrainingInstituteSite/Documen ts/HSG%20Funds%20Tracking%20Number%20Reguest%20Form.pdf. A catalogue of Grantor approved and sponsored training courses is available at https://cdp.dhs.gov/. E. Any exercise paid pursuant to this Agreement shall conform to the guidelines as listed in FY 2019 Homeland Security Grant Program, as set forth above. Detailed Homeland Security Exercise and Evaluation Program Guidance is available at http://hseep.dhs.gov. 7 F. Any planning paid pursuant to this Agreement shall conform to the guidelines as listed in FY 2019 Homeland Security Grant Program, as set forth above. G. Any organizational activities paid pursuant to this Agreement shall conform to the guidelines as listed in FY 2019 Homeland Security Grant Program, as set forth above. 0 III PAYMENT §301. Payment of Grant Funds and Method of Payment A. CITY may, a) transfer to SUB -RECIPIENT, equipment or services purchased with grant funds; or, b) reimburse SUB -RECIPIENT for the purchase of authorized equipment, exercises, services or training upon receiving prior written approval from CITY or its designee and in accordance with grant guidelines and in full compliance with all of the SUB -RECIPIENT'S purchasing and bidding procedures. SUB -RECIPIENT shall specify the equipment, exercises, services or training to be purchased using the Application for Project Funding. A copy of this document will be provided to SUB -RECIPIENT by CITY. If additional copies of the document are needed, SUB -RECIPIENT may contact the Santa Ana Grant Coordinator and it will be provided. Funds may be used for planning, exercises, organizational and training activities, and the purchase of equipment as described in Section 202 above. B. SUB -RECIPIENT shall provide invoices to the CITY requesting payment and all supporting documentation. Each reimbursement request shall be accompanied by the Reimbursement Request for Grant Expenditures detailing the expenditures made by SUB -RECIPIENT as authorized by Section 202 above. Each reimbursement request shall be submitted to the Santa Ana UASI Grant Office. For equipment for which SUB -RECIPIENT is requesting reimbursement, all appropriate back-up documentation must be attached to the reimbursement form, including invoices, proof of payment, packing slips, and Equipment Reimbursement Worksheet. For training reimbursements, SUB - RECIPIENT must include a copy of any certificates issued or a copy of the class roster verifying training attendees, proof that a CalOES tracking number has been assigned to the course, timesheets and payroll registers for all training attendees, receipts for travel expenses related to the training, and Training Reimbursement Worksheet. For regional project reimbursements, SUB -RECIPIENT must include approval from the lead agency for all submitted invoices. C. Payment of final invoice shall be withheld by the CITY until the SUB - RECIPIENT has turned in all supporting documentation and completed the requirements of this Agreement. D. It is understood that the CITY makes no commitment to fund this Agreement beyond the terms set forth herein. E. Funding for all periods of this Agreement is subject to the continuing availability to the CITY of federal funds for this program. The Agreement may be terminated immediately upon written notice to SUB -RECIPIENT of a loss or reduction of federal grant funds. 9 IV STANDARD PROVISIONS §401. Construction of Provisions and Titles Herein All titles or subtitles appearing herein have been inserted for convenience and shall not be deemed to affect the meaning or construction of any of the terms or provisions hereof. The language of this Agreement shall be construed according to its fair meaning and not strictly for or against either party. The word "Sub -recipient" herein and in any amendments hereto includes the party or parties identified in this Agreement. The singular shall include the plural. If there is more than one Sub -recipient as identified herein, unless expressly stated otherwise, their obligations and liabilities hereunder shall be joint and several. Use of the feminine, masculine, or neuter genders shall be deemed to include the genders not used. §402. Applicable Law, Interpretation and Enforcement Each party's performance hereunder shall comply with all applicable laws of the United States of America, the State of California, and the CITY. This Agreement shall be enforced and interpreted under the laws of the State of California and the CITY. If any part, term or provision of this Agreement shall be held void, illegal, unenforceable, or in conflict with any law of a federal, state or local government having jurisdiction over this Agreement, the validity of the remaining portions of provisions shall not be affected thereby. §403. Integrated Agreement This Agreement sets forth all of the rights and duties of the parties with respect to the subject matter hereof, and replaces any and all previous agreements or understandings, whether written or oral, relating thereto. This Agreement may be amended only by a written instrument executed by both parties hereto. §404. Excusable Dela In the event that performance on the part of any party hereto shall be delayed or suspended as a result of circumstances beyond the reasonable control and without the fault and negligence of said party, none of the parties shall incur any liability to the other parties as a result of such delay or suspension. Circumstances deemed to be beyond the control of the parties hereunder shall include, but not be limited to, acts of God or of the public enemy; insurrection; acts of the Federal Government or any unit of State or Local Government in either sovereign or contractual capacity; fires; floods; epidemics; quarantine 10 restrictions; strikes, freight embargoes or delays in transportation; to the extent that they are not caused by the party's willful or negligent acts or omissions and to the extent that they are beyond the party's reasonable control. §405. Breach Except for excusable delays, if any party fails to perform, in whole or in part, any promise, covenant, or agreement set forth herein, or should any representation made by it be untrue, any aggrieved party may avail itself of all rights and remedies, at law or equity, in the courts of law. Said rights and remedies are cumulative of those provided for herein except that in no event shall any party recover more than once, suffer a penalty or forfeiture, or be unjustly compensated. §406. Prohibition Against Assignment or Delegation SUB -RECIPIENT may not, unless it has first obtained the written permission of the CITY: A. Assign or otherwise alienate any of its rights hereunder, including the right to payment; or B. Delegate, subcontract, or otherwise transfer any of its duties hereunder. §407. Permits SUB -RECIPIENT and its officers, agents and employees shall obtain and maintain all permits and licenses necessary for SUB -RECIPIENT performance hereunder and shall pay any fees required therefore. SUB -RECIPIENT further certifies to immediately notify the CITY of any suspension, termination, lapses, non renewals or restrictions of licenses, certificates, or other documents. §408. Nondiscrimination and Affirmative Action SUB -RECIPIENT shall comply with the applicable nondiscrimination and affirmative action provisions of the laws of the United States of America, the State of California, and the CITY. In performing this Agreement, SUB - RECIPIENT shall not discriminate in its employment practices against any employee or applicant for employment because of such person's ancestry, familial status, race, color, religious creed (including religious dress and grooming practices), sex (which includes pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth, or breastfeeding), gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental or physical disability, genetic information, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability (California Government Code §§ 12490, 12945, 12945.2), military or veteran status, and/or retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions.. SUB - RECIPIENT shall comply with Executive Order 11246, entitled "Equal 11 Employment Opportunity," as amended by Executive Order 11375, and as supplemented in Department of Labor regulations (41 CRF Part 60). If required, SUB -RECIPIENT shall submit an Equal Employment Opportunity Plan ("EEOP") to the DOJ Office of Civil Rights ("OCR") in accordance with guidelines listed at http://www.omp.usdo'.gov/ocr/eeop.htm, Any subcontract entered into by the SUB -RECIPIENT relating to this Agreement, to the extent allowed hereunder, shall be subject to the provisions of this § 408. §409. Bonds SUB -RECIPIENT must purchase a performance bond for any equipment item over $250,000 or any vehicle (including aircraft or watercraft) financed with homeland security funds. SUB -RECIPIENT must provide a copy of performance bond to CITY no later than the time of reimbursement. §410. Indemnification Each of the parties to this Agreement is a public entity. In contemplation of the provisions of Section 895.2 of the Government Code of the State of California imposing certain tort liability jointly upon public entities, solely by reason of such entities being parties to an Agreement as defined by Section 895 of said Code, the parties hereto, as between themselves, pursuant to the authorization contained in Section 895.4 and 895.6 of said Code, will each assume the full liability imposed upon it or upon any of its officers, agents, or employees by law, for injury caused by a negligent or wrongful act or omission occurring in the performance of this Agreement, to the same extent that such liability would be imposed in the absence of Section 895.2 of said Code. To achieve the above - stated purpose, each party indemnifies and holds harmless the other party solely by virtue of said Section 895.2. The provision of Section 2778 of the California Civil Code is made a part hereto as if fully set forth herein. SUB -RECIPIENT certifies that it has adequate self insured retention of funds to meet any obligation arising from this Agreement. §411. Conflict of Interest A. SUB -RECIPIENT covenants that none of its directors, officers, employees, or agents shall participate in selecting, or administrating any subcontract supported (in whole or in part) by Federal funds where such person is a director, officer, employee or agent of the subcontractor; or where the selection of subcontractors is or has the appearance of being motivated by a desire for personal gain for themselves or others such as family business, etc.; or where such person knows or should have known that: A member of such person's immediate family, or domestic partner or organization has a financial interest in the subcontract; 2. The subcontractor is someone with whom such person has or is negotiating any prospective employment; or 12 3. The participation of such person would be prohibited by the California Political Reform Act, California Government Code §87100 et seq. if such person were a public officer, because such person would have a "financial or other interest" in the subcontract. B. Definitions: 1. The term "immediate family" includes but is not limited to domestic partner and/or those persons related by blood or marriage, such as husband, wife, father, mother, brother, sister, son, daughter, father in law, mother in law, brother in law, sister in law, son in law, daughter in law. 2. The term "financial or other interest" includes but is not limited to: a. Any direct or indirect financial interest in the specific contract, including a commission or fee, a share of the proceeds, prospect of a promotion or of future employment, a profit, or any other form of financial reward. b. Any of the following interests in the subcontractor ownership: partnership interest or other beneficial interest of five percent or more; ownership of five percent or more of the stock; employment in a managerial capacity; or membership on the board of directors or governing body. C. The SUB -RECIPIENT further covenants that no officer, director, employee, or agent shall solicit or accept gratuities, favors, anything of monetary value from any actual or potential subcontractor, supplier, a party to a sub agreement, (or persons who are otherwise in a position to benefit from the actions of any officer, employee, or agent). D. The SUB -RECIPIENT shall not subcontract with a former director, officer, or employee within a one year period following the termination of the relationship between said person and the Contractor. E. Prior to obtaining the CITY'S approval of any subcontract, the SUB - RECIPIENT shall disclose to the CITY any relationship, financial or otherwise, direct or indirect, of the SUB -RECIPIENT or any of its officers, directors or employees or their immediate family with the proposed subcontractor and its officers, directors or employees. F. For further clarification of the meaning of any of the terms used herein, the parties agree that references shall be made to the guidelines, rules, and laws of the SUB -RECIPIENT, State of California, and Federal regulations regarding conflict of interest. G. The SUB -RECIPIENT warrants that it has not paid or given and will not pay or give to any third person any money or other consideration for obtaining this 13 Agreement. H. The SUB -RECIPIENT covenants that no member, officer or employee of SUB -RECIPIENT shall have interest, direct or indirect, in any contract or subcontract or the proceeds thereof for work to be performed in connection with this project during his/her tenure as such employee, member or officer or for one year thereafter. I. The SUB -RECIPIENT shall incorporate the foregoing subsections of this Section into every agreement that it enters into in connection with this project and shall substitute the term "subcontractor" for the term "SUB -RECIPIENT" and "sub subcontractor" for "Subcontractor". §412. Restriction on Disclosures Any reports, analysis, studies, drawings, information, or data generated as a result of this Agreement are to be governed by the California Public Records Act (California Government Code Sec. 6250, et seq.). §413. Statutes and Regulations Applicable To All Grant Contracts A. SUB -RECIPIENT shall comply with all applicable requirements of state, federal, county and SUB -RECIPIENT laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this Agreement. SUB -RECIPIENT shall comply with state and federal laws and regulations pertaining to labor, wages, hours, and other conditions of employment. SUB -RECIPIENT shall comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement. These requirements include, but are not limited to: Office of Management and Budget (OMB) SUB -RECIPIENT shall comply with 2 Code of Federal Regulation (CFR) Part 200 (Uniform Administrative, Cost Principles, and Audit Requirements for Federal Awards). 2. Sinale Audit Act If Federal funds are used in the performance of this Agreement, SUB - RECIPIENT shall adhere to the rules and regulations of the Single Audit Act, 31 USC Sec. 7501 et seq.; Title 2 Code of Federal Regulations, Part 200, Subpart F Audit Requirements; and any administrative regulation or field memos implementing the Act. When reporting under on the FY19 UASI Grant Program under the Single Audit Act, SUB -RECIPIENT shall use Catalog of Federal Domestic Assistance (CFDA) Program Number 97.067 "Homeland Security Grant Program"; Grant Identification Number 2019-0035; and identify the CITY OF SANTA ANA as the Pass -Through. 3. Americans with Disabilities Act 14 SUB -RECIPIENT hereby certifies that it will comply with the Americans with Disabilities Act, 42 USC §§ 12101, et seq., and its implementing regulations. SUB -RECIPIENT will provide reasonable accommodations to allow qualified individuals with disabilities to have access to and to participate in its programs, services and activities in accordance with the provisions of the Americans with Disabilities Act. SUB -RECIPIENT will not discriminate against persons with disabilities or against persons due to their relationship to or association with a person with a disability. Any subcontract entered into by the SUB -RECIPIENT, relating to this Agreement, to the extent allowed hereunder, shall be subject to the provisions of this paragraph. 4. Political and Sectarian Activity Prohibited None of the funds, materials, property or services provided directly or indirectly under this Agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office. Neither shall any funds provided under this Agreement be used for any purpose designed to support or defeat any pending legislation or administrative regulation. None of the funds provided pursuant to this Agreement shall be used for any sectarian purpose or to support or benefit any sectarian activity. If this Agreement provides for more than $100,000 in grant funds or more than $150,000 in loan funds, SUB -RECIPIENT shall submit to the CITY a Certification Regarding Lobbying and a Disclosure Form, if required, in accordance with 31 USC §1352. A copy of the Certificate is attached hereto as Exhibit B. No funds will be released to SUB -RECIPIENT until the Certification is filed. SUB -RECIPIENT shall file a Disclosure Form at the end of each calendar quarter in which there occurs any event requiring disclosure or which materially affects the accuracy of any of the information contained in any Disclosure Form previously filed by SUB - RECIPIENT. SUB -RECIPIENT shall require that the language of this Certification be included in the award documents for all sub -awards at all tiers and that all subcontractors shall certify and disclose accordingly. 5. Records Inspection In accordance with 2 CFR §200.336,at any time during normal business hours and as often as the CITY, the U.S. Comptroller General, and/or the Auditor General of the State of California may deem necessary, SUB -RECIPIENT shall make available for examination all of its records with respect to all matters covered by this Agreement. The CITY, the U.S. Comptroller General and/or the Auditor General of the State of California shall have the authority to audit, examine and make excerpts or transcripts from records, 15 including SUB -RECIPIENT'S invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. SUB -RECIPIENT agrees to provide any reports requested by the CITY regarding performance of the Agreement. 6. Records Maintenance Records, in their original form, shall be maintained in accordance with requirements prescribed by the CITY with respect to all matters covered on file for all documents specified in this Agreement. Original forms are to be maintained on file for all documents specified in this Agreement. Such records shall be retained for a period of three (3) years after the CITY receives notification of grant closeout from CalOES and after final disposition of all pending matters. "Pending matters" include, but are not limited to, an audit, litigation or other actions involving records. The CITY may, at its discretion, take possession of, retain and audit said records. Records, in their original form pertaining to matters covered by this Agreement, shall at all times be retained within the County of Orange unless authorization to remove them is granted in writing by the CITY. 7. Subcontracts and Procurement SUB -RECIPIENT shall comply with the federal and SUB - RECIPIENT standards in the award of any subcontracts. For purposes of this Agreement, subcontracts shall include but not be limited to purchase agreements, rental or lease agreements, third party agreements, consultant service contracts and construction subcontracts. SUB -RECIPIENT shall ensure that the terms of this Agreement with the CITY are incorporated into all Subcontractor Agreements. The SUB -RECIPIENT shall submit all Subcontractor Agreements to the CITY for review prior to the release of any funds to the subcontractor. The SUB -RECIPIENT shall withhold funds to any subcontractor agency that fails to comply with the terms and conditions of this Agreement and their respective Subcontractor Agreement. 8. Labor SUB -RECIPIENT shall comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally -assisted construction subagreements, and the Hatch Act (5 USC §§1501-1508 and 7324-7328). SUB -RECIPIENT shall comply with the Federal Fair Labor Standards 16 Act (29 USC §201) regarding wages and hours of employment. None of the funds shall be used to promote or deter Union/labor organizing activities. CA Gov't Code Sec. 16645, et seq. SUB -RECIPIENT shall comply with provisions which require every employer to be insured to protect workers who may be injured on the job at all times during the performance of the work of this Agreement, as per the workers compensation laws set forth in California Labor Code §§ 3700 et seq. 9. Civil Rights SUB -RECIPIENT shall comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination against those with disabilities or access and functional needs; (d) The Age Discrimination act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) Public Health Service Act of 1912 (42 U.S.C. §§ 290), relating to confidentiality of patient records regarding substance abuse treatment; (f) Title VI I I of the Civil Rights Act of 1968 (42 U.S.C. §§3601, et seq.), as amended, relating to non-discrimination in the sale, rental or financing of housing as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units-i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground floor units in buildings without elevators) -be designed and constructed with certain accessible features (See 24 C.F.R. § 100.201); (g) Executive Order 11246, which prohibits federal contractors and federally assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin; (h) Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin in hiring and employment in both the United States federal workforce and on the part of government contractors; (i) California Public Contract Code §10295.3, which prohibits discrimination based on domestic partnerships and those in same sex marriages; Q) DHS policy to ensure the equal treatment of faith -based organizations, under which all applicants and recipients must comply with equal treatment policies and requirements contained in 6 C.F.R. Part 19; (k) Any other nondiscrimination provisions in the specific statute(s) under which application for federal 17 assistance is being made; and (1) The requirements of any other nondiscrimination statute(s) which may apply to the application. 10. Environmental SUB -RECIPIENT shall comply, or has already complied, with the requirements of Titles II and III of the Uniform relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally - assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. SUB -RECIPIENT shall comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190); the Council on Environmental Quality Regulations for Implementing the Procedural Provisions of NEPA; and Executive Order 12898 which focuses on the environmental and human health effects of federal actions on minority and low-income populations with the goal of achieving environmental protection for all communities; (b) Executive Order (EO) 11514; (c) notification of violating facilities pursuant to EO 11738; (d) protection of wetlands pursuant to EO 11990; (e) evaluation of flood hazards in floodplains in accordance with EO 11988; (f) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451, et seq.); (g) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401, et seq.); (h) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); (i) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93205); and (i) Flood Disaster Protection Act of 1973 §102(a) (P.L. 93-234). SUB -RECIPIENT shall comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271, et seq.) related to protecting components or potential components of the national wild and scenic rivers system. SUB -RECIPIENT shall comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801, et seq.) which prohibits the use of lead- based paint in construction or rehabilitation of residence structures. SUB -RECIPIENT shall comply with the Federal Water Pollution Control Act (33 U.S.C. 1251-1387) which restores and maintains the chemical, physical and biological integrity of the Nation's waters. UK SUB -RECIPIENT shall comply with the Federal Clean Water Act (CWA) (33 U.S.0 §1251 et seq.), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters. SUB -RECIPIENT shall comply with Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from stationary and mobile sources. SUB -RECIPIENT shall ensure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of this project are not listed in the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal Grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. SUB -RECIPIENT shall comply with the Energy Policy and Conservation Act (P.L. 94-163, 89 Stat. 871). SUB -RECIPIENT shall not be: (1) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district; (2) subject to a cease and desist order pursuant to § 13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) determined to be in violation of federal law relating to air or water pollution. By signing this Agreement, SUB -RECIPIENT ensures that it is in compliance with the California Environmental Quality Act (CEQA), Public Resources Code §21000, et seq., CEQA Guidelines (California Code of Regulations, Title 14 Division 6, Chapter 3, §§ 15000-15387), and is not impacting the environment negatively. 11. Preservation SUB -RECIPIENT shall comply with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1, et seq.). 12. Suspension and Debarment SUB -RECIPIENT shall comply with Federal Register, Volume 68, Number 228, regarding Suspension and Debarment, and SUB - RECIPIENT shall submit a Certification Regarding Debarment required by Executive Order 12549 and any amendment thereto. Said Certification shall be submitted to the CITY concurrent with the execution of this Agreement and shall certify that neither SUB - 19 RECIPIENT nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any federal department head or agency. SUB -RECIPIENT shall require that the language of this Certification be included in the award documents for all sub -award at all tiers and that all subcontractors shall certify accordingly. As required by Executive Orders (EO) 12549 and 12689, and 2 CFR §200.212 and codified in 2 CFR Part 180, Debarment and Suspension, SUB -RECIPIENT will provide protection against waste, fraud and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. 13. Drug -Free Workplace SUB -RECIPIENT shall comply with the federal Drug -Free Workplace Act of 1988, 41 USC §701, 44 CFR Part 67; the California Drug -Free Workplace Act of 1990, CA Gov't Code §§ 8350-8357. 14. Financial Management SUB -RECIPIENT will comply with 31 U.S.0 §3729 which sets forth that no subgrantee, recipient or subrecipient shall submit a false claim for payment, reimbursement or advance. 15. Reporting — Accountability SUB -RECIPIENT agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) (2 CFR Chapter 1, Part 170), specifically (a) the reporting of sub awards obligating $25,000 or more in federal funds and (b) executive compensation data for first-tier sub -awards. This includes the provisions of FFATA, which includes requirements on executive compensation, and also requirements implementing the Act for the non -Federal entity at 2 CFR part 25 Financial Assistance Use of Universal Identifier and Central Contractor Registration and 2 CFR part 170 Reporting Sub -award and Executive Compensation Information. SUB -RECIPIENT must also comply with statutory requirements for whistleblower protections at 10 U.S.C. §2409, 41 U.S.C. §4712, and 10 U.S.C. §2324, 41 U.S.C. §4304 and §4310 and 31 U.S.C. §6101 et seq. 16. Human Trafficking SUB -RECIPIENT will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. §7104) which prohibits grant award recipients or a sub -recipient from (1) Engaging in severe forms of trafficking in 20 persons during the period of time that the award is in effect (2) Procuring a commercial sex act during the period of time that the award is in effect or (3) Using forced labor in the performance of the award or sub -awards under the award. 17. Freedom of Information Act SUB -RECIPIENT acknowledges that all information submitted in the course of applying for funding under this program or provided in the course of an entity's grant management activities which is under Federal control is subject to the Freedom of Information Act (FOIA), 5 U.S.C. §552. SUB -RECIPIENT should also consult State and local laws and regulations regarding the release of information, which should be considered when reporting sensitive matters in the grant application, needs assessment and strategic planning process. 18. California Public Records Act SUB -RECIPIENT acknowledges that all information submitted in the course of applying for funding under this program or provided in the course of an entity's grant management activities may be subject to the California Public Records Act (California Government Code §§6250-6276.48), which requires inspection and/or disclosure of governmental records to the public upon request, unless exempted by law. B. Statutes and Regulations Applicable To This Particular Grant SUB -RECIPIENT shall comply with all applicable requirements of state and federal laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this particular grant program. SUB -RECIPIENT shall comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement. These requirements include, but are not limited to: Title 2 Code of Federal Regulations (CFR) Part 200; EO 12372; Department of Justice (DOJ) Office of Judicial Programs (OJP) Office of the Comptroller, U.S. Department of Homeland Security, Preparedness Directorate Financial Management Guide; U.S. Department of Homeland Security, Office of Grants and Training, FY 2019 Homeland Security Grant Program —Notice of Funding Opportunity; ODP WMD Training Course Catalogue; and DOJ Office for Civil Rights. Standardized Emergency Management System (SEMS) requirements as stated in the California Emergency Services Act, Government Code Chapter 7 of Division 1 of Title 2, § 8607.1(e) and CCR Title 19, §§ 2445-2448. 21 Provisions of 44 CFR applicable to grants and cooperative agreements, including Part 18, Administrative Review Procedures; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 35, Nondiscrimination on the Basis of Disability in State and Local Government Services; Part 38, Equal Treatment of Faith -based Organizations; Part 42, Nondiscrimination/Equal employment Opportunities Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; Part 64, Floodplain Management and Wetland Protection Procedures; Federal laws or regulations applicable to federal Assistance Programs; Part 69, New Restrictions on Lobbying; Part 70, Uniform Administrative Requirements for Grants and Cooperative Agreements (including sub -awards) with Institutions of Higher Learning, Hospitals and other Non -Profit Organizations; and Part 83, Government- Wide Requirements for a Drug Free Workplace (grants). 2. Travel Expenses SUB -RECIPIENT as provided herein may be compensated for SUB - RECIPIENT'S reasonable travel expenses incurred in the performance of this Agreement, to include travel and per diem, unless otherwise expressed. Travel including in -State and out -of - State travel shall not be reimbursed without prior written authorization from the UASI Grant Office. SUB -RECIPIENT'S travel and per diem reimbursement costs shall be reimbursed based on the SUB -RECIPIENT'S travel policies and procedures. If SUB -RECIPIENT does not have established travel policies and procedures, SUB -RECIPIENT'S reimbursement rates shall not exceed the amounts established under 5 U.S.0 5701-11, ("Travel and Subsistence Expenses; Mileage Allowances"), or by the Administrator of General Services, or by the President (or his or her designee) pursuant to any provisions of such subchapter must apply to travel under federal awards (48 CFR 31.205-46(a)). 3. Personally Identifiable Information SUB -RECIPIENT collecting Personally Identifiable Information (PII) must have a publically-available policy that describes what PII they collect, how they plan to use the PII, whether they share PII with third parties, and how individuals may have their PII corrected where appropriate. DHS defines personally identifiable information (PII) as any information that permits the identity of an 22 individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. 4. Hotel and Motel Fire Safetv Act of 1990 SUB -RECIPIENT must ensure that all conference, meeting, convention, or training space funded in whole or in part with Federal funds complies with Section 6 of the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, 15 U.S.C. §2225a. 5. Terrorist Financing E.O. 13224 SUB -RECIPIENT must comply with U.S. Executive Order 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. 6. USA Patriot Act of 2001 SUB -RECIPIENT must comply with the requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA Patriot Act), which amends 18 U.S.C. §§175-175c. 7. Acknowledgement of Federal Funding from DHS SUB -RECIPIENT must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds. 8. Federal Debt Status SUB -RECIPIENT is required to be non -delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129. 9. Fly America Act of 1974 SUB -RECIPIENT must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under 49 U.S.C. § 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942 23 10. Noncompliance SUB -RECIPIENT understands that failure to comply with any of the above assurances may result in suspension, termination or reduction of grant funds, and repayment by SUB -RECIPIENT to CITY of any unlawful expenditures. C. Compliance With Standard Assurances To obtain the Grant Funds, the Grantor required an authorized representative of the CITY to sign certain promises regarding the way the Grant Funds would be spent ("Standard Assurances"), attached hereto as Exhibit C. By signing these Standard Assurances, the CITY became liable to the Grantor for any funds that are used in violation of the grant requirements. SUB -RECIPIENT shall be liable to the Grantor for any funds the Grantor determines SUB - RECIPIENT used in violation of these Grant Assurances. SUB -RECIPIENT shall indemnify and hold harmless the CITY for any sums the Grantor determines SUB -RECIPIENT used in violation of the Standard Assurances. §414. Federal, State and Local Taxes Federal, State and local taxes shall be the responsibility of SUB -RECIPIENT as an independent party and not as a CITY employee. §415. Inventions, Patents and Copyrights A. Reporting Procedure for Inventions If any project produces any invention or discovery (Invention) patentable or otherwise under title 35 of the U.S. Code, including, without limitation, processes and business methods made in the course of work under this Agreement, the SUB -RECIPIENT shall report the fact and disclose the Invention promptly and fully to the CITY. The CITY shall report the fact and disclose the Invention to the Grantor. Unless there is a prior agreement between the CITY and the Grantor, the Grantor shall determine whether to seek protection on the Invention. The Grantor shall determine how the rights in the Invention, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the policy ("Policy") embodied in the Federal Acquisition Regulations System, which is based on Ch. 18 of title 35 U.S.C. Sections 200, et seq. (Pub. L. 95-517, Pub. L. 98-620, 37 CFR part 401); Presidential Memorandum on Government Patent Policy to the Heads of the Executive Departments and Agencies, dated 2/18/1983); and Executive Order 12591, 4/10/87, 52 FR 13414, 3 CFR, 1987 Comp., p. 220 (as amended by Executive Order 12618, 12/22/87, 52 FR 48661, 3 CFR, 1987 Comp., p. 262). SUB -RECIPIENT hereby agrees to be bound by the Policy, and will contractually require its personnel to be bound by the Policy. B. Rights to Use Inventions 24 CITY shall have an unencumbered right, and a non-exclusive, irrevocable, royalty- free license, to use, manufacture, improve upon, and allow others to do so for all government purposes, any Invention developed under this Agreement. C. Copyright Policy Unless otherwise provided by the terms of the Grantor or of this Agreement, when copyrightable material ("Material") is developed under this Agreement, the author or the CITY, at the CITY'S discretion, may copyright the Material. If the CITY declines to copyright the Material, the CITY shall have an unencumbered right, and a non-exclusive, irrevocable, royalty- free license, to use, manufacture, improve upon, and allow others to do so for all government purposes, any Material developed under this Agreement. 2. The Grantor shall have an unencumbered right, and a non-exclusive, irrevocable, royalty -free license, to use, manufacture, improve upon, and allow others to do so for all government purposes, any Material developed under this Agreement or any Copyright purchased under this Agreement. 3. SUB -RECIPIENT shall comply with all applicable requirements in the Code of Federal Regulations related to copyrights and copyright policy. D. Rights to Data The Grantor and the CITY shall have unlimited rights or copyright license to any data first produced or delivered under this Agreement. "Unlimited rights" means the right to use, disclose, reproduce, prepare derivative works, distribute copies to the public, and perform and display publicly, or permit others to do so; as required by 48 CFR 27.401. Where the data are not first produced under this Agreement or are published copyrighted data with the notice of 17 U.S.C. Section 401 or 402, the Grantor acquires the data under a copyright license as set forth in 48 CFR 27.404(f)(2) instead of unlimited rights. (48 CFR 27.404(a)). E. Obligations Bindina on Subcontractors SUB -RECIPIENT shall require all subcontractors to comply with the obligations of this section by incorporating the terms of this section into all subcontracts. F. Patents and Intellectual Property Rights Unless otherwise provided by law, SUB -RECIPIENT is subject to the Bayh-Dole Act, Pub. L. No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. SUB -RECIPIENT is subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 C.F.R. Part 401 and 25 the standard patent rights clause located at 37 C.F.R. § 401.14. §416. Minority, Women, And Other Business Enterprise Outreach Program It is the policy of the CITY to provide minority business enterprises (MBEs), women business enterprises (WBEs) and all other business enterprises an equal opportunity to participate in the performance of all SUB -RECIPIENT contracts, including procurement, construction and personal services. This policy applies to all Contractors and Sub -Contractors. 26 V DEFAULTS, SUSPENSION, TERMINATION, AND AMENDMENTS §501. Defaults Should SUB -RECIPIENT fail for any reason to comply with the contractual obligations of this Agreement within the time specified by this Agreement, the CITY reserves the right to terminate the Agreement, reserving all rights under state and federal law. §502. Amendments Any change in the terms of this Agreement, including changes in the services to be performed by SUB -RECIPIENT and any increase or decrease in the amount of compensation which are agreed to by the CITY and SUB -RECIPIENT shall be incorporated into this Agreement by a written amendment properly executed and signed by the person authorized to bind the parties thereto. SUB -RECIPIENT agrees to comply with all future CITY Directives, or any rules, amendments or requirements promulgated by the CITY affecting this Agreement. 27 VI ENTIRE AGREEMENT §601. Complete Agreement This Agreement contains the full and complete Agreement between the two parties. Neither verbal agreement nor conversation with any officer or employee of either party shall affect or modify any of the terms and conditions of this Agreement. §602. Number of Pages and Attachments This Agreement is executed in two (2) duplicate originals, each of which is deemed to be an original. This Agreement includes twenty-nine (29) pages and three (3) Exhibits which constitute the entire understanding and agreement of the parties. IN WITNESS WHEREOF, the City and CITY SEAL BEACH have caused this Agreement to be executed by their duly authorized representatives on the date first set forth above. ATTEST: Maria D. Huizar Clerk of the Council RECOMMENDED FOR APPROVAL: David Valentin Chief of Police APPROVED AS TO FORM: go Tamara Bogosian Assistant City Attorney 29 CITY OF SANTA ANA, a municipal Corporation of the State of California By: Kristine Ridge City Manager SUB -RECIPIENT CITY SEAL BEACH DUNS # 06-0752607 go 1li=I - 01►FT'IT- Title APPROVED S F RM By:141 Printed Name Craig A. Steele Title City Attorney EXHIBIT A CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under the applicable CFR covering New Restrictions on Government - wide Debarment and Suspension (Non procurement). The certification shall be treated as a material representation of fact upon which reliance will be placed when the Agency determines to award the covered transaction or cooperative agreement. As required by Executive Order 12549, Debarment and Suspension, and implemented under the applicable CFR, for prospective participants in covered transactions, as defined in the applicable CFR A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal State or local) with commission of any of these offenses enumerated in paragraph (1) (b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. Authorized Agent Signature Printed or Typed Name Title Address: 30 INSTRUCTIONS FOR CERTIFICATION 1. By signing and submitting this document, the prospective recipient of Federal assistance funds is providing the certification as set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to whom this agreement is entered, if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous, when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction," "debarred," "suspended," "ineligible," 'lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. 5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective recipient of Federal assistance funds further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Procurement or Non Procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under Paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 31 EXHIBIT B CERTIFICATION REGARDING LOBBYING Certification for Contracts. Grants. Loans and Cooaerative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form LLL "Disclosure Form to Report Lobbying" in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. 4. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352 Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. AGREEMENT NUMBER CONTRACTOR/BORROWER/AGENCY NAME AND TITLE OF AUTHORIZED REPRESENTATIVE SIGNATURE DATE 32 EXHIBIT C California Governor's Office of Emergency Services Standard Assurances (For All Cal OES Federal Grant Programs) As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay any non -Federal share of project cost) to ensure proper planning, management and completion of the project described in this application, within prescribed timelines. I further acknowledge that the Applicant is responsible for reviewing and adhering to all requirements within the: (a) Applicable Federal Regulations (see below); (b) Federal Program Notice of Funding Opportunity (NOFO); (c) Federal Preparedness Grants Manual; (d) California Supplement to the NOFO; and (e) Federal and State Grant Program Guidelines. Federal Regulations Government cost principles, uniform administrative requirements and audit requirements for federal grant programs are housed in Title 2, Part 200 of the Code of Federal Regulations (CFR) and in updates issued by the Office of Management and Budget (OMB) on http://www.whitehouse.gov/omb/. Significant state and federal grant award requirements (some of which appear in the documents listed above) are called out below. The Applicant hereby agrees to comply with the following: 1. Proof of Authority The Applicant will obtain written authorization from the city council, governing board or authorized body in support of this project. This written authorization must specify that the Applicant and the city council, governing board or authorized body agree: (a) To provide all matching funds required for said project and that any cash match will be appropriated as required. (b) Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board or authorized body. (c) Grant funds shall not be used to supplant expenditures controlled by the city council, governing board or authorized body. (d) The official executing this agreement is, in fact, authorized to do so. This Proof of Authority must be maintained on file and readily available upon request. 2. Period of Performance The Applicant will initiate work after approval of the award and complete all work within the period of performance specified in the grant. 3. Lobbying and Political Activities As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons entering into a contract, grant, loan or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or Initials guarantee a loan, the Applicant certifies that: (a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. (b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§1501- 1508 and §§7324- 7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds. Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation or policy without the express written approval from the California Governor's Office of Emergency Services (Cal OES) or the federal awarding agency. 4. Debarment and Suspension As required by Executive Orders 12549 and 12689, and 2 C.F.R. §200.212 and codified in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. The Applicant certifies that it and its principal, sub -grantees, recipients or sub -recipients: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a Initials governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (2)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transaction (federal, state, or local) terminated for cause or default. Where the Applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 5. Non -Discrimination and Equal Employment Opportunity The Applicant will comply with all federal statutes relating to non-discrimination. These include, but are not limited to, the following: (a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. §2000d et. seq.) which prohibits discrimination on the basis of race, color, or national origin and requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services; (b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex in any federally funded educational program or activity; (c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794), which prohibits discrimination against those with disabilities or access and functional needs; (d) Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability and requires buildings and structures be accessible to those with disabilities and access and functional needs (42 U.S.C. §§ 12101-12213.); (e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age; (f) Public Health Service Act of 1912 (42 U.S.C. §§ 290), relating to confidentiality of patient records regarding substance abuse treatment; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §3601 et seq.), relating to nondiscrimination in the sale, rental or financing of housing as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators)— be designed and constructed with certain accessible features (See 24 C.F.R. § 100.201); (h) Executive Order 11246, which prohibits federal contractors and federally assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin; (i) Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin in hiring and employment in both the United States federal workforce and on the part of government contractors; (j) California Public Contract Code §10295.3, which prohibits discrimination based on domestic partnerships and those in same sex marriages; Initials (k) DHS policy to ensure the equal treatment of faith -based organizations, under which all applicants and recipients must comply with equal treatment policies and requirements contained in 6 C.F.R. Part 19; (1) Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made; and (m)The requirements of any other nondiscrimination statute(s) which may apply to the application. In addition to the items listed in (a) through (m), the Applicant will comply with California's Fair Employment and Housing Act (FEHA). FEHA prohibits harassment and discrimination in employment because of ancestry, familial status, race, color, religious creed (including religious dress and grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth, or breastfeeding), gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, genetic information, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave (California Government Code §§ 12940, 12945, 12945.2), military and veteran status, and/or retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions. 6. Drug -Free Workplace As required by the Drug -Free Workplace Act of 1988 (41 U.S.C. §701 et seq.), the Applicant certifies that it will maintain a drug-free workplace and a drug-free awareness program as outlined in the Act. 7. Environmental Standards The Applicant will comply with state and federal environmental standards, which may be prescribed pursuant to the following, as applicable: (a) California Environmental Quality Act (CEQA) (California Public Resources Code §§ 21000- 21177), to include coordination with the city or county planning agency; (b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§ 15000- 15387); (c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters; (d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from stationary and mobile sources; (e) Institution of environmental quality control measures under the National Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on Environmental Quality Regulations for Implementing the Procedural Provisions of NEPA; and Executive Order 12898 which focuses on the environmental and human health effects of federal actions on minority and low-income populations with the goal of achieving environmental protection for all communities; (f) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988; Initials (g) Executive Order 11514 which sets forth national environmental standards; (h) Executive Order 11738 instituted to assure that each federal agency empowered to enter into contracts for the procurement of goods, materials, or services and each federal agency empowered to extend federal assistance by way of grant, loan, or contract shall undertake such procurement and assistance activities in a manner that will result in effective enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive Order 11990 which requires preservation of wetlands; (i) The Safe Drinking Water Act of 1974, (P.L. 93-523); (j) The Endangered Species Act of 1973, (P.L. 93-205); (k) Assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (1) Conformity of Federal Actions to State (Clear Air) Implementation Plans underSection 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (m) Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district; 2) subject to a cease and desist order pursuant to § 13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions; or 3) determined to be in violation of federal law relating to air or water pollution. 8. Audits For sub -recipients expending $750,000 or more in federal grant funds annually, the Applicant will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations, Part 200, Subpart F Audit Requirements. 9. Access to Records In accordance with 2 C.F.R. §200.336, the Applicant will give the awarding agency, the Comptroller General of the United States and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award. The Applicant will require any sub -recipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with this provision. 10. Conflict of Interest The Applicant will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 11. Financial Management False Claims for Payment the Applicant will comply with 31 U.S.0 §§ 3729-3733 which sets forth that no recipient shall submit a false claim for payment, reimbursement or Initials advance. 12. Reporting -Accountability The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) (P.L. 109-282), specifically (a) the reporting of sub -awards obligating $25,000 or more in federal funds and (b) executive compensation data for first-tier sub -awards. This includes the provisions of FFATA, which includes requirements for executive compensation, and also requirements implementing the Act for the non-federal entity at 2 C.F.R. Part 25 Financial Assistance Use of Universal Identifier and Central Contractor Registration and 2 C.F.R. Part 170 Reporting Sub -award and Executive Compensation Information. 13. Whistleblower Protections The Applicant also must comply with statutory requirements for whistleblower protections at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310. 14. Human Trafficking The Applicant will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits grant award recipients or a sub -recipient from: (1) engaging in trafficking in persons during the period of time that the award is in effect: (2) procuring a commercial sex act during the period of time that the award is in effect: or (3) using forced labor in the performance of the award or sub -awards under the award. 15. Labor Standards The Applicant will comply with the following federal labor standards: (a) The Davis -Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor standards for federally -assisted construction contracts or subcontracts; and (b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they apply to employees of institutes of higher learning (IHE), hospitals and other non-profit organizations. 16. Worker's Compensation The Applicant must comply with provisions which require every employer to be insured to protect workers who may be injured on the job at all times during the performance of the work of this Agreement, as per the workers compensation laws set forth in California Labor Code §§ 3700 et seq. 17. Property -Related If applicable to the type of project funded by this federal award, the Applicant will: (a) Comply with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally -assisted programs. These Initials requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchase; (b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires sub - recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more; (c) Assist the awarding agency in assuring compliance with Section 106 of the (d) National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. § 469a-1 et seq.); and (e) Comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and 24 CFR Part 35) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. 18. Certifications Applicable Only to Federally -Funded Construction Projects For all construction projects, the Applicant will: (a) Not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the project; (b) Comply with the requirements of the awarding agency with regard to the drafting, review and approval of construction plans and specifications; and (c) Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State. 19. Use of Cellular Device While Driving is Prohibited Applicants are required to comply with California Vehicle Code sections 23123 and 23123.5. These laws prohibit driving a motor vehicle while using an electronic wireless communications device to write, send, or read a text -based communication. Drivers are also prohibited from the use of a wireless telephone without hands-free listening and talking, unless to make an emergency call to 911, law enforcement, or similar services. 20. California Public Records Act and Freedom of Information Act The Applicant acknowledges that all information submitted in the course of applying for funding under this program, or provided in the course of an entity's grant management activities that are under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act, California Government Code section 6250 et seq. The Applicant should consider these laws and consult its own State and local laws and regulations regarding the release of information when reporting sensitive matters in the grant application, needs assessment, and strategic Initials planning process. HOMELAND SECURITY GRANT PROGRAM - PROGRAM SPECIFIC ASSURANCES / CERTIFICATIONS 21. Reporting Accusations and Findings of Discrimination If during the past three years the recipient has been accused of discrimination on any basis the recipient must provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS Financial Assistance Office and the DHS Office for Civil Rights and Civil Liberties (CRCL) by e- mail at crcl(a_hg.dhs.gov or by mail at U.S. Department of Homeland Security Office for Civil Rights and Civil Liberties, Building 410, Mail Stop #0190, Washington, D.C. 20528. If the courts or administrative agencies make a finding of discrimination on grounds of race, color, national origin (including LEP), sex, age, disability, religion, or familial status against the recipient, or the recipients settle a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS Financial Assistance Office and the CRCL by e-mail or mail at the addresses listed above. The United States has the right to seek judicial enforcement of these obligations. 22. Acknowledgment of Federal Funding from DHS All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds. 23. Activities Conducted Abroad All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. 24. Best Practices for Collection and Use of Personally Identifiable Information (PII) DHS defines personally identifiable information (PII) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. All recipients who collect PII are required to have a publically-available privacy policy that describes standards on the usage and maintenance of PII they collect. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy template a useful resource respectively. 25. Copyright All recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards. Initials 26. Duplication of Benefits Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies, to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions, or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions. 27. Energy Policy and Conservation Act All recipients must comply with the requirements of 42 U.S.C. § 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. 28. Federal Debt Status All recipients are required to be non -delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129. 29. Fly America Act of 1974 All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under 49 U.S.C. § 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision 6- 138942 30. Hotel and Motel Fire Safety Act of 1990 In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. § 2225a. 31. Non -supplanting Requirements All recipients who receive federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources. 32. Patents and Intellectual Property Rights Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L. No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. All recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located Initials at 37 C.F.R. § 401.14. 33. SAFECOM All recipients who receive federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. 34. Terrorist Financing All recipients must comply with Executive Order 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws. 35. Reporting of Matters Related to Recipient Integrity and Performance If the total value of the recipient's currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, you must comply with the requirements set forth in the government - wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions. 36. USA Patriot Act of 2001 All recipients must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c. 37. Use of DHS Seal, Logo, and Flags All recipients must obtain permission from their DHS Financial Assistance Office, prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. IMPORTANT The purpose of the assurance is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursement, contracts, etc. The Applicant recognizes and agrees that state financial assistance will be extended based on the representations made in this assurance. This assurance is binding on the Applicant, its successors, transferees, assignees, etc. Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds. All appropriate documentation, as outlined above, must be maintained on file by the Applicant and available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the sub -recipient may be ineligible for award of any future grants if the Cal OES determines that any of the following has occurred: (1) the recipient has Initials made false certification, or (2) violates the certification by failing to carry out the requirements as noted above. All of the language contained within this document must be included in the award documents for all sub -awards at all tiers. All recipients are bound by the Department of Homeland Security Standard Terms and Conditions 2018 ,Version 8.1, hereby incorporated by reference, which can be found at: https://www.dhs.gov/publication/fvl5- dhs-standard-terms-and-conditions. Applicant: Signature of Authorized Agent: Printed Name of Authorized Agent: Title: Date: Initials EXHIBIT A CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER v RESPONSIBILITY MATTERS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under the applicable CFR covering New Restrictions on Government -wide Debarment and Suspension (Nonprocurement). The certification shall be treated as a material representation of fact upon which reliance will be placed when the Agency determines to award the covered transaction or cooperative agreement. As required by Executive Order 12549, Debarment and Suspension, and implemented under the applicable CFR, for prospective participants in covered transactions, as defined in the applicable CFR A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal State or local) with commission of any of these offenses enumerated in paragraph (1) (b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. Address: Authorized Agent Signature Printed or Typed Name Title INSTRUCTIONS FOR CERTIFICATION 1. By signing and submitting this document, the prospective recipient of Federal assistance funds is providing the certification as set out below_ 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. if it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to whom this agreement is entered, if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous, when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. 5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective recipient of Federal assistance funds further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Procurement or Non Procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under Paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. W1:11=1119=3 CERTIFICATION REGARDING LOBBYING Certification for Contracts. Grants, Loans and Cooperative AQreemennts The undersigned certifies, to the best of his or her knowledge and belief, that: No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form LLL "Disclosure Form to Report Lobbying" in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. 4. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352 Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. AGREEMENT NUMBER CONTRACTOR/BORROWER/AGENCY NAME AND TITLE OF AUTHORIZED REPRESENTATIVE SIGNATURE DATE Initials i�0� SEA('ec�9ti f� G� nyy AGENDA STAFF REPORT �1'',,C'QCIFORN�P'r DATE: January 25, 2021 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Steve Myrter, P.E., Director of Public Works SUBJECT: Approving and Authorizing a Professional Services Agreement with Michael Baker International, Inc. for the Seal Beach Boulevard Traffic Signal Synchronization, CIP ST2109 SUMMARY OF REQUEST: That the City Council adopt Resolution 7108: 1. Approving and awarding a Professional Services Agreement with Michael Baker International, Inc. in a not -to -exceed amount of $332,030 to provide professional engineering services for the Seal Beach Boulevard Traffic Signal Synchronization, CIP ST2109; and, 2. Authorizing and directing the City Manager to execute the Agreement; and, 3. Authorizing the City Manager to execute Agreement amendments for additional work requests up to $35,000 in connection with the Project. BACKGROUND AND ANALYSIS: The Orange County Transportation Authority's (OCTA's) Regional Traffic Signal Synchronization Program (RTSSP) provides grant funds to local agencies for traffic signal coordination efforts. Projects eligible for RTSSP must be identified on the priority corridor network, signal synchronization network, or Master Plan of Arterial Highway (MPAH). Seal Beach Boulevard has been identified as a MPAH- classified "Major" corridor that would benefit from signal synchronization. The last OCTA grant funding for the Seal Beach Boulevard corridor was in 2013, where new upgrades are necessary. As such, a grant application was submitted in response to OCTA's 2019 Call for Projects. The Seal Beach Boulevard Traffic Signal Synchronization (Project) will upgrade the 14 signals along Seal Beach Boulevard between Pacific Coast Highway and Bradbury Road. This effort will Agenda Item F require jurisdictional coordination with Caltrans, City of Los Alamitos, and County of Orange. These intersections include: 1. Seal Beach Boulevard @ Pacific Coast Highway (Caltrans) 2. Seal Beach Boulevard @ Bolsa Avenue 3. Seal Beach Boulevard @ Heron Point 4. Seal Beach Boulevard @ Adolfo Lopez Drive 5. Seal Beach Boulevard @ Apollo Drive 6. Seal Beach Boulevard @ Road C 7. Seal Beach Boulevard @ Westminster Avenue 8. Seal Beach Boulevard @ St. Andrews Drive 9. Seal Beach Boulevard @ Golden Rain Road 10. Seal Beach Boulevard @ Lampson Avenue 11. Seal Beach Boulevard @ St. Cloud Drive 12. Seal Beach Boulevard @ Towne Center Drive 13. Seal Beach Boulevard @ Rossmoor Center Way 14. Seal Beach Boulevard @ Bradbury Road It should be noted that the Caltrans -owned 1-405 signalized ramps will not be part of the scope -of -work; however, signal timing will be coordinated. The general scope of work will include signal re -timing, new video detection cameras, communication and equipment upgrades, and traffic management center (TMC) upgrades to optimally utilize roadway capacity without roadway widening improvements. Traffic signal synchronization will provide the ability to reduce vehicle stops, delay time and emissions while improving vehicle fuel consumption and overall vehicular flow along the corridor. On May 11, 2020, the OCTA Board approved $546,750 of Measure M2 Regional Traffic Synchronization Program (Project P) funds to the City for the Project. The City will be required to provide a matching fund of approximately $182,250. On September 29, 2020, OCTA issued "M2 CTFP Master Funding Agreement" — Letter Agreement No 8, modifying the City's Master Funding Agreement No. C-1- 2784 to include the Project. On November 3, 2020, staff solicited engineering proposals for the Project. On November 30, 2020, staff rated the five (5) submitted proposals based on factors that include overall qualifications, relevant firm experience, organization and approach, and proposed project scope, and identified Michael Baker International, Inc. (Michael Baker) as most qualified for the Project. Michael Baker has satisfactorily performed similar traffic signal synchronization projects for the Cities of Irvine, Anaheim, and Long Beach. Michael Baker has submitted a proposal in a not -to -exceed amount of $332,030 to provide Seal Beach Boulevard Traffic Signal Synchronization engineering services. This amount is consistent with the industry standards for the following general scope -of -work: • System design and data collection Page 2 • Signal timing optimization and implementation • Software and equipment direct procurement, as a cost savings measure • Post -construction operation and maintenance, as necessitated by funding requirements Given the Project's complexity and interagency coordination needs, staff recommends authorizing the City Manager to approve additional work requests up to $35,000. ENVIRONMENTAL IMPACT: This item is not subject to the California Environmental Quality Act ("CEQA") pursuant to Section 15061(b)(3) of the state CEQA Guidelines because it can be seen with certainty that approval of a professional services agreement with Michael Baker, International, Inc. will not have a significant effect on the environment. Environmental impacts related to the project construction will be assessed under a separate effort. LEGAL ANALYSIS: The City Attorney has approved the agreement and resolution as to form. FINANCIAL IMPACT: The FY 2020-2021 Capital Improvement Program budget allocated $800,000 for the Seal Beach Boulevard Traffic Signal Synchronization, ST2109. The table below presents the estimated breakdown of the engineering costs: Description Amount Engineering $ 332,030 Contingency 35,000 Total $ 367,030 STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. Page 3 RECOMMENDATION: That the City Council adopt Resolution 7108: 1. Approving and awarding a Professional Services Agreement with Michael Baker International, Inc. in a not -to -exceed amount of $332,030 to provide professional engineering services for the Seal Beach Boulevard Traffic Signal Synchronization, CIP ST2109; and, 2. Authorizing and directing the City Manager to execute the Agreement; and, 3. Authorizing the City Manager to execute Agreement amendments for additional work requests up to $35,000 in connection with the Project. SUBMITTED BY: Steve Myrter Steve Myrter, P.E., Director of Public Works NOTED AND APPROVED: Jill R. Ingram Jill R. Ingram, City Manager Prepared by: Iris Lee, Deputy Public Works Director/City Engineer ATTACHMENTS: A. Resolution 7108 B. Agreement with Michael Baker International, Inc. Page 4 RESOLUTION 7108 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AWARDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER INTERNATIONAL, INC. FOR THE SEAL BEACH BOULEVARD TRAFFIC SIGNAL SYNCHRONIZATION PROJECT, CIP ST2109 WHEREAS, the City desires to upgrade and synchronize the traffic signals along Seal Beach Boulevard; and, WHEREAS, on December 9, 2019, the City Council authorized the submittal of a grant application to the Orange County Transportation Authority (OCTA) for the Seal Beach Boulevard Traffic Signal Synchronization (Project); and, WHEREAS, on May 11, 2020 the OCTA Board approved $546,750 of Measure M2 Regional Traffic Signal Synchronization Program (Project P) funds to the City for the Project; and, WHEREAS, the City desires to retain a consult to provide professional engineering services for the Project; and, WHEREAS, on November 3, 2020, the City issued a Request for Proposals from qualified professionals; and, WHEREAS, on November 30, 2020, the City received five (5) proposals in response to the Request for Proposals; and, WHEREAS, the City has determined that Michael Baker International, Inc., is most qualified to provide professional engineering services for the Project. NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: Section 1. The City Council hereby awards a Professional Services Agreement (Agreement) to Michael Baker International, Inc., in a not -to -exceed amount of $332,030 to provide professional engineering services for the Seal Beach Boulevard Traffic Signal Synchronization project. Section 2. The City Council hereby authorizes the City Manager to approve Agreement amendments for additional work payment requests in connection with the Project in the cumulative not -to -exceed amount of $35,000. Section 3. The City Council hereby authorizes and directs the City Manager to execute the Agreement on behalf of the City, pursuant to the Michael Baker International, Inc. proposal dated November 30, 2020. PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 25th day of January, 2021 by the following vote: AYES: Council Members NOES: Council Members /G1:1 •921011111�667PiT.11I►VA[Mii107 ABSTAIN: Council Members Joe Kalmick, Mayor ATTEST: Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution 7108 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 25th day of January, 2021. Gloria D. Harper, City Clerk PROFESSIONAL SERVICES AGREEMENT Professional Engineering Services for Seal Beach Boulevard Traffic Signal Synchronization (CIP ST2109) between City of Seal Beach 211 - 8th Street Seal Beach, CA 90740 Michael Baker International, Inc. 5 Hutton Center Drive, Suite 500 Santa Ana, CA 92707 (949) 472-3505 This Professional Service Agreement ("the Agreement") is made as of January 25, 2021 (the "Effective Date"), by and between Michael Baker International, Inc. ("Consultant"), a Pennsylvania C Corporation, and the City of Seal Beach ("City"), a California charter city, (collectively, "the Parties"). RECITALS A. City desires certain professional engineering services. B. Pursuant to the authority provided by its City Charter and Seal Beach Municipal Code § 3.20.025(C), City desires to engage Consultant to provide professional engineering services in the manner set forth herein and more fully described in Section 1.0. C. Consultant represents that the principal members of its firm are qualified professional engineers and are fully qualified to perform the services contemplated by this Agreement in a good and professional manner; and it desires to perform such services as provided herein. NOW THEREFORE, in consideration of the Parties' performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows. AGREEMENT 1.0 Scope of Services 1.1. Consultant shall provide those services (collectively "Services") set forth in the Scope of Services attached hereto as Exhibit A and incorporated herein by this reference. To the extent that there is any conflict between Exhibit A and this Agreement, this Agreement shall control. 1.2. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City. 1.3. In performing this Agreement, Consultant shall comply with all applicable provisions of federal, state, and local law. 1.4. As a material inducement to City to enter into this Agreement, Consultant hereby represents that it has the experience necessary to undertake the Services to be provided. In light of such status and experience, Consultant hereby covenants that it shall follow the customary professional standards in performing all Services. The City relies upon the skill of Consultant, and Consultant's staff, if any, to do and perform the Services in a skillful, competent, and professional manner, and Consultant and Consultant's staff, shall perform the Services in such manner. Consultant shall, at all times, meet or exceed any and all applicable professional standards of care. The acceptance of Consultant's work by the City shall not operate as a release of Consultant from such standard of care and workmanship. 2of15 1.5. Consultant will not be compensated for any work performed not specified in the Scope of Services unless the City authorizes such work in advance and in writing. The City Manager may authorize extra work to fund unforeseen conditions up to the amount approved at the time of award by the City Council in accordance with Section 3.0. Payment for additional work in excess of this amount requires prior City Council authorization. 2.0 Term 2.1. The term of this Agreement shall commence on January 25, 2021, and shall remain in full force and effect until December 31, 2024, unless sooner terminated as provided in Section 5.0 of this Agreement. 3.0 Consultant's Compensation 3.1. City will pay Consultant in accordance with the hourly rates shown on the fee schedule set forth in Exhibit A for the Services but in no event will the City pay more than the total not -to -exceed amount of $332,030 (Three Hundred Thirty Two Thousand Thirty dollars and 00/XX) for the Term. 4.0 Method of Payment 4.1. Consultant shall submit to City monthly invoices for all Services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end of the month during which the Services were rendered and shall describe in detail the Services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the Services performed for each day in the period. City will pay Consultant within 30 days of receiving Consultant's invoice. City will not withhold any applicable federal or state payroll and other required taxes, or other authorized deductions from payments made to Consultant. 4.2. Upon 24-hour notice from City, Consultant shall allow City or City's agents or representatives to inspect at Consultant's offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement. City's rights under this Section 4.2 shall survive for three (3) years following the termination of this Agreement. 5.0 Termination 5.1. This Agreement may be terminated by City, without cause, or by Consultant based on reasonable cause, upon giving the other party written notice thereof not less than 30 days prior to the date of termination. 3of15 5.2. This Agreement may be terminated by City upon 10 days' notice to Consultant if Consultant fails to provide satisfactory evidence of renewal or replacement of comprehensive general liability insurance as required by this Agreement at least 20 days before the expiration date of the previous policy. 6.0 Party Representatives 6.1. The City Manager is the City's representative for purposes of this Agreement. 6.2. Sarmad Farjo is the Consultant's primary representative for purposes of this Agreement. Sarmad Farjo shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the Services hereunder. Consultant may not change its representative without the prior written approval of City, which approval shall not be unreasonably withheld. 7.0 Notices 7.1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses: To City: City of Seal Beach 211 -8th Street Seal Beach, California 90740 Attn: City Manager To Consultant: Michael Baker International, Inc. 5 Hutton Center Drive, Suite 500 Santa Ana, CA 92707 Attn: Sarmad Farjo 7.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 8.0 Independent Contractor 8.1. Consultant is an independent contractor and not an employee of the City. All work or other Services provided pursuant to this Agreement shall be performed by Consultant or by Consultant's employees or other personnel under Consultant's supervision, and Consultant and all of Consultant's personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City of Seal Beach business license as required by the Seal Beach Municipal Code. Consultant will 4of15 determine the means, methods, and details by which Consultant's personnel will perform the Services. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the customary professional standards. 8.2. All of Consultant's employees and other personnel performing any of the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant and Consultant's personnel shall not supervise any of City's employees; and City's employees shall not supervise Consultant's personnel. Consultant's personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Consultant's personnel shall not use any City e-mail address or City telephone number in the performance of any of the Services under this Agreement. Consultant shall acquire and maintain at its sole cost and expense such vehicles, equipment and supplies as Consultant's personnel require to perform any of the Services required by this Agreement. Consultant shall perform all Services off of City premises at locations of Consultant's choice, except as otherwise may from time to time be necessary in order for Consultant's personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Consultant's performance of any Services under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform such Services. City may make a computer available to Consultant from time to time for Consultant's personnel to obtain information about or to check on the status of projects pertaining to the Services under this Agreement. 8.3. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant's personnel in connection with their performance of any Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, State, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and any of its officers, employees, agents, and subcontractors providing any of the Services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System ("PERS") as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits. 8.4. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents 5 of 15 serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Consultant's personnel practices. or to the extent arising from, caused by or relating to the violation of any of the provisions of this Section 8.0. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section. This duty of indemnification is in addition to Consultant's duty to defend, indemnify and hold harmless as set forth in any other provision of this Agreement. 9.0 PERS Compliance and Indemnification 9.1. General Requirements. The Parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform any work or other Services under this Agreement, Consultant shall assure compliance with the Public Employees' Retirement Law, commencing at Government Code § 20000, the regulations of PERS, and the Public Employees' Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations. 9.2. Indemnification. Consultant shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify and hold harmless City, and its City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Consultant's violation of any provisions of this Section 9.0. This duty of indemnification is in addition to Consultant's duty to defend, indemnify and hold harmless as set forth in any other provision of this Agreement. 10.0 Confidentiality Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement. 6 of 15 11.0 Subcontractors No portion of this Agreement shall be subcontracted without the prior written approval of the City. Consultant is fully responsible to City for the performance of any and all subcontractors. 12.0 Assignment Consultant shall not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of City. Any purported assignment without such consent shall be void and without effect. 13.0 Inspection and Audit of Records Consultant shall maintain complete and accurate records with respect to all Services and other matters covered under this Agreement, including but expressly not limited to, all Services performed, salaries, wages, invoices, time cards, cost control sheets, costs, expenses, receipts and other records with respect to this Agreement. Consultant shall maintain adequate records on the Services provided in sufficient detail to permit an evaluation of all Services in connection therewith. All such records shall be clearly identified and readily accessible. At all times during regular business hours, Consultant shall provide City with free access to such records, and the right to examine and audit the same and to make copies and transcripts as City deems necessary, and shall allow inspection of all program data, information, documents, proceedings and activities and all other matters related to the performance of the Services under this Agreement. Consultant shall retain all financial and program service records and all other records related to the Services and performance of this Agreement for at least three (3) years after expiration, termination or final payment under this Agreement, whichever occurs later. City's rights under this Section 13.0 shall survive for three (3) years after expiration, termination or final payment under this Agreement, whichever occurs later. 14.0 Safety Requirements All work performed under this Agreement shall be performed in such a manner as to provide safety to the public and to meet or exceed the safety standards outlined by CAL OSHA. The City may issue restraint or cease and desist orders to Consultant when unsafe or harmful acts are observed or reported relative to the performance of the Services. Consultant shall maintain the work sites free of hazards to persons and property resulting from its operations. Consultant shall immediately report to the City any hazardous condition noted by Contractor. 7of15 15.0 Insurance 15.1. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that Consultant has secured all insurance required under this Section. Consultant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements shall be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 15.2. Consultant shall, at its expense, procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this Agreement. Insurance is to be placed with insurers with a current A.M. Best's rating no less than A:VIII, licensed to do business in California, and satisfactory to the City. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); (3) Workers' Compensation and Employer's Liability coverages; and (4) if required by the City, Professional Liability coverage (or Errors and Omissions coverage). Consultant shall maintain limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage and if Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; (3) Workers' Compensation in the amount required by law and Employer's Liability: $1,000,000 per accident and in the aggregate for bodily injury or disease; and (4) Professional Liability (or Errors and Omissions Liability, as appropriate): $1,000,000 per claim/aggregate, and if a "claims made" policy is provided, then the policy shall be endorsed to provide an extended reporting period of not less than three years. 15.3. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to state: (1) coverage shall not be suspended, voided, reduced or canceled except after 30 days prior written notice by certified mail, return receipt requested, has been given to the City; (2) except for professional liability insurance any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, (3) the commercial general and automobile liability 8 of 15 coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage and that any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall not be called upon to contribute with it; (4) for general liability insurance, that the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the services or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work; and (5) for automobile liability, that the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible. 15.4. All insurance required by this Section shall contain standard separation of insureds provisions and shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents, and volunteers. 15.5. Any deductibles or self-insured retentions shall be declared to and approved by the City. Consultant guarantees that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents, and volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 16.0 Indemnification, Hold Harmless, and Duty to Defend Consultant and the City agree that the City, its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively "Indemnitees" in this Section 16.0) should, to the fullest extent permitted by law, be fully protected from any loss, injury, damage, claim, liability, lawsuit, cost, expense, attorneys' fees, litigation costs, defense costs, court costs and/or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the fullest protection possible under the law to the City and all other Indemnitees. Consultant acknowledges that the City would not have entered into this Agreement in the absence of the commitment of Consultant to indemnify and protect the City and the other Indemnitees, as set forth in this Agreement. 9 of 15 16.1. Indemnity for Design Professional Services. To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, indemnify and hold harmless the City, its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively "Indemnitees" in this Section 16.0), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants and other professionals, and all costs associated therewith, and reimbursement of reasonable attorneys' fees and costs of defense (collectively "Claims"), whether actual, alleged or threatened, which arise out of, pertain to, or relate to, in whole or in part, the negligence, recklessness or willful misconduct of Consultant, and/or its officers, agents, servants, employees, subcontractors, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of design professional services under this Agreement by a "design professional," as the term is defined under California Civil Code § 2782.8(c). Notwithstanding the foregoing and as required by Civil Code § 2782.8(a), in no event shall the cost to defend the Indemnitees that is charged to Consultant exceed Consultant's proportionate percentage of fault. 10 of 15 16.2. Other Indemnitees. Other than in the performance of design professional services, and to the fullest extent permitted by law, Consultant shall, at its sole cost and expense, protect, defend, hold harmless and indemnify the Indemnitees from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys and other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively "Damages"), in law or equity, whether actual, alleged or threatened, which arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subcontractors, materialmen, suppliers, or contractors, or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees' active or passive negligence, except for Damages arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Damages with counsel of the Indemnitees' choice approved by City (whose consent shall not be unreasonably withheld), and shall pay all costs and expenses, including all reasonoable attorneys' fees and experts' costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith. 16.3. Subcontractor Indemnification. Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section 16.0 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnities, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant's subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant's subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees' active or passive negligence, except for Claims or Damages arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties. 16.4. The obligations of Consultant under this or any other provision of this Agreement shall not be limited by the provisions of any workers' compensation act or similar act. Consultant expressly waives any statutory immunity under such statutes or laws as to the Indemnitees. Consultant's indemnity obligation set forth in this Section 16.0 shall not be limited by the limits 11 of 15 of any policies of insurance required or provided by Consultant pursuant to this Agreement. 16.5. Consultant's covenants under this Section 16.0 shall survive the expiration or termination of this Agreement. 17.0 Equal Opportunity Consultant affirmatively represents that it is an equal opportunity employer. Consultant shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, sexual orientation, or age. Such non-discrimination includes, but is not limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination. 18.0 Labor Certification By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 19.0 Prevailing Wage and Payroll Records If this Agreement calls for services that, in whole or in part, constitute "public works" as defined in the California Labor Code, then Consultant shall comply in all respects with all applicable provisions of the California Labor Code, including those set forth in Exhibit B, attached hereto and incorporated by reference herein. 20.0 Entire Agreement This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both Parties. 21.0 Severability The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement. 12 of 15 22.0 Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of California. 23.0 No Third Party Rights No third party shall be deemed to have any rights hereunder against either party as a result of this Agreement. 24.0 Waiver No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise. 25.0 Prohibited Interests; Conflict of Interest 25.1. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant "financially interested" (as provided in California Government Code §§ 1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained. 25.2. Consultant further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift. 13 of 15 25.3. Consultant warrants and maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, non - contractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in this subsection 26.0 Attorneys' Fees If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party all of its attorneys' fees and other costs incurred in connection therewith. 27.0 Exhibits All exhibits referenced in this Agreement are hereby incorporated into the Agreement as if set forth in full herein. In the event of any material discrepancy between the terms of any exhibit so incorporated and the terms of this Agreement, the terms of this Agreement shall control. 28.0 Corporate Authority The person executing this Agreement on behalf of Consultant warrants that he or she is duly authorized to execute this Agreement on behalf of said party and that by his or her execution, the Consultant is formally bound to the provisions of this Agreement. 29.0 Force Majeure The parties shall be excused from performing their respective obligations, and shall not be liable for any failure to perform or any impairment to their performance to the extent such failure or impairment is caused by any act of God, fire, flood, earthquake, other natural catastrophe or disaster, labor dispute or strike or shortage, national or state emergency, epidemic or pandemic, insurrection, riot, act of terrorism, war, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, or other cause beyond the reasonable control the party, which has the effect of actually prohibiting the party from performing, and not due to any act or failure to act by such party. The party claiming excuse from performance under this Section shall, within ten days after such party has notice of such cause, give the other party notice of the facts constituting such cause and asserting its claim to excuse under this section. 14 of 15 IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives have executed this Agreement as of the date and year first above written. 130]1WKi]�y2_10:32F_[ya IS Attest: la Jill R. Ingram, City Manager Gloria D. Harper, City Clerk Approved as to Form: By. (--6raig A. Steele, City Attorney CONSULTANT: Michael Baker International, Inc., a Pennsylvania C Corporati By: �.t Name: Its: ice President By: Name: Micha I T Ima Its: Assistant Secret r (Please note, two signatures required for corporations pursuant to California Corporations Code Section 313 from each of the following categories: (i) the chairperson of the board, the president or any vice president, and (ii) the secretary, any assistant secretary, the chief financial officer or any assistant treasurer of such corporation.) 15 of 15 EXHIBIT Consultant's Scope of Work ORIGINAL PROPOSAL SEAL BEACH BOULEVARD Traffic Signal Synchronization (CIP ST2109) 1 November 30, 2020 I N T E R N A T 1 0 N A L I N T E R N A T 1 0 N A L November 30, 2020 Ms. Iris Lee Deputy Public Works Director/City Engineer Department of Public Works 211 Eighth Street Seal Beach, CA 90740 SID Making a Difference ference Re: Request for Proposals for Seal Beach Boulevard Traffic Signal Synchronization (CIP ST2109) Professional Engineering Services Dear Ms. Lee and Members of the Evaluation Committee: The City of Seal Beach (City) needs a partner that shares your mission to enhance the travel experience along Seal Beach Boulevard. We congratulate the City on your award of Orange County Transportation Authority's (OCTA) Regional Traffic Signal Synchronization Program (RTSSP) Project P funds. Maximizing the funds for the corridor improvements and for the City's Traffic Management Center (TMC) requires partnering with a consultant team experienced with delivering innovative traffic and intelligent transportation services (ITS) solutions under the OCTA Project P guidelines. Michael Baker International, Inc. (Michael Baker) has assembled that team. By partnering with Michael Baker, the City benefits from: —a Attentive Contract Manager with Extensive Traffic Signal Synchronization Project (TSSP) Expertise I Our Project Manager, Ryan Calad, PE, TE, will bring to the City extensive technical knowledge of traffic synchronization and design gained from similar successful projects. Mr. Calad has previously served as the Technical Lead for ITS Design, Master Plans, and Synchronization Projects covering nearly 1,000 signals and 250 miles of arterial roadways, including serving as Project Manager for 16 similar size and scoped projects. He has the bandwidth to take on and deliver this project. He will do so by leading a strong, collaborative team that has worked together on similar projects. This team is comprised of seasoned Senior staff, exceptionally qualified Project Engineers, and a depth of Assistant Engineers. Their expertise and established workflow means the City will experience efficient project execution. A Local Team with a Proven Track Record I Michael Baker has considerable experience with signal and central operations, design, communication systems, and the fiber optic infrastructure resulting from the 2,500 intersections we have completed in California, including many TSSP corridors. We bring a track record of successfully delivering projects that improve corridor efficiency through technology and implementation. Our local team is conveniently positioned, both geographically and in terms of services offered, as an ideal partner for the City. Our Orange County office is located just a few freeway exits away which means we can respond to needs at the project site within minutes. 0, -1 Understanding of the Corridor and Use of OCTA Project P Funds I The Michael Baker team can boast six recent and relevant OCTA Project P funded RTSSP/TSSP projects, plus numerous others performed by our staff over their careers. This includes our Design task Manager Mr. Kheang Tang, PE, who worked on the 2014 Seal Beach Boulevard TSSP. We bring the City an in-depth understanding of the nuances and expectations for delivering 5 Hutton Centre Drive, Suite 500 1 Santa Ana, CA 927071 Office: (949)472-35051 Fax: (949) 472-8373 1 mbakerintl.com ' '"M Making a Difference I N T E R N A T I O N A L Bra Project P funded projects. This experience means the City's project can proceed proficiently and will meet applicable regulations. Our team brings the depth, flexibility, and proven ability to respond, complete, and modify the course of action to meet the changing needs and requirements of the City, stakeholders, and this project. Additionally, our extensive ITS product knowledge from past projects and vendor product demonstrations, will provide the City with an exceptional consultant team with the product solutions necessary to make the project a success! We have met with the City to discuss the project goals and have analyzed the existing field conditions. This understanding, combined with our overall TSSP expertise, has informed our approach and project solutions outlined in this proposal. Highlights of the solutions the City will receive include: Project Solutions Signal Operations Experience and Innovations: As part of our team's innovative project solutions, our work plan proposes the use of TranSync D and TranSync M Software for Signal Optimization which Mr. Calad has been working with for other timing projects for City of Long Beach, Inglewood, and Ridgecrest. This software program will provide supplemental timing analysis, optimization considerations, and travel time reviews and works seamlessly in conjunction with Synchro network files which greatly limits the need for added work. Hands -On Experience & Innovation: The Michael Baker team is well versed and equipped to produce timing sheets with advanced features and deployment. We use our in-house 2070 controller to connect, program, and test converted timing sheets to ensure accuracy. This allows us the unique ability to create quick programming "database files" to load onto new controllers or 1-C cards instead of manually entering information at the front panel of the controller. This greatly expedites deployment of the new controllers with database files quickly loaded via PC and/or USB drive. Our team performed similar work on recent projects in the City of Inglewood and Long Beach. Cost Savings with Direct Procurement: The RFP outlines the project as a design, bid, build (PS&E). It is recommended that the project proceed with direct procurement of controllers or 1-C cards, which is allowed by OCTA as part of the grant. We can provide the turn -key services for not only programming but also with procurement process for contract and coordination of necessary paperwork, invoicing, delivery, and handling. Notably, with our current and past work on similar projects, we have most product vendors already set up for accounts/billing payment. Included in the Attachment section of this proposal is anticipated project construction budget based on this direct procurement approach along with several vendor quotes for City consideration. It would be an honor to share our traffic synchronization and design expertise with the City. As outlined in the proposal that follows, we meet and exceed all the qualification requirements outlined in Section II of the City's Request for Proposal (RFP). We confirm receipt of Addendum No. 1, No. 2, and No. 3. We are committed to meeting your quality and schedule expectations and look forward to collaborating with you. Please contact either of us through the information provided on page one of this letter. Respectfully submitted, MICHAEL BAKER INTERNATIONAL, INC. Sarmad Project Principal, Associate Vice President (Firm's Authorized Representative to Bind) Ry Calad, PE, TE, Project Manager - Traffic 5 Hutton Centre Drive, Suite 500 1 Santa Ana, CA 927071 Office: (949) 472-35051 Fax: (949) 472-8373 1 mbakerintl.com ,� seat eF9c ,�._...� PROPOSAL SEAL BEACH BOULEVARD Traffic Signal Synchronization c,o (CIP ST2109) TABLE OF CONTENTS LocalStaffing List................................................................................................................................................................................1 Organizational Chart - Team Structure.......................................................................................................................................1 Organizational Chart — Position, Responsibility and Availability............................................................................................2 CompanyQualifications...................................................................................................................................................................21 Michael Baker Qualifications and Background........................................................................................................................21 MichaelBaker Experience...........................................................................................................................................................21 ProjectP Funded Projects......................................................................................................................................................21 RecentRelevant TSSPs ...........................................................................................................................................................21 MichaelBaker Differentiators.....................................................................................................................................................23 Central Management System Configuration Experience..................................................................................................23 Signal System Evaluation, Needs Assessment, & Troubleshooting.................................................................................23 Signal Operations Experience and Innovations..................................................................................................................23 Delivering OCTA Project P funded RTSSP and TSSP Projects...........................................................................................24 Delivering Similar Projects Across Southern California.....................................................................................................26 Project Experience in the City of Seal Beach.......................................................................................................................29 AimTD Qualifications, Background, and Experience...............................................................................................................29 Schedule/ Hours...............................................................................................................................................................................30 ProjectUnderstanding.....................................................................................................................................................................32 ProjectApproach...............................................................................................................................................................................35 Scopeof Work...................................................................................................................................................................................40 References..........................................................................................................................................................................................52 Exceptions..........................................................................................................................................................................................54 ContractSignatures..........................................................................................................................................................................55 BusinessEntity...................................................................................................................................................................................55 Attachments.......................................................................................................................................................................................56 Fee Proposal I N T E R N A T 1 0 N A L Submitted in Separate Sealed Envelope Local Staffing List ��SEA ee PROPOSAL; 'V c5 SEAL BEACH BOULEVARD Traffic Signal Synchronization c,o (CIP ST2109) LOCAL STAFFING LIST The Michael Baker team fully commits its personnel and resources to serving the City for this project. The organizational charts shown below illustrate the composition of our team structure (Figure 1), and provide the individuals' position, responsibilities and availability (Figure 2). To address the City's specific project requirements, we have thoughtfully assembled a team who has worked together on similar projects as highlighted in our six projects in the Reference section. They will leverage their collective experience, creativity, and expertise to provide the City with implementable solutions, on schedule and within budget. Our team is based in Orange County with the ability to mobilize and work on the project sites with ease and efficiency during field work. Not only does this project appeal to us professionally, but we personally drive this corridor and welcome the future improved travel experience along Seal Beach Boulevard. Figure 1 Organizational Chart - Team Structure Marc Violett, PE Ryan Calad, PE, TE Kheang Tang, PE V ,/ ,/ V Antonio Salas, PE ° V ,/ V Bowen Yang, PE Renardo Bezati, PE Aldrin Dorado, EIT Angel Torres, EIT Aaron Kim, EIT Marionne Lapitan, EIT, ENV SP Key * Individual Authored to Negotiate the Contract 0 Out of State PE Page 11 I N T E R N A T 1 0 N A L ff �s PROPOSAL ` SEAL BEACH BOULEVARD Traffic Signal Synchronization c,o (CIP ST2109) I Figure 2 Organizational Chart — Position, Responsibility and Availability Our team was strategically assembled to address the needs of this project and the stakeholder agencies. Their resumes highlight the experience and expertise that will provide the City with timely delivery and successful solutions for the corridor. This team brings a successful track record of delivering projects that improve corridor efficiency through technology installation and implementation. As an example, after implementing updated traffic signal timings along China Lake Boulevard in the City of Ridgecrest, the corridor showed a 40% improvement in travel time, 50% improvement in average speed, and a 75% improvement in number of stops. Delivering such high-quality solutions is of paramount importance to us. Page 12 I N T E R N A T 1 0 N A L Serves as day-to-day contact between the City and Michael Baker Ryan Calad, PE, TE Project Manager team. Oversees and directs key team staff for Signal Timing 70% Optimization & Implementation and Project Report tasks. Provides support and commits the necessary resources to ensure Sarmad Farjo, PE Project Principal successful project completion and will provide accountability for 10% quality and timeliness Confirms that the requirements of Michael Baker's quality control Marc Violett, PE QA/QC Manager plan are implemented, as well as those required by the City and 35% approving agencies Khean Tang, PE g g Task Manager g Oversees the team executing the tasks of Data Collection (Field 65% Reviews) and System Design & Construction Antonio Salas, PE Project Engineer Provides technical guidance for the tasks of Signal Timing 70% Optimization & Implementation and Project Reports Provides technical expertise for the Before/After Study and Signal Bowen Yang, PE Project Engineer Timing Optimization & Implementation 65% Renardo Bezati, PE Project Engineer g Provides technical support on the Data Collection and System 65% Design & Construction tasks Associate Responsible for supporting execution of the Before/After Study, Aldrin Dorado, EIT Engineer Signal Timing Optimization & Implementation, and Project Report 80% tasks Angel Torres, EIT Associate Supports the team completing tasks associated with Data Collection 80% Engineer and System Design & Construction Aaron Kim, EIT Associate Delivers design support for the tasks of Data System Design & 75% Engineer Construction Marionne Lapitan, Associate Provides technical support for the Data Collection and System 75% EIT, ENV SP Engineer Design & Construction tasks Olga Polunin Task Manager Serves as day-to-day contact between Michael Baker and the 40% AimTD AimTD team Edward Polunin Task Manager Oversees the traffic count process and data collection 45% AimTD Manuel Espinoza Field Data Responsible for traffic count field data collection 50% AimTD Collection Our team was strategically assembled to address the needs of this project and the stakeholder agencies. Their resumes highlight the experience and expertise that will provide the City with timely delivery and successful solutions for the corridor. This team brings a successful track record of delivering projects that improve corridor efficiency through technology installation and implementation. As an example, after implementing updated traffic signal timings along China Lake Boulevard in the City of Ridgecrest, the corridor showed a 40% improvement in travel time, 50% improvement in average speed, and a 75% improvement in number of stops. Delivering such high-quality solutions is of paramount importance to us. Page 12 I N T E R N A T 1 0 N A L ,�SEq, e`9 PROPOSAL f � cs SEAL BEACH BOULEVARD Traffic Signal Synchronization c,o (CIP ST2109) Ryan Calad, PE, TE Project Manager Mr. Calad is a motivated and innovative traffic engineer who has served as a project manager on various traffic signal PS&E, synchronization, and ITS projects. His expertise is with intersection and signal system design and operation. He has previously led 16 projects of similar size and scope to the Seal Beach Boulevard project. He has developed optimized timing plans for nearly 1,000 signals and gained experience with traffic responsive, adaptive, transit priority systems (TSP). He has a strong working history deploying 100s of the newest ATC controllers with a deep knowledge of SPM and peer-to-peer operations, and has been a task leader for several Traffic Management Center (TMC) PS&E design projects. He has been hands on with controller deployment, central system configuration and troubleshooting work; signal system inventory and assessment. Project Experience: Intelligent Transportation System (ITS) Phase VI Master Plan Design Improvements, Inglewood, California. City of Inglewood Project Manager. Michael Baker was selected for the design work of the final gap closure in Ethernet signal communication system along the Pincay Drive corridor with new conduit, Years of Experience: 14 B.A., Social Ecology, University of California, Irvine Professional Engineer - Traffic, California, 2013, 2692 Professional Engineer - Civil, California, 2020, 91422 vaults, 288 Single Mode fiber optic cable, network switches, ITS design improvements, as well as proving complete system integration support including procuring and deploying new 2070 ATC Omni eX controllers for 12 intersections along Manchester Boulevard and Pincay Drive with new and integration into the City's Transparity® Central System. Culver Drive TSSP, Irvine, California. City of/rvine/Newport Beach. Project Manager. Michael Baker is delivering TSSP for 11.3 miles of roadway and 39 project signal intersections within the Cities of Irvine, Newport Beach, as well as Caltrans District 12. The project includes preparing complete PS&E for the construction of ITS elements including controller upgrades, CCTVs for both Cities, and new fiber optic connections within the City of Newport Beach, along with optimized timing per OCTA requirements. Multiple OCTA Traffic Signal Synchronization Projects (TSSP), Orange County, California.* For OCTA. Project Manager/Deputy Project Manager/Task Leader. Mr. Calad served in various roles for several OCTA sponsored Project P RTSSP. This includes the MacArthur Boulevard/Talbert Avenue TSSP (7.4 miles and 26 signals) passing through the cities of Santa Ana, Fountain Valley, and Huntington Beach, and Santa Margarita Parkway (5.2 miles and 22 signals) TSSP passing through the cities of Rancho Santa Margarita, Mission Viejo, and Lake Forrest. Additionally Mr. Calad served as the sub -consultant PM for the Harbor Boulevard TSSP, responsible for completing the "before"/"After' studies. Metro Blue Line & Atlantic Avenue TSSPs, Long Beach, California.* City of Long Beach. Project Manager. Provided controller upgrades, transit priority, peer-to-peer programming, and timing optimization for a total of 101 City intersections for improved vehicle, bus, and light rail operation. The project included the north -south corridors for light rail intersections along Long Beach Boulevard and Atlantic Avenue corridors, and the re -timing of four east -west downtown cross corridors. Provided newtiming, integration, and deployment support for over 60 intersections upgraded with ATC- 2070 LX controllers with McCain's Omni eX and with D4 program. Construction is complete for the Metro Blue Line corridor signals, which average improvement in travel time and stops from -17% to -35% for both inbound/outbound travel for AM and PM peak hours. On average, vehicle travel time and stops were also decreased by -15% to 31% for both northbound and southbound travel in the AM and PM peak hours. Page 13 I N T E R N A T 1 0 N A L ,�SEq, e`9 PROPOSAL SEAL BEACH BOULEVARD Traffic Signal Synchronization c,,,Fo (CIP ST2109) V1 Fair Oaks Avenue HSIP Signal/Metro ATMS Improvement Project, South Pasadena, California.* City of South Pasadena/Metro. Project Manager. In charge of engineering and design for the improvement of 22 (of 33) City traffic signals. Improvements included new EVPs, 2070 LX Controllers with Intelight Maxtime program, and Advanced Dilemma Zone Detection to nine intersections. The Metro funded project included collaboration with the neighboring agencies to provide direct fiber interconnect from a City fiber hub cabinet at a shared jurisdiction signal and 12 City Fair Oaks Avenue signals to LA County Department of Public Works (LACO) TMC. Arbor Vitae Street, Prairie Avenue, La Cienega Boulevard, and Florence Avenue Traffic Signal Synchronization, Inglewood, California.* City of ingiewood. Project Manager. Served as the project manager for the project which provided improved signal timing optimization for the corridors of Arbor Vitae St, Prairie Avenue, La Cienega Boulevard, and Florence Avenue in the City of Inglewood. These four corridors are part of a large north -south and east -west grid that were timed concurrently for cross -corridor optimization, comprised of 42 intersections, and nearly nine miles in length. The project provided the Traffic Signal Synchronization services implementing new timing and programming, plus the additional procurement and deployment for 14 new McCain Omni eX controllers. Citywide Traffic Signal System & TMC Master Plan, Beverly Hills, California*. Project Manager. The project included traffic engineering services for developing the City -Wide Traffic Signal System Planning Document and preparing plans, specifications and estimates (PS&E) to upgrade the Traffic management System (TMS) and Traffic Management Center (TMC). The project scope of work consists of performing traffic signal system infrastructure field inventory for the City's 106 traffic signals with signal and controller cabinet inventories, network communication, and preparation of a needs assessment document and implementation plan for the design of TMS & TMC upgrade. The City ultimately chose the Intelight Maxview TMS and will be upgrading to ATC controllers as part of their next phase. City of Long Beach Multiple Traffic Signal Synchronization Projects, Long Beach, California.* City of Long Beach. Project Manager. Mr. Calad managed multiple traffic signal synchronization projects (TSSP) for the City of Long Beach, including Ocean Boulevard TSSP (2015-2016), plus six other project corridors included Spring Street, Willow Street, Cherry Avenue, Carson Street, Bellflower Boulevard, and Lakewood Boulevard TSSP (2015-2017). Project management included multi -agency coordination with Caltrans and the cities of Signal Hill, Carson, Bellflower, and Lakewood. Each project provided updated CA-MLITCD phase timing and optimized coordination plans during the AM, Noon, and PM peak periods. Additional project tasks included count and data collection; field reviews; "before" and "after' studies; revising controller timing charts, and submittal of the final report. All projects utilized Synchro and Tru -Traffic software to analyze timing efforts. City of Azusa Traffic Management System Professional Engineering Services, Azusa, California*. Managed the signal timing coordination, ITS Master Plan and inventory, and PS&E for the TMC and ITS elements for the new ATMS project in the City of Azusa. The work included traffic signal design, ATMS, construction management and inspection services to provide traffic improvement at total of forty-three (43) project intersections that includes signal equipment, detection systems, a centralized traffic control and monitoring system, and signal timing. City of Diamond Bar On -Call TMC/Traffic Engineering Services, Diamond Bar, California.* PM and support staffing for managing the City's Traffic Network, remote VPN login- monitoring and timing support of their Transcore-TransSuite ATMS central system, integration and expansion of additional signals into the City's ATMS central system, and other ITS - related services. Completed task orders included preparing their Traffic Signal Maintenance and 0peration MasterPlan (TSMOMP) 2014 & TSMOMP update in 2016; Set up, implementation, and monitoring the City of Traffic Responsive System (2014-2016); and 2070 ATC Controller testing for McCain Omni eX and D4 Programs (2015-2016). * Non -Michael Baker Project Experience Page 14 I N T E R N A T 1 0 N A L PROPOSAL U®L i SEAL BEACH BOULEVARD Traffic Signal Synchronization �C/FOHNP (CIP ST2109) Sarmad Farjo, PE Project Principal Mr. Farjo has extensive design and management experience with transportation and multi -disciplinary infrastructure projects for local and regional agencies and clients. He has managed projects valued over $2.0 Billion in capital expenditure. His expertise is in roadway design, civil and site design, complete streets, active transportation, coordinating and solving complex drainage and utility conflicts, and managing multiple design teams to deliver projects for agencies and clients. He was chosen to serve on this project team for his familiarity with the City of Seal Beach and his strong project leadership skills. Project Experience: On Call Civil Engineering Services Contract, Seal Beach, California.* CityofSea/ Beach. Contract Manager. Responsible for execution of multiple small task orders to support the City in water quality and structural engineering evaluation for development and CIP projects. Years of Experience: 30 B.S.C.E., Civil Engineering, University of Baghdad Professional Engineer - Civil, California, 2012, 80769 Ball and Sunkist Intersection Improvements, Anaheim, California.* City of Certificate, Leadership Anaheim. Project Manager. Responsible for the design of the Ball & Sunkist Training, Harvard University intersection near Highway 57 in Anaheim. The objective of the project is to increase the capacity of the intersection since it is under sized for the current and projected traffic demands. The project includes widening the road width to fit additional lanes and signal modifications. The design is especially challenging due to the constraints on all sides by various businesses and residences. Keller Road Intersection, Murrieta, California.* City of Murrieta. Project Manager. Led the team responsible for Keller Road and Antelope Road intersection upgrade, widening, traffic signal, and coordination with Caltrans and private property owners on land acquisition. Limonite Avenue Widening and Traffic Signals Modifications, Jurupa Valley, California.* Lennar Homes Project Manager. Provided day-to-day management to the team widening Limonite Avenue between Wineville Avenue and Pats Ranch Road and modifying the traffic signals for two intersections. East Broadway Complete Street, Long Beach, California.* City of Long Beach. Project Manager. Responsible for a 2 - mile roadway rehabilitation/complete streets project. In the before project conditions, East Broadway is a 4 -lane undivided roadway without any left -turn lanes between Alamitos Avenue and Molino Avenue and a 2 -lane roadway with two-way left turn lane between Molino Avenue and Redondo Avenue. The project converts the segment to a 2 -lane roadway with left -turn lanes at each signalized intersection, cycle tracks (on -street bicycle lanes separated from through traffic by parallel parking and a buffered area), and side boarding island transit stops (in -street raised refuge islands dedicated to waiting and boarding areas for transit passengers enabling in -lane transit stops and improved accessibility and removing transit vehicle/bicycle conflict). This redesign creates a "complete street" that will be safe and accessible. The project also addresses non-compliant ADA facilities and a steep roadway cross -slope due to abandoned/buried railroad tracks and existing development throughout the segment. Some of the challenges that the team overcame on this project included: transit facilities location; public outreach; steep driveways; pavement design; coordination with multiple agencies; improve roadway profile; and ADA compliance. Page 15 I N T E R N A T 1 0 N A L ,�SEq, e`9 PROPOSAL f � cs SEAL BEACH BOULEVARD Traffic Signal Synchronization c,,,Fo (CIP ST2109) Santiago Canyon Highway Safety Improvement PS&E, Orange County, California.* Orange County Public Works Principal In Charge. Oversaw the team providing the design of safety improvements throughout the Santiago Canyon Road corridor between Live Oak Canyon Road and California State Route 241, approximately 11 miles. Safety improvements include installation of High Friction Surface Treatment (HFST) and flashing beacons with warning signs, enhancements to the signing and striping throughout the corridor including a buffered bike lane, and replacement of guardrail and end treatments. The proposed project includes the following improvements at various locations throughout the corridor: installation of a High Friction Surface Treatment (HFST); installation of curve warning signs with advisory speeds and flashing beacons; installation of delineators at edge of roadway; installation of object markers on utility poles; replacement of existing guardrail and end treatments; restriping bike lane to include buffer area; and; enhancement of roadside signage and delineation. Merrimac Way Complete Street, Costa Mesa, California.* CityofCosta Mesa. Principal In Charge. Responsible for the team providing design of a multi-purpose trail and cycle tracks along a 3/4 mile length of Merrimac Way between Harbor Boulevard and Fairview Road. The road diet decreased the number of through lanes from 4 to 2, but included an enhanced mid -block crossing, street improvements to reconfigure access to Orange Coast College, and roadway rehabilitation throughout the corridor. This project involved significant public outreach and coordination with Orange Coast College, the City's Bikeway & Walkability Committee, and neighboring residents. The project included: road diet to accommodate an off-street multi-purpose trail and on street Class IV separated bicycle facilities (includes alternatives analysis), connection with existing trails and bike facilities at Harbor Boulevard and Fairview Road, rehabilitation of the Merrimac Way pavement, realignment of the median and amendment to the road cross section where necessary to accommodate the active transportation improvements, missing sidewalk improvements on the southern side of Merrimac Way, landscaping and irrigation improvements for the parkway buffer and median and replace existing eucalyptus trees at the eastern end of Merrimac Way, close coordination with the adjacent Orange Coast College Construction technical support and close out following design completion. Palm Avenue Improvement, San Diego, California.* CityofSan Diego. Principal In Charge. Led the team to complete civil engineering design services including survey, geotechnical, signing striping, potholing, roadway design, signal design and warrants, median design, pavement rehabilitation, intersection analysis, grading, erosion control, preparation of cost estimates and Quality Assurance Plan (QAP), new sidewalks, retaining wall design, and ADA ramps and path of travel design. This is a 1.5 -mile roadway design for Palm Avenue between Kostner Drive and Beyer Way/Picador Boulevard. The project consisted of intersection widening, new signal design and signal modification, drainage design, geometric design, bus pads, ADA access, storm water management, and bike/pedestrian access design. The project also included coordination with Caltrans for the adjacent 1-805 interchange project. Hillery Drive Improvements, San Diego, California.* QvofSan Diego. Principal In Charge. Provided oversight for the design and construction of Hillery Drive. The project, located near the intersection of Black Mountain Road in Mira Mesa, was in need of road widening to accommodate increased traffic volumes. This modification required a structural retaining wall, traffic signal modification and traffic calming measures. Also, in conjunction with the widening effort, there was a desire to increase stormwater treatment, and add additional safety measures to protect pedestrians. The design team created a comprehensive plan to complete the required road widening. A structural retaining wall was designed to allow proper roadwaywidths and blended with the existing CMU walls and landscape. A signing and striping design and traffic signal modification plan were created to most efficiently channel traffic volume in a safer fashion. Traffic calming chicanes were implemented to slow traffic on a connecting street in conjunction with a lighted crosswalk to increase pedestrian safety. Additionally, three new ADA compliant crosswalks were designed at the intersection where the lighted crosswalk was added. The completed design allowed for increased traffic volume in a safe manner, combined with increased storm water pollution control, and a safer environment for pedestrians through traffic calming and increased visibility sidewalks. *Non -Michael Baker Project Experience Page 16 I N T E R N A T 1 0 N A L ,�SEq, e`9 PROPOSAL f � cs SEAL BEACH BOULEVARD Traffic Signal Synchronization c,o (CIP ST2109) Marc Violett, PE QA/QC Manager Mr. Violett has directly relevant experience specializing in all aspects of traffic and transportation engineering, producing ITS -related deliverables from concept to final design plans and various traffic analyses. He has experience running TSSPs, managing traffic management center (TMC) installations, implementing hard -wired and wireless communications, and specifying new ITS technologies. He stays current with new technologies through research, relationships with technological manufacturers, and his affiliations with professional organizations such as ITS CA and ITE. He was chosen to provide QA/QC on this project because of his project experience and attention to detail to ensure all standards and expectations are being met. Mr. Violett leads Michael Baker's Santa Ana office Traffic Group and has strong working relationships with staff and clients, earning a reputation for his focus on following QA/QC standards. Project Experience: Culver Drive TSSP, Orange County, California. City of /wine/Newport Beach. Years of Experience: 16 B.S., Civil Engineering, University of Arizona Professional Engineer - Civil, California, 2008, 73486 QA/QC Manager. Performed pre -proposal field work to provide recommendations for ITS device installations. Reviewed the PS&E package. Provided technical comments to be addressed by staff. Michael Baker was contracted to deliver a TSSP for 11.3 miles of roadway and 39 project signal intersections within the cities of Irvine, Newport Beach, as well as Caltrans District 12. The project includes preparing complete PS&E for the construction of ITS elements including controller upgrades, CCTV for both cities, and new fiber optic connections within Newport Beach. ITS Phase VI Master Plan Design Improvements, Inglewood, California. Cityof/nq/ewood QA/QC Manager. Reviewed PS&E package. Provided technical and administrative comments to be addressed by staff. Michael Baker was selected for the design of ITS Phase VI consisting of the final gap closure in the Ethernet signal communication system along the corridor with new conduit, vaults, 288 Single Mode fiber optic cable, network switches, and connections. In addition to the network communication, the project also provided design for a new Daktronics CMS/DMS sign, as well as providing complete system integration support including procuring and deploying new 2070 ATC Omni eX controllers for 12 intersections with new and integration into the City of Inglewood's Transparity® Central System. Washington Boulevard TSSP, Los Angeles, California. Los Angeles County, Department of Public Works QA/QC Manager. Provided technical expertise on development of traffic signal, utility, and base plans. Managed budget for invoicing client. Michael Baker provided traffic engineering services for the modification of existing traffic signal systems. Design services included plans for the modification of 29 traffic signals and sketches for signalized intersections within the city of Los Angeles. The project also included signal system inventories, an assessment and recommendations report, roadway construction plans, collection of traffic volume counts, construction assistance, and preparation of as -built plans. The project involved coordination with the County of Los Angeles, and the cities of Commerce, Montebello, Pico Rivera, Santa Fe Springs, and Whittier. La Palma Avenue TSSP, Anaheim, California. 0yofAnaheim. Project Manager. Responsible for project management, processing vendor invoices, coordinating with subconsultants on the installation of equipment, and preparing ITS equipment and fiber optic design plans. Michael Baker is providing engineering services for the city of Anaheim to deliver a TSSP. The project includes preparing complete PS&E documents for construction of ITS elements and fiber optic connections to the City of Anaheim's extensive existing communication system. In addition to preparing the plans, Page 17 I N T E R N A T 1 0 N A L ,�SEq, e`9 PROPOSAL � fo .., c5 i,i... SEAL BEACH BOULEVARD Traffic Signal Synchronization c,,,Fo (CIP ST2109) Michael Baker has teamed with multiple subconsultants to procure, install, implement, and integrate the ITS and infrastructure components. China Lake Boulevard TSSP, Ridgecrest, California. City ofRidgecrest. Project Manager. Responsible for designing the ITS and implementing a TSSP including seven traffic signals along an arterial roadway to improve traffic flow. Prepared traffic signal synchronization timing across the corridor using Synchro traffic analysis software. Produced traffic signal and fiber optic PS&E for bidding. Managed budget and met deadlines linked to funding expiration. Coordinated with the Caltrans District 6 Local Assistance Office. Michael Baker under an on-call traffic engineering services contract for the City of Ridgecrest, is responsible for the TSSP. The project objective is to improve arterial traffic flow, reduce travel times and stops, and increase average speed, along the corridor through the synchronization of the traffic signals. Benefits to be gained by improving traffic flow included reduced fuel consumption and improved air quality. The project also includes the preparation of fiber optic PS&E to provide signal communications between the traffic signals, and to provide communications in real time to a new traffic management system at City Hall. Kraemer Boulevard TSSP, Orange County, California. OCTA. Project Manager. Provided cursory review to the traffic signal and interconnect design plans for 50 traffic signals. Inherited the role of Project Manager after the installation of field equipment. Responsible for managing the overall project and coordinating with the agency, subcontractors, and the prime consultant, and keeping the project on budget. North Orange County Triangle Integrated Corridor, Orange County, California. Ca/trans Project Manager. Responsible for the preparation of the project report for the first integrated corridor in Orange County, located within the North Orange County Triangle (1-5, SR -91, SR -57). He is currently collaboratively coordinating with Caltrans and three sub -consultants to provide a report that covers installations of CCTVs, Bluetooth readers, adaptive ramp metering, fiber optic cable, servers, signing, pavement delineation, and maintenance vehicle pullouts. He worked closely with the author of the Concept of Operations of the Integrated Corridor to help identify additional project needs. He coordinated with California PATH (UC Berkeley) to recognize software that will execute alternative route plans during an incident. The project report provided the infrastructure and ITS components needed to provide a functioning integrated corridor. Mr. Violett is currently the project manager responsible for producing the PS&E for the project. The project includes installations of 70 new CCTV camera, 173 direct shortrange communication (DSRC) device, 50 traffic signal modification upgrades to video detection systems, and 53 on-ramp loop detector units. Advanced Traffic Management System (ATMS) Phase 5, Santa Monica, California. City of Santa Monica. Project Manager. Responsible for project management of the project that prepared preliminary engineering analysis, including site path analysis for wireless communications; bidding documents; construction drawings; and cost estimates to implement Phase 5 of the City's ATMS Master Plan. The plan evaluated the City's existing traffic signal systems and communication infrastructure and provided recommendations to enhance the system to satisfy current and future transportation service needs. Based on the recommendations indicated in the plan, the City developed an ATMS communication implementation plan indicating the various phases of improvements. Page 18 I N T E R N A T 1 0 N A L ,�SEq, e`9 PROPOSAL f � cs SEAL BEACH BOULEVARD Traffic Signal Synchronization c,o (CIP ST2109) Kheang Tang, PE Task Manager Mr. Tang has been working on OCTA Traffic Signal Synchronization Program (TSSP) projects for nearly a decade. He has worked on standards and design plans for many agencies throughout Southern California. As a responsive task manager, Mr. Tang has demonstrated expertise in addressing challenges and developing solutions to help minimize cost overruns and surprises during construction. Mr. Tang brings expertise and knowledge of all traffic signal controllers, central systems, CCTV, communication, and Bluetooth equipment allowing for an integrated, hands-on field experience to provide signal system -engineered solutions for the project. Project Experience: Seal Beach Boulevard TMC and ITS Improvement, Seal Beach, California. Cityof Sea/Beach. Design Engineer. Mr. Tang was responsible for design, implementation, and system integration for ITS along Seal Beach Blvd from Rossmoor Center to City Hall TMC. The project tasks included communication design, data collection, field inventory, detailed recommendation, upgrading existing signal controller, controller cabinet equipment, and expand the fiber optic network. Ultimately, this project can provide the capability for integration with existing and future field elements via the City's fiber optic communication network. Years of Experience: 10 B.S.C.E., Civil Engineering / Traffic / Transportation, California State Polytechnic University, Pomona Professional Engineer, California, 2017, 88197 Culver Drive TSSP, Irvine, California. Cityofll-vine/Newport Beach Task Manager. Mr. Tang was responsible for quality standards and network design. Michael Baker is contracted to deliver a TSSP along Culver Drive/Bonita Canyon Drive/Ford Road for 11.3 miles of roadway and 39 project signal intersections within the Cities of Irvine, Newport Beach, as well as Caltrans District 12. The project includes preparing complete PS&E for the construction of ITS elements including controller upgrades, CCTVs for both cities, and new fiber optic connections within the City of Newport Beach. ITS Phase VI Master Plan Design Improvements, Inglewood, California. City of Inglewood. Task Manager. Responsible for quality standards and network design. The Michael Baker team provided the network design for new Ethernet signal communication system along the Pincay Dr corridor with new conduit, vaults, 288 Single Mode fiber optic cable, network switches, and connections. Project ITS design improvements also included a new Daktronics CMS/DMS sign at the intersection of Prairie Avenue and Century Boulevard, as well as proving complete system integration support including procuring and deploying new 2070 ATC Omni eX controllers for 12 intersections along Manchester Boulevard and Pincay Drive with new and integration into the City's Transparity Central System. North Orange County Triangle Integrated Corridor, Orange County, California. Caltrans Task Lead. Responsible for the ITS into the transportation infrastructure. This is the first integrated corridor in Orange County, located within the North Orange County Triangle (1-5, SR -91, SR -57). The project includes installations of 70 new CCTV camera, 173 direct short-range communication (DSRC) device, 50 traffic signal modification upgrades to video detection systems, and 53 on-ramp loop detector units. La Palma Avenue TSSP, Anaheim, California. CityofAnaheim. Design Task Lead. Responsible for fiber communication design. Michael Baker is responsible for the design, procurement, and installation of information technology system (ITS) equipment and communication infrastructure. This work provides the ability to connect the project signals and update traffic signal timing from the City of Anaheim's Traffic Management Center. Page 19 I N T E R N A T 1 0 N A L ,�SEq, e`9 PROPOSAL f � cs SEAL BEACH BOULEVARD Traffic Signal Synchronization c,o (CIP ST2109) Regional TSSP, Coachella Valley, Riverside County, California.* Coache//a Va//eyAssociation of Governments (COAG). Design Task Lead. Responsible for the project planning, field inventories upgrade, design, implementation, and operations of the regional traffic signal system upgrades and signal synchronization improvements. CVAG has embarked in the development of a valley -wide traffic signal interconnect master plan and signal synchronization of new and existing signals on the regional arterial roads. ITS will be an integral part of regional efforts to maximize highway and arterial system capacity and improve operational efficiency. Traffic Signal System and Coordination, Tiers 3 and 4, San Bernardino County, California.* San Bernardino Associated Governments (SANBAG). Project Design Engineer. Responsible for designing a network to provide wireless communications to establish communications between traffic ITS devices and traffic management systems, improve feasible wireless communications technologies, review and analysis of mapping data, aerial photography and topography to determine the best feasibility of the proposed wireless paths. Coordinated with City staff in continuing the deployment of wireless communication network design for 371 intersections. Avalon Boulevard TSSP, Los Angeles County, California.* Los Angeles County Department of Public Works Project Design Engineer. Prepared Traffic Signal technical improvements for 31 intersections along an eight mile stretch of Avalon Boulevard. Scope of services included gathering as -built plans, performing a field review, modifying the traffic signals, upgrading streetlights, and analyzing the best location to install the wireless communicators. Fiber Optic Cable Installation, Irvine, California.* City of /wine. Project Design Engineer. Installed a direct fiber run from Irvine Transportation Center parking structure to the City's Operation and Services Facility. The project includes modifications of eight intersections in between the stretch to install new B40 pull boxes and splice enclosures for the fiber optic installation. Responsible of coordinating with the City's engineers, as well as the detail field work of the eight intersections. Also designed and prepared plans and construction documents for the runs. Magnolia Avenue TSSP, Orange County, California.* OCTA. Design Engineer. Responsible for signal synchronization and implementation of hardware and wireless communication infrastructure within the cities of Fullerton, Anaheim, Stanton, Fountain Valley, Westminster, and Huntington Beach. Fairview Road TSSP, Costa Mesa, California.* OCTA. Project Design Engineer. Responsible for signal synchronization and implementation of hardware and fiber optic communication within the cities of Costa Mesa and Santa Ana. Beach Boulevard TSSP, Orange County, California.* OCTA. Project Design Engineer. Responsible for signal synchronization implementation and post -project timing monitoring and maintenance. Coordinated with Caltrans staff during the monitoring period to adjust timing plans as needed. Wilshire Boulevard BRT (Bus Rapid Transit), Los Angeles, California.* Los Angeles Department of Transportation (LADOT). Design engineer, Mr. Tang was responsible for preparing the traffic signal modification plans for more than 30 intersections along Wilshire Boulevard, signing and striping plans for the corridor, as well as street lighting design for half -a -mile stretch of Wilshire Boulevard. As a project design team, Mr. Tang furnished Plans, Specifications and Estimate involving signing, striping and traffic signal modifications along the Wilshire Boulevard corridors; Western Avenue to San Vicente Boulevard (3.6 miles) and San Vicente Boulevard/Federal Avenue to Barrington Avenue (0.15 miles). Work encompasses thirty-three signalized intersections along Wilshire Boulevard, over 3.8 miles of signing and striping on a major arterial highway and coordination with LADOT, LABOE and the LA METRO for design development. Non -Michael Baker Project Experience Page 110 I N T E R N A T 1 0 N A L ,�SEq, e`9 PROPOSAL f � cs SEAL BEACH BOULEVARD Traffic Signal Synchronization c,o (CIP ST2109) Antonio Salas, PE Project Engineer Mr. Salas specializes in design in the Public Works/Transportation Engineering Department at Michael Baker. His expertise is composed of traffic signal design, traffic signal communication plans, ITS, traffic signal synchronization before and after studies, signal timing, Synchro analysis, Tru -traffic analysis. His responsibilities include design and plan production in all areas of traffic engineering for Caltrans and local agencies. Project Experience: Kraemer Boulevard Traffic Signal Synchronization, Orange County, California. OCTA. Design Engineer. Responsible for field review of entire corridor and the development of plans and estimates for the traffic signal interconnect system. Other responsibilities included the "before" and "after" studies using Tru -traffic to be able to log the number of stops, travel time, and delays before and after the implementation of new traffic systems and synchronized signal timing. Michael Baker served as the principal subconsultant under an on-call traffic engineering services contract to manage, design, and implement improved and enhanced signal timing, signal synchronization, and traffic operations for all signalized intersections on the Kraemer Boulevard-Glassell Street- Grand Avenue traffic signal synchronization project. Michael Baker provided construction drawings, specifications, and estimates for a fiber optic communication system. Years of Experience: 9 B.S., Civil Engineering California, State Polytechnic University, Pomona Professional Engineer - Civil, Nevada, 2019, 027211 Professional Engineer - Civil, Washington, 2020, 20101200 Professional Engineer - Civil, Oregon, 2020, 95960PE China Lake Boulevard TSSP, Ridgecrest, California. City of Riogecrest. Design Engineer. Conducted field work for multiple traffic signals and prepared communication plan. Michael Baker under an on-call traffic engineering services contract for the City of Ridgecrest, is responsible for the TSSP. The project objective is to improve arterial traffic flow, reduce travel times and stops, and increase average speed, along the corridor through the synchronization of the traffic signals. Benefits to be gained by improving traffic flow included reduced fuel consumption and improved air quality. The project also includes the preparation of fiber optic PS&E to provide signal communications between the traffic signals, and to provide communications in real time to a new traffic management system at City Hall. ATMS Phase 5, Santa Monica, California. City of Santa Monica. Design Engineer. Assisted with the roadway design. Michael Baker prepared preliminary engineering analysis, including site path analysis for wireless communications; and bidding documents; construction drawings; and cost estimates to implement Phase 5 of the City's ATMS Master Plan. The plan evaluated the City's existing traffic signal systems and communication infrastructure and provided recommendations to enhance the system to satisfy current and future transportation service needs. Based on the recommendations indicated in the plan, the city developed an ATMS communication implementation plan indicating the various phases of improvements. The work in Phase 5 consisted of upgrading the City's signal communication system to an Ethernet communication system along three corridors approximately 3.5 miles, including Montana Avenue, 7th Street, and 26th Street. It also included the upgrade of 12 traffic signal systems, installation of CCTV cameras, fiberoptic and wireless communication systems, and integration of the new communication system at the existing City's communication hub and Traffic Management Center (TMC). Page 111 I N T E R N A T 1 0 N A L PROPOSAL SEAL BEACH BOULEVARD Traffic Signal Synchronization (CIP ST2109) 11 Citywide Traffic Signal Interconnect Upgrade & Traffic Management Center, Palm Springs, California. City of Palm Springs Signal Timing Engineer. Responsibilities include signal timing analysis, data input from the traffic management center, optimizing timing and conducting travel runs for a before and after analysis. Traffic Signal Modifications and Highway Safety Improvement Program Cycle 7, Palm Springs, California. City of Palm Springs Technical Lead. Responsibilities included field review and investigation of the existing 19 traffic signals and creating a PS&E package for the traffic signal improvements. The City experienced accidents related to the dilemma zone for vehicles approaching a traffic signal on the yellow phase, and in order to eliminate the dilemma zone Michael Baker introduced the idea of using a proven hybrid system for vehicle detection. Other responsibilities included developing the SYNCHRO network to analyze the existing queues for left -turn movements at intersections with permissive phasing, with the intent to switch the phasing to protected left -turn. The City had also experienced many head-on collisions for vehicles turning left on a permissive phasing. Michael Baker's analysis helped the City select the option to switch to protection for those intersection that made the most sense. Michael Baker was retained to prepare the design plans for 19 signal modifications and American with Disabilities Act (ADA) pedestrian access ramps to improve safety. The improvements include increasing signal visibility and installing advance dilemma zone detection systems. Crenshaw Boulevard Traffic Signal Synchronization, Los Angeles County, California. Los Angeles County. Design Engineer. Responsible for field review and design of various traffic signal modification and plan production. Michael Baker provided traffic engineering services for signal modification of traffic signal systems. Design services included fifteen traffic signal modification plans, and sketches for signalized intersections intersecting Crenshaw Boulevard from Rosecrans Avenue to Crestridge Road. The project also consisted of signing and striping plans, roadway construction plans, collection of traffic volume counts, construction assistance, and preparation of as -built plans. The project involved coordination with the County of Los Angeles, and the Cities of Rancho Palos Verdes, Rolling Estates, Torrance, Gardena, and Hawthorne. Firestone Boulevard ITS Project, Norwalk, California. City of Norwalk. Responsibilities include coordination with the City of Norwalk to develop a strategy for implementation of new fiber optic cable along Firestone Boulevard between 1- 605 and Rosecrans Boulevard. In charge of putting together a team to conduct field work, design matrix, design and plan production. The goal was to connect all the signals along the corridor based on the City's master plan to allow for traffic signal synchronization in the future. Page 112 I N T E R N A T 1 0 N A L ,�SEq, e`9 PROPOSAL f � cs SEAL BEACH BOULEVARD Traffic Signal Synchronization c,o (CIP ST2109) Bowen Yang, PE Project Engineer Mr. Yang is an engineering professional with seven years of experience in traffic, transportation, and civil engineering. He has consistently delivered projects within budget and schedule, and always seeks to produce creative solutions. He has a strong ability to work independently and provide support for multiple concurrent priorities, and always received high client satisfaction. Project Experience: Countywide Bus Rapid Transit (BRT) Transit Signal Priority (TSP) Project. Multiple Cities, California. LA Metro. As Project Engineer for his previous firm. He was responsible for troubleshooting bus priority devices and perform integration with traffic controller of TSP systems at signalized intersections maintained by 26 local agencies along two MetroRapid corridors. The wireless communication system includes both Cisco and Encom Wireless radios which are designed to communicate with the onboard BRT computer. Project responsibilities included coordination with local agencies, line of sight surveys, preparation of design plans, equipment configuration, and installation of intersection traffic signal priority systems, maintenance and acceptance testing. Years of Experience: 7 B.S., Civil Engineering, California State Polytechnic University, Pomona Professional Engineer, California, 2020, number pending Marguerite Parkway Traffic Signal Synchronization Project, Mission Viejo, California. City of Mission Viejo. Served as Project Engineer for his previous firm and was responsible for providing upgrades for a 9 -mile segment which includes 30 traffic signals from EI Toro Road to Auto Mall. Traffic Signal Upgrades include new ADA push buttons at 29 intersections. The team evaluated different models of push buttons and made recommendations based on the city's needs and available technology. Other improvements include new UPS, Closed -Circuit Television (CCTV), EVP, traffic signal cabinet, and fiber optic cable. The City will use the PS&E package to advertise to contractors, and after a contractor is selected, the team continued to provide construction support. Signal timing modeling and analysis was also included in the scope of work for this project. The team collected traffic count data to create Synchro and Tru traffic models that will help optimize and synchronize the signal timing along Marguerite Parkway. New timing plans were developed for AM, midday, PM, and Weekend peak periods and fine-tuned signal timing. 1-405 Design -Build Improvement Project. Orange County, California. SBCTA. Project Engineer for his previous firm, acting as a subconsultant of a multidisciplinary design and construction team, on this $1.2 billion design build project in Orange County, California. Responsible for the design of the Caltrans ITS field infrastructure, temporary ITS field infrastructure supporting maintenance of traffic during construction, toll system infrastructure and coordination, street lighting, agency traffic signal improvements along the corridor and development of the project Traffic Management Plan. Assisted project management with the preparation and development of plans and specifications for the maintenance of traffic, traffic management systems, Intelligent Transportation Systems (ITS), tolling integration, and traffic signals. Page 113 I N T E R N A T 1 0 N A L ,�SEq, e`9 PROPOSAL f � cs SEAL BEACH BOULEVARD Traffic Signal Synchronization c,o (CIP ST2109) Renardo Bezati, PE Project Engineer Mr. Bezati has extensive experience in the transportation field, specializing in producing deliverables, concepts, reports, plans, specifications, and estimates. His primary experience includes electrical and communication design for various ITS projects, and traffic signal design and operations. His experience also includes traffic safety studies, traffic analysis, signing and striping, traffic signal design and operations, traffic control, and electrical design for various intelligent transportation systems. Mr. Bezati has worked on projects for many local municipalities, such as Anaheim, Laguna Beach, Orange, Long Beach, Los Angeles, and state projects for Caltrans, Washington, Texas, Michigan, and Illinois. Project Experience: La Palma Avenue Traffic Signal Synchronization Program, Anaheim, California. City of Anaheim. Traffic Engineer. Responsible for completing fiber optic communication design plans for La Palma Avenue. The design included the installation of CCTV, vehicle detection, fiber optic cable, cabinet equipment, and GPS. Michael Baker is responsible for the design, procurement, and installation of ITS equipment and communication infrastructure along La Palma Avenue. This work provides the ability to connect the project signals and update traffic signal timing from the City of Anaheim's Traffic Management Center. Years of Experience: 10 M.S., Traffic Engineering / Transportation, Wayne State University, BSc, Civil Engineering / Traffic / Transportation, Wayne State University Professional Engineer - Civil, Michigan, 2012, 6201062650 Culver Drive TSSP, Irvine, California. City ofll-vine/Newport Beach. Project Engineer. Responsible for completing fiber optic communication and signal inventories, which Michael Baker is contracted to deliver a TSSP along Culver Drive/Bonita Canyon Drive/Ford Road for 11.3 miles of roadway and 39 project signal intersections within the Cities of Irvine, Newport Beach, as well as Caltrans District 12. The project includes preparing complete PS&E for the construction of ITS elements including controller upgrades, CCTV's for both Cities, and new fiber optic connections. ITS Phase VI Master Plan Design Improvements, Inglewood, California. Cityof/ng/ewood. Project Engineer. Provided design oversight for the fiber optic communication system and all communication related hardware assemblies. Michael Baker was selected for the design of ITS Phase VI consisting of the final gap closure in the Ethernet signal communication system along the corridor with new conduit, vaults, 288 Single Mode fiber optic cable, network switches, and connections. In addition to the network communication, the project also provided design for a new Daktronics CMS/DMS sign, as well as providing complete system integration support including procuring and deploying new 2070 ATC Omni eX controllers for 12 intersections with new and integration into the City of Inglewood's Transparity® Central System. State Route 1 Project Report, Newport Beach and Seal Beach, California. Ca/trans Traffic Engineer. Responsible for preliminary design and cost estimate for signal upgrades along Pacific Coast Highway (PCH) in Orange County. Project requires the complete removal and installation of signal equipment at 20 intersections due to old age and wear. Michael Baker is currently working on a Project Report that combines two separate Project Initiation Reports for State Route 1. The proposed project is within the cities of Newport Beach, Huntington Beach, Sunset Beach, and Seal Beach. As part of the Capital Preventative Maintenance, the proposed project includes pavement rehabilitation (cold plane and overlay) between Warner Avenue and the Los Angeles/Orange County line, removal of the existing metal beam guardrail and replacing with the current Midwest Guardrail System, and the removal and replacement of the existing curb ramps with ADA -compliant curb ramps. This project is funded by the State Highway Operation and Protection program. Page 114 I N T E R N A T 1 0 N A L ,�SEq, e`9 PROPOSAL f � cs SEAL BEACH BOULEVARD Traffic Signal Synchronization c,o (CIP ST2109) 1-10 Design Build. Ca/trans ITS/Tolling Lead Engineer. Responsibilities include developing a complete PS&E package for all Caltrans ITS and SBCTA tolling infrastructure for the 15 mile stretch of 1-10. The project includes the installation of a new fiber optic communication plant, CCTVs, TMS, weight -in -motion system, RMS, Irrigation controller cabinets, and data nodes for each intersection. In addition, a separate fiber communication system with redundancy for the toll collection system. The toll collection system includes CCTVs, count stations, 16 tolling CMS, and 8 toll collection points. Integrated Corridor Management System (Contract No. 12A1695, Task Order 3). Caltrans Traffic Engineer. Responsibilities included developing a report for the implementation of an Integrated corridor management system (ICM) in Orange County. The project consists of evaluating existing county infrastructure and the capabilities of the communication system, recommendations for improvements in the communication system to handle ICM requirements and developing cost estimate for the project. This project involved heave coordination with the eight cities involved and buyoff between the cities and Caltrans. In addition, this project explored possibilities of new technologies such as vehicle to infrastructure communications for connected vehicle. South Bay Fiber Optic Communication Diagram/Documentation. Los Angeles County Department of Public Works Project Engineer. Responsible for determining the fiber optic systems communication scheme in South Bay based on field investigation and testing. Long Beach City College, Long Beach, California. PS&E. Traffic lead designer. Project included traffic signal modifications at PCH and Walnut Ave to bring intersection to ADA standards. New striping and signal modifications to accommodate traffic patterns for the new parking structure installed by the Long Beach City College. Additional work included designing interconnect communication to the nearest traffic signals. 1-5 North Managed Lane Improvements, Los Angeles, California. PS&E. Traffic/ITS Engineer. Project included widening of 1-5 freeway to install an HOV lane. The 15 -mile -long freeway stretch in north Los Angeles County had difficult terrain for engineering design. Responsible for electrical plans which included TMS, RMS, CCTV, weigh in motion systems, and hub design. Also responsible for overhead signing upgrades and the installation of new HOV signing per the project. Cow Camp Road Extension, Orange County, California. Rancho Mission Viejo LLC. Traffic Engineer. As Traffic Engineer, Mr. Bezati provided PS&E plans for multiple phases of this project. Two new traffic signal designs for phase 2B including fiber interconnect, as well as twisted pair to existing intersections. New signing and striping plans with bike lanes, and community EV maintenance vehicle signing and striping. Signing and striping for a two-lane roundabout. Provided construction staging and traffic handling plans for all phases. The District at South Bay, Carson, California. RESolutions Traffic Engineer. This project is a 157 -acre development on top of a former landfill with oversight from the California Department of Toxic Substance Control. As lead traffic engineer, Mr. Bezati designed 6 traffic signals within the development, 2 of which are new signals on existing roadway, with City of Carson oversight. The project included signing and striping, signal interconnect, and preparing for future City of Carson Transportation Management Center connection. Detection System Rehabilitation (Contract No. 12A1695 Task Order 4). Caltrans Traffic Engineer. Responsibilities included the design of Transportation Management Systems (count stations, sensor stations) and Ramp Metering Systems throughout all Orange County freeways. The project includes the development of PS&E plans for over 400 separate locations consisting of electrical modification plans, communication, and striping plans. * Non -Michael Baker Project Experience Page 115 I N T E R N A T 1 0 N A L ,�SEq, e`9 PROPOSAL f � cs SEAL BEACH BOULEVARD Traffic Signal Synchronization c,o (CIP ST2109) Aldrin Dorado, EIT Project Engineer Mr. Dorado has worked on numerous traffic and ITS projects with responsibilities that include traffic signal, CCTV, fiber optic cable plans, and field inventory. His experience includes traffic signal design, intersection analysis, level of service calculations, project traffic trip generation and forecasting, queue analysis, signal warrant analysis, and parking studies. Mr. Dorado is proficient in several traffic engineering software, such as AutoCAD, MicroStation, Traffix, and Synchro. Project Experience: Pacific Coast Highway Improvements, Orange County, California. Ca/trans Traffic Engineer. Responsible for conducting field review of existing conditions, preliminary design and cost estimates for traffic signal upgrades along PCH in Orange County. Prepared project level design plans including signal poles, heads, pedestrian push buttons, and loop detectors. Michael Baker provided engineering services for the complete removal and installation of signal equipment at 20 intersections due to age and wear. The concept plans were utilized to prepare a cost estimated during the Project Report phase. The plans and estimate will be utilized to move the project forward to the PS&E phase. Years of Experience: 4 B.S., Civil Engineering California, State Polytechnic University, Pomona Engineer—In—Training, California, 2016,158116 Jefferson Street Traffic Signal Coordination, Coachella, California. City of Coachella. Traffic Engineer. Responsible for developing Synchro model and analyzing traffic patterns and flow along Jefferson Road corridor. Optimized traffic signal cycle lengths and splits for AM and PM peak periods. Michael Baker, at the request of the City, provided traffic signal operation and timing services along a stretch of four intersections, including two Caltrans maintained signals, in the City. The project intersections are major concerns of the City during the Coachella Music Festival. AM and PM turning movement counts were collected and uploaded into a Synchro model of the corridor. The traffic signal timings were optimized and traffic signal timing sheets were prepared for field implementation. Culver Drive TSSP, Irvine, California. City of /mine/Newport Beach. Assistant Engineer. Responsible for field review and CAD deliverables, which Michael Baker is contracted to deliver a TSSP along Culver Drive/Bonita Canyon Drive/Ford Road for 11.3 miles of roadway and 39 project signal intersections within the Cities of Irvine, Newport Beach, as well as Caltrans District 12. The project includes preparing complete PS&E for the construction of ITS elements including controller upgrades, CCTV's for both Cities, and new fiber optic connections. Caltrans Contract No. 12A1695 Task Order #015 ICM, Orange County, California. Ca/trans Engineering Technician. Responsible for designing closed circuit television (CCTV) systems along mainline Interstate 5, State -Route 57, and State - Route 22. Also conducted field work reviews for the installation of dedicated short range communications (DSRC) at approximately 130 locations throughout freeway mainlines in Orange County. Assisted in designing video detection systems (VDS) on approximately 50 freeway on-ramp and off -ramp intersections. Santa Monica Signal Sync, Santa Monica, California. City of Santa Monica. Engineering Technician. Conducted field review of the existing conditions at the intersections and provided design recommendations to the City. Responsible in developing plans to install video detection systems (VDS) and upgrading traffic signal poles to recent standards. Page 116 I N T E R N A T 1 0 N A L �® ��SEA`e� PROPOSAL SEAL BEACH BOULEVARD Traffic Signal Synchronization i ^-q„�Q�yN�P (CIP ST2109) Associate Engineers - Staffing Support Angel Torres, EIT Mr. Torres has experience in traffic engineering and has assisted in multiple design projects, which include traffic signals, traffic control plans, and traffic monitoring systems. He has also worked on detour plans, utility plans, and inventory plans. Some of his responsibilities include designing in compliance to various standards, intersection analysis, and conduit -fill calculations. Mr. Torres is proficient in several software programs for assisting traffic engineering. Aaron Kim, EIT Mr. Kim has experience in traffic engineering and has assisted in multiple design projects, which include traffic signals, ramp metering systems, and traffic monitoring systems. He has also worked on traffic control plans, ITS systems, after study reports, and traffic impact analysis reports. He has a wide range of responsibilities which included designing in compliance to various standards, calculating measures of effectiveness and benefit -cost analysis. Mr. Kim is proficient in several software programs for assisting traffic engineering. Marionne Lapitan, EIT, ENV SP Ms. Lapitan is focused on traffic engineering and has assisted in multiple design projects, which include traffic signals, traffic control plans, and traffic monitoring systems. She has worked on detour plans, utility plans, inventory plans, signing and striping, traffic control, traffic calming design and on -street parking facilities projects. Some responsibilities include designing in compliance to various standards, intersection analysis, conduit -fill analysis, and traffic collision data analysis. Ms. Lapitan is proficient in several design programs for assisting traffic engineering. Collective Project Experience: Main Street TSSP, Orange County. OCTA. Katella Avenue TSSP, Orange County. OCTA. State Route 1 Project Report and Design, Newport Beach and Seal Beach. Ca/trans Culver Drive TSSP, Irvine. Cityof/rvine. ITS Phase VI Master Plan Design Improvements, Inalewood City ofInglewood Santa Monica Signal Sync, Santa Monica. CityofSanta Monica. SR -60 Fiber Optic Communication Documentation, Los Angeles. Los Angeles County Department of Public Works Washington Boulevard TSSP, Los Angeles. Los Angeles County Department of Public Works Page 117 I N T E R N A T 1 0 N A L ,�SEq, e`9 PROPOSAL � cs f SEAL BEACH BOULEVARD Traffic Signal Synchronization c,o -' (CIP ST2109) Olga Polunin, MBA Task Manager AimTD LLC :-'0 Aim Traffic Data Ms. Polunin is an accomplished business executive with 17 years of experience in IT and Transportation Industries. She is known for high energy, flexibility in working with diverse customer base. She consistently exceeds customer expectations consistently. Project Experience: 2019 CMP Traffic Data Collection, Orange County, California. OCTA. Project Director. Leading the AimTD team that was selected by OCTA to update the Congestion Management Program traffic data and analysis in 2019. The team collected traffic data including turning movement counts at 101 intersections, roadway segment ADT, pedestrian/bicycle/E-scooter counts. Years of Experience: 17 MBA., Loyola University, Chicago 2019 and 2017 Citywide Intersection Turning Movement Counts, Pleasanton, California. City of Pleasanton. Project Manager. Responsible for delivery of services. The AimTD team was selected to conduct Biannual Citywide Intersection Turning Movement Counts at 155 intersections, including Pedestrian counts per crosswalk, Bicycle counts, bus and heavy truck volumes and percentages. 2017 Cal Poly Pomona University - Parking Occupancy Study, Pomona, California. Ca/ Poly Pomona University. Project Manager. Responsible for project management of Parking Occupancy Study. The study was conducted for 2 weekdays, 15,000 spaces that included several parking structures, parking lots and on -street parking. Citywide Multimodal Study, Santa Monica, California. City of Santa Monica. Main point of contact. Ms. Polunin was responsible for overall project management including coordination between Project Managers, Data Collection and Data Processing Managers. The 2015 Multimodal study included Vehicle Turning Movement Counts, Pedestrians and Bicycle Counts and Saturation Flow Analysis for 385 locations. 2015 Intersection Turning Movement Counts, Mission Viejo, California. City of Mission Viejo. Project Manager. Responsible for the project management for the project that included vehicle, bicycle and pedestrian turning movement volumes for each intersection and was conducted at 21 signalized locations along the La Paz Road Corridor and the Alicia Parkway Corridor. 2015 1710 — Shoemaker Bridge Replacement Project Traffic Operations Analysis Report, Long Beach, California. Project Manager. Responsible for the overall project management that included Intersection Turning Movement Counts and 24hr ADT Traffic Data Collection. Page 118 I N T E R N A T 1 0 N A L ,�SEq, e`9 PROPOSAL � cs f SEAL BEACH BOULEVARD Traffic Signal Synchronization c,,,Fo-' (CIP ST2109) Edward Polunin AimTD LLC FL Task Manager 7 � C► , -r, Aim Traffic Data Mr. Polunin is responsible for operations, project management, supervision and quality control for projects such as installation of video equipment to conduct Intersection Turning Movement Counts (TMC), manual FHWA classification (ADT) Volume Counts for traffic studies. He has directly managed and supervised projects with combined total of over 20,000 traffic count locations. Project Experience: 2019 CMP Traffic Data Collection, Orange County, California. OCTA. Field Manager and Traffic Technician. The AimTD team was selected by OCTA to update the Congestion Management Program traffic data and analysis in 2019. The team collected traffic data including turning movement counts at 101 intersections, roadway segment ADT, pedestrian/bicycle/E-scooter counts. JiL Years of Experience: 23 BS, Business Administration, DePaul University, Chicago 2014 Bake Parkway Road TSSP, Orange County, California. OCTA. Project Manager. Responsible for Traffic Data Collection including Intersection Turning Movement Counts and Average Daily Counts. AimTD collected Intersection Traffic Data at 19 signalized intersections. Data provided in Universal Traffic Data Format (UTDF) Synchro format as well as ASCII. Port of Long Beach 2018— 2021 On -Call Traffic Data Collection, Long Beach, California. Port ofLonq Beach. Project Manager. Responsible for project management of Port -wide Roadway segment counts, approximately 250 locations annually. Intersection Turning Movement counts at 50 locations annually. AimTD also conducted Classification counts, Speed/delay runs, Marine terminal gate counts and Bicycle/Pedestrian counts. 2018 - Present, On -Call Traffic Data Collection, Pasadena, California. City of Pasadena. Project Manager. Responsible for project management including Intersection Turning Movement Counts, Average Daily Traffic Counts and Speed Surveys. All data is inputted into MS2 database as per City of Pasadena's requirements. 2019— 2022, DOT On- Call Traffic Data Collection, Los Angeles, California. City of Los Angeles. Project Manager. Responsible for project management of 24-hour Average Daily Traffic counts, Intersection Turning Movement counts (6 -hour LADOT format), Speed Surveys, Bicycle/ Pedestrian/E-Scooter Screenline Counts, Pedestrian Crossing and Bicyclist Intersection Counts. 2019 and 2017 Citywide Traffic Counts, Santa Monica, California, CityofSanta Monica. Project Manager. Responsible for project management of Citywide Traffic Counts including 370 intersections to provide Vehicle Turning Movement Counts, Bicycle and Pedestrians. 2016 Citywide Multimodal Traffic Counts, San Luis Obispo, California. City of San Luis Obispo. Project Manager. Responsible for project management of 2016 Citywide Multimodal Traffic counts that included Intersection Turning Movement Counts, Pedestrians and Bicycle counts with over 200 locations of 48-hour Video: Vehicles, Pedestrians and Bicycles. Page 119 I N T E R N A T 1 0 N A L PROPOSAL U®L i SEAL BEACH BOULEVARD Traffic Signal Synchronization �C/FOHNP (CIP ST2109) Manuel Espinoza AimTD LLC �,� Field Data Collection r_"o Aim Traffic Data Mr. Espinoza is responsible for managing the field data collection and installation of the video equipment to conduct intersection turning movement counts (TMC) and installation of road tubes to conduct average daily traffic volume (ADT) counts for traffic studies. He has worked in many cities throughout California, including Tustin, Laguna Niguel, Aliso Viejo, Rancho Cucamonga, Riverside, and Los Angeles. He is experienced in overseeing the field personnel and he maintains continuous lines of communication during all phases of traffic data collection. He is also responsible for conducting weekly inspections and maintenance of the equipment. Project Experience: 2019 CMP Traffic Data Collection, Orange County, California. OCTA. Project Director. The AimTD team was selected by OCTA to update the Congestion Management Program traffic data and analysis in 2019. Years of Experience: 14 Certified Fiber Optics Technician Certified Radar Operator 2019, 2017 and 2015 Citywide Traffic Counts, Santa Monica, California, City of Santa Monica. Traffic Technician. Collected traffic counts for Citywide Traffic Counts including 370 intersections to provide Vehicles, Bicycle, Pedestrian Counts and E -scooter counts. 2017 Cal Poly Pomona University - Parking Occupancy Study, Pomona, California. CaiPoiyPomona University. Field Data Collection. Responsible for data collection and analysis for the Parking Occupancy Study. The study was conducted for 2 weekdays, 15,000 spaces that included several parking structures, parking lots and on -street parking. Port of Long Beach 2018— 2021 On -Call Traffic Data Collection, Long Beach, California. Port of long Beach. Traffic Data Collection. Responsible for data collection and analysis of Port -wide Roadway segment counts, approximately 250 locations annually. Intersection Turning Movement counts at 50 locations annually. AimTD also conducted Classification counts, Speed/delay runs, Marine terminal gate counts and Bicycle/Pedestrian counts. 2018 - Present, On -Call Traffic Data Collection, Pasadena, California. City of Pasadena. Field Data Collection. Responsible for collecting traffic counts including Intersection Turning Movement Counts, Average Daily Traffic Counts and Speed Surveys. 2019— 2022, DOT On- Call Traffic Data Collection, Los Angeles, California. CityofLosAnge%s Field Data Collection. Responsible for collecting traffic counts including 24-hour Average Daily Traffic counts, Intersection Turning Movement counts (6 -hour LADOT format), Speed Surveys, Bicycle/ Pedestrian/E-Scooter Screenline Counts, Pedestrian Crossing and Bicyclist Intersection Counts. 2015-2016 Census Traffic Volume Counts, County of Riverside, California. County of Riverside. Field Data Collection. Responsible for field management and installation of video equipment to conduct Intersection Turning Movement Counts (TMC) and installation of road tubes to conduct Average Daily Traffic (ADT) Volume Counts for traffic studies. Maintained continuous lines of communication, keeping the COO informed of all critical issues related to traffic data collection. Weekly inspection and maintenance of the equipment. The project scope included 584 locations. Page 120 I N T E R N A T 1 0 N A L r, 0 3 v Company Qualifications ,�Srq, e`9 PROPOSAL fo .., c5 SEAL BEACH BOULEVARD Traffic Signal Synchronization c,,,Fo (CIP ST2109) COMPANY QUALIFICATIONS Michael Baker Qualifications and Background For more than 30 years, Michael Baker has played a significant role in the development of Southern California's expansive transportation network, including work directly for or on behalf of OCTA, Caltrans, and cities across Orange County. Since 1991, the firm has successfully and continuously worked with OCTA on numerous projects, including Main Street TSSP, Katella Avenue TSSP, Kraemer Boulevard/Glassell Street/Grand Avenue TSSP, and the Ball Road Corridor TSSP. Project details are provided below. This current experience and knowledge will be leveraged to maximize implementable solutions of the Project P funds for improvements and synchronization along Seal Beach Boulevard. Michael Baker, a privately held corporation, was founded in 1940 and is a full-service planning and engineering consultant firm with over 3,000 nationwide professionals. The firm's Southern California offices include Santa Ana, Los Angeles, Camarillo, Long Beach, Ontario, Carlsbad, San Diego, Temecula, and Palm Desert, with over 500 local experts in all related disciplines. Michael Baker is continuously ranked by Engineering News Record (ENR) in the top 10 percent of the 500 largest U.S. engineering design firms and is currently ranked 12th for Transportation. Michael Baker Experience _ MICHAEL BAKER EXPERIENCE Michael Baker and our teaming partner 6 500INO ANGLCCJNTYo � N ORANGt COJNTY have experience in signal and central% operations design communication COMPLETED ��.D systems, and the fiber optic infrastructure FOR OCTAPROJECTS needed for over 2,500 intersections in . . California, including many TSSP corridors. We have a successful track record of delivering projects that improve corridor efficiency through technology installation 01,I000+ Proje and implementation. Michael Baker and 0500-999 Projects AimTD are currently collaborating on ■ 300-499 Projects 101-299 ProjeProcts Canyon/Ford OCTA's Culver Drive/Bonita Can on/Ford 51-100 26-50 Prroojecects ts Road RTSSPProject. 1-25 ects Unincorporated Areas Michael Baker Office Project P Funded Projects _4T Michael Baker is well-established in Orange County and has a long history of providing high-quality transportation services to various agencies and cities throughout the county. The firm has been a trusted partner to local agencies for more than 75 years and is pleased to have served the OCTA since 1991. The OCTA Project P (TSSP) funded projects are administered by both the OCTA and local agencies. The Michael Baker team has been responsible for and involved with preparing documents and analyses for TSSP projects including project management; plans, specifications, and estimates (PS&E) development; equipment procurement; Synchro analysis; before/after studies; and traffic signal timing. Our reference projects and resumes highlight our team's experience and expertise in delivering the TSSPs, along with other team project qualifications performing similar work. Recent Relevant TSSPs The Michael Baker team has recent and relevant TSSP work of a similar size and nature to the Seal Beach Boulevard corridor. The table in Figure 3 that follows, showcases such project work and the Reference section of this proposal provides detailed descriptions of key projects. Page 121 I N T E R N A T 1 0 N A L PROPOSAL UL i SEAL BEACH BOULEVARD Traffic Signal Synchronization ^-q,�QyNP (CIP ST2109) ure 3 ITS Master Plan Phase VI PS&E+ (City of Inglewood ) — Inglewood, CA 15/82 ■ Culver Dr/Bonita Cyn/Ford Rd RTSSP+ (OCTA) - Irvine/Newport Beach, 39 ■ CA La Palma Avenue TSSP+ (OCTA) - Anaheim, CA 39 ■ Katella Avenue RTSSP (OCTA) - Multi -Agency 73 ■ Main Street RTSSP (OCTA) - Multi -Agency 67 ■ Kraemer Blvd/Grand Ave/Glassell Ave RTSSP (OCTA) - Multi -Agency 60 ■ Ball Road RTSSP (OCTA) - Multi -Agency 39 ■ China Lake Boulevard TSSP+ (City of Ridgecrest) - Ridgecrest, CA 6 ■ Santa Monica Signal Sync (City of Santa Monica)- Santa Monica, CA 9 ■ Washington Boulevard TSSP (LACDPW) - Multi -Agency 29 ■ District 12 Integrated Corridor Management+ (Caltrans) - 52 ■ Anaheim/Orange, CA Indio HSIP Cycle 9 Signal Improvements (City of Indio) — Indio, CA 15 ■ Compton Blvd Task Order (LACDPW) — Los Angeles County, CA 8 ■ Project Manager: Ryan Calad, PE, TE Past Relevant Experience (*Project Manager Role, ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 1 Manager) ■ ■ Task ■ Metro Blueline & Atlantic Ave TSSP- Long Beach, CA* 108 Fair Oaks Ave HSIP/METRO ATMS — S. Pasadena, CA & LACDPW* 36 ■ Citywide Traffic Signal & TMC Master Plan PS&E - Beverly Hills, CA* 106 Arbor Vitae, La Cienega, Florence, and Prairie TSSP - Inglewood, CA* 42 ■ Cherry Ave, Bellflower Blvd, Lakewood Ave, Carson St TSSPs - Long 80 Beach, CA* Spring Street TSSP - Long Beach, CA* 20 Willow Street TSSP - Long Beach, CA* 18 Ocean Boulevard TSSP - Long Beach, CA* 29 ITS & TMC On Call Support & Signal System Master Plan - Diamond 66 Bar, CA* Coachella ST -68 TSSP - Coachella, CA** 15 ■ Citywide Signal & Metro ATMS Project - Azusa, CA** 52 ■ MacArthur Blvd/Talbert Ave RTSSP (OCTA) - Multi -Agency** 26 ■ Santa Margarita Parkway RTSSP (OCTA) - Multi -Agency** 22 ■ Harbor Blvd TSSP (OCTA) - Anaheim, CA* 22 ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ + Detailed Project Description included in Reference Section I N T E R N A T 1 0 N A L ■ ■ ■ ■ ■ Page 122 PROPOSAL SEAL BEACH BOULEVARD Traffic Signal Synchronization c,o (CIP ST2109) IF _ Michael Baker Differentiators Central Management System Configuration Experience Our team are experts with both legacy and latest central control system offerings for the project and intimately know the migration and upgrade process proposed for the City. We have notable experience with the three outlined vendors of McCain, Econolite, and Intelight: Michael Baker team members are experts with the McCain Transparity TMS (Transparity), having used this with many clients, including the Cities of Inglewood and Ridgecrest in addition to Mr. Calad's work installing new Transparity systems for the Cities of Azusa and Coachella. Our current work with the City of Inglewood also included modifying and updating controllers and system detection for SPM improvements within their Transparity system. We are also experts with the Econolite CENTRACS CMS, having used this with many clients in Orange County. Specific CMS work with their CENTRACS system includes past TSSP work for the Cities of Anaheim, Brea, Orange and Placentia. We also have current work experience with Intelight MaxView CMS through our Culver Drive TSSP as well as some from Mr. Calad working with the City of Beverly Hills. Additionally, Mr. Calad has worked closely with Intelight controllers (MaxTime) as part of his work with Los Angeles County and City of South Pasadena. We will present and advise the City on these and other available CMS vendor solutions meeting the needs, intent, budget, and specifications of the project. From our proposed scope of work, we will work with the City and vendors to ensure turn -key system integration with the greatest cost efficiency. Signal System Evaluation, Needs Assessment, & Troubleshooting Our team has an extensive catalog of needs assessment deliverables of Signal System and ITS master plans for numerous local, county, and state agencies. As the core piece to providing an accurate needs assessment evaluation, these tasks included inventorying the network, signal and communication system, TMC, ITS and local signal equipment. Our team from the Santa Ana office has performed hundreds of similar inventories for both signal and fiber communications as noted in our company and staff qualifications. As there are known communication issues between the existing TMC and field, a unique service offering our Michael Baker team can provide is a fiber and communication system inventory assessment inclusive of testing speed and health of fiber optic cable links (OTDR) and verifying set up and operations of existing network switches. We have performed these services on recent projects for LACDWP South Bay Fiber Inventory (43 Intersections — 2018) and SR -60 Fiber Inventory (15 Intersections -2019) managed by Mr. Marc Violett. This prior experience and the depth of available team resources will be beneficial for the project to confirm accuracy of proposed improvements, cost, and constructability. Signal Operations Experience and Innovations The Michael Baker team's vast experience in timing and operations, provide for additional benefits and solutions in understanding the different central systems and controller firmware functionalities, capabilities, and =',_ �► limitations. This includes leveraging the improvements -- made to the city central system to provide added detailed "Big" data for improved operational assumptions. As part of our team's innovative project solutions, our work plan is proposing the use of TranSync D and TranSync M Software for Signal Optimization which Mr. Calad has been working with on other timing projects for City of Long Beach, Inglewood, and Ridgecrest. This software program will provide supplemental timing analysis, optimization considerations, and travel time reviews and works seamlessly in conjunction with Synchro and Tru -Traffic network files which greatly limits the need for added work. Page 123 I N T E R N A T 1 0 N A L f 9ci PROPOSAL SEAL BEACH BOULEVARD Traffic Signal Synchronization (CIP ST2109) Delivering OCTA Project P funded RTSSP and TSSP Projects The Michael Baker team brings the City an in-depth understanding of the nuances and expectations for delivering Project P funded projects. This experience means the City's project can proceed proficiently and will meet applicable regulations. Michael Baker's project engagement includes: OCTA Brief Project , La Palma Avenue TSSP, Anaheim, CA Michael Baker is delivering an OCTA Project P funded TSSP along La ■ OCTA managed TSSP corridor Palma Avenue. The project includes preparing complete PS&E for the ■ Direct procurement of project construction of ITS elements and fiber optic connections to Anaheim's equipment extensive existing communication system. In addition to preparing the 39 traffic signal modification designs plans, Michael Baker procured, installed, implemented, and integrated New fiber optic system installation the ITS and infrastructure components. Michael Baker is preparing a within existing conduit and Synchro analysis to calculate appropriate traffic signal timings for infrastructure progression along La Palma Avenue. A before/after study will be CCTV upgrades conducted in accordance with OCTA measures of effectiveness to EVPs and video detection systems understand and calculate real-time improvements gained from design and installations installation of the equipment and implementation of updated traffic New Ethernet switch deployments signal timings. Traffic signal timing and Synchro development Before and after study data collection Culver Drive/Bonita Canyon Drive/Ford Road TSSP, Irvine / Newport Beach, CA Michael Baker is delivering an OCTA Project P funded TSSP for 11.3 miles of roadway and 39 project signal intersections within the Cities of Irvine and Newport Beach, as well as Caltrans District 12. The project includes preparing complete PS&E for the construction of ITS elements including controller upgrades, closed-circuit televisions (CCTVs), and new fiber optic connections that included Advanced Traffic Management System/Automated Traffic Signal Performance Measures (ATMS/ATSPMs) to Intelight MaxView. Upon completion, the project will provide improved signal timings and a before/after study in accordance with OCTA measures of effectiveness to understand and calculate real-time improvements gained from installation of the equipment and updated traffic signal timings along with set up of SPMs for three key project intersections. I N T E R N A T 1 0 N A L OCTA managed TSSP corridor 39 traffic signal modification designs New Fiber installation within Existing Conduit Communication System Upgrades CCTV upgrades EVP's New Cabinets Central System Upgrades with SPM's Page 124 ,�SEq, e`9 PROPOSAL SEAL BEACH BOULEVARD Traffic Signal Synchronization c,,,Fo (CIP ST2109) Brief Project Description Katella Avenue TSSP Michael Baker, as a subconsultant, is providing services to deliver the Katella OCTA managed TSSP corridor Avenue TSSP being managed and administered by OCTA. Michael Baker staff 12 traffic signal modification designs is providing fiber optic system and traffic signal modification designs for 12 Multi -jurisdictional traffic signal and intersections along the Katella Avenue corridor. Tasks include field inventory communication design collection, design deliverables, TMC connectivity and workstation, fiber Fiber-optic communication system design assignments and before/after study data collection via global positioning Video detection and CCTV system design system (GPS) and TruTraffic software. - TMC workstation connectivity and design ■ Before and after study data collection Main Street TSSP Michael Baker, as a subconsultant, is providing services to deliver the Main OCTA managed TSSP corridor Street Avenue TSSP being managed and administered by OCTA. Michael Multi -jurisdictional traffic signal and Baker staff is providing fiber optic system and traffic signal modification communication design design support to the Prime consultant as well as field inventory collection Before and after study data collection and before/after study data collection via GPS and TruTraffic software. Kraemer Boulevard/Glassell Street/Grand Avenue TSSP Michael Baker served as the principal subconsultant under an on-call contract OCTA managed TSSP corridor to manage, design, and implement improved and enhanced signal timing, 60 traffic signals along corridor signal synchronization, and traffic operations for signalized intersections. The Multi -jurisdictional signal coordination objective was to improve arterial traffic flow, reduce travel time, and minimize Fiber optic communication system delay along 11 miles through the synchronization of 60 traffic signals that run installation through five cities. Another objective was to make traffic signal equipment Sub -contractor management and vendor and infrastructure recommendations to improve and/or enhance coordination synchronization. Michael Baker provided construction drawings, - Direct procurement of project equipment specifications, and estimates for a fiber optic communication system and was Centralized traffic management software responsible for the procurement, installation, testing, and commissioning of Before and After studies various field elements including CCTV cameras, controllers, cabinet, Bluetooth travel data management system, and the fiber optic communication system. Michael Baker was also responsible for integrating project intersections into each agency's TMS (28 Centracs® ATMS and 13 Mist ATMS) and TMC building modifications with new video wall and servers. Ball Road Corridor Traffic Signal Synchronization Michael Baker, as principal subconsultant under an on-call contract, managed, OCTA managed TSSP corridor designed, and implemented signal timing improvements, signal 39 traffic signal modifications synchronization, and traffic operations for all signalized intersections on the Multi -jurisdictional signal coordination corridor. The objective was to improve arterial traffic flow, reduce travel time, Fiber optic communication system and minimize delay along 11 miles through the synchronization of 39 traffic installation signals. Improving traffic flow reduced fuel consumption and improved air Sub -contractor management, equipment quality. The project traverses through four agencies including Caltrans and the purchases and vendor coordination Cities of Buena Park, Anaheim, and Orange, crossing I-5, SR -57, and SR -55. To CCTV, controllers, cabinets, and Bluetooth improve signal synchronization, Michael Baker provided drawings, installations specifications, and estimates for the construction of a fiber optic Econolite CENTRACS system deployment communication system. Michael Baker was responsible for the procurement, Before and After studies installation, testing, and commissioning of various field elements including, CCTV cameras, controllers, cabinet, a Bluetooth travel data management system, and a fiber optic communication system. In addition, Michael Baker was responsible for the procurement, installation, testing, and commissioning of Econolite Centracs® ATMS. Page 125 I N T E R N A T 1 0 N A L PROPOSAL UL i SEAL BEACH BOULEVARD Traffic Signal Synchronization (CIP ST2109) Delivering Similar Projects Across Southern California The Michael Baker team brings the City experience from projects across Southern California. Aqencv: Citv of Inglewood I Proiect Status: 2019 — Ongoinq Over the past 20 years, Inglewood has implemented multiple ITS master plan phase improvements to address increasing demand of traffic management along 11 key corridors. With the culmination of final ITS Phase VI design improvements, Michael Baker provided network L design for a new Ethernet signal communication system along the corridor with new conduit, " vaults, 288 single mode fiber optic cables, network switches, and connections. ITS design improvements also included CCTV"s, Gridsmart Video Detection, STREETSMARTV2 Bluetooth origin/destination software, Daktronics changeable message sign/dynamic message sign (CMS/DMS), as well as complete system integration support including procuring and deploying new 2070 ATC Omni eX controllers for 12 intersections with new and integration into the Transparity® Traffic Management System (TMS) central system. I Aqency: City of Santa Monica � I Proiect Status: 2012 — 2015; 2018 Michael Baker prepared preliminary engineering analysis, including site path analysis for ' wireless communications; bidding documents; construction drawings; and cost estimates to implement Phase 5 of the City's ATMS Master Plan. The plan evaluated the City's existing traffic signal systems and communication infrastructure and provided recommendations to enhance the system to satisfy current and future transportation service needs. Based on the recommendations indicated in the plan, the City developed an ATMS communication implementation plan indicating the various phases of improvements. The work in Phase 5 consisted of upgrading the City's signal communication system to an Ethernet communication system along three corridors with 12 signals, approximately 3.5 miles, including Montana Avenue, 7th Street, and 26th Street. It also included integration of the new communication system at the existing City's communication hub and TMC. Caltrans I Proiect Status: 2018 — 2020 Michael Baker staff collaborated with Caltrans on a project report that covered installations of CCTVs, CMS, Bluetooth readers, adaptive ramp metering, fiber optic cable, servers, and maintenance vehicle pullouts. The project report provided the infrastructure and ITS rop components needed to a functioning integrated corridor. Michael Baker produced the PS&E _ for the project that includes installation of 70 new CCTV cameras, 173 direct short-range achin communication (DSRC) devices, 52 traffic signal modification upgrades to video detection systems, 11 new/upgraded CMS, and 53 on-ramp loop detector units. Additionally, during the PS&E phase, Michael Baker coordinated 12 vendor product demonstrations for Caltrans regarding multiple ITS vendors and devices for various product applications. Page 126 I N T E R N A T 1 0 N A L ,�SEq, e`9 PROPOSAL f � cs SEAL BEACH BOULEVARD Traffic Signal Synchronization c,o (CIP ST2109) of Ridaecrest The China Lake Boulevard TSSP involved the analysis and Status: 2014 - 2019 design to synchronize six traffic signals along the China Lake - Boulevard corridor. A site visit was required to inventory the traffic signal equipment and gather topography necessary for the design. A Preliminary Environmental Study was ° prepared and approved, as well as a traffic study memo T requested by Caltrans to justify the proposed improvements. Additionally, a traffic signal timing analysis was completed to be implemented at each signal to improve -- traffic flow. Plans, specifications, and estimates for the improvements were prepared. The plans included fiber optic cable, fiber optic splice vaults, conduit, other ITS items, a new McCain Transparity TMS system, and the use of TranSync software to synchronize the traffic signals along the corridor. cy: City of Palm Springs Project Status: Completed 2016 The purpose of this project was to analyze the City's arterial corridors, to upgrade the traffic signal communication systems with current technology, and to create a state-of-the-art TMC at City Hall. The improvements provided two-way data and video communications from the field elements to the TMC. The project included the following three phases: 1) Phase One - Environmental Approval and Project Development (i.e. Technical Memorandums); Phase Two - Engineering Design (PS&E) and Signal Synchronization; and Phase Three - Construction Administration. Phase Une: Michael Baker obtained environmental approval through the CEQA / NEPA environmental documentation. We prepared several ITS Technical Memorandums including Existing Systems Inventory and Evaluation, Assessment of Surrounding Systems, Assessment of ITS Opportunities, Assessment of Video Detection Integration, Assessment of Traveler Information: Link Integration, Project Deployment and Maintenance Plan, and System Engineering Management Plan. Phase Two: As part of this project our team planned a wireless communication system including backhaul point to point and multi -point communications from the City's existing communication towers/local intersections utilizing 4.9 GHz (Public Safety) and/or 5.8 GHz frequencies. Phase Three: Michael Baker managed the procurement and installation of the ITS equipment throughout the City and was required to troubleshoot multiple items during construction. The final product included 80 traffic signals and eight CCTV cameras wirelessly connected to the City's TMC running QuicNet traffic signal management and Chameleon CCTV management software. Page 127 I N T E R N A T 1 0 N A L PROPOSAL UL i SEAL BEACH BOULEVARD Traffic Signal Synchronization ^-q,�QyNP (CIP ST2109) I Aaencv: Citv of Coachella I Proiect Status: Completed 2016 The City of Coachella selected Michael Baker for the development of an ITS Master Plan in order to lay the framework for the design and implementation of a TSSP and to strategically deploy ITS strategies that will improve mobility in the City of Coachella. The master plan provided technical submittals for Existing Traffic Signal Inventory, Evaluation of Surrounding Systems, Assessment of ITS Opportunities, System Engineering Management Plan, Strategic Deployment Plan, Inter -Agency Communications (Center -To -Center), and Funding Strategies. Aaencv: Countv of Los Anaeles I Proiect Status: 2019 - 2020 Michael Baker provided traffic engineering services for the modification of existing traffic signal systems along Washington Boulevard. Design services included plans for the modification of 29 traffic signals and sketches for signalized intersections intersecting Washington Boulevard from Atlantic Avenue to Whittier Boulevard within the County of Los Angeles. The project also included signal system inventories, assessment and recommendations report, roadway construction plans, collection of traffic volume counts, construction assistance, and preparation of as -built plans. The project involved coordination with the County of Los Angeles, and the Cities of Commerce, Montebello, Pico Rivera, Santa Fe Sprinqs, and Whittier. FAaencv: Countv of Los Anaeles I Proiect Status: Completed 2019 Michael Baker conducted a field review and documented the existing infrastructure of Los Angeles County's fiber optic communication system from March 2017 to June 2018. The scope included 43 signalized intersections and five hubs along Hawthorne Boulevard, Artesia Boulevard, and Prairie Avenue in the Cities of Inglewood, Hawthorne, Lawndale, Redondo Beach, Gardena, and Torrance. An inventory of existing communication equipment, fiber optic cables, switches, patch panels, and hardware was created in table format. A set of schematic drawings was developed to show the existing communication network design. The schematic drawings also show fiber optic assignments, port locations, and wiring and labeling details. In addition, fiber optic cable and connection integrity were measured using a time -domain reflectometer; distance and dB loss for each fiber pair connection were documented. Michael Baker identified mislabeled fiber pairs and created new labels for all 48 locations to ensure correct port designation and spelling. Recommendations were made for further investigation at five locations where fiber optic loss was greater than 1OdB. Loss greater than 1OdB indicated a bad splice, damaged cable, or equipment that is not functioning properly. Additional recommendations were made to utilize existing spare fiber optic infrastructure at locations that were usina copper interconnect. Page 128 I N T E R N A T 1 0 N A L ,�SEq, e`9 PROPOSAL � fo .., c5 i,i... SEAL BEACH BOULEVARD Traffic Signal Synchronization c,o (CIP ST2109) Project Experience in the City of Seal Beach Michael Baker has knowledge of and experience in the City garnered from these relevant projects: • State Route 1 Project Report for Caltrans: Newport, Huntington and Seal Beach • Interstate 405 High -Occupancy Vehicle/Express Lane Design -Build Improvement Project • S.R. 22/Interstate 405/Interstate 605 Interchange (West County Connector) AimTD Qualifications, Background, and Experience AimTD LLC Aim Traffic Data, LLC (AimTD) has over a decade of experience providing accurate traffic data collection with a focus on customer service. They are a Small Business Enterprise (Micro) certified ` by the State of California. The firm conducts more than 5,000 intersection traffic data counts annually throughout California. AimTD has conducted traffic counts for a number of corridor studies for OCTA -funded and managed projects that included intersection turning movement Aim Traffic Data counts, pedestrian crossing time, and vehicle classification. AimTD has conducted numerous traffic data collection projects for OCTA RTSSP projects and has collected counts for the unincorporated area of Seal Beach through an on-call contract with the County of Orange since 2010. AimTD conducted the counts for this corridor in 2014 as Dart of Seal Beach/Los Alamitos Boulevard TSSP and has historic data available. Also, they have conducted traffic counts for the 2019 OCTA CMP that included Intersection Turning Movement Counts at 303 locations with pedestrians, bicycles and e -scooters. With this, they can provide the best source of traffic count data for the Droiect that can factor in both historical counts alona with new ones to measure and account for impacts from Covid-19 conditions. Michael Baker and AimTD have worked together for 10 years on multiple projects ranging from citywide traffic counts, corridor studies to smaller scale projects such as intersection turning movement counts and average daily traffic counts. Projects include: On -Call Traffic Data Collection Contract, Seal Beach Data Collection for Seal Beach Boulevard Traffic Signal Synchronization TSSP, Seal Beach Culver Drive/Bonita Canyon Drive/Ford Road TSSP, Irvine/Newport Beach 2012-2019 Summer Festival Parking Study, City of Laguna Beach In -N -Out Trip Generation Counts, Bellflower Page 129 I N T E R N A T 1 0 N A L -pq Schedule/Hours CONSULTANT SERVICES FOR TRAFFIC Work Task or Item PRIMARY IMPLEMENTATION AND INTELLIGENT TRANSPORTATION ■ SYSTEMS ENGINEERING FOR SEAL BEACH BOULEVARD - Project ©� . . ���� ........................... ■■■ _'Traffic Counts0 • • ......®.......... ......... ....® E� ��� .....................�..�.. �...� TE ■■ ■■■NEN M60% PS&E Design Plan Submittal M 90% PS&E Design Plan Submittal M Communication Interconnect & ITS Plans E ■■■ D •' ��� ........................... ■■■� IEEE :. ®� ..... ................... � :. .. o • , •., •....�............ ............. � ....... o•, •.........�........ .............. INE.... • . • .. O • �............�............. MEMO IME.. .. , ©•. ................�.�...... EMM © PROJECT REPORT EEM IME Draft .-..rt EMM E .... O®�® ......................�... ■■■ ..... • .. m • ®....... EEE■■■57 57 57 57 57157157 456 PROJECT TOTAL: mmmmmmmm ,� SEAI @e9 PROPOSAL .. '!F SEAL BEACH BOULEVARD Traffic Signal Synchronization (CIP ST2109) Labor Resource Allocation The following table in Figure 5 identifies the total labor resource allocation assigned to the project. Figure 5 Labor Allocation by Task (in Hours) Tasks Task 1- Project Management & Coordination Project UJ La 84 2 LU 4 20 20 0 UJ 0 W C; 0 r 4C 0 Project Management & Coordination 48 2 4 8 8 0 0 0 0 Meetings (12) 36 0 0 12 12 0 0 0 0 Task 2 - Data Collection 10 0 4 24 0 4 40 52 240 Traffic Counts 2 0 0 0 0 4 0 16 0 Field Review, Inventory, Traffic System Assessment, and Design Report 4 0 2 24 0 0 40 0 160 Before Study 2 0 1 0 0 0 0 20 40 After Study 2 0 1 0 0 0 0 16 40 Task 3 - System Design & Construction 40 1 12 60 0 0 76 0 176 60% PS&E Design Plan Submittal 4 0 4 16 0 0 20 0 80 90% PS&E Design Plan Submittal 4 0 4 16 0 0 20 0 40 Final PS&E Design Plan Submittal 4 1 4 8 0 0 16 0 16 Bid Support 16 0 0 4 0 0 4 0 0 Construction Support & Closeout Documentation 12 0 0 16 0 0 16 0 40 Task 4 - Signal Timing, Optimization, & Implementation 68 0 2 0 48 120 0 248 0 Base Network 4 0 0 0 16 16 0 64 0 Basic Timing Review 4 0 1 1 0 0 1 0 0 24 0 Concept of Operations 8 0 1 0 16 16 0 40 0 Coordinated Optimized Traffic Signal Timing 16 0 0 0 16 16 0 48 0 Signal Timing Implementation and Fine- Tuning 36 0 0 0 0 72 0 72 0 Task 5- Project Report 8 1 3 16 28 0 0 28 0 Draft Report 4 0 2 8 16 0 0 16 0 Final Report 4 1 1 8 12 0 0 12 0 TOTAL TASK COST 210 4 25 120 96 124 116 328 416 * Associate Enaineer — Suonortina Staff includes: Anael Torres. EIT. Arron Kim. EIT. Marionne LaDitan. EIT. ENV SP Page 131 I N T E R N A T 1 0 N A L Project Understanding/Approach/ Scope of Services 0 ,� SEAI @e9 PROPOSAL .. SEAL BEACH BOULEVARD Traffic Signal Synchronization (CIP ST2109) PROJECT UNDERSTANDING Seal Beach Boulevard is the western most corridor in the County that runs from Pacific Coast Highway (PCH) north to crossing over the Interstate -405 (405) freeway to the City limits before turning into Los Alamitos Boulevard. The Corridor is nearly 3.8 mile -long segment covering 16 traffic signals. The corridor includesjoint signals with the City of Los Alamitos and County of Orange which are monitored and maintained on the City Quicnet system, along with three Caltrans maintained signals at PCH and the 405 northbound and southbound ramps. Shown in the Figure 6 on the following page are the initial findings and understandings of the project corridor characteristics. The average daily traffic volumes range from 20,000-25,000 in the south end of the corridor near PCH to over 40,000 near the 405 Freeway interchanges. The land uses along the north -south corridor vary with mostly limited access military to the east and local residential and Leisure World to the west between PCH and the 405 freeway, with a mixture of residential access and commercial centers to the north. The corridor is a six lane arterial with class II bike lanes and posted speed limit of 50 MPH between PCH north to the 405 NB ramps, and from the 405 north to the City limits the corridor signal density increases along with uncontrolled driveway access to the commercial shopping centers. In this segment the road remains a six -lane arterial, without bike lanes, and a reduced posted speed limit of 40 MPH. Existing Corridor Performance: The corridor was last timed as part of the Seal Beach/Los Alamitos Boulevard TSSP (2013-2015), but conditions have since degraded. According to the 2017 OCTA Corridor Operational Performance Report, the corridor operates at limited progression with an overall CSPI Score of 56.7 as Tier IV. We know that the likely cause of this decrease in operational performance and coordination can be attributed to signal system decay, time clock drifts, and issues between the City TMC and the local intersections which our project must resolve first before any benefit can be made with new Svnchronized timina Dlans. VERY GOOD PROGRESSION —traveling through signalized intersections with Tier 1 • '=80 minimal stops and favorable travel speeds. GOOD PROGRESSION — traveling through signalized intersections with Tier 2 070-80 few stops and good travel speeds. FAIR PROGRESSION —traveling through signalized intersections with Tier 3 fi0 70 moderate stops and fair travel speeds. LIMITED PROGRESSION —traveling through signalized intersections with Tier 4 50 60 moderately high stops and slower travel speeds. VERY LIMITED PROGRESSION — traveling through signalized intersections with Tier 5 <50 frequent stops and slow travel speeds. Caltrans Coordination: The project will require ongoing coordination with Caltrans for timing improvements for their three project locations. Recently, we provided design and analysis for the Culver Drive/Bonita Canyon Drive/Ford Road Traffic Signal Synchronization Project (TSSP) for the City of Irvine which has multiple Caltrans ramp intersections within the corridor. Over our 30 -year history of successful work with/for Caltrans District 12, we have built solid relationships that we can call on for cooperation and assistance. We will use our overall knowledge of their procedures and lead times to provide an increased efficiency to the City for this project. Our direct access and established relationships with Caltrans decision makers enabled quick access to required information and coordination of approvals. Page 132 I N T E R N A T 1 0 N A L PROPOSAL SEAL BEACH BOULEVARD Traffic Signal Synchronization (CIP ST2109) Existing Corridor Understanding and Review North/South Operation is Split Phased. Heavy Traffic Flows is SB Leftfrom Seal Beach Blvd east on PCH, and Westbound Right from PCH north to Seal Beach Blvd. it 1 MAIN STREET Major Origin/Destination point between Seal Beach Blvd and Westminster Blvd corridor with progression during certain peak periods will be dependent upon left turn volumes entering or exiting the corridorfrom Westminster Boulevard. LEGEND 'o Project Limits --- EX36SMFO O Fiber Optic Cable ® ProjedSignal( 15 ? NI Average Daily OFiber Hub TrafficVolumes FpOk t S� ® City Hall 1t v SEAL BEACH BOULEVARD 0 18,000 i \ %.P..D Fourleg intersections, with X -walks E -W. East leg of intersections are Government/Military access points. IIIIIIIIIIIIIIIIIII€Intersection not connectel City of Seal Beach TMC Michael Baker T- Intersections with no X -Walks E -W and no Sidewalks on East side of roadway. Major Origin/Destination point between Seal Beach Blvd and 405 High signal density which maintaining progression here is freeway ramps with progression during certain peak periods will be paramount to the CSPI scoring. Ourfocus will be on both service dependent upon volumes entering or exiting the corridorfromhere.J �and accurate phase split probability (early toreturn togreen) Go7 ptNR4/ry 36 SMFO in EX4" Duct Structure in bridge sidewalk. Not connected to Caltrans Ramp signals. 1-405SBONIOF-405 NB RAMPS ON/OFF RAMPS Z50 ®OJg�� I� BEP SE SPM T STMINSTER� D ` 50 AVENUE 26,000 Intersections for Leisure World with noX-Walks and no Sidewalks on East side of roadway. 'o Z F F90 2sr O 27,000 sr o� ma 15 ? NI Q 14 332 (SWC) FpOk t S� SPEED 37R00 Ether—EX71620 LIMIT 40 • 25,000 332 (SWC) McCain 2070E-7033 (2070 ATC) T- Intersections with no X -Walks E -W and no Sidewalks on East side of roadway. Major Origin/Destination point between Seal Beach Blvd and 405 High signal density which maintaining progression here is freeway ramps with progression during certain peak periods will be paramount to the CSPI scoring. Ourfocus will be on both service dependent upon volumes entering or exiting the corridorfromhere.J �and accurate phase split probability (early toreturn togreen) Go7 ptNR4/ry 36 SMFO in EX4" Duct Structure in bridge sidewalk. Not connected to Caltrans Ramp signals. 1-405SBONIOF-405 NB RAMPS ON/OFF RAMPS Z50 ®OJg�� I� BEP SE SPM T STMINSTER� D ` 50 AVENUE 26,000 Intersections for Leisure World with noX-Walks and no Sidewalks on East side of roadway. I/S # 'o P q,, F90 2sr 92r�tiF Detection (Improvement) sr o� ma 15 9�G O J 14 332 (SWC) FpOk t S� SPEED 37R00 Ether—EX71620 LIMIT 40 I/S # Primary Agency Intersection Pacif c Caast Hi�,way Cabinet (Comer Location) 332 (NEC) Cantrell— (Irnp—ment) Caltrans 7070E-TSCP Detection (Improvement) CCTV -- Ethernet S�Atclh.� =Gsca 3000 2 Seal Beach Bolsa Avenue 332 (SWC) McCain 2070E-2033(2070 ATC) Loops(GricismartlSmart VDS) Cohu Ether—EX71620 3 Seal Beach Heron PointlForresal 332 (SWC) McCain 2070E-7033 (2070 ATC) Loops -- Etherwan EX71620 4 Seal Beach Adolfo Lopez Drive 332 (NWC) McCain 2070E-2033 (2070 ATC) Loops -- Etherve. EX71620 5 Seal Beach Apollo Drive 332 (SWC) McCain 2070E-2033 (2070 ATC) Loops -- Etherwan EX71620 6 Seal Beach Road 332 (NEC) McCain 2070E-2033(2070 ATC) Loops.(GricismartiSmart VDS) -- Etherwan EX71620 7 Seal Beach Wesani nster Avenue 332(NWC)+Fiber Hub (NEC) McCain 2070E-2033(2070 ATC) Loops(GricismartlSmartVDS) Cohu Etherwan EX77244 8 Seal Beach St. Andrews 333 (NWC) McCain 2070E-2033 (2070 ATC) Loops -- Etherwan EX71620 9 Seal Beach Golden Rain 332 (SWC) McCain 2070E-2033 (2070 ATC) Loops (GricismartlSmartVDS) -- Etherwan EX71620 10 Caltrans 1-405 SB Rasps/North Gate Road 332 (SWC) Caltrans 7070E-TSCP Loops -- Cisco 3000 11 Caltrans 1-405 NB Rampsl0ld Ranch Parkway 332 (SWC) Caltrans 7070E-TSCP Loops -- Cisco 3000 12 Seal Beach Lampson Avenue 332+Fiber Hub(NWC) McCain 2070E-2033(2070 ATC) Loops Cohu Etherwan EX71620 13 County of Orange St. Cloud Drive 332 (NWC) McCain 2070E-2033 (2070 ATC) Iteris Edge2 (GridsmartlSmart VDS) -- Etherwan EX71620 14 Seal Beach Towne Center Drive 332 (SWC) McCain 2070E-2033 (2070 ATC) Loopsllteris Edge 2 Cohu Etherwan EX71620 15 Seal Beach Rossmoor Center Way Bradbury Road 332 (SWC) NEMA Type G (SWC) McCain 2070E-2033(2070 ATC) Loops W Loops -- Etherwan EX71620 O Page 133 Vy�SEAL ef'S PROPOSAL SEAL BEACH BOULEVARD Traffic Signal Synchronization °ncaN,� (CIP ST2109) Existing Signal Communication System: As part of the previous Seal Beach/Los Alamitos Boulevard TSSP, improvements were made to the corridor to update project intersection communications and signal interconnect with 36-SMFO cable, network switches, and hub cabinets atthe intersections of Westminster Boulevard and Lampson Avenue. The existing Fiber cable and components along the corridor was installed in 2014 and looks to be in good condition. The switches within the cabinets are Etherwan and appear to be in operation but limited communication bandwidth and speed (100 Mbs/Second) is not adequate for existing and current system demands. Updating switches would be within the City construction budget and allow for more reliable and faster network communications (1,000 Mbs/Second or even 10 Gigs/Second). Though switches are not part of the RFP scope of work, we believe these to be vital elements which our initial construction costs shown in the Attachment section note potential budget surplus based on our cost saving approaches. The improvement design work for these switches can be easily incorporated into our proposed communication documentation plans and schematics. Existing Controllers: Michael Baker has extensive work experience with similar conversions from the Type 2070E (2033 program) to the latest ATC controllers. The 2070 controllers on the project are relatively new, but the 2033 program is not, as it is an update of a tried and true legacy Type 170 controller program (Bitran/233) that was favorite for signal technicians because of its simplicity and reliability. But this program lacks functional enhancements and MODEL 20' r OO®®` was NO: M MOON man ONOM ■■■ compatibility needed to take advantage of the many improvements and flexibility that comes with the latest ATC standards. Fortunately, the Type 2070E controller chassis allows for flexible improvement options and cost savings depending on budget constraints. One option would be to upgrade these 2070E controllers existing program card (20701-B Module) with a new ATC controller card (20701-C Module). Notably, this upgrade is the only real difference between the existing controllers in the field and proposed 2070 ATC controllers. This option would account for about a 50%-60% cost savings compared to purchasing a brand-new controller. Existing Central Management System (CMS): Currently, the City has McCain's legacy QuicNet central management system (CMS) at the City Hall TMC. The Quicnet CMS system currently has some issues connecting to the corridor signals and unfortunately the system is past the developers' firmware and maintenance support period. We also know that there is potential communication problems along the corridor near the 405. Addressing the CMS and potential communication issues is the biggest key to the benefit operations of the corridor in order to provide consistent communication and monitoring of the signal system. Additionally, if construction funds are needed to provide larger communication or other system improvements (fiber cable or conduit), there are several new CMS systems that still offer support for the McCain 2033 program to help reallocate budget. Notably, an upgrade from the McCain Quicnet system to their latest Transparity system can still provide support for this program. Another is Intelight MaxView CMS, which this configuration is currently in place in the City of Santa Monica and Beverly Hills. Page 134 I N T E R N A T 1 0 N A L ;�SEA`eE PROPOSAL i SEAL BEACH BOULEVARD TrafificSignal Synchronization Cq„Y�FaRppP (CIP ST2109) PROJECT APPROACH Approach for Work with New CMS We will draw upon our depth of CMS knowledge to present and advise the City on the best available vendor solutions meeting the needs, intent, budget, and specifications for use on the project. We will provide a thorough overview of commercially available vendor product options, their standard and add on features, as well as contact and obtain input from other local agencies on their installations and experiences with the products. Local agency feedback is valuable for unbiased and honest opinions on user interface, tech support, and overall satisfaction. With the latest ATC standards, the choice of CMS Vendor does not require controllers from the same Vendor. We will include input from agencies running a mixed system with different vendors for CMS and controller, find their reasons for this mixed configuration choice and note some of the benefits/drawbacks thev have encountered. Specific to construction of the CMS improvement, a direct contract with the vendor is proposed as the most cost-effective route taken for installation and maintenance contracts. From our proposed scope of work, we will work with the City and selected CMS Vendor to ensure turn -key system integration with the greatest cost efficiency, especially with a mixed system. We have outlined specific construction support and integration tasks as part of our scope of work that can aide in this effort as well as some value added services noted below: Value Added Services for New CMS Though the selected CMS vendor will handle the majority of the system set up and support to integrate and connect to the project intersections, there is still considerable work to be done in order to customize the new system to meet the specific needs of the City to ensure the value of the improvements are not wasted by neglecting to support our client. Our team will assist with setting up system profiles for future intersection/controller integration of other corridors into the new City CMS. Work will include adding locations, profiles, aerial maps, and future network addresses so these locations can easily, and cost effectively, be brought online. Michael Baker will add specific alerts during CMS set up to send messages to City staff, such as communication failure, battery back-up enabled, and signal on flash. Though on-going operations and monitoring are not a part of the RFP scope, we will stand the City for support on system issues. We will be available for remote VPN access for trouble shooting issues with timings and/or other ITS elements to help maintain operational conditions. Approach for Work with ATC Controllers The RFP outlines the project as a design, bid, build (PS&E), it is recommended that the project proceed with direct procurement of controllers or 1-C cards, which is allowed by OCTA as part of the program funding. These controllers and/or 1-C cards do not require construction plans and will save costs from contractor mark up on these items. We can provide the turn -key services for programming the controllers as well as the administrative services required with the procurement process including contract, coordination of necessary paperwork, invoicing, delivery, and handling. Notably, with our current and past work on similar Project P funded projects, Michael Baker has most product vendors already set up for accounts/billing payment. Included in the Attachment section are several vendor quotes for new Controllers or 1-C card as well as our optional contract fee for City consideration, as outlined in the proposal and fee cover letter. This route is recommended, particularly if the selected controllers/1-C cards are different from the selected CMS Vendor. I N T E R N A T 1 0 N A L Shipment of Controllers to Michael Baker for directprocurement/programming services Page 135 ;�SEA`eE PROPOSAL i SEAL BEACH BOULEVARD TrafificSignal Synchronization �„(�IFORN�P (CIP ST2109) Value Added Services for ATC Controllers We don'tjust procure the controllers, we will program and deploy them as well. This can save the City money for the project by providing these services as part of work plan without having to pay for "database conversion & turn on support" from the vendor. This is part of the complete service approach which Michael Baker uses our in house 2070 controller, various Vendor 1-C controller modules, and vendor database loading applications to connect, program, and test converted timing sheets to new ones. Additionally, this allows us the unique ability to create quick programming "database files" to load onto new controllers or 1-C cards instead of manually entering information at the front panel of the controller. This greatly expedites deployment of the new controllers with database files quickly loaded directly through a PC program or via a USB drive. A challenge when converting to the newest ATC controllers is the adjustment by City engineering and technician staff. Michael Baker proposes to work with the City to deploy the controllers in the field as a helpful step to answer questions, train, and assist in staff comfort levels. Mr. Calad has had great success assisting engineering and signal technician staff with their initial ATC controller deployments from the Cities of Diamond Bar (2015), Coachella (2017), Long Beach (2018), Inglewood (2019-2020), and LACDPW (2020). New ATC controllers have timing sheets that can be in excess of 100 pages. Logistically, this is an issue to program and store in the cabinet. We will work with the City to tailor the timing sheets to a more manageable format to meet staff needs as well as provide an outline for the "database" file management to be used by staff and signal technicians for file access, archiving, and updating. Approach for Signal Timing and Operations Analysis The OCTA TSSP program mainly evaluates the performance of the corridor in terms of "end-to-end" travel progression, which based on the limits of the corridor does not align with typical travel patterns of the driver. There are key origin - destination intersections on the corridor like the 405 freeway ramps, Westminster Boulevard, PCH, and Lampson Avenue which will account for large progression shifts dependent upon left turn volumes entering or exiting the corridor. Additionally, these locations will have significantly different cycle length and phasing demands compared to the rest of the corridor. Our approach will be broken down to focus on reducing stops and travel progression between these points while also facilitating and maintaining operational integrity of the highest demand intersection movements. We will look to achieve this while also addressing other issues we feel are important to the corridors operations: • Provide balanced Signal Timing Coordination between serving arterial progression while also reducing delays on the minor cross streets. We will review best operational plans for cycle to cycle conditions and timing parameters best suited for the corridor for avoiding queuing of the 405 ramp intersections (most important to Caltrans staff), commercial driveways, and turn pockets with heavy left turn volume movements. Page 136 I N T E R N A T 1 0 N A L ;�SEnLeE PROPOSAL i SEAL BEACH BOULEVARD TrafificSignal Synchronization ,(�IFORN�P (CIP ST2109) With a low likelihood of pedestrian actuations or significant timing demands for the cross streets at the few T - intersection locations could result in an early return to green to the coordinated phases. Forthis we will calculate phase -split probability during coordination timings in order to accurately account for in our offset optimization. Enhanced actuated operations review for adjustments to better handle volume fluctuations of the corridor, during both peak and off-peak periods with appropriate recall settings, detection assignments, and detection settings (delay, Type 3, extension, etc.), and Volume Density Operation setting (Maximum timings, Vehicle Clearance and Extensions). Advance Detection set back is also important with the high travel speeds (50 MPH) of the Corridor south of the 405 freeway in order to mitigate any "Dilemma Zone" conflicts for drivers and their decision to proceed or stop during their phase terminations (yellow and red clearance). Value Added Services & Innovations for Timing Analysis As part of our team's innovative project solutions, our Work Plan is proposing the use of TranSync D (Desktop) and TranSync M (Mobile) software for signal timing and travel run analysis. Mr. Calad has been working on other timing projects for Cities of Inglewood, Long Beach, and Ridgecrest, and this software is also being used statewide by QItrans, inc/udin_gDiArictll, This software program will provide supplemental timing analysis, optimization considerations, and travel time reviews. Some key benefits of TranSync for the project timing and optimization analysis include: • Seamless import between Synchro and TranSync D which the software program maintains all time of day plans in one file for easier management, corrections, and adjustments to timings. This also allows for easy QA/QC of the Synchro files to spot notable differences in inputs (i.e. walk or FDW times, phasing, etc.) • TranSync D also provides for superior offset point estimation from modeling of intersection operations impacted by "Phase Early Return to Green", along with algorithms that provide for enhanced trajectory, travel time, and delay views of "time space diagrams". This means less time to find the ideal offset and fine tuning in the field. TranSync M (Mobile) is the mobile/tablet device application of the program that will be used to Sync and record travel time data based on initially developed TranSync D network files. This software has the OCTA CSPI index analysis MOE metrics built into the TranSync, which replaces the need for TruTraffic software as the mobile application records synchronized GPS and video combination saving labor budget. But this is much more than a travel run application on your phone. TranSync M allows substantial benefits for the timing implementation and finetuning with the ability to manage timing changes on the mobile application, foregoing the traditional redlines of print outs needed to update files at the office. This will allow instant play back review of the team and ability to diagnose timing errors and provide calculated adjustments in real time with revisions transferable back to TranSync D. This provides the team an enhanced ability to diagnose, modify, fine tune, and save adjusted timings. 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Page 137 ;�SEA`eE PROPOSAL i SEAL BEACH BOULEVARD TrafificSignal Synchronization ,(�IFORN�P (CIP ST2109) Approach for System Design Enhancements The proposed project improvements as outlined in the RFP will not require a large construction plan set as we will look through the cost effective avenues of sole source vendor or Michael Baker direct procurement. We will provide necessary plan and project improvement documentation needed for the turn key improvements. In addition to the outlined RFP scope of work for the project corridor, Michael Baker has identified specific design services that will be included with the project improvements: • For the video detection improvements noted for the five (5) project intersections, our approach would look to make use of the new VDS camera systems by utilizing direct connections to the ATC controller (SDLC to SIU/BIU) which this configuration could provide detection for up to 60 -inputs compared to only 28 -inputs available with existing 332 -cabinet configurations. With this configuration we would be able to maintain current loop detectors that our design can use for back up or added detection zones for counts, bike, and other detectors. This will be very helpful for the use in Signal Performance Measures (SPM) work that will be provided by our team in conjunction with the new CMS. • The key to cementing the operational improvements will be to leverage the capabilities of these new controllers, CMS, and video detection improvements via SPM's. There are several CMS solutions with SPM modules included and can be utilized with the proper set up. As such, we will include in our design work the five locations to take advantage of the high-resolution data (Purdue split monitor, phase terminations, and pedestrian delay) that can be utilized to provide enhanced fine tuning and monitoring of performance for the project corridor. • With the anticipated RFP PS&E plan work for just the five (5) Video detection intersections, we will still be providing enhanced system documentation that will produce one plan sheet for each of the eight (8) non - Caltrans project intersections only receiving new controllers, outlined as non -construction "Simplified Signal Plans". After our full review of the signal system and assessment of needs, added improvements like CCTV's, UPS/BBS, conflict monitors, Bluetooth travel time, or GPS units can easily be accommodated on these simplified signal plans and added to the PS&E plan set without any change to our design plan scope of work. Similarly, our inventory and documentation of the traffic signal communication system needed for the new CMS will also easily accommodate any new network devices like switches that have been identified. Approach to Contract/Team Management Maximizing Team Strength & Guaranteed Responsiveness The success of TSSPs will depend on the skills and experiences of the team members managing the project; understanding key challenges; and providing value, quality work, and responsive service. In addition to those listed in the Organization Chart, Michael Baker's resource -pooling approach will take advantage of support from staff in the other Michael Baker offices to ensure adequate resources to handle unanticipated issues encountered during the project. Having worked with Caltrans, counties, and local agencies, Michael Baker truly understands that the key step toward project success is to be responsive. Michael Baker will be available and dedicated to the success of this project, as well as providing strategic teaming with individuals listed on the Organization Chart who are highly reliable and knowledgeable. Project Communication/Documentation One critical element for a quality project is to carefully document project decisions, direction, and general project development history. Preparation of clear, concise letters, phone logs, meeting minutes and action -item resolutions avoids costly re -direction during the project that could also have an impact on the project schedule. In addition, Michael Baker prepares a detailed Comment/Response Matrix which addresses all agency submittal review comments that show the original comment, a complete response to each comment, and the comment -response timeline. Page 138 I N T E R N A T 1 0 N A L ;�SEA`eE PROPOSAL i SEAL BEACH BOULEVARD TrafificSignal Synchronization �„(�IFORN�P (CIP ST2109) Budget Control Project costs will be controlled by frequent monitoring and early identification of any project changes affecting the budget. This monitoring is easily accomplished through Michael Baker's comprehensive Work Breakdown Structure (WBS), which is based on the project Scope of Work. This WBS is equated to Tasks with assigned budgets that are maintained in Michael Baker's project cost accounting system. The Project Manager has real time access to this cost data from a desktop computer enabling continuous monitoring of project costs. Adherence to, or modification of, the original Scope of Work and budget will be achieved through timely and continuous communications among Michael Baker and City staff. Quality Control (QC) Michael Baker's Quality Assurance (QA/QC) Program is a continuous process used not just at project milestones, but daily as workflows from desk to desk and consultant to client. Michael Baker uses this Program on each project undertaken to ensure that a high-quality product is delivered on schedule and within budget. The QC/QA Plan will be included in the project management plan and be specifically tailored to the Seal Beach Boulevard TSSP. It will consist of a series of requirements and procedures for defining the QC/QA measures to be implemented. The foundation of this Plan is based on a collaborative process of interdisciplinary and constructability reviews, and a detailed color -coded plan checking process that denotes comments, revisions, approving and verifying corrections. STEP 1 STEP 2 STEP 3 STEP 4 PERSONNEL STANDARDS PRODUCTION REVIEW PROCESSES PROCESSES Staff are assigned Design conforms based on the Client's to requirements & Deliverables are "%Deliverables are needs& experience procedures of the developed per the 1checked internally relevant to task Client, as well as Client's format & prior to Client or scope, budget & other applicable submitted other agencies' schedule agencies for QC review review I N T E R N A T 1 0 N A L STEP 5 QUALITY ASSURANCE IQA/QC Manager performs QA audits, including review of all project QC documentation STEP 6 DOCUMENTATION Annotated check points, production/ inspection lists & QA certifications are kept in the project file Page 139 V �SEA`eF9 PROPOSAL AM SEAL BEACH BOULEVARD Traffic Signal Synchronization f (CIP ST2109) SCOPE OF WORK Task 1; Project Management (PI — Phase) Meetings & Correspondence: Michael Baker will organize and initiate all planned meetings (12 total) with the City for 1) Kick -Off, 2) Field/Site Visits and/or Deliverable Meetings, 3) Pre -Bid Meeting (Construction Support), and 4) Close Out Meeting. For each meeting, the Team will prepare agendas and document minutes. Draft agendas will be prepared and submitted to project team members for review at a minimum of two business days in advance of a scheduled meeting. Michael Baker will send project development updates to the City through email on a weekly basis, noting project status and other critical path cross coordination efforts. Stakeholder Agency Coordination: We will coordinate with both Caltrans District 12 and City of Los Alamitos for project changes in timing and improvements in their R/W. We anticipate the need for coordination with Caltrans for anticipated fiber work near the 405 and with Los Alamitos for time clock sync improvements for their project signal. We will provide for the City the needed design, cost estimates, memorandum of understanding terms, and encroachment permit applications. Permit Fees are to be paid for by the City of Seal Beach and not included with our contract fee. Project Schedule: We will provide a project schedule in Microsoft Project format that identifies tasks, milestones, and deliverable submittals that will identify the critical path of the project. A proposed project schedule has been included with the proposal and will be updated with more exact dates after selection and distributed at the "kick-off" meeting. Invoices and Project Documentation will be delivered in the City's preferred format, noting milestone project progress and percent completion for ease of use by the City. We will provide detailed monthly documentation of project costs typical of funding requirements of OCTA. Michael Baker understands the complex nature of a complete and accurate spending, invoices, and budget tracking and will provide additional project support preparing required documents for submittal to OCTA regarding the Project P funding and reimbursement. These documents could include semi-annual review updates, Form 10-10, and other items as required. Michael Baker is familiar with these documents as they have prepared them for previous OCTA funded TSSP projects Quality Assurance and Quality Control (QA/QC) will be consistent throughout the project development. Michael Baker will utilize its established internal file structure to ensure project organization. The file structure includes an archive for storing previous versions of documents. This provides a history of the evolution of project items and tasks and can produce a running record of project cost breakdowns per agency and scope changes. The QA/QC manager, Marc Violett, PE, will conduct oversight and will provide a high-quality product. DELIVERABLES: • Kick-off and Project Progress Meetings (12), prepare agenda, meeting materials, meeting minutes • Project Management Plan • Monthly progress status reports and invoices Task 2. Data Collection Sub -Task 2.1: Counts & Field Review Existing Document Collection Michael Baker will collect and research all available records pertaining to project intersections, including traffic signals and interconnect as -built plans, controller timing sheets, traffic collision data, and other communication networking items. This will also include the request for base CAD files for title sheets, and boiler plate specifications and technical/special provision details for improvements. Page 140 INTERNATIONAL Vy�SEA`eF9� PROPOSAL SEAL BEACH BOULEVARD Traffic Signal Synchronization s . ��,FaRN,P (CIP ST2109) ADT and Turning Movement Counts AimTD will head this task and is well experienced with the process and requirements outlined in the RFP as stipulated by OCTA TSSP program guidelines. As directed, they will collect volume along the corridor inclusive of 7 -day, 24-hour average daily traffic (ADT) volume counts will be provided at one -mile increments and at each end of the project for up to 10 locations. Additionally, intersection turning movement (ITM) counts, for five (5) AM, Mid -Day, PM, off-peak, and peak weekend periods, will be performed using pole mounted video cameras for all 16 project locations. Included in the Attachments is the outlined cost quote from AimTD for this traffic volume collection. AimTD has conducted numerous traffic data collection projects for OCTA RTSSP projects and conducted the counts for this corridor in 2014 as part of Seal Beach/Los Alamitos Boulevard TSSP and has historic data available. This will be valuable for the project to accurately assess impacts from Covid-19 conditions and adjust our timings accordingly. Scheduling of the traffic count work will be closely discussed with the City at the project kick off. Field Review Michael Baker will document the existing signal system for the project corridor to assist in the design and construction of project improvements. The traffic system inventory and assessment will include our staff working in groups to review the project intersections, controller cabinets, communication infrastructure, and the City TMC. Notably, this task has a high number of staff hours which we have appropriately provided staff to complete the work on schedule. Controller Cabinet & Intersection We will use our company's standardized forms and photo logs, as shown below, to inventory existing traffic signal control equipment and other ITS facilities along the project corridors. The inventory sheets will be reviewed with City staff in advance of any field work being performed to ensure a mutual agreement and concurrence of items to be collected. EEMMLIX i Sample inventory deliverable from Inglewood Phase Vl ITS Master Plan Operational Review To provide added efficiency, the traffic operations field review will take place alongside the design field review, minimizing travel and time. The Michael Baker team will observe the traffic signal operations at project intersections, will confirm timing sheets match controller inputs and operations, as well as operation of detection (vehicle, advanced, stop bar, bike), pedestrian push buttons, and pedestrian heads for all project intersections. We will review the corridors geometric layout and note any items that might impact the project corridor or cross arterial progression. The Michael Page 141 INTERNATIONAL Vy�SEn`eF. PROPOSAL SEAL BEACH BOULEVARD Traffic Signal Synchronization \cq,aRp,P (CIP ST2109) Baker team will outline the proposed controller and system detection needs for the project improvements. We will provide existing measurements key to signal operations that will be utilized when preparing the proposed "phase" timings for the project intersections. Crosswalk widths, advanced loop detector location, and bicycle clearance distances are required to set signal timing parameters. The crosswalk widths will be documented by measuring within the crosswalk from the center of one curb ramp to the center of another curb ramp with a rolling measuring wheel. The advanced loop detectors will be measured from the back of the crosswalk to the leading edge of the loop using a rolling measuring wheel. Communications Review, Evaluation, & Trouble Shooting Michael Baker will perform a field review and inventory of City communications network, fiber optic cables, conduits, and equipment complete from the City Hall TMC to each intersection. With field notes and photos we will document system layout, inventory of system network devices, IP -addresses, conditions of existing fiber optic cable, conduit, and pull -boxes. l/alueAdded Service. -As there are known communication issues between the existing TMC and field, a unique service offering our team can provide for troubleshooting includes a network analysis verifying set up and operations of existing network switches (Telenet/Putty Networking with our PC laptop) and connected devices based on recorded IP - addresses. If there is found to be issues during the network analysis, we can provide for fiber testing (Optical Time Domain Reflectometer - OTDR) to determine communication speed and health of cable links. We can test existing connection points and splices of the fiber optic cables and provide OTDR testing of fiber cable between cabinet locations. Through this work we can identify both the location and source of issues and make recommendations. Central Management System & TMC Review Though not anticipated, we will determine the need for any building modifications or ITS upgrades at the TMC for the new CMS system upgrade. We will review the existing TMC facilities at City Hall, inclusive taking building measurements and inventory of notable elements including electrical panel, outlets, server racks, cabling, utility entrances to the building, network devices, existing CMS system, and workstation areas for constructability review. We will also coordinate meetings with City Staff and City IT department to go over necessary network needs access/security details. Lv:I i Etc... Field (Design) Review Report The summary of our inventory work will be presented in a formal design report memorandum outlining our findings and providing recommendations. The various components of the corridor signal system will be evaluated and discussed with separate report sections. Our documented work with communication layouts, inventory sheets, and photo logs will be provided as appendix material. Constructability recommendations for the proposed improvements will be noted as INTERNATIONAL 0 7_31 Page 142 Vy�SEA`eF9� PROPOSAL SEAL BEACH BOULEVARD Traffic Signal Synchronization f well as other recommended findings for City use and consideration on drafted base maps. We will document any discrepancies between the list of improvements in the RFP and the field investigation. This includes any items missing, needed, already in place, or provided by another project. We will provide and discuss with the City proposed CMS features and options they would like and outline available CMS vendor solutions meeting these needs, intent, budget, and specifications for use on the project. Notably this is a critical path item that impacts selection of other improvements and must be completed prior to starting design plans. We will present a thorough overview of potential commercially available options for this discussion and consideration, and will coordinate and organize with the top three (3) selected Vendors for product demonstrations. Sub -Task 2.2: 'Before' Travel Time Studies As part of our project approach and innovation, we will propose to use the TranSync M software to perform travel runs for the before and after studies instead of Tru -Traffic Version 10.0 Software. These travel runs will be collected for four weekday peak periods (AM, Mid-day, PM, and off-peak), plus one weekend peak period. Per typical OCTA guidelines, travel runs for the weekday will be performed on a Tuesday, Wednesday, and Thursday, which we will provide five runs in each direction for each peak period that synchronization plans s:;pPn nw,nw,e, r o, p - will be developed. All travel time corridor synchronization 3Performance Index "runs" will be accompanied by a„ae NSI "before” riming xe_e, nuns av1]serage speed (m,m average spee°scare average slop score average score Oua city of signal liming video recording of the before Mo��yp,= 95 °" ' 51 11 61 study that will be submitted 12 F electronically. "Before" studies willst als be scheduled to take place closer "`h rm�ng PI...m Mo - aemg. srnna darty et to the time of implementation of 3 a"ng =:a:`.° xama Impx1 speeds Ne Ps SroFz stop score score aa�. Adnmmg new timing. That way the "before" Mo o saMo 173 " sg s,.., E Iri'al x'03 MD �]�IS and "after' can be performed �° n " '� °"� ° within a shorter time period, g45 yielding more accurate results. Sub -Task 2.3: 'After' Travel Time Studies Similar to the 'before' travel time study, TranSync M will be used to complete the 'after' travel time study. The 'after' travel time study will be done on the same days and time periods as the 'before' travel time study. Similar to the 'before' travel time study, five runs per direction will be conducted to obtain a statistically legitimate estimation and comparison. The Michael Baker team will submit a Before/After Study Report specifying the results of time studies and key MOE metrics, including additional emission, fuel, and time savings along with a benefit -cost ratio analysis. This report will also detail all tasks completed in the Primary Implementation Phase of the project, which includes discussions of activities noted during fine-tuning and potential recommendations for future improvements along the corridor. DELIVERABLES: r CransM1aw 61 2, I Pincay Or antl 9- St • Summary of traffic volume data collection, traffic collision analysis, existing II° , a♦ traffic signal timing patterns, and drawings of intersection features. °°° o2.5< • Recommendations Report: Field review, field notes, photo logs, recommended improvements (Draft & Final) • 'Before" and 'After' study memo with cost -to -benefit analysis. Page 143 INTERNATIONAL V;d. SEAL eF PROPOSAL SEAL BEACH BOULEVARD Traffic Signal Synchronization 4GC/�FORNP (CIP ST2109) Task 3: System Design and Construction The implementation of the project's improvements plays a key role and critical path to completing the project on schedule. The Michael Baker team will be led by Kheang Tang, PE, as the Task Manager in charge of coordinating the design work and system construction activities. Task 3.1: Plans, Specifications, and Estimates Michael Baker will prepare appropriate improvement plans, as directed by the City, in accordance with the approved design recommendations. As noted previously, our proposed approach for project improvements assume both turnkey procurement and integration (CMS & Controllers) along with a typical design, bid, build approach (PS&E construction plan set) needed for the video detection improvements. Construction plan layouts will be developed utilizing filed reviewed data and developed in CADD on the City standard border. For all plans and schematics, we will provide milestone submittals for City review at 60%, 90%, and final phases. Outlined below is our approach for this work: CMS Details, Schematics, and Network Communication In support of this work by the vendor, Michael m' oEvlce 1P woxxEssrAleLe, iez]ssxrsuanEr• Baker will provide all necessary system layout and communication diagrams between the TMC and : the field elements. From our comprehensive --,.1 1 11 . I , 19 921e6,. , 1 1 s 13 z 192.1l0.F,. Z , Il ,P3,16g.,1. 2 s 1� 192,IE9,. Z system inventory and network configuration, these ;VAMAI ; " ;i;�;2. ; ;„ ;�;; ; 1 13 diagrams, schematics, and logs will detail6 , .;;:6 ;11 ;NAW.12. B 2 12 ;�;a; a 1E2.1a6.11 a a proposed system equipment connection to variousT 162.19a.t1. T 1 fl 1111.12. 1 2 12 t921Ea.1. l ' 8 1ffG.1 W.x1. S 1 11 162196.12.5 2 12 1-1.1. a 1 1P2.195.13. a S 1a ITS items, port assignments, network VLAN and a ;'92;'m;;: ; 1. ;�;'m;:;o —I.— 10 s xa IP -Addressing, and typical construction details. It ;r ;; ;�;�;2;P ;a ;�;�; ;; - 6916413-1y 3 ,a 19 19@.1 °e.1t .3 tl ,57.fe9.1 . 19 2 li 59QIHe.,. 19 is anticipated that the CMS work will be turn -key I< �,°°,,.:9 5],69,2 ,9 2 921 as part of the selected vendor contract of services _'° " 15 1 1 52.166.12 15 2 2 92195, IS ; I I and will not be a part of the PS&E bid package. Though through this work, we can easily accommodate network device improvements if needed for added switches or other ITS devices that can be included in the PS&E bid set. PS&f Traffic Signal Plan Set Traffic signal modification plans will be prepared for the five (5) project intersections with proposed Gridsmart or other smart detection system upgrades. The plans will be provided with sufficient detail for construction prepared at a scale of7: 1h Y=20' that show center lines, right-of-way lines, and existing - - - --- �-- traffic controls and applicable improvements. All existing traffic signal poles and equipment will be inventoried in the field and shown on the base plan with all notes, schedules, WNITA CANYON ONNE and other applicable design items. This work will be designed VV existing signs system con nits an pu oxes a ements and no underground construction disturbance anticipated. For the full construction bid package set, it is anticipated to include 7 sheets comprised of a Title sheet (1 sheet), Traffic Signal Modification Plans (5 Sheets), and General Notes, Legends, and Construction Details (1 sheet). 1 Non -Construction Simplified Signal Plans With the goal of providing enhanced system documentation, we will produce one plan sheet for each of the eight (8) non -Caltrans project intersections only receiving new controllers. Michael Baker will prepare in Autocad the simplified Page 144 INTERNATIONAL Vy�SEA`eF9� PROPOSAL SEAL BEACH BOULEVARD Traffic Signal Synchronization f `�,�,FORN,P (CIP ST2109) signal improvement plans with a scale of Y=20' that show existing center lines, right-of-way lines, striping, and traffic controls. All existing traffic signal poles, equipment, and inventoried in the field and shown on these plans (8 sheets) with all notes, schedules, and other applicable call outs and annotations. Cost Estimates Michael Baker will calculate construction quantities and submit an Engineer's Cost Estimate as part of each PS&E submittal package. Michael Baker will utilize historical construction unit prices so that the Engineer's Cost Estimate is as accurate as possible. The Engineer's Cost Estimate will be submitted with the 60%, 90%, and 100% submittals. A high- level construction cost estimate will also be prepared at the Concept Development/Preliminary Engineering Phase of the project. Once the City is ready to advertise the project for construction, the Engineer's Cost Estimate will be modified to become the Contractor's Bid Schedule, with costs being removed. Project Specifications It is assumed that the City will provide front-end bid specifications to be included in the project specifications. Michael Baker will edit the City's front-end bid documents to meet the project needs. Specifications will be submitted with the 60%, 90%, and 100% submittals. The technical specifications will be prepared to restrict the Contractor to certain construction timelines, coordination with bus schedules, require coordination with the utility owners within the project, clarify payment of construction pay items, etc. Task 3.2: Bid Support Following approval of the PS&E, we will work closely with the City to provide bid support assistance. As part of this Task, Michael Baker will schedule a pre-bid meeting with City staff to review the final design plans, pull any necessary permits (with AHJ), coordinate project schedules, and provide estimated construction completion dates. We will be responsible for coordinating with the City to provide general contract administration. The contract administration tasks will include interpreting contract documents for the contractor, answering Request for Information/Request for Clarification (RFI/RFC); reviewing shop drawings for conformance with project plans and specifications and recommending solutions to City and relevant participating agencies. We will attend any pre -construction meetings to provide support to the City and discuss any outstanding issues with the contractor regarding the PS&E package. Task 3.3: Construction Support Michael Baker will be available throughout the project's construction and will oversee the construction implementation, provide construction oversight, and will be directly involved in the configuration, installation, and integration of all equipment in the field and City Hall TMC. Although not anticipated, we will support the City staff with any change orders that may come from the contractor after the bid has been awarded. Construction Closeout/Documentation: The Michael Baker team will schedule a final field review (punch down check list) to document and photo log any changes to final improvements. We will document all changes after construction, provide all the necessary system testing, and verify all equipment warranty information. We will update and prepare as - built plans to reflect any changes after construction as requested. DELIVERABLES: • PS&E 60%, 90%, and 100% submittal stages • Bid Support Activities • Construction Support, Procurement Assistance, & Integration (Punch down Check lists) • As -built plans, "After' Photo logs, and construction documentation (Warranties) • Two hard copies of all documentation and electronic copies. Page 145 INTERNATIONAL V �SEA`eF9 PROPOSAL' SEAL BEACH BOULEVARD Traffic Signal Synchronization f Task 4. Signal Timing Optimization & Implementation Sub -Task 4.1 Base Networks Our team will use existing timing sheets, traffic volumes, and field reviewed data in the construction of Existing Conditions network models using Synchro 10. The corridor intersections will be modeled first in in Synchro before being converted to TranSync files network model files. The base Synchro model network files will code with the following considerations: • Lane geometry, widths, detection placement and function • Modeled speed inputs of observed/traveled speed • Signal Phase Timings from timing sheets and Phase Functions of controller: o Specific dummy or overlap phases o Conversions of Volume Density Operations from McCain's 2033 (Reduce by/Reduce Every) to Synchro (Time Before Reduce/Time to Reduce) • Special conditions (bus pull-outs, parking maneuvers, ped crossings, queuing) • Traffic Volume Adjustments (PHF, heavy vehicle percent, and pedestrian volumes/calls) • Peak Period Coordination Plan items: cycle length, phasing, force offs, offset reference, recalls, permissives, coordinated/sync phases • Cross Coordination Intersections and Identified Hold Points Once complete, the existing Synchro models will be submitted for City review along with our "Model Construction" Technical Memorandum. Upon approval, these models will be transferred to TranSync for review by Caltrans operations staff in District 12 that uses TranSync for monitoring their intersections. This will also be beneficial for coordinating with District 12 on approval of the conops and proposed optimized timing plans. The final performance statistics generated by our analysis programs (Average Delay, Average Speed, and Number Stops) will be used as the benchmark condition for evaluation of alternative model plans during the optimization process. Sub -Task 4.2: Basic Timing Review The timing audit will verify if intersections are up to the latest standards per the California Manual on Uniform Traffic Control devices (CA-MUTCD) to ensure adequacy for service and safety for all users, as well as protect the City against any potential lawsuits. This conformance with CA-MUTCD guidelines are specific to the controllers basic "Phase Timing Assignments" for yellow clearance, pedestrian clearance, and bicycle minimum green times derived through equations with primary controlling criteria of vehicle speed and traveled distance. We will provide corridor calculations for each intersection that will include the following: • Yellow clearance will be evaluated with the observed driver speed collected from the before study travel runs compared with the posted speed limits of each corridor. • Pedestrian clearance will be calculated for existing conditions from the field -measured crosswalk lengths, and for proposed project geometrics as a result of new curb ramps, bulb out designs, and other impacts to crossing distance. Page 146 INTERNATIONAL Vy�SEA`eF9� PROPOSAL SEAL BEACH BOULEVARD Traffic Signal Synchronization f `�,�,FORN,P (CIP ST2109) � Wa� Ul Minimum green times will be calculated for both vehicle as well as for bicycle minimum green times. These will be based on measurements provided on scaled figures. These calculations and findings will be summarized in a brief tech memo with appendices data. The results of the final City approved review of Phase Timings will be implemented into the new controller timing parameters during optimization. We will provide corridor -wide calculation to compare the existing and recommended basic parameters will also be generated for agency review and approval before being updated in Synchro and used for new controller "phase" timings. Sub -Task 4.3: Concept of Operations We will prepare and submit a concept of operations plan noting key operational findings and considerations from our evaluation process. This document will also address our plan to handle anticipated challenges and issues specific to coordination, including working with Caltrans for regarding unifying offset reference points, time clocks, cycle lengths, methods of handling unequal cycle lengths, and others. The Michael Baker team will develop preliminary cycle lengths and signal grouping strategies based on prevailing traffic patterns, critical cycle lengths at major crossing arterials (the lowest general cycle length that accommodate both vehicular traffic and pedestrian crossing demand), and optimal cycle length alternatives for desired progression green bandwidth. The plan will provide recommendations to controller programming that can provide additional benefits and solutions based on selected central system and controller firmware functionalities, and capabilities. This MINIMAL • Evaluate each location as an CYCLE LENGTH isolated intersection to meet vehicle, bicycle, and/or pedestrian demand SIGNAL . Group signals based on distance GROUPINGS between signals, similar traffic patterns, and coordination factor CYCLE LENGTH . Account for existing cross coordination SELECTION . Determine full, half, and/or resonant cycle lengths SPLIT • Generate splits based on controller OPTIMIZATION capabilities (minimize transitions) Table 1: PHASE - FDW Timing Summary and traffic demand OFFSET& SEQUENCE . Focus on progression along arterial OPTIMIZATION with minimal side street delay MINNNOMMEMM Sub -Task 4.3: Concept of Operations We will prepare and submit a concept of operations plan noting key operational findings and considerations from our evaluation process. This document will also address our plan to handle anticipated challenges and issues specific to coordination, including working with Caltrans for regarding unifying offset reference points, time clocks, cycle lengths, methods of handling unequal cycle lengths, and others. The Michael Baker team will develop preliminary cycle lengths and signal grouping strategies based on prevailing traffic patterns, critical cycle lengths at major crossing arterials (the lowest general cycle length that accommodate both vehicular traffic and pedestrian crossing demand), and optimal cycle length alternatives for desired progression green bandwidth. The plan will provide recommendations to controller programming that can provide additional benefits and solutions based on selected central system and controller firmware functionalities, and capabilities. This MINIMAL • Evaluate each location as an CYCLE LENGTH isolated intersection to meet vehicle, bicycle, and/or pedestrian demand SIGNAL . Group signals based on distance GROUPINGS between signals, similar traffic patterns, and coordination factor CYCLE LENGTH . Account for existing cross coordination SELECTION . Determine full, half, and/or resonant cycle lengths includes leveraging the central system and video • Utilize lead lag and/or phase detection improvements to provide added detailed SPM re -service as needed data like volume/demand fluctuations, ped actuations, phase split probability, or early return to green to improve molding adjustments for improved operational assumptions using collectable. With that, we will also outline enhanced Controller Operation Programming to implement extra functions available to achieve enhanced operational capabilities. Page 147 INTERNATIONAL SPLIT • Generate splits based on controller OPTIMIZATION capabilities (minimize transitions) and traffic demand OFFSET& SEQUENCE . Focus on progression along arterial OPTIMIZATION with minimal side street delay includes leveraging the central system and video • Utilize lead lag and/or phase detection improvements to provide added detailed SPM re -service as needed data like volume/demand fluctuations, ped actuations, phase split probability, or early return to green to improve molding adjustments for improved operational assumptions using collectable. With that, we will also outline enhanced Controller Operation Programming to implement extra functions available to achieve enhanced operational capabilities. Page 147 INTERNATIONAL Vy�SEn`eF. PROPOSAL SEAL BEACH BOULEVARD Traffic Signal Synchronization 4GC/FORNP (CSP ST2109) Sub -Task 4.4: Coordinated Optimized Traffic Signal Timing Our optimization plan will focus on reducing stops, managing queues, and maintaining vehicle platoons along the corridor. Keeping focus on key CSPI indexes, we work big to small through an iterative process of manual adjustments of Synchro and TranSync models with the approaches set forth in the concept of operations plan. Once complete, the optimized Synchro models will be submitted for City review along with our "Optimized Timings" Technical Memorandum noting final performance statistics benchmark comparisons against existing conditions along with other details print outs, time space diagram plots, and other details. Similarly we will coordinate with Caltrans District for review of the Technical Memo and proposed Optimized TranSync file. Upon approval of new timings from the City and Caltrans, the team will move to developing updated timing inputs for controllers. D Flee as..ry — -t Sub -Task 4.5 — Signal Timing Implementation & Fine Tuning Controller Timing Conversions: Michael Baker will convert and prepare draft timing charts for new project controllers. As part of our controller conversions, we will make necessary operation changes inherent with the migration to the latest ATC controller standards. This includes changing operation parameters from the 2033 format of force offs and time of day plans to the ATC format of splits, patterns, sequence inputs, etc. The new controller programming will maintain the existing coordination timing and we will add the new coordination a.., eX".8 timing using new pattern and sequence numbers. By using new iiiiiiiiiiii numbers, any existing coordination data will not be overwritten. Reverting back to previous coordination plans can be accomplished instantly and will not require reloading timing info from back up database files. Caltrans District 12 Timing Sheets: The Michael Baker team proposes to prepare timing sheets for Caltrans controllers in electronic Microsoft Excel format. The timing sheets will contain all coordination parameters specific to Caltrans firmware (coordination pattern splits as green factors and coordination offsets in seconds). The files shall also use parameters such as phase sequence as lag phase flags and in A, B, C, D format and offset reference points as beginning of yellow. Page 148 INTERNATIONAL ;�SEA`eE PROPOSAL i SEAL BEACH BOULEVARD TrafificSignal Synchronization c, Fob-� (CIP ST2109) Controller Deployment & CMS Integration: We use our in-house controller and PC software to connect, program, and test converted timing sheets to ensure accuracy and create quick programming "database files" to load onto new controllers or 1-C cards direct via PC or USB drive. Our -M: , team will work with the City and their Signal Maintenance staff with the controller deployments, along with the selected vendors for integration into the new City CMS. These controllers will be deployed in the field first with existing coordination timings first for a two week observation period before turning on proposed coordination plans. Our staff will deploy the during off- peak hours and will coordinate to ensure minimal disruption during implementation. At each intersection we will review controllers existing TOD/Action plans to verify proper operations and a PDF and hard copy of the timing will be saved to record the changes made and be provided in the controller cabinet. Timing Implementation, Review, & Fine Tuning: Our team will assist with the turn on of proposed coordinated signal timing, with the exceptions of Caltrans signals. Our team will supply a three -team crew to be stationed at the City TMC, at the intersection controller cabinet, and along the corridor with the TranSync M software for review the corridor's operation during each peak period and make adjustments as needed. Using TranSync M allows substantial benefits for the timing implementation and finetuning with the ability to identify operational issues like time clock differences between the City signals and Caltrans, make quick adjustments, and manage timing changes on the mobile application, foregoing the traditional redlines of print outs needed to update files at the office. Our scope of work will include a maximum of three (3) separate "post timing implementation" field studies for each timing plan to assist in the refining of, offsets, phase sequences, and split parameters in close consultation with the City. Final timings at all intersections will be revised and resubmitted electronically (excel and PDF) for City and Caltrans acceptance. Upon final approval, Michael Baker we will provide three (3) hard copies of each intersections timing sheets for use in filing with the City, TMC, and cabinet, with all copies signed and stamped by a licensed California Traffic Engineer. DELIVERABLES: • All optimized and synchronized traffic signal timing plans (PDF & Database files) • Concept of Operations Report • Field implementation of optimized traffic signal plans • Electronic and Hard copy versions of Timing sheets, all other data files, and memorandums • Memorandum documenting the signal timing optimization and implementation. Task S: Project Report Michael Baker will prepare a project report for the project corridor per the stipulations of OCTA and the TSSP program requirements. With our past and current project experience, we know the format and expectations that need to be provided for this report and the project documentation and close out process. The report will include the original existing conditions of the corridor and each individual intersection and the improved existing conditions of each intersection after improvements have been implemented. This report will present the study approach, results of the traffic signal timing analysis, recommended signal changes, and system -wide improvements and recommendations. The report will include key summary statistics that evaluate improvements and assist in identifying future timing needs. For each intersection, the report will include lane configurations, signal phasing, turning movement data, and cycle lengths for existing and proposed timings for all peak periods. In addition, in a separate binder, all the traffic signal phase sequences, Page 149 I N T E R N A T 1 0 N A L ;�SEn,ee9 PROPOSAL `V c5: SEAL BEACH BOULEVARD TrafificSignal Synchronization c, Fob-' (CIP ST2109) signal timing plans, and pedestrian timings will be documented. Finally, the report will provide recommendations with cost and benefit estimates for future improvements to the traffic signal, intersection capacity, and traffic management strategies. DELIVERABLES: • Draft Signal Synchronization Project Report • Final Signal Synchronization Project Report • Electronic files, hard -copies for the City, one hard -copy per agency. Optional Tasks The RFP has requested additional technical and process innovations that this team brings to the table. Our team is recognized as a signal systems leader in Southern California and has delivered several complex ITS that consisted of state -of -the art technologies and innovations. We have identified some of the value-added services we offer that will specifically benefit the City of Seal Beach. Communication Interconnect & ITS Plans As a specific request in the RFP for optional services, Michael Baker will prepare fiber optic communication plans to accommodate any signal communication system improvements for installation of new fiber optic cable, pull boxes, and/or conduits as needed. The fiber optic communication plans will be prepared at Y=40' scale and will show existing curb, right-of-way, centerlines, utilities of record, and proposed installation of conduit and pull boxes for fiber optic splice closures and drop cable connections to controller cabinets. These plans may also note locations for other signal improvements including traffic signal controller, new cabinet conduit drops, and other items shown as enlarged viewports at a Y = 10' scale. Interconnect terminations and splicing details will also be included with the interconnect plans. DELIVERABLES: ■ Communication Interconnect & ITS plans at 60%, 90%, and 100% submittal stages ■ Bid Support Activities • Construction Support & Integration • As -built plans, "After' Photo logs, and construction documentation (Warranties) • Two hard copies of all documentation and electronic copies. Cost: Per Sheet Estimate (New Plan File) Outlined in our Sealed Fee Work Effort option: As this project corridor was improved with the new Fiber and network communication devices as part of the previous Seal Beach/Los Alamitos Boulevard TSSP (2013-2015) project, we would anticipate there would be availability of as -built plans in either PDF or CAD. With these files available, we would envision a greatly reduced work scope with either providing "cloud revision" edits to PDF plans or the ability to update base CAD files, that can assume a 50% reduction in cost per sheet fee effort over providing for "New Plan File" work. Page 150 I N T E R N A T 1 0 N A L ;�SEA`eE PROPOSAL i SEAL BEACH BOULEVARD TrafificSignal Synchronization ,(�IFORN�P (CIP ST2109) TranSync DIM Software City License Procurement As a solution, our work plan is proposing to provide for the City a TranSync D/M license as an optional service and procurement. We have confirmed with OCTA the software procurement is an allowed expense with the program funding. For this optional software procurement, we would purchase and set up the TranSync D/M software and hardware for the use by the City. An Apple iPad is included with the software procurement which we will provide complete turn key set up of the software, files, and, cloud storage for City use on both the desktop and iPad devices. with the following cost and delivery assumptions: Cost: $6,000 per license that includes: One (1) TranSync-D license for signal data management and optimization, One (1) TranSync-M license for diagnosis and performance evaluation in the field One (1) latest version of 256G iPad mini with WIFI and Cellular, and Two (2) years free maintenance, which includes all free upgrades within the same version and trouble -shooting for any software related issues. Work Effort option: Additionally, this software and use of TranSync M may allow for a more convenient method for City staff to self -monitor the corridor if they chose to as part of the Operations and maintenance Phase of the project. Optional Ongoing Operations and Maintenance Phase The Operations, Maintenance, and Monitoring (0&M) Phase of the project will only begin after the approval and closure of the PI Phase of the project and a notice to proceed has been provided by the City. As part of the 0&M Phase, Mr. Calad would continue to serve as the Project Manager for this project providing monthly reports to the City. To account for any changes in traffic patterns that may occur following the implementation and fine-tuning phases, the Michael Baker team is committed to providing post -implementation support to the City and all the local agencies. During the same two years of ongoing support, Michael Baker staff will be available to troubleshoot any communications and detection issues, including modems, switches, GPS units, etc., when signals become off-line or when reported by an SPM system from City staff. On a monthly basis, the Michael Baker team will provide a summary of the 0&M activities performed and any findings recorded during the drive along the corridor (16 hours per month total). This memorandum will also include any equipment support and timing modifications made as part of the 0&M phase of the project. Upon the completion of the two-year operation support and monitoring, the Michael Baker team will prepare a summary of corridor conditions since the completion of the Primary Implementation (PI) Phase. All trip logs recorded and travel time comparisons throughout this period will also be provided to the participating agencies for reference. Any comments received to the draft report will be incorporated into a Final Report to close out the project. DELIVERABLES: • 24 months of on-call support and revised signal timing plans and memorandums • Monthly memorandum with comparisons from field and SPMs • Electronic versions of all data files and memorandums • 0&M technical Memorandum • Final Project Report per CTFP Guidelines Cost: Outlined in our Sealed Fee Page 151 I N T E R N A T 1 0 N A L r References PROPOSAL SEAL BEACH BOULEVARD Traffic SignalSynchronization (CIP ST2109) REFERENCES 411111111161 - A Michael Baker believes the satisfaction and repeat business of our clients measures the excellence of our firm and professionals. Our clients provide a visible testimony of our project leadership, exceptional services, and timely, cost effective delivery of high-quality, professional services. As such, we encourage the City to contact each of the client references provided below. The City will receive implementable solutions delivered from the expertise we have acquired through a distinguished portfolio of projects of comparable complexity, scale, and nature. We bring a track record of successful projects that improve corridor efficiency through technology and implementation, as described in these References. Our experience with timing and operations, and ability to confirm accuracy of proposed improvements, cost, and constructability means an improved travel experience along Seal Beach Boulevard. Page 152 INTERNATIONAL Funding Prime Construction AgencyAddenda Client Project Project Scope Services/Design Services Project Outcome Value Change Dates Staff Assigned Source Sub Orders Manager Phone I Email ITS Phase VI Over the past 20 years, Inglewood has implemented multiple ITS • Communication Systems Upgrade Michael Baker provided direct LA Metro Prime $1,230,000 None 2019- • Ryan Calad City of Inglewood Master Plan master plan phase improvements to address increasing demand of • Redundant Fiber Network purchasing, programming, and Ongoing • Marc Violett Peter Puglese Design traffic management along 11 key corridors For the final ITS Phase VI • Traffic Signal Improvements installation of new 2070 ATC • Kheang Tang, City TrafficEogioeer design improvements, Michael Baker provided network design for a • DMS controllers for the project, saving • Antonio Salas Inglewood, CA new Ethernet signal communication system along the corridor with ■ Direct Procurement of 12 Omni eX the City time and money. By ■ Renardo Bezati (310) 412-5333 new conduit, vaults, 288 single mode fiber optic cables, network Controllers having Michael Baker purchase ■ Aldrin Dorado switches, and connections. ITS design improvements also included ■ SPM Implementation with and install the controllers, the ■ Aaron Kim puglese@cityofingle CCTV"s, Gridsmart Video Detection, STREETSMARTV2 Bluetooth Transparity® TMS City avoided high markup and an ■ Marionne wood.org origin/destination software, Daktronics changeable message • Procurement and Programming of extended schedule lead time Lapitan sign/dynamic message sign (CMS/DMS), as well as complete system TranSync D & M of 11 Citywide ITS associated with contractor ■ Angel Torres integration support including procuring and deploying new 2070 ATC Corridors (82 signals) with timing bidding on these items. (Net Omni eX controllers for 12 intersections with new and integration into analysis fine tuning and review. savings of $60,000 compared the Transparity@ Traffic Management System (TMS) centrals stem. with recent City Bid.) Culver Drive Michael Baker is delivering an OCTA Project P funded TSSP for 11.3 • New Fiber Installation within Existing In Progress. PS&E complete and OCTA- Prime $900,000 None 2019- • Ryan Calad City of Imine / Bonita miles of roadway and 39 project signal intersections within the Cities Conduit currently providing Bid Funded Ongoing • Marc Violett Eduardo Lopez Canyon Drive of Irvine and Newport Beach, as well as Caltrans District 12. The ■ Communication System Upgrades Assistance & Timing Analysis. TSSP ■ Kheang Tang Associate Engineer / Ford Road project includes preparing complete PS&E for the construction of ITS • CCTV Upgrades • Aaron Kim TSSP elements including controller upgrades, CCTVs, and new fiber optic ■ EVPs ■ Marionne (949) 724-7344 connections that included Advanced Traffic Management System / • New Cabinets Lapitan Irvine / Automated Traffic Signal Performance Measures (ATMS/ATSPMs) to • Central System Upgrades with SPMs a Angel Torre edlopez@cityofirvin Newport Intelight MaxView. Upon completion, the project will provide ■ AimTD e.org Beach, CA improved signal timings and a before/after study in accordance with OCTA measures of effectiveness to understand and calculate real-time improvements gained from installation of the equipment and updated traffic signal timings along with set up of SPMs for three key project intersections. La Palma Michael Baker is delivering an OCTA Project P funded TSSP along La • 39 Traffic Signal Modifications During design, the Michael Baker OCTA- Prime $2,507,555 One change 2016- • Ryan Calad City of Anaheim Avenue TSSP Palma Avenue. The project includes preparing complete PS&E for the • Fiber Optic System Installation team accommodated significant Funded order to Ongoing ■ Marc Violett John Thai construction of ITS elements and fiber optic connections to Anaheim's (Existing Conduit/Infrastructure) City driven changes, including TSSP address • Kheang Tang Princip8/7raNic Anaheim, CA extensive existing communication system. In addition to preparing the • CCTV Upgrades the changed direction of the fiber change in • Renardo Bezati Engineer— Traffic plans, Michael Baker procured, installed, implemented, and • EVPs and Video Detection Systems system from a 48 SMFO trunk line cost for a Aaron Kim Management integrated the ITS and infrastructure components. Michael Baker is Design and Installations with 12 SMFO drop cables to a technology Center preparing a Synchro analysis to calculate appropriate traffic signal ■ New Ethernet Switch Deployments 144 SMFO trunk line with 96 items. timings for progression along La Palma Avenue. A before/after study ■ Traffic Signal Timing and Synchro SMFO drop cables. Michael Baker (714) 765-5202 will be conducted in accordance with OCTA measures of effectiveness Development was able to successfully analyze to understand and calculate real-time improvements gained from • Before/After Studies the remaining budget and make jthai@anaheim.net installation of the equipment and implementation of updated traffic the changes without having to signal timings. request additional funds. Page 152 INTERNATIONAL PROPOSAL SEAL BEACH BOULEVARD Traffic Signai Synchronization oawe (CIPST2109) Page 153 INTERNATIONAL Funding Prime Construction Addenda Agency Name Client Project Project Scope Services/Design Services Project Outcome Source Sub Value h C ange Dates Staff Assigned Manager Project delivered and 1 ,• City 2012— Phone I Email City of Santa Advanced Michael Baker prepared preliminary engineering analysis, including ■ Upgraded Six Traffic Signal Systems CIP Prime $600,000 ■ Marc Violett Traffic site path analysis for wireless communications; bidding documents; ■ CCTV Cameras Installed constructed per plans. requested 2015; ■ Antonio Salas Monica Management construction drawings; and cost estimates to implement Phase 5 of ■ 144 SM FO Distribution Fiber Optic and additional 2018 Jay Dinkins System the City's ATMS Master Plan. The plan evaluated the City's existing Wireless Communication Systems services to Pr/ncipaiTraffIc (ATMS) traffic signal systems and communication infrastructure and provided ■ Upgrade Signal Communication update Engineer Phase 5 recommendations to enhance the system to satisfy current and future System along three corridors with 12 existing transportation service needs. Based on the recommendations signals, approximately 3.5 miles conditions (310) 458-8963 indicated in the plan, the City developed an ATMS communication as the Santa Monica, implementation plan indicating the various phases of improvements. project jay.dinkins@smgov. CA The work in Phase 5 consisted of upgrading the City's signal went to net communication system to an Ethernet communication system along construc- three corridors with 12 signals, approximately 3.5 miles, including tion in Montana Avenue, 7th Street, and 26th Street. It also included 2018. integration of the new communication system at the existing City's communication hub and TMC. District 12 Michael Baker staff collaborated with Caltrans on a project report 52 Traffic Signal Modification Designs Project Report and PS&E SHOPP Prime $17,000,000 An addenda 2018- ■ Ryan Calad Caltrans Integrated that covered installations of CCTVs, CMS, Bluetooth readers, with Video Detection, Connected package delivered on schedule was 2020 ■ Marc Violett Farid Nowshiravan Corridor adaptive ramp metering, fiber optic cable, servers, and maintenance Vehicle, and CCTV Cameras; 11 Miles and within budget. Construction requested ■ Kheang Tang Project Manager Management vehicle pullouts. The project report provided the infrastructure and of New Fiber Optic Cable within of the project is commencing. by Caltrans ■ Renardo Bezati ITS components needed to a functioning integrated corridor. Existing Conduit to provide ■ Aldrin Dorado (949) 279-8952 Anaheim / Michael Baker produced the PS&E for the project that includes Close Coordination with Traffic construc- ■ Aaron Kim Orange, CA installation of 70 new CCTV cameras, 173 direct short-range Operations at Caltrans District 12 tion ■ Marionne farid.nowshiravan communication (DSRC) devices, 52 traffic signal modification TMC. support. Lapitan @dot.ca.gov upgrades to video detection systems, 11 new/upgraded CMS, and 53 Michael Baker coordinated 12 vendor ■ Angel Torres on-ramp loop detector units. Additionally, during the PS&E phase, product demonstrations for Caltrans Michael Baker coordinated 12 vendor product demonstrations for regarding multiple ITS vendors and Caltrans regarding multiple ITS vendors and devices for various devices for various product product applications. applications. China Lake The China Lake Boulevard TSSP involved the analysis and design to Upgraded Six Traffic Signal Systems After implementing the updated HSIP Prime $350,000 None 2014— ■ Ryan Calad City of Ridgecrest Boulevard synchronize six traffic signals along the China Lake Boulevard Fiber Optic Installation traffic signal timings, the 2019 ■ Marc Violett Loren Culp TSSP corridor. A site visit was required to inventory the traffic signal Coordination with Caltrans, Intelligent corridor showed a 40% ■ Antonio Salas City Engineer equipment and gather topography necessary for the design. A Transportation System Design improvement in travel time, 50% Ridgecrest, CA Preliminary Environmental Study was prepared and approved, as Traffic Management System improvement in average speed, (760) 499-5080 well as a traffic study memo requested by Caltrans to justify the TranSync Software for timing analysis and a 75% improvement in proposed improvements. Additionally, a traffic signal timing analysis and optimization number of stops. Iculp@ridgecrest- was completed to be implemented at each signal to improve traffic ca.gov flow. Plans, specifications, and estimates for the improvements were prepared. The plans included fiber optic cable, fiber optic splice vaults, conduit, other ITS items, a new McCain Transparity TMS system, and the use of TranSync software to synchronize the traffic signals along the corridor. Page 153 INTERNATIONAL Exceptions, Contract Signatories, and Business Entity .qm rc N SEA` PROPOSAL ,� 'eF itc, 91 SEAL BEACH BOULEVARD Traffic Signal Synchronization �<,FO KIP ST2109) EXCEPTIONS Michael Baker has contracted with the City on multiple projects and the majority of the below comments reflect terms which the City has in the past agreed with. Some are new due to the type of work being requested. We respectfully request consideration of these changes by the City. We will work to come to agreement on any terms of concern. 15.3 Remove "suspended, voided, reduced or "certified"; "return receipt requested" Insert "except for professional liability insurance," between "(2) any' Insert "the commercial general and automobile liability' between "(3) coverage" 15.5 Remove "and approved" Remove "Consultant guarantees that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents, and volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses." Note: For the last fourteen years, Michael Baker has carried the following deductibles without issue: $100,000 Auto $200,000 Professional Liability $250,000 Commercial General Liability $500,000 Workers Comp 16.0 Remove paragraph 16.1 Insert "reasonable" between "of attorney" 16.2 Remove "and the payment of all consequential damages'; including the Indemnitees' active or passive negligence'; "of the Indemnitees' choice" Insert "approved by City (whose consent shall not be unreasonably withheld)," between "counsel and shall" Insert "reasonable" between "all attorneys"' 30.0 Insert "30.0 Force Majeure. Consultant shall not be liable for any failure to perform or any impairment to its performance to the extent such failure or impairment is caused by any act of God, fire, flood, natural catastrophe, labor dispute or strike or shortage, national or state emergency, epidemic or pandemic, insurrection, riot, act of terrorism, war, act of government, any action or inaction of City or a third -party engaged by it, and/or any other event, occurrence or circumstance beyond the reasonable control of Consultant." Page 154 I N T E R N A T 1 0 N A L SEA` PROPOSAL ,� 'eF itc, 91 SEAL BEACH BOULEVARD Traffic Signal Synchronization c,�Fa -' KIP ST2109) CONTRACT SIGNATURES Signatories authorized to bind the firm pursuant to California Code Section 313 are: Sarmad Farjo PE, Associate Vice President Michael A. Tylman, Assistant Secretary BUSINESS ENTITY Michael Baker is a Pennsylvania C Corporation. Page 155 I N T E R N A T 1 0 N A L Attachments -pq a SEAL BEACH BOULEVARD TRAFFIC SIGNAL SYNCHRONIZATION PROJECT ALL EQUIPMENT/SERVICES REQUESTED BY AGENCIES I/S AGENCY CROSS STREET Pacific Coast Highway NT 0 Item*** N/A Unit $ Price* Quantity - 1 1 Total $ Unit Labor/Misc - Cost $0 Sub $ -Total - Total $ 1 Caltrans 0 N/A $ - 1 $ - $0 $ - 2 Seal Beach Bolsa Avenue 1 Furnish and install 2070 ATC controller unit $ 3,629 1 $ 3,629 ** $0 $ 3,629.00 $ 33,521.00 2A Furnish and install Smart Dome/Fish Eye video detection system (1 Camera) $ 26,892 1 $ 26,892 1 $3,000 $ 29,892.00 0 N/A $ - 1 $ - $0 $ - 3 Seal Beach Heron Point/Forrestal 1 Furnish and install 2070 ATC controller unit $ 3,629 1 $ 3,629 ** $0 $ 3,629.00 $ 3,629.00 0 N/A $ - 1 $ - $0 $ 0 N/A $ - 1 $ - $0 $ - 4 Seal Beach Adolfo Lopez Drive 1 Furnish and install 2070 ATC controller unit $ 3,629 1 $ 3,629 ** $0 $ 3,629.00 $ 3,629.00 0 N/A $ - 1 $ - $0 $ 0 N/A $ - 1 $ - $0 $ - 5 Seal Beach Apollo Drive 1 Furnish and install 2070 ATC controller unit $ 3,629 1 $ 3,629 ** $0 $ 3,629.00 $ 3,629.00 0 N/A $ - 1 $ - $0 $ 0 N/A $ - 1 $ - $0 $ - 6 Seal Beach Road C 1 Furnish and install 2070 ATC controller unit $ 3,629 1 $ 3,629 ** $0 $ 3,629.00 $ 33,521.00 2A Furnish and install Smart Dome/Fish Eye video detection system (1 Camera) $ 26,892 1 $ 26,892 1 $3,000 $ 29,892.00 0 N/A $ - 1 $ - $0 $ - 7 Seal Beach Westminster Avenue 1 Furnish and install 2070 ATC controller unit $ 3,629 1 $ 3,629 ** $0 $ 3,629.00 $ 42,028.00 2B Furnish and install Smart Dome/Fish Eye video detection system (2 Camera) $ 32,399 1 1 $ 32,399 1 $6,000 $ 38,399.00 0 N/A $ - 1 $ - $0 $ - 8 Seal Beach St. Andrews 1 Furnish and install 2070 ATC controller unit $ 3,629 1 $ 3,629 ** $0 $ 3,629.00 $ 3,629.00 0 N/A $ - 1 $ - $0 $ 0 N/A $ - 1 $ - $0 $ - 9 Seal Beach Golden Rain 1 Furnish and install 2070 ATC controller unit $ 3,629 1 $ 3,629 ** $0 $ 3,629.00 $ 33,521.00 2A Furnish and install Smart Dome/Fish Eye video detection system (1 Camera) $ 26,892 1 $ 26,892 1 $3,000 $ 29,892.00 0 N/A $ - 1 $ - $0 $ - 10 Caltrans 1-405 SB Ramps/North Gate Road 0 N/A $ - 1 1 $ - $0 $ - $ _ 0 N/A $ - 1 $ - $0 $ - 11 Caltrans 1-405 NB Ramps/Old Ranch Parkway 0 N/A $ - 1 $ - $0 $ - $ 0 N/A $ - 1 $ - $0 $ - 12 Seal Beach Lampson Avenue 1 Furnish and install 2070 ATC controller unit $ 3,629 1 $ 3,629 $0 $ 3,629.00 $ 3,629.00 0 N/A $ 1 $ $0 8 0 N/A $ - 1 - $0 8 13 Seal Beach/OCPW St. Cloud Drive 1 Furnish and install 2070 ATC controller unit $ 3,629 1 $ 3,629 ** $0 $ 3,629.00 $ 33,521.00 2A Furnish and install Smart Dome/Fish Eye video detection system (1 Camera) $ 26,892 1 $ 26,892 1 $3,000 $ 29,892.00 0 N/A $ - 1 - $0 8 14 Seal Beach Towne Center Driver 1 Furnish and install 2070 ATC controller unit $ 3,629 1 $ 3,629 $0 $ 3,629.00 $ 3,629.00 0 N/A $ 1 $ $0 8 0 N/A $ - 1 - $0 8 15 Seal Beach Rossmoor Center Way 1 Furnish and install 2070 ATC controller unit $ 3,629 1 $ 3,629 $0 $ 3,629.00 $ 3,629.00 0 N/A $ 1 $ $0 8 0 N/A $ - 1 - $0 8 16 Los Alamitos Bradburry Road 1 Furnish and install 2070 ATC controller unit $ 3,629 1 $ 3,629 $0 $ 3,629.00 $ 3,629.00 0 N/A $ 1 1 $ $0 is 0 N/A $ - 1 - $0 8 Seal Beach TMC 10 Upgrade CMS for 30 Intersections w/3 Year Maintenance & Support $ 97,200 1 $ 97,200 $0 $ 97,200.00 $ 97,200.00 0 N/A $ 1 $ $0 0 0 N/A $ - 1 $ - $0 0 *Includes 8% sales tax ** Labor to Install included as Part of Michael Baker Scope of Work ***Item Unit Costs based on highest Vendor Quote received Calad, Ryan From: Joe Hoferer <joeh@ct-west.com> Sent: Friday, November 20, 2020 3:21 PM To: Calad, Ryan Subject: EXTERNAL: Revised quote Attachments: 11 202020J H_1 -Seal Beach_I ntel i g ht.pdf Ryan, I apologize for missing that 3rd year. Intelight is charging $120 per MaxView license. I did not mark it up. Just added it in and passed it through. Hope that doesn't affect the project too much. Regards, Joe Hoferer CT West V.P. — Western Region 5962 La Place Court, Suite 245 Carlsbad, CA 92008 Mobile: 619.609.6697 Office: 951.691.1385 Fax: 951.308.4541 ioeh(@ct-west.com www.ct-west.com *** Visit our website at www.ct-west.com *** Please Check out our CT Group Website at www.ct-qrp.com Click on the CT University tab on our group website to sign-up for online training CONFIDENTIALITY NOTICE: This email message and any attachments to it, is intended for the individual or entity to which it is addressed only and may contain confidential and/or privileged materials. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. If you are the intended recipient, but do not wish to receive communication through this medium, please so advise the sender immediately. (:j(:T WEST 5962 La Place Court, Suite 245 Carlsbad, Ca. 92008 951.691.1385 - Voice 951.308.4541 - Fax 619-609-6697 - Cell To Ryan Calad Michael Baker Int'l QUOTE QUOTE NO. 11202020JH_1_SealBeach_Intelight DATE November 20, 2020 EXPIRATION DATE December 20, 2020 SALESPERSON PROJECT PAYMENT TERMS BID DATE Joe Hoferer Seal Beach TSSP Net 30 OAC 11/20/20 QUANTITY DESCRIPTION UNIT PRICE LINE TOTAL 13.00 Intelight 2070 LX controllers with MaxTime local software $ 2,550.00 $ 33,150.00 30.00 Intelight MaxView Central Software licenses (3 years) $ 1,120.00 $ 33,600.00 30.00 MaxView Setup, Integration and training (includes intersection graphics) $ 150.00 $ 4,500.00 13.00 Optional: Intelight 1-C cards with MaxTime local software $ 1,300.00 $ 16,900.00 13.00 Optional: Database conversions 8: Turn on Support $ 250.00 $ 3,250.00 1.00 Optional: Server for MaxView Central System $ 7,000.00 $ 7,000.00 Note: Sales Tax is NOT Included Note: Delivery is 30-45 (or less if in stock) days ARO Note: Freight is Included Quotation prepared by: Joe Hoferer This is a nuntation no the onods namad_ -hiart to CT Want standard tar— and ronditio- SUBTOTAL SALES TAX TOTAL See Line items To accept this quotation, please remit Purchase Order to CT West. ****Thank you for the opportunity to provide this quote to you **** Calad, Ryan From: Phelan, Jennifer <jennifer.phelan@mccain-inc.com> Sent: Thursday, November 19, 2020 6:28 PM To: Calad, Ryan; McEvoy, Aron Subject: RE: EXTERNAL: Seal Beach Transparity Quote Attachments: JLP1 1 1920C.pdf Ryan Please see the attached quote and notes. Let me know if you have any questions. The controllers do not include turn on support. If it's needed, please let me know Jennifer Phelan Account Manager �iLv Co a i A SWARCO Comparg+ E. jennifer.phelan@mccain-inc.com T.+1-760-734-5050 M. +1-760-213-1186 www.mccain-inc.com goo McCain, Inc., 2365 Oak Ridge Way, Vista, CA 92081, USA A Company of the SWARCO Group Your privacy is important to us. Please find our privacy policy at www.mccain-inc.com/privacy-policy. If you have any questions, please feel free to contact us at info@mccain- inc.com. The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or legally privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please contact the sender and delete the material from any computer. From: Calad, Ryan <Ryan.Calad@mbakerintl.com> Sent: Tuesday, November 17, 2020 2:39 PM To: McEvoy, Aron <amcevoy@mccain-inc.com>; Phelan, Jennifer <jennifer.phelan@mccain-inc.com> Subject: RE: EXTERNAL: Seal Beach Transparity Quote Also, could you provide for a quote for the option of 13 2070 controller 1-C cards with Omni eX too? Thanks, Ryan Calad, PE, TE I Project Manager—Traffic/ITS 5 Hutton Centre Drive, Suite 500 1 Santa Ana, CA 92707 1949-472-3453 [D] I 209-598-4934[C] ryan.calad@mbakerintl.com I www.mbakerintl.com IN Y E R HAT I ON A L From: Calad, Ryan Sent: Tuesday, November 17, 2020 2:28 PM To: McEvoy, Aron <amcevov@mccain-inc.com>; Jennifer Phelan (jennifer.phelan@mccain-inc.com) <jennifer.phelan@mccain-inc.com> Subject: RE: EXTERNAL: Seal Beach Transparity Quote Hey Jennifer/Aron, Do you think you could get me a quote for the City of Seal Beach: • 13 2070 LX controllers with Omni eX • Miovision Cameras: 0 4 - single camera intersection 0 1— dual camera intersection Thanks, Ryan Calad, PE, TE I Project Manager—Traffic/ITS 5 Hutton Centre Drive, Suite 500 1 Santa Ana, CA 92707 1949-472-3453 [D] I 209-598-4934[C] ryan.calad@mbakerintl.com I www.mbakerintl.com I N T E R N A T 1 0 N A L From: McEvoy, Aron <amcevoy@mccain-inc.com> Sent: Wednesday, November 11, 2020 4:51 PM To: Calad, Ryan <Ryan.Calad@mbakerintl.com> Subject: EXTERNAL: Seal Beach Transparity Quote Hi Ryan, Good catching up today. Please see the attached quote. I think this is the last one we had for Iris. This is about 1 year old. To be safe you might want to add about $10-$15k as a buffer. I think the price of the DELL PowerEdge server has gone up a few thousand. Current is $72k, but add another $15k for buffer so that would be $87k as a worst case number. That includes all the server hardware, all licensing for like 30 signals (basically all Seal Beach signals) and a 3 year warranty. We can get an "exact" quote over to you when you need it but does this help for right now? Thanks, Aron McEvoy Sales Representative � in A SWARCO Comparky E. amcevoy(cbmccain-inc.com T. +1-760-212-5016 www.mccain-inc.com moo McCain, Inc., 2365 Oak Ridge Way, Vista, CA 92081, USA A Company of the SWARCO Group Regional Representatitve based in EI Segundo, CA Your privacy is important to us. Please find our privacy policy at www.mccain-inc.com/privacy-policy. If you have any questions, please feel free to contact us at info@mccain- inc.com. The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or legally privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please contact the sender and delete the material from any computer. QUOTATION Quote #: JLP111920C Agency: Seal Beach Job Name; 2070LX & Miovision Bid Date: 11/19/20 Estimator: Jennifer Phelan (760)734-5050 jennifer.phelan@mccain-inc.com Bid Item Qnty Description Price Extension 13 2070LX Controller with OMNI $3,200.00 $41,600.00 13 1C CPU with OMNI $1,800.00 $23,400.00 *turn on support is not included MIOVISION SINGLE CAMERA SYSTEM WITH 2- YEARS OF SIGNAL 4 PERFORMANCE, DETECTION & COUNTS, MANAGED NETWORK ALERTS & SAFETY & ANALYTICS SUBSCRIPTIONS. Includes Tech Support MIOVISION DUAL CAMERA SYSTEM WITH 2- YEARS OF SIGNAL PERFORMANCE, 1 DETECTION & COUNTS, MANAGED NETWORK ALERTS & SAFETY & ANALYTICS SUBSCRIPTIONS. Includes Tech Support ADD SALES TAX Reference Total Prices firm for 30 days. Freight included. Add sales tax. Sale is subject to McCain's standard terms and conditions. $24,410.00 $97,640.00 $29,080.00 $29,080.00 $191,720.00 The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or legally privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please contact the sender and delete the material from any computer. October 18, 2019 A Company of the SWARCO Group From: Ray Laigo McCain Inc. 2365 Oak Ridge Way Vista, CA 92081 Attn: Iris Lee City of Seal Beach - Public Works 211 8th St. Seal Beach, CA 90740 RE: Quote #RL012419 - Seal Beach, CA - Transparity TMS revB (revised 10-18-19) Dear Ms. Lee McCain is pleased to provide this quotation on the following item(s): Item # Qty Unit Description Unit Cost Ext. Cost C. Completion of 2 Days of Training $5,000 D. Completion of Demonstration Testing - 1 Day. This marks project completion and also begins the 3 -Yr. software maintenance period Central System (see scope notes t a 2) 1 1 Lump Transparity TMS License for up to 30 locations $33,000.00 $33,000.00 2 1 EA DELL R640 Rack Server (Windows Server 2016, SQL Server Standard 2017, 32GB RAM, RAID 10, 960GB HDD) $11,000.00 $11,000.00 3 1 Lump Remote install and config, Database migration, and System Map population for 30 signals $1,950.00 $1,950.00 Training, Testing, and Maintenance 4 2 Day Training -Transparity TMS and Omni eX - 2 days onsite (see scope note 3) $2,500.00 $5,000.00 5 1 Day Demonstration Test at Seal Beach TMC - 1 day onsite (see scope note 3) $2,500.00 $2,500.00 6 3 Yr 13 Yr. Software Maintenance Agreement (see scope note 4) $6,405.00 $19,215.00 Total $72,665.00 To be paid according to the following Billing Schedule/Milestones Billable Amount A. Delivery of DELL traffic server configured ready for Transparity installation $11,000 B. Completion of remote installation and configuration of Transparity with system map with 30 locations $34,950 C. Completion of 2 Days of Training $5,000 D. Completion of Demonstration Testing - 1 Day. This marks project completion and also begins the 3 -Yr. software maintenance period $21,715 Scope Notes: 1. All labor is remote unless indicated otherwise. VPN or internet access is required to provide remote support. 2. Customer is responsible for ensuring that communications and detection is operational and far providing the network scheme. 3. Training and Testing will be provided on consecutive days. McCain requires 6-8 weeks advance notice on onsite tasks. 4. Maintenance Agreement begins on the date of project completion. Includes 10 hrs. of tech support and 2 remote maintenance sessions each year. Pricing is based on agency size (currently 30 intersections) and current functionality. Cost is subject to increase as signals increase or advanced features are required e.g. adaptive, connected vehicle, etc. Quote Notes: 1. Pricing is only available through sole -source purchase. 2. All prices are in US Dollars. All payments to be made in US Dollars. 3. Purchase orders are required to be broken out by line item. 4. Prices are firm for 30 days. Tax and freight are not included. 5. Sale is subject to McCain's standard terms and conditions. 6. All software available through download only. Quotation prepared by: Ray Laigo ITS Project Manager McCain, Inc. cc: Aron McEvoy, LA/OC Region Sales, McCain Inc. cc: Nathan Welch, Director of Sales, McCain Inc. cc: Fedrico Hormozi, Director of ITS, McCain Inc. The information contained in this document is intended only for the person or entity to which it is addressed and may contain confidential and/or legally privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please contact the sender and delete the material from any computer. I N T E R N A T 1 0 N A L 5 Hutton Centre Drive Suite 500 Santa Ana, CA 92707 (949)472-3505 MBAKERINTL.COM Table A: I N T E R N A T I O N A L Seal Beach Intelligent Transportation System (ITS) Fee Proposal Task 1 -Project Management &Coordination Project Management, Coordination, &Meetings =========to8 78 2 4 PROJECTTEAM 12 12 0 0 0 0 108 $ $ TOTAL zo,5zz 20,522 $ $ CDC - $ PROJECTTOTAL FEE zo,5zz 20,522 Task 2 -Data Collection t z z 2 $ 45,434 $ 4 Traffic Counts 2 0 0 0 0 4 0 16 0 22 $ 2,830 $ $ 2,830 Fie/d Review,/nventory,TrafFcSystemAssessmenandDesignReporl 4 0 2 24 0 0 40 0 160 230 $ 28,654 $ 200 S 28,854 Before Study 2 0 1 0 0 0 0 20 40 63 $ 7,215 $ 100 $ 7,315 After Study 2 0 1 0 0 0 0 16 40 59 $ 6,735 $ 100 $ 6,835 Task 3 - System Design & Construction 44 W 14 76 0 0 108 0 236 479 1 S 67,446 S too S 67,546 6o%P5&EDesi,mPlan 5ubmittai 4 0 4 16 0 0 20 0 8o 124 $ 16,096 $ - $ 16,o96 go%PS&EDesignPlan 5ubmittai 4 0 4 16 0 0 20 0 40 84 $ 11,896 $ $ 11,896 Final PS&EDesignP/anSubmitta� 4 1 4 8 0 0 16 0 16 49 $ 7,6o8 S $ 7,608 Communication /nterconnect&/TSPlans(AddedOptionalTask to Contact -45heets) 4 0 2 16 0 0 32 0 6o 114 $ 15,466 $ $ 15,466 Bid Support 16 0 0 4 0 0 4 0 0 24 $ 4,464 $ $ 4,464 Construction Support& Closeout Documentation 12 0 0 16 0 0 16 0 40 84 $ 11,916 $ 100 $ 12,016 Task 4 - Signal Timing, Optimization, 68 0 2 0 48 120 0 248 0 486 $ 66,030 $ too $ 66,130 Base Network 4 0 0 0 16 16 0 64 0 100 $ 12,860 5 - $ 12,860 Basic Timing Review 4 0 1 0 0 0 0 24 0 29 $ 3,885 $ $ 3,885 Conceptof0perations 8 0 1 0 16 16 0 40 0 81 $ 10,985 $ $ 10,985 Coordinated Optimized Traffic Signal Timing 16 0 0 0 16 16 0 48 0 96 S 13,28o S $ 13,280 Signal Timing Implementation and Fine -Tuning 36 0 0 0 0 72 0 72 0 180 $ 25,020 $ 100 $ 25,120 Task 5 -project ReP Draft Report 8 4 1 0 3 2 16 8 28 16 0 0 0 0 28 16 0 0 84 46 $ $ 12,751 6,878 $ S - - $ S 12,751 6,878 Final Report 4 1 1 8 12 0 0 12 0 38 $ 5,873 $ $ 5,873 Task 6 -Ongoing Operations and Maintenance Phase 24 0 0 0 0 0 0 48 384 456 S 50,760 $ 1,200 S 51,960 Ongoing Operations and Maintenance Phase (24 Months-AddedOptiona/ Task to Contact) 24 0 0 0 0 0 0 48 384 456 $ 50,760 $ 1,200 $ 51.960 TOTAL TASK HOURS AND FEE z3z 4 z7 DIRECT'O 128 DIRECT PROCUREMENTAIM 88 PROCUREMENTDIRECT 124 148 376 86o 1987 $ 262,943 TD $ Traffic PROJECTTOTAL 1,800 Counts 1 $ $ 264,743 9,971 000 EXHIBIT B TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS 1. This Agreement calls for services that, in whole or in part, constitute "public works" as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code ("Chapter 1"). Further, Consultant acknowledges that this Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by the Department of Industrial Relations ("DIR") implementing such statutes. Therefore, as to those Services that are "public works", Consultant shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein. 2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above. 3. Consultant shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5, and has provided proof of registration to City prior to the Effective Date of this Agreement. Consultant shall not perform work with any subcontractor that is not registered with DIR pursuant to Section 1725.5. Consultant and subcontractors shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If Consultant or any subcontractor ceases to be registered with DIR at any time during the duration of the project, Consultant shall immediately notify City. 4. Pursuant to Labor Code Section 1771.4, Consultant's Services are subject to compliance monitoring and enforcement by DIR. Consultant shall post job site notices, as prescribed by DIR regulations. 5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Consultant acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Consultant shall post such rates at each job site covered by this Agreement. 6. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. Consultant shall, as a penalty to City, forfeit $200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subcontractor. 7. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform City of the location of the records. 8. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Code of Regulations, Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, Consultant and each of its subcontractors shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement. 9. Consultant shall not perform work with any Subcontractor that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. Consultant and subcontractors shall not be debarred or suspended throughout the duration of this Contract pursuant to Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. If Consultant or any subcontractor becomes debarred or suspended during the duration of the project, Consultant shall immediately notify City. 10. Consultant acknowledges that eight hours labor constitutes a legal day's work. Consultant shall comply with and be bound by Labor Code Section 1810. Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. Consultant shall, as a penalty to City, forfeit $25.00 for each worker employed in the performance of this Agreement by Consultant or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code Section 1815, work performed by employees of Consultant in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay. 11. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Consultant hereby certifies as follows: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract." 12. For every subcontractor who will perform work on the project, Consultant shall be responsible for such subcontractor's compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Consultant shall include in the written contract between it and each subcontractor a copy of those statutory provisions and a requirement that each subcontractor shall comply with those statutory provisions. Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a periodic review of the certified payroll records of the subcontractor and upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take corrective action to halt or rectify any failure. 13. To the maximum extent permitted by law, Consultant shall indemnify, hold harmless and defend (at Consultant's expense with counsel reasonably acceptable to City) City, its officials, officers, employees, agents and independent contractors serving in the role of City officials, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Consultant, its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys' fees, and other related costs and expenses. All duties of Consultant under this Section shall survive the termination of the Agreement. >yDE GEQ�,eF9ti t� `yea AGENDA STAFF REPORT o, �c4OFORN�P'� DATE: January 25, 2021 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Les Johnson, Community Development Director SUBJECT: Consideration of Additional Funding for the Seal Beach Small Business Relief Grant Program SUMMARY OF REQUEST: That the City Council adopt Resolution 7109 approving the distribution of $77,000 in economic relief funding from the County of Orange to qualified Seal Beach small businesses according to the City's Small Business Grant Relief Program. BACKGROUND AND ANALYSIS: As a result of the COVID-19 pandemic, businesses throughout the country continue to suffer, with the small business sector clearly being the hardest hit. Seal Beach is home to hundreds of small businesses that have been required to close their doors or significantly restrict operations as a result of COVID-19 and the State's stay-at-home order. As a result, many of these businesses are struggling to maintain rent, utilities, payroll, and other basic operational costs. The City previously received $562,000 in CARES Act funding from the County of Orange, which provided small business grants to 74 Seal Beach businesses, assisting with covering various operational costs that are unable to be paid due to COVID-19. The County of Orange Board of Supervisors recently allocated additional small business relief funding, of which the City of Seal Beach received $77,000 that is to be specifically distributed to qualifying small businesses. Measures taken by the State of California and the County of Orange to limit the spread of COVID-19 have placed an incredible financial burden on the Seal Beach business community, with small businesses being especially impacted. As small businesses continue to suffer through forced closures and uncertain transitional phases, many are in need of capital to pay for rent, insurance, payroll and other fixed expenses. The COVID-19 closures have placed an undue burden on virtually every business in the City of Seal Beach. While the City has provided assistance in a Agenda Item G number of ways, the City does not have the resources to provide financial assistance to all of the approximately 1,700 businesses that have a current business license. As previously noted, the Seal Beach Small Business Relief Grant Program established last summer provided $562,000 in grant funding to 74 small businesses, with an average grant amount greater than $7,500 per business. The County of Orange Board of Supervisors recently allocated additional small business assistance funding, of which Seal Beach received $77,000. This amount is significantly less than what was previously received last summer. As the pandemic continues, and with the most recent Stay at Home Order issued by the State in early December, the need for financial assistance for impacted Seal Beach small businesses has increased. As a result, staff is recommending the latest grant funding be made available exclusively to restaurants, gyms and fitness studios, and personal care businesses, as these businesses were specifically directed to temporarily cease operations or significantly reduce operations. For example, hair and nail salons were allowed to conditionally reopen last September after being instructed to close for a period of time only to once again be ordered to close early last month with the latest State Order. The application process, eligibility criteria, and minimum requirements would remain the same as those established for the previous grant opportunity. Grant amounts would be set at $3,500 per business, which would provide grant funding for 22 businesses. If the number of qualifying applications received exceeds the funds available, a lottery system will be used to randomly select and rank the applications. Should the Program be approved by City Council during the January 25, 2021 meeting, it is anticipated that funding will be awarded in early March, 2021. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no financial impact for this item as the funds the City recently received from the County of Orange in the amount of $77,000 will fully cover the cost of this Program. Page 2 STRATEGIC PLAN: This item is not applicable to the Strategic Plan. MEASURE BB: This item is not applicable to Measure BB, the Seal Beach Neighborhood and Essential Services Protection Measure. RECOMMENDATION: That the City Council adopt Resolution 7109 approving the distribution of $77,000 in economic relief funding from the County of Orange to qualified Seal Beach small businesses according to the City's Small Business Grant Relief Program. SUBMITTED BY: Les Johnson Les Johnson, Community Development Director ATTACHMENTS: A. Resolution 7109 Page 3 NOTED AND APPROVED: Jill R. Ingram Jill R. Ingram, City Manager RESOLUTION 7109 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING AN AMENDMENT TO THE SEAL BEACH SMALL BUSINESS RELIEF GRANT PROGRAM FOR UTILIZATION OF CERTAIN FUNDS PROVIDED BY THE COUNTY OF ORANGE FOR SMALL BUSINESS ASSISTANCE WHEREAS, on February 26, 2020, the County of Orange Health Officer declared a local health emergency based on an imminent and proximate threat to public health from the introduction of COVID-19 in Orange County; and, WHEREAS, on March 2, 2020, the Orange County Board of Supervisors adopted Resolution No. 2020-11 ratifying the local health emergency declared by the County Health Officer; and, WHEREAS, on March 4, 2020, the Governor of the State of California declared a State of Emergency to exist in California as a result of the threat of COVID-19; and, WHEREAS, on March 13, 2020, the President of the United States issued a Proclamation of Declaring a National Emergency concerning the COVID-19 outbreak; and, WHEREAS, the Seal Beach City Manager, as the Director of Emergency Services, proclaimed on March 13, 2020 a Local Emergency for the 2020 Coronavirus Pandemic pursuant to Seal Beach Municipal Code Section 3.25.020, to protect public health, safety and welfare, and to enhance the City's ability to mobilize local resources, coordinate interagency response, accelerate procurement of vital supplies, use mutual aid, and seek potential reimbursement by the State and Federal governments; and, WHEREAS, on March 19, 2020, the Seal Beach City Council adopted resolution 7013 ratifying the local emergency previously declared by the City Manager; and, WHEREAS, the Coronavirus Aid, Relief, and Economic Security (CARES) Act was passed by Congress and signed into law by the President of the United States on March 27, 2020; and, WHEREAS, the CARES Act established the Coronavirus Relief Fund and Orange County received an allocation of funds from this Fund; and, WHEREAS, on June 8, 2020, the City Council approved Resolution No. 7043, ratifying a sub -recipient agreement between the County of Orange and the City of Seal Beach for the City's receipt and utilization of $562,802 in CARES Act funding to provide economic support to small businesses in Seal Beach impacted by COVID-19; and, WHEREAS, the City of Seal Beach established certain guidelines to ensure compliance with requirements of the CARES Act and for proper and equitable distribution of these funds to qualified Seal Beach small businesses; and, WHEREAS, the County of Orange has made available to the City of Seal Beach and additional $77,000 in funding to provide economic support to Seal Beach small businesses impacted by COVID-19 and subject to the previously approved sub -recipient agreement; and, WHEREAS, the City of Seal Beach wishes to distribute these additional funds to Seal Beach small businesses impacted by COVID-19 and the most recent State of California Stay at Home Order and to do so in accordance with the sub -recipient agreement with the County of Orange and the City's grant guidelines. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE: Section 1. That the City Council hereby approves the allocation of $77,000 in funding from the County of Orange to Seal Beach small businesses most impacted by the current State of California Stay at Home Order, including restaurants, gyms & fitness studios, and personal care businesses, and who qualify according to the City's Small Business Relief Grant Program and the Sub - Recipient Agreement between the County of Orange and the City of Seal Beach as represented in Resolution No. 7043. PASSED, APPROVED, and ADOPTED by the City Council at a regular meeting held on the 25th day of January, 2021 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Joe Kalmick, Mayor ATTEST: Gloria D. Harper, City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Gloria D. Harper, City Clerk of the City of Seal foregoing resolution is the original copy of Resc the City Clerk, passed, approved, and adopted meeting held on the 25th day of January, 2021 Gloria D. Harper, City Clerk Beach, do hereby certify that the ution 7109 on file in the office of by the City Council at a regular i�0� SEA('ec�9ti f� G� nyy AGENDA STAFF REPORT �1'',,C'QCIFORN�P'r DATE: January 25, 2021 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Jill R. Ingram, City Manager Craig A. Steele, City Attorney SUBJECT: Termination of Agreement with Seal Beach Historical Society SUMMARY OF REQUEST: That the City Council authorize the City Manager to provide timely written notice to the Seal Beach Historical Society' ("SBHS") that the Agreement dated October 1, 2015 to allow the "Red Car" museum to be located on City property is terminated effective February 28, 2021, and authorize the City Manager to take any further actions necessary related to preserving the "Red Car." BACKGROUND AND ANALYSIS: Under an agreement between the City and SBHS dated October 1, 2015 ("Agreement"), the City has permitted the "Red Car" to be located on City -owned property on the greenbelt near the Mary Wilson Library for $1 per year. Previously, there was a similar agreement between the former Redevelopment Agency and SBHS for the same purpose and property dating back to 1981. The Agreement permits the location of the Red Car at a high visibility location in the City, and was intended to provide for more public access to this historic resource than has occurred over the years. While the City appreciates the efforts SBHS has made to preserve the Red Car, it has become clear that the status quo does not provide a sustainable path forward for the long term preservation of this important resource. Because the Red Car has fallen into disrepair over a period of several years, there have been relatively few activities to allow public viewing. Although SBHS has recently undertaken some basic maintenance efforts, the Red Car is not being adequately preserved, has become somewhat unsightly, and could be or become a hazard. The City believes that these issues need immediate attention The City has been informed that the Historical Society refers to itself as the "Seal Beach Historical Society and Red Car Museum" but the referenced agreement is with the "Seal Beach Historical Society." Agenda Item H in a way that provides for the long-term preservation of the Red Car so that members of the public can see and appreciate this piece of early Southern California history, along with the historic Blue House that the City and community groups and individuals have helped to preserve. After written communications between the City and SBHS and a meeting on-site, the leadership of SBHS informed Mayor Kalmick on January 21, 2021 and January 22, 2021 that SBHS intends to relinquish its interest in the Red Car. The City hopes SBHS transfers interest to an entity that will provide for long term preservation, and remains willing to accept ownership. Unfortunately, SBHS has also indicated that it intends to retain photographs and memorabilia inside the Red Car that the City believes are also important resources that should be enjoyed by the public. The City hopes that SBHS will reconsider this part of its intended plan and turn over all historic resources to an entity for long-term preservation. The City and community organizations are committed to planning for a long term preservation of historic resources in the City. At this point, given SBHS' stated intent to relinquish its interest in the Red Car to the City, it would be appropriate to terminate the agreement and plan for whatever the next step will be, depending on the ultimate owner of the Red Car. Staff recommends that the City Council further direct the City Manager to continue to work to retain other historic resources, if SBHS or other parties are ultimately interested in reaching an agreement to do so. ENVIRONMENTAL IMPACT: There is no environmental impact related to this item. LEGAL ANALYSIS: The existing agreement allows for termination on 30 days' notice. There is little legal risk associated with terminating the agreement with appropriate notice. FINANCIAL IMPACT: The agreement provides only one dollar per year in revenue, so the financial impact of a termination would be negligible. For a different entity that acquires the Red Car, there would be significant, and as yet unknown, repair and refurbishment and ongoing maintenance costs, which could be offset in the future by private donations. STRATEGIC PLAN: This item does not fall under the strategic plan for the city. Page 2 MEASURE BB: This item has no impact or relation to measure BB. RECOMMENDATION: That the City Council authorize the City Manager to provide timely written notice to the Seal Beach Historical Society2 ("SBHS") that the Agreement dated October 1, 2015 to allow the "Red Car" museum to be located on City property is terminated effective February 28, 2021, and authorize the City Manager to take any further actions related to preserving the "Red Car." SUBMITTED BY: Craig Steele Craig Steele, City Attorney ATTACHMENTS: A. Agreement dated October 1, 2015 NOTED AND APPROVED: Jill R. Ingram Jill R. Ingram, City Manager 2 The City has been informed that the Historical Society refers to itself as the "Seal Beach Historical Society and Red Car Museum" but the referenced agreement is with the "Seal Beach Historical Society." Page 3 AGREEMENT THIS AGREEMENT is made and entered into this 1 u day of October, 2015, by and between THE CITY OF SEAL BEACH, hereinafter referred to as "City," and the SEAL BEACH HISTORICAL SOCIETY, a California corporation, hereinafter referred to as "Society." WITNESSETH WHEREAS, Society is a nonprofit corporation interested in the accumulation, preservation, and restoration of historical artifacts representing the City's past history; and WHEREAS, City recognizes the need to accumulate and preserve these artifacts for future citizens of the City of Seal Beach; and WHEREAS, Society owns an original Pacific Electric railroad car that has become a historical focal point for the community. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed by and between the parties hereto as follows: 1. This Agreement supersedes that certain agreement between parties (with the City of Seal Beach now the legal Successor Agency to the dissolved Seal Beach Redevelopment Agency) dated October 27, 1981 pertaining to the same subject matter. 2. The term of this Agreement shall be for a period of one year commencing on October 1, 2015 and shall be renewed automatically for a one year term each year thereafter unless terminated earlier. Either party may cancel this Agreement upon thirty (30) days prior written notice to the other party. 3. City hereby leases to Society the portion of the City of Seal Beach Greenbelt now occupied by the railroad car as well as a portion of the adjacent area ("the Site") as shown on Exhibit A, attached hereto and incorporated herein by this reference, at an annual lease fee of one dollar ($1.00) per year, payable in advance. 4. Society shall control and regulate ingress to and egress from the Site and all of Society's activities within the Site, except that Society shall have no right to exclude any person from using the public sidewalk that traverses the Site. 5. Society shall restrict all vehicular access to the Site except for the loading and unloading of supplies. 6. The uses of the Site may include museum showings, concerts, art shows, and other similar activities including fund raising functions. All activities conducted on the Site shall comply with the ordinances of the City of Seal Beach and any applications for permits for activities as required by such ordinances shall be completed and submitted to City by Society in advance. 7. Society shall hold harmless and indemnify City against any and all obligations or liabilities whatsoever arising out of Society's use or possession of the Site. Society shall obtain and maintain at all times during the term of this Agreement public liability and property damage insurance protecting Society in amounts not less than $1,000,000.00 for personal injury to any one person, $1,000,000.00 for injuries arising out of any one occurrence, and $500,000.00 for property damage. Said insurance shall name City, its officers, agents and employees as additional named insured parties, and shall not be cancellable nor shall the coverage be reduced without a thirty (30) day prior written notice to City. Society shall file and maintain on file with City at all times during the term of this Agreement a current copy or certificate of said insurance. 8. Society shall maintain the Site in a neat and orderly condition so that the activities thereon will have a minimum impact on adjacent properties to the satisfaction of City. 9. City shall maintain the landscaped area within and adjacent to the Site. City may, in its sole discretion, control the use of areas adjacent to the Site and may repair, replace and/or extend the public sidewalk on the Site. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. SEAL BEACH HISTORICAL SOCIETY, THE CITY OF SEAL BEACH a California corporation By: By/Ellery2eato�nMayor resident - ATTEST: By: o"ji Secretary By: in E-0- �- 9CLE-1 City A. Steele, City Attorney Ir v a , y AGREEMENT IS AGREEMENT is made and entered into this day of , 1981, by and between THE REDEVELOPMENT AGENCY OF SEAT. BEACH, hereinafter referred to as "Agency," and SEAL BEACH HISTORICAL SOCIETY, a California corporation, hereinafter referred to as "Society." WITNESSETH WHEREAS, Society is a nonprofit corporation interested in the accumulation, preservation, and restora- tion of historical artifacts representing the City's past history; and WHEREAS, Agency recognizes the need to accumulate and preserve these artifacts for future citizens of the City of Seal Beach; and WHEREAS, Society has obtained an original Pacific Electric railroad car which has become a historical focal point for the community. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed by and between the parties hereto as follows: 1. The term of this Agreement shall be for a period of one year commencing on October 1, 1981 and shall be renewed automatically for a one year term each year there- after. Either party may cancel this Agreement upon thirty (30) days prior written notice to the other party. 2. Agency shall lease to Society the portion of the Pacific Electric Right of Way now occupied by the railroad car as well as a portion of the adjacent area ("the site") as shown on Exhibit A, attached hereto, at an annual fee of one dollar ($1.00) per year, payable in advance. 3. Society shall control and regulate ingress to and egress from the site and all activities within the site. 4. Society shall restrict all vehicular access to the site except for the loading and unloading of supplies. 5. The uses of the site shall include museum showings, concerts, art shows, and other similar activities including fund raising functions. All activities conducted on the site shall comply with the ordinances of the City of Seal Beach and any applications for activities required by such ordinances shall be completed and submitted by Society. 6. Society shall hold harmless and indemnify Agency against any and all obligations or liabilities whatso- ever arising out of Society's use or possession of the site. Society shall obtain and maintain at all times during the term of this Agreement public liability and property damage insur- ance protecting Society in amounts not less than $1,000,000.00 for personal injury to any one person, $1,000,000.00 for injuries arising out of any one occurrence, and $500,000.00 for property damage. Said insurance shall name Agency and the City of Seal Beach as additional insured parties and shall not be cancellable nor shall the coverage be reduced without a thirty (30) day prior written notice to Agency. Society shall file and maintain on file with Agency at all times during the term of this Agreement a copy or certificate of said insurance. 7. Society shall maintain the site in a neat and orderly condition so that the activities thereon will have a minimum impact on adjacent developments to the satisfaction of Agency. -2- 8. Agency shall maintain the landscaped area within and adjacent to the site. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. SEAL BEACH HISTORICAL SOCIETY, a California corporation i By e i 'President yvJ Y� By: Secretary -3- THE REDEVELOPMENT AGENCY OF SEAL BEACH A6(4(--� By ' Chairman AT I... B 00�etary By :�l i Exe 5plvd Director