HomeMy WebLinkAboutCC Res 7110 2021-02-08RESOLUTION 7110
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
AUTHORIZING THE CITY MANAGER TO EXECUTE A
SOFTWARE AS A SERVICE AGREEMENT WITH TYLER
TECHNOLOGIES, INC. FOR FINANCIAL AND LAND
MANAGEMENT SOFTWARE AND SERVICES
WHEREAS, pursuant to the Seal Beach City Charter, Seal Beach
Municipal Code Chapter 3.20 establishes a central purchasing system including
procedures for competitive bidding and exemptions from competitive bidding;
and
WHEREAS, the City of Seal Beach has determined that the City must
immediately replace its financial software and land management system
because its current system is outdated and will be made obsolete due to
changes in technology; and
WHEREAS, the City became aware of the full scope of this obsolescence
and need to replace software when Microsoft announced a software update early
in 2021, creating a critical need for an emergency software replacement; and
WHEREAS, Seal Beach Municipal Code Section 3.20.025 provides for an
exemption from bidding requirements for purchases in certain circumstances,
including the purchase of a commodity (software and systems) that can be only
obtained from one vendor and, separately, emergency purchases and,
separately, the purchase of professional services, all of which apply to this
situation based on information in the staff report from the Finance Director; and
WHEREAS, the City worked with its technology consultant to develop a
request for proposals for a new online finance software system with expanded
functionality and current technology and the ability to support the City's needs in
the future; and
WHEREAS, the City determined that Tyler Technologies, Inc. is uniquely
qualified to provide its financial software and land management system as an
online software service that will serve the needs of the City based on price and
functionality and, most important, timeliness; and
WHEREAS, based on these factors, it is essential that the City enter into
a five-year Software as a Service Agreement ("Agreement") with Tyler
Technologies, Inc., which includes system administration, system management,
and system monitoring activities, including but not limited to software
configuration, data conversion, implementation, training, service, and access to
system upgrades. After the initial five-year term, the Agreement will
automatically renew for additional one-year terms until terminated by either party
providing notice of termination not less than sixty (60) days prior to the end of the
then -current term; and
WHEREAS, the first year costs include the first-year SAAS configuration
and implementation of $223,770, first-year staff augmentation/contingency for
$44,754, and an ongoing annual subscription service of $175,745, for a total not -
to -exceed cost of $444,269 (collectively "First Year Costs").
NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY
RESOLVE:
SECTION 1. the City Council hereby approves Budget Amendment No. BA 21-
08-01 to modify the Fiscal Year 2020/2021 budget as follows:
DescriP_
.. a n titin
—
General Fund –
Transfers Out CIP
CIP Fund –
Transfers In
CIP Fund –
Capital Projects
Water Fund –
Capital Projects
Sewer Fund –
Capital Projects
General Fund –
Contract Professional
Water Fund –
Contract Professional
Sewer Fund –
Contract Professional
SECTION 2. The City Council hereby approves that Software as a Service
Agreement for Tyler Incode Financial Software and Tyler Energov Land
Management between the City of Seal Beach and Tyler Technologies, Inc., in an
amount not to exceed $444,269 for First -Year Costs, including: one-time SAAS
configuration and implementation costs of $223,770, first-year staff
augmentation/contingency for $44,754, and an ongoing annual subscription
service of $175,745, for a total not -to -exceed cost of $444,269 for the First Year
Costs, as set forth in Exhibit "A", attached hereto and incorporated herein by this
reference as though set forth in full.
Adopted/
Revised
Proposed
Budget
Account
Budget
Budget
Amendment
001-080-47000
89,475,372
$9,437,276
($38,096)
045-000-31500
$11,290,507
$11,252,411
($38,096)
045-333-49605
$10,230,907
$10,192,811
($38,096)
Project BG 1504
019-950-49605
$9,479,839
$9,531,248
$51,409
Project BG 1504
044-975-49605
$1,949,741
$2,001,150
$51,409
Project BG 1504
001-020-44000
$579,100
$655,640
$76,540
017-900-44000
$389,112
$407,959
$18,847
043-925-44000
$222,400
$241,247
$18,847
SECTION 2. The City Council hereby approves that Software as a Service
Agreement for Tyler Incode Financial Software and Tyler Energov Land
Management between the City of Seal Beach and Tyler Technologies, Inc., in an
amount not to exceed $444,269 for First -Year Costs, including: one-time SAAS
configuration and implementation costs of $223,770, first-year staff
augmentation/contingency for $44,754, and an ongoing annual subscription
service of $175,745, for a total not -to -exceed cost of $444,269 for the First Year
Costs, as set forth in Exhibit "A", attached hereto and incorporated herein by this
reference as though set forth in full.
SECTION 3. The City Council hereby authorizes and directs the City Manager to
execute the attached Agreement on behalf of the City in a form satisfactory to
the City Attorney.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 8th day of February, 2021 by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members
Kalmick Vari a a Moore. Sustarsic. Massa-Lavitt
Joe Kalmick, Mayor
A
Gloria D. Har r, City Clerk.;=+4a l�lF
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Gloria D. Harper, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution 7110 on file in the office of
the City Clerk, passed, approved, and adopted by the City Council at a regular
e ting held on the 8th day of February, 2021.
0
Gloria D. Harp ; City C