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Home My WebLink AboutTyler Incode CC Presentation' �qd I 1,�{ I� �` ` `i•� I� fr� �! i�/4 ,j�' ` ,f;�/ ��.'1' �1 .,,f r f �>1-� ` !' �,1 \1 ��,la, 'S.`, •� � 111 y f/Arlt •�� -,{. il" `} �( � � a \ 1 Olt ,f'1l Irr/ r1 �// �•/ �, �'.,. 1 ^'�r ' 'c4A lye , �i rf „ Nil- Vj _ i _ {,� � l YI -. • del - �' 4+.1 ,. ` • � _ �1� t' . 1 1 SII,'' + r- / TRANSFORMINGTECHNOLOGY with r nd TYLER ENERGOV mo'641,1� s r it - W,r ru a r 8 2 9 0 Background Finance Department and Consultant Finance Department Council adopts FY decide it would be is notified of impacts 14/15 budget with Cityreceives better to evaluate Cityresearches RFP of Windows updates $100,000 proposal from other software results for software and begins appropriated for June Springbrook to April solutions alongside June solutions to identify December co nversatio ns with replacement of upgrade to cloud cloud version of solutions to TylerTechnologies, Springbrook 2015 version 2020 2020 consider 2020 g Springbrook Inc. Council appropriates Finance Department MCouncil appropriates Finance Department June and additional January views demo of May additional $20,000 November reaches out to two January 2014 $90,000 for the 2019 upgraded cloud 2020 for the replacement 2020 companies to begin 2021 replacement of version of of Springbrook obtaining quotes for Springbrook Springbrook increasing budget to potential software increasing budget to $210,000 solutions $190,000 Features of Tyler Incode New Features • Budgeting • Purchasing • Contracts management • Integrated fixed assets • Personnel management (position budgeting) • Employee portal • Electronic personnel action forms • Electronic benefit enrollment • Electronic timecards • Updated utility customer Additional Benefits • Cloud hosted • Unlimited support, at no additional cost • Continuous updates so no need to upgrade in future • Only software company offering the total city solution where all systems are developed, sold and implemented by one vendor • Public facing portals improving information system capable of customer experience and using smart meters access to information ...and many more Features of Tyler Incode • •••'•• tyler • technologies SMART. RELEVANT. CONNECTED. Cost of Tyler Incode One -Time Annual TOTAL Tyler Incode One -Time Implementation Costs $ 105,600 $ - $ 105,600 One -Time Conversion Costs 29,450 - 29,450 Other Services (business process review and project mgmt) 115240 - 11,240 Annual Subscription Costs - 100,673 100,673 $ 146,290 $ 100,673 $ 246,963 t t ■ Features of Tyler EnerGov New Features • Integrated business licensing • Ease of use for staff and public • Electronic plan reviews • Embedded GIS technology • Ease of scheduling inspections • Customized reporting and statistical data • Centralized workflows • Monitor work flow and ensure metrics are met Additional Benefits • Cloud hosted • Unlimited support, at no additional cost • Continuous software updates • Only software company offering the total city solution where all systems are developed, sold and implemented by one vendor • Public facing portals improving customer experience and access to information Cost of Tyler EnerGov One -Time Annual TOTAL Tyler EnerGov One -Time Implementation Costs $ 41,600 $ - $ 41,600 One -Time Conversion Costs 22,000 - 22,000 Other Services (business process review and project mgmt) 51480 - 5,480 Annual Subscription Costs - 53,395 53,395 $ 69,080 $ 53, 395 $ 122,475 Note: Does not include Esri° costs which are still being evaluated ■ t Other Features Recommended Tyler Content Manager SE • Allows for a paperless environment maintaining "records" in a digital format rather than hard copies • Documents are saved in full OCR allowing searchability within Tyler Incode and Tyler EnerGov • Documents can be accessed from any device, anywhere in the world Tyler U •Training seminars available for new employees or employees transitioning into new roles •Allows for refresher courses for employees performing back-up functions ■ Total Cost for Proposed Solutions Annual One -Time Subscription Software Solution Costs Costs TOTAL Tyler Incode $ 146,290 $ 100,673 $ 246,963 Tyler EnerGov 69,080 53,395 1221475 Tyler Content Manager SE 8,400 15,370 23,770 Tyler University - 65307 63307 Staff Augmentation/Contingency 44754 - 44754 Total $ 268,524 $ 175,745 $ 444,269 Annual One -Time Subscription Funding Sources Costs Costs TOTAL General Fund $ 165,706 $ 117,753 $ 283,459 Water Fund Sewer Fund 515409 28,996 80,405 517409 28,996 80,405 Total $ 268,524 $ 175,745 $ 444,269 ■ Recommendation That the City Council adopt Resolution No. 7110 to: 1. Approve Budget Amendment BA 21-08-01 to increase the CIP budget for Project BG1504 -Citywide Financial Information System by $64,722 to account for implementation costs and increase the operating budget by $114,234 to pay for the first installment payment of the annual subscription costs; and 2. Approve and authorize the City Manager to execute a software as a service (Baas) agreement with Tyler Technologies, Inc. for Tyler Incode and Tyler EnerGov.