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Home My WebLink AboutAGMT - California Department of Transportation (Program Supplement No V96 Throughout City)PROGRAM SUPPLEMENT NO. V96 to ADMINISTERING AGENCY -STATE AGREEMENT FOR STATE FUNDED PROJECTS NO 00427S Adv Project ID Date: January 27, 2021 1221000027 Location: 12 -ORA -0 -SLB Project Number: LRSPL-5229(018) E.A. Number: Locode: 5229 This Program Supplement, effectiveol/22/21 , hereby adopts and incorporates into the Administering Agency -State Agreement No. 00427S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of 07/16/13 and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article i of the aforementioned Master Agreement under authority of Resolution No. 6690 approved by the ADMINISTERING AGENCY on 10/24/2016 (See copy attached). The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the following pages. PROJECT LOCATION: Throughout the City of Seal Beach TYPE OF WORK: Planning,Programming and Monitoring Estimated Cost State Funds STATE $40,000.00 LOCAL $50,000.00' ! $10,000.0 i i CITY OF SEAL BEACH By TAM Title IL Date Attest ------- v_____ Funds $0.00 STATE OF CAI Departure of By fice of Project Implementation of Local Assistance Date 2/8/2021 I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer _��n... Date Yz d,Z°Z1 $40.000.00 Program Supplement 00 -427S -V96- SERIAL Page 1 of 3 12 -ORA -0 -SLB LRSPL-5229(018) SPECIAL COVENANTS OR REMARKS All obligations of STATE under the terms of this Agreement are subject to the appropriation of resources by the Legislature and the encumbrance of funds under this Agreement. Funding and reimbursement are available only upon the passage of the State Budget Act containing these STATE funds. 2. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter. Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance. ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date. ADMINISTERING AGENCY agrees to comply with the requirements in 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (applicable to Federal and State Funded Projects). 4. This PROJECT is funded with State -Only funding from the Local Roadway Safety Plan (LRSP) Program. ADMINISTERING AGENCY agrees to develop an LRSP under this PROJECT. The ADMINISTERING AGENCY agrees to follow all relevant State laws and requirements including the California Environmental Quality Act (CEQA). This PSA allows reimbursement of eligible PROJECT expenditures to the ADMINISTERING AGENCY for which the LRSP State funds are allocated. The effective State allocation date establishes the eligibility date for the ADMINISTERING AGENCY to start reimbursable work. Any work performed prior the effective allocation date is not eligible for reimbursement from the LRSP funds. ADMINISTERING AGENCY agrees that LRSP funds available for reimbursement will be Program Supplement 00 -427S -V96- SERIAL Page 2 of 3 12 -ORA -0 -SLB LRSPL-5229(018) SPECIAL COVENANTS OR REMARKS limited to the amount allocated and encumbered by the STATE consistent with the scope of work in the STATE approved application. Funds encumbered may not be used for a modified scope of work after a project is awarded unless approved by the Statewide LRSP Coordinator prior to performing work. ADMINISTERING AGENCY agrees to the program delivery and reporting requirements. The study and the LRSP must be completed within thirty-six (36) months of the funding allocation. The Final Report of Expenditure, the final invoice and the LRSP report must be submitted to the DLAE within six (6) months of the report completion. Program Supplement 00 -427S -V96- SERIAL Page 3 of 3 RESOLUTION NUMBER 6690 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE VARIOUS FEDERAL AND STATE PROGRAM AGREEMENTS AND DOCUMENTS WITH CALTRANS WHEREAS, The City of Seal Beach is eligible to receive Federal and/or State funding for certain City transportation projects through the California Department ' of Transportation (Caltrans); and WHEREAS, Master Agreements, Program Supplemental Agreements, Cooperative Agreements, Right -of -Way Certifications, Fund Exchange Agreements, Project Certifications and/or Fund Transfer Agreements need to be executed with Caltrans before such funds can be claimed; and WHEREAS, The City Council of the City of Seal Beach desires to delegate authorization to the City Manager to execute such agreements on behalf of the City. THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: Section t. The City Manager of the City of Seal Beach is hereby authorized to approve, execute and sign Federal and State agreements and documents required to receive Federal and State funding from Caltrans, including but not limited to all Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, Fund Transfer Agreements and Right -of -Way Certifications. Such documents, when duly executed by the City Manager, shall be binding upon the City as if separately approved by the City Council. The City's normal bidding and purchasing requirements will apply to any such projects. ' PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 201 day of October, 2016 by the following vote: AYES: Council Members: Massa-Lavitt, Varipapa, Sloan, Miller NOES: Council Members: None ABSENT: Council Members: Deaton ABSTAIN: Council Members: None xlwl'IRA ATTEST: Sandra Massa-Lavitt, Mayor Robin L. Roberts, CjKOR ..N ' STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } t, Robin Roberts, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution Number 6690 on file in the office of the City Clerk, passed, approved, and adopted by the Seal Beach City Council at a regular meeting held on the 241hday of October, 2016. Robin L. Roberts, City Clerk